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09-19-94L*h) Mayor: Neil Carver Vice Mayor: R. Paul Young Commissioner: Ann B. Bass Commissioner: Thomas Todd Cooper Commissioner: Tom Cunningham CITY C0MMSSION AGENDA Special City Commission Meeting Meeting date: September 19, 1994 6130 Sunset Drive, So. Miami, FL Phone: (305) 663 -6340 PURSUANT TO FLA STAT. 266.0105, THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS NOTICE DOES NOT CONSTITUTE CONSENT BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE INADMISSIBLE OR IRREVELANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE ALLOWED BY LAW. CITY OF SOUTH MIAMI ORDINANCE NO. 6 -86 -1251 REQUIRES ALL PERSONS APPEARING IN A PAID OR REMUNERATED REPRESENTATIVE CAPACITY BEFORE THE CITY STAFF, BOARDS, COMMITTEES AND THE CITY COMMISSION, TO FILL OUT THE APPROPRIATE FORM AND FILE IT WITH THE CITY CLERK PRIOR TO ENGAGING IN LOBBYING ACTIVITIES. CALL TO ORDER A. Invocation B. Pledge of Allegiance to the Flag of the United States of America 1 ORDINANCES - SECOND READING AND PUBLIC HEARING 2 1. An Ordinance of the Mayor and City Commission of the City of 3 South Miami, Florida, fixing the Millage at 6.801 which 4 exceeds the rolled back rate by 13.81% and resulting in a 5 property tax increase of 5.16% in the City of South Miami, 6 Florida, for the Calendar Year 1994/95. ? (Administration) 3/5 8 2. An Ordinance of the Mayor and City Commission of the City of 9 South Miami, Florida, adopting a budget of $8,582,520. and Pay 10 Plan for the 1994/95 Fiscal Year. 11 (Administration) 3/5 12 DEFERRED/ TABLED 13 A Resolution of the Mayor and City Commission of the City of South 14 Miami, Florida, directing the City Manager to retain an outside 15 firm, not currently employed by the City of South Miami or hired 16 for the forthcoming Fiscal Year, to review the flow of paper work 17 and assigned tasks of each person with respect to a particular 18 responsibility; to make recommendations for changes that would 19 improve efficiency, productivity and internal control of the 20 operation system; consider the need, if any, to acquire or upgrade 21 equipment; assess needed tools for efficiency and to suggest ways 22 to build an internal control mechanism, also to more accurately 23 identify the exact budgetary amount needed for a given department. 24 (1) September 19, 1994 Page 2 ORDINANCE NO. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, FIXING THE MILLAGE AT 6.801 WHICH EXCEEDS THE ROLLED BACK RATE BY 13.81% AND RESULTING IN A PROPERTY TAX INCREASE OF 5.16% IN THE CITY OF SOUTH MIAMI, FLORIDA, FOR THE CALENDAR YEAR 1994/95. WHEREAS, pursuant to Section 200.065, Florida Statutes, tax assessments for all real property within their jurisdiction of the City of South Miami for the calendar year 1994/95 has been made by the property appraiser for Dade County; and WHEREAS, pursuant to the above -cited statutory provision, the Mayor and City Commission are required to adopt a tentative and thereafter a final millage rate of the taxing jurisdiction of the City of South Miami. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. There shall be and hereby is levied upon real property in the City of South Miami, Florida, a tax of 6.801 mills on the dollar for the calendar year 1994/95 for the operation expenses of the government of the City of the fiscal year beginning October 1, 1994, and ending September 30, 1995. This millage rate exceeds the rolled back rate by 13.81% and this will result in a property tax increase of 5.16% . Section 2. This ordinance shall take effect on October 1, 1994. PASSED AND ADOPTED this day of , 1994. ATTEST: City Clerk Read and Approved as to form: City Attorney aggn rjw APPROVED; Neil Carver, Mayor f . ORDINANCE NO. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, ADOPTING A BUDGET OF $8,582,520. AND PAY PLAN FOR THE 1994/95 FISCAL YEAR. WHEREAS, the City Manager has submitted a proposed budget together with a budget message and supporting schedule including a pay plan; and WHEREAS, pursuant to Chapter 200, Florida Statutes, the Mayor and City Commission are required to adopt a tentative and thereafter a final budget for the City. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The Budget for the fiscal year, as submitted by the City Manager, including the pay plan, attached hereto as Exhibit 1 in an amount of $8,582,520. be and the same is hereby approved. Section 2. This ordinance shall take effect on October 1, 1994. PASSED AND ADOPTED this ATTEST: City Clerk READ AND APPROVED AS TO FORM: ag9 /7 CITY ATTORNEY day of September, 1994. APPROVED: Neil Carver, Mayor 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, DIRECTING THE CITY MANAGER TO RETAIN AN OUTSIDE FIRM, NOT CURRENTLY EMPLOYED BY THE CITY OF SOUTH MIAMI OR HIRED FOR THE FORTHCOMING FISCAL YEAR, TO REVIEW THE FLOW OF PAPER WORK AND ASSIGNED TASKS OF EACH PERSON WITH RESPECT TO A PARTICULAR RESPONSIBILITY; TO MAKE RECOMMENDATIONS FOR CHANGES THAT WOULD IMPROVE EFFICIENCY, PRODUCTIVITY, AND INTERNAL CONTROL OF THE OPERATION SYSTEM; CONSIDER THE NEED, IF ANY, TO ACQUIRE OR UPGRADE EQUIPMENT; ASSESS NEEDED TOOLS FOR EFFICIENCY AND TO SUGGEST WAYS TO BUILD AN INTERNAL CONTROL MECHANISM, ALSO TO MORE ACCURATELY IDENTIFY THE EXACT BUDGETARY AMOUNT NEEDED FOR A GIVEN DEPARTMENT. WHEREAS, it is the desire of the Mayor and Commission to have the departments of the City to work at optimum capacity and efficiency while maintaining budgetary control; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The Mayor and City Commission hereby direct the City Manager to retain an outside firm, not currently employed by the City of South Miami, or hired for the forthcoming fiscal year, to review the flow of paper work and assigned tasks of each person with respect to a particular responsibility; to make recommendations for changes that would improve efficiency, productivity and internal control of the operation system; consider the need, if any, to acquire of upgrade equipment; access needed tools for efficiency and to suggest ways to build an internal control mechanism; also to more accurately identify the exact budgetary amount needed for a given department. PASSED AND ADOPTED this ATTEST: City Clerk READ AND APPROVED AS TO FORM: 51 52 City Attorney day of APPROVED: , 1994. Mayor Neil Carver