12-20-04I0.
2001 ..
our ftgi 3arhood a G-,a PkKe to Lhe Wo* and PW
Chair Mary Scott Russell CRA General Counsel Eve Boutsis
Vice Chair Velma Palmer - CRA Executive Director Maria Davis
Member Randy G. Wiscombe CRA Secretary Maria M. Menendez
Member Marie Birts- Cooper.
Member' Craig Z. Sherar
Member Nancy Cobb
Member Dr. Anna Price
SOUTH. MIAMI COMMUNITY
REDEVELOPMENT AGENCY
CR-A M: tang
i
Meeting date: December 20, 2004 6130 Sunset Drive,, South Miami, FL
Next. Meeting Date: January 13, 2004
Phone:. (305) 668 -7236
Time: 6:30 PM
I
J
ITEMS FOR THE BOARD'S CONSIDERATION
4: Approval of Minutes
• October 14, 2004
5. CRA Director's Report
6 Monthly Reports:
• Wounded Healers
• Budget Summary - October &.November 20,04,
CONSENT AGENDA,
7. A RESOLUTION OF THE SOUTH MIAMI. COMMUNITY REDEVELOPMENT
AGENCY RELATING TO MEETING DATES AND PROCEDURES;, AMENDING
THE BY -LAWS OF THEAGENCY TO HOLD REGULARLY SCHEDULED AGENCY.
MEETINGS ON THE SECOND MONDAY OF THE'MONTH AND CHANGING THE'
ORDER OF.PUBLIC COMMENTS WITHIN THE AGENCY'S REGULAR AGENDA;
'PROVIDING AN EFFECTIVE DATE'.
8. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT
AGENCY (SMCRA),, RELATING TO FINANCIAL. AUDIT SERVICES,
AUTHORIZING', THE EXECUTIVE DIRECTOR TO HIRE A NEW FINANCIAL s
AUDITOR AND EXECUTE A'-TWO-YEAR AUDIT CONTRACT WITH THE FIRM.
OF CABALLERO .& CASTELLANOS, P:A. WITH THE OPTION TO. RENEW
FOR ONE YEAR, 'IF SO DESIRED BY THE CITY, -AND PROVIDING AN
EFFECTIVE DATE
9. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT
AGENCY (SMCRA). RELATING TO .REAL ,PROPERTY; AUTHORIZING THE
SALE VIA QUIT "CLAIM DEED OF THE' PROPERTY HAVING PROPERTY
FOLIO, IDENTIFICATION, NUMBER 09 -4025- 010 -0560 AND THE BELOW
LEGAL DESCRIPTION TO MS THERESA .SAWYER FOR $10,000, AND
AUTHORIZING THE PLACEMENT OF A DEED 'RESTRICTION ON THE
PROPERTY, `WHICH COVENANT AND DEED RESTRICTION PRECLUDES
DEVELOPMENT OF THE 'PROPERTY; AND PROVIDING 'AN EFFECTIVE
DATE:
COMMUNITY REDEVELOPMENT AGENCY 2 i
AGENDA - December 20,,2004 iii
RESOLUTION (S)
10. A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY RELATING TO ECONOMIC DEVELOPMENT.
ACTIVITY ON SUNSET, AMENDING THE BUDGET IN AN AMOUNT NOT TO
EXCEED $25,000.00 FOR ECONOMIC DEVELOPMENT, AUTHORIZING.THE
EXECUTIVE DIRECTOR TO TRANSFER SAID FUNDS FROM THE CASH
CARRY OVER ACCOUNT, WITH A CURRENT BALANCE OF $205,991.00,
TO, THE CITY'S ECONOMIC DEVELOPMENT ACCOUNT; PROVIDING AN
EFFECTIVE DATE.
11. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT
AGENCY AUTHORIZING THE EXECUTION ON AN AGREEMENT FOR TROLLEY
SYSTEM SERVICES'THAT WILL BEGIN JANUARY 2 2005 WITH THE
CITY OF SOUTH MIAMI, TO CO -FUND THE TROLLEY - SERVICE, IN AN
AMOUNT NOT ITO EXCEED $35,000; AUTHORIZING THE EXECUTIVE
DIRECTOR. DISBURSE SAID FUNDS FROM .CASH CARRY OVER
ACCOUNT, LEAVING A BALANCE OF $170,991.00; PROVIDING AN
EFFECTIVE DATE..
i
'SPEAKERS PLEASE K TAF�' NOTICE THAT SECTION �-2 1(k) (2) OF
THE CODE OF ORDINANCES PP�VIDES THAT "ANY 'PERSON MAKING
PERSONAL IMPERTINENT, DR SLANDEROUS REMARKS OR WH
r
SHALL BECOME ;BOISTEROUS WHILE ADDRESSING THE 'CONIMISSIO
SHALL ,.:aBE,._ FORTHWITH, `BARRED FROM;:, FURTHER,,.-AUDIENCE BEFO
THE COUNCIL BY THE` PRESIDING OFFICER, UNLESS PERMISSIO
ITO CONTINUE BE GRANTED BY A IJORITY VOTE OF T
•'' dY. #Y #njAaA #.A#Aa# #AM nA, ..##.: Saatta WY#hrdN. #nt ..ln. artnAAA .MiM.#k[AAG:n`A Axe_5#xw #P .a..xdttTt{ #I, d.t ,.,v !:M1.i.'uM14NzuXt..C. rt,..w.A x.xY .h¢dR.k 'xu'Aix.Lta]faR#Sd:i
�CCOMMI'SS2011T :"
PURSUANT TO FLA. STATUTES 286.0105, "THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES
TO APPEAL ANY DECISION MADE BY THIS BOARD,' AGENCY OR COMMISSION WITH RESPECT. TO ANY MATTER
CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT
FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED "TO ENSURE THAT A.VERBATIM RECORD OF THE PROCEEDINGS
IS MADE WHICH RECORD INCLUDES THE TESTIMONY.AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.
THIS NOTICE DOES NOT CONSTITUTES CONSENT BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR
OTHERWISE INADMISSIBLE OR.IRRELEVANT'EVIDENCE, NOR DOES IT AUTHORIZE' CHALLENGES OR APPEALS NOT
OTHERWISE ALLOWED BY LAW.
COMMUNITY REDEVELOPMENT AGENCY 3
AGENDA - ,December 20, 2004
I
;< DRAFT
rL 0 lie C PA
I 1
W
16 CALL TO ORDER:
17
18 The South Miami Community Redevelopment Agency met in regular
19 session on Thursday, October 14, 2004 beginning at 7:00 p.m., in
20 the City Commission Chambers, 6130 Sunset Drive.
21
22 1. ROLL CALL:
23 The following members of the CRA Board were present:
24 Chairperson Mary Scott Russell, Vice Chair Velma Palmer and
25 Members Randy G. Wiscombe Marie Birts- Cooper, Craig Z. Sherar.
26 Members Nancy Cobb and Viola Bryan were absent.
27
28 Also in attendance were: CRA General Council Eve Boutsis,
29 CRA Executive Director Maria Davis, Planning Director Don
30 O'Donniley, CRA Secretary Representative Nkenga Payne and CRA
31• Program Coordinator James McCants.
32
33 2. INVOCATION:
34 Invocation was conducted by Vice Mayor Palmer.
35
36 3. PLEDGE OF ALLEGIANCE:
37' The Pledge'of Allegiance was recited in unison.
38
39 ITEMS FOR THE BOARD'S CONSIDERATION:
40
41 4. Approval of Minutes
42
43 August 24, 2004
44
45 Moved by Member Wiscombe, seconded by Member Birts- Cooper,
46 the motion to approve the minutes passed by a 5 -0 vote.
47
48 Member Wiscombe: Yea
49 Member Sherar: Yea
50 Member Birts- Cooper: Yea
51 Member Bryan: Absent
52 Member Cobb: Absent
53 Vice Chair Palmer: Yea
COMMUNITY REDEVELOPMENT AGENCY 1
MINUTES - October.14, 2004
1 Chairperson Russell: Yea
2
3
4 July 29, 2004
5
6 Moved by Member Wiscombe, seconded by Member Birts- Cooper,
7 the motion to approve the minutes passed by a 4 -0 vote.
8
9 Member Wiscombe: Abstained
10 Member Sherar: Yea
11 Member Birts- Cooper: Yea
12 Member Bryan: Absent
13 Member Cobb: Absent
14 Vice Chair Palmer: Yea
15 Chairperson Russell: Yea
16
17 5. Special Presentation
18
19 A. Ms. Christina Cuervo, Assistant City Manager, City of Miami Beach, and
20 Director of two CRA's
21
22 Ms. Christina Cuervo presented a PowerPoint presentation to the CRA Board about the
23 two CRA's in the City of Miami Beach.
24
25
26 6. CRA Director's Report:
27
28 A. Status of "Findings of Necessity"
29 Mr. O'Donniley reported that there wasn't sufficient time to
30 do a more detailed analysis. He stated that most of the data
31 items presented are from the United States Census comparing 1990
32 figures to 2000. The crime statistics were prepared by the
33 Police Department. He noted that the Finding of Necessity starts
34 at the beginning of ' the project, and the Plan is the vehicle to
35 address the aspects that have been identified that needs
36 improving. He explained in theory you should move away from the
37 identified, problems and towards solutions as measured by the
38 data. He noted that not all items will move at the same rate nor
39 will you necessarily achieve success in every 'item. He began to
40 report on the top ten data of the Finding of Necessity which are
41 the following:
42 1. Population
43. 2. Unemployment
44 3. Poverty Rate
45 4. Education attainment
46 5. Mean Household Income
47 6. Percent female head of households
48 7. Percent receiving assistance
49 8. No. of Housing Units
50 9. Percent units vacant
COMMUNITY REDEVELOPMENT AGENCY 2
MINUTES - October 14, 2004
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10. Percent Owner- Occupied
Mr. O'Donniley began to report on the Crime Comparison
provided by the Police Department. He stated the crime statistic
show that there is clear necessity even though it is not a
requirement to continue the program. The program is continued
based on measuring the implementation of the plan.
Chair Russell asked are we limited to a percentage and. how
to work to bring the numbers down further and put more infuses on
Community Policing.
Mr. O'Donniley said that we are not limited to a percentage
and it is possible to bring down the numbers if we identify
further policing as an objective.
Member Sherar said that the engine of the CRA, the Shops of
Sunset, is a result in the higher crime rate. He stated that the
statistics are four years old and because of the Valencia the
number of housing units would increase by 30 %.
Mr. O'Donniley said regarding the Valencia it might raise
the income level but it is not going to. change the fact of the
focus in the neighborhood where there are poverty, head of
household, education attainment and unemployment problems.
Member Sherar said that what we are doing is choosing the
things that, make the justification of the CRA as part of our
analysis and those things that destroy our analysis we are
ignoring it.
Chair Russell stated that it is not going to affect that
area where improvement is needed.
Member Sherar said the biggest finding with the CRA was
vacant property that is slum and blight. He said the only
justification' that everyone is saying for the CRA is we get more
money from the County.
Vice Chair Palmer said that there is no doubt there is a
need for the CRA and she would like the need to be addressed.
Member Wiscombe stated he sees the change in the community
and the change in the hearts of the people who has hope that now
something is happening in the community that had nothing happen
in over 50 years.
Chair Russell asked Member Wiscombe how he fills about the
Finding of Necessity data that is before them tonight.
Member Wiscombe said he believes there is a need to continue
on do the things that we are doing.
COMMUNITY REDEVELOPMENT AGENCY. 3
MINUTES - October 14, 2004
1 Chair Russell called for a recess at 7:55 pm.
2
3 The Board reconvened at 8:05 pm.
4
5 B. Responses to CRA Board Requests for Information
6 The Board thanked staff for the timely responses to their
7 requests.
8
9 7. CRA General Counsel's Report:
10
11 A. Leroy Taylor Property Update
12
13 General Counsel Boutsis reported that there are about $1200
14 worth of fines against the property. The fines will become liens
15 and we are seeking to foreclose on the property. She noted that
16 Mr. Taylor is interested in selling the property. She stated
17 they will see which avenue is better for the agency.
18
19 With no further comments or discussion, the City Attorney's
20 Report concluded.
21
22
23 Member Sherar asked if there was an agreement with Hometown
24 Station.to employ construction workers from the CRA area.
25
26 Mr. McCants said that there is a verbal agreement there is
27 nothing in-writing yet.
28
29 The board agreed to work on getting it in writing.
30
31 CONSENT AGENDA
32
33 (There are no items)
34
35 RESOLUTION (S)
36
37 CRA 13 -04 -140
38 8. A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY
39 REDEVELOPMENT AGENCY (SMCRA) RELATING TO
40 AGREEMENTS;' AUTHORIZING THE EXECUTIVE DIRECTOR TO
41 ISSUE A PURCHASE ORDER IN AN AMOUNT NOT TO EXCEED
42 $48,750.00; CHARGING THE AMOUNT TO CASH CARRY OVER;
43 PROVIDING AN EFFECTIVE DATE.
44
45 Moved by Vice Chair Palmer, seconded by Members Wiscombe &
46 Birts - Cooper to approve this item.
COMMUNITY REDEVELOPMENT AGENCY 4
MINUTES - October 14, 2004
1
2 Ms. Davis stated that this resolution relates to the Iler
3 contract for the recertification of the CRA:. Member Birts-
4 Cooper, Planning Director O'Donniley and herself met with Mr.
5 Iler to review the scope of work and was able to reduce it to
6 $48,750.00 in order to process the application by the deadline in
7 December. She recommends approval of the purchase order to
8 proceed with the reapplication process.
9
10 Chair Russell thanked Ms. Davis, Mr. O'Donniley and.Member
11 Birts- Cooper for their efforts on renegotiating the contract and
12 saving money.
13
14 Vice Chair Palmer asked would there be any readjustment to
15 what we have already established.
16
17 Ms. Davis said all of the original terms of the contract
18 remain the same except where it relates to master planning.
19
20 Ms. Boutsis said the only revision that was made is the 30
21 days termination clause, it originally had 60 days.
22
23 After the discussion, the motion to approve passed by a 4 -1
24 vote.
25
26 Member Wiscombe: Yea
27 Member Sherar: Nay
28 Member Birts- Cooper: yea
29 Member.Bryan: absent
30 Member Cobb: absent
31 Vice Chair Palmer: yea
32 Chair Russell: yea
33
34 CRA 14 -04 -141
35 9. A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY
36 REDEVELOPMENT AGENCY RELATING TO ATTORNEY'S FEES;
37 APPROVING ATTORNEY'S FEES FOR NAGIN GALLOP FIGUEREDO,
38 P.A., IN THE AMOUNT OF $7,296.52; CHARGING THE AMOUNT TO
39 ACCOUNT NO. 610- 1110 - 564- 31 -20, GENERAL CORPORATE; AND
40 $204.30; CHARGING THE AMOUNT TO ACCOUNT NO. 610- 1110 -583-
41 61 -10, LAND ACQUISITION; PROVIDING FOR AN EFFECTIVE DATE.
42
43 Moved by Member Wiscombe, seconded by Vice Chair Palmer to
44 approve this item.
45
46 After there was no discussion the motion to approve passed
47 by a 5 -0 vote.
48
49 Member Wiscombe: yea
50 Member Sherar: yea
51 Vice Chair Palmer: yea
52 Member Birts- Cooper: yea
COMMUNITY REDEVELOPMENT AGENCY 55
MINUTES - October 14, 2004.
1 Member'Bryan: absent
2 Member Cobb: absent
3 Chair Russell: yea
4
5
6 PUBLIC COMMEN'T'S
7
8 Josephine Anderson addressed the board with several
9 questions regarding the CRA. Her questions were:
10 • Is South Miami a City of Pleasant Living for all
11 citizens or those that work at city hall who are not of
12 color?
13 • Is the Commission a watch dog over CRA or is it part of
14 the CRA?
15 • How can the city manager manage the city effectively
16 and run CRA?
17 • What happen to the censorship for the out of control
18 commissioner?
19 • Can a citizen of South Miami read the director's letter
20 of resignation?
21
22 Chair Russell explained that a letter of resignation wasn't
23 turned it, it was a verbal resignation. She said she was told
24 personally, along with the manager and city attorney, that it
25 would be turned in. She said that the Executive Director refused
26, to participate in the budget process, a second budget hearing
27 where he did not attend; he said that he'd planned to resign the
28 following morning. Chair Russell said if the board had not taken
29 action and have management take over, the budget would not have
30 been prepared and finished and not be able to continue the work
31 of the CRA.
32
33 Chair Russell said that she wrote a letter of censorship,
34 because she felt her colleague's behavior was uncalled for and it
35 warranted a strong letter from her. She felt it was important to
36 say that we don't support the behavior, tone of.voice, antics and
37 disrespect that was shown. She said she did not want to lower the
38 tone of the meeting to a public dressing down of a colleague, her
39 letter and media coverage that followed, along with her personal
40 heartfelt honest apology to the gentleman who was offended, was
41 suffice.
42
43 As far as the City Manager running the City and the CRA,
44 Chair Russell said that she has proved herself capable of running
45 the City well. Her willingness to take on an additional task
46 proves her dedication and she has confidence in her ability to
47 run the organization.
48
49 Chair Russell said she has been apart of the CRA since the
50 beginning and she has stayed true to the CRA. She stated that
COMMUNITY REDEVELOPMENT AGENCY 6
MINUTES - October 14, 2004
I the board structure is governed by the Sunshine Law, which means
2 their discussions have to be done in public.
3
4. Bob Miller, the contractor of the Valencia apartments,
5 praised the CRA and the work that is being done.
6
7 Sharon McCain made several comments and expressed her wishes
8 to have Joe Gibson as the CRA Director.
9
10 Levy Kelly spoke in favor of the CRA and stated that he
11 would like to see the mission of the CRA completed.
12
13 Gordon Fales, Vice President with Point Bank, stated that
14 the bank' is committed to the ongoing lending, ownership and
15 support of improvement in the City.
16
17 Adrian Ellis spoke in support of the CRA. He would like the
18 work of the CRA continued.
19
20 Jacqueline L. Chambliss, of Jackie's Famous Hair Salon,
21 stated that she has opened a new salon in the area and welcomes
22 the support of the community.
23
24 Shawnte Wells expressed her concerns about the renewal of
25 the CRA.
26
27 Nadia Nadiak,. of the Center for Independent Living, asked
28 that the board not to forget the needs of the community.
29
30 Jay Beckman expressed his concerns about having CRA
31 information made available to the public.
32
33
34 1 BOARD COMMENTS
OR
36 Board Member Sherar explained that there are different ways
37 to feel discrimination. He has never felt discrimination for his
38 race, but has faced discrimination for his religion. He stated
39 that his comment about the black hotel on Miami Beach is no
40 different than the way his feels about the New World Symphony
41 that received $5 million for free from a CRA. He opined that he
42 found it offensive that the symphony received something for free
43 that it didn't need. He was offended by the Courts project also.
44 He said that is also offended because the government gives away
45 money for free no matter what race, religion or color you are.
46
47 Member Sherar stated that CRA area doesn't have to worry
48 about the quality of their water because it is on central sewer
49 system. He mentioned that it is further for him to walk to the
50 grocery store than for the people in the CRA area. One of the
51 main projects of the CRA is the Madison Square. He stated that
52 the Community Action Agency (CAA) received $100,000 from Office
COMMUNITY REDEVELOPMENT AGENCY 7
MINUTES - October 14, 2004
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of Community & Economic Development (OCED) for the Madison square
project and envisions the project to be 100% commercial building
and Mr. Gibson envisions it as a mixed use project. He is
offended because tax payer money is being used to make people
feel that things are happening when it isn't happening.
He went on to explain about the $3 million for the CRA. He
stated that the CRA has paid back the loan to the City for start-
up cost and also for the loan to purchase the Mobley Building.
Vice Chair Palmer expressed her concerns about having
stability with the CRA and she looks forward to accomplishing a
lot within the CRA area:
Chair Russell gave out her cell phone number for anyone who
wishes to discuss any issues with her.
ADJOURNMENT
There being no further business to come before this Body, the
meeting was adjourned at 9:50 p.m.
Attest:
Maria M. Menendez
CRA Secretary
COMMUNITY.REDEVELOPMENT AGENCY
MINUTES - October 14, 2004
Approved:
8
Mary Scott Russell,
CRA Chairperson
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"Creating An Environment For Education, Employment and Empowerment"
a
- Wounded Healers Inc.
6450 SW 59th Place
Established 1997 Southmiami, Fl. 33143 NOT - FOR - PROFIT CORPORATION
(305) 665-0140 FEI Number 65 -0789131
December 16, 2004
Wounded Healers, Inc. Status Report for December 3-15'h,'2004
The following status report is submitted by Rev. Gregory V. Gay, Sr., Director of the
Wounded Healers, Inca This report reflects the hard work and accomplishments of the
young men and women who are enrolled and also serve as team leaders for the Wounded
Healers Program of Education, Employment and Empowerment.
Education: Accomplishments
➢ Three Students, Shaneika Gurley, Jacqueline Canidate, Louis Shackelford are
presently enrolled at the Mattie Koonce Learning and Technology Center, Inc.
located at 245 N.W. 8`h Street, Miami, FL. 33136 Monday thru Thursday, from
.10:30 to 1:pm daily.
➢ We have 11 students who are enrolled to take the TAP test at the beginning of the
new year.
Employment: Accomplishments
Wounded Healers have gainfully employed 12 citizens from the CRA area. Some
of the accomplishments include: How to paint workshop given by Mr. Willie D.
Littmon- a licensed painter contractor. Since this workshop we have successfully
completed two homes. Mrs. Ruth Williams, the daughter of Mr. Marshall
Williamson and Mr. Robert Wilson, a disable veteran.
➢ We also partnered with Ray Casais the Director of Construction for Oxford
Universal Design and Build. We were able to provide one worker with concrete
and masonry skills with the Medical Building Project off of 72 °d St.
Empowerment: Accomplishments
➢ Anynya Jones has her High. School Diploma and has presently sign up for Miami-
Dade College to start in January.
Expenditures:
1. Educational Stipends 250.00
2. Employment Labor 1864.64
3. Equipment Purchase 496.71
4. Paint Materials and Supplies 639.47
Total: $3,250.82
*NOTE: All Paint Materials and Supplies purchased from Home Depot and Sherwin
Williams.
Humbl
Rev. Gregory V. Gay, Sr.
Directror
UN"'U = II I S
7001
Making our Neghborhood a Great Place to Lim Work and Play"
To: Honorable Chair and
Date: December 20, 2004
CRA Board Members
From: Maria Davis I 1 T
ITEM No. .
Executive Director
Re: Change of Meeting Day
RESOLUTION
A RESOLUTION OF THE SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY RELATING TO MEETING DATES AND
PROCEDURES; AMENDING THE BY LAWS OF THE AGENCY TO
HOLD REGULARLY SCHEDULED AGENCY MEETINGS ON THE
SECOND MONDAY OF THE MONTH AND CHANGING THE ORDER
OF PUBLIC COMMENTS WITHIN THE AGENCY'S REGULARLY
AGENDA; PROVIDING AN EFFECTIVE DATE.
BACKGROUND
The South Miami Community Redevelopment Agency (agency) adopted By -Laws to govern the
Agency. The agency changed_ the regularly scheduled meeting date to the second Thursday of
the month. Due to scheduling conflicts and the need for consistently in the scheduling of agency
meetings, the agency seeks to change the meeting date to the second Monday of the month so as
to ensure attendance by the agency board members and community.
The agency additionally seeks to change the order of business so as to provide for public
commentary prior to action being taken on any consent agenda item or resolution.
RECOMMENDATION
It is recommended that the South Miami Community Redevelopment Agency (SMCRA)
change section 3.1 of its By Laws, which section is entitled "Regular meetings;" to reflect that
the agency shall hold meetings on the second Monday of each month at 6:30 PM. Staff also
recommends changing the order of business so as to provide for public commentary prior to
action being taken on any consent agenda item or resolution.
Attachments:
Draft Resolution
Copy of BY -LAWS
CRA
November 8, 2004
Page 2 of 2
MD /JM
EAC R A \CRA Report Deed Restriction Sawyer Property.doc
1 RESOLUTION NO.
2
3
4 A RESOLUTION OF THE SOUTH MIAMI COMMUNITY
5 REDEVELOPMENT AGENCY RELATING TO MEETING DATES
6 AND PROCEDURES; AMENDING THE BY -LAWS OF THE
7 AGENCY TO HOLD REGULARLY SCHEDULED AGENCY
8 MEETINGS ON THE SECOND MONDAY OF THE MONTH AND
9 CHANGING THE ORDER OF PUBLIC COMMENTS WITHIN THE
10 AGENCY'S REGULAR AGENDA; PROVIDING AN EFFECTIVE
11 DATE.
12
13 WHEREAS, the South Miami Community Redevelopment Agency (agency)
14 adopted By -Laws to govern the Agency; and,
15
16 , WHEREAS, the agency on February 23, 2004, changed the regularly scheduled
17 meeting date for the agency to the second Thursday of the month; and
18
19 WHEREAS, due to scheduling conflicts and the need for consistently in the
20 scheduling of agency meetings, the agency seeks to change the meeting date to the
21 second Monday of the month so as to ensure attendance by the agency board members
22 and community; and
23
24 WHEREAS, in order to effect this change, the agency is required to change
25 section 3.1 of its by -laws, which section is entitled "Regular meetings;" to reflect that the
26 agency shall hold meetings on the second Monday of each month at 6:30 p.m.; and
27
28 WHEREAS, the agency additionally seeks to change the order of business so as to
29 provide for public commentary prior to action being taken on any consent agenda item or
30 resolution; and
31
32 WHEREAS, in order to effect the change in the order of business, section 3.6 of
33 the agency's by -laws entitled "Order of Business," shall be amended to reflect the revised
34 order of business for all regularly scheduled meetings, which revised order will provide
35 for public commentary prior to the hearing of the consent agenda and any resolutions.
36
37 NOW THEREFORE BE IT RESOLVED BY THE CHAIRMAN AND BOARD
38 OF THE CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY;
39
40 Section 1. The above whereas clauses are incorporated by reference.
41
42 Section 2. The amendments to Sections 3.1 and 3.6 of the by -laws as
43 contained in Attachment 1 are adopted.
44
45 Section 3. This resolution shall take effect immediately upon approval.
46
Additions shown by underlining and deletions shown by a �°�ikins
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
PASSED AND ADOPTED this
ATTEST:
SECRETARY
READ AND APPROVED AS TO FORM:
GENERAL COUNSEL
day of December, 2004.
APPROVED:
CHAIRPERSON
Board Vote:
Chairperson Russell:
Vice Chairperson Palmer:
Board Member Wiscombe:
Board Member Birts- Cooper:
Board Member Sherar:
Board Member Price:
Board Member Cobb:
JAMy DocumentMesolutions\CRA Rcsolution amcnding by -laws - 12- 20- 04.doc
Page 2 of 6
1
ATTACHMENT 1
2
3
CITY OF SOUTH MIAMI
4
COMMUNITY REDEVELOPMENT AGENCY'S AMENDED BY -LAWS
5
6
ARTICLE I
7
COMPOSITION OF THE SMCRA
8
9
1.1
Composition of the Agency. The members of the South Miami. Community
10
Redevelopment Agency ( SMCRA) shall be composed of the five elected
11
Commissions of the City of South Miami and two additional members
12
appointed by the City Commission as required pursuant to the Interlocal
13
Agreement with Miami -Dade County and the SMCRA.
14
15
1.2
Purpose and Powers. The purposes and powers of the SMCRA are those
16
set forth in Chapter 163, Florida Statutes.and the Interlocal Agreement.
17
18
ARTICLE II
19
OPERATIONS OF THE AGENCY
20
21
2.1
Fiscal Year. The fiscal year of the SMCRA shall conform to that of the
22
City of South Miami.
23
24
2.2
Maintenance of Funds. All funds of the SMCRA shall be received, held,
25
and secured in the same manner as other public funds by the appropriate
26
fiscal officers of the City of South Miami.. Tax increment financing (TIF)
27
revenue shall be maintained under a separate trust fund account. Non -TIF
28
revenue shall be held in a separate account.
29
30
2.3
Annual Audit. An external audit by an independent certified public
31
accountant shall be conducted on an annual basis, with reports filed in
32
accordance with Florida law and with the Interlocal Agreement.
33
34
ARTICLE III
35
MEETINGS OF THE SMCRA
36
37
3.1
Regular Meetings. The Agency shall hold meetings on the second.
38
T- Monday of each month at 6:30 p.m. and meetings shall be noticed
39
in a newspaper of general paid circulation in the municipality pursuant to
40
-
Chapter 50, Florida Statutes.
41
42
3.2
Special Meetings. Special meetings may be held upon the call of the
43
chairperson or upon the, request of not less than four members of the
Page 3 of 6
I
SMCRA. The call or request for a special meeting shall be communicated
2
to the Executive Director of the SMCRA, and the subject or subjects of the
3
proposed meeting shall be specified and noticed at least 24 hours prior to
4
the meeting. Notice shall be posted at City Hall.
5
6
3.3
Worksho2 Meetings. The SMCRA may hold workshop meetings in
7
conjunction with Regular Meetings, or as needed and called by the SMCRA
8
as provided in Section 3.2 for. the calling of meetings.
9
10
3.4
Quorum and Voting Requirements. A quorum for any meeting of the
11
SMCRA shall be four members, and four affirmative votes shall be
12
required to approve any official SMCRA action.
13
14
3.5
Consent Agenda. The Executive Director shall place those matters
15
requiring action of the SMCRA on the Consent Agenda which the
16
Executive Director believes do not require a formal presentation before the
17
SMCRA, provided that the SMCRA members shall have received, as part
18
of the agenda package, documentation and a recommendation for action by
19
the Executive Director at least seventy -two (72) hours prior to the meeting.
20
Prior to taking action on the Consent Agenda, any member may request that
21
any or all items on the Consent Agenda may be removed from the Agenda
22
and placed under the applicable heading of "Old Business" or "New
23
Business," as necessary. After the Chairperson shall request whether any
24
SMCRA members wishes to have an item removed from the Consent
25
Agenda, the SMCRA shall proceed to take action on all items on the
26
Consent Agenda by a single motion to approve the Consent Agenda.
27
28
3.6
Order of Business. The order of business at regular meetings of the Board
29
shall be as follows:
30
31
(1) Call to Order
32
(2) Invocation
33
(3) Pledge of Allegiance
34
(4) Approval of Minutes
35
(5) CRA Director's Report
36
(6) General Counsel's Report
37
ran
(7) Consent Agenda
38
-8) Reselu en(s)
39
(9) jiublie Gemrmer.4n
40
(0) Bear- remmeat
41
(1-1) A-djeurmxen
42
(7) Public Comments
43
(8) Consent Agenda
Page 4 of 6
1
(9) Resolution(s)
2
(10) Board Comments
3
(11) Adjournment
4
5
3.7
Place of Meetings. Meetings of the SMCRA shall be held at the South
6
Miami City Hall or other such place as specified in a notice of Meeting.
7
8
ARTICLE IV
9
OFFICERS OF THE SMCRA
10
11
4.1
Officers of the SMCRA. The Mayor and Vice Mayor of the City
12
Commission of the City of South Miami shall serve as the chair and vice
13
chair respectively of the SMCRA Board of Commissioners.
14
15
4.2
Terms of Office. All officers and board members shall serve as SMCRA
16
Commissioners in concurrent terms to the elected office they hold with the
17
South Miami City Commission. The two appointed members of the board
18
shall serve for terms as specified pursuant to Chapter 163, Florida Statutes
19
and the Interlocal Agreement.
20
21
4.3
Vacancy on the Board. Should a member of the SMCRA no longer be a
22
qualifying individual under Chapter 163, Florida Statutes or the Interlocal
23
Agreement, the members hall automatically be removed as an officer of the
24
SMCRA. If the vacancy results from the member being removed or for
25
some other reason, the City Commission shall appoint a new member for
26
the remaining term.
27
28
4.4
Chairperson. The Chairperson shall preside at all meetings of the SMCRA
29
and perform such other duties consistent with the office as required. The
30
Chairperson shall have a vote in the proceeding of the SMCRA but no veto
31
power. The Chairperson shall be considered the official head of the
32
SMCRA for ceremonial purposes and shall also execute, in the name of the
33
SMCRA, contracts and other documents as may be authorized by the
34
SMCRA.
35
36
4.5
Vice Chairperson. The vice - chairperson in the absence or disability of the
37
chairperson, shall exercise the powers and perform the duties of the
38
chairperson. The vice - chairperson shall also assist the chairperson
39
generally and exercise such other powers and perform such other duties as
40
shall be prescribed by the SMCRA.
41
42
4.6
Secretarv. The City Clerk of the City of South Miami shall serve as
43
Secretary of the SMCRA. The Secretary shall take and maintain or
Page 5 of 6
I supervise the taking and maintenance of minutes and other records of the
2 SMCRA. The secretary shall prepare and serve all notices required by
3 these By -Laws by law. The secretary shall have the custody of the seal of
4 the SMCRA if one is adopted and affix the seal to installments requiring
5 the seal of the SMCRA. In addition, the secretary shall perform all other
6 duties incident to the office of secretary and those that may be required by
7 the SMCRA.
8
9 4.7 Other Personnel and Consultants. The SMCRA may employ such other
10 consultants and personnel as allowed by statute with such duties as shall
11 from time to time be deemed necessary by the SMCRA.
12
13 ARTICLE V
14 AMENDMENT OF BY -LAWS
15
16 5.1 Notice. Notice of the subject matter of a proposed amendment shall be
17 included in the notice of any meeting at which the proposed amendment is
18 to be considered.
19
20 5.2 Proposal of Amendments. Any SMCRA member, may propose an
21 amendment to these By -Laws by written proposal to be sent to the
22 Executive Director of the SMCRA, and the proposed amendment shall be
23 considered at the next regular meeting or special meeting of the SMCRA.
24
25 ADOPTED this day of December, 2004.
26
Page 6 of 6
'1II1® sic
2001
Making our Neighborhood a Groat Place to Li tv Work and Way'
To: Honorable Chair and Date: December 20, 2004
CRA Board Members
From: Maria Davis ;P, 110y ITEM No. 9
Executive Director Re: Audit Services
RESOLUTION
A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY
(SMCRA), RELATING TO FINANCIAL AUDIT SERVICES, AUTHORIZING THE EXECUTIVE
DIRECTOR TO ENTER INTO CONTRACT FOR AUDITING SERVICES CONTACT WITH THE
FIRM OF CABALLERO & CASTELLANOS, P.A. FOR THE PURPOSE OF AUDITING CRA FUND
FINANCIAL TRANSACTIONS IN AN AMOUNT NOT TO EXCEED $5,000 FROM ACCOUNT
NUMBER 610 - 1110 - 554 -32 -10 LEAVING $ 2,500 PROVIDING AN EFFECTIVE DATE.
BACKGROUND
The South Miami Community Redevelopment Agency (SMCRA) Plan adopted by the
Commissions of the City of South Miami and Miami Dade County in 1998, requires the City to
conduct annual audit of all financial transactions in the CRA Fund
In October 2004, the city solicited for audit services bids and received responses from three
firms. One of the firms that submitted bids at the time was selected to conduct General Fund
Audit Services, The (SMCRA) wishes to negotiate a contract with the same firm of the city's.
The Audit Review Committee has recommended that the firm of Caballero & Casellanos, P.A.
perform the audit work for the CRA.
RECOMMENDATION
It is recommended that the South Miami Community Redevelopment Agency (SMCRA)
authorize the Executive Director to enter into a contract for audit services contact with the firm
of Caballero & Castellanos,.P.A. to audit CRA Funds
Attachments:
Draft Resolution
MD /JM .
C:\My Documents \CPA Audit request
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2 RESOLUTION NO.
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4 A' RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT
5 AGENCY (SMCRA), RELATING TO FINANCIAL AUDIT SERVICES, AUTHORIZING
6 THE EXECUTIVE DIRECTOR TO ENTER INTO A CONTRACT FOR AUDITING
7 SERVICES CONTRACT WITH THE FIRM OF CABALLERO & CASTELLANOS, P.A.
8 FOR THE PURPOSE OF AUDITING CRA FUND FINANCIAL TRANSACTIONS IN
9 AND AMOUNT NOT OT EXCEED $5,000.00 FROM ACCOUNT NUMBER 610 -1110-
10 .554 -32 -10 LEAVING $2,500 PROVIDING AN EFFECTIVE DATE.
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12 WHEREAS, the City of South Miami CRA plan adopted by the Commissions of the City
13 of South Miami and Miami Dade County in 1998, requires the City to conduct annual audit of all
14 financial transactions in the CRA Fund; and
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16 WHEREAS, in October 2004, the city solicited for audit services bids and received
17 responses from three firm; and
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19 WHEREAS, one of the firms that submitted bids at the time was selected to
20 conduct General Fund audit services for the City, and the CRA Administration wishes to
21 negotiate a contract with this firm to perform audit work with this firm; and
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23 WHEREAS, the City members of the Audit Review Committee have
24 recommended that the firm of Caballero & Casellanos, P.A. perform the audit work for
25 the.CRA Fund; and
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27 NOW, THEREFORE, BE IT RESOLVED BY THE SOUTH MIAMI
28 COMMUNITY REDEVELOPMENT AGENCY;
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30 Section 1. The Executive Director is authorized to negotiate a financial audit
31 services contract with the firm of Caballero & Castellanos, P.A. to audit CRA Fund for an
32 amount not to exceed five thousand dollars ($5,000.00).
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34 Section 2. The Executive Director is authorized to sign the services contract with
35 the option to renew for an additional year, if so desired by SMCRA.
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37 Section 3. This resolution shall take effect immediately upon approval.
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41 PASSED AND ADOPTED this day of December 2004.
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43 ATTEST: APPROVED:
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47 City of South Miami Chairperson Mary Scott Russell
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Community Redevelopment Agency
Clerk
READ AND APPROVED AS TO FORM:
Eve A. Boutsis,
General Counsel
Page 2 of 2
Board Vote:
Chairperson Russell:
Vice Chairperson Palmer:
Board Member Wiscombe:
Board Member Birts- Cooper:
Board Member Sherar:
Board Member Bryan:
Board Member Cobb:
CABALLERO
CASTELLANOS, P.L.
CERTIFIED PUBLIC ACCOUNTANTS AND CONSULTANTS
November 4, 2004
Ms. Maria Davis, CRA Executive Director
South Miami Community Redevelopment Agency
6130 Sunset Drive
South Miami, Florida 33143
Dear Ms. Davis:
2655 Le Jeune, Sulte 500
Coral Gables, FL 33134
Tel (305) 779.3043
Fax (305) 380.7596
We are pleased to confirm our understanding of the services we are to provide the South Miami
Community Redevelopment Agency, (the "CRA") for the years ended September 30, 2004 and 2005. We
will audit the basic financial statements, of the South Miami Community Redevelopment Agency (a
Component Unit of the City of South Miami, Florida) as of and for the years ended September 30, 2004
and 2005:
Audit Objectives
The objective of our audit_ is the expression of an opinion as to whether your financial statements are fairly
presented, in all material respects, in conformity with U.S. generally accepted accounting principles. Our
audit will be conducted in accordance with U.S. generally accepted auditing standards and the standards
for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the
United States, and will include tests of the accounting records of the CRA and other procedures we
consider necessary to enable us to express such an opinion. If our opinion on the financial statements is
other than unqualified, we will fully discuss the reasons with you in advance. If, for any reason, we are
unable to complete the audit or are unable to form or have not formed an opinion, we may decline to
express an opinion or to issue a report as a result of this engagement.
We will also provide a report (that does not include an opinion) on internal control related to the financial
statements and compliance with laws, regulations, and the provisions of contracts or grant agreements,
noncompliance with which could have a material effect on the financial statements as required . by
Government Auditing Standards. This report will include a statement that the report is intended solely for
the information and use of the audit committee, management, and specific legislative or regulatory bodies
and is'not intended to be and should not be used by anyone other than these specified parties.
Ms. Maria Davis, CRA Executive Director
South Miami Community Redevelopment Agency
Page 2 of 5
Management Responsibilities
Management is responsible for establishing and maintaining internal control and for compliance with laws,
regulations, contracts, and agreements. In fulfilling this responsibility, estimates and judgments by
management are required to assess the expected benefits and related costs of the controls. The
objectives of internal control are to provide management with reasonable, but not absolute, assurance
that assets are safeguarded against loss from unauthorized use or disposition, that transactions are
executed in accordance with management's authorizations and recorded properly, to permit the
preparation of financial statements in accordance with generally accepted accounting principles.
Management is responsible for making all financial records and related information available to us. We
understand that you will provider us with such information required for our audit and that you are
responsible for the accuracy and completeness of that information. We will advise you about appropriate
accounting principles and their application and will advise you in the preparation of your financial
statements, but the responsibility. for the financial statements remains with you. As part of our
engagement, we may propose .standard, adjusting, or correcting journal entries to your financial
statements. You are responsible for reviewing the entries and understanding the nature of any proposed
entries and the impact they have on the financial statements. That responsibility includes the
establishment and maintenance of adequate records and effective internal control over financial reporting,
the selection and application of accounting principles, and the safeguarding of assets., Management is
responsible for adjusting the financial statements to correct material misstatements and for confirming to
us in the representation letter that the effects of any uncorrected misstatements aggregated by us during
the current engagement and pertaining to the latest period presented are immaterial, both individually and
in the aggregate, to the financial statements taken as a whole.
You are responsible for the design and implementation of programs and controls to prevent and detect
fraud, and for informing us about all known or suspected fraud affecting the government involving (a)
management, (b) employees who have significant roles in internal control, and (c) others where the fraud
could have a material effect on the financial statements. You are also responsible for informing us of your
knowledge of any allegations. of fraud. or suspected fraud affecting the government received in
communications from employees, former employees, grantors, regulators, or others. In addition, you are
responsible for identifying and ensuring that the entity complies with applicable laws and regulations.
As part of our audit, we will prepare a draft of your financial statements and related notes, in accordance
with professional standards, you will be required to review and approve those financial statements prior to
their issuance and have a responsibility to be in a position in fact and appearance to make an informed
judgment on those financial statements. Further you are required to designate a qualified management
level individual to be responsible and accountable for overseeing our services.
With regard to the electronic dissemination of audited financial statements, including financial statements
published electronically on your Internet website, you understand that electronic sites are a means to
distribute information and, therefore, we are not required to read the information contained in these sites
or to consider the consistency of other information in the electronic'site with the original document.
Ms. Maria Davis, CRA Executive Director
South. Miami Community Agency
Page 3 of 5
Audit Procedures - General
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the
financial. statements; therefore, our audit will involve judgment about the number of transactions to be
examined and the areas to be tested. We will plan and perform the audit to obtain reasonable rather than
absolute assurance about whether the financial statements are free of material misstatement, whether
from errors, fraudulent financial reporting, misappropriation of assets, or violations of laws or
governmental regulations that are attributable to the entity or to acts by management or employees acting
on behalf of the entity. Because an audit is designed.to provide reasonable,.but not absolute assurance
and because we will not perform a detailed examination of all transactions, there is a.risk that material
misstatements may exist and not be detected by us. In addition, an audit is not designed to detect
immaterial misstatements or violations of laws or governmental regulations that do not have a direct and
material effect on the financial statements. However, we will inform you of any material errors that come
to our attention, and we will inform you of any fraudulent financial reporting or misappropriation of assets
that comes to our attention. We will also inform you of any violations of laws or governmental regulations
that come to our attention, unless clearly inconsequential: Our responsibility as auditors is limited to the
period covered by our audit and does not extend to matters that might arise during any later periods for
which we are not engaged as auditors.
Our procedures will include tests of documentary evidence supporting the transactions recorded in the
accounts, and may include tests of the physical existence of inventories, and , confirmation of
receivables and certain other assets and liabilities by correspondence with selecte individuals, creditors,
and, financial institutions. We will request.written representations from your attorneys as part .of the
engagement, and they may. bill you for responding to this inquiry. At the conclusion of our audit, we will
also require certain written representations from you about the financial statements and related matters.
Identifying and ensuring that the CRA complies with laws, regulations, contracts, and agreements is the
responsibility of management.' As part of obtaining reasonable assurance about whether the financial
statements are free of material misstatement, we will perform tests of the CRA's compliance with
applicable laws and regulations and.the provisions of contracts and agreements. However, the objective
of our audit will not be to provide an opinion on overall compliance and we will not express such an
opinion.
Audit Procedures - Internal Controls.
In planning and performing our audit, we will consider the internal control sufficient to plan the audit in
order to determine the nature, timing, and extent of our auditing procedures for the purpose of expressing
our opinion on the CRA's financial statements.
We will obtain an understanding of the design of the relevant controls and whether they have been placed
in operation, and we will assess control risk. Tests of controls may be performed to test the effectiveness
of certain controls that we consider relevant to preventing and detecting errors and fraud that are material
to the financial statements and to preventing and detecting misstatements resulting from illegal acts and
other noncompliance matters that have a direct and material effect on the financial statements. Tests of
controls are required only if control risk is assessed below the maximum Level. Our tests, if performed, will
be less in scope than would be necessary to render an opinion on internal control and, accordingly, no
opinion will be expressed in our report on internal control issued pursuant to Government Auditing
Standards.
An audit is not designed to provide assurance on internal control or to identify reportable conditions.
However, we will inform the governing body or audit committee of any matters involving internal control
and its operation that we consider to be reportable conditions under standards established by the
Ms. Maria Davis, CRA Executive Director,
South Miami Community Redevelopment Agency
Page 4 of 5
American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our
attention relating to significant deficiencies in the design or operation of the internal control that, in our
judgment, could adversely affect the entity's ability to record, process, summarize, and report financial
data consistent with the assertions of management ir} the financial statements. We will also inform you of
any nonreportable conditions or other matters involving internal control, . if any, as required by
Government Auditing Standards.
Audit Administration, Fees, and Other
We understand that your employees will prepare all cash or other confirmations we request and will
locate any invoices selected by us for testing.
The audit documentation for this engagement is the property of Caballero & Castellanos, PL and
,constitutes confidential information. However, pursuant to authority given by law or regulation, we maybe
requested to make certain audit documentation available to various oversight agencies or their
designees, a federal agency providing direct or indirect funding, or the U.S. General Accounting Office for
purposes of a quality review of the audit, to resolve audit. findings, or to carry out oversight
responsibilities. We will notify you of any such request. If requested, access to such audit documentation
will be provided under the supervision of Caballero & Castellanos, PL personnel.. Furthermore, upon
request, we may provide copies of selected audit documentation to the aforementioned parties. These
parties may intend, or decide, to distribute the copies or information contained therein to others, including
other governmental agencies.
We expect to begin our audit on December 6, 2004 and to issue our reports no later than March 31, 2005,
except for delays which are not of our controls.
Our fees for these services will be at our standard hourly rates plus out -of- pocket costs (such as report
reproduction, word processing, postage, travel, copies, telephone, etc.) except that we agree that our
gross fee, including expenses, will not exceed $5,000 and $5,000 for fiscal years ending September 30,
2004 and 2005, respectively. Our standard ,hourly rates vary according to the degree of responsibility
involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will
be rendered each month as work progresses and are payable on presentation. The above fees are based
on anticipated cooperation from your personnel and the assumption that unexpected circumstances will
not be encountered during the audit. If significant additional time is necessary, we will discuss it with you
and arrive at a new fee estimate before we incur the additional costs.
Government Auditing Standards require that we provide you with a copy of our most recent external peer
review report and any letter of comment, and any subsequent peer review reports and letters of comment
received during the period of the contract. However, Caballero & Castellanos, P.L..was established on
March 2004 and our first external peer review is not required until September 2005.
Ms. Maria Davis, CRA Executive Director
South Miami Community Redevelopment Agency
Page 5 of 5
We appreciate the opportunity to be of service to the South Miami Community Redevelopment Agency
and believe this letter accurately summarizes the significant terms of our engagement. If you have any
-questions, please let us know. If you agree with the terms of our engagement as described in this letter,
please sign the enclosed copy and return it to us.
Very truly yours,
Caballero & Castellanos, P.L.
Nestor Caballero, CPA
Partner
RESPONSE:
This letter correctly sets forth the understanding of the South Miami Community Redevelopment Agency.
By:
Maria Davis, CRA Executive Director
Date:
WaAiV our Neighborhood a Groat Place to LVa Work and Play'
To: Honorable Chair and Date: December 20, 2004
CRA Board Members
From: Maria Davis ITEM No. 9
Executive Director Re: Deed Restriction Sawyer
Property
RESOLUTION
A RESOLUTION OF THE SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY' ( SMCRA) RELATING TO REAL
PROPERTY; AUTHORIZING THE SALE VIA QUIT CLAIM DEED OF
THE PROPERTY HAVING PROPERTY FOLIO IDENTIFICATION
NUMBER 09- 4025 - 010 -0560 AND THE BELOW LEGAL DESCRIPTION.
TO MS. THERESA SAWYER FOR $10,000, AND AUTHORIZING THE
PLACEMENT OF A DEED RESTRICTION ON THE PROPERTY,
WHICH COVENANT AND DEED RESTRICTION PRECLUDES
DEVELOPMENT OF THE PROPERTY; AND PROVIDING AN
EFFECTIVE DATE.
BACKGROUND
The South Miami Community Redevelopment Agency ( SMCRA) owns the following described
property located on SW 59`h Court:
Lot 54 and the West 11.25 Feet of alley lying East and adjacent thereto closed per
Ordinance 7 -79 -1029, Block 9, FRANKLIN SUBDIVISION, according to the Plat
thereof, recorded in Plat Book 5, at Page 34 of the Public Records of Miami -Dade
County, Florida. (Miami -Dade County Property Identification Number: 09 -4025-
010 -0560)
Ms. Theresa Sawyer, who lives adjacent to the parcel and has historically cared for the parcel
recently appeared at a SMCRA meeting and sought the approval .of the SMCRA to obtain title
to the parcel.
RECOMMENDATION
It is recommended that. The South Miami Community Redevelopment Agency ( SMCRA) in
exrhanae for $10 000 00 cell the narnel to Mc Theresa Cawve.r The rniink claim beer attarhed
CRA
November 8, 2004
Page 2 of 2
as Exhibit 1 to this resolution contains a deed restriction precluding the development of the
parcel and precluding the sale of the property. The parcel shall remain green space with no
structures being placed on the parcel. and_ precludes sale of the property. Upon the SMCRA's
receipt of $10,000 from Ms. Theresa Sawyer, the director is authorized to execute the quick
claim deed, which is attached to this resolution as exhibit 1.
Attachments:
Draft Resolution,
Quit Claim Deed
MD /JM
EAC R ATRA Report Deed Restriction Sawyer Property.doc
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RESOLUTION NO.
A RESOLUTION OF THE SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY ( SMCRA) RELATING TO REAL
PROPERTY; AUTHORIZING THE SALE VIA QUIT CLAIM
DEED OF THE PROPERTY HAVING PROPERTY FOLIO
IDENTIFICATION. NUMBER 094025- 010 -0560 AND THE
BELOW LEGAL DESCRIPTION TO MS. THERESA SAWYER
FOR $10,0002 AND AUTHORIZING THE PLACEMENT OF A
DEED - RESTRICTION ON THE PROPERTY, WHICH
COVENANT AND DEED RESTRICTION PRECLUDES
DEVELOPMENT OF THE PROPERTY; AND PROVIDING AN
EFFECTIVE DATE.
.. WHEREAS, the South Miami Community Redevelopment Agency
( SMCRA) owns the following described property:
Lott 54 and the West 11.25 Feet of alley lying East and adjacent thereto
closed per Ordinance 7 -79 -1029, Block 9, FRANKLIN SUBDIVISION,
according to the Plat thereof, recorded in Plat Book 5, at Page 34 of the
Public Records of Miami -Dade County, Florida.
Miami -Dade County Property Identification Number: 09- 4025- 010 -0560;
and
WHEREAS, Ms. Theresa Sawyer who lives adjacent to the parcel has
historical cared for the parcel;
WHEREAS, the SMCRA parcel has several specimen live oak trees on the
tract; and
WHEREAS, Ms. Sawyer appeared at a SMCRA meeting and sought the
approval of the SMCRA to obtain title to the parcel.
WHEREAS, the SMCRA, in exchange for its costs, which are $10,000
desires to quit claim the property, which quit claim deed contains a deed
restriction precluding structures, to Ms. Theresa Sawyer, who resides adjacent to
the vacant parcel;
Page 1 of 2
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NOW THEREFORE BE IT RESOLVED BY THE SOUTH MIAMI
COMMUNITY REDEVELOPMENT AGENCY;
Section 1. The South Miami Community Redevelopment Agency
(SMCRA) in exchange for $10,000.00, quit claims the parcel to Ms. Theresa
Sawyer. The quit claim deed, attached as exhibit 1 to this resolution contains a
deed restriction precluding the development of the parcel The parcel shall remain
green space with no structures being placed on the parcel
Section 2. Upon the SMCRA's receipt of $10,000 from Ms. Theresa
Sawyer, the SMCRA's director is authorized to execute the quit claim deed, which
is attached to this resolution as exhibit 1.
Section 3. This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this day of September, 2004.
ATTEST:
City of South Miami
Community Redevelopment Agency
Clerk
READ AND APPROVED. AS TO FORM:
Eve A. Boutsis
General Counsel
Page 2 of 2
APPROVED:
Chairperson Mary Scott Russell
Board Vote:
Chairperson Russell:
Vice Chairperson Palmer:
Board Member Wiscombe:
Board Member Birts- Cooper:
Board Member Sherar:
Board Member Bryan:
Board Member Cobb:
Additions shown by underlinine and deletions shown by evef-stFfldng.
To: Eve A. Boutsis From: George J. Lott
Fax: (305)854-5351 Pages: to
Phone (305)$54 -5353 Data 12/14/04
Raj Theresa Sawyer cc: [Click here and type name]
0 Urgent ❑ For Review ❑ Please Commntntt 0 Please Reply i? Please Recycle
1 am taxing to you the revised Quit Claim Deed and Unity of Tilde. Please note that
according to the Dodo Counly Tnx Acceanoea office, the property whew Ms. Sawyer lives is
In the name of Reginald Sawyer, who 1 pn mu me is her husband. The documents are based
on this presumption, which someone from the Clty should verify before the dochunents are
sl8ned.
e Comments: WARNING: "Unauthorized Interception of this telephonic communication could be a
violation of Federal and State law." The documents accompanying this telecopy transmission contain
confidential information belonging to the sender which Is legally privileged. The information is intended
only for the use of the individual or entity named above. If you are not the intended recipient, you are
hereby notified that any disclosure, copying„ distribution or taking of any action in reliance on the
contents of this telecopied information is strictly prohibited If you have received this telecopy in error,
please immediately notify us by telephone to arrange for return of the original documents to us.
Dec 14 04 01:16p Lott L Levine (305) 670 -0701
This 1nstruaeat prepared by:
GSOR= J. LOTT, Esq.
Dadeland Centre, Suite 1014
9155 So. Dadaand Blvd.
Miami, FL 33156
Parcel I.D. # 09- 4025 - 010 -0560
U IT - C L A I M D 8 ED
THIS QUIT -CLAIM D», executed this day of December,
2004, by the CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY,
an agency organized and existing pursuant to Chapter 163, Part
III, Florida Statutes, First Party *, to REGINALD SAWYER and
THERESA SAWYER, 6401 S.W. 59 Place, South Miami, Fl. 33143,
Second. Party *:
WIMMSETH, that the .said First Party, for and in
consideration of the sum of TEN DOLLARS ($10.00), in hand paid by
the said Second Party, the receipt whereof is hereby acknowledged,
does hereby remise, release and quit - claim unto the said Second
Party forever, all the right, title, interest, claim and demand
which the said First Party has in and to the following described
lot, piece or parcel of land, situate, lying and being in the City
of South Miami, County of Miami -Dade, State of Florida, to wit: j
Lot 54 and the West 11.25 Feet of alley lying
East and adjacent thereto closed per Ordinance
7 -79 -1029, Block 9, FRANKLIN SUBDIVISION,
according to the Plat thereof, recorded in
Plat Book 5, at Page 34 of the Public Records
of Miami -Dade County, Florida (the "Land ").
To HAVE AND To HOLD the said Land subject, however, to the
Unity of Title recorded herewith and the following covenants and
restrictions which shall constitute covenants running with the
Land and be binding upon the party of the Second Part, her
successors and assigns, for a term of five (5) years from the date
of this Deed:
No portion of the Land, or any interest therein, may be sold,
transferred, or conveyed for a period of five (5) years from the
date hereof. In the event that the foregoing covenant and
restriction are violated, title to the. Land shall revert to the
party of the First Part..
*Whenever used herein the terms "First Party" and "Second
Party" shall. include singular and plural, heirs, legal
representatives, and assigns of individuals, and the successors of
corporations, wherever the context so admits or requires.
3t WITNESS WHER]3AF, the First Party has hereunto set its hand
and seal the day and year first above written.
Signed, sealed and delivered in
the presence of:
witness
Printed:
Witness
Printed:
CITY OF SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY
By:
AS DIRECTOR
P-2
Dec 14 04 01:16p Lott & Levine (305) 670 -0701
p.3
STATE OF FLORIDA
COUNTY OF MIAMI -DADE
I HEREBY CERTIFY that on this day before me, an officer duly
qualified to take acknowledgments, personally appeared
, as Director of the City of South
Miami Community Redevelopment Agency, to me known to be-the person
described in and who executed the foregoing instrument and
acknowledged before me that he executed the same, and who
presented as identification the following:
and he did not take an oath.
WITNESS my hand and official seal in the County and State
last aforesaid this day of December, 2004.
Notary Public
Printed:
Doc 14 04 01:16p Lott d Levine
This instrument prepared by
George J. Lott, Esq.
9155 South Dadeland, #1014
Miami, Florida 33156
(365) 670 -0701 p,.}
IN CONSIDERATION OF the conveyance by the City of South Miami Community
Redevelopment Agency to the undersigned, of the following described property:
Lot 54 and the West 11.25 Feet of alley lying East and
adjacent thereto dosed per Ordinance 7 -79 -1029, Block 9,
FRANKLIN SUBDIVISION, according to the Plat thereof,
recorded in Plat Book 5, at Page 34 of the Public Records of
Miami -Dade County, Florida,
We hereby agree and bind ourselves, our heirs, successors and assigns as follows:
1. That said property and the property described as:
Lot 53, less the North 10 fleet for road right of way, and the
West 11.25 Feet of alley lying East and adjacent thereto
closed per Ordinance 7- 79-1029, Block 9, FRANKLIN
SUBDMSION, according to the Plat thereof, recorded In Plat
Book S, at Page 34 of the Public Records of Miami -Dade
County, Florida,
shall be considered as one parcel of land and that no portion of land shall be sold,
transferred, devised or assigned separately, except in its entirety as one parcel of
land.
2. The undersigned further agree that this condition, restriction and limitation shall
deemed a covenant running with the land and shall remain In full force and
effect and be binding upon the undersigned, their heirs, successors and assigns
until such time as the same may be released in writing by the City of South
Miami.
Signed, sealed, executed and acknowledged on this day of . 2004,
at Miami, Florida.
By:
Witness THERESA SAWYER
Printed:
By:
Witness REGINALD SAWYER
Printed:
Dec 14 04 01:16p Lott d Levine (3051 670 -0701 p.5
STATE OF FLORIDA
COUNTY OF MIAMI -DADE
I HEREBY CERTIFY that on this day before me, an officer duly qualified to take
acknowledgments, personally appeared THERESA SAWYER and REGINALD SAWYER,
to me known to be the person described In and who executed the foregoing
Instrument and acknowledged before me that she executed the same, and who
presented as identiflcatlon the following: and she did not take an
oath.
WITNESS my hand and official seal In the County and State last aforesaid this
day of December, 2004. .
Notary Public
Printed
Dec 14 04 01:17p Lott & Levine '(305) 670 -0701 p.6
4iami -Dade County. Real Estate Tax Information
Page 1 of 1
Show Me: Real Estate Tax Information
Property Taxes Today's Date: 12/1412004 Last Update: 12109/2004 Tax
Year. 2004
Folio Number: 09 40250100550 SOUTH MIAMI
Search Owner's Name: REGINALD SAWYER
Select Item Property Address: 6401 SW 59 CT
Detail Tax Information:
Real Estate Tax In
2004 Taxes
Prior Years Taxes Due
2004 Ad Valorem
2004 Non -Ad Valorem
2004 Back Assessments
2004 Ent<emdw Folio
2004 Historical Abatements
2005 Quarterly Payments
2004 Tax Notice /Memorandum
Mailing Information: Legal Description:
REGINALIJ SAWYL;K FRANKLIN SUB PB 5 -34
0401 SW 59 CT LOT 53 LESS N10FT FOR R/W &
S MIAMI FL W1125FT OF ALLEY LYG E & ADJ
331433503 BLK 9 & N51.97FT OF LOT 115 PER
To view 2004 Tax Notice/Memorandum click here
2004 Taxes are in paid status.
Amounts due are subject to change without notice.
Contact Informati
E -Mail:
proptaxa
miamiideddegov
(305) 270 -4916
Downtown Office:
140 W Flagler St.,
Room 101
Miami, FL 33130
South Miami -Dade
Office:
10710 SW 211 St,
Room 104
Miami, FL 33189
Office Hours:
Mon - Fri
8:00 am - 5:001
Related Links:
Tax Collector
Property Appraise r
Florida State Dept of
Revenue m
2MOarty Tax Home I Real Estate Tax Info 12004 Taxes I Pilor Years 1 2004 Nan -Ad Valorem
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2004 Tax Notice/Memorandum
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. CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
To: Honorable Chair Date: December 20, 2004
and SMCRA Board
From: Maria Davis al, lS Subject: Agenda Item #��
Executive Director Economic Development
expense
REQUEST
A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY RELATING TO ECONOMIC
DEVELOPMENT ACTIVITY ON SUNSET DRIVE, AMENDING THE
BUDGET IN AN AMOUNT NOT TO EXCEED $25,000.00 FOR ECONOMIC
DEVELOPMENT, AUTHORIZING THE EXECUTIVE DIRECTOR TO
TRANSFER SAID FUNDS FROM THE CASH CARRY OVER ACCOUNT,
WITH A CURRENT BALANCE OF $205,991.00, TO THE CITY'S
ECONOMIC DEVELOPMENT ACCOUNT; PROVIDING AN EFFECTIVE
DATE
BACKGROUND AND ANALYSIS
The economic development efforts currently underway with the downtown merchants and the
City of South Miami are intended to be of wide mutual benefit to everyone concerned. As the
CRA district includes the area affected, these inclusive efforts should be supported by the Board
and members of the CRA. As stated in the resolution, the goals and mission of the CRA are in
alignment with the activities promoting the downtown Subset/Red Road area. The Farmers
Market is a part of this effort and the community as a whole appears to be in support of the
efforts. The amendment of the CRA budget and the contribution to these efforts would appear
fully in line with the CRA's philosophy. The $25,000 contribution would come from the Cash
Carryover Account which, before this proposed transfer, has a balance of $205,991.00.
RECOMMENDATION
Approval of this resolution is recommended.
RESOLUTION NO.
A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY RELATING TO ECONOMIC . DEVELOPMENT
ACTIVITY ON SUNSET DRIVE, AMENDING THE BUDGET IN AN AMOUNT
NOT TO EXCEED $25,000.00 FOR ECONOMIC DEVELOPMENT, AUTHORIZING
THE EXECUTIVE DIRECTOR TO TRANSFER SAID FUNDS FROM THE CASH
CARRY OVER ACCOUNT, WITH A CURRENT BALANCE OF $205,991.00, TO
THE CITY'S ECONOMIC DEVELOPMENT ACCOUNT; PROVIDING AN
EFFECTIVE DATE
WHEREAS; the South Miami Community Redevelopment Agency (SMCRA) is committed to
achieving holistic neighborhood revitalization through physical, economic and social development; and
WHEREAS, contributing to the economic development efforts being undertaken in the Sunset
Drive -Red Road area of the City's downtown, which is included in the CRA district, would aid in the
revitalization and development of the entire CRA area and the City as a whole; and
WHEREAS, the Board of the CRA is committed to supporting those inclusive activities which
relate to the stated goals and mission of the CRA, and the current efforts being undertaken by the City and
the downtown merchants fit that criteria.
NOW THEREFORE BE IT RESOLVED BY THE COMMUNITY REDEVELOPMENT
AGENCY OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. The South Miami Community Redevelopment Agency Board authorizes
amendment of the CRA Budget to facilitate a transfer 'to the City of South Miami's Economic
Development Account in the amount' of $25,000.00 from the CRA Cash Carryover Account (with a
current balance of $205,991.00) to aid in the downtown South Miami economic development efforts.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this day of December 2004.
ATTEST:
City of South Miami
Community Redevelopment Agency Clerk
READ AND APPROVED AS TO FORM:
Eve A. Boutsis, General Counsel
APPROVED:
Chairperson Mary Scott Russell
Board Vote:
Chairperson Russell:
Vice Chairperson Palmer:
Board Member Wiscombe:
Board Member Birts- Cooper:
Board Member Sherar:
Board Member Price:
Board Member Cobb:
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CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
To: Honorable Chair Date: December 20, 2004
and SMCRA Board
From: Maria Davis j . Subject: Agenda Item #-8—
Executive Director Sharing Trolley Expenses
REQUEST
A RESOLUTION OF THE SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY AUTHORIZING THE EXECUTION
OF AN AGREEMENT FOR TROLLEY SYSTEM SERVICES THAT
WILL BEGIN JANUARY 2ND 2005 WITH THE CITY OF SOUTH
MIAMI, TO CO -FUND THE TROLLEY SERVICE, IN AN AMOUNT
NOT TO EXCEED $35,000; AUTHORIZING THE EXECUTIVE
DIRECTOR TO DISBURSE SAID FUNDS FROM THE CASH CARRY
OVER ACCOUNT, LEAVING A BALANCE OF $170,991.00;
PROVIDING AN EFFECTIVE DATE
BACKGROUND AND ANALYSIS
Commissioner Sherar has requested and recommended that the Community Redevelopment
Agency pay for half of the expense involved in running the City's free trolley service, as the
majority of the proposed route, and the downtown shopping district fall within the CRA area.
The trolley will serve the residents of the CRA as well as other South Miami residents as a means
of traveling to and from commerce and civic centers within the City. The current CRA budget
did not anticipate this expense and it is not included in the current budget, necessitating it coming
out of the Cash Carryover Account
RECOMMENDATION
Denial of this resolution is recommended.
1 RESOLUTION NO..
2
3 A RESOLUTION OF THE SOUTH MIAMI COMMUNITY
4 REDEVELOPMENT AGENCY AUTHORIZING THE EXECUTION OF AN
5 AGREEMENT FOR TROLLEY SYSTEM SERVICES THAT WILL BEGIN
6 JANUARY 2ND 2005 WITH THE CITY OF SOUTH MIAMI, TO CO -FUND
7 THE TROLLEY SERVICE, IN AN AMOUNT NOT TO EXCEED $35,000;
8 -AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE SAID
9 FUNDS FROM THE CASH CARRY OVER ACCOUNT, LEAVING A
10 BALANCE OF $170,991.00; PROVIDING AN EFFECTIVE DATE.
11
12 WHEREAS, the South Miami Community Redevelopment Agency (SMCRA) wishes to
13 contribute half of the funding of the trolley system for an amount not to exceed $35,000.00, for
14 the benefit of the public and to promote economic development within the Sunset Drive business
15 district that falls within the CRA area; and
16
17 WHEREAS, this trolley will provide service to two Metro -rail stations, the downtown
18 South Miami business district, grocery stores, pharmacies, churches, the South Miami
19 Community Center, post office, hospitals and other centers of public activity; and
20
21 WHEREAS, partial funding of the Trolley service will better achieve balance in economic
22 development activities with the City and the CRA; and
NOW THEREFORE BE IT RESOLVED BY THE COMMUNITY REDEVELOPMENT
AGENCY OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. The South Miami Community Redevelopment Agency authorizes
payment not to exceed the amount of $35,000.00 for the Trolley Service to the City of South
Miami as reimbursement for half the projected expense of providing that service.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this day of December 2004.
ATTEST:
City of South Miami
Community Redevelopment Agency Clerk
READ AND APPROVED AS TO FORM:
Eve A. Boutsis, General Counsel
APPROVED:
Chairperson Mary Scott Russell
Board Vote:
Chairperson Russell:
Vice Chairperson Palmer:
Board Member Wiscombe:
Board Member Birts- Cooper:
Board Member Sherar:
Board Member Price:
Board Member Cobb: