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11-17-98e ......................... .......................... .......................... MAYOR: Julio Robaina CITY MANAGER: Charles D. Scurr VICE MAYOR: Armando Oliveros, Jr. CITY ATTORNEY: Earl G. Gallop COMMISSIONER: Horace G. Feliu CITY CLERK: Ronetta Taylor COMMISSIONER: David D. Bethel COMMISSIONER: Mary Scott Russell CITY COMMISSION AGENDA Regular City Commission Meeting Meeting date: November 17, 1998 6130 Sunset Drive, South Miami, FL Next Regular Meeting date: December 1, 1998 Phone: (305) 663 -6340 Time: 7:30 PM PURSUANT TO FLORIDA STATUTES 286.0105, "THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS NOTICE DOES NOT CONSTITUTES CONSENT BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE INADMISSIBLE OR IRRELEVANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE ALLOWED BY LAW. City of South Miami. Ordinance No. 6 -86 -1251 requires all persons appearing in a paid or remunerated representative capacity before the City Staff, Boards, Committees and the City Commission, to fill out the appropriate form and file it with the City Clerk prior to engaging in lobbying activities. CALL TO ORDER: A. Invocation: B. Pledge of Allegiance: C. Presentation(s): 1. Officer of the Month — Police Department 2. Introduction of New Employee ITEMS FOR THE COMMISSION'S CONSIDERATION: 3. Approval of Minutes: Regular City Commission Minutes - November 3, 1998 4. City Manager's Report: 5. City Attorney's Report: REGULAR CITY COMMISSION 1 AGENDA - November 17, 1998 CONSENT AGENDA 6. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA RELATING TO THE GRANT ADVISORY BOARD; APPOINTING ETTA CODRINGTON TO SERVE FOR A TWO YEAR TERM ENDING NOVEMBER, 17, 2000 OR UNTIL A SUCCESSOR IS DULY APPOINTED AND QUALIFIED. (Mayor Robaina) 3/5 7. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE COMMISSION ON THE STATUS OF WOMEN; APPOINTING MARIE BIRTS TO SERVE FOR AN UNEXPIRED TERM ENDING JUNE 2, 2000 OR UNTIL A SUCCESSOR IS DULY APPOINTED AND QUALIFIED. (Mayor Robaina) 3/5 8. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO AUTHORIZING THE CITY ADMINISTRATION TO DISBURSE A SUM NOT TO EXCEED THREE THOUSAND THREE HUNDRED TWENTY -FIVE DOLLARS ($3,325) FOR THE MICROFILMING OF PAPER RECORDS FOR THE PLANNING AND ZONING DEPARTMENT BY PROMISE COLOR, INCORPORATED; PROVIDING FOR DISBURSEMENT FROM ACCOUNT NO. 001- 1620 - 524.34 -80, ENTITLED "MICROFILMING "; AND, PROVIDING AN EFFECTIVE DATE. (Administration /P &Z) 3/5 9. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO RELEASE FUNDS IN THE AMOUNT OF $3,057.50 TO ARDAMAN & ASSOCIATES, INC. FROM ACCOUNT NUMBER 114- 1820- 559 -3450, OCD GRANT MULTIPURPOSE CENTER FOR SUBSURFACE EXPLORATION REPORT. (Administration /Parks & Rec.) 3/5 10. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO COMMUNITY REDEVELOPMENT AGENCY BOARD; APPOINTING TWO NEW MEMBERS AND ESTABLISHING TERM EXPIRATION DATES FOR THOSE MEMBERS. (Mayor Robaina) 3/5 11. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $6,547.50 FOR RECONFIGURING OF THE COMPUTER NETWORK'S WIRING IN THE CITY HALL, AND CHARGING THE DISBURSEMENT TO ACCOUNT REGULAR CITY COMMISSION 2 AGENDA - November 17, 1998 NUMBER 001 -2100- 519 -6430 OPERATING EQUIPMENT, FY 1998- 99. (Administration) 3/5 12. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE A SUM NOT TO EXCEED $45,162 FROM ACCOUNT NO. 1910- 521 -4450, (LEASE PURCHASE - POLICE VEHICLES) TO HEARS MOTOR LEASING FOR THE LEASING OF EIGHT FORD CROWN VICTORIA POLICE PURSUIT VEHICLES AND TWO CHEVROLET TAHOE POLICE PURSUIT VEHICLES; AND AUTHORIZING THE CITY MANAGER TO EXECUTE SUCH CONTRACTS AND DOCUMENTS NECESSARY TO PROCURE SAID VEHICLES ON LEASE. (Administration /Police Dept.) 3/5 13. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE A SUM NOT TO EXCEED $8,000 FROM ACCOUNT NO. 1910- 521 -6340 (OPERATING EQUIPMENT) TO METRO USA INC. FOR THE INSTALLATION OF EMERGENCY EQUIPMENT AND RADIOS IN AND UPON NEW POLICE VEHICLES; A SUM NOT TO EXCEED $1,700 FROM ACCOUNT NO. 1910 - 521 -4620 (MAINTENANCE AND REPAIR EQUIPMENT) TO METRO USA INC. FOR THE REMOVAL OF EMERGENCY EQUIPMENT FROM POLICE VEHICLES BEING CONVERTED TO UNMARKED CARS OR BEING REMOVED FROM THE POLICE FLEET. (Administration /Police Dept.) 3/5 14. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE A SUM NOT TO EXCEED $6,548.10 PLUS SHIPPING, FROM ACCOUNT NO. 1910 - 521 -6430 (OPERATING EQUIPMENT) TO FOX INTERNATIONAL LTD., INC. FOR THE PURCHASE OF LIGHTBARS, CONTROLLERS AND SPEAKERS FOR POLICE VEHICLES. (Administration /Police Dept.) 3/5 15. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE A SUM NOT TO EXCEED $4,588 FROM ACCOUNT NO. 1910 - 521 -6430 (OPERATING EQUIPMENT) TO METRO USA DISTRIBUTORS FOR THE PURCHASE OF HEADLIGHT FLASHERS, CAGES AND SIRENS FOR POLICE VEHICLES. (Administration /Police Dept.) 3/5 16. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY REGULAR CITY COMMISSION 3 AGENDA - November 17, 1998 MANAGER TO ENTER INTO A CONTRACT WITH 3D GROUP ENVIRONMENTAL GRAPHIC SERVICES, INC., TO DESIGN AND CONSTRUCT TRAFFIC WAYFINDING SIGNS AT A COST NOT TO EXCEED $25,000.00, AND CHARGING THE DISBURSEMENT TO "LOCAL OPTION GAS TAX - MAINTENANCE AND REPAIR OF STREETS AND PARKWAYS" ACCOUNT NO. 112 - 1730 - 541 -4640, FISCAL YEAR 1998/99 (Administration) 3/5 ORDINANCE (S) SECOND READING PUBLIC HEARING (S) 17. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO AN AMENDMENT OF SECTION 20 -9 OF THE LAND DEVELOPMENT CODE TO INCLUDE THOSE PARCELS LEGALLY DESCRIBED HEREIN WITHIN THE COMMUNITY SERVICE OVERLAY DISTRICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE. (Deferred from 11/3/98) (Administration /P &Z) 4/5 18. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO TELECOMMUNICATION FACILITIES; AMENDING CHAPTER 20 OF THE CITY OF SOUTH MIAMI LAND DEVELOPMENT CODE BY DELETING SECTIONS 20- 5.23(8), ENTITLED "MICROWAVE ANTENNAS," AND CREATING ARTICLE X, ENTITLED "SITING REGULATIONS FOR TELECOMMUNICATION TOWERS AND ANTENNAS;" PROVIDING FOR INTENT, DEFINITIONS, APPLICABILITY, GENERAL REQUIREMENT AND MINIMUM STANDARDS, PERMITTED USES, PROCEDURE FOR SPECIAL USE, EXCEPTIONS, ACCESSORY EQUIPMENT BUILDING AND REMOVAL OF ABANDONED TELECOMMUNICATION FACILITIES; PROVIDING FOR ORDINANCES IN CONFLICT, SEVERABILITY, INCLUSION IN THE LAND DEVELOPMENT CODE AND EFFECTIVE DATE. (1st Reading 11/3/98) (Administration /P &Z) 4/5 19. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, DELETING LEGISLATED REQUIREMENTS FOR SERGEANT AND LIEUTENANT, PROVIDING SEVERABILITY; ORDINANCES IN CONFLICT AND PROVIDING AN EFFECTIVE DATE. (19t Reading 11/3/98) (Administration /Police Dept.) 3/5 20. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO PROBATIONARY PERIODS FOR POLICE DEPARTMENT PERSONNEL, AMENDING SECTION 16A -26, PROBATION- EMPLOYEES SUBJECT TO; REGULAR CITY COMMISSION 4 AGENDA - November 17, 1998 PROBATIONARY PERIOD, REGULAR, MAXIMUM OF THE CODE OF ORDINANCES OF THE CITY OF SOUTH MIAMI; PROVIDING FOR SEVERABILITY; ORDINANCES IN CONFLICT AND PROVIDING AN EFFECTIVE DATE. (1st Reading 11/3/98) (Administration /Police Dept.) 3/5 RESOLUTION (S) HEARING 21. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, TO PROVIDE FOR A PUBLIC HEARING OF A UNITED STATES DEPARTMENT OF JUSTICE BLOCK GRANT IN THE AMOUNT OF $37,314.00, AS APPROVED BY RESOLUTION 229 -98- 10497, PROVIDING AN EFFECTIVE DATE. (Administration /Police Dept.) 3/5 22. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZES THE EXECUTION BY THE CITY MANAGER OF A LEASE, INCLUDING OPTIONS TO RENEW TOGETHER WITH SUCH MODIFICATIONS, CHANGES AND AMENDMENTS DEEMED REASONABLE AND NECESSARY BY THE CITY MANAGER OF HIS DESIGNEE IN SUBSTANTIALLY THE FORM OF THE LEASE ATTACHED HERETO AS "EXHIBIT A" BETWEEN 62ND AVENUE BUILDING AND THE CITY OF SOUTH MIAMI, FLORIDA, TO PROVIDE OFFICE AND CLASSROOM RELATED FACILITIES TO ACCOMMODATE THE CITY OF SOUTH MIAMI'S YOUTH ACADEMY CENTER, APPROVING LEASE PAYMENTS IN AN EQUAL AMOUNT TO THREE THOUSAND EIGHT HUNDRED DOLLARS PER MONTH, PLUS UTILITIES AND PROVIDING FOR AN EFFECTIVE DATE. (Administration) 3/5 RESOLUTION (S) 23. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO APPLICATION BY IT'S A LIVING, INCORPORATED, TO MIAMI -DADE COUNTY FOR A SPECIAL EXCEPTION TO PERMIT THE CONTINUED USE OF AN EXISTING ADULT NIGHT CLUB, KNOWN AS "LIPSTICK", LOCATED AT 8099 SOUTH DIXIE HIGHWAY, OBJECTING TO THE APPLICATION BECAUSE OF CONTINUED INCOMPATIBILITY WITH THE SURROUNDING NEIGHBORHOODS AND ADJACENT PUBLIC FACILITIES IN THE CITY OF SOUTH MIAMI.. (Vice Mayor Oliveros) 3/5 24. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO HOLIDAY PARTY; AUTHORIZING THE CITY MANAGER TO INITIATE THE PROCESS BY WHICH THE EMPLOYEES AND WELL DESERVED REGULAR CITY COMMISSION rj AGENDA - November 17, 1998 VOLUNTEERS OF THE CITY'S BOARDS AND COMMITTEES WOULD BE RECOGNIZED; DISBURSEMENT FROM ACCOUNT NO. 01- 1100 -511- 9910 ENTITLED SPECIAL EVENTS; PROVIDING AN EFFECTIVE DATE. (Commissioner Feliu) 3/5 25. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO FUNDING REQUEST TEEN PREGNANCY PREVENTION CENTER, INC. AUTHORIZING DISBURSEMENT OF FUNDS IN THE AMOUNT OF $3,000 TO TEEN PREGNANCY PREVENTION CENTER, INC. FROM ACCOUNT NO. 1100 - 511 -9910, SPECIAL EVENTS. (Mayor Robaina) 3/5 26. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO COMMUNITY REDEVELOPMENT AGENCY BOARD, APPOINTING TWO NEW MEMBERS, AND ESTABLISHING EXPIRATION DATES FOR THOSE MEMBERS. (Mayor Robaina) 3/5 27. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, DIRECTING THE CITY MANAGER AND CITY ATTORNEY TO PREPARE AN ORDINANCE RELATING TO A MORE EFFECTIVE METHOD OF ENFORCEMENT FOR VIOLATIONS OF TRASH PILE REGULATIONS INCLUDED IN THE CITY'S CODE OF ORDINANCES. (Vice Mayor Oliveros) 3/5 28. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO FUNDING REQUEST FOR MARTIN LUTHER KING, JR., PARADE AND BLACK HISTORY MONTH EVENT, AUTHORIZING DISBURSEMENT OF FUNDS IN THE AMOUNT OF $6,500 TO MARTIN LUTHER KING, JR., COMMITTEE FROM ACCOUNT NO. 1100 - 511 -9910, SPECIAL EVENTS. (Administration) 3/5 29. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO COMMUNITY CRIME WATCH, REAFFIRMING THE CITY'S COMMITMENT AND REQUESTING THE CITY MANAGER AND POLICE CHIEF ACCELERATE AND INCREASE SUPPORT AND SPECIAL PROGRAMS. (Commissioner Feliu) 3/5 30. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE ISSUANCE OF A REQUEST FOR PROPOSALS AND QUALIFICATIONS FOR THE REDEVELOPMENT OF A CITY OWNED SURFACE PARKING LOT AT REGULAR CITY COMMISSION 6 AGENDA - November 17, 1998 S.W. 58TH AVENUE AND S.W. 71ST STREET IN THE CITY OF SOUTH MIAMI (Administration) 3/5 ORDINANCE (S) FIRST READING 31. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO VALET PARKING; AMENDING CHAPTER 20 OF THE CITY OF SOUTH MIAMI LAND DEVELOPMENT CODE BY CREATING SECTION 20- 4.4(L) ENTITLED "VALET PARKING "; PROVIDING FOR SPECIAL VALET DROP - OFF /PICK -UP RAMP REGULATIONS, PROVIDING FOR VALET PERMIT REQUIREMENT; PROVIDING FOR RENTAL SPACES GUIDELINES AND FEE FOR PUBLIC ON- STREET /CURBSIDE PARKING SPACES; PROVIDING FOR A VIOLATION FINE SCHEDULE; PROVIDING FOR ISSUANCE REQUIREMENTS; PROVIDING FOR VALET OPERATOR EMPLOYEE CODE OF CONDUCT; AND PROVIDING FOR REPEALER, SEVERABILITY AND AN EFFECTIVE DATE. (Administration /Public Works) 3/5 SPEAKERS PLEASE TAKE NOTICE THAT SECTION 2 -2. 1 (k) (2) OF THE CODE OF ORDINANCES PROVIDES THAT "ANY PERSON MAKING PERSONAL IMPERTINENT, OR SLANDEROUS REMARKS OR WHO SHALL BECOME BOISTEROUS WHILE ADDRESSING THE COMMISSION SHALL BE FORTHWITH BARRED FROM FURTHER AUDIENCE BEFORE THE COUNCIL BY THE PRESIDING OFFICER, UNLESS PERMISSION TO CONTINUE BE GRANTED BY A MAJORITY VOTE OF THE COMMISSION" . PUBLIC REMARKS COMMISSION REMARKS REGULAR CITY COMMISSION 7 AGENDA - November 17, 1998 CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and City Commission DATE: 11/13/98 AGENDA ITEM # 16 FROM: Charles D. Scurr Comm. Mtg. 11 /17/98 City Manager Board /Committee Appointments The attached resolution sponsored by Mayor Julio Robaina appoints Etta Codrington to the Grant Advisory Board. - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE GRANT ADVISORY BOARD; APPOINTING ETTA CODRINGTON TO SERVE FOR A TWO TERM ENDING NOVEMBER 17, 2000 OR UNTIL A SUCCESSOR IS DULY APPOINTED AND QUALIFIED. WHEREAS, The Mayor and Commission recognize the important contributions made by those who serve on the various city boards and committees, and wish to appoint a full complement to each of the active boards and committees; WHEREAS, the city Commission desires to appoint Marie Births to serve for a two year term on the Grant Advisory Board This appointment shall expire November 17, 2000 or until a successor is duly appointed and qualified. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Commission hereby appoints Etta Codrington to the Grant Advisory Board. Section 2. The expiration date of this appointment shall expire November 17, 2000 or until a successor is duly appointed and qualified. Section 3. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY day of APPROVED: MAYOR , 1998. COMMISSION VOTE: Mayor Robaina: Vice Mayor Oliveros: Commissioner Feliu: Commissioner Bethel: Commissioner Russell: CITY OF SOUTH MIAMI INTER-OFFICE MEMORANDUM TO: Mayor and City Commission DATE: 11/13/98 AGENDA ITEM# FROM: Charles D. Scurr 1.10 Comm. Mtg. 11 /17/98 City Manager Board/Committee Appointments The attached resolution sponsored by Mayor Julio Robaina appoints Marie Birts to the Commission on the Status of Women. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE COMMISSION ON THE STATUS OF WOMEN; APPOINTING MARIE BIRTS TO SERVE FOR AN UNEXPIRED TERM ENDING JUNE 2, 2000 OR UNTIL A SUCCESSOR IS DULY APPOINTED AND QUALIFIED. WHEREAS, The Mayor and Commission recognize the important contributions made by those who serve on the various city boards and committees, and wish to appoint a full complement to each of the active boards and committees; WHEREAS, the city Commission desires to appoint Marie Births to serve for an unexpired term on the Commission on the Status of Women This appointment shall expire June 2, 2000 or until a successor is duly appointed and qualified. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Commission hereby appoints Marie Birts to the Commission on the Status of Women. Section 2. The expiration date of this appointment shall expire June 2, 2000 or until a successor is duly appointed and qualified. Section 3. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY day of APPROVED: MAYOR , 1998. COMMISSION VOTE: Mayor Robaina: Vice Mayor Oliveros: Commissioner Feliu: Commissioner Bethel: Commissioner Russell: v CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM To: Mayor and City Commission Date: November 12, 1998 Agenda Item # AV From: Charles D. Scurr Re: Comm. Mtg. 1 1/17/98 City Manager Microfilming of Records REQUEST: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO AUTHORIZING THE CITY ADMINISTRATION TO DISBURSE A SUM NOT TO EXCEED THREE THOUSAND THREE HUNDRED TWENTY -FIVE DOLLARS ($3,325) FOR THE MICROFILMING OF PAPER RECORDS FOR THE PLANNING AND ZONING DEPARTMENT BY PROMISE COLOR, INCORPORATED; PROVIDING FOR DISBURSEMENT FROM ACCOUNT NUMBER 001 -1620- 524.34 -80, ENTITLED "MICROFILMING "; AND, PROVIDING AN EFFECTIVE DATE. BACKGROUND & ANALYSIS: This resolution authorizes the City to pay Promise Color, Incorporated, $3,325 from Account Number 001 - 1620 - 524.34 -80, entitled "Microfilming ", which was approved in the 1998 -1999 Budget, for services relating to the annual microfilming of building, electrical, mechanical, plumbing, utility and related permit applications, which are maintained as part of the City's public records files. The current balance of the subject account is $3,325; therefore, the resulting balance would be $0. RECOMMENDATION: Approval. Attachments Proposed Resolution Memo from Lidia Fernandez, Microfilm Clerk Proposal submitted by Broward Microfilm, Inc. Proposal submitted by Promise Color, Inc. Proposal submitted by Dataplex Corporation City Manager's Report: Microfilm Resolution (Consent Agenda) 1 1 RESOLUTION NO. 3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF 4 THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO 5 AUTHORIZING THE CITY ADMINISTRATION TO DISBURSE A 6 SUM NOT TO EXCEED THREE THOUSAND THREE HUNDRED 7 TWENTY -FIVE DOLLARS ($3,325) FOR THE MICROFILMING 8 OF PAPER RECORDS FOR THE PLANNING AND ZONING 9 DEPARTMENT BY PROMISE COLOR, INCORPORATED; 10 PROVIDING FOR DISBURSEMENT FROM ACCOUNT NUMBER 11 001 - 1620 - 524.34 -80, ENTITLED "MICROFILMING "; AND, 12 PROVIDING AN EFFECTIVE DATE. 13 14 15 WHEREAS, the Mayor and City Commission approved a budget for 16 fiscal year 1998 -1999, which included $3,325 in Account Number 17 001- 1620 - 524.34 -80 for microfilming; and, 18 19 WHEREAS, for purchases in excess of $1,000, Article III §5H 20 of the City Charter requires Commission approval by competitive 21 process from at least three different sources of supply; and, 22 23 WHEREAS, the City has solicited and obtained three proposals 24 for the microfilming of paper records; and, 25 26 WHEREAS, the lowest price was submitted by the firm of 27 Promise Color, Incorporated. 28 29 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION 30 OF THE CITY OF SOUTH MIAMI, FLORIDA: 31 32 Section 1. The City Administration is authorized to disburse 33 a sum not to exceed $3,325 to the firm of Promise Color, 34 Incorporated, for microfilming of paper records. 35 36 Section 2. The disbursement shall be charged to account 37 number 001- 1620 - 524.34 -80, entitled "Microfilming ". 38 39 Section 3. This resolution shall take effect immediately 40 upon approval. 41 42 43 44 1 4 S 6 7 S 9 10 11 PASSED AND ADOPTED this 17`h day of November, 1998. ATTEST: APPROVED: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY MAYOR Microfilm -res fiscal year 1998- 1999.doc CITY OF SOUTH MIAMI PLANNING DIVISION MICROFILM INTER - OFFICE MEMORANDUM To: GREG ORAVEC Date: 11/4/98 Acting Director Planning Dept From: Lidia Fernandez Re: MICROFILM QUOTES Records Clerk FOR 1998 PROJECT PER YOUR REQUEST, THE UPDATED MICROFILM COMPANIE'S QUOTES ARE THE FOLLOWING:. COMPANY NAME MICROFILM IMAGES BUDGET AMOUNT DATAPLEX COMPANY 4,433 $ 3,325.00 PROMISE COMPANY 8,312 $ 3,325.00 BROWARD MICROFILM INC 4,813 $ 3,325.00 ATTACHMENTS NOV-04-98 03:20 PM BROWARD MTCROF.T.I- M,INC. 954 791 3093 BM' 6b0 N W .t'" Plantation. Florida 7t -.9 , ! 1 Street. Sane Jti. Plants oil F onda 33313 - 95d )! . li( November 4, 1998 Ms. Lidia Fernandez Records Clerk CITY OF SOUTH MIAMI 6130 Sunset Drive South Miami, Florida 33143 Dear Ms. Fernandez: We at Broward Microfilm, Inc. thank you for this opportunity to present our proposal for Microfilming Permanent Records to the City of South Miami. The Microfilming and Related services will include the following services: • Pick -up, Preparation, Microfilming ofthe documents and (30 days after delivery of tt,o li .V_.r n_11 r!1- anj . t. tte o:,, oT tL ul." J disposal of the documents • Provide a Silver Duplicate of the Silver Original Film • Microfilm Documents ranging in sizes from A through i at a reduction ratio of 32:1 • Load Jackets (average 3 images each) and index with Permit Number, Folio Number, and Jacket Number relating to a set The above services will be performed on a total of 4813 documents for the Contract Amount of $3,325.00. Broward Microfilm, Inc. is a Nationally Certified Fuji Film Image Plus Lab. All Microfilming services, techniques, and output meet, or, exceed ANSII standards, and the standards in the Florida Administrative Code, Rule 18- 26.003. Sincerely, Robert W. Donal Imaging Systems Specialist Disk) for Electronic Document Management P.01 My PHONE Hu. :__ 30` 591 ty- October 27, 1998 Lidia Fernandez - Record, Ge& Building & Zoning - City of South Miami 6130 Sunset Drive - South Miami, FL 33143 FAX (305) 666 4591 RE: Microfihnir Documents 35AIM for B k Z Paper records Dear Lidia Uct. -I 1770 U1 - rr1 r1 Thank you for the opportunity to continue microfilming your docut:ertts. The 35MM service includes- Pick up, Delivery, Disposal. Roll film duplicate, 36X Reduction, Document sizes A thni E. Ratio of 3 Images to a jacket, Permit number, Folio Number, Folio Number & Number of Jackets per each Permit number. For the contract amount of S 3,325.00 we will film $312 documents. Should there be additional documents that you need to film, we vAll maintain the same price per document relation. The filming wilt be done following the rules and standards. in the Florida Administrative code. Rule 1B- 26.003. Sincerely, Nfiguel A. Schonenberg cc-file N.W. 20 . M, orr i : ;. 33.66 Te'. 130'5; 5911 .2324 Fcx. ;335; 591 5957 - www 7S�i n.irv. 37th ,;rr?? , .+vote �.,,, , , , �� otlRl ML l�J F" twUt; i�l�Q: Illltdi' : LLFOBD � U Canon AGFA D A T A P L E X AN A- 5 C O M • A N V November 3, 1998 Ms. Lidia Fernandez City of South Miami 6I30 Sunset Drive South Miami, Florida 33143 Dear Ms. Femandez: Thank you for the opportunity to present Dataplcx's document managtrnem tcchn�. The ability to capture, miniaturize, file retrieve and protect mwortard irtfom>asion recorded on domrmeras is a critical concern in today's . business world... and our area of expertise. We regret to inform you that our production schedules N %ill not permit us to embark m a project of this size. In order to accomplish this project, we would sand the work to one of our other Service Centers in Florida and we would have to charge you in access of $0.75 per image. If you are still iutercstcd, we will aced to survey the =or& in order to detemum the best possible price. A&M thank you for cvnsidaing Dataplex. We would appreciate the opportunity to help you now and m the figure. Shouid you have questions during your review of the enclosed mfnnruami, or if we can assist you in any possible way, please contact me at (303) 620 -8343. Sincerely, DATAPLEX CORPORATION Jan Paul Antamnattei Senior Sales Executive oGMPONCON+ 5204 H.W 165615RM1 M., F6 6 3301♦ Document Wuswm f w Today —with a Vbioat for Tonwrrow 305.6:0.8343 Wwhaft 305 620 85,54 Fammi6 Requesting funds released in the amount of $3,057.50 to Ardaman & Associates Inc., from account number 114-1820-559-3450, CCD Grant & Multipurpose Center. A "boring test" subsurface analysis was required at Murray Park prior to commencement of construction. Ardaman & Associates Inc. professionally and satisfactorily completed this test. Initially, the Architectural Design Consortium Inc. was going to pay for the latter and be reimbursed by the City. To expedite the payment process, we seek your approval to release the aforementioned amount to Ardaman & Associates Inc. Balance in this account is $716,300.00. Connitission Scurr Boring Test '98 Resolution No. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MAIMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO RELEASE FUNDS IN THE AMOUNT OF $3,057.50 TO ARDAMAN & ASSOCIATES INC., FROM ACCOUNT NUMBER 114- 1820 -559 -3450, OCD GRANT MULTIPURPOSE CENTER, FOR SUBSURFACE EXPLORATION REPORT. WHEREAS, A "boring test" subsurface analysis is a requirement prior to construction of the Multipurpose Center; and WHEREAS, Initially the Architectural Design Consortium Inc., was going to pay for this work and be reimbursed by the City; and WHEREAS, The City of South Miami has been extremely satisfied with the professional services rendered by Ardaman & Associates, Inc.; and WHEREAS, The City of South Miami wishes to expedite the payment process by paying Ardaman & Associates Inc., directly. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. That payment is awarded to Ardaman & Associates Inc., for the "boring test" subsurface exploration report, in an amount of $3,057.50 from account 114- 1820- 559 -3450, OCD Grant Multipurpose Center. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of November, 1998. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY Boring Test `98 MAYOR The Architectural Design Consortium Inc. 4128 N. Miami Avenue Miami, FL 33127 TEL. (305) 576 -0572 FAX (305) 576-6718 INVOICE Invoice No: 05 Total Due: $3,057.50 To: The City'of South Miami Date: October 12, 1998 Attn: Mr; Charles D. Scurr City Manager .9130 corset Dave Project Rio. :' 98 -0602 South Miami, Florida 33143' Re: The City of South Miami Multi Purpose Facility, Phase I = {t 44/ r Ardaman & Associates, Inc. PROFESSIONAL SERVICES Work Summary: Ardaman & Associates Inc. Subsurface Report Total Basic Professional Services---------------------------------------------------- (See attached invoice) TOTAL THIS INVOICE: PLEASE PAYMENT AND A COPY OF INVOICE TO: THE ARCHITECTURAL DESIGN CONSORTIUM, INC. 4128 NORTH Arclritc=rc Planning Enginemiug W $3,057.50 $3,057.50 AVENUE, MIAMI, FLORIDA 33127 Construction Managemcnt i Dcsign -Build CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM To: Mayor and Commission Date: From: Charles Scurr Subject: City Manager �. F"' alwl November 13, 1998 Agenda Item # Commission Meeting November 17, 1998 Appointments to CRA Advisory Board The City Commission created a CRA Advisory Board with five members. The criteria established in the ordinance creating the board states that two members must be residents of the CRA area, one must be a resident outside the CRA area, two members must be business owners, and one member must have banking /finance experience. Mayor Robaina is recommending the following appointments to this advisory board: William David Tucker Resident — outside CRA area Charles J. Foschini Banking /Finance, outside CRA area Three additional members must be appointed to complete the advisory board. With approval of the above appointments, the remaining two members must meet the following criteria: Business owner within city Two residents within CRA area, one must also be a business owner 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO COMMUNITY REDEVELOPMENT AGENCY BOARD, APPOINTING TWO NEW MEMBERS, AND ESTABLISHING TERM EXPIRATION DATES FOR THOSE MEMBERS. WHEREAS, The Mayor and Commission created a five member Community Redevelopment Agency (CRA) Advisory Board; and WHEREAS, the Mayor and City Commission established specific criteria for appointment to this advisory board; and WHEREAS, the Mayor and City Commission wish to make the following appointments in accordance with this established criteria. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Commission hereby appoints: William David Tucker Resident, outside CRA area 3 -year term Charles J. Foschini Banking /Finance, outside CRA area 2 -year term Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of , 1998. ATTEST: APPROVED: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY MAYOR v CITY OF SOUTH MIAMI 6130 Sunset Drive South Miami, FL 33143 p`'u4 Ph (305) 663 -6340 Fax (305) 663 -6348 CITY BOARD /COMMITTEE APPLICATION 1. Name,y l 111,--7 722--j = ✓l cl 1 ZI cL (please print) 2. HomeAddress 511V 75 ��` 7-&-/,- 3. Business_ 71-1 �. 4. Business Address 5. Home Phone Cis -(� Business Phone 6. Education7�l Background _Z c/e %�� Ott( 7. Community Services; v, ��c e �e L cy-s rc..t' �� ' 8. Are you a registered voter? Yes ✓ No 9. Are you a resident of the City? Yes ✓ No 10. Do you have a business in the City? Yes Nov_ Signature ..� V _ J�� » �1c� �--�, Dated 7-' RESUMES WILL REMAIN ON FILE FOR ONE YEAR JUN -15 -98 MON 04:33 PM CITY OF SOUTH MIAMI 3056636348 CITY OF SOUTH MIAMI 6130 Sunset Drive South Miami, FL 33143 1. 2. 3. 4. P.01 C' VIA A' U i `mod r ct f C RLA, Ph (305) 663 -6340 FaX (305) 563 --6348 CITY BOARD /COMMITTEE APPLICATION Name C kcr �Ll) 1CI -) ;n� (please print) 4 1 HomeAaaxess � J ` �? r4 'm�� a Business L,-r?P s �"�= ��rr � � Cc� Business Address ' X12 S 5. Home Phone .30 5 7 0 1 Business Phone �� J� � /- 7 6. Educational Background 7. 8. A community Services j ,� � /, , S a Are you a registered voter? Are you a resident of the City? Yes ly Yes x No No 10. Do you have a business in the City? Yes No� �f signature Date / r RESUMES WILL REXATN ON FILE FOR ONE YEAR CHARLES J. FOSCH IN P.O. Box 24 -8172 Coral Gables, FL 33124 -8172 (305)- 667 -6777 EDUCATION UNIVERSITY OF MIAMI, Coral Gables, FL Juris Doctor. May 1997. 3.27/4.0 GPA. Top 25 %. Dean's Honor Scholarship recipient. Dean's List. Four Book Awards. Phi Delta Phi. Law Journal. 1995 ABA Regional Negotiation Team. 1996 University of Miami Mock Trial Champion and national trial team member. Cum Laude. Master of Business Administration. August 1988. 3.3/4.0 GPA while on full stipend fellowship (1 of 5).Tutor to Hurricane Athletes. Bachelor of Business Administration. May 1987. Awarded academic scholarship. Finance major. 3.2/4.0. EXPERIENCE CAREY KRAMER SOUTH FLORIDA, Weston, FL November 1997 - Present Commercial finance. Correspondent lender for a dozen life insurance companies and conduits including TIAA, and Morgan Stanley. Responsible for analysis and placement of debt and equity finance for a diverse group of borrowers and property types throughout Florida. CAPITAL REALTY SERVICES, Coral Gables, FL, January 1996 - November 1997 BROKER Tenant representations of select existing clients while in law school. INTEGRAL REALTY ADVISORS, Miami, FL, August 1992 - December 1995 PRINCIPAL and SENIOR VICE PRESIDENT Directed marketing and asset management of a high rise suburban office portfolio for a foreign investor. Portfolio included over 600,000 square feet of office space and a Marriott hotel. Concluded over 120 landlord and tenant representations up to 40,000 square feet. Responsible for all brokerage and leasing activities. Coordinated all aspects of asset management for the ownership including construction and property management functions. Worked with ownership and institutional lenders in refinancing the existing project and expanding the portfolio. Awards 1992 NAIOP Asset Manager of the Year Finalist. BOMA Special Recognition Award for hurricane responsiveness. NAIOP guest lecturer. Consultant during law studies. BARKER - PATRINELY GROUP, Coral Gables, FL, December 1990 - July 1992 DIRECTOR OF LEASING Houston based national development corporation. Lead member of an REO work out assignment for the First National Bank of Chicago. Developed a lease form, reporting format, and all budgets for the lender. Implemented a marketing plan resulting in rapid lease and sale of the asset. CB COMMERCIAL REAL ESTATE SERVICES, Miami, FL, May 1986 - December 1990 SALES ASSOCIATE Hired as a market analyst. Promoted as the companies' youngest office specialist nationally, concentrating in tenant representation, investments, and leasing throughout South Florida. Legal Experience Maintain a select but active real estate and contract practice limited to small businesses, lease negotiations, residential and commercial transactions and title work. Agent of Attorney's Title. PERSONAL Eagle Scout. Dale Carnegie Sales Champion. Fishing. Fitness. NAREIT member. MBA member. Florida Licensed Real Estate Broker and Mortgage Broker. Florida and New Jersey Bar member. 1 ORDINANCE NO. 2 3 AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE 4 CITY OF SOUTH MIAMI, FLORIDA, CREATING A COMMUNITY 5 REDEVELOPMENT AGENCY ADVISORY BOARD, ESTABLISHING 6 SECTION 2 -26.2 OF THE CODE OF ORDINANCES; ESTABLISHING 7 MEMBERSHIP; ESTABLISHING DUTIES AND RESPONSIBILITIES; s PROVIDING FOR SEVERABILITY; ORDINANCES IN CONFLICT AND 9 PROVIDING FOR AN EFFECTIVE DATE. 10 11 WHEREAS, The City of South Miami and Miami -Dade County have approved the 12 South Miami Community Redevelopment Agency in accordance with Chapter 163 F.S.; 13 and 14 15 WHEREAS, The Mayor and the City Commission wish to create a five - member 16 advisory board to represent the community and to advise the Community 17 Redevelopment Agency Board and the Mayor and City Commission regarding proposed 18 plans, programs, projects, and budgets, relating to the South Miami Community 19 Redevelopment Agency; 20 21 NOW, THEREFORE BE IT ORDAINED BY THE MAYOR AND CITY 22 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 23 24 Section 1. Section 2 -26.2 of the City Code of Ordinances is hereby established 25 to read. 26 27 (a) Created; composition There is hereby created a community redevelopment 28 agency advisory board for the city. The Board shall consist of five 29 members. At least two of the five members shall be residents of the 30 Community Redevelopment Agency Area, and shall have lived within this 31 area for a minimum of one year prior to appointment; there shall be: 32 33 2 resident representatives (one who resides within the CRA area 34 and one outside the CRA area) 35 2 business owners 36 1 member shall have banking or finance experience 37 38 (b) Members of the board shall serve two -year terms, except for the first two 39 appointed who will serve an initial term of three years. Appointees shall 40 thereafter serve two -year terms of appointment or until a successor is 41 appointed, whichever comes first. 42 43 (c) Chairman and vice - chairman. The members shall meet promptly and 44 select a chairman and vice- chairman by a majority vote of the board. 45 46 (d) Quorum. A quorum for meeting of the board shall be three -fifths of the 47 members of the board, and all actions shall require a majority vote of those 48 members in attendance. 49 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 (e) Duties. The duties of the board shall be as follows: (1) Meet at least once every three months, with meetings held at rotating sites within the CRA area or at city hall. The meeting agenda shall always include comments from the public. The Chairman of the Advisory Board shall provide a report on meetings and public input at least every 90 days to the CRA Board. (2) Conduct periodic community meetings and workshops to solicit input regarding redevelopment and other programs. There shall be at least one such meeting per year. (3) Study and review proposed programs, projects and budgets and work in an advisory capacity with the South Miami Community Redevelopment Agency ( SMCRA) Board and the City Commission in interpreting the needs of the community and the best way in which the SMCRA can meet those needs within the provisions of Chapter 163 part III F.S., and the SMCRA Plan. Section 3. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. Section 4. This ordinance shall take effect immediately at the time of its passage. PASSED AND ADOPTED this day of , 1998. ATTEST: CITY CLERK 1St Reading — 2nd Reading - READ AND APPROVED AS TO FORM CITY ATTORNEY ... • w MAYOR COMMISSION VOTE: Mayor Robaina: Vice Mayor Oliveros Commissioner Feliu: Commissioner Bethel: Commissioner Russell: CITY OF SOUTH MIAMI INTER- OFFICE MEMORANDUM TO: Mayor & City Commission DATE: November 5, 1998 FROM: Charles Scurr SUBJECT: Agenda # City Manage Commission Meeting November 17, 1998 Reconfiguration of Network Wiring Approval is sought through the attached resolution to release funds to contract the LAN Pro Inc. to reconfigure the existing computer network wiring layout in the City Hall. The new layout will provide a better fit for the current and future networking configurations, and will provide currently needed additional computer network connections. Reconfiguration of network wiring is needed in order to correct the current setup that was fitted to the initial network configuration when a higher number of computers were on the 2nd floor. The new, reconfigured setup will provide the following: • a better match to the current network configuration, where both the network server and the majority of computer network connections (clients) are on the 1 st floor; • an easier and less expensive provision of additional computer network connections; and • a centralized supervision and management of the network, by positioning the patch panels and hubs to the computer office, together with the server(s). LAN Pro Inc. has been selected as the only provider for this project because, as the original installer of the computer network cabling, they have a full insight in the City's computer network setup idiosyncrasies. The quoted price includes all measures to minimize interruptions of the every-day computer processing. The proposed work has been scheduled by the adopted Budget 1998 -99. The disbursement of $6,547.50 will be drawn from account number 001 - 2100 - 519.6430 Operating Equipment, Budget FY 1998 -99. The current balance on this account is $41,984.00. I RESOLUTION NO. 2 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY 3 OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO 4 DISBURSE THE SUM OF $6,547.50 FOR RECONFIGURING OF THE 5 COMPUTER NETWORK'S WIRING IN THE CITY HALL, AND CHARGING 6 THE DISBURSEMENT TO ACCOUNT NUMBER 001- 2100 - 519.6430 7 OPERATING EQUIPMENT, FY 1998 -99. 8 WHEREAS, the current computer network wiring setup does not match the final 9 configuration of computer network connections; and 10 WHEREAS, the new setup will provide a better match to the current network 11 configuration, allow easier and less expensive provision of additional computer network 12 connections; permit centralized supervision and management of the network; and provide 13 additional 2 currently needed connections; 14 WHEREAS, LAN Pro is the original installer, with a full insight in the City's computer 15 network setup features; 16 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY 17 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT: 18 Section 1. The City Manager be, and is hereby authorized to disburse the sum of 19 $6,547.50 for the computer network rewiring services provided by LAN Pro Inc. 20 Section 2. The disbursement shall be charged to Account Number 001 - 2100 - 519.6430 21 Operating Equipment, FY 1998 -99. 22 Section 3. This resolution shall take effect immediately upon approval. 23 PASSED AND ADOPTED this day of 1998 24 25 26 ATTEST: 27 28 CITY CLERK 29 READ AND APPROVED AS TO FORM 30 31 CITY ATTORNEY APPROVED: MAYOR Quote o City of South Miami 6130 Sunset Drive ri Quote Date Saab total 6,547.50 Tax Total $ 6,547.50 A • .. a e '. e. e. ; e Shipping and Tax not included. 1 15 Relocate r ! . 1 $ 1,687.50 Saab total 6,547.50 Tax Total $ 6,547.50 A • .. a e '. e. e. ; e Shipping and Tax not included. TO: FROM: SOUTH MIAMI POLICE DEPARTMENT INTER- OFFICE MEMORANDUM Mayor and City Commission DATE: Oct.. 30, 1998 RE: Agenda Item # Comm. Mtg. 11/17/98 Acquisition of Police Vehicles ----------------------------------- ----------------------------------- The Police Department is going to procure new vehicles pursuant to the FY 1999 budget. In an effort to maximize the money allocated, these vehicles shall be leased. It is necessary not only to replace some of the rolling stock but also to increase the size of the fleet to accommodate the new officers authorized for the anticipated opening of the Shops at Sunset Place. The Police Department will also increase its response capabilities during and after natural disasters by the addition of two 4 -wheel drive vehicles. Mears Motor Leasing is the approved leasing agent under the Florida Sheriff's Association bid for 1998/99. It is anticipated that vehicles shall be received in January or February of 1999; therefore, the amount reflected in the resolution is for nine months of a three year lease for the Fords. The cost per Ford is $496 per month. The cost of a Tahoe is $525 per month on a four year lease. The Tahoes will be retained for a longer period of time to better evaluate their suitability and to determine if more will be needed in the future. This will be taken from account no. 1910 - 521 -4450 - Lease Purchase, Police Vehicles. Balance in this Account $59,400 This Item 45.162 Balance $14,238 Your concurrence is requested. RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA AUTHORIZING THE CITY MANAGER TO DISBURSE A SUM NOT TO EXCEED $45,162 FROM ACCOUNT NO. 1910 -521 -4450, (LEASE PURCHASE - POLICE VEHICLES) TO MEARS MOTOR LEAS- ING FOR THE LEASING OF EIGHT FORD CROWN VICTORIA POLICE PURSUIT VEHICLES AND TWO CHEVROLET TAHOE POLICE PURSUIT VEHICLES;AND AUTHORIZING THE CITY MANAGER TO EXECUTE SUCH CONTRACTS AND DOCUMENTS NECESSARY TO PROCURE SAID VEHICLES ON LEASE. WHEREAS, it is necessary to procure new vehicles in order to maintain a fleet of police vehicles which allows the Police Department to quickly and safely respond to calls for service as well as maintain preventive patrol; and WHEREAS, current emergency operations preparedness plans strongly suggest that an agency have available a portion of its fleet as four wheel drive vehicles for use during and after natural disasters; and WHEREAS, the Police Department desires to lease vehicles instead of purchasing in an effort to realize certain fiscal and budgetary goals; and WHEREAS, Mears Motor Leasing is the awarded bidder under Florida Sheriff's Association Bid #98 -06 -0914 for leasing police pursuit vehicles; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1: The City Manager is authorized to disburse a sum not to exceed $45,162 from account no. 1910 - 521 -4450 (Lease Purchase - Police Vehicles) to Mears Motor Leasing for the acquisition of eight Ford Crown Victorias and two Chevrolet Tahoes. Section 2: The City Manager is authorized to execute such contracts and documents as are necessary to procure said vehicles on lease. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Section 3: That this resolution be effective immediately after adoption hereof. PASSED AND ADOPTED this ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY day of .1998. APPROVED: MAYOR LEASE AGREEMENT MEARS MOTOR LEASING 3905 EL -REY ROAD ORLANDO, FL 32808 This is an Agreement between the LESSOR and LESSEE whose names and signatures appear on Schedule "A ". LLESSOR hereby leases to LESSEE the motor vehicles described in Schedule "A" and any additional Schedule "A's ", attached hereto and made a part hereof; the term for the vehicle to be the number of months between the delivery date and the maturity date stipulated on the Schedule "A", at the rates set forth therein. 2.LESSEE shall pay in advance the first month's lease charge for the vehicle leased and shall pay each and every month following the date of this agreement the monthly lease charge on the due date which begins after delivery date. The monthly mileage allowance and the Monthly Lease charge will be shown on Schedule "A 3. The LESSOR agrees: a. to provide LESSEE with a state of Florida tag. b. to allow LESSEE unrestricted use of leased vehicles for any lawful purpose except the transportation of persons or property for hire or towing of another vehicle. Neither this agreement nor any lease made hereunder nor any interest therein may be assigned or sublet by LESSEE without the written consent of LESSOR. 4. The LESSEE agrees: a. to furnish a copy of self insurance certificate. b. to indemnify and save harmless the LESSOR from any amounts in excess of the total coverage in the above named polices, which the LESSOR may be required to pay because of any claims arising out of the operation of the motor vehicle by the LESSEE, or anyone with or without LESSEE's knowledge and consent. The valid and collectible liability insurance or personal injury providing coverage for the LESSOR of a motor vehicle for rent or lease shall be primary. Name of LESSEE Is Insurance Company LESSEE's Policy number LESSEE's Initials C. that if the insurance described above is not issued, is canceled or suspended, and LESSEE fails to secure other insurance acceptable to LESSOR, LESSEE is to immediately return the vehicle to LESSOR and agrees to terminate lease under the Provisions of Paragraph 5. Continued operation of the vehicle after failing to secure insurance shall be considered default on the part of LESSEE. LESSEE will save LESSOR harmless from all losses and claims arising out of such continued operation. d. to accept an adjusted monthly lease rate in the amount of any new tax or increase in present taxes and tags for which LESSOR may become liable to pay or collect, with respect to leased vehicles not in effect at the time of this agreement. e. to pay for all gasoline, added oil, washing, storage, damage or expense resulting from conversion, careless, reckless, abusive handling of the vehicle and operating the vehicle off a paved road. f. to reimburse LESSOR the value of the leased vehicle(s) confiscated by any authority and/or for all expenses incurred as a result thereof. g. that all vehicles leased under this agreement shall be operated only by safe, careful and licensed drivers selected, employed, or controlled and paid by LESSEE, or by members of his immediate family. The LESSEE shall require said drivers to operate all such vehicles with reasonable care and diligence and to use every reasonable precaution to prevent loss or damage to any of said motor vehicles. Vehicles should not exceed maximum weight limitations as described by manufacturers of said vehicles. Upon written complaint from the LESSOR, specifying any reckless, careless or abusive handling of any vehicles leased hereunder, LESSEE shall remove such driver. h. to not remove any of the leased vehicles from the State of Florida without written permission from the LESSOR. i. to notify LESSOR at its above address immediately upon receipt of any notification, claim, parking violations, summons, or suit affecting any leased vehiclesor LESSOR. j. in the event of failure to pay first notice of the aforementioned parking violations and/or summons an administration charge of $20.00 for each subsequent notice that has to be handled by LESSOR. k. that its drivers, servants and agents will cooperate fully with LESSOR and any Insurance Carriers in the investigation and defense of any and all claims or suits arising from the operation of a leased vehicle or vehicles. LESSEE further agrees to cause its drivers, servants and agents to make reports to LESSOR concerning any collision or accident occurring while a leased vehicle is in the custody and control of the LESSEE, its drivers, servants or agents. Such reports shall be remitted to LESSOR within 24 hours after any and all collisions, accidents fire or thefts involving any leased vehicles under this agreement and shall provide the fullest information available including but not limited to: the time, place, and nature of the accident or damage; together with a list containing names and addresses of persons injured, owners of the property damaged and a complete list as possible of witnesses to the incident. LESSEE further agrees to deliver promptly to LESSOR or such other persons or company as LESSOR shall designate any and all papers, notices and documents whatsoever, or copies thereof, served upon or delivered to LESSEE or LESSEE's servants, agents or employees in connection with any claim suit, action, or proceedings at law or in equity commenced or threatened against LESSEE and/or LESSOR arising out of LESSEE's driver's, servant's, or agent's maintenance, use or operation of all used vehicles. In the event of an accident, LESSOR retains sole and complete control independent of LESSEE or his assigns over decisions to repair vehicle or damage to it. If LESSOR is unable to replace with same vehicle LESSOR may elect to replace said vehicle with a similar make and model. 1. that LESSEE has acquired neither right, title, nor interest in or to said vehicle except the right to use the same under the terms hereof. m. that this agreement shall be binding upon and inure to the benefit of the parties hereto their successors, legal representatives and assigns; but LESSEE shall not have the right to assign this agreement or any interest therein without the written consent of LESSOR. n. that he shall be responsible for signing Odometer Disclosure Statement showing the true and accurate mileage at the time of the maturity date. o. agrees to maintain and service said vehicle(s) in good mechanical condition and running order at all times. In all cases where possible, mechanical and body work is to be performed at the location of the LESSOR. When this is impractical said maintenance and repair is to be performed at the LESSOR's discretion for maintenance or repairs under $150.00. For maintenance and repairs in excess of $150.00, approval shall be secured from the LESSOR. All maintenance and repair work shall be performed by regular bonafide servicing agencies. P. at the termination of the lease period the vehicle will be returned to LESSOR at 3905 El Rey Road in Orlando. The vehicle will be inspected by LESSEE and LESSORS agent for loss equipment, body damage and wear that needs to be repaired. At this time a signed vehicle inspection receipt will be given to LESSEE. The cost of replacing lost equipment, repairing and restoring the body, mismatched tires, chipped or worn paint, rust, scratched, chipped or cracked glass, worn, faded, torn or burned parts of the interior, including the removal of lettering or decals, excess mileage and any unpaid lease payments will be paid by LESSEE. On a non - maintenance lease, the LESSEE, in addition to the above, agrees that at termination of the lease period all five (5) tires will be the same brand, type and size that came on the car and have a minimum of 4/32" tread left at the shallowest groove. These are expenses that Auto Dealers reduce from the value of a vehicle when they buy or trade it in. _ LESSEE INITIALS. 5. Early Termination:LESSOR agrees that LESSEE may terminate the agreement or lease on this vehicle upon payment of all charges outstanding or yet to be accrued owed by LESSEE to LESSOR plus the following additional costs: a. Less than a 35 month lease,1 and 1/2 lease payments, plus charges in paragraph 5.a.,b. For 36 to 47 month lease, 2 lease payments, plus charges in paragraph 5.a.,b. For 48 to 60 month lease, 2 and 1/2 lease payments plus charges in paragraph 5.a.,b. Leases are computed on the average outstanding during the term of this lease. In the event of early termination, interest will be computed on an as used basis and added to the early termination charge. b. LESSEE agrees to pay the difference between the vehicles's depreciated value and the amount that LESSOR sells it for in the market of LESSOR's choosing, whether commercial, non - commercial, or any other market the LESSOR deems fit. The depreciated value is arrived at by deducting the depreciation charge or pro -rated portion of per month for each month between the delivery date and the early termination date from the original value of the vehicle stated in its Schedule "A ". LESSEE also agrees to pay a daily interest charge, based on the vehicles depreciated value, from the date between the vehicle is turned in and the date sold. The interest charge will be the prime rate current at the time plus one point. C. NON- APPROPRIATIONS:In the event no funds or insufficient funds are appropriated and budgeted in any fiscal year for lease charges under this Agreement, then LESSEE shall immediately notify LESSOR or its assignee of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the LESSEE of any kind whatsoever, except as to lease charges or portions of lease charges herein agreed upon for which funds shall have been appropriated and budgeted or are otherwise available. In the event of such termination, LESSEE agrees to peaceable surrender possession of the lease vehicles to LESSOR or its assignee on the date of such termination. LESSOR shall have all legal and equitable rights and remedies to take possession of the Equipment. Notwithstanding the foregoing, LESSEE agrees (I) that it will not cancel this Agreement under the provisions of this Addendum if any funds are appropriated to it, or by it, for the acquisition, retention, or operation of the leased vehicles or other equipment performing functions similar to the leased vehicles for the fiscal period in which such termination occurs or the next succeeding fiscal period thereafter, and (II) that LESSEE shall not, during the term of this Agreement, give priority in the application of funds to any other functionally similar equipment. This paragraph shall not be construed so as to permit LESSEE to terminate this Agreement to acquire any other equipment or to allocate funds directly or indirectly to perform essentially the same application for which the leased vehicles are intended. 6. The LESSEE agrees to pay LESSOR on the first of every month. The LESSEE will receive courtesy billing in advance of this date. Non - receipt of this billing will in no way relieve LESSEE of obligation to pay the monthly charge. LESSEE agrees to pay LESSOR a late charge of 5% of the monthly lease rate if the payment is not paid within 10 days of the due date. There will be a $20.00 service charge added for all return checks. a. In the event of nonpayment of the monthly lease charge provided for herein, which non - payment shall continue for 15 days past due date, the LESSEE shall then be considered in default. Without further notice the LESSEE shall immediately return the leased vehicle to the LESSOR at the LESSOR's above address. A failure to return the vehicle shall be an unlawful withholding and punishable as provided by law. For purposes of the following paragraph the term LESSEE also includes any person or entity that personally guarantees this agreement or other agreements contracted with LESSOR. In the event that the LESSEE shall default in the payment of any rental or other charges herein provided or if LESSEE shall have filed a bond of bankruptcy, made an assignment for benefit of creditors, or shall have been found voluntarily or involuntarily adjudicated a bankrupt by any court of competent jurisdiction, or if a receiver shall have been appointed for LESSEE's business or if LESSEE shall have permitted or suffered any distress or attachment, levy or execution to be made or levied against any or all of the property of the LESSEE, LESSOR shall have the right to terminate any and all leases without notice to LESSEE. If LESSOR shall elect to terminate this agreement or any other by reason of any of events described in this paragraph, LESSEE shall not be relieved of any liability for failure to make any of the payments required under this agreement or for LESSEE's failure in willing to perform any of the terms, covenants, and conditions of such agreement and in such event the balance of any installments of rent or other charges accruing from this agreement shall without notice or on demand by LESSOR at once become due and payable. LESSEE further empowers LESSOR to enter the premises or other place where said vehicles may be found without being liable to any suit, action, defense or other proceedings by LESSEE, to take possession and carry away and remove the said vehicles with or without legal process and thereby terminate the LESSEE's right of retention and use of said vehicles; and the LESSEE agrees to indemnify and pay to LESSOR reasonable attorney's fees and cost incurred for collection of all monies due and for the costs of repossession. If LESSEE obtains through LESSOR or by other means an extended outside warranty on said vehicles, LESSEE agrees not to hold LESSOR responsible for the performance of the warranty company so contracted for the vehicles. Notice by and between the parties hereto, except as otherwise provided herein, shall be by telegram or certified mail, "return receipt requested," to the addresses listed herein. 10. Each copy of this lease agreement shall be deemed an original and represents the entire agreement between the parties and no provision hereof may be waived or modified except by an instrument in writing signed by both parties. it. In the aforementioned example, no more credit will be given for depreciation on the Schedule "A" after the maturity date on the lease. 12. In the event LESSEE retains control of this vehicle beyond maturity date, he shall continue to be bound by all terms and conditions of this lease. COMPLIANCE WITH LAWS None of the vehicles leased under this lease will, while in the possession, custody or control of LESSEE, its drivers, servants, and agents, be operated in excess of their respective rated maximum weight as specified in or by City, County, State, and/or Federal Regulations. If any of the vehicles are damaged in any manner due to overloading, LESSEE shall immediately pay to LESSOR the amount of any and all damages and losses sustained thereby. The vehicles shall not be used in violation of any federal, state, or municipal statutes, laws, ordinances, rules or regulations applicable to the operation of such vehicles. LESSEE will hold LESSOR harmless from any /or all fines, forfeitures, or penalties for traffic violations or for the violation of any statute, law, ordinance, rule, or regulation of any duly constituted public authority. LESSEE shall not use nor allow any vehicle to be used for any unlawful purposes or for the transportation of any property or material deemed extra hazardous by reason of being an explosive, inflammable, toxic or fissionable. COLLECTION EXPENSES LESSEE shall be liable to LESSOR for all costs and expenses including a reasonable rate of interest on the outstanding amounts and the parties hereby agree to confer jurisdiction to the State of Florida with venue in Orange County, Florida for disputes, claims or suits arising from this agreement. LESSEE shall be further liable to LESSOR for all costs and expenses including a reasonable attorney's fees and reasonable rate of interest on outstanding amounts owed incurred in collecting payments due or to become due form LESSEE or hi enforcing the rights of LESSOR pursuant to this agreement. The parties to this agreement hereby confer jurisdiction to the State of Florida with venue in Orange County, Florida for disputes, claims or suits arising from this agreement on Orange County, Florida. TERMINATION OF CREDIT LESSOR hereby retains the right to terminate in his sole and independent discretion any previously approved credit application at any time during the operation of this agreement and demand immediate remittance of any and all outstanding balances, including the interest owed thereon, that LESSOR has become liable for under the terms of this agreement. Furthermore, LESSOR shall have the right to process any number of credit applications of LESSEE without new authorization for each process for as long as there is an outstanding balance due. DELIVERY CHARGES The LESSEE agrees to pay all freight, demurrage, storage, switching, drayage, trackage, or other charges for the transportation of the equipment for the time the equipment shall leave the storage yards of the LESSOR up to and including the time of its return to the storage yard or other place specified by LESSOR. WARRANTY NOT PROVIDED BY LESSOR The following changes and additions were made in this agreement before it was signed by the parties here to: It is understood between the parties that the LESSOR is not the manufacturer of the equipment herein leased, nor the agent of manufacturer of the equipment and that no warranty against latent defects, material, workmanship, or capacities is given, nor the equipment will meet the requirements of any laws, rules, specifications, or contracts which provide for specific machinery or apparatus or special methods, other than that of the original manufacturer of the equipment and as set forth in the manufacture's catalog and representations wherein such machinery and equipment are listed and described. The LESSOR does not warrant the equipment herein leased as being fit for a particular purpose other than such as may especially appear in this lease or by supplemental attachment of this lease. THERE ARE NO WARRANTIES WHICH EXTEND BEYOND THE DESCRIPTION ON THE FACE HEREOF. (Fla. Stat. 672.316 and 671.20110) The LESSEE and LESSOR agree to the above lease agreement. LESSEE's Name: By: Title LESSOR's Name: Mears Motor Livery Corporation James C. Hartman President Revised 07/18/96 Mears Motor Livery Corporation Standard of Acceptance Requirements for Police Patrol Vehicles When you return your vehicle, you will be responsible for the cost of "excessive wear and tear" to the vehicle, damages, and excess mileage. For your convenience, we have condensed the description of the items for which you might be charged. We realize that patrol cars are used in a much different manner than ordinary passenger vehicles, but we still expect the vehicles to be maintained in accordance with the manufacturers recommended maintenance schedule. GENERAL CONDITION • Vehicle must be structurally and mechanically sound and the complete drive train must be in good operating order. EXTERIOR DAMAGE Following are several types of exterior damage for which you are responsible when you turn in your vehicle: • General body damage in excess of $100.00. * We realize that the removal of equipment from the vehicle will result in holes in the sheet metal. We expect the holes to be plugged with rubber grommets. • Windshields with chips or cracks that are not legal must be replaced. All other broken windows must be replaced. INTERIOR DAMAGE You will be billed for any tears, cuts, holes, stains, or burns on any interior surface. Moldings : We recognize that it is necessary to modify the moldings. Although we do not require that the moldings be replaced, moldings must be reattached. LOST ACCESSORIES Air conditioning units, AM /FM radios, cassette players, spare tires and similar accessories must be intact and in good working order at the time of return. The cost of missing or damaged components will be billed at fleet discount prices. TIRES Tires with less than 4/32" tread or bald, cupped or mismatched tires will be replaced and billed to you at manufacturer's fleet discount prices. Municipal Representative Signature October 22, 1998 Captain Greg Feldman City of South Miami Police Department 6130 Sunset Drive South Miami, FL 33143 Captain Feldman: M EARS MOTOR LEASING Mears Motor Leasing can. provide the South Miami Police Department two (2 ea.) new 1999 Chevrolet Tahoe, 4 -door, 4x4, pursuit vehicles on a closed -end lease agreement as follows: 24 MONTHS 15,000 miles per year 24 @ $675.00 36 MONTHS 15,000 miles per year 36 @ $590.00 Over mileage at .10 cents per mile Tag fee included 48 MONTHS 15,000 miles per year 48 @ $525.00 The vehicles would be equipped with the standard equipment for the Chevrolet Tahoe (special service model) K10706, 4 -door, 4x4 (see enclosure) plus the following options: (A95) Reclining high -back front bucket seats (including — cloth front, cloth rear, rear seat center arm rest with/cup holders, tissue holders) (6C7) Auxiliary Dome Lamp (7x6) Driver -side spot lamp The South Miami Police Department would be responsible for maintenance and all necessary insurance. Thank u, David R. Pickard SALES • LEASING • SERVICE 3905 EL REY ROAD, ORLANDO, FLORIDA 32808 • FAX 407- 578-4924 • PHONE 407- 298 -2982 Year : 1,999 Make Chevy Utility Vehicles Model: Tahoe Special Service Style: K10706 4dr 4WD Special.Service Effective pate: 08/10/98 STANDARD EQUIPMENT * *ASTERISK ( *) INDICATES CONTENTS OF 115W5" BASE SPECIAL SERVICE PKG ** <<< MECHANICAL > >> 5.7L (350) SFI V8 (VOrtec) engine 4 -speed electronically- controlled automatic transmission w /OD Brake /transmission shift. interlock Manual electronic shift control transfer case * mocking differential * 3.73 axle ratio 4-wheel drive * 770 -CCA battery * 140 -amp alternator * wiring provision for 12 -volt pwr supply * Wiring provision for roof - mounted light w /on /oft switch, * Wiring for headlamp flasher, speakers & grille lights * Engine oil cooler. Transmission oil cooler * Skid plate Front tow hooks no hole in roof 6800)$ GVWR (3600 front /3 750 rear) , springs (3600 front /3750 rear) , axles (3925 front /3750 rear) Independent torsion bar front suspension Semi- elliptical 2 -stage multi -leaf spring rear suspension Front /rear stabilizer bars * 46mm front /rear Bilstein gas shock absorbers (5) P245/75R16 all- terrain SBR BSW tires (4) 161, x 7" cast aluminum wheels Underbody- mounted full -size spare tire w /steel wheel Speed - sensitive pwr steering Pwr front disc /rear drum brakes w /4- wheel anti -lock system 30 gallon fuel tank * Fuel pump w /RFI filter Stainless steel exhaust system Tools -inc: mechanical jack., wheel wrench Single 2 -sided key lock system < << EXTERIOR >>> Chrome front bumper w /black rub strip & bright trim Chrome rear bumper w /black rub strip & step pad Argent colored grille Rectangular sealed beam halogen headlamps Daytime running lamps w /override switch Dual black pwr exterior mirrore (8,5" x 5,011) Solar -Ray light tinted glass (all windows) Intermittent windshield wiper system w /pulse washers Rear, parcel doors <<< INTERIOR >>> Non- reclining low -back vinyl front bucket seats 3- passenger 60/40 split folding vinyl: rear bench seat w/o center armrest High - density foam Front /rear seats Scotchgard Fabric Protector on all cloth & carpet surfaces Black vinyl floor Covering' Tilt steering wheel * Gauges -inc; certified 100 -mph speedometer, engine temp, oil pressure, trip odometer & voltmeter Key -in- ignition /headlamps -on warning buzzer Pwr door locks Pwr windows Speed control Front air conditioning Rear window defogger Rear seat heating duct ETR AM /FM stereo w /seek -scan, digital clock, dual front /rear door speakers * Additional radio suppression bonding straps Dual in dash cuphol.ders Dual covered pwr points Soft vinyl door trim w /vinyl, inserts Front door map pockets Color -keyed cloth headliner Dual padded cloth color -keyed sunshades Assist handles -inc: (1) front RH roof, (1) front A- pillar, (2) rear roof, (2) rear B- pillar Lights -inc; front /rear dome, reading, front footwell w /LH /RH door switches, delayed entry, ashtray, glove box, underhood, cargo area Coat hooks -inc: (2) rear seat, (2) cargo area Removable rear cargo security shade <<c SAFETY »> 4 -wheel anti -lock brakes Driver & front passenger air bags Front /rear outboard lap /shoulder safety belts w /height adjusters Brake /transmission shift interlock Daytime running lights w /off switch Side guard door beams Dual high note horn October 19, 1998 Captain Greg Feldman M EARS City of South Miami Police Department MOTOR 6130 Sunset Drive LEASING South Miami, FL 33143 Captain Feldman: Mears Motor Leasing proposes to provide the City of South Miami Police Department eight (8) new 1999 Ford Crown Victoria Police Package Sedans (Model# P -71) on a closed -end lease plan. 1999 Ford Crown Victoria Police Package Sedan Model# P -71 (See Enclosed Specs) TERM MILAGE ALLOWANCE RESIDUAL MONTHLY PYMT 24 Months 15,000 per year $8,000.00 $611.00 24 Months 20,000 per year $7,200.00 $642.00 36 Months 15,000 per year $6,200.00 $496.00 36 Months 20,000 per year $5,800.00 $506.00 Over Mileage - .10 cents per mile At the end of the lease term the South Miami Police Department will have three (3) options. 1) Return the vehicles 2) Extend the lease at a lower rate 3) Purchase the vehicles for the residual value plus a $250.00 disposition fee (A combination of the above options is possible) The South Miami Police Department would be responsible for maintenance and all necessary insurance. Enclosed are our master lease and the standards of acceptance for police vehicles. We will need your letter of intent and a purchase order before we factory order the vehicles. ThankA David R. Pickard SALES • LEASING • SERVICE 3905 EL REY ROAD, ORLANDO, FLORIDA 32808 • FAX 407- 578 -4924 • PHONE 407- 298 -2982 1999 Ford Crown Victoria Police Package Model P -71 $19,434.00 Southern Zone $ 65.00 Heavy duty padded cloth front bucket / vinyl rear bench seats $ 130.00 Rear deck warning lights — red and / or blue, flashing S 170.00 Left-hand pillar mounted 6" spotlight $ 24.00 Rear door locks inoperative $ 22.00 Rear door handles inoperative S 22.00 Rear windows inoperative $19,867.00 TOTAL 1011ZZ /tVj Oz:sz p4LU75784924 ME:!RS .LEASING !��jfrfll- tli?.I FAA A� h�EARS r�II� M0 TC)R LEASING SALES • "ASING • SERVICE 3905 EL Re! ROAD * ORLANOO, FL + 32808 TRANSMISSION COVER SHEET• CO. / DEPT. /hiA • ` �� GATE: FAX: zo br TIME: %so FROM THE DESK OF RE: REMARKS DAVID R. PICKARD PHONE (447) 298 -2982 ACCOUNT EXECUTIVE FAX (407) 378 -4924 tl— IzzV11 1� # GF PAGES INCLUDMIG COVER SHEET IF YOU HAVE ANY QUESTIONS REGARDING THE CONTENTS OF THIS FAX, OR YOU DO NOT RECEIVE ALL OF ITS PAGES, PLEASE DO NOT HESITATE TO CALL ME, THANK YOU! October 22, 1998 Captain Greg Feldman City of South Miarni Police Department 6134 Sunset Drive South Miami, FL 33143 Captain Feldman: REARS LEASDIG ZOn2: f104 Mears Motor Leasing can provide the South Miami Police Department two (2 ea.) new 1999 Chevrolet Tahoe, 4 -door, 4x4, pursuit vehicles on a closed -end lease agreement as follows: 24 MONTHS 15,000 miles per year 24 @ $675.00 36 MONTHS 15,000 miles per year 36 @ $590.00 Over mileage at. 10 cents per mile Tag fee included 48 510NIM 15,000 miles per year 48 @ $525.00 The vehicles would be equipped with the standard equipment for the Chevrolet Tahoe (special service model) K10706, 4 -door, 4x4 (see enclosure) plus the following options: (A.95) Reclining high -back front bucket seats (including — cloth front, cloth rear, rear seat center arm rest with/cup holders, tissue holders) (6C7) Auxiliary Dome Lamp (7x6) Driver -side spot lamp The South Miami police Department would be responsible for maintenance and all necessary insurance. Thank u, David R. Pickard SALES - LEASING • SERVICE 3905 EL REY ROAD. ORLANDO, FLORIDA 32808 • FAX 407 -578 -4924 . PHONE 407 -298 -2982 - 111,441x10 v4 .4.3 - patrr57640Z4 SEARS LEAS NTG [t.ini,• Of) 4 Year 1,949 Make Chevy Utility Vehicles Model: Tahoe Special. Service Style.. K10706 4dr 4WD Specia.l. service EEfecti.ve Date: 09/10/98 **.• �� *� * :}�••r�•ir * * *k *wAi• * *i•��,V STANDARD EQUIPMENT * *ASTBRISK ( *) INDICATES CONTENTS OF "5WS„ BASE SPECIAL SERVICE PKG ** <<< MECHANICAL > >> 5.71, (350) SPI V8 (Vorte c) engine 4 -speed electronically-controlled automatic transmission wr /on Brake /transmission shift interlock Manual electronic shift control transfer case * Locking differential 3.73 ax'. a ratio 4- whee). drive * 770 -CCA battery * 140 -arnp alternator -- * wiring provision for 12 -vol- pwr supply * Wiring provision for roof - mounted light w /on /off switch, no hole in roof * Wiring for headlamp tla.sher, speakers & grill,e lights * Engine oil cooler. Transmission oil cooler * $}Cid plate Front tow hooks 68000 GVWR (36001 arrant/3750 rear) , springs (3600 £rant /3750 ,rear) axles (3925 front /3750 rear) Independent torsion bar front suspension Semi - elliptical 2- stage rnUlti -jeaf spring rear- suspension Franc /rear stabilizer bars * g6mm front /rear Bilstein gas shock absorbers (5) P245/75RI6 a'71- terrain SHR SSW tires (4) 161, x 711 cast aluminum wheels, Underbody- mounted full. -size spare tine w /steel wheel Speed-sensitive pwr steering PWZ front disc /rear drum brakes w /4•- i4hs:el anti -lock system 30 gallon fuel tank * Fuel pump W /RFI filter Scainless steel exhaust system Tools -inc; mechanical Jack, wheel wrench Single 2- sided keAY l..ack, system c<< EXTER:1 OR >>> Chrome front bumper w /black rub strip & bright trim Chrome rear bumper w /black rub strip & step pad Argent colored grille Rectangular sealed beam halogen headlamps Daytime running lamps w /overrido switch 0,aal black pwr exterior mirrors? (8.5" x 5.019 Solar -Ray light tinted glass (all windows) Intermittent wind.hield wiper system w /pulse washers n�GAKS` LEAS 1 VG n ra , rW:I Rear panel doors «< TNTSRI'OR > >> Non - reclining i.ow-back vinyl fra it bucket seats 3- passenger 60/40 split folding vinyl rear bench seat w/a center armrest. High - density todin front /rear seats Scotchgard Fabric Protector on all cloth a ca;cpet surfaces Black vinyl floor covering Tilt steering wheel * Gauges -inc: certified 100 -mph speedometer, engine temp, oil pressure, trip odometer & voltmeter Key- in- i.gx:i.tion /headlampz -or. warning buzzer Pwr door locks pwr. windows Speed control, ,`ront air conditioning Rear window defoggar Rear seat heating duct ETR AM /FM stereo w /seek -scan, digital clock, dual f;cont /rear door speakers * Additional radio suppression bonding straps Dual, in dash cupholders Dual, covered pwr points Soft vinyl door trim w /vinyl inserts Front door map pockets Color - keYed cloth headliner Dual padded cloth colon- keyed sunshades Assist hazldles-:inc: (1) front RH root, (1) front A- pillar, (2) rear .roof, (2) rear B- pillar Lights -inc: front /rear dome, reading, Front footwell w /LH /RH door 5wit:hes, delayed entry, aohtray, glove box, underhood, cargo area Coat hooks -inc: (2) rear seal:, (?) cargo area Removable rear cargo security shade 4- w;zeel anti -Lock brakes Cr.ver & frcr�t 'passenger~ air bags Front /rear outboard la. /shoulder safety belts w /height adjusters Brake /transmission shift interlock Daytime running lights w /off switch Side guard door beams Dual Nigh note horn City of South Miami INTER-OFFICE MEMORANDUM TO: Mayor and City Commission Date: Nov. 10, 1998 FROM: Charles Scurr, Re: Agenda Item # Comm. Mtg 11 /17/98 City Manager Outfitting of Police Vehicles The Police Department will be acquiring 10 new vehicles for its fleet. It is necessary that these vehicles be outfitted with equipment so as to function as emergency vehicles. They must also be decaled to provide instant recognition to citizens in need. Also, certain vehicles being retired from police service must have the equipment removed, while others need equipment alterations to change from marked to unmarked cars. Metro USA is the only vendor in Miami capable of performing all of these tasks at one location. They consistently provide the highest quality materials and workmanship. All of their work is guaranteed for the duration of the vehicles' service to the City. We will be taking $8,000 from account no. 1910 -521 -6430, Operating Equipment, for the installation of emergency equipment and radios. We will be taking $1,700 from account no. 1910 -521 -4620, Maintenance and Repair Equipment, for the removal of emergency equipment. Account 1910 -521 -6430 Account 1910 -521 -4620 Your concurrence is requested. CS /gf /sh Balance This item Balance Balance This item Balance 92,849 8,000 84,849 8,054 1,700 6,354 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA AUTHORIZING THE CITY MANAGER TO DISBURSE A SUM NOT TO EXCEED $8,000 FROM ACCOUNT NO. 1910 -521 -6430 (OPERATING EQUIPMENT) TO METRO USA INC. FOR THE INSTALLATION OF EMERGENCY EQUIPMENT AND RADIOS IN AND UPON NEW POLICE VEHICLES; A SUM NOT TO EXCEED $1,700 FROM ACCOUNT NO. 1910- 521 -4620 (MAINTENANCE AND REPAIR EQUIPMENT) TO METRO USA INC. FOR THE REMOVAL OF EMERGENCY EQUIPMENT FROM POLICE VEHICLES BEING CONVERTED TO UNMARKED CARS OR BEING REMOVED FROM THE POLICE FLEET. WHEREAS, the City of South Miami intends to acquire ten new patrol vehicles for the Police Department; and WHEREAS, in order to function as emergency vehicles certain equipment and graphics must be installed in and upon. the vehicle; and WHEREAS, Metro USA Inc. has consistently serviced the City's police fleet and installed the equipment in a timely and professional manner; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1: The City Manager is authorized to disburse a sum not to exceed $8,000 from account number 1910 - 521 -6430 (Operating Equipment) to Metro USA Inc. Section 2: The City Manager is authorized to disburse a sum not to exceed $1,700 from account number 1910 - 521 -4620 (Maintenance and Repair - Equipment) to Metro USA Inc. Section 3: That this resolution be effective immediately after adoption hereof. PASSED AND ADOPTED this day of ATTEST: APPROVED: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY CITY Nov -02 -98 05:38P AMC The public safety products superstore! NOVEMBER 2,1998 SOUTH MIAMI POLICE DEPARTMENT 6130 SW 72 STREET SOUTH MIAMI,FLA.33143 ATT: CAPT -GREG FELDMAN PATROL DIVISION THANK YOU FOR THE OPPORTUNITY TO QUOTE YOUR VEHICLE REQUIRMENTS. PLEASE FIND BELOW THE PRICING ON THE ITEMS YOU HAVE REQUESTED. *INSTALLATION ON MARKED UNITS (CROWN VICTORIA) $501.00EA. *INSTALLATION ON MARKED UNITS (TAHOEO $701.00EA. *REMOVAL OF LIGHT BARS AND SCREENS S140.00EA. *EQUIPMENT TO BE INSTALLED IN CID UNITS $ 90.00FA. *PRO —CARD SCREENS MODEL 2204P W /FULL EXT. $272.00EA. (SETINA EQUIV.) * *NOTE ** INSTALLATION PRICE ABOVE REFLECTS INSTALLATION AND LO -PRO ANTENNA ALONF WITH FA6 TAIL LIGHT FLASHERS. NO FREIGHT IN SCREENS. CAPT. FELDMEN IF I CAN BE OF ANY FURTHER ASSISTANCE PLEASE FEEL FREE TO CALL ME. RFS9tjCTFULLY,WURS, EVE BA ER MANAGER FLEET SERVICES. 1950 North West 88 Court, M!&md, FlOrids 33172 * 7-0/' (305) 477 -6671 1 fdx: (305) 477 -9848 IZMYK P.02 F i I ,r = -i �,,MPZZ 1 .1 DATE., 11' °'J DAY: M2E,&L_ AGENCY NAME: South Miami Police Dept. ACCOUNT #— CONTACT: CDt. Feld en ADDRESS- 6130 Sunset—D—riv CITY: South Miami STATE. Florida ZIP: 33143 FAX-- 305 663-6 7 PHONE: QTY. DESCRIPTION OF ITEM AMOUNT ORDERED Installation of Vehicle Graphics Crow, Victorias @ $265.00 ea. $2,120.00 2 j Tahoes P $265.00 ea. $ 530,00 3(y) 5g0 Included $2,650.00 n/a n/a Delivery ierms: u uustomer vo, # W 50% Deposit Balance C.O.D. (required to begin work) $2,650,00 This quote valid for 30 days. SOUTH MIAMI POLICE DEPARTMENT INTER- OFFICE MEMORANDUM TO: Mayor and City Commission DATE: Nov. 12, 1998 FROM: Charles Scurr, RE: Agenda Item # City Manager Comm.Mtg. 11/17/98 Purchase of Lightbars, Controllers, Speakers in Police Vehicles ----------------------------------- ----------------------------------- The Police Department will be procuring 10 new vehicles. In order that these vehicles function as police patrol vehicles certain equipment must be installed. Lightbars are installed on top of the vehicle to provide traffic clearance for emergency response as well as recognition for citizens in need of help. The bars require controllers to operate. The vehicle's siren requires a speaker in order to emit the audible sound necessary for emergency response. Pursuant to current budget the Police Department will purchase 6 light bars, 6 controllers, and 6 speakers from Fox International Ltd., Inc., the lowest of three price quotes obtained. This will be taken from account no. 1910 - 521 -0630 - Operating Equipment. Balance in this Account $84,849.00 This Item 6,548.10 Balance $78,300.90 Your concurrence is requested. CS /gf /esw RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZ- ING THE CITY MANAGER TO DISBURSE A SUM NOT TO EXCEED $6,548.10 PLUS SHIPPING,FROM ACCOUNT NO. 1910 -521 -6430 (OPERATING EQUIPMENT) TO FOX IN- TERNATIONAL LTD., INC. FOR THE PURCHASE OF LIGHTBARS, CONTROLLERS AND SPEAKERS FOR POLICE VEHICLES. WHEREAS, the Police Department is obtaining new vehicles to maintain the serviceability of the patrol.fleet; and WHEREAS, these vehicles require certain equipment for safe operation in emergency responses; and WHEREAS, Fox International Ltd., Inc. submitted the lowest of three quotes for the aforementioned equipment; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1: The City Manager is authorized to disburse a sum not to exceed $6,548.10 plus shipping to Fox International Ltd., Inc. from account no, 1910 -521 -6430, Operating Equipment.,for the purchase of six lightbars, six controllers and six siren speakers. Section 2: That this resolution be effective immediately after adoption hereof. PASSED AND ADOPTED this day of ,1998. ATTEST: APPROVED: CITY CLERK CITY ATTORNEY MAYOR City of South Miami Police Department INTER- OFFICE MEMORANDUM TO: Cokes Watson, Jr. Chief of Police FROM: Capt. G. Feld DATE: October 26, 19998 SUBJECT: Equipment Purchase I recommend we purchase the following items as per the 1999 FY budget: 6 Vista lightbars 6 Signal Master Controllers 6 Dynamax Speakers 6 FA5 Flashers 6 PA 400SS Sirens 8 Cages (Vehicle Partitions) Pursuant to quotes which I have obtained, the vendors will be as follows: (* Denotes low bid) While the budget provides for 5 lightbars, by only purchasing 6 speakers we can reappropriate more than sufficient funds to accommodate the sixth bar. ac Galls Metro USA Fox Int, Law Enf. Suply Lightbar 907.23 869.35 802.30* -- Controller 161.50 179 139* -- Speaker 152 169 142* -- Flasher 54.14 33* 37.50 -- Siren 432 369* 379 -- Cages 389 272* -- 355.38 While the budget provides for 5 lightbars, by only purchasing 6 speakers we can reappropriate more than sufficient funds to accommodate the sixth bar. ac OCT -30 -98 FR I 14:23 FOX NTl~ RNAT I ONA' ?" YX NO. 8003899110 Fvx International Ltd., Inc. QUOTATION 2162 Whip Ono r.;01 You Can vet It All 36GG iiu �!e Rd. kedro d Hte , CNC 44 4e 44 "4.19.932U ru>;tOF-.369.DI 14;e folloWing rurrnljvY nlusi appear On all rolited rr�rrespOriti6tl4C.Shlppina papers, alid inv0iCa3; QUOTE WINIRCR :21112 TO: t;!' 'Y OF SOUTH MIAMI SHIP TO: °AVE ATT. CAr7 C;htCi FELDI%tp,lq F.0.8. POINT TERMS �EDFQRD HTS -.QTY _� UNIT DESCRIP(ION X132M. -3250 -I ICS! ITCiAR W I H SIGNAL MASTER }I. F'.OTA.7CP',, ALLEY LIOHT,. TAKE- -iVV!N L,',;,,4TS, i FRC)MT FtH�E°et"�S, 2 REAR rLASFiER:i, i I �TRAI -HC CLEARING LIGHTS. `il -ffA r,AYS r, kit it4S 100' (�PFt�lF1r lCkilCLt} L7`!1Vr1iJWX SPEAKER f g EA i rA5 - FLASHER I 37.60 r l:--A ICCSS INTFP('.1- F'7EIj �� 3 7 11'u TOT i\L I ;AI !-S TAY, I SI IIPPImU AND HANDLING OTHER' TOTAL I SU'L,3J 3vn� E& jwrowonaamcQ 10 ucn"n t_.;IWPY Fur, ifltI71Il11U1!II'. �..iC.; lri C. 23tiUC Aur'ItQ Fr. Rwof-,d His, C�0 4414F 9 Fax:G(1 3nq A'jTKCRiZEU !3Y: `ONNA',A! VFY -- C�ATE )FX30AB ,D'7 -26 -03 MOO `11,23 K TE RNI ,TIONP,L FAX M 8003899110 Fox International Ltd., Inc. QUOTATION 2162 With One Call You Can Get ft All 23600 Aurwl Rd, Bedford Hts., Ohio 44146 440.433.8329 Fax 800 369.9110 The following number must appear can ail related correspondence, shipping papers, and invoices: QUOTE NUMBER: 2162 To: CITY OF SOUTH MIAMI ATT: CAP T GREG3 FELCMAN SHIT' TO: SAME P.O. BATE I REQU151TIC1NER SHIP VIA I F.O.B. POINT TERMS 10/26/98 ! CART FELDMAN TOTAL. I BEDFORD HTS � QTY UNIT DESCRIPTION UNIT PRICE TOTAL. I 6 EA SWC- 16 - CONTRCLLER i ;39.00 i 1 I SUBTOTAL SALES TAX SHIPPING & HANDLING ' FOB OTHER TOTAL Send ail wrrospondence toi Donna calvcy s=ox International Ltd.. Inc. 23600 Aurcre Rd. Bedford His , Ohio 44146 440.439.8329: Fax 8M369.91 10 AUTHORIZED BY: DONNA CAI. VEY _ DATE 1012xM8 Oct -23 -98 03:45P ( X) QUOTATION P. 02 AM-rat wo�: Am 'A The public safe*, productr oup6r6torO/ > SALES ORDER P.O. # DATE: TIME: it ;! BY: 1Li +` I I' I NAME: PHONE ACCT.# (if existing acct) FAX 3 Q (p(, �� 3.? 5TREE7 A RESS: C /O: CIA alj� CITY: STATE: L ZIP: QUOTED VIA: PHONE _ MAIL FAX SEND WRITTEN CONFIRMATION: (VI YES { ) NO COMMENTS: DESCRIPTION OF ITEM AMOUNT FFM., ' 1 OFF I • MERCHANDISE TOTAL SHIPPINGMANDLING ■� COMMENTS: PROM 'GALL'S INC. GOG 259 4607 1998,10-28 I8:22 #S49 P.02/02 'PO BUZ 5520 2680 Palumbo Dr. Lo-dagion, KY 40555 Pkame: (800) 477-7766 Fav-,(Anfil Q'd'A_'jCC'y Quote 10015237 Account Rep: Jill Rambo Terms: Not 30 Account #. 9659772 Phone. (000) 477-7766 x2164 FOR: Onaln Reference #: Quote Date: 10122198 Ship Via! UPS Ground N you have any questions, or would like to place the order, Subtotal $10,242.54 please call Freight $120,00 City of South Miami Police Sales Tax $0.00 Thanks, Total $10,362.54 Atmomm. Greg Feldman Finance Dept. 6130 Sunset Dr. Phone: 305-663-6349 Miami, FL 33143 FOX., 305-663-6353 Unit Extended Delivery liem Number Product Description Qty Price Prke Days ARO .__ ............ . .. ... ..... . ...... SK045 PA40OSS SIREN . . ....... ... ... . ..... . ..... .. a $432-24 $2,593.44 5 LB279 LOADED VECTOR W/ SIGNAL MASTER 5 $883.49 $5,300.94 30 LB203 VEHICLE? FED SIG HOOK-ON MOUNTING ADAPTER KIT 5 $23.74 $142.44 30 ZE086 FE01 FA5 SOLID STATE 10 AMP FLASHER 6 $$4.14 :$324.84 5 DR01T SMC1 SIGNAL MASTER —CONTROL 6 $161.49 $988.94 5 .. . . ........ ..... ..... ... ...... §K66-4-- VEHICLE? DYNAMAX COMPACT 100 WATT SPEAKER a $151-99 $911.94 5 N you have any questions, or would like to place the order, Subtotal $10,242.54 please call Freight $120,00 Sales Tax $0.00 Thanks, Total $10,362.54 Jill Rambo PLEASE REFER ALL INQUIRIES AND ORDERS TO QUOTE # ABOVE. PRICES ARE FIRM FOR 90 DAYSt QUOTE "LID ONLY IN ITS ENTIRETY. Wednesday, October 28, 1998 page I ul'] TO: SOUTH MIAMI POLICE DEPARTMENT INTER- OFFICE MEMORANDUM Mayor and City Commission DATE: Nov. 12. 1998 RE Agenda Item # Comm. Mtg. 11/17/98 Purchase of Headlight Flashers, Sirens and Vehicle Partitions in Police Vehicles The Police Department will be procuring 10 new vehicles. In order that these vehicles function as police patrol vehicles certain equipment must be installed. Headlight flashers are used to divert traffic in an emergency mode. Sirens are the state mandated audible warning device for emergency vehicles. , Vehicle partitions, or cages, allow officers to transport prisoners with a safety barrier for their protection. Pursuant to current budget, the Police Department will purchase 6 sirens, 6 flashers and 8 cages from Metro USA, the lowest of three price quotes obtained. This will be taken from account no Equipment. Balance in this Account This Item Balance Your concurrence is requested. CS /gf /esw 1910 -521 -6430 - Operating $78,300.90 4,588.00 $73,712.90 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZ- ING THE CITY MANAGER TO DISBURSE A SUM NOT TO EXCEED $4,588 FROM ACCOUNT NO. 1910- 521 -6430 (OPERATING EQUIPMENT) TO METRO USA DISTRIBUTORS FOR THE PURCHASE OF HEADLIGHT FLASHERS,CAGES AND SIRENS FOR POLICE VEHICLES. WHEREAS, the Police Department is obtaining new vehicles to maintain the serviceability of the patrol fleet; and WHEREAS, these vehicles require certain equipment for safe operation in emergency responses; and WHEREAS, Metro USA Distributors submitted the lowest of three quotes for the aforementioned equipment; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1: The City Manager is authorized to disburse a sum not to exceed $4,588 to Metro USA Distributors from account no. 1910 -521 -6430, Operating Equipment. Section 2: That this resolution be effective immediately after adoption hereof. PASSED AND ADOPTED this day of , 1998. ATTEST: APPROVED: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY MAYOR City of South Miami Police Department INTER - OFFICE MEMORANDUM TO: Cokes Watson, Jr. Chief of Police FROM: Capt. G. Feld DATE: October 26, 1998 SUBJECT: Equipment Purchase I recommend we purchase the following items as per the 1999 FY budget: 6 Vista lightbars 6 Signal Master Controllers 6 Dynamax Speakers 6 FA5 Flashers 6 PA 400SS Sirens 8 Cages (Vehicle Partitions) Pursuant to quotes which I have obtained, the vendors will be as follows: (* Denotes low bid) While the budget provides for 5 lightbars, by only purchasing 6 speakers we can reappropriate more than sufficient funds to accommodate the sixth bar. ac Galls Metro USA Fox Int. Law Enf. Suply Lightbar 907.23 869.35 802.30* -- Controller 161.50 179 139* -- Speaker 152 169 142* -- Flasher 54.14 33* 37.50 -- Siren 432 369* 379 -- Cages 389 272* -- 355.38 While the budget provides for 5 lightbars, by only purchasing 6 speakers we can reappropriate more than sufficient funds to accommodate the sixth bar. ac Fox International Ltd., Inc. With Ono ra)l you Cen vet It AP �; fiG0 Avz ')t-1 Rd ied'o'd Hts , C11Ic 44 a? 44^ -13q 932'j 0G.369.9 10 0":e folto"King "amts nurst apnaat On alt sctatso (-.mmspondamot. SNI4pinp papers, Mid invoice9: ou07F N!, MF3ER:216k F�X N0. 0003009110 P. 01 QUOTATION 2162 TO: ;;I T Y OF SOUTH MIAMI SHIP `YO: SAME AWT": CA!''' (;�i G FELCM."JJ P.O -DATI" ICECiUfiilTlillVER_ SHIP VIA a.V.rs.rvtnt �cR„ro I X13 'c CArl i- ..LUM,AIV BEGFOF2D FITS — QTY UNIT DESGRIPfI ©N UNIT PRICE TOTAL� X I32, H52C . -I IGI 1 3ArI',,1Vi I H SIGNAL MASTER 8U2,3J . ` ti �;OT,n.TCPS, ALLF_1' ! It3H7i, TAKt-UUVVN ! y L';S''i7S. 2 FFOhd7 FLAbHERS, 2 p,EAF2 FLASHERS, TRAF-rlC i:LFAFING LIGHTS. VITA RAYS t I £ , 1SPF(715'' ` m IICLt) DYNAMA.k: SPEAKER y EA � FA5 - FL,' SHER 37.5 i PA40OSS !.NTERRFP7ER -- `:U�TOT,\L I ;Al FS TAX I I ,IIIPPINQ AND HANDLING' l OTHER' y TOTAL j I erd ELI oorrQwona —Q ro uonaa r_.�u.r:y 2J�:.�l: Hurt r. fin. P'ur',U "d HIS -. Clio 44,4p 44:1.4 ?9. °d:H h ax YCc., 369 ' t ` . IL tit:`i.;U FnP; ch nA- ,S•. -•••• AL'THORI U UU UY:;'QN . C•kl VF1' DATE MAO/98 OCT -26-98 MON 11:23 FOX INTEPNIATIONAL FAX NO. 8003899110 02 Fox International Ltd., Inc. QUOTATION 2162 With One Call You Can Gat It All 23600 Aurora Rd. Bedford Hts., Ohio 44146 440.433.8329 Fax 800 369.9110 The following number crust appear can ail related correspondence, shipping papers, and invoices: QUOTE NUMBER: 2162 To: CITY OF SOUTH MIAMI ATT CAP T GREG FELDMAN SHIP TO: SAME P.O. DATE I REQUISITIONER SHIP VIA F.O.B. POINT TERMS 10/2619a ! CAPT FELDMAN TOTAL. 1 BEDFORD FITS 139.00 QTY UNIT DESCRIPTION UNITPRICEi TOTAL. 1 6 i EA SVC -16 - CONTROLLER 139.00 SUBTOTAL SALES TAX SHIPPING & HANDLING ' FOS OTHER TOTAL Send all wrrospmdence tc. Donna calvcy FOX International Ltd.. Inc. 23600 Aurgra Rd, Bedford Hts , Ohio 44146 440,439.8329: Fax 800.369.91 10 AUTHORIZED BY: DONNA CALVEY _ DATE IW2'iU:8 Oct -23 -98 03:45P P.02 ( x) QUOTATION y mic Me pubfic safety products superstaref ( SALES ORDER P.O. # DATE: TIME: �-� - - AO BY: cnL!l /� I� i Ig( V V NAME: � ��— PHONE ACCT.# (if existing acct,) _ -ISO (.Q_ I Do- FAX 30 6 6 _� 3 STREW A RESS: a C /O: CITY: STATE: L QUOTED VIA: PHONE _ MAIL FAX SEND WRITTEN CONFIRMATION: (1/fYES { ) NO COMMENTS: DESCRIPTION AMOUNT 11OF NI�.�r ir: 4.t /t' r/i.�•;� s • �r r, i� • ` ♦ .rte I rZ :1a�i. .�� . � .i %i7 , MERCHANDISE ► tr SHIPPINGMANOLING TOTAL COMMENTS: FROM :GRLL'S INC. 606 269 4607 1998.10 -28 18:22 #S49 8.02/02 .PO BOX 55208 2680 Palumbo Dr. t - daglan, KY 403.15 Pkane. (800) 477-77" F • /A A oie -vee-F Quote #: 10- 015237 Account Rep: Dili Rambo Terms: Not Account #: 9659772 Phone: 1000) 477 -7766 x2164 FOR: Origin Reference #: Quote Date: 1012219$ Ship Via: UPS Ground Ctlb'tID/IIIBr; Subtotal $10,242.54 please call. City of South Miami Police $120.00 Sales Tax Finance Dept, Aftwaon; Greg Feldman Total $10,362.54 6130 Sunset Dr. Rhone: 305 -663 -6349 Miami, FL 33143 Fax.- 305- 663 -6353 Iten :Number Product Description Unit Qty Price Extended Price Delivery Days ARQ SK045 PA40OSS SIREN a -- $432.24 $2 593.44 5 LB2T9 LOADED VECTOR W/ SIGNAL MASTER $883.49 $5,300.94 30 LB203 VEHICLE? FED SIG HOOK -ON MOUNTING ADAPTER KIT _8 8 $23.74 :$142.44 30 ZE086 FF-01 FA5 SOLID STATE 10 AMP FLASHER 6 $54.14 $324.84 5 ^~ DR01T SMC1 SIGNAL MASTER CONTROL_ 6 $161.48 $968.94 5 SK064 VEHICLE? OYNAMAX COMPACT 100 WATT SPEAKER - - - -- -6 $151.99 x$911.94 5 N you have any questions, or would like to place the order, Subtotal $10,242.54 please call. Freight $120.00 Sales Tax $0.00 Thanks, Total $10,362.54 Jill Rambo PLEASE REFER ALL INQUIRIES AND ORDERS TO QUOTE # ABOVE. PRICES ARE FIRM FOR SO DAYSe QUOTE VALID ONLY IN ITS ENTIRETY. Werinesday, Odeber78, 1998 Rage 1 OJ'j a D a a V n V r • to 1 "+ O N co -a� It = °= °`oo.o° y o o cs yr c- a `C - 0a O �> ■ EF JI Er ° W t00 �- c ft r r NN 00 Na ' CD b a � x• � a�ag� g � y w , n � 0 0 z Oo ��tiomH 0'°4 Nom. cp CL kl ••w w C O S.o O X cr O — CD S D N �, •t S. We L X CD sp N w O O CD 0 Ss °off �cuw�,o '' A y 4 w C�<< C7 03 n v �t '4LF • • W!D x t° O W SD c 91p" --o to cD Oct o �. to a �0 fn Owns? -tic y �(Do�n.o•o�c o• �,bb � g r � � 00 ;o�,Sox�to � y 40 <'i "� O O bG to Q O 'C y tv 9.� a y� N 9. w IQ CD��s� °� a m £ $? t�'on <0 b BCD 0 C=l no W �o �� tt//y►� +rte CL r p `cn�S as�b .. �•o m ear - tD n� QaQ .d fOp OZ f a ®i Nov-02-98 03:14P LAW ENFORCEMENT SUPPLY CO 850 763-9031 P.01 LAW ENFORCEMENT SUPPLY CO. INC. DATE OF QUOTE:11/02/1998 1814 BECK AVE. PANAMA CITY, FLORIDA 32405 1-800-637-6307 QUOTE No. AA3196 -------------------------------------- ------------------------------------ SOUTH MIAMI POLICE DEPARTMENT THIS QUOTE IS VALID FOR 30 DAYS 6130 SUNSET DRIVE UNLESS AN EXTENSION IS AUTHORIZED. SOUTH MIAMI FL 33143 Attn: CAPT FELDMAN EIGHT) Setina #6S shields with ventilation holes drilled in side filler panels. $249.00 ea OR Eight) Setina 6/7S lexan shield with expanded metal vinyl coated center section. $269.00 ea OR Eight) Setina 8-S lexan cages with lexan window on drivers side, vinyl coated expanded metal on pssgr side $269.00 ea Eight) Full lower extension panels for any of the above $35.00 ea OR Eight) #10S lexan with sliding window $281.00 Freight per screen is 35.23 each Freight on lower extensions 4.15 each All units must ship together Pro Copper CC1050 Console 169.00 Arm-0025 Arm Rest 45.00 TRI-303 3 outlet block 13.00 Prices on console include shipping NOV -02 -98 05:38P P.02 Meftw. LASA, AIAC The public safety products superstore! NOVEMBER 2,1998 SOUTH MIAMI POLICE DEPARTMENT 6130 SW 72 STREET SOUTH MIAMI,FLA.33143 ATT: CAPT.GREG FELDMAN PATROL DIVISION THANK YOU FOR THE OPPURTUNITY TO QUOTE YOUR VEHICLE REQUIRMENTS. PLEASE FIND BELOW THE PRICING ON THE ITEMS YOU HAVE REQUESTED. *INSTALLATION ON MARKED UNITS (CROWN VICTORIA) $501.00EA. *INSTALLATION ON MARKED UNITS (TAHOEO $701.00EA. *REMOVAL OF LIGHT BARS AND SCREENS S140.00EA. *EQUIPMENT TO BE INSTALLED IN CID UNITS $ 90.00EA. *PRO—GARD SCREENS MODEL 2204P W /FTJLL EXT. $272.00EA. (SETINA EQUIV.) * *NOTE ** INSTALLATION PRICE ABOVE REFLECTS INSTALLATION AND LO —PRO ANTEN14A ALONF WITH FA6 TAIL LIGHT FLASHERS. NO FREIGHT IN SCREENS. CAPT. FELDMEN IF I CAN BE OF ANY FURTHER ASSISTANCE PLEASE FEEL FREE TO CALL ME. RESVCjCTFULLY URS, EVE B ER MANAGER FLEET SERVICES. 1950 North West e8 Court, Miami, Florid& 33172 • Tel' (305 ) 477_6671 J Fdx- (30$ 477-9948 CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and Commission DATE: November 17, 1998 FROM: Charles D. Scurr SUBJECT: Agenda Item # 16 City Manager Commission Meeting, November 17, 1998 AUTHORIZATION OF THE CITY MANAGER TO ENTER INTO A CONTRACT WITH 3D GROUP ENVIRONMENTAL SERVICES TO DESIGN AND CONSTRUCT TRAFFIC WAYFINDING SIGNS AT A COST NOT TO EXCEED $25,000.00. The attached resolution seeks approval to allow the City Manager to enter into a contract with 3D Group Environmental Graphic Services to design and construct traffic wayfinding signs for our downtown district. Traffic wayfinding signs will be needed when the Shops at Sunset Place open in December. These signs will help alleviate driver confusion by showing the way to parking areas and valet locations. These signs, which include distinctive architectural signposts, also present an opportunity to accentuate the City's downtown image. A uniquely designed signage and signpost theme will augment the "hometown" feel. 3D Group Environmental Graphic Services is the same vendor supplying signs to the Shops at Sunset Place. This firm provides a complete "turn key" operation, including design and manufacture. Since they supply unique products, such as the baroque - styled signposts, this firm is a "sole source vendor" for these copyrighted products. Depending upon the exact design selected by the ERPB, the total cost for the wayfinding sign package is between $20,000 and $25,000 (this includes the $7,000 design and administration services by 3d Group). The price provided to the City is based upon the fee structure established for the Shops at Sunset Place. This firm was selected by the Simon Property Group based upon an extensive cost, expertise, and quality evaluation. /continued ... Mayor and City Commission Traffic Wayfinding Signs November 17th, 1998 Page 2 of 2 The total expenditure would not exceed $25, 000. 00, and the disbursement would come from account No. 112 - 1730 -541 -4640 "Local Option Gas Tax — Maintenance and Repair of Streets and Parkways". This account currently had a balance of $76,500. 00 for fiscal year 1998199. However, another item on tonight's agenda, a street reconstruction resolution, would extract $51,900. 00 from that same account. If both resolutions are approved, a budget transfer from "Local Option Gas Tax — Infrastructure Projects" (No. 112 - 1730 -541 -6270) would be made to cover the expenditure. Account No. 112 -1730 -541 -6270 has a net balance of $5,000.00 remaining for the fiscal year. Attachments 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH 3D GROUP ENVIRONMENTAL GRAPHIC SERVICES, INC., TO DESIGN AND CONSTRUCT TRAFFIC WAYFINDING SIGNS, AT A COST NOT TO EXCEED $25,000.00, AND CHARGING THE DISBURSEMENT TO "LOCAL OPTION GAS TAX - MAINTENANCE AND REPAIR OF STREETS AND PARKWAYS" ACCOUNT NO. 112 - 1730 -541 -4640, FISCAL YEAR 1998/99. WHEREAS, traffic wayfinding signs showing the location of parking areas are needed to help alleviate driver confusion, and; WHEREAS, artistically designed traffic wayfinding signs shall help distinguish the appearance of the downtown area to the many visitors to our City, and; WHEREAS, 3D Group Environmental Graphic Services offers a complete "turn key" operation including the design and fabrication of unique high - quality products, and therefore are the sole source vendor for such proprietary products. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to enter into a contract with 31) Group Environmental Graphic Services to design and construct the traffic wayfinding signs. Section 2. The contract with 3D Group Environmental Graphic is not to exceed $25,000.00 for fiscal year 1998/99. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 PASSED AND ADOPTED this 17th day of November 1998. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR City of South Miami Wayiinding Signage Preliminary Budget tt Element Description Comments Qty Unit Cost 20 Units 1.0 Fluted Base Column and 2 1/2" Dia Post Patina Finish 20 5325.00 $6.50000 Upper Main Sign Panel Multi colored 30 S189.00 $5,67000 Lower Secondary Sign Panel Line Copy 30 $65.00 $1,950.00 Break away Base detail fabrication Bolt plate matching 20 $54.00 $1,080.00 Average Unit Cost $633.00 $15,200.00 2.0 Fluted Base Column/ Cast Floral Panel Holders Patina Finish 20 $635.00 $12.700.00 Upper Acent Disc Logo art in circle 30 $29.00 $870.00 Upper Main Sign Panel Multi colored 30 $189.00 $5670.00 Lower Secondary Sign Panel Line Copy 30 $65.00 $1,950.00 Break away Base detail fabrication Bolt plate matching 20 $54.00 $1,080.00 Average Unit Cost $972.00 $22,270.00 3.0 Fluted Base Column and 2 1/2" Dia. Post Patina Finish 20 5325.00 $6,500.00 Upper Main Sign Panel Radiused top panel 30 $244.00 $7,320.00 Lower Secondary Sign Panel Line Copy 30 $65.00 $1,950.00 Break away Base detail fabrication Bolt plate matching 20 $54.00 $1,080.00 Average Unit Cost _ $688.00 814;680.00 Installation provided by others. / Oka r I ( ! Sr Sr /15 3d Group ar e- ro �viceU Prepared by D-C. 11 -12 -1998 / �o a �� r— ran I� r� C) r� 1 U) L4 a� span who L SW 64th Street Inicates Sign Viewing Direction 19 Shuttle Location Sign ti p. Parking Directional V. Valet Directional n USl US1Directional Sign N.T.S \S Residential areas !]P International Parkii SlanJord Pos Dec Median International Parking Sign 1(P Standard Post / Decorative Post? roadside MetroRail I post, 2 signs International P ing Sign back to back P Standard Po Decorative Post? Slelro &ail Median P SW 701th Street P 1 I sign Post, 2 signs back to back I MetroRail I L sign poet, 1 so n P roadeiae or meaieo? Minas ~ mops I MetroRail Garage P Shops at Sunset Place t sign post, l si R she s p �� t sign post (roadside, China Grill Valet srgn: va e I sign post (roadside), - - 1 sign: valet * I sign, NelroRail n Vt PS, standard osl /decor ve? .�� V� ge�f " p Sho s b others ,pan Mire �yl4a Laos r p Sunset Drive t P 1Q �Canfig 1 P 1 P . V 1 Sunset, Drive P sign posts, l sign each �� —�i ign at, t sign I sig pas , 'gns 1 sign p s , gn standard past decorative? se t a'k back t back valet P / 'l. t si o.l, l sig P MetroRail X00 y V1 self p k .,a go ps" oa N e/ h orr x[ rca sign post, Isign - - - - -- "s I" an Sx /r —arrow valet Future 2 sign po ,1 eac side of road "shops" a N r/ —arrow 1 sign post, l sign Garage "ace" an � rraa sign } —p+ SW 73rd Street seltk to back 1 P P l)Sl i P P USI s ns mo ed to back of tarot a. + ,Midi stop ign Pos�etf Shops (sa a sign Park 1 t 2a Self Park back io a gas Lot lot SW 74th Street SW 76th Street Z'Q I I I SW 78th Street r G G G SW 80th Street 7 CD CIC C) ® - CD (D O O O O � O � r� a O Q n o O O CD � � O O o O �- O 0 cD O cD m cD O O � O O � � � O O O O _0 L/o� OL-4 CPID W �� 'O City of South Miami 11/09/90 • Way finding signage - front elevation DOWNTOWN Aluminum panel with Surface applied copy, with back painted to match pole 2 1/2" diameter aluminum pole with Patina finish Aluminum coupler with Patina finish 5" diameter cast aluminum, fluted pole cover with patina finish Sheer bolt brake -away base Scale: l "= 1 " -0 " 3d group ECE-PAU LO3T T .' PRL AD PARI 1 G ....... ....... +` F� f 1" r. Sunset Place project logo Scale: NTS 3d group ii x a' E 2O City of South Miami ] /UUIUB .Way finding signage — front elevation a z Wj DOWHTOWH Aluminum panel with Surface applied copy, with back painted to match pole 2 1/2° diameter aluminum pole with Patina finish a Aluminum coupler with Patina finish 5" diameter cast aluminum, fluted pole cover with patina finish Sheer bolt brake -away base Scale: l " =1' -0" 3d group III t Alp e e �owNTOwn SELF -PARIC LOT SUNSET PLACE METRO RAIL 1• I mm��O�� 2 � City of South Miami 11109198 • Way frnding signage -panel detail J Sunset Place project logo Scale: NIS 3d group 3 O City of South Miami 1 llus198 • Way finding signage - front elevation Ud I- PARICING 0 SELF-PARIC LOT Aluminum panel with Surface applied copy, with back painted to match pole 2 1/2" diameter aluminum pole with Patina finish Aluminum coupler with Patina finish 5" diameter cast aluminum, fluted pole cover with patina finish Sheer bolt brake -away base Scale: l " = 1'A" 3d group •Z of South Miami 11189198 ay finding signage - panel detail r• . M fm n Sunset Place project logo Scale: NTS 3d group 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 PASSED AND ADOPTED this 17th day of November 1998. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR r A9491mob. CITY OF SOUTH MIAMI INTER — OFFICE MEMORANDUM To: Mavor and City Commission REQUEST: Date: November 13, 1998 Agenda Item 4 411 i o,� Re: Comm. Mtg. 11/17/98 r` Second Reading: Telecommunications Ordinance AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO TELECOMMUNICATION FACILITIES; AMENDING CHAPTER 20 OF THE CITY OF SOUTH MIAMI LAND DEVELOPMENT CODE BY DELETING SECTION 20- 5.23(B), ENTITLED "MICROWAVE ANTENNAS," AND CREATING ARTICLE X, ENTITLED "SITING REGULATIONS FOR TELECOMMUNICATION TOWERS AND ANTENNAS;" PROVIDING FOR INTENT, DEFINITIONS, APPLICABILITY, GENERAL REQUIREMENT AND MINIMUM - STANDARDS, PERMITTED USES, PROCEDURE FOR SPECIAL USE, EXCEPTIONS, ACCESSORY EQUIPMENT BUILDING AND REMOVAL OF ABANDONED TELECOMMUNICATION FACILITIES; PROVIDING FOR ORDINANCES IN CONFLICT, SEVERABILITY, INCLUSION IN THE LAND DEVELOPMENT CODE AND EFFECTIVE DATE. BACKGROUND & ANALYSIS After the City Commission and Planning Board held the telecommunication workshop on September 28, 1998, it was evident that many issues needed to be addressed before the City would be able to adopt an appropriate ordinance. Therefore, the decision was made to extend the moratorium through December. The additional time provided by the moratorium extension enabled the Planning Board to hold some very productive workshops with citizens, industry representatives and staff. As a result, the Planning Board and staff were able to identify the needs of industry providers and citizens, allowing the creation of a proposed ordinance, which strives to strike a positive balance for all involved parties. The proposed ordinance would enable the telecommunication providers who participated in the City's workshops to locate their necessary facilities in the City, while only allowing "non- invasive" facilities. The ordinance requires providers to utilize non - invasive facilities by limiting the types of allowed City Manager's Report: Telecommunication Tower Ordinance facilities and limiting the number of allowed locations. It also encourages the most non - invasive facilities by allowing these to be approved administratively. Telecommunication towers often impact communities because of their aesthetic incompatibility with their surroundings. This is largely a function of their size and location. The proposed ordinance limits the types of allowed facilities and locations. The ordinance would only allow antennas to be attached to buildings, stealth towers and, in limited circumstances, monopole towers. Lattice towers and guyed - towers would not be permitted at all under the proposed ordinance. Additionally, in areas such as parks, facilities are only allowable where there are currently existing light poles which could be replaced by a new light pole no more than 10 feet higher than the existing light pole. The ordinance allows for a very limited number and type of facilities to be approved administratively. Administrative approval can be an important tool when used correctly because it allows the City to steer applicants towards constructing a limited number and type of facility that the City, through this very extensive public process, has determined to be acceptable. This will provide a strong incentive for applicants to provide these types of facilities rather than go through a very long process for larger and more potentially objectionable facilities. The public workshop process has allowed the Planning Board and staff to identify the "Lowest Common Denominator" (LCD), which, in this case, represents types of telecommunication facilities which the majority of people can agree upon. The proposed ordinance would only allow the City Manager to approve the following types of applications: (1) stealth facilities in the Medium- Intensity Office District, the Specialty Retail District, and TODD; (2) the replacement of an existing light pole in a park with a stealth tower and antenna designed to look like a light pole; and (3) building mounted antennas in the MU -5 sub - category of the TODD. The City Manager could only approve the above types of facilities if they met all of the other applicable requirements of the ordinance, such as ERPB review and recommendation for approval. Any other facilities would be approved by the City Commission after the full special use process including public hearing. In no instance would it be allowable to consider- or approve a lattice tower or guyed- tower. The City has attempted to protect the quality of life in South Miami, while complying with Federal laws and regulations that require us to permit telecommunications facilities. On November 10, 1998, the Planning Board voted 6:0 to recommend approval of the proposed ordinance. During the public hearing, the Board discussed two typographical errors on page 13 of 18 and page 14 of 18. The Board also discussed language on line 28, page 16 of 18, regarding occupational license tax. Mark Ciarfella, representative of Sprint PCS, warned the Board that this language has been successfully challenged in other municipalities. Therefore, the City Attorney is investigating the issue and will advise staff and the Commission. Approval is recommended. Attachment: Proposed Ordinance for second reading City Manager's Report: Telecommunication Tower Ordinance A 1 ORDINANCE NO. 2 3 AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF 4 THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO 5 TELECOMMUNICATION FACILITIES; AMENDING CHAPTER 6 20 OF THE CITY OF SOUTH MIAMI LAND DEVELOPMENT 7 CODE BY DELETING SECTION 20- 5.23(B), ENTITLED 8 "MICROWAVE ANTENNAS," AND CREATING ARTICLE X, 9 ENTITLED "SITING REGULATIONS FOR 10 TELECOMMUNICATION TOWERS AND ANTENNAS;" 11 PROVIDING FOR INTENT, DEFINITIONS, APPLICABILITY, 12 GENERAL REQUIREMENT AND MINIMUM STANDARDS, 13 PERMITTED USES, PROCEDURE FOR SPECIAL USE, 14 EXCEPTIONS, ACCESSORY EQUIPMENT BUILDING AND 15 REMOVAL OF ABANDONED TELECOMMUNICATION 16 FACILITIES; PROVIDING FOR ORDINANCES IN CONFLICT, 17 SEVERABILITY, INCLUSION IN THE LAND DEVELOPMENT 18 CODE AND EFFECTIVE DATE. 19 20 21 WHEREAS, the Congress of the United States adopted the Telecommunications 22 Act of 1996, providing for federal regulation of wireless telecommunications, a 23 technology of wireless voice, video and data communications systems, which requires 24 land -based facilities that impact planning and zoning concerns in the City and throughout 25 the United States; and, 26 27 WHEREAS, the Mayor & City Commission find that it is in the public interest to 28 permit the siting of wireless communication towers and antennas within the municipal , 29 boundaries; and, 30 31 WHEREAS, the City has received, and expects to receive, additional requests 32 from telecommunication service providers to site wireless telecommunication towers and 33 antennas within the municipal boundaries and the City is authorized by federal, state and 34 local law to regulate the siting of such towers and antennas; and, 35 36 WHEREAS, it is the intent of the Mayor and City Commission to provide 37 reasonable accommodation of, and to promote and encourage fair and reasonable 38 competition among, telecommunication service providers, or providers of functionally 39 equivalent services, on a neutral and non - discriminatory basis; and, 40 41 WHEREAS, the purpose and intent of this Ordinance is to establish appropriate 42 locations in priority order of use and, further, to provide the requirements and standards 43 to permit the siting of wireless telecommunication towers and antennas within the Page 1 of 18 • , " 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 municipal boundaries, with due consideration to the City's comprehensive plan, Land Development Code, existing patterns of development and environmentally sensitive :. areas, including hurricane preparedness areas; and, WHEREAS, by providing regulatory requirements and standards, it is the City's intent to protect and promote the health, safety and welfare of its citizens and residents, the traveling public, and other persons in a manner that will minimize both the number of towers and antennas, as well as the adverse visual impact and other potential damage by these facilities, through encouraging collocation and shared use of new and pre- existing telecommunication facilities, through incentives, careful design, engineering, siting, landscape screening and innovative camouflaging techniques. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. Chapter 20 of the Land Development Code of the City of South Miami is amended by deleting Section 20- 5.23(B), entitled "Microwave Antennas." Section 2. Chapter 20 of the Land Development Code of the City of South Miami is amended by creating Article X, entitled "Siting Regulations for Telecommunication Towers and Antennas" to read as follows: Article X. "SITING REGULATIONS FOR TELECOMMUNICATION TOWERS AND ANTENNAS" 20 -10.1 Intent. The regulations and requirements of this Article are intended to: (A) promote the health, safety and general welfare of the citizens by regulating the siting of wireless communication facilities; (B) accommodate the growing need and demand for wireless communication services; (C) provide for the appropriate location and development of wireless communication facilities within the City of South Miami; (D) minimize adverse visual effects of wireless communication facilities through careful design, siting, landscape screening and innovative camouflaging techniques; Page 2 of 18 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 (E) encourage the location and collocation of antennas on existing structures thereby minimizing new visual impacts and reducing the need for additional antenna support structures; and (F) minimize potential damage to property from telecommunications towers and telecommunications facilities by requiring such structures be soundly designed, constructed, modified and maintained; and (G) require owners of telecommunication facilities to construct new facilities and replace existing facilities whether primary, supportin or associated facilities with the best available, feasible technology, and to include provision in leases between the City of South Miami and owners to give effect to this requirement. {recommended by CC on 11/03/981 20 -10.2 Definitions. Accessory equipment building — Any building, cabinet or equipment enclosure constructed for the primary purpose of housing the electronics, backup power, power generators and other free standing equipment associated with the operation of antennas. Antenna — A transmitting and /or receiving device mounted on a telecommunications tower, building or structure and used for wireless communication services which radiates or captures electromagnetic waves, digital signals, analog signals, radio frequencies (excluding radar signals), wireless telecommunication signals or other communication signals, including directional antennas, such as panel and microwave dish antennas, and omni- directional antennas such as whips, but excluding radar antennas, amateur radio antennas, satellite earth stations, and single - family use of television antennas. Antenna support structure — A facility that is constructed and designed primarily for the .. support of antennas, which shall include the following types: (i) monopole and (ii) stealth tower. Collocation — When more than one FCC licensed provider uses a telecommunication tower antenna support structure to attach antennas. Existing structures — Any lawfully constructed man -made structure including but not limited to antenna support structures, buildings, utility structures, light poles, clock towers, bell towers, steeples, water towers and the like, which allow for the attachment of antennas. FAA — The Federal Aviation Administration. Page 3 of 18 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 FCC — The Federal Communications Commission. Microwave Antenna- A dish -like antenna used to link wireless communication services sites together by wireless transmission of voice or data. Monopole tower - A telecommunication tower consisting of a single pole or spire self - supported by a permanent foundation, and constructed without guy wires and ground anchors. Panel antenna - An array of antennas designed to concentrate a radio signal in a particular area. Professional Engineer — A person technically qualified and professionally licensed by the State of Florida to practice engineering. Provider — An FCC licensed communications company. Roofline —The overall ridge line of the structure which does not include cupolas, elevator towers, clock towers or other features that are permitted to exceed the maximum height of the building. Search ring — A geographic area in which a provider intends to locate an antenna to serve the provider's coverage area. Stealth facility — Any telecommunication facility which is designed to blend into the surrounding environment. Examples of stealth facilities include, but are not limited to, architecturally screened, roof - mounted antennas, antennas integrated into architectural elements, and telecommunication towers designed to look like light poles, power poles or trees. Stealth tower — A structure designed to support one or more antennas and blend into the existing surroundings. Telecommunication facility — A facility that is used to provide one or more telecommunications services, including, without limitation, radio transmitting telecommunications towers, other supporting structures, and associated facilities used to transmit telecommunications signals. An open video system is not a telecommunications facility to the extent that it provides only video services; a cable system is not a telecommunications facility to the extent that it provides only cable service. Telecommunication tower — A monopole or stealth tower constructed as a free - standing structure, containing one or more antennas intended to be used for personal wireless Page 4 of 18 1 services, telephone, radio or a similar communication service. The term includes, but is 2 not limited to, radio and television transmission towers, microwave towers, common 3 carrier towers, cellular telephone towers and stealth towers. The term does not include a 4 tower that provides only open video services, radar towers, amateur radio support 5 structures licensed by the FCC, or single- family residential use of satellite dishes, 6 television antennas and satellite earth stations installed in accordance with applicable 7 codes. 8 9 Whip antenna — A cylindrical antenna that transmits signals in 360 degrees. 10 11 12 20 -10.3 Applicability. 13 14 (A) All new towers or antennas, and modifications to existing towers and 15 antennas, in the City shall be subject to these regulations, except as provided for in 16 paragraphs 1 and 2, below: 17 18 1. These regulations shall not apply to any tower, or installation of any 19 antenna, that is for the use of an open video broadcast -only facility, or is 20 owned and operated by a federally- licensed amateur radio station operator, 21 or is used exclusively for receive -only antennas. 22 23 2. Pre - existing towers and pre- existing antennas shall not be required to meet 24 the requirements of these regulations, except to comply with the 25 requirements of the non - conforming provisions of the Land Development 26 Code. 27 28 29 20 -10.4 General Requirements and Minimum Standards. 30 31 (A) Applicants regulated by this Ordinance may request a pre - application 32 conference with the City. Such request shall be submitted with a non - refundable fee of 33 $500.00 to reimburse the City for the cost and fees incurred by the conference. 34 35 (B) Each applicant shall apply to the City for a permit providing the 36 information as required by this Ordinance and a nonrefundable fee of $1,500 to reimburse 37 the City for the costs of reviewing the application. 38 39 (C) The City shall review the application and determine if the proposed use 40 complies with applicable Sections of this Ordinance and other regulations. Every new 41 telecommunication tower and antenna shall be subject to the following minimum 42 standards: 43 Page 5 of 18 1 1. Lease Required. 2 a. Any construction, installation or placement of a 3 telecommunications facility on any property owned, leased or 4 otherwise controlled by the City shall require a Lease Agreement 5 executed by the City and the owner of the facility. 6 7 The City may require, as a condition of entering into a Lease 8 Agreement with a telecommunications service provider, the 9 dedication of space on the facility for public health, safety and 10 communication purposes, as well as property improvement on 11 the leased space. Any dedications and improvements shall be 12 negotiated prior to execution of the lease. 13 14 b. Any construction, installation, or placement of a 15 telecommunication facility on any property owned, leased or 16 otherwise controlled by a private property owner shall require a 17 Lease Agreement or letter of consent executed by the property 18 owner and the owner of the facility, unless the property owner 19 and owner of the facility are the same. 20 21 2. Principal or Accessory Use. Towers and antennas may be 22 considered either principal or accessory uses. A different existing 23 use of an existing structure on the same lot shall not preclude the 24 installation of a tower or antenna on the same lot. 25 26 3. Lot Size. For purposes of determining whether the installation of a 27 tower or antenna complies with zoning regulations, the dimensions 28 of the entire lot shall control, even though the towers or antennas are 29 proposed to be located on leased parcels within such lot. 30 31 4. ERPB Review. The Environmental Review and Preservation Board 32 (ERPB) shall review and recommend approval, disapproval or 33 modification on all site plans, projects and specifications relating to 34 applications for new telecommunication towers and antennas, and 35 modifications to existing towers and antennas. The ERPB's review 36 shall include, but not be limited to, those design criteria specifically 37 enumerated by this ordinance and all other applicable criteria, as 38 outlined by the Land Development Code. 39 40 5. He_ ight. All towers shall be as low in height as technologically and 41 economically feasible, provided that no tower shall exceed 125 feet 42 in height. 43 Page 6 of 18 1 6. Setbacks. Towers must be setback a minimum distance of 110% of 2 the height of the telecommunications tower from the property line. 3 This requirement may be waived by the City Manager with respect ; 4 to stealth towers. 5 6 7. Inventory of Existing Sites. ites. Each applicant shall review the City's 7 inventory of existing telecommunications towers, antennas, and 8 approved sites. All requests for sites shall include specific 9 information about the proposed location, height and design of the 10 proposed telecommunications tower, structure, or state of the art 11 technology that does not require the use of new telecommunications 12 towers, or new structures can accommodate, or be modified to 13 accommodate, the applicant's proposed antenna. Evidence 14 submitted to demonstrate that no existing telecommunications tower,.: 15 structure or state of the art technology is suitable shall consist of any- 16 of the following: 17 18 a. An affidavit demonstrating that the applicant made diligent 19 efforts to seek permission to install or collocate the applicant's 20 telecommunications facilities on City -owned telecommunications 21 towers or usable antenna support structures located within a 1/2 22 mile radius of the proposed telecommunications tower site. 23 b. An affidavit demonstrating that the applicant made diligent 24 efforts to install or collocate the applicant's telecommunications 25 facilities on towers or useable antenna support structures owned 26 by other persons located within a 1/2 mile radius of the proposed 27 telecommunications tower site. 28 c. An affidavit demonstrating that existing towers or structures 29 located within the geographic search area as determined by a 30 radio frequency engineer do not have the capacity to provide 31 reasonable technical service consistent with the applicant's 32 technical system, including but not limited to, applicable FCC 33 requirements. 34 d. Existing towers or structures that are not of sufficient height to 35 meet applicable FCC requirements. 36 e. Existing towers or structures do not have sufficient structural 37 strength to support applicant's proposed antenna and related 38 equipment. 39 i The applicant's proposed antenna would cause electromagnetic 40 or radio frequency interference with the antenna on the existing 41 towers or structures, or the antenna on the existing towers or 42 structures could cause interference with the applicant's proposed. 43 antenna. Page 7 of 18 g. The fees, cost, or contractual provisions required by the owner in order to share an existing telecommunications tower or structure or to adapt an existing telecommunications tower or structure for sharing are unreasonable[ "unreasonable" means a cost in excess , of the cost to construct a new telecommunications tower]. h. The applicant demonstrates that there are other limiting factors that render existing towers and structures unsuitable. i. The applicant demonstrates that state of the art technology used in the wireless telecommunications business and within the scope of applicant's FCC license, is unsuitable. Costs of state of the art technology that exceed new telecommunications tower or antenna development shall not by itself be presumed to render the technology unsuitable. j. Any additional information required by the City. If the City does not accept the full evaluation as provided as accurate, or if the City disagrees with any part of the evaluation, the City may hire the appropriate professionals to assess the submitted evaluation at the applicant's expense. This information is public record. The City does not warrant or represent that the information is accurate or that the sites are available or suitable. 8. Engineering _ Report. All applicants for new towers and antennas, or for towers and antennas which are to be modified or reconstructed to accommodate additional antennas, or for which a special use is required, must present a certified report by a professional engineer, which shall include the following: a. A site plan which includes, without limitation, a legal description of the parent tract and leased parcel, if applicable; on -site and adjacent land uses and zoning classifications; and, a visual impact analysis and photo digitalization of the telecommunications tower and all attachments including associated buildings and equipment containers, close -up and at distances of 250 feet and 500 feet from all properties within that range, or at other points agreed upon in a pre- application conference. b. An analysis of any additional impacts on adjacent properties. c. If applicable, a narrative of why the proposed telecommunications tower cannot comply with the requirements as stated in this Section. d. Type of telecommunications tower and specifics of design. Page 8 of 18 e. Current wind - loading capacity and projection of wind - loading ` capacity using different types of antennas as contemplated by the applicant. No telecommunications tower shall be permitted to exceed its wind loading capacity as provided for by the South . Florida Building Code. f. A statement of non - interference, which states that the. construction and operation of the tower, including reception and ;. transmission functions, will not interfere with public safety,* communication, or with the visual and customary transmission or.:.' reception of radio, television, or similar services, as well as other wireless services enjoyed by adjacent properties. g. A statement of compliance with all applicable building codes; associated regulations and safety standards as provided herein. For all towers attached to existing structures, the statement shall . include certification that the structure can support the load superimposed by the telecommunications tower. Except where provided herein, all towers shall have the capacity to permit multiple users; at a minimum, monopole towers shall be able to accommodate 2 users. h. Any additional information deemed by the City to be necessary.. to assess compliance with this Ordinance. 9. Collocation. Pursuant to the intent of this Ordinance, collocation of telecommunication antennas by more than one provider on existing telecommunication towers shall take precedence over the construction of new telecommunication towers. Accordingly, in addition to submitting the information required by Section 20- . 10.4(C)(7), each applicant shall comply with the below criteria.: a. Each application shall include a written report certified by a professional engineer, stating: i. the geographical service area requirements; ii. mechanical or electrical incompatibility; iii. any restrictions or limitations of the FCC that would preclude the shared use of the telecommunication tower; and iv. any additional information required by the City. b. To encourage a reduction in the number of towers that may be required to site antennas in order to meet the City's increasing demand for wireless service, new towers shall be structurally designed to accommodate the collocation of antennas as follows: Page 9of18 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 i. All towers over 80 feet and up to 125 feet in height shall be structurally designed to accommodate at least two providers. 10. Incentive for Use of Existing Structures. Pursuant to the intent of this Ordinance, the City shall provide the following incentives to service providers: a. The review of all applications submitted by providers seeking to collocate on a pre- existing telecommunications tower or to rent space on a proposed new telecommunications tower, shall be completed by the City no more than 30 days following the filing of a completed application, provided that the application does not require special use approval. b. The review of all applications submitted by providers for the placement of antennas on existing structures shall be completed by the City no more than 30 days following the filing of a completed application, provided that the application does not require special use approval. 11. Aesthetics. Towers and antennas shall meet the following requirements: a. All applications for the installation of new towers, antennas or accessory equipment buildings, or the modification of existing towers, antennas or accessory equipment buildings shall be reviewed by the ERPB as provided in this Code. b. Towers shall either maintain a galvanized steel finish or, if allowed by FAA standards, shall be painted a neutral color to reduce visual obtrusiveness. c. The design of accessory buildings and related structures shall use materials, colors, textures, screening, and landscaping that will blend them into the natural setting and surrounding buildings to. minimize visual impact, as determined by the ERPB. d. All telecommunications tower sites must comply with ahy landscaping requirements of the City Land Development Code and all other applicable aesthetic and safety requirements of the City, and the City may require landscaping in excess of those . requirements in order to enhance compatibility with adjacent residential and non - residential land uses. e. If an antenna is installed on a structure other than a tower, the antenna and supporting electrical and mechanical equipment must be of a color that is neutral, identical to, or compatible with the color of the supporting structure, as determined by the ERPB, Page 10 of 18 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 to make the antenna and related equipment as visually unobtrusive as possible. f. No signals, artificial lights or illumination shall be permitted on any tower or antenna unless required by the FAA. If lighting is required, the lighting alternatives and design chosen must cause the least disturbance to the surrounding views. To the maximum extent possible, lighting shall be oriented away from residential districts. 12. Local State or Federal Requirements. The construction, operation, maintenance and repair of telecommunications facilities are subject to the regulatory supervision of the City, and shall be performed in compliance with all laws and practices affecting the subject, including, but not limited to, the Land Development Code, building code and safety codes. The construction, operation and repair shall be performed in a manner consistent with the applicable industry standards, including the Electronic Industries Association. All towers and antennas must meet or exceed current standards and regulations of the FAA and the FCC, including emission standards. They must meet the requirements of all federal, state and local government agencies with the authority to regulate towers and antennas prior to issuance of a building permit by the City. If such standards and regulations are changed and require retroactive application, then the owners of the towers and antennas governed by this Ordinance shall bring such facilities into compliance with such revised standards and regulations within six months of their effective date, unless a different compliance schedule is mandated by the controlling agency. Failure to bring towers and antennas into compliance with such revised standards and regulations shall constitute grounds for removal of the tower or antenna at the owner's expense. 13. Building Codes & Safety Standards. a. To ensure the structural integrity of telecommunications towers, the owner shall construct and maintain the telecommunications tower in compliance with the South Florida Building Code, and all other applicable codes and standards, as amended from time to time. A statement shall be submitted to the City by a professional engineer certifying compliance with this subsection upon completion of construction and, or, subsequent modification. Where a pre- existing structure, including light and power poles, is requested to be used as a stealth facility, the Page 11 of 18 1 facility, and all modifications to it, shall comply with all -, 2 requirements, as provided in this Ordinance. Prior to issuance of 3 a building permit, the City may require the taking of soil borings 4 at the proposed site, at the expense of the applicant, to assist in 5 the professional analysis and review of the telecommunication 6 tower's foundation in order to evaluate the design of the 7 foundation. 8 b. The City reserves the right to conduct periodic inspection of 9 telecommunications towers to ensure structural and electrical 10 integrity. If, upon inspection, the City concludes that a tower 11 fails to comply with any building or safety codes and industry 12 construction or maintenance standards, or constitutes a danger to , 13 persons or property, then upon notice, the owner of the tower 14 shall have 30 days to bring the tower into compliance. Failure to 15 bring the tower into compliance within 30 days from receipt of 16 notice shall constitute grounds for imposing a fine and for 17 removal of the tower or antenna at the owner's expense. 18 19 14. Si jag_e. No signs, including commercial advertising, logo, political: 20 signs, flyers, flags, or banners, whether or not posted temporarily, 21 shall be permitted on any part of an antenna or telecommunication 22 tower, except for warning, danger or other signs designed to 23 maintain public safety and Federal, State, or Municipal Flags located 24 on a stealth facility designed to look like a flagpole. 25 26 15. Measurement. For purposes of measurement, telecommunication 27 tower setbacks and separation distances shall be calculated and . 28 applied to facilities located in the City irrespective of municipal and 29 county jurisdictional boundaries. 30 31 16. Not Essential Services. Towers and antennas shall be regulated and 32 permitted pursuant to this Ordinance and shall not be regulated or 33 permitted as essential services, public utilities or private utilities. 34 35 17. Franchises and Licenses. Owners and, or, operators of towers or 36 antennas shall certify that all franchises and licenses required by law 37 for the construction or operation of a wireless telecommunication 38 system in the City have been obtained and shall file a copy of all . . 39 such franchises and licenses with the City. 40 41 18. Inspections; Reports; Fees. 42 Page 12 of 18 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 a. Telecommuniation tower owners shall provide written . certification to the City every two years confirming the structural and electrical integrity of the installation. The certification shall be signed and sealed by a professional engineer. b. The City may conduct periodic inspection of telecommunications towers, at the owner's expense, to ensure structural and electrical integrity and compliance with the provisions of this Ordinance. The owner of the telecommunications tower may be required by the City to have more frequent inspections should there be an emergency, extraordinary conditions or other reason to believe that the structural and electrical integrity of the telecommunication tower is jeopardized. There shall be a maximum of one inspection per year unless emergency or extraordinary conditions warrant additional inspections. 19. Bonding. The owner of a telecommunications tower shall, prior to commencing construction, post a bond equal to an amount no less than $25,000, which bond shall be posted to insure the obligation identified in Section 20- 10.10. 20 -10.5 Uses Requiring Administrative Approval (A) The following uses may be approved by the City Manager [or the Manager's designee] after the ERPB, or the City Commission per Section 20 -62, has recommended approval: 1. Stealth Facilities. a. Stealth rooftop or building mounted antennas, not exceeding 25 feet above the roofline and 10 feet above the maximum height of the applicable zoning district, shall be permitted as an accessory use in the following zoning districts: MO Medium - Intensity Office SR Specialty Retail TODD Transit - Oriented Development District b. Stealth towers not exceeding 125 feet in height shall be permitted as a principal or accessory use in the following zoning districts: MO Medium - Intensity Office SR Specialty Retail Page 13 of 18 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 TODD Transit - Oriented Development District c. A stealth tower and antenna designed to look like a light pole may replace a light pole, which existed before the adoption of this Ordinance, located in the PR district, provided that the height of the stealth tower and antenna do not exceed the height of the existing light pole by more than ten (10) feet. d. Upon receipt of the appropriate application, the City Manager, at his or her sole discretion, will determine the application's consistency with the definition of a stealth facility. 2. Non - Stealth Facilities. a. Non- Stealth antennas mounted to buildings or rooftops, not exceeding 15 feet above the roofline and 5 feet above the maximum height of the applicable zoning district, shall be permitted as an accessory use in the following zoning districts: MU -5 /TODD Transit - Oriented Development District b. Any non - stealth building or rooftop antennas approved administratively shall only be permitted on buildings in excess of 40 feet in height. 20 -10.6 Uses Requiring Special Use Approval: (A) The following uses may be approved pursuant to the special use process, as regulated by the Land Development Code: 1. Stealth Facilities. a. Stealth rooftop or building mounted antennas, not exceeding 25 feet above the roofline and 10 feet above the maximum height of the applicable zoning district, shall be permitted as an accessory use pursuant to special use approval in the following zoning districts: RM -24 Medium Density Multi - Family PI Public /Institutional LO Low Intensity Office GR General Retail H Hospital Page 14 of 18 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 PUD Planned Unit Development b. Stealth towers not exceeding 125 feet in height shall be permitted as a principal or accessory use pursuant to special use approval in , the following zoning district: PI Public /Institutional c. Stealth towers not exceeding 125 feet in height shall be permitted as an accessory use pursuant to special use approval in the following zoning districts: H Hospital PUD Planned Unit Development d. Upon receipt of the appropriate application, the City Manager, at his or her sole discretion, will determine the application's consistency with the definition of a stealth facility. e. Residential Planned Unit Developments shall not be a permitted location for telecommunication facilities. 2. Non - Stealth Facilities. a. Non - Stealth antennas mounted to buildings or rooftops, not exceeding 15 feet above the roofline and 5 feet above the maximum height of the applicable zoning district, shall be permitted as an accessory use pursuant to special use approval in the following zoning districts: RM -24 Medium Density Multi - Family MO Medium - Intensity Office SR Specialty Retail MU- 4 /MU -5 /TODD Transit - Oriented Development District PI Public /Institutional b. Any non - stealth building or rooftop antennas permitted pursuant to special use approval shall only be permitted on buildings in excess of 30 feet in height. c. Monopoles not exceeding 125 feet in height may be permitted in the following zoning districts pursuant to special use approval: Page 15 of 18 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 PI Public /Institutional 20 -10.7 Procedure for Special Use. Any of the permitted special uses in this Article may be approved and permitted by the City Commission at a public hearing, after a recommendation by the Planning Board, provided that the use complies with the requirements of this Article, Section 20- 3.4(A), entitled "General Requirements," Section 20 -5.8, entitled "Special use approvals," and any other requirements and conditions the City Commission may " consider appropriate and necessary. 20 -10.8 Prohibitions and Exceptions. (A) The location of a new antenna in any zoning district other than those districts specified in this section shall be prohibited, except as specified below: 1. Antenna and or microwave dishes may be located on franchised utility poles or poles owned by the City pursuant to the following regulations: a. Special use approval shall be required. b. The utility poles shall be located within public easements or public rights -of -way. c. Fees related to utility pole installation: (1) A license application fee shall be paid (2) An Engineering permit fee shall be paid if the pole is replaced to accommodate telecommunications equipment. (3) An annual Occupational License tax shall be paid. d. The antenna and, or, dish shall be of a size and placement that is structurally compatible with the engineering design of the pole pursuant to the South Florida Building Code and certified by a professional engineer. e. The antenna or dish shall not extend more than 10 feet above the existing pole height. If the pole is replaced to withstand the addition of telecommunications equipment, then the same restriction shall apply except that the utility pole may be 10 feet higher than the adjacent pole heights. f. Placement of an antenna and, or, a dish on a utility pole shall only be on poles owned or operated by a city franchisee or the City. g. No commercial advertising shall be allowed on the antenna or dish. Page 16 of 18 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 20 -10.9 Accessory Equipment Building. Accessory equipment buildings used in conjunction with the operation and maintenance of antennas shall be permitted subject to the following requirements: (A) ERPB review is required. (B) Must conform to the applicable zoning district's dimensional standards. (C) If the site is already occupied by a principal building, the provider shall attempt to utilize the existing building for its antenna - related equipment. If the provider is' unable to use the existing building, it must provide a report to the City describing the reasons which disallow it from using the existing building. (D) Shall be designed, constructed, and installed in compliance with this Code, the South Florida Building Code, and all other applicable codes. 20 -10.10 Removal of Abandoned Telecommunication Facilities. (A) At the time of building permit application, the applicant shall enter into a contractually enforceable agreement with the City that requires the applicant, or the owner of the facility, to remove the telecommunication tower structure, at his or her sole cost, upon its abandonment. (B) In the event the approved use of a telecommunication tower has been discontinued for a period of 180 consecutive days, the tower shall be deemed to be abandoned. Determination of the date of abandonment shall be made by the City Manager, who shall have the power to request documentation and, or, affidavits from the owner regarding the use. (C) The City Manager shall provide the owner with written notice, by certified mail, of an abandonment determination. The failure or refusal by the owner to respond within 60 days of receipt of the notice shall constitute prima facie evidence that the telecommunication tower has been abandoned. (D) If the owner fails to respond or fails to demonstrate that the tower is not abandoned, the City Manager shall render a finding that the tower is abandoned and the owner of the antenna shall have an additional 120 days within which to (i) reactivate the use of the tower or to transfer the tower to another owner who makes actual use of the tower within the time period, or (ii) dismantle and remove the tower. At the earlier of 121 days from the dated of the entry of a finding of abandonment, without reactivation, Page 17 of 18 V 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 or upon completion of dismantling and removal, any special use approval shall automatically expire. SECTION 3. If any section, clause, sentence, or phrase of this ordinance is for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding shall not affect the validity of the remaining portions of this ordinance. SECTION 4. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. SECTION 5. This ordinance shall take effect immediately at the time of its passage. PASSED AND ADOPTED this 13th day of October, 1998. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: Page 18 of 18 TO: FROM: SOUTH MIAMI POLICE DEPARTMENT INTER - OFFICE MEMORANDUM Mayor and City Commission Charles Scurr, City Manager, DATE: November 17, 1998 RE: Agenda Item # Comm.Mtg. Nov. 17, 1998 Change Section 16A -17 Code of Ordinances Attached you will find an ordinance for second reading changing Section 16A -17 of the Code of Ordinances. Specifically, this ordinance calls for the deletion of subsections 3 and 4 which set the term in office necessary for a police officer to take the promotional examination for sergeant, and for a sergeant to take the promotional exam for lieutenant. These sections strongly inhibit management rights. It is staff's position that a certain level of experience needs to be attained prior to promotion; however, in most instances, two years is not sufficient. Police management is currently exploring a higher number of years to ensure that the best candidates be tested. Additionally, past experience has shown that there are some police sergeants who exhibit outstanding leadership skills these members should not be held back nor should the City be denied the benefit of their expertise. Eliminating these time requirements and restoring them as a managerial decision is the goal of this ordinance. Your concurrence is respectfully requested. ORDINANCE NO. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, DELETING LEGIS- LATED REQUIREMENTS FOR SERGEANT AND LIEUTENANT, PROVIDING SEVERABILITY;ORDINANCES IN CONFLICT AND PROVIDING FOR AN EFFECTIVE DATE, . WHEREAS, Section 16A -17, Appointments, Promotions, and Veterans' Preference Based on Competitive Examinations; Appointing Authority,(3)(4) provide for certain periods of time which personnel must be employed with the Police Department in order to test for promotion; and WHEREAS, the classification of personnel within the Police Department and governed by the sections of this ordinance are represented as a collective bargaining unit; and WHEREAS, the subject of promotional eligibility is governed by the collective bargaining agreement and management rights; and WHEREAS, the City Commission has expressed their desire to have the City's Code of Ordinances brought up to date by deleting obsolete material; and NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; SECTION 1: Section 16A -17 of the Code of Ordinances of the City of South Miami currently reads as follows: Appointments, Promotions, and Veterans' Preference - Based on Competitive Examinations; Appointing Authority. Original appointments to vacancies occurring after this chapter becomes effective shall be based on merit as determined by competitive examinations. The City Manager shall be the appointing authority. (1) Competitive examinations may be waived by the City Manager subject to Council approval whenever the applicants for position are less than the number of vacancies plus two (2). (2) Competitive examinations may be waived by the City Manager when the vacancies sought to be filled are for unskilled work. (3) Only a police officer who has completed two (2) years of satisfactory continuous service with the South Miami Police Department will be eligible to take the promotional examination for police sergeant. -2- (4) Only a police sergeant who has completed two (2) years of satisfactory continuous service with the South Miami Police Department will be eligible to take the promotional examination for police lieutenant. Section 2: The City Commission hereby amends Section 16A -17, deleting subsection 3 and 4 in their entirety. Section 3: If any section, clause, sentence, or phrase of this ordinance is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portion of this ordinance. Section 4: All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. Section 5: The ordinance be effective immediately after the adoption hereof. PASSED AND ADOPTED THIS DAY OF ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR 1998. SOUTH MIAMI POLICE DEPARTMENT INTER- OFFICE MEMORANDUM TO: Mayor and City Commission FROM: Charles Scurr, City Manager DATE: Nov. 17, 1998 RE: Agenda Item # 'I'U, Comm. Mtg. Nov. 17, 1998 Section 16A -26, Code of Ordinances The attached modification for second reading of Section 16A -26 allows the Police Department, with the approval from the City Manager, to extend the probationary period for new police officers to greater than 12 months. The nature of law enforcement today is such that the standard field training period is 12 weeks,and at times this may be extended to address special needs. This immediately imposes time limitations on evaluating employees for permanent status. Also, when a non - certified employee is hired, the current police training is 9 months long. Given a 3 month field training period, the employee would attain permanent status without any chance for evaluation in an independent assignment. This would be contrary to effective work practices. Your concurrence with this amendment is respectfully requested. CS /gf /esw Att. ORDINANCE NO. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO PROBATIONARY PERIODS FOR POLICE DEPARTMENT PERSONNEL, AMENDING SEC- TION 16A -26, PROBATION - EMPLOYEES SUBJECT TO;PROBATION- ARY PERIOD, REGULAR,MAXIMUM, OF THE CODE OF ORDINANCES OF THE CITY OF SOUTH MIAMI,PROVIDING FOR SEVERABILITY; ORDINANCES IN CONFLICT AND PROVIDING FOR AN EFFECTIVE DATE, WHEREAS, Section 16A -26 of the City Code of Ordinances establishes a maximum probationary period of twelve months for all City employees; and WHEREAS, the complex nature of law enforcement on occasion necessitates an extension of probation for certain Police Department employees in an effort to properly train and evaluate them; and NOW, THEREFORE BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; Section 1: Section 16A -26, Employees Subject To; Probationary Period, Regular, Maximum, is amended to read: Sec. 16A -26. Probation - Employees Subject To; Probationary Period, Regular, Maximum. Employees appointed from original appointment eligible lists or from promotional eligible lists shall be subject to a period of probation. The regular period of probation shall be six months, provided that the personnel rules may specify a longer or shorter period of probation for certain designated job classes, or for extension of the probation period in individual cases. No probationary period may extend beyond twelve months, except for Police Department personnel whose probation may be extended upon written request of the Chief of Police and approval by the City Manager. Section 2: If any section, clause, sentence, or phrase of this ordinance is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this ordinance. Section 3: All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. Section 4: The ordinance be effective immediately after the adoption hereof. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 -2- PASSED AND ADOPTED THIS DAY OF 1998. ATTEST: APPROVED: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY MAYOR TO: FROM: SOUTH MIAMI POLICE DEPARTMENT INTER- OFFICE MEMORANDUM Mayor and City Commission DATE: October 28, 1998 RE: Agenda Item # Comm.Mtg. Nov. 17, 1998 United States Dept. of Justice Block Grant - Public Hearing Attached is a resolution providing for a public hearing as a final, required step prior to the encumbrance of Federal funds for the United States Department of Justice Block Grant previously approved under Resolution 229 -98- 10497. As you recall, the previous resolution authorized the City Manager to apply for and accept, if awarded, $37,314 from the United States Department of Justice to fund the Crime Suppression Team. This resolution provides for a public hearing to allow members of the public to express their views with regard to this matter. I recommend approval of this resolution. CW /gf /esw Att. RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF SOUTH MIAMI TO PROVIDE FOR A PUBLIC HEAR- ING OF A UNITED STATES DEPARTMENT OF JUSTICE BLOCK GRANT IN THE AMOUNT OF $37,314.00, AS APP- ROVED BY RESOLUTION 229 -98- 10497, PROVIDING FOR SEVERABILITY; RESOLUTIONS IN CONFLICT AND PROVID- ING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of South Miami, on August 4, 1998, approved pursuing and accepting a United States Department of Justice Block Grant for $37,314.00; and WHEREAS, the Dade Miami Criminal Justice Council, on September 11, 1998, acting as an advisory board to the Department of Justice, approved the City's request; and WHEREAS, prior to encumbering funds the Department of Justice requires a public hearing of the jurisdiction; and NOW, THEREFORE, be it resolved by the Mayor and City Commission of the City of South Miami; Section 1: There shall be a public hearing on November 17, 1998, for the purpose of compliance with applicable Federal Regulations relating to the awarding of Block Grants. Section 2: If any section, clause, sentence or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portion of this ordinance. Section 3: The resolution be effective immediately after the adoption hereof. PASSED AND ADOPTED THIS DAY OF 1998. ATTEST; APPROVED: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY MAYOR v CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM To: Mayor and City Commission Date: November 13, 1998 Agenda Item # 3A" From: Charles D. Scuff Re: Comm. Mtg. 11/17/9 City Manager Objection to Adult Night Club This resolution was prepared at the request of Vice -Mayor Oliveros. REQUEST: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO APPLICATION BY IT'S A LIVING, INCORPORATED, TO MIAMI -DADE COUNTY FOR A SPECIAL EXCEPTION TO PERMIT THE CONTINUED USE OF AN EXISTING ADULT NIGHT CLUB, KNOWN AS "LIPSTICK", LOCATED AT 8099 SOUTH DIXIE HIGHWAY, OBJECTING TO THE APPLICATION BECAUSE OF CONTINUED INCOMPATIBILITY WITH THE SURROUNDING NEIGHBORHOODS AND ADJACENT PUBLIC FACILITIES IN THE CITY OF SOUTH MIAMI; AND PROVIDING AN EFFECTIVE DATE. BACKGROUND & ANALYSIS: Miami -Dade County is conducting a Public Hearing regarding an application for a special exception to permit the continued use of an existing adult night club, known as Lipstick, located at 8099 South Dixie Highway. While the night club use has been in continuous operation under different names at the subject property for over thirty years, County Ordinances 91 -112 and 96- 12 passed and adopted by the Board of County Commissioners on October 1, 1991, and January 16, 1996, respectively, amended the requirements of the zoning code by providing more stringent spacing requirements between adult entertainment uses and residential areas and public facilities. Due to the changes in the spacing requirements, the current lawfully existing adult night club is rendered non - conforming. Ordinance 96 -12 specifically states that within three years of enactment of the same, any lawfully existing business, which becomes non - conforming as a result of the variance, must seek a variance or transfer to a different site which satisfies the 1 requirements of the code. Thus, the applicant may either relocate the business or seek to obtain a special exception at public hearing. The applicant is seeking the latter option. The City of South Miami is dedicated to the preservation of the character and quality of its residential neighborhoods and public facilities. The adult entertainment use at the current location, immediately adjacent to residential uses and a public park, is inappropriate and incompatible with the City's desire to protect and enhance its quality of life. RECOMMENDATION: Approval. Attachment: Proposed Resolution 2 I RESOLUTION NO. 2 3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF 4 THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO 5 APPLICATION BY IT'S A LIVING, INCORPORATED, TO 6 MIAMI -DADE COUNTY FOR A SPECIAL EXCEPTION TO 7 PERMIT THE CONTINUED USE OF AN EXISTING ADULT 8 NIGHT CLUB, KNOWN AS "LIPSTICK", LOCATED AT 8099 9 SOUTH DIXIE HIGHWAY; OBJECTING TO THE APPLICATION 10 BECAUSE OF CONTINUED INCOMPATIBILITY WITH THE 11 SURROUNDING NEIGHBORHOODS AND ADJACENT PUBLIC 12 FACILITIES IN THE CITY OF SOUTH MIAMI; AND 13 PROVIDING AN EFFECTIVE DATE. 14 15 16 WHEREAS, It's a Living, Incorporated, located at 8099 South 17 Dixie Highway, applied to Miami -Dade County (application # 98- 18 161) for a special exception to permit an adult night club, :known 19 as "Lipstick ", less than 1000 feet from an existing park: and 20 spaced less than 660 feet from residentially zoned districts; and 21 22 WHEREAS, the approval of the request would directly impact 23 the City of South Miami because a portion of the subject property 24 abuts the City; and 25 26 WHEREAS, the approval of the request would perpetuate an 27 inappropriate and incompatible use immediately adjacent to 28 residential areas and a public park; and 29 30 WHEREAS, the City of South Miami is dedicated to the 31 preservation and enhancement of its quality of life; and, 32 33 WHEREAS, the Miami -Dade County Zoning staff does not support 34 the application. 35 36 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION 37 OF THE CITY OF SOUTH MIAMI, FLORIDA: 38 39 Section 1. The Miami -Dade County Board of County 40 Commissioners is requested to deny the application for Special 41 Exception. 42 43 Section 2. Copies of this resolution shall be transmitted to 44 appropriate county officials. 1 2 Section 3. This resolution shall take effect immediately 3 upon approval. 4 5 6 7 8 ATTEST: 9 10 PASSED AND ADOPTED this 17th day of November, 1998. 11 CITY CLERK 12 13 READ AND APPROVED AS TO FORM: 14 15 16 CITY ATTORNEY 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 APPROVED: rU rA •0•� Resolution opposing to Its a Living aka Lipstick 8099 S Dixie ]Highway.doc CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and City Commission DATE: 11/13/98 AGENDA ITEM # FROM: Charles D. Scurr Comm. Mtg. 11 /17/98 City Manager Holiday Party The attached resolution sponsored by Commissioner Horace Feliu authorizes the City Manager to initiate the process by which the employees and well deserved volunteers of the City's Boards and Committee would be recognized at a holiday party. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO HOLIDAY PARTY; AUTHORIZING THE CITY MANAGER TO INITIATE THE PROCESS BY WHICH THE EMPLOYEES AND WELL DESERVED VOLUNTEERS OF THE CITY'S BOARDS AND COMMITTEES WOULD BE RECOGNIZED; DISBURSEMENT FROM ACCOUNT NO. 01- 1100 -511- 9910 ENTITLED SPECIAL EVENTS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Often times the unsung heroes are overlooked even though many might thank them in their own way; and WHEREAS, Commissioner Feliu along with the City Commission recognizes the advantage of having good loyal, dedicated and committed employees and volunteers that provides an invaluable service to the community in their respective responsibility; and WHEREAS, it is Commissioner Feliu's intent to show appreciation and a heartfelt thank you to those individuals for their outstanding contributions to the community by hosting an end of year holiday party; and WHEREAS, partial funds for this event will be disbursed from Account No. 01 -1100- 511 -9910 entitled Special Events. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to initiate the process by which the employees and well deserved volunteers of the City's Boards and Committee would be recognized by hosting an end of year holiday party. Section 2. Partial funds for this event will be disbursed from Account No. 01- 1100 - 511 -9910 entitled Special Events. Section 3. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY day of APPROVED: , 1998. MAYOR COMMISSION VOTE: Mayor Robaina: Vice Mayor Oliveros: Commissioner Russell: Commissioner Bethel: Commissioner Feliu: Y CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM To: Mayor and Commission Date: November 13, 1998 From: Charles Scurr Subject City Manager Agenda Item # Commission Meeting November 17, 1998 Teen Pregnancy Prevention Center. Inc. funding In keeping with the direction of the Mayor and Commission, funding requests for special events or projects now go through the South Miami Grants Advisory Board for review and recommendation for funding. Teen Pregnancy Prevention Center, Inc. submitted a funding request in the amount of $3,000 for their HIV /AIDS initiative to raise community awareness. The Grants Advisory Board reviewed the request on October 21, and recommended approval of the funding request. The disbursement will be paid from account 1100- 511 -9910. The appropriation for FY 1998 -99 is $51,300 with a balance of $44,800. 1 RESOLUTION NO. 2 3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION 4 OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO 5 FUNDING REQUEST TEEN PREGNANCY PREVENTION 6 CENTER, INC., AUTHORIZING DISBURSEMENT OF FUNDS 7 IN THE AMOUNT OF $3,000 TO TEEN PREGNANCY 8 PREVENTION CENTER, INC. FROM ACCOUNT # 1100 -511- 9 9910, SPECIAL EVENTS. 10 11 WHEREAS, the Mayor and City Commission of the City of South Miami support 12 the goals and objectives of the Teen Pregnancy Prevention Center, Inc.; and 13 14 WHEREAS, the Teen Pregnancy Prevention Center, Inc., submitted an 15 application for funding, and that request was reviewed and approved by the South 16 Miami Grants Advisory Board on October 21, 1998; and 17 18 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY 19 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 20 21 Section 1. That the City Manager is authorized to disburse the 22 sum of $3,000 to Teen Pregnancy Prevention Center, Inc., from account # 23 1100 - 511 -9910, SPECIAL EVENTS. 24 25 Section 2. This Resolution shall take effect immediately upon approval. 26 27 28 PASSED and ADOPTED this day of 11998. 29 30 ATTEST: APPROVED: 31 32 33 CITY CLERK MAYOR 34 35 36 READ AND APPROVED AS TO FORM: 37 38 39 40 CITY ATTORNEY 41 City of South Miami Grants to Non - Profit Organizations Grant Application 1997 (Please submit original and ten (10) copies of this form and attachments) Organization name:Teen Pregnancy Prevention Center, Inc. Street Address: 5953 S.W. 61 CT City:Miami St: FL Zip: 33143 Mailing Address:2135 N.W. 52nd Street Unit -G City:Miami St: FL Zip: 33142 Phone: 305-638-6329 Fax633 -1794 Voice Mail: Email: Applicant name: Kalenthia Nunnally Co- applicant or other contactPatricia Allen Title: Founder/ CEO Title: Support Staff Project name (please give short description): South Miami HIV /AIDS Initiative Grant amount requested: $ 3, 000.00 On a separate sheet kindly provide a history of your organization. Include in your history the following: 1. Date organization was formed 2. Organization mission and goal(s) 3. Names and addresses of officers and directors 4. Date of incorporation, if applicable S. Past activities; include media coverage, acknowledgements and awards 6. Previous grants from City of South Miami 7. Previous grants from other public and private organizations Please attach a copy of the Internal Revenue Service "Letter of Determination" of the organization's non- profit status. Proiect Informatign (provide a description of the project: what it Is, who it's for, when it will take place; where it will take place; and. how it will be produced and conducted) SEE ATTACHMENT 1 The South Miami HIV /AIDS Initiative is a project raising the awareness, and educating the community about HIV /AIDS through community outreach education, workshops, information sessions, and HIV /AIDS block parties. The initiative also provides information on places you can go for testing/ counseling, treatment, and available resources. The project is made up of one staff person, volunteers, and persons living with AIDS (PLWA). The events take place throughout the City of South Miami focusing on the African American community due to the high numbers of persons testing positive. The community outreach, and information sessions take place biweekly, and there are two (2) workshops per quarter. The HIV /AIDS block parties are held semiannually, and are set up to bring resources, and service providers together in one place to make available services that are not provided in the City of South Miami. The World AIDS Day Celebration is an event set up to raise the awareness in the community as well as to celebrating from whence we have come with changes in technology, support and information. There will be service providers, speakers, information, entertainment, give - aways, food and fun at this celebration. This years national theme is Young people a force for change, our local theme is Celebrate Life. ATTACHMENT 1 Teen Pregnancy Prevention Center, Inc. 2135 N.W. 52nd Street Unit - G Miami Dade, FL 33142 Phone (305) 638 -6329 Fax (305) 633 -1794 Teen Pregnancy Prevention Center, Inc. (TPPC), began its tenure in the campaign to reduce premature pregnancy among inner city children/ youth on December 4, 1994, and was incorporated October 11, 1995. The center is a non -profit Teen Health and HumanService (HHS) Center. (TPPC) was born out of the need to motivate pregnant teens to remain in school, address family, and environmental conditions that place them at risk of continuing a cycle of intergenerational teenage pregnancy. Also, the centers programs have been specifically designed to stimulate and reach drop out teen parents to return to school, build self - esteem, remove obstacles to self sufficiency, and to participate in vocational, or technical training programs. These services provide the opportunity for upward mobility, while removing the consumers from WELFARE to WORK roles in the community, and out of public housing. The Centers with two location are housed in Miami Dade HUD Developments, Annie M. Coleman Housing Development located at 2135 N.W. 52nd Street Unit -G Miami Dade, FL 33142, and South Miami Family Gardens Development located at 5953 S.W. 6lCt Miami Dade, FL, 33143. Mission Statement The Teen Pregnancy Prevention Centers (TPPC) mission draws heavily from the department of Public Health Services (PHS) Healthy People 2000 Statement as the report speaks to the problem of adolescent pregnancy. The aim of this project is to reduce the incidents of early childhood sexual activity, and premature pregnancy among children/ youth who are at -risk of continuing a cycle of familiar intergenerational teenage parenthood. Through the delivery of Family centered and Grassroots intervention strategies, the program services will also focus on addressing the devastating effects of failure across multiple systems of influence, and increasing the percentage of disadvantaged youth overcoming poverty, and the vices of the inner city. Problem Statement In Miami Dade, and more specifically in the targeted communities of Brownsville, and South Miami, health statistics reports indicate that one out of every ten households are effected by the epidemic of teenage pregnancy. Also, reported is in the target communities in which the program serves we have the highest numbers in the areas of (teenage pregnancy, infant mortality, no prenatal care the first trimester of pregnancy, HIV /AIDS, PCP, tuberculosis, and STDs),This report further indicates that 84% of these pregnancies are to impoverished African American girls between the ages of 12 -19 who are caught up in the cycle of (INTERGENRATIONAL TEENAGE PREGNANCY). Therefore, if the rate of teen pregnancy is disproportionately high among minorities, then it is a foregone conclusion that the rate of the HIV /AIDS virus is also reaching its peak among this segment of the population. Educati b�gV6'With the family. Target Area /Population The Project serves low to moderate income children /youth/ and families between the ages of 10- 21 who are residents of Public Housing, and live in the communities of Brownsville, and South Miami or its surrounding areas. Project Description Teen Pregnancy Prevention Center, Inc., is a Grassroots Community Service Center which targets children /youth who live in the target communities of Brownsville, South Miami and its surrounding areas. The project is an after school, evening, and weekend support program, with an operational schedule of 10:00 am to 7:00 pm, Monday through Friday, and 11:00 am to 3:00 pm on weekends and holidays. The center provides comprehensive Peer/ Individual/ Group counseling, Abstinence education, Sex education, HIV /AIDS education, Parenting skills, Life Management Skills, Social and Educational enrichment activities, Tutorial/ Homework assistance/ Basic Education (for both parent and child), basic computer training, and Job training. These services are provided by a network of full time staff, Professional , and Paraprofessional volunteers consisting of Educators, R.N.s Social Workers, Case Managers, and Peer Educators. Scope of Deliverables Home Visits Home visits are the centers primary processes by which services are delivered. All Psychosocial and needs accesses are conducted in the home. An intake is also completed in the home. Case Management TPPC case management service involves the assessment of the client/ family needs, and assisting the teen in developing an (in /out of home support system). The development of a comprehensive family service plan that focuses on providing a vehicle whereby a much larger percentage of the children /youth will overcome the odds. Individual / Group counseling This service has been designed to focus on the individual and collective problems of the clients. Teen Peer Counseling This service has been designed to provide a vehicle whereby males and females participants can discuss their feelings about abstinence, early childhood sexual activity, HIV /AIDS, teen pregnancy, substance abuse, and suicide with someone who has the same social, economic, and cultural background as they do. (THESE TEENS ARE TRAINED PEER COUNSELORS) Health Education This service has been designed to raise the functional knowledge and understanding of Abstinence, Sex, Family Planning, HIV /AIDS, STDs, Nutrition, and chronic illnesses. Parenting Skills Development This service has been designed to develop adaptive parental functioning across multiple systems of influence and domains, and to teach effective parenting skills, and child rearing practices. A second aspect of this is to increase the level of parental involvement, on behalf of the male, while improving the attitude of the parents toward education, and removing obstacles to self sufficiency. Parenting support group This service has been designed to provide support for parents to come together and share the difficulties, joys, pitfalls, and happiness of parenting, and child rearing. Tutorial/ Homework Assistance This service has been designed to improve reading, writing, math , and speech skills. Male and Female Educational and Social Enrichment Activities This service has been designed to get child /youth involved in their communities through service, action, and exposing them to WORLDS beyond where they live. Job Training This service has been designed to provide a on going series of workshops, on application process, and job readiness skills, basic computer training, including Miami Dade OTAC Resident College for (Public Housing Residents) through on the job training, community service, and volunteering. SUNDAY, - JANUARY - 25,1998; -THE HERALD S out �'a a ro�e� PP �. teen pregnancy center l By CHARLES RABIN Herald Staff Writer Young adults in South Miami will soon have a place to go to discuss the pratfalls of teen preg- nancy and the dangers of unpro- tected sex. South Miami commissioners unanimously voted Tuesday to award the Teen Pregnancy Pre- vention Center the $3,500 it needs in startup costs. The commission tabled a request about a month ago for $7,000 because it did not have proofthe organization was nonprofit_ Since that time, an anony- mous donor gave $3,500 to the center, the commission voted to establish a five - member review committee to discuss requests for grants, and the center's lrxec- utive Director Kalenthia Nun- ally showed the commission in writing that the center was non- prof-it- Nunally said the mone/. will he used to buy computers, ofr� furniture and items needed ,n-.' conduct workshops at the cell ter, 5953 SW 61st Ct. She expects to open Wednesday Nunally said she has been feed- ing information to neighbor- hood kids sines; last summer. but "I've been operating out of my car and holding events al Murray - P ark." "There was never any ques- tion as to its worthiness," Mayor Anna Price said. "But we neec [o- provide accountability foi expenditures of funds for ouj citizer3s- This is tax money - "IfI had the $7,0(X) 1 probably would have .given it to he] myself." Nunally formed the teen cen ter in June to help teens under stand the dangers of not -beia, sexually resnonsibfe. The grout helped sponsor the city's firs; World AIDS Day at Murra) Park Dec. L OCT.14.1998 11:16AM NO. 205 P.5 /8 May, is'Teen, Pr iancy Pre*enfio n* Awareness; Month 1�9i] By GIGI TINkEY "Jlbani to' inform a4d prevent some lWenthia Nunnally. the direr- for of the -Teen Pregnancy t0enid&r-sfi1rqrft makirtg-,the terribly Prevention Project will bb hosting MiSiCike of,getting prepy�ant before seminars and workshops this in bring gre-married ...... month an effort to to the _q foreftnt the fact that there is an increase in teen pregnancies and, Involved and take one Sunday Alvenue,:. there will be workshops sexually transmitted diseases among teens. I out ,of .this ni6nth and focus on v4th• motivational talks on $ejc . . � I Teen Pregnancy Prevention. Wh Education,. HIV /AIDS, Building 1 watt to inform and prevent have appakers, who can coma to s6if-Esteem and Personal some teenagers from making the their church and speak to their likgiene. May 9. from 4 - 7p.m., terrible 'hatatake of getting pfleg- membe& We don't just -give out there will be a Prevention Fair nant before they am" married. condoms, we also: teach absti- Awareness at the Margaret And those who have made the nence. Teem are getting infected Bannerman park, 50th Street mistake help them and their sib.;" *tth HIV /AIDS at an alarming and 24 Avenue, H* not make the same error rate," she said. x For more Information on Teen again." said Ms. Nunnally. "I'm May 5' - - 9,, at the 'Merlen6 Pregnancy prevention ca.11 Me. hoping that the churches wlget � Matthews Cent= 5200 N.W. 22 Nunnally at 441-400e. R lir 1 _ Ar1n� APLV• 12 325 2225 No. 545 • 1 il• it i� Itliwl • •' a ' nn4 -. IIY �t.,• I�I wG.. {ajM11 1",W •r . ,.jl •,••Q i •i.,, AFC. ,�j�,, ,, .' �'r.� :�t'; !; , ,. ,yr ,. BY 400 P FZ , ',a.t iIIC.7i�3p+e fatmiDg l$ �p ann.Rn . i3CG- . First time- mothers don' " oiler know ' ,x' R a As IvIelioblsliow�d'�videoe of mntliers wltat.Da,aatQact etfile erad'bf the'aiui t!>grltb; ` hu8 � and ig ]�aiitfully iit�tse deliyey 1 �amm,�iQ�y p die': {Teznage:�':Fcaaey''�noam; sov ;tifthe young °aidthcrs.'in 3i►c Prevent 6- lcanter is ' teere t'n „Usurer; 415 • • • Wtd ioo* messy, 1- queai�tins.;.1 ° ,, ;; +•,', , � ,' ..- ,...'� � „•1',•'�rl�jrba �,�ey;.iieii .seett''ttus videa ;' .'' Altbattgh tlic ,*11V pre gn�A '16y 1v ylda't ao preuent preg Iles;'= hi ei� ih s `,b `°1her;,.cnub laid:: t,.5aulh:k Miami' mothers take care ofthemaaivesi should' 1 `'CrssE tlzajl 00�' ',SCDCC�uH�l�lo"Wa5 lxconle psegr a1SO•iaipOi*tsr_J The 'non-profit 4ri na}fttioji �whicii'd'= ;��G'fii lscn,• . iin meth - r �� esr�olde�c g, tiirector•,and 'founder Xalantliia Nu'ririal err; saidehc oWy,,pl�ns bat'havittg aiyci' ;,, ' 6=ted''in A 'of last year,• a a T "No more forme," she ,said .` sbovVera eVRry four moritlta.'1%te,,exh etinQ "'. . Ones Jo�ies, ,a 21= ►eai�old mathcr matlun '=t taught ,thd, fuu' ,damL•af$ls.'pY ,and„ Sout'h•Mi4i-�sideu ' said Am shower,,. " C�sntitial btieitli titer c c "" ,'jy . tual''J'A"Boc and -',,�a inf000nati:vn�'• ' birtbia ;procedure, s�id at1the 1C." lnt; cspecia[ly,,from the'.. tread td t. Tiny retaive'iiiiyr from' 'Widen," sho stud,,' baby clothds' to° baba who .-,anything 'thatimakes bein' - alatgt ,iasiai„ :alao'tha6;•th Klrns,4:spoke about: her,experi_.. Last year `there wera;, 3;446, bis ra' sties with ,the �ieessc. Wilsba;was, d nm�mg'girls 15 -1'4 is miaztii�l]hde'Cciitii}��n °by klbimii "` id'Ev}io lZaowingly,'t<ans= The ntiiabtr hag dropped .from :3,3 ' linter miffed it toet'�bcause,'be s`loved her and the preViovs year . ; ; - didn't' want'rr to be.with aayoars elsor" I' Cara[ Melton, . e" licensed przicdtiotier "Every dq.',Aii � tald the hc,loy ma. From the ' laiioz roam at tjlo; oTttr '5Irom and bo dW `l tC tbiagfi far me," dx said, ,'?beer L ; Medical Cenm,, xcaaiitderi the i�7' thathett ' whtm got.ltlpii''.eh' �jgtii sif'a�trd'he•tildcmcn who attanded'.6c.laifbaby shower'ibat test,' `@rata wh gW6u.AM&, He knew Wl tie; proper nttritioi4 audiabstinenea fiqmrdtug6::r +tints •he,rhad ",. s:'•iu"didn't lutvo 'any 3tid fllaolioL 4iC Vital "FOT ��eaitl�t►'ebild., •iemDt�ey1IEa &17q , 8�1e=ninded lb,gyom' glue ' • .,Many beans datt't, �t tight," •6he told•.. 'ter atara�s;iz��a�acr�.- •o,o'matter dre sin;etion: - theta "EYt'ri if. 9u d 't ftsi lik ' y on c r�attin� , . 'thfte. Yyou ' Ybi r` havcto;' Thetels s.m and tell they have AIDS. YOU have W,eat for both." viatiT's foy t$d itist of mgr life.,• Malmn wedtw ,through the 'atcps<'of• ' ;;:,•' Ssid 1!ideltgai:' tMS6. continue, yaw birthing; 6 the conmrn ions to 4hea' tha':' ;. i3, tl;t� cziatinue'with your cdu wamr, treaks." She aLzico discuased the poa- '', c 00, m get somewhere." . sibilides ftutt, eau: occilr;duringAelivery.: _ • . or more inf+ommtion on die Teensge. : Jaclpdisg , btiepch l- Wtth�hen •.the' baby -i�--Pii uttc mention Cen or to find orrt ' ' ,I. Z -g > A p o <-.An� a ch SD cn 'WI 0 y C � °J C CD m (D _ �s coo ID CD D m O C m Su z b O. P� '-' `Y CD w aq G CD O O Z CD CD CL O O < <. (D O m m , 5: CD. moo° xm m �o aL `S a cD C/1 ? O (D `.� C O CD C », er er o e" =' F- m w w d ��•rr�� ao C o R 0-0 O :3 `"� � '7 CAD C d rn•S ¢7 `= U7 • C c'r � • � Sb :Y A d M ty er ►� _ A CD CD 5 O D fD rs O w er ,"�. w (D CD n o,�cn� m z fArd R cD'n 9bCD ,.. m 9 Ul CD • rn �o m CD sv G C dO »,ZI Or " � m y =CD Sv in O .°'7 C~T1 (D n O uoi a K' n �� O- -tz cn CD CD S: 10�< a G 03 A Co .p e�P pD CD (D W O CD ca 'co r' a' al Q.+'.' O eO.r UQ (D A H (p A� :e'- eOr P CD w CD a- er e�y, CD cD '�„S CD << > �-! er CD `C C.+ ..h 0 O O pod o- Onmdl �I co (3.z ; a z_ °c icy er �c �r >• moo. G °, �Jl� lDra � cr go �0 ID < m CD Ti m cn 3: ID cn a. o er erg �, ¢ ty �• p �' � mcD cWyCma$a CO2 z ''d •C<D p .07 CD K y '7' L7+ CC—D " K CD (DD o cDc�o Q; o CD W CO CD CD CD CD W CD fM09, ,. r'' CD CD G CD r r < CL �Lq 03 ID CD m COD w Co O CD S1i I C ID all 0 0 14 d0 cC r. C -QG °f' 3 `0 OCDq CD O CD t e�'► r+ �. ear A . e�•f �+. Zr' co CD rn auCA.... `r7 R " CD CO cC C�_:q e m b cD VCD m (AD -�* `� 0 o by ., ° ul p� A V1 0 4 A� 0 aUI A a'� `Cw CD �CD C » �S w CD 1..r.Ib CD r 0 b �• �� . �� r W (AD t CD C7m ~ ~ a:_IUD � a CD - d - 0•' 0) w :z o �^ �i - m [D 0 0 (AA OCD C CD 1 O p b�oosv �IDI CD ID �CD CD 9L cn y W N CA e� c� L17 Ca v 1> Several evens local mark NVorld AIDS Dw avT In observation of World Aids Day Monday, these area pro- grams are planned: Florida International Univer- sity will have Arts for Life. • AIDS Awareness Project from noon to night; including The Faces of AIDS, an exhibition depicting AIDS patients by retired oncolo- gist Dr. Wilma BuWn Siegel. Siegel's art will be on display Monday through Dec. 30 in the Graham Center Gallery at Flor- ida International University, Southwest Eighth Street and 107th Avenue. The gallery is 'open from 8 a.m. to 10 p.m. daily. Other events include a lecture on relationships by Dr. Raysa Richardson at 2 p.m. in Room 140 of the Graham Center, a speaker from Mother's Voices on Losing Children to HI VIAIDS at 5 p.m. in Room 140 and a candlelight vigil at 7 :30 p.m. by the lake near the Health and Wellness Center. All events are free and spon- sored by the FIU HIV /AIDS Prevention Program and Honors College. Baptist Hospital also will have a candlelight vigil from 6 to 3:30 rn p.m. Monday at the pavilion by r the take in front of the hospital at 8900 N. Kendall Dr. u� Hospital Chaplain Renato Santos will deliver a prayer of C3 remembrance at 6:30 p.m. Sev- eral speakers will follow. Partici- pants will be invited to draw or write messages on an AIDS < mural that will be donated to an AIDS hospital unit for children. w Reggae music will be per- = formed by Kymani Marley, Lav- w ern Morgan and Hardcore Movements. Refreshments will be provided. The event is free. The Teen Pregnancy Preven- tion Center will sponsor an AIDS awareness program at n 6:30 p.m. Monday by forming a human chain starting at South- west 59th Place and 64th Street and ending at Murray Park, 6700 SW 58th Pl. Several AIDS patients and a representative from the South Miami Immunology program will speak. Prevention and edu- cation information on AIDS will be available, and a voter's regis- tration drive will also take place. For more information, call Kaienthia Capers Nunnally at 4414006 or 638 -6329. OCT.14.1998 11:15AM NO. 205 P.4 /8 F&10'4 CROSSRORDS Only on Public N - Reaching 99% of Florida's Population Kalenthia Nunnally Teen Pregnancy Prevention Center, Inc. 2135 N.W. 52nd St. Unit G Miami, FL 33142 Dear Kalenthia; Thanks for letting me visit the Teen Pregnancy Prevention Center. It'a, amazing how much you do with so little -- and It's great effect. In doing research for this documentary I learned of many different programs that address teen pregnancy. I featured yours because of its location, its grass roots -- reality approach and the fact that you offer a lot more than just counseling. It was also interesting that you focus some of your efforts on pre adolescent girls, giving them advice and guidance and a safe environment where they can be with other girls. Thanks for giving us some time and showing us what you do. Sin 1 your Mar ina chmid Produced by Florida Public Television P.O. Box 1,0910 Tallahassee, FL 32302 -2910 Phone 904/414 -9990 SunCom 994-9990 FAX 904/414 -9998 CCT.14.1998 11 :15AM METROPOLITAN DADE COUNTY January 14, 1998 Dear Sir/Madam: NO. 205 P.3 /8 It gives me great pleasure to compose this letter of support for a program that have been providing a much needed service to our community and our Residents of public housing. The Teen Pregnancy Prevention Program is conveniently located within the Annie Coleman Gardens Housing Development. Not only do they provide pregnancy prevention information and services, to our 599 family unit complex, they also provide STD, HIV and AIDS awareness information, drop out prevention, GED services, and other educational and job training services, to aide in preparing our Residents in the step toward "Self Sufficiency." As you see their services have become an asset for this community. if further information is required, I may be contacted at 638 -6252. Sincerely, Brenda Wright Site Manager 5125 N.W. 22 Avenue • MIAMI, FLORIDA 33142 ■ Phone (305) 638 -6252 - Fax (305) 6331794 Teen Pregnancy Prevention Center, Inc. 2135 N.W. 52nd Street Unit -G Miami Dade, FL 33142 Phone (305) 638 -6329 Fax (305) 633 -1794 October 15, 1998 City of South Miami Grants Advisory Committee 6130 Sunset Drive Miami Dade, FL 33143 Dear Madam/ Sirs: The Teen Pregnancy Prevention Center has two (2) grant proposals in application status at this time. One with Miami Dade County , and the Sisterhood Foundation of New York. We have previously received grants from Miami Dade County, Health Foundation of South Florida, Dade Community Foundation, and the Lomass Group. The center is not funded at this time by any of these funding sources. The center received $3,500.00 from the city for start up in 1998.: Sincerely, KalknthiaNunnally Founder/ CEO Educatio e family. Financial Information Amount of cash grant requested: $ 3, 000.00 Amount of in -kind grant requested: $ 0 Amount of Annual Budget (before this grant): CATEGORY Personnel- artistic Personnel - production Space Rental Transportation Marketing /Publicity Office supplies/utilities Equipment rental /purchase Other cost (please itemize) Total Expense CATEGORY Admission Grants Corporate County State Federal Others Cash on hand City grant request Total Expense Estimated Project Expenses CASH EXPENSE CASH $ 500.00 $ CONTRIBUTION $ 11000.00 $ S_15,000-00 $ LOO, 01 S. 300.00 $ 0 $ $ 200.00 $ 200.00 $__L00 .00 $ $ n $ 400.00 S. S BOO �n $ 100.00 $ 3,000.00 $ 600.00 IN -KIND EXPENSE Estimated Project Revenues CASH IN -KIND CONTRIBUTION $ 0 $ S_15,000-00 $ S 0 $ $ 0 $ $ ® $ $ j.nnn_oo $ $ n S 3,000.00 $ X19,000.00 $ SUBTOTAL. $ 400.00 $ 400.00 $ 400.00 $ 3,600.00 SUBTOTAL $ $ $ $ $ $ $ i CITY OF SOUTH MIAMI v INTER - OFFICE MEMORANDUM To: Mayor and Commission Date: November 13, 1998 W 40 Agenda Item # From: Charles Scurr fa4n Subject: Commission Meeting City Manager aylv November 17, 1998 Appointments to CRA Board The City Commission appointed itself to serve as the Community Redevelopment Agency Board when the Commission first created the agency. The governing statute, 163.357, F.S. states that two additional members may be appointed to the agency board in addition to the elected officials. Further, the Miami -Dade County Board of Commissioners stipulated that these two additional members must reside within the CRA area. Mayor Robaina is recommending appointment of Mr. James Bowman for a two -year term, and Ruby Anderson for a four -year term. Both of these individuals reside within the CRA area. These appointments will complete the seven member board. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO COMMUNITY REDEVELOPMENT AGENCY BOARD, APPOINTING TWO NEW MEMBERS, AND ESTABLISHING TERM EXPIRATION DATES FOR THOSE MEMBERS. WHEREAS, The Mayor and Commission voted to expand the current: five - member Community Redevelopment Agency (CRA) Board of Commissioners to seven members, in accordance with 163.357 F.S.; and WHEREAS, the Miami -Dade County Board of Commissioners further defined the criteria for appointment of the two additional members by requiring that the two non- elected members of the CRA Board must reside within the CRA area; and WHEREAS, Ms. Ruby Anderson and Mr. James Bowman reside within the CRA area, and each has provided many years of service to their community. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Commission hereby appoints Ruby Anderson and James Bowman to the Community Redevelopment Agency Board. Section 2. James Bowman is appointed to serve a two -year term, and Ruby Anderson is appointed to serve a four -year term. Section 3. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of , 1998. ATTEST: APPROVED: CITY CLERK MAYOR READ AND APPROVED AS TO FORM: CITY ATTORNEY n v CITY OF SOUTH MIAMI 6130 Sunset Drive South Miami, FL 33143 Ph (305) 663 -6340 Fax (305) 663 -6348 CITY BOARD /COMMITTEE APPLICATION 1. Name James Bowman (please print) 2. HomeAddress 6250 SW 60th Avenue 3. Business n/a 4. Business Address n/a 5. Home Phone 305 -666 -7329 Business Phone 6. Educational Background Graduated from George Washington Carver 7. Community Services Community Action Agency Board Member Former City Commissioner Veteran of World War II Deacon,)Mt. Olive Missionary Baptist Church 8. Are you a registered voter? Yes x No 9. Are you a resident of the City? Yes x No 10. Do you have a business in the City? Yes No x Signature Date 9/18/98 RESUMES VILL REMAIN ON FILE FOR ONE YEAR 2 CITY OF SOUTH MIAMI 6130 Sunset Drive South Miami, FL 33143 Ph (305) 663 -6340 Fax (305) 663 -6348 CITY BOARD /COMMITTEE APPLICATION 1. Name (please print) 2. HomeAddress 3. Business 4. Business Address 5. Home Phone �� "�� Business Phone 6. Educational Backaround - i 7. Commun i tv qA? -X1i r-=a 8. Are you a registered voter? Yes No 9. Are you a resident of the City? Yes / No 10. Do you have a business in the City? Yes No' Signature �� ! '��- .. , - Date � r RESUMES WILL REMAIN ON FILE FOR ONE YEAR v CITY OF SOUTH MIAMI Date: November 14, 1998 Agenda Item 4 Enforcement of Illegal Trash Dumping The attached resolution is sponsored by Vice Mayor Oliveros. The City has been experiencing a continuing problem with trash piles. The current method of code enforcement citations has not proven maximally effective in resolving this situation. The problem is particularly acute with regards to "repeat offenders" who are continuously trying to beat the system and taking unfair advantage of the "cure period" in the current system. The attached resolution directs the City Manager and City Attorney to review the present procedures and to prepare a new ordinance for adoption by the City Commission. One technique which I would recommend for consideration is to adopt a system similar to the one in place for false alarms. This system provides for an "immediate and escalating" fine structure. Your approval is recommended. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, DIRECTING THE CITY MANAGER AND CITY ATTORNEY TO PREPARE AN ORDINANCE RELATING TO A MORE EFFECTIVE METHOD OF ENFORCEMENT FOR VIOLATIONS OF TRASH PILE REGULATIONS INCLUDED IN THE CITY'S CODE OF ORDINANCES. WHEREAS, the City of South Miami Code Enforcement Division has issued numerous notices of violations to property owners for violations of the City's Code of Ordinances related to trash placed at the curb for collection more than twenty four hours (24) prior to the scheduled pick up ; and WHEREAS, this method of enforcement has not been fully effective in eliminating the blight resulting from trash piles remaining on City streets for several days particularly as it relates to repeat or habitual offenders; and WHEREAS, The City Commission is requesting that the City Manager and City Attorney review present Code Enforcement procedures related to trash pile regulations and prepare an ordinance for Commission approval proposing better enforcement tools, including fines which will remedy these violations and enhance our surroundings; and NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Attorney and City Manager are hereby directed to bring to the City Commission an Ordinance specifying a more effective method of enforcement of the City's Code of Ordinances relating to trash piles. Section 2. This resolution will be effective upon passage. PASSED AND ADOPTED this ATTEST: day of , 1997. APPROVED: CITY CLERK MAYOR READ AND APPROVED AS TO FORM: CITY ATTORNEY CITY OF SOUTH MIAMI INTER- OFFICE MEMORANDUM To: Mayor and Commission From: Charles Scurr City Manager , fezlo Date: November 13, 1998 Agenda Item # ' k, Subject: Commission Mee inga November 17, 1998 Martin Luther King, Jr. Committee In keeping with the direction of the Mayor and Commission, funding requests for special events or projects now go through the South Miami Grants Advisory Board for review and recommendation for funding. Martin Luther King, Jr. Committee, submitted a funding request in the amount of $8,000 for their MLK Parade and Black History Month Event. The Grants Advisory Board reviewed the request on November 9, and recommended approval of funding in the amount of $6,500. Additionally, the Grants Advisory Board recommended an additional $2,000 to cover the cost of a showmobile if the County cannot provide one for the parade as an in -kind contribution. The disbursement of $6,500 will be paid from account # 1100 -511 -9910, Special Events. The appropriation approved for FY 1998 -99 is $51,300, approval of this item will leave a balance of $44,800. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO FUNDING REQUEST FOR MARTIN LUTHER KING, JR., PARADE AND BLACK HISTORY MONTH EVENT, AUTHORIZING DISBURSEMENT OF FUNDS IN THE AMOUNT OF $6,500 TO MARTIN LUTHER KING, JR., COMMITTEE FROM ACCOUNT # 1100- 511 -9910, SPECIAL EVENTS. WHEREAS, the Mayor and City Commission of the City of South Miami supports the Annual Martin Luther King, Jr., Parade and the Black History Month event sponsored by the Martin Luther King, Jr., Committee; and WHEREAS, the Martin Luther King, Jr., Committee submitted an application for funding, and that request was reviewed and approved by the South Miami Grants Advisory Board on November 9, 1998; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. That the City Manager is authorized to disburse the sum of $6,500 to Martin Luther King, Jr., Committee from account # 1100- 511 -9910, SPECIAL EVENTS. Section 2. This Resolution shall take effect immediately upon approval. PASSED and ADOPTED this ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY day of , 1998. 1=0 =1] MAYOR City of South Miami Grants to Non — Profit Organizations Grant Application A227X 1995/99 (Please submit original and ten (10) copies of this form and attachments) Organization name: Dr. Martin Luther King, Jr., Parade Committee Street Address: 6130 Sunset Drive City: So. Mi ar'i . FL Zip33143 Mailing Address: 6730 S'J 62nd Court City: S0. Mi amiS 'L Zip: 33143 Phone: (305 )662 -2137 Fax: ( 305 )662 -WL% Mail: Email: Applicantname: Charles Christie Title: Chairoerson Co- applicant or other contact: Sarah A. Tompkins Title: Secretary /Parade Coordinator Pr ject name (plpase give short des ription): City of South Miami Martin Luther King., Jr. Parade Nis event is to commemorate a great civil rights leader who worked to bring about GSRFr i &uritorI * t,LS&b. and economic equality for blacks by peaceful means and to protest $8,000.00 On a separate sheet kindly provide a history of your organization. Include in your history the following: This Committee was established anoroximately nine years ago. 1. Date organization was formed 2. Organization mission and goal(s) 3. Names and addresses of officers and directors 4. Date of incorporation, if applicable 5. Past activities; include media coverage, acknowledgements and awards 6. Previous grants from City of South Miami 7. Previous grants from other public and private organizations Please attach a copy of the Internal Revenue Service "Letter of Determination" of the organization's non- profit status. Proiect Information (provide a description of the project; what it is, who it's for, when it will take place; where it will take place; and, how it will be produced and conducted) There are three projects the Dr. Martin Luther King, Jr., Steering Committee is requesting funding for. 1. MLK Parade whic which` "promises to be bigger and better because the route has changed to include not only the Murray Park area but Sunset Drive as well. 2. Unity Day Breakfast, this is in keening with the spirit of community involvement from every segment of the Community. 3. Black History Month - This event honors those pioneers who have contributed to the Community. �ilL✓ �� -- �.Syl� J`7' i�', ,: �, , �) , -2 Z,_) 4e *-, // moo/ e1-2;e; Tc7i :`d�� r� 45� O� �! �l�a//d,�lLc crJci� C_� !F'✓ia2�� G eo / r 'X,, - Z-OO r �� ATTENTION M.L.K. PARADE COMMITTEE Members The M.L.K. Committee will be held on Tuesday, September29th 1998,8:30A.M. At the home of Charles Christie. Should you have any questions please call Sarah (305)667 -8170. 19 �lul uIC WE ARE PLANNING FOR SATURDAY,JANUARY 16,1999 LET'S KEEP THE DREAM ALIVE! Financial Information Amount of cash grant requested: Amount of in -kind grant requested: Amount of Annual Budget (before this grant): Estimated Project Expenses CATEGORY CASH EXPENSE IN -KIND EXPENSE SUBTOTAL Personnel- artistic $ $ $ Personnel - production $ $ $ Space Rental $ 550.00 $ $ 550.00 Transportation $ $ $ Marketing /Publicity $ 300.00 $ $ 300.00 Office supplies /utilities $ $ $ Equipment rental /purchase $ 1,200.00 $ $ 1.1.200.00 Other cost (please itemize) $ $ $ Total Expense $ 2,050.00 $ $ 2 , 050.00 Estimated Project Revenues CATEGORY CASH IN -KIND SUBTOTAL CONTRIBUTION Admission $ $ $ Grants $ $ $ Corporate $ $ $ County $ 1,500.00 $ $ 1,500.00 State $ $ $ Federal $ $ $ Others $ 1,000.00 $ $ 1,000.00 Cash on hand $ 800.00 $ $ 800.00 City grant request $ 8,900.00 $ $ 9, 000. QO Total Expense $ 10,300.00 $ $ 10,300.00 my CITY OF SOUTH MIAMI To: Mayor and Commission Date: November 14, 1998 From: Charles Scurr f,600 Agenda Item # City Manager Community Crime Watch The attached resolution was prepared at the request of Commissioner Feliu. Effective crime fighting requires the active participation of the community in partnership with law enforcement. The City of South Miami has an ongoing Citizens Crime Watch Program and has, periodically, developed special initiatives with local community groups and churches. It is essential that the City and the community continue to be vigilant if we are to continue to make progress in the fight against crime. This resolution reaffirms the City's commitment to working with community groups and requests that the City Manager and Police Chief accelerate and increase our support for Citizens Crime Watch and special programs with community groups and churches. Approval is recommended. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO COMMUNITY CRIME WATCH, REAFFIRMING THE CITY'S COMMITMENT AND REQUESTING THE CITY MANAGER AND POLICE CHIEF ACCELERATE AND INCREASE SUPPORT AND SPECIAL PROGRAMS WHEREAS, Effective crime fighting requires the active participation of the community in partnership with law enforcement; and WHEREAS, the City of South Miami has an ongoing Citizens Crime Watch Program and has periodically developed special initiatives with local community groups and churches; and WHEREAS, it is essential that the City and the community continue to be vigilant if we are to continue to make progress in the fight against crime. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI: Section 1. The City Commission reaffirms the City's commitment to working with community groups and requests that the City Manager and Police Chief accelerate and increase our support for Citizens Crime Watch and special programs with community groups and churches. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of , 1998. ATTEST: APPROVED: City Clerk Mayor READ AND APPROVED AS TO FORM: City Attorney CITY OF SOUTH MIAMI v INTER - OFFICE MEMORANDUM To: Mayor and Commission Date: November 13, 1998 Agenda Item # 3o From: Charles Scurr Subject: Commission Meeting City Manager November 17, 1998 RFP &Q for City Surface Parking Lot located at SW 58 Ave /SW 71 st St. The attached resolution approves issuance of a Request for Proposals and Qualifications (RFP &Q) by the South Miami Community Redevelopment Agency as an offering document for redevelopment of the City -owned surface parking lot located at SW 58th Avenue and SW 71st Street. The document was prepared by Don Delaney, CRA Consultant, and has been revised after review by staff. The RFP &Q will be properly advertised immediately after approval by the City Commission. A submission deadline date of December 17, 1998 has been established. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE ISSUANCE OF A REQUEST FOR PROPOSALS AND QUALIFICATIONS FOR THE REDEVELOPMENT OF A CITY OWNED SURFACE PARKING LOT AT S.W. 58TH AVENUE AND S.W. 71sT STRET IN THE CITY OF SOUTH MIAMI. WHEREAS, the South Miami Community Redevelopment Agency approved the issuance of a Request for Proposals and Qualifications for the redevelopment of a City - owned parking lot in the Community Redevelopment Area; and WHEREAS, the Mayor and City Commission wish to ratify the agency action and have the RFP &Q issued. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. That the issuance of a Request for Proposals and Qualifications for the redevelopment of a City -owned parking lot located at S.W. 58th Avenue and S.W. 71St Street is ratified and approved. Section 2. This Resolution shall take effect immediately upon approval. Section 3. This Resolution shall take effect immediately upon approval. PASSED and ADOPTED this ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY day of , 1998. Ll ' • r L It �V)e REQUEST FOR PROPOSALS & QUALIFICATIONS FOR A MASTER REAL ESTATE DEVELOPER REDEVELOPMENT PROJECT CITY _OF SOUTH MIAMI, FLORIDA RFP &Q NO. 98 -10 -01 PREPARED BY THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY RELEASE DATE: NOVEMBER 17, 1998 RECEIPT BY CRA OF PROPOSER'S LETTER OF INTENT: NOVEMBER 30, 1998 MANDATORY PRE - PROPOSAL CONFERENCE DATE: DECEMBER 3, 1998 FINAL SUBMISSION DATE: DECEMBER 17, 1998 ACKNOWLEDGEMENTS SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY JULIO ROBIANA, CHAIR AND MAYOR OF THE CITY OF SOUTH MIAMI ARMANDO OLIVEROS, JR., VICE - CHAIRMAN DAVID D. BETHEL, COMMISSIONER HORACE G. FELIU, COMMISSIONER MARY SCOTT RUSSELL, COMMISSIONER CHARLES SCURR, CITY MANAGER CITY CONTACT: DIANA MORRIS, ASSISTANT CITY MANAGER/SMCRA DIRECTOR PHONE: (305) 668 -3878 FAX: (305) 663 -6345 JOHN DELLAGLORIA, SMCRA LEGAL COUNSEL DON DELANEY, CRA CONSULTANT TABLE OF CONTENTS 1. Mayor's Letter of Invitation 2. Disclosure and Disclaimer Statement 3. Form of Newspaper Advertisement for Request for Proposals and Qualifications (RFP &Q) 4. Introduction to the Opportunity 5. Project Goals and Strategies 6. Description of City Parking Property Offered for Redevelopment A) Legal Description B) Street Map C) Aerial Photo D) Property Folio Information E) Photo Essay F) Hometown Plan G) Survey 7. Contacts and Submission Information 8. Pre - Proposal Conference 9. Selection Process 10. Threshold Qualifications 11. Environmental Audits 12. Appraisal and Determination of Value 13. Review Bond 14. Required Proposal Content and Format 15. Rejection or Disqualification of Proposals 16. Additional Information 17. Acknowledgement Letter SMCRA Q � r '� iM COKFOKPTf4 6aihy o'clout4,1&ino JULIO ROBAINA MAYOR November 1, 1998 6130 SUNSET DRIVE SOUTH MIAMI, FLORIDA 33143 305 / 663 -6340 FAX 663 -6348 The City of South Miami is pleased to announce an opportunity for redevelopment of an existing city -owned surface parking lot and potential redevelopment of adjacent properties located in the heart of our downtown area. This property lies within the boundary of the recently created South Miami Community Redevelopment Agency. Additionally, the property is located in close proximity to The Shops at Sunset Place, a 500,000 square foot shopping and entertainment development scheduled to open in December of this year. A beautiful renovation of the City's main street, Sunset Drive, has just been completed and we are anticipating a tremendous growth in business in our downtown area. The new street design invites pedestrian traffic, outdoor dining, and a total shopping and entertainment experience. As Mayor and Chairman of the Community Redevelopment Agency Board, I invite you to present your proposal and qualifications for development of this prime site within the City of South Miami. llnu� Julio Robaina Mayor City of South Miami SECTION 2 DISCLOSURE AND DISCLAIMER This request for proposals and qualifications ( "RFP &Q ") is being issued by the South Miami Community Redevelopment Agency (hereinafter known as the "SMCRK) as the agent for the City of South Miami (hereinafter known as the "City "). Any action taken by the SMCRA in response to Proposals made pursuant to this offering or in making any award or failure or refusal to make any award pursuant to any such proposals, or in any cancellation of award, or in any withdrawal or cancellation of this RFP &Q, either before or after issuance of an award, shall be without any liability or obligation on the part of the SMCRA, the City or their advisors. In its sole discretion, the SMCRA may withdraw this RFP &Q either before or after receiving proposals, may accept or reject proposals, and may waive any informalities in any Proposal. In its sole discretion, the SMCRA may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this RFP &Q. Each such party being hereinafter shall be referred to as a "Proposer." Following submission of a proposal, the proposer agrees to promptly deliver such further details, information and assurances, including, but not limited to, financial and disclosure data, relating to the proposal and /or the Proposer, including the proposer's affiliates, officers, directors, shareholders, partners and employees, as requested by the SMCRA. The information contained herein is provided solely for the convenience of proposers. It is the responsibility of a proposer to assure itself that information contained herein is accurate and complete. Neither the SMCRA, the City nor their advisors provide any assurances as to the accuracy of any information in this proposal. Any reliance on the contents of this RFP &Q, or on any communications with SMCRA or City representatives or advisors, shall be at each Proposer's own risk. Proposers SMCRA PAGE 2 -1 IV should rely exclusively on their own investigations, interpretations and analyses in connection with this matter. The RFP &Q is being provided by the SMCRA and its advisors without any warranty or representation, express or implied, as to its content, accuracy or completeness and no proposer or other party shall have recourse to the SMCRA, City or their advisors if any information herein contained shall be inaccurate or incomplete. No warranty or representation is made by the SMCRA, City or their advisors that any Proposal conforming with these requirements will be selected for consideration, negotiation or approval. The SMCRA, the City, and their advisors shall have no obligation or liability with respect to this RFP &Q, or the selection and award process contemplated hereunder. Neither the SMCRA, the City nor their advisors warrant or represent that any award or recommendation will be made as a result of the issuance of this RFP &Q. All costs incurred by a proposer in preparing and responding to this RFP &Q are the sole responsibility of the proposer. Any recipient of this RFP &Q who responds hereto fully acknowledges all the provisions of this disclosure and disclaimer and agrees to be bound by the terms hereof. Any proposal submitted pursuant to this RFP &Q is at the sole risk and responsibility of the party submitting such proposal. This RFP &Q is made subject to correction of errors, omissions, or withdrawal without notice. Information contained in the RFP &Q is for guidance only and each recipient hereof is cautioned and advised to independently verify all of such information. In the event of any differences between this disclosure and disclaimer and the balance of the RFP &Q, the provisions of this disclosure and disclaimer shall govern. Formal presentations by the Proposer shall be made before the SMCRA Board of Commissioners which will make a recommendation to the City Commission, which may include one or more proposers. Contract negotiations will take place with the first choice of the City Commission and if a suitable contractual arrangement cannot be SMCRA PAGE 2 -2 made, negotiations may comence with the second choice or, the City may, at its sole option, withdraw this RFP &Q. The City Commission reserves the right to select the proposal which in the opinion and sole discretion of the City Commission will be in the best interest of and /or most advantageous to the citizens of South Miami. The City reserves the right to waive any irregularities and technicalities and may at its discretion request re- submittal of proposals. All expenses in preparing the proposal and any re- submittals shall be borne by the Proposer. The SMCRA, the City and the Proposer will be bound only if and when a Proposal, as it may be negotiated, is approved and accepted by the SMCRA and the City, and the applicable agreements pertaining thereto, are approved, executed and delivered, and then only pursuant to the terms of agreements executed by the Proposer, the City and the SMCRA. All or any responses to this RFP &Q may be accepted or rejected by the SMCRA or the City for any reason, or for no reason, without any resultant liability to the SMCRA, the City or their advisors. The SMCRA and the City are governed by the sunshine law and the public records law of the State of Florida and all proposals and supporting date shall be subject to disclosure as required by such laws. All proposals shall be submitted in sealed bid form and shall remain confidential to the extent permitted by the public records law until the date and time selected for opening responses. It is important to note that at the time of the release of this offering document, the city is in the process of determining the development potential with regard to the placement of arcades and other structures on sidewalks, and air right development along SW 58th Avenue and SW 71St Street. All proposers are encouraged to exercise due diligence with regard to their initial proposed designs along these corridors and to assist the city in reaching a definitive conclusion regarding development as governed by all applicable codes. SMCRA PAGE 2 -3 South Miami Community Redevelopment Agency (SMCRA) Request for Proposals and Qualifications The South Miami CRA is issuing this Request for Proposals and Qualifications in order to leverage the City's asset of a surface parking facility at the corner of SW 59tt' Avenue and SW 71 st Street which is presently owned and operated by the City. The purpose of this process is to select a master real estate redeveloper who will create an urban mixed -use redevelopment project that will include the project site as well as private properties adjacent to the City's site. This property is within the city's CRA boundary. Request for Proposal and Qualification packets must be picked up at: South Miami City Hall City Manager's Office 6130 Sunset Drive South Miami, FL 33143 Contact: Diana Morris, CRA Director 305/668 -3878 All proposals must be submitted in accordance with the RFP &Q document. The deadline for submission of proposals is 3:00 p.m., on December 17,1998. All proposals shall accompany a proposal deposit in the amount of $10,000 in the form of a cashier's check payable to the SMCRA. The SMCRA may withdraw this RFP &Q either before or after receiving proposals, may accept or reject proposals, and may accept Proposals which deviate from the RFP &Q. In its sole discretion, the SMCRA may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this RFP &Q. SMCRA Q PAGE 3 SECTION 4 INTRODUCTION TO THE OPPORTUNITY In recent years, there has been significant and on -going investment and redevelopment activity in the South Miami Community Redevelopment Area (map included). These include, but are not limited to, the establishment of a Tax Increment Financing mechanism, the adoption of a Community Redevelopment Plan with special powers, the redevelopment of the former Bakery Centre into the Shops at Sunset Place, street improvements and the opening of the MetroRail station. The redevelopment area contains approximately 185 acres and is supported by a dedicated revenue source for the implementation of numerous programs in the adopted Community Redevelopment Plan. The goal of the Community Redevelopment Agency (CRA), which serves as the City Commission's advocate and agent for redevelopment, is to improve the quality of life for the citizens, property owners and business people of the community. Towards that goal, the South Miami CRA is issuing this Request for Proposals and Qualifications in order to leverage the City's asset of a surface parking facility at the corner of SW 58`h Avenue and SW 71't Street which is presently owned and operated by the City. The purpose of this process is to select a master real estate redeveloper who will create an urban mixed -use redevelopment project which will include the project site as well as private properties adjacent to the City's site. SMCRA PAGE 41 qu SECTION 5 PROJECT GOALS AND STRATEGIES The goal of this project is to utilize the City's currently owned surface parking facility (described in Section 6 — Description of City Parking Property) as a catalyst to creating a higher and better use for the adjacent properties that reach between the Shops at Sunset and US1. It is envisioned that the final negotiated development agreement between the City, the CRA and the proposer may include a continual revenue stream tied to the value of the subject property as appropriate to the deal structured. A purchase of the subject property may be acceptable in the event that strong continual revenue is generated through ad valorem, TIF, user fees and licenses and other funds that benefit the City and its Community Redevelopment Agency. While doing so, the SMCRA will work to increase the amount of available parking in order to serve existing and future businesses in the Downtown. Additional goals are to increase the amount of tax increment revenue which can be raised and shared by both the City and its redevelopment agency, to increase the non -ad valorem revenue that will be received by the City, and to expand the number of employment and job training opportunities for the nearby residents in the community. The strategy shall be to use the full powers of the SMCRA, which may include the use of eminent domain or condemnation of air rights, and the asset of the City's parking site to develop a public /private partnership and to structure a redevelopment deal which shall serve to achieve the above - stated goals. The deal structure shall be determined after a redeveloper and Proposal are selected through this process and shall be finalized during the negotiation process. It is important to note that the final deal structure and contractual agreements shall be subject to the approval of the City Commission. SMCRA PAGE 5 -1 v It is important to note that the successful and final strategy for the project shall need to be compliant with the City's integrated parking and transit plan. This plan will most likely call for an increase in the parking rates that are in force currently. The City's plan shall also call for the transit corridors of SW 71 st Street and SW 58th Avenue to remain open. This shall be a condition of any future redevelopment proposal. Additionally, proposals shall attempt to comply with the concepts and goals of the City's Hometown Plan Ordinance which is included in Section 6. Any compliance to the Hometown Plan shall be within the parameters set by the South Florida Building Code. A desirable proposal would consist of uses that are complementary to those being created at The Shops at Sunset. The goal should be to create synergistic and therefore non - competing uses with The Shops at Sunset and other existing businesses in the South Miami Downtown. SMCR4 a PAGE 5-2 my SECTION 6 DESCRIPTION OF CITY PARKING PROPERTY OFFERED FOR REDEVELOPMENT The following information is provided regarding the 44 -space surface parking property the City is offering as the catalyst for a redevelopment proposal. (A) Legal Description (B) Street Map (C) Aerial Photo (D) Property Folio Information (E) Photo Essay (F) Hometown Plan Ordinance (G) Survey SMCRA PAGE 6-1 SECTION 6 (A) Legal Description Legal Description for Municipal Parking Lot at 5818 SW 71 Street The North 120 feet of Lots 27 and 28; and, The North 125 feet of Lots 29, 30, 31, and 32, all in the AMENDED PLAT OF H.D. COOPER'S SUBDIVISION, according to the plat thereof, as recorded in Plat Book 4 at page 152 of the Public Records of Dade County, Florida. Please note that the South 20 feet of lots 27 -28 was conveyed as "public highway," per DB 4629/686. Similarly, the South 15 feet of Lots 29 -32 was conveyed as "public highway," per D13 815/670. [copies attached] �rg•UL' �'�tia 4 *� �``_�� n n.. t �14;��Z� w7 .a/•i 1inF ?t ,w. tiii� OF :3QUT '. NR '1'ai�,`�'O�t- MGSWAY g'[J�B.. STATE OF COUNTY OF' i AD '. t CITY, OF SMTH Rim &` �HI,S MPINTURE, tbis.l3_ -_day of_._lay. .... ... _., A.D.19.65, by and between �9AYVI11i_� of the Cotmty, of- BzarLttlyd.._.... , State of Florida .__ .. ._ ...., partY_.-_.of the fist part and the Cm or Soars MIAMI, a body corporate and a poii" subdivision of the State of Florida, and its suee ors in interest. party of the secaad parr : WITNESSETH:— � That the said party_ of the first pair, for and in consideration of the sum of One Dollar to.. i>" is hand paid by the party of the second part, receipt whereof is hereby F acknowledged, and for other and further good, and valuable considerations, OQea .:hereby grant, • bargain and sell to the party of the second part, and its suocesoors in interest, for the purpose of a public highway and purposes incidental thereto, the following deecn`bed land, situate. I)ing and being in the Crry or SOUTH Mum,, State of Florida, tomit: The South 20 feet of Lots 25, 26, 27 and 28; the West 10 feet of the South 15 feet of Lot 29; t and the North 5 feet of the West 10 feet of Lot 5 12, AND The North 10.82 feet of the South 15 feet, of the East 48 feet of Lot 7, of Lots 10, 11 and of the s West 10 feet of Lot 12, all in AHMED PLAT OF • H.D. COOPER'S SUBDIVISION according to the plat thereof recorded in Flat Book 4 at page 152 of r: the Public Records of Dade County, Florida. ?: L' It is the intention of the s Part-Y.-Of the first part by this instrument to convey to the a CitX...uAd i3s succemona is iatateest.A& iand_abm+e gibed far..uw as a. public high, ! way and fer all prirPoeas incidental thereto. ?: i1 . It is expressly provided tMit t'i`k id- when - the -sW highway shall be iawfay and per- manently discontinued, the title to the said above descsiW iami-ahall_imrpediateiy rr.•ert to the art -of lh�eiirst it ' - - have the right to immediately - - ' h�smd--assigns;-and... :it...- ... - shall f y repoeeese the same, t And the said party--.- of Me fsrat part ---- hereby fully warrants... the title to sr said land„ and will defend the same against the lawful claims of all persons whomsoever. t claiming by, through or under. � t IN WITNESS WHEREOF, the said - part p d the ffrat parthaffL ...._hereunto set its... hand_ and sew the day and pear abda+e writtea. Signed, Sealed and delivered BATV ALTY CO. INC. in our puce: Fresident r+ 'sr+ ATJ"8S'T: y SEAL} _ �-. s l3� `7,� •' .(Cbrpo�aLB $eaij .` etaty f tS ....... .......�._....... err �s�' �Mry 'n+...y.�• —y.- �i.waS' .`w "� •.:.��i�..,._....w ...._..�,....._ .. ---------- '17 2 `WO %E4 STA-1 COUNTY: OR.- MIMARD I- EOME13Y CERTIFY, That 'A. W 1061, before Me perflonaw. -B.McKIRAHAN, Presiden and Secr1Dtakjr:-,.resO*ctjvm 0 ..-.RU'LTT to the,:fotegoing conveyance to the Crff. or:SOMU -MMi" of the State of Florida,-and Was free act• and deed for the ,111505 m" I". Z taken and made by and-WqM.Um4.aa*__ and apaft from ber said husband; did ae. Ojm_U"-Aff.tmF&w the saw. PUMOM therem set forth, frwJy and col - WITNESS MY signature and ofru:w seal �t Pt .Lauderdale in the County and State aforesaid, the day and year lad aforesaid. Notary Public, State of MY commlasion, empires, Z > W V" ire all F'_ z 7) 1. T, in rlY?'. ffirzsY'tx :1-M. . n a. µ �, • ' �yv +'lPnn4 u� F'ai+w; STATE OF FLORIDA, , COUNTY OF: D.l1DE; ' CITY OF SOUTH MIAYI.. . THIS INDENTURE, Made this...3" .day —. A.D. 19.'t, by and between R',tRIS -,GQ.? F'�ARM.. .......... . ..... ...... of the Cotmty ef_..._.an9E........ .. , State of L3,Q::IDA.... ...... . , partl.ez -of the first part and tb&-Vm op SOUTH Mum, a body corporate and a political subdivision of the. State of Florida, and its succeesors in interest, party of the second park WITNESSETH: -- That the said parties.of the first part, for and in consideration of the sum of One Dollar to.them. in hand paid by the party of the second part, receipt whereof is hereby acknowledged, and for other and further goad and valuable considerations. do hereby grant, bargain and sell to the party of the second part. and its successors in interest, for the purpwe of a public highway and purposes incidental thereto, the following described land, situate, lying and being in the Crry or SouTH Maui. State of Florida. to -wit: The South 1; feet of Lots 29, 30, 31 aru :''.2, less the Wost 10 feet of Lot 29; The ::orth ; !•eest oa' Lots 12, 13, 14 and 15, less the kest l: fe L of Lot.12; And The :forth 10.82 feet of the South 1; feet e1 t,.a Ease 15 feet of Lot 12, and ov Lcte 1;, 11:, :,na all In 1lmonded Ylc:t of ::. �;., '(10li O 3 uccoruing to the plr.t Lhwt,of :ltccl'vF_ ?:1 3'L:. at poe.0 *15i! of tiro Public Recores of 'Dane ;:cunty, , FIC. -i 4a. It is the intention of the par At.of the first part by this instrument to convey to they said City, and its suooeseors in interest, the land above described for use as a public high- way and for all purpmeea accidental tharata. It is expressly provided4bst if and•when the said highway shail be lawfully and per- manently &=ontiaued, the title to the said shove desenbed land shall immediately revert to the parties... of the first pait theLmmiconsoes, beirs and assigns. and they shall have the right to immed" rerpaseese We came. And the said parties_ of.. the. first part---do- _hereby fully warrant.. the title to said land, and will defend the same against t he lawfut e/ of all persons whoraww.ver, claiming by, through or amdw_ th them IN WUM their... hand-n. Signed, Sealei in our preeer, e:' IL :$EOF, the said pa;i,iets.d the first paet,._....._�ia.....hereunw set s:., t)Le' dap end year above written ....... f SEAL. D I v. L � I-LA Z q ge - g!# PN jgq, R", .4Z nN COUNTY "Or I -HEREBT- `CERTIFY. --n.a VV me personally OLDVARB., his wife to me known to .:be the ipersonjL described jj— sad -jj*— ��6 waveyalm to the Crry or Sours Ktnsn, a body Corporates ,-y C am" of the state Of Y9 Florida, and tAca ... acknowled1ged Ao Ule tjw' thumf to free act and deed for the uses and purposes therein mend=@d. And the the wife of the said GOLD.FAIM ....... an a separate and private examination taken and made by and before W^ and GIRPOrl"IT and apart -from her maid husband, did Ac, knowledge that she executed the said deed for the purpmes therm set forth, freely and vol. untirily, and without Any fead', emstraint, appiebumd= ar compulsion of or from W said husband. WITNESS my signature and official ssai at in 15r.pl)d, State. . aforewid, the day and year [at aforesaid. I'.- —.;; Notary Public. State of MY Commission Mom 'j'sm. Sftw.66- "49b Arlo" ..,4" S.PL .to. 1959 M4 U cA it Y. Cft 00 tn Ai rn M IV C6 < °s :a CD .4 N ia rn Cl) r3 Cft 00 SECTION 6 (B) Street Map r !E 14 N CA -4 S.W. 57 AVE. z L--A S.W. 59 PL. RED ROAD L- S.W. 59 PL S.W. SECTION 6 (C) Aerial Photo SECTION 6 (D) Property Folio Information 8/31/1998 * * * PUBLIC VALUE INQUIRY * * * PTXM01� FOLIO 09 4025 030 0160 PROP ADDR 5818 SW 71 ST MCD 0900 NAME AND LEGAL VALUE HISTORY CITY OF SOUTH MIAMI YEAR 1996 1997 01/01/1991 6130 SUNSET DR LAND 180000 180000 180000 SO MIAMI FL BLDG 4550 4500 5688 MARKET 184550 184500 185688 331435040 ____________ ______ ____ _____________________ COOPERS SUB PB 4 -152 ASSESS 184550 184500 185688 N120FT LOTS 27 & 28 HEX LOT SIZE 50.000 X 120 WVD TOT EX 184550 T 184500 T 185688 r TAXABLE STATE EXEMPT: MUNICIPAL SALE DATE SALE AMT SALE TYPE I/V SALE O/R PF1 -MORE LEGAL PF2- PARCEL INFO PF3 -FOL SRCH PF5 -TAX COLL PF7 -PREY OWNER PF8 -ME Alt -Z for Help ( VT102 1 9600.071 FDX I ( I METRO * * * PARCEL INFORMATION * * * FOLIO 09 4025 030 0160 PROPERTY ADDRESS 5818 SW 71 ST CLUC PARKING LOT SLUC MUNICIPAL PRI ZONE COMMERCIAL - NEIGHBORHOOD SEC ZONE LOT SIZE 6000.00 SQ FT YEAR BLT 1975 EXTRA FEA NO XF LIVING UNITS BEDROOM BATH ADJ SQFTG NO FLOORS ZONING RESOLUTION LEASE AREA SQFTG LOC CODE SD ENTER - VALUE INQUIRY PF8 - MENU Online 00:c PTXM01 1/2 BATH t -Z for Help I VT102 1 9600.071 FDX ( , I METRO I Online 00:01 08/31/1998 * * * PUBLIC VALUE INQUIRY * * * PTXM018E FOLIO 09 4025 030 0170 PROP ADDR MCD 0900 NAME AND LEGAL VALUE HISTORY CITY OF SOUTH MIAMI YEAR 1996 1997 01/01/1998 6130 SUNSET DR LAND 375000 375000 375000 SO MIAMI FL BLDG MARKET 375000 375000 375000 331435040 ____________ ________________________= = = = = == 25 54 40 ASSESS 375000 375000 375000 COOPERS SUB PB 4 -152 HEX N75FT LOTS 29 TO 32 INC PER DB WVD 1869 -162 & N50FT OF S65FT OF LOTS TOT EX 375000 T 375000 T 375000 T 29 TO 32 LESS S15FT TAXABLE LOT SIZE 100.000 X 125 STATE EXEMPT: MUNICIPAL SALE DATE SALE AMT SALE TYPE I/V SALE O/R PF1 -MORE LEGAL PF2- PARCEL INFO PF3 -FOL SRCH PF5 -TAX COLL PF7 -PREV OWNER PF8 -MEN -Z for Help 1 VT102 9600.071 FDX METRO Online 00:22 * * * PARCEL INFORMATION FOLIO 09 4025 030 0170 PROPERTY ADDRESS CLUC VACANT LAND - GOVERNMENTAL SLUC MUNICIPAL PRI ZONE COMMERCIAL - NEIGHBORHOOD SEC ZONE LOT SIZE 12500.00 SQ FT YEAR BLT EXTRA FEA NO XF LIVING UNITS BEDROOM BATH ADJ SQFTG NO FLOORS ZONING RESOLUTION LEASE AREA SQFTG LOC CODE SD ENTER - VALUE INQUIRY PF8 - MENU 1/2 BATH PTXM018' Alt -Z for Help I VT102 1 9600.071 FDX I I I METRO , Online 00:22 SECTION 6 (E) Photo Essay PHOTOS OF SUBJECT CITY -OWNED PROPERTY OFFERED FOR REDEVELOPMENT SMCRA PAGE 6-2 PHOTOS OF SUBJECT CITY -OWNED PROPERTY OFFERED FOR REDEVELOPMENT ! A M1 SMCRA PAGE 6-3 iff imp ��■rrr rte■ ■�� ,. � ��r r�r■ ■fir - _�. 4 z� SMCRA PAGE 6-3 iff PHOTOS OF SUBJECT CITY -OWNED PROPERTY OFFERED FOR REDEVELOPMENT SMCRA PAGE 6-4 SECTION 6 (F) Hometown Plan SECTION 7 CONTACT AND SUBMISSION INFORMATION One original and ten (10) copies of the proposals (a total of 11 (eleven)) shall be submitted in a sealed package labeled "Response to Redevelopment Project RFP &Q No. 98- 10 -01." Additional copies of the proposals may be requested at a later date. The due date is December 17, 1998 at 3:00 p.m. There shall be a public opening of all RIFP &Qs received at 3:30 p.m. in the City Commission Chambers. The contact person for the SMCRA is the CRA Director Diana Morris. The Proposal and any related correspondence shall be delivered or mailed to the following address: City of South Miami ATTN: Diana Morris, CRA Director 6130 Sunset Drive South Miami, Florida 33143 SMCRA PAGE 7 -1 SECTION 8 PRE- PROPOSAL CONFERENCE A mandatory Pre - Proposal Conference shall be held on December 3, 1998 at 2:00 p.m. EST. The meeting shall be held in the City Commission Chambers located at South Miami City Hall, 6130 Sunset Drive, South Miami, Florida 33143. Failure to have a representative at this mandatory Pre - Proposal Conference will disqualify Proposers. SMCFZ4 PAGE 8 -1 v SECTION 9 SELECTION PROCESS Each proposal will be evaluated individually by the CRA Consultant. This shall be done in the context of all other proposals. Proposals must be fully responsive to the requirements described in this offering document and to any subsequent requests for clarification or additional information made by the SMCRA through written addenda. A recommendation will be based upon careful evaluation of the proposals including: (A) the demonstrated capabilities of the proposed redevelopment team assembled; (B) the redeveloper's ability to meet or exceed the threshold qualifications established in the RFP &Q; and (C) the redeveloper's ability to meet or exceed the evaluation criteria established for the project. i. the economic impact on other businesses in the redevelopment area; ii. the number and character of new jobs created; iii. the potential tax increment and ad valorem revenues generated by the project and public revenues (i.e., occupational license fees, franchise fees); iv. the net increase in the total number of parking spaces available above the number of spaces currently available in the subject City parking lot and required by the uses in the proposed project itself; V. the level of commitment and financial strength of proposed pre - lease tenants, if any; vi. the level of commitment of financing sources; SMCFM PAGE 9-1 v vii. the extent to which the mix of proposed land uses support other land uses, concepts and planning goals of the Hometown Plan, Comprehensive Plan and Community Redevelopment Plan; viii. architectural compatibility with The Shops at Sunset; and ix. outreach strategy to CRA area residents for job opportunities. After a professional evaluation has been completed, a recommendation and presentation shall be made to the full South Miami CRA Board of Commissioners by the CRA Consultant at a publicly noticed meeting. Each redeveloper which submitted a qualified proposal for this project shall be given the opportunity to make a 30- minute presentation to the Board at this same SMCRA meeting. The South Miami CRA Board of Commissioners shall then make a recommendation to the City Commission for the final ranking and selection of the project award. At this point, the CRA Consultant shall begin the contract negotiations to determine the final structuring of the public /private partnership agreement. Once a final agreement is reached, it shall be presented to the South Miami City Commission for final approval, approval with modifications or rejection. SMCRA PAGE 9-2 v SECTION 10 THRESHOLD QUALIFICATIONS As part of the RFP &Q pre- screening process, the SMCRA has established five threshold qualification standards. All proposers are required to meet these standards to receive further consideration of their proposals. The SMCRA encourages proposers to form appropriate teams in order to assemble the requisite expertise, experience and financial capability to meet these threshold qualification standards. All proposers will be notified in writing within two weeks of the proposal submission deadline as to the acceptance of their qualifications. These standards will be applied to the team as a whole. Each proposer team shall demonstrate: (A) experience in two successful projects, previously completed or under development, for which at least $5 million in financing was secured; (B) the completion of a successful development of at least one project with a minimum of 25,000 square feet of total development; (C) the completion of a successful development of at least one mixed -use urban project of a minimum of 25,000 square feet; (D) a record of long -term management of completed projects, including related experience in the management of each development component of the proposer's proposal; and (E) the award of at least one publicly offered RFP with another unit of government in order to demonstrate experience in public /private partnerships. SMCRA PAGE 10-1 SECTION 11 ENVIRONMENTAL AUDITS The South Miami CRA shall equally share in the expenses related to a Phase I environmental audit of the subject site being offered for redevelopment; however, the Proposer will be responsible for any additional inspections and due diligence with respect to this matter. SMCRA PAGE 11 -1 IV SECTION 12 APPRAISAL AND DETERMINATION OF VALUE The South Miami CRA shall equally share in the expenses related to the commissioning of two separate MIA appraisers to conduct concurrent appraisals of the City's subject site. The CRA Consultant and the head of the selected Proposer's team shall issue joint instructions to the appraisers. The cost shall be shared jointly between the SMCRA and the Proposer. The results of these appraisals shall be used to determine the value of the City's subject property and may be used in applicable formulas in the structuring of the public /private redevelopment agreement. SMCRA PAGE 12 -1 SECTION 13 REVIEW BOND All interested proposers must submit with their proposal a review bond from an acceptable surety or a cash sum represented by a cashier's check or an irrevocable letter of credit in favor of the South Miami CRA in an amount equal to $10,000. All proposers who are not selected shall receive a refund of $5,000 after the South Miami City Commission makes its final determination. The proposer that is selected to negotiate a contract with the CRA Consultant shall be required to submit an additional bid bond of $15,000 payable to the South Miami CRA within 20 days after City Commission approval. SMCRA PAGE 13-1 SECTION 14 REQUIRED PROPOSAL CONTENTS AND FORMAT The proposal will be evaluated solely on the basis of the written information provided by the developer and its corresponding redevelopment strategy, Master Plan, design concept and site plans. The proposal package should include, at a minimum, the following components: (A) Letter of Transmittal. A generalized statement identifying the party seeking to purchase and /or lease as well as develop the site. (B) The SMCRA will require that the selected developer present a "letter of intent" from a lender as to its interest in financing the development prior to negotiations. The SMCRA considers a reputable lender as an institution which has, in the opinion of the SMCRA, the financial capacity and experience to commit, fund and monitor the funding of loans necessary to complete this specific project. (C) Deposit of $10,000.00 in the form of cashier's check payable to the South Miami Community Redevelopment Agency to serve as a review bond. (D) A specific program to lease or purchase, or in some manner incorporate the project site including offer prices and purchase timetables. The proposer is required to identify any projected development incentives that will be required including, but not limited to: i. land use regulation /permitting approval assistance, ii. land acquisition /assembly necessary for the success of the project, and iii. direct investment, such as land purchase /ground lease, off -site improvements, infrastructure development, and parking. SMCRA PAGE 141 P In addition, the proposer shall also identify the timing and conditions associated with these incentives, characterize the terms associated with any incentive requiring a public investment and identify repayment sources with respect to requested incentives. Indicate whether any parcels are currently controlled by the proposer through purchase options and /or contracts. Failure to indicate any such direct or indirect control of parcels within the project site may be considered sufficient cause for disqualification of the proposer. (F) A Master Plan on a scale of 1 ":40' (one inch = forty feet) for all portions of the project site and adjacent transition areas, which shall include, but not be limited to: i. an illustrative Master Plan, ii. a written program which includes a detailed description of the redevelopment program; and iii.. schematic architectural renderings. (G) A project site plan at the "schematic design" level identifying the location and configuration of proposed buildings, internal traffic flow, ingress and egress points and thoroughfares. This plan should be prepared on a 1 ":30' (one inch = thirty feet) scale and should indicate the relationship of the proposed project to its neighborhood context within 300' of the parcel lines. Pertinent renderings and elevations should be included. (H) A narrative description of the redevelopment approach for this project, how employment opportunities for redevelopment area residents will be provided, how additional parking shall be provided, the conceptual architectural design of the structures and the intended marketing approach. It should include a tabulation of net leasable and gross building area, open space, floor area ratio, SMCRA PAGE 142 building coverage, proportion of for -sale vs. Rental units, and intended parking provisions. (1) Proposed scheduling program with respect to each phase of the project, including a description of the site area required to build out the program by phase and location. (J) A proposed cost estimate for each phase of the project, including projections for construction costs, tenant fit -out costs, soft costs, leasing and marketing costs, financing costs, and a projected cost estimate for the entire project. (K) Description of proposer's team and team qualifications: i. Firm Information: please include: ♦ firm name, address, telephone and fax numbers; ♦ ownership /organization structure; ♦ parent company (if applicable); ♦ officers and principals; ♦ firm size; ♦ the name of the representatives authorized to negotiate with the committee or its representative; ♦ in -house capabilities and services; and ♦ if this assignment is to be performed by joint venture participation firms, please include the percentage breakdown of each firm's participation. ii. Team Organization: Provide an organization chart identifying all individuals who would participate in the proposed project. Provide resumes and references for all proposed /development team members. iii. Affiliate Company: Provide a statement of the relationship between the proposer and any parent company or subsidiary that might also take part in the project. Please also provide the names and descriptions of any other SMCRA PAGE 143 v persons, firms, or organizations proposed by the proposer to be participants in the project. iv. Key Individuals: provide an organization chart identifying all individuals who will participate in the proposed redevelopment project and include resumes and references for the key individuals who will be responsible for producing key elements of the site plan. v. Felony Indictments /Convictions: Provide a statement relative to whether any of the principals referred to above have ever been indicted for, or convicted of, a felony. vi. Litigation History: List any outstanding litigation matter in the past five (5) years involving projects similar in nature. vii. Previous Relevant Development Experience: Provide information on projects of similar scope and complexity. This should include specific experience with large - scale: (i) public sector projects; (ii) public /private joint venture projects; (iii) mixed -use projects; (iv) mixed -use urban projects; (v) previous experience in the southeastern U.S.; and (vi) experience with multi - phased projects. Please note that all proposals must meet the threshold qualifications set forth in this offering document. (L) Additional Considerations: Identify any additional or unique resources, capabilities or assets which the proposer would bring to this project. (M) Financial Statements. If selected, the proposer may be required to provide a recent audited financial statement or a recent audited report indicating the net worth of the proposer, and the proposer's current bonding capacity or other financial information deemed relevant and necessary by the CRA Consultant. (N) An acknowledgement letter signed by an authorized representative as specified in Section 17 of this document. SMCRA PAGE 14-4 Proposals will consist of eleven (11) complete copies of the required information, one (1) of which shall be unbound and ten (10) of which shall be bound, and any additional supporting materials. All proposals will be presented as 8 1/2 inch x 11 -inch documents. The information will be tabbed according to each requested section. Number each side of each page consecutively including the letter of transmittal, brochures, licenses, resumes, supplemental information, etc. Proposals must be limited to fifty (50) pages. Covers, the detailed table of contents, (which shall include a list of exhibits, figures, tables, illustrations, etc.), and the divider tabs will not count as pages, provided no additional information is included on those pages. Work product samples (reports, schedules, etc., provided in response) will not be counted in the fifty (50) page proposal limit. Please package the work product samples separately from the proposal, labeling each sample clearly. Provide eleven (11) copies of the proposal and submit only three (3) copies of the work product sample package. Any proposals exceeding the fifty (50) page limit may be disqualified. If proposers are submitting as a joint venture, the information requested herein shall be submitted for all firms. SMCRA PAGE 145 SECTION 15 REJECTION OR DISQUALIFICATION OF PROPOSALS The South Miami CRA may reject or disqualify a proposal under any of the following circumstances: • the proposer fails to attend the mandatory Pre - Proposal Conference; • the proposer misstates or conceals any material fact in the proposal; • the proposal does not strictly conform to applicable laws or any requirements of this RFP &Q; • the proposal does not include documents, certificates, affidavits, acknowledgments or other information required by this RFP &Q; • the proposer fails to submit the appropriate review bond; • the proposal has not been executed by the proposer through or by an authorized officer or representative of the proposer or proposer team; • the proposer fails to comply with all provisions, requirements and prohibitions binding on all proposers as herein set forth or fails to comply with applicable law; • the proposer fails to acknowledge receipt of any formal addenda; • the South Miami CRA reserves the right to reject all proposals and /or re- advertise all or any part of this RFP &Q when it is deemed in the best interest of the South Miami CRA or the City to do so. SMCR4 PAGE 15-1 v SECTION 16 ADDITIONAL INFORMATION All questions or requests for additional information must be submitted in writing no later than five (5) days prior to the Pre - Proposal Conference and must be addressed to: Diana Morris, CRA Director City of South Miami 6130 Sunset Drive South Miami, Florida 33143 All questions or requests for additional information which are deemed appropriate by the CRA Consultant will be answered in writing and will be forwarded to all proposers within two weeks after -the Pre - Proposal Conference. Where provided, such written response may, at the CRA Consultant's option, constitute a written addendum to this RFP &Q. Neither the South Miami CRA, nor the City or their advisors, will be responsible for any explanation, clarification or interpretation of this RFP &Q not issued in writing by the CRA Consultant. SMCRA PAGE 16-1 v SECTION 17 ACKNOWLEDGEMENT LETTER Proposers shall incorporate in their proposal the following acknowledgement letter. RE: South Miami Community Redevelopment Agency RFP &Q for Master Real Estate Developer Don Delaney, SMCRA Consultant South Miami City Hall 6130 Sunset Drive South Miami, Florida 33143 The undersigned has read the South Miami Community Redevelopment Agency's (SMCRA) Request for Proposals and Qualifications Number 98- 10 -01. On behalf of our proposal team, we agree to and accept the terms, specific limitations and conditions expressed therein. WE HAVE READ, RELY UPON, ACKNOWLEDGE AND ACCEPT THE SMCRA'S DISCLOSURE AND DISCLAIMER WHICH IS FULLY INCORPORATED BY REFERENCE INTO THIS LETTER. Sincerely, (Name and Title) (Organization) (Proposer Name) SMCRA PAGE 17 -1 v CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and Commission DATE: November 17, 1998 FROM: Charles D. Scurr RE: Agenda Item # City Manager Approval of Valet Parking Ordinance to Regulate Operations on Public Property — First Reading The attached ordinance establishes a valet parking process for the City of South Miami,. BACKGROUND With the revitalization of the downtown district and the impending opening of the Shops at Sunset Place, the "valet" mode of parking is expected to become attractive to a number of merchants and customers. This expectation has been confirmed by the Administration through discussion with merchants in recent months. These businesses see valet as an opportunity to enhance customer service. In addition, the advantages offered by valet parking are particularly effective when peak period parking demand exceeds available inventory. These advantages include: • Expeditious removal of vehicles from the main traffic flow, thereby easing congestion. • Maximization of off - street parking storage by parking vehicles in close arrangement. • Increased security for vehicles stored in off - street facilities. Presently, valet operations within the city require the approval of a Special Use Permit. This process requires Planning Board review and Commission approval. It is a lengthy and cumbersome process that is not suited for the projected increase in valet parking activity in South Miami. Furthermore, the permit process does not provide the regulatory mechanism required to address valet parking in the City. ANALYSIS Among the issues addressed by the City's parking committee in the past months was the valet regulatory issue. A number of valet ordinances in use by other municipalities were reviewed. The characteristics of the downtown district, which include limited parking \continued... MAYOR AND COMMISSION NOVEMBER 17, 1998 PAGE TWO capacity and the wide mix of stores and restaurants, are quite similar to the cities of Coral Gables and Miami Beach. Over the past three years, Miami Beach has been actively evaluating its 1994 valet ordinance. This document was amended approximately three months ago, and appears to be working well despite that city's challenging peak period valet parking situation. The ordinance developed focuses on three important aspects of valet operations on public property: (1) on- street vehicle drop -off and pickup ramping practices; (2) protection of on- street and off - street public parking from its use as valet storage; and (3) establishment of an extensive "code of conduct" to promote good customer service and minimize safety concerns. A permit will be required for each specific valet ramp location. The permit requirements will include confirmation that an agreement between the merchant and the valet operator is in place, insurance requirements, and confirmation that legitimate storage spaces have been secured. The ordinance establishes a mechanism that allows Administration to set the ramps at specific locations based on traffic safety, traffic congestion, and customer service considerations. Changes, deletions, and additions to this plan will be made periodically and /or on a case -by -case basis when valet service requests warrant it. The attached valet ordinance has been presented to interested merchants, citizens, interested valet operators and the Planning Board at its October 13th meeting. Modifications and amendments to the document have been made as needed. CONCLUSION AND RECOMMENDATION Valet parking can have a positive impact in this city's downtown district. It brings efficiency to parking, can improve traffic flow, and provides merchants the opportunity to raise the level of customer service. However, valet operations require close monitoring and effective regulation. The proposed ordinance is a good starting point to establish the proper regulatory mechanism. Therefore, approval of the attached ordinance is recommended. Attachments ORDINANCE NO. >I .: r 4. Y i�L.�..:d. 6k T ALl.a P9_ A. 7�4 AN Y - OF THE . 7 y.. .Y i �y �. ....... . ..- _ _ i MM .. _ _ ......� i.. _ _ .. _ MIAMI, AMENDING SECTION - 20 ENTITLED " c "; AMENDING PARAGRAPH .. a " ' PROVIDING FOR SPECIFIC VALET DROP - OFF /PICK -UP RAMP REGULATIONS, PROVIDING A VALET PERMIT REQUIREMENT;- PROVIDING FOR RENTAL SPACES GUIDELINES AND FEES FOR PUBLIC ON- STREET /CURBSIDE PARKING SPACES; PROVIDING FOR A VIOLATIONS FINE SCHEDULE; PROVIDING FOR INSURANCE REQUIREMENTS; PROVIDING FOR A VALET OPERATOR EMPLOYEE CODE OF CONDUCT; AND PROVIDING FOR REPEALER, SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS, apter Section 20-4.4 of the City of South Miami Land Development Code, titled "(off street arki_n , re uiremes�ts ", regulates the operation of valei parkin services in the City of South Miami; and, WHEREAS, valet parking is an efficient and expeditious method to curtail traffic congestion as well as enhance customer service; and, WHEREAS, the impending increase in traffic and parking activity in the downtown district dictates a need to amend the code by creating a number of regulations which include on- street space rental fee schedule, valet passenger drop- off /pick -up ramp operating guidelines, a violations fine schedule to enforce valet regulations, and an employee /valet operator code of conduct; and, WHEREAS, the Administration has reviewed valet operation requirements, identified downtown parking /traffic concerns and solicited input from merchants and. citizens. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT SECTION 20 -4 -4 OF CHAPTER 20, OF THE SOUTH MIAMI CITY LAND DEVELOPMENT CODE, ENTITLED "Off- street parkip,€� re giiremcts " IS HEREBY AMENDED AS FOLLOWS: Valet a 1. VALET PARKING PERMITS FOR USE OF PUBLIC PROPERTY 1. SEPARATE PERMIT REQUIRED The City of South Miami shall issue valet parking permits to valet operators who conduct their operations on public property. No valet parking shall occur on public property without the operator securing a valet parking permit from the City's Public Works Department. A separate permit is required for each ramp location where valet parking services are provided. Valet parking permits shall only be issued to operators who are licensed by the City of South Miami pursuant to this Chapter. 2. PERMITS a. Requirements: No Valet Parking permit shall be issued without the proof of the following: 1) Approval from the City's Risk Manager indicating that the valet parking operation has met the following insurance requirements: a) Commercial general liability or damage liability insurance in the amount of $1,000,000.00 per occurrence and per location covering bodily injury and property damage resulting from the valet operators activities connected with the handling of vehicles on public property. This policy must name the city as an additional insured. b) Garage keepers legal liability insurance to provide collision and comprehensive coverage for vehicles under control of the valet parking operation with minimum limits of $300,000.00 per location with a maximum Self Insured Retention (SIR) or deductible of $1,000.00. c) All required insurance policies are to be issued by companies rated B +VI or better per Best's Rating Guide, latest edition and must provide the City with thirty (30) days written notice of cancellation. Any deviation from this requirement is subject to the City Manager's approval. d) Valet operators must submit a certificate of insurance and a certified copy of their policies to the City's Risk manager for determination that the insurance requirements of this Ordinance have been met. e) Each valet operator applying for a permit for use of public property shall execute an agreement approved by the City Attorney providing the valet parking operator to indemnify, hold harmless and defend the city and its officers, agents and employees against and assume all liability for any and all claims, suits, actions, damages, liabilities, expenditures, or causes of actions of any kind arising from its use of the public streets or public parking places for the purpose authorized in this Section and resulting or accruing from any alleged negligence, act, omission or error of the valet parking operation, its agents or employees and /or arising from the failure of the valet operation, its agents or employees to comply with each and every requirement of this section or with any other city or county ordinance or State or Federal law or regulation applicable to the valet parking operation resulting in or relating to bodily injury, loss of life or limb or damage to property sustained by any person, firm, corporation or other business entity. The valet operator hereby agrees to hold the City of South Miami, its officers, agents and employees harmless from and against all judgements, orders, decrees, attorney's fees, costs, expenses and liabilities incurred in and about any such claim, investigation or defense thereof, which may be entered, incurred or assessed as a result of the foregoing. The valet operator shall defend, at its sole cost and expense, any legal action, claim or proceeding instituted by any person against the City of South Miami, its officers, agents, and employees as a result in any claim, suit or cause of action accruing from activities authorized by this Section, for injuries to body, limb or property as set forth above. 2) If incorporated the valet operator shall provide a copy of its Articles of Incorporation. 3) Notarized written authorization on company letterhead from the owners /operators of the City licensed commercial establishments for which the valet operator is providing parking services. 4) Valid valet occupational license from the City of South Miami. 5) Identification of the location of vehicle storage space, and proof in the form of an executed lease or rental agreement or notarized letter of authorization from the owner of the property, either of which shall include the number of spaces authorized for use by the valet operator, and term of the lease for storage space sufficient to service the establishment for which the permit will be issued. The storage space obtained will be reviewed for sufficiency by the Public Works and Planning Departments. b. Term and Renewal 1) The term of each permit shall be for one (1) year. 2) Renewal shall be on an annual basis and shall only be granted after approval from the City of South Miami Risk Manager and Occupational License Division. c. Cancellation and Revocation The City shall cancel and revoke the permit if the valet operator no longer services the commercial establishment that authorized its operation at that location. This cancellation and revocation may be effective whether: 1) The valet operator voluntarily discontinues service to the establishment; 2) The establishment cancels and revokes authorization for the valet operator to service the location; 3) The Public Works Department cancels and revokes authorization for the valet operator to service the location. Cancellation and revocation of the valet permit under any of the above scenarios shall be effective immediately upon service of the notice of cancellation. Under the scenario number three (3) above, the Public Works Department shall inform in writing the commercial establishment being serviced by the valet operator of any cancellation and revocation. Service of the notice of cancellation and revocation shall be by hand delivery or certified mail, return receipt requested. 3. RENTAL AND OPERATION OF MUNICIPAL PARKING SPACES a. Rental of Public Spaces for Ramping The Parking Department shall rent to the valet operator public on- street /curbside parking spaces which shall be used only for the ramping of vehicles. Ramping of vehicles shall consist of allowing customers to enter or exit a vehicle and to turn it over to or retrieve it from valet employees. Ramping shall only be operated in the public on- street /curbside spaces provided for ramping. There shall be no storage of vehicles in the area designated for ramping. A vehicle will be considered stored if it remains in the ramping area for more that fifteen (15) minutes. This policy will be modified after all establishments serviced by the ramp are closed for further business. During these late hours, the parking enforcement personnel may, at its own discretion, allow vehicles of remaining customers to be parked on the spaces leased for ramping. Ramping on public property shall not occur in any other location than the on- street /curbside spaces provided for ramping. Any type of sign, structure or other type of object used to identify the ramp shall not block leased spaces. Leased space shall not be cordoned off with posts, chains or signage of any type except that provided by the City indicating the designation of the rented valet parking area. At its sole discretion and judgement the Public Works Department shall provide to the valet operator ramping space in a close proximity to the establishment being serviced, if sufficient spaces are available. If there is not sufficient space available for rental in front of the establishment, the Public Works department shall lease spaces as close to the establishment as possible. Notwithstanding the above, ramping will not be allowed if the Public Works Department determines, at its sole discretion, that it would be an unsafe activity at that location. b. Rental Fees for Public On /Street curbside spaces The fee for use of rented spaces shall be $6.00 per space per day, seven (7) days per week, based on a twelve (12) hour period defined as the hours between 6:00 p.m. to 6:00 a.m. use, and $10.00 per space per day, seven (7) days per week based on twenty -four (24) hour use. Fees shall be paid bi- weekly, two weeks in advance, commencing on the date the locations are rented to the valet operator by the Parking Department. All additions or changes to existing leased public on- street /curbside parking spaces for ramping, shall be paid upon request. All valet space lease requests shall be required in writing to the Parking Director or his /her designee, twenty -four (24) hours in advance, and received no later than 3:00 P.M., daily. Exceptions and lease cancellations not made within the prescribed period will be assessed a $20.00 processing fee. c. Number of spaces leased for ramping The amount of ramping spaces available to the valet operator shall be determined by the frontage of the establishment being serviced provided that there is sufficient public on- street /curbside spaces available for ramping, as determined at the sole discretion of the Public Works and Parking Departments. The rental fee structured will be reviewed and may be adjusted periodically by the City. d. Subletting Leased public on- street /curbside spaces may not be sublet. 4. RENTAL OF ADDITIONAL PARKING FOR STORAGE OF VEHICLES FOR SPECIAL EVENTS/PROGRAM Storage space required for the operation of a valet service must be provided in parking lots. All such facilities must meet all applicable Code and Ordinance requirements of the City of South Miami. The Public Works Department may lease additional valet spaces for the storage vehicles for special events, special programs, or at the request of the valet operator if the proposed valet storage does not take away from public parking demand in the area. The fee for use of storage parking spaces shall be based on a twelve (12) hour period at a rate of $10.00 per space /per day. Fees shall be paid in full twenty -four (24) hours in advance of the special event or program. 5. PRIVATE STORAGE OF VALET VEHICLES Valet operators shall store vehicles on private parking lots which are properly permitted and zoned as parking lots. The valet operator shall provide to the Parking Department a copy of the proper City of South Miami occupational license or certificate of use issued to the storage parking facility and satisfactory documentation from the parking facility owner or management company /agent authorizing the valet operator to use those facilities for the purpose of storing valet parked vehicles. 6. EMPLOYEES AND VALET OPERATORS CODE OF CONDUCT The valet parking operator shall require its employees and independent contractors to meet the following requirements: a) All employees who operate motor vehicles shall have a valid Florida Driver's License in good standing and shall abide by all City of South Miami and Miami Dade County traffic regulations. b) All employees shall be in similar uniform. c) All employees shall wear on their uniform a name tag identifying employee's name. d) All employees shall perform their duties in a courteous and professional manner. Employees found by the Parking Department, at its sole discretion and judgement, to perform their duties in a manner that is disruptive to the peaceful enjoyment of the surrounding neighborhood or in a reckless or unprofessional manner, shall be cause for the Parking Department to request the immediate removal of said employee from the valet operation. The Parking Department, Police Department, or Code Enforcement Department shall issue a valet code of conduct warning to the valet operator for any employee found to perform his duties in a disruptive or discourteous manner. The valet operator will have thirty (30) minutes from the issuance of the warning to remove the employee from its operation for a twenty -four (24) period. The employee may not be moved to any other valet location in the City of South Miami. If the employee is not removed within the requisite thirty (30) minute period, the Parking Department, Police Department, or code Enforcement Department shall issue a Valet Code of Conduct Violation. This violation shall result in a $10.00 fine to the valet operator as more specifically set forth in Section 20 -32 (FO (4) (b) herein. Valet operators shall submit to the Parking department a list of employees employed by the valet operator who are engaged in valet services on South Miami. Additions and deletions to the valet employee roster shall be reported monthly. The employee report shall be submitted to the attention of the Parking Director or his /her designee no later than the 5t" fifth day of each month. The employee list shall contain the name of the employee and the employee's valid Florida Driver's License number. A photocopy of each employee's Florida Driver's License shall be submitted for each employee on the roster. Failure to comply with this paragraph shall result in a fine of $25 per day to the valet operator. 7. OPERATION OF SERVICE a. Identification of Rented Spaces Rented spaces shall be so designated by the Public Works Department as rented parking areas. The designation shall be by bagged meters and /or clearly marked signs installed on each meter post indicating the parking restriction. b. Ramping Ramping shall only be operated in the spaces provided for ramping. There shall be no storage of vehicles in the area used for ramping. Ramping on public property shall not occur in any other location than the public on- street /curbside spaces provided for ramping. Ramping from a moving lane of traffic is strictly prohibited. c. Storage Storage of vehicles shall only be in private spaces or in leased municipal spaces as provided by the Public Works and Parking Departments. Other than the leased municipal spaces, there shall be no storage of vehicles on any municipal property whatsoever. Valet operator shall clearly identify the vehicles in their possession during the entire period that the car is in their possession. Such identification shall be made through a ticket stub visibly placed on top of the dashboard of the stored vehicle and shall state the name of the valet operator and identification of the ramp from which the vehicle was retrieved. Ramp identification shall be made by stating the name of the establishment which the ramp is servicing. Unauthorized storage of valet vehicles in municipal parking facilities or at any public on- street /curbside parking spaces is strictly prohibited and shall result in the issuance of a valet violation to the valet operator in the amount of $250.00 per occurrence. 8. EXCEPTIONS Valet services operating for a special event may apply for a special event permit from the City's Manager office. Special event parking shall be restricted to any event occurring no more than twice per year and lasting no longer than three (3) days in length. The special event permit will allow the valet operator to request from the Public Works Department, additional ramping and /or storage space, if available, as long as it does not reduce the number of parking spaces needed to serve the general public in the area of the request. 9. ENFORCEMENT, FINE SCHEDULE AND RIGHT TO APPEAL a. Enforcement The Parking Department shall enforce the provisions of this Ordinance. The Police Department and Code Enforcement Division shall also assist the Parking Department in the enforcement of the Valet Operators code of Conduct, as set forth herein. This shall nor preclude other law enforcement agencies or regulatory bodies from any action as necessary to assure compliance with this ordinance and all applicable laws. If a parking enforcement officer finds a violation of this ordinance, the officer shall issue a Notice of Violation to the violator. The Notice shall inform the violator of the nature of the violation, amount of the fine for which the violator may be liable, instructions and due date for paying the fine, notice that the Violation may be appealed by requesting an administrative hearing within ten (10) days after service of the notice of violation and the failure to appeal the violation within the ten (10) days, shall constitute and admission of the violation and a waiver of the right to a hearing. b. The following civil fines shall be imposed for each violation: 1. Unauthorized /Illegal Ramping 2. Unauthorized /Illegal Storage 3. Operation without Valet Permit 4. Penalty for Lapse in Required Insurance Coverage (from date of lapse) 5. No Name Tag 6. No Uniform 7. No Valid Florida Driver's License $150.00 per offense $250.00 per offense $ 50.00 per offense/ per day $150.00 per offense/ per day $ 25.00 per offense $ 25.00 per offense $ 25.00 per offense /and immediate removal of the employee from the valet operation. c. Rights of violators; payment of fine, right to appeal; failure to pay civil fine, or to appeal. 1. A violator who has been served a Notice of Violation shall elect either to: a. Pay the civil fine in the manner indicated on the Notice; or b. Request an administrative hearing within ten (10) days of receipt of the violation before a special master appointed by the City Commission upon recommendation of the City Manager, to appeal the decision of the Parking Department or other Department which resulted in the issuance of the Notice of Violation. 2. The procedures for appeal by administrative hearing of the Notice of Violation shall be as set forth in Section 20 -43 and 20 -44 of the South Miami City Code, and amendments thereto. 3. If filing an appeal to the Special Master, the valet operator must post a bond in the amount of the civil fine with the Clerks of the Special Master. If the valet operator is successful in his appeal, the bond shall be returned to the valet operator. If the valet unsuccessful in his appeal, the Clerk of the Special Master shall turn the bond over the Parking Department as payment of the civil fine. 4. If the named violator after notice fails to pay the civil fine or fails to timely request an administrative hearing before a special master, the special master shall be informed of such failure by report from the Parking Department. Failure of the named violator to appeal the decision of the Parking Department within the prescribed time period shall constitute a waiver of the violator's right to administrative hearing before the special master. A waiver of the right to an administrative hearing shall be treated as an admission of the violation and penalties may be assessed accordingly. 5. Any party aggrieved by the decision of a special master may appeal that decision to a court of competent jurisdiction. d. Recovery of unpaid fines 1. The City of South Miami may institute proceedings in a court of competent jurisdiction to compel payment of civil fines. 2. A certified copy of an order imposing a civil fine may be recorded in the public records and thereafter shall constitute a lien upon any other real or personal property owned by the violator and it may be enforced in the same manner as a court judgement by the sheriffs of this State, including levy against the personal property, but shall not be deemed to be a court judgement except for enforcement purposes. After two (2) months from the flag of any such lien which remains unpaid, the City of South Miami may foreclose or otherwise execute upon the lien. 3. As an additional means of enforcement, the City may seek injunctive relief and /or follow procedures to revoke an occupational license as set forth in the City Code when there are repeated violations of this Ordinance. e. Valet Operator's Responsibility for Vehicles in their Possession Valet operators shall pay all fines and a fee, including towing charges, arising in connection with a patron's vehicle which is in the possession of the valet operator at the time such charge is incurred. This does not preclude the valet operator from also being cited by the Parking Department for violations of this section which resulted in the imposition of the fines and fee. 10. COMPLIANCE DATE All valet operators in the City of South Miami shall comply with this Section by December 1, 1998. SECTION 2. REPEALER All ordinances or parts of ordinances in conflict herewith are and the same is hereby repealed. SECTION 3. SEVERABILITY If any section, subsection or provision of this Ordinance is held invalid, the remainder shall not be affected by such invalidity. SECTION 4. EFFECTIVE DATE This Ordinance shall take effect on PASSED and ADOPTED this day of 1998. ... 639"I MAYOR ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY 1St Reading 2 °d Reading CITY OF SOUTH MIAMI VALET PARKING ORDINANCE TABLE OF CONTENTS Section /Topic pale Main Body of Ordinance ............. ............................... 1 Separate Valet Permit Required ..... ............................... 2 Specific Permit Requirements ....... ............................... 2 -5 Rental of Public Spaces for Ramping .............................. 5 -6 Rental of Additional Parking for Special Events /Programs.... 6 -7 Private storage of Valet Vehicles ... ............................... 7 Employees and Valet Operators Code of Conduct .............. 7 -8 Operation of Service ................. ............................... 8 -9 Exceptions............................. ............................... 9 Enforcement, Fine Schedule and Right to Appeal .............. 9 -12 Compliance Date ..................... ............................... 12 Repealer............................... ............................... 12 Severability........................... ............................... 12 Effective Date ........................ ............................... 12 -13