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12-16-97MAYOR: Anna M. Price, Ph.D. CITY MANAGER: L. Dennis Whitt VICE MAYOR: Julio Robaina CITY ATTORNEY: Earl G. Gallop COMMISSIONER: Armando Oliveros, Jr. CITY CLERK: Ronetta Taylor COMMISSIONER: David D. Bethel COMMISSIONER: R. Paul Young, Ed.D. CITY COMMISSION AGENDA Regular City Commission Meeting Meeting date: December 16, 1997 6130 Sunset Drive, South Miami, FL Next Regular Meeting date: January 6, 1998 Phone: (305) 663 -6340 Time: 7:30 PM PURSUANT TO FLA STATUTES 286.0105, -THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS NOTICE DOES NOT CONSTITUTES CONSENT BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE INADMISSIBLE OR IRREVELANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE ALLOWED BY LAW. City of South Miami Ordinance No. 6 -86 -1251 requires all persons appearing in a paid or remunerated representative capacity before the City Staff, Boards, Committees and the City Commission, to fill out the appropriate form and file it with the City Clerk prior to engaging in lobbying activities. CALL TO ORDER: A. Invocation: B. Pledge of Allegiance: C. Presentations: 1. Certificate of Appreciation - Barbara Acker 2. Representative John Cosgrove 3. Awards presented to winners of Essay Contest Parks & Recreation Department ITEMS FOR THE COMMISSION'S CONSIDERATION: 4. Approval of Minutes: Regular City Commission Minutes - November 18, 1997 5. City Manager's Report: REGULAR CITY COMMISSION 1 AGENDA - December 16, 1997 6. City Attorney's Report: CONSENT AGENDA 7. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO FINANCE; APPROVING GRANT - GIVING GUIDELINES; PROVIDING AN EFFECTIVE DATE. (Mayor Price) 3/5 8. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO COMMUNITY POLICING, AUTHORIZING AN APPLICATION TO FLORIDA DEPARTMENT OF JUVENILE JUSTICE TO REQUEST AN AWARD FOR A COMPETENCY BASED ALTERNATIVE TO JUVENILE DETENTION PROGRAM GRANT. (Administration /Office of Dev.) 3/5 9. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A MAINTENANCE AGREEMENT WITH USA SOFTWARE FOR THE POLICE DEPARTMENT UNIX FILESERVER AT A COST OF $3,200 ANNUALLY AND CHARGE THE DISBURSEMENT TO ACCOUNT NO. 1910- 521 -4620 "MAINTENANCE AND REPAIR EQUIPMENT" (Administration /Police Dept.) 3/5 10. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE OF A SUM NOT TO EXCEED $8,200.00 TO FEDERAL SIGNAL CORP., FROM ACCOUNT NO. 1910 - 521 -6430, "OPERATING EQUIPMENT ", FOR THE PURCHASE OF EMERGENCY EQUIPMENTS (LIGHTBAR, SIRENS, SPEAKERS, AND FLASHERKIT). (Administration /Police Dept.) 3/5 11. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE A SUM OF $4,549.07 TO PITNEY BOWES CREDIT CORPORATION ON A DICTAPHONE DAT RECORDER AND EMERGENCY PLAYBACK SYSTEM AND CHARGING THE DISBURSEMENT TO ACCOUNT NO. 1910- 521 -4630 "MAINTENANCE AND REPAIR OF COMMUNICATION EQUIPMENT" (Administration) 3/5 REGULAR CITY COMMISSION 2 AGENDA - December 16, 1997 12. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE PURCHASE OF TWO PORTABLE RADIOS, TWO BATTERY CHARGERS, TEN LAPEL MICROPHONES AND TWENTY FIVE SWIVEL SOCKETS FROM ERICSSON AND COOPER GENERAL FOR A COST OF $6,902.00. THIS EXPENDITURE WILL BE CHARGED FROM 1910 - 521 -6430 "OPERATING EQUIPMENT" (Administration /Police Dept.) 3/5 13. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE ANNUAL JULY 4TH CELEBRATION, AUTHORIZING THE PURCHASE OF FIREWORKS BY THE PARKS & RECREATION DEPARTMENT FOR A TOTAL PRICE NOT TO EXCEED $5,500.00 (FIVE THOUSAND FIVE HUNDRED DOLLARS) , AND PROVIDING FOR DISBURSEMENT FROM PARKS & RECREATION DEPARTMENT ACCOUNT NUMBER 2000 -4820, "FOURTH OF JULY - FIREWORKS" (Administration /Parks & Rec.) 3/5 14. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH MBL PAVING CORP. FOR THE CITY WIDE STREET PAVEMENT STRIPING AT A COST NOT TO EXCEED $12,000.00 FOR THE CURRENT FISCAL YEAR AND CHARGING THE DISBURSEMENT TO LOCAL OPTION GAS TAX FUND NO. 12- 1730 -6460, "INFRASTRUCTURE PROJECTS- (Administration/Public Works) 3/5 15. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO PURCHASE OF POLICE VEHICLES, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $135,504.00 TO DON REID FORD. THIS REPRESENTS THE PURCHASE OF 6 POLICE VEHICLES FOR THE SOUTH MIAMI POLICE DEPARTMENT. THIS SUM WILL BE CHARGED TO ACCOUNT #1910- 521 -6430 (OPERATING EQUIPMENT) . (Administration /Police Department) 3/5 16. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ELECTIONS; ESTABLISHING AN ABSENTEE BALLOT REQUEST POLICY; PROVIDING FOR AN EFFECTIVE DATE. (Administration) 3/5 17. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO DISBURSEMENT OF $10,000.00 TO THE RED /SUNSET MERCHANTS ASSOCIATION REGULAR CITY COMMISSION 3 AGENDA - December 16, 1997 AS 1997 -98 CITY CONTRIBUTION TO THE PROMOTIONAL ACTIVITIES IN THE CITY BUSINESS DISTRICTS. (Administration) 3/5 ORDINANCE (S) SECOND READING PUBLIC HEARING(S) There are none ORDINANCE (S) FIRST READING PUBLIC HEARING(S) 18. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO LAND USE; PROVIDING A 90 -DAY MORATORIUM ON ACCEPTANCE AND REVIEW OF APPLICANTS, AND ISSUANCE OF DEVELOPMENT PERMITS, FOR THE INSTALLATION OF TELECOMMUNICATION TOWERS TO ENABLE THE CITY TO PREPARE AND ADOPT MINIMUM STANDARDS FOR THE LOCATION AND APPROVAL OF TELECOMMUNICATION TOWERS; PROVIDING THAT ORDINANCES IN CONFLICT SHALL NOT BE IN FORCE AND EFFECT DURING THE TIME PERIOD OF THE MORATORIUM; PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT, AND AN EFFECTIVE DATE. (Commissioner Oliveros) 4/5 RESOLUTION(S) 19. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO APPROVAL OF COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY OF SOUTH MIAMI AND AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, AFL -CIO; CITY EMPLOYEES LOCAL 3294; WHICH AGREEMENT PROVIDES FOR AMENDMENTS TO ARTICLE II; ARTICLE XIII; ARTICLE XVI; ARTICLE XV; ARTICLE XVII; ARTICLE XIX; ARTICLE XXVII; ARTICLE XXIX; ARTICLE XXXVII; ARTICLE XXXVIII; AND ARTICLE XXXIX OF 1994097 AFSCME AGREEMENT. (Administration) 3/5 20. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO APPROVAL OF DAY AFTER THANKSGIVING AS A PAID HOLIDAY FOR ALL CITY EMPLOYEES. (Administration) 3/5 REGULAR CITY COMMISSION 4 AGENDA - December 16, 1997 ORDINANCES) FIRST READING 21. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING . TO REDEVELOPMENT; CREATING THE SOUTH MIAMI REDEVELOPMENT TRUST FUND; ALLOCATING FUNDS APPROPRIATED TO THE TRUST FUND TO FINANCE THE SOUTH MIAMI REDEVELOPMENT PLAN; PROVIDING FOR APPROPRIATION OF TAX INCREMENT REVENUES, ISSUANCE OF REVENUE BONDS AND OTHER DEBT INSTRUMENTS, EXPENDITURES OF FUNDS IN THE TRUST; DELEGATING AUTHORITY TO THE SOUTH MIAMI REDEVELOPMENT AGENCY TO ADMINISTER THE TRUST FUNDS; REQUIRING ANNUAL INDEPENDENT FINANCIAL AUDIT OF THE FUND; PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT AND AN EFFECTIVE DATE. (Administration) 3/5 PUBLIC REMARKS COMMISSION REMARKS REGULAR CITY COMMISSION 5 AGENDA - December 16, 1997 CITY OF SOUTH MIAMI INTER - OFFICE XWOPJWUN To: Mayor and City Commission Date: December 11, 1997 From: Earl G. Gallop Re: Grant - giving guidelines Agenda item: A resolution relating to finance, approving grant - giving guidelines. Background; The Mayor and City Commission requested that written grant guidelines be prepared to rationalize the process of considering and awarding grants of city funds. The {grants Advisory Board prepared written guidelines, which contain adequate criteria. However, the grant recipient must be held accountable for the use and expenditure of public funds. Consequently, I added a financial accountability provision to the resolution. Recommendation: Approve the proposed resolution. i RESOLUTION NO. 2 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 3 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO FINANCE; 4 APPROVING GRANT - GIVING GUIDELINES; PROVIDING AN s EFFECTIVE DATE. 6 WHEREAS, the Mayor and City Conunission of the City of South Miami directed the 7 Administration, and requested the City of South Miami Grants Advisory Board, to prepare 8 written guidelines for evaluating grant requests; and, 9 WHEREAS, the Grants Advisory Board prepared written guidelines, which have been 10 reviewed by the Administration and the City Attorney; and, 11 WHEREAS, the Mayor and City Commission desire to approve the grant - giving 12 guidelines with certain amendments, 13 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY 14 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 1s Section 1. The grant- giving guidelines, which are annexed and made a part of this 7.6 resolution, arc approved. 17 5ection 2. Prior to the receipt on any grant funds from the City of South Miami, 3.9 the recipient shall acknowledge, in writing, that it shall receive, hold and expend grant funds 19 in trust only for the purpose of the grant, and shall certify to the City Manager that it has 20 engaged the services of an independent Certified Public Accountant and that it maintains its 21 books and records in accordance with Generally Accepted Auditing Standards. The 22 recipient's CPA shall annually file with the city, upon a schedule specified by the City 23 Manager, an audit report which describes the grant funds received and deposited to the 24 account of the recipient, and the amounts and puiposes of expenditures of grant funds during 2S the audit period. 26 Sectio.g 33. The Administration shall recommend, and the Grants Advisory Board 27 may consider, other factors in; evaluating and making recommendations on requests for 28 awards of grants to effectuate the requirement that the City, in fulfilling its public trust duty 29 regarding the giving of grants, may expend public funds only for a valid public purpose. 30 5gction 4. This resolution shall take effect immediately upon approval. 2 i PASSED AND ADOPTED this t6"' day of Deeember, 1997, z ATTEST: APPROVED: 3 CITY CLERK MAYOR READ AND APPROVED AS TO FORM: 6 CITY ATTORNEY $ CSMMGrRaLle9 m November 3, 1997 Re: Criteria Committee for Non -Profit Organizations Dear Mayor Price and Commission: Pursuant to your resolution #87-97-10056 creating a Criteria Committee for Non -Profit Organizations, please find attached the results of our deliberation. Thank you for the opportunity to serve. QinePrPly - V/-� �t 7"-tm�� Randy Nimnicht Charlenia Rutland 9--4ie� THE CITY OF SOUTH MIAMI GRANTS ADVISORY BOARD The City of South Miami provides funds to support community projects or undertakings by non -profit groups whose activities would enhance the quality of life for the citizens of the city. The City of South Miami also encourages the use of available funds and guarantees that all qualified applicants have a fair and equitable opportunity to apply for any funding available. This funding will be used specifically to maintain the "Hometown Spirit" in the "City of Pleasant Living ". All activities should encourage a sense of "neighborliness" and should primarily benefit the city and its neighborhoods and residents while inviting and welcoming the participation of visitors to our city in partaking of any of its activities. It is essential that the monies granted by the South Miami Commission be used to support the advancement of programs that directly benefit the city and the citizens of South Miami. Additionally, the process shall be open and competitive. The Grants Advisory Board must determine in the application process that the program applicant will use this funding in a responsible manner prior to making their recommendation to the City Commission. It will be the responsibility of the South Miami City Commission to hold each grant recipient accountable for any funds given according to the requirements set forth through the application process by contract. This accountability process will take place through a review of the original grant guaranteeing that all criteria and goals were met by the applicant. The City annually allocates special funds to support community undertakings and activities as a part of is grants program to non -profit organizations. The South Miami Grants Advisory Board will review and recommend each application to the City Commission. The Board has established a complete process for review and evaluation for all applicants. The Board will make 1i its recommendation to the City Commission after determining that the applicant is in compliance with the established criteria. This recommendation will be used by the City Commission to make their decision. The final decision on allocations is made solely by the City Commission after receiving the Advisory Board's recommendation. Attached is an application package to be completed by all organizations or individuals applying for fiscal year 1997 -98 grants (beginning October, 1997). A completed application (including copies specified) must be delivered to the City Clerk's office no later than date The Board will evaluate the applications and recommend allocation amounts in November and March. The City Commission's final approval of the allocations recommended will be at these times. The Grants Advisory Board is sponsoring two grant - writing workshops (at separate times) for any individual or organization contemplating the submission of a grant application to the City. The workshop is free and there is no obligation or requirement for applicants to attend. Please see the attached flyer with detail on the workshop. GUIDELINES FOR CULTURAL AND COMMUNITY GRANTS PROGRAM FY 1997 - 98 A. ELIGIBILITY Applicants for City funding must be not - for -profit community organizations. Priorities will be given to those activities that take place within the City of South Miami. However, consideration may be given to those projects regardless of location which reflect positively on the City's image and its unique quality of life. B. SUBMISSION OF APPLICATIONS Organizations must deliver ten (10) copies of a South Miami City application and all supporting documents requested to the City Clerk's office at City Hall by Submittals which are mailed or faxed will not be considered. Applicants must file a completed application and the supporting documents to include: a brief history of the organization; an IRS Letter of Determination of Non -Profit Status; a list and brief biography of its principal volunteers; names and addresses of board members; no more than three (3) one -page letters of recommendation and any other materials that would enhance their chance of funding. An applicant must identify any City employees who work for the organization or serve as a board member. (All supporting documents must be easily identifiable, captioned, fitted, and typed on 8- 1/2" x 11" size paper.) Rules, application forms, names of the Grants Advisory Board and staff, shall be made available upon requesi. C. REVIEW PROCESS The decision to recommend funding of grant applications shall be made at Board review meetings. Applicants may attend the Board review meetings if they so desire. However, there shall be no oral presentations or involvement of any kind by applicants at the review meeting, unless directly requested by the Board. The Board's recommendations shall be considered final and applicants shall be notified by mail of the Board's recommendations. All applications including those recommended for funding shall be submitted by the Grants Advisory Board as soon as possible to the City Commission for its final action. All funding recommendations and the Commission's final approvals are contingent upon availability of such funds in the City budget. Grants approved by the City Commission carry no commitment for future support beyond the current annual funding cycle. D. ALLOWABLE GRANT EXPENDITURES Grants may be expended for: ♦ Personnel costs related to the proposed program, project or event. ♦ Production costs related to the proposed program, project or event. ♦ Artistic salaries and/or consultant fees. ♦ Equipment rental and expendable materials. ♦ Marketing (promotion and publicity) ♦ Publications Grant funds may NOT be used for: ♦ "Bricks and mortar" or permanent equipment (permanent equipment necessary for the proposed project) may be purchased if the purchase price is less than the cost of rental. ♦ Debt reduction. ♦ Hospitality or visitor transportation costs. ♦ Events not open to the public. FA E. GENERAL FUNDING EVALUATION CRITERIA ♦ Value of the activity to the City. ♦ Quality and realistic presentation of the activity seeking funding, its goals and anticipated attendance. ♦ Administrative and/or artistic capability of applicant to organize the project. ♦ Degree of cultural and/or civic outreach of the activity. ♦ Support from other sources, with proof of a minimum $1 to $1 match in the activity's budget. F. OBLIGATIONS OF ORGANIZATIONS A final report about the funded activity, on forms provided to Grantees, shall be required within 60 days of the program's completion. Failure to submit such a report shall make applicants ineligible for the following year's funding cycle and potentially future cycles. All funded activities must provide equal access and equal opportunity in employment and services and may not discriminate on the basis of handicap, race, age, family status, ethnicity, culture, creed, religion, gender or sexual preference. Grantees must make every effort to comply with the mandate of the Rehabilitation Act of 1973 including Section 504 of that Act and the Americans with Disabilities Act. Projects receiving funds from the City must insert in all promotional, marketing materials and must include the following credit line: "WITH THE SUPPORT OF THE CITY OF SOUTH MIAMI" ?A/ City of South Miami Grants to Non — Profit Organizations Grant Application 1997 (Please submit original and ten (10) copies of this form and attachments) Organization name: Street Address: City: St: Zip: Mailing Address: City: St: Zip: Phone: Fax: Voice Mail: Email: Applicant name: Title: Co- applicant or other contact: Title: Project name (please give short description): Grant amount requested: On a separate sheet kindly provide a history of your organization. Include in your history the following: 1. Date organization was formed 2. Organization mission and goal(s) 3. Names and addresses of officers and directors 4. Date of incorporation, if applicable 5. Past activities; include media coverage, acknowledgements and awards 6. Previous grants from City of South Miami 7. Previous grants from other public and private organizations Please attach a copy of the Internal Revenue Service "Letter of Determination" of the organization's non- profit status. PCO)ect Information (provide a description of the project; what it is, who it's for, when it will take place; where it will take place; and, how it will be produced and conducted) 0 1 sm.gnpoappml Financial Information Amount of cash grant requested: Amount of in -kind grant requested: Amount of Annual Budget (before this grant): Estimated Project Expenses CATEGORY CASH EXPENSE IN -KIND EXPENSE SUBTOTAL Personnel- artistic $ $ $ Personnel - production $ $ $ Space Rental $ $ $ Transportation $ $ $ Marketing /Publicity $ $ $ Office supplies /utilities $ $ $ Equipment rental /purchase $ $ $ Other cost (please itemize) $ $ $ Total Expense $ $ $ Estimated Project Revenues CATEGORY CASH IN -KIND SUBTOTAL CONTRIBUTION Admission $ $ $ Grants $ $ $ Corporate $ $ $ County $ $ $ State $ $ $ Federal $ $ $ Others $ $ $ Cash on hand $ $ $ City grant request $ $ $ Total Expense $ $ $ 2 sm.gnpoappxi CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM To: Mayor and Commission rom: City Manager Date: December 11, 1997 Agenda Item # 9 Subject: Comm. Mtg. 12/16/97 Application for Community Policing Grant for Alternative Program for Juvenile Offenders This resolution will approve the submission of an application to the Florida Department of Juvenile Justice to request an award for a competency based Alternative to Juvenile Detention Program Grant. This program is aimed at the prevention of criminal activity and recidivism among youth ages 9 —15, through the implementation of diversion/altemative detention programs. Ms. Carstarphen reviewed this program was before the Commission at its December 2 meeting. I recommend approval. RESOLUTION NO. 1 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF 2 THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO 3 COMMUNITY POLICING, AUTHORIZING AN APPLICATION TO 4 FLORIDA DEPARTMENT OF JUVENILE JUSTICE TO REQUEST AN 5 AWARD FOR A COMPETENCY BASED ALTERNATIVE TO 6 JUVENILE DETENTION PROGRAM GRANT. 7 8 9 WHEREAS, the City supports and encourages healthy lifestyle activities; and 10 11 WHEREAS, the prevention of criminal activity and recidivism among youth ages 12 9 -15 years continues to escalate throughout the State, particularly within minority 13 communities; and 14 15 WHEREAS, minority youth continue to comprise a disproportion number of 16 persons within the juvenile justice system; and 17 18 WHEREAS, limited funds are available on a competitive basis to local police 19 departments to assist in the implementation of diversion/alternative detention programs; 20 and 21 22 WHEREAS, the Office of Development, has with the assistance of the Police 23 Department, prepared a comprehensive multi - agency diversion alternative program to be 24 submitted to the State of Florida Department of Juvenile Justice; 25 26 27 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY 28 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 29 30 Section 1. That the Mayor and Commission authorize and support submission 31 of an application to the Department of Juvenile Justice for a grant to fund a 32 diversion/alternative detention program. 33 34 Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this 16th day of December, 1997. ATTEST: APPROVED: CITY CLERK MAYOR READ AND APPROVED AS TO FORM: CITY ATTORNEY 0 i ii , To: Mayor and City Commission From; Mr. L. Dennis Whitt City Manager Date. December 4, 1997 USA Software was the original provider for the Police Department Computer System's software, This software included the CrimeFile 2000 database and the SC® UNIX operating system. This software enables the computer (Fileserver) to communicate with the network hardware (printers, modem, ant terminals). The computer (Fileserver) is operated 24 hours a day, seven days a week. It allows a large number of users to work at the same time. Due to the fact that the system is running all of the time, problems can develop. A good technical support program is essential to maintain a reliable computer system. USA Software has been the sole source provider of technical support for the Police Department's computer system for the past eight years, with the same cost of $3,200.00 per year. The South Miami Police Department is requesting to renew this agreement with USA Software pursuant to the 1997 -1998 budget, from account 1910 - 521 -4620 (Maintenance and Repair of Equipment). I recommend approval of this agreement. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 is 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A MAINTENANCE AGREEMENT WITH USA SOFTWARE FOR THE POLICE DEPARTMENT UNIX FILESERVER AT A COST OF $3,200 ANNUALLY AND CHARGE THE DISBURSEMENT TO ACCOUNT NO. 1910-521-4620 (MAINTENANCE AND REPAIR EQUIPMENTI. WHEREAS, USA Software has provide excellent technical support for the past four years for the Police Department Unix Fileserver, WHEREAS, the software programs provided the plice department with word processing, criminal activity research, personal files, F.I. cards and arrest information, WHEREAS, these software programs are vital to the day- to-day operation of the Police Department, NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1j_ The City Manager be, and hereby is, authorized to enter into a maintenance agreement with USA Software for software technical support of the Police Department Unix Fileserver. Section 2,, That the disbursement of $3,200 be charge to account no, 1910-521-4620 (Maintenance and Repair Equipmentl. Section 3. That this resolution shall be effective immediately after adoption hereof. ii 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 PASSED AND ADOPTED this - day of 1 1997. ATTEST: CITY CLERK ,NI,M of I .... �# M "s CITY ATTORNEY a V .7Y 09/03/97 SOUTH MIAMI POLICE DEPARTMENT 6130 SUNSET DRIVE SO MIAMI FL 33143 Computer System Manager : This letter is to inform you that your USA Software, Inc. Annual Software Support Agreement will expire 10/31/97 . Please plan accordingly as you prepare your new budget. Annual Support Agreements are available from USA Software, Inc. and are for one -year periods. The Agreements cost $3200.00 per year (price subject to change.) Clients under a valid Support Agreement will have priority over those without an agreement. SUPPORT AGREEMENT FEATURES * Unlimited telephone technical support on products listed in the USA Software Software Support Agreement,Schedule A. * Referral Policy - if another agency (Police /Fire /EMS) purchases a USA Software, Inc. system as a result of a qualified sales lead furnished by your agency, we will give you a standard USA Software, Inc. module free of charge. NON - SUBSCRIPTION RATE The same Technical Support Services are available to those not choosing a one -year USA Software, Inc. Support Agreement. Services may be purchased in thirty- minute blocks at the charge of $50.00 for each thirty- minute block. (Price subject to change). This support time includes time spent on the telephone as well as non -phone time spent researching your problem. A 20 minute phone call could result in 2 hours time spent on our in- house system diagnosing and solving your problem. Billing is rendered for total time spent. If you would like additional information on the USA Software, Inc. Annual Software Support Agreement, please feel free to call. If you would like to renew your agreement, please send us a purchase order for a USA Software, Inc. Annual Software Support Agreement in the amount of $ 3200.00 . Corporate Headquarters If 9900 Stirling Road, Cooper City, Florida 33024 -Tel. (954) 436 -3911 INTER-OFFICE MEMORANDUM To: Mayor and City Commission Date. December 4, 1.997 From: Mr. L. Dennis Whitt Re: Agenda Item it __ to_ City Manager Comm. Mtg. December 1.6, 1997 11 'V, Purchase of Emergency Equipment for New Police Vehicles. The South Miami Police Department has requested to purchase six (6) Ford Crown Victoria Police Sedans for this budget year. These vehicles require the installation of emergency equipment to allow the vehicles to be used in emergency situations. The emergency equipment (lightbar, siren, speaker, and flasher kit) provide for the safe and timely response of our police officers answering emergency calls for service. This equipment provides for the safety of our police officers and citizens The South Miami Police Department is requesting to purchase these items from Federal Signal Corporation for the amount not to exceed $8,200.00, pursuant to the 1997-1998 budget, from account 1910-521-6430 (Operating Equipment). I recommend approval of this expenditure. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE OF A SUM NOT TO EXCEED $8,200.00 TO FEDERAL SIGNAL CORP— FROM ACCOUNT NO. 1910-521-6430, EQIPMENTI, FOR THE PURCHASE OF EMERGENCY EQUIPMENTS (LIGHTBAR, SIRENS, SPEAKERS, AND FLASHERKIT). WHEREAS, the police department is purchasing six 1998 police vehicles to maintain the serviceability of the patrol fleet, WHEREAS, these vehicles require emergency equipment (lightbar, siren, speaker, and flasher kit) for their safe operation as an emergency vehicle, WHEREAS, the emergency equipment is necessary for the safety of the officers operating these vehicles in emergency mode, WHEREAS, the emergency operation of these vehicles is necessary to provide for the public's safety, the police department has obtained the following quotes for the equipment; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1,, 1. Metro USA $8,250, 2, Federal Signal Corp. $8,109. 3. Gall's Inc. $8,939,76 Section 2., That the City Manager is authorized to disburse a sum not to exceed $8,200 to Federal Signal Corp, from 1910-521-6430 (Operating Equipmenti, 38 39 Section 3. That this resolution shall be effective 40 immediately after adoption hereof. 41 42 43 PASSED AND ADOPTED this day of 1997, 44 45 46 47 APPROVED: 48 49 50 MAYOR 51 52 53 ATTEST: 54 55 56 CITY CLERK 57 58 59 READ AND APPROVED AS TO FORM: 60 61 62 CITY ATTORNEY Oct -08 -97 04:54P Mebw.,x LASA IBC The public safety products superstore! * FAX FORM DATE: /0-8-97 TO: C14 P7-. QAA) ,S Al -o'RNO FROM: RAY CARPIO V.P. j &,rSALES 1MGR. /EXT. 1 I6 FAX f iO4a3 - (0.3-IS3 NUMBER OF PAGES INCLUDING COVER SHEET: ( ) ------ ----------------------------------------------------------- FOR YOUR INFORMATION .... zfA ( „ r p 1 �4 CUR, AR t 4 V117f 6 739. o0 6 Si6ougC, YA55M //9 o0 p�*apss '0351. 00 40 y4)4 NAY s O&-AKz� 4 iZ q. o 0 545 FL45�ie;e 4 37.0 0 a au/ 7) 1950 North West 8a Count, Miami, Florida 33172 • Tel: (305) 477 -6671 / Fax: (305) 477 -9648 10), WAYNE R KOHLER PZDZRAL SIGNAL CORP +QZNCY PRODUCTS JOB QUOTATION (NOTE: TBIS CANNOT BE USED TO ORDER) DATE: July 6, 1997 TO: Lt_ Dan Salerno (South Miami Polio* Dept.) REP': Sirens And Speakers ITEM PRODUCT /NWZL PRICE PER SET 01 PA40OSS Siren $ 347.25 01 BP100 Speaker $ 169.50 01 BPGR -7CV Mounting Baardaare $ 11.25 ► is . ;• f f �► • •�..I • ► • ► AN TZV NS : Net 30 FOR: Factory EST DsL ARO: 2-4 Peeks QvOTZD BY: WAYNIE PtOEMJ R 7oC : RZG1ONAL OrVICZ CVSTOQA SUPPORT DUVBOHX93 , WSZ POI r� 10'08/1997 11:32 3056677806 CITE' OF SO MIA PURCH WAYNE R KOHLER : slam CCU' sNAWANN s MMUCTs = 2Q0'1anow (NOT=-. VVIS CAIMT 32 USZD TO CMZR) DAIS: Oct. e, 1997 "- TO: Capt Dan Sarno ( south Ni"I Q.D.) Ate': ftderal 919"1 Speaker i 71asher IT= PRODUCT /Umm PRICS PU MZT 06 Dyne "akes 1 127,30 06 no P'lasbw i 33.25 A vvxmZ7lsa sx 7 pasmL own WILL u IS$= An= all) AM= TO wa fmczssm& VXNDM Txnw: not 30 FOR a Factory AST Lt#I. ASO: i Wooks QUOTM XT: WKIM XOZLXR xC : W9410 ML c"Ics CV929" a suvv =T Dwsaa43 ,Wes PAGE 01 POI FA- WAYNE R KOHLER FEDERAL 8xMUM CORP ESA mrq= PRODUCTS JOB QUOTATION (VOTE: THIS CAMOT BE USED TO ORDER) DATE: July 11, 1997 TO: Lt. Dan Salerno ( South Miami P.D.) RED': police Light Bars rnm PRpDUC'T /N0DEL PRICE PER SET 01 All Light Streethawk `i/ All options $ 720.00 01 Vista Bar x/ Same options $ 656.25 Add For Signal Kanter built in bar Add for Signal Master Control $ 70.00 $ 115.50 A NUMBED SIGNED F'ORNRL QUOTZ WILL BE ISSUED AFT= DID AVOM TO T8E WCCX56rUL VEEDOR 1`1t8: Net 30 �: aactory asT DZL AM; 30 Days Qt�O'T'ED BY: IMYNE KOHLER XC . 3tEasotaL OrrICs CV371COUR MMKRT DwsCM93 , WSs Poi rh FEDERAL SIGNAL CORPORATION Vista 8 Strobe Deluxe Model Shown with Traffic Nothing Compares to the Versatility of the Vista Strobe Gall's always looks to the future. So when Federal Signal said they had a new concept for a lightbar we were the first in line. Gall's offers 3 ver- sions of this innovative lightbar with a variety of accessories . For more reasons to purchase a Vista lightbar refer to the common features below. • Vista's unique shape and strobe module placement project warning at critical 45 and 90 degree traffic intersection angles, that gives you full 3600 warning at all times • Front to rear cutout so you can choose to light just the front or the rear of your lightbar • Linear strobe tubes for wider warning light dispersion • Action flash pattern flashes 72 quad flashes per minute in an alternating inboard to outboard pattern • Two =tier design allows for primary and secondary warning • Selectable High -Low intensity Vis m er 4 Corn Strobe Basic Lightbar Start with this basic Vista strobe lightbar. It pro- vides powerful warning with the option of adding the accessories sold below. That allows you to create your own bar that suits your spe- cific needs. Gall's is the best at customizing lightbars to your order. Order today. • 4 primary level strobes -2 front corner, 2 rear comer • One 90 Watt power supply • See common features above #A -LB344 List $537.50 $479.99 #A -1.8203 Hook -0n Mounting Adapters $19.99 • Draws 2.5 amps on low intensity As Low As • Measures 5%" H x 45 "W x 18 %d'D 47999 • Comes with Gall's Exclusive FREE 5 -Year Warranty • Turn these basic Vista strobe lightbars into advanced models using the optional accessories sold below. We can add takedowns, alley lights, a traffic clearing light and even the Vista Rays(intersec- tion lights). So just let us know what accessories you need on your Lightbar and we'll build it to your specifications. • Includes 15 ft. of wiring cable Available in ■ red ■ blue K amber ■ green or ❑ clear. See ordering and shipping information on page 112. Vista'" 6 Strobe Lightbar has Rear Flashers On foggy mornings and in bright sunlight this combination strobe and halogen lightbar gives you the confidence that you'll be seen in any situation. Order today. • 4 primary level strobes -2 front corner, 2 rear corner • Two front directional strobes that produce 70 quad flashes per minute • Two 90 Watt power supplies • Two rear halogen alternating flashers • See common features above #A -LB346 List $972.50 $699.99 #A -LB203 Hook -on Mounting Adapters $19.99 Vista'M 8 Strobe Deluxe Lightbar The most powerful Vista bar we offer, the 8 strobe Vista Lightbar packs a punch. No need to worry if you've got enough warn- ing power with this baby. You'll be seen at every angle and in every situation and that is paramount when it comes to. your safety and the safety of others. • 8 primary level strobes -4 front, 4 rear • Two 90 Watt power supplies • See common features above #A -LB342 List $1072.50 $799.99 #A -LB203 Hook -on Mounting Adapters $19.99 H. Strobes (only on #LB342) • �I\ I\� C, NM Ives you a FREE 5-year warranty on new sirens speakers, g Ve"� $ Y Y , peckers or full -size lightbars. Equipment A. 51roDes D. Flashers G. Directional Strobe B. Takedowns E. Vista Rays " (only on #LB346) C. Alleys F. Traffic Clearing Light A H H A #A -1.6351 Vista Takedowns $49.99 $39.99 pr. #A -1.8350 Vista Alleys $49.99 $39.99 pr. #A -L8352 Vista Flashers $74.99 $59.99 pr. ©� #A -1.6374 Traffic Clearing Light $99.99 $79.99 ea. H H #A -1.8375 Intersection Vista Rays $124.99 $99.99 pr. Front (upper Deck) accessories only available with purchase of lightbar Vista'M 8 Strobe Deluxe Lightbar The most powerful Vista bar we offer, the 8 strobe Vista Lightbar packs a punch. No need to worry if you've got enough warn- ing power with this baby. You'll be seen at every angle and in every situation and that is paramount when it comes to. your safety and the safety of others. • 8 primary level strobes -4 front, 4 rear • Two 90 Watt power supplies • See common features above #A -LB342 List $1072.50 $799.99 #A -LB203 Hook -on Mounting Adapters $19.99 H. Strobes (only on #LB342) • �I\ I\� C, NM Ives you a FREE 5-year warranty on new sirens speakers, g Ve"� $ Y Y , peckers or full -size lightbars. Equipment rir Directional Arrc I a Directional Lights Give Advanced and Additional Warning to Traffic Left Ar (A) Federal Signal's 31" Signal Master Directional Arrow Saves Space. Signal Master has the 4 flash-pat- terns shown below. It draws 12.6 amps which power six 27W halogen lamps. Includes direct wire hook-up, 15 Switch sold foot cord . and sun shield over hang. Mount it on rear separately. deck or under your lightbar. Measures 2Yo"H x 314 "W x 3%"D. You'll also need the optional Switch Panel sold separately below Panel features LED indicator lights to show direction of light pattern. #A-DR030 Suggested List $161.25 $139.99 #A-DR031 Switch Panel $154.99 #A-BU031 Replacement Bulb $7.99 Center Out starts in the center tl,� -,,� Flashing alternates flashes on and each end with center lights (flash ,gessesiequ� e� right corners pattern varies on some models) (13) Code 3's ArrowStik' with Deluxe Switch Increases Signal Control. ArrowStik has 4 operating modes: left arrow, right arrow, center out and alternat- Switch sQld ing flash. It draws 17.6 amps powering eight 27W separately. halogen lamps. Includes direct wire hook-up with 15 ft. cord. Mounts on rear deck or under lightbar. Amber lenses. Measures 2-%"H x 47W x T'D. You'll also need the Deluxe Switch Panel sold separately below. It provides you with 2 signal speeds and a high/low light intensity control. #A-DR028 Suggested List $250.00 $229.99 #A-DR029 Deluxe Switch Panel $99.99 #A-DR016 Bracket Mount $29.99 #A-BU082 Replacement Bulb $7.99 I Vp I rsked Traffic Manaler $350.00 Kit,;� ilb �.: � ---------- --U"" I E4=11271 JIMC& "KAM GREIN accepts these major credit cards FAINQ 1=5 iv D 5U% With Our Flashing Traffic Flasher Warning Systems Provide Alternating Headlight Flashes and Up To $16 In Savings' (A) Gall's Traffic Flasher Without Quick Connect Plug,, W- • Headlight warning system Completely sealed for . . . . . . ; ���99 �� �� ' ' for American and weather protection foreign built vehicles • Solid State A' • 3 flashes per second • 2X"H x 2X4"W x 1!4"D • Alternating flash pattern A #A-FS020 Compare at $56.50 ......................... $39.99 Traffic Flasher for Foreign Vehicles (Without Quick Connect Plug) fits Gen, Hyundai, Isuzu, Lexus, Mitsubishi, Saturn, Suzuki, Toyota and most Acura, Honda and Nissan vehicles. Installation Kit sold separately on opposite page. #A-FS024 $39.99 (B) Gall's Traffic Flasher With Quick Connect Plug B 0? Offers same features as #FS020 above plus these additional features: ®R • One-time installation • Changes professional vehicles • Plug-in Wiring Harness is back into civilian models for TRArne -aELASlJERm,. • ideal for fleet operations resale—simply unplug the • Both ra4IC.1 Saves tracking, disconnecting flasher from the harness and h and re- connecting time plug in loop plug fashers, use an..,,�,i,­I, alternating 1`1009 • Makes replacement a snap- to - at a - 'E n rate of 3, r secondi.a #A -FS 026 Compare at $65.00 ............................ $49.99 Traffic Backer Systems Hashes Back-up Lights Then Brake Lights Plus you Save Up To $16 (A) Gall's Traffic Backer Without Quick Connect Plug • Rear light warning system • Provides 1.9 flashes per second • Takes turns flashing your vehicle's white back-up lights M81 and red brake lights • Combines easily with any of our headlight flashing systems A;IV • 2X'H x 2Y4"W x I %"D • Solid State !Mx Installation Kit sold separately on opposite page. #A-FS016 Compare at $56.50 .. ..............,..........$39.99 • AK, 9227S REZ.- (B) Gall's Traffic Backer With Quick Connect Plug Offers same features as #FSO 16 at above plus the additional f ea- T tures listed below: • One-time installation • Plug-in Wiring Harness is ideal for fleet operations • Saves tracking,. disconnecting and re-connecting time • Changes professional vehicles back into civilian models for resale - simply unplug the flasher from the harness and plug in FIP WE- 'L4' Both .Traffic I loop plug. I—.- - 1 =W-, 11-1.11 flash your b • Makes replacement a snap MIN lights, then brake lighfs #A-F5027 Compare at $65.00 . .........................$49.99 "A Q,, tinue io- ?�111" con s th NEW!, Visit us on the internet at:-wwW-ga11sinc.corn r-41M 0 U Project Your Sound Forward with this Behind- -the -Grille Speaker - . Order Now and Save $69 Designed to mount behind the grille, this versatile 100 watt speaker comes with its own custom mounting bracket. That means it fits just about anywhere. See vehicle chart above for fit. Constructed of lightweight cast aluminum for exceptional durability. Meets all Class A sound level output requirements. 5 %" H x 5 %" W x 4 "D. Weighs just 12 lbs. Specify year, make and model of vehicle when oalerine. #A -SK024 Sugg.List $239.20 ... ............................... $169.99 P Save $51 on this Bel6iH- -1 Bumper :Speaker For Trucks /Utility Vehicles U �a Constructed for rugged use, this 100 watt speaker g ee�f r , was designed especially for trucks and utility vehi- T.okee, °. cles. Rugged cast aluminum housing assures reliable performance. Takes just 10 minutes to mount below your bumper. See vehicle chart at right for fit. Weighs 12 lbs. Meets all Class A sound level output requirements. 8 "H x 6 "W x T'D. Please specify year, make and model of Utility Vehicle when ordering. #A -SK038 Suggested List $251.95 ..................... $199.99 — Low profile speaker mounts – o below the bumper with plenty of ground clearance. Add Warning Power to Your Push Bumper with this Speaker/Strobe Combination and Save $120 Be both seen and heard even in the busiest traffic. The CPI GS2000 Speaker /Strobe makes sure you are. This unique unit is the first and only warning system that combines 2 separate items – a 100 watt speaker and strobe lights – into one sleek combination unit. CPI's 100 Watt Speaker meets Class A sound level requirements and is backed by our Gall's Free 5 year warranty. Both Whelen Strobe Lights have Lexan lenses and are self - sealing for all weather protection. Lightheads measure 3" H x 4 "W. Strobes come with 15 feet of cable and connectors. Lightheads require 2 outlets on a strobe power supply (sold separately on page 102 or purchase the Whelen Power Supply below). Made to fit on your push bumper or bumper guard (sold separately on page 126), the GS2000 warning system is constructed of heavy duty cast alu- -- minum and only weighs 16 lbs. Black. Unit measures 3"H x 1i�, IIM 15% "W x 3;4 "D. Specify red/red. blue/blue, amber /amber, green/green, clear /clear, bluetred. red/clear, blue/clear. i� amber /clear or green/clear lenses when ordering. #A -SK052 Suggested List $450.00..........$329.99 #A -GR083 Whelen Strobe Power Supply $99.99 Mounts Directly on the Push - Bumper vI Equipment Order Toll -Free! Phone 1.800- 477 -7766 or FAX 1. 800. 944 -2557. 1, WIN 0 51 ''111 N 11 Lei i To: Mayor and City Commission i From: Mr. L. Dennis Whitt Re: Agenda Item # 94ty- Manager Comm. Mtg, December 16, 1997 Final Payment on Dictaphone DAT Recorder and Emergency Playback The South Miami Police Department is in a five years purchase agreement for a Dictaphone DAT Recorder and Emergency Playback. This is the final payment of $4,549.07 in the agreement. The Police Department records the information from telephone calls and radio transmission at the front desk. The Communications Officers use the Emergency Playback to verify information given by citizens who may be very excited while talking. The DAT Recorder records the telephone lines and police radio transmissions which is necessary to verify information and resolve citizen complaints. The Dictaphone equipment provides for the dependability of the communications of the Police Department and the citizens . The South Miami Police Department is requesting to make this payment pursuant to the 1997-1998 budget, from account 1910-521-4630 Maintenance and Repair of Communications Equipment. I recommend the approval of this expenditure, 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 RESOLUTION NO, A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE A SUM OF $4,549,07 TO PITNEY BOWES CREDIT CORPORATION ON A DICTAPHONE DAT RECORDER AND EMERGENCY PLAYBACK SYSTEM AND CHARGING THE DISBURSEMENT TO ACCOUNT NO, 1910- 521 -4630 [MAINTENANCE AND REPAIR OF COMMUNICATION EQU I PMENT l . WHEREAS, the Police Department is in a five year purchase agreement for the Dictaphone DAT Recorder and Emergency Playback, WHEREAS, the emergency playback equipment is needed to verify information given to the Communications Officers via, telephone, WHEREAS, the DAT recording equipment is necessary for the recording of the telephone calls and radio transmissions for the verification of information and citizen complaints, WHEREAS, correct information is necessary to provide for the public's safety, NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager be, and is hereby authorized to disburse the sum of $4,549,07 for the fifth and final payment on the Dictaphone DAT Recorder and Emergency Playback System. Section 2_. That the payment be to Pitney Bowes Credit Corporation, from account no, 1910- 521 -4630 IMaintenance and Repair of Communication Equipmentl, 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 Section 3. That this resolution shall be effective immediately after adoption hereof. PASSED AND ADOPTED this - day of 1 1997. ATTEST: CITY CLERK CITY ATTORNEY � �m�" �� � � of Pitney Bowes Credit Corporation ANNUAL INVOICE 20 7162209 501 640 00454907 6 00000 0 0 ACCTS PAYABLE 3 MIAMI POLICE DEPARTMENT 5130 SUNSET DR SOUTH MIAMI, FL 33143-5040 1 11 11 111 11 1111 11 1 1 11 1 11 11 11 1 1 1 1 11 1111 1 11 111 11111 11 1 11 1111 1 11 11 ADDRESS CHANGED? INDICATE CORRECTION ABOVE. PLEAS[ RETURN THIS PORTION WITH YOUR PAYNENT, PBCC X 2587 P0 BOX 85460 LOUISVILLE KY 40285-5460 7162209 7162209-OT97 10-14-97 10-30-97 $4.549.07 20 7162209 501 640 00454907 6 00000 0 0 ACCTS PAYABLE 3 MIAMI POLICE DEPARTMENT 5130 SUNSET DR SOUTH MIAMI, FL 33143-5040 1 11 11 111 11 1111 11 1 1 11 1 11 11 11 1 1 1 1 11 1111 1 11 111 11111 11 1 11 1111 1 11 11 ADDRESS CHANGED? INDICATE CORRECTION ABOVE. PLEAS[ RETURN THIS PORTION WITH YOUR PAYNENT, PBCC X 2587 P0 BOX 85460 LOUISVILLE KY 40285-5460 ' L ASE AGniceMENT' STATE ANDI LOCAL._GOVERNMENT ff 4 f VENDOR NAME:AND ADDRESS Dictaphone Corporation ADDITIONAL SERVICES DETAIL EQUIPMENT "'. REPLACEMENT P OPTION � ( ❑ YES NO 7_1 - §SALESREP. - SALES REP. NO. # $EACH Es $ SLA $ SALES REP. r SALES REP. NO. ,DISTRICT NAME DISTRICT N0: \` TOTAL PAYMENT' DISTRICT PHONE N MBER FIRST QUM. ME30EL NO ` °." • - , E(1Ui0*ht 'J CRIPTjpN-;. � - 2 _ .. -.: _- _ _ ' _' - `fie- -� _"'•'s+- �... INITIAL LEASE (IN MONTHS BILLING FREQUENCY MONTHLY ❑ QUARTERLY OTHER r ADDITIONAL SERVICES DETAIL EQUIPMENT "'. REPLACEMENT P OPTION � ( ❑ YES NO IAST LEASEPAYMENT(S). APP $ FSM $ # $EACH Es $ SLA $ # OF PAYMENTS LEASE PAYMENT ADDITIONAL SERVICES SUB- TOTAL" SALES TAX TOTAL PAYMENT' TAX EXEMPT N ;' . _ ; -. FIRST c s' _ (ATTACH CERTIFICATE)' CUSTOMER P.O. # . NEXT f , , INITIAL CHECK NEXT COUNTY STATE 21P'+ 4 SEND INVOICE TO THE LEASE TERMS AND CONDITIONS You hereby request that we lease to you the personal property_ described above or on any schedule attached hereto (hereirr"oalled "Equipment ") on the terms and conditions of the Lease set forth above and on the reverse side. hereof. This offer to lease shall not be valid and enforceable untit wntteh� acceptance hereof shall be signed at our home office in Connecticut by an authorized employee of ours. Upon such signed acceptance; we agree to lease the Equipment -to.- you All rents' and other amounts due and to become due, shall be payable to Pitney Bowes Credit Corporation and mailed.tp.201 Meritt 7, Norwalk, Connecticut 06856- 5151.: - _:. 1. NON - CANCELLABLE LEASE. This Lease cannot be cancelled or terminated except as expressly provided herein 2. LAST LEASE PAYMENT(S). If there is an amount shown in the Last Lease Payment(s) box .above, such payment(s) shall be applied to the Last Lease Payment(s) of the Initial Lease Term. 3. ASSIGNMENT OFFSET- Without our prior written consent, you shall not assign, sublet, or lend Equipment or permit it to be used by anyone other than you. or your employees. You hereby acknowledge receipt of notice that we intend to assign our rights under this Lease and to the Equipment to Pitney Bowes Credit Corporation: 201 Merritt 7, Norwalk;.Ct. 06856 (Assignee) upon the terms and conditions .set forth herein. Assignee shall have all of our rights, but none of our obligations, 'under this Lease. You shall not assert against assignee in any action brought to recover possession of Equipment or to collect unpaid lease balances or. other charges any defense, counterclaim or offset that you may have against us and your liability to assignee shall be immediate and absolute upon assignment. Notwithstanding any such assignment, we warrant that yypu shalt, quietly enjoy use of Equipment subject to the terms and conditions of this Lease. Subject to the foregoing, this Lease insures to the benefit of and. is binding upon the successors an4d, signs of the parties hereto. 4. LEASE PAYMENT: TERM. You shall pay the Lease payments shown above, the first of which shall be due 30 days after the lease commencement date, and subsequent payments shall be due on the same day of each month (or other calendar period indicated above) thereafter. Lease payments shall be due whether or not you have received any notice that such payments are due. You acknowledge having been offered the choice of purchasing at the Total Cost set forth on the face page, or leasing on,the deferred lease payment schedule specified therein, and have elected to lease. - The term of this Lease commences upon the date of written acceptance by us (the "Commitment Date ") and ends upon payment by you of the -number of Lease Payments shown above subject however to earlier cancellation or termination as hereinafter provided. 5. EQUIPMENT DELIVERY. You shall arrange for delivery of Equipment so that it can be accepted in accordance with Paragraph 10 hereof within ninety days after the date of acceptance of this Lease by us (the "Commitment Date "). You hereby authorize us to insert in this lease the serial numbers and other identiftcattbfTdata of Equipment when determined by us. HAS LESSEE BEEN DEFERRED INTEREST AMOUNT FUNDED FOR LAST s TWO FISCAL PERIODS? VYE$ ❑ NO DEFERRED INTEREST" CHARGES TO MATURITY, FISCAL PERIOD: IN THE AMOUNT FROM cc1 ` f , 93 TO 3t� C a INDICATED ABOVE, ARE INCLUDED IN�E, LEASE I AYMENTS-Tb °, E MADE UNDER THE TERMS OF THIS LEASE BANK � �1 p>� ADDRESS PHONE# Cj 7 s {�' � CONTACT �' 4 '� BANK ADDRESS PHONE.# CONTACT . s BILLIN04DDRESS IF NOT SAME AS ABOVE CITY COUNTY STATE 21P'+ 4 SEND INVOICE TO THE ATTENTION OF . CONTACT' PHONE 6 cam, Mtr. 1 I663-43� City of South Miami W W I ION N III i To: Mayor and City Commission From: Mr. L. Dennis Whitt City Manager Date: December 2, 1997 Re: Agenda Item # /)W Comm. Mtg. December 16, 1997 Purchasing Police Radio Equipment The South Miami Police Department is requesting to purchase two General Electric M-RK 11 Portable Radios, two I Hour Desk Battery Chargers, ten Lapel Microphones and 25 Swivel Sockets. These radios and accessories are for the maintenance of the 800 MHz. Radio System and will provide for the dependability of the communications between the police officer in the field and the Police Department. Radio communications between the Police Department and the police officers in the field is essential for the safety of the public and the police officers themselves. These radio accessories are needed for the maintenance of the radios and replacement of worn out parts. The South Miami Police Department is requesting to purchase these items from Ericsson and Cooper General a total. cost of $6,902.00 pursuant to the 1997-1998 budget, from account 1910-521-6430. I recommend the approval of this purchase. RESOLUTION NO. 3 4 5 6 7 A RESOLUTION OF THE MAYOR AND CITY COMMISSION 8 OF THE CITY OF SOUTH MIAMI, FLORIDA, 9 AUTHORIZING THE PURCHASE OF TWO PORTABLE 10 RADIOS, TWO BATTERY CHARGERS, TEN LAPEL 11 MICROPHONES AND TWENTY FIVE SWIVEL SOCKETS 12 FROM ERICSSON AND COOPER GENERAL FOR A COST 13 OF $6,902.00, THIS EXPENDITURE WILL BE 14 CHARGED FROM 1910-521-6430 (OPERATING 15 EQUIPMENT1, 16 17 WHEREAS, the police department is purchasing radios and 18 accessories to maintain the serviceability of the 800 MHz 19 Radio System, 20 WHEREAS, radio communications between the police 21 department and police officers in the field is essential for 22 public safety and the safety of the police officers, 23 WHEREAS, these radios and accessories are needed for 24 the maintenance of the radios and replacement of worn out 25 parts; 26 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY 27 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 28 Section 11. The City Manager of the City of South 29 Miami, be, and hereby is, authorized to disburse the sum of 30 $6,902.00 to Ericsson and Cooper General, 31 Section 2. That the disbursement be charged to account 32 number 1910-521-6430 (Operating Equipmenti, 33 Section 3. That this resolution shall be effective 34 immediately after adoption hereof. 35 36 37 38 39 40 I 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 PASSED AND ADOPTED this ATTEST: CITY CLERK CITY ATTORNEY day of 1 1997. w i U w �? 0 .0 co C.0 Ot 1 •' m 0 7 0 m > m C')o.�o 0X C7 O (� O (Q (D �a��QO3 U'om3. _3m (� CO N) --1 :3 L U7 O (n (� '0 ZT(D <Q �u O � C) CD -� o o -0 cn � (� C � cn o Cl) co m DQc (D D -U -0 CD �o r i3 o o (D Q- -u 3 o n3 <� Ct) 3 � `Q cn C „� n co c � D cn m Cl �- o• o Cl) n �, -o o o x >� �cQ Cn F cD 3 s5' M3 MMDcn m n 0 C/) X 0 o ,v o 07 C Dcn cD z0 C W mz L/ 0 n T O z a4' t m -� n �cn C C)_ OM m mM CD �® z U) A; a4' t m -� n �cn C C)_ OM m mM CD �® z U) s_ i Level 1- MRK Portable PK1ZGE A €GIS MRK -1 Portable PKPA2X DELETE high capacity battery PKPA1Y Extra High Capacity Battery PKHC5J MRK -I Carrying Case PROG Programming Portable Scan PK3ZGE AEGIS MRK Scan Portable PKPA2X DELETE high capacity battery PKPA1Y Extra High Capacity Battery PKHC5G MRK -11 Carrying Case PROG Programming Portable + Keypad PK2ZGE AEGIS MRK -11 System Portable PKPA2X DELETE high capacity battery PKPA1Y Extra High Capacity Battery PKHC5G MRK -11 Carrying Case PROG Programming Portable + Encryption PKIZGE PKVE PKPA2X PKPA1Y PKHC5J PROG AEGIS MRK -1 Portable AEGIS VGE Encryption DELETE high capacity battery Extra High Capacity Battery MRK -1 Carrying Case Programming Portable Scan + Encryption PK3ZGE AEGIS MRK Scan Portable PKVE AEGIS VGE Encryption PKPA2X DELETE high capacity battery PKPA1Y Extra High Capacity Battery PKHC5G MRK -11 Carrying Case PROG Programming Pricing for Metro Dade County Page 4 $ 2,209.00 $ 2,503.00 $ 2,697.00 $ 2,252.00 $ 2,544.00 ERICSSON it co W N A . 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Dennis WbAL City Manager Date: December 10, 1997 Re: Agenda # 00 :C um Meeting 12719/9'/ fly Purchase of July 4th Fireworks ThAs resolution approves the purchase of fireworks for the annual July 4th Celebration sponsored by, the City. The purchase will K.� paid from account Q 2000-4820, RFourth of July Fireworks." This purchase was approved in the 1997-98 Parks & Recreation budget, We are utilizing the City of Hialeah Gardens Request for Praposa].. in Avau of going through our own bidding process. The purchase lyriCe fox, package w1:1.].. be $!.-'i,500.00 (FIX E! thousand fiVE.", hundred dollars), which includes discounts for paying in full upon receipt. ?7be Special Bonus P kagin will be in t;he forin of additional shells. I recommend approval, 1 RESOLUTION NO. 2 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY 3 OF SOUTH MIAMI, FLORIDA, RELATING TO THE ANNUAL JULY 4TH 4 CELEBRATION, AUTHORIZING THE PURCHASE OF FIREWORKS BY THE 5 PARKS & RECREATION DEPARTMENT FOR A TOTAL PRICE NOT TO 6 EXCEED $5,500.00 (FIVE THOUSAND FIVE HUNDRED DOLLARS) , 7 AND PROVIDING FOR DISBURSEMENT FROM PARKS & RECREATION 8 DEPARTMENT ACCOUNT NUMBER 2000 -4820, "FOURTH OF JULY - 9 FIREWORKS ". 10 WHEREAS, Article III, Section 5 (H) of the City Charter, 11 requires bids be obtained for purchases of items over $1,000.00; 12 and 13 WHEREAS, the City of South Miami Parks & Recreation Department 14 obtained bid prices from the Request for Proposals used by the City 15 of Hialeah Gardens to meet this Charter requirement, as set forth 16 in the attached bid information; and 17 WHEREAS, early contract agreement will provide a "Special 18 Bonus Package" to the City in additional firework shells. 19 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION 20 OF THE CITY OF SOUTH MIAMI, FLORIDA: 21 Section 1. The purchase of fireworks for the City of South 22 Miami, Florida, for the 1998 Fourth of July Fireworks, is awarded 23 to Zambelli International Fireworks Manufacturing Company, Inc., 24 per the attached memorandum. 25 Section 2. The disbursement for the Fireworks, in the 26 amount of $5,500.00, will be charged to the Parks & Recreation 27 Department account number 2000 -4820, "Fourth of July - Fireworks ". 28 Section 3. That early contract agreement will give the 29 City added firework shells. 30 31 Section 4. This resolution shall take effect immediately 32 upon approval. 33 PASSED AND ADOPTED this day of December, 1997. 34 ATTEST: APPROVED: 35 36 CITY CLERK MAYOR 37 READ AND APPROVED AS TO FORM: 38 _ 39 CITY ATTORNEY a \res.;uly9a U.S. Corporate Headquarters P.O. Box 1463 New Castle, Pennsylvania 16103 N1:1.t1 (412) 658 -6611 or (800) 245 -0397 FAX (412) 658 -8318 . IN ® WIM111 X11 "NAHE FIREWORKS MANUFACTURING COMPANY, INC. - SINCE 1893 October 30, 1997 Mr. Melvin L. Tooks City of South Miami 6130 Sunset Drive South Miami, FL 33143 Dear Melvin: It was our pleasure working with you this past season and in a continuous effort to improve our service, we would appreciate you advising us of your plans for 1998. We are strongly suggesting that you begin planning your fireworks display as early as possible. Your early confirmation will "ensure date availability" and provide us the opportunity to arrange for all the details your program requires, which are ever increasing. We are offering a "SPECIAL INCENTIVE" to order your 1998 fireworks program early. In order to qualify, we must have a signed contract and a 50% deposit payment. Incentives and deadlines are as follows: "December 31, 1997 - 10% discount/Special Bonus Package. "February 1, 1998 - 10% discount only. Should your budget or program content be different than that of last year, it would be our pleasure designing a program based on your new specifications. If you wish to take advantage of this special offer, please contact your account representative at 800 - 860 -0955 immediately. Also ask your sales representative about our Multi -year contract and the celebration of the Millennium on December 31, 1999! Thank you and we look forward to your call. Yours very truly, Z ELLI FIREWORKS MFG. CO., INC. 1eorge R. Zam lli C President GRZ /rg -- Control #970388/0181 Southern Region 299 N.W. 52nd Terrace, Suite 118 Boca Raton, Florida 33487 New Castle, Pennsylvania (561) 395 -0955 • (800) 860-0955 y FAX (561) 395 -1799 Fireworks Capital of America Western Region P.O. Box 986 Shafter, California 93263 (805) 746 -2842 a (800) 322 -7142 FAX (805) 746 -2844 r , . u� � , u � • �c r r i ri"tnn LIMON JUD .]aC firm 1 U 14rP l7letl of gau&-" IMOT N.W. 47th Arenui, 33016 Phone: SM -4114 IV t!u-lugll DATE P-�m SHIP TO cl COUNCILp P.02/04 PUr asst- ORDER N'? 14514 11 MAYOR ElAWAINST. OOL10E 10LOG. DEPT. MA+NT. SALE$ TAX EXEMPTION Nbr. 23- 27.358791 * IC WLTURE 6 Rg PUBLIC WCp S T"ER f "ACCOUNT NUMOER — SOec Y OESCOIPTt4N -%A%-% v f if i AMOUNt _ 1 1 , ' - �k I -F T IMPORTANT OUN ORDER NUMBER MUST APPEAR ON INVOICES, PACKAGES AND CORRESEONDE"CE, era.— �s•�.�.. `. .; ZOO/ZeOc] 066.70M 99ZT699 <- SAHOM3NI3 I-1139WUZ vv :OT L6 /IZ2Z -- U-S. Corporale Headquarters P 0 MIX 1=16:i P1c:v, (:,ttitfr. , Pf'fltlti }'I�,irna if) 10,3 fi AI 661 1 or (80t1) 2'I�i [1;397 F AX (,112) 658.831 ff FIREWORKS MANUFACTURING COMPANY, INC. - SINCE 1853 rr�f �1.. �. V, Me r Please read and call me immediately. Per your request. For your information. Please complete and fax to 561.395.1799. Other: �� lij- 0l 1A,7 1 /y 9oWher» q yy�.. •YAw tai W Sanw Tn.a.... n _ i CITY OF SOUTH INTER-OFFICE T Mayor and Commission DATE: December 16, 1997 FROM: L. Dennis Whitt SUBJECT: Agenda Item # City Manager Commission Meeting, December 16, 1997 STREET MARKINGS (STRIPING) SERVICE CONTRACT The attached resolution seeks authorization to enter into a road striping contract for the remainder of the fiscal year. Expenditures associated with this contract are not to exceed $12,000.00. Public Works' annual resurfacing program will require a significant amount of pavement striping. In addition, some areas need re- striping to address normal wear and fading. A third factor impacting on striping are parking facilities (surface lots). A number of these (such as City Hall) will likely require resurfacing and subsequent striping in the near future. MBL Paving Corp. is a local firm with substantial experience in thermoplastic markings work for local governments and agencies, including the Water and Sewer Authority. Presently, the contractor does work for BellSouth's north and south districts. MBL is certified as a Disadvantaged Business Enterprise. By assuming the terms and fee structure in place with BellSouth, the City will benefit from highly competitive rates, coupled with services from an experienced paving /markings contractor. Based on the above, it is recommended that the City Commission authorize the execution of the roadway striping contract. Attachments 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH MBL PAVING CORP. FOR CITY WIDE STREET PAVEMENT STRIPING AT A COST NOT TO EXCEED $12,000.00 FOR THE CURRENT FISCAL YEAR AND CHARGING THE DISBURSEMENT TO LOCAL OPTION GAS TAX FUND NO. 12 -1730- 6460, "INFRASTRUCTURE PROJECTS". WHEREAS, proper pavement striping and related markings of the City's streets is necessary to maximize traffic safety and maintain the aesthetics of roadways, and; WHEREAS, roadway striping demand is generated by annual street resurfacing activity as well as street markings maintenance required by existing roads, and; WHEREAS, the City has scheduled close to one and a half miles of street resurfacing for this fiscal year, as well as a number of blocks and intersections which require re-striping, and; WHEREAS, the Public Works Department has identified a qualified and reputable street markings contractor which is presently on contract with Bell South, Inc., and has experience as a subcontractor for South Florida municipalities chosen on a competitive bid basis. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager be, and is hereby authorized to enter into an agreement with MBL Paving Corp. for installation of pavement surface makings on a city wide basis. Section 2. The agreement's terms and fee structure will be similar to that of BellSouth South District contract number MFS-007. Z I Section 3 '. The total amount to be spent on the above referenced 2 contract will not exceed $12,000.00 during the fiscal year 1996-97, and 3 will be paid from account # 12-1730-6460, Local Option Gas Tax FLmd, 4 "Infrastructure Projects." 5 6 Section 4. This resolution shall be effective immediately and upon 7 adoption hereof. 8 9 PASSED AND ADOPTED this 16th day of December, 1997. 10 11 12 ATTEST: APPROVED: 13 14 15 CITY CLERK MAYOR 16 17 18 READ AND APPROVED AS TO FORM 19 20 21 CITY ATTORNEY 22 I =-PAVING December 3, 1997 Fernando J. Rodriguez Director - Public Works Department City of South Miami 4795 S.W. 75 Avenue South Miami, FL 33155 Re Price Quotations for Thermoplastic Striping & Pavement Markings for the City of South Miami. Dear Mr. Rodriguez: It was indeed a pleasure to speak with you regarding the possibility of having MBL Paving provide its services to the City of South Miami. As you may know, our company is the primary subcontractor for thermoplastic road striping under the BellSouth Telecommunications installation master contract for both the North Dade and South Dade districts. MBL Paving has also done extensive work for the Miami Dade Water and Sewer Department and is currently involved with the group 56 Traffic Signal Safety Improvements Project Number 662386 for the Miami Dade Public Works Department. As requested, the following quotations are applicable to the above referenced. Please be advised that prices are based on the total linear footage being greater than 900 feet. Jobs less than 900 feet will be charged $ 350.00 per job. PRICE RPM'S $ 2.78 each Pavement Messages $ 35.00 each Directional Arrows $ 35.00 each Guidelines 2'-4' Skip $ 0.30 per linear foot Guidelines 6' -10' Skip $ 0.30 per linear foot Skip Traffic Stripe, 4" White $ 0.32 per linear foot Skip Traffic Stripe, 4" Yellow $ 0.32 per linear foot Skip Traffic Stripe, 6" White $ 0.38 per linear foot Solid Traffic Stripe, 4 "White $ 0.32 per linear foot Solid Traffic Stripe, 4 "Yellow $ 0.32 per linear foot Solid Traffic Stripe, 6 "White $ 0.38 per linear foot Solid Traffic Stripe, 6 "Yellow $ 0.38 per linear foot Solid Traffic Stripe, 8 "White $ 0.62 per linear foot Solid Traffic Stripe, 8 "Yellow $ 0.62 per linear foot Solid Traffic Stripe, 12 "Yellow $ 0.75 per linear foot Solid Traffic Stripe, 18 "White $ 1.35 per linear foot Solid Traffic Stripe, 18 "Yellow $ 1.35 per linear foot Solid Traffic Stripe, 24 "White $ 2.00 per linear foot 1751 N.W. 110 Avenue, Miami, Florida 33172 Tel.: (305) 594 -8157 Fax: (305) 594 -6524 at P.O. Box 652338 Miami, Florida 33265 -2338 PAVING (ORP Rodriguez, continued • Please note that MBL Paving is certified as a DBE. Should you wish to accept our offer, please contact our office at your earliest convenience. Should you have any questions or would like to discuss this matter further, please do not hesitate to contact the undersigned at (305) 594 -8157. U Agustin ey Gener Manager 1751 N.W. 110 Avenue, Miami, Florida 33172 Tel.: (305) 594 -8157 Fax: (305) 594 -6524 P.O. Box 652338 Miami, Florida 33265 -2338 City of South Miami Police Department INTER - OFFICE MEMORANDUM TO: Mayor and City Commission DATE: December 4, 1997 FROM: Mr. L. Dennis Whitt RE: Agenda Item # /.4�0 y Manager Comm. Mtg. 12/16/97 Purchase of Six New Police Vehicles b,, r The South Miami Police Department has historically purchased a number of police patrol vehicles each year. The new vehicles provide the serviceability and dependability of the police vehicle fleet, which allows a safe and timely response of our police officers to calls for service. These vehicles will be assigned to the patrol fleet, which are driven 24 hours a day, seven days a week. This allows for the vehicles to have the heaviest use on them, while they are under the factory warranty. This reduces the cost of vehicle repair to the city. The South Miami Police Department is requesting to purchase, pursuant to the 1997 -1998 budget, six vehicles, at a unit cost of $22,584.00 each (State Bid Price) from Don Reid Ford. Total payment of $135,504.00 from account 1910 -521 -6430 (Operating Equipment). I recommend approval of this expenditure. ab 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO PURCHASE OF POLICE VEHICLES, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $135,504.00 TO DON REID FORD. THIS REPRESENTS THE PURCHASE OF 6 POLICE VEHICLES FOR THE SOUTH MIAMI POLICE DEPARTMENT. THIS SUM WILL BE CHARGED TO ACCOUNT #1910 -521 -6430 (OPERATING EQUIPMENT) . WHEREAS, the South Miami Police Department historically provides a certain number of vehicles per year for law enforcement purposes in an effort to further the safety of its citizens through dependable transportation of its police officers. WHEREAS, the South Miami Police Department is requesting to purchase, pursuant to the 1997 -1998 budget, 6 vehicles, at a unit cost of $22,584.00, from Don Reid Ford. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. That the City Manager is authorized to disburse a sum of $135,504.00 to Don Reid Ford for the purchase of 6 police vehicles ($22,584.00 per unit) for the South Miami Police Department. Section 2. That the disbursement be charged to account number 1910 -521 -6430 (Operating Equipment). Section 3. That this resolution shall be effective immediately after adoption hereof. 42 43 44 45 PASSED AND ADOPTED this 46 47 48 49 APPROVED: 50 51 52 MAYOR 53 54 55 ATTEST: 56 57 58 CITY CLERK 59 60 61 READ AND APPROVED AS TO FORM: 62 63 64 CITY ATTORNEY day of 1997. Oct -14 -97 03 :01P DON REID FORD FLEET 4076474779 P.01 Phvnc 1 -107) 044 -7I11 To SOUTH MIAMI POLICE DEPT FOOP881 I DATE 10/14/97 Attention of CAPT. DAN SALERNO Address City and State Quantity I Description Price 1998 FORD CROWN VTCTORIA POLICE SEDAN $23,445.00 DELETE I,P CONVERSION (3,921.00) 4,6LTR V -8 ENGINE AUTOMATIC OVERDRIVE TRANSMISSION AIR CONDITIONER SILICONE HOSES HD RUBBER FLOOR COVERLNG MAPI.IGHT ANTI -LOCK BRAKES P225 POLICE TIRES DFLF,TFa AM /FM RADIO (50.00) F1, STATE CONTRACT CLOTH BUCKET FRONT/ VINYL BACK SEAT 65.00 070 -100 -700 IN -0P COURTESY 15.00 IN -OY REAR HANI)LES,WINDOWS,I.00KS 45.00 SPOTLIGHT 180.00 REAR DECK LIGHTS 110.00 PER UNIT $19,889.00 ESP SYR /75,000 BASE CARE $2,695.00 ESP 5YR/75,000 POWERTRAIN 1,700.00 TERMS. Settlement upon Delivery: Cash ABOVE mechanical condition: and the following described property in present for which a trade allowance of S _ N/A will be made. We thank you for the opportunity to make this proposal and will appreciate your acceptance. Acceptance of this pro- posal will not be binding upon us until this proposal is approved heron in writing by an official of Don Reid Ford, Inc. Return of one copy of this proposal and your purchase order or* order number constitutes your official acceptance. Respectfully su ted P•0• # DON RWFORD ACCEPTED BY DATE f rIRM NAME EET BY MANAGER nrrici Ai. and D lrl a TITI.k 1875 5- ORLANDO AVEWAITLAND. FL 32751 •PO BOX 940005•MAITLAND, FL 32794Q= A- r•••F1t i ItH.N.. 01 ............... ................. .................. CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and City Commission DATE: 12/12/97 AGENDA ITEM # 1A FROM: L. Dennis Whitt Comm. Mt9. 12/16/97 City Manager Absentee Ballot Request Policy The Attached resolution establishes the Absent Ballot Request Policy adopted by the Miami -Dade County Commission and the Supervisor of Election. This "Policy" calls for stricter controls on how absentee ballots are requested. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ELECTIONS; ESTABLISHING AN ABSENTEE BALLOT REQUEST POLICY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, in response to the recent allegations and investigations into alleged absentee voter fraud, the Miami -Dade County Commission and the Supervisor of Elections implemented an Absentee Ballot Request Policy effective November 29, 1997; and WHEREAS, the South Miami City Commission desires to adopt this policy. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. An absentee ballot may be requested in writing. The written request must include the following information: a. printed name of voter; b. residence address; c. address where the ballot is to be mailed; d. date of birth; e. voter registration number (if known); f. date of the election or elections of which an absentee ballot is needed; and g. signature of voter. Section 2. If the address to which the ballot is to be mailed is in the municipal boundaries of South Miami, but different from the residence address, the reason why it should be mailed to this address must be stated. Section 3. The last day written requests will be accepted by the City Clerk's office for an election is four (4) calendar days prior to the election. Section 4. An absentee ballot may be voted in person at the City Clerk's Office, located at 6130 Sunset Drive three (3) weekdays prior to the election and on election day for voters who cannot attend the polls on election day. Section 5. An absentee ballot may be picked up at the City Clerk's office, 6130 Sunset Drive, on the day prior to and the day of the election by a person designated by the voter. A picture identification of the designee must be presented along with some form of identification from the voter (must include the voter's name, residence address and signature) and a written request containing; a. name of person picking up the absentee ballot; b. name of voter; c. voter's phone number; d. voter's date of birth; e. voter registration number (if known); f. signature of voter. m 1 Section 6. This resolution shall take effect immediately 2 upon approval. 3 4 5 PASSED AND ADOPTED this 6 7 8 ATTEST: 9 10 11 12 13 CITY CLERK 14 15 16 READ AND APPROVED AS TO FORM: 17 18 19 CITY ATTORNEY 20 day of APPROVED: 1997. /CD SUPERVISOR OF ELECTIONS MIAMI-DADE COUNTY, FLORIDA MIAMI -Dam YZ 0 Absentee Ballot Request Policy Effective Novem er 29,19 - 2 The following policy applies to elections in which the Miami -Dade Elections Department manages the distribution of absentee ballots. Absentee ballots may be requested in the following manner: 1. IN WRITING - An absentee ballot may be requested in writing. The written request must include the following information. a. printed name of voter b. residence address c. address where the ballot is to be mailed d. date of birth e. voter registration number (if known) f, date of the election or elections for which an absentee ballot is needed g. signature of voter. * If the address to which the ballot is to be mailed is in Miami -Dade County, but different from the residence address, the reason why it should be mailed to this address must be stated. NOTE: The last day written requests will be accepted for an election is four calendar days prior to the election. No E -mail or FAX conies will be accepted. 2. IN PERSON - An absentee ballot may be voted in person at the Miami -Dade Elections Department's absentee ballot site located in the lobby of the Stephen P. Clark Center, 111 NW 1 st Street. This site is open on the three weekdays prior to the election and on election day for voters who cannot attend the polls on election day. 3. BALLOT ISSUED TO A DESIGNEE (Limited to ballots for immediate family members and one ballot for any other voter per election). An absentee ballot may be picked up at the Miami -Dade Elections Department's absentee ballot site at the lobby of the Stephen P. Clark Center, 111 NW 1 st Street, on the day prior to and the day of the election by a person designated by the voter. A picture identification of the designee must be presented along with some form of identification from the voter (must include the voter's name, residence address and signature) and a written request containing the following information: a. name of person picking up the absentee ballot b. name of voter c. voter's phone number d. voter's date of birth e. voter registration number (if known) £ signature of voter. C:"DOCSTORM&ABPOLIC2.SAM AAT- 12/04/97 CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and City Commission FROM: L. Dennis Whitt City Manager DATE: 12/12/97 AGENDA ITEM # Comm. Mtg.12/16/97 City's Contribution to Red /Sunset Merchants Association. The attached resolution authorizes disbursement of $10,000.00 from account number 01 -1100- 511 -9910, Contribution - Special Events, to Red/Sunset Merchants Association. This contribution was approved in the 1997 -98 budget for promotional activities in our business districts. Red/Sunset Merchants Association has requested the City's contribution after submitting cancelled checks for last year events. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO DISBURSEMENT OF $10,000.00 TO THE RED /SUNSET MERCHANTS ASSOCIATION AS 1997- 98 CITY CONTRIBUTION TO THE PROMOTIONAL ACTIVITIES IN THE CITY BUSINESS DISTRICTS. WHEREAS, the 1997 -98 fiscal year budget includes funding for promotion of City of South Miami business districts; and WHEREAS, by means of the attached letter and cancelled checks, the Red/Sunset Merchants Association has requested for 1997 -98 city contribution towards their promotional activities. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI: Section 1. That the Red/Sunset Merchants Association's request is approved for payment. Section 2 That the City Manager is authorized to disburse the sum of $10,000.00 to Red/Sunset Merchants Association. Section 3. That the disbursement is to be charged to account number 01 -1100 -9100, titled Contribution - Special Events. Section 4. That this resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of 11997. ATTEST: APPROVED: CITY CLERK MAYOR READ AND APPROVED AS TO FORM: CITY ATTORNEY �I Red/Sunset Merchants Association RED /SUNSET 7800 Red Road, Suite 219AA MERCHANTS South Miami, Florida 33143 ASSOCIATION Ph: (305) 668 -8801 Fax: (305) 666 -7469 October 9, 1997 L. Dennis Whitt City Manager City of South Miami 6130 Sunset Drive South Miami, Florida 33143 Dear Mr. Whitt: Please accept this letter as the official request from the Red/Sunset Merchants Association for the Marketing Funds in the amount of Ten Thousand Dollars ($10,000) as approved by the City Mayor and the City Commissioners for the 1997 -1998 Budget. The funds will be used for the promotion and marketing of South Miami and the Downtown Business District during the upcoming Holidays. Please advise us as soon as the check is ready so that we may arrange to have it picked up. I thank you on behalf of our Executive Board, Board of Directors and the Members of the Red Sunset Merchants Association for working with us to promote South Miami. Sincerel Enrique No#?ga President t17 RED /SUNSET MERCHANTS ASSOCIATION August 12, 1997 L. Dennis Whitt City Manager City of South Miami 6130 Sunset Drive South Miami, Florida 33143 Dear Mr. Whitt: Red/Sunset Merchants Association 7800 Red Road. Suite 219AA South Miami, Florida 33143 Ph: (305) 668 -8801 Fax: (305) 666 -7469 As with previous years, the Red Sunset Merchants Association is grateful to the City. of South Miami for including us in the Annual Budget. With regards to the Red Sunset Merchants Association and its marketing of Downtown of South Miami, we would like to respectfully request an increase in the amount extended to us since, as of this year and with the rebeautification project of Sunset Drive, there is a greater need to advertise and market our Business area. The City of South Miami has previously granted the amount of $6,000. We would like to request, however, an increase to $10,000 so as to make it more feasible for us to match our funds with those granted by the City for a stronger marketing campaign and, in so doing, be able to maintain a minimum pedestrian traffic while the construction is going on, and that of the Fall and Winter Season. With regards to our special events: The following will give you information as to the amounts granted by the City, and the actual amounts paid to the City for services rendered. Initially, when the City included our special events in the budget with a financial amount, it was to offset the amount of in -kind services rendered, and the amount reflected in the budget would have equaled the amount spent. However, that has not been the case for the last two years of this process being implemented; the amounts paid to the City are at least twice the amount granted in the budget. We ask you to revise the total amounts spent by our Association, and compare it to the amount budgeted in your fiscal year —you will see the irregularity. For your consideration and verification, the following is a list of special events, the actual amount spent, and the budgeted amount by the City. Ild L. Dennis Whitt August 12, 1997 Page Two Special Event Actual $ Paid to City City $ Budgeted South Miami Arts & Crafts Festival Police: $3,260 Public Works: $2,810 Total Expenditure: $6,070 $4,100 Safe Streets Halloween: Summer Starts Here: A difference of nearly $2,000 Police: $ 960 Public Works: $ 880 Total Expenditure: $1,840 $1,100 A difference of nearly $750 Police: $1,095 Public Works: $ 890 Total Expenditure: $1,985 $1,100 C . A difference of nearly $900 The total amount of under - budgeted figures is $3,650. We would request that you compare our records with yours and that you make the necessary corrections to the figures presently in the budget to reflect the newly adjusted figures as they show the true expenditure in exchange of in -kind services, and the logo and labeling the City as sponsor of the event. At present, the latter is ironic, since we end up paying our City sponsor rather than the other way around. Thank you for your kind consideration to this request. Sincerel , Enrique NoWga, President EN:bg cc: Mayor Anna Price; Vice Mayor Julio Robaina Commissioners: David D. Bethel, R. Paul Young, Armando Oliveros RED/SUNSET MERCHANT'S ASSOCIATION, INC. 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MIAMI, FL 33143 PAY C 1 1 TO THE (/VG�/ � �����E✓� ORDER OF ± © CAPITAL BANK , Kendall Office 900 SW: 107t��Avem;e Miami, FL 33176 305 27 -7900 �r FOR 1 `�' 11'00 1 30 911' s :0 6 7008 4 141:. 1110 5 5000 760 111' 0 1309 63 -8415 19_1 670 �J $ .2 To DOLLARS fP 0001' C') 0 m 0 m m m U m m m w 0 m 0 0 m m z 0 �m Ch m m 0 I 5619 R IDLE is o z m 0 m 130 z m m o m m (n cc U) AE m CM JJ 0 < m co CO) 0 Ic" -4 2p. 43 W 0 C� -4 m C > 0 cn C= m CD o z 0 m 37 LTr P4 z 0 ca 30 w C7 m M: 0 -n --q ca m arm- rp ic --i 0 0 0 1 5F 01. 1 —196 W06-7006432-4 FIUMI-Clk Z:E = n'a r < SIR. M- SINTREF, m m eu a 1. ' s 0 b '14 prm -YEAT-Ft - z 1 . 5m U) 0 od. m :t cn A-I —111) m z t m c: M 0 cr in t s 7 &Y 0 C') 0 m 0 m m m U m m m w 0 m 0 0 m m z 0 �m Ch m m 0 I 5619 R IDLE is o z k 130 z 0 m o m cc C') 0 m 0 m m m U m m m w 0 m 0 0 m m z 0 �m Ch m m 0 I 5619 R IDLE is 0 0 o z 0 130 z 0 m o m cc U) AE m CM JJ 0 m A 0 fTi co CO) 0 Ic" -4 2p. 43 0 M C� -4 m C > 0 cn C= m CD o z 0 co 37 LTr P4 z 0 ca 30 w C7 m M: z 8-11R-A 3"M C/) Z 0 q e— --q ca m arm- rp ic --i r- c 2K 0 0 cn;= Fn Z:E = n'a r cl) m z m Z m 0 0 z 130 0 n I-i r1l 14 m CM JJ 0 0 M (a 0 o z Z co - • co M r- 0* E.V --i Fn r ru >z z m 0 0 Z JJ 0 m 0 m G 3D < Z co - • m Up 0 wo Z 0 ru >z > z '0 5m U) rU 74 z C) U) A-I —111) z t WATHOMPRE W-1 (isrwi c: M Rt cr in t s 7 &Y z! r- 00 z m z m i:Ri:Rifi233::io- >333k CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and City Commission FROM: L. Dennis Whitt City Manager DATE: 12/12/97 AGENDA ITEM # 19 Comm. Mtg. 12/16/97 90 Day Moratorium on acceptance and review of applications for Telecommunication Facilities The Attached ordinance is on for first reading and public hearing as requested by Commissioner Oliveros. The ordinance suspends all city action on the receipt of applications, review of applications, and issuance of development permits for telecommunication towers. The city will use the time to evaluate telecommunication siting issues, and to prepare an ordinance amending the land development regulations to provide for regulating the facilities. F4 ORDINANCE NO. 2 AN ORDINANCE OF THE MAYOR AND CITY COMMISSIC)N OF THE 3 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO LAND 1JSE; 4 PROVIDING A 90 -DAY MORATORIUM ON ACCEPTANCE AND 5 REVIEW OF APPLICATIONS, AND ISSUANCE OF DEVELOPMENT 6 PERMITS, FOR THE INSTALLATION OF TELECOMMUNICATION 7 TOWERS TO ENABLE THE CITY TO PREPARE AND ADOPT 6 MINIMUM STANDARDS FOR THE LOCATION AND APPROVAL OF 9 TELECOMMUNICATION TOWERS; PROVIDING THAT ORDINANCES 10 IN CONFLICT SHALL NOT BE IN FORCE AND EFFECT DURING TIHE 11 TIME PERIOD OF THE MORATORIUM; PROVIDING FOR 12 SEVERABILIT''Y, ORDINANCES IN CONFLICT, AND AN EFFECTIVE 13 DATE, 14 WHEREAS, the Congress of the United States adopted the Telecommunications Act 15 of 1996, providing for federal regulation of wireless telecommunications, a technology of 16 wireless voice, video and data communications systems, which, requires land -based facilities 17 that impact planning and zoning concerns in the City of South Miami and throughout the 1$ United States; and, 19 Whereas, the Mayor and City Commission finds that it is in the public interest to 20 regulate the siting of wireless communication towers and antennas within the municipal 21 boundaries; and, 22 Whereas, the City leas received, and expects to receive additional, requests from 23 telecommunication service providers to site wireless telecommunication towers and antennas 24 within its municipal boundaries and the City is authorized by federal, state and local law to 25 regulate the siting of such towers and antennas; and, 26 Whereas, it is the intent of the city commission to provide reasonable accommodation, 27 and to promote and encourage fair and reasonable competition, among telecommunication 28 service providers, or providers of functionally equivalent services, on a neutral, and non- )9 discriminatory basis; and, 30 Whereas, the purpose and intent of this moratorium ordinance is to enable the City 31 of adopt mininYUni standards for the location and installation of telecommunication towers 22 and antenna, for establishing the priority order of use and, further, to encourage the co- 33 location of facilities, in a manner that is consistent with, and implements, the City's I comprehensive plan, and is compatible with the existing patterns of development in the city; 2 and, 3 Whereas, by enacting regulatory requirements and standards, it is the City's intent to 4 protect and promote the health, safety and welfare of its citizens and residents, the traveling 5 public, and other persons in a inanner that will minimize both the number of towers and 6 antennas, as well as any adverse visual impact and other potential damage by these facilities, 7 through encouraging co- location and shared use of new and pre - existing telecommunication 8 facilities, through incentives, careful design, engineering, siting, landscape screening and 9 innovative camouflaging techniques. 1.0 WHEREAS, the city commission has directed the City Manager and the City Attorney 11 to review the Code of Ordinances and to propose amendments to ensure that city regulations 12 are consistent with the provisions of the Act in all areas, including but not, limited to 13 minimum. standards for telecommunication service; and, 14 WHEREAS, can or about August 1, 1996, the federal Communications Commission is promulgated voluminous regulations and standards relating to telecommunications, including 16 but not limited to telephone, cable, wireless communication services and open video systems; 17 and, 18 WHEREAS, the staff of the city requires time to study the application and function 19 of the Act a,id the FCC regulations within the City of South Miami; and, 20 WHEREAS, the staff of the city also requires time to study recent technological 21 advances and applications affecting all aspects of communication, including but not limited 22 to wireless service, cable services, telephone services, open video systems, and the placement 23 of related facilities; and, 4 WHEREAS, the development permit moratorium, together with the directed study, 25 including the review of the Federal Communication Commission regulations, is consistent 26 with requirements of the Act; and, 27 WHEREAS, it is in the best interests of the citizens of the City of South Miami to 28 impose the moratorium; K ttl' I NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY 2 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 3 Section 1. The Whereas clauses are incorporated in, and made a part of, this 4 ordinance. Section 2. The Mayor and City Commission of the City, of South Miami hereby 6 declares a 90 -day development permit moratorium on all actions relating to acceptance and 7 review of applications, and issuance of development permits, for the installation of 8 telecommunication towers, to enable the city to prepare and adopt minimum standards for 9 the location and approval of telecommunication towers. The term, "telecommunication 10 towers," is defined to mean a guyed monopole, or self supportllatfice tower, containing one 1 z or more antennas used in the provision, of wireless conununication service.. 12 Section 3. The moratorium shall, be effective through, March 3, 1998, unless 13 extended by the city commission. 14 Section 4. All ordinances, or resolutions, or parts, in conflict with this 15 development permit moratorium shall not be in force and effect during the time period of the 16 moratorium. 17 Section 5. If any section, clause, sentence, or phrase of this ordinance is for any 18 reason held invalid or unconstitutional by a court ofcompetent jurisdiction, the holding shall 19 not affect the validity of the remaining portions of this ordinance. 20 Secfion 6. All or&ances or parts of ordinances in conflict with the provisions of 21 this ordinance arc hereby repealed. 22 Section 7. This ordinance shall take effect immediately at the time of its passage. 23 PASSED AND ADOPTED this _ _ day of , 1997, 24 25 26 27 28 29 ATTEST: CITY CLERK. READ AND APPROVED AS TO FORM: APPROVED: MAYOR CITY ATTORNEY N: 1k:(}: �Ll a�rlCsmcmi- ra�ltcleaommcsrittsrium.+�rd.wpd 3 MA CITY OF SOUTH MIAMI 6130 Sunset Drive, South Miami, FL 33143 TO: Mayor and Commission DATE: December 11, 1997 FROM: L. Dennis Whitt RE: Agenda Item # City Manager Comm. Meeting December 16, 1997 AFSCME Contract The attached resolution will ratify an amendment to the agreement between AFSCME Local 3294 and the City of South Miami. An agreement was reached, and it has now been ratified by the employees covered by the agreement. The amendment provides for a four percent wage increase for all employees covered by the agreement on the date of ratification by the Commission. The effective date of the increase is the first pay period after October 1, 1997. Additionally, management has agreed to the following: • Modify Retirement age to 55 • The Multiplier factor will be increased from 1.8% to 2.25% for the current fiscal year, and to 2.50% for 1998 -99, and 2.75% for 1999 -2000. • Safe Driver Award for certain Public Works employees • Add one Holiday — Friday after Thanksgiving The above are the primary changes in the contract. All of the modifications are attached to the resolution for your review. I recommend approval. I RESOLUTION NO. 2 3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 4 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO APPROVAL OF 5 COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY OF 6 SOUTH MIAMI AND AMERICAN FEDERATION OF STATE, COUNTY 7 AND MUNICIPAL EMPLOYEES, AFL -CIO; CITY EMPLOYEES LOCAL 8 3294; WHICH AGREEMENT PROVIDES FOR AMENDMENTS TO 9 ARTICLE II; ARTICLE XIII; ARTICLE XVI; ARTICLE XV; ARTICLE 10 XVII; ARTICLE XIX; ARTICLE XXVII; ARTICLE XXIX; ARTICLE 11 XXXVII; ARTICLE XXXVIII; AND ARTICLE XXXIX OF 1994 -97 AFSCME 12 AGREEMENT. 13 14 WHEREAS, the City Manager and the American Federation of State, County and 15 Municipal Employees ( AFSCME), Local 3294 have reached a Collective Bargaining Agreement 16 for the 1997 -98 fiscal year; and 17 18 WHEREAS, the agreement has been ratified by the union rank and file on December 12, 19 1997, and 20 21 WHEREAS, the agreement provides, among other things, that: 22 23 (a) All bargaining unit employees who are employed in positions covered by the 24 unit on the date this agreement is ratified by the City Commission shall receive a four 25 percent (4%) wage increase effective October 1, 1997. 26 27 (b) Effective 1998, the Friday following thanksgiving day will be recognized as a 28 paid holiday by the City, with the work schedule for those employees required to work 29 on the day to be arranged by their supervisors. 30 31 (c) Effective October 1, 1997, the City shall issue a jacket of quality comparable 32 to that used by the Police Department to each employee covered by the agreement. 33 Furthermore, safety shoes will be replaced as necessary to maintain safety standards of 34 the Department. 35 36 (d) Effective October 1, 1997, annual award in the form of a $25.00 check, along 37 with a Safe Driver Certificate shall be presented to each employee in the following 38 categories with a safe driving record: 39 40 Heavy Equipment Operator II Field Foreman 41 Heavy Equipment Operator I Landscape Supervisor 42 Waste Collection Driver Building Maintenance Supervisor 43 44 (e) Effective October 1, 1997, the retirement age shall be reduced from 60 years 45 to 55 years for all general employees, and the pension benefit multiplier factor shall be 46 two and one quarter percent (2.25 %) in 1997; two and one half percent (2.5 %) 47 effective October 1, 1998: and two and three quarters percent (2.75 %) effective 48 October 1, 1999. 49 50 (f) Effective October 1, 1997, any employee that works in a higher pay status 51 classification for three (3) consecutive work days will receive pay of the lowest step of I the higher classification or a one (1) step pay increase (whichever is higher) for all 2 consecutive hours worked in the higher classification. 3 4 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY 5 COMMISSION OF THE CITY OF SOUTH MIAMI: 6 7 Section 1. That the City Commission hereby ratifies the aforesaid amendments to the 8 agreement between AFSCME Local 3294 and the City of South Miami. 9 10 Section 2. That this resolution shall take effect immediately upon approval. 11 12 PASSED AND ADOPTED this day of 11997. 13 14 ATTEST: APPROVED: 15 16 17 CITY CLERK 18 19 READ AND APPROVED AS TO FORM: 20 21 22 CITY ATTORNEY MAYOR ARTICLE I I RECOGNITION The City hereby recognizes the union as the exclusive bargaining representative of all regular, full time employees employed as equipment operators, laborers, sanitation engineers and supervisors, custodial workers, parks and grounds workers and supervisors, maintenance workers and supervisors, paint and body workers, recreation workers and supervisors, building maintenance workers and supervisors, maintenance mechanics and supervisors, carpenters, and motor equipment operators employed by the City Of South Miami, but excluding all secretarial employees, professional employees, managerial employees, and confidential employees. ' G ' ARTICLE XIII HOLIDAYS Paid holidays are: January I New Year's Day Third Monday in January Martin Luther King Day May 30 Memorial Day July 4 Independence Day First Monday in September Labor Day November I I Veteran's Day Last Thursday in November Thanksgiving Day The Friday following Thanksgiving Day Half day December 24 Christmas Eve Birthday After one year of service Floating holiday After one year of service 47,; '12-11-1997 5 =45PH FROM PUBLIC WKS SO MIAMI 305 261 3761 Permanent., full-time employees whose ieg.ular job duties entail driving a motor vehicle, including heavy equipment, at least thirty (30) percent of the time during the workweek may be eligible to receive the Sqf� Driver Award, The award shall be in the form, of a $25.00 check, along with a Safe Driver Certificate. A copy of the certificate will be placed in the employee-7's personnel file. Typically, the award(s) W111 be presented near the end of the calendar year. Winning Criteria To win. the award, eligible employees must maintuir, a pee feel on-dtq driving recordfi)r the twelve (,12) month periodpreceding the award, Eligibility The following job titles will normally meet the driving time requirement: lea vy Equi 17ment 01.7crator 11 ' Hewvy L' q uipment0perator I Waste C'ollector Driver. Field Foreman Landscarw Sup e',T60r Employees who do NOT possess a valid driver's license are not eligible for the award. M I ARTICLE XVI UNIFORMS AND SAFETY EQUIPMENT Section L: Safety equipment. Employees of the Public Works Department shall be issued safety shoes for use while at work. Safety shoes shall be issued annually, and thereafter will be replaced as necessary to maintain safety standards of the Department. A jacket of quality comparable to that used by the Police Department shall be issued to each current employee covered by this contract, and to each newly hired Public Works employee covered by this contract. In addition to safety shoes, the following safety equipment shall also be used by unit employees: safety gloves, eye goggles, safety vests, life vests (boat), hard hats, safety harnesses, and safety belts (vehicle). Employees who sign for and receive safety equipment shall use it in a safe manner, as directed by the Public Works Director. Employees are responsible for using safety equipment properly. If an injury occurs because an employee did not use safety equipment properly, the employee may be disciplined. ARTICLE XVII WAGES All bargaining unit employees who are employed in positions covered by the unit on the date this Agreement is ratified by the City Commission shall receive a three percent (4 %) wage increase effective the first pay period after October 1, 1997. ARTICL: EL XIX PERFORMANCE EVALUATION During the term of this agreement, all employees shall be evaluated on their anniversary date (or as close hereto as possible). It is understood and agreed that no employee covered hereunder shall receive a merit wane adjustment which would bring him above the top of the salary range in his job classification. He shall be "red- lined" and shall not be eligible for a merit increase. All employees who are eligible to receive a merit increase (i.e., who are not at the top step of their classification) and who receive a satisfactor -y (or above) evaluation on their anniversary date shall receive a merit increase of five percent (one step). Any employee receiving an overall evaluation of improvement needed or unsatisfactory shall not at that time receive a merit increase. Said employee shall be reevaluated within no more than than (90) ninety days from the first evaluation. If the employee is found to be satisfactory at that time. the employee shall receive the merit as of the date of the second evaluation. The anniversary date for future evaluation shall be changed to the date of the second evaluation. In the event the employee remains unsatisfactory after the second evaluation, the city manager may tape such further action as it deems appropriate to improve the evaluation. In the event that an employee is dissatisfied with a below satisfactory evaluation., the employee may, within five (5) working days of receiving his evaluation, file a written appeal to the cite manager. The city manager shall hold a meeting with the employee and a union representative if desired. and shall thereurter issue nis decision. -19- Article XXVII RULES AND REGULATIONS Section 1: It is agreed and understood that the cite has rules and regulations governing employment, Said rules and regulations shall be formulated, amended, revised and implemented in the sole and exclusive discretion of the City, provided however, that the new amended, revised, and implemented rules or regulations will be neither arbitrary or capricious. Section 2: The Ci -ty shall provide a cope of any new rule or regulation.. as well as any amendment or revision to a rule or regulation to the Union. Said rules or regulations will be formulated. amended. revised and implemented in the sole and exclusive discretion of the Cit'v. However. the Union may submit a written request to bargain over the impact of the new and/or revised rule or regulation within fourteen (14) calendar days from the receipt of the rule or regulation. The City agrees that it will immediately participate in requested impact bargaining, provided that the effective date of the new and /or revised rule or regulation will not be delayed until after the complication of impact bargaining. _27_ 1 ARTICLE XXIX VEHICLE AND EQUIPMENT ABUSE If an employee abuses vehicles or equipment, the employee will be subject to discipline. - 29 - ARTICLE XXXVIII WORK IN HIGHER CLASSIFICATION An employee who is authorized by the Department Head to temporarily assume the duties of a higher pay status classification for three 3 consecutive work days will receive the pay of the lowest step of the higher classification or a one (1) step pay increase (whichever is higher) for all consecutive hours worked in the higher classification after the above - referenced three 3 consecutive work days. A 412 .L&I VV/ VI Lure ya:4zf rAl ARTICLE XXXTX TERM OF AGREEMENT., AMENDMENTS.,• AND REOPENING Section i. The amendments. to this Agreement, having been ratified by the City Commission of the-City of South Miami and Local 3294, American,Federation of State, County and Municipal Employees, AFL -CIO, shall continue until September 30, 2000 Section 2. Either party may rquire, by written notive to the other, between April 1st and not later than June 1, 1958, discussions concerning mod- ifications.of this Agreement on the issues of wages, one issue chosen'by the Union-, and one issue chose by the City, to be effective on or after October 1, 1998_ If the Union decides not .to select an'-i.saue, .then. reopener nego- tiations, if any, regarding fiscal year 1999 -1999 shall be limi- ted to wages. If neither party shah submit such written notice during the indicated period., this Agreement shall automatically be renewed, in its entirety, for. the period-of October 1, 1998, through September 30,.1999, and each f iscal,year thereafter. AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES LOCAL 3294 By Staff Representative Date By President Date CITY Or SOUT11 MIAMI Mayor us City Manager Date CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and City Commission FROM: L. Dennis Whitt City Manager DATE: 12112/97 AGENDA ITEM # Comm. Mtg.12/16/97 Request for day after Thanksgiving as a paid holiday. The City Manager recently reached agreement with members of American Federation of State County and Municipal Employees (AFSCME) for the 1997 -98 fiscal year. Included in this agreement is a provision that makes Friday after Thanksgiving a paid holiday effective next year. In order to implement this provision smoothly and to ensure equitable treatment of all other City employees, I am recommending that we extend this new holiday to all non - members of AFSCME. The attached resolution is prepared for your evaluation and approval of the proposed holiday. I hope the Commission will support me on this recommendation. Thank you. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO APPROVAL OF DAY AFTER THANKSGIVING AS A PAID HOLIDAY FOR ALL CITY EMPLOYEES. WHEREAS, the City Manager and the American Federation of State, County and Municipal Employees (AFSCME), Local 3294 have reached a Collective Bargaining Agreement for the 1997 -98 fiscal year; and WHEREAS, the agreement provides for the Friday after Thanksgiving as a paid holiday, among other things, and WHEREAS, in order to ensure smooth implementation of the aforesaid provision of the agreement and equitable treatment of all City employees, the City Manager wishes to extend this holiday to all non members of AFSCME. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI: Section 1. That the City Commission hereby approves the Friday after Thanksgiving as a paid holiday to all non - members of AFSCME, effective neat year. Section 2. That this resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of , 1997. ATTEST: APPROVED: CITY CLERK MAYOR READ AND APPROVED AS TO FORM: CITY ATTORNEY CITY OF SOUTH MIAMI INTER- OFFICE MEMORANDUM T for and Co Date: November 28, 1997 Agenda Item # From: L. Dennis Whitt Subject: Comm. Mtg. 12/2/97 City Manager Appropriation of funds for Teen Pregnancy Prevention Center This resolution is placed on the agenda at the request of Vice Mayor Julio Robaina in response to a request from Teen Pregnancy Prevention Center. The resolution, if adopted by the Commission, will provide funding in the amount of $6,000 for start up costs for operation of the Center to provide outreach services to South Miami Youth to reduce the risk of teen parenthood. Funds will be drawn from account # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO A REQEST FOR FUNDS BY TEEN PREGNANCY PREVENTION CENTER FOR OPERATION OF THEIR ORGANIZATION. FUNDS ALLOCATED WILL BE PAID FROM WHEREAS, the Mayor and Commission has received a request from Teen Pregnancy Prevention Center for funding of their operation within the City of South Miami; and WHEREAS, the mission of this organization is to reduce the rate of premature pregnancy among youth who are at risk of continuing the cycle of familial intergenerational teen parenthood, and would like to operate an outreach program to provide services to young people within the City of South Miami; and WHEREAS, the organization has provided a written request, which is attached, NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. That the City Manager is authorized to disburse the sum of $6,000 to Teen Pregnancy Prevention Center from account # to provide start-up funding to provide outreach services to children/youth in South Miami. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR 1 1997. III Teen PPregn an cy Prevention Center, Inc. 2135 N. W. 52nd Street Unit -G Miami, Florida 33142 Telephone (305) 638 -6329 November 17, 1997 City of South Miami Mayor & City Commissioners 6130 S.W. Sunset Drive Miami, FL 33143 Dear Madam & Sirs: The Teen Pregnancy Prevention Center, Inc., is requesting the assistance from the City of South Miami for start up funds. Office space has been donated as in kind from Dade County HUD, in the South Miami Gardens Housing Development located at 5953 S.W. 61ct., Miami, FL 33143. The center has been providing events, and community outreach services to this population in South Miami, since June of this year. We would like to deliver needed services at 100% capacity, to this overlooked and under served community. Your assistance of these funds will allow us to be a greater service to this community. Thanking you in advance for your consideration. U-A11- Kale thia Nunnally Executive Director ie family." Introduction Teen Pregnancy Prevention Center, Inc,.(TPPC), Inc., began its tenure in the campaign to reduce premature pregnancy among Inner City children /youth on December 5, 1994, and was incorporated on October 11, 1995. The center is a private nonprofit Teen Health and Human Service (HHS) Center. TPPC was born out of the need to motivate non - pregnant, and pregnant teens to remain in school, address family, and environmental conditions that place them at risk of continuing the cycle of intergenerational teenage pregnancy. Also, the center's programs have been specifically designed to stimulate and reach the "Hard Core" dropouts teen parents to return to school, build self - esteem, and to participate in vocational, or technical training programs. These services provides the opportunity for upward mobility, while removing the consumers from the welfare rolls, to work rolls, and out of public housing. The program is based on first hand knowledge of the needs and the gaps in services to this highly undeserved segment of the population. The Center that serves this community is housed in the South Miami Gardens Housing Development, located at 5953 S.W. 61st Court, Miami, FL 33143 Mission Statement: The Teen Pregnancy Prevention Center's (TPPC) mission draws heavily from the Department of Public Health Services (PHS) "Healthy People 2000 Statement," as the report speaks to the problem of adolescent pregnancy. The aim of this project is to reduce the incidents of early sexual activity, and premature pregnancy among children/youth who are at -risk of continuing the cycle of familial intergenerational teen parenthood. Through the delivery of Family Centered and Grassroots Intervention Strategies, the program services will also focus on addressing the devastating effects of failure across multiple systems of influence, and increasing the percentage of disadvantaged youth overcoming poverty. Problem Statement In Miami, or more specifically the 33143 zipcode area, one out of every ten households are affected by the epidemic of "teenage pregnancy "statistics Report indicates that there were 64.6 births per 1000. Also, reported is in the target community in which the program serves we have the high numbers in the areas of ( teen pregnancy, no prenatal care during the first trimester, and HIV /AIDS. This report further indicates that 47% or 107 of these babies were born to the impoverished African American girls, who are caught up in the cycle of ( intergenerational teenage pregnancy). Therefore, if the rate of teen pregnancy is disproportionately high among minority, then it is a foregone conclusion that the rate of the HIV /AIDS is also reaching its peak among this segment of the population. Target Area/Population The Project serves low to moderate income children /youth /families between the ages of 10 -21 who are residents of the South Miami community. Project Description Teen Pregnancy Prevention Center is a Grassroots Community Service Center which targets pre- adolescents, and youth who live in the target community of South Miami. The project is an after school, evening, and weekend support program, with an operational schedule 10:00 am to 7:00 pm Monday thru Friday, and 11:00 am to 3:00 pm on Saturdays and Sundays, including holidays. The LfA center provides comprehensive Peer/Individual/Group Counseling, Abstinence education, Sex education, HIV /AIDS Education, Parenting Skills, Tutorial/Homework assistance/ Basic Education(for both parent and child), and Job training. These services are provided by a network of full time staff, Professional and Paraprofessional volunteers consisting of Educators, Physicians, Social Workers, Case managers, and Peer Counselors. Scope of Deliverables Case Management TPPC's case management service involves the assessment of the client /family needs, and assisting the teen in developing an (in - out -of -home support system). The development of a comprehensive family services plan that focuses on providing a vehicle whereby a much larger percentage of children/youth will climb out of the inner city, and survive the emotional scares of growing -up in dysfunctional families. Individual and Group Counseling This service has been designed to focus on the individual and collective problems of the clients. Teen Peer Counseling This service has been designed to provide a vehicle whereby male and female participants can discuss their feelings about Abstinence, HIV /AIDS, early pressures of childhood sexual activity, teen pregnancy, substance abuse, and suicide with someone who has experienced the same situations, as well as the identical social, economic, cultural, and helplessness associated with the subjects identified above. Health Education This service has been designed to raise the functional knowledge and understanding of Abstinence, Birth control, STD's, HIV /AIDS, Nutrition, Genetic disease, and Chronic illness. Parenting Skill Development This service has been designed to develop adaptive parental functioning across multiple systems of influence and domains, and to teach effective parenting skills, and child rearing practices. A second aspect of this service is to increase the level of paternal involvement, while improving the attitude of the parents toward education, and removing obstacles to self sufficiency. Parenting support group This service has been designed to provide support for parents to come together and share the difficulties, pitfalls, joys, and happiness of parenting, and child rearing. Tutorial/Homework Assistance This service has been designed to improve reading, writing, speech, and math skills. Male and Female Civic /Social This service has been designed to get inner city children and youth involved in their communities through services, action, and by exposing them to WORLDS beyond where they live. Job Training This service has been designed to provide on the job training in general office, and peer counseling. Goals and Objectives Through grassroots intervention strategies the center seeks to facilitate the following goals over a period of (12) twelve months. (1) Utilize effective strategies to help participants (male, female) remain abstinent, and escape the early pressures of sexual activities. (2) Reduce pregnancy and repeat pregnancy among girls (13 -19) years of age, and the transmission of HIV /AIDS, and STD's diseases by reducing the number of youth engaging in unprotected sex. (3) To provide support services to build self - esteem, and remove obstacles to self sufficiency (4) To improve parenting skills among teenagers, and involve clients in educational and social, and cultural enrichment activities. (5) To reduce incidents of juvenile delinquency, crime, and violence. How the project's performance will be measured? The project's performance, and effectiveness will be measured through Pre/Post Tests, HRS Annual Teen Pregnancy Reports, Pregnancy Prevention Adolescent Council, and JASS as they reflect youth registered in the program. Expected Outcomes: To reduce teen pregnancy, and repeat pregnancy by 70% among program participants To reduce HIV /AIDS and STD infection by 50% among program participants To increase the number of youth graduating from high school by 45% among participants To increase employment skills among participants by 50 %. To increase parenting, and independent living skills among teen parent participants by 50 %. To improve parental/ familiar attitude and participation in education among participants by 45 %. Fol BUDGET m� Line Item Rent (In -kind) Lights (In -kind) Telephone $ 500 Office Furniture $1,000 Office Equipment $1,500 Office Supplies $1,000 Client Services $1,500 Permits/ Licenses $ 500 Contractual Services $1,000 $7,000 0