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04-05-94Mayor: Neil Carver Vice Mayor: R. Paul Young Commissioner: Ann B. Bass Commissioner: Thomas Todd Cooper Commissioner: Tom Cunningham CITY COMMISSION AGENDA Regular City Commission Meeting Meeting Date: April 5, 1994 6130 Sunset Drive, South Miami, FL ----------------------------------------------------------------- ----------------------------------------------------------------- CALL TO ORDER A. Opening B. Pledge of Allegiance to the Flag of the United States of America C. Presentations ITEMS FOR COMMISSION CONSIDERATION 1) Approval of Minutes - March 15, 1994 2) City Manager's Report 3) City Attorney's Report ORDINANCES - SECOND READING AND PUBLIC HEARING 4) An Ordinance of the Mayor and City Commission repealing Article II, Sections 19A -31 through 19A -52 of the Code of Ordinances providing for the regulation of tree removal; providing for severability, ordinances in conflict and an effective date. (Mayor Carver) (3/5) RESOLUTIONS FOR PUBLIC HEARING none 5) A Resolution portion of S. W. Streets as "Dorn RESOLUTIONSr�' of the Mayor and City Commission designating that 59th Avenue between Sunset Drive and S. W. 73rd Avenue ". (Commissioner Cooper) (3/5) RESOLUTIONS (CONTINUED) : ! -! (21 c c 6) A Resolution of the Mayor and City Commission regarding service j of food and non - alcoholic beverages during fund - raising events by churches, synagogues, mosques and temples. -"(/ '-0'0 (Administration) (4/5) 7) A Resolution of the Mayor and City Commission authorizing the expenditure by the public works department for the purchase of twenty two (22) - two (2) cubic yard dumpsters from Hesco Sales, Inc., at $279.00 each for a total cost of $5,580.00 under Broward County Bid #F- 9394 -012 and charging the disbursement to Account No. 1720 -6430; "Equipment - Operating ".(Administration /P.W.) (3/5) � P 54- � 8) A Reso ution of the Mayor and City Commission authorizing the City Manager to award a contract to S.O.S. Plumbing and Environmental Contractors for the cleaning of approximately 605 catch basins and connecting pipes throughout the City of South Miami for a total price not to exceed $24,200.00 and providing the disbursement from Account No. 1730 -4640; "Maintenance and Repair of Drainage - Storm Water Trust Fund ". (Administration /P.W.) (3/5) 9) A Resolution of the Mayor and City Commission authorizing the City Manager to direct the Police Department's contractor, Allstar Builders Corporation, to order a dedication plaque to be mounted at the new police building entrance; funds for the purpose were included in the contractor's bid. .O_ q4 _ q49 ' (Administration /P.D.) (3/5) 10) A Resolution of the Mayor and City Commission authorizing the City Manager to execute a contract to disburse a sum not to exceed $69,545 in City funds to Dover, Kohl & Partners as consultants for an urban design project for neighborhoods north and west of US 1 and providing for a three phase charrette and optional services; charging the disbursement to Account No. 2100 -5590 "Urban Design Project - Charrette - Non - Departmental Expenses" and Account Nol 2100 -5510 "General Fund - Contingency ". �(Administration /B. & Z. ) (4/5) 11) of the Mayor and City Commission establishing a volunteer committee for the community design project for neighborhoods north and west of US 1; providing for duties of this committee; providing for a time period for this committee to carry out it duties and appointing members. (Mayor Carver) (3/5) q 9 4y� 12) A Resolution of the Mayor and City Commission authorizing the City Manager to submit the Hurricane Andrew Urban Reforestation Grant Program offered by the Department of Agriculture and Consumer Affairs in the amount of $35,000, targeting the "Downtown" area for replacing the tree cover destroyed by Hurricane Andrew and allowing the City Manager to finalize a contract. ��_ n• I_ � , /� � (Administration) (3/5) 13) A Resolution of the Mayor and City Commission authorizing the City Manager to submit the Hurricane Andrew Urban Reforestation Grant Program offered by the Department of Agriculture and Consumer Affairs in the Amount of $25,000 to complete an aerial survey focusing on trees and plants destroyed by Hurricane Andrew. (Administration) (3/5) ORDINANCES - FIRST READING �_ C-"- N 14) An Ordinance of the Mayor and City Commission amending Article III of the Land Development Code providing for "RS - 5" small lot single family residential district; providing for severability, ordinances in conflict and an effective date. (Vice -Mayor Young) (4/5) COMMISSION REMARKS j r�A& �3- �- f.Scho'uld any person desire to appeal any decision of the South Miami City Commission with respect to any matter to be considered at this eeting, that person shall ensure that a verbatim record of the proceedings is made including all testimony and evidence upon which any appeal may be based. City of South Miami Ordinance No. 6 -86 -1251 requires all persons appearing in a paid or remunerated representative capacity before the City Staff, Boards, Committees and the City Commission, to fill out the appropriate form and file it with the City Clerk prior to engaging in lobbying activities. = C = TY (DIP SOUTH M =AM= C INTER - OFFICE MEMORANDUM 'To: ;Mayor "lei! Carver Date: February 25, 1_994 From: Willidm/F7 ampton Re: Tree Ordinance Recommendation City Man er I am inclined to agree with the recommendation made by the Building and Zoning Director in the attached memorandum. We would like to discuss the proposal with you in the near future. WFH : er iam 7iamoton 'lanager •, 1l. n rom Director of Building, Zoning t Community Development Dept _51 . QQ -.-oe ; 1rdinance enforcement Please consider the following option for improvement (:)f services provided to our citizens concerning tree permits. The `letropoiitan Dade County Tree Ordinance adopted Feb 11, 1989, .provides municipalities `he option to eit1er - nforce the tree ?rdinance or to allow County enforcement. Pr.iginally, the With '-gas very concerned with the abiliry �f -he "ounr•: ro effectivel"_- z-nforCe -he- (:)rdinance and protect rpAs :it in - ~e ^ver rime, the City has requested assistance and input concerning Free review from the County. Professi:nal assistance has always -been very :prompt, often on the same da%, including ,ite visits. County staff are highly trained specialists (biologists, etc.), and have proven to be very capable from my experience. Comparing both the number of staff and the quality of expertise, the County can better serve the citizens of South Miami with respect to tree permitting and guidance than can our own small Department. "he County will not enforce the City Tree Ordinance; however, the ; -itv may desire r•o rescind this -ordinance due to ? nforcement and _nterpretation difficulties already experienced. vacancies in -' e membership :,f the Tree Committee ?stablished lr• -::e Ordinance :avp -i.Lreadv ?: ('_,eeZed :-,ne .•?ar •.nd .eet _.^_^s ."?av aAn Geld. like -o meet with .-nu c)n -his matter, that we can Aiscuss rescission of the Citv,s Tree Ordinance, which would _nvoivP Ordinance development ind Public hearing `he Planning Board =nd City �:ommission. ,-c: Sill '.lackey ?lanner Kathy :azquez 'thief Code Enforcement ^fficer fro My i9g MWGEXS OFFICE P-110P AN ORDINANCE OF THE MAYOR AND CITY C SSION OF THE CITY OF SOUTH MIAMI, FLORIDA REPEALING ARTICLE II, SECTIONS 19A -31 THROUGH 19A -52, OF THE CODE OF ORDINANCES, PROVIDING FOR THE REGULATION OF TREE REMOVAL; PROVIDING FOR SEVERABILITY; PROVIDING FOR ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of South Miami adopted ordinance no. 4 -92- 1499 on January 21, 1992, providing for the regulation of tree removal, which amended article II, sections 19A -31 through 19A -43, of the code of ordinances; WHEREAS, the subject matter is also regulated under article III, sections 24 -60 through 24 -60.9, of the Metropolitan Dade County code; WHEREAS, the Mayor and the City Commission find that it is desirable to eliminate concurrent regulation of the subject matter by both the City of South Miami and by Dade County. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. That article II, sections 19A -31 through 19A- 43, of the code of ordinances is hereby repealed. Section 2. That the director of the Planning, Zoning and Community Development Department is directed to coordinate with the Metropolitan Dade County Department of Environmental Resources Management (DERM) for the enforcement of article III, sections 24- 60 through 24 -60.9, of the Metropolitan Dade County code within the municipal boundaries of the City of South Miami. 4 Section 3. If any section, clause, sentence, or phrase of this ordinance is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this ordinance. Section 4. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. Section 5. This ordinance shall take effect upon the written certification by the director of the Planning, Zoning and Community Development Department that DERM will enforce the applicable provisions of county code within the city. PASSED AND ADOPTED this day of ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY treerpl.ord 4 2 APPROVED: MAYOR , 1994. 5 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, DESIGNATING THAT PORTION OF S.W. 59TH AVENUE BETWEEN SUNSET DRIVE AND S.W. 73RD STREETS AS "DORN AVENUE ". WHEREAS, the Dorn brothers, Robert and Harold, arrived in Miami in 1910 and became growers, then agents, which led to the well- established Dorn Brothers Company, packers and shippers; and WHEREAS, Robert Dorn, member of Larkins Town Council and Larkins School Board, was an electrician and during the 1920's and 1930's had Dorn Electric Company. He invented and patented an irrigation system for agricultural use, 1926 emergency tires, and emergency rim - securing lugs for tractors which were all sold and installed by Dorn Manufacturing; and WHEREAS, Mary Dorn, wife of Robert and mother of three children, was a charter member of Cocoplum Womens Club, Larkins School PTA member, WWII Civil Defense aircraft spotter, member and office holder of Manning Dowling Cancer Unit, member and office of Town Club, member and president of South Miami Chamber of Commerce, developed and managed new drug store, new service station and new post office; and WHEREAS, Harold Dorn, elected for one year on South Miami's first City Council, managed the businesses of Riviera Theater and Dorn Brothers Shipping; and WHEREAS, Mabel Dorn, wife of Harold and mother of four children, was a member of Cocoplum Women's Club;l expressed interest and became an authority on indigenous South Florida trees, flowers and vegetables and subsequently wrote and published three books on the subject and counselled people on the use of native foods during the depression when store - bought items were hard to obtain; and WHEREAS, Dorn Properties, partnered by both brothers, had large real estate holdings in the immediate area of South Miami; and WHEREAS, the Dorn Brothers loaned acreage (where the Metrorail is now located) to the town for a baseball field for public use; and WHEREAS, the Dorn Brothers built the Dorn- Martin Drug Store, the first post office in the Town of Larkins, South Florida State Bank (never opened due to 1926 hurricane and national financial bust in 1926), a packing house on the railroad in South Miami, Riviera Theater, a service station on US 1 at 73rd Street and a new drug store (1050) which is now Lee's Pharmacy; and WHEREAS, the history of the City of South Miami (Larkins) shows that a portion of S. W. 59th Place at Sunset Drive was once called Dorn Street; and WHEREAS, S. W. 59th Avenue is directly east of the three most important remaining Dorn Buildings. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. That portion of S. W. 59th Avenue between Sunset Drive and S. W. 73rd Street, be and the same is hereby designated as "DORN AVENUE ". PASSED AND ADOPTED this ATTEST: Rosemary Wascura, City Clerk READ AND APPROVED AS TO FORM: Earl Gallop, City Attorney 5th day of April, 1994. APPROVED: Neil Carver, Mayor C_�=TY OF SOUTH MX_2&MX © INTER- OFFICE MEMORANDUM To: Mayor and City C Date: March 30, 1994 / i From: lliam F. pton Re: 4/5/94 Commission Agenda - Item #6 City Mana r Resolution Permitting Sale of Food & Non - Alcoholic Beverages - Churches, Synagogues, Mosques, and Temples Background Until recently, churches, synagogues, mosques, and temples were not interfered with, when holding fund-raising food sales. However, a citizen made a written complaint regarding this type of sale and pursuant to existing Dade County Public Health requirements regarding food sales to the public, our Code Enforcement staff requested each church, synagogue, mosque, or temple not having the required public health permit to stop further sales. Also, the City Code did not authorize this type of sale. The approval of the attached Resolution will permit churches, synagogues, mosques, and temples to hold fund - raising food sales in the City of South Miami as long as the proper Health Department permit is obtained. Recommendation: 1. Advantage to City: I believe it is good Public Policy to permit non - profit churches, synagogues, mosques and temples to sell to the general public, food for fund raising purposes if those bodies have obtained the necessary Health Department permits. By requiring Health Department permits, the public is assured that acceptable public health standards are being used in the preparation and handling of food for public sale. 2. Disadvantages to City: None 3. Staff recommends approval for this Resolution. 4. This Resolution provides for proper enforcement of Article I, Section 14B -11 of the Dade County Code in the City of South Miami. M10 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA REGARDING SERVICE OF FOOD AND NON - ALCOHOLIC BEVERAGES DURING FUND - RAISING EVENTS BY CHURCHES, SYNAGOGUES, MOSQUES, AND TEMPLES. WHEREAS, sponsoring fund - raising events is part of the traditional charitable, community functions of churches, synagogues, mosques, and temples; WHEREAS, service of food and non - alcoholic beverages is a traditional and desirable function during such fund - raising events; WHEREAS, Article I, Section 14B -11, et seq. cf the Metropolitan Dade County Code establishes minimum standards for hygiene for public food service establishments, and provides for permits for temporary food service, and for enforcement; and, WHEREAS, it is desirable for the Mayor and the City Commission to state the city's policy regarding enforcement of Article I, Section 14B -11, et seq. of the Dade County code. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. Churches, synagogues, mosques, and temples shall meet the minimum standards for hygiene for public food service establishments established in Article I, Section 14B -11, et seq. of the Metropolitan Dade County Code and the referenced chapters of the Florida Administrative Code. Section 2. alleged violations of Article I, Sectic.n 14B- 11, et seq. regarding improper or lack of hygiene for public food service shall be referred to the Director of the Dade County Department of Public Health pursuant to Section 14B -16 of the Dade County code. PA Ln PASSED AND ADOPTED this day of , 1994 ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY church.res a APPROVED: gh • O F SOUTH M2 AM= © INTER.- OFFICE MEMORANDUM To: Mayo Clt Comm - Date: From: Wi liam F on Re: City Manager n ------- --- Background March 30, 1994 4/5/94 Commission Agenda - Item #7 Purchase of twenty -two Yd. Dumpsters - P/W Dept. Each year the Public Works Department must purchase new two -yard dumpsters to service some 300 commercial customers. Over years of rough use, dumpsters must be replaced. The average life expectancy for dumpsters is approximately 5- years. Public Works has 90 dumpsters and approximately 15% are replaced each year. Recommendation: 1. Advantage to City: The City is cleaner by not having leaking containers. Broken dumpsters sometimes must be unloaded by hand if the metal is weakened. 2. Disadvantages to City: None 3. Staff recommends approval of this Resolution. 4. This Resolution impacts no existing Ordinances or Resolution. RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE EXPENDITURE BY THE PUBLIC WORKS DEPARTMENT FOR THE PURCHASE OF TWENTY (20) - TWO (2) CUBIC YARD DUMSTERS FROM HESCO SALES, INC. AT $279.00 EACH FOR A TOTAL COST OF $5,580.00 UNDER BROWARD COUNTY BID NUMBER F- 9394 -012 AND CHARGING THE DISBURSEMENT TO ACCOUNT NO. 1720 -6430; "EQUIPMENT - OPERATING." WHEREAS, pursuant to the 1993 -94 Budget of the City of South Miami, Florida, the Public Works Department was authorized to purchase twenty dumpsters (20) at $325.00 each; and WHEREAS, Article II, Section 5 H of the City Charter requires competitive bids from at least three different sources of supply, if available, such determination is to be made by the Commission; and WHEREAS, the results of the administration's inquiry have been that the overall lowest price was from Hesco Sales, Inc. under Broward County Bid no. F- 9394 -012. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: SECTION 1. That a purchase order is hereby awarded to Hesco Sales, Inc., in an amount not to exceed $5,580.00 for the purchase of twenty (20) - (2) cubic yard dumpsters for the Public Works Department. SECTION 2. That the disbursement be charged to account number 1720 -6430; "Equipment - Operating. PASSED AND ADOPTED this day of April, 1994 APPROVED: MAYOR ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY (.7 ------ -- .1 City of South Miami INTER— OFFICE MEMORANDUM TO: William Hampton DATE: 14 Mar 94 City Manager FRO MS larance Patterson SUBJECT: Dumpsters P.W. Director Request to place on the next available commission agenda the twenty (20) new two (2) cubic yard dumpsters approved in the fiscial year 1993 -94 budget for replacement of containers at commercial accounts and to expand our commercial recycling program as mandated by state law. ITEM: Twenty (20) two (2) cubic yard dumpsters at $279.00 each VENDOR: Hesco Sales, Inc. 8585 N.W. 74th Street Miami, F1 CONTACT PERSON: Sam Eissen (305) 597 -0234 TOTAL COST: $5,580.00 Account to be charged: 1720 -6430 Broward County Bid number F 9394 -012 cc: Finance Director City Attorney C = TY OF SOUTH M =AM= INTER - OFFICE MEMORANDUM To: Mayor and City Commission Date: March 30, 1994 From: Williarager mpton Re: 4/5/94 Commission Agenda - City M Item #8 Contract to Clean Storm Drains Background The City has 605 storm drains for which the Public Works Department is responsible for cleaning. In the past, due to budgetary constraints, we were able to clean -out only one -third of the storm drains annually. This past year, the City and County have signed an interlocal agreement to comply with a Federal mandate by establishing a National Discharge Elimination System. As explained previously, this program was created to eliminate all pollutants from discharging into the aquifer, canals, lakes, waterways and bays. One phase of the program is to maintain clean storm drains and install minor drainage projects. This past year, the County and municipalities (including South Miami) imposed a $7.50 quarterly charge on each water bill. The revenue derived from South Miami is used to pay the County for cleaning canals and canal bank maintenance, trimming of trees along canal banks and aquatic weed control. The balance of funds ($37,000 is budgeted for 93 -94) are for cleaning storm drains and minor drainage projects. Storm drains must be cleaned periodically in order to prevent street flooding and pollution in the system. Recommendation: 1. Advantage to City: By cleaning the City's storm drains, flooding and pollution will be reduced. 2. Disadvantages to City: None 3. Staff recommends approval of this Resolution. 4. This Resolution conforms with the adopted 1993 -94 budget (see page 78 of the 93 -94 budget). Wr RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIr.MI, FLORIDA, AUTHORIZING THE CITY MANAGER TO AWARD A CONTRACT TO S.O.S. PLUMBING AND ENVIRONMENTAL CONTRACTORS FOR THE CLEANING OF APPROXIMATELY 605 CATCH BASINS AND CONNECTING PPIPES THROUGH- OUT THE CITY OF SOUTH MIAMI FOR A TOTAL PRICE NOT TO EXCEED $24,200.00 AND PROVIDING THE DISBURSEMENT FROM ACCOUNT NO. 1730 -4640; "MAINTENANCE AND REPAIRS OF DRAINAGE - STORM WATER TRUST FUND." WHEREAS, Article II, Section 5 H of the City Charter requires competitive bids from different sources of supply, if available, such determination is to be made by the Commission; and WHEREAS, the catch basins and connecting pipes are in need of cleaning -out so as to prevent street flooding; and WHEREAS, there were two identical bids; and WHEREAS, upon the basis that S.O.S. Plumbing is a local supplier and has previously done dependable and satisfactory work for the City of South Miami. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: SECTION 1. That a purchase order is hereby awarded to S.O.S. Plumbing and Environmental Contractors, Inc., in an amount not to exceed $24,200,00. for the cleaning of catch basins and connecting pipes throughout the City of South Miami. SECTION 2. That the disbursement be charged to account number 1730 -4640; "Maintenance and Repairs of Drainage - Storm Water Trust Fund." PASSED AND ADOPTED this day of April, 1994 ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY I vp APPROVED: MAYOR - �i1 = ��Cni c - �a�F•;ri W70 S400 M M SO* MBING. 9.0.S. P1umDlno A EnvlronmentN. Contractors, Inc. February 259 1994 Mr. Clarance Pattarmm Director Pnblia Harts Department City of South IUMMi 4795 S.W. 75 Avenue South Hinni, FL 33155 _--71 7-n4 :r. _ _ zit RBt Gleaming of Catch Mains & connecting pipes. Dear Mr. Patterumt State Cart. CFICO21479 INSURED Via Fax: 261 -3791 We era pleassA in quoting Yo% the follow1ttgt Yaccua sad Pressare Clear all sediment and debris frog Catch Basins and coemeetug pipes. Pticst $100.00 psi hour. includes (1) machamic and (1) helper, wstnr fees and doing fans to a laga.l site of dlaposal. If you ahvald have any questions please ca13 me. Sincaraly, Albert 8odZot Prea4dent AY:ac 217Q 73M ft- HIMONk FL 3301x. SU-4474 i 2 X5'1 rD1 INC. P+p w Plus )A NVXW P'Mis T}x TO Dip - JAN. 12,1994 CITY OF SOUTH MIAMI CLARENCE PATTERSON DIRECTOR OF PUBLIC WORKS SUBJECT:QUote on cleaning catch basins Hourly rate -- $100.00 includes operator & helper Note ;HOURLY RATE INCLUDES DUMP CHARGES. SINCERELY, RI CLEJrti W - TELEVI&NG - GROUTING OF UNDERCFi0lj m um TEES PA.8WTX - WdMWPfL32M-- J4013OMW C2TY OF SOUTH M =A.M2 © INTER- OFFICE MEMORANDUM To: Mayor and Ci -- Date: March 30, 1994 From: illiam ampton Re: 4/5/94 Commission Agenda - City Man er Item #9 Dedication Plaque New Police Station Background The renovation of the Police Station is nearing completion. Traditionally, projects of this scope have dedication plaques listing the officials and principals involved. The Commission previously directed that the new building will be designated the "L. Daniel Schulz Memorial Police Facility" in honor of Officer Schulz, who in the fall of 1987 was stabbed by a teenager at the Bakery Centre and shortly thereafter died of his wounds. It is planned that the new Police Station will be dedicated in a ceremony to be held during Police Appreciation Week, which is the week of May 8. We need about four weeks to make the plaque. Accordingly, at the April 5 meeting we will have a plaque mockup for your review. Recommendation: 1. Advantage to City: Police Station will have a dedication plaque. 2. Disadvantages to City: None 3. Staff recommends the Commission approve a plaque format so it can be manufactured in time for the dedication during Police Appreciation Week. 4. This Resolution impacts no existing Ordinances or Resolutions. 9 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DIRECT THE POLICE DEPARTMENT'S CONTRACTOR, ALLSTAR BUILDERS CORP. TO ORDER A DEDICATION PLAQUE TO BE MOUNTED AT THE NEW POLICE BUILDING ENTRANCE. FUNDS FOR THIS PURPOSE WERE INCLUDED IN THE CONTRACTOR'S BID. WHEREAS, The Police Department's renovation is nearing completion; and WHEREAS, projects of this scope traditionally have dedication plaques listing the officials and principals involved; and WHEREAS, Commission has already directed that the new Police building will be designated the "L. Daniel Schulz Memorial Police Facility" in honor of Officer Schulz, who in the fall of 1987 was murdered in the line of duty. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: SECTION 1. That the City Manager order from Allstar Builders Corp. a dedication plaque for the new Police Department. 9 SECTION 2. The format for the plaque will be presented to the Commission at its meeting of April 5, 1994 for review and approval and made a part of this Resolution. PASSED AND ADOPTED this day of April, 1994 ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY R APPROVED: MAYOR � C= TY O F S UUTH M= AM= INTER- OFFICE MEMORANDUM To: Mayor and City Commi-Fsion Date: March 30, 1994 From: laenam fr on Re: 4/5/94 Commission Agenda - City Man Item #10 Contract For Urban Design Project - Charrette Background The City Commission, after the successful SR - Hometown Charrette, decided to place a $60,000 appropriation in the 1993 -94 Budget for a second Charrette in the area generally bounded by Red Road on the east, Std 62nd Avenue on the west, Miller Road on the north and US1 on the South. The finalized base cost for the Urban Design Project as developed by our consultants is $69,545. I have proposed paying the additional cost of $9,545 from the General Fund Contingency. The Charrette will be conducted in three phases as outlined in the attached contract. As the project progresses I may request the Commission to provide additional funding for computerized base maps and project plans and multi - module mobility and neighborhood traffic plan. We are seeking other funding sources for the enhancement phase. Recommendation: 1. Advantage to City: This project will permit the City to revise and up date another section of the City regarding zoning, Comprehensive Plan, commercial properties, residential, etc. 2. Disadvantages to City: None 3. Staff recommends approval of this Resolution. 4. This Resolution impacts no existing Ordinances or Resolution. RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT TO DISBURSE A SUM NOT TO EXCEED $69,545 IN CITY FUNDS TO DOVER, KOHL & PARTNERS AS CONSULTANTS FOR AN URBAN DESIGN PROJECT FOR NEIGHBORHOODS NORTH AND WEST OF US1 AND PROVIDING FOR A THREE PHASE CHARRETTE AND OPTIONAL SERVICES; CHARGING THE DISBURSEMENT TO ACCOUNT NO. 2100 -5590 URBAN DESIGN PROJECT - CHARRETTE - NON - DEPARTMENTAL EXPENSES. ACCOUNT NO.2100 -5510 GENERAL FUND CONTINGENCY. WHEREAS, the City Commission approved in its 1993 -94 budget $60,000 as the City's contribution for an urban design project generally encompassing the area bounded by US1 on the south, Miller Drive on the north, Red Rd. on the east and SW 62nd Avenue on the west; and WHEREAS, the final Urban Design project cost is $9,545 more than estimated in the 93 -94 budget; and WHEREAS, as the City Manager is recommending the $9,545 be paid from the General Fund Contingency. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager be authorized to execute a contract with Dover, Kohl & Partners for the Urban Design Project described above. Section 2. That the City Manager seek other sources for funding assistance. PASSED AND ADOPTED this day of January, 1994 ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY 10 APPROVED: MAYOR DOVER, KOHL & PARTNERS Urban Design March 25, 1994 Mr. William Hampton City Manager CITY OF SOUTH MIAMI 6130 Sunset Drive South Miami, FL 33143 PROPOSAL: URBAN DESIGN FOR NEIGHBORHOODS NORTH & WEST OF US 1 Mr. Hampton: Confirming our discussions with you regarding the creation of a detailed urban design plan for certain neighborhoods in South Miami, DOVER KOHL & PARTNERS offer the following proposal to lead a public involvement process and provide analysis, design, illustration, consultation and other services. We propose a basic package of work in three phases, and offer optional services at additional cost, as described below. SCOPE OF THE WORK (Basic Package of Services): Victor Dover and Joseph Kohl of DOVER, KOHL & PARTNERS ('the Urban Designers') will lead a team of citizens, consultants and staff through a charrette process on behalf of The City of South Miami ('the City'). The Urban Designers will serve as the lead consultant and liaison to you for this work; we will be assisted by Facilitator/Planner Clyde Judson of Judson Partners, by Transportation Planner Peter M. Fernandez, and by Attorney /Planner Samuel Poole of Holland & Knight ('the subconsultants') for portions of the work. We will work under the direction of the Director of Building, Zoning & Community Development or others as you determine. PHASE I - PRE- CHARRETTE WORK. The Urban Designers will accomplish the following tasks: 1. Meetings and Telephone Consultation. The Urban Designers and their subconsultants will work with City staff to confirm project details and for a briefing on the project; will assist the City in explaining the charrette process and the work -in- progress, and in resolving technical matters. 2. Base Map. The Urban Designers will assemble a base map using information to be provided by City staff (see Base Information, below). The City is responsible for the 5879 Sunset Drive, Suite 1, South Miami, Florida, 33143 Phone (305)666 -0446 Fax (305)666-0360 l40 Mr. William Hampton, City Manager CITY OF SOUTH MIAMI March 25, 1994 pg. 2 of 8 accuracy of the base information. 3. Preparation of Charrette. The Urban Designers will work with the City to arrange logistics for the charrette, generate a precise agenda and list of participants. The City should appoint one person as the local coordinator to handle charrette setup. 4. Research and Slide Photography. The Urban Designers will conduct an on -site analysis of the existing conditions. The Urban Designers will review historical materials on the area, and will select images or other appropriate items for photographing. We will also gather images of towns and cities that may serve as an architectural or urbanistic precedent for what the area can be. These will be combined with photographs of the existing conditions and photos of drawings produced later, for a project slideshow. 5. Desi ng Time. The Urban Designers will begin preliminary on -paper analysis in advance of the charrette, set up advance layout work for charrette drawings, and organize possible illustration viewpoints. 6. Writings. The Urban Designers will assist the City in the editing of a press release, and assist in drafting of a letter of invitation. PHASE II - CHARRETTE. 1. Public Urban Design ` Charrette'. The Urban Designers will lead an intense urban design workshop, or charrette, to design the Plan, solicit ideas from interested citizens and groups, and explain the work -in- progress. CHARRETTE ACTIVITIES: The precise charrette schedule will be worked out with the City prior to the charrette. Typical activities include: round - the -clock design sessions; walking tours) led by the designers; open- microphone sessions with citizens, merchants, and property owners; interviews with involved individuals, groups or boards; drawing sessions with smaller groups at worktables; rough presentations for feedback; a closing presentation on the final evening of the charrette; and other events. CHARRETTE DURATION.- The charrette should be 5 days in length. The day before will be reserved for Setup, and the day after the close of the charrette will be reserved for Takedown. On or before setup day, Victor Dover and/or Sam Poole will conduct private, one -at -a -time interviews with City Commission members. The closing presentation will occur at the end of the fifth day. PUBLIC MEETINGS: The charrette must be widely advertised by the City. Portions of the charrette are to be public meetings, where several elected officials Mr. William Hampton, City Manager CITY OF SOUTH MIAMI March 25, 1994 pg. 3 of 8 or appointed officials may be present at the same time, and should therefore be advertised via whatever means appropriate by statute, City charter, and custom. Portions of the charrette should be documented for records (videotape may suffice). The City is responsible for advertising and documentation. PERSONNEL: The Urban Designers will provide a charrette team as follows: Victor Dover, Urban Designer & Charrette Leader Clyde Judson, Facilitator/ Planner Samuel E. Poole III, Attorney/ Planner Peter Fernandez, Transportation Planner Joseph Kohl, Urban Designer Robert Gray, Urban Design Assistant Barbara Lamb - Ortega, CAD Drafter/ Designer Ross Halle, Renderer Douglas Frost, Computer Imagist Scott Boe, Computer Imagist In addition, the City should arrange for participation by City staff. The City is responsible for securing commitments to participate in the charrette from Metro - Dade Public Works, �Vetro -Dade Transit Agency, South Florida Regional Planning Council, Florida Department of Transportation and other agencies. EQUIPMENT: The Urban Designers will provide the following equipment: Drafting Equipment & Tables (?) Urban Design Books 35mm Camera, Lenses Computer Workstations (?) CAD Plotter Slide Projectors (2) Desk Lamps Expendable Drawing Supplies Copystand, Lights Image Library Slide Library CHARRETTE LOCATION REOUIREILIENTS: The charrette should be held in a prominent location in the neighborhood if possible. The City will arrange the charrette location and the following: twelve 3'x6' folding tables; =100 stacking chairs; electrical power; security. In addition, the following items are helpful: public- address system with wireless hand -held microphone; slide projection screen or white wall (10'size minimum); access to photocopier and telephone; large- capacity coffeemaker for the public gatherings. Refreshments are recommended. The room you choose should be a large, air - conditioned, well -lit space, with room to re- arrange chairs & tables into a variety of configurations, and with ability to be darkened for presentations. ro Mr. William Hampton, City Manager CITY OF SOUTH MIAMI March 25. 1994 pg. 4 of 8 LODGING: The City may wish to invite one or two out -of -town guest participants, such as state or federal officials; the City would also be responsible for securing one or two hotel rooms or substitutes for these guests. PHASE III - POST- CHARRETTE WORK. 1. Followup Design and Public Presentation. FOLI OWUP and TOWN MEETING PRESENTATION: After the charrette, the Urban Designers will continue the work in our offices, resolving contradictions, adding detail, and creating final drawings. Approximately 6 weeks following the end of the charrette, the Urban Designers will make another, more polished presentation of the completed work products at a Town Meeting. ONE PLAN: The Urban Designers propose an interactive process with you and others via the charrette, but will produce one version of the Plan. (Special areas may be drawn to illustrate variations, at the Urban Designers' discretion.) 2. Drawines. The Plan will be documented in a package of graphics, including the following (other items may be added at the Urban Designers' discretion): Overall ILLUSTRATIVE PLAN (showing streets, blocks, lots, public spaces, & civic buildings, and overall circulation) at a scale to be determined, rendered and in color suitable for publication - HYPOTHETICAL ROOF PLAN of one or more areas (showing buildings, parking & landscape) at an appropriate scale, and in color suitable for publication - AXONOMETRIC SKETCH of all or part of the core area at 1 "=60' scale - PERSPECTIVE SKETCH or before- and -after COMPUTER LWAGING SIMULATION of significant project elements - SKETCH PLANS or FREEHAND SKETCHES OF DETAILS (approx. 2 -3) 3. Writings. The Urban Designers will write a press release describing the charrette and the results; and a text describing the Plan, the intent of its designers, and ideas for implementation and policy reform. OPTIONAL ADDITIONAL TASKS: The Urban Designers and subconsultants offer the following items at additional cost: /o Mr. William Hampton, City Manager CITY OF SOUTH MIAMI March 25, 1994 pg. 5 of 8 1. Additional Presentations: The Urban Designers will make additional presentations of the plan and concepts as requested by the City, for audiences you designate, on a price- per-presentation basis. 2. Computerized Base Maps and Project Plans: The Urban Designers will produce a computerized base map prior to the charrette, in Auto CAD Release 12 format. All computer data will be provided to the City on diskette at the close of Phase 1, and will be plotted at a large scale for use in the charrette. Following the charrette, the Urban Designers will use this same format to create the final drawings. 3. Amended Land Development Regulations: The Urban Designers and Attorney /Planner will produce a proposed Overlay District Code, which will work in conjunction with a Regulating Plan, and which could indicate, for example: setbacks or build -to lines; locations for parking; fences, walls & hedges; porches, arcades and encroachments; etc. This Code would be organized into either a poster matrix or booklet format, and could serve as a substitute for conventional 'zoning.' The Regulating Plan will be produced at 1 "= 200'scale or larger, in black -and -white reproducible format and as AutoCAD data. The Urban Designers will also produce a written list of Architectural Standards which will describe a range of appropriate materials and configurations for the construction of new buildings in the district. It is anticipated that these regulations will be a variation on, or an extension of, the existing Hometown District Code. 4. Street Standards. The Urban Designers and Transportation Planner will produce written & graphic Street Standards which will be the technical guide for gradual retro f t of the existing streets and construction of other new streets, and will delineate lane widths, street trees, parking, turning radii for curbs and corners, and other information. 3. kfulti -Modal AVtobility Plan /Neighborhood Traffic Calming Plan: The Urban Designers and Transportation Planner will produce a proposed plan for physical improvements intended to encourage use oj'alternative modes of travel within the area, including bicycle, pedestrian, transit and paratransit travel; and will produce a plan for future physical improvements intended to manage the behavior of motorists in the neighborhood, indicating locations for specific interventions and illustrating their details. TENTATIVE SCHEDULE: Following execution of this agreement, the Urban Designers will collaborate with the City staff and to create a mutually agreeable detailed schedule of events, including the charrette agenda. We propose a tentative calendar (see attached Exhibit). !a Mr. William Hampton, City Manager CITY OF SOUTH MIAMI March 25, 1994 pg. 6 of 8 BASE INFORMATION: The Urban Designers should be provided the following types of information by the City: ANYAVAILABLE PLAN DRAWINGS, including plat maps, which indicate the existing conditions on and around the study area, including all known significant features above and below ground, including environmental limitations if known, including existing land uses & future land uses presently designated, lot /property lines, easements, contour lines, utility locations, existing building footprints, wetlands or archaeological sites if any, etc; RELEVANT EXISTING REGULATIONS; ANY OTHER RELEVANT DATA, such as the Comprehensive Plan, previous site, traffic, or infrastructure studies, ecological and water - management studies, market feasibility studies, local history, demographic information, tax base information, etc. FEES & REIMBURSABLE EXPENSES: The Urban Designers and subconsultants will perform the work described above as the Basic Package of Services for fees not -to- exceed the following: FEES: Phase I $ 15.120.00 Phase II 3' ),795.00 Phase III 17,130.00 Total S66,045.00 The above figure does not include out -of- pocket expenses, such as travel expenses, reproductions of drawings, photos, couriers, etc; these costs will be charged separately. Based on previous projects, these expenses are estimated as follows: EXPENSES: $ 3,500.00 estimated TOTAL: 569,545.00 Basic Package of Services + expenses In addition, your budget should include enough money to hold the charrette, which will involve the costs of mailings, advertisement, lodging referenced above unless donated, and event locations, for example. FEES FOR OPTIONAL ADDITIONAL TASKS: The Urban Designers and subconsultants will perform the work described above as Optional Additional Tasks for fees not -to- exceed the following: /o Mr. William Hampton, City Manager CITY OF SOUTH MIAMI March 25, 1994 pg. 7 of 8 1. Additional Presentations: S 250 each 2. Computerized Base Maps & Project Plans: 6000. 3. Amended Land Development Regulations: 10,000. 4. Street Standards: 2500. . 5. Multi -Modal Mobility Plan / Neighborhood Traffic Calming Plan: 8,000. * Items 2 and 5 above, marked with an asterisk, are high priority items that must be scheduled at execution of this agreement and prior to beginning work. TERMS OF PAYMENT: The Urban Designers require a 30% nonrefundable retainer of 519,800 ten days prior to beginning the work, with additional amounts due upon conclusion of Phases II and III, as follows (not including any optional items selected): Due at Close of Phase II Due Following Final Presentation 529,115 + expenses to date 517,130 + expenses to date If the City wishes to authorize any of the above Optional Additional Tasks, the fee for that work shall be paid as follows: 30% retainer ten days prior to beginning the work, balance due upon completion of the work. THE URBAN DESIGNERS' DOCUMENTS: In the course of this project, drawings, graphic aids and written materials will be produced as documentation. The originals of all documents shall remain the property of Victor Dover and Joseph Kohl; a set of quality reproducible copies will be provided to you. This agreement provides the City with permission to publish these documents as required, but this permission does not extend to others without written consent from the Urban Designers; all reproductions and publications must be credited 'Dover, Kohl & Partners, So. Miami FL.' TERMINATION OF THE WORK: If this project is suspended or delayed for any reason after work has been begun, the Urban Designers shall be paid for all work to date and all reimbursable expenses to date. The retainer shall count toward any such amount. EXTENSION OF THIS AGREEMENT: Subsequent to the conclusion of this scope of work the Urban Designers will remain available on /e Mr. William Hampton, City Manager CITY OF SOUTH MIAMI March 25, 1994 pg. 8 of 8 an as- needed basis to provide additional services, such as updating of work if required, or creating additional images or detail. Hourly rates are as follows: $90 per hour for principals Dover and Kohl; $75 per hour for Peter Fernandez; $150 per hour for Sam Poole; $45 per hour for Robert Gray, assistants, and travel. Prior to any new task the Urban Designers will submit a written estimate of costs, secure City approval, and charge separately for that work. Sincerely, DOVER, KOHL & PARTNERS Victor Dover If the above arrangements meet with your approval, please sign below and return an executed copy to us with the retainer so that we may begin work. Please also indicate your notice to proceed with any of the Optional Items. Accepted for City of South Miami by Print Name and Title Date Optional Items? (9) Plans. images and other items produced by Dover, Kohl & Partners and its subconsultants are for the purposes of illustration only and do not represent a guarantee of any kind. These items are instruments of service which remain the property of Dover, Kohl & Partners and may not be duplicated without permission. Dover, Kohl & Partners and its subconsultants shall not have any control over and shall not be responsible for construction means, procedures, safety precautions, or legal disclosures in the implementation of the project, or for errors or omissions by future consultants. developers, contractors or government. Hourly rates and fees in general are subject to change. The not -to- exceed fees described in this proposal are time - critical and are guaranteed by Dover, Kohl & Partners only if this agreement is executed by both parties within one calendar month of the date of this proposal. /10 ©m ©m I�m 01 O a CD CD v z CD n. CD n _> Q' ..3 rn tta y y a Ro ° O •v � '� CD � ao 0 o o o - o Ln m n CD r N T Z v _ m = W s c T• a' Z RL T. u O % C ©m ©m I�m 01 a CD CD v z CD CD n _> Q' ° CD n r N T Z v _ m = W s c T• Z C' T. u C G. N < v c w T C G. � C r. N U - A 7 T. i _ e T. — v tJ T w T l7: C a .» r cn - C2TY OF SOUTH 3�I2AM= i © INTER - OFFICE MEMORANDUM To: Mayor anf"amp ommission From: 401L on City Man /I• Backaround Date: March,30, 1994 Re: 4/5/94 Commission Agenda - Item #11 Community Design Project Committee This Resolution would establish a volunteer design project committee for the Charrette Project listed under item 10 of the April 5 agenda. The duties of this committee are outlined in the Resolution. Recommendation: 1. Advantage to City: Creation of this committee will enhance citizen participation in the Charrette Project. Also, the committee will assist the City and the consultant's staff with advice. 2. Disadvantages to City: None 3. This Resolution is sponsored by Mayor Carver. 4. This Resolution impacts no existing Ordinances or Resolution. Resolution No. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, ESTABLISHING A VOLUNTEER COMMITTEE FOR THE COMMUNITY DESIGN PROJECT FOR NEIGHBORHOODS NORTH AND WEST OF US HIGHWAY 1; PROVIDING FOR DUTIES OF THIS COMMITTEE; PROVIDING A TIME PERIOD FOR THIS COMMITTEE TO CARRY OUT ITS DUTIES; AND APPOINTING MEMBERS. WHEREAS, the City of South Miami successfully undertook a community design project beginning in 1992 for the SR District, including an extensive citizen involvement process and "charrette," which created the Hometown Plan for downtown South Miami, and which guided the regulatory amendments establishing the Hometown District; and WHEREAS, the City now desires to apply a similar process for an additional area of the City, roughly bounded by US Highway 1 on the south, Red Road on the east, Miller Drive on the north, and SW 62nd Avenue on the west; and WHEREAS, the City intends to conduct a design " charrette" for this area, and intends to seek maximum participation and guidance in this project from community residents, property owners and business owners; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. That there shall be established a Community Design Project Committee, comprised of the following volunteers, who shall serve as representatives for particular groups, interests, or organizations: for for , for for for for and for Section 2. That the duties of the Community Design Project Committee prior to the charrette shall be: 1) to assist the City staff and its consultants in organization of the process, priorities and logistics of the project; 2) to provide information on the history of the neighborhoods in the area: and 3) to actively and creatively promote the project in the community to encourage participation and recruit additional volunteers. Section 3. That the duties of the Community Design Project Committee during the charrette shall be: 1) to attend the public events and provide input on the design; and 2) to assist the City staff, its consultants and other volunteers with the logistics of the event. Section 4. That the duties of the Community Design Project Committee following the charrette shall be: 1) to review, with all deliberate speed, the proposals produced by the effort and advise the City Commission as to the appropriate actions on those proposals; and 2) to recommend from among those proposals a model project for implementation, and how citizen initiatives or volunteer contributions can be part of that model project. ir. Section 5. The Community Design Project Committee shall serve for a period beginning from the date of passage of this resolution and ending three months following the charrette, and shall transmit its recommendations to the City Commission not later than three months following the charrette. Section 6. Mayor Neil Carver shall serve as the City Commission liaison to the Community Design Project Committee. PASSED AND ADOPTED this day of , 1994. ATTEST: APPROVED: City Clerk Mavor READ AND APPROVED AS TO FORM: City Attorney resoWp.ww 1( 0 iaka, MM C2TY OF SOUTH M=.AM= T7INTER - OFFICE MEMORANDUM :'o: Mayor and City � 7 :— March 30, 1994 ?rom: pton `" Re: 4/5/94 Commission Agenda - City an Item #]..2%. Grant Request - Tree Cover Replacement SR District & Dante Fascell Park Background On August 24, 1992 the City lost a large number of trees and tree cover throughout the City. It is estimated that the City lost more than 50% in tree coverto Hurricane Andrew. FEMA has provided funds for our basic tree loss, i.e. small trees which will take years to provide the cover in existence prior to the Hurricane. This grant will provide an intensive tree replacement in our SR District. The proposed tree planting is a part of our overall SR - Hometown Plan. The total request is for $35,000 and provides for 170 shade trees and 56 palms. The majority of trees will be for the SR District. A small number will be to enhance the tree cover at Dante Fascell Park. Recommendation: 1. Advantage zo City: The tree planting and tree cover plans for the SR - Hometown will be met if the City obtains this grant. 2. Disadvantages to City: None 3. Staff recommends approval of this Resolution and grant request. 4. This Resolution impacts no existing Ordinances or Resolution. 42 RESOLUTION 110. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO SUBMIT THE HURRICANE ANDREW URBAN REFORESTATION GRANT PROGRAM OFFERED BY THE DEPARTMENT OF AGRICULTURE AND CONSUMER AFFAIRS, IN THE AMOUNT OF $35,000, TARGETING THE "DOWNTOWN" AREA FOR REPLACING THE TREE COVER DESTROYED BY HURRICANE ANDREW AND ALLOWING THE CITY MANAGER TO FINALIZE A CONTRACT. WHEREAS, the Department of Agriculture and Consumer Affairs has offered a Hurricane Andrew Urban Grant Program in the amount of $35,000 for replacing tree cover destroyed by Hurricane Andrew; and WHEREAS, the City of South Miami desires to replace the tree cover destroyed in the Downtown SR District. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: SECTION 1. That the City Commission approves, as required by the Grant, three -years care of the trees obtained with these funds. Said care to be provided by existing Public Works crews already assigned to maintain SR District landscaping. SECTION 2. The City Manager be, and hereby is, authorized to submit the Hurricane Andrew Urban Reforestation Grant as offered by the Department of Agriculture and Consumer Affairs. PASSED AND ADOPTED this day of Apr =1, 1994. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR SUBMIT PROPOSAL TO: DEPT. OF AGRICULTURE AND CONSUIIWR SSRQICES:: PURCHASING, — MAYO SUILDING"..,ROOK SR -8 �rrnRnssin,. gl�011um r 3239.9 -0800 Telephone Number:: (904y, 488- 7552' STATE OF FLORIDA REQUEST FOR PROPOSAL 11 CONTRACTUAL SERVICES Acknowledgement Page 1 of PROPOSALS.WILL BE OPENED 8 2 :30 p.H'... XARCH:, 31, 1994, PROPOSALNO.... 105: Pa9 and may noUtlevithdravm vtritWn 90 days,after -such date:and time: es= RFP DF -93 94- 35:.:::.. AGENCY MAILINCr OATS PROPOSAL: TRLE:. , JANUARY 07, 1994 HURRICAMz ANDRzw URBAN- .REFORESTATION e87c1e1R'.": PROtiRAW, ' FEDERAL EMPLOYER IDENTIFICATION NUMBER OR 59-6000431 ' S.S. NUMBER VENDOR NAME City Of South Miami VENDOR MAILING ADDRESS 6130 Sunset Drive CITY - STATE - ZIP South Miami, Florida 33143 AREA CODE !TELEPHONE NUMBER 663-6338 ( 305) 1 TOLL -FREE NUMBER I terry mat this proposal Is maps wi0iout prior understanding, agreement or connection with any corporation. firm. or person submntmg a proposal forme same con Vactual services. and is in as respects fair and without collusion or fraud. 1 agree to abide by ail Condibont lot this 01"000.W arnd certify that 1 am autnomed to sign this proposer for the proposer and met 1110 proposer u rn comprance with all requirements of the Request for Proposal. including Out not limited to, cerohcsoon requirements. in submitting a proposal to an agency far the State of Florida, the proposer offers and agrees that if me proposal is accepted. the proposer win convey, sail, assW or transfer to the State of Florida all nghM title and interest m and to all causes a action it may now or hereafter acdutre under the Anti-trust laws of the United States and the State of Ftdnds for price lixing rsMlIng to brie particular commodities or services purchased or acquired oy the State of Florida. At rho State's d)scretion. sucn assignment shall be main and became effective at me time the purchasing agency renders final payment to the proposer. REASON FOR NO PROPOSAL POSTING OF PROPOSAL TABULATIONS Proposal tabulauanswah recommended awards wilt be posted for review by interested parties at the location where proposers were opened and will remain posed fora period of 72 hours. Failure to file a prdest within the time prescribed in Section 12053(5), Florida Statutes, snall constaute a waiver of proceedings under Chapter 12o, F'lmda Statutes. Posting will be on or atwutAPRIL 25, 1994 City Manager AUTHORIZED SIGNATURE (TYPED) TITLE GENERAL CONDITIONS SEALED PROPOSALS: A:1 oroposal sheets and this original acKnowiedgement form must be executed and suommed in a sealed envelope, (DO NOT INCLUDE MORE THAN ONE PROPOSAL PER ENVELOPE.) The face of the envelope snail contain, in aeedion to the above address. me care and time of the proposal opening and Ine proposal number. Proposal prices not sUbmmed on attached proposal price sneers when required snail be rejected. All proposals are suotacl to the conditions specified herein. Those whien Co not comply wan these conditions are subject to rejection. 1. EXECUTION OF PROPOSAL: Proposal must contain a manual signature authorized reoresentairm ,n ins space provided a0m, Proposal must as typed or :r.med in inx. Use of efassme ink is not Permitted. All corrections to prices made by :roposer must ore matafr n. The company name and F.E.t.O. or cowl security numoer -.ust appear on each onartg page at the proposal as reduced. It a vendor intends to do *apeuirve ousiress with the State and a vendor dumper has not been assignea to your :omowy. comet Department of Management Services. Division of Purchasing. 2717 Centerview Drive. Knigm 6utiding, Suite 220, Tallahassee. FL 3z349-0950, 904. 4884"0 immediately. 2. NO PROPOSAL SUBMITTED: It not submitting a proposal. respond by returning only this proposer acknowledgement form, marking it "NO PROPOSAL ", and explain the reason in the space provided above. Failure to respond to a procurement SVC931M Without giving )Wtifreble reasons for sucn failure. non. conformance to contract condnidna, or other pertinent factors deemed reasonable and valid snail be cause for removal of the proposer's name from the or000W musing 'St. NOTE: To duality as a respondent. proposer must submit a "NO PROPOSAL ", and it must be received no later than the stated proposal opening date and hour. 3. PROPOSAL OPENING: Shall be public. on the date, location and the time Specified on the aciinowkgemMR form. It is the proposers re/pdfleailhty to WINUfe that !is Proposal is delivered at the proper time and plate of the PrOOOeab opening. Proposals wnicn fa any reason are not so delivered, will not be considered. Offers :y telegram or telephone are not acceptable. A proposal may not be mend attar opening of trig axe prtlpossls. NOTE: Proposal tabulatlons will be lumsred upon written request with an ernaosed. sell addressed. stamped envelops and Payment of a predetermined (as. Proposal tabulations will not be provided by tewatione. 4, PRICES, TERMS AND PAYMENT: Firm prices shall be Ilr000sed and �.nclude all services random to the purchaser. (a) TAXES: The State of Florida does not pay Federal Excise am Salsa taxes on direct purchases at services. See tar exemption number on face d plrch in order or agreano tam. This exemption does not appty to ounNumsa of services In the performance of contracts for the improvement of suds -owned real property as defined in Chapter 192, Florida Statutes. (b) DISCOUNTS: Camdwoount forpromptP CMWM Shag not beoorwdsrsd in oetermining the lowest net colt for MOM" MlUabal Purbo/ea. (c) MISTAKES: Proposers ere expec -d to exanae the condeiar. scope of wom propose pnow aaenslbre, and ad k othictions peivion rig to this swvpc" invowed. Faikxe to ad so will be at the proposers risk. /av? (d) INVOICING AND PAYMENT: The contractor shelf be paw upon submission of property certified invoices to the purchaser at the IN nnputow on the contract at the time the order is plated, after delrverif and acceptance of goods, less deductions if any, as provided. Invoices shell cordon the contract number, purchase order number and the contractors' Federal Fsnorv,sr I lentiM cation Number. An original and three (3) copies d the inwtc0 shall be suorrmed. The tinw payment stun not be made until after the contract is Col. a unless the State has agreed otherwise. Invoices for fees Or otter CCrrndsnna . ion for services or expenses submitted for contractual services anal! be submitted in Catan sufficient for a proper preawit and ciostauda thereof and imoic" (or any travel expenses snail be suommed in Accorcance wan the ones at of osiaw those specified In Sections 112.061 and 287,058. F.S. Interest PenaltlsK Payment Shall be made in accordance with Section 215.422, F.S., wnidn states the contractors' rights and the Stale agency's resoonalbildil" corfosrrxnq interest penalties and time limas for payment of invoices. VENDOR OIt8UD81AtAN: Vendors providing goods and services to an agency si cuW be aware of the following tine names. Upon receipt. an agency ties five (5) wocng days to inspect and approve the goods and services, unless the bid sciect ioations. purchase oroer or contract soecitwi otherwise. An agency has 20 days to deliver a request for payment (voucher) to the Department of aanlang end Finance. The 20 days we measured nom the latter of the data the, imio w is received or the goons or services are received, inspected and approved. If a payment is not available within 40 days, a seperats interest penalty of .0033 ! percent par day will be due and payable, in addition to the invoroe emourL for the vendor. The interest pens" provision applies after a 35 day time period to hsslth care providers, as defined by rule. Interest penarties of less than are (1) dollar will not be enforced unless the vends requests payment. Invoices wrweh have to be returned to a vendor because of vendor, preparation snore t ore w result in a delay in the payment. The invoice payment reduiremanta do not part until a property completed Invoice is provided to the agency. A Vandal Ombudsman has been , - 1 1Me ' within the Department o(eanfarg and Flinn The dunes of this individual include acing as an advocate for vendors who may be experiencing problems in obtaining timery psyinsngst nom a arena agency. The Venda Ombudanarn mey be contacted at (904) 40.2924 of by , - g the Stets Comp"Mrs Houtre.1- 800.8483792. The O vision of Purchasing shut review the conditions and circumstances surrounding non- psymem am unlw there is a bonsfide din", ups Div von may in writing widnarM Vaccine suppler to reject and return purchase orders from said agency until suer time as the agency catidlies with the prpvilions of Section 215,422. F.S. (e) ANNUAL APPROPRIATIONS: The Sore of Florldws oartormance and obligation to pay under this contract is contingent upon an annual appropriation by the Legislature, 5. CONFLICT OF INTEREST: The award hweunder o wabjectn rs prbvsiona of Chapter 112, Florida Statutes. Proposers must disclose with their propwsl t1e name of any dinar, director. or agent who M also An artiployw Ot to Elate Of Ftorlda. or any of its agencies. Furttra. so txopoasrs must dlldbeie On named any Suss employes wino own. dksctly Or IndksclN, an intensat of tive (6%) or mom in the proposers firm or any of its txenehes. In scoordutos waft Gtapear W. Florida Page I of 4 ATTACHMENT E FLORIDA HURRICANE ANDREW URBAN REFORESTATION GRANT APPLICATION FORM 1994 GENERAL INSTRUCTIONS: Please complete all items pertaining to the Category Grant for which you are applying. The proposal must not exceed thirty (30) one -sided pages, including maps and plans. All attachments must be 8 1/2" X 11 ", except any attached sketches, plans and maps which must be no larger than 2' X 3' and folded into 8 1/2" X 11 ". Ten (10) copies (one original and (9) nine copies) of the proposal including the application form, the project description and all attachments must be received no later than 2:30 p.m., March 31, 1994, at: Department of Agriculture and Consumer Services Purchasing Office - HURRICANE APPLICATION Mayo Building - Room SB 8 Tallahassee, FL 32399 -1650 Telephone (904) 488 -7552 If you have any questions, please see Attachment H, "Local Division of Forestry Contacts ". APPLICATION INFORMATION (Please Print or Type) Project Title: TREE PLANTING APPLICATION Applicant Name,(Local Government, Nonprofit Organiza;.ion or Educational Institution) CITY OF SOUTH MIAMI Federal Employer Identification (FEID) Number 59- 6000431 Name and Title of Contact Person: William F. Hampton, City Manager Address 6130 Sunset Drive, South Miami Florida Zip: 33143 Phone:(305 )663 -6338 Is your organization a nonprofit corporation pursuant to Chapter 617, Florida Statutes? Yes x No As the duly authorized representative of the Applicant named above, I hereby certify that all parts of the application and required grant information have been read and understood and that all information submitted herein is true and correct. Authorized Executive Officer: William F. Hampton Title: City Manager Signature_ / /.�/_ Date ATTACHMENT E GRANT PROGRAM INFORMATION Page 2 of 4 Specify below Category 1, 2, 3, 4, 5 or 6 - One Category only (see "General Information Hurricane Andrew Urban Reforestation Grant Program ", Pages 10 -16). Category: 2 Tree Planting APPLICANTS MAY ONLY APPLY FOR GRANT FUNDING IN ONE CATEGORY ON EACH APPLICATION FORM. Personnel Expenses Operating Expenses REQUESTED GRANT $ S Capital Expenses $ 31,580 Other Modifications $ 3,500 TOTAL $ 35,080 A budget, detailing all costs identified above must be attached PROJECT LOCATION INFORMATION (Please Print or Type) (Complete where applicable) County Dade Local Government Jurisdiction (County Government, Municipality, School Board District or Independent.Special District): City of South Miami Attach a minimum of three photographs of proposed tree planting sites. Attach a General Location Map and Describe the Specific Location of the Project here: Downtown, Dante Fascell Park Who has Maintenance Responsibility for the Property (Category 2 and 3 Grants)? City of South Miami, Department of Public Works Is the Land Ownership Public or Private ?: Public Name of Landowner: City of South Miami Page 3 of 4 ATTACHMENT E Project Title: TREE PLANTING APPLICATION Applicant Name: CITY OF SOUTH MIAMI PROJECT DESCRIPTION (two page limit) Hurricane Andrew Urban Reforestation Grant Application The City of South Miami has a resident population of 10,404 people. During the business day, the population swells to over 25,000 people. More than 250,000 vehicles use the roads that intersect the city daily to commute to and from work. The city must keep pace with metropolitan problems utilizing a small city's resources. Substantial commitment to address these issues was made by City administration. Need Statement -------- - - - - -- The City of South Miami, although on the North end of Hurricane Andrew's destruction, sustained significant damage to buildings, plants, and trees. Estimates indicate'that there were sustained wind gusts exceeding 100 miles per hour. On U.S.1, bordering the Downtown area on the West, the City lost twenty -two (221 paims and nine shade (9) trees in the median alone. On Red Road zo the East of Downtown there was a comparable Noss of twelve median shade trees. At Fascell Park 40 trees were _ost, and Downtown experienced nearly a 50% loss of canopy. As cart of zhe City's recovery efforts, the Public Works Department removed 14,432 cubic yards of trash between September 7th and 27th 1993 from _public and private properties. The City's recovery effort, in debris removal, repairs, replanting, labor and related costs has exceeded $1.3 million. The City has received a designation as a "Cool Community" by the American Forest Association Local Advisory Council, the City's administration has made a commitment to actively pursue efforts to maintain and expand this designation. Activities: Program Description The City, with intensive community participation, via the Charrette -town meeting- process has developed a "Hometown Plan" that targets the business district to become a *nixed use, pedestrian friendly neighborhood. and serve as a model of what can be achieved city wide. The downtown area encompasses US1 to the West, Red Road to the East, SW 74th Terrace to the South, and SW 69th Street to the North (see map included) . ,he initial prcects cf this plan incorporates to reduction of through tra -fic, the widening of sidewalks, increased placement cf _rees, restoration of planted :^eaians, and rearranged narking. This project exceeds :ne city's inancial ability, but is viewed as a necessary effort to assure that the canopy is expanded. Goal- To increase the number of trees on publicl1 owned land in the City of South Miami. Objectives 1. To expand the urban canopy; 2. Improve the city's ecosystem; 3. To increase natural cover on pedestrian walkways;4. To naturally reduce energy consumption; 4. To maintain a pedestrian friendly environment; 5. To provide a model for city wide development. Environmental 'Value Trees are like janitors of the air, they remove carbon dioxide from the atmosphere. The American Forestry Association's study indicates that in a year a tree would save $73.00 in air conditioning, $75.00 controlling erosion and storm water, $75.00 wildlife shelter, and $50.00 controlling air pollution, a total of $273.00 per year. With a fifty year projected life span compounded at 5% this would amount to a total of $57,151.00 for a single tree. Additionallv, recent studies show that trees also filter "particulate matter" (microscopic dust particles) and remove some toxic =ollutants as well. Trees have been shown to "capture" a wide range of chemical compounds .n the air that are produced by fuel combustion and other processes. (Source:Growirg Greener Cities) Activities: use of Resources ---------------------------- Funding of this proposal would allow planting cf new trees and palms in the following areas: - Sunset Drive - planting of palm trees and shade trees; -Red Road Median - Planting of shade trees; - Seventy third Street - planting of shade trees; -Fifty ninth Avenue and Fifty eighth court - planting of shade trees. -Dante Fascell Park - planting of shade trees. Total shade trees 170 and total Palms 56. City of South Nfiiami Page 4 of 4 ATTACFMENT E BUDGET Please note: All applications must include a detailed itemized budget summary which lists all anticipated expenditures and explains all project costs. Applications for tree planting projects (categories 2 and 3) must list the quantity, species, and approximate size (container size, or caliper and height) of trees and /or palms to be planted. Purchase and planting of 20 Washingtonia Palms (14' -161) @ $135 /palm Purchase and planting of 16 Chinese Fan Palm(10' -121) @ $ 155 /palm Purchase and planting of 20 Royal Palms (14' -16 ") @ $200 /palm Purchase and planting of 90 Live Oak (14' -167) @ $120 /tree Purchase and planting of 80 Mahogany (10' -12') @ S145 /tree Total Trees Estimated cost modifications placement. for sidewalk -f:or tree Totaling the Budget --------------------- - - - - -- City of South Nfiatni 36 $ 2,700.00 $ 2,480.00 $ 4,000.00 $10,800.00 $111,600.00 YJ_, ..tS0.00 $ 4,000.00 $35,580.00 03/20/04 15:48 23052619701 S HIA PUBLIC ITiS CRU of South Miami 6130 Sunset Drive, South Miami, Florida 33143 663 -6300 March 29, 1994 Mr. Willi= Pratt 6900 S.W. 39th Place So. Ifiami, Fl 33143 Daar Mr. Pratt, Please be advised that the City of South 1i.ami Public Works Department have'in its budget a division of Landscape Maintenance that is prepared to provide the following services after trans are planted by the con- tractor. 1. Pruning trees as needed. 2. Watering trees to keep them growing healthy. 3. Fertilizing as needed. Provide all tha general maintenance that is required to grow healthy trans in our parks, streets, and down town area in the City of Pleasant Living. Sincerely; I a� l rd� Clarance Patterson P.W. Director 142 "City of Pleasant Living" X001 /402 A )fi rl) ll� •lcli lirltt; :;i)Irlli. f )if 11 lif� !• ►1! ? ►a 6,(ilfit or r l L1- rtl� ! 1 5•,r Hill ,.II i- ,lll {�i �itl! IN 11 ►�� 111 `lii� lily t ;fie 1111 t'�° Illy i l!i {i}16 [f11I rtiI j +116 I llll- 1zj�� {rt�r fls ;111 lll,i '[,1 till. till' I it'll it 1 1l "1 r ..1 ,r�n.�rrrrrr 10 + Irk II lu1 �"cY � ..11 ♦A I(1'��'' �J nI1rI11r•Irlr . `•rn 1� I `s L SIR jfe� , • L . 11 ,1� ..1 Kit Y ; I ' .L1 ..,j�•',q 14 i r qq i y,,,J• -1•: r,. 111111 M111 ^'111 ertnl�l Al i 1 :1 1 i - - -- ••Ills •' 1, r� cil• Il,l� fr, 'cic {1 {t r6r1rE {fil� 1��J If�le • 11 �• I E llf t l' ;jfl it; Iil ,jit� r1i 1 � 1 a 0 -v s O o L a r •7 n N I { w 1 1 I Ir �' � •1 •• �. 'r f .1 7' f -� .. :r - .bay <• � �'• :r. � ,..,�.�y, .Gt `��.',", <�'_ _ :ti`s'; 'I�., .;�• rti.�t;,`•+ >. fv :T, :'.!'i:li`•y.�.r.:Kirq. i••w. �� I ♦ Y,yw. '�.�.11�I �7• ^`.'f,.., .. M. S` Tj`- t'1 �i 'Lf:- '�-.,'u*�'ir`��.►?�r�ei}` ( ty'�s %•� r- It r _�h,` N ��:_, -i,�a, „•� -��,�. , ...ti i..�i��4��•'J� ..• �:.a�'�f 11.1 Y .�•Lt., 1 n.. �,_�•,t �; •:2,W, :�1i'.I •.ti �'• ., ,�,.f r�fir\•. i!:.0 4� /� -• S� b- i�`<�!t Y''ti[.i.:►` y: Ff., r:l rt�'��:t7iL,'_. !`i� y,:C }• •�,1 � '•��, •� ~ . '; iii S r.��r •• ��ly`►1,,3 �, Jam• -"►•r 1 on ( L 1 ' � . !�!_ it \ �.. 4. • �' —�L„r,.•�+.�. ��Ik :/S�•_�`�'ir `:s.`'�'�� °,' -r;��y ,fir t NAN l f f� r 3 i a PIP 7�6 ,!� IL C = TY O F SOUTH M =AM= INTER - OFFICE MEMORANDUM To: Mayor and City Commission From: :'Wi`3liam F a4ton City Mana r /3 Date: March 30, 1994 Re: 4/5/94 Commission Agenda - Item #%3 Grant Request - Urban Reforestation Background On August 24, 1992 Hurricane Andrew destroyed a large portion of the tree cover throughout the City. Bill Pratt has been working over the last couple of months developing the attached grant which was submitted March 30, 1994. The attached Resolution when adopted will provide your formal endorsement of this grant. The grant provides an amount of $25,000 for an aerial survey of the City focusing on trees, tree cover and plants destroyed by Hurricane Andrew. There are no matching funds required. Recommendation: 1. Advantage to City: The City will have accurate survey of it losses and then once the database is in place, cost and benefits can be established for the entire City. 2. Disadvantages to City: None 3. Staff recommends approval of this Resolution. 4. This Resolution impacts no existing Ordinances or Resolutions. RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO SUBMIT THE HURRICANE ANDREW URBAN REFORESTATION GRANT PROGRAM OFFERED BY THE DEPARTMENT OF AGRICULTURE AND CONSUMER AFFAIRS, IN THE AMOUNT OF $25,000, TO COMPLETE AN AERIAL SURVEY FOCUSING ON TREES AND PLANTS DESTROYED BY HURRICANE ANDREW. WHEREAS, the Department of Agriculture and Consumer Affairs has offered a Hurricane Andrew Urban Grant Program in the amount of $25,000 to complete an aerial survey focusing on trees , tree cover and plants destroyed by Hurricane Andrew; and WHEREAS, the aerial survey will provide the City of South Miami an inventory of trees, tree cover and plants destroyed by Hurricane Andrew. `TOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: SECTION 1. That the City Commission approves the submission of the proposed Hurricane Andrew Urban Reforestation Grant Program. SECTION 2. That the City Manager be, and hereby is, authorized to complete negotiations and finalize the contract. /3 13 PASSED AND r- DOPTED this day of April, 1994. APPROVED: MAYOR ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY SUBMIT PROPOSAL,TO:.. e STATE OF FLORIDA i DEPT: or AaRZCUI+T=,�A= C70>ei8> 88R��g r 8-8 REQUEST FOR PROPOSAL XA7 0Q PURCRABDIG .•- 11U LXI -.4 _� E TATT nRis[s` 77 t n subnxrLYp a prdpooal Ica an agency for rue State of Fiona the proposer df/ers and Sprees out of the �t9Q"'?� CONTRACTUAL SERVICES Tfalept>I�e- .Number-x� City Manager Acknowledgement {r _ f Page 4 tat ., , , PR 30 , it )KARCB ;31" 1994 PROPOSAL NO 4t 1 ; 105 '``M date. and time.. RFF /D8 53 �iAAiUNCx _ .ii p..- S 4 y ii�.�t, y Ci "Q7 f 29 111 Mr BTATZOH f,> FEDERAL EMPLOYER IDENTIFICATION NUMBER OR 59-6000431 S.S. NUMBER VENDOR NAME REASON FOR NO PROPOSAL City Of South Miami VENDOR MAILING ADDRESS 6130 Sunset Drive CITY - STATE - ZIP POSTING OF PROPOSAL TABULATIONS South Miami, Florida 3 314 3 Proposal tabulations with recommended awards will be posted for " fair irserested parties at the location wfere proposes were opened and ww remain coma for a perlorr AREA CODE TELEPHONE NUMBER 663-6338 of 72 hours. Failure to file a pro" wroth the time prescribed In Section 120 -MM Florida (3 0 5) Statutes, shall constitute a waver Of proae0919a under Chat p,9tiriasrastMes. - TOLL -FREE NUMBER Posting will be on or about APRIL I carob mar tint proposal a made won" poor urrdervier n. agnssmsinL or connection watt any co,paeaan, hm4 or Peru" submisiv a ptaposaf for the swrw co in ctual services. and a n all reeoeaa far and waftdr obalmon or fraud 1 agree o abide by W can *dWis of Nis proposal and cartity mat I am auVxmmd b Sign On proposal for fw prdpoaer and Mat the proposer a n oompsa'vce wrLn all regwrenrema of the Request for isrortoeat rV out nos rnknd ro, cerofication requirements. !n AUTHOAIH6 SIGNATURE (MANUAL) subnxrLYp a prdpooal Ica an agency for rue State of Fiona the proposer df/ers and Sprees out of the proposedis aeoaF- Via peopoew wig cowey. se er, assignorvans 1w room State ofFbtdaasnghts, Lied and inaarset in and to am causes of action it may now or ha reef of sequas unrow the Antitrust City Manager laws of Iles UrWd States and Cie Stella d Florida for pros honed nNatrng to UN pardcu+ar cwnlOonxs orsavrcespundraaedaracgwedbylneSmedFl orida .AtUnStan'sdiwmoon.sucn"soment AUTHORIZED SIGNATURE (TYPED) TITLE shad a road- and income oneatiwa ar es snare the purohasxp agency tsradsra trrN payment ro the Pfcp*W GENERAL CONDITIONS SEALED PROPOSALS: AS proposal Shoals and this original acknowledgement form must be excused and Submare in a se led envelope. (DO NOT INCLUDE MORE THAN ONE PROPOSAL PER ENYE OPE.) The lace of the envelops snail contain. In addition b this above sodrew Cie dale end um* of the proposal opening and the orppoeaa number. Proposal Brow not submlmd tin attached proposal once ahseta when reouued snail bergected At proposals areWisp td the conditions specified herein. Those which did not convili wah tlweee a0rwdibtira ate subject to retec0an. 1. EXECUTION OF PROPOSAL' Proposal must contain a manual signature of authonted represerarne in tar Space provided above. Proposal must a typed or pg. in WC Use of erasable ilk r not permrnso. All eorreCpone to Dies made W proposer must be nsi ied. The oamperty name anal F.E.I.D. or Social seeunty number must appalls an oedl is ch paps of to pr I , as mound. It a vendor intends to 00 raperalve business with this Stati and a Who" number has not been awrgrwd b your commitir. corxact Onoww e g d Marragsrtsnt Services. Division of PurctteSnq. 2737 Cartetvrw Drive. KnWit Budding, Suite 220, Tallahassee, FL 323994)950. 904-4684KO kwnod MoiY. 2. NO PROPOSAL SUBMITTED: 11 not submitting a proposal, resoond by 1>Kutttng avy inn prdPI soowrdgement farm. meriting it "NO PROPOSAL ". and explain the rowan in the some provided some. Failure to respond to a pia ulserters Solicitation watrsta giving Justifiable reasons for such failure, mar cortbrnwncs to oontrst conks Iona, or other pendant taorora deemed reastxrbw and valid aflalf a cause for rwrwaat d the plopoeer a name from Uw prdpoeer rrrerq I sL NOTE To awry as a resparrdent. propas must submit a "NO PROPOSAL ", and it must be re0eaved no Maw frim the stated proposal opening date and hour. 3. PROPOSAL OPENING Snow be public. on the date. location and the time ape, Aed on the so, wowlgsnae . forn it is me proposers respaai"Ify to asst" that his propad r deemed Of rte luoPW time and place of the Proposal oW"- propoeay w►rehf for any nsasoa sit not so delivered, will not be considered. Offers by f Begin r or tolsprrorre we not acceptable. A proposal may not be anwW after opwwq d no pros p►dposSla NOTE: Proposal tabufatlons will be tumterrd upon written request with an atrasesd, Sad addressed. staimped envelope and payment of a predsi srnred me. P.apatal tabulations will not be provided by teleprrons. 4. PRICES, TERMS AM PAYMENT: Firm prices shall be proposed and intrude all servcas tandin O to the purchaser. (a) TAXES: The State of Florida doss not pay Federal Erciee and Sate cotes w drat purchases at eerwroea Sue tax exarptfon nlumoor on two of purchase order or agil"Im t toast. This exemption dose not so* to purchases of services in Me paldnsros of contracts for the improvement of state-owned real pldpsny as O I in Chapter 192 Florida Statutes. (b) DISCOUNTS: Cartda count far ixo not psyrnerM shall nos be ean.ared in deasin in Vw bersst drat Cost for pmposw evaktatbn Purposes. (c) MISTAKES: Prtrpoters we expected to exanne the conditions, scope of work, proposal prmm6eowmom and at kvwLcbom pwuu* g to Uwe wvcoa invo ve& Fatws to as tie wall be at ihw pldpoede risk. (d) INVOICING AND PAYMENT: The contractor shalt be pad tow suomasron of proterty cenrfied Irrvaoae d me ptxcharsr at the pnow owrated on the contract at the time the order is placed. after delivery and acceptance of goods, less deductions 11 any, as provided. Invoices shall comae the contract number, purchase order nurnow and Cr convectors' Federal Employer Idenlill• cation Number. An original and three 13) copies of the invdra shelf a NAXrd ed. The final payment shall not be made until after the contract is tznrpaese whew the State has agreed othervnw. Invoices for Is" at other oaapwwl1 for services or expenses submitted for contractual services shaft be trwtrnMd In cetaia sufficient for a proper preaudn and postatdn meted and rued m for any !ravel expenses anal be suommed In accordance with the rites St or Eidson 1f1bw specified in Sections 112.081 and 287.058, F.S. Interest Pertelllate Payment Shall be made in accordance with Section 215.422. F.S., when ate" the contractors' rights and the Stale agency's responabildi" en icisa 19 kaerest penalties and time limns for payment of invoices. VENDOR O�DaMA11: Vendors providing goods and services to an agency should be cos at the louowng time frames. Upon receipt. an agency has five (5) wonting clays to inspect and approve the goods and services. unless the bid specifications. purchase order or contract scocrfiw otherwise. An agency has 20 days to deliver a request for payment (voucherl to the Department of Smiting we Finance. The 20 days are measured from the latter of the oats in* Ifltdrbe a n iew4ed or the goods or Services are received. inspected and apprbvsd.9 a 08VM K is not available within 40 days, a $operate interest penally Of X= percent ON day will be due and payable. in addition to the Imvbioe a ourlL lbMS vendor. The interest penalty provision applies after a 35 day time period 10heam care providers. tie defined by rule. Interest penalties Of hue than orw(1)dciiw -0 not be be enforced unless the oa requests payment. Invoices wiftc r have to be returned to a verdor because of verdw preparation errore td result In a daisy in the payment. The Invoros payment reouwwrm a did not Start until a properly competed Invoice is provided to the sigency. A Vendor Orabtratrnan has peen Swap Wfwed wnttl rl the Depatmern of SanlikV and FYfero The dales of this Individual Include acting as an advocate for vendors slid may be experwicng problems in obtalrrlg to @ Y Pr rnwvt(sl home eraaaPnry. The Venoor Ombudsmen may be rbnraead at (904) 4862924 or by aiM 10 Shoe Comptroller's Hollins. 1400-84f11792. The Division d PurotlNMrttrl reVew the conditions and orrg rnwAnces surrounding nor"Gymterrl aria wawa Uwe is ■ ponstide dispute. the Division ntw" in wrrgwg au port. it. araaaa Salplfet to rated and return purchan coders nom Bald agerwy undl a cle frets as the agency compiles with the provisions of Section 215.422 F.S. (e) ANNUAL APPROPRIATIONS: The Sweat Flonoiesperwrmrance and obligation to pay under this contract is contingent UPon ern annual appropriation by the Legi labrs. 5. CONFLICT OF INTEREST: Tnvwmdhwowdw Bin* ttovmwov iom of Chapar 112 Florida Stsbitee. Proposers must rdiseltise wUh Uteri paapbSrl irw name d airy onics, orecta or agentwlw is ales an enpbrw d Uwalyd Flarlaa, or any of Its +agencies. Further. ad proposers must dreloes ale nasal urry stow employee wno owrw. dkectiy or rdkectM. an Interest of live (64 or -acre in the proposer', firm or arty of Ice brarrehes. In s 1- , with ChMM UT. Fulda Page 1 of 4 ATTACHMENT E FLORIDA HURRICANE ANDREW URBAN REFORESTATION GRANT APPLICATION FORM 1994 GENERAL INSTRUCTIONS: Please complete all 'Items pertaining to the Category Grant for which you are applying. The proposal must not exceed thirty (30) one -sided pages, including maps and plans. All attachments must be 8 1/2" X 11 ", except any attached sketches, plans and maps which must be no larger than 2' X 3' and folded into 8 1/2" X 11 ". Ten (10) copies (one original and (9) nine copies) of the proposal including the application form, the project description and all attachments must be received no later than 2:30 p.m., March 31, 1994, at: Department of Agriculture and Consumer Services Purchasing Office - HURRICANE APPLICATION Mayo Building - Room SB 8 Tallahassee, FL 32399 -1650 Telephone (904) 488 -7552 If you have any questions, please see Attachment H, "Local Division of Forestry Contacts ". APPLICATION INFORMATION (Please Print or Type) Project Title: Tree Inventory Applicant Name (Local Government, Nonprofit Organiza'Cion or Educational Institution) City of South Miami Federal Employer Identification (FEID) Number 59- 600431 Name and Title of Contact Person: William F. Hampton, Citv Manager Address 6130 Sunset Drive, South Miami Florida Zip: 33143 Phone:( 305) 663 -6338 Is your organization a nonprofit corporation pursuant to Chapter 617, Florida Statutes? Yes x No As the duly authorized representative of the Applicant named above, I hereby certify that all parts of the application and required grant information have been read and understood and that all information submitted herein is true and correct. Authorized Executive Officer: William F. Hampton Title: Signat �� 33 ATTACHMENT E GRANT PROGRAM INFOR- MATION Page 2 of 4 Specify below Category 1, 2, 3, 4, 5 cr 5 - One Category only (see General Information Hurricane Andrew Urban Reforestation Grant Program ", Pages 10 -16). Category: APPLICANTS MAY ONLY APPLY FOR GRANT FUNDING IN ONE CATEGORY ON EACH APPLICATION FORM. REQUESTED GRANT $ Personnel Expenses $ 15,000 Operating Expenses $ 4,000 Capital Expenses $ 1,000 Other $ 5-, Q G 0- TOTAL $ 25,000 A budget, detailing all costs identified above must be attached. PROJECT LOCATION INFORMATION (Please Print or Type) (Complete where applicable) County Dade Local Government Jurisdiction (County Government, Municipality, School Board District or Independent Special District): City of South Miami Attach a minimum of three photographs of proposed tree planting sites. Attach a General Location Map and Describe the Specific Location of the Project here: City of South Miami who has Maintenance Responsibility for the Property (Category 2 and 3 Grants)? N/A Is the Land Ownership Public or Private ?: N/A Name of Landowner: N/A 34 Pane 3 of 4 ATTACHMENT E Project Title: Tree Inventory Applicant Name: City of South Miami PROJECT DESCRIPTION (two page limit) Hurricane Andrew Urban Reforestation Grant Application Introduction Over the last decade, public interest in urban trees has matured. Ten years ago, people talked of trees only in terms of beautification. Today, we realize that trees provide real dollar benefits to a community that can be measured and placed on a balance sheet. These benefits include energy savings, stormwater management, and air quality, as well as many other physical and social benefits. Up until noW, community managers have not had the information necessary to consider the urban ecosystem's values in their decision making process. The city's urban.infrastructure has not included the "green" component. No one was measuring and analyzing the values of an urban forest in policy makers' language. As a result of Hurricane Andrew, south Florida's residents have an increased awareness of their trees' values, and an opportunity to be on the leading edge of new techniques for measuring, analyzing and improving urban forest ecosystems. AMERICAN FORESTS has developed a practical, cost — effective ecological mapping and evaluation system for urban ecosystems. It is a flexible system that can provide community leaders with accurate visual images at map scales which directly fit their local needs. This new mapping system has the potential to dramatically demonstrate ,the value of urban forests and to help public — policy officials make wise budgeting decisions about these resources. Conducting the Ecological Inventory and Measuring the Benefits A,NERICAN FORESTS introduced the concept of Geographic Information Systems (GIS) to evaluate the entire urban forest and incorporate it into future land -use planning and community design. The analysis done in this community will become a model for other communities in Florida and around the country. AMERICAN FORESTS is- the only organization that can provide this service and is therefore requesting sole source justification. The first step in the inventory and mapping process is to identify the boundary of the project and obtain high quality photographs of the area. Two different photograph scales are used: a high altitude image(s) showing the entire community, and several low altitude color or color — infrared images which can provide 1 square foot ground resolution. The low level photography provides the detail needed to survey the trees, conduct ground checks and distinguish- relevant ecological features in the community. Next, an information database is developed, and a spatial mapping system is established. Ecological data is collected and put in a database. The photographs are scanned and turned into digital images which can be stored in the computer's data files and displayed on the computer monitor or in print as a spatial image (or a picture). Information from these two files are combined for analysis. GIS is the terminology for the technology that allows this information to be combined and presented as an analysis. /of The around surveys are conducted using statistical sampling methods so that an accurate picture of the ecosystem can be developed in a timely and cost — efficient manner. The analyses produced from this process demonstrate the benefits of the urban ecosystem and provide the local people with information to participate effectively in public policy decisions. The last step is to create presentation material for local people to use to demonstrate the values, needs, and importance of the urban forest resource to community leaders. Salient urban forest ecosystem data is displayed graphically over aerial photographs so issues can be clearly discussed in public meetings. The goal is to interpret technical information and convert it into a language commonly used by public administrators. AMERICAN FoREsTs will work with the community to develop a presentation package to fit its needs. The data displayed in this presentation will be determined by AMERICAN FORESTS after meeting with the city manager, selected members of the planning department and the local community. Color maps showing the ecological analysis will be provided to the local groups. A computerized version of the presentation will be provided for use with ARCVIEW software, the most commonly used GIS software available for personal computers. AMERICAN FORESTS has conducted this process for the city of Frederick, Maryland and produced an analysis of its urban forest. A sample presentation of the information that was generated for Frederick is enclosed. The full value of urban trees can be illustrated and demonstrated to city managers and decision — makers by analyzing the data attached to the images on the maps. Using GIS for analysis provides an in —depth view of an urban forest and allows us to import different land —use maps, aerial photos, and other data and layer them together. We have added the urban tree layer to evaluate how the urban forest ties into the ecological web of a community. Previously unknown benefits of the urban forest can be incorporated into city planning decisions as we analyze how these different layers of information connect. For example, quantifying canopy cover of the urban forest in relation to building orientation can tell us how much we save on utility bills from summer shading. Adding in tree size and age gives us biomass measurements to determine the amount of rain trees intercept for stormwater management. Costs and Benefits Preliminary data suggest that communities receive substantial benefits from their trees. These benefits can be measured and put on the budget balance —sheet with other city assets so that community leaders can make better management decisions. As we approach the 21st century, we recognize the need to help the public see urban forests as vital economic, as well as environmental importance to the people who live there. Public policy— makers need science to attach real — dollar values to the urban forest. GIS provides an opportunity to create accurate visual maps of the urban forest and attach cost — benefit measures to this resource. Computer models suggest that the benefits provided by the urban forest will be much larger than previously believed. To illustrate the full value of the urban forest as an ecosystem, an accurate accounting of all the trees in a community must be conducted. This includes trees on public and private property. Traditional street tree surveys count only about 10% of the trees in the urban ecosystem. By analyzing the trees in the entire urban ecosystem, a more comprehensive and accurate accounting of the resource can be accomplished. Once this database is in place, cost — and — benefit numbers can be attributed to the entire system. 13 Page 4 of 4 ATTACF—MENT BUDGET Please note: A11 applications must include a detailed itemized budget summary which lists all anticipated expenditures and explains all project costs. Applications for tree planting projects (categories 2 and 3) must list the quantity, species, and approximate size (container size, or caliper and height) of trees and /or palms to be planted. Personnel (Analysis/Projection of Data, Field Inventory and Digitizing) $15,000 Materials $500 Supplies $500 Contractual (Aerial Photography). $5,000 Direct $4,000 Total $25,400 36 /3 13 ............................ ............................... ............................. ............................... .............................. ............................... ............................... ............................... ........................... ............................... ....................... . .: O Rt�� I A31 W-6=0 WA CLAN 3 DY{RiitA 44 OIf Mf_CLA{t I 3 RIWLNM I No .. MdL3N i i �., i YMO� DARK YM t . AINOIRC Ib WANV No TRt_MMALL 3 /CT_WAOM . 3 � � N, i ................. PCT ROOF 3 Using GIS, Tree Data is Added to Base Map GIS incorporates tree data with other ecological characteristics of urban areas. Tree Layer Displayed Over Aerial Photo Trees are outlined using GIS. Viewing the aerial photo beneath the tree layer shows the interaction of other ecological factors. Ground Inventory Database is Linked to the Tree Layer Information collected in the inventory is linked to the image to easily display data about each tree. /3 GIS Analysis GIS provides a way to analyze the database and display features visually. This analysis shows energy savings by trees based on the shading of walls, windows, and air - conditioners. Trees in green provide the highest amount of savings, followed by red, blue, gray, and white. Calculated Benefits Each energy conservation rating shown above calculates into real dollar savings. This chart shows savings for one block. Analyzing Ecological Factors This classification of one city block shows the make -up of the urban landscape: 40% Impervious Surface (red) 36% Grass and Shrub Cover (tan) 24% Tree Canopy Cover (green) Energy I Cooling Number of I Total i Classification cost I Reduction Trees Savings ($} i 0 i 0.0% 47 0 i 1 1.7% 15 114 2 3.3% 25 373 i 3 4.9% 19 422 4 6.6% 8 236 5 8.2% 5 184 Total 119 1329 AVernge,coo> t�v a €redeor�t;Ma�yla>�d '�. fiorne ;54501 i2;1SI? lort>hfs Ei'todc} q. /3 GIS Analysis GIS provides a way to analyze the database and display features visually. This analysis shows energy savings by trees based on the shading of walls, windows, and air - conditioners. Trees in green provide the highest amount of savings, followed by red, blue, gray, and white. Calculated Benefits Each energy conservation rating shown above calculates into real dollar savings. This chart shows savings for one block. Analyzing Ecological Factors This classification of one city block shows the make -up of the urban landscape: 40% Impervious Surface (red) 36% Grass and Shrub Cover (tan) 24% Tree Canopy Cover (green) /3 Canopy Cover of a Well -Treed Site Canopy cover is calculated for each inventory site. This well -treed site has a canopy cover of 23.6 %. Comparison of Canopy Covers This neighborhood is composed of recently developed and developing sites - places where existing canopy is minimal. Projecting Canopy Cover Tree growth can be estimated and canopy change measured using a predictive model. This image shows the above neighborhood after 20 years of tree growth. /3. Buildings as Part of the Urban Ecosystem Roof color influences the amount of light and heat absorbed - therefore effecting urban air temperature and energy use for heating and cooling. These roofs are classified by color - the darkest roofs are displayed in red, followed by tan and blue. Calculated Benefits The benefits of light- colored roofs can be calculated in real dollar savings. Impervious Surfaces Impervious surfaces increase stormwater peak flow and do not allow rainwater to infiltrate. These surfaces are highlighted in red and also show where surface - lightening can be implemented. Cooling Number of i Total I Roof Type Cost Houses Savings i Reduction 1 Dark 0.0% 13 0 I Medium 5.0% 10 225 i Light 20.0% 4 360 Total 27 585 I AveregeHrtg costbr:a Freder�ckMaryland i :- home Js A45Q 0Q ($12,150 for #his.blodc) i /3. Buildings as Part of the Urban Ecosystem Roof color influences the amount of light and heat absorbed - therefore effecting urban air temperature and energy use for heating and cooling. These roofs are classified by color - the darkest roofs are displayed in red, followed by tan and blue. Calculated Benefits The benefits of light- colored roofs can be calculated in real dollar savings. Impervious Surfaces Impervious surfaces increase stormwater peak flow and do not allow rainwater to infiltrate. These surfaces are highlighted in red and also show where surface - lightening can be implemented. C2TY OF SCOUTH M =AM= INTER- OFFICE MEMORANDUM To: Mayor and City Commission From: �4vi �iani /Hamp on City Man ger Background Date: March 30, 1994 Re: 4/5/94 Commission Agenda - Item #/-� Ordinance Creating an RS -5 Single Family Zoning District A property owner currently owns two adjoining, vacant 50' lots of record in an RS -4 Zoning district. This homeowner wants to be able to construct a single - family home on each of the 50' lots. The RS -4 requirement for a minimum of 60' frontage for single - family lots precludes two homes. A staff survey of the area bounded on the north by Bird Rd., the South by SW 44 Street, East by SW 61 Avenue and the west by SW 62 Court, shows the front footage for the majority (41 of 75) of the properties to be 501. The mean (average) frontage is 57.4 Feet in this area. If an individual owned one 50' frontage lot he would be permitted to build a house on that lot. However, the existing RS -4 zoning mandates that if you own two adjoining lots with less than the required 60' frontage, only one house may be built. Recommendation: 1. Advantage to City: More homes with a minimum 50' frontage could be constructed than before, perhaps resulting in a larger tax base. 2. Disadvantages to City: None 3. Staff recommends approval of this Ordinance. 4. The following sections of the City Code are amended by this Ordinance. Article III, Section 20- 3.1(A) of the Land Development Code. Article III, Section 20- 3.1(B)(5) of the Land Development Code. Article III, Section 20 -3.5E of the Land Development Code. ORDINANCE NO. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA AMENDING ARTICLE III OF THE LAND DEVELOPMENT CODE, PROVIDING FOR "RS -5" SMALL LOT SINGLE FAMILY RESIDENTIAL DISTRICT; PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT, AND AN EFFECTIVE DATE. WHEREAS, the City of South Miami enacted a land development code on October 25, 1989; WHEREAS, prior to the adoption of the land development code, numerous single family residential lots having 50 feet frontage on public rights of way were established as lots of record; WHEREAS, because 60 feet frontage on public rights of way is the minimum frontage allowable under the land development code for single family residential lots, established lots with 50 feet frontage are nonconforming lots of record; and, WHEREAS, the Mayor and City Commission desire to create a single family residential district. for established lots with 50 feet frontage of public rights of way. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. Article III, Section 20- 3.1(A) of the land development code is amended to create: RS -5 Single - Family (50' lots) Section 2. Article III, Section 20- 3.1(B)(5) of the land development code is amended, and subsequent paragraphs renumbered, to create: (5) "RS -5" Small Lot Single - Family (50' lots) Residential District The purpose of this district is to provide for single - family residential development located on smaller 50' lots and to protect and improve the character of existing development in the area. This district is appropriate in areas designated "Single- Family" on the City's adopted Comprehensive Plan. Section 3. Article III, Section 20 -3.5E, Dimensional Requirements, Single Family Districts, of the land development code is amended to create a category for RS -5 having the same dimensional requirements as RS -4 with the following exception: Frontage (ft) 50 Section 4. This ordinance is referred to the South Miami Planning Board further handling under Article V, Section 20 -5.5, as an application requiring public hearings, for determination whether amendment to the comprehensive plan is required, for amendment to the official zoning map, and for other necessary and proper action to effecutate this ordinance. Section 4. If any section, clause, sentence, or phrase of this ordinance is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this ordinance. Section 5. All ordinance- or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. Section 6. This ordinance shall take effect immediately at the time of its passage. PASSED AND ADOPTED this day of , 1994. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY RS -5.ord l4• APPROVED: MAYOR