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12-01-98
......................... MAYOR: Julio Robaina CITY MANAGER: Charles D. Scurr. VICE MAYOR: Armando Oliveros, Jr. CITY ATTORNEY: Earl G. Gallop COMMISSIONER: Horace G. Feliu CITY CLERK: Ronetta Taylor COMMISSIONER: David D. Bethel COMMISSIONER: Mary Scott Russell CITY COMMISSION AGENDA Regular City Commission Meeting Meeting date: December 1, 1998 6130 Sunset Drive, South Miami, FL Next Regular Meeting date: December 15, 1998 Phone: (305) 663 -6340 Time: 7:30 PM PURSUANT TO FLORIDA STATUTES 286.0105, "THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICI4 RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS NOTICE DOES NOT CONSTITUTES CONSENT BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE INADMISSIBLE OR IRRELEVANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE ALLOWED BY LAW. City of South Miami Ordinance No. 6 -86 -1251 requires all persons appearing in a paid or remunerated representative capacity before the City Staff, Boards, Conmtittees and the City Commission, to fill out the appropriate form and file it with the City Clerk prior to engaging in lobbying activities. CALL TO ORDER: A. Invocation: B. Pledge of Allegiance: C. Presentation(s): ITEMS FOR THE COMMISSION'S CONSIDERATION: 1. Approval of Minutes: Regular City Commission Minutes - November 17, 1998 2. City Manager's Report: 3. City Attorney's Report: REGULAR CITY COMMISSION 1 AGENDA - December 1, 1998 CONSENT AGENDA 4. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ATTORNEY'S FEES; APPROVING ATTORNEY'S FEES FOR NAGIN GALLOP FIGUEREDO, P.A.,IN THE AMOUNT OF $7,644.50 CHARGING $1,128.00 TO ACCOUNT NO. 1500 -3435, CONSULTING -REAL PROPERTY/ FORECLOSURE, CHARGING $370.00 TO ACCOUNT NO. 608 - 1910 -521 -3100, PROFESSIONAL SERVICES AND CHARGING THE REMAINDER TO ACCOUNT NO. 1500 -3410 LEGAL SERVICES - NON- RETAINER; PROVIDING AN EFFECTIVE DATE. (Administration) 3/5 5. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE COMMUNITY REDEVELOPMENT AGENCY ADVISORY BOARD. APPOINTING LEE PERRY; AND ESTABLISHING TERM EXPIRATION DATE FOR THIS MEMBER. (Mayor Robaina) 3/5 6. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE PLANNING BOARD; APPOINTING GARY ILLAS TO SERVE FOR AN UNEXPIRED TERM ENDING MARCH 31, 1999 OR UNTIL A SUCCESSOR IS DULY APPOINTED AND QUALIFIED. (Mayor Robaina) 3/5 7. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE COMMUNITY RELATIONS BOARD; APPOINTING CHARLES CHRISTIE TO SERVE UNTIL MARCH 1, 2000 OR UNTIL A SUCCESSOR IS DULY APPOINTED AND QUALIFIED. (Mayor Robaina) 3/5 8. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE STATUS OF WOMEN; AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $376.15 TO BARBARA JEAN RASKIN, CHAIRPERSON FOR EXPENDITURES SHE INCURRED AT THE STATE OF FLORIDA COMMISSION ON THE STATUS OF WOMEN CONFERENCE; PROVIDING FOR DISBURSEMENT FROM ACCOUNT NO. 01- 1100 - 511 -9910 ENTITLED SPECIAL EVENTS; AND PROVIDING AN EFFECTIVE DATE. (Administration) 3/5 9. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $6,217.50 TO AUTO REGULAR CITY COMMISSION 2 AGENDA - December 1, 1998 PAINTING USA BODY REPAIR CENTERS, INC. FOR THE REPAIR OF POLICE PATROL VEHICLE NO. 98 -03 AND CHARGING THE DISBURSEMENT TO ACCOUNT NO. 504- 1500 - 514 -4680, "SELF INSURANCE FUND /AUTO REPAIRS ". (Administration /Police Dept.) 3/5 10. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPROVE PAYMENT OF $1,535.00 TO THE TROPHY EXPRESS AND AWARDS FOR FOOTBALL TROPHIES AND PLAQUES FOR THE 1998 POP WARNER SEASON, AS TROPHY EXPRESS AND AWARDS IS LISTED ON THE OPEN PURCHASE ORDERS RESOLUTION, WHICH WAS PASSED BY THE COMMISSION ON NOVEMBER 3, 1998 (RESOLUTION NO. 318 -98- 10586), CHARGING THE DISBURSEMENT TO ACCOUNT NO. 2000-5630 - "FOOTBALL." (Administration /Parks & Rec.) 3/5 11. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH M.C. HARRY & ASSOCIATES, INC., TO PERFORM SUPPLEMENTAL ENGINEERING SERVICES AT A COST NOT TO EXCEED $1,500.00 FOR FISCAL YEAR 1998/99. (Administration /Public Works) 3/5 12. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH LAKE AND WETLAND MANAGEMENT, INC., TO PERFORM LAKE AND CANAL MAINTENANCE ON A CITY -WIDE BASIS AT A COST NOT TO EXCEED $26,000.00, AND CHARGING THE DISBURSEMENT TO "STORMWATER TRUST FUND CONTRACTUAL SERVICES" ACCOUNT NO. 111 -1730- 541 -3450. (Administration /Public Works) 3/5 ORDINANCE (S) SECOND READING PUBLIC HEARING (S) There are none RESOLUTION (S) HEARING 13. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO A REQUEST FOR VARIANCES FROM SECTION 20 -3.5 (E) OF THE LAND DEVELOPMENT CODE TO ALLOW A FIFTEEN (15) FOOT FRONT SETBACK WHERE TWENTY -FIVE FEET (25) IS REQUIRED, AND AN EIGHTEEN (18) FOOT REAR SETBACK, WHERE TWENTY -FIVE (25 REGULAR CITY COMMISSION 3 AGENDA - December 1, 1998 FEET IS REQUIRED, ON PROPERTY LOCATED IN THE RS -4 "SINGLE FAMILY RESIDENTIAL" ZONING DISTRICT, SPECIFICALLY LOCATED AT 6066 SW 63RD STREET, SOUTH MIAMI, FLORIDA 33143. (Administration /P &Z) 4/5 RESOLUTION (S) 14. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH FASTSIGNS TO CONSTRUCT TRAFFIC WAYFINDING SIGNS AT A COST NOT TO EXCEED $8,000.00. (Administration /Public Works) 3/5 15. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO AN APPEAL OF AN ENVIRONMENTAL REVIEW AND PRESERVATION BOARD DECISION, REGARDING A SIGNAGE APPLICATION FOR THE PROPERTY LOCATED AT 8512 -8530 RED ROAD, COMMONLY KNOWN AS THE SOUTH MIAMI GYMNASTIC SCHOOL, AS REQUESTED BY RODNEY MANDELSTAM, PURSUANT TO SECTION 20- 6.2(A) OF THE SOUTH MIAMI LAND DEVELOPMENT CODE. (Administration /P &Z) 3/5 ORDINANCE (S) FIRST READING 16. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, ABANDONING THAT ALLEY LOCATED BETWEEN LOT 59, BLOCK 9, OF THE FRANKLIN SUBDIVISION AND LOT 60, BLOCK 10, OF THE FRANKLIN SUBDIVISION AS LEGALLY DESCRIBED HEREIN BY EXHIBIT A; PROVIDING FOR SEVERABILITY; PROVIDING FOR ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE. (Administration) 3/5 SPEAKERS PLEASE TAKE NOTICE THAT SECTION 2-2.1(k)(2) OF THE CODE OF ORDINANCES PROVIDES THAT "ANY PERSON MAKING PERSONAL IMPERTINENT, OR SLANDEROUS REMARKS OR WHO SHALL BECOME BOISTEROUS WHILE ADDRESSING THE COMMISSION SHALL BE FORTHWITH BARRED FROM FURTHER AUDIENCE BEFORE THE COUNCIL BY THE PRESIDING OFFICER, UNLESS PERMISSION REGULAR CITY COMMISSION 4 AGENDA - December 1, 1998 v CITY OF SOUTH MIAMI To: Mayor and Commission Date: December 1, 1998 From: Charles Scurr Agenda Item 4 City Manager Attorney's Fees Nagin, Gallop and Figueredo, P.A. The attached resolution is for Legal Services for the City Attorney. The funding will come from the following line accounts: Account Account Number Amount Account Balance Consulting - Real Property/ 01- 1500 -514 -3435 $1,128.00 $12,000.00 Foreclosure Professional Services - 608- 1910 -521 -3100 $ 370.00 $ 2,500.00 State Forfeiture Fund Legal Services —Non 01- 1500 -514 -3410 $6,146.50 $30,000.00 A detailed Billing Statement is attached. Approval is recommended. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ATTORNEY'S FEES; APPROVING ATTORNEY'S FEES FOR NAGIN GALLOP FIGUEREDO, P.A. IN THE AMOUNT OF $7,644.50 CHARGING $1,128.00 TO ACCOUNT NO. 1500 -3435, CONSULTING -REAL PROPERTY /FORECLOSURE, CHARGING $370.00 TO ACCOUNT NO. 608 - 1910 -521 -3100, PROFESSIONAL SERVICES AND CHARGING THE REMAINDER TO ACCOUNT NO. 1500 -3410, LEGAL SERVICES -NON RETAINER; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of South Miami approved Resolution No. 99- 94 -9500, as amended by Resolution No. 217 -97- 10187, authorizing payment of City Attorney non- retainer attorneys' fees and costs; and, WHEREAS, Nagin Gallop Figueredo, P.A., submitted invoices to the City for legal services rendered, and costs advanced, for the period ending October 31, 1998, in the amount of $7,644.50; and, WHEREAS, the City Attorney recommends payment of the attached invoices. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The invoices for attorneys' fees and costs received from Nagin Gallop Figueredo, P.A., in the total amount of $7,644.50, are approved for payment and $1,128.00 shall be charged to Account No. 1500 -3435, Consulting -Real Property /Foreclosure, $370.00 to account no. 608 - 1910 -521 -3100, Professional Services, and the remainder to Account No. 1500 -3410; Legal Services Non Retainer. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of November, 1998. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY N:\ EGallop \Csmord- res \attomeyfeeNGFoct l 998 -res. doc APPROVED: MAYOR NAGIN GALLOPFIGUEREDO` A` Attorneys c Counselors 3225 Aviation Avenue - Third Floor Telephone: (305) 854 -5353 Miami, Florida 33133 -4741 Facsimile: (305) 854 -5351 November 16, 1998 Mr. Charles D. Scurr, City Manager City of South Miami 6130 Sunset Drive South Miami, FL 33143 Re: STATEMENT FOR PROFESSIONAL SERVICES City of South Miami Dear Mr. Scurr: Enclosed are our statements for professional services rendered and for costs advanced for the period ending October 31, 1998, in the amount of $7,224.50. I tabulated the amounts due on each individual file as follows: 0022 -003 Lien Foreclosures Prof l Services $ 1,125.00 Disbursements 3.00 Total Due $ 1,128.00 0022 -004 DCA v. CSM Profl Services $ 0 Disbursements 2.00 Total Due 2.00 0022 -020 Archbishop v. CSM Pro'l Services $ 420.00 Disbursements 0 Total Due $ 420.00 0022 -021 Forfeiture: Profl Services $ 370.00 1991 Acura Legend Disbursements 0 Total Due $ 370.00 0022 -023 Parking Garage Prof 1 Services $ 4,077.50 Contract Disbursements 0 Total Due $ 4,077.50 0022 -024 Quality Transport v. CSM Prof 1 Services $ 807.50 Disbursements 24.00 Total Due $ 831.50 Charles D. Scurr, City Manager November 16, 1998 Page 2 0022 -025 CSM v. IDAS Prof 1 Services $ 810.00 Disbursements 5.50 Total Due $ 815.50 CURRENT TOTAL DUE $ 7,644.50 Do not hesitate to call me if you have any questions regarding these statements. ZG. rs, 4 � �)a� Cc: Mayor and city commission CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE NAGIN GALLOP FIGUEREDOPA. Attorneys & Counselors Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351 November 13, 1998 Charles D. Scurr Matter ID: 0022 -003 City Manager Foreclosures City of South Miami 6130 Sunset Drive Statement No. 2616 South Miami, Florida 33143 Hours Amount 10/14/98 EAB Review of City of South Miami Foreclosure case Marshall Williams; 2.50 375.00 research, review and analysis of the file and legal research of foreclosures on mortgage law and priority of liens 10/19/98 EAB Began preparing motion for summary judgment on Williams 1.50 225.00 foreclosure action 10/20/98 EAB Continued legal research on foreclosure action, priority of liens and 3.50 525.00 service of process; review of Williams file for defaults entered and prepared motion for presumption of death and substitution of parties Rate Summary Eve A. Boutsis Expenses Total Professional Services 1,125.00 7.50 hours at $150.00 /hr Total hours: 7.50 Telefacsimile charge Payments 11/2/98 Payment 11/2/98 Payment 11112/98 Payment 1,125.00 3.00 Sub -total Expenses: 3.00 372.27 78.72 698.59 Sub -total Payments: 1,149.58 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE Matter ID: 0022 -003 Page: 2 For Professional Services 1,125.00 For Disbursements Incurred 3.00 Current Balance: 1,128.00 Previous Balance: 2,375.50 Payments - Thank you 1,149.58 Total Due 2,353.92 To be properly credited, please indicate Statement Number on your remittance check. Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE NAGIN GALLOP FIGUEREDOPa. Attorneys & Counselors Telephone: (305) 854 -5353 Charles D. Scurr City Manager City of South Miami 6130 Sunset Drive South Miami, FL 33143 Facsimile: (305) 854 -5351 November 13, 1998 Matter ID: 0022 -004 DCA v. City of South Miami Statement No. 2617 Expenses Telefacsimile charge 2.00 Sub -total Expenses: 2.00 Payments 11/12/98 Payment 17.50 Sub -total Payments: 17.50 For Professional Services 0.00 For Disbursements Incurred 2.00 Current Balance: 2.00 Previous Balance: 90.46 Payments - Thank you 17.50 Total Due 74.96 To be properly credited, please indicate Statement Number on your remittance check. Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE NAGIN GALLOP FIGUEREDOPA. Attorneys & Counselors Telephone: (305) 854 -5353 Charles D. Scurr City Manager City of South Miami 6130 Sunset Drive City of South Miami, FL 33143 Facsimile: (305) 854 -5351 November 13, 1998 Matter ID: 0022 -020 Brothers of Good Shepard, Inc. Statement No. 2518 Rate Summary Earl G. Gallop Payments 11/2/98 11/2/98 Payment Payment Total Professional Services 420.00 2.40 hours at $175.00/hr Total hours: 2.40 420.00 34.46 35.00 Sub -total Payments: 69.46 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. Hours Amount 10/14/98 EGG Prepared for hearing on City's motion to dismiss complaint with 1.50 262.50 prejudice and other motions for summary judgment; telephone conference with Mr. Peter Tell, ass't. county attorney, Mr. Joe Serota, special counsel, Mr. Robert Dixon, ass't. City of Miami Beach attorney; receipt of advice that plaintiff voluntarily dismissed complaint 10/15/98 EGG Telephone conference with Messers Tell, Dade County, Serrota, 0.40 70.00 various cities, regarding motion for attorneys' fees to discourage further litigation 10/25/98 EGG Reviewed memorandum regarding motion for sanctions and 0.50 87.50 attorney's fees; prepared letter to Mr. Serota regarding additional facts in support of the motion Rate Summary Earl G. Gallop Payments 11/2/98 11/2/98 Payment Payment Total Professional Services 420.00 2.40 hours at $175.00/hr Total hours: 2.40 420.00 34.46 35.00 Sub -total Payments: 69.46 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. For Professional Services For Disbursements Incurred Current Balance: Previous Balance: Payments - Thank you CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE Matter ID: 0022 -020 Page: 2 Total Due To be properly credited, please indicate Statement Number on your remittance check. 420.00 0.00 420.00 902.86 69.46 1,253.40 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE NAGIN GALLOP FIGUEREDOPA. Attorneys & Counselors Telephone: (305) 854 -5353 Charles D. Scurr City Manager City of South Miami 6130 Sunset Drive City of South Miami, FL 33143 Facsimile: (305) 854 -5351 November 13, 1998 Matter ID: 0022 -021 Forfeiture: 1991 Acura Legend Statement No. 2623 Rate Summary Eve A. Boutsis Payments 11/2/98 Payment Total Professional Services 3.70 hours at $100.00 /hr 370.00 Total hours: 3.70 50.00 Sub -total Payments: 50.00 Amount 70.00 100.00 30.00 50.00 EM1 40.00 370.00 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. Hours 10/14/98 EAB Prepared letter to opposing counsel regarding Order confirming 0.70 Default Judgment and 10 -day time to contest Order 10/16/98 EAB Prepared Final Judgment and reviewed case law on forfeiture 1.00 requirements for perfecting title after judgment 10/16/98 EAB Telephone conference with Captain Feldman regarding case status 0.30 10/26/98 EAB Telephone conference with opposing counsel and prepared notice 0.50 of re- hearing and letter to Judge Bloom asking for re- hearing to confirm final judgment 10/27/98 EAB Received final judgment from Judge Bloom and prepared 0.80 correspondence to opposing counsel regarding final judgment and communication with Earl Gallop regarding actions taken in file 10/30/98 EAB Telephone conference with Captain Feldman regarding proceedings 0.40 and execution on judgment Rate Summary Eve A. Boutsis Payments 11/2/98 Payment Total Professional Services 3.70 hours at $100.00 /hr 370.00 Total hours: 3.70 50.00 Sub -total Payments: 50.00 Amount 70.00 100.00 30.00 50.00 EM1 40.00 370.00 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE Matter ID: 0022 -021 Page: 2 For Professional Services 370.00 For Disbursements Incurred 0.00 Current Balance: 370.00 Previous Balance: 547.04 Payments - Thank you 50.00 Total Due 867.04 To be properly credited, please indicate Statement Number on your remittance check. Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE NAGIN GALLOP FIGUEREDOPA. Attorneys & Counselors Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351 November 13, 1998 Charles D. Scurr Matter ID: 0022 -023 City Manager Parking garage contract City of South Miami 6130 Sunset Drive Statement No. 2624 City of South Miami, FL 33143 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. Hours Amount 10/5/98 LRF Reviewed RFP for surface parking facility at 58th and 71 st. 2.50 437.50 Attended meeting at South Miami with Mr. Scurr and Diana Gonzalez. Telephone conference with Ms Gonzalez. 10/6/98 LRF Reviewed Phase One proposal. Telephone conference with Diana 1.00 175.00 Gonzalez and Charles Schur. 10/7/98 LRF Reviewed file and proposed agreement. Telephone conference with 2.00 350.00 Diana Gonzalez. 10/8/98 LRF Prepared for and attended meeting with Mr. Scur, Ms. Gonzalez 2.50 437.50 and Phase One representatives. 10/9/98 LRF Review draft lease agreement. 1.00 175.00 10/12/98 LRF Review parking garage lease agreement. 1.90 332.50 10/13/98 LRF Continued review of draft lease agreement. 2.00 350.00 10/14/98 LRF Telephone conference with Diana gonzalez regarding amendments 0.40 70.00 to parking garage contract. 10/15/98 LRF Meeting with Diana Gonzalez to review changes to the proposed 2.00 350.00 agreement. 10/26/98 LRF Reviewed revisions to proposed lease agreement. 1.40 245.00 10/27/98 LRF Attended meeting at South Miami regarding conflicts with Project 3.00 525.00 design, the Hometown plan and the South Florida building Code. Conference with Mr. Gallop regarding same. Reviewed original project parameters in request for proposal. Telephone conference with Diana Gonzalez regarding same. 10/28/98 LRF Attended meeting at City with Mr. Scurr, Ms Gonzalez and Parker 3.30 577.50 Thompson regarding policy issues and parking garage contract. 10/30/98 LRF Telephone conference with Diana Gonzalez. 0.30 52.50 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. Rate Summary CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE Matter ID: 0022 -023 Page: 2 Total Professional Services Luis R. Figueredo 23.30 hours at $175.00/hr 4,077.50 Total hours: 23.30 Payments 11/2/98 Payment 402.50 11/12/98 Payment 332.50 For Professional Services For Disbursements Incurred Current Balance: Previous Balance: Payments - Thank you Sub -total Payments: 735.00 Total Due To be properly credited, please indicate Statement Number on your remittance check. 4,077.50 4,077.50 0.00 4,077.50 735.00 735.00 4,077.50 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE NAGIN GALLOP FIGUEREDOP.A. Attorneys & Counselors Telephone: (305) 854 -5353 Charles D. Scurr City Manager City of South Miami 6130 Sunset Drive City of South Miami, FL 33143 Facsimile: (305) 854 -5351 November 13, 1998 Matter ID: 0022 -024 Quality Transport v. City of South Statement No. 2625 Hours 10/3/98 EGG Analyzed compliant; opened file; instructions to work attorney and 0.50 legal assistant 10/20/98 JBM Reviewed complaint and documentation and prepared for pretrial 0.80 hearing. 10/21/98 JBM Prepared for and attended preliminary hearing. Participating in 4.00 mediation and settled matter. Rate Summary Earl G. Gallop Jeffrey B. Mallory Expenses Total Professional Services 0.50 hours at $175.00/hr 4.80 hours at $150.00 1hr Total hours: 5.30 Photocopies Telefacsimile charge Sub -total Expenses: 87.50 720.00 8.00 16.00 24.00 Amount 87.50 120.00 600.00 807.50 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE Matter ID: 0022 -024 Page: 2 For Professional Services 807.50 For Disbursements Incurred 24.00 Current Balance: 831.50 Previous Balance: 0.00 Payments - Thank you 0.00 Total Due 831.50 To be properly credited, please indicate Statement Number on your remittance check. Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE NAGIN GALLOP FIGUEREDOPA. Attorneys & Counselors Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351 November 13, 1998 Charles D. Scurr Matter ID: 0022 -025 City Manager CSM v. IDAS City of South Miami 6130 Sunset Drive Statement No. 2626 City of South Miami, FL 33143 Hours Amount 10/7/98 JBM Prepared for and attended meeting with IDAS and HTE regarding 3.00 450.00 settlement and /or arbitration. 10/13/98 JBM Reviewed letter and conducted telephone converation regarding Mr. 0.40 60.00 Kobola's recomendation to the City Manager pertaining to replacing HTE's software. 10/20/98 JBM Prepared for and attended meeting with mayor, and city manager 2.00 300.00 regarding resolution of computer problems. Prepared memorandum to Mr. Gallop regarding summary of relationship between IDAS, HTE and the City. Total Professional Services 810.00 Rate Summary Jeffrey B. Mallory 5.40 hours at $150.00 /hr 810.00 Total hours: 5.40 Expenses Photocopies 5.50 Sub -total Expenses: 5.50 Payments 11/12/98 Payment 2,955.00 Sub -total Payments: 2,955.00 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. For Professional Services For Disbursements Incurred Current Balance: Previous Balance: Payments - Thank you CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE Matter ID: 0022 -025 Page: 2 810.00 5.50 815.50 2,955.00 2,955.00 Total Due 815.50 To be properly credited, please indicate Statement Number on your remittance check. Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and City Commission DATE: 11/2498 AGENDA ITEM #_ FROM: Charles D. Scurr fa Comm. Mtg. 12/1/98 City Manages- CRA ADVISORY BOARD APPOINTMENT The attached Resolution sponsored by Mayor Robaina appoints Lee Perry to the Community Redevelopment Agency Advisory Board as one of the residents living inside the CRA area for a two year term ending December 1, 2000 or until a successor is duly appointed and qualified. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO COMMUNITY REDEVELOPMENT AGENCY ADVISORY BOARD, APPOINTING LEE PERRY; AND ESTABLISHING TERM EXPIRATION DATE FOR THIS MEMBER. WHEREAS, The Mayor and Commission created a five member Community Redevelopment Agency (CRA) Advisory Board; and WHEREAS, the Mayor and City Commission established specific criteria for appointment to this advisory board; and WHEREAS, the Mayor and City Commission wish to make the following appointments in accordance with this established criteria. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Commission hereby appoints: Lee Perry Resident, inside CRA area 2 -year term Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of December, 1998. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM CITY ATTORNEY APPROVED: MAYOR COMMISSION VOTE: 5 -0 Mayor Robaina: Yea Vice Mayor Oliveros: Yea Commissioner Feliu: Yea Commissioner Bethel: Yea Commissioner Russell: Yea CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and City Commission DATE: 1112498 AGENDA ITEM #� FROM: Charles D. Scurr Coo Comm. Mtg. 12/1/98 City Manager PLANNING BOARD APPOINTMENT The resignation of Subrata Basu from the City's Planning Board created a vacancy of an unexpired term ending March 31, 1999. The attached Resolution sponsored by Mayor Robaina appoints Gary Illas to serve in this capacity until March 31, 1999 or until a successor is duly appointed and qualified. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE PLANNING BOARD; APPOINTING GARY ILLAS TO SERVE FOR AN UNEXPIRED TERM ENDING MARCH 31, 1999 OR UNTIL A SUCCESSOR IS DULY APPOINTED AND QUALIFIED. WHEREAS, The Mayor and Commission recognize the important contributions made by those who serve on the various city boards and committees, and wish to appoint a full complement to each of the active boards and committees; WHEREAS, the city Commission desires to appoints Gary Illas to serve for an unexpired term ending March 31, 1999 on the Planning Board. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Commission hereby appoints Gary Illas to the Planning Board. Section 2. The expiration date of this appointment shall expire March 31, 1999 or until a successor is duly appointed and qualified. Section 3. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of , 1998. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: ri, is. COMMISSION VOTE: Mayor Robaina: Vice Mayor Oliveros: Commissioner Feliu: Commissioner Bethel: Commissioner Russell: CITY OF SOUTH MIAMI INTER-OFFICE MEMORANDUM TO: Mayor and City Commission DATE: 11/2498 AGENDA ITEM # 41 FROM: Charles D. Scurr fW101, Comm. Mtg. 12/1/98 City Manager jo COMMUNITY RELATIONS BOARD APPOINTMENT The attached Resolution sponsored by Mayor Robaina appoints Charles Christie to serve on the Community Relations Board for a term ending March 1, 2000 or until a successor is duly appointed and qualified. 1 2 3 4 5 6 7 8 9 l0 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE COMMUNITY RELATIONS BOARD; APPOINTING CHARLES CHRISTIE TO SERVE UNTIL MARCH 1, 2000 OR UNTIL A SUCCESSORS IS DULY APPOINTED AND QUALIFIED. WHEREAS, The Mayor and Commission recognize the important contributions made by those who serve on the various city boards and committees, and wish to appoint a full complement to each of the active boards and committees; and WHEREAS, Ordinance No. 11 -98 -1659 re- established the Community Relations Board [CRB] and broadened its duties to include fostering mutual understanding, tolerance and respect among all economic, social, religious, sexual orientation, people with special needs, age and ethnic groups in the City; and WHEREAS, the city Commission desires to appoint individuals who have expressed an interest and have demonstrated a leadership role in their own groups. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Commission hereby appoints Charles Christie to serve on the Community Relations Board. Section 2. The expiration date of this appointment shall expire March 1, 2000 or until a successor is duly appointed and qualified. Section 3. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY day of APPROVED: MAYOR , 1998. COMMISSION VOTE: Mayor Robaina: Vice Mayor Oliveros: Commissioner Feliu: Commissioner Bethel: Commissioner Russell: CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and City Commission DATE: 11/2498 AGENDA ITEM # FROM: Charles D. Scurr Comm. Mtg. 12/1/98 City Manages- Status of Women reimbursement The attached resolution authorizes the City Manager to reimburse Ms. Barbara Jean Raskin, Chairperson of the Commission on the Status of Women for expenses she incurred while attending a State Conference in Tallahassee, Florida. As per the by -laws of the Commission on the Status of Women the members serve without compensation however, any expenses incurred must be approved by the City Commission. Disbursement in the amount of $376.15 will come from Account No. 01- 1100 - 511 -9910. I recommend approval. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE STATUS OF WOMEN; AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $376.15 TO BARBARA JEAN RASKIN, CHAIRPERSON FOR EXPENDITURES SHE INCURRED AT THE STATE OF FLORIDA COMMISSION ON THE STATUS OF WOMEN CONFERENCE; PROVIDING FOR DISBURSEMENT FROM ACCOUNT NO. 01- 1100 - 511 -9910 ENTITLED SPECIAL EVENTS; AND, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, The Mayor and Commission recognize the important contributions and commitment made by women to improve the condition of women through community and other services; and WHEREAS, By Ordinance No. 7 -97 -1628, the City Commission established the City of South Miami's Commission on the Status of Women; and WHEREAS, the Chairperson Barbara Jean Raskin incurred travel expenses when she judiciously represented the City and broadened South Miami Commission on the Status of Women's involvement at the State level during her attendance at the state -wide conference held in Tallahassee. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to reimburse Barbara Jean Raskin in the amount of $376.15 for expenses she incurred while attending the State of Florida Commission on the Status of Women Conference in Tallahassee. Section 2. Disbursement for this amount could be charged to Account No. 01- 1100 - 511 -9910 Special Events. Section 3. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of , 1998. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: 1 M COMMISSION VOTE: Mayor Robaina: Vice Mayor Oliveros Commissioner Feliu: Commissioner Bethel: Commissioner Russell: CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and Commission DATE: December 1, 1998 FROM: Charles D. Scurr RE: Agenda Item #_ q City Manager Commission Meeting, December 1, 1998 Approval of expenditure for the repair work of Police City Vehicle no. 98 -03. The attached resolution seeks approval for the repair of police marked vehicle no.98 -03. The cost of the repair work is $6,217.50. In November 6, 1998, the patrol vehicle was involved in an accident requiring extensive body work and re- painting. Three quotes for repair were obtained from local vendors. The quote with the best warranty and price was produced by Auto Painting USA Body Repair Centers, Inc. The cost for the repairs will be charged to the City's "Self- insurance Fund". The repair of the Police vehicle is essential to the efficient operation of the Uniform Division. Approval is therefore recommended. Attachments 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $6,217.50 TO AUTO PAINTING USA BODY REPAIR CENTERS, INC. FOR THE REPAIR OF POLICE PATROL VEHICLE NO. 98- 03 AND CHARGING THE DISBURSEMENT TO ACCOUNT NO. 504 - 1500 - 514.4680, "SELF INSURANCE FUND /AUTO REPAIRS ". WHEREAS, the City of South Miami provides police protection for residents, visitors and the business community, and; WHEREAS, police patrol vehicle no. 98 -03 was recently damaged in an accident, requiring body work and miscellaneous repairs, and; WHEREAS, it is imperative that all police patrol vehicles are operational in order to maximize the effectiveness of police protection efforts. NOW THEREFORE, BE IT RESOLVED by the MAYOR AND CITY COMMISSION of the CITY OF SOUTH MIAMI, FLORIDA: Section 1. The Public Works Department has obtained the following quotes for the repair of the patrol vehicle: Auto Painting USA $6,217.50 Midway Ford -Isuzu $6,379.98 Auto Pro Body Shop Inc. $6,703.05 Section 2. The City Manager be, and is hereby authorized to disburse the total sum of $6,217.50 to Auto Painting USA Body Repair Centers, Inc. Section 3. That this resolution shall be effective immediately after adoption thereof. PASSED AND ADOPTED this 1st day December of 1998. APPROVED: MAYOR 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY FR9M : AUTO PAINTING USA R PHONE NO. AWM KENDALL M 8780 S.W. 132 o"TnFFT 90; MIAMI, FLORIDA 33176 ;'�14FPAIN CIL1111TIEFIS, INC THIS IS AN ESTIMATE - 4 0T AN INVOICE IPREPARED fIY v '. ;INA lul l r ADD v__ qTATr - Bus PHoNk "M /Z "2�1 'aeo—W-061-1 Ap% L?v Alt' IOLA• ll .3- WIMATED WE ZIP -Y-F-A-R-UUAK -L 1pr,?- PAINT %Iivlflt I ttj pnplopt 0) L;ya joT -�-SEALFP 0 YE'S r w CAOSS L-X I t•fykm-w DYES ONG VAN OR PWO UP QVIS ONU : 70 *h wpGON 0 YES 0 *0 rXXW IAMM 0 YES LIAID UNf*R HM.) ows nNO knuAp, Tftu%K DYES a NO ILEX AGENT a Vft ONO TWO TONE DYES 13 No COLOV eA6 (w F)Y[- 70P DYES ow Sane Parts :7 yes -i No PAINT .& MATERIALS OEM after Market used TOTALS THE ANON[ IS NO ENTUMVIE RAN* ON OM INSPEOTIOk AND WCS NOT COK f? r FLAT RAT[ BOTH Aooao&k p#jMap LMop WMH"Av SE RFOUMD AFTER TIC WORK IMS % NOIJKV RATE VON opo" UP 0="1*k*"Y WOW PANTS AM DMIXIV"M 0 AFTER WORN O(CAUCE OF - TWltl, Too Amw pmal AM Nor V*PA*WGp%0Af"9A4*0Av WARRANTY PAINT WORK CARRIES A LIMITED WAWMm" THAT VARIES WITH EACH PARfICUl AR TYPE Of PAINT ms= Sygma FILL Um VL►." IF rvQT P"co UP 3 UAVS AMR CONIMLYRMI ORIGMAL CVMW-w . EX)PLICATIF W.'w yXimt CASH M19A Answulm"n WE 04M arripikAL SoupmE AUT"DRULU by MAZANILFUL15 $8.00 WASTE HANDLING SUB TOTAL TAX I EffruATIE MOD FOR is DAYS SONAY. NO CIWW MKPTEO N01 VC600MRILE FDA tome cImosamw TOQARoRARTWLcS LEM WCAft IN CASE CO PLO*. TWFFT OR OTHER CAUSE BEYOND 0110 TONE UCM* ALONG MATH INIL RM61141" MA"PIAL AND "kuk"T ukow I Tou Aftotoptoup ampLmew Offfims SIGN Y000FRATE TIC VEINCLE IVIL IN ACKNOWLED"O ON Abf" vF mif.lt F TO SECURE T►46 AMOUNT OF RIMM TWO11115TO. Pol cl wu e2 vsm 0 WN COLOR C.CMW VCNaC GUARD OWS MWO SJDF TRIM 0 YES a No WHEEL WELL MOLD 0 VIES 13 NO TOTAL PAINT 9 TRIM TOTAI t Aww LDIAL PARIS MAZANILFUL15 $8.00 WASTE HANDLING SUB TOTAL TAX I EffruATIE MOD FOR is DAYS SONAY. NO CIWW MKPTEO N01 VC600MRILE FDA tome cImosamw TOQARoRARTWLcS LEM WCAft IN CASE CO PLO*. TWFFT OR OTHER CAUSE BEYOND 0110 TONE UCM* ALONG MATH INIL RM61141" MA"PIAL AND "kuk"T ukow I Tou Aftotoptoup ampLmew Offfims SIGN Y000FRATE TIC VEINCLE IVIL IN ACKNOWLED"O ON Abf" vF mif.lt F TO SECURE T►46 AMOUNT OF RIMM TWO11115TO. Pol FROrr : AUTO PAINTING USA A PHONE NO. : 305 +255 +5878 P02 AM= AwftMW KENDALL . cif 876(1 ct W 1;42 s 1 REST TEL: (305) 755 -2427 WDY AFFAIR CERITERT >• Inc; MIAMI, FLORIDA 3:3176 _,.- ---- THIS IS AN ESTIMATE — NOT-AN INVOICE PREPARED BY SS MILEAGE CITY STATE ZIP *Fora PWVX — - BUS FI•IONE F I t� Ve3 7j NO FAINT ll MATERIALS OEM after Market umd IUI^Lb THE AMM ISAN ESTIMATE TLASEDDII OUR INSMCT1ON AND LXAE , W I OWEN ADDITIONAL PMTS CO LABOR rIRdCH MAY X REQUIRED AFTER TM! WOW NA$ KEN OPENED UP OCCAIKPIAU.Y V10" PARTS ARE DISCOVERED AFTER WQW tiNllStAllTEff. WHION IAIEIN3 NOT EVIDENT ON i1pQT INBPECTION BECAUSE OI TI83. TIR MOVE MIMS Aft NOT OiLMIAOMCO AEPAIR WbNK CARRIES A pp DAY WARRANTY PAINT WORK CARRIES A LIMITFIT W41"MO TV THAT VAIRES WITH IACN PARTICULAR TYPF OF PAINT ALSAO 4YOwAIK FEE Oh IIENIOLC W NOT PICKrD up WE WANE YOU TO Of SATISFIED N2 14154 P& AK( FMK:LF vA$4 too C."As"S NDURf,Y RATT - FLAT WE I bTN Taft* CAM UNLM AINIANOtMENTe ARE am* a COLOR ` WHFFI WFu MOLD O YE3 ONO L _ TOTAL PAINT A TRIA41 TOTAL LABOR TOTAL PARTS YA 7iiinnl R WASTE HANDLING SUB TOTAL TAx 9�_ ESTIMATE GOW FOR 15 GAYS SORRY, NO CIICCKS A(,'CFPRED NOT RESPONLIYII FOR LOSs OA DAMAAC TO CAN Oft AMICLU LEFT IN CARE IN CAN OF F1At; . THEFT OR OTHER CAUGL KV01410 OUR MWTPIOL. I HEREBY AUTMO"Im THE AHDVL REPAm WOFIK TO K DONE ALONG WITH THE NECESSANY MATERIAL AND HEREBY ORAHT YOU AAID+DR YpUR CYIPLOYEE6 PFRMI` _. __ . r r �+a __ _ w �. s ..n...r.r � . /nrw.w. � /•Y4/W// tMCT 1 1 PAINT 51: RVICL E %TtRN)N IN/t Y l � I 1 sP amop SAINT � CCII an _ — — / 7 1 GI OSS C XTCNOf P A YES 11 NO VAN UN PK'K up 0 YES O NO STA7*N WArf)N r 0 YES U NO rmp.. lAMpS OYES Q W) ' LINUFH M(ICICI Qvts 13 NO unLIEH TRUNK i 13 YES R NO WMFFLS ` FLFr ACFNT 17 YES CLNO Il ' TW(.) 77I 1 OYES MNO t COLOR HALF IOFIL OYES QNO ! COLOR L% UYI I UP u , ea u nu i C)LCW PIN STRW OYES El NO f� COLOR f DOOR EOC E CUOMO CI YES Ct NO I sm TRIM O YES ONO vA$4 too C."As"S NDURf,Y RATT - FLAT WE I bTN Taft* CAM UNLM AINIANOtMENTe ARE am* a COLOR ` WHFFI WFu MOLD O YE3 ONO L _ TOTAL PAINT A TRIA41 TOTAL LABOR TOTAL PARTS YA 7iiinnl R WASTE HANDLING SUB TOTAL TAx 9�_ ESTIMATE GOW FOR 15 GAYS SORRY, NO CIICCKS A(,'CFPRED NOT RESPONLIYII FOR LOSs OA DAMAAC TO CAN Oft AMICLU LEFT IN CARE IN CAN OF F1At; . THEFT OR OTHER CAUGL KV01410 OUR MWTPIOL. I HEREBY AUTMO"Im THE AHDVL REPAm WOFIK TO K DONE ALONG WITH THE NECESSANY MATERIAL AND HEREBY ORAHT YOU AAID+DR YpUR CYIPLOYEE6 PFRMI` _. __ . r r �+a __ _ w �. s ..n...r.r � . /nrw.w. � /•Y4/W// tMCT 1 98-D3 7249 SW 42nd Terrace r�y� Miami, FI 33155 AV ■ V PRO BODY SHOP INC. Phone: (305)265 -4903 Fax: (305) 265 -4904 PACE I CLAIM # DAMAGE REPORT FOR. / /li!?ti1. � //64 I'IMG IN: APROX. COMPLETION DATE':: DATE IN: our P.O. NUMBER l3lis �-'" E -�' _HOME: (; iii) RFPALR MILFAGI: IN 13Y: V.I. N_ q' Reason 1'or repair LICENSE k 1:STIMA ITI) COST OF REPAIR, Insurance Company'. REPAIR REPLACE DESCRIPTION PARTS LABOR PAINT SUBLET .f - -(-/ -S �f7_SC.li7 60.2-2— 1 '-s • L' dK %Cc CA/ F 2 • SJ i/ VRCi✓ i' S 3o,6- f�ii�cry c S mac' -' RE MARKS: Authorized Signature if any:_ PARTS REFINISH SUBLET TOWING OTHER SUB -TOTAL TAX TOTAL REPAIR ORDER Parts used: New / Used / Rebuilt / After Market C 7249 SW 42nd Terrace Miami, F133155 Phone: (305)265 -4903 Fax: (305) 265 -4904 AUTO PRO BODY SHOP INC. PACE 1 CLAIM # DAMAGE REPORT FOR: /<l�1 y �G L C - TIME IN: APROX. COMPLETION DA11': DATE IN OUT P.O. NIJM13ER BUS. HOME: IZEPAIR MILEAGI:IN 13Y V1N k: Reason loo repair: LICENSE N I :S "I'IMA11;D COST OF REPAIR: Insurance Company: REPAIR REPLACE DESCRIPTION PARTS LABOR PAINT SUBLET ✓ ��s� ,� zv 3 50 z • 3 REMARKS: Authorized Signature if any: PARTS LABOR REFINISH SUBLET TOWING OTHER SUB -TOTAL TAX TOTAL REPAIR ORDER Parts used: New / Used / Rebuilt / After Market 7249 SW 42nd Terrace Miami, F133155 Phone: (305)265 -4903 Fax: (305) 265 -4904 ...._..... . U' AUTO PRO BODY SHOP INC. PAGE I CLAIM p DAMAGE REPORT FOR: ' �' %'�' J O ` I'[t E IN APROX. COMPLETION DA IT:: DATE IN OUT P.O- NUMBER ;j7 I3I1S. IIOME: REPAIR h"1`���� MU.I:AGI IN. I3Y V.I.N. 4 Reason for repair: LICENSE 4 ESTIMATED COST OF REPAIR:_ Insurance Companv: REPAIR REPLACE DESCRIPTION PARTS LABOR PAINT SUBLET ✓ C P, • 3__� � Z -5 L� zz q. -� _ y P:AW a P- =�jvEZ L/ C D / L z REMARKS: Authorized Signature if any: PARTS LABOR REFINISH SUBLET TOWING OTHER SUB -TOTAL TAX TOTAL REPAIR ORDER Parts used: New / Used / Rebuilt / After Market 7249 SW 42nd Terrace Miami, FI 33155 AUTO PRO BODY SHOP INC. Phone: (305)265 -4903 Fax: (305) 265 -4904 PAGE 1 CLAIM # DAMAGE REPORT FOR: /�� �� 6% ITMI:' IN: APROX. COMPLETION DATE: DATE IN: OUT P.O. NIJM13ER 13115: _1IOME: REPAIR MILEAGI{ IN 13Y: V.I.N. # Reason for repair: LICENSE # ESTIMATED COST OF REPAIR: Insurance Company: DESCRIPTION REPAIR REPLACE ;•. PAINT SUBLET REMARKS: Authorized Signature if any: PARTSd f LABOR / d5 v u G REFINISH SUBLET TOWING OTHER SUB -TOTAL fG� TAX TOTAL REPAIR ORDER Parts used: New / Used / Rebuilt / After Market r� Dade(305)266.3000 q ♦ / Brow. (954) 761.3204 Fax '3o5'26'-2'86 FORD - ISUZU, INC. OGLER STREET MIAMI, FLORIDA 33144 MIDWAY FORD -ISUZU PHONE (305) 266 -3000 / 266 -4000 i GEORGE COLLAZO 8155 W Flagler Street Body sw Manager Miami, Florida 33144 MLI>wsxMY EsTMTE written by: Supervisor # Adjuster: Insured.: CITY OF SOUTH MIAMI Owner: CITY OF SOUTH MIAMI Address: Day: Evening: Inspect Location: Insurance Company: Claim # Policy # Deductible: Date of Loss: "t Type of Loss: Point of Impact: ESTIMATE OF REPAIRS Days to Repair 98 FORD CROWN VICTORIA POLICE 8-4.6L-Fl 4D SED Int: VIN: 2FAFP71WXWX137545 Lic: Prod Date: Odometer: 222 Air Conditioning Rear Defogger Tilt wheel Body Side Moldings Dual Mirrors Power Steering Power Brakes Power windows Power Locks Power Mirrors Power Trunk Driver Airbag Passenger Airbag Cloth Seats Bucket Seats NO. OP. DESCRIPTION QTY PRICE LABOR PAINT 1 FRONT BUMPER 2 o/H front bumper 2.3 3 Repl Bumper cover 1 435.75 Incl. 2.8 4 Repl Reinforcement steel 1 382.47 Incl. 5 Repl Reinforcement bracket 1 5.61 Incl. 6• Repl Molding 1 30.00 Incl. 7 Repl RT Energy absorber 1 137.67 0.3 8 Repl LT Energy absorber 1 137.67 0.3 9 FRONT LAMPS 10 Repl RT Headlamp assy 1 109.83 0.5 11# Repl LT Headlamp assy 1 109.83 0.5 1 11/24/1998 at 11:55 Are 41023 Job Number: PRELIMINARY ESTIMATE 98 FORD CROWN VICTORIA POLICE 8- 4.6L -FI 40 SED Int: 2 NO. __________..____ OP. -_____v______________.._,...______,______ DESCRIPTION QTY PRICE LABOR PAINT 12 Repl RT Park & side lamp 1 .._____..___.._________..,.____ 43.20 Incl. 13 Repl LT Park & side lamp 1 43.20 Incl. 14 FRONT PANELS 15 Repl Front panel 1 195.44 3.2 1.7 16 Repl Grille 1 92.17 Incl. 17 Repl Nameplate 1 5.21 Incl. 18 HOOD 19 Repl Hood 1 404.64 1.5 3.5 20 overlap Major Adj. Panel -0.4 21 Add for underside(Complete) 1.8 22 Repl RT Hinge 1 14.81 0.3 0.2 23 Repl LT Hinge 1 14.81 0.3 0.2 24 Repl Lock 1 19.55 0.5 25 COOLING 26 Repl Support assy 1 172.59 4.5 1.2 27 Evacuate & recharge m 1.4 28 Refrigerant recovery m 0.4 29 Add for AC option m 0.4 30 Repl LT Air deflector 1 9.24 31 Repl Sight shield w/o NGV 1 17.40 0.3 32 Repl RT Air deflector 1 9.24 33 Repl Radiator 1 279.00 m 1.3 34 Repl Reservoir 1 56.97 0.5 35 Repl Fan assy 1 249.72 m Incl. 36# Repl condensor 1 179.40 zncj. 37 ELECTRICAL 38 Repl Battery holder w /police 1 11.41 39 Repl Battery 84 month BXT,65 -650 1 79.95 m 0.3 40 ENGINE 41 Repl Air cleaner assy 1 232.73 m 0.5 42 FENDER 43 Repl RT Fender 1 172.50 4.0 2.8 44 overlap Major Adj. Panel -0.4 45 Add for Edging 0.8 46 Deduct for overlap -0.8 2 11/24/1998 at 11:55 AM 41023 Job Number: PRELIMINARY ESTIMATE 98 FORD CROWN VICTORIA POLICE 8-4.6L -Fi 4D SED int: -------------------------------------------------- ---- mow------ -- ---------- -- -- -- NO. OP. DESCRIPTION QTY PRICE LABOR PAINT ------------------------------ ---------------- ----- ^--------------------------- 47 Repl LT Fender 1 172.50 4.0 2,8 48 Overlap Major Adj. Panel -0.4 49 Add for Edging 0.8 50 Deduct for overlap -0.8 51 RESTRAINT SYSTEMS 52 Repl Driver air bag prairie tan 1 566.50 m 0.5 53# Repl psngr air bag prairie tan 1 656.26 0.6 54# Rpr set up and pull 5.0 55# Repl windshield 1 300.00 56# Rpr right frame extension 4.0 57# Rpr left rail extension 4.0 58 FRONT DOOR 59* Rpr RT Door shell w/o keyless entr 4.0 2.2 60* Rpr LT Door shell w/o keyless entr 4.0 2.2 61 REAR DOOR 62* Rpr RT Door shell 2.. _0 2.2 N 63 overlap Major Non -Adj. Panel -0.2 64 WHEELS 65 Repl RT /Front wheel cover 16 1/4" 1 69.44 66# Repl steel wheel \ w police 1 90.38 0.3 ------------------------------------------------------------------------------- Subtotals ==> 5507.09 50.1 23.8 Line 63 : POSSIBLE HIDDEN DAMAGE AFTER TEAR DOWN Ipoo. '-1 Parts Parts Discount Body Labor Paint Labor Pre -Tax Discount ----------------- SUBTOTAL 5507.09 $ 4171.22 - 10.0% - 417.12 50.1 hrs @ $ 22.00 /hr 1102.20 23.8 hrs @ $ 22.00/hr 523.60 -5.0% - 335.79 ------------------------- �- - - -- $ 6379.98 GRAND TOTAL $ 6379.98 3 11/24/1998 at 11:55 AM job Number: 41023 PRELIMINARY ESTIMATE 98 FORD CROWN VICTORIA POLICE 8- 4.6L-FI 4D SED Int: AD)USTMENTS: Deductible 0100 ------ - - - - -- ------------ ------- .,---- ---- --- - -. ---- CUSTOMER PAY $ 0.00 INSURANCE PAY $ 6379.98 Estimate based on MOTOR CRASH ESTIMATING GUIDE. Non - asterisk( *) items are derived from the Guide DRDA98. Database Date 10/1998. Double asterisk( * *) items indicate parts supplied by a supplier other than the original equipment manufacturer. Pound sign ( #) items indicate manual entries. CAPA items have been certified for fit and finish by the Certified Auto Parts Association. NAGS Part Numbers, Prices and Labor Times are provided from National Auto Glass specifications, Inc. Pathways - A product of CCC Information Services Inc. 4 CITY OF SOUTH MIAMI • ---I it L-1 - g� This year's banquet will be held at the B.P.O.E. Coral Gables on Friday, December 4th, 1998. Funds for this purchase will be disbursed from account number 2000-5630, "Football", at $ 1,535.00, to the Trophy Express and Awards Company who was selected as a vendor • the Open Purchase Orders Resolution passed on November 3, 1998, (Resolution number 318-98-10586). TV-701 I a M i • * � scurr commission trophies foot/cheer Resolution No. OWN- WHEREAS, Article 111, Section 5, H, of the City Charter, requires bids be obtained for purchases of items over $1,000.00; and WHEREAS, this company continues to give us the best prices, quality of products and prompt and courteous service; and 111 liffliffil III III • WHEREAS, this company is part of the Open Purchase Orders Resolution that was passed on November 3, 1998, (Resolution number 318-9810586). NOW THEREFORE BE IT RESOLVED BY T14E MAYOR AND CITY COMMISSION • THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to release funds of $1,535.00 from account number 2000-5630, "Football", for the trophies. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of December, 1998. CITY CLERK MAYOR CITY ATTORNEY oamm"0010"Ot MIMI, An IT"IR ®R Vm' lip ME "Tf- at ZALES ==Z i CITY OF SOUTH MIAMI INTER- OFFICE MEMORANDUM TO: Mayor and Commission DATE: December 1, 1998 FROM: Charles D. Scurr SUBJECT: Agenda Item # City Manager Commission Meeting, December 1, 1998 AUTHORIZATION OF THE CITY MANAGER TO ENTER INTO A CONTRACT WITH M.C. HARRY & ASSOCIATES, INC., TO PERFORM SUPPLEMENTAL ENGINEERING SERVICES AT A COST NOT TO EXCEED $1,500.00 FOR FISCAL YEAR 1998/99. The attached resolution seeks approval to allow the City Manager to enter into a contract with M.C. Hairy & Associates, Inc. to perform supplemental engineering analysis pursuant to Florida Department of Transportation (FDOT) requirements. The City Commission previously approved an expenditure of $9,975.00 for the preparation of plans for the landscaping refurbishment on the US 1 medians. The fee proposal provided by M.C. Harry & Associates, Inc., was based upon the project requirements set forth by Mir_ George Fisher, District Roadside Administrator with FDOT. Mr. Fisher indicated that the project could be treated as "refurbishment" rather than "new construction" (the later type requires a much higher degree of engineering analysis by the consultant). However, the FDOT Special Permits Office now indicates that the City of South Miami must apply for a "new construction" permit, and therefore the plans must be revised. Accordingly, the attached resolution would authorize the necessary expenditure to authorize M.C. Harry & Associates, Inc., to obtain the "new construction" permit. The total expenditure would not exceed $1,500,00, and the disbursement would come from account No. 112 - 1730 -541 -6270 ".Local Option Gas Tax - Infrastructure Projects '° fior fiscal year 1998199, which has a balance of $5, 000.00 remaining for the year. Attachments CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and Commission 'DATE: FROM: Charles D. Scurf SUBJECT: City Manager December 1, 1998 Agenda Item # /at Commission Meeting, December 1, 1998 AUTHORIZATION OF THE CITY MANAGER TO ENTER INTO A CONTRACT WITH ALLSTATE RESOURCES MANAGEMENT TO PERFORM LAKE AND CANAL MAINTENANCE AT A COST NOT TO EXCEED $26,000.00. The attached resolution seeks approval to allow the City Manager to enter into a contract with Allstate Resources Management to provide lake and canal maintenance on a City -wide basis. The "health" of waterways is dependent upon regular water treatments, the removal of trash, embankment weed and floating algae control, fish/wildlife monitoring, and analytical testing. Otherwise, the lake or canal can quickly become unsightly, and a source for malodors. Allstate Resources Management (formerly known as AquaJet) has provided the City with excellent lake and canal maintenance in the past. This firm also provided the lowest bid in response to a standardized request for proposal for monthly service. However, for greater cost - effectiveness, it is proposed to have the low bidder service Fuch's Park Lake and the canals on an "as- needed" basis rather than each month. Monthly service, the contractor's recommended level of service, would cost $34,392.00 per year ($26,000 is approximately 3/4 of the recommended service level). The Public Works Department will assess whether a particular canal requires servicing before dispatching Allstate. Consequently, the actual expenditures under the "as- needed" approach may be much less than the $26,000.00 maximum authorization. This approach will minimize costs, allow for greater service flexibility, and provide for the ability to dispatch the contractor to handle emergency requests. Approval is therefore recommended. The total expenditure would not exceed $26, 000. 00, and the disbursement would come from account No. 11- 1730 -541 -3450 "Stormwater Trust Fund — Contractual Services ". This account currently has a balance of $40, 000. 00 for fiscal year 1998199. Attachments 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH LAKE AND WETLAND MANAGEMENT, INC., TO PERFORM LAKE AND CANAL MAINTENANCE ON A CITY- WIDE BASIS, AT A COST NOT TO EXCEED $26,000.009 AND CHARGING THE DISBURSEMENT TO "STORMWATER TRUST FUND CONTRACTUAL SERVICES" ACCOUNT NO. 111- 1730 -541 -3450. WHEREAS, the maintenance of the City's canals and lake is essential for flood protection, environmental preservation, and aesthetics for these public features, and; WHEREAS, the "health" of waterways is dependent upon regular water treatments, trash removal, weed and algae control, fish/wildlife monitoring, and analytical testing, and; WHEREAS, the firm Allstate Resources Management (formerly AquaJet) has provided exemplary lake and canal maintenance for the City in the past, and; WHEREAS, Allstate Resources Management provided the lowest of the three bids submitted in response to a standardize request for proposal. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The following bids were submitted in response to the standardized request for proposal: Allstate Resource Management (AquaJet) $2,866.00 monthly Aquadisplay, Inc. $3,726.00 monthly Lake and Wetland Management, Inc. $4,299.00 monthly Section 2. The City Manager is hereby authorized to enter into a contract with Allstate Resource Management for the calendar year 1999 (January to December) to provide service on an "as needed" basis (not monthly as submitted in the proposals) for greater cost effectiveness. Section 3. The contract with Allstate Resource Management is not to exceed $26,000.00 and shall cover those services requested by the Public Works Department. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED AND ADOPTED this I" day of December 1998. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR C o � RESOURCE MANAGEMENT October 27, 1998 Mr. David Goodin City of South Miami Department of Public Works 4795 S.W. 7.5th Avenue South Miami, Florida 33155 Dear Mr. Goodin: • WEED & ALGAE CONTROL • ENVIRONMENTAL SERVICES • FISH STOCKING • WETLAND PLANTING • FOUNTAINS 8, AERATION Attached is an updated proposal for the care of the City of South Miami's canal system and a current reference list. We currently provide limited services for the Broad Canal system and have handled the highly visible waterway at Fuchs Park. Please call if you have any questions. Respectfully yours, ALLSTATE RESOURCE MANAGEMENT, INC. Joann Sweet JS /jdb Enclosures: o l csm.let: 2041 S.W. 70th AVENUE • BUILDING D -11 • DAVIE, FLORIDA 33317.7326 (954) 452.0386 • Fax: (954) 452 -0387 i ) adjak RESOURCE MANAGEMENT CANAL MAINTENANCE AGREEMENT • WEED & ALGAE CONTROL • ENVIRONMENTAL SERVICES • FISH STOCKING • WETLAND PLANTING • FOUNTAINS & AERATION This agreement, dated January 1, 1999, is made between ALLSTATE RESOURCE MANAGEMENT, INC. (ARMI) and CUSTOMER: City of South Miami Department of Public Works 4795 S.W. 75th Avenue South Miami, Florida 33155 (305) 663 -6350 ( 305 ) 261 -•3791 Fax Both Customer and ARMI agree to the following terms and conditions: 1. ARMI will provide aquatic management services on behalf of the customer in accordance with the terms and conditions of this agreement at the following aquatic site(s): Broad Canal System consisting of three (3) sections which include a total of eight waterway segments (52,671 total linear foot, perimeter) located in the Citv of South Miami - map attached. 2. Customer agrees to pay ARMI the following amount(s) during the term of this agreement for these specific waterway management services: Algae And Aquatic Plant Control Border Grass And Brush Control Water Testing Casual Trash Pick -Up (Monthly) Fish Stocking (Bass and Bream) Biological Control Agent Permit Applications Triploid Grass Carp, Mosquito Fish Management Reporting 24 treatments per year. $2,866.00 / monthly Included Included Included Optional Included* Included * Triploid grass carp stocking subject to required approval of Florida Game and Fresh Water Fish Commission. 2041 S.W. 70th AVENUE • BUILDING D -11 • DAVIE, FLORIDA 33317 -7326 (954) 452 -0386 • Fax: (954) 452.0387 CANAL MAINTENANCE AGREEMENT Page 2 3. Schedule of payment: First month's payment shall be due and payable upon execution of this agreement; the balance shall be payable in advance in equal monthly installments. 4. The offer contained in this agreement is valid for thirty (30) days only and must be returned to our offices for acceptance within that period. 5. ARMI agrees to use only products that have been shown to present a wide margin of safety for Florida fish and wildlife. 6. This agreement may be terminated by either party with thirty (30) days written notice. Notification must be sent by certified mail, return receipt requested, to ALLSTATE RESOURCE MANAGEMENT, INC., 2041 S.W. 70th Avenue, Building D -11, Davie, Florida 33317. CUSTOMER agrees to pay for all services rendered by ARMI to date of termination of contract. ARMI reserves the right, under special circumstances, to initiate surcharges relating to extraordinary price increases of water treatment products. 7. FISH STOCKING: Annual Spring Fish Stocking optional. 8. Addendums: See attached map, survey and report (where applicable). A. Water testing and monitoring as necessary for the success of the aquatic weed control program is included. B. Except as noted, additional work as requested by customer such as physical cutting and /or plant removal and other manual maintenance may be performed by our staff. Extra service work will be invoiced separately at our current hourly equipment and labor rates. C. Care for aquatic sanctuary areas and littoral shelves planted with sensitive aquatic flora is not included herein. D. Trash will be defined as paper cups, bottles, cans and other debris not normally found in the waterway. We are not equipped to remove large construction items and refuse that is not easily handled by our small boat equipment. City, will pick -up and remove collected trash. Special trash removal activities caused by storms, flooding, illegal dumping or other unusual circumstances, will be considered extra service work, and will be invoiced in addition to regular maintenance. All extra service work will be pre- approved by the City., E. Care proposed in this contract is for maintenance control of aquatic growth and will not eradicate all weeds in the water. CANAL MAINTENANCE AGREEMENT Page 3 9. Insurance Certificate enclosed. 10. This agreement constitutes the entire agreement of ARMI and the CUSTOMER. No oral or written alterations of the terms contained herein shall be deemed valid unless made in writing and accepted by an authorized agent of both ARMI and CUSTOMER. ALLSTATE RESOURCE MANAGEMENT, INC. CUSTOMER DATE csmcont3: • WEED & ALGAE CONTROL • ENVIRONMENTAL SERVICES • FISH STOCKING 0 • WETLAND PLANTING • RESOURCE MANAGEMENT FOUNTAINS & AERATION REFERENCE LIST University of Miami Coral Gables Mr. Alan Weber (305) 284 -2551 City of Dania Dania Ms. Ronnie Lipman (954) 921 -8700 Coral Lakes Boynton Beach Mr. Jerry Ruskin (561) 637 -4316 Bay (Boca) Winds Boca Raton Ms. Yvette Cabrera (561) 883 -0728 Miami Management Miami Mr. Guillermo Cancio -Bello (305) 378 -0130 Huntington Pointe Delray Beach Mr. Steven Della (561) 496 -3801 Flamingo Estates Sunrise Mr. Radames Diaz (954) 846 -7545 Estancia Pembroke Pines Mr. Sheldon Goldberg (954) 977 -3777 Doral Isles Miami Ms. Vicky Hernandez (305) 387 -0130 Oriole Homes Palm Beach Ms. Merle D'Addario (561) 274 -1234 Boca Falls Boca Raton Mr. Paul Valyo (561) 451 -3899 Carolina Club Margate Ms. Barbara Waters (954) 749 -6228 City of Hialeah Gardens Hialeah Mr. Charles Blazek (305) 558 -4114 ref 6: 2041 S.W. 70th AVENUE • BUILDING D -11 • DAVIE, FLORIDA 33317 -7326 (954) 452.0386 • Fax: (954) 452 -0387 AQUADiSPLAYST- October Q5 27th, 1998 Mr. David Goodin City of South Miami Department of Public Works 4795 Southwest 75th Avenue South Miami, Fl_ 33155 Re: Canal maintenance quotation. Dear Mr. Goodin: We have surveyed the South Miami Canal System, and respectfully submit our bid for maintaining the three (3) canal segments. Our service includes aquatic vegetation control and trash pick -up in these areas. Reports of these scheduled activities will be submitted to the Public Works Department, and upon request, we will prepare a chronological synopsis of our work and the results. The cost for the aforementioned service will be $44,712.00 annually. Respectfully, AQUADISPLAYS, INC. Gerard J. Klauder G J K .paw 5021 HAWKHUPST AVENUE • FOPT LAUDEPDALE, FLORIDA 33331 • TELEPHONE (954) 680 -9050 • FAX: (954) 68o -3731 The Clean Water Experts ... Lake and Wetland Management, Inc. 1268 Gondola Court • Boynton Beach, Florida 33426 Telephone (561) 735 -3732 • Fax (561) 735 -0516 LAKE MAINTENANCE AGREEMENT This agreement, is made between Lake and Wetland Management, Inc. and: City of South Miami Department of Public Works 4795 S.W. 75th Avenue South Miami, F1 33155 (305) 663 -6350 Both City of South Miami and Lake and Wetland Management agree to these terms and conditions: 1. Lake and Wetland Management, Inc. will provide lake management services according to the terms and conditions of this agreement at the following locations: Eight Waterways (53,868 Approx. total linear feet) located at City of South Miami in South Miami. 2. City of South Miami agrees to pay Lake and Wetland Management the sum of: $4299.00 monthly during the term of this contract for these specific waterway management services: Debris removal at time of visit Border Grass And Brush Control To Water's Edge Monthly Water Testing Algae and Aquatic Plant Control Management Reporting TOTAL SERVICE PACKAGE $4299.00 monthly Lake and Wetland Management will make 24 treatments per year (minimum). Reasonable extra visits as required by property management will be made at no additional cost. *Program to begin November 1, 1998. The Clean Water Experts ... Lake and Wetland Management, Inc. 1268 Gondola Court • Boynton Beach, Florida 33426 Telephone (561) 735 -3732 • Fax (561) 735 -0516 Your LAKE AND WETLAND MANAGEMENT program will be concerned with the following: 1. Periodic treatment to control any and all noxious aquatic weeds. Applications are made with selective herbicides so that beneficial plants can be preserved. 2. Treatments are performed by state certified and trained aquatic biologists. 3. A minimum of twenty -four (24) treatments per year. Additional treatments are made as necessary, at no extra cost to the customer. 4. We use only herbicides and algaecides proven to be safe for fish and wildlife. 5. Full insurance coverages to protect our customer including Workmen's Compensation, liability and property damage. 6. Monthly testing of your lake to determine important water quality parameters. 7. Detailed management reporting following each visit to the property. A complete LAKE AND WETLAND MANAGEMENT program at City of South Miami will result in a clean, healthy, and enviromentally sound waterways system. It will relieve you of any further concerns regarding the waterways for the period of our service agreement. If there are any questions, please contact me at our Boynton Beach office. R ectfully yours LAKE AND WETLAND NAGEMENT, INC. Brian S. Fischer President BSF /lf Enc. LAKE MAINTENANCE AGREEMENT Page 2 PAYMENT SCHEDULE: First month will be due upon execution of this agreement: the balance is to be made in equal monthly installments. Response to complaints and special requests will be made by Lake and Wetland Management the same day your call is received, or no later than the next working day. Lake and Wetland Management uses only products that are safe for fish and wildlife. This agreement may be cancelled by either party within thirty (30) days written notice. This agreement will automatically renew yearly, Customer will renew at the same price for one additional year. Stocking of sport fish and fish for biological weed control is optional. Additional work requested by property management such as physical cutting or plant removal, and other manual maintenance can be preformed by our staff. Extra service work will be invoiced separately. AGREED AND ACCEPTED BY: ---------------------------- - - - - -- ---------------------------------- Brian S. Fischer, President Customer Lake and Wetland Management, Inc. ----------------------------------- Date The Clean Water Experts ... Lake and Wetland Management, Inc. 1268 Gondola Court • Boynton Beach, Florida 33426 Telephone (561) 735 -3732 • Fax (561) 735 -0516 WATERWAY MANAGEMENT PROGRAM City of South Miami South Miami, Florida Prepared for: Mr. Dave Goodin 0 RESOURCE MANAGEMENT • WEED & ALGAE CONTROL • ENVIRONMENTAL SERVICES • FISH STOCKING • WETLAND PLANTING • FOUNTAINS & AERATION _ _\ . Department of State Corporate Certification Department of Agriculture & Consumer Services Commercial License Florida Game & Fresh Water Fish Commission Dealer's License Florida Game & Fresh Water Fish Commission Triploid Grass Carp License Florida Game & Fresh Water Fish Commission Wildlife License Department of Enviromental Protection Aquatic Plant Permit Occupational License Insurance Certificate - $ 1,000,000 General Liability Coverage 2041 S.W. 70th AVENUE • BUILDING D -11 • DAVIE, FLORIDA 33317 -7326 (954) 452 -0386 • Fax: (954) 452 -0387 IZESII)EN'I' FRI: 1 • FLORIDA GAME AND FRESH WATER FISIi COMMISSION QUINTON L HEDGEPF.TH, DDS MRS. GILBERT W. HUMPHREY Miami Miccosukee ALLAN L EGBERT, Pb.D., Executive Director VICTOR J. HELLER, Axxlxunt Executive Director THOMAS R. KIBLER .1OF. BRUNER JULIE. K. MORRIS Lakeland Destin Sarasota IN REPLY REFER TO: TCCR- 10 -ER -95 -0547 To Whom It May Concern: SOUTH REGION Lt. COL. GREGORY L. HOLDER, Director 3900 Drone Field Road Lakeland, FI.33811 -1299 (941) 643-3203 r This is to authorize Mr. Steven Weinsier, 120 Torchwood Avenue, Plantation, FL 33324 to import, transport, possbss, and stock for resale, triploid grass carp, in accordance with Rule 39- 23.088 of the Florida Game and Fresh Water Fish Commission and the permit provisions listed below: (1) Resale of triploid grass carp may be made only to those persons who have been issued a permit by the Commission. Stocking from the above listed facility is permissible only into water areas specifically listed on individually issued Commission permits. (2) A monthly written report indicating names of purchasers, addresses, permit number, and number of triploid grass carp sold, or statement of no sale, must be submitted to the Division of Fisheries office in Lakeland by the 15th of each month. (3) Triploid grass carp shall not be held in any manner that might reasonably be expected to result in liberation into the waters of the state. (4) All interstate and intrastate shipments, transfer and transportation of triploid grass carp must be made in compliance with the rules and regulations of the Commission and, in the case of interstate shipments, rules and regulations of those states receiving fish. Drivers of vehicles transporting triploid grass carp for interstate and intrastate purposes must have a copy of all required Commission permits authorizing such transportation, certificates indicating the fish have been certified as triploid grass carp or, in the case of interstate shipments, letters of authorization from the receiving state. (5) Triploid grass carp will be subject to seizure by Commission representatives if permit provisions or Commission rules are violated. (6) Hatchery property shall,be occupied by a 24 -hour resident or access must be restricted to the general public by a locked gate and fence. 1943-1993 50 YEARS AS STEWARD OF FLORIDA'S FISII AND WILDLIFE Mr. Steven Weinsier July 4 1997 Page 2 (7) The permittee shall allow authorized employees of the Commission to make inspections and take blood samples of any grass carp to ascertain that no diploid grass carp are present. (8) No triploid grass carp may be sold, loaned, given away or transferred to persons in the state of Florida not properly permitted by the Commission to receive such fish. , ALE:ss' LIC 6 -8 Allan L. Egbert, Ph.D. Executive Director BY: J. D. Uikert, Biological Scientist IV Division of Fisheries w DEPARTMENT OF ENVIRONMENTAL PROITMON pin' FOR AQUATIC PLANT IMPORTATION TRANSPORTAnON, NON - NURSERY CULTTVATiONt POSSESSION AND 00MECTION • Permit -type: Non - Prohibited. 120 Torchwood Avenue Permit number: 808 Plantatlong Fl 33324 Expiration date: 09/30/99 County: 8roward •••.PERMIT CONDIT10N6•••• 1) Revsfletation activities using non - prohibited plant sptcles.= Non - native plants. may not be used for revegetation in natural 'Maters of -the state. Wild collection 1s not allowed under this permit unless. specifically statsd in a subsequent condition or addendum. ' �' • ,•� �` 1 �• • • , ` :. J► 4 nit 4 APPROVED DAIE This,perXLjt is conditioned on compliance with the general conditions not forth on the reverse ride %hereof and the rules and regulations of the Department of Environmental Protection . , . CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM To: Mayor and City Commission From: Charles D. Scurf City Manager REQUEST: Date: November 24, 1998 Agenda Item # 13 Re: Comm. Mtg. 12/01/98 Habitat Variance Resolution A RESOLUTION OF THE MAYOR & CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO A REQUEST FOR VARIANCES FROM SECTION 20- 3.5 (E) OF THE LAND DEVELOPMENT CODE TO ALLOW A FIFTEEN (15) FOOT FRONT SETBACK, WHERE TWENTY -FIVE FEET (25) IS REQUIRED, AND AN EIGHTEEN (18) FOOT REAR SETBACK, WHERE TWENTY -FIVE (25) FEET IS REQUIRED, ON PROPERTY LOCATED IN THE RS -4 "SINGLE FAMILY RESIDENTIAL" ZONING DISTRICT, SPECIFICALLY LOCATED AT 6066 SW 63RD STREET, SOUTH MIAMI, FLORIDA 33143. BACKGROUND: Over the last seven years, Habitat for Humanity of Greater Miami has had a strong presence in the City of South Miami. Nineteen Habitat homes have either been built or are nearing completion. Nine of these homes, however, have required at least one variance from the South Miami Land Development Code (LDC). The twentieth Habitat home, which is the subject of this application, would also require variances to be a viable project. HARDSHIP STATEMENT REQUIRED: [found on page 112 of the Land Development Code] Section 20 -5.6 (C) requires that "All applications for a variance shall include a letter of intent indicating the specific nature of the hardship upon which the request is based." NATURE OF THE HARDSHIP: [found on page 135 of the Land Development Code] The nature of the required hardship is explained by language in Section 20- 6.1(B)(3)(h), which enumerates the powers and duties of the Planning Board and includes the following: Recommendations for a variance shall be made only when necessary to relieve particular hardships or extraordinary conditions relating to a specific property, and when the strict application of a particular regulation would result in peculiar and exceptional hardship upon the owner of such property as distinguished from City Manager's Report: Habitat Variances Resolution reasons of convenience, profit or caprice. ANALYSIS: The traditional legal concept of hardship is well summarized in the attached document excerpt entitled, What is Hardship ?, taken from the Metropolitan Dade County's publication entitled, Zoning; Handbook. This summary is provided as part of the variance application packet in order to give an understanding to potential applicants of the basic concept and dynamics of a hardship. The subject property is located in the "Franklin" Subdivision and the RS -4, "Small Lot Single - Family Residential District." The attached property survey exhibits that the lot has 50 feet of frontage and is approximately 90 feet deep, resulting in an area of 4,500 square feet. However, the dimensions identified on the survey are not the dimensions utilized for zoning review. Section 20 -3.6 (F)(1) of the Land Development Code requires the right -of -way of SW 63rd Street to be 50 feet in width. Since the current width of the subject right -of -way is only 35 feet, an additional 15 feet of property adjacent to the right -of -way is zoned right -of -way, 7.5 feet on each side of the existing right -of -way. The zoned right -of -way line is used instead of the front property line, as depicted on the property survey, for zoning review. Therefore, the subject property has a frontage of 50 feet and a depth of approximately 82.5 feet, resulting in an area of approximately 4,125 square feet. Table 1 displays the Dimensional Requirements of the RS -4 district and the proposed dimensions of the subject application. Table l: The Dimensional Requirements of the RS -4 Zoning Districts and the Proposed Dimensions of the Residence to be located at 6257 SW 59' Place Requirement Permitted /Allowed Proposed Min. Net Lot Area 6,000 sq. feet 4,125 sq. feet Frontage 60 feet 50 feet Min. Front Setback 25 feet 15 fee Min. Rear Setback 25 feet 18 feet Min. Side (interior) setback 7.5 feet 7.833116.75 feet Max. Stories 2 1 Max. Building Height 25 feet <25 feet Max. Building Coverage 30% 30% Max. Impervious Coverage 45% 38.7% Table 1 illustrates that the subject application would not have the required minimum net lot area, frontage, front setback, and rear setback. However, variances for the dimensions of the lot are not required because the lot is a "lot of record" (please see attached pages 21 -22 of the City Manager's Report: Habitat Variances Resolution 2 Comprehensive Plan). Therefore, the subject application only requires approval of a variance for the front and rear setbacks. The proposed home's failure to provide the minimum required front and rear setbacks is largely attributable to the zoned right -of -way and the dimensions of the lot, as the house is only 1,273 square feet in area. Furthermore, the required setbacks, when applied to the subject property, only permit an allowable building envelope of 35 feet by 32.5 feet, or 1,137.5 square feet. The proposed house would substantially improve the subject property, and the reduced front and rear setbacks would not negatively impact the surrounding area because many of the surrounding homes do not provide the minimum required setbacks, as the attached report demonstrates. Furthermore, the applicant has obtained the support of over 20 percent of the property owners, owning property within 500 feet of the subject property, as evidenced by the attached petition. On November 10, 1998, the Planning Board voted 6:0 to recommend approval of the requested variances. During its discussion, the Board noted that variances are required for nearly half of the new construction projects in the area and requested that the Planning Staff conduct a comprehensive study of the area to determine if changes should be made to the Land Development Code. The Planning Staff will conduct the study within a period of approximately six months. You will be updated on its progress. RECOMMENDATION: Approval. Attachments: What is Hardship? Document Excerpt Resolution for Public Hearing and adoption Planning Board Staff Report Letter of Intent from Habitat for Humanity Property Survey Site Plan Excerpt from City of South Miami Comprehensive Plan Memo from Kathleen Barrie, Planner, regarding front setback analysis Zoning Petition Submitted with Signatures Mailing Map November 10, 1998, Excerpted Planning Board Minutes City Manager's Report: Habitat Variances Resolution 3 WHAT IS HARDSHIP? In determining what is a hardship, one criterion is paramount. The "hardship" must be inherent in the land and not based on the people involved or the circumstances in which they find themselves. A classic example of a hardship concerns a lot, which, because of a peculiar shape or an extreme topographical feature. is virtually unbuildable under the yard requirements of the ordinance. This amounts to a defect in the land which deprives the owner of a right enjoyed by all other owners of adjoining lots. Tile special conditions which must be found are those which apply uniquely to the property in question and which prevent its being used in the same way as other properties in its vicinity or in the zoning district. Under these conditions, the granting of a variance would not allow a special privilege not enjoyed by other property in the same vicinity or zone. The conditions must be so unusual that the ordinance, as applied to the particular property. would probably be invalid in that a reasonable use of the property is not allowed. An "unnecessary" hardship is one which is not required in order to accomplish the objectives of the zoning ordinance. Some hardship (or limitation of privilege) is unavoidable. For example, restrictions against commercial use of property in a residential district is not an "unnecessary" hardship, for it is the clear intent of the zoning ordinance to so restrict all property in the district for the benefit of the community. Similarly, mere economic loss is not a valid hardship, particularly if the same loss applies generally to other properties in the district. Hardship cannot be self - imposed. The owner of a building constructed in violation of the regulations could not claim "hardship" in being required to remove it. Ignorance of the existence or application of zoning regulations does not constitute legally recognizable hardship.... The variance should never be used to correct improper zoning. The hardship may be real and unnecessary, but, it is also general. the proper approach is through a change of zoning by the legislative body, the City Commission.... As established by Florida's general municipal zoning enabling act, there must be special conditions in a specific case, the hardship must be unnecessary and the variance, if granted, must not be contrary to the public interest. The latter can be interpreted to mean "not contrary to the comprehensive plan" as outlined in the zoning ordinance. ExcerImetifrom tlleth•opolitan Dade Counly, Florida. ZONING HANDBOOK Atlanta: Harland Bartholomew and Associates; September, 1965. I RESOLUTION NO. 2 3 4 A RESOLUTION OF THE MAYOR & CITY COMMISSION 5 OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING 6 TO A REQUEST FOR VARIANCES FROM SECTION 20 -3.5 7 (E) OF THE LAND DEVELOPMENT CODE TO ALLOW A 8 FIFTEEN (15) FOOT FRONT SETBACK, WHERE TWENTY - 9 FIVE FEET (25) IS REQUIRED, AND AN EIGHTEEN (18) 10 FOOT REAR SETBACK, WHERE TWENTY -FIVE (25) FEET 11 IS REQUIRED, ON PROPERTY LOCATED IN THE RS -4 12 "SINGLE FAMILY RESIDENTIAL" ZONING DISTRICT, 13 SPECIFICALLY LOCATED AT 6066 SW 63" STREET, 14 SOUTH MIAMI, FLORIDA 33143. 15 16 17 WHEREAS, Habitat for Humanity of Greater Miami, Inc. has made 18 application for variances from Section 20 -3.5 (E) of the Land 19 Development Code pursuant to Section 20- 5.9(G), in order to allow a 20 front setback of fifteen feet (151), where a twenty -five foot (251) 21 setback is required, and a rear setback of eighteen feet (181), where 22 a twenty -five foot (251) setback is required, on property located in 23 the RS -4 Single - Family Residential zoning district; and, 24 25 WHEREAS, the subject property is located at 6066 SW 63rd Street, 26 South Miami, Florida, 33143, and is legally described as follows: 27 28 Lot 8, Block 13, of the "FRANKLIN" Subdivision, according 29 to the plat thereof, as recorded in Plat Book 34 at Page 5 30 of the Public Records of Miami -Dade County, Florida; and, 31 32 WHEREAS, on November 10, 1998, the Planning Board voted 6:0 to 33 recommend approval of the variances; and, 34 35 WHEREAS, the Mayor and City Commission of the City of South 36 Miami desire to accept the recommendation of the Planning Board. 37 38 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF 39 THE CITY OF SOUTH MIAMI, FLORIDA: 40 41 Section 1. The application submitted by Habitat for Humanity of 42 Greater Miami, Inc. for variances from Section 20 -3.5 (E) of the Land 43 Development Code, in order to allow a front setback of fifteen feet 44 (151), where a twenty -five foot (251) setback is required, and a rear 45 setback of eighteen feet (181), where a twenty -five foot (251) Habitat Variances Resolution: Public Hearing December 1, 1998 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 setback is required, on property located in the RS -4 Single - Family Residential zoning district, is hereby granted. Section 2. This approval is subject to and dependent upon construction of the proposed single- family residential house in conformity with the layout depicted in the submitted site plan. Section 3. The City Manager may revoke this approval upon a determination that the provisions of this resolution have been violated or any violation is occurring at the subject property or related property that is not in compliance with this resolution. Section S. The City Manager shall have final approval and authority over all matters regarding the determination of the applicant's compliance with the intent of these sections. Section 6. This resolution shall take effect immediately upon approval. ATTEST: PASSED AND ADOPTED this 1st day of December, 1998. APPROVED: CITY CLERK MAYOR READ AND APPROVED AS TO FORM: CITY ATTORNEY Habitat Variances Resolution: Public Hearing December 1, 1998 2 CITY OF SOUTH MIAMI © INTER- OFFICE MEMORANDUM To: Honorable Chair & Date: November 9, 1998 Planning Board r� From: Gregory J. Oravec - L� Re: Variance Request Principal Planner /Acti g Director 6066 SW 63" Street ITEM: PB -98 -021 Applicant: Habitat for Humanity of Greater Miami Request: A RESOLUTION OF THE MAYOR & CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO A REQUEST FOR VARIANCES FROM SECTION 20 -3.5 (E) OF THE LAND DEVELOPMENT CODE TO ALLOW A FIFTEEN (15) FOOT FRONT SETBACK, WHERE TWENTY -FIVE FEET (25) IS REQUIRED, AND AN EIGHTEEN (18) FOOT REAR SETBACK, WHERE TWENTY - FIVE (25) FEET IS REQUIRED, ON PROPERTY LOCATED IN THE RS -4 "SINGLE FAMILY RESIDENTIAL" ZONING DISTRICT, SPECIFICALLY LOCATED AT 6066 SW 63RD STREET, SOUTH MIAMI, FLORIDA 33143. Location: 6066 SW 63`d Street, South Miami, Florida 33143 BACKGROUND & ANALYSIS The subject property is located in the "Franklin" Subdivision and the RS -4, "Small Lot Single- Family Residential District." The attached property survey exhibits that the lot has 50 feet of frontage and is approximately 90 feet deep, resulting in an area of 4,500 square feet. However, the dimensions identified on the survey are not the dimensions utilized for zoning review. Section 20 -3.6 (F)(1) of the Land Development Code requires the right -of -way of SW 63`d Street to be 50 feet in width. Since the current width of the subject right -of -way is only 35 feet, an additional 15 feet of property adjacent to the right -of -way is zoned right - of-wav, 7.5 feet on each side of the existing right -of -way. The zoned right -of -way line is used instead of the front property line, as depicted on the property survey, for zoning review. Therefore. the subject property has a frontage of 50 feet and a depth of approximately 82.5 feet, resulting in an area of approximately 4.125 square feet. Table 1 displays the Dimensional Requirements of the RS -4 district and the proposed dimensions of the subject application. Table l: The Dimensional Requirements of the RS -4 Zoning Districts and the Proposed Dimensions of the Residence to be located at 6257 SW 59 " Place Requirement Permitted /Allowed Proposed Min. Net Lot Area 6,000 sq. feet 4,125 sq. fee Frontage 60 feet 50 fee Min. Front Setback 25 feet 15 fee Min. Rear Setback 25 feet 18 fee Min. Side (interior) setback 7.5 feet 7.833/16.75 feet Max. Stories 2 1 Max. Building Height 25 feet <25 feet Max. Building Coverage 30% 30% Max. Impervious Coverage 45% 38.7% Table 1 illustrates that the subject application would not have the required minimum net lot area, frontage, front setback, and rear setback. However, variances for the dimensions of the lot are not required because the lot is a "lot of record" (please see attached pages 21 -22 of the Comprehensive Plan). Therefore, the subject application only requires approval of a variance for the front and rear setbacks. The proposed home's failure to provide the minimum required front and rear setbacks is largely attributable to the zoned right -of -way and the dimensions of the lot, as the house is only 1,273 square feet in area. Furthermore, the required setbacks, when applied to the subject property, only permit an allowable building envelope of 35 feet by 32.5 feet, or 1,137.5 square feet. The proposed house would substantially improve the subject property, and the reduced front and rear setbacks would not negatively impact the surrounding area because many of the surrounding homes do not provide the minimum required setbacks, as the attached report demonstrates. Furthermore, the applicant has obtained the support of over 20 percent of the property owners, owning property within 500 feet of the subject property, as evidenced by the attached petition. COMPREHENSIVE PLAN The application is consistent with the Goal, Objectives, and Policies of the Comprehensive Plan and serves to implement Goal 1, Objective 1.1, and Objective 1.3 of the Housing Element. APPLICABLE REGULATIONS Land Development Code • Section 20 -2.3 Definitions • Section 20 -3.5 (E) Dimensional Requirements • Section 20 -5.9 Variance Approvals Comprehensive Plan • Goals, Objectives, and Policies of the Housing Element RECOMMENDATION The characteristics of the subject property prevent it from being used in the same manner as other properties in the RS -4 zoning district; therefore, staff recommends approval. Attachments: Letter of Intent and Hardship, dated October 15, 1998 Property Survey Site Plan Excerpt of Comp. Plan Memo from Kathleen Barrie, Planner, regarding front setback analysis Petition Mailing Map in October 15, 1998 HABITAT FOR HUMANITY OF GREATER MIAMI building houses in partnership with God's people in need Mr. Gregory Oravec, Acting Director Planning and Development Department City of South Miami 6130 Sunset Drive South Miami FL 33143 Re: VARIANCE APPLICATION Letter of Intent and Hardship Lot 82, less N 10', Blk 13 Franklin Subdivision, PB 34/5 6066 SW 63 Street, South Miami Dear Mr. Oravec, Habitat for Humanity of Greater Miami requests two setback variances in order to build a three- bedroom home on the above property. This property is located in a South Miami neighborhood that was platted many years ago, and since the required minimum setbacks in the current Land Development Code were established projecting larger minimum lot sizes, a hardship is created in building even a small house on the above lot due to the current setback requirements. This lot was originally 100' deep, and is now 90' deep which further reduces the lot size. The existing houses in this neighborhood do not comply with the current setback requirements and our proposed building site would be consistent with other improved homes in the area. Miami Habitat request the following variances: Front - 15' (25' required) Rear - 18' (25' required) Thank you for your consideration in this matter. Sincerely, l.[ E 'zabe A. Mullen Construction Administrator Habitat For Humanity of Greater Miami / P.O. Box 560994 / Miami, FL 33256 -0994 / (305) 670 -2224 �, 1� G ID,/ 2 FauNO ; 2 "PIPE J0.O S MEASU4ED S I CB•B) CAF Ego �P6GT.a1?D B� PROPFRTY AUORES: 4 CCCH; S/V ;3" ST 50',yFASU2E0 � \ v S. tV. GOnr COU,QT v°• ma v� 9tf 85 LR vT ,y• .°I5 &4 h 1 ELEVATIONS. WHEN SHOWN, RELATE TO NATIONAL GEODETIC VERTICAL DATUM (N.G.V.D.) OF 1929. 4. UNLESS OTHERWISE NOTED. THIS FIRM HIS NOT ATTEMPTED TO LOCATE UNDERGROUND UTILITY ITEMS. 'HIS SURVEY IS SUBJECT TO EASEMENTS. RIGHTS -OF -WAY, AND OTHER MATTERS WHICH MAY HE REFLECTED BY A SEARLH OF TITLE TO THE SUBJECT LANDS. 6. THIS SURVEY HAS BEEN PREPARED FOR THE EXCLUSIVE USE OF THE ENTITY (ENTITIES) NAMED HEREON. THE CERTIFICATION HEREON DOES NOT EXTEND TO ANY UNNAMED PARTY. v 7. THERE ARE NO VISIBLE ENCROACHMENTS. OTHER THAN THOSE SHOWN HEREON. B. BEARINGS RELATE 10 AN ASSUMED BEARING L NA. _ ) ALONG - 9. PROPERTY FALLS WRHIN FEDERAL FLOOD HAZARD ZONE -_Y - PER FLOOD INSURANCE RATE MAP No. 110G3S OP7G .I MAP GATED: ,:f[[Y 17, /905. SCALE: - rrPE OF SURVEY: ZANO/T0,006R4AWY PREPARED FOR: q,481TAr FOR HVuA1AN /Ty REVISIONS i" 'b r� REMARKS CERTw%w Bt: SCHWEME— SHISKIN & ASSOCIATES, INC. (LB -87) LAND SURVEYORS " ENGINEERS • ARCHITECTS R LAND PLANNERS 4 SOILS ORDER"` 4 (U Is9T. V.P. %ERRE E CALVET PLS 11..3369 DATD- 3240 CORPORATE WAY MIRAMAR. FLORIDA 33025 TEL-(954)435-7010 DADE(9B4)6d2 -/010 FAX:(934 )632 -6264 11941 S.W. tHtA. STREET MIAMI, FLORIDA JJTBd 7Ei(303)2JJ -92N7 FL KLYS:(.,D5)4S1 -3347 FAY:(3Y5,'231 -1163 mm. a+Om NP.: 1CnB3,4 . , nm eooK: S0 3f0A PAGE 3� 01 ASST. V.P. PIERRE E CALVEI %$ N0.3369 aTE N oR1xIA R.. 7 HEREBY CERTIFY: OF SURV TNT THE AT/ ED 'SKETCH EY OF ME PROPERTY SHORN HEREON 15 TRUE MID CORRECT TO PIE BEST OF MY KNOKIiDOE W' ��A�'_ _ Mb REDLY N RECENTLY SURVEYED IRO ORAWw UNCEA MY SJPERvMOm MID OMECDDN. PERK E CN M .'.. Y.CE THIS SURVEY COMPUES ATTII THE M.IMUM TECMKAL STANDARDS ADOPTED 9Y TIE FLOR10A PROs. IAND !IRVEVOR rl..]J6. STATE 6 OF PROFT3SpNAL S RVEYDRS MU MAPPERS PURSD TO CHVTEA 61017 -4, STATE G YI- n.TA6LN AOMWRIAATVE CODE _. _ - -� ASST. Y.P. PIERRE E. CALVET PLS NR.J}69 �•CNA /pN L /NL' FfNCEON [ /NE .-- ORDER Na ASST %ERRE E CALVET PLS No.3369 DANE: 5 � ° OuNa •!�'PYP£ v��E ,Oti175 . / 5 • �' LB -B) LTAP ooECORO 9O 60 A[/EASUQED I I ' V MITT I A �' �• o � .N, 75' h � T �, 1� G ID,/ 2 FauNO ; 2 "PIPE J0.O S MEASU4ED S I CB•B) CAF Ego �P6GT.a1?D B� PROPFRTY AUORES: 4 CCCH; S/V ;3" ST 50',yFASU2E0 � \ v S. tV. GOnr COU,QT v°• ma v� 9tf 85 LR vT ,y• .°I5 &4 h 1 ELEVATIONS. WHEN SHOWN, RELATE TO NATIONAL GEODETIC VERTICAL DATUM (N.G.V.D.) OF 1929. 4. UNLESS OTHERWISE NOTED. THIS FIRM HIS NOT ATTEMPTED TO LOCATE UNDERGROUND UTILITY ITEMS. 'HIS SURVEY IS SUBJECT TO EASEMENTS. RIGHTS -OF -WAY, AND OTHER MATTERS WHICH MAY HE REFLECTED BY A SEARLH OF TITLE TO THE SUBJECT LANDS. 6. THIS SURVEY HAS BEEN PREPARED FOR THE EXCLUSIVE USE OF THE ENTITY (ENTITIES) NAMED HEREON. THE CERTIFICATION HEREON DOES NOT EXTEND TO ANY UNNAMED PARTY. C.B.S. dwmtM CONCRETE BLOCK STRUCTURE OHW d.ROt.. OVERHEAD RTRES CB daYKNM Gips BASIN R d4W.tta RAOLUS C.L.F. d.—I" CHAIN, UNK FENCE O den.to OELTA ANGLE ons C O.rwM CONCRETE A d.rrotes ARC DISTANCE 82 /oo $ ,y • B3 t �13 LOCATION SKETCH SCALE: / "' /OO" 1 ?A Ts ' 1 , 3 � ,o°ji Fouca,'Z'PrPE fr` LB -97 CAP 0/5 h W h I_ tl IVTI° �G h —O. ?5' B.1 '\ ':'ouva ; /" O } L6•B7C.QP l4EMA /NS OF 6 "FVOOD FENCE' FLOOR FLFVARONS: FLOOR: - -- OTHER FLOOR: -_. - SKETCH OF SURVEY LEGAL DESCRIPTION: LOT 82 , BLOCK 13 , ' cRA yIeL /A/ SUED /V/S/OAl ACCORDING TO THE PLAT THEREOF, AS RECORDED IN PLAT BOOK, 34 AT PAGE--L--, OF THE PUBLIC RECORDS OF MIAMI - DADE COUNTY, FLORIDA, LESSiHEYb'O,�TAy /J. CJ FEET TNE�OF. BENCHMARK No.1 (ELEVATION=_ %L 9,?N.G.V.D.) PA ?rEQ - . 411/1 Avis a' aYSC AT : >-F e� .Av c:,ZSS-_; . -.c aw or W. a0m. AL'E. 6 S,W. Atze. BENCHMARK No.2 (ELEVATION= 17.27 N.G.V.D.) Cu.' NA /c aN' . -ifE iA' OF Q7{! 6;S l .6—, .4,r , HE EAS,- frzooE�-r SURVEYOR'S NOTES: LEGEND: c « %9 d—t.. EMDNG ELEVATIONS 1. THIS SKETCH IS NOT VALID WITHOUT THE SIGNATURE AND THE ORIGINAL RAISED SEAL OF A FLORIDA LICENSED SURVEYOR AND MAPPER £ den660 CENTERUNE Mom. d.net.. MEASURED 2. D157NKE5 SHOWN ALONG PROPERTY LANES ARE RECORD AND MEASURED, UNLESS OTHERWISE NOTED. GN d—t.. CAME TELEMAGN BOX N ! D d.n.t.. NAIL h DISC 1 ELEVATIONS. WHEN SHOWN, RELATE TO NATIONAL GEODETIC VERTICAL DATUM (N.G.V.D.) OF 1929. 4. UNLESS OTHERWISE NOTED. THIS FIRM HIS NOT ATTEMPTED TO LOCATE UNDERGROUND UTILITY ITEMS. 'HIS SURVEY IS SUBJECT TO EASEMENTS. RIGHTS -OF -WAY, AND OTHER MATTERS WHICH MAY HE REFLECTED BY A SEARLH OF TITLE TO THE SUBJECT LANDS. 6. THIS SURVEY HAS BEEN PREPARED FOR THE EXCLUSIVE USE OF THE ENTITY (ENTITIES) NAMED HEREON. THE CERTIFICATION HEREON DOES NOT EXTEND TO ANY UNNAMED PARTY. C.B.S. dwmtM CONCRETE BLOCK STRUCTURE OHW d.ROt.. OVERHEAD RTRES CB daYKNM Gips BASIN R d4W.tta RAOLUS C.L.F. d.—I" CHAIN, UNK FENCE O den.to OELTA ANGLE ons C O.rwM CONCRETE A d.rrotes ARC DISTANCE 7. THERE ARE NO VISIBLE ENCROACHMENTS. OTHER THAN THOSE SHOWN HEREON. B. BEARINGS RELATE 10 AN ASSUMED BEARING L NA. _ ) ALONG - 9. PROPERTY FALLS WRHIN FEDERAL FLOOD HAZARD ZONE -_Y - PER FLOOD INSURANCE RATE MAP No. 110G3S OP7G .I MAP GATED: ,:f[[Y 17, /905. E-11. d.R91.. EASEMENT RIK. denotd RECORD LP. O.not r 9H0// PIPE w.F. d.rah. WOOD FENCE LP. dRrol.4 LIGHT POLE W.M. d tN WATER METER rrPE OF SURVEY: ZANO/T0,006R4AWY PREPARED FOR: q,481TAr FOR HVuA1AN /Ty REVISIONS FELT BOOM REMARKS CERTw%w Bt: SCHWEME— SHISKIN & ASSOCIATES, INC. (LB -87) LAND SURVEYORS " ENGINEERS • ARCHITECTS R LAND PLANNERS 4 SOILS ORDER"` Is9T. V.P. %ERRE E CALVET PLS 11..3369 DATD- 3240 CORPORATE WAY MIRAMAR. FLORIDA 33025 TEL-(954)435-7010 DADE(9B4)6d2 -/010 FAX:(934 )632 -6264 11941 S.W. tHtA. STREET MIAMI, FLORIDA JJTBd 7Ei(303)2JJ -92N7 FL KLYS:(.,D5)4S1 -3347 FAY:(3Y5,'231 -1163 mm. a+Om NP.: 1CnB3,4 . , nm eooK: S0 3f0A PAGE 3� ORDER Ns ASST. V.P. PIERRE E CALVEI %$ N0.3369 aTE oR1xIA R.. 7 HEREBY CERTIFY: OF SURV TNT THE AT/ ED 'SKETCH EY OF ME PROPERTY SHORN HEREON 15 TRUE MID CORRECT TO PIE BEST OF MY KNOKIiDOE W' ��A�'_ _ Mb REDLY N RECENTLY SURVEYED IRO ORAWw UNCEA MY SJPERvMOm MID OMECDDN. PERK E CN M .'.. Y.CE THIS SURVEY COMPUES ATTII THE M.IMUM TECMKAL STANDARDS ADOPTED 9Y TIE FLOR10A PROs. IAND !IRVEVOR rl..]J6. STATE 6 OF PROFT3SpNAL S RVEYDRS MU MAPPERS PURSD TO CHVTEA 61017 -4, STATE G YI- n.TA6LN AOMWRIAATVE CODE _. _ ASST. Y.P. PIERRE E. CALVET PLS NR.J}69 ORDER Na ASST %ERRE E CALVET PLS No.3369 DANE: (� • - — • • — - - — - PROPER-T-Y ++NE 49.92' I I � 0 2 I I i I ' i i I ' i i i I' i I' i Ii I ONE ST( �ro I SINGLE F� RESIDE' o i M i I 0 I' I I I I' I PROPCjSED ;/ 1 COVERED j Llo E / / OAK i o Y vOAK I r, m 6 25' -6' COCOPLUM' S B —1 r HEDGE I_ a> I I c I I I o ; L_ N ------------------------- j 18' -0„ / i DRIVEWAY I I 49.98' I - - - - -P 9RFRCY- NNE-- --- --- --- --- -- ---- -eJ a ° EXISTING SIDEWALK to in r N = 19010 41 UNINDENTIFIED' TREE I -�I HABITAT FOR HUMANITY OF GREATER MIAMI, INC. I I I b 0 0 I I I I S - -- -- - -- --- -- - -- --- SE 63 STREET - -- - -- --- SITE PLAN N SCALE: l s- - 1' -o• ARRcHITLECTS 100 Madeira Avenaa Suits I Cord Gables, Florlda 33134 (3051 442.8410 Fax 442.6757 Bacarc*AOl_Com 9330 DADELAND BOULEVARD SUITE 200 MIAMI, FLORR)A 9 256 905- 670 -2224 A0910: BRAUTH MULLIN LOOT CALCULATIONS S LOT SIZE: 4536.73 SF AIR - CONDITIONED SPACE: 1052.77 SF TOTAL AREA UNDER ROOF: 1273.00 SF IMPERVIOUS SURFACE AREA: 449.68 SF LANDSCAPE AREA: 2814.05 SF (62 %) PROJECT ADDRESS 6066 SW 63 STREET, SOUTH MIAMI, FLORIDA LEGAL DESCRIPTION N LOT 82, BLOCK 13, "FRANKLIN SUBDIVISION ", ACCORDING TO THE PLAT THEREOF, AS RECORDCD IN PLAT BOOK 34 AT PACE 5, OF THE PUBLIC RECORDS OF MIAMI -DADE COUNTY, FLORIDA, LESS THE NORTH 10.00 FEET THEREOF. � -rte ►' s.. I o,= 00 o0 o a> IXORA HEDGE j la m �w N v; A/C UNI T I I i I ' i i I ' i i i I' i I' i Ii I ONE ST( �ro I SINGLE F� RESIDE' o i M i I 0 I' I I I I' I PROPCjSED ;/ 1 COVERED j Llo E / / OAK i o Y vOAK I r, m 6 25' -6' COCOPLUM' S B —1 r HEDGE I_ a> I I c I I I o ; L_ N ------------------------- j 18' -0„ / i DRIVEWAY I I 49.98' I - - - - -P 9RFRCY- NNE-- --- --- --- --- -- ---- -eJ a ° EXISTING SIDEWALK to in r N = 19010 41 UNINDENTIFIED' TREE I -�I HABITAT FOR HUMANITY OF GREATER MIAMI, INC. I I I b 0 0 I I I I S - -- -- - -- --- -- - -- --- SE 63 STREET - -- - -- --- SITE PLAN N SCALE: l s- - 1' -o• ARRcHITLECTS 100 Madeira Avenaa Suits I Cord Gables, Florlda 33134 (3051 442.8410 Fax 442.6757 Bacarc*AOl_Com 9330 DADELAND BOULEVARD SUITE 200 MIAMI, FLORR)A 9 256 905- 670 -2224 A0910: BRAUTH MULLIN LOOT CALCULATIONS S LOT SIZE: 4536.73 SF AIR - CONDITIONED SPACE: 1052.77 SF TOTAL AREA UNDER ROOF: 1273.00 SF IMPERVIOUS SURFACE AREA: 449.68 SF LANDSCAPE AREA: 2814.05 SF (62 %) PROJECT ADDRESS 6066 SW 63 STREET, SOUTH MIAMI, FLORIDA LEGAL DESCRIPTION N LOT 82, BLOCK 13, "FRANKLIN SUBDIVISION ", ACCORDING TO THE PLAT THEREOF, AS RECORDCD IN PLAT BOOK 34 AT PACE 5, OF THE PUBLIC RECORDS OF MIAMI -DADE COUNTY, FLORIDA, LESS THE NORTH 10.00 FEET THEREOF. � -rte ►' s.. FUTURE LAND USE CATEGORIES This section contains language which explains the intent of the future land use map. Zoning regulations which permit uses that are specifically permitted by this section and that also permit uses that are less intensive than those permitted by this section may be deemed to be consistent with the comprehensive plan. Zoning regulations that are more restrictive than the provisions of this section may also be consistent with the comprehensive plan. The terms "less intensive" and "more restrictive" in this section are not defined in this plan. Planned unit development zoning regulations which permit buildings to be higher than stated in this plan may be deemed consistent with this plan, provided such regulations do not permit the overall floor area on a site to be greater than could occur if the height limits of this plan were observed. Nothing in this plan is intended, or has the effect of, limiting or modifying the right of any person to complete any planned development which has been issued a final planned development order which is in full force and effect and where development has commenced and is continuing in good faith, provided that all regulations and conditions as imposed by the City are met. Any legally granted variances to a development code regulation which implements this plan shall be deemed to be a legally granted variance to this plan and as such shall be deemed to be consistent with this plan. This variance provision, shall apply to all elements and sections of this plan. Vested Rights: Nothing contained herein shall be construed as affecting validly existing vested rights. It shall be the duty and responsibility of the applicant alleging vested rights to affirmatively demonstrate the legal requisites of vested rights. Vested rights shall require a demonstration to the Mayor and City Commission of the City of South Miami that the applicant (1) has relied in good faith, (2) upon some act or omission of the government, and (3) has made such a substantial change in position or incurred such extensive obligations and expenses to the applicant's detriment as to create an undue hardship. The mere existence of zoning contrary to the South Miami Comprehensive Plan shall not be determined to vest rights. Developmental actions where all required approvals have been received, or orders or permits that preceded the official adoption of this Comprehensive Plan shall remain in full force and effect but subject to all applicable zoning laws and regulations of the City. The land development regulations to be adopted shall provide for specific standards to carry out these concerns. To reflect the repeated public concerns expressed at the charrettes and public hearings regarding the preponderance of land use regulations. the land use categories are reduced in number to reflect the traditional land use designations utilized by the planning profession. Regulation of specific uses and intensities will be included under provisions in the Land Development Code. (97 -IER) Single - Family Residential (Two - Story) The single - family land use category is intended to provide for one residential dwelling unit on each parcel of land. New parcels should have a minimum area of 10,000 square feet. In areas where existing platting is characterized by parcels larger than 10,000 square feet, zoning regulations should be consistent with such parcel sizes provided that minimum parcel sizes need not exceed one acre. In areas where existing platting is characterized by parcels smaller than 10.000 square feet. zoning regulations should be consistent with surrounding parcel sizes. Sites large enough to be subdivided into parcels of 10,000 square feet or larger could be zoned accordingly, but only if such zoning would be compatible with surrounding development. (97 -lER) Lot of Record: If the owner of a platted lot in any district does not own a parcel or tract of land immediately adjacent to such lot, and if the deed or instrument under which such owner acquired title to such lot was of record prior to the application of any zoning regulations to the premises, or if such lot were created and first recorded in compliance with the zoning regulations in effect on the lot at the time of recording, and if such lot does not conform to the requirements of such regulations as to the width of Element I Page Number 21 lots and lot area. the provisions of such lot area and lot width regulations shall not prevent the owner of such lot from erecting single- family dwelling or making other - -)rovements on the lot, provided such improvements confon_ .n all other respects to the applicable _,ring regulations provided that such platted lot is not less than fifty feet in width and has a frontage of at least fifty feet. The term "platted lot" as used herein shall mean a full and complete separate parcel designated as a lot, parcel, or tract as part of a subdivision plat recorded in the public records of Dade County, Florida. Zoning regulations shall not require any special hearing or approval process for lots that meet the requirements set forth herein. (97 -IER) Duplex Residential Two Family4ownhouse Residential (Two -Story) The duplex residential category is intended to provide for two ermem residential dwelling units per parcel of land. Each dwelling unit should have its own at -grade direct access from the out -of- doors. Two - family structures should be developed at densities that do not exceed two dwelling units per 10,000 square feet. sheuld be develeped at densities that de net eNeeed efte dwelling tmit per- 7,260 sque&e dwelling feet (97 -IER) Townhouse Residential (Two -Story) The townhouse residential category is intended to limit development to townhouse -type dwelling units on parcels of land not less than 69;868 10,000 square feet in area. Each dwelling unit should have its own at -grade direct access from the out -of- doors. Townhouse dwelling units should be developed at densities that do not exceed one dwelling unit per 7,260 square feet of site area. Individual parcels which meet the minimum site size of 10,000 square feet in area could be developed for use as single- family residential dwellings units. Zoning regulations which implement the townhouse category sheeld shall prohibit single- femly-aad two - family structures; , e*eept th and, one single - family structures may be permitted to secure a vested right to use any legally created parcels which does not meet the minimum lot size requirements of this plan and/or the zoning ordinance. (97 -IER) Levi - Density Multiple - Family Residential (Two SteF) Medium Density Multiple Family Residential (Four -Story) The multiple- family residential land use categoryies -tee is intended to provide for residential densities of 18 dwelling units per- fiat aefe (weelusive ef lights of wa- q and up to a maximum of 24 dwelling units per net acre . Multiple- familv residential development shall be designed in order to create environmentally - sensitive and well landscaped settings with pedestrian and multi -modal transit- oriented amenities Zoning regulations shall be implemented to preserve the existing densities of developed properties within established districts Designers should be encouraged to produce unique flexible multi -level projects, such as mixed -use developments. including retail and office uses on ground floor levels Zoning regulations for the proposed Paris View Townhouse area should include an option wherebv townhouse developments could be permitted at densities not to exceed 24 dwelling unit per acre (97 -IER) Residential Office (Two -Story) The residential office land use category is intended to provide for the development of very-low- intensity office structures that are similar in development characteristics to single- family homes. Development characteristics shall include but not be limited to height, mass, volume, parking and landscaping. Buildings shall not exceed two stories. At ne tifne shall any building @*eeed 23 feet in height —preat, preyed- In addition, heavy landscaping and screening shall be provided for parking areas, trash storage and other non - residential site characteristics. (97 -IER) Element 1 Page Number 22 CITY OF SOUTH MIANII D INTER - OFFICE MEMORANDUM To: Gregory J. Oravec Principal Directorl.Acting Director From: Kathleen Barrie Planner Date: November 9. 1998 Subject: Front Setback Analysis Habitat Variance Requests This memo serves to transmit the attached charts "Information on Properties Surrounding 6066 SW 6' ) Street" and "Street Information for Properties Surrounding 6066 SW 63 Street ". The charts illustrate research and field surveys relating to the variance requests for the property located at 6066 SW 63 Street. The research and field surveys were conducted by Carla Nogueras, Planning Intern, and myself during the last week. Please be advised that the front setback of the principal structures on the charts was measured from the building line to the street pavement, as indicated in the "front setback column" of "Information on Properties Surrounding 6066 SW 63 Street ". The dimensions provided do not incorporate the zoned right -of -way, which is provided in "Street Information for Properties Surrounding 6066 SW 63 Street ". Thus, the true setback, used for zoning review purposes, is the measured setback minus the width of the zoned right -of -way. The research reflects that the median distance between the building line and street pavement is 20 feet. Habitat's requests would result in a distance of 22.5 feet between the building line and the street pavement. Please be advised that a revised chart that incorporates the zoned right -of -way information is forthcoming later this week. 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V N W c,0 - V1 CJ7 - - O 7 C - - cn CD 6 v n s 2 O (n C � cn m C" M p En QQ N CD cn CD cr v * * * f 1 21 Signatures Required ZONING PETITION � CITY OF SOUTH MIAMI 6130 Sunset Drive, 2 "d Floor Fax #: (305) 6664591 © South Miami, Florida 33143 Phone: (305) 663 -6327 Petition: We, the undersigned property owners, are within 500 feet of the above property We understand and approve of the following request(s): ITEM: PB -98 -021 Applicant: Habitat for Humanity of Greater Miami Request: A variance from Section 20 -3.5 (E) of the Land Development Code to allow a fifteen (15) foot front setback, where twenty -five feet (25) is required, and an eighteen (18) foot rear setback, where twenty -five (25) feet is required, on property located in the RS-4 "Single Family Residential" zoning district. Location: 6066 SW 63' Street South Miami, Florida 33143 Zoning Petition Page 1 of 2 Address Uj 6► r_ m_ . Al•M ... i, '. &_5141 I i �rh C , _ WW .. i Zoning Petition Page 1 of 2 i a3 ZONING PETITION (Continued from Page 1) Petition: We, the undersigned property owners, are within 500 feet of the above property. We understand and approve of the requests) listed on the preceding page. Address RV Zoning Petition Page 2 of 2 NN•� T� -�I fill! I y • O S 2 S -n� Lwri e nr L�j L f,f 1!•I� -�I fill! I y • O S 2 S -n� Lwri e nr L�j L r !�. f Y YE 5 Tl SUMMARY MINUTES Regular Meeting Planning Board Tuesday, November 10, 1998 City Commission Chambers 7:30 P.M. I. Call to order and the Pledge of Allegiance to the Flag of the United States of America A. Mr. Pages, Chairperson, called the meeting to order at approximately 7:35 p.m. II. Roll Call A. Board members present constituting a quorum 1. Mr. Pages, Mr. Lefley, Mr. Morton, Mr. Huggins, Ms. Chimelis, Mr. Wiscombe B. City staff present 1. Subrata Basu (Assistant City Manager /Planning Director); Gregory Oravec (Principal Planner /Acting Director); Kathie Barrie (Planner); David Struder (Board Secretary) C. Opening remarks 1. Mr. Pages welcomed Mr. Basu to City staff in his move from Board membership, and Mr. Basu introduced Ms. Barrie, the City's new Planner, to the Board. III. Public Hearings A. ITEM: PB -98 -020 Applicant: Mayor & City Commission Request: AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO TELECOMMUNICATION FACILITIES; AMENDING CHAPTER 20 OF THE CITY OF SOUTH MIAMI LAND DEVELOPMENT CODE BY DELETING SECTION 20- 5.23(B), ENTITLED "MICROWAVE ANTENNAS," AND CREATING ARTICLE X, ENTITLED "SITING REGULATIONS FOR TELECOMMUNICATION TOWERS AND ANTENNAS;" PROVIDING FOR INTENT, DEFINITIONS, APPLICABILITY, GENERAL REQUIREMENT AND MINIMUM STANDARDS, PERMITTED USES, PROCEDURE FOR SPECIAL USE, EXCEPTIONS, ACCESSORY EQUIPMENT PB Mins 11 -10 -98 1 b. Suggestion was made that, in regard to Section 20 -10.6, Uses Requiring Special Use Approval, that this language be shown in bold. 8. Motion: Mr. Morton moved approval of the new ordinance, as submitted. Mr. Lefley seconded the motion. 9. Vote: Approved: 6 Opposed: 0 B. ITEM: PB -98 -021 Applicant: Habitat for Humanity of Greater Miami Request: A RESOLUTION OF THE MAYOR & CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO A REQUEST FOR VARIANCES FROM SECTION 20 -3.5 (E) OF THE LAND DEVELOPMENT CODE TO ALLOW A FIFTEEN (15) FOOT FRONT SETBACK, WHERE TWENTY -FIVE FEET (25) IS REQUIRED, AND AN EIGHTEEN (18) FOOT REAR SETBACK, WHERE TWENTY -FIVE (25) FEET IS REQUIRED, ON PROPERTY LOCATED IN THE RS- 4 "SINGLE FAMILY RESIDENTIAL" ZONING DISTRICT, SPECIFICALLY LOCATED AT 6066 SW 63RD STREET, SOUTH MIAMI, FLORIDA 33143. Location: 6066 SW 63ra Street, South Miami, Florida 33143 1. Mr. Morton read the item into the record. 2. Staff presented the item to the Board, summarizing the request. 3. Staff noted that five properties had received rear setback variances and that the current variance request is compatible with surrounding properties. 4. Staff explained that a hardship does exist, as the subject property cannot be used as other properties would be used in the RS -4 zoning district and that the intended study for the area will move forward. 5. The public hearing was opened. a. Mr. David Tucker, Sr., of 6556 SW 78 Terrace, signed in and spoke before the Board. Mr. Tucker related that he had visited the property and agreed that the new residence would be an improvement. b. Mr. Tucker asked the City to consider the area overall, such as in the context of the Charrette II and the CRA, and he noted that the planned study should be a part of that larger consideration. c. Staff agreed that future consideration of the area, including formulation of procedures, will be deliberated at a later time. d. Ms. Elizabeth Mullen, of Habitat for Humanity, signed in and spoke before the Board. Ms. Mullen thanked the City for its consideration of Habitat's variance request. PB Mins 11 -10 -98 3 6. The public hearing was closed. 7. The public meeting continued. a. Mr. Basu noted that other variance requests, such as from a private property owner in the area, would receive the same consideration that Habitat has received. b. The Board and staff discussed the impact, such as relating to policy and zoning concerns, that continued approvals of variance requests have on the area. c. The Board and staff noted that Planning & Zoning will conduct a study of the area at a future time, perhaps in three to six months, taking into consideration variances approved and building a database of information compiled, including dates of approvals, properties grandfathered in, building lines and setbacks, etc. d. The Board and staff agreed that procedural details need to be completed in regard to future reviews of zoning matters, for example, conducted by both the CRA Advisory Board and the Planning Board. 8. Motion: Mr. Lefley moved approval of the request, as submitted. Mr. Wiscombe seconded the motion. 9. Vote: Approved: 6 Opposed: 0 IV. Approval of Minutes A. Minutes for October 27, 1998 1. The Board duly voted on and approved the minutes for October 27, 1998, as amended. 2. Vote: Approved: 6 Opposed: 0 V. Remarks A. The Planning Board held a public meeting concerning it and the new CRA Board 1. In doing so, the Planning Board agreed: a. that both boards have a duty and responsibility to look after the needs of the community falling under their own jurisdiction; b. that brainstorming should proceed on how best for both boards to fulfill their duties and responsibilities without creating confusion and by avoiding duplication; PB Mins 11 -10 -98 4 c. that in regard to the CRA Board, criteria for review may be to measure policies against goals and objectives of the CRA; d. that there are items clearly within the domain of the Planning Board, such as variance requests. 2. Suggestions put forth in the meeting included the following: a. that the CRA Board and Planning Board processes should be concurrent; b. that the PB should receive a copy of the CRA Board's minutes; c. that the CRA Board and the PB hold a joint workshop; d. that a walking tour of the area be scheduled; B. Parking within the downtown area 1. The Board emphasized its concerns regarding current and future parking problems in the City's downtown area, particularly following the opening of the Shops at Sunset Place. 2. The Board agreed that it would like to review traffic and parking studies that may have been generated for the downtown area. VI. Adjournment A. There being no further business before the Board, the meeting was adjourned at 8:55 p.m. B. Respectfully, 1. Board Chairperson Date 2. Board Secretary Date Pursuant to Florida statutes 286.0105, the city hereby advises the public that if a person decides to appeal any decision made by this board, agency, or commission with respect to any matter considered at its meeting or hearing, he or she will need a record of the proceeding, and that for such purpose, affected person may need to ensure that a verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the city for the introduction or admission or otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. PB Mins 11 -10 -98 5 CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM To: Mayor and City Commission Date: November 25, 1998 Agenda Item # From: Charles D. Scurr Re: Comm. Mtg. 12/01/98 City Manager ERPB Appeal REQUEST A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO AN APPEAL OF AN ENVIRONMENTAL REVIEW AND PRESERVATION BOARD DECISION, REGARDING A SIGNAGE APPLICATION FOR THE PROPERTY LOCATED AT 8512 -8530 RED ROAD, COMMONLY KNOWN AS THE SOUTH MIAMI GYMNASTICS SCHOOL, AS REQUESTED BY RODNEY MANDELSTAM, PURSUANT TO SECTION 20 -6.2 (A) OF THE SOUTH MIAMI LAND DEVELOPMENT CODE. BACKGROUND & ANALYSIS On November 17, 1998, the Environmental Review & Preservation Board voted 5:1 to disapprove an application for the installation of a freestanding (detached) directly illuminated sign with changeable copy on property located at 8512 -8530 Red Road, commonly known as the South Miami Gymnastics School. The ERPB's decision for disapproval was based on the application's failure to comply with Section 20 -3.7 (b) of the Land Development Code (LDC), which states: "Lighting and signs shall be such as to provide for compatibility and harmony with nearby and adjacent properties and the general character of the surrounding area." Pursuant to § 20 -6.2 (A) of the LDC, an applicant, interested citizen or the City administration may appeal a decision or recommendation by the ERPB. On November 18, 1998, Rodney Mandelstam, property owner of 8512 -8530 Red Road, made application to appeal the ERPB decision. The proposed resolution enables the City Commission to uphold or repeal the ERPB's decision. Staff' believes that the proposed signage is not compatible or harmonious with the surrounding area, which is comprised of single family residences and Dante Fascell Park. RECOMMENDATION: Uphold the ERPB's decision of disapproval. Attachments: Proposed Resolution regarding an appeal of a decision by the ERPB Appeal request ERPB application Excerpt from the Draft Minutes of the November 17, 1998 ERPB Meeting City Manager's Report: ERPB Appeal 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO AN APPEAL OF AN ENVIRONMENTAL REVIEW AND PRESERVATION BOARD DECISION, REGARDING A SIGNAGE APPLICATION FOR THE PROPERTY LOCATED AT 8512 -8530 RED ROAD, COMMONLY KNOWN AS THE SOUTH MIAMI GYMNASTICS SCHOOL, AS REQUESTED BY RODNEY MANDELSTAM, PURSUANT TO SECTION 20 -6.2 (A) OF THE SOUTH MIAMI LAND DEVELOPMENT CODE. WHEREAS, on November 17, 1998, the Environmental Review & Preservation Board (ERPB), voted 5:1 to disapprove an application for the installation of a freestanding (detached) directly illuminated sign with changeable copy on property located at 8512 -8530 Red Road; and, WHEREAS, the ERPB's decision for disapproval was based on the application's failure to comply with Section 20 -3.7 (b) of the South Miami Land Development Code, which states, "Lighting and signs shall be such as to provide for compatibility and harmony with nearby and adjacent properties and the general character of the surrounding area;" and, WHEREAS, pursuant to § 20 -6.2 (A) of the South Miami Land Development Code, an applicant, interested citizen or the City administration may appeal a decision or recommendation by the ERPB; and, WHEREAS, Rodney Mandelstam, has filed such an appeal pursuant to the authorization of said § 20 -6.2 (A). NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The Environmental Review & Preservation Board's disapproval of an application for the installation of a freestanding (detached) directly illuminated sign with changeable copy on property located at 8512 -8530 Red Road is hereby upheld / repealed. Section 2. This resolution shall take effect immediately upon approval. ERPB Appeal: 8512 -8530 Red Road South Miami Gymnastics School 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 PASSED AND ADOPTED this 1st day of December, 1998. ATTEST: APPROVED: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY MAYOR ERPB Appeal: 8512 -8530 Red Road South Miami Gymnastics School 2 MOV -18 -98 WED 02:27 PM CITY OF SOUTH MIAMI 3056636348 RECEIVED i0 lo, APPLICATION TO BE HEARD REGULAR CITY COAIIII,SSION MEX TING NAME: �. (nc� j) <S677 DATE: L gz�e ADDRESS' �+Jr�CR —�c7u l /(�w1 lI TELEPHONE NUMBER DURING BUSINESS HOURS: - �6Le, STATE REASON FOR WRICH YOU WANT TO BE HEARD. ADDRESS OF PROYERTY IF APPLICABLE: S'J- 3 0 D 4 � I 4 -3 r ` l GSZtn. r�. a �, De� i� (2 VJ CITY OF SOUTH MIAMI PLANNING AND ZONING ENVIRONMENTAL REVIEW AND PRESERVATION BOARD APPLICATION 7 STREET ADDRESS OF JOB: �� SOUTH MIAMI, FL PROPERTY OWNER: �.% / TEL. NO. ADDRESS: STREET CITY STATE ZIP WHAT IS THE PRESENT USE OF THE PROPERTY? PLEASE, BRIEFLY SUMMARIZE THE WORK TO BE PERFORMED: !��' / 6 / - WHAT WILL THE TOTAL COST BE TO COMPLETE THIS PROJECT? APPLICANT'S NAME. ADDRESS: TEL NO. 6 4-') I. 3 STREET CITY / STATE ZIP FAX NUMBER: Sf�7tl F 1I C AS T'HE APPLICANT, PLEASE, INDICATE YOUR RELATIONSHIP TO THIS PROJECT OWNER OF THE PROPERTY TENANT / LESSEE SINGLE - FAMILY RESIDENCE OTHER: BUSINESS OFFICE OWNER OF THE BUSINESS RETAIL STORE OTHER: OR TOWNHOUSE APARTMENT MEDICAL OFFICE AUTO REPAIR PLEASE, BRIEFLY SUMMARIZE THE WORK TO BE PERFORMED: !��' / 6 / - WHAT WILL THE TOTAL COST BE TO COMPLETE THIS PROJECT? APPLICANT'S NAME. ADDRESS: TEL NO. 6 4-') I. 3 STREET CITY / STATE ZIP FAX NUMBER: Sf�7tl F 1I C AS T'HE APPLICANT, PLEASE, INDICATE YOUR RELATIONSHIP TO THIS PROJECT OWNER OF THE PROPERTY TENANT / LESSEE CONTRACTOR OTHER: OWNER OF THE BUSINESS ARCHITECT ENGINEER PLEASE, INDICATE CONTACT PERSON (ERPB's decision will be mailed to the contact person indicated below): PROPERTY OWNER 12e APPLICANT OTHER (provide name and address) 4 PLEASE NAME ON THE LINE ABOVE 2 3 is� -- `2 � 0/z) DATE ` �5 tA /41 Pl- All (� loci -��� C 9f 3C, 2— it 5� i �—t �� fvl Ov o a oj (Lok fU K dt �A C4 A-aSf 'o w .�4 f Q(AodJ � 0 �i D. G7 'z U) n m z m z 0 m m co co 00 _ol o` m z 96, 11 -jj 3sw 4 ITZ7624 cog a I O ff Cox cm n ac ._ «7 i I O ff Cox cm n ac rx S"D -1JIIIN03PVVN-df)O 9A()SV.4NI -ld ��` City of South Miami 6130 Sunset Drive, South Miami, Florida 33143 November 20, 1998 Rodney Mandelstam South Miami Gymnastics Center 8530 Red Road South Miami, FL 33143 Dear Applicant: This letter is to inform you that your request for the approval of: Signage [EB -98 -117] 8350 Red Road South Miami, Florida 33143 was presented to the Environmental Review and Preservation Board (ERPB) at their meeting on Tuesday, November 17, 1998, and was DISAPPROVED 5 -1. All decisions and recommendations of the Environmental Review & Preservation Board [ERPBI shall be posted on the Citv Hall bulletin board immediately following the ERPB meeting. An applicant may obtain a building permit after noon of the day after the ERPB meeting, at which the application was approved. if all other requirements for the permit have been met. An appeal of an ERPB decision or recommendation may be tiled at any time before a building permit is issued by tiling same with the city clerk upon a form prescribed therefore. Appeals may be taken by the applicant. interested citizens. or the city administration [per Section 20 -6.2 (A) of City's Land Development Code]. If you have any questions concerning this matter. please contact the Planning and Zoning Department between the hours of 8:00 AM and 5:00 PM. Monday through Friday. at (305) 663 -6327. "City of Pleasant Living" .......................... SUMMARY MINUTES .......................... REGULAR MEETING ENVIRONMENTAL. REVIEW & PRESERVATION BOARD November 17th, 1998 - 8:30 AM I. CALL TO ORDER A. Ms. Mark, Chairperson, called the meeting to order at 8:32 p.m. U. PLEDGE OF ALLEGIANCE A. The Pledge of Allegiance was recited in unison. III. ROLL CALL A. Board members present constituting a quorum. 1. Ms. Mark, Ms. Banks, Ms. Clavijo, Mr. Shaw, Mr. Whitehead (arrived 8:40 a.m.), Mr. Vitalini (arrived 8:42 a.m.) B. Board member absent 1. Ms. Radosevich C. City staff present 1. Greg Oravec (Principal Planner /Acting Director); Kathie Barrie (Planner); David Struder (Board Secretary) IV. REQUESTS FOR APPROVAL A. TRAFFIC WAYFINDING SIGNS (Revision) [EB -98 -109] Applicant: Public Works Department Address: Various locations surrounding the Shops at Sunset Place Note: Signs for the location of parking areas, valet ramps, and signs to direct commuters away from residential roadways, to be installed on various streets surrounding the Shops at Sunset Place, including S. Dixie Highway. Please refer to the memorandum from David K. Goodin to the ERPB, regarding the traffic wayfinding signs proposal. Recommendation: Staff recommends approval. 1. Ms. Mark read the request into the record. 2. Staff presented the application to the Board, noting that revisions have been drafted to the wayfinding signage proposal, including a more simplified design. ERPB Mins 11 -17 -98 1 I. LANDSCAPING (Revision) [EB -98 -097] Applicant: Simon Property Group Address: 5701 Sunset Drive, Shops at Sunset Place Note: The applicant received Board approval of a landscaping plan for the Shops at Sunset Place with the condition that the specifics for containerized landscaping be brought to the City and the Board for final approval. Recommendation: Staff recommends approval with the condition that the applicant provide additional containers with trees to be placed on Level 1 along the street inside the mall. 1. Ms. Mark read the request into the record. 2. Staff presented the application to the Board, explaining that specifics relating to the containerized landscaping are now being presented for approval. 3. No representative was present for the applicant. 4. The Board reviewed the application. a. The Board discussed specifics related to the application, including types and height of containerized landscaping to be included. 6. Motion: Mr. Whitehead moved approval of the landscape plan, with the condition that the applicant does include additional landscaping appropriate to the conditions and lighting surrounding said area, not to exceed 15 feet, along Level 1. Ms. Mark seconded the motion. 7. Vote: Approved 6 Opposed 0 J. SIGNAGE [EB -98 -117] Applicant: Rodney Mandelstam (Owner) for South Miami Gymnastics Center Address: 8530 Red Road Note: The applicant seeks approval of a freestanding (detached) sign located within a Planned Unit Development (PUD). The requirements of the Land Development Code states that proposed signage shall provide for harmony and compatibility with nearby and adjacent properties and the general character of the surrounding area. Recommendation: Staff recommends disapproval, as the proposed signage is not in harmony with the adjacent residential and community park surroundings. The use of different materials or an alternate sign style would be more harmonious with the location use and the existing surroundings. Furthermore, there are two (2) detached signs already present at this location. ERPB Mins 11 -17 -98 8 1. Ms. Mark read the request into the record. 2. Staff presented the application to the Board, explaining that the applicant is proposing to erect a detached, illuminated sign having changeable copy at the PUD. 3. Staff related that the applicant and staff have a different belief as to the controlling regulation involved with this particular application. 4. Staff explained that the proposed sign is deemed not compatible with the surrounding neighborhood, as there is no illuminated sign with changeable copy currently erected in the vicinity. 5. Staff suggested that a landscaped, detached sign having indirect illumination would be preferable at the intended location. 6. Mr. Rodney Mandelstam signed in and spoke before the Board. 7. The Board and Mr. Mandelstam reviewed the application. a. The Board and Mr. Mandelstam discussed a range of concerns relating to the application, including (1) the proposed sign being compatible with the surrounding neighborhood; (2) the said sign being designed for a non - residential purpose; (3) the primary audience of the sign, such as whether it is intended for school attendees or intended more for passing motorists; and (4) the placement of the sign on Red Road and perhaps not closer in to the school. b. The Board suggested modifying the sign, if it were to be erected at its proposed location on Red Road, in order to render it more compatible with the residential character of the surrounding area, such as it being a landscaped sign having indirect illumination. c. Mr. Mandelstam maintained that the sign, as proposed and without modification such as the Board suggested, satisfies City code, is the one effective for fulfilling its purpose regardless of the audience, and is not necessarily incompatible with the surrounding neighborhood. 8. Motion: Ms. Mark moved to not approve the application as submitted. Ms. Clavijo seconded the motion. 9. Vote: Approved 5 Opposed 1 (Mr. Shaw) 10. Following the taking of the vote, Mr. Mandelstam inquired as to the specific reasons for the Board's disapproval of the application. 11. In response, the Board summarized that, overall, the sign as proposed would not be acceptable aesthetically as it would not be harmonious with the residential character of the surrounding neighborhood, particularly in regard to its commercial appearance, including its internal illumination, for its particular location on Red Road. ERPB Mins 11 -17 -98 9 12. After consideration of Item J, staff explained that, as a representative had arrived, the Board may wish to further consider Item G. V. REMARKS A. Shops at Sunset Place 1. Ms. Shaw related his concerns about reports in the media indicating that the project has been delayed due to problems with permitting. 2. Staff responded that they, too, have concerns about such reports, noting that, in regard to the Shops, out -of -town designers have had difficulty when encountering the South Florida Building Code, particularly in such areas as hurricane code requirements. 3. The Board and staff agreed that permitting problems and delays did not rest with ERPB. B. Signage code 1. In response to Ms. Clavijo's concerns raised about the Board violating City's code, staff explained that this would not occur, such as with the signage code, as this code notes what may be approved administratively and what ERPB may do beyond administrative approval. 2. Mr. Vitalini characterized the current signage code as too "broad," and staff responded that this is an item the ERPB can address, if it wishes to do so, perhaps following review of such codes for other municipalities. 3. Mr. Whitehead noted that current guidelines may be appropriate and do provide flexibility. 4. The Board and staff agreed that its difficult for the code to address every nuance and detail related to applications brought to the City for consideration. C. Joint meeting 1. Staff thanked ERPB members who had attended the joint City Commission & Board meeting held yesterday evening, November 16, a type of meeting that may be scheduled on a quarterly basis. 2. The Board agreed that, while a range of issues had arisen, such as between Boards and among Board members, the joint meeting had been a success. D. Ethics workshop 1. The Board and staff noted that the City has scheduled an ethics workshop to be held for employees and board members on November 20 and 21. ERPB Mins 11 -17 -98 10 2. Ms. Clavijo suggested that such a workshop be videotaped to be made available for future training on a check -out basis, particularly for those individuals unable to attend the workshop. E. Case number EB -98 -117 1. Ms. Mark related her concerns about the requested signage being placed close to Red Road in a residential area, and she explained that her suggestion to place the sign closer in to the school was an alternative to Mr. Mandelstam's request for the sign to be placed on Red Road. 2. Ms. Clavijo agreed that this type of signage, perhaps containing copy for school announcements and registration, may not preferable at a site on Red Road. VI. APPROVAL OF MINUTES A. Minutes for November 3, 1998 1. The Board duly voted on and approved the minutes for November 3, 1998, as submitted.. 2. Vote: Approved 6 Opposed 0 VII. ADJOURNMENT A. There being no further business before the Board, the meeting was adjourned at 11 :30 a.m. B. Respectfully, 1. Board Chairperson Date 2. Board Secretary Date ERPB Mins 11 -17 -98 11 Pursuant to Florida statutes 286.0105, the city hereby advises the public that if a person decides to appeal any decision made by this board, agency, or commission with respect to any matter considered at its meeting or hearing, he or she will need a record of the proceedings, and that for such purpose, affected person may need to ensure that a verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the city for the introduction or admission or otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. All decisions and recommendations of the Environmental Review & Preservation Board [ERPB] shall be posted on the City Hall bulletin board immediately following the ERPB meeting. An applicant may obtain a building permit after noon of the day after the ERPB meeting, at which the application was approved, if all other requirements for the permit have been met. An appeal of an ERPB decision or recommendation may be filed at any time before a building permit is issued by filing same with the city clerk upon a form prescribed therefore. Appeals may be taken by the applicant, interested citizens, or the city administration [per § 20 -6.2 (A) of the City's Land Development Code]. If you have any questions concerning this matter, please contact the Planning and Zoning Department between the hours of 8:00 AM and 5:00 PM, Monday through Friday, at (305) 663 -6326. ERPB Mins 11 -17 -98 12 = CITY OF SOUTH MIAMI myINTER - OFFICE MEMORANDUM To: Mayor & City Commission From: Charles D. Scuff City Manager / 'f� fc,"04 REQUEST Date: November 25, 1998 Subject: Closure of Alleyway between 6481 SW 59 Court and 6501 SW 59 Court AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, ABANDONING THAT ALLEY LOCATED BETWEEN LOT 59, BLOCK 9, OF THE FRANKLIN SUBDIVISION AND LOT 60, BLOCK 10, OF THE FRANKLIN SUBDIVISION AS LEGALLY DESCRIBED HEREIN BY EXHIBIT A; PROVIDING FOR SEVERABILITY; PROVIDING FOR ORDINANCES IN CONFLICT; AND PROVIDING AN EFECTIVE DATE. BACKGROUND & ANALYSIS On April 16, 1998, a letter was received from Betty Mullen, representative of Habitat for Humanity, describing Habitat for Humanity's desire to close the alleyway located between its property, 6481 SW 59 Court, and the property owned by Theodis Powell Bostick, 6501 SW 59 Court. On May 11, 1998, a letter was received from Theodis Powell Bostick, which also requested the disposition of the alleyway. Chapter 336 of Florida Statutes states that the City is authorized and empowered to close an alleyway upon petition of any person or persons. The City has closed alleyways before. In 1992, six alleyways, similar to the subject alleyway, were closed based upon the City's findings that the alleys did not serve any public purpose, did not receive regular public usage, and would better serve the City as property under private ownership and subject to ad valorem taxes. A site visit to the subject alleyway revealed that it does not serve any public purpose to the City or receive regular public usage. The subject alley does not appear to be an alley at all, as it is a grassed area. Approval of the attached ordinance would allow the alleyway to revert to private ownership, each owner receiving half of the alleyway, resulting in an increase in ad valorem taxes for the City and better utilization of the property for all involved. RECOMMENDATION: Approval Attachments: Proposed Ordinance for first reading Exhibit A: Legal Description Exhibit B: Depiction of disposition Letters from adjacent property owners Survey Plat Book Page Pictures I ORDINANCE NO. 2 3 4 AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY 5 OF SOUTH MIAMI, FLORIDA, ABANDONING THAT ALLEY LOCATED 6 BETWEEN LOT 59, BLOCK 9, OF THE FRANKLIN SUBDIVISION AND LOT 7 60, BLOCK 10, OF THE FRANKLIN SUBDIVISION AS LEGALLY DESCRIBED 8 HEREIN BY EXHIBIT A; PROVIDING FOR SEVERABILITY; PROVIDING 9 FOR ORDINANCES IN CONFLICT; AND PROVIDING AN EFECTIVE DATE. to 11 12 WHEREAS, the City Commission has the power to vacate, abandon, discontinue and 13 close an existing public or private street, alley -way, road, highway or other place used for travel 14 or any portion thereof, other than a state or federal highway, and to renounce and disclaim any 15 right of the City and the public in and to any land in connection therewith; and 16 17 WHEREAS, on April 16, 1998, a letter was received from Betty Mullen, representative 18 of Habitat for Humanity, describing Habitat for Humanity's desire to close the alleyway located 19 between its property, 6481 SW 59 Court, and the property owned by Theodis Powell Bostick, 20 6501 SW 59 Court; and 21 22 WHEREAS, on May 11, 1998, a letter was received from Theodis Powell Bostick also 23 requesting the disposition of the alleyway; and 24 25 WHEREAS, City Administration has recommended vacating that alley located between 26 Lot 59, Block 9, of the FRANKLIN subdivision and Lot 60, Block 10, of the FRANKLIN 27 subdivision as legally described herein by Exhibit "A ", because the alley presently serves no 28 public purpose to the City and will, upon its reversion to the adjacent property owners, constitute 29 additional ad valorem tax revenues to the City; and 30 31 WHEREAS, on December 29, 1998 the Planning Board voted 7:0 to recommend 32 approval of this ordinance and has now completed the public hearing; and 33 34 WHEREAS, the Mayor and City Commission desire to accept the recommendation of the 35 Planning Board and provide for the best utilization of property within the City of South Miami. 36 37 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY 38 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 39 40 Section 1. That the alley lying between Lot 59, Block 9, of the FRANKLIN Subdivision 41 and Lot 60, Block 10, of the FRANKLIN Subdivision as legally described herein by Exhibit 42 "A" be, and the same hereby is, abandoned, renounced, and disclaimed by the City of South 43 Miami and shall, pursuant to the plat creating that alley, revert to the ownership of the 44 immediately adjacent properties, as demonstrated by Exhibit `B ". 45 46 Section 2. Notice of the adoption of this Ordinance by the Commission shall be 47 published one time, within 30 days following its adoption, in one issue of a newspaper of general 48 circulation published in Miami -Dade County. The proof of publication of notice of public 49 hearing, the Ordinance as adopted, and the proof of publication of the notice of the adoption of 5o such Ordinance shall be recorded in the deed records of Miami -Dade County. 51 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 Section 3. If any section, clause, sentence, or phrase of this Ordinance is held to be invalid or unconstitutional by any court of competent jurisdiction, then said holding shall in. no way affect the validity of the remaining portions of this Ordinance. Section 4. All Ordinances or parts of Ordinances in conflict herewith be and the same are hereby repealed. Section 5. This Ordinance shall take effect immediately at the time of its passage. PASSED AND ADOPTED THIS 5th day of January, 1999 ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR EXHIBIT "A ": LEGAL DESCRIPTION: THAT ALLEY LOCATED BETWEEN LOT 59, BLOCK 9, OF THE FRANKLIN SUBDIVISION AND LOT 60, BLOCK 10, OF THE FRANKLIN SUBDIVISION, ACCORDING TO THE PLAT THEREOF, AS RECORDED IN PLAT BOOK 5, PAGE 34, OF THE PUBLIC RECORDS OF DADE COUNTY, FLORIDA. AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT A POINT, SAID POINT BEING THE SOUTHWEST CORNER OF LOT 59, BLOCK 9, OF THE FRANKLIN SUBDIVISION, THENCE RUNNING EASTERLY A DISTANCE OF 110 FEET, MORE OR LESS, TO A POINT, SAID POINT BEING THE SOUTHEAST CORNER OF SAID LOT 59. THENCE, RUNNING SOUTHERLY A DISTANCE OF 8 FEET, MORE OR LESS, TO A POINT, SAID POINT BEING THE NORTHEAST CORNER OF LOT 60, BLOCK 10, OF THE FRANKLIN SUBDIVISION. THENCE, RUNNING WESTERLY A DISTANCE OF 110 FEET, MORE OR LESS, TO A POINT, SAID POINT BEING THE NORTHWEST CORNER OF SAID LOT 60. THENCE, RUNNING NORTHERLY A DISTANCE OF 8 FEET, MORE OR LESS, TO THE POINT OF BEGINNING. q' V E � � -(6 -1 +-- 0> 0 Ln 8 9 V E � � -(6 -1 +-- 0> !r i HABITAT FOR HUMANITY OF GREATER MI building houses in partnership with God's peopfle in April 16, 1998 W. Gregory J. Oravec, Planner City of South Miami 6130 Sunset Drive South Marni, FL 33143 Re: Alley South of 6481 SW 59 Court, South Miami - 8 ft. X 121.25 ft. FRANKLIN SUB, PB 5 -34 - See attached Legal Description Dear Mr. Oravec, Habitat for Humanity of Greater Miami is currently building a 3- bedroom, 1 -bath CBS single family residence at 6481 SW 59 Court under Permit #97 -108 which was issued September 9, 1997. ; Miami Habitat requests that the 8 ft. alley south of this property, running east approximately 121.25 ft. from SW. 59 Court, be closed by the City of South Miami and dedicated to the property owners on the north and south of the alley. This would be consistent with the disposition of similar alleys in this area of South Miami. Please see attached survey, proof of Miami Habitat ownership, sketch of area indicating alleys that have been closed by South Miami ordinance. We would appreciate your prompt assistance in accomplishing the closing of this alley. Please contact me if further information is required. In partnership, , b h A. Mullen Construction Administrator v Habitat For Humanity of Greater Miami / P.O. Box 560994 / Miami, FL 33256 -0994 / (305) 670 -2224 li November 25, 1998 HABITAT FOR HUMANITY OF GREATER M building houses in partnership with God's people in Mr. Gregory J. Oravec, Acting Director Planning & Zoning Department City of South Miami 6130 Sunset Drive South Miami FL 33143 Re: Alley South of 6481 SW 59 Court, South Miami FRANKLIN SUB, PB 5 -34 Dear Mr. Oravec: Habitat for Humanity of Greater Miami is the owner of record of 6481 SW 59 Court, South Miami. This letter will verify that Miami Habitat does not own any part of the alley located between above property and 6501 SW 59 Court, and would appreciate the City of South Miami dedicating half this alley to each neighboring property owner. Please advise if Miami Habitat can assist in any way. Your ' ly, Anne E. Manning Executive Director Habitat For Humanity of Greater Miami / P.O. Box 560994 / Miami, FL 33256 -0994 / (305) 670 -2224 RECEIVED MAY 1 3 1998 Theodis Powell Bostick 5701 NW 10 Avenue Miami, Florida 33127 City of South Miami Planning & Zoning Department 6130 Sunset Drive South Miami FL 33143 Re: Alley Running East from SW 59 Court Between 6481 SW 59 Court and 6501 SW 59 Court, South Miami Approximately 8 ft. X 121.25 ft. To Whom It May Concern: This letter is to advise that the undersigned Owner of Record of the property located at 6501 SW 59 Court, South Miami, C interested 6501 the ig Court. We alley between properties located at 6481 SW We wish to notify the 03 of South Miami that we do not own any part of the alley located in FRANKLIN SUBDIVISION, PB 5 -34 on the north side of our property. I can be readied at 758 -7338 after 3:00 P1V1. lYours truly, \� Theodia Powell Bostick Owner. of Record SKETO/ Of SURVEY.. b 1�1 lF.,.L OESaI1Pr1aN, ° \, �'. 0 p '•xa. .,. �j .7 a•r•,`,'1/Tir!'.4 �LG. [OT !s, RLOCY S. FRANEL/N JUBOl Y/S10N, ACCORD/MO TO THE FLAT ,, lmwtf, AS RECORDED IN PLAT ROSE s, PAGE 34, OF THE PUBLIC RECORDS OF DADE COUNTY, FLORIDA, AND A PORTION Of TRACT 1I9, 6AN /T•{,QY - [MfWRSIrY PARR, ACCORDING TO THE PLAT THEREOF AS RECORDED IN � MANNOOE I,. PLAT BOOR 10. PAGE Is, OF 1NE PUBLIC RECORDS OF DAVE COUNTY. I ,4SP,S�.4LT FLORIDA. LYING IN THE NORTH t/! OF 1T1! NORTHEAST 111 Of THE 'n sINR1KAir //4 of SECTION MI TOWNER P S4 SOUTH. RANGE 40 v) ft� . EAST. CITY OF SOUTH MIAMI. DACE mwrr, FLORIDA, AND A PORTION OF .,' CUA'A! /NOEr1l�., _ �1 cy 1. �• 1 A VACAT 6D ALLEY LYING ON THE EAST SIDE Of FRANKLIN SUBDIVISION' PAGE _I. ACCORDING 7D THE PLAT THEREOF AS COUNTY, IN PLAT soax sI RAGE +- C "CU,pe 341 Of' THE PUBLIC RETJd1Di OF DACE COIINTYI FLORIDA. LYING IN 171E N. �. 62ASSf 6/ O'J• / c ../ NORTHEAST 114 OF rm NORTINESr r11 or THE sourwASr 714 OF N SECTION ts, TOWNSHIP 14 SOUTH, RANGE 40 EAST, CITY OF SOUTH . ROAN,. DADE COUNTY, FLORIDA, AND REINS MIKE PARTICULARLY N , • • CESCO /RED AS FOLLOWS, " � ,� BEGINNING AT THE NoNT'"EST CORNER OF SAID LOT Ss, BLOCK S, 'FRANRL IN SUNDI VISION', ACOONVING To THE PUT THEREOP, At RLC011D- FOUND'Z'QEBA,Q SO OF PLAT NOW S AT PAGE 31, of "OF PUBLIC RECORDS OP BADE COUNTY, FLORIDAI THENCE RUN EASTERLY ALONG THE NORTH LINE Of SA 10 440,55OG CAP LOT {s AND ITS EASTERLY PROLoNDAT1oN THEREOF, FOR ISO. 18 FEET TD THE EAST LINE OF SAID TGACT YOGI THENCE SOUTHERLY. ALOUD THE SAID ^ r EAK LINE Sf TRACr IRS, PON sl.t/ PEErr THENCE ESsTERLr PON $T.It IL FEET M- THE CENTERLINE OFAVAeArco ALLEY; THENCE RUN NORTHER- n, LY, ALONG THE SA IV CENTERLINE OF THE V)°CA'TTtD ALLEY. IN S. To IR FEET TD THE EASTERLY PROLONGATION OF TIN SOUTHERLY LINE OF &AID Lor SR, NLoLx St THEME WESTERLY ALONG THE SOUTHERLY LINE OF ICE •, SAID LOT Ss, BLOCK R, AND ITS ESOUTHERLY RLr PROLONGATION THEREOF, PCR Qw Itr." FEET TD THE NESTERL' LINE OF SAID LOT SS, BLOCK at THENCE NORTHERIr. ALONG THE SAID WAIMNLY LINE OF LOT $s, sLow s, PON V ', 50.00 FEET To THE POINT OF MOONRISE. F —� NOTE+ BENCHMAQ6 /6 fwMANENT C}9NT,QOC R'XNT AT THE iF Or /,VTE,execAlON of S,IY. G6nY. S97EET ANo Xjw dylw. FYACff —_ ECEVgTio.V• / ?.98 N.6.N.0. a BPNCNMAQ4/ /S NoeTN Qiy � MANNacEATTNE/NJtSQ- R. i . SECTION 4' SIT! 4VTN. CoaBT ANV S.lV. 6:n AY Srve4r. ECE✓gT /o.V= A..-'V N. 4; V,O. � � Qe 4 1- Ix 21` I �0 z >< wAl.er o:g eLRAR SUED PO g - Fb /NT OF BEG /NN /N6 P. o C. - PO /NT OF COMMENCEMENT ue u LoChT1o?I —,& -p " •'.Tr CONGQEIt ' S/. G7' Mr�E,4SC/,QED ' � • I1• : .. sioEw.4cA: ' fauav *- ,eEeAe ', L \ NO. 5506 CAP PALH \A. PALH n 5/. 72' M1� b'EAGEAPE _ � lEG,4L t� , 5/.75 MEASUQED bti °�' SIP 't•3' 1 ' - L>6 NLPD N X8,00' MASvQED 372' sa o eiea2o k, f T 8: ONKYaN'N 1 AuE a 14.84'R� 2934' 4 I 0 t 1 s-roey , N N 0 • .. — a _[ a.EkA . 'n SW6 6 r Li Vj 3 ��c � kM•��. _ 7�`1 �V I�r "^r if t { e aw � t{ ti r Li Vj 3 ��c � kM•��. _ 7�`1 �V I�r "^r if 7' Rt ,p ; �i"�' f✓i� CRY a '; t { e aw 7' Rt ,p ; �i"�' f✓i� CRY a '; 1 2 City of South Miami, Florida 3 Regular City Commission Minutes 4 November 17,1998 5 6 ROLL CALL 7 8 The City Commission of the City of South Miami, Florida met 9 in regular session on Tuesday, November 17, 1998 beginning at 10 7 :43 p.m., in the City Commission Chambers, 6130 Sunset Drive. 11 The following members of the Commission were present. Mayor 12 Julio Robaina, Vice Mayor Armando Oliveros, Jr., Commissioners 13 Horace G. Feliu, David D. Bethel and Mary Scott Russell. 14 15 Also in attendance were City Manager Charles D. Scurr, 16 Assistant Manager Diana Morris, City Attorney Earl G. Gallop and 17 City Clerk Ronetta Taylor. 18 19 A. Invocation: 20 Commissioner Feliu delivered the invocation. 21 22 B. Pledge of Allegiance: 23 The Pledge of Allegiance was recited in unison. 24 25 C. Presentation (s) 26 Mayor Robaina invited Ms. Lisa Fineglass, a representative 27 of Red Cross to come forward to provide information about the 28 drop off sites for emergency supplies for the victims of 29 Honduras. 30 31 Ms. Fineglass thanked those individuals who have already 32 made a donation to this worthwhile case. She provided the 33 address of 6461 SW 74th Street as a drop of center for those 34 wishing to make a donation. She asked those individuals wanting 35 additional information to call 1- 800 -435 -7669. 36 37 Mayor Robaina related that this information would also be 38 airing on the City's Cable Access Channel five. He encouraged 39 everyone' help. 40 41 Mayor Robaina invited Ms. Robin Richter, Co -Chair of the 42 Dade Monroe WAGES Coalition to come forward for comments. 43 44 Ms. Richter appeared before the City Commission and provided 45 a brief report on where the Committee was as it related to the 46 WAGES Coalition. She shared that Mayor Penelas has also started 47 an Interfaith Coalition to reach those individuals that turn to 48 the church for assistance. She said the WAGES Coalition is REGULAR CITY COMMISSION 1 MINUTES - November 17, 1998 1 making a conscious effort to visit and provide all municipalities 2 with pertinent information when their constituents ask for help. 3 She recounted actions taken at the Federal level that addressed 4 the welfare issue. She said on the Federal level there was a 5 five -year lifetime of eligibility for people who were on welfare. 6 The State of Florida has a four -year time limit. She said anyone 7 who has been on welfare of has received welfare for two years 8 beginning October 196 would begin losing their benefits after two 9 years. She related that Dade Monroe WAGES Coalition was able to 10 through the State Legislature to provide some hardship exemptions 11 for some recipients. She related that South Miami was very lucky 12 because it has a very small percentage of people who are on 13 welfare (3o). There are six families whose deadline will expire 14 November 198. She reported that Miami Dade and Monroe County 15 share about 360 of the State's welfare population. 16 17 Ms. Richter related that the WAGES Coalition role is to help 18 these individuals find the way to self- sufficiency, through 19 training and job readiness programs. She related that the 20 community work program didn't work because the welfare recipients 21 didn't want to do community service but wanted to look for a job. 22 She related that the WAGES Coalition has placed approximately 23 4,000 welfare recipients in jobs since its inception. The two 24 key issues in this community are transportation and childcare. 25 26 Mayor Robaina for taking the time out from her busy schedule 27 to come before this Body for the sharing of information. 28 29 Chief Watson presented Captain Michael Mills with the 30 distinguished honor of Officer of the Month for the Month of 31 October 198. Chief Watson shared with the City Commission and 32 listening audience some of the many exemplary contributions 33 Captain Mills has made to the police department and community at- 34 large. 35 36 Mayor Robaina congratulated Captain Mills for his 37 outstanding contributions. He acknowledged Captain Mills' 38 exemplary service to the Emergency Preparedness Center. 39 40 Manager Scurr reported that the City had received an 41 exciting piece of late breaking news. The City has just received 42 its new garbage truck. He emphasized that this really is an 43 important piece of infrastructure. He conveyed that this truck 44 cost $90,000.00 and has a life span of 10 years and is a critical 45 piece of keeping the city clean. 46 47 Mayor Robaina recessed the meeting at 8:03 p.m., and 48 reconvened it at 8:10 p.m. in order to afford everyone an 49 opportunity to see the City's newly purchased garbage truck. 50 REGULAR CITY COMMISSION 2 MINUTES - November 17, 1998 r 1 Mayor Robaina conveyed how nice it was to see this nice 2 piece of vital equipment. He commended Orlando Martinez for 3 adding the safety feature on the back of the truck for the 4 employees. 5 6 3. Approval of Minutes: 7 Regular City Commission Minutes - November 3, 1998 8 9 Moved by Commissioners Russell and Bethel, seconded by 10 Commissioner Fel.iu to approve the minutes as presented. 11 12 There being no discussion, the motion passed by a 5 -0 vote. 13 14 Commissioner Bethel: Yea 15 Commissioner Feliu: Yea 16 Vice Mayor Oliveros: Yea 17 Commissioner Russell: Yea 18 Mayor Robaina: Yea 19 20 4. City Manager Report: 21 22 Manager Scurr reported on a meeting the City had with Metro - 23 Dade Transit Authority on yesterday. He related that the City 24 made some remarkable progress in addressing the parking for the 25 Shops At Sunset Place. He commented that it was reported in one 26 of the local Newspapers that there is going to be a serious 27 parking problem with the opening of the SHOPS. While in many 28 respects the article was factual it really missed the larger 29 points. When you look at parking capacity you have to look 30 beyond just the single structure as with the SHOPS. The SHOPS 31 parking garage can accommodate 1,800 cars. The City does 32 anticipate that he peak periods more than 1,800 parking spaces 33 would be needed. The City has over the past five to six months 34 putting together a total transportation plan. One of the last 35 pieces that fell into place was with the Metro -Dade Transit 36 Agency. The City would have full use of the MDTA South Miami 37 parking garage. This is an additional 1,800 parking spaces. One 38 of the key stops for the CRA Trolley would be at the South Miami 39 Metro -rail station. These two facilities would bring an excess 40 of 3,000 spaces not to mention the joint development parking 41 garage project as well as additional enhancement to on street 42 parking being developed. 43 44 Manager Scurr said that it was very important for the 45 citizens to understand that the city has taken a very 46 comprehensive look at parking, traffic and transportation needs 47 and when the SHOPS the city will have significant, substantial 48 and adequate capability in the parking area. 49 REGULAR CITY COMMISSION 3 MINUTES - November 17, 1998 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 Kum, Manager Scurr related that the City was beginning to work with MDTA on a relationship for permit parking. One of the main issues for the merchants in the downtown area is finding a place for the employees to SHOPS. The parking lot at the Metro -rail station has excess capacity. Discussions were held about the possibility of allowing the City to sell between 100 - 200 decal - parking spaces per month. He opined that the citizens need to feel comfortable and confident that the City has an overall comprehensive parking plan in place that would be operational when the SHOPS Open. Manager Scurr reported on the Murray Park Multi - Service Youth Center Phase 1 project. This project has gone out for bid. The bid closing date is November 25th. He reported that eight potential bidders have picked up plans. He voiced his confidence that the City would get some vigorous and competitive bidding. He conveyed anticipation of having the award of this contract on the December 1St meeting with the ground breaking to take place before the end of the year. Manager Scurr said administration was directed to put out an RFP for auditing services. He said four proposals were received. A selection committee chaired by Hakeem Oshikoya would be convening with anticipation of having this item on the December lst Commission meeting for approval. Manager Scurr reminded everyone of the upcoming ethics training scheduled at the Sheraton Four Points for November 20 and 21't. He related that the City of South Miami would be the first municipality in Miami -Dade County to train all of its employees in ethics in government. Manager Scurr updated the Commission members on special events held in the City. He related that the Chamber South Festival was held on last weekend. He said one of the things that were experimented with at that festival was under very controlled circumstances the sale of alcoholic beverages. He reported that there were zero incidents. The promoters and attendees of the festival handled the sale of alcohol very responsible. Manager Scurr brought to the Commission's attention that there are two items listed on the Agenda that are not included in the Agenda Package [Item No. 17 - Rezoning for Mt. Nebo] this item is on the agenda because it is a continuation. He said in order to avoid three to four thousand dollars in advertising he would request that the Commission again defer the item. [Item No. 22 - Department of Juvenile Justice, South Miami Youth Academy] a variety of alternatives are being looked at and administration is REGULAR CITY COMMISSION 4 MINUTES - November 17, 1998 1 not prepared to provide a recommendation at this point. He asked 2 that this item also be deferred. 3 4 Manager Scurr said administration has taken a very vigorous 5 stand against illegal trash piles within the City. At the 6 Commission's direction residents would be receiving flyers 7 clearing describing what the current policies are regarding 8 trash. He shared that since the last Commission meeting over 100 9 citations has been issued. He related that Vice Mayor Oliveros 10 have some very good ideas about tightening the enforcement even 11 further. He said it is important for everyone to know that this 12 enforcement is being done to beautify the City and keep the 13 standards of the City up. 14 15 Manager Scurr reported that there were a couple of item to 16 be added to tonight's official agenda however, those would be 17 discussed at the appropriate time. 18 19 Commissioner Russell commended Vice Mayor Oliveros for the 20 effort he's put into the trash piles situation. She asked 21 administration to take this one step further by filling in the 22 holes that are left from the trash piles. 23 24 Manager Scurr said this is done periodically by the public 25 works department. He said that he would have this service 26 schedule as soon as possible. 27 28 Commissioner Russell shared that it has been brought to her 29 attention that the location of the bike racks on Sunset Drive 30 needed to be looked at. 31 32 Manager Scurr related discussion he'd had regarding this 33 issue and whether or not to have additional bike racks donated by 34 individuals /organizations along Sunset Drive. 35 36 Commissioner Russell asked if the Ethics training session 37 could be taped with copies being made available for anyone 38 wanting one. 39 40 Manager Scurr said that part of the training is going to be 41 a very comprehensive package of information. He said he would ask 42 the contractor if she would consent to be taped with the 43 understanding that this would be used only for the make -up 44 training. He shared that discussions have also been held with 45 Attorney Gallop about doing some individual Board member training 46 for those applicable boards. 47 48 Commissioner Russell shared one of the suggestions expressed 49 at the Board /Committee meeting held on Monday evening relating to REGULAR CITY COMMISSION 5 MINUTES - November 17, 1998 °j 1 utilizing J.R.E. Lee Alternative School in the evening for 2 educational purposes. 3 4 Manager Scurr said this is one of the emerging priorities of 5 the Educational Committee. The dilemma with J.R.E. Lee is that it 6 is not a community school. 7 8 Commissioner Russell asked if signage could be placed 9 indicating "Drug Free School Zone" around the schools within the 10 City. She opined that the city isn't being as aggressive as it 11 could be on this issue. 12 13 14 Mayor Robaina said "Charles this is the big one on my list 15 tonight. I think it is the big one for a lot of people listening 16 and a lot of residents in South Miami. The talk has started 17 again at the County about possibly bringing what's similar to a 18 Tri -rail train back through an area of South Miami. It actually 19 runs through unincorporated Dade but does impact an area in 20 South Miami, which is by the railroad tracks by South Miami 21 Elementary. It would affect us where our residents would now 22 see a train being brought back through our municipality. I 23 strongly oppose it and I'd like to ask this Commission to 24 support me and get letters, maybe a resolution or something and 25 whoever is listening to get involved with us to prevent that 26 from even going any farther because it is in the planning 27 stages. I am being told that there have been two meetings. I 28 believe there was a meeting last Monday at the Chamber South 29 office on 80th Street right next to Fuchs Park. I maybe jumping 30 the gun here because I'm being told that it's just being 31 discussed right now. But I think that we want to send a clear 32 message. All that I see is if that happens and they decide to 33 consider that it will create an environment back there that is 34 not the friendliest. It's going to as I see it depreciate the 35 property for the homeowners in that area. Again, when the 36 County promised that when that train was running at that time 37 that what was going to be done with that property was that it 38 would setup and made what they called "family friendly" so that 39 people that were on bikes and skaters could use it. Well the 40 tracks are still there so that is why this discussion has come 41 up. I've gotten phone calls from a lot of residents both on the 42 unincorporated Dade County and South Miami sides wanting to 43 address that. Earl are there any comments or suggestions as to 44 how we get on board now and try to send a clear message to the 45 group at the County that is responsible for having started these 46 discussions." 47 48 Manager Scurr said, "If what they are looking at is just for 49 information purpose is that they have started single area 50 corridor study. With the way these projects goes they examine REGULAR CITY COMMISSION 6 MINUTES - November 17, 1998 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 the transportation needs and they look at a variety of alternatives. And this is one of a number of alternatives that I think maybe being discussed. We have been invited to participate in that. People from our Planning Department have been attending and will continue to attend the meetings. If there is a sense of consensus on the City Commission part you may wish us to study it and keep you posted and at the appropriate time forward a resolution. I am no sure of the full range of alternatives being studies. But certainly we'd want to advocate on behalf of the City's best interest. Mayor Robaina "I understand that. My point is that I've liked to go a step farther. Because again, the quality of live is number one in the City of South Miami. I don't see a train in whatever shape or form coming through the back of the residential area after they've fought for so many years to employ that East Coast Railroad would be removed from back there. This was finally done and they residents were promised one thing and now they are possibly thinking about that again. I'd like to send a statement that as of right now and direct the City Manager's Office and working with staff to write a letter. Right Now. I don' t want to wait to be sitting in any meetings and getting any feedback. I'd like to find out what: the Commission members sitting at the dais think about this." Commissioner Russell shared that this is the first that she's heard of this and would like to get more information as well as research it for herself. Vice Mayor Oliveros shared that he's a little familiar with this situation because he'd spoken with the City Manager prior as well as read some literature. He opined this is one of their alternatives to the congestion of traffic. "They want to connect Homestead through Kendall all the way to the airport. Basically this is airport traffic. It is a good idea but again I agree with the Mayor about the residents and the possible noise." He opined the City Commission has to take a stand as a community. He said as a Commission they had to stand together to protect those individuals that are affected by that. He urged staff and City Commission to pass a resolution based opposing that measure. Mayor Robaina said "thank you Vice Mayor. And I want to comment on something Commissioner Russell. That's the sad part about this. We are the elected officials of this City and we weren't even informed of these meetings. I understand sometimes things for whatever reason may not get to us through our mail or phone call but it is too bad when the residents are calling and informing the elected officials as to what is happening in the City. I just found out recently also. I missed both meetings. REGULAR CITY COMMISSION 7 MINUTES - November 17, 1998 I You know we would have probably all attended if we would have 2 had the information. Another is that there are alternatives 3 besides running that train. I would like to have them pursue 4 this if they have to do this pursue along the lines where Metro - 5 rail runs along US 1. But have them right not stop even 6 considering or having discussions along borders of South Miami. 7 And I want to send that message tonight." 8 9 Manager Scurr said "very often it is helpful to not 10 necessarily oppose something but to come up with a preferred 11 alternative as -to see a rail -line in the median of 826. There 12 are a number of alternatives under study. The process really is 13 just beginning and what I would suggest that if there is a 14 desire to pass a resolution tonight it would strongly 15 recommending that alternative solutions be found and that as we 16 participate in the process if we come up with a preferred 17 alternative that we would then allocate for that alternative." 18 19 Commissioner Feliu opined "Dade County has to realize that 20 they have to make what they have work. The bus system is a 21 failure because simply because they don't know how to manage it. 22 The metro -rail has been very poor as far as rider ship. So why 23 would they think that a train of this nature is going to make 24 things any better? Like the City Manager said we have to come 25 up with more creative solutions with what we have already on 26 line. He opined that it would be cost effective and benefit 27 more of the entire community as opposed to having a train 28 disturb the privacy of people in the community and the peace. 29 We have to encourage them to revamp the system that we have or 30 look for creative methods to enhance the services already in 31 place. He opined the taxpayers throughout the whole county have 32 to come together and dictate to the county exactly, which is the 33 best way to go on this. 34 35 Commissioner Bethel said, "we need to look into an 36 alternative route. That route was over by South Miami 37 Elementary School, the junior school and the High School which 38 was terrible route." 39 40 Manager Scurr opined "we also want to research what legal 41 commitment might have been made back previously when this issue 42 was first broached. 43 44 Mayor Robaina said "I still would like to have staff and I 45 am all for meetings and getting all the information but at least 46 get something, some form or resolution. Maybe we can word it 47 tonight because time is of the essence here and we do need to 48 send a message "we oppose it coming through our residential area 49 but we welcome ideas for possible alternative routes for this." 50 I want something and I'd like the Commission to support on this REGULAR CITY COMMISSION 8 MINUTES - November 17, 1998 1 by having the City Manager Office go back to staff and put 2 together some form resolution in support of these two points. 3 We oppose it and consider alternative routes. Can I have a 4 consensus from the Commission? 5 6 Manager Scurr related that this information would be brought 7 back at the next regular City Commission meeting. 8 9 Mayor Robaina said, "I'd like to have it tonight if 10 possible." 11 12 Attorney Gallop suggested " make a motion and then have the 13 Clerk transcribe the motion and transmit that to the State 14 Regency." 15 16 Mayor Robaina related that he knew that on some issues the 17 County moved very slowly and on some issues they move quickly. 18 He opined that on this issue the City didn't have the time to 19 sit on this. 20 21 Attorney Gallop suggested wording the motion "the City 22 Commission of the City of South Miami be resolved that the 23 Commission strongly opposes the consideration by the Miami -Dade 24 Transit Authority to reestablish a rail -line route through the 25 City of South Miami and encouraging the Authority to seriously 26 consider alternative routes." 27 28 Moved by Mayor Robaina, seconded by Vice Mayor Oliveros to 29 approve the suggested motion as prescribed by Attorney Gallop. 30 31 There being no further discussion, the motion passed by a 5- 32 0 vote. 33 34 Commissioner Bethel: Yea 35 Commissioner Feliu: Yea 36 Commissioner Russell: Yea 37 Vice Mayor Oliveros: Yea 38 Mayor Robaina: Yea 39 40 41 The City Clerk was directed to draft and certify this motion 42 for transmittal to the appropriate authority. 43 44 Mayor Robaina related that there were residents inside and 45 outside of South Miami already circulating a petition and 46 speaking to with neighbors. 47 48 Mayor Robaina related that he wanted to see the trees in the 49 downtown area lite with little white lights. He opined that the 50 lighting needed to be done professionally. REGULAR CITY COMMISSION 9 MINUTES - November 17, 1998 F-am 1 2 Manager Scurr related that this issue was discussed at the 3 staff meeting. He said that Mr. Sabrata Basu, Assistant 4 Manager /Planning Director has volunteered to look at Sunset Drive 5 from a design standpoint to see what type of lighting 6 configuration will look good. He said administration wanted to 7 reserve the option of having the lights on a year round basis if 8 the aesthetics were good. 9 10 Manager Scurr said pricing with several different lighting 11 companies has been started. The City would have to buy 12 industrial grade light that can withstand the climate. 13 14 Manager Scurr related that administration would broach this 15 subject while meeting with the Red /Sunset Merchants Association 16 on tomorrow morning. He opined that this organization also has a 17 responsibility to help with this project. The restaurants on 18 Dorn Avenue have offered to purchase the lights that would be 19 located in front of their establishments. 20 21 Mayor Robaina inquired if this situation could be dealt with 22 after the Thanksgiving holiday. 23 24 Manager Scurr said that by the next City Commission Mr. Basu 25 would be able to give the City Commission a full report. 26 27 Mayor Robaina referenced the newspaper article in Sunday's 28 Miami Herald Neighbor's Section and thanked Manager Scurr for 29 bringing up and clarifying the parking issue. He emphasized that 30 the City is working on pro - active solutions. 31 32 Vice Mayor Oliveros opined that the problem is the Miami 33 Herald. He said the paper has a history of reporting news five 34 months after it happens and don't give the whole story as to 35 which the situation was resolved. He said a lot of citizens that 36 were not involved in the downtown area don't understand how much 37 work this Commission, staff and the City has done to provide the 38 necessary prevention to the merchants and citizens surrounding 39 that area. He urged the citizens to realize where they were 40 getting their information. 41 42 Mayor Robaina encouraged administration to move forward with 43 the trash pile issue. He announced that the Santa's Parade of 44 the Elves is scheduled for December 6, 1998 at 11:00 a.m. He 45 encourages the residents' participation. 46 47 Mayor Robaina invited Mr. Bill Enright to come forward to 48 address concerns from residents near South Miami Hospital about 49 the noise levels of the Hospital low water pressure alarm. 50 REGULAR CITY COMMISSION 10 MINUTES - November 17, 1998 1 Mr. Enright appeared before the City Commission to convey 2 that this is the first time that held heard of this concern. He 3 assured the Commission members that he would have this issue 4 addressed. 5 6 Mayor Robaina commended Manager Scurr's leadership for being 7 the first municipality to have all of its employee's go through 8 the Ethnic training. 9 10 Commissioner Bethel expressed concern with the traffic on 11 66th Avenue and 59th Place. He said that motorist weren't 12 stopping at this particular Stop sign. He said there was a 13 terrible accident on last evening on 64th Avenue and 59th Place. 14 15 Manager Scurr said that he would tighten the enforcement in 16 this area. 17 18 Mayor Robaina welcomed Subrata Basu the city's new planning 19 and zoning director. 20 21 Mr. Basu conveyed his excitement at having the opportunity 22 to work for the City of South Miami. He said that he was looking 23 forward to working with the challenges that are ahead. 24 25 After there were no other questions or comments for the City 26 Manager this report was concluded. 27 28 5. City Attorney's Report: 29 Attorney Gallop voiced his support of having Mr. Basu on 30 Board. He shared that they have already began working on some 31 issued that needed a resolution and would be bringing back 32 appropriate legislation for the Commission's approval. 33 34 Attorney Gallop related that he was looking forward to the 35 Ethic training coming up. He said that he was also anticipating 36 his participation in the organizational meeting of the Charter 37 Revision Commission scheduled for November 23rd. He divulged 38 that some sections of the City's Charter are out of date or are 39 not defined enough. He voiced his anticipation of this Committee 40 working very diligent to provide the City Commission for its 41 review a modernized, revised, streamlined charter which would in 42 part or whole go to the electors for approval. 43 44 Attorney Gallop said that the legal department has been 45 working very seriously on the agreements between the City and SPG 46 Phase One on the parking garage project. A time schedule has 47 been established with the developer. He voiced anticipation of 48 bringing before the City Commission for its approval an agreement 49 at the December 151h meeting. 50 REGULAR CITY COMMISSION 1 1 MINUTES - November 17, 1998 w D" R � N F T 1 Attorney Gallop referenced his confidential letter 2 concerning a lawsuit filed by former Sergeant Levine about 3 litigation strategies. He said this case has moved to the 4 Federal District Court. 5 6 Attorney Gallop said the Summary Judgement for the Marshall 7 Williamson Property is scheduled for December 21, 1998. He 8 referenced a letter he'd sent to Ms. McCann and Ms. Manning 9 asking for their assistance in helping the city to deal with the 10 three financial institutions that are holding tax certificates on 11 this property. He anticipated that sometime in the near future 12 he along with Ms. McCann, Ms. Manning and Manager Scurr would 13 meet to talk about possible arrangements between the city and 14 Habitat for Humanities with a recommendation being brought to the 15 City Commission for approval. 16 17 Attorney referenced an item he'd reported to the City 18 Commission prior involving a dispute between the City and two 19 providers of the City's computer system. He said a demand letter 20 has been sent to both providers asking them to provide the City 21 with a different type of system the City could use to better 22 integrate the City's systems. He said a response was received 23 from one of the providers suggesting a meeting by which they 24 would establish dialogue with the City. He related that he 25 should have something to report to the City Commission at the 26 December 15th meeting. 27 28 After there were no questions or comments for the City 29 Attorney this report was concluded. 30 31 Manager Scurr indicated that administration's intent to pull 32 Item No. 16 from the official agenda "A RESOLUTION OF THE MAYOR 33 AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, 34 AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH 3D 35 GROUP ENVIRONMENTAL GRAPHIC SERVICES, INC., TO DESIGN AND 36 CONSTRUCT TRAFFIC WAYFINDING SIGNS AT A COST NOT TO EXCEED 37 $25,000.00, AND CHARGING THE DISBURSEMENT TO "LOCAL OPTION GAS 38 TAX - MAINTENANCE AND REPAIR OF STREETS AND PARKWAYS" ACCOUNT NO. 39 112 - 1730 - 541 -4640, FISCAL YEAR 1998/99" 40 41 Manager Scurr related that Item No. 17 is the rezoning issue 42 regarding Mt. Nebo and opined that the appropriate action on that 43 item would be to defer. 44 45 Manager Scurr voiced anticipation of bringing the City 46 Commission a final recommendation at the December 1St City 47 Commission regarding Item No. 22 relating to the DJJ lease. Item 48 No. 22 was removed from the official agenda "A RESOLUTION OF THE 49 MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, 50 AUTHORIZES THE EXECUTION BY THE CITY MANAGER OF A LEASE, REGULAR CITY COMMISSION 12 MINUTES - November 17, 1998 DR,AFT 1 INCLUDING OPTIONS TO RENEW TOGETHER WITH SUCH MODIFICATIONS, 2 CHANGES AND AMENDMENTS DEEMED REASONABLE AND NECESSARY BY THE 3 CITY MANAGER OF HIS DESIGNEE IN SUBSTANTIALLY THE FORM OF THE 4 LEASE ATTACHED HERETO AS "EXHIBIT A" BETWEEN 62m AVENUE BUILDING 5 AND THE CITY OF SOUTH MIAMI, FLORIDA, TO PROVIDE OFFICE AND 6 CLASSROOM RELATED FACILITIES TO ACCOMMODATE THE CITY OF SOUTH 7 MIAMI'S YOUTH ACADEMY CENTER, APPROVING LEASE PAYMENTS IN AN 8 EQUAL AMOUNT TO THREE THOUSAND EIGHT HUNDRED DOLLARS PER MONTH, 9 PLUS UTILITIES AND PROVIDING FOR AN EFFECTIVE DATE. 10 11 Manager Scurr advised the City Commission of two add on 12 items 1) "A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 13 CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO 14 ACCEPT FEDERAL FUNDS FROM THE DRUG CONTROL AND SYSTEM IMPROVEMENT 15 FORMULA GRANT PROGRAM COORDINATED BY THE MIAMI -DADE COUNTY 16 DEPARTMENT OF HUMAN SERVICES IN THE AMOUNT OF $5,092.00 17 AUTHORIZING THE USE OF $1,697.00 IN FEDERAL FORFEITURE FUNDS AS 18 REQUIRED FOR THE 25% MATCH FOR THE SOUTH MIAMI POLICE LEAGUE 19 UNDER THE COMMUNITY DRUG AND CRIME PREVENTION PROGRAM AREA DURING 20 THE 1999 PROGRAM YEAR; AUTHORIZING THE CITY MANAGER TO TRANSFER 21 $1,697.00 FROM ACCOUNT NO. 615 - 1910 - 521 -3490, ENTITLED "FEDERAL 22 FORFEITURE FUNDS" AS THE REQUIRED 25% MATCH AND TO DEPOSIT SAID 23 FUNDS IN AN AMOUNT ENTITLED "POLICE ATHLETIC LEAGUE" ACCOUNT NO. 24 001- 0000 - 219 - 1900;" and 25 26 "A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF 27 SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO 28 A CONTRACT WITH SOUTHEASTERN ENGINEERING CONTRACTORS, INC., TO 29 PERFORM CITY -WIDE STREET CONSTRUCTION AS A COST NOT TO EXCEED 30 $51,900.00, AND CHARGING THE DISBURSEMENT TO "LOCAL OPTION GAS 31 TAX - MAINTENANCE AND REPAIR OF STREETS AND PARKWAYS" ACCOUNT NO. 32 112 - 1730 - 541 - 4640" 33 34 Manager Scurr related that a substitute ordinance on valet 35 parking has been provided. He said the City Attorney made some 36 formatting changes therefore the Commission would have a properly 37 formatted document. 38 39 Moved by Mayor Robaina, seconded by Vice Mayor Oliveros to 40 amend the official agenda by adding the above referenced items. 41 42 There being no further discussion, the motion to add the 43 items passed by a 5 -0 vote. 44 45 Commissioner Bethel: Yea 46 Commissioner Feliu: Yea 47 Commissioner Russell: Yea 48 Vice Mayor Oliveros: Yea 49 Mayor Robaina: Yea REGULAR CITY COMMISSION 13 MINUTES - November 17, 1998 1 Mayor Robaina asked that Item No. 30 be moved up on the 2 Agenda to be considered after the Consent Agenda. 3 4 Clerk Taylor indicated that the word "advisory" needed to be 5 inserted in Item No. 10. 6 7 Moved by Vice Mayor Oliveros, seconded by Mayor Robaina to 8 amend Item No. 10 by adding the word "advisory ". 9 10 There being no further discussion on this item, the motion 11 passed by a 5 -0 vote. 12 13 Commissioner Bethel: Yea 14 Commissioner Feliu: Yea 15 Commissioner Russell: Yea 16 Vice Mayor Oliveros: Yea 17 Mayor Robaina: Yea 18 19 Please note that Commissioner Russell left the meeting at 20 9:00 p.m., and returned at 9:03 p.m. 21 22 CONSENT AGENDA 23 24 RESOLUTION NO. 319 -98 -10587 25 6. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 26 CITY OF SOUTH MIAMI, FLORIDA RELATING TO THE GRANT 27 ADVISORY BOARD; APPOINTING ETTA CODRINGTON TO SERVE 28 FOR A TWO YEAR TERM ENDING NOVEMBER, 17, 2000 OR UNTIL 29 A SUCCESSOR IS DULY APPOINTED AND QUALIFIED. 30 (Mayor Robaina) 3/5 31 32 RESOLUTION NO. 320 -98 -10588 33 7. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 34 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE 35 COMMISSION ON THE STATUS OF WOMEN; APPOINTING MARIE 36 BIRTS TO SERVE FOR AN UNEXPIRED TERM ENDING JUNE 2, 37 2000 OR UNTIL A SUCCESSOR IS DULY APPOINTED AND 38 QUALIFIED. 39 (Mayor Robaina) 3/5 40 41 RESOLUTION NO. 321 -98 -10589 42 B. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 43 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO AUTHORIZING 44 THE CITY ADMINISTRATION TO DISBURSE A SUM NOT TO EXCEED 45 THREE THOUSAND THREE HUNDRED TWENTY -FIVE DOLLARS 46 ($3,325) FOR THE MICROFILMING OF PAPER RECORDS FOR THE 47 PLANNING AND ZONING DEPARTMENT BY PROMISE COLOR, 48 INCORPORATED; PROVIDING FOR DISBURSEMENT FROM ACCOUNT REGULAR CITY COMMISSION 14 MINUTES - November 17, 1998 DRAFT 1 NO. 001- 1620 - 524.34 -80, ENTITLED "MICROFILMING "; AND, 2 PROVIDING AN EFFECTIVE DATE. 3 (Administration /P &Z) 3/5 4 5 RESOLUTION NO. 322 -98 -10590 6 9. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 7 CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY 8 MANAGER TO RELEASE FUNDS IN THE AMOUNT OF $3,057.50 9 TO ARDAMAN & ASSOCIATES, INC. FROM ACCOUNT NUMBER 10 114 - 1820 - 559 -3450, OCD GRANT MULTIPURPOSE CENTER FOR 11 SUBSURFACE EXPLORATION REPORT. 12 (Administration /Parks & Rec.) 3/5 13 14 RESOLUTION NO. 323 -98- 10591 15 10. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 16 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO COMMUNITY 17 REDEVELOPMENT AGENCY ADVISORY BOARD; APPOINTING TWO 18 NEW MEMBERS AND ESTABLISHING TERM EXPIRATION DATES FOR 19 THOSE MEMBERS. 20 (Mayor Robaina) 3/5 21 22 RESOLUTION NO. 324 -98 -10592 23 11. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 24 CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY 25 MANAGER TO DISBURSE THE SUM OF $6,547.50 FOR 26 RECONFIGURING OF THE COMPUTER NETWORK'S WIRING IN THE 27 CITY HALL, AND CHARGING THE DISBURSEMENT TO ACCOUNT 28 NUMBER 001 - 2100 - 519 -6430 OPERATING EQUIPMENT, FY 1998- 29 99. 30 (Administration) 3/5 31 32 RESOLUTION NO. 325 -98 -10593 33 12. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 34 CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY 35 MANAGER TO DISBURSE A SUM NOT TO EXCEED $45,162 FROM 36 ACCOUNT NO., 1910- 521 -4450, (LEASE PURCHASE - POLICE 37 VEHICLES) TO MEARS MOTOR LEASING FOR THE LEASING OF 38 EIGHT FORD CROWN VICTORIA POLICE PURSUIT VEHICLES AND 39 TWO CHEVROLET TAHOE POLICE PURSUIT VEHICLES; AND 40 AUTHORIZING THE CITY MANAGER TO EXECUTE SUCH CONTRACTS 41 AND DOCUMENTS NECESSARY TO PROCURE SAID VEHICLES ON 42 LEASE. 43 (Administration /Police Dept.) 3/5 44 45 RESOLUTION NO. 326 -98 -10594 46 13. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 47 CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY 48 MANAGER TO DISBURSE A SUM NOT TO EXCEED $8,000 FROM REGULAR CITY COMMISSION 15 MINUTES - November 17, 1998 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 7,,;. ACCOUNT NO. 1910- 521 -6340 (OPERATING EQUIPMENT) TO METRO USA INC. FOR THE INSTALLATION OF EMERGENCY EQUIPMENT AND RADIOS IN AND UPON NEW POLICE VEHICLES; A SUM NOT TO EXCEED $1,700 FROM ACCOUNT NO. 1910-521 - 4620 (MAINTENANCE AND REPAIR EQUIPMENT) TO METRO USA INC. FOR THE REMOVAL OF EMERGENCY EQUIPMENT FROM POLICE VEHICLES BEING CONVERTED TO UNMARKED CARS OR BEING REMOVED FROM THE POLICE FLEET. (Administration /Police Dept.) 3/5 RESOLUTION NO. 327 -98 -10595 14. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE A SUM NOT TO EXCEED $6,548.10 PLUS SHIPPING, FROM ACCOUNT NO. 1910 - 521 -6430 (OPERATING EQUIPMENT) TO FOX INTERNATIONAL LTD., INC. FOR THE PURCHASE OF LIGHTBARS, CONTROLLERS AND SPEAKERS FOR POLICE VEHICLES. (Administration /Police Dept.) 3/5 RESOLUTION NO. 328 -98 -10596 15. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE A SUM NOT TO EXCEED. $4,588 FROM ACCOUNT NO. 1910 - 521 -6430 (OPERATING EQUIPMENT) TO METRO USA DISTRIBUTORS FOR THE PURCHASE OF HEADLIGHT FLASHERS, CAGES AND SIRENS FOR POLICE VEHICLES. (Administration /Police Dept.) 3/5 Moved by Commissioner Feliu, seconded by Commissioner Bethel to approve the Consent Agenda, with the City Clerk assigning the next available numbers. There being no discussion, the motion passed by a 5 -0 vote. Commissioner Russell: Yea Commissioner Bethel: Yea Commissioner Feliu: Yea Vice Mayor Oliveros: Yea Mayor Robaina: Yea REGULAR CITY COMMISSION MINUTES - November 17, 1998 16 RESOLUTION NO. 329 -98 -10597 16. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE ISSUANCE OF A REQUEST FOR PROPOSALS AND QUALIFICATIONS FOR THE REDEVELOPMENT OF A CITY OWNED SURFACE PARKING LOT AT S.W. 58TH AVENUE AND S. W. 71ST STREET IN THE CITY OF SOUTH MIAMI. REGULAR CITY COMMISSION MINUTES - November 17, 1998 16 1 2 Moved by Mayor Robaina, seconded by Commissioner Bethel to 3 approve this item with the City Clerk assigning the next 4 available number. 5 Assistant Manager Morris related that the CPA Board approved 6 the request for proposal at its last meeting therefore, it is now 7 being presented to the City Commission for final approval because 8 this is city property being offered. 9 10 Commissioner Russell conveyed the importance of not 11 inconveniencing the merchants any longer. She asked that if a 12 compromise could be worked out with the developer to shorten the 13 construction time period. She further asked that a provision 14 could be made in the proposal asking the developer to shift to 15 some nighttime work. 16 17 Assistant Manager Morris related that the Commission would 18 have to approve any development therefore this item could be 19 addressed at that time. 20 21 Mr. Delaney said that the RFP is not a binding document only 22 an offering document. He said this type of negotiation would be 23 done in the development agreement and whatever financial 24 partnership with the developer can also be negotiated at that 25 time. 26 27 Manager Scurr said the City would have a pre - proposal 28 conference where all the bidders would be advised at that point 29 that this is something the City would be looking for in a 30 contract. 31 32 Mr. Delaney commended the City Commission for moving forward 33 with the Ethics training. He suggested calling the editor of the 34 Miami Herald to advise them of the positive steps the City of 35 South Miami was taking. 36 37 Mayor Robaina concurred with Mr. Delaney's suggestion. He 38 asked Manager Scurr to submit a letter to the Miami Herald. 39 40 There being no further discussion, the motion passed by a 5- 41 0 vote. 42 43 Vice Mayor Oliveros: Yea 44 Commissioner Russell: Yea 45 Commissioner Bethel: Yea 46 Commissioner Feliu: Yea 47 Mayor Robaina: Yea 48 49 ORDINANCE (S) SECOND READING PUBLIC HEARING (S) 50 REGULAR CITY COMMISSION 17 MINUTES - November 17, 1998 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 17. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO AN AMENDMENT OF SECTION 20 -9 OF THE LAND DEVELOPMENT CODE TO INCLUDE THOSE PARCELS LEGALLY DESCRIBED HEREIN WITHIN THE COMMUNITY SERVICE OVERLAY DISTRICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE. (Deferred from 11/3/98) (Administration /P &Z) 4/5 Moved by Vice Mayor Oliveros, seconded by Russell to defer this item. There being no discussion, the motion passed by a 5 -0 vote. Vice Mayor Oliveros: Yea Commissioner Feliu: Yea Commissioner Bethel: Yea Commissioner Russell: Yea Mayor Robaina: Yea ORDINANCE NO. 19 -98 -1667 18. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO TELECOMMUNICATION FACILITIES; AMENDING CHAPTER 20 OF THE CITY OF SOUTH MIAMI LAND DEVELOPMENT CODE BY DELETING SECTIONS 20- 5.23(B), ENTITLED "MICROWAVE ANTENNAS," AND CREATING ARTICLE X, ENTITLED "SITING REGULATIONS FOR TELECOMMUNICATION TOWERS AND ANTENNAS;" PROVIDING FOR INTENT, DEFINITIONS, APPLICABILITY, GENERAL REQUIREMENT AND MINIMUM STANDARDS, PERMITTED USES, PROCEDURE FOR SPECIAL USE, EXCEPTIONS, ACCESSORY EQUIPMENT BUILDING AND REMOVAL OF ABANDONED TELECOMMUNICATION FACILITIES; PROVIDING FOR ORDINANCES IN CONFLICT, SEVERABILITY, INCLUSION IN THE LAND DEVELOPMENT CODE AND EFFECTIVEE DATE. (1't Reading 11/3/98) (Administration /P &Z) 4/5 Moved by Commissioner Feliu, seconded by Commissioner Bethel to approve this item, with the City Clerk assigning the next available number. Mr. Greg Oravec, a member of the City's Planning Staff provided pertinent information as well as detailed activities performed by City staff, the City Commission and the Planning Board members. He also provided the Commission and listening audience with a slide presentation. He related that Commissioner Feliu had expressed concerns at the November 3r`j first reading of the ordinance. A provision has been added addressing his REGULAR CITY COMMISSION MINUTES - November 17, 1998 HIM 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 2 % concern. He related the Planning Board's vote of 6 -0 to recommend approval of this ordinance. Attorney Gallop conveyed his pleasure with the evolution this ordinance went through and the final product. He asked that the Commission move to amend the ordinance by deleting subparagraph 3 on 16, line 20 through "an occupational license tax shall be paid ". Moved by Vice Mayor Oliveros, seconded by Mayor Robaina to amend the ordinance as prescribed by Attorney Gallop. There being no further discussion, this motion passed by a 5 -0 vote. Vice Mayor Oliveros: Yea Commissioner Russell: Yea Commissioner Feliu: Yea Commissioner Bethel: Yea Mayor Robaina: Yea Mayor Robaina opened the floor for the public hearing. Mr. David Tucker, Sr., of 6556 SW 78t" Terrace appeared before the City Commission to express his views about this issue. He related that the work that has been done by the staff has been immeasurable and good. He said the city is in the situation where it does have a say -so in the matter dealing with the telecommunication facilities location. Ms. Cathy McCann of 5820 SW 87t`' Street appeared before the City Commission to express her views about this item. She strongly objected to the provision that provided for the City Manager to administratively approve the location sites for telecommunication facilities. She inquired as to what provision in the City's Charter addressed the lease of city -owned properties. Attorney Gallop said that leasing of City owned property 4/5 vote of the majority. the Charter provides that the required a public hearing and a Manager Scurr said each additional parcel of City owned property would be brought back to the City Commission in ordinance form for approval. Ms. McCann opined that the ordinance in its present form did not convey that the City Commission as per the Charter to the average intelligent person would approve each lease agreement. She opined that further clarification needed to be made. REGULAR CITY COMMISSION 19 MINUTES - November 17, 1998 1 2 Mayor Robaina conveyed that the average person would not be 3 coming before the City Commission requesting to erect 4 telecommunication facilities. He said the Commission could add 5 verbiage to put this in layman terms. 6 7 Mr. Oravec asked what would the Commission and public 8 address at the public hearing process for city owned property 9 lease agreement. 10 11 Attorney Gallop said that this is a very open process and 12 the Commission and the public could address anything. 13 14 Mr. Oravec recommended an amendment to include the language 15 "at it exist the City Manager would the actual use and then 16 having the item come before the city Commission for approval of 17 the plans and the lease. 18 19 Ms. McCann concurred with Mr. Oravec's recommendation. She 20 referenced the provision on setbacks. She opined that this 21 provision provides for a very dangerous situation. She opined 22 that the City Manager should not be given the right to grant 23 variances without public hearing and allowing public input. She 24 asked that language indicating that the variance must be received 25 through the usual route should be added to this ordinance and the 26 language providing for the City Manager to grant the variance to 27 be deleted. 28 29 Ms. McCann addressed the staff tower in the PI District 30 [city parks] provision. This provides for the tower to be placed 31 on top of a light pole in the park. She indicated that all the 32 parks have light poles. She opined that the intent should be 33 specified in a different way and suggested the language "on a 34 pole that is used for elimination" rather than "any light pole 35 that now exist." She emphasized the importance of safeguarding 36 the City's parks. She inquired as to what location within the 37 City where telecommunication facilities would not be allowed. 38 39 Mr. Oravec said the telecommunication facilities are not 40 allowed in residential areas. 41 42 Ms. McCann said some of the PI District property abuts 43 residential areas. She then referenced the procedure for special 44 use permit. She read "and any other requirements and conditions 45 the City Commission may consider appropriate and necessary" and 46 asked when would this activity occur. 47 48 Mr. Oravec said during the special use hearing the City 49 Commission has the right to consider any appropriate or necessary 50 provisions at that time. REGULAR CITY COMMISSION 2 0 MINUTES - November 17, 1998 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 Ms. McCann asked if a 4/5 vote of the majority was also needed under this special use process. Attorney Gallop opined that the answer is "no ". Ms. McCann requested that under the procedure for Special Use that a 4/5 vote be made a part of the requirement. Attorney Gallop for clarification purposes asked if Ms. McCann was suggesting that additional safeguards require a super majority vote. Ms. McCann opined this language should be a part of the procedures for Special Use Permit. She suggested the language "A special use requires a 4/5 vote ". Mayor Robaina conveyed to Ms. McCann that her comments. After there were no other interested parties to speak on behalf of this item the public hearing was closed. Mayor Robaina voiced that he did not have a problem with adding additional safeguards to this ordinance. He concurred with the 4/5 vote. Attorney Gallop offered several amendments to the ordinance; 1) adding a new whereas clause "whereas any of these public properties shall be considered pursuant to the requirements of a Charter and ordinances of the City of South Miami "; 2) adding on page 6 of the first paragraph of the ordinance that "any lease agreement concerning property owned by the City shall be considered subject to approval of the City's Charter requirements and Code of Ordinances of the City of South Miami. Moved by Vice Mayor Oliveros, seconded by Commissioner Feliu to amend the ordinance as prescribed by Attorney Gallop. There being no discussion on this amendment, the motion passed by a 5 -0 vote. Vice Mayor Oliveros: Yea Commissioner Russell: Yea Commissioner Feliu: Yea Commissioner Bethel: Yea Mayor Robaina: Yea Attorney Gallop said the next issue that Ms. McCann addressed was the 4/5 requirement for a Special Use permit. He said this would require an amendment to page 16 of the ordinance. He suggested that language should be added to line 6 "any of the REGULAR CITY COMMISSION 21 MINUTES - November 17, 1998 1 permanent uses in this article may be approved by the City 2 Commission at a public hearing upon the vote of 4 members of the 3 City Commission, after recommendation by the Planning Board, 4 etc." 5 6 Moved by Commissioner Russell, seconded by Commissioner 7 Feliu to approve this amendment. 8 9 There being no discussion, the motion passed by a 5 -0 vote. 10 11 Commissioner Russell: Yea 12 Vice Mayor Oliveros: Yea 13 Commissioner Bethel: Yea 14 Commissioner Feliu: Yea 15 Mayor Robaina: Yea 16 17 Vice Mayor Oliveros said that the setback issue needed to be 18 addressed as well. He referenced pages 7 and 18 of the 19 ordinance. 20 21 Attorney Gallop opined that this issue "subject to the 22 required approval of the City Commission." 23 24 Mr. Oravec said the idea it to promote staff towers and to 25 not make them go through the special use process or a public 26 hearing. 27 28 Attorney Gallop suggested that on page 7, line 3 suggested 29 the wording "this requirement may be waived by the City Manager 30 and addressed to the City Commission with respect to staff 31 towers." 32 33 Moved by Vice Mayor Oliveros, seconded by Commissioner 34 Russell to amend the ordinance as prescribed by Attorney Gallop. 35 36 There being no further discussion on the amendment, the 37 motion passed by a 5 -0 vote. 38 39 Commissioner Russell: Yea 40 Vice Mayor Oliveros: Yea 41 Commissioner Feliu: Yea 42 Commissioner Bethel: Yea 43 Mayor Robaina: Yea 44 45 Commissioner Feliu referenced page 14, Section "c" of the 46 ordinance relating to the height of existing light poles., He 47 asked if there was a provision for the limitation of height for 48 light poles. 49 50 Mr. Oravec related that an inventory would be taken. REGULAR CITY COMMISSION 22 MINUTES - November 17, 1998 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 DRAFT Mayor Robaina asked what safeguards were in place to ensure that the height requirement was in place. Commissioner Feliu said that he just wanted to ensure that all existing and replacement light poles are the same height. Mr. Oravec said there are enough provisions in place to ensure that this would not happen. Commissioner Russell referenced page 2 of the recommendations. She voiced her hesitance in granting anyone that much authority when it comes to the City parks. Vice Mayor Oliveros said that the only way a staff tower could be place in a park is when the light pole is being replaced. He said appropriate safeguard language has been added to address this concern. Commissioner Russell said that she wanted to make sure the City's green space is protected. Manager Scurr said the city wanted to provide a simpler procedure to replace an existing light pole and allow the telecommunication industry to go a maximum of ten feet above that. Vice Mayor Oliveros reiterated that provisions were already provided to ensure that this issue is addressed properly. There being no further discussion, the motion on the ordinance as a whole passed by a 5 -0 vote. Vice Mayor Oliveros: Yea Commissioner Russell: Yea Commissioner Feliu: Yea Commissioner Bethel: Yea Mayor Robaina: Yea Manager Scurr commended Greg Oravec and the planning Board for doing an outstanding job with this ordinance. Mayor Robaina asked when would the moratorium be lifted. Mr. Oravec replied, "December 17tH." Please note that Commissioner Bethel left the meeting at 10:09 p.m., and returned at 10:12 p.m. REGULAR CITY COMMISSION 23 MINUTES - November 17, 1998 1 ORDINANCE NO. 20 -98 -1668 2 19. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE 3 CITY OF SOUTH MIAMI, FLORIDA, DELETING LEGISLATED 4 REQUIREMENTS FOR SERGEANT AND LIEUTENANT, PROVIDING 5 SEVERABILITY; ORDINANCES IN CONFLICT AND PROVIDING AN 6 EFFECTIVE DATE. (1st Reading 11/3/98) 7 (Administration /Police Dept.) 3/5 8 9 Moved by Mayor Robaina, seconded by Commissioner Russell to 10 approve this item, with the City Clerk assigning the next 11 available number. 12 13 Chief Watson explained that this ordinance addressed 14 promotional exams for police officers to sergeants. The police 15 officer aspect is now being dealt with through the labor 16 negotiations. Management would deal with the sergeant's to 17 lieutenant aspect. 18 19 Mayor Robaina commended the police department for addressing 20 this issue. He opened the floor for the public hearing. After 21 there were no interested parties to speak on behalf of this item, 22 the public hearing was closed. 23 24 There being no further discussion, the motion passed by a 4- 25 0 vote. 26 27 Vice Mayor Oliveros: Yea 28 Commissioner Russell: Yea 29 Commissioner Feliu: Yea 30 Commissioner Bethel: out of room 31 Mayor Robaina: Yea 32 33 ORDINANCE NO. 21 -98 -1669 34 20. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE 35 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO PROBATIONARY 36 PERIODS FOR POLICE DEPARTMENT PERSONNEL, AMENDING 37 SECTION 16A -26, PROBATION- EMPLOYEES SUBJECT TO; 38 PROBATIONARY PERIOD, REGULAR, MAXIMUM OF THE CODE OF 39 ORDINANCES OF THE CITY OF SOUTH MIAMI; PROVIDING FOR 40 SEVERABILITY; ORDINANCES IN CONFLICT AND PROVIDING AN 41 EFFECTIVE DATE. (1st Reading 11/3/98) 42 (Administration /Police Dept.) 3/5 43 44 Moved by Mayor Robaina, seconded by Vice Mayor Oliveros to 45 approve this item, with the City Clerk assigning the next 46 available number. 47 REGULAR CITY COMMISSION 24 MINUTES- November 17, 1998 1 Chief Watson explained management believes that a four -month 2 period is not sufficient time to evaluate police officers. He 3 asked for the Commission's approval. 4 5 Mayor Robaina opened the floor for the public hearing. 6 After there were no interested parties to speak on behalf of this 7 item, the public hearing was closed. 8 9 There being no discussion, the motion passed by a 5 -0 vote. 10 11 Vice Mayor Oliveros: Yea 12 Commissioner Russell: Yea 13 Commissioner Feliu: Yea 14 Commissioner Bethel: Yea 15 Mayor Robaina: Yea 16 17 18 RESOLUTION (S) HEARING W, 20 RESOLUTION NO. 330 -98 -10598 21 21. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 22 CITY OF SOUTH MIAMI, TO PROVIDE FOR A PUBLIC HEARING 23 OF A UNITED STATES DEPARTMENT OF JUSTICE BLOCK GRANT 24 IN THE AMOUNT OF $37,314.00, AS APPROVED BY RESOLUTION 25 229 -98- 10497, PROVIDING AN EFFECTIVE DATE. 26 (Administration /Police Dept.) 3/5 27 28 Moved by Commissioner Feliu, seconded by Vice Mayor 29 Oliveros to approve this item, with the City Clerk assigning the 30 next available number. 31 32 Captain Feldman provided pertinent information regarding 33 this item. He said the last step required by the United States 34 Department of Justice is to hold a public hearing to be 35 conducted by the South Miami City Commission. 36 37 Mayor Robaina opened the floor for the public hearing. 38 After there were no interested parties to speak on behalf of 39 this item, the public hearing was closed. 40 41 There being no discussion, the motion passed by a 5 -0 vote. 42 43 Commissioner Bethel: Yea 44 Commissioner Feliu: Yea 45 Commissioner Russell: Yea 46 Vice Mayor Oliveros: Yea 47 Mayor Robaina: Yea r; REGULAR CITY COMMISSION 25 MINUTES - November 17, 1998 1 RESOLUTION (S) 9 3 RESOLUTION NO. 331 -98 -10599 4 22. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 5 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO APPLICATION 6 BY IT'S A LIVING, INCORPORATED, TO MIAMI -DADE COUNTY 7 FOR A SPECIAL EXCEPTION TO PERMIT THE CONTINUED USE OF 8 AN EXISTING ADULT NIGHT CLUB, KNOWN AS "LIPSTICK", 9 LOCATED AT 8099 SOUTH DIXIE HIGHWAY, OBJECTING TO THE 10 APPLICATION BECAUSE OF CONTINUED INCOMPATIBILITY WITH 11 THE SURROUNDING NEIGHBORHOODS AND ADJACENT PUBLIC 12 FACILITIES IN THE CITY OF SOUTH MIAMI. 13 (Vice Mayor Oliveros) 3/5 14 15 Moved by Mayor Robaina, seconded by Vice Mayor Oliveros, 16 Commissioners Feliu and Bethel to approve this item, with the 17 City Clerk assigning the next available number. 18 19 Vice Mayor Oliveros explained that the request was made at 20 the last Commission meeting directing the City Manager's office 21 to put this item on this agenda. He encouraged his colleague's 22 support of this issue. He said this resolution is just to send a 23 message to the Miami -Dade County Commission advising them of what 24 is wanted in this neighborhood and recreational areas. 25 26 Commissioner Feliu commended Vice Mayor Oliveros for 27 addressing this issue. 28 29 Mayor Robaina concurred with Vice Mayor Oliveros' comments. 30 31 There being no further discussion, the motion passed by 32 a 5 -0 vote. 33 34 Vice Mayor Oliveros: Yea 35 Commissioner Russell: Yea 36 Commissioner Feliu: Yea 37 Commissioner Bethel: Yea 38 39 Please note that Commissioner Russell left the room at 40 10:20 p.m. and returned at 10:23 p.m. 41 42 RESOLUTION NO. 332 -98- 10600 43 23. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 44 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO HOLIDAY 45 PARTY; AUTHORIZING THE CITY MANAGER TO INITIATE THE 46 PROCESS BY WHICH THE EMPLOYEES AND WELL DESERVED 47 VOLUNTEERS OF THE CITY'S BOARDS AND COMMITTEES WOULD BE 48 RECOGNIZED; DISBURSEMENT FROM ACCOUNT NO. 01- 1100 -511- REGULAR CITY COMMISSION 2 6 MINUTES - November 17, 1998 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 9910 ENTITLED SPECIAL EVENTS; PROVIDING AN EFFECTIVE DATE. (Commissioner Feliu) 3/5 Moved by Vice Mayor Oliveros, seconded by Commissioner Russell to approve this item, with the City Clerk assigning the next number. Commissioner Feliu said all would agree that the City is blessed by so many volunteers who dedicate their time and is loyal to the good of the City. He said these Board members should be recognized by the city to let them know that: the Commission cares. Mayor Robaina conveyed his support of this issue. He asked about a dollar amount. Manager Scurr recommend language not to exceed $1,000.00 from the Special Events budget. Moved by Vice Mayor Oliveros, seconded by Commissioner Bethel to amend the resolution to included "not to exceed $1,000.00." There being no further discussion on the amendment,, the motion passed by a 4 -0 vote. Commissioner Bethel: Yea Commissioner Feliu: Yea Vice Mayor Oliveros: Yea Commissioner Russell: out of room Mayor Robaina: Yea There being no further discussion on the resolution as a whole, the motion passed by a 4 -0 vote. Commissioner Feliu: Yea Commissioner Bethel: Yea Vice Mayor Oliveros: Yea Commissioner Russell: out of room Mayor Robaina: Yea Please note that Vice Mayor Oliveros left the meeting at 10:23 p.m. and returned at 10:25 p.m. RESOLUTION NO. 333 -98 -10601 24. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO FUNDING REQUEST TEEN PREGNANCY PREVENTION CENTER, INC. AUTHORIZING DISBURSEMENT OF FUNDS IN THE AMOUNT OF REGULAR CITY COMMISSION MINUTES - November 17, 1998 27 1 $3,000 TO TEEN PREGNANCY PREVENTION CENTER, INC. FROM 2 ACCOUNT NO. 1100 - 511 -9910, SPECIAL EVENTS. 3 (Mayor Robaina) 3/5 4 5 Moved by Mayor Robaina, seconded by Commissioner Bethel to 6 approve this item with the City Clerk assigning the next 7 available number. 8 9 Mayor Robaina related that this particular item has gone 10 through the Grant Advisory Board procedure. 11 12 There being no further discussion, the motion passed by a 4- 13 0 vote. 14 15 Commissioner Bethel: Yea 16 Commissioner Feliu: Yea 17 Commissioner Russell: Yea 18 Vice Mayor Oliveros: out of room 19 Mayor Robaina: Yea 20 21 RESOLUTION NO. 334 -98 -10602 22 25. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 23 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO COMMUNITY 24 REDEVELOPMENT AGENCY BOARD, APPOINTING TWO NEW 25 MEMBERS, AND ESTABLISHING EXPIRATION DATES FOR THOSE 26 MEMBERS. 27 (Mayor Robaina) 3/5 28 29 Moved by Mayor Robaina, seconded by Commissioner Russell to 30 approve this item, with the City Clerk assigning the next 31 available number. 32 33 Mayor Robaina for clarification purposes if the appointee's 34 name should be inserted in the title so that the public will know 35 who is being appointed. 36 37 Manager Scurr recommended adding the names Rubystine 38 Anderson and James Bowman to the title of the resolution. 39 40 Moved by Commissioner Bethel, seconded by Commissioner 41 Russell to amend the resolution by adding both names to the title 42 of the resolution. 43 44 There being no further discussion on this amendment the 45 motion passed by a 5 -0 vote. 46 47 Commissioner Bethel: Yea 48 Commissioner Feliu: Yea 49 Vice Mayor Oliveros: Yea 50 Commissioner Russell: Yea REGULAR CITY COMMISSION 2 8 MINUTES - November 17, 1998 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 Mayor Robaina: Yea Mayor Robaina conveyed his pleasure in having these two individuals appointed to the CRA Board. There being no further discussion on the resolution as a whole, the motion passed by a 5 -0 vote. Commissioner Russell: Yea Vice Mayor Oliveros: Yea Commissioner Feliu: Yea Commissioner Bethel: Yea Mayor Robaina: Yea RESOLUTION NO. 335 -98 -10602 26. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, DIRECTING THE CITY MANAGER AND CITY ATTORNEY TO PREPARE AN ORDINANCE RELATING TO A MORE EFFECTIVE METHOD OF ENFORCEMENT FOR VIOLATIONS OF TRASH PILE REGULATIONS INCLUDED IN THE CITY'S CODE OF ORDINANCES. (Vice Mayor Oliveros) 3/5 Moved by Mayor Robaina, seconded by Commissioners Bethel and Feliu to approve this item, with the City Clerk assigning the next available number. Vice Mayor Oliveros explained this came about as a result concerns expressed by residents and actions taken by certain citizens during the hurricane watch. He related that while attending the Arts & Crafts festival he'd park near the Winn Dixie area and saw furniture and appliances out on a trash pile in plain sight of individuals attending the festival. He opined it is the City fault for not really enforcing the trash provision. He emphasized the importance of having strict laws in effect and enforced. Not only would this eliminate having trash put out too early it would also beautify the City. Mayor Robaina asked if the police department was still handling out the flyers about the trash pick -up schedule. Chief Watson said that the police department was participating in this process. Mayor Robaina said the flyers would be delivered by either a police officer or an elected official alerting residents of the trash pick -up schedule and warning. He commended Vice Mayor Oliveros for sponsoring this item. REGULAR CITY COMMISSION 2 9 MINUTES - November 17, 1998 1 Commissioner Bethel concurred with Mayor Robaina and Vice 2 Mayor Oliveros' comments. 3 4 There being no further discussion, the motion passed by a 5- 5 0 vote. 6 7 Vice Mayor Oliveros: Yea 8 Commissioner Russell: Yea 9 Commissioner Bethel: Yea 10 Commissioner Feliu: Yea 11 Mayor Robaina: Yea 12 13 RESOLUTION NO. 336 -98 -10603 14 27. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 15 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO FUNDING 16 REQUEST FOR MARTIN LUTHER KING, JR., PARADE AND BLACK 17 HISTORY MONTH EVENT, AUTHORIZING DISBURSEMENT OF FUNDS 18 IN THE AMOUNT OF $6,500 TO MARTIN LUTHER KING, JR., 19 COMMITTEE FROM ACCOUNT NO. 1100 - 511 -9910, SPECIAL 20 EVENTS. 21 (Administration) 3/5 22 23 Moved by Mayor Robaina, seconded by Commissioner Russell to 24 approve this item, with the City Clerk assigning the next 25 available number. 26 27 Assistant Manager Morris explained that this request has 28 gone through the Grants Advisory Board process. The amount of 29 $6,500.00 was approved for two events. An additional $2,000.00 30 was recommended to cover the cost of a show mobile if Miami -Dade 31 County can not provide one for the parade as an in. -kind 32 contribution. 33 34 Commissioner Bethel commended the Grant Advisory Board for 35 taking its job very serious. 36 37 There being no further discussion, the motion passed 5 -0. 38 39 Vice Mayor Oliveros: Yea 40 Commissioner Russell: Yea 41 Commissioner Bethel: Yea 42 Commissioner Feliu: Yea 43 Mayor Robaina: Yea 44 45 RESOLUTION NO. 337 -98 -10604 46 28. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 47 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO COMMUNITY 48 CRIME WATCH, REAFFIRMING THE CITY'S COMMITMENT AND 49 REQUESTING THE CITY MANAGER AND POLICE CHIEF 50 ACCELERATE AND INCREASE SUPPORT AND SPECIAL PROGRAMS. REGULAR CITY COMMISSION 3 0 MINUTES - November 17, 1998 1 (Commissioner Feliu) 3/5 2 3 Moved by Mayor Robaina, seconded by Vice Mayor 0liver0s to 4 approve this item, with the City Clerk assigning the next 5 available number. 6 7 Commissioner Feliu said this action is the result of 8 comments and phone calls he'd received regarding drug 9 transactions taking place in the neighborhoods. He said the 10 police department is addressing this problem however, more 11 interaction and assistance is needed from the Community. He 12 conveyed that the crime watch initiative needed to be 13 reinitiated. This would provide a pro- active solution to problems 14 that may be inherited as a result of visitors to the Shops At 15 Sunset Place. 16 17 Commissioner Bethel concurred with Commissioner Feliu's 18 Comments. He shared that in his area the Crime Watch signs are no 19 longer visible. 20 21 Mayor Robaina disclosed that there is an on -going crime 22 watch program in the City of South Miami but didn't know how 23 active the membership was. He said that he also have a minor 24 problem in his area. He concurred with Commissioner Feliu's 25 comments. 26 27 Commissioner Feliu suggested having a workshop as well to 28 address these concerns. 29 30 Mayor Robaina asked if staff from Miami -Dade County could 31 provide such assistance in getting the crime watch program 32 recharged. 33 34 Manager Scurr said this possibility is being explored. He 35 said the idea of having a separate crime for the Habitat people 36 is also being looked at. 37 38 Chief Watson thanked Commissioner Feliu for bringing this 39 item to the police department's attention. He shared some of the 40 steps being taken to address these concerns. 41 42 Commissioner Feliu opined that the Community has to be 43 involved in this process. 44 45 Mayor Robaina emphasized the importance of everyone getting 46 involved in this process. 47 48 Chief Watson related that citizen participation is a key 49 issue. 50 REGULAR CITY COMMISSION 31 MINUTES - November 17, 1996 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 There being no further discussion, the motion passed by a 5- 0 vote. Commissioner Feliu: Yea Commissioner Bethel: Yea Vice Mayor Oliveros: Yea Commissioner Russell: Yea Mayor Robaina: Yea RESOLUTION NO. 338 -98 -10606 29. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ACCEPT FEDERAL FUNDS FROM THE DRUG CONTROL AND SYSTEM IMPROVEMENT FORMULA GRANT PROGRAM COORDINATED BY THE MIAMI -DADE COUNTY DEPARTMENT OF HUMAN SERVICES IN THE AMOUNT OF $5,092.00 AUTHORIZING THE USE OF $1,697.00 IN FEDERAL FORFEITURE FUNDS AS REQUIRED FOR THE 25% MATCH FOR THE SOUTH MIAMI POLICE ATHLETIC LEAGUE UNDER THE COMMUNITY DRUG AND CRIME PREVENTION PROGRAM AREA DURING THE 1999 PROGRAM YEAR; AUTHORIZING THE CITY MANAGER TO TRANSFER $1,697.00 FROM ACCOUNT 615 - 1910 - 521 -3490, ENTITLED "FEDERAL FORFEITURE FUNDS" AS THE REQUIRED 25% MATCH AND TO DEPOSIT SAID FUNDS IN AN AMOUNT ACCOUNT ENTITLED "POLICE ATHLETIC LEAGUE" ACCOUNT NO. 0011- 0000 -219- 1900. Moved by Mayor Robaina, seconded by Vice Mayor Oliveros to approve this item, with the City Clerk assigning the next available number. Manager Scurr said the Police Athletic Program is one of the really stellar activities in the City of South Miami. Chief Watson said this program has been a blazing success for the police department and the youth in the community. He opined that having the children work along side the police officer gives them a better understanding of their role. He said there are also educational benefits associated with this program. There being no further discussion, the motion passed by a 5- 0 vote. REGULAR CITY COMMISSION MINUTES - November 17, 1998 Commissioner Russell: Commissioner Feliu: Commissioner Bethel: Vice Mayor Oliveros: 32 Yea Yea Yea Yea 1 Mayor Robaina: Yea 2 3 RESOLUTION NO. 339 -98 -10607 4 30. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 5 CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY 6 MANAGER TO ENTER INTO A CONTRACT WITH SOUTHEASTERN 7 ENGINEERING CONTRACTORS, INC., TO PERFORM CITY -WIDE 8 STREET CONSTRUCTION AT A COST NOT TO EXCEED $51,900.00 9 AND CHARGING THE DISBURSEMENT TO "LOCAL OPTION GAS TAX - 10 MAINTENANCE AND REPAIR OF STREETS AND PARKWAYS" ACCOUNT 11 NO. 112 - 1730 - 541 -5 -4640. 12 (Administration /Public Works) 3/5 13 14 Moved by Mayor Robaina, seconded by Vice Mayor Oliveros to 15 approve this item, with the City Clerk assigning the next 16 available number. 17 18 Mr. Fernando Rodriguez, Public Works Director explained 19 Southeastern Engineering contractors has a large contract with 20 Miami -Dade County School Board. This firm does paving, driveway 21 work, concrete work and other basis construction. This firm was 22 the low bidder. He said administration has identified several 23 projects including various paving projects at a cost not to 24 exceed $51,900.00 for the fiscal year. 25 26 Mayor Robaina asked when would the street paving start and 27 how would the streets be chosen. 28 29 Mr. Rodriguez said this is based upon an annual inspection 30 of the streets. 31 32 Mayor Robaina asked if the number of miles of street paving 33 calculates this. 34 35 Mr. Rodriguez said this is correct. He said the plan is to 36 pave a full mile of street during this fiscal year. 37 38 Manager Scurr said this is based on current available gas 39 tax funds. He said that administration would also be looking at 40 some alternate source of funding so that the paving of more 41 streets could be accelerated. 42 43 Mayor Robaina asked if Tallahassee would be a source to find 44 more funding for this purpose. 45 46 Manager Scurr related that the legislative priority would 47 include some drainage improvements with the paving of the street 48 as part of the project. 49 REGULAR CITY COMMISSION 33 MINUTES - November 17, 1998 1 Commissioner Bethel voiced his hopes that the area around 2 Mt. Olive Missionary Baptist Church be considered as priority 3 one. He related that the residents in this area have been 4 complaining for years about the flooding situation there. 5 6 Mr. Rodriguez said that Miami -Dade County has identified 7 this area as the first priority. 8 9 Mayor Robaina commended Mr. Rodriguez for addressing this 10 concern. 11 12 There being no further discussion, the motion passed by a 5- 13 0 vote. 14 15 Commissioner Bethel: Yea 16 Commissioner Feliu: Yea 17 Vice Mayor Oliveros: Yea 18 Commissioner Russell: Yea 19 Mayor Robaina: Yea 20 21 ORDINANCE (S) FIRST READING 22 23 31. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE 24 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO VALET 25 PARKING; AMENDING CHAPTER 20 OF THE CITY OF SOUTH MIAMI 26 LAND DEVELOPMENT CODE BY CREATING SECTION 20- 4.4(L) 27 ENTITLED "VALET PARKING "; PROVIDING FOR SPECIAL VALET 28 DROP - OFF /PICK -UP RAMP REGULATIONS, PROVIDING FOR VALET 29 PERMIT REQUIREMENT; PROVIDING FOR RENTAL SPACES 30 GUIDELINES AND FEE FOR PUBLIC ON- STREET /CURBSIDE 31 PARKING SPACES; PROVIDING FOR A VIOLATION FINE 32 SCHEDULE; PROVIDING FOR ISSUANCE REQUIREMENTS; 33 PROVIDING FOR VALET OPERATOR EMPLOYEE CODE OF CONDUCT; 34 AND PROVIDING FOR REPEALER, SEVERABILITY AND AN 35 EFFECTIVE DATE. 36 (Administration /Public Works) 3/5 37 38 Moved by Vice Mayor Oliveros, seconded by Commissioners 39 Russell and Bethel to approve this item on first reading with 40 second reading and public hearing scheduled after consideration 41 by the Planning Board. 42 43 Manager Scurr said in anticipation for the Shops At Sunset 44 Place opening one of the ideas under discussion was the provision 45 for valet parking. He acknowledged Mr. Rodriguez for taking the 46 lead on this matter by meeting with the downtown merchants and 47 restaurant owners, the Red /Sunset Merchants Association. He said 48 this is the enabling ordinance that puts in place the provision 49 to allow valet parking. He emphasized the importance of proper REGULAR CITY COMMISSION 34 MINUTES - November 17, 1998 1 controlling this type of parking. He said it is also important 2 to maintain quality control. 3 4 Commissioner Bethel conveyed the importance of having strict 5 control over this process. 6 7 Manager Scurr shared that Mr. Rodriguez has extensive 8 experience with this type of service. 9 10 Vice Mayor Oliveros related that he'd spoken with several of 11 the merchants in the downtown area and they would like to have a 12 provision included in this ordinance for a loading zone. 13 14 Manager Scurr said this was an excellent suggestion and the 15 city currently has the ability to do that. He said 16 administration wanted to make sure that the leasing is limited to 17 certain types of operations. 18 19 There being no further discussion, the motion passed by a 5- 20 0 vote. 21 22 Commissioner Bethel: Yea 23 Commissioner Feliu: Yea 24 Vice Mayor Oliveros: Yea 25 Commissioner Russell: Yea 26 Mayor Robaina: Yea 27 28 PUBLIC REMARKS 29 30 Mr. David Tucker, Sr., of 6556 SW 78th Terrace appeared 31 before the City Commission to express his views about the 32 parking issue and the RFP being developed by Mr. Delaney on city 33 owned property. 34 35 Mr. Tucker voiced his concurrence with Vice Mayor Oliveros 36 and his colleagues on the issue of the application before Miami - 37 Dade County by "Lipstick ". 38 39 Mr. Tucker voiced his view about the signage and the color 40 black for the downtown area. He asked the Commission to 41 consider the color green. 42 43 Mr. Tucker said the city did have at one time a very active 44 crime watch program throughout the entire City. He said that 45 he'd like to see this program re- activated. 46 47 Mr. James Bowman appeared before the City Commission to 48 voice his concerns. He related that there was $100,000.00 grant 49 received for renovations of a building on 63rd Street between 60- REGULAR CITY COMMISSION 35 MINUTES - November 17, 1998 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 613t Avenue. He said that nothing has happened with this building and some type of action should be taken on this matter. Manager Scurr said the building has been condemned. The City is working with the owner of the property [Mt. Nebo Baptist Church] to come up with a solution to take the building down and replace it with some single story building. Mr. Bowman said that he was interested in knowing what happened to the money that was allocated with this project. Manager Scurr said from his understanding some of the money was expended on an initial attempt to rehabilitate the building. The city had stopped this effort because the proper building permits were not pulled. He voiced his belief that Reverend Whipple is in discussions with Miami -Dade County staff about the disposition of those funds. He said the entire amount was not expended. Mr. Bowman asked if a crosswalk could be installed at 59th Place and 60th Avenue because it has become a busy thoroughfare. Mayor Robaina concurred with Mr. Bowman's comment. Manager Scurr said this issue is being addressed under the traffic - calming project. Mr. Bob Welsh of 7437 SW 64th Court appeared before the City Commission to express his views about the street paving project and whether or not the City of South Miami would be paying a fair market price. Mr. Welsh inquired as to what it would take to get his neighborhood trash pick -up date change to Monday. Mayor Robaina said that he's heard this from a lot of residents wanting to have their trash pick -up date change to Monday. He said this did not apply to yard and gardening clipping but construction debris, furniture and appliances. Mr. Welsh addressed the noise coming from activities at South Miami Hospital (e.g. Stanley Steamer carpet cleaners] [smells from the incinerator]. Ms. Cathy McCann of 5820 SW 87th Street appeared before the City Commission to express her views about the street - paving project. She said it is the Commission's responsibility to see that the streets get paved. She commented about the trash pick- up schedule in her neighborhood and conveyed that there is no reason why the schedule could be changed around. REGULAR CITY COMMISSION 3 6 MINUTES - November 17, 1998 F 1 2 Ms. McCann opined that one of the responsibilities of a 3 resident is to be helpful the elected officials and their 4 administration by pointing out things that they see that need 5 correcting particular with the ordinance relating to the 6 telecommunication facilities issue. She opined that when 7 drafting ordinances the residents should be considered first. 8 She said the residents are concerned with their parks. She 9 voiced empathy with the Planning Department because it is a 10 small department dealing with big issues. 11 12 Mayor Robaina thanked Ms. McCann for her comments. 13 14 Mr. Barfield Burch of 5925 SW 63rd Street appeared before 15 the City Commission to express his concerns about the flooding 16 on his street. 17 18 Mr. Rodriguez said that Miami -Dade County has had several 19 delays in addressing the drainage problem in this particular 20 area. He said that he did not have the information as to when 21 the project would get underway. 22 23 Mayor Robaina asked that if the County has allocated funds 24 and there is a constant delay and the City took the initiative 25 to hire the appropriate to take care of the problem would the 26 county reimburse the city for this expenditure. 27 28 Manager Scurr said the dilemma is that it is a larger 29 project. He said there should be no reason while Miami- -Dade 30 County could not sub - contract on projects just within the City 31 of South Miami. 32 33 Mayor Robaina asked if this avenue could be pursued. %Z! 35 COMMISSION REMARKS 36 37 Vice Mayor Oliveros said that his along with colleagues 38 have done the best that they could addressing the 39 telecommunication facilities issue as well as notifying the 40 citizens as to the Code Enforcement trash pick issue. He opined 41 that if the citizens are out there listening and care about the 42 esthetics the city wouldn't need to strengthen the enforcement. 43 44 Vice Mayor Oliveros told Ms. McCann that the Commission 45 appreciated every statement made by her. He said that the fact 46 that the Commission might not agree has no bearing on their 47 doing the right thing. He encouraged Ms. McCann and others to 48 continue coming forward to share their opinion and advice. 49 REGULAR CITY COMMISSION 37 MINUTES - November 17, 1998 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 Commissioner Russell conveyed upcoming team basketball game. She police department is incredible. really a pleasure honoring Orlando Mills and opined that the City is these individuals employed here. her anticipation of the said the response from the She related that it was Martinez and Captain Mike fortunate to have both of Commissioner Bethel voiced his excitement for the Parks & Recreation Department and the Turkey Bowl event scheduled for Palmer Park, November 25 and 26, 1998. This event has been out of existence for the past twenty or more years. Commissioner Bethel also voiced his pleasure at hearing individuals say that they've gotten a job. Commissioner Feliu conveyed that the crime watch initiative is alive and well. He said if anyone wanted a crime watch sign to contact the police department. He encouraged the residents to get involved. Commissioner Feliu told Ms. McCann that the Commission welcomed constructive criticism and comments. He referenced Mr. Bowman's concern and conveyed that the apartment building is an eyesore and action needs to be taken on this. He said that he would be meeting with the City Manager regarding this issue. Mayor Robaina said that a letter would be put forth expressing the city's objections to the railroad tracks. He encouraged residents to call their Miami -Dade County Commissioner Pedro Reboredo about this issue. He asked when would another job fair be conducted. Manager Scurr said City Hall has been offered as a place to hold the job fair. The city is working with Pam Weller because the City needs to have the commitment from the largest merchants of the SHOPS to show up to do the interviewing. He said administration is trying to work out those details as soon as they have been resolved this issue will be brought back to the Commission. The next job fair would be expanded beyond the SHOPS to include the hospitals. Mayor Robaina asked when the workshop with the Grants Advisory Board take place. A date for the Grants Advisory workshop was set for Monday, November 30th, from 7:30 -9:00 p.m. Manager Scurr said the first Community Relations Board meeting was tentatively set for Monday, December 7th however an REGULAR CITY COMMISSION 3 8 MINUTES - November 17, 1998 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 alternate date is being considered. He said the Commission would be informed as to when this would take place. Mayor Robaina commended Greg Oravec and the Planning Board for the excellent job done on the Telecommunications Facilities ordinance. He announced that residents would be receiving the flyer regarding trash pick -up regulations. Mayor Robaina voiced his commitment to ensuring that the city paves four to five miles of streets within the City of South Miami. He opined a lot of streets need the attention. Mayor Robaina said that Turkey Bowl should be quite and interesting and fun day for those participating. He thanked Ms. Garcia and the individuals who she's worked with on this endeavor. He encouraged everyone to come out to support these teams. There being no further business to come before this Body, the meeting adjourned at 11:48 p.m. with Commissioner Feliu delivering a parting prayer. Attest: City Clerk REGULAR CITY COMMISSION MINUTES - November 17, 1998 Approved: 39 Mayor