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1960-448f �F ORD INANCr NO. 448 AN ORDINANCE ADOPTING TWIMCDGET „OF THE CITY 1, SOUTH M 411 FOR THE TFIsdkL YEAR COmo'E Cf Nd`, gOCTOUR 1, 1960 AND ENDING SEPT 8R °30, l`WI IN THE- AMbUNT OF 4856,676.21 PRO ID"ING= FOR -THE:- SEVERr18ILITY -OF -THE PROVISIONS HEREOF. WHEREAS, the Mayor and'Ci"ty Council of the City of South Miami, Florida, have given careful consideration to the anticipated expenses of the various departments of the�City of South Miami, and WHEREAS °,`'}the Mayor and City Council have't0lso given careful consideration to 'the various sources of revenue avAilable for parrying on the functions of the City government'; NOW THERSF °OREy BE IT ORDAINED BY -THE` °MAYOR AND THE ITY COUNCIL OF THE CITY OF SOUTH MIAMI, FLORIDA, That Y budget IWn !i a amounC oX-'f' •�. b'26” 2'1 be and the same is he`reb ado k' d for -ti.he fiscal �ar ldctober 1, 1960 through September 30, 1961. BE IT FURTHER ORDAINED THAT °cOpy`of said budget be attached hereto and made a part of this ordinance. BE IT F01dHER NED that in the` event'. any portion of this ordinb inance shill be' tent 'turisdictioninconststent "'or of no effect ance shall by he l" , such holding 'shall in-ino ways affect or disturb the remaining portions of this ordinance. PASSED AND ADOPTED this 27 d'a`y of June A. D. 1960. 40 r� Presiding ng c , t cil ZlEy Clerk ■ 1960 - 1961 BUDGET SUMMARY TAX RATE: 9.5 Hills TOTAL BUDGET: $856,676.21 r CITY OF SOUTH MIAMI, FLORIDA Office of the City Manager May 1960 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL: It gives me a great -deal of pleasure to present you 41t")61 the pro I posed City of South Miami budget for the fiscal year October 1, 1960 to Sep- tember 30, 1961. "This udget-iii -designed 't6_'b'e'adm1n'*fWei*rid exactly, a -buif s estab iliment r-en-dering-many varied services to its clieAs - our cLieAs being he ein t eeez ' ens and taxpayers of South Miami. There to no rc�m' in'this proposal "for fr ils or exetavagendi'ds of any sort, a I n 'd Z' to, 6alance at the end of the term, having performeVdfe,pr8`Jects as outlihe Al muse be closely administered. The tax rate of 9. Ils provides for improved services with no increase in millage. It 1i �e� n "- pardonable piride that we have found it possible, through 'very realistic budgii"ni. _t ' o grant pay scale increases ihich will dikqd the City of South Miami 'a desirable place'' to work and the greater ratio 'of 'Ionjevhty in- `itle place to-]Sj� Personnel creases makes"it ijn-eVe"ni,-m-ofe_ desLia"i" t a turnover will p6ditively'-bd a minimum under this budget and pay plan, and _1 morale will'- 666 654bOgedl * " - continue ''through 'the budget year at 'the Highest level, y co consi rin the 6iey " a "ifiLerest _beTAi evidenced in the employee's welfare by de a the e 'Ts n of such fringe benefits as 'group hospitalizifion without cost xp fo . , 1 for the individual employee and'the much•needed inclusion of a minimum $1,000.00 life ife insurance policy for each met64r of the group. In regard 'to'the Employees PensAd`n.Olan, so long awaited ,6ythe City employees '`no ii 'eff ic provision can be made for the City's 'coheilbatorn since the validity of the enactment of such a plan has not been determined by the Courts. However, the equivilint of I mill should be.retained in a contingency fund in the event the present or a similar plan is declared valid and is placed in operation during the budget year. This budget includes a program of edging the grassparkways on all City streets,, beau Uf1ca't i6n "of the parks and highways and buifditfi 'the"facilities of our recreation program to meet thi needs of South Miami. The Library"li *ro- posed to be expanded with add-ftional refer4hce material' and more books for cir- culiti6ii; continuing 'Ab a contract brkanch of the Miami Library. Also, bona-fide churches and synagogues are exempted from payment of waste collection, but 'no other blanket exemptions will be-made, and commercial services will be expanded. I " This budget does not proVide' for _a deparate Finance Director as"A's'siitant City Manager. In a City as compact as South Miami, the,dity Minagd'should be' capable-- of- admini- stertng the�Fity�s= fµncl"ions with prBpSr cF YitaI- Help -and this is what I recommend be followed. The City Manager should ceitai'nly make a detailed study of the 'financial control systems and accounting methods now employed, and design and install changes within the system to insure the most efficient j' k i x, x r, application of the very modern accounting equipment a rea y ere. South`kism i' deserves the best use of the, taxpayers funds for the benefit of the majority, and it is my fervent and sincere hope that you will see fit to enact the ordinance making the proposed budget a reality. in closing, I Eeei humble and proud "to have been allowed the honor of preparing bhianmebecsudget. A lot of hard work and deta°iled'study has gone into fts preparation y of the South t�i'ami City Hall staff and I wish to expreso my deepest grati- tude to them, for a job which I consider has been very well done, indeed, iii'the short time since March'Oih. Further, I can't help saying that nothing could make me happier than the necessity of proving this a workable budget, by having to make it work myself. Respectfully submitted, C-A C. B. Petry Acting City Manager C I Total Budget: 4856,676.21 1 SU*IhRY BY DEPAR114WS Proposed As ohauged Page No. Budget (12 00) Actual Budget (15 mo) Actual Budget (12 sn) by 1958 -1959 1959 -1960 (11 so) 1960.1961 City Counc. L. Legislative 6 g "6 000.00 $5 762.10 , 6 8,OS500 65,371.120 "P 81363SS�� -. 2. Records Dept. 12,240:00'; 8,847:25 14,840:00 8,787.27 A 0)0.00 9,030.00 3. lav Dep's. - 'Court 7,800:00 7b07:48 9;750:00 - S77b10 80 200: 4. Municipal 2,000.00 1,892.60 2,450.00 1,720.00 2,100`.00 S. Adeiaistrative 15,970:00 15,466-M,` 21,088.00 13;926.23 14,120.00 6. Persoaael Adm. 975`.00 601.08 825.00 391.83 250.00 _- 7. Ceotrol'Pureb. °1lssassLdg 1,000.00 630.09 1,450.00 513.98 300. 00 8. Tax 5,062.00 4,5$2.74 8,280.00 4,044.55 4,245.60 9. Office Services 20,500.00 10. Auditiag Dept. 21,086.00 14,461.55 22,144,00 16,1270-11 10,518.00 11. Debt Service 74,475.81 62,060.00 31,993.99 121140.00 t�74,732.00 12. Public Works Ah. " 13. Waste Disposal4 18 - 25,680.00 100,560.00 70,826 119,362,00 72,988.60 94,050.40 14. Street's d. Pasks 89,250.00 82,785:'72 129,785.00 94,370.03 113,l�S1.60 15. Central ° Gara$e 37;700.0 0 28,581:29 46,886.00 30,122;98 33,670,00 16. Public Serv.Dept.21 516.00 21,022.58 32,751.00' 18,618,77 27,450.60 17. Plion. 6`Los. Bd. 1;500.00 472.61 16,400.00 14 :142.9A 350.00 18. 18. Police Dept. 124;983.00 116,'635:69 157,295.00 117,822:4- 153,085.24 _to.- Parkiata 6 tint. 10,588.00 6,260.92 10,408:00 7,313,80 7,300.00 20. Car "Iuap.8q. 6,163:89 17,471.00 8,202.06 100.00 21. lire Dept. 52,943.86 48,693.73' 70,899.00 44,799.54 61,260.60 2Z. "lkutic1pl slag. 33,526.00 21,471:42 27,689:00 18,559.°75 9,250.00 23. Recreation Dept. 22,000.00 18,757.21 32,400.00 13,919:21 21,430:00` 4fh UncLass.Proj. 52.550.00 2:933_16 183.670.00- 61,156.16 97. $693,981.86 , 6598,901.53 $995,898.00 $616,669.57 4856,676.21 856,676.21 I Total Budget: 4856,676.21 1 1 1. A� SUMMARY OF INCOME (of , , .2- (1960 Tax assessments: Real Estate 06,617'119.'00 Personel Property 3,593,000.00)--- Budgeted Budgeted Budgeted 7-1-58 to Actual 7-1-59 to Actual 10 =1 -60 to Real Es 't.& Pers. (Met after discounts) ----9-30-60, (11 mo) 9 -30 61 Collect.11 mo.(9.5 mills) (10.5 mills) (9.5 mills) Ptopirt ax "Tik $167;81`6 A 66 16 ir. 67, $164,1261 W37' $163,648 20' iC7 Mut Utility 80-Ab—OV.6 qoi?m; 101.00 NNW, 88;842 ;'65 06"'wo Cigarette Tax 126: �q 128 503-,58 5 ONO-0 1 id, +0.; i15 fW%O 125, 0-- Frainclifs"i T#' x, 3 -0 6,11 40 000 6-6 4:1 65 45' WOM Waste C61,1.",Fe�e OccupattV c"i cases 85 42:000:00 88,378 '40 44:,df16-.W4 110,000:00 60-,000 00 90,728.66 44; - f2-9* aW 105,000i I 52,000 1 - 7.616, Metro Autio""In' Ina Pines FerigUiures - 32,000.00 "'60 3 L X46.,'�0 44,854 '.765 40'AMM 00.0 54,0000' 1 %**. 32;878.'80 42,016 -46 35,00OXO 45,000 , 00 Parking, eters , -PAr'm 14,000 17,3�7 4'--' "72 iF. 20600.00 18,61 -.25' 6 M 20;,OOOiO0 Building` - its 15,000.60 19-053 23-000.00 15,191� , 00 17,000'100 Court Rental *66 13�875.06 10,1.5:00 - I i;1`0"041,60", Miscella'n'eous - Income 13'id'66Z - 4,870'58 '. 8i228. 75 10,000 Unexpended Surplus 95' "1'65;00 Total 1693:981.86 95;`165:00 $782,749.37 210 -806 1� $995,89-8.00 -1 21b.896.43 .00 116e-732.'02 j78-56,676.11 $845,520.40 (of , , .2- s' LEGISLATIVE Proposed As changed - Budget Budget Bud et by Co�itcil 1959 -59 1953 -60 1965-61 1960-61 (12 moo',) (15 mos.) (12 mos.) Budget Account Number 1001 - Salaries $ 3,600.00 $ 4,500,00 $• ;9600:00 - 1004- Association Dues 500.00 755.00 755,00 1007- Legal Publications 200.00 300.00 200.00 1008- Mayof"a ftpense 1,200:00 1,500.00 1;800,00 1009- Council-6tpense 500.00 1,000.00 4,000.00 101046st Audit (former Acct. #1509) 1,000.00 1,050.00 1,000.00 1014 - Capital Improvements -0- -0- ,100,000.00 1015 - Reserve for 4ontin- 5 gencies 02414) : 004:00 (15 �0 25 000:`00 $'9,LU5.QII"$13 ;'333;dii— EXPLANATION 1001 Salaries - $50.00 per month for 5 Councilmen and Mayor $300.00 per month $3,600.00 1004 - Association Dues - Annual Dues to Florida League of Municipalities $250.60 Dade County League of Municipalities 380.00 Tri- County League of Municipalities 12 755.00 755.00 1007 - Legal Publications -To publish ordinances, etc. as required 200.00 1008 - Mayor's Expense, $150.06 per month 1,800.00 1009 - Council Expense, association meetings, etc. 4,000.00 1 1010 - Post Audit - Required by Charter (Former Account #1509) 1,000.00 1014 - Capital Improvements • This fund is as for the City Council to use ae may be required "for the acquisition' of property adjacent to the present City Nall property. for the acquisition of pro arty upon Which 1161 Citq Garage Will be built, for the acquisition of property rights -of -way, and for the initial ir3plenentation of the roaster plan, 100,000.00 1015 - Reserve for Contingencies - To provide for u0 reseen expenditures during the budget year as may be required - (Court decisions, Acts of God, special elections, etc.) with any unused portions to be returned to the general fund. 25,000.00 (3) 1 'i Y i':, �- �, €, '. j �'• RECORDS DEPARTMENT Proposed As changed Budget- Budge -_ ,Bud � �, by- Council 1958 -59 1959 -60 1960 -61 1960 -61 (12 mos.) (15 mos.) (12 mos.) Budget Account Number �J1201- Salaries $ 6,000.00 $ 7,605.00 $ 3,900:00 ,� - 1202- Supplies 1,250.00- 950.00 See Ofc.Svs. _ _ � �; _ 1203 -New Equipment 500.00 500.00 0 1204 -Dues 6 Conferences 10.00 1!1.00 10.00 1205�Car Allowance 180.00 225.00- 120.00 ;�' 1208- Codification 2,500.00 2,500.00 See Lew Dept, 1209 - Election Expe'nae 500.00 1,250,00 0 _ 1210- Postage 1.300.OG' t.800.00 see Ofc.•Svs. .,�,, ,. -1211 Contingent SAlary _ +�� $5 000.00' EXPLANATION ;201 - Salaries - Deputy City Clerk $3,900.00 1202 - Supplies - To be requisitioned from Office Services Divi a ion �•;'-. \l 1203 - New Equipment - None needed 1204 - Duea � Conferences - Annual membership 3n International Municipal Clerk's Association 10.00 1205 -Car Allowance - Use of personal car $L0.00 mofor 12 mos. 120.00 1208 - Codification - Transferred to Law Department 1209 - Blection Expense - No regular election scheduled. Any special election will be paid from Contingency Fund. 1210 - Posts a To be su lied b Office Services Division "for all departments. g - _Pp Y 1211 - Contingent Salary - Contingent expense should Ehe Cicy Council °feel it ap¢ropriate.to separate the functions of City Clerk and City Manager. (4) f .� .sa S�a+;:�'a�. e'�.:.it�::•.: .e, -:.. Sa4Mr�. � i.Y�l�ri.'i:Mdr mH,. fraa�:x��.a1#a+L�+:a4�;a_kw,a „x d. t� 1 �Y Proposes AS ctiangeu Budget, Budget Budget by Council 1958 -59 , X959 60 1960 -61 1960 -61 12 mos. 15 mos.) (12 mos.) Budget Account Number 1 /3C= Salaries `` $ 6,000.00 $ 7,605.00 $ 7,200.00 _ 1302- Office SUP)A ies 300.00 270.00 See Ofc.Svs, �r 1308-,Fees &iLegal Costs 1,500.00 1,875`:00 1,000.00 V $ 7,860,'00 $ 9,750.00 $ 8,200.00 . . . _ _ . . . . . . . . . . . . . • •. . . r - t - . . . . . . - - - - . - - - - - - EXPLANATION lull - Salaries - City Attorney 12 mos. @ $600.00 $L7,200.00 1302 - Supplies - To be requisitioned -from Office Services Division .1308 - Fees & Legal Costs - to pay tiling fees, court costs, etc. on actions initiated during budget year 11000'00 $8,200.00 The Law.Depavtm ARVAs.tb assume responsibility for+ revising aad� modernizing the * ,. - c city Code of Ordinances during the budget year, which responsibility`i`s taken ,. fromCthe; Municipal `Code Corporation and 'given }to 'the City Atcbrney. The current' budget balance for payment of the existing °contract contains more`than"suificient money to pre-pay the necessary cost of duplicating new code pages'as written. (5) a IV . -: r ., l �, MUNICYPAL COURT < Proposed As changed Budg -et Budge � Budget by Council ' 1953 -59 1959 -60 1960 -61 1960 -G1 (12 mos.) (15 mos.) (12 mos.) Budget Account Number 1701- 3alar`ies $ 1,800.00 $ 2,250;00 $ 2,1U0,00 • 1702- Supplies 0 100.00 See Ofc.sys. 1708 -Fees 100.00 100.00 0 - 1709- Miscellaneous 100.00- 0 0 $ 2,000.00 $ 2,450,00 $ 2,100:00 EXPLANATION 1; . 1701 - I�nicpal Judge 12 mos. @'$175:00 Supplies to be requisitioned from Office Services Division ' 1708 - Fees This account hea been eliminated because we show no history of paying witness or other fees. 1709 =' Miscellaneous This account has been eliminated and is not needed. i� The Municipal'Court of South Miami has tried 50.6 cases in "the past 12 'month ,... , period. Total fines. forfeitures and costs received by the City 'have bean``over _. e. $7,500.00 for�the same period. The Judge's salary„ has not been increaae;d'aince July 1, 1955 when it was changed from $100.00 to $150.00 rper month, This budget increases the salary•$25.00 per month, which is nominal and reasonable. �� (6) ' � � {� i.MSS� °: . �dMiz Clei4�.n s�, a-.:' ,a r- 91!ti -�"4� ,o i`,�aflfM�F�%a,:'�yiy r.�, .::ri s�,R.:� ADMINISTRATIVE Proposed As charged Budget Bud Budget byy Council 1958 -59 1959 -60 1960 -61- {1960 -61 Aeeocnt Number (12 mos.) (15 mos.) (12 mos.) Budget 1101 - Salaries $14,350,00 $180788.00 $12,900.00 1102 - Office Supplies 400.`00 400.00 See Ofc.Svs. 1104 -Dues 6 Conferences 500.00 1,000.00 500.00 1105 -Auto Expense 720.00 900.00 720.00 $15,970.00 $21,088.00 $14,120.00 -- - - - - - - - - - - - - - - - - - - - - - - - -t'•-----------•------- EXPLANATION 1101 - Salaries - City Manager -Clerk $9,004 :. 0' - Secretary 3.900.00 12,900.00 1102 - Supplies - to be requisitioned from`Office Services Division 1104 - Dues 6 ConferAces Membership in International City Manager's Association and annual conferences 500.00 1105 Auto Expense - For use of Manag'er's personal car 12 mos. @ $60.00 per mo. 720.00 $14,120.00 Tke recommended salary for the poaition of City Manager -Clerk represents a saving of $8,530.00 over the salaries presently budgeted for a 6epa ate manager and City Clark, in this one budget year. Numerous cities of our size having the Council- Manager form of 'government have combined tte two positions where the�Chirter'places total administration with -the`posit'ion "of'Managet and provides no checks and bal- alaaces in the City Clerk s"hands. `The South Miami Charter is specific in placing the full responsibility on the Manager' ' with 'the external additing and budgetary controls <<to be exercised by tfie`Cnunc 1, and wiV ;full author ty'"in -the Council to investigate j., anything at any°time and to remove the City Manager-at any time. The T6vm of West Miami chief chaster alt "or and °isicil to South Miami, WitH iie `exception that the Mayor Is the that we have successfully p p e6` d a Manager. It is my sincere belief � has a charter almost We n effect, an elected City roved the ractidtfe of having a Manager - Clerk "in South Miami since March 15, 1960,,and recommend this be continued in the best interests of the Council, the City employees and the taxpayers. (7) t 4.1 PERSONNEL ADMINISTRATION Proposed Rs changed Budget. Budge_, Budge C by- Council 1958 -59 1959 =60 1960 -61 1960 -61 Account Number (12 mos.) (15 mos.) (12 mos.) Budget c, 1602- Stipplies $ 200.00 $ 200,00 See Ofc.Svs. 1604 -Dues & Conferences 1- 75.00 0 0 1607- Advertising 200.00 225.00 100.00 1608 - Physical Exams _ 400.00 400.00 _ 150.00 $ 975:00 $ 825,00 $ 250.00 EXPLANATION 1602"- Supplies --To be rgquisiiione'd from Office Service Division 1604 - Dues &Conferences -This account has been eliminated 'because no out of -town conferences are required and in; formation and 'literature is available at nominal charges, which may be secured as needed supplies. 1607 - Advertising - History of this account shows "less thsn 50% of(hudget required for operation. Personnel turnover is expected to be at a minimum during the proposed budget year. The $100.00 is sufficient to cover all needs. 1608 - Physical Exams -The City pays '$7.50 for each physical examination 'of new employees. This is sufficient to cover 20 new employees during the budget year. The City of•South Miami employs slightly over 100 people. The Personnel Board serves in "advisory'ca pac ty-to° "the City Manager, who l s "the Personnel Director unless .. - �„ .._ he delegates this "responsi" lity "'to someone ""else. In a City'as compact as South Miami, the City Manager, with coopera"tion:6f an active Personnel Board should administef the p g 'p ' y viii accordance with the Personnel Ordinance and Personnel rule's, ..- excertmforrclerical detail So few employees are "involved in the Classified service in our Government that it is highly desirable "for the Administrator himself to maintain proper the employees, through'the department heads as City Manager and r er contact with directly, "if necessary, as Personnel Manager. It is my firm belief that far better morale will result, without maintaining a separate individual as Personnel Director. (8) r-••Pr ....�..,, .�. - --- °rte -_a -_, -, :r. .. -� _- _ _ a _ .. ,C-1 N (9) F CENTRAL PURCHASING Pro'posed As changed Budget Bud#et- Budget_ b C bundil _W6 -1 ` �5 261 59 1959 -60 IS (12 mos.) (15 mos.) (12 mos.) Budget Account Number 1651-Salaries 300.00 750.00 0 hF 1652 - Supplies 300.00 300.00 See Ofc.Svs. - -165` 4dvertising 400.00 400.00 300.00 11000.00 1,456.00 300.00 . . . .... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . EXPLANATION 1651 Salaries -No separate salary eecomended 1652 Supplies -To be requisitioned from Office Services 1657 Advertising -Newspaper and mailing list advertising for competitive bids. 0Responallififty-fi the greate -- d 3t a van ta ge to hj Iith chsainggat 'as c -as Sol h6uld the dity Manager. In a ithkiami ifiii'responsibility 9, act not be delegated, except for cLer e.0 i I and r sp6fiiilbility and clerical "a ' " ' " ' f V emain the re duty of the city'-Manager to spend the public monies with a sharp eye for value and k -i;4ss of any fkp compromise with quality. Int-e 124tit purchasing is the key vsniuie, and only by operating,pur goverment exactly U14"a" bu'siness can this performshice fy"pe budget be successfully 'administered,., There is no "water" in this proposed budgq, - no room for laxity in it4administration if it is to balance at the end of the fiscal year. (9) F TAX ASSESSMENT Proposed As-changed I Budgget Bud -et BudgeC 6y Council 1953 -59 1959 -60 1960-61 1960 -61 (12 mos.) (15 mos.) (12 mos.) Budget Account Number 1401-- Salaries $ 3,657.00 $ 51,855.00 $ 33,900.00 1402 - Office Supplies 755.00 1,425.00 See Ofc.Svs. 1405 -Car Expense 200..00 250.00 120.00 1407- Advertiaing 300.00 600:00 150.00 1408 -Board of Equalization 150.00 150,00 75.00 $ 5,062.00 $ 8,280..00 $ 41245.00 EXPLANATION 1401 - Salaries - One tax clerk $3,900,00 1402 - Supplies - To be requisitioned from Office Services Division. 1405 - Car Expense - $10.00 per month for use of-personal car 120.00 1407 - Advertising delinquent tax sales 150.00 1408 - Board of Equalization - $5.00 each for 3 meetings each Councilman to sit a Board of Equalization 75.0 4,245.00 The City Manager is also Tax Assessor and Tax Collector.- During the past two years we have employed a �temporaiy assessor in addition [,",W, "regular Tax tlerk. The assessment program is euffic "ientl`y completed to permit this department to' "functioa with only one 'person for handling of the tax assessment and cclleciion detail, reporting., - ,redly to, City Manager. We are fortunate in having personnel experienced in these activities, yet capable of performing"other duties should the`tax work become less than a full -time job during any period of the year. (10) _ _ OFFICE SERVICES DIVISION Proposed As chAnged Budget Budget Budget b Council 195ti -59 1959 -60 1960 -61 1960 -61 �� (12 mos.) (15 mos.) _�(12 mos,)' Budget _ . AccourC Number 3301 - Salaries $6,000.00 �. ��; 3302 - Oi�ice Supplies 10,000.00 — 3303 -New Equi�xaent � 2,000.00 ;, 3310 - Pos`tage 2,500.00 - 20,500.00 - EXPLANATION 3301 - Salaries ,. 1 Reception "st Switchboard Operator $3 , OOOUd` 1 Extra Clerk 3 000.00 -.- - 3302 - Office Supplies All Forms, Printing and Office Supplies for all "Departments 3303 - NeW Eqquipment Offset duplicating machine to produce material for all departments, � electric typewriter. ,y 3310 - Postage Postagge for all departments, including. postage to mail proposed �' monthly report to Council and Taxpayers .- -_ �_' �; � � =; (11) �° '�� . ,,� ,\ �� _.�:, ,' ` ■ AUDfhNG DEPT Proposed As changed 'Budget Budget- Budget -` by Council 1958 -59 :. 1959-60 1960 -61 1960 -61 Account Number (12 mos.) (15 mos.) (12 mos.) Budget 1501- Salaries $14,640.00 $18,981.00 $ 9,900.00 1502 - Office Supplies 700.00 700.00 See Ofc.Svs. 1503 -New Equipment 534.00 700.00 500.00 1504- Association Dues & Conferences 118.00 118.00 118.00 -1508- Equipment Service Contracts 650,00 59540 See Ofc.Svg., 1509 -Post Audit See Acct, #101 _ .. Leaislstltte $163,642.A0 $211,094.00 $10,518.00 -==--------------------------..........------ 1501 - Salaries__. - 1 City Auditor $6,000:00 1- Account Clerk 3,900:00 $9.900.00 1502 - Supplies - To be requisitioned from Office Services Division 1503- New Equipment - Addiag machine,and other attachments as-,needed to make N.C.R. accounting machine capable of handling all the City's financial records after a eomplzte msthode sarvey and procedural analysis of all the City's functions. 1504 - Annual Membership in Municipal Finance Officers Association and attendance at Florida annual meeting. 1508 - Maintenance Service Contracts on office equipment To be requisitioned from Office Services Division since contracts cover equipment utilized in and for all departments. r. 1509 - Post Audit - This account has been transferred 'to'i.e$islstivs Account #1010, since this is a report made annually by Chirter requlresent for the City Council and is done by an outside C.P.A., having no connection in any way with the City's Internal Auditing Depart- ment. (12) (13) DEBT SERVICE t _ Proposed As changed Bud t 1958-59 Budget 1959 Budget by Council -60 1960 -61 1960 -61. (12 mos) (15 mos.) (12 mos.) Budgti.:: Account Number - 2308 -White Way Lighting $47,059:00 $ 0 0 2309- Bryant Parking Lot 6,380.00 36,960.00 0 r - 2310- Hunton Parking Lot 2,310.00 12,720.00 0- 23 1 -73 St. Parking Lot 6,363.00 0 0 2312 -City Hall Construction Bond 12,620.00 12,380.00 12,140.00 $740732.00 $62,060.00 $12,140.00 ko • • • . . • • . • . . • . . . . . . . . . . . . . . . . . . • • • . • • • • • . • liXPLANATION 2312 - Principal due i6,006.00 Interest due •l $12.6 ` Balance after payment $165.000.00. Average interest rate for all bonds 3.746329%. m (13) t, A' PUBLIC WORKS ADMINISTRATION Proposed As changed by Budget 1958-559 ,- Budget 959 Budget -61 Council f -60 1960 196061 ( s.) R5 mos. -) (12 mos.) Budget Account Number 3201 Salaries $15,144.00 • - - • - • - - - - - - • - - $209618.00 $25,680.00 _ - - - - • - - - - EXPLANATION - - - - - • - - 3201 - City Engineer $7;500.00 Supervkaor . 6,1x0;.00 Clark Vypis 3,900.00 2 -night watchmen Munici ' '.. aritor$for al Bldg 2 90000 (u) (15) WASTE DISPOSAL Proposed As changed Budget Budget Budget 1960 -61 by Council 1958 -59 1959 -60 1960 -61 (12 mos.) (15 mos.) (12 mos.) Budget Account Number 3001 - Salaries $67,910.00 $85,570.50 $70,050.40 r. 3002 Supplies 800.00 1,000.00 -See Office Sarv. 3003 - New Equipment 5,000.00 6,250;00 9,500." s 3008 - Incinerator Charge 23,000.00 17,274.00 14,000.00 3009 - Spray Material 1,000.00 _,250.00 500.00 $97,1710.00° 111,344.50 $94,050.40 s_--- _--- -`- - -- - - - - - - - - - - - - - - - 21::PLANATION - - - - - - 3001 - Salaries <- 1 WorkYn'g Fo =amen $4 536,. 0 ` 4 drivers @ $4000 16,000. IO 15 laborers (Average)3300.96 49:514.40 7 3002 - Supplies, to be req. from office services t 3003 - New Equipment, for-,new trash truck 3008 - Incinerator charge for garbage and trash for 12 months t;. 3009 - Spray Material (Fly and Mosquito Spray) (15) �s r .f STREET§ AND PARKS 3114 - City beautification, for plants, "sod, etc -., as needed. (16) 1> 91 Proposed As changed Budget Budget -60 Budget by Council 1958 -59 1959 1960 -61 1960 -61 (12 mos.) (15-mos.) (12 moss) Budget Account Number 3101 - Salaries $37,900.00 $63,931.50 $59,46138, ,„ 3102 - - Sappl3os•- : 1,500.00 1,900;00 See "Off cd Serv... 3103 - New Equipment 500.00 6,500.00 5,350.00 3108 :.- Street Resurfacing - 20,000:00 20,000.00 30,000.00 3109 - Street Maintenance 8,000000 1(0,000.00 7,500,'00 3110 - Nursery & Parks 2,566.00 5,000.00 3,500.00 3112 - Street Cleaning 500.00 - 0 - - 0 - 3113 - Maintenance of Fuchs Park 2,000.00 4,793.00 1,500.00 3114 - City Beautification 7,500.00 , 52000.00 000.00 $80,400.00 1179124.50 $ 1L2„251.60 EXPLANATION 3101 - Salariees 1 Park Supt. $5$20.00" 2 Working,Foremen" @4536.00 9,0�2'bb 3 drivers ''@ 4000;00 12 ?000.00 10 laborers (average) $300.96 33 009.60 3102 - Supplies, to be requisitioned5hom office Services 3103 - New Equipment, Heavy duty street edger, tractor (w /trade -in), pick up truck 3108 - street resurfacing, to resurface City Streets with 1" asphaltic concrete. 3109 - Street maintenance, for street patching, drainage structures, etc. 3110 - Nursery and parks (Sprinkling system for US if1) 3113 - Maintenance of Fuchs Parks - to care for grounds & buildings 3114 - City beautification, for plants, "sod, etc -., as needed. (16) 1> 91 CENTRAL GARAGE Biiu-et Dl1u'�C4 Proposed As Changed by Council 195 -59 195 -60 Budget (12 mos.) (15 mos.) 1950 -51 1960 -61 • (12 mos.) Budget =' Account 'Number 2901 - Salaries $10,300.40 $12,161.00 $9,420.00 2902 - Garage Suptbte`s 1,200.00 1,725.00 1,2x0:00 2903 - New Equipment 200.00 1,250.00 400.00 2908 - Gas & 011 11;000.00 13,750.00 10,400.00 _ 2909 - Auto Parts 9,000,00 11,250;00 8,000.00 2910 - Tires 3,000,00 3,750:00 3;000.00 _ __________.___ 2911 - Outside Labor 2,500.00 2,500.00 1,500:00 2912 - Miscellaneous 500.00 500.00 150.00 $37,700.00 $6,886.00 $33,670.00`- BXPLANATION 1 . 2901 - Salaries - 1 =Head Mechanic a�, == $5;60 00 1 Mechanic 3 660''':00' $9 ,420.00 • 2902 - Supplies - Garage supplies, necessar`y�-ltems peculiar to repair of City vehicles 2903 - New Equipment- Office furniture and equipment 2908 - Gas & O1I - For all City vehicles 2909_- Auto Pasts - For all City vehicles 2910 -Tires - For all City vehicles 2911 - Outside Labor- For services necessary to be performed outside our own garage. 2912 - Miscellaneous = Small tools, etc. (17) a' f ,� r u ', "t Y 4.. -.y.M. z .��:.,yv, .....: �.� . ._. ,...'� ^s .,... Y �.y.y . :, .,,... .�d .,. -L. - � + IIm�i7W�A. MBLIC SERVICE DEPARTMENT Proposed As changed by Budget Budget Bud et Council 1958 -59 1959 -60 ?,960 -61_ 1960 -61 (12 mos.) (15 mos) (12 mos.) 'Budget Account Number t -s 2801 - Salaries $18,216.00 $30,251.00 $22,050.00 2802 - Supplies 800.00 1,500.00 see office serv. 2803 - New Equipment 2,000.00 500.00 5,000.00 2808 - Consulting Fees 500.00 500.00 400.00 $21,516000 932,751.00 $27,450600 - - - - - - - - - - - - EXPLANATION 2801 - Salaries - 1 Director of Public Service $7,500:000 1 Inspector 5,400;60 1 Inspector 5,250:00 L Clerk Typist 900 3 1' 0 0 522 ,050.00 2802 - Supplies - To be requisitioned from Office Services Division 2803 - New Equipment- 2 Inspectors cars (with ' trade) 2808 - Consulting Fees - For expert consultants as required. (18) i N V (19) M ■ PLANNING AND ZONING BOARD Proposed As changed r- Bud l-et 195-59 195-60 Budget , 196-61 du16il 1 60-61 (12 mos.) (15 mos.) (12 mos.) Budget ,/,Ac'c'ount Number ,2102-Office Supplies 500.00 700.00 See OfC.SVs. 2103-New Equipment 200.00 0 0 2104-Dues & Conferences 0 200.00 200.00 2107QAdvdrtising 300.00 500.00 150.00 2108-Consultants 500.00 159000.00 01.1 12500.00 $16,400.00 $ 356.05'z - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - EXPIANATION 2102 - Office Supplies-.,- To be requisitioned from Office Services Division 2103 - Nev Equipment - None required 2104 - Dues 6, Conferences,- Annual memberships and meetings during the year 200.00 2107 - Advertising - To advertise public hearings other than those paid for by fee. 150.00 2108 - Consultants - None to be required. $350.00 (19) M ■ 1- I POLICE DEPARTMENT proposed As Changed Budget Budget Budget By Council 1958 -59 1959 -60 1960 -61 1960 -61 (12 mos.) (15 mos.) (12 mos.) Budget Account Number 2701 - Salaries $103,361.00 $131,185.00 $133,435.24 i 2702 -- Supplies 1,200000 1,400.00 See office serv. 2703 - New Equipment 3,422.00 4,100.00 0V5,000.00 2704 - TripsConf.& dues 300.00 300.00 150.00 2706 - Uniforms 2,600.00 3,250.00 2,700.00 2708 - 'Telephone & Radio 3,900:00 4'73500 4,300.00 2709 - Inst.& Training 1,000.00 1,200.00 1,000.00 2710 Detention of Prs- 4,500.00 6,425.00 5,500.00 a 2711 - Traffic Control S & S 4 7_ Oz 0.00_ 4,700.00 11000.00 N $124,983.06 $157.295.00 $B3,085.24 - 6. - r w w - - w w - - w r - - w .� w r � w w w �. w � � -- w .� w w Y- w w w - a _ EXPLANATION 2701 - Salaries - 1 Chief of 00,1ice $7,200.00' 1 Police Captain 6,540:00 ` 3 Sergeants @ $5,934.00 17.802.00 1 Detective 5,244 00 5 -1st Class Policemen @ $5;175.00 25;875 :00 ' 3 -4 year policemen @'$4,899.00 14,69700 2 Patrolmen @ $4,761.00 9c,522:00 er 1 Policeman 4,761.42 - 2 Policemen @ $4,623.84 3 Policemen @ $4,409.24 9,247.68 13;227.72 1 Policeman 4,112.64 " 1 Policeman 2 Policemen @ $4;041.00 4,123`:78`` 8,082;00 Possible first class and extra pay 3=,000!00 $133,435.24 2702 - Supplies - To be requisitioned from Office Services Division 2763 - New Equipment- 2 new police cars 2704 - Trips, conferences 6 dues - Membership in Associations 2706 - Uniforms - $100.00 per than per year (20) AA. F M per 2708 -.telephone & Radio 3 to Units 3Y.4-, 2 Radio Units 043j4o per Mo. 2 Radio Units 0 $50.00 per mo. I Telephone circult @ $38.00 per mo. Long distance calls & telegrams 2709 Instruction & Training - Training courses & materials 2710 Detention of Prisoners Meals & jail supplies 2711 Traffic Control, S & S Maintenance and signs as required. (21) ;yr is M PARKING LOTS AP;D METE %$ -get Proposed As Changed Budget Bud Budget_ by Council 1958 -59 1959 -60 1960 =61_ 1960 -61 Q -(12 mos-) (1 mos) (12- -mos.) Budget '! Account Number 2501 - Salaries $5,100.00 $6,468.00 $5,950,00 { 2503 - New Equipment -0- 2,015.00 1,000.00 2508 - Procurement & Develo p• ` ment of 3, 188.00 - 0 - - 0 - .; 2509 - Repairs & Replace- ments 1,000.00 1,425.00 300.00 ` 2510 - Meter Revenue Service Charge 300.00 0 - -0- 2511 - Utilities for Lot 1,000.00 500.00 50.00 $10,588,00 $10,408.00 $7,300.00 - - - - - - - - - - - - - - - - - - - EXPLANATION - - - - - - - - - - - - 2501 - Salaries - One Sergeant in charge - 12 mos. $5,950.00 2503 - Now Equipment - New meters as required 1,000,00 2509 - Repairs 6 replacements - To repair meters & posts as needed 300.00 2511 - Utilities for Lot - Lights 6 water for parking lots 50:00 $7,300.00 (22) `l 5 ,d e. .: =. - -, :, faVaktr .: ...... ... . . z.!`.•' ';, -. .tX't„a'... ..... ::. .y .., y ,,� :. ..:...;.- .. -.... .::..., .. x.,y. ...., "... . . ;. ....... c., 4_- CAR INSPECTION STATION ,r r, r, Proposed As Changed Budget Budget Budget by Council 1958 -59 1959 =60 1960 -61 1960 -61 (12 mos.) (15 mos.) (12 mos.) Budget Account Number 2751 - Salaries - 0 - $11,146.00 see Police Dept. Y 2752 - Supplies - 0 - 500.00 see office service 2753 - New Equipment - 0 3,000.00 - 0 - w 2756 - Uniforms - 0 - 125.00 see police dept. 2759 - Utilities • 0 - 200.00 100.00 2763 - Repairs Replacements -0- 2,500.00 - 0 - 0 - $17,01.00 $100.00 - --------- '-- - - - - -- -- - - - - - - - - - - - - - - - - EMANATION 2759 - Utilities - For electricity at inspection station (23)' M,—, F ,■ a! ` FIRE DEPARTMENT Proposed As changed Bud et Bud et 195 =5° Budget by Council 1 °5 -60 1960 -61 1960 -61 (12 mos.) (15 mos.) (12 mos.) budget Accourrz Number r�- WE 2601 - Salaries $41,755.00 $55,200.00 $523960.00 '= 2602 - Office Supplies 200.00 150.00 see office sere. 2603 - New Equipment 2,145.35 1,175.00 1,000.00 2606 - _Uniforms 1,100.00 1, 3178.00 1,100.00 2608 - Station'Opeation Supply 370.97 670.00 500.00 f 2609 - Telephone & Radio 597.48 2,325.00 500.00 2610 - Institute & Training 600.00 600.00 500.00 ` 2611 - Equipment & Repairs 2,020.00 2; G yiIYVICIP' L. BUILDING 1 Proposed As changed Budget Budgget Budget 1958 by Council . -59 19S9 -60 19G0 -61 1960 -61 (12 mos.) (15 mos.) (12 mos.) Budget Account Number 2201- Salaries $ 69346:00 $ 6,114:00 See'OfcSvs. 2202- Janitorial Supplies 300.00 300,00 1,C00.00 2203 -New Equipment 3,000.00 1,500.00 500.00 '4 2208- 191ectricity 5,500.00 6,000:'00 4,000.00 s 2209-Water and Gas 1,000;00 500.00 400.00 2210 - Telephone 2,800.00 1,000.00 850.00 2211- 14aaintenance of Grounds 30000.00 1,000.00 0 2212- Janitorial Service 5,580:00 6,975.00 0 2213- Repair & Replacement to Building 5,000.00 2,800.00 2,500.00 2214- Community -House Maintenance 1,000.00 .1,500.00 See Library $33,526.00 $27,689.00 $ :1,250.00 -- - - - - - - - - - - - - . -i - - - - - - - - - - - - - - - - - - - - - - - - - - - - - EXPLANATION 2201- Transferred to Office Services Division. 2202 - Janitorial "Suppl es To provide supplies for use in maintenance of'City Hall and 1,000.00 d; Library presently under.contract with A. A. Porter Service at - $510.00 per month ($6,120.00 per year.) 2203 - New Equipment for maintenance of buildings and grounds 500.00 f, 2208 - Electricity for all Departments 4,000.60 2210 - Telephone service for City Hall Switchboard 850.00 2211 - Maintenance of grounds - included elsewhere 2212 - Janitorial Service - formerly under contract with A. A. Porter Service (see Public Warks Department.) (See 2202) 2213 - Repair and replacement to building - As necessary and to 'Provide sprinkler system for grounds 2,500.00 2214 - Community House maintenance - See Unclassified Projects (Library) (25) a? 1 'ji. (26) �.. .�� __ - � r..�,.� .� �.. _tea . - �; „� � .. -. '6- ...6.w -. ._ �.�.`- - I, - "CREATION DEPARTMENT Proposed Budget Budget Budget 1958 -59- 1959 As changed byy Council -60 1960 -b1 160 61 (12 mos.) _ (15 mos.) (12 mos.) Account Number Budget 1001- Salaries $ 7,900.00 $13,975.00 $16,650.00 1802- Supplies 2,000.00 700.00 See Ofc.Svs. 1803 -New Equipment 0 1,300.00 250.00 1804 -Dues & Conferences 0 200.00 50.00 1805 -Car Allowance 0 225.06 180.00 1808 -Park Development 20500.00 12,000.00 2,500.00 1809-Utilfiies 2,500.00 '.4,000.00 1,800.00 1810-Lee Park Development '4 $32,400.00 $21,430.00 EXPLANATION 1801 - Recreation`Director - 12 mos . 0001% x$300 3,600.00 ;. Clerical help for recreation office @ $100.00 per mo. 1,200:00 • 4 part time recreation leader's' it $125`.00 per mo. -6 soa. 3.000 "` Game,officials - total for 12 mos. 2 $30`:00 Groundskeeper - 12 mos. @ $225:00 "per mo; 2500:00` Custodian (Fuchs Park) 12 mos. @ $150.00'per'mo. 1,800:00 - Custodian (Lee Park) 12 mos. @ $125.00 per mo. - 1,500.00 $16,650.00 :' 1802 - To be requisitioned from Office Services Division x^ 1903 - New Equipment - Rebuilt Bell &Howell Sound 16MM projector 250.00 1804 - Due* Conferences - Annual membership in Association 50.00 1805 - Car Allowance - Use of Director's personal car - 12 mos. @ $15.00 180.00 1808 - Park Development - Fencing at Lee Park, playground equipment for Fuchs Park 2,500.00 1809 - Utilities - At City Parks 1,80000 $21,430.00 (26) �.. .�� __ - � r..�,.� .� �.. _tea . - �; „� � .. -. '6- ...6.w -. ._ �.�.`- - UNCLASSIFIED PROJECTS Proposed As changed Budget Budget Budget by Council 1958 -59 1959 -60 1960 -61 1960 -61 (12 mos.) (15 mos.) (12 mos.) Budget Account Number 2408 - Insurance $15,000,00 $33,360.00 $19,000.00 2409 - Street Lighting 16,400.00 25;500.00 20,000.00 2410 - Humane Society 1,200.00 - 1,500.00 0 f' 2411- Annual Report 1,000.00 2,500.00 500.00 2412 - Publicity 700.00 1,910.00 1,200.00 2413 - Social Security 7,500.00 9,400.00 10,000,00 See 2414 - Contingency Fund 5,000.00 15,000.00 Legislative 2435 - Chamber of Commerce 1500.00 2,500.00 3,000.00 '2417- Employees Retirement Study 2,000.00 0 0 2418 -Group Hospitalization and Life Insurance 1,500.00 2,000.00 5,000.00 2419 - University of Miami. Employees Training Course 750.00 0 0 2420- CitgqSGarage and Public Works Headquarters 0 700000.00 0 2421- Library 0 20,000.00 20,000,00. 2422 -Addn to City Hall :10,000.00, •. v 2425 1% Annual ChristmRs'Bonus to Faa'lo ees 4,340,x._ �DZ, i IAWiIN A3„'640.97 2408 - Insurance - Fire Insurance on City Hall & Library $1,700.60 Employee Bonds 350.00 Volunteer Fire Department Accident Policy 150.00 Money & Securities Insurance 100.00 Fleet Insurance 4,500.00 Workmen's Compensation 8,500.00 General Liability 3,000.00 Fire Insurance on Garage 700.00 19,000.00 (27) (28) 2409 - To pay electricity charge for street lights and to provideim roved lighting ip min g "areas presently u nder = illumina_t_e._, d - - $25,000.00 2411 - Annual Report - to publish annuaL report to the City Council and all citizens and taxpayers. 500.00 2412 - To pay for city 'publi"city ads in programs, to participate in Junior Orange Bowl Pageant and to publish a monthly report to the citizens of City activities 1,200.00 2414 - ContingencyeFund - this account has been t'ren'sfeired`to the Legislative Department; where the 'City Council shall control all expenditures, with any unexpended balance to be returned to the general fund at the end of the fiscal year. 2415 - -To promote South Miami as a,-,business and shopping area as approved by the City "Council. 3.000.00 2417 ., - Previous! used to ' •' n, "'�� " "' y" pay University of Miami for a study of feasibility prior to`inauguratiozi of an employees retirement " program - which"waa recommended, requested by the employees and is included in this budget with a one mil Levy for the City's contribution. 2416 - To pay the employees coverage ior'group hospitalization insurance and provide ,a minimum of $1,000.00 life insurance for each amber of the group plan. 5.000.00 2421 - City of South Miami l brag To provide personnel, equipment and books for the City Library', k,. presently operated under annual contract as a branch of the City of Miami Public Library. 20,000.00 2422 - Addition to City Hall `to "provide badly needed squad room and office facilities in Police Department. 10,000.00 (28) k �= (29) di c x. y�14i'r1 ' CITY OF SOUTH MIAMt PAY PLAN - OCTOBER 1, 1960 - SEPTEMBEG 30, 1961 Per Period for 26 Periods Per Year CLASSIFICATION START Ala. 1 Yr. 2 Yrs, 3 JU 4 -Yrs, Clark- SteaoErapbsr 136.15 L38.46 140.77 147.69 154.62 - Clerk- Typist 133.27 136.80 139.76 145.55 151.43 - Clerk 113:88 116.44 120.00 124.62 129.29 - City Auditor 184.62 207.69 230.77 PUBLIC wow City Engineer 242.31 253.85 276 92,. 288.46 Supervisor 175.38 184.62 200:17 210.00 221.54 23.7.69 Park Supt. 173.08 182.31 198.46 207.69 219._23 230.77 Head Mechanic 173.08 180:00 186.92 198.46 210.60 221.54 Working #oreman 140.54 145.38 152.65 159.92 167.19 174.46 Mechanic 138.46 143.08 150.00 156.92 163.83 170.77 HOURLY RATS Truck Driver 1.40 1.45 1.50 1.55 1.65 1.75 Laborers 1.25 1.30 1.35 1.40 1.45 1.50 PUBLIC SERVICE Director 242.31 253.85 276.92 288 +46 Inspector 161.54 166.15 173.08 184.62 196.15 207.69 POLICE DEPARTMENT Chief 24241 253.85 276.92 Captain 233.54 240.00 251.54 Sergeant 201.69 228;23 Detective - Sergeant 201.69 _207.69 207.69 228.23 ,. Policeman 147.23 152.69 158.18 167.94 177.84 188.42 Policeman lot Cl. - - - 178.37 188.36 199.04 Patrolman 142.15 149.54 153.01 162.72 172.58 183.12 FIRE DEPARTMENT Chief 201.69 207.69 228.23 Asst. Chief 150.77 198.78 20833 Fireman 147.23 152.67 158.18 167.94 177.84 188.42 Fireman lot Cl. - - - - 178.37 188.36 199:04 (29) di c x. y�14i'r1