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10-21-97MAYOR: Anna M. Price, Ph.D. 1( CITY MANAGER: L. Dennis Whitt VICE MAYOR: Julio Robaina ' CITY ATTORNEY: Earl G. Gallop COMMISSIONER: Armando Oliveros, Jr. CITY CLERK: Ronetta Taylor COMMISSIONER: David D. Bethel COMMISSIONER: R. Paul Young, Ed.D. CITY COMMISSION AGENDA Regular City Commission Meeting Meeting date: October 21, 1997 6130 Sunset Drive, South Miami, FL Next Regular Meeting date: November 4, 1997 Phone: (305) 663 -6340 Time: 7:30 PM PURSUANT TO FLA STATUTES 266.0105, "THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS NOTICE DOES NOT CONSTITUTES CONSENT BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE INADMISSIBLE OR IRREVELANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE ALLOWED BY LAW. City of South Miami. Ordinance No. 6 -86 -1251 requires all persons appearing in a paid or remunerated representative capacity before the City Staff, Boards, Committees and the City Commission, to fill out the appropriate form and file it with the City Clerk prior to engaging in lobbyj.,ig activities. CALL TO ORDER: A. Invocation: B. Pledge of Allegiance: C. Presentations: ITEMS FOR THE COMMISSION'S CONSIDERATION: 1. Approval of Minutes: Special City Commission Minutes - September 19, 1997 Regular City Commission Minutes - October 7, 1997 2. City Manager's Report: 3. City Attorney's Report: REGULAR CITY COMMISSION 1 AGENDA - OCTOBER 21, 1997 CONSENT AGENDA 4. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $1,750.00 TO JAY SUGARMAN AUCTIONEERS, INC. FOR MARKETING AND ADMINISTRATION SERVICES ASSOCIATED WITH THE CITY'S UPCOMING AUCTION TO BE PAID FROM THE AUCTION'S PROCEEDS. (Administration) 3/5 5. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO APPROVAL OF REQUEST FOR PROPOSALS FOR GROUP LIFE, HEALTH AND DENTAL INSURANCE FOR THE CITY. (Administration) 3/5 6. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO AUTHORIZING CITY ADMINISTRATION TO DISBURSE SUMS, THE TOTAL OF WHICH SHALL NOT EXCEED $3,500, FOR EXPENSES RELATED TO THE 15TH ANNUAL "SANTA'S PARADE OF THE ELVES:" PROVIDING FOR DISBURSEMENT FROM ACCOUNT NO. 001 -2100- 519.99-20 "GENERAL CONTINGENCY;" AND, PROVIDING FOR AN EFFECTIVE DATE. (Administration) 3/5 7. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, SUPPORTING THE DOVE PROJECT; AUTHORIZING THE CITY MANAGER TO ENTER INTO AN INTERAGENCY AGREEMENT WITH THE STATE OF FLORIDA DEPARTMENT OF JUVENILE JUSTICE. (Mayor Price) 3/5 ORDINANCE (S) SECOND READING PUBLIC HEARING(S) 8. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO RULES OF PROCEDURE OF CITY COMMISSION; AMENDING ARTICLE 1, SECTION 2- 2.1(J) OF THE CODE OF ORDINANCES REGARDING TIME LIMITATION FOR ADDRESSING THE COMMISSION; REGULAR CITY COMMISSION 2 AGENDA - OCTOBER 21, 1997 PROVIDING FOR SEVERABILITY; ORDINANCES IN CONFLICT AND PROVIDING FOR AN EFFECTIVE DATE. (Vice Mayor Robaina) 3/5 9. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO COMPENSATION FOR COMMISSIONERS AND MAYOR; AMENDING ARTICLE 1, SECTION 2 -3 OF THE CODE OF ORDINANCES; PROVIDING FOR SEVERABILITY; ORDINANCES IN CONFLICT AND PROVIDING FOR AN EFFECTIVE DATE. (Administration) 3/5 ORDINANCE(S) FIRST READING 10. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE PERSONNEL SYSTEM, AMENDING CHAPTER 16 -A(a) OF THE CODE OF ORDINANCES; PROVIDING FOR SEVERABILITY; ORDINANCES IN CONFLICT AND PROVIDING FOR AN EFFECTIVE DATE. (Administration) 3/5 REGULAR CITY COMMISSION AGENDA - OCTOBER 21, 1997 PUBLIC REMARKS COMMISSION REMARKS 9 CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: ayor and Commission DATE: October 21, 1997 FROM: L. Dennis Whitt City Manager RE: Agenda Item # 4 Commission Meeting, October 21, 1997 ADMINISTRATION OF CITY AUCTION -NOVEMBER, 1997 Authorization is sought via the attached resolution for a $1,750.00 expenditure to pay a professional auctioneer for marketing and administration of the City's November auction. The auctioneer chosen, Jay Sugarman Auctioneers, has been retained by the City in several past auctions. Over the past two years, the firm has provided this type of service to the cities of Davie, Sunrise, Miramar and Coral Springs. Sugarman's terms are simple: the above fee covers advertising and marketing expenses. They staff and manage the operation on auction day. The fee charged in terms of item sale is a ten percent "buyer's premium" which is added on to the auction price. This in effect is their commission, which has no cost implication to the City. A summary of Sugarman's background and terms is attached. The City's last auction took place in 1995. As a result, a substantial number of items, including, vehicles and heavy equipment, are available for auction. I therefore recommend to the Commission that this expenditure be approved. Attachments 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $1,750.00 TO JAY SUGARMAN AUCTIONEERS, INC. FOR MARKETING AND ADMINISTRATION SERVICES ASSOCIATED WITH THE CITY'S UPCOMING AUCTION TO BE PAID FROM THE AUCTION'S PROCEEDS. WHEREAS, the City conducts periodic auctions to dispose of and generate revenue from assets which have reached the end of their useful life, and; WHEREAS, these auctions can generate substantial revenue to the City for a comparatively low administration cost, and; WHEREAS, the accumulation of various assets over the past two years, including vehicles and heavy equipment, has led to a need for an auction within the next two months, and; WHEREAS, an experienced and reputable professional auctioneer has been identified who is currently active in municipal auctions for South Florida cities. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager be, and is hereby authorized to disburse the sum of 1,750.00 to Jay Sugarman Auctioneers. Section 2. That this resolution shall be effective immediately and after adoption hereof. PASSED AND ADOPTED this 4th day of November, 1997. ATTEST: READ AND APPROVED AS TO FORM City Attorney APPROVED: MAYOR HY S[J(33RRMHN I k1_ : 605- 653 -9669 Sep 08,97 10:04 N0.001 P.02 JAY SUGARMAN AUCTIONEERS A Subsiftry MRS. Inc. • AUCTIONEERS • APPRAISERS • LIQUIDATORS • 18500 North East Filth Ave. • North Miami Beach, Florida 33178 • 305-651 -0101 • Fax 3OM63 -0669 April 4, 1997 CITY OF SOUTH XXAMI. 4795 S.W. 75th Avenue Miami, Florida 33165 Attn: Mr. Fernando Rodrigiiez Dear Mr. Rodriguez: WW Ails WE? It was our pleasure to meet with you on Thursday. April 3rd at your of fice. JAY BUGXRMAN AUCTIONEERB, is a fully service Auction and Appraisal Company. For more than 20 years, this organization ha's conducted personal property auctions for many Federal, State and Local Governmental agencies. Huge banking institutions, prominent law firms and countless Business establishments have availed themselves to our varied services.. Founder and Chairman of the Board of America Auctioneers, (parent Company of JAY SUGARMIM AUCTSOXBSRB) is Bob Sugarman , Member of .the National Assoeiation'of Auctioneers, Florida State Auctioneers, Institute of Business Appraiser, International Society of Appraisers:. President and Chief Executive officer of ,TAY SUGAItKm AUCTIOMzRB, Jay Sugarman Holds *a B.A. degree, Morris Harvey Management, Paul Smith College, Lake Placid, New York, and a degree from the Certified Auctioneers Institute, University of Indiana. He is a member of,. the National Auctioneers Association, Florida State Auctioneers Association, Interna}ti.onal Society of Appraisers and a Diplomats of the Certified Auctioneers Institute. ORGAUSM10112 JAY 80aA tKAN AUCTMONZERS# INC. boasts four premier licensed auctioneers on staff, all of whom are proficient in the use of the auctioneer chant. Jay Sugarman, President, is a graduate of the Certified Auctioneers Institut %, Indiana University. Robert Sugarman, Chairman of the Board has been a professional auctioneers for more that 19 years. Our experience and expertise in the auction industry has proven successful in the top auctions conducted each year for governmental, finAncial and business institutions. "ASSET CONVERSION SPECIALISTS' t:qulpnw�t 8 faoolrrg canFanleo The Auctioneer is licensed and bonded and is authorised to conduct auctions in the State of Florida pursuant to Florida Statues Section 468, 381 et. seq. We will provide two (2) fully licensed auct:ioneera aAd three (3) bid assistants for the sale. We will have additional staff on hand for registering bidders, two (2) clerks for handling lots: sold, recording and (1) one cashier for post- auction atctivities. The Auctioneer hereby states that neither present no contemplated future interest in the properties that is subject of the auction, which might most tend to prevent a fair impartial Auction from being held. The Auctioneer has neither personal interest nor bias interest with respect to the subject matter of the panties involved within the meaning of.II USC Section 327 (a). 81=1 We are licensed to conduct auctions in most of the contiguous United State. Therefore, it is recommended that auctions should be held on the original site of use this increases the value of the equipment 208 to 25% as it brings visual placement for the potential customer, you location is ideal for a strong Auction. BALI DIM- Each type of merchandise offered for auction requires a different: day for sale. Example: Restaurant: Equipment - Monday or Thursday. Office Machines and Furniture - Wednesday or AP Saturday. We would need two to three weeks from the time of approval for marXeting and preparing the site for auction, we suggest m Saturday or Wednesday. ApCT =o Raacmos3 All prospective bidders will register with a, $100.00 cash deposit prior to auction. This gives them a bidders number. The deposit immediately refunded in the event no purchase is consummated. Registrants are permitted to inspect the inventory two hours prior to auction. All merchandise is sold on an "As -is" "Where -is" basis, thus relieving the seller of any responsibility upon acceptance of the highest bid. Anvsanglua: Promotional advertising will include, display ads in the Muni-Herald, Ft. hatuderdale, !1 Nuevo Herald, and Diario wo Americas. Marketing advertising and labor will be napped at $i,T50.00. =M-offff All inventory will be removed from the premises by 5:00 p.m. the day following the auction of by arrangements. No merchandise may be removed without a paid receipt from JB*Y GVQhRKAN AVCTXONKXR68, INC. vv�.rn��re�ii.___. _... it�t_ ^..w✓ v.�.v...7VV_7. _._.. OCN U097f 1V•V7 NU.VV1 F.V+i 11, t JAY SUGARKRN AUCTZONZNR8 will conduct a professional aitko tion within the terms of this proposal for a commission of Zera, (0) percent, our commission will be derived from a 10% Buyers Premium which is and ad -on to the Auction Price. 88'fTLBj[S)tTI JAY BUti71il = IUCTIDNBBRB will receive and deposit all receipts into an escrow account. We will remit net proceeds to you within ten (10) working days following the auction. We respectfully submit this proposal secure in the knowledge that our 20 year expertise in the auction industry will bring the highest Financial return available: in the market place today. We thank you for allowing SAY BUGJ RXW AUCTIONSERB the privilege of submitting this proposal. sincerely yours, ,771Y Q UCT NZERB ak ]►brshrs A sociate 0 4 A •r,N*J i�i*/hM1P �� ` CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM To: Mayor and Commission From: L. Dennis Whitt City Manager Date: October 17, 1997 Agenda Item Ar Subject: October 21, 1997 Commission Meeting RFP for Insurance The attached resolution approves issuance of the attached Request for Proposal for Group life, health and dental insurance for the City of South Miami. RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO APPROVAL OF REQUEST FOR PROPOSALS FOR GROUP LIFE, HEALTH AND DENTAL INSURANCE FOR THE CITY. WHEREAS, the Mayor and Commission has authorized the City Manager to request proposals for insurance for the city; and WHEREAS, a request for proposals document has been developed; and WHEREAS, upon approval by the Mayor and Commission, the City Manager will issue the request for proposals to receive bids for group life, health and dental insurance for the city. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. That the City Manager is authorized to issue the attached request for proposals document to solicit bids for group life, health and dental insurance. Section 4. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY day of , 1997. APPROVED: MAYOR 2 Anil ThePrudential NEW CITY OF SOUTH MIAMI FREEDOM -0F - CHOICE DMOe BENEFIT SUN04ARY Office Visist Copayment $5 N/A Preventive Services Deductible NONE $0 Annual Deductible (Basic and Major Services) NONE $100 Annual Benefit Maximum NONE $1,000 BENEFIT PERCENTAGES FOR COVERED DENTAL SERVICES Visit for Oral Examination 100% 80% Complete X -ray Series 100% 80% Periapical X -rays 100% 80% Prophylaxis, including scaling and polishing 100% 80% Fluoride - Children under age 18 100% 80% Oral Hygiene Instruction 100% Not Covered Sealants (permanent molars only) 100% Not Covered Space Maintainers 60% 80% Amalgam and Composite fillings 80% 80% Inlays, Onilays and Crowns (other than stainless steel crowns) 60% 50% Stainless Steel Crowns 80% 80% Pulp Capping 80% 80% Pulpotomy 80% 80% Root Canal Therapy (anterior and premolar tooth) 80% 80% Root Canal Therapy (molar tooth) 60% 80% Apicoectomy 80% 80% Gingival Currettage 80% 80% Osseous Surgery, including flap entry and closure 60% 80% Scaling and Root Planing 80% 80% Full and Partial Dentures 60% 50% Full and Partial Denture Repair 60% 80% Tissue Conditioning for Dentures 80% 50% Bridge Pontics and Abutments 60% 50% Extractions (uncomplicated) 80% 80% Surgical Removal of Erupted Tooth 80% 80% Removal of Soft Tissue Impacted Tooth 80% 80% Removal of Full or Partial Bony Impacted Tooth 60% 80% Incision and Drainage of Abscess 80% 80% Freniectomy 80% 80% Excision of Hyperplastic Tissue 80% 80% General Anesthesia 60% 80% Orthodontic Appliances and Treatment Deductible None $100 Employee's responsibility (for the DMOv, based on Dentist's usual and approved charge). 50% 50% Traditional Plan Orthodontic Benefits are restricted to a lifetime of orthodontic maximum of $1,000 DMO® Orthodontic Benefits are restricted to one full treatment per lifetime per child. Benefits for Orthodontic treatment started before your effective date under the DMOe are payable at the same level your dependent child is receiving under your current dental plan. The DMO® benefits described above are available only when services are rendered by your DMOe Personal Dentist and/or pre - authorized by Prudential. Charges for covered services provided by non - participating dentists are only eligible for limited benefits after satisfaction of a $100 annual deductible. Benefits are based on the Usual and Prevailing Charge for a dental service in a geographic area. Frequency limits apply to certain services. DMO.F 8/95 ThePrudentia! Mb 1.1 , Dental services covered and not covered are generally the same for both the DMOo and the Traditional Dental Plan. Services not covered under the DIM@ are shown below. The services not covered under the Traditional Dental Plan are shown in your current benefit plan description. DENTAL SERVICES NOT COVERED 1. Services not reasonably necessary or not customarily performed. 2. Replacement of a partial or full removable denture, a removable bridge or fixed bridgework, or a crown or gold restoration within 5 years after installation. 3. Initial placement of partial or full removable denture, removable bridge, or fixed bridgework if it includes replacement of one or more natural teeth missing before the person was covered under the Plan unless it also includes replacement of a natural tooth that: (a) is removed while the person is covered; and (b) was not an abutment to a partial denture, removable bridge or fixed bridge installed during the prior 5 years. 4. An appliance, or modification of one, if an impression for it was made before the person was covered. 5. A crown, bridge, or gold restoration if the tooth was prepared before the person was covered. 6. Root Canal Therapy if the pulp chamber for it was opened before the person was covered. 7. Cosmetic Services unless needed as a result of accidental injuries sustained while covered. 8. Replacement of lost or stolen appliances. 9. Appliances, restorations or procedures needed to alter vertical dimensions or restore occlusion or for splinting or correcting attrition or abrasion. 10. Services rendered in connection with work - related sickness or injury. 11. A charge for a service (a) furnished by or for the United States Government or any other government, unless payment for the services is required by law; or (b) to the extent that the service or any benefit for the charge is provided by any law or governmental plan under which the person is or could be covered. 12. A charge for a service not included on the list of covered services, unless the unlisted service is a professionally acceptable alternative to a covered service. The charge will be covered as if the covered service was rendered. 13. A charge for a service to the extent that it is more than the usual and prevailing charge made by the provider for the service in the area where it is performed. 14. A gold restoration or gold crown unless: (a) it is treatment for decay or traumatic injury and tooth cannot be restored with a filling material or (b) the tooth is an abutment to a covered partial denture or fixed bridge. 15. Services furnished a person age 5 or more if that person does not become covered (a) during the first 31 days the person is eligible, or (b) in any period of open enrollment agreed to by the Employer and Prudential. This (b) applies only to the DMO®. This does not apply to services rendered (1) after the end of the 12 months period (24 months, for orthodontics) starting on the date the person became covered; or (2) as a result of accidental injuries sustained while the person was covered; or (3) under the DMOo Plan, for certain Basic Services in the list of covered services or under the Traditional Plan, for certain Preventive or Basic Services in the list of covered services. 16. A charge in connection with treatment of jaw joint problems, by any method, including temporomandibular joint syndrome and craniomandibular disorders or other conditions of the joint linking the jaw bone and skull, and the complex of muscles, nerves, and other tissues related to that joint. DMO E 8195 Cdt. # 5,1-c:02 2 ThePrudential A;;� Dental services covered and not covered are generally the same for both the DMOS and the Traditional Dental Plan. Services not covered under the DMOo are shown below. The services not covered under the Traditional Dental Plan are shown in your current benefit plan description. DENTAL SERVICES NOT COVERED 1. Services not reasonably necessary or not customarily performed. 2. Replacement of a partial or full removable denture, a removable bridge or fixed bridgework, or a crown or gold restoration within 5 years after installation. 3. Initial placement of partial or full removable denture, removable bridge, or fixed bridgework if it includes replacement of one or more natural teeth missing before the person was covered under the Plan unless it also includes replacement of a natural tooth that: (a) is removed while the person is covered; and (b) was not an abutment to a partial denture, removable bridge or fixed bridge installed during the prior 5 years. 4. An appliance, or modification of one, if an impression for it was made before the person was covered. 5. A crown, bridge, or gold restoration if the tooth was prepared before the person was covered. 6. Root Canal Therapy if the pulp chamber for it was opened before the person was covered. 7. Cosmetic Services unless needed as a result of accidental injuries sustained while covered. 8. Replacement of lost or stolen appliances. 9. Appliances, restorations or procedures needed to alter vertical dimensions or restore occlusion or for splinting or correcting attrition or abrasion. 10. Services rendered in connection with work - related sickness or injury. 11. A charge for a service (a) furnished by or for the United States Government or any other government, unless payment for the services is required by law; or (b) to the extent that the service or any benefit for the charge is provided by any law or governmental plan under which the person is or could be covered. 12. A charge for a service not included on the list of covered services, unless the unlisted service is a professionally acceptable alternative to a covered service. The charge will be covered as if the covered service was rendered. 13. A charge for a service to the extent that it is more than the usual and prevailing charge made by the provider for the service in the area where it is performed. 14. A gold restoration or gold crown unless: (a) it is treatment for decay or traumatic injury and tooth cannot be restored with a filling material or (b) the tooth is an abutment to a covered partial denture or fixed bridge. 15. Services furnished a person age 5 or more if that person does not become covered (a) during the first 31 days the person is eligible, or (b) in any period of open enrollment agreed to by the Employer and Prudential. This (b) applies only to the DMO®. This does not apply to services rendered (1) after the end of the 12 months period (24 months, for orthodontics) starting on the date the person became covered; or (2) as a result of accidental injuries sustained while the person was covered; or (3) under the DMOo Plan, for certain Basic Services in the list of covered services or under the Traditional Plan, for certain Preventive or Basic Services in the list of covered services. 16. A charge in connection with treatment of jaw joint problems, by any method, including tempo romandibular joint syndrome and craniomandibular disorders or other conditions of the joint linking the jaw bone and skull, and the complex of muscles, nerves, and other tissues related to thatjoint. DMOX 8195 ThePrudentsat AV CITY OF SOUTH MIAMI FREEDOM -0F - CHOICE DMOe BENEFIT SUMMARY I?M4s TRADITIONAL Office Visist Copayment $5 NIA Preventive Services Deductible NONE $0 Annual Deductible (Basic and Major Services) NONE $100 Annual Benefit Maximum NONE $1,000 BENEFIT PERCENTAGES FOR COVERED DENTAL SERVICES Visit for Oral Examination 100% 80% Complete X -ray Series 100% 80% Periapi.cal X-rays 100% 80% Prophyl axis, including scaling and polishing 100% 80% Fluoride - Children under age 18 100% 80% Oral Hygiene Instruction 100% Not Covered Sealants (permanent molars only) 100% Not Covered Space Maintainers 60% 80% Amalgam and Composite fillings 80% 80% Inlays, Onlays and Crowns (other than stainless steel crowns) 60% 50% Stainless Steel Crowns 80% 80% Pulp Capping 80% 80% Pulpotomy 80% 80% Root Canal Therapy (anterior and premolar tooth) 80% 80% Root Canal Therapy (molar tooth) 60% 80% Apicoec:tomy 80% 80`X° Gingival Currettage 80% 80% Osseous Surgery, including flap entry and closure 60% 80% Scaling and Root Planing 80% 80% Full and Partial Dentures 60% 50% Full and Partial Denture Repair 60% 80% Tissue Conditioning for Dentures 80% 50% Bridge Pontics and Abutments 60% 50% Extractions (uncomplicated) 80% 80% Surgical Removal of Erupted Tooth 80% 80% Removal of Soft Tissue Impacted Tooth 80% 80% Removal of Full or Partial Bony Impacted Tooth 60% 80% Incision and Drainage of Abscess 80% 80% Frenectcmy 80% 80% Excision of Hyperplastic Tissue 80% 80% General Anesthesia 60% 80% Orthodontic Appliances and Treatment Deductible None $100 Employee's responsibility (for the DMOe, based on Dentist's usual and approved charge). 50% 50% Traditional Plan Orthodontic Benefits are restricted to a lifetime of orthodontic maximum of $1,000 DN[Os Orthodontic Benefits are restricted to one full treatment per lifetime per child. Benefits for Orthodontic treatment started before your effective date under the DMOe are payable at the same level your dependent child is receiving under your curt n dental plan. The DMOe benefits described above are available only when services are rendered by your DMOe Personal Dentist and/or pre - authorized by Prudential. Charges for covered services provided by non - participating dentists are only eligible for limited benefits after satisfaction of a $100 annual deductible. E3enefts are based on die Usual and Prevailing Charge for a dental service in a geographic area. Frequency limits apply to certain services. DMO.P 8/95 R C O _� oyo Q c •� O m SD to sn A � m rn A o y c O r C � tD � CA `O � =gam tit tD N ato m - iD .+ A .4 V 4L .4 w O Op r p ao tJ tQ pAp m W t4 ? r O A m N ON+ O O W tta W t0 N Qf tQ W O A O W tli .v. CO AL V v N O al C) 'd tm7t �! A t0 O to PA N • N O N V N N to O iv W O V W N A A v co tW0 N to u ?Q N N O O O O O O O O O 0 O 0 0 v ool p a p p GO N NJ N ? ... N t*+ m_ w ai w ai s .aa O tmt w tmo cwa v Pi A W t� N N W W O N W to m !71 N p�j 4i m O� � C7 � �► W A eT ty O r r � r r A � m rn A o y c O r C � tD � CA `O � =gam tit tD N ato CITY OF SOUTH MIAMI, FLORIDA REQUEST FOR PROPOSALS FOR GROUP LIFE INSURANCE ACCIDENTAL DEATH AND DISMEMBERMENT INSURANCE HEALTH AND DENTAL BENEFITS 1. Sealed proposals will be received at the City Hall, 6130 Sunset Drive, South Miami, Florida, on or before the date and time specified in the Legal Notice, when they will be publicly opened and read aloud. Proposals received after the deadline will be returned to the sender unopened. 2. Proposals must be clearly identified as such on the outside of the envelope — "Proposal - Employee Benefits ". 3. Proposals must be submitted in duplicate. Failure to do so may be grounds for disqualification. 4. Specimen policies are considered to be an integral part of proposals and must be included. However, printed brochures describing detail coverage, limitations and exclusions may be substituted if no material information is excluded. 5. The proposals must include the name of the insurance companies which must have a General Policyholder Rating of no less than A- and a Financial Rating of VII or better, as published by A.M. Best's Insurance Reports, latest edition. A copy of the report should be included with the proposal. 6. The insurance companies must be licensed to do business in Florida. 7. Any agent or agency submitting a proposal must be properly licensed. If a proposal from a company is submitted on behalf of more than one agent or agency, designation of the agent of record shall be the responsibility of the insurance carrier. The City prefers not to have an agent or agent of record. Bids which include a commission to an agent or broker shall fully disclose the terms relating to payment of fees to such agent or broker. 8. The city expressly reserves the right to reject any or all proposals or to conduct negotiations with any respondent in accordance with Chapter 112.08, F.S. 9. Before awarding any contracts, the City reserves the right to require the agent to submit evidence of competency to serve the City's requirements, and the City may deem in its best interest, without recourse against the City. 10. Should the services of the designated agent become unsatisfactory during the term of the insurance, the City may request the carrier to nominate a substitute agent without recourse against the City. 11. Proposals may include a full description of claims service and procedures. If an independent firm will be engaged for claims service, the name and address of such firm must be indicated together with its history and experience in rendering such services. 12. All rates must be firm. A proposal qualified by such terms, as "subject to Home Office approval" or "subject to final enrollment" or similar qualifiers will not be considered. 13. Rates must be guaranteed for a minimum of twelve month. 14. A change in rates, notice of cancellation, intention not to renew or continue coverage on anniversary, restriction or elimination of coverage or any other material changes in the insurance shall not be effective without a minimum of ninety days advance written notice. 15. Sworn statement on Public Entity Crimes pursuant to Chapter 287.133 F.S. must be completed and enclosed with the proposal. 16. The effective date for all coverage requested shall be three months after acceptance of bid. 17. It is not the City's intention to solicit proposals on an annual basis, but to establish a long- term relationship provided renewal terms and services are mutually acceptable. Renewal terms must be announced in writing no less than ninety days prior to October 1 of each year the contract is in effect. 18. All correspondence and notices relative to this program will be addressed to Hakeem Oshikoya, Finance Director, City Hall, 6130 Sunset Drive, South Miami, Florida 33143. 19. The insurance companies must agree to furnish a statement of premiums and claims for each month and cumulatively each month from inception. 20. Summary Plan Description booklets and identification cards will be furnished at the expense of the companies. 21. The proposals received for the coverage requested will be viewed as separate and distinct proposals. IF ANY COVERAGE CANNOT BE OFFERED SEPARATELY FROM ANY OTHER COVERAGE, PLEASE SO INDICATE CLEARLY IN THE PROPOSAL. 22. Due care and diligence has been exercised in the preparation of this information and it is believed to be substantially correct. However, the responsibility for determining the full extent of the exposures is of the proposer. The City, its elected and appointed officials, employees and representatives shall not be held responsible for any errors or omissions in these specifications nor for the failure on the part of the proposer to determine the full extent of the exposure. GROUP LIFE INSURANCE AND ACCIDENTAL DEATH AND DISMEMBERMENT BENEFITS Prudential HealthCare -South Florida Group Life Insurance - $10,000 reduced 25% at age 65, further reduced at age 70. A D & D — Principal Sum $10,000 (Non- occupational) Premium Rates Member Life Insurance — $37 per $1,000 per month. A D & D — $.05 per $1,000 per month New Employees Eligibility — All full -time employees as of hire date. Elected Officials are included in the coverage Total premium paid by the City. Quotations for optional supplemental insurance to be paid by the employees will be considered. The reductions in the Life and A D & D benefits indicated above are descriptive of the current insurance and need not be duplicated exactly. Two deaths claim —1988 and 1996 - $20,000. CURRENT HEALTH BENEFITS Employees may choose to enroll in Prudential HealthCare HMO or Prudential HealthCare Point of Service (POS). Rates: HMO - $132.15 for single coverage and $316.02 for family coverage. POS - $167.18 for single coverage and $388.13 for family coverage. A summary of benefits under both plans is attached. Note: Under either plan the employee pays for dependent coverage only. The City pays the premium for the employee. There are seven (7) COBRA participants. It is not a condition of this Request for Proposals that the administration of COBRA will be the responsibility of the City. Administration by a third party is NOT acceptable. Elected Officials are included in the coverage. Proposed benefits must at minimum be equal to the existing benefits. Plans with no provision for our -of- network "disincentives" must be reasonable. SOUTH MIAMI HOSPITAL must be included in the network of participating hospitals. CURRENT DENTAL BENEFITS Employees may choose to enroll The Prudential Dental Maintenance Organization (DMO), or Freedom -of- Choice Plan. Rates: DMO/ Freedom -of- Choice - $16.26 for single coverage, $32.83 for employee +1 and $45.85 for family coverage. A summary of benefits under both plans is attached There are eight (8) COBRA participants. Note: Under either plan the employee pays for dependent coverage. The City pays 66% of the premium for the employee. Elected Officials are included in the coverage ;A HMO 1994 -1995 1995 -1996 1996 -1997 POS 1994 -1995 1995 -1996 1996 -1997 DENTAL 1995 -1996 1996 -1997 RATING HISTORY Single + Dependents = Family 173.53 + 267.24 = 440.77 125.86 + 175.11 = 300.97 132.15 + 183.87 = 316.02 206.78 + 312.64 = 519.42 167.18 + 220.95 = 388.13 167.18 + 220.95 = 388.13 Single + 1 + family = Rate 16.26 + 16.57 = 32.83 16.26 + 29.59 = 45.85 16.26 + 16.57 = 32.83 16.26 + 29.59 = 45.85 B1. EFIT SUMMARY ThePrudenbai *Fniv City of South Miami Prudential Healthcare HMO Prudential HealthCare HMO Benefits All services and supplies must be provided or authorized by a Network Primary Care Physician PROVIDER SERVICES • Office visits to your Primary Care Physician (including periodic physical examinations, pap smears, immunizations, injections, well baby care, diagnostic X -ray and lab, and office surgery) • Office visits to a Specialist when referred by Primary Care Physician • Maternity (including prenatal, delivery, and postnatal care) • Hospital Visits (including well newborn care) 100% after $10 copayment per visit 100% after $10 copayment per visit 100% after $10 copay for fast visit 100% • Surgery (other than during Office Visit) 100% (includine Surgeon. Asst Surgeon, and Anesthesiologist Services) HOSPITAL SERVICES (INPATIENT) • Room and board (semi - private), intensive care, pre- admission testing, other eligible hospital charges 100% • Newborn Care 100% HOSPITAL SERVICES (OtrrnA mw) • Emergency Room* 100% after $50 copayment per visit • Outpatient Surgical Facility Care 100% • Outpatient Diagnostic X -ray and Lab Facility 100% • Outpatient Chemo/Radiation Treatment Facilitv 100% PRESCRIPTION DRUGS (Prescription drugs authorized or approved by your Primary Care Physician or a Specialist to whom you have been referred.) • At participating Eckerd & Walgreens pharmacies in Dade. Broward 100% after $5 copayment for generic/ and Palm Beach counties. Copayment is for up to a 30-day supply $10 brand name of each prescription or refill. • Prescriptions by Mail - Copayment is up to a 90 -day supply of each 100% after $5 copayment for generic/ prescription or refill. $10 brand name *NOTE CONCERNING EMERGENCY ROOM: As a Prudential HealthCare HMO member, you are covered for medical emergencies that occur when you are in or out of your service area (Service Area: Dade, Broward and Palm Beach counties). In a medical emergency, please call your Primary Care Physician as soon as possible (within 48 hours if reasonably possible) so that your medical care can be coordinated. A medical emergency is generally defined as a sickness or injury of such a nature that failure to get immediate medical care could put a person's life in danger or cause serious harm to bodily functions. Some examples of medical emergencies are: apparent heart attack, severe bleeding, sudden loss of consciousness, severe or multiple injuries, convulsions, apparent poisoning. Ed. 1/1/95 Plan 4; Local FL ME 0200 GI -602 Ed. 5/94 �. BL,14EFIT SUMMARY ThePru®ential U Prudential HealthCare HMO MENTAL HEALTH CARE • Outpatient Care: Benefits are limited to a maximum of 20 visits per calendar year or $1,000 maximum. whichever is greater • Hospital Inpatient Care: Annual Benefits will not be more than the equivalent of the full amount of eligible charges for 30 days in the hospital in which the person is confined. ** • Partial Hospitalization: Annual benefits will not be more than the equivalent charge for 30 days of Hospital Inpatient Stay" * *(Combined annual benefits for Inpatient and Partial Hospitalization will not be more than the equivalent charge for 30 days of Inpatient Hospital Stay) Prudential HealthCare HMO Benefits All services and supplies must be provided or authorized by a Network Primary Care Physician 100% after $20 copayment per visit 100% 100% CHEMICAL DEPENDENCY • Inpatient and/or Outpatient care for medical condition for dctoxification. 100% after $10 copayment sickness that is a direct result of alcoholism or drug abuse, and adverse per Outpatient visit reaction to alcohol and chemical substances • Rehabilitation (inpatient and/or outpatient) 100% after $10 copayment Limited to a maximum of 30 visits /days per calendar year per Outpatient visit VISION CARE • At participating in- network optometrists $10 per eye exam (see Provider Directory) (limited to l exam per calendar year) OTHER SERVICES • Skilled Nursing Facility 100% (up to 100 days per calendar year) • Home Health Care 100% • Hospice Care ($7,400 per period of care) 100% • Outpatient Private Duty Nursing 100% • Short-term Outpatient Speech. Physical & Occupational Therapy 1009o' after $10 copayment (60 consecutive calendar days from first treatment per visit for any one Sickness or injury) • Durable Medical Equipment 100901 ($100.000 lifetime maximum) Ed. 1/1/95 Plan 4; Local FL ME 0200 ar GI -602 Ed. 5/94 ThePrudenrtiai i Prudential HealthCare HMO EXCLUSIONS The following are excluded from coverage: • Services not provided or approved by your Primary Care Physician or Specialist. • Services not medically necessary. • Services furnished in connection with military service connected disabilities. • Services, including surgery, to improve appearance (cosmetic surgery). • Dental services and X -ray exams involving one or more teeth, the tissue or structure around them, the alveolar process or the gums. This applies even if a condition requiring any of these services involves a part of the body other than the mouth such as Temporamandibular Joint Disorders (TMJD) or malocclusion involving joints or muscles by methods including, but not limited to, crowning, wiring, or reposition teeth. This also excludes any services and supplies furnished in connection with an excluded dental service. • Services in connection with long -term physical medicine and rehabilitative services. (Including long -term physical therapy and cognitive rehabilitation). • Custodial or domiciliary care. • Eye surgery such as radial keratotomy, when the primary purpose is to correct myopia (nearsightedness), hyperopia (farsightedness) or astigmatism (blurring). • Eyeglasses or lenses of any type. • Routine foot care services including, but not limited to, foot pain caused by corns. calluses, or toenails. • Hearing aids, exams to determine the need for hearing aids, or the need to adjust them (except for screening of members under age 18 to determine the need for hearing correction). • Emergency service charges that are in excess of the usual and prevailing charges as determined by Prudential HealthCare. • Charges charged in connection with, but not limited to, in vitro fertilization, embryo transfer or freezing, Gamete Intra- fallopian Transfer (GIFT) and Zygote Intra- fallopian Transfer (ZIFf). • Personal comfort and convenience items and services. • Any procedure or treatment which is determined by Prudential HealthCare to be: a) experimental, investigational, or educational in nature; or b) not medically necessary unless approved by Prudential HealthCare's Medical Director. • Sex change operations and reversals for voluntary sterilization. • Any non - prescription drugs. • Prescription drugs not obtained from a Prudential HealthCare participating pharmacy or Prescription by Mail Program except prescriptions filled outside the Service Area in connection with a medical emergency. • Prescription drugs whose quantities are in excess of. (a) A 30-day supply or (b) A 90 -day supply of a maintenance drug or oral contraceptive for participating pharmacies in the Service Area or in excess of 90 day supply through the Prescription by Mail Program. • Prescription refills dispensed more than 12 months after the date of the doctor's original order. • Conditions that state or local law requires be treated in a public facility. • Services and supplies that are experimental or investigational as determined by Prudential HealthCare. • Services and supplies that are educational as determined by Prudential HealthCare. • Services and supplies solely required in connection with insurance, licensure, school or employment, or for travel outside the United States. • Blood & blood plasma which is replaced by or for the patient. • Services and supplies furnished by (a) the Employer; or (b) you, your spouse, or a close relative of you or your spouse. Ed. l /1/95 Plan 4; Local FL ME 0200 4!r GI -602 Ed. 5,94 ThePrudentlai Prudential HealthCare HMO s EXCLUSIONS (continued) • Services and supplies in connection with termination of a pregnancy outside of the Service Area, except in connection with a medical emergency. • Services and supplies furnished in connection with any weight loss program, unless the person is morbidly obese or obesity has been clinically demonstrated to have an adverse effect on a concurrent sickness. • Services and supplies required solely because a service or supply that is not covered is provided. • Services and supplies required pursuant to a court decree regarding a divorce action, a motor vehicle violation, or other judgment not directly related to this coverage, if they would not be covered in the absence of such a decree. • Exercise equipment, including, but not limited to, exercycles, treadmills, stepping machines, rowing machines, weights, spas and pools. This summary is not a contract, but a general description of the basic benefits, exclusions and other provisions of the plan. Services and other benefits for a each member are those contained in the Group Health Care Contract 86100 cov 4023 issued to your employer. After you enroll in Prudential HealthCare HMO, you will receive a certificate which describes the full details of the Contract. GENERAL INFORMATION ABOUT PRUDENTIAL HEALTHCARE HMO If you have any questions or concerns about Prudential HealthCare HMO benefits or policies while you are a member, we encourage you to contact your local Member Services Department at 1- 800 -457 -3885. Prudential HealthCare HMO is offered by Prudential Health Care Plan, Inc. Ed. 1/1/95 Plan 4; Local IMENNOW FL ME 02001 U5 GI -602 Ed. 5i94 ThePrudenbai City of South Miami Prudential Healthcare POS Benefit Summary IN- NETWORK BENEFITS: All services and supplies must be provided or authorized by your network Primary Care Physician. OUT -OF- NETWORK BENEFITS: All eligible charges are subject to an annual deductible except where noted otherwise. Maximum eligible charges are limited to Usual & Prevailing charges within the area services are rendered. 90/70 W/ Rx Rider SOUTH FLORIDA 5/96 ir GI-602 Ed. 5.94 IN-NETWORK OUT -OF- NETWORK (krnl BENEFITS BENEFITS i"hePrudentiai PROVIVER SERVICES Provider Office Visits 10096 after S15 copayment per visit 70% (periodic physical examinations, pap (periodic physical exacta, immunizations, smears, immunizations, injections pap smears not covered) diagnostic x -ray and lab covered) Physical, Speech, and Occupational 'Therapy' 100% after S 15 copayment per visit 70% Child Health Supervision Services (periodic check -up visits 100% after S 15 copayment per visit 70% (no deductible) at specified intervals from birth to age 16) Hospital Visits (including surgical procedures, assistant 90% 70% surgeon, and anesthesia) Maternity (including pre- natal, delivery, and post -natal care) 90% after S 15 copayment 70% for the first visit Outpatient Psychiatric Care 52,500 maximum annual benefit 100% first 3 visits per calendar year 50% 70% each visit thereafter ($80 per visit eligible charge limit) Outpatient Alcohol and Drug Dependency Care' 44 visit lifetime maximum 100% first 3 visits per calendar year 70% $35 per visit maximum benefit 90% each visit thereafter HOSPITAL SERVICES (Inpatient) SUBJECT TO PRUPASS Room and board (semi - private room), intensive care, 90% 70% pre- admission testing, all other hospital charges Newborn care 90% 70% (up to 7 days for well baby care) Institutes of Quality 100% Not Applicable Psychiatric Caret" 90% 70% Alcohol and Drug Dependency Care' 90% 70% HOSPITAL SERVICES (Outpatient) Surgery (services and supplies) 90% 70% (subject to PruPASS) Emergency Room (see NOTE below) 100% after S50 copayment per visit 70% NOTE CONCERNING EMERGENCY ROOM: In- network benefits are available for Emergency Room charges only for medical emergencies; if the Emergency Room is used for a condition that is not a medical emergency, out -of- network benefits apply. A medical emergency is generally defined as a sickness or injury of such a nature that failure to get immediate medical care could put a person's life in danger or cause serious harm to bodily functions. Some examples of a medical emergency are: apparent heart attack, severe bleeding, sudden loss of consciousness, severe or multiple injuries, convulsions, apparent poisoning. Some examples of conditions that are not considered medical emergencies are: colds, influenza, ordinary sprains, ear infections, nausea, headaches. INFORMATION CONCERNING PRUPASS: The out -of- network benefits include PruPASS, Prudential's Patient Advisory Support Service program Whenever you or one of your dependents faces confinement in a hospital or needs non - emergency surgery, call PruPASS for a pre - admission and concurrent hospitalization review or a second surgical opinion. If you do not use PruPASS, eligible charges for hospitalization may be reduced for days not pre- certified, and eligible charges for elective surgery may also be reduced. See your Booklet/Certificate for details. All benefits are subject to Coordination of Benefits 5/96 5 GI -602 Ed. 5:9,4 ,. IN- NETWORK OUT -OF- NETWORK BENEFITS BENEFITS ThePrudenbai ,_ OTHER SERVICES Convalescent Nursing Home Care Psychiatric Care Partial Hospitalization'-6 Alcohol and drug related care in an Intermediate Care Facility' Home Health Care Durable Medical Equipment I Iospice Care $7,400 maximum benefit per period of care 90% up to 100 days per period of care 5 90% 90% 90% 90% 90% 70% up to 60 days per period of care 5 70% 70% 70% up to 60 visits per calendar year 5 ($50 per visit eligible charge limit) 70% 70% Outpatient Private Duty Nursing 90% 70% ($10,000 annual eligible charge limit 5) Ambulance 90% 70% Chemo /Radiation Therapy 90% 70% Diagnostic X -ray and Lab (other than office visit) 90% 70% Annual deductible per calendar year None $300 per individual $750 per family Stop Loss (10017c Benefit Feature) After an individual has incurred $10,000 of eligible charges in a calendar year (not including payments, deductibles, and any charges already payable at 100%) the plan pays 1001% of remaining eligible charges in that year' Individual Lifetime Maximum Unlimited $1,000,000 Prescription Drug Benefit Plan pays 100% after copayment of Plan pays 70% after a separate $50 $5 for generic or S 10 non - generic. annual deductible Prescriptions must be filled at participating Eckerd or Walgreens pharmacies in Broward, Dade, or Palm Beach counties. Prescriptions by Mail - Copayment is up to a 90-day supply of Plan pays 100% after $5 copayment for each prescription or refill Generic/$ 10 brand name 'Physical, speech, and occupational therapy has a 90-day maximum per condition per calendar year. ZAnnual benefits will not be more than the equivalent of the full amount of the eligible charges for 35 days in the hospital(s) in which the person is confined. 'The combined annual benefits for Inpatient Hospital and Partial Hospitalization will not be more than the prevailing charge for 30 days of Inpatient Hospital Stay. 'All Alcohol and Drug Dependency Care related charges, excluding charges for detoxification, are subject to a combined $2,000 lifetime benefit maximum SThis limit applies to all days or visits used or charges incurred, whether benefits for those days or visits are provided in- network or out -of- network °Annual benefits will not be more than the prevailing charge for 30 days of Hospital Inpatient Stay. 'Benefits for eligible charges for outpatient psychiatric care will not increase to 100%, but will continue to be paid at the percentages shown in this Benefit Summary. However, the eligible outpatient charges (in excess of the deductible) for which benefits are paid at 50% and 70% will count toward the Stop Loss. 5/96 V5- GI -602 Ed. 5,94 ThePrudentiai 4J DEFINITIONS COORDINATION OF BENEFITS The total benefits payable under this plan for a covered person when combined with other group health insurance plan benefits will not exceed 100% of allowable expenses. COPAYMENT The amount which a patient is required to pay to a network provider at the time of service. DEDUCTIBLE The amount of the covered charges which you and/or your eligible dependent(s) must pay before benefits are paid by the plan. INTERMEDIATE CARE FACILITY (ICF) SERVICES This [Weans only continuous treatment at an ICF of not less than three hours and not more than twelve hours in a 24 -hour period. It does not include a hospital inpatient stay. STOP LOSS (100% BENEFIT FEATURE) A feature under which the plan pays 100% of remaining eligible charges in a calendar year after an individual has incurred a specified amount of eligible charges (not including copayments, deductibles, and any charges already payable at 100 %). NOTE: Eligible charges for outpatient psychiatric care will not be paid at 100°% but will continue to be paid at the percentage shown in the Benefit Summary. However. these charges (in- network and out -ol- network) will count toward the specified amount of eligible charges. SERVICES NOT COVERED The services and supplies briefly described below are not covered under the plan. These services and supplies are: For any work - connected injury or for any sickness covered by Workers' Compensation or similar law; Furnished by governmental plans; Not medically necessary or experimental or educational in nature; Above the providees usual charge; Above the prevailing charge for the service in the area; Furnished by a close relative; For blood that has been replaced; For dental services, including those for Temporomandibular Joint Disorders (TMJD) or malocclusion. This does not apply to treatment of malignancies or accident - related injuries; For treatment of foot conditions except metabolic or peripheral vascular disease or open cutting operations; For eye or hearing examinations, the routine purchase of eyeglasses, or for radial keratotomy; For cosmetic surgery, except for certain accidental injuries. birth abnormalities or defects, or reconstructive surgery; • For impregnation and fertilization procedures, and surgery for sex changes or to reverse a previous surgery for voluntary sterilization; For sickness or injury resulting from war or any act of war; For custodial care; For any sickness or injury for which charges were incurred, or services received or treatment given, for medical care within 90 days of the the date you become covered. if your plan has a pre - existing condition provision. However, this provision will not apply to the first $1,000 of benefits payable. When you enroll, you will be informed whether this provision applies to your employer's plan. In no event, will this provision apply for more than 12 months from the date you become covered This Benefit Summary provides a brief outline of the services covered by Prudential HealthCare POS. Refer to your Prudential HealthCare POS Handbook for information regarding the administration of the plan. When your coverage becomes effective, you will receive a Group Insurance Booklet/Certificate describing your coverage in greater detail. The complete terms of the coverage will be governed by a group insurance contract form 83500 COV 1004 issued by The Prudential Insurance Company of America. Prudential fiealthCare POS is a service mark of The Prudential Insurance Company of America, registered in the U.S. Patent and Trademark Office. S/96 FJWW GI -602 Ed. 5,,94 CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM >T: lor and City Commission Date: October 21, 1997 Agenda Item # From: L. Dennis Whitt Re: Comm. Mtg. 10/21/97 City Manager Santa's Parade of the Elves REQUEST: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO AUTHORIZING CITY ADMINISTRATION TO DISBURSE SUMS, THE TOTAL OF WHICH SHALL NOT EXCEED $3,500, FOR EXPENSES RELATED TO THE 15TH ANNUAL "SANTA'S PARADE OF THE ELVES;" PROVIDING FOR DISBURSEMENT FROM ACCOUNT NO. 001 - 2100 - 519.99 -20 "GENERAL CONTINGENCY;" AND, PROVIDING FOR AN EFFECTIVE DATE. BACKGROUND & ANALYSIS: On October 7, 1997, the Mayor and City Commission expressed their desire to continue to support community activities and events which provide for local recreational opportunities for children, such as the 15th Annual Santa's Parade of the Elves. Pursuant to Commission instruction, City Administration, in cooperation with the Parade Chair, has identified expenses which total $3,500 and are necessary for the success of the parade. The expenses include marching band fees, radio headset rentals, advertising in The Flyer, changes to the banner for Sunset Drive, gift ribbons for elves and supplies for the day of the parade. Marching Band Fees ........................... $ 2,300.00 Radio Headset Rentals ............................. 225.00 The Flyer Cover Advert ........................... 800.00 Banner Changes /Supplies .......................... 175.00 TOTAL .............. ............................... 3,500.00 This is the minimum amount of funds necessary to pay the basic expenses related to the parade. RECOMMENDATION: Approval. Proposed Resolution for Adoption City Manager's Report: Santa's Parade of the Elves 1 RESOLUTION NO. 2 3 4 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 5 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO AUTHORIZING 6 CITY ADMINISTRATION TO DISBURSE SUMS, THE TOTAL OF 7 WHICH SHALL NOT EXCEED $3,500, FOR EXPENSES RELATED TO 8 THE 15TH ANNUAL "SANTA'S PARADE OF THE ELVES;" 9 PROVIDING FOR DISBURSEMENT FROM ACCOUNT NO. 001 -2100- 10 519.99 -20 "GENERAL CONTINGENCY;" AND, PROVIDING FOR AN 11 EFFECTIVE DATE. 12 13 14 WHEREAS, on September 19, 1997, the City Commission adopted 15 the budget for Fiscal Year 1997 -98 which included funds for the 16 "Santa's Parade of the Elves" to defer the cost of labor and 17 materials for the activities of the Parade Chair; and, 18 19 WHEREAS, in addition, the City Administration in cooperation 20 with the Parade Chair has identified related expenses which total 21 $3,500 and are necessary for the success of the parade; and, 22 23 WHEREAS, the Mayor and City Commission desire to continue to 24 support community activities and events which provide for local 25 recreational opportunities for children, such as the 15th Annual 26 Santa's Parade of the Elves; and, 27 28 WHEREAS the Mayor and the City Commission find that it is in 29 the public interest to do so. 30 31 32 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF 33 THE CITY OF SOUTH MIAMI, FLORIDA: 34 35 36 Section 1. City Administration is hereby authorized to 37 disburse sums, the total of which shall not exceed $3,500, for 38 expenses related to the 15th Annual Santa's Parade of the Elves. 39 40 Section 2. The disbursement shall be charged to expenditure 41 Account No. 2100- 519. 99 -20 "General Contingency. 42 43 Section 3. This resolution shall take effect immediately 44 upon approval. 45 Santa's Parade of the Elves: October 21, 1997 l 2 PASSED AND ADOPTED this 21st day of October, 1997. 3 4 5 ATTEST: APPROVED: 6 7 8 9 10 CITY CLERK MAYOR 11 12 13 READ AND APPROVED AS TO FORM: 14 15 16 17 18 CITY ATTORNEY 19 c:\ ... \ Santa Parade \ 1997 Res.doc Santa's Parade of the Elves: October 21, 1997 CITY OF SOUTH MIAMI INTER- OFFICE MEMORANDUM TO: Ma nd City Commission FROM: L. Dennis Whitt City Manager DATE: 10/17/97 AGENDA ITEM # Comm. Mtg. 10/21/97 DOVE PROJECT The attached resolution is sponsored by Mayor Price and supports the Dove Project, a project which monitoring, tutoring, self - esteem building and community awareness works with female juveniles who have been referred to the Juvenile Justice system as well as with youth who are at risk of delinquent behavior. It also authorizes the City Manager to enter into an Interagency Agreement with the State of Florida Department of Juvenile Justice. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, SUPPORTING THE DOVE PROJECT; AUTHORIZING THE CITY MANAGER TO ENTER INTO AN INTERAGENCY AGREEMENT WITH THE STATE OF FLORIDA DEPARTMENT OF JUVENILE JUSTICE. WHEREAS, the DOVE Project for the purposes of monitoring, tutoring, self - esteem building and community awareness works with female juveniles who have been referred to the Juvenile Justice System as well as with youth who are at risk of delinquent behavior. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. That the City Commission supports the endeavors of the DOVE Project. Section 2. That the City Manager is hereby authorized to enter into an Interagency Agreement with the State Department of Juvenile Justice. Section 3. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY day of APPROVED: MAYOR , 1997. THE DOVES PROJECT INTERAGENCY AGREEMENT The City of South Miami agrees to work with female juveniles who have been referred to the Juvenile Justice System and youths who are at risk of delinquent behavior for the purpose of reducing juvenile crime through mentoring, tutoring, self esteem building and community awareness. Positive transactions and development of a new found respect for themselves will allow for a positive change in posture and roles of female youths in our community. The primary role of the City of South Miami will be to provide intake services and tracking of funding for this project. The youths will participate in the project for nine months to one year. The final out come of this project will be to eliminate recidivism among female youths in the Dade County area. Name of Agency Department of Juvenile Justice Signature - Date Signature - Date ,:Z, , . CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: or and City Commission FROM: L. Dennis Whitt � City Manager DATE: 10/17/97 AGENDA ITEM # Comm. Mtg. 10/21/97 Rules of Procedure of City Commission The attached ordinance is on for second reading and adoption. It is sponsored by Mayor Vice Robaina and amends Article I, Section 2.2.1(J) of the Code of Ordinances by increasing the time limitation for addressing the Commission from three minutes to five minutes of until statements appear to be repetitive or obstructive as defined by the presiding officer. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 ORDINANCE NO. A ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO RULES OF PROCEDURE OF CITY COMMISSION; AMENDING ARTICLE I, SECTION 2- 2.1(J), OF THE CODE OF ORDINANCE REGARDING TIME LIMITATION FOR ADDRESSING THE COMMISSION; PROVIDING FOR SEVERABILITY; ORDINANCES IN CONFLICT AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Chapter 2, Article 1, Section 2- 2.1(J) of the City Code of Ordinances establishes the manner of addressing council; time limit; and NOW, THEREFORE BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. Chapter 2, Article I, Section 2- 2.1(J) of the City Code of Ordinances is hereby amended to read. (J) MANNER OF ADDRESSING ^-^_i3 COMMISSION; TIME LIMIT. Each person addressing the eauneil Commission shall step up fto the microphone }, shall give his or her name and address in an audible tone of voice for the public record, and unless further time is granted by the eeuneil Commission, shall limit his or her address to wee five minutes or until statements appear to be repetitive or obstructive as determined by the presiding officer. All remarks shall be addressed to the ems= Commission as a body and not to any member theieef. No person, other than the ee* the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the eauneil Commission, without the permission of the presiding officer. No question shall be asked a Commissioner except through the presiding officer. Section 2. If any section, clause, sentence, or phrase of this ordinance is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of this remaining portions of this ordinance. Section 3. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. Section 4. This ordinance shall take effect immediately at the time of its passage. PASSED AND ADOPTED this ATTEST: CITY CLERK 1St Reading - 2 °a Reading - READ AND APPROVED AS TO FORM: CITY ATTORNEY day of APPROVED: MAYOR COMMISSION VOTE: Mayor Price: Vice Mayor Robaina: Commissioner Oliveros: Commissioner Bethel: Commissioner Young: . 1997. i1 MIAMI DAILY BUSINESS REVIEW Published Daily except Saturday, Sunday and Legal Holidays Miami, Dade County, Florida. STATE OF FLORIDA COUNTY OF DADE: Before the undersigned authority personally appeared Octelma V. Ferbeyre, who on oath says that she Is the Supervisor, Legal Notices of the Miami Daily Business Review f /k/a Miami Review, a daily (except Saturday, Sunday and Legal Holidays) newspaper, published at Miami in Dade County, Florida; that the attached copy of advertisement, being a Legal Advertisement of Notice in the matter of CITY OF SOUTH MIAMI NOTICE OF PUBLIC HEARING CITY COMMISSION MEETING OCTOBER 21, 1997 in the ..................... XXXXX......... ............................... Court, was published in said newspaper in the issues of Oct 10, 1997 Affiant further says that the said Miami Daily Business Review is a newspaper published at Miami in said Dade County, Florida, and that the said newspaper has heretofore been continuously published in said Dade County, Florida, each day (except Saturday, Sunday and Legal Holidays) and has been entered as second class mail matter at the post office in Miami in said Dade County, Florida, for a period of one year next preceding the first publication of the attached copy of.advertisement; and afflant further says that she has neither paid nor promised any person, firm or corporation any discoulk rebate, commissio for the purpose of securi this advertisem r ublic tion in the said news rr. — 10 Of Octelma V. Ferbeyre personally CITY OF SOUTH MIAMI NOTICE OF PUBLIC HEARING NOTICE IS HEREBY given that the City Commission of the City of South Miami, Florida will conduct Public Hearings during its regular City Commission meeting on Tuesday, October 21, 1997 beginning at 7:30 p.m., in the City, Commission Chambers, 6130 Sunset Drive., to consider the following described ordinance(s): CRUILES N ORDINANCE OF THE MAYOR AND CITY COMMISSION F THE CITY OF SOUTH MIAMI, FLORIDA; RELATING TO OF PROCEDURES OF CITY COMMISSION; MENDING ARTICLE 1, SECTION 2- 2.1(J) OF THE CODE F ORDINANCES REGARDING" TIME LIMITATION FOR DDRESSING THE COMMISSION; PROVIDING FOR SEV- RABILITY; PROVIDING FOR ORDINANCES IN CONFLICT; ND PROVIDING FOR AN EFFECTIVE DATE. (1ST READ- NG - OCTOBER 7, 1997) AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO COMPENSATION FOR COMMISSIONERS AND MAYOR; AMENDING ARTICLE 1, SECTION 2 -3 OF THE CODE OF ORDINANCES; PROVIDING FOR SEVERABILITY; ORDIN- ANCES IN CONFLICT AND PROVIDING FOR AN EFFEC- TIVE DATE (1 ST READING - OCTOBER 7, 1997) Said ordinance can be inspected in the City Clerk's Office, Monday - Friday during regular office hours. Inquiries concerning this item should be directed to the City Man - agees Office at: 663 -6338. ALL interested parties are invited to attend and will be heard. Ronetta Taylor, CMC City Clerk City of South Miami Pursuant to Florida Statutes 286.0105, the City hereby advises the public that if a person decides to appeal any decision made by this Board, Agency or Commission with respect to any matter considered. at its meeting or hearing, he or she will need a record of the proceed- ings, and that for such purpose; affected person may need to ensure that a verbatim record of the proceedings is made which record in- cludes the testimony and evidence upon which the appeal is to be based. 10110 97- 3- 101030M PVe`' NOTARY L O,��,(2Y LLERENA nW C04MMSS1ON NUMBER ?al�j �L fvESFf +�4 ��0 ITY C VINNa :.3. EXPIRES F FloliQ 9 IE NA CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: and City Commission r .*.- FROM: L. Dennis Whitt City Manager DATE: 10/17/97 AGENDA ITEM # 4? Comm. Mtg. 10/21/97 Compensation for Commissioners and Mayor The attached ordinance is on for second reading and adoption. It amends Article I, Section 2 -3 of the Code of Ordinances by establishing that there shall be paid to the Mayor and to each commissioner of the city such sums as are approved by the annual budget as compensation for services and as allowable expenses. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 ORDINANCE NO. A ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO COMPENSATION FOR COMMISSIONERS AND MAYOR; AMENDING ARTICLE 1, SECTION 2 -3 OF THE CODE OF ORDINANCES; PROVIDING FOR SEVERABILITY; ORDINANCES IN CONFLICT AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Section 2 -3 of the City's Code of Ordinances titled "Compensation for commissioners and mayor- Established" provides for monthly compensation of services by mayor and commissioners. NOW THEREFORE BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1: Section 2 -3 of the Code of Ordinances entitled "Compensation for Commissioners and Mayor - Established is hereby amended as follows: There shall be paid to the mayor and to each commissioner of the city such sums as are approved by the annual budget theme as compensation for services and as allowable expenses. ets Fe ns -1— - There shall e--the mayer a --tale ei ty the —stm ef twelve htindred elellar3 per , payable menthly a-% Section 2. If any section, clause, sentence, or phrase of this ordinance is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of this remaining portions of this ordinance. Section 3. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. 'i1 e ie e s an additlena! sum eever any and all expenses ef be by twenty five dellars ($25.00). others shall supperted fly. The afftetints the payabie fer expenses shall net ex-eed bed Section 2. If any section, clause, sentence, or phrase of this ordinance is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of this remaining portions of this ordinance. Section 3. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. 'i1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Section 4. This ordinance shall take effect immediately at the time of its passage. PASSED AND ADOPTED this day of ATTEST: CITY CLERK 1St Reading - 2nd Reading - READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: uW • • MMIMOXyM MIAMI DAILY BUSINESS REVIEW Published Daily except Saturday, Sunday and Legal Holidays Miami, Dade County, Florida. STATE OF FLORIDA COUNTY OF DADE: Before the undersigned authority personally appeared Octelma V. Ferbeyre, who on oath says that she is the Supervisor, Legal Notices of the Miami Daily Business Review f /k/a Miami Review, a daily (except Saturday, Sunday and Legal Holidays) newspaper, published at Miami in Dade County, Florida; that the attached copy of advertisement, being a Legal Advertisement of Notice in the matter of CITY OF SOUTH MIAMI NOTICE OF PUBLIC HEARING CITY COMMISSION MEETING OCTOBER 21, 1997 inthe ..................... ? XXXXX........................................ Court, was published in said newspaper in the issues of Oct 10, 1997 Affiant further says that the said Miami Daily Business Review is a newspaper published at Miami in said Dade County, Florida, and that the said newspaper has heretofore been continuously published in said Dade County, Florida, each day (except Saturday, Sunday and Legal Holidays) and has been entered as second class mail matter at the post office in Miami in said Dade County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that she has neither paid nor promised any person, firm or corporation any discoun rebate, commissio for the purpose of securi this advertisem r ublic tion in the said newsoo6er. 10 Octelma V. Ferbeyre personally :�::z W" P�jB, OFFICIAL NOTARY L O�A�lY LLERE A ;Vin 7t COS MISSION NUMBER 7} CC566004 t,rj EXPIRES 'F f`r0/ FtO�\Q JUtJF- 3,2000 CITY OF SOUTH MIAMI NOTICE OF PUBLIC HEARING NOTICE IS HEREBY given that the City Commission of the City of South Miami, Florida will conduct Public Hearings during its regular City Commission meeting on Tuesday, October 21, 1997 beginning at 7:30 p.m., in the City. Commission Chambers, 6130 Sunset Drive., to consider the following described ordinance(s): AN- ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO RULES OF PROCEDURES OF CITY COMMISSION; AMENDING ARTICLE 1, SECTION 2- 2.1(J) OF THE CODE. OF ORDINANCES REGARDING" TIME LIMITATION FOR ADDRESSING THE COMMISSION; PROVIDING FOR SEV- ERABIUTY; PROVIDING FOR ORDINANCES IN CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE. (1ST READ- ING - OCTOBER 7,1997) AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO COMPENSATION FOR COMMISSIONERS AND MAYOR; AMENDING ARTICLE. 1, SECTION 2 -3 OF THE CODE OF ORDINANCES; PROVIDING FOR SEVERABILITY; ORDIN- ANCES IN CONFLICT AND PROVIDING FOR AN EFFEC- TIVE . DATE (1 ST READING - OCTOBER 7, 1997) Said ordinance can be inspected in the City Clerk's Office Monday - Friday during regular office hours. Inquiries concerning this item should be directed to the City Man - agees Office at: 663 -6338. ALL interested parties are invited to attend and will be heard. Ronetta Taylor, CMC City Clerk City of South Miami Pursuant to Florida Statutes 286.0105, the City hereby advises the public that if a person decides to appeal any decision made by this Board, Agency or Commission with respect to any matter considered: at its meeting or hearing, he or she will need a record of the proceed - ings, and that for such purpose, affected person may need to ensure that a verbatim record of the proceedings is made which record in- cludes the testimony and evidence upon which the appeal is to be based. 10/10 973- 101030M l� . R CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM To: Mayor and Commission From: L. De�� City g Date: October 17, 1997 Agenda Item # Subject: October 21, 1997 Commission Meeting Personnel System Amending Chapter 16 -A of the Code of Ordinances The attached Ordinance amends Chapter 16 -A of the Code of Ordinances; relating to the Personnel System. I ORDINANCE NO. 2 3 AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH 4 MIAMI, FLORIDA, RELATING TO THE PERSONELL SYSTEM, AMENDING CHAPTER 5 16 -A (a) OF THE CODE OF ORDINANCES; PROVIDING FOR SEVERABILITY; 6 ORDINANCES IN CONFLICT AND PROVIDING FOR AN EFFECTIVE DATE. 7 8 WHEREAS, the City Commission shall establish a civil service system or a merit system covering and 9 embracing the salaried employees of the City of South Miami, except where in conflict with any other provision of 10 the City of South Miami Charter, and 11 WHEREAS, the City Manager has the duty to appoint and when necessary for the good of the City 12 remove any non - elective officers or employees of the City (excepting those authorized to be appointed and removed 13 by the City Commission), providing such removal does not conflict with Civil service provisions, and 14 15 NOW THEREFORE BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY 16 OF SOUTH MIAMI, FLORIDA: 17 18 Section 1: Section 16A -3(a) is amended to read as follows: 19 20 (a) Exempt service. The exempt service shall include the following: 21 (1) All elected officials and members of boards, committees and commissions. 22 (2) The City Manager, all assistant city managers, and all administrative assistants and secretaries to the 23 forgoing. Department director, deputy directors, assistant directors, division directors, agency heads, 24 program directors and all immediate assistants and all secretaries to the foregoing and commission 25 appointees. 26 (3) Volunteer personnel and personnel appointed to service without pay. 27 (4) Consultants and counsel rendering temporary profession service. 28 (5) Such position involving seasonal or part-time employment, or which consists of unskilled work, as 29 may be specifically placed in the exempt service by the personnel rules. 30 (6) Employees of the police department with the rank of police commander, Lieutenant, Captain, Major 31 or Deputy Chief of Police. 32 33 Section 2. If any section, clause, sentence or phrase of this ordinance is for any reason held invalid or 34 unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of this remaining 35 portion of this ordinance. 36 37 Section 3. All ordinances or parts of ordinances in conflict with the provision of this ordinance are hereby 38 repealed. 39 40 Section 4. This ordinance shall take effect immediately at the time of its passage. 41 42 PASSED AND ADOPTED this day of , 1997. 43 44 45 ATTEST; APPROVED; 46 47 48 CITY CLERK MAYOR 49 50 1St Reading - 51 2nd Reading - 52 READ AND APPROVED AS TO FORM: 53 54 55 CITY ATTORNEY 56