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05-17-94T7 Mayor: Neil Carver Vice Mayor: R. Paul Young Commissioner: Commissioner: Commissioner: Ann B. Bass Thomas Todd Cooper Tom Cunningham CITY COYOUSSION AGENDA Regular City Commission Meeting Meeting date: May 17, 1994 Next meeting date: June 7, 1994 6130 Sunset Drive, So. So. Miami, FL Phone: (305) 663 -6340 PURSUANT TO FLA STAT. 266.0105, THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS NOTICE DOES NOT CONSTITUTE CONSENT BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE INADMISSIBLE OR IRREVELANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE ALLOWED BY LAW... •. CITY OF SOUTH MIAMI ORDINANCE NO. 6 -86 -1251 REQUIRES ALL PERSONS APPEARING IN A PAID OR REMUNERATED REPRESENTATIVE CAPACITY BEFORE THE CITY STAFF, BOARDS, COMMITTEES AND THE CITY COMMISSION, TO FILL OUT THE APPROPRIATE FORM AND FILE IT WITH THE CITY CLERK PRIOR TO ENGAGING IN LOBBYING ACTIVITIES. CALL TO ORDER A. Opening B. Pledge of Allegiance to the Flag of the United States of America C. Presentations D. Approval of minutes 5/3/94 ITEMS FOR COMMISSION CONSIDERATION 1) City Manager's Report 2) City Attorneys Report ORDINANCES - SECOND READING AND PUBLIC HEARING 3. An Ordinance of the Mayor and City Commission of the City of South Miami, Florida amending Section 15 -32, of the Code of Ordinances, providing for games of chance, to allow games of chance when held as a fund raising event for not for profit organizations, one time a year only, when issued a permit by the City Manager; providing for severability; providing for ordinances in conflict; and providing an effective date. (Commissioner Cunningham) 3 / 5 RESOLUTIONS FOR PUBLIC HEARING none ,l� l q -RESOLUTIONS 4. A Resolution of the Mayor and the City Commission of the City of South Miami, Florida providing for the procurement of recycled.paper products. (Commissioner Bass) 3/5 5. A Resolution of the Mayor and City Commission of the City of South Miami, Florida, authorizing the expenditure by the Police Department for the purchase of two -486DX computers from Personal Computer Store, the low bidder, in an amount not to exceed $10,798 to upgrade and enhance the Police Department's computer system, and charging the disbursement to Account No. 1910 -6430; "Capital Outlay- Equipment Operating." (Administration /Police Depart. 3/5 6. Resolution/ of the Mayor and City Commission of the City of South Miami, Florida authorizing the City Manager to award contracts to provide for 97,008 bricks for the SW 59 Avenue (Dorn Avenue) Project: 63,721 Chicago Bricks at twenty -five cents each to Dunan International Corporation for an amount not to exceed $15,930; and 33,287 General Shale Patio Bricks at thirty -cents each to Keeman Brick for an amount not to exceed $9,987 and charging the following amount $15,930 to Account No. 2100 -6440: "Capital Improvements -SR District "; and $9,987 to Account No. 1730 -4640: "Stormwater Drainage Trust Fund - Maintenance; repair- streets and drainage." (Administration) 4/5 May 17, 1994 PAGE 2 none DEFERRED /TABLE An Ordinance of the Mayor and City Commission of the City of South Miami, Florida, repealing Article II, Sections 19A -31 through 19A -52, of the Code of Ordinances, providing for the Regulation of Tree Removal; providing for severability; providing for ordinances in conflict; and providing an effective date. i (Mayor Carver) (1) 3/5 A Resolution of the Mayor and City Commission of the City of South Miami, Florida, authorizing the City Manager to disburse the sum of $171.00 representing fees incurred for legal services by Stein & Warfman, P.A., regarding the case of Dade Heritage and Potamkin vs. Dade County seeking a Court Restraint Order on demolition of Dorn House $876.00 representing costs by Dade County in connection to this case and charging the disbursements to Account No. 09- 1100 -9970; "Dorn House - Expenses." -r— (Mayor Carver) (1) 3/5 A Resolution of the Mayor and City Commission of the City of South Miami, Florida, authorizing the City Manager to disburse the sum of $942.50 for Signage and Graphic Services by Tom Graboski Associates, Inc., for Photographic reprinting of newspaper article by South Miami Blueprint, Inc. and charging the disbursements to Account No. 09- 1100 -9980; "Dorn Avenue Trust Fund Expenses." v (City Attorney Gallop) (1) 3/5 Cj May 17, 1994 PAGE 3 REMARKS 't (� / A)--/ Q� I _ C =TY OF SOUTH 3�I =AM= INTER - OFFICE MEMORANDUM To: Mayor and Cit scion Date: April 23, 1994 From: 'William-.,F. Hampton Re: 5/3/94 Commission Agenda - City Manager Item # J Games of Chance For Fund Raising - Non - Profit organizations Non - profit organizations have traditionally emploved games of chance for fund raising events. The profits from this activity are used to further services to the Community. The existing City Code does not permit such activity. . K •nn. 1.: .1 1. Advantage to City: Non - profit organizations will be able to sponsor games of chance for annual fund raising events. 2. Disadvantages to city: None _. This Resolution _s sponsored by Commissioner Cunninaham. 4. This Resolution amends Section 15 -30 of the City Code. WfH: er .:V. ORDINANCE NO. AN ORDINANCE OF THE MAYOR AND CITY CO ' ISSION OF THE CITY OF SOUTH MIAMI, FLORIDA AMENDING SECTION 15 -32, OF THE CODE OR ORDINANCES, PROVIDING FOR GADS OF CHANCE, TO ALLOW GAMES OF CHANCE WHEN GELD AS A FUND RAISING EVENT FOR NOT FOR PROFIT ORGANIZATIONS, ONE TI]W A YEAR ONLY, WHEN ISSUED A PERMIT BY THE CITY ; PROVIDING FOR SEVERABILITY; PROVIDING FOR ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of South Miami enacted Section 15 -32, entitled Games of Chance, by Ordinance Number 297, on April 20, 1954; and, �,4HEREAS, the ordinance prohibits not for profit organizations from conducting games of chance in fund raising events; and, WHEREAS, there are many worthwhile organizations within the City of South Miami which are not for profit and which depend on annual fund raising events in order to provide services to the community; and, WHEREAS, it is the desire of the Mayor and the City Commission to allow these organizations to employ lawful games of chance during annual fund raising events. NOR, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COHNISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. Section 15 -32 of the Code of Ordinances is amended as follows: It shall be unlawful for any person in the city to play or engage in any game of cards, dice, roulette, fare, bolita or any other game of chance, whether related to the above enumerated games or not, by any device whatsoever, for money or other thing of value. It shall not he unlawful for any not for profit organization that is currently exempt from the payment of federal income taxes to employ a game of chance in connection with a fund raising event; provided, that (1) the game of chance is otherwise lawful under Florida and federal law; (2) the funds raised by the event are committed to a bona fide community facility or service: (3) the event occurs not more than one time in anv calendar year; and, (4) the organization applies for and is issued a permit by the City Manager prior to the event. Section 2. If any section, clause, sentence, or phrase of this ordinance is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this ordinance. Section 3. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. Section 4. This ordinance shall take effect immediately at the time of its passage. PASSED AND ADOPTED this day of , 1994. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR 'gob © C 2 TY O F SOUTH M=OM= INTER - OFFICE MEMORANDUM To: Mayor and Cit fission Date: May 13, 1994 From: 'Llia Hampton Re: 5/17/94 Commission Agenda - City Manager Item #-4-Recycling Policy City of South Miami r,•fra�rmrr.� For a number of years the City has participated in some recycling, however, there has never been a formal policy. The attached Resolution provides the City with a formal policy and goals. The City Manager will, in the near future, provide the Commission with written directives on implementation of the policy as outlined in the Resolution. Recommendation: 1. Advantage to City: By implementation of a formal policy we will provide a good example for the public, and also abandon practices that have a negative impact on the environment. 2. Disadvantages to city: None 3. This Resolution is sponsored by Commissioner Bass. 4. This Resolution implements formal policy guidelines for recycling. WFH:er srn = RESOLUTION NO. A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA PROVIDING FOR THE PROCUREMENT OF RECYCLED PAPER PRODUCTS WHEREAS, the South Miami City Commission recognizes the importance of using recycled paper to slow the decline of renewable natural resources; and, WHEREAS, the South Miami City Commission acknowledges the efforts of the State of Florida, Metropolitan Dade County, The Florida Bar, the Florida judiciary, and other organizations to foster the use of recycled paper by mandating its use by the named entities; and, WHEREAS, the South Miami City Commission desires to do its part to use and encourage the use of recycled paper. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City of South Miami shall procure recycled paper for correspondence, memoranda, court papers, and other papers and documents measuring 8J by 11 inches. For the purpose of this resolution, paper is recycled if it contains a minimum content of 50% waste paper. Section 2. The City of South Miami shall procure recycled paper for toilet paper and paper towels. For the purpose of this resolution, paper is recycled -if it contains a minimum content of 50% waste paper. Section 3. The City Manager shall evaluate the feasibility of procuring and using rechargeable batteries, paper alternatives to styrofoam containers, and halogen light bulbs. The City Manager shall consult with Mr. Hal Johnson, Chief Procurement Officer, Metropolitan Dade County, about other procurement practices and measures for operating the city in an environmentally sound manner. Section 4. This resolution shall become effective upon its approval. There shall be an approximate 6 month transition period during which time un- recycled paper may be used to use up the existing stock of paper. Beginning October 1, 1994, all paper procured or used must comply with this resolution. PASSED AND ADOPTED this day of , 1994 ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY envtl.res 2 APPROVED: MAYOR Recycled Paper Rule Takes Effect On January 1, 1994, recycling efforts in the State of Florida received a major boost as the Florida Bar's recycled paper rule took effect. Specifically, per Rule 2.055 of the Florida Rules of Judicial Administration, all pleadings, motions, peti- tions, briefs, notices, orders, judgments, decrees. opinions, and other papers and official documents filed in any court in the state must be filed on recy- cled paper. For purposes of this rule, paper is recy- cled if it contains a minimum of 50 percent waste paper. The implementation of the rule comes at a crucial time for Florida, since consumers are recycling their waste but are not purchasing recycled materials, resulting in a glut in the market for recycled solid waste. Recvcling is market driven, and recycling pro- grams do not work unless there are economically fea- sible and stable markets for the materials recovered. For recvcling to be successful, demand for recycled goods must equal the amount of supply. Broward Countv Attorney- and Section Council Nlember John J. Copelan, Jr., argued for this rule in front of the Florida Supreme Court on behalf of a coalition of counties around the state. He stated, "It is expected that the increased demand will help cre- ate new markets for the recycled paper, thereby increasing the success of recycling programs." State & Local Laz: Xe- s. Volume 17. _ llniber 3, Spring 1994 13 C = TY OF SOUTH M2AM= © INTER - OFFICE MEMORANDUM To: Mayo: From: ill City Background: )ate: May 11, 1994 le: 5/17/94 Commission Agenda - Item #5 Purchase of Computers For Police Dept. In the current 1993 -94 budget, under Police account 1910- 6430, monies have been appropriated to upgrade and enhance our current computer system and also enable us to network under the Novell network system plan with the rest of City Hall. The specifics of upgrading the system for the purchase of 486DX computers would upgrade the Criminal Investigation's Divisions capabilities as well as those of Administration. Some highlights of specificity is that the current computers operate at a very slow, 12 megs, whereas the new 486's will operate at 33 megs. This will also enhance our video capabilities, the current computers will not handle video capabilities. In addition, the Narcotics Information Network Joint Agency System (NINJAS) is absolutely essential- for the safest possible securing and clearing of narcotics transitions throughout South Florida. The City of South Miami Police Department, as well as all other member agencies operating narcotics and vice units subscribe to NINJAS. This would let us know through confidentiality how other police agencies are working similar type case or similar locations. The ramifications of this are self evident as to officers safety. In addition, in the administrative arena, Wordperfect 6.0 or Lotus 123R1 do not have the capabilities on our current computers. Purchase of these computers would enhance this capability as well as stated before, being a part of the network Novell system. Three bids were obtained as follows: Personal Computer - Business Ware - County Bid (Entex) - $10,798.00 13,251.50 13,664.54 Recommendation: 1. Advantage to City: To enhance, upgrade and add extra security as well as networking capabilities which are budgeted items for this current fiscal year. We have received numerous bids and the lowest bid is the Personal Computer Store located at 1134 S. Dixie Highway, Coral Gables. Their prices have either matched or been below those of even government bids. By purchasing this equipment now, we have been assured that it could be placed in our new facility at the time of its opening. 2. Disadvantages to City: None 3.. Staff recommends the approval of this Resolution. 4. This proposed purchase is authorized in the current fiscal year's budget. WFH:er ccampuerr.pa J RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE EXPENDITURE BY THE POLICE DEPARTMENT FOR THE PURCHASE OF TWO -486DX COMPUTERS FROM PERSONAL COMPUTER STORE, THE LOW BIDDER, IN AN AMOUNT NOT TO EXCEED $10,798, TO UPGRADE AND ENHANCE THE POLICE DEPARTMENT'S COMPUTER SYSTEM. AND CHARGING THE DISBURSEMENT TO ACCOUNT NO. 1910 -6430; "CAPITAL OUTLAY- EQUIPMENT OPERATING." WHEREAS, pursuant to the 1993 -94 Budget of the City of South Miami, Florida, the Police Department was authorized to purchase two -486DX computers; and WHEREAS, the purchase of the two -486DX computers would upgrade and enhance the Police Department's computer system, enabling the Novell network system plan with the rest of City Hall; and WHEREAS, the computers would also upgrade the Criminal Investigation's Divisions capabilities as well as those of the Administration; and WHEREAS, the Narcotics Information Network Joint Agency System (NINJAS) is absolutely essential for the safest possible securing and clearing of narcotics transitions throughout South Florida; and WHEREAS, the City of South Miami Police Department, as well as all other member agencies operating narcotics and vice units subscribe to NINJAS, this would let us know through confidentiality how other police agencies are working similar type case or similar locations. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: SECTION 1. That a purchase order is hereby awarded to Personal Computer Store, the lowest bidder, in an amount not to exceed $10,798 for the purchase of two -486DX computers Police Department building. SECTION 2. That the disbursement be charged to Police Department Account no. 1910 -6430; "Capital Outlay - Operating Equipment. PASSED AND ADOPTED this ATTEST: Rosemary J. Wascura City Clerk READ AND APPROVED AS TO FORM: Earl G. Gallop City Attorney J" day of May, 1994 APPROVED: Neil Carver Mayor C = TY O F SOUTH M =AM= INTER - OFFICE MEMORANDUM To: Mayor and ffHampton C mission Date: May 13, 1994 i From: William Re: 5/17/94 Commission Agenda City Man Item #6 Purchase of Bricks SW 59 Ave (Dorn Ave) Project rJ Background: The City Commission has awarded a $170,000 construction contract for the reconstruction of SW 59 Ave. The construction contract includes all items to reconstruct SW 59 Ave., with the exception of the bricks required for the total project. The bricks will be purchased direct by the City, with a savings in sales tax and engineering fees. Bricks will be purchased as follows: a) Sidewalks - 63,721 Chicago bricks @.25 = $15,930 b) Parking lanes and driving lanes - 33,287 shale patio bricks @.30 = $9,987 The City will store the bricks at the Public Works yard and the contractor will move them to the work site as needed. Three bids were obtained as follows: Contractor Chicago Bricks Shale Bricks Dunan International *.25 .36 Keeman Brick .30 *.30 FL Silica Sand .28 .32 *Note: Dunan International is the low bidder for the Chicago brick @ .25 each. Keenam Brick is the low bidder for the shale patio brick @.30 each. Recommendation: 1. Advantage to City: By purchasing the bricks direct the City will save on the sales tax, engineering fee and contractor's mark -up. 2. Disadvantages to city: None 3. The City Manager recommends approval of this Resolution. 4. This Resolution implements the first phase of the Commission approved Hometown Plan. WFH:er a.-bricks M RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA AUTHORIZING THE CITY MANAGER TO AWARD CONTRACTS TO PROVIDE FOR 97,008 BRICKS FOR THE SW 59 AVENUE (DORN AVE.) PROJECT: 63,721 CHICAGO BRICKS AT TWENTY -FIVE CENTS EACH TO DUNAN INTERNATIONAL CORP. FOR AN AMOUNT NOT TO EXCEED $15,930; AND 33,287 GENERAL SHALE PATIO BRICKS AT THIRTY -CENTS EACH TO KEEMAN BRICK FOR AN AMOUNT NOT TO EXCEED $9,987 AND CHARGING THE FOLLOWING AMOUNT $15,930 TO ACCOUNT NO 2100 -6440: "CAPITAL IMPROVEMENTS -SR DISTRICT "; AND $9,987 TO ACCOUNT NO. 1730 - 4640:"STORMWATER DRAINAGE TRUST FUND - MAINTENANCE; REPAIR - STREETS AND DRAINAGE." WHEREAS, the approved Hometown Plan provides for pedestrian friendly facilities and a reduction of the traffic on the streets; and WHEREAS, the first phase of the overall improvements to the SR District is the reconstruction of Dorn Avenue (SW 59 avenue) ; and WHEREAS, the City has awarded a contract of $170,000, except for the bricks required for the total project; and WHEREAS, there is a small savings to the City if bricks are purchased direct rather than through the contractor; and WHEREAS, the City Manager recommends awarding the low bidder for the sidewalk Chicago bricks to Dunan International, Corp. and for the General Shale Patio bricks for the parking and driving lanes to Keeman Brick, and N, l0 WHEREAS, funds for this project are available in the General Fund and Stormwater Drainage Trust Fund. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: SECTION 1. that the City Manager be authorized to award contracts to the low bidders, Dunan International, Corp. in an amount not to exceed $15,930 and to Keeman Bricks in an amount not to exceed $9,987 for the SW 59 Avenue construction project. SECTION 2. that $15,930 of this contract be charged to the General Fund Account no. 2100 -6440: "Capital Improvements - SR District." SECTION 3. that $ 9,987 of this contract be charged to the Stormwater Drainage Trust Fund, Account no. 1710 -4640: "Maintenance and Repair - Streets and Drainage." PASSED AND ADOPTED this day of May, 1994 APPROVED: Neil Carver Mayor ATTEST: Rosemary J. Wascura City Clerk READ AND APPROVED AS TO FORM: Earl G. Gallop City Attorney 0 . C= TY O F S OUTH M2 AM 2 INTER - OFFICE MEMORANDUM To: Mayor and City Commission Date: May 12, 1994 / . lj Re : SW 59 Ave Dorn Ave) From: Milli pton ( City Manager Project - Construction and Bricks I am recommending that the Commission adopt the Resolution (Itemm 12 ) that was deferred at the May 3, 1994 Commission meeting. I am recommending the Resolution be ammended as follows: Fourth whereas - delete Alternate III and add Alternate I. Alternate III provides concrete pavers and Alternate I provides bricks for the driving lanes and parking lanes. The brick is known as "general shale patio brick." This brick has been selected for the following reasons: a) will take 12,000 P.S.I. (concrete paver is 5,000 P.S.I., Chicago brick is 7,000 P.S.I.) b) The brick comes in multiple colors and provides a better visual integration with the Chicago brick to be used on the sidewalk. Actual purchase of the bricks will be made by the City and will be stored at the Public Works yard until the contractor is ready to install. The bricks will cost an estimated $25,917. The Resolution for purchase will be on the May 17, commission Agenda. c.n.66ciAxa L�let Mayor: Neil Carver Vice Mayor: R. Paul Young Commissioner: Ann B. Bass Commissioner: Thomas Todd Cooper Commissioner: Tom Cunningham CITY COMIVIISSION AGENDA Special City Commission Meeting Meeting date: May 12, 1994 6130 sunset Drive, So. Miami, FL Next Meeting date: May 17, 1994 Phone: (305) 663 -6340 PURSUANT TO FLA STAT. 266.0105, THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS NOTICE DOES NOT CONSTITUTE CONSENT BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE INADMISSIBLE OR IRREVELANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE ALLOWED BY LAW. CITY OF SOUTH MIAMI ORDINANCE NO. 6 -86 -1251 REQUIRES ALL PERSONS APPEARING IN A PAID OR REMUNERATED REPRESENTATIVE CAPACITY BEFORE THE CITY STAFF, BOARDS, COMMITTEES AND THE CITY COMMISSION, TO FILL OUT THE APPROPRIATE FORM AND FILE IT WITH THE CITY CLERK PRIOR TO ENGAGING IN LOBBYING ACTIVITIES. CALL TO ORDER A. Pledge of Allegiance to the Flag of the United States of America ITEMS FOR COMMISSION CONSIDERATION RESOLUTIONS• 1. A Resolution of the Mayor and City Commission of the City of South Miami, Florida, authorizing the City Manager to award a bid to Homestead Concrete & Drywall, Inc., as the low bidder in the amount of $170,000 for the Dorn Avenue reconstructions project pursuant to the Hometown Plan; charging the following amounts to the accounts indicated: $30,000 Account No. 2100- 6440: "Capital Improvements - SR District;" $75,000 Account No. 1730 -4640: "Gas Tax Trust Fund - Transportation Improvements;" $65,000 Account No. 1730 -4640: "Stormwater Drainage Trust Fund - Maintenance & Repair of Streets Drainage." (Administration) 3/5 C = TY O F S OUTH M= AM= © INTER- OFFICE MEMORANDUM To: Mayor and City From: i'I.li m City M Background: April 27, 1994 n Re: 5/3/94 Commission Agenda - Item #1- Construction Bid Award Dorn Ave (SW 59 Ave) To Homestead Concrete & Drywall, Inc. $170,000 The City administration has been fast tracking the Dorn Ave (SW 59 Ave) reconstruction project. I am please to inform you that we are ready to award the construction contract and through creative financing the project is funded 1000. There were three alternates: Alternate I. Basic project with brick pavers in the driving lanes. Alternate II. Asphalt paving in the driving lanes. Alternate III. Concrete pavers in the driving lanes. We believe that concrete pavers are the best selection among the three alternates because concrete pavers provide the most stability for the driving lanes over the long run and is more appealing than asphalt. It is recommend that this project be funded as follows: a) $30,000 budgeted in the General Fund for SR District projects. b) $75,000 from the Gas Tax Trust Fund c) $65,000 from the Stormwater Drainage Trust Fund. The four contractors submitting bids were: CONTRACTOR ALTERNATE I ALTERNATE II ALTERNATE III H.C. & Drywall $ 170,000 $ 31,250 $ 170,000 Marks Brothers 330,050 330,050 333,050 P.J. Contractors 217,510 211,810 214,500 PNM Corp 229,350 211,354 227,350 Recommendation: 1. Advantage to City: By awarding this contract, the City will have demonstrated its commitment to the merchants and homeowners regarding its policy in revamping and invigorating the SR District. 2. Disadvantages to City: None 3. The City Manager recommends approval of this contract. 4. This Resolution implements the first phase of the Commission approved Hometown plan. WFH:er a:dornbiO RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO AWARD A BID TO HOMESTEAD CONCRETE & DRYWALL, INC., AS THE LOW BIDDER IN THE AMOUNT OF $170,000 FOR THE DORN AVE RECONSTRUCTION PROJECT PURSUANT TO THE HOMETOWN PLAN; CHARGING THE FOLLOWING AMOUNTS TO THE ACCOUNTS INDICATED: $30,000 ACCOUNT NO. 2100-6440: "CAPITAL IMPROVEMENTS- SR DISTRICT "; $75,000 ACCOUNT NO. 1730 -4640: "GAS TAX TRUST FUND - TRANSPORTATION IMPROVEMENTS "; $65,000 ACCOUNT NO. 1730 -4640: "STORMWATER DRAINAGE TRUST FUND - MAINTENANCE & REPAIR OF STREETS DRAINAGE." WHEREAS, The approved Hometown Plan provides for pedestrian friendly facilities and a reduction of the traffic on the streets; and WHEREAS, the first phase of the overall improvements to the SR District is the reconstruction of Dorn Ave. (SW 59 Ave); and WHEREAS, the City has received construction bids from four qualified bidders of which Homestead Concrete & Drywall, Inc. is the low bidder; and WHEREAS, the City Manager recommends awarding the low bidder Homestead Concrete & Drywall, Inc. a construction contract of $170,000 which is Alternate III in the bid document; and WHEREAS, funds for this project are available in the General Fund, Gas Tax Trust Fund, and Stormwater Drainage Trust Fund. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: SECTION 1. That the City Manager be authorized to award a contract to the low bidder, Homestead Concrete & Drywall, Inc. for $170,000 for the reconstruction of Dorn Ave. (SW 59 Ave). SECTION 2. That $30,000 of this contract be charged to the General Fund account Number 2100 -6440; "Capital Improvements - SR District." Section 3. That $75,000 of this contract be charged to the Gas Tax Trust Fund Account Number 1730 -4640; "Transportation Improvements." Section 4. That $65,000 of this contract be charged to the Stormwater Drainage Trust Fund, Account Number 1730 -4640; "Maintenance and Repair of Streets Drainage." PASSED AND ADOPTED this day of May, 1993. ATTEST: Rosemary J. Wascura City Clerk READ AND APPROVED AS TO FORM: Earl G. Gallop City Attorney APPROVED: Neil carver Mayor u Mayor: Neil Carver Vice Mayor: R. Paul Young Commissioner: Ann B. Bass Commissioner: Thomas Todd Cooper Commissioner: Tom Cunningham CITY CONEMSSION AGENDA Regular City Commission Meeting Meeting date: May 17, 1994 6130 Sunset Drive, so. Next meeting date: June 7, 1994 so. Miami, FL Phone: (305) 663 -6340 PURSUANT TO FLA STAT. 266.0105, THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS NOTICE DOES NOT CONSTITUTE CONSENT BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE INADMISSIBLE OR IRREVELANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE ALLOWED BY LAW. CITY OF SOUTH MIAMI ORDINANCE NO. 6 -86 -1251 REQUIRES ALL PERSONS APPEARING IN A PAID OR REMUNERATED REPRESENTATIVE CAPACITY BEFORE THE CITY STAFF, BOARDS, COMMITTEES AND THE CITY COMMISSION, TO FILL OUT THE APPROPRIATE FORM AND FILE IT WITH THE CITY CLERK PRIOR TO ENGAGING IN LOBBYING ACTIVITIES. CALL TO ORDER A. Opening B. Pledge of Allegiance to the Flag of the United States of America C. Presentations D. Approval of minutes 5/3/94 ITEMS FOR COMMISSION CONSIDERATION 1) City Manager's Report 2) City Attorney's Report ORDINANCES - SECOND READING AND PUBLIC HEARING 3. An Ordinance of the Mayor and City Commission of the City of South Miami, Florida amending Section 15 -32, of the Code of Ordinances, providing for games of chance, to allow games of chance when held as a fund raising event for not for profit organizations, one time a year only, when issued a permit by the City Manager; providing for severability; providing for ordinances in conflict; and providing an effective date. (Commissioner Cunningham) 3 / 5 none RESOLUTIONS FOR PUBLIC HEARING RESOLUTIONS 4. A Resolution of the Mayor and the City Commission of the City of South Miami, Florida providing for the procurement of recycled paper products. (Commissioner Bass) 3/5 5. A Resolution of the Mayor and City Commission of the City of South Miami, Florida, authorizing the expenditure by the Police Department for the purchase of two -486DX computers from Personal Computer Store, the low bidder, in an amount not to exceed $10,798 to upgrade and enhance the Police Department's computer system, and charging the disbursement to Account No. 1910 -6430; "Capital Outlay- Equipment Operating." (Administration /Police Depart. 3/5 6. A Resolution of the Mayor and City Commission of the City of South Miami, Florida authorizing the City Manager to award contracts to provide for 97,008 bricks for the SW 59 Avenue (Dorn Avenue) Project: 63,721 Chicago Bricks at twenty -five cents each to Dunan International Corporation for an amount not to exceed $15,930; and 33,287 General Shale Patio Bricks at thirty -cents each to Keeman Brick for an amount not to exceed $9,987 and charging the following amount $15,930 to Account No. 2100 -6440: "Capital Improvements -SR District "; and $9,987 to Account No. 1730 -4640: "Stormwater Drainage Trust Fund - Maintenance; repair- streets and drainage." (Administration) 4/5 May 17, 1994 PAGE 2 DEFERRED /TABLE An Ordinance of the Mayor and City Commission of the City of South Miami, Florida, repealing Article II, Sections 19A -31 through 19A -52, of the Code of Ordinances, providing for the Regulation of Tree Removal; providing for severability; providing for ordinances in conflict; and providing an effective date. (Mayor Carver) (1) 3/5 A Resolution of the Mayor and City Commission of the City of South Miami, Florida, authorizing the City Manager to disburse the sum of $171.00 representing fees incurred for legal services by Stein & Warfman, P.A., Heritage and Potamkin vs. Dade Restraint Order on demolition representing costs by Dade County and charging the disbursements to "Dorn House - Expenses." regarding the case of Dade County seeking a Court of Dorn House $876.00 in connection to this case Account No. 09- 1100 -9970; (Mayor Carver) (1) 3/5 A Resolution of the Mayor and City Commission of the City of South Miami, Florida, authorizing the City Manager to disburse the sum of $942.50 for Signage and Graphic Services by Tom Graboski Associates, Inc., for Photographic reprinting of newspaper article by South Miami Blueprint, Inc. and charging the disbursements to Account No. 09- 1100 -9980; "Dorn Avenue Trust Fund Expenses." (City Attorney Gallop) (1) 3/5 REMARKS none May 17, 1994 PAGE 3 i C =TY OF SOUTH 3�I2A.M2 ® INTER- OFFICE MEKORANDUM To: Mayor and Cit �mmission Date: April 28, 1994 From: 'W lliam /F. Hampton Re: 5/3/94 Commission Agenda - City Mahager Item # :3 Games of Chance For Fund Raising - Non - Profit organizations :. ,.P t. Non- profit organizations have traditionally emploved games of chance for fund raising events. The profits from this activity are used to further services to the Community. The existing City Code does not permit such activity. 1. Advantage to City: Non - profit organizations will be able to sponsor games of chance for annual fund raising events. Z. Disadvantaaes to city: None This Resolution s sponsored tv Commissioner Cunningham. 4. This Resolution amends Section 15 -30 of the City Code. WYH : er &:V, ORDINANCE NO. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SORTS MIAZSI, FLORIDA AMENDING SECTION 15 -32, OF THE CODE OR ORDINANCES, PROVIDING FOR GANGS OF CHANCE, TO ALLOW GADS OF CHANCE WHEN MET AS A FOND RAISING EVMT FOR NOT FOR PROFIT ORGANIZATIONS, ONE TINE A YEAR ONLY, WHM ISSUED A PERMIT BY THE CITY ; PROVIDING FOR SBVERAEILITY; PROVIDING FOR ORDINANCES IN CONFLICT; ACID PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of South Miami enacted Section 15 -32, entitled Games of Chance, by Ordinance Number 297, on April 20, 1954; and, WHEREAS, the ordinance prohibits not for profit organizations from conducting games of chance in fund raising events; and, WHEREAS, there are many worthwhile organizations within the City of South Miami which are not for profit and which depend on annual fund raising events in order to provide services to the community; and, WHEREAS, it is the desire of the Mayor and the City Commission to allow these organizations to emplov lawful games of chance during annual fund raising events. NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY C0MMISSION OF THE CITY OF SORTS KIMU , FLORIDA: Section 1. Section 15 -32 of the Code of Ordinances is amended as follows: It shall be unlawful for any person in the city to play or engage in any game of cards, dice, roulette, fare, bollta or any other game of chance, whether related to the above enumerated games or not, by any device whatsoever, for money or other thing of value. It shall not be gnlawful for any not for profit organization that is currently exempt from the payment of federal income taxes to employ a game of chance in connection with a fund raising event; ;provided, that (1) the game of chance is otherwise lawful under Florida and federal law; (2) the funds raised by the event are committed to a bona fide community facility or service; (3) the event occurs not more than one time in any calendar year; and. (4) the organization applies for and is issued a permit by the City Manager prior to the event. Section Z. if any section, clause, sentence, or phrase of this ordinance is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this ordinance. Section 3. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. Section 4. This ordinance shall take effect immediately at the time of its passage. PASSED AND ADOPTED this day of ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY :nadssy.ora APPROVED: MAYOR r 1944. A&O v To: Mayor and Ci C 2 TY OF SOUTH M= �M= v From: 4/1 1 Hampton City Manager 1 Background: INTER - OFFICE MEMORANDUN ssion Date: May 13, 1994 Re: 5/17/94 Commission Agenda - Item #_4-Recycling Policy City of South Miami For a number of years the City has participated in some recycling, however, there has never been a formal policy. The attached Resolution provides the City with a formal policy and goals. The City Manager will, in the near future, provide the Commission with written directives on implementation of the policy as outlined in the Resolution. Recommendation: 1. Advantage to City: By implementation of a formal policy we will provide a good example for the public, and also abandon practices that have a negative impact on the environment. 2. Disadvantages to city: None 3. This Resolution is sponsored by Commissioner Bass. 4. This Resolution implements formal policy guidelines for recycling. WFH:er &: RESOLUTION NO. A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA PROVIDING FOR THE PROCUREMENT OF RECYCLED PAPER PRODUCTS WHEREAS, the South Miami City Commission recognizes the importance of using recycled paper to slow the decline of renewable natural resources; and, WHEREAS, the South Miami City Commission acknowledges the efforts of the State of Florida, Metropolitan Dade County, The Florida Bar, the Florida judiciary, and other organizations to foster the use of recycled paper by mandating its use by the named entities; and, WHEREAS, the South Miami City Commission desires to do its part to use and encourage the use of recycled paper. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City of South Miami shall procure recycled paper for correspondence, memoranda, court papers, and other papers and documents measuring 81 by 11 inches. For the purpose of this resolution, paper is recycled if it contains a minimum content of 50% waste paper. Section 2. The City of South Miami shall procure recycled paper for toilet paper and paper towels. For the purpose of this resolution, paper is recycled.if it contains a minimum content of 50% waste paper. Section 3. The City Manager shall evaluate the feasibility of procuring and using rechargeable batteries, paper alternatives to styrofoam containers, and halogen light bulbs. The City Manager shall consult with Mr. Hal Johnson, Chief Procurement Officer, Metropolitan Dade County, about other procurement practices and measures for operating the city in an environmentally sound manner. P i Section 4. This resolution shall become effective upon its approval. There shall be an approximate 6 month transition period during which time un- recycled paper may be used to use up the existing stock of paper. Beginning October 1, 1994, all paper procured or used must comply with this resolution. PASSED AND ADOPTED this day of ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY envtl.re$ APPROVED: MAYOR , 1994 Recycled Paper Rule Takes Effect On January 1, 1994, recvcling efforts in the State of Florida received a major boost as the Florida Bar's recycled paper rule took effect. Specifically, per Rule 2.055 of the Florida Rules of Judicial Administration, all pleadings, motions, peti- tions, briefs, notices, orders, judgments, decrees, opinions, and other papers and official documents filed in any court in the state must be filed on recy- cled paper. For purposes of this rule, paper is recy- cled if it contains a minimum of 50 percent waste paper. The implementation of the rule comes at a crucial time for Florida, since consumers are recycling their waste but are not purchasing recycled materials, resulting in a glut in the market for recycled solid waste. Recycling is market driven, and recycling pro- grams do not work unless there are economically fea- sible and stable markets for the materials recovered. For recycling to be successful, demand for recvcled goods must equal the amount of supply. Broward County Attorney- and Section Council Member John J. Copelan, Jr., argued for this rule in front of the Florida Supreme Court on behalf of a coalition of counties around the state. He stated, "It is expected that the increased demand will help cre- ate new markets for the recycled paper, thereby increasing the success of recycling programs." State & Local Lai:- _1'ewv, Volume 17. _dumber 3, Spring 1994 3 v To: Mayo From: 111 City C = TY O F SOUTH M =AM= INTER - OFFICE MEMORANDUM Background: Date: May 11, 1994 Re: 5/17/94 Commission Agenda - Item #5 Purchase of Computers For Police Dept. In the current 1993 -94 budget, under Police account 1910- 6430, monies have been appropriated to upgrade and enhance our current computer system and also enable us to network under the Novell network system plan with the rest of City Hall. The specifics of upgrading the system for the purchase of 486DX computers would upgrade the Criminal Investigation's Divisions capabilities as well as those of Administration. Some highlights of specificity is that the current computers operate at a very slow, 12 megs, whereas the new 486's will operate at 33 megs. This will also enhance our video capabilities, the current computers will not handle video capabilities. In addition, the Narcotics Information Network Joint Agency System (NINJAS) is absolutely essential for the safest possible securing and clearing of narcotics transitions throughout South Florida. The City of South Miami Police Department, as well as all other member agencies operating narcotics and vice units subscribe to NINJAS. This would let us know through confidentiality how other police agencies are working similar type case or similar locations. The ramifications of this are self evident as to officers safety. In addition, in the administrative arena, Wordperfect 6.0 or Lotus 123R1 do not have the capabilities on our current computers. Purchase of these computers would enhance this capability as well as stated before, being a part of the network Novell system. Three bids were obtained as follows: Personal Computer - $10,798.00 Business Ware - 13,251.50 County Bid (Entex) - 13,664.54 I I / Recommendation: 1. Advantage to City: To enhance, upgrade and add extra security as well as networking capabilities which are budgeted items for this current fiscal year. We have received numerous bids and the lowest bid is the Personal Computer Store located at 1134 S. Dixie Highway, Coral Gables. Their prices have either matched or been below those of even government bids. By purchasing this equipment now, we have been assured that it could be placed in our new facility at the time of its opening. 2. Disadvantages to City: None 3. Staff recommends the approval of this Resolution. 4. This proposed purchase is authorized in the current fiscal year's budget. WFH:er ,:000VMW.pa RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE EXPENDITURE BY THE POLICE DEPARTMENT FOR THE PURCHASE OF TWO -486DX COMPUTERS FROM PERSONAL COMPUTER STORE, THE LOW BIDDER, IN AN AMOUNT NOT TO EXCEED $10,798, TO UPGRADE AND ENHANCE THE POLICE DEPARTMENT'S COMPUTER SYSTEM. AND CHARGING THE DISBURSEMENT TO ACCOUNT NO. 1910 -6430; "CAPITAL OUTLAY- EQUIPMENT OPERATING." WHEREAS, pursuant to the 1993 -94 Budget of the City of South Miami, Florida, the Police Department was authorized to purchase two -486DX computers; and WHEREAS, the purchase of the two -486DX computers would upgrade and enhance the Police Department's computer system, enabling the Novell network system plan with the rest of City Hall; and WHEREAS, the computers would also upgrade the Criminal Investigation's Divisions capabilities as well as those of the Administration; and WHEREAS, the Narcotics Information Network Joint Agency System (NINJAS) is absolutely essential for the safest possible securing and clearing of narcotics transitions throughout South Florida; and WHEREAS, the City of South Miami Police Department, as well as all other member agencies operating narcotics and vice units subscribe to NINJAS, this would let us know through confidentiality how other police agencies are working similar type case or similar locations. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: SECTION 1. That a purchase order is hereby awarded to Personal Computer Store, the lowest bidder, in an amount not to exceed $10,798 for the purchase of two -486DX computers Police Department building. SECTION 2. That the disbursement be charged to Police Department Account no. 1910 -6430; "Capital Outlay - Operating Equipment. PASSED AND ADOPTED this ATTEST: Rosemary J. Wascura City Clerk READ AND APPROVED AS TO FORM: Earl G. Gallop City Attorney 3' day of May, 1994 APPROVED: Neil Carver Mayor To: Mayor a: /�' � From: kiliam City Ma: rJ C = TY O F S OUTH M2 AM2 INTER - OFFICE MEMORANDUM ssion ,'Hampton er Date: May 13, 1994 Re: 5/17/94 Commission Agenda Item #6 Purchase of Bricks SW 59 Ave (Dorn Ave) Project Background: The City Commission has awarded a $170,000 construction contract for the reconstruction of SW 59 Ave. The construction contract includes all items to reconstruct SW 59 Ave., with the exception of the bricks required for the total project. The bricks will be purchased direct by the City, with a savings in sales tax and engineering fees. Bricks will be purchased as follows: a) Sidewalks - 63,721 Chicago bricks @.25 = $15,930 b) Parking lanes and driving lanes - 33,287 shale patio bricks @.30 = $9,987 The City will store the bricks at the Public Works yard and the contractor will move them to the work site as needed. Three bids were obtained as follows: Contractor Chicago Bricks Shale Bricks Dunan International *.25 .36 Keeman Brick .30 *.30 FL Silica Sand .28 .32 *Note: Dunan International is the low bidder for the Chicago brick @ .25 each. Keenam Brick is the low bidder for the shale patio brick @.30 each. Recommendation: 1. Advantage to City: By purchasing the bricks direct the City will save on the sales tax, engineering fee and contractor's mark -up. 2. Disadvantages to city: None 3. The City Manager recommends approval of this Resolution. 4. This Resolution implements the first phase of the Commission approved Hometown Plan. WFH:er a:brLcks RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA AUTHORIZING THE CITY MANAGER TO AWARD CONTRACTS TO PROVIDE FOR 97,008 BRICKS FOR THE SW 59 AVENUE (DORN AVE.) PROJECT: 63,721 CHICAGO BRICKS AT TWENTY -FIVE CENTS EACH TO DUNAN INTERNATIONAL CORP. FOR AN AMOUNT NOT TO EXCEED $15,930; AND 33,287 GENERAL SHALE PATIO BRICKS AT THIRTY -CENTS EACH TO KEEMAN BRICK FOR AN AMOUNT NOT TO EXCEED $9,987 AND CHARGING THE FOLLOWING AMOUNT $15,930 TO ACCOUNT NO 2100 -6440: "CAPITAL IMPROVEMENTS -SR DISTRICT "; AND $9,987 TO ACCOUNT NO. 1730 - 4640:"STORMWATER DRAINAGE TRUST FUND - MAINTENANCE; REPAIR - STREETS AND DRAINAGE." WHEREAS, the approved Hometown Plan provides for pedestrian friendly facilities and a reduction of the traffic on the streets; and WHEREAS, the first phase of the overall improvements to the SR District is the reconstruction of Dorn Avenue (SW 59 avenue); and WHEREAS, the City has awarded a contract of $170,000, except for the bricks required for the total project; and WHEREAS, there is a small savings to the City if bricks are purchased direct rather than through the contractor; and WHEREAS, the City Manager recommends awarding the low bidder for the sidewalk Chicago bricks to Dunan International, Corp. and for the General Shale Patio bricks for the parking and driving lanes to Keeman Brick, and I WHEREAS, funds for this project are available in the General Fund and Stormwater Drainage Trust Fund. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: SECTION 1. that the City Manager be authorized to award contracts to the low bidders, Dunan International, Corp. in an amount not to exceed $15,930 and to Keeman Bricks in an amount not to exceed $9,987 for the SW 59 Avenue construction project. SECTION 2. that $15,930 of this contract be charged to the General Fund Account no. 2100 -6440: "Capital improvements - SR District." SECTION 3. that $ 9,987 of this contract be charged to the Stormwater Drainage Trust Fund, Account no. 1710 -4640: "Maintenance and Repair - Streets and Drainage." PASSED AND ADOPTED this day of May, 1994 APPROVED: ATTEST: Rosemary J. Wascura City Clerk READ AND APPROVED AS TO FORM: Earl G. Gallop City Attorney Neil Carver Mayor C X TY O F SOUTH M2 2M = INTER - OFFICE MEMORANDUM To: Mayor and City Commission Date: May 12, 1994 From: Milli an Re: SW 59 Ave (Dorn Ave) City Manager Project - Construction and Bricks I am recommending that the Commission adopt the Resolution (Itemm 12 ) that was deferred at the May 3, 1994 Commission meeting. I am recommending the Resolution be ammended as follows: Fourth whereas - delete Alternate III and add Alternate I. Alternate III provides concrete pavers and Alternate I provides bricks for the driving lanes and parking lanes. The brick is known as "general shale patio brick." This brick has been selected for the following reasons: a) will take 12,000 P.S.I. (concrete paver is 5,000 P.S.I., Chicago brick is 7,000 P.S.I.) b) The brick comes in multiple colors and provides a better visual integration with the Chicago brick to be used on the sidewalk. Actual purchase of the bricks will be made by the City and will be stored at the Public Works yard until the contractor is ready to install. The bricks will cost an estimated $25,917. The Resolution for purchase will be on the May 17, commission Agenda. 1: Am L**)J Mayor: Neil Carver Vice Mayor: R. Paul Young Commissioner: Ann B. Bass Commissioner: Thomas Todd Cooper Commissioner: Tom Cunningham CITY COADUSSION AGENDA Special City Commission Meeting Meeting date: May 12, 1994 6130 sunset Drive, so. Miami, FL Next Meeting date: May 17, 1994 Phone: (305) 663 -6340 PURSUANT TO FLA STAT. 266.0105, THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS NOTICE DOES NOT CONSTITUTE CONSENT BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE INADMISSIBLE OR IRREVELANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE ALLOWED BY LAW. CITY OF SOUTH MIAMI ORDINANCE NO. 6 -86 -1251 REQUIRES ALL PERSONS APPEARING IN A PAID OR REMUNERATED REPRESENTATIVE CAPACITY BEFORE THE CITY STAFF, BOARDS, COMMITTEES AND THE CITY COMMISSION, TO FILL OUT THE APPROPRIATE FORM AND FILE IT WITH THE CITY CLERK PRIOR TO ENGAGING IN LOBBYING ACTIVITIES. A. Pledge of Allegiance to the Flag of the United States of America ITEMS FOR COMMISSION CONSIDERATION RESOLUTIONS• 1. A Resolution of the Mayor and City Commission of the City of South Miami, Florida, authorizing the City Manager to award a bid to Homestead Concrete & Drywall, Inc., as the low bidder in the amount of $170,000 for the Dorn Avenue reconstructions project pursuant to the Hometown Plan; charging the following amounts to the accounts indicated: $30,000 Account No. 2100- 6440: "Capital Improvements - SR District;" $75,000 Account No. 1730 -4640: "Gas Tax Trust Fund - Transportation Improvements;" $65,000 Account No. 1730 -4640: "Stormwater Drainage Trust Fund - Maintenance & Repair of Streets Drainage." (Administration) 3/5 �� An C = TY OF SOUTH M= AM= INTER - OFFICE MEMORANDUM To: Mayo From: .41k, City Background: te: April 27, 1994 5/3/94 Commission Agenda - Item #1- Construction Bid Award Dorn Ave (SW 59 Ave) To Homestead Concrete & Drywall, Inc. $170,000 The City administration has been fast tracking the Dorn Ave (SW 59 Ave) reconstruction project. I am please to inform you that we are ready to award the construction contract and through creative financing the project is funded 1000. There were three alternates: Alternate I. Basic project with brick pavers in the driving lanes. Alternate II. Asphalt paving in the driving lanes. Alternate III. Concrete pavers in the driving lanes. We believe that concrete pavers are the best selection among the three alternates because concrete pavers provide the most stability for the driving lanes over the long run and is more appealing than asphalt. It is recommend that this project be funded as follows: a) $30,000 budgeted in the General Fund for SR District projects. b) $75,000 from the Gas Tax Trust Fund c) $65,000 from the Stormwater Drainage Trust Fund. The four contractors submitting bids were: CONTRACTOR ALTERNATE I ALTERNATE II ALTERNATE III H.C. & Drywall $ 170,000 $ 31,250 $ 170,000 Marks Brothers 330,050 330,050 333,050 P.J. Contractors 217,510 211,810 214,500 PNM Corp 229,350 211,354 227,350 Recommendation: 1. Advantage to City: By awarding this contract, the City will have demonstrated its commitment to the merchants and homeowners regarding its policy in revamping and invigorating the SR District. 2. Disadvantages to City: None 3. The City Manager recommends approval of this contract. 4. This Resolution implements the first phase of the Commission approved Hometown plan. WFH:er a:oornbid RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO AWARD A BID TO HOMESTEAD CONCRETE & DRYWALL, INC., AS THE LOW BIDDER IN THE AMOUNT OF $170,000 FOR THE DORN AVE RECONSTRUCTION PROJECT PURSUANT TO THE HOMETOWN PLAN; CHARGING THE FOLLOWING AMOUNTS TO THE ACCOUNTS INDICATED: $30,000 ACCOUNT NO. 2100-6440: "CAPITAL IMPROVEMENTS- SR DISTRICT "; $75,000 ACCOUNT NO. 1730 -4640: "GAS TAX TRUST FUND - TRANSPORTATION IMPROVEMENTS "; $65,000 ACCOUNT NO. 1730 -4640: "STORMWATER DRAINAGE TRUST FUND - MAINTENANCE & REPAIR OF STREETS DRAINAGE." WHEREAS, The approved Hometown Plan provides for pedestrian friendly facilities and a reduction of the traffic on the streets; and WHEREAS, the first phase of the overall improvements to the SR District is the reconstruction of Dorn Ave. ( SW 59 Ave) ; and WHEREAS, the City has received construction bids from four qualified bidders of which Homestead Concrete & Drywall, Inc. is the low bidder; and WHEREAS, the City Manager recommends awarding the low bidder Homestead Concrete & Drywall, Inc. a construction contract of $170,000 which is Alternate III in the bid document; and WHEREAS, funds for this project are available in the General Fund, Gas Tax Trust Fund, and Stormwater Drainage Trust Fund. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: SECTION 1. That the City Manager be authorized to award a contract to the low bidder, Homestead Concrete & Drywall, Inc. for $170,000 for the reconstruction of Dorn Ave. (SW 59 Ave). SECTION 2. That $30,000 of this contract be charged to the General Fund account Number 2100 -6440; "Capital Improvements - SR District." Section 3. That $75,000 of this contract be charged to the Gas Tax Trust Fund Account Number 1730 -4640; "Transportation Improvements." Section 4. That $65,000 of this contract be charged to the Stormwater Drainage Trust Fund, Account Number 1730 -4640; "Maintenance and Repair of Streets Drainage." PASSED AND ADOPTED this day of May, 1993. APPROVED: Neil Carver Mayor ATTEST: Rosemary J. Wascura City Clerk READ AND APPROVED AS TO FORM: Earl G. Gallop City Attorney