04-07-98MAYOR: Julio Robaina INTERIM CITY MANAGER: Diana Morris
VICE MAYOR: Armando Oliveros, Jr. CITY ATTORNEY: Earl G. Gallop
COMMISSIONER: Horace G. Feliu CITY CLERK: Ronetta Taylor
COMMISSIONER: David D. Bethel
COMMISSIONER: Mary Scott Russell
CITY COMMISSION AGENDA
Regular City Commission Meeting
Meeting date: April 7, 1998 6130 Sunset Drive, South Miami, FL
Next Regular Meeting date: April 21, 1998 Phone: (305) 663 -6340
Time: 7:30 PM
PURSUANT TO FLA STATUTES 286.0105, "THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES
TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER
CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT
FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS
MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS
NOTICE DOES NOT CONSTITUTES CONSENT BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE
INADMISSIBLE OR IRREVELANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE
ALLOWED BY LAW.
City of South Miami Ordinance No. 6 -86 -1251 requires all persons appearing in a paid or
remunerated representative capacity before the City Staff, Boards, Committees and the City
Commission, to fill out the appropriate form and file it with the City Clerk prior to engaging in
lobbying activities.
CALL TO ORDER:
A. Invocation:
B. Pledge of Allegiance:
C. Presentation(s):
David Mallis, Special Olympic
"Certificate of Appreciation" - George Green
ITEMS FOR THE COMMISSION'S CONSIDERATION:
1. Approval of Minutes:
Special City Commission Minutes - February 11, 1998
Regular City Commission Minutes - March 17, 1998
2. City Manager's Report:
3. City Attorney's Report:
REGULAR CITY COMMISSION 1
AGENDA - April 7, 1998
CONSENT AGENDA
4. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ELECTION;
AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF ONE
THOUSAND FOUR HUNDRED SEVENTEEN DOLLARS ($1,417.00) AS
PAYMENT FOR SERVICES RENDERED BY METROPOLITAN DADE
COUNTY BOARD OF COUNTY COMMISSIONES FOR THE CITY OF
SOUTH MIAMI GENERAL ELECTION HELD ON FEBRUARY 10, 1998
AND PROVIDING FOR DISBURSEMENT FROM ACCOUNT NO. 01 -512-
1200- 4920 "ELECTIONS"
(Administration) 3/5
5. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO SUNSET DRIVE
IMPROVEMENTS AUTHORIZING THE CITY ADMINISTRATION TO
DISBURSE SUM NOT TO EXCEED $5,408 FOR PAYMENT TO THE
FIRM OF C3TS, CORZO, CASTELLA, CARBALLO, THOMPSON &
SALMAN, P.A., FOR CONSTRUCTION ADMINISTRATION SERVICES
ON THE SUNSET DRIVE IMPROVEMENT PROJECT; PROVIDING FOR
DISBURSEMENT FROM ACCOUNT NUMBER 001- 0000 - 219.2520
WHICH IS ENTITLED "ESCROW - SHOPS AT SUNSET - ONE HOUR
PARKING" AND, PROVIDING FOR AN EFFECTIVE DATE.
(Administration /P &Z) 3/5
6. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE
ENVIRONMENTAL REVIEW & PRESERVATION BOARD; APPOINTING
MS. ELIZABETH HUTSON CALVIJO TO SERVE FOR A TWO YEAR
TERM ENDING APRIL 7, 2000 OR UNTIL A SUCCESSOR IS DULY
APPOINTED AND QUALIFIED.
(Mayor Robaina) 3/5
7. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE
COMMISSION OF THE STATUS OF WOMEN; APPOINTING MS.
KATHLEEN A. FLYNN TO SERVE FOR AN UNEXPIRED TERM ENDING
JUNE 2, 2000 OR UNTIL A SUCCESSOR IS DULY APPOINTED AND
QUALIFIED.
(Mayor Robaina) 3/5
8. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO MEMBERSHIP
FOR THE CITY OF SOUTH MIAMI IN THE CHAMBER OF COMMERCE,
AT A COST NOT TO EXCEED $1,700 AND CHARGING THE
DISBURSEMENT TO ACCOUNT NO. 01- 1100 -5410, MEMBERSHIPS
AND SUBSCRIPTIONS.
(Administration) 3/5
REGULAR CITY COMMISSION 2
AGENDA - April 7, 1998
9. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ATTORNEY'S
FEES; APPROVING ATTORNEY'S FEES FOR NAGIN GALLOP
FIGUEREDO, P.A. IN THE AMOUNT OF $9,328.59; CHARGING
$1,404,50 TO ACCOUNT NO. 1500 -3435, CONSULTING -REAL
ESTATE AND CHARGING THE REMAINDER TO ACCOUNT NO. 1500-
3410, CONSULTING - LEGAL; PROVIDING FOR AN EFFECTIVE
DATE.
(Administration) 3/5
10. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO EMPLOYEE
INSURANCE BENEFITS, ACCEPTING THE BIDS REVIEW
CONSULTANTS RECOMMENDATION TO AWARD HEALTH INSURANCE
CONTRACT TO UNITED HEALTH CARE, DENTAL INSURANCE
CONTRACT TO CIGNA DENTAL, AND GROUP LIFE INSURANCE
CONTRACT TO TRANS GENERAL LIFE AND CASUALTY.
(Administration) 3/5
11. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO JOB
ANNOUNCEMENTS; DIRECTING ADMINISTRATION TO ADVERTISE
ALL CITY OF SOUTH MIAMI JOB ANNOUNCEMENTS ON CABLE
ACCESS CHANNEL 5; PROVIDING FOR THIS OPPORTUNITY TO
ALSO BE EXTENDED TO THE LOCAL BUSINESS COMMUNITY.
(Commissioner Feliu) 3/5
12. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, ACCEPTING A DONATION OF
$2,000.00 FOR SPECIFIC ITEMS AND IN -KIND CONTRIBUTIONS
FROM THE LAW FIRM OF HOLLAND & KNIGHT FOR DANTE FASCELL
PARK AND UTILIZING THE DONATION FOR REFURBISHING THE
PARK AND PROVIDING FOR THE FEES FOR USE OF THE PARK
PAVILLIONS TO BE WAIVED FOR THIS EVENT.
(Administration /Parks & Rec.) 3/5
13. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO ENTER INTO A CONTRACT WITH ACE LAWN AND TREE
SERVICE, FOR INSTALLATION OF 30 BLACK OLIVE TREES AT
THE SOUTH AND NORTH END OF DANTE FASCELL PARK TO
REPLACE CANOPY WHICH WAS DESTROYED BY HURRICANE ANDREW
AND DISBURSE THE AMOUNT OF $7,117.00 FROM ESCROW
ACCOUNT 001- 0000 - 219 - 6300, WATER MANAGEMENT / DANTE
FASCELL.
(Administration /Parks & Rec.) 3/5
REGULAR CITY COMMISSION 3
AGENDA - April 7, 1998
14. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO DISBURSE A SUM NOT TO EXCEED $1,614.00 TO
LAW ENFORCEMENT SUPPLY FROM ACCOUNT NUMBER 1910 -521-
6430 (OPERATING EQUIPMENT) FOR THE PURCHASE OF SIX
VEHICLES PARTITIONS.
(Administration /Police Dept.) 3/5
15. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO DISBURSE THE SUM NOT TO EXCEED $3,930.00 TO
METRO USA, FROM ACCOUNT NUMBER 1910 - 521 -6430 (OPERATING
EQUIPMENT) FOR THE INSTALLATION OF ALL EMERGENCY AND
POLICE RELATED EQUIPMENT FOR THE 1998 POLICE PATROL
VEHICLES.
(Administration /Police Dept.) 3/5
16. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO DISBURSE THE SUM OF $2,745.00 TO DICTAPHONE
FOR THE ANNUAL MAINTENANCE CONTRACT. THIS SUM WILL BE
CHARGED TO ACCOUNT NO. 1910- 521 -4630 (MAINTENANCE AND
REPAIR OF COMMUNICATIONS EQUIPMENT)
(Administration /Police Dept.) 3/5
17. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO DISBURSE THE SUM $1,250.00 TO NOVAL AIR
CONDITIONING, INC. FOR THE INSTALLATION OF AN AIR
CONDITIONING UNIT AT THE PUBLIC WORKS DEPARTMENT MAIN
OFFICE, AT COST NOT TO EXCEED $1,250.00 AND CHARGING
THE DISBURSEMENT TO "MAINTENANCE AND REPAIR OF GROUNDS
AND STRUCTURES" ACCOUNT NO. 1710- 519 -4670.
(Administration /Public Works) 3/5
18. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO INCREASE THE EXPENDITURE AMOUNT FOR OPEN
PURCHASE ORDERS PREVIOUSLY AUTHORIZED AND APPROVING
THAT DISBURSEMENT OF FUNDS TO PAY FOR THESE GOODS
AND /OR SERVICES FROM ACCOUNTS AS APPROPRIATED IN THE
CURRENT FISCAL YEAR'S BUDGET.
(Administration /Public Works) 3/5
ORDINANCE (S) SECOND READING PUBLIC HEARING (S)
There are none
REGULAR CITY COMMISSION 4
AGENDA - April 7, 1998
RESOLUTION (S) PUBLIC HEARING (S)
There were none
RESOLUTION (S)
19. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO AMENDMENT OF
RESOLUTION NUMBER 6 -98- 10273; PROVIDING FUNDING FOR A
SHUTTLE SERVICE FOR TRANSPORTATION OF SOUTH MIAMI
CHILDREN ATTENDING SOUTH MIAMI MIDDLE /COMMUNITY SCHOOL,
APPROVING FUNDING OF AN AMOUNT NOT EXCEEDING $9,200
FROM ACCOUNT NUMBER 001 - 1100 - 511 -9910 TITLED
CONTRIBUTION - SPECIAL EVENTS.
(Commissioner Russell) 3/5
20. A RESOLUTION OF THE
MAYOR AND
CITY
COMMISSION OF THE
CITY OF SOUTH MIAMI,
FLORIDA,
RELATING TO CERTIFYING
THAT THE SOUTH MIAMI
SCATTERED
SITE
PROJECT OF HABITAT
FOR HUMANITY OF GREATER MIAMI,
INC.
IS CONSISTENT WITH
LOCAL PLANS AND
REGULATIONS;
PROVIDING FOR AN
EFFECTIVE DATE.
(Mayor
Robaina)
3/5
21. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE CITY OF
SOUTH MIAMI CITY MANAGER SEARCH COMMITTEE; PROVIDING
FOR THE APPOINTMENT OF FIVE MEMBERS; AND, PROVIDING AN
EFFECTIVE DATE.
(Mayor Robaina) 3/5
22. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING PERSONNEL;
ACCEPTING AN OMBUDSMAN PROPOSAL AND DIRECTING
IMPLEMENTING AN OMBUDSMAN PROGRAM FOR THE SOUTH MIAMI
POLICE DEPARTMENT; APPROVING AN EXPENDITURE IN THE
AMOUNT OF $2,250.00 AND CHARGING THE AMOUNT TO ACCOUNT
NO. PROVIDING AN EFFECTIVE DATE.
(Administration) 4/5
23. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO APPROVE A PART -TIME RECREATION LEADER
POSITION FOR THE PARKS & RECREATION DEPARATMENT.
(Administration /Parks & Rec.) 4/5
REGULAR CITY COMMISSION 5
AGENDA - April 7, 1998
ORDINANCE (S) FIRST READING
24. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO PERSONNEL;
REPEALING ORDINANCE NO. 25 -97 -1646, WHICH AMENDED
SECTION 16A -3(a) OF THE CODE OF ORDINANCES, ENTITLED
CLASSIFIED AND EXEMPT SERVICE DESIGNATED AND
DELINEATED; PROVIDING FOR SEVERABILITY, ORDINANCES IN
CONFLICT AND AN EFFECTIVE DATE.
(Commissioner Russell) 3/5
SPEAKERS PLEASE TAKE NOTICE THAT SECTION 2 -2. 1 (k) (2) OF
THE CODE OF ORDINANCES PROVIDES THAT "ANY PERSON MAKING
PERSONAL IMPERTINENT, OR SLANDEROUS REMARKS OR WHO
SHALL BECOME BOISTEROUS WHILE ADDRESSING THE COMMISSION
SHALL BE FORTHWITH BARRED FROM FURTRER AUDIENCE BEFORE
THE COUNCIL BY THE PRESIDING OFFICER, UNLESS PERMISSION
TO CONTINUE BE GRANTED BY A MAJORITY VOTE OF THE
COMMISSION ".
PUBLIC REMARKS
COMMISSION REMARKS
REGULAR CITY COMMISSION 6
AGENDA - April 7, 1998
.. ....__......
CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
TO: Mayor and City Commission
a N�
FROM: Diana Morris
Interim City Manager
DATE: 413/98
AGENDA ITEM # 4
Comm. Mtg. 4/7/98
Payment for General
Election held 2/10/98
The attached resolution authorizes the City Manager to disburse
the sum of One Thousand Four Seventeen Dollars ($1,417.00) as
payment for services rendered by Metropolitan Dade County Board
of County Commissioners for the City of South Miami General
Election held on February 10, 1998. Providing for disbursement
from Account No. 01- 1200 - 512 -4920 Elections.
I recommend approval.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ELECTION;
AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF ONE
THOUSAND FOUR HUNDRED SEVENTEEN DOLLARS ($1,417.00) AS
PAYMENT FOR SERVICES RENDERED BY METROPOLITAN DADE
COUNTY BOARD OF COUNTY COMMISSIONERS FOR THE CITY OF
SOUTH MIAMI GENERAL ELECTION HELD ON FEBRUARY 10, 1998;
AND PROVIDING FOR DISBURSEMENT FROM ACCOUNT NO. 01 -512-
1200 -4920 ELECTIONS
WHEREAS, the City of South Miami held a General Election to
elect a Mayor, and Commissioners for Groups I, II and IV on
February 10, 1998; and
WHEREAS, to facilitate this process Metropolitan Dade County
provided the following services:
*Absentee /Sample Ballots
*Printing (original ballot, ballot pages, ballot cards)
*Supplies for precincts (votomatics, qualifying packets)
*Deliveries (tabulation equipment, precinct supplies,
absentee and sample ballots)
*Tabulation (punch positions)
*Personnel Cost
*Telephone Installation
*Administration Charges
*Pollworker training
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The City Manager is hereby authorized to
disburse the sum of $1,417.00 to Metropolitan Dade County Board
of County Commissioners for the payment of services rendered
during this Special Election.
Section 2. Disbursement shall be charged to Account No.
01- 512 - 1200 -4920 Elections.
Section 3. This resolution shall take effect immediately
upon approval.
PASSED AND ADOPTED this
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
day of
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Robaina:
Vice Mayor Oliveros:
Commissioner Feliu:
Commissioner Bethel:
Commissioner Russell:
1998.
M
SOUTH MIAMI ELECTION CHARGES
ABSENTEE /SAMPLE BALLOTS:
- Typing originals @ $30.00/hour
- AB Set -ups $0.10 /each
PRINTING:
- Typing original ballot @ $20.00/hr.
- Printing ballot pages @ $25.00 /hr.
- 5,800 Printing Ballot cards
SUPPLIES:
- 3 Precincts @ $15.00 /each
- 24 Votomatics @ $2.00 /each
DELIVERIES:
- Tabulation Equipment:
(2 hrs. @ $15.00 + 24 ml @ $.25)
- Precinct Supplies:
(8 hrs. @ $15.00 + 52 ml @ $.25)
- Absentee and Sample Ballots:
(2 hrs. @ $15.00 + 24 ml @ $.29)
TABULATION:
- First two punch positions
- 5 Additional punch positions @ $5.00 /each
PERSONNEL COSTS:
- 2 Hours Overtime for phones @ $22.50/hour
- 2 Hours Overtime for warehouse @ $22.50 /hour
- Change ballot pages
TELEPHONE INSTALLATION:
ADMINISTRATIVE CHARGES:
- 3 Precincts @ $15.00 /precinct
POLLWORKER TRAINING:
JK/app
$ 30.00
10.00
20.00
100.00
348.00
45.00
48.00
36.96
135.08
36.96
50.00
25.00
45.00
45.00
46.00
210.00
45.00
142.50
TOTAL DUE: S 1,417.00
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C-71
I
CITY OF SOUTH MIAMI
INTER- OFFICE MEMORANDUM
To: Mayor and City Commission Date: March 31, 1998
Agenda Item #
From: Diana Morris Re: Comm. Mtg. 04/07/98
Interim City Manager C3TS Payment Resolution
REQUEST:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA,
RELATING TO SUNSET DRIVE IMPROVEMENTS AUTHORIZING THE CITY ADMINISTRATION TO DISBURSE A
SUM NOT TO EXCEED $5,408 FOR PAYMENT TO THE FIRM OF OTS, CORZO, CASTELLA, CARBALLO,
THOMPSON & SALMAN, P.A., FOR CONSTRUCTION ADMINISTRATION SERVICES ON THE SUNSET DRIVE
IMPROVEMENT PROJECT; PROVIDING FOR DISBURSEMENT FROM ACCOUNT NUMBER 001- 0000 - 219.2520
WHICH IS ENTITLED "ESCROW - SHOPS AT SUNSET - ONE HOUR PARKING" AND, PROVIDING FOR AN
EFFECTIVE DATE.
BACKGROUND & ANALYSIS:
During the month of February, the firm of C3TS on behalf of the City performed services
related to construction change orders, permits, drawing revisions, meetings, and coordination,
regarding the Sunset Drive Improvements Project. The attached resolution approves payment
from the expected revenue that the City will receive as a result of a previously approved
resolution regarding payment in lieu of one -hour of free parking.
RECOMMENDATION: Approval.
Attachments:
Proposed Resolution for Adoption
Copy of Invoice for Payment
City Manager's Report: OTS Payment #6 - Resolution (Consent Agenda)
i RESOLUTION NO.
2
3
4 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
5 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO SUNSET DRIVE
6 IMPROVEMENTS AUTHORIZING THE CITY - ADMINISTRATION TO
7 DISBURSE A SUM NOT TO EXCEED $5,408 FOR PAYMENT TO THE
8 FIRM OF C3TS, CORZO, CASTELLA, CARBALLO, THOMPSON &
9 SALMAN, P.A., FOR CONSTRUCTION ADMINISTRATION SERVICES
10 ON THE SUNSET DRIVE IMPROVEMENT PROJECT; PROVIDING FOR
11 DISBURSEMENT FROM ACCOUNT NUMBER 001 -0000- 219.2520
12 WHICH IS ENTITLED "ESCROW SHOPS AT SUNSET - ONE HOUR
13 PARKING AND, PROVIDING FOR AN EFFECTIVE DATE.
14
15
16 WHEREAS, the engineering and architectural firm of C3TS:
17 Corzo, Castella, Carballo Thompson & Salman, P.A., was approved
18 by the City Commission as a consultant for the City; and,
19
20 WHEREAS, the Sunset Drive Improvement Project does require
21 engineering and architectural technical assistance in the form of
22 construction administration that is independent of the developer
23 of the Shops at Sunset Place; and,
24
25 WHEREAS, the firm of C3TS has performed such services on
26 behalf of the City of South Miami for the month of February 1998.
27
28
29 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
30 THE CITY OF SOUTH MIAMI, FLORIDA:
31
32
33 Section 1. The City Administration is hereby authorized to
34_ disburse payment to the firm of C3TS: Corzo, Castella, Carballo,
35 Thompson & Salman, P.A. in an amount not to exceed $5,408 for
36 services related to the Sunset Drive Improvements Project which
37 were provided during the month of February 1998.
38
39
40 Section 2. This disbursement shall be charged to Account
41 Number 001- 0000- 219.2520 which is entitled "Escrow Shops At
42 Sunset One Hour Parking
43
44
45 Section 3. This resolution shall take effect immediately
46 upon approval.
C3TS Payment #6 = Resolution: April 7, 1998 1
1
2
3
PASSED AND ADOPTED this
7th day of April, 1998.
4
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6-
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ATTEST:`
APPROVED:
9
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CITY CLERK
MAYOR
15
16
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READ AND APPROVED AS TO FORM:
COMMISSION VOTE:
18
Mayor Robaina:
19
Vice -Mayor Oliveros:
20
Commissioner Feliu:
21
Commissioner Russell:
22
Commissioner Bethel:
23
CITY ATTORNEY
24
25
26
c:/ ... / Budget / C3TS- payment 6.doc
C3TS Payment #6 - Resolution: April 7, 1998
2 s
901 Ponce de Leon Blvd., Suite 900
Coral Gables, Florida 33134
® 4
305.445.2900 1.800.448.0227
_n olr eery Facsimile 305.445.3366
to C t EB0005022 AAC002142
Project 228 -01 Sunset Drive Improvements
03 - Construction Engineering & Inspection.
City of South Miami Building Dept.
6130 Sunset Drive
South Miami, Fl 33143
Mr. Bill Mackey, AICP
Professional Services
For professional construction engineering,inspection and coordination
services provided for the Sunset Drive Improvements between US -1 and
S.W. 57th Avenue.
Services Hourly not to exceed $11,000 per month.
Professional Services
--------------- - - - - --
PRINCIPAL
Ramon Ce.stella, P. E.
MEETINGS
2••15 -98 Progress Mtg. (2 /10/98)
2 -22 -98 Meeting w /Merchants
ANALYSIS & DESIGN
2 -08 -98 Block 3 & 4 MOT Plan
PROJECT COORDINATION
2 -08 -98
2 -22 -98
2 -22 -98 Coord. w/ Contractor for new
schedule
3 -01 -98
PROJECT MANAGEMENT
2 -08 -98
2 -15 -98
2 -22 -98
3 -01 -98
ENGINEER- E.I. /ARCHITECT -A.I.
Eduardo Santamaria
MEETINGS
2- -15 -98 Coord. Mtg.
CHANGE ORDERS
2 -08 -98 No. 1
2 -15 -98 No. 1
Hours Rate Amount
- - - - - -- - - - - -- ---- - - - - --
1.00 80.00 80.00
1.00 80.00 80.00
2.00 80.00 160.00
1.50 80.00 120.00
.50 80.00 40.00
2.50
80.00
200.00
2.00
80.00
160.00
1.00
80.00
80.00
.50
80.00
40.00
1.00
80.00
80.00
3.00
80.00
240.00
1.75
64.00
112.00
1.00
64.00
64.00
2.00
64.00
128.00
M.�" Equal Opportunity Employer
INVOICE FOR PROFESSIONAL SERVICES
Professional Services
APPLICATIONS FOR PAYMENT
2 -22 -98 No. 5
Diana Sudasassi
MEETINGS
2 -15 -98
PROJECT INVESTIGATION
2 -08 -98
ANALYSIS & DESIGN
2 -08 -98
CADD WORK
2 -08 -98
2 -15 -98
PERMITTING
2 -08 -98
2 -15 -98 MOT Preparation for US -1 by
FDOT
Hours Rate Amount
1.25
64.00
80.00
1.75
64.00
112.00
1.00
64.00
64.00
1.50
64.00
96.00
27.75
64.00
1,776.00
13.75
64.00
880.00
2.50
64.00
160.00
6.50
64.00
416.00
TECHNICIAN
Grace D. Morales
Construction Phase Services
2 -15 -98 1.00 40.00 40.00
- - - - - -- ---- - - - - --
Services total 77.75 5,208.00
Reimbursable Expense Cost Mult Amount
--------------------
-------- - - -- ---- - - - - --
Blueprinting
2 -10 -98 164256
2 -17 -98 164639
2 -20 -98 166730
2 -23 -98 Rosenberg Design Inv. 2/11
Blueprints
Deliveries
2 -16 -98 94394
15.34
1.10
11.50
1.10
38.34
1.10
103.84
1.10
12.00
1.10
Reimbursable total
16.87
12.65
42.17
114.22
13.20
199.11
INVOICE FOR PROFESSIONAL SERVICES
901 Ponce de Leon Blvd., Suite 900
Coral Gables, Florida 33134
305.445.2900 1.800.448.0227
E - ci r) e e r Facsimile 305.445.3 366 Invoice number 6355
A r t° c: s EB0005022 AAC002142 February 28, 1998
Page number 3
Project 228-01 Sunset Drive Improvements
Project Billing Summary Prior
Professional Services 33,400.25
Reimbursable Expense 1,815.14
Total 35,215.39
Thank you,
n astella, P. E.
C 3 T S
DIU
P. o.
Department Head
TAT
Invoice total 5,407.11
Current
Total
5,208.00
38,608.25
199.11
2,014.25
5,407.11
40,622.50
74 7
MAR I J 1996
m -d
Opportunity E pl
Equal; t
oy�r.
Z,
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Phone 444 -6505 T
Sys P . -•-
BLUE /BLACK LINES 6 MYLARS- SEPIAS
SHACOH 36 SCREEN
HIGH SPEED DUPLICATING — OFFSET PRINTING
214.220 VALENCIA AVE. CORAL GABLES, FLA. 33134
Customer's
Order No. Date t� 1
Name f J
Address
SOLD BY
CASH
C.O.D.
I CHARGE
ON ACCT.
MDSE.
RETO.
PAID OUi
QUAN
DESCRIPTION
PRICE
AMOUNT
to
Tax
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Total
All claims and returned goods MUST be accompanied by this bill.
MR- 50348 1 6^ X 6 RECD BY
L.� 6LL BUSINESS FORMS DAVIE. FL 33314 19467•AJ
Phone 444 -6505
yk-m P ---
BLUE /BLACK LINES • MYLARS- SEPIAS
SHACOH 36 SCREEN
HIGH SPEED DUPLICATING — OFFSET PRINTING
214.220 VALENCIA AVE. CORAL GABLES, FLA. 33134
Customer's i
Order No. Date i9r -
.. I Q'0 ���� <-
Address
nFCrYIOTIn
ACCL1MDSE,
RETD.
�I
�I
/A
t Total ii I ;
All claims and returned goods MUST be occompaniell by this bill.
MR•603 -48
164639
RECD By
f /� \J BELL BUSINESS FORMS DAVIE, FL E3E14 11��7 AJ
7.
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Phone 444 -6505
BLUE /BLACK LINES • MYLARS- SEPIAS
SHACOH 36 SCREEN
HIGH SPEED DUPLICATING — OFFSET PRINTING
214 -220 VALENCf1 AVE. CORAL GABLES, FLA. 33134
� k
Customer's
Order No Date.'
Name'
Address 21�
SOLD BY
CASH
C.O.D.
I CHARGE
ION ACCT.
MDSE.
RETD.
JPAIIJ OUi
QUAN.
DESCRIPTION
PRICE
AMOUNT
Tax
Total
,3
Ali claims and returned goods MU51 be accompanied by this 0111.
MR•503 46 ^ O
{`• J� RECD 8Y
BELL 811SINESS FORMS • DAVIE, FL 33314 ! 1184E7•AJ
4
IRA PiD RUNNER
Package & Messenger Service
IMMEDIATE PICKUP AND DELIVERY
8059 N.W. 54 th Street
Miami, Florida 33166
Tel: (305) 227 -2743
Fax: (305) 593 -5156
Emergency Beeper: 881 -6785
94394
DATE a -
CHARGES
PICK -UP
CHARGE
RE-
PICX.UP
CHARGE
•• e
' AE:
DELIVER
• APPLICABLE ONLY WHEN CHARGES ARE TO BE PAID BY. SOMEONE OTHER THAN SHIPPER OR CONSIGNEE
MIAtTtHla
- -TIME
A00L
❑ SUPER RUSH 4 -HOUR OVERNIGHT
ENVELOPES PACKAGES OTHER
CHARGE
'EXPRESS
C� r ) �
ARV' :.
?RUN':
YISC.:.
ABOVE GOODS RECEIVED IN GOOD CONDITION Am PIA
Insurance Coverage - All movements are automatically insured for $50.DD at ino charge. in consideration of the rate charged, it is agreed that the value of this shipment whether consisting of one or mor•
packages, is not more than $50.00 and liability of RAPID RUNNER for loss or damage, irrespective of the cause of such toss or damage, Including negligence is limited to $50.00. RAPID RUNNER will not be
fable for loss hr damage caused by delay, or improperly packed or improperly labeled shipments. Claims regarding loss or damage, of any kind, must be made in writing within 30 days of delivery ol shipment
to RAPID RUNNER. Claims not made within 30 days shall be deemed waived by the Shipper. Should any claim in an amount in escoss of the foregoing limits of liability be asserted against RAPID RUNNER
by a third party for loss or damage to merchandise handled hereunder, the Shipper agrees to hold RAPID RUNNER harmless as against any such claim Irteapectiv of the cause of such loss or damage
including negligence, RAPID RUNNER cannot be held liable in anyway tot any illegal contents of any package picked up or delivered by RAPID RUNNER. The Sender and Receiver veil assume oDRpl•te
rosponsbdly for the contents of said packages, including any legal fees, damages and sanctions incurred.
ZU' 01,03
rosenberg
design group
4 p
MEMSERs AMERICAN SOCIETY
LANO PLANNING • LANDSCAPE ARCHITECTURE OF LANDSCAPE ARCHITECTS
February 23, 1998
Mr. Ramon Castella
C3TS, P.A.
901 Ponce de Leon Blvd #900
Coral Gables, Fl. 33134
(/-0 y
INVOICE NO: 2/11
JOB NO: 5653
INVOICE FOR LANDSCAPE ARCHITECTURAL SERVICES
TERMS: DUE UPON RECEIPT: 1.50% LATE CHARGE ON PAST DUE
BALANCES. MINIMUM LATE CHARGE $5.00
PROJECT: SUNSET DRIVE IMPROVEMENT PROJECT
Overseeing Phase No charge
REIMBURSEMENTS
South Miami Blueprint $ 103.84
2/09/98 = $95.85
2/13/98 = $ 7.99
FEB 2 4 1993
12901 S.W. 71st AVENUE
E MIAM1. FL 33156 (305) 23S 5310 FAX: (305) 235 -8380
iouTA''MIAMI
/,� TEL: 306 -661 -5030
�/ FAX: 305 -669 -9632
6811 SW 81 Terrace We're not just for blueprints any morel
Miami, FL 33143
CHARGE TO: Ac c.-t. . No. 1.3 l(:� DELIVER TO:
F'01*3 :IJS FR(� 1)[71-.; 1 l::F`:t.1l.P R0SFN}tiFfR( DESIGN GYROUP
111 F)H I F'I_ :: 1 ;. fa N I A1-41 F 1. ;_ ,3156
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CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
TO: Mayor and City Commission DATE: 4/3/98
,oe7 AGENDA ITEM#
FROM: Diana Morri l./ Comm. Mtg. 4/7/98
Interim City Manager ERPB Board Appointment
Mayor Robaina sponsored the attached resolution which appoints
Elizabeth Hutson Calvijo to the Environmental Review &
Preservation Board.
I recommend approval.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE
ENVIRONMENTAL REVIEW & PRESERVATION BOARD; APPOINTING
MS. ELIZABETH HUTSON CALVIJO TO SERVE FOR A TWO YEAR
TERM ENDING APRIL 7, 2000 OR UNTIL A SUCCESSOR IS DULY
APPOINTED AND QUALIFIED.
WHEREAS, The Mayor and Commission recognize the important
contributions made by those who serve on the various city boards
and committees, and wish to appoint a full complement to each of
the active boards and committees;
WHEREAS, the city Commission desires to appoint Elizabeth
Hutson Calvijo to serve on the Environmental Review &
Preservation Board for a two term ending April 7, 2000 or until a
successor is duly appointed and qualified.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. That the City Commission hereby appoints
Elizabeth Hutson Calvijo to serve on the Environmental Review &
Preservation Board.
Section 1. The expiration date of this appointment shall
expire April 7, 2000 or until a successor is duly appointed and
qualified.
Section 3. This resolution shall take effect immediately
upon approval.
PASSED AND ADOPTED this day of , 1998.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Robaina:
Vice Mayor Oliveros:
Commissioner Feliu:
Commissioner Bethel:
Commissioner Russell:
9.0
CITY OF SOUTH ML41W
6130 Sunset Drive
South Miami, FL 33143
Ph (305) 663 -6340
Fax (305) 663 -6348
CITY BOARD /COMIITTLE APPLICATION
1. Name��h1,�s�
(please print) � i
2. HomeAddress (o (s
3. Business
4. Business Address 1 Wj v)C)
i
5. Home Phone 3 (r��i��%� Business Phone C3c� 0 2
6. Educational Background
7. Community Services
(cl 'T
19C� W
8. Are you a registered voter? Yes y� No
9. Are you a resident of the City? Yeses 140
10. Do you have a business in the City? Yes No ✓
signature Date 7 v _
MSUJWS NILE RAWAIP ON PILE FOR CKS YEAR
CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
TO: Mayor and City Commission
FROM: Diana Morris
Interim City Manager
DATE: 4/3/98
AGENDA ITEM #
Comm. Mtg. 4/7/98
Commission on the Statue of Women Board
Appointment
Mayor Robaina sponsored the attached resolution which appoints
Kathleen A. Flynn to the Commission on the Status of Women
I recommend approval.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE
COMMISSION ON THE STATUS OF WOMEN; APPOINTING MS.
KATHLEEN A. FLYNN TO SERVE FOR AN UNEXPIRED TERM ENDING
JUNE 2, 2000 OR UNTIL A SUCCESSOR IS DULY APPOINTED AND
QUALIFIED.
WHEREAS, The Mayor and Commission recognize the important
contributions made by those who serve on the various city boards
and committees, and wish to appoint a full complement to each of
the active boards and committees;
WHEREAS, the city Commission desires to appoint Kathleen A.
Flynn to serve on the Commission on the Status of Women until
June 2, 2000 or until a successor is duly appointed and
qualified.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The City Commission hereby appoints Kathleen
A. Flynn to serve on the Commission on the Status of Women.
Section 2. The expiration date of this appointment shall
expire June 2, 2000 or until a successor is duly appointed and
qualified.
Section 3. This resolution shall take effect immediately
upon approval.
PASSED AND ADOPTED this day of , 1998.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Robaina:
Vice Mayor Oliveros:
Commissioner Feliu:
Commissioner Bethel:
Commissioner Russell:
WI
E I
CITY OF SOUTH MIAMI
6130 Sunset Drive
South Miami, FL 33143
Ph (305) 6636340
Fax (305) 6636348
CITY BOARD /COMaTTZZ APPLICATION
1. Name V-7\
(please print)
2. HomeAddress > y i::)
3. Business
4. Business Address 1Q?,,9
S. Home Phone ss Phone L
6. Educational Background
. tz.. jam• 1 � ; ...P— : -a, „ L " -_ st
f
7. community services
8. Are you a registered voter? Yes No
9. Are you a resident of the City? Yes No �'"
10. Do you have a business in the city? Yes No v
Signature
A - ` Date 3
0-
RS89ltSS WILL JUMUN ON FXxx &M m1S M
CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
TO: Mayor and City Commission
FROM: Diana Morri
Interim City Manager
DATE: 4/3/98
AGENDA ITEM #
Comm. Mtg. 4/7/98
Membership Chamber of
Commerce
The attached resolution authorizes the City manager to purcnase
membership for the City of South Miami in the Greater South
Dade /South Miami /Kendall Chamber of Commerce in an amount not to
exceed $1,700 to be paid from account #01 -1100- 511 -5410,
Memberships and Subscription.
I believe it is important for the City of South Miami to continue
its active participation in the activities of the Chamber South,
as this organization represents the business community of South
Miami.
I recommend approval.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO MEMBERSHIP
FOR THE CITY OF SOUTH MIAMI IN THE CHAMBER OF COMMERCE,
AT A COST NOT TO EXCEED $1,700 AND CHARGING THE
DISBURSEMENT TO ACCOUNT NO. 01- 1100 -5410, MEMBERSHIPS
AND SUBSCRIPTIONS.
WHEREAS, the Mayor and Commission recognize the importance
of the local business community represented by the Chamber of
Commerce South; and
WHEREAS, it is important for the City to be actively
involved in the activities of the Chamber South; and
WHEREAS, the City of South Miami can show its support and
become an active participant by becoming a member of the Chamber
South.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. That the City Manager is authorized to
purchase membership to the Greater South Dade /South Miami /Kendall
Chamber or Commerce, for the City of South Miami.
Section 2. The cost for this membership shall not exceed
$1,700.00 to be paid from account no. 01- 1100 - 511 -5410,
Memberships and Subscriptions.
Section 3. This resolution shall take effect immediately
upon approval.
PASSED AND ADOPTED this day of , 1998.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Robaina:
Vice Mayor Oliveros:
Commissioner Feliu:
Commissioner Bethel:
Commissioner Russell:
Membership Invoice
City of South Miami
Attn: Mayor Julio Robaina
Attn: Ms Ronetta Taylor, CIVIC 6130 Sun
South Miami FL 33143
5101/98 20792 Membership Investment
Optional Benefactor Donation
cH south
5/1998 to 5/1999
1,700.00
25.00
Balance Due: 1,725.00
Membership investment in the chamber of commerce may be tax deductible as an ordinary and necessary business expense. Dues paid to
the Chamber are not a charitable contribution for federal income tax purposes. The Chamber is not a charity but serves as an advocate for
area business. A portion of dueu, however, is n:,-'L deductible as an ordinary and necessary business expense to the extent that Chamber
South engages in state or federal lobbying. The nondeductible portion of dues for 1996 is 5 %.
Please return bottom portion with payment
City of South Miami 41 511998 to 5/1999
Balance Due 1,725.00
PLEASE MAKE YOUR CHECK PAYABLE TO CHAMBER SOUTH OR PROVIDE
VISA/MC /AMEX NO. _ Exp:
Name on Card: _ Signature:
Complete forms with credit card payments can be faxed to 666 -0508
Use enclosed envelope or mail to check payments and lower part of invoice to:
Chamber South *Dept. 210925* Miami, FL 33121
$ CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
To: Mayor and Commission Date: April 3, 1998
Agenda Item #
From: Diana Morris Subject: Comm. Mtg. 4/7/98
Interim City Manager Legal Fees
The attached resolution authorizes payment of legal fees for Nagin Gallop Figueredo, P.A. in
the amount of $9,328.59, charging $1,404.50 to account No. 1500 -3425, Consulting -Real Estate
and the remainder to account no. 1500 -3410, Consulting- Legal.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ATTORNEY'S
FEES; APPROVING ATTORNEYS FEES FOR NAGIN GALLOP
FIGUEREDO, P.A. IN THE AMOUNT OF $9,328.59; CHARGING
$1,404.50 TO ACCOUNT NO. 1500 -3435, CONSULTING -REAL ESTATE
AND CHARGING THE REMAINDER TO ACCOUNT NO. 1500 -3410,
CONSULTING - LEGAL; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of South Miami approved Resolution
No. 99 -94 -9500, as amended by Resolution No. 217 -97- 10187, authorizing payment of City
Attorney non - retainer attorneys fees and costs; and,
WHEREAS, Nagin Gallop Figueredo, P.A., submitted invoices to the City for legal
services rendered, and costs advanced, for the period ending February 28, 1998, in the
amount of $9,328.59; and,
WHEREAS, the City Attorney recommends payment of the attached invoices.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The invoices for attorneys' fees and costs received from Nagin Gallop
Figueredo, P.A., in the total amount of $9,328.59, are approved for payment and $1,404.50
shall be charged to Account No. 1500 -3435, Consulting -Real Estate, and the remainder to
Account No. 1500 -3410; Consulting - Legal.
Section 2. This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this 7th day of April, 1998.
ATTEST: APPROVED:
CITY CLERK MAYOR
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
N:\EGallop\Csmord-res\attomeyfeeNGFmarchl998-res.doc
0
NAGIN GALLOPFIGUEREDO`''
Attorneys & Counselors
3225 Aviation Avenue - Third Floor
Telephone: (305) 854 -5353 Miami, Florida 33133 -4741 Facsimile: (305) 854 -5351
April 1, 1998
Ms. Diana Morris, Interim City Manager
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
Re: STATEMENT FOR PROFESSIONAL SERVICES
City of South Miami
Dear Ms. Morris:
Enclosed are our statements for professional services rendered and for costs advanced
for the period ending February 28, 1998. Please place this statement on the agenda of the
next City Commission meeting for approval. I tabulated the amounts due on each individual
file as follows:
0022 -001 Retainer Services 1172
0022 -002 Real Estate 1180
0022 -003 Lien Foreclosures 1181
Prof 1 Services
Costs
Retainer
Services> Retainer
Write off
Total Due
Profl Services
Disbursements
Total Due
Prof l Services
Disbursements
Total Due
$13,892.50
540.40
5,780.47
(8,288.28)
- 8,288.28
540.40
$ 1,400.00
4.50
$ 1,404.50
$ 1,927.50
190.16
$ 2,117.66
Ms. Diana Morris, Interim City Manager
April 1, 1998
Page 2
0022 -004 DCA v. CSM 1173 Prof 1 Services $ 245.00
Disbursements 13.78
Total Due $ 258.78
0022 -005 Mandelstam v. CSM 1174 Profl Services $ 227.50
Disbursements 32.70
Total Due $ 260.20
0022 -008 Wascura v. CSM 1175 Profl Services $ 682.50
Disbursements 69.44
Total Due $ 751.94
0022 -009 Watson v. CSM 1176 Prof 1 Services $ 1,643.75
Disbursements 39.11
Total Due $ 1,682.86
0022 -011 Tooks v. CSM 1182 Profl Services $ 987.50
Disbursements 0
Total Due $ 987.50
0022 -012 Pratt v. CSM 1177 Prof1 Services $ 1,231.25
Disbursements 93.50
Total Due $ 1,324.75
CURRENT TOTAL DUE$ 9,328.59
Retainer services
The invoice for retainer services is provided to inform you that the cost of services for
the month exceeded retainer payments by $8,288.28. That amount was written off and
absorbed by the firm. Retainer services regularly exceed payments under the retainer
agreement. During the month of January 1998, services exceeded payments by $3,356.86.
During calendar year 1997, services exceeded payments by $35,272.51. The annual cost of
services rendered has exceeded retainer payments by a substantial amount for each of the
four years of service.
Under the retainer agreement, services are rendered for general municipal matters, as
described in article 11, section 7, paragraph A(3) of the charter. Services for extraordinary
matters are provided outside the agreement for retainer services. Such matters are charged
at a partner's normal billing rate for municipal matters, at $175 per hour, and at lesser rates,
$125 /hr. and $150 /hr., for certain work attorneys. The rates have not changed in four years.
Extraordinary matters are described in the retainer agreement to include, among other things,
services rendered in court and administrative proceedings, creation of a CRA, especially
complicated transactions and real estate matters. A copy of the retainer agreement and
4
Ms. Diana Morris, Interim City Manager
April 1, 1998
Page 3
Resolution nos. 99 -94 -9500 and 217 -97 -10187 are attached for your information. The Shops
at Sunset is an example of a complicated transaction that was charged as an extraordinary
service. The multi -use parking garage is a project that might become sufficiently
complicated in the near future to charge as an extraordinary service. I have kept track of the
time expended on the CRA under the retainer matter (0022 -001), but have not billed for it
because there is no budget for the item. I will bill for the time expended when a budget is
created.
Non - retainer services
Regarding real estate matters (0022 -002), time was expended, at the requests of Mr.
Rodriguez and Ms. M.L. Carstarphen, upon approval by Ms. Morris, in preparing an opinion
of title regarding an easement at the public works building and determining title to Murray
Park, Dante Fascell Park, Fuchs Park, Brewer Park, Palmer Park, Jean Willis Park and
Marshall Willisamson Park. The opinion regarding the easement was demanded by Miami -
Dade Water and Sewer Authority, under threat of cutting -off water service, to complete the
city's dedication of easement from several years ago. The matter was complicated by the
existence of an overlapping easement held by FP &L. Regarding the parks, we were
informed by Ms. Carstarphen, that the determination of title was required as part of the Safe
Neighborhood Grant program. We will provide the title documents binders to the city clerk
to retain among the public records. Time will be expended during March 1998, in
determining title to properties having unsafe structures.
Regarding foreclosures (0022 -003), we continued to prosecute pending lien
foreclosure actions. The city received payment, in the amount of $3,411.26, to satisfy the
lien on Ms. Gussie Gamble's property. A check was received, for a small amount, to pay off
a lien on property located at 7401 S.W. 67th Avenue, which is being foreclosed by Banker's
Trust. A payment agreement was entered into regarding the Hildebrand property. We
received an offer to donate property for development of a residence by Habitat for Humanity.
We referred the offer to Habitat to avoid incurring transaction costs. We will recommend
that the city lien be released. We will schedule mediation of the claims against the developer
of Davis Gardens. We expect to present an offer to the city commission within a few
months. A separate report will be submitted prior to a subsequent meeting of the city
commission to address what we expect to achieve, and projected costs, this fiscal year in the
pending foreclosure actions.
Regarding DCA v. CSM (0022 -004), a small amount of time was expended in
settlement of the matter. We recently received a proposed settlement agreement, which will
be presented to the city commission at the first meeting in April.
Regarding Mandelstam v. CSM (0022 -005), the circuit court appellate and injunctions
are settled. A small amount of time will be expended in filing settlement documents and,
Ms. Diana Morris, Interim City Manager
April 1, 1998
Page 4
possibly, attending a hearing to conclude the injunction action. The city is in the process of
settling an attorney's fee award against Mr. Mandelstam in a separate matter. Mr.
Mandelstam proposes to provide in -kind gymnastic services for South Miami youth. The
value of the fee award is approximately $40,000.
Regarding Wascura v. CSM (0022 -008), a small amount of time was expended in
litigation support of Mr. Richard H. McDuff, the attorney who is appointed by the Florida
League of Cities to defend the city in this wrongful termination action. A small amount of
time also was expended during March in providing further litigation support.
Regarding Watson v. CSM (0022 -009), time was expended in gathering evidence,
analyzing facts and law, and preparing the response to the EEOC complaint. We do not
expect to expend any substantial amount of time on this matter in the future unless the EEOC
decides to investigate the charges of discrimination and sexual harassment. The work also
will serve pre -trial investigation needs in the event a civil claim is filed in the future.
Regarding Tooks v. CSM (0022 -011), time was expended in preparing the response
to the EEOC complaint. Our expectations regarding future handling needs are the same as
with the Watson matter.
Regarding Pratt v. CSM, (0022 -012), time was expended in gathering evidence,
analyzing facts and law, and preparing the response to the EEOC complaint. Our
expectations regarding future handling needs are the same as with the Watson matter.
Outside counsel services
In the past, the former city attorney relied heavily on outside counsel. The reliance
was reflected in the past budgets and expenditures. We make very limited use of outside
counsel for matters that are beyond our expertise. The limited use of outside counsel is one
of the reasons for the large amount of time expended under our retainer agreement, the
excess of which the law firm absorbs and writes off. Outside counsel are used primarily in
the areas of telecommunications law, labor law and forfeiture law. Outside counsel are also
used when a matter may present a potential conflict of interest for the city attorney. During
the current fiscal year, the city paid telecommunications counsel approximately $2,500 for
services rendered on a proposed lease with BellSouth. A further bill will be submitted for
approximately $1,500 for the same matter. Forfeiture counsel is paid from funds in forfeiture
accounts. I do not have current information on payments to counsel. Labor counsel was paid
$487.50. Regarding the recommendations on the legal sufficiency of the ethics complaint
by Chief Watson against Mayor Robaina, Mr. John Dellagloria submitted an invoice in the
amount of $810, which I approved.
In summary, a substantial amount of time was expended on non - retainer matters
during the month of February 1998. Additional time was expended on real estate and
foreclosure matters during March 1998. However, there was a decrease in the amount of
time expended on all litigation and administrative matters.
A
Ms. Diana Morris, Interim City Manager
April 1, 1998
Page 5
Do not hesitate to call me if you have any questions regarding these statements.
Very truly yours,
arl K/�6�2a" -
GGallop
Enclosures
Cc: Mayor and city commission
�j
RESOLUTION NO. 217 -97 -10187
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE CITY
ATTORNEY; AMENDING RESOLUTION NO. 99 -94 -9500 TO
SUBSTITUTE NAGIN, GALLOP, FIGUEREDO, P.A., FOR BAILEY
HUNT & JONES, P.A; APPROVING CONSULTING LEGAL ATTORNEY
FEES TO NAGIN, GALLOP, FIGUEREDO, P.A. IN THE AMOUNT OF
$1,387.50 CHARGED TO ACCOUNT NO. 1500 -3410.
4
WHEREAS, the South Miami City Commission approved Resolution
No. 99 -94 -9500 engaging EARL G. GALLOP as City Attorney and
authorizing the use of legal services by Bailey, Hunt & Jones,
P.A.; and
WHEREAS, the City Attorney EARL G. GALLOP merged his
practice with the law firm of NAGIN, GALLOP, FIGUEREDO, P.A.;
and
WHEREAS, the South Miami City Commission wishes to recognize
and approve the law firm of NAGIN, GALLOP, FIGUEREDO, P.A.; and
WHEREAS, the City Attorney submitted the invoices for fees
and costs which are attached to this resolution; and
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. Resolution No. 099 -94 -9500 is amended to
substitute Nagin, Gallop, Figueredo, P.A. for Bailey, Hunt &
Jones, P.A., and is otherwise ratified and affirmed. The City
Attorney's invoices for legal fees and costs, which are annexed
and made a part of this resolution as composite App.1., are
approved for payment.
Section 2. The City Attorney's invoices for legal fees and
costs, which are annexed and made a part of this resolution as
composite App.l., are approved for payment. The amount of
$1,387.50 to be paid to NAGIN, GALLOP, FIGUEREDO, P.A. charged to
account no. 1500 -3410; Consulting- Legal.
E
Res. #217 -97 -10187
Section 3. This resolution will be effective upon passage.
PASSED AND ADOPTED this 7th day of October 1997.
ATTEST: P
CITY CLER YOR
K
COMMISSION VOTE: 5 -0
READ AND APPROVED AS TO FORM: Mayor Price: Yea Vice Mayor Robaina: Yea
Commissioner Bethel: Yea
Commissioner Oliveros: Yea
Commissioner Young: Yea
CITY ATTORNEY
r7
CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
To: or and Commission Date: October 3, 1997
�illr,,b�
Agenda Item # 2 or
8
From: L. Dennis Whitt Subject: Comm. Mtg. 10/7/97
City Manager , Payment of Legal Attorney Fees
The attached resolution amends Resolution No. 99 -94 -9500 to substitute Nagin, Gallop,
Figueredo, P. A., for Bailey, Hunt and Jones P.A. , and approving payment of fees for legal
services in the amount of $1,387.50 from account No. 1500 -3410.
NCIJ- 09 -19 94 G8s05 CITY OF SOUTH MIAMI BZCD P.02
RESOLUTION NO. 99-94 -9500
A RESOLUTION OF THE MAYOR AND THE CITY COMISSION OF THE
CITY OF S0729 HIANT , F4,ORIM, APPROVING CONTRACT FOR
LEGAL SERVICES PROVIDED BY CITY AT'rORMY AND LAW FIRM.
iHEREAS, the South Miami, City Commission approved Resolution
Nos. 12 -94 -9415 (effective February 15, 1994) and 42 -94 -9443 that
retained Earl G. Gallup to act as the City Attorney; and,
WHEREAS, the City Attorney is required to provide the
professional representation described in Article II, Section 7,
paragraph A (3) of the Charter of the City of South Miami., Section
2 -10 of the Code of Ordinances, and as may be normal and customary;
and,
WHEREAS, Earl G. Gallop is a partner of the law firm Bailey
Bunt & Jones, a professional association, and members and paralegal
assistants of the law firm are requested to provide services to
assist in the performance of his official duties; and,
WHEREAS, Section 112.313, Florida Statutes, providing for
standards of conduct for public officers, was amended by Ch. 94-
277, Laws of Fla. (1994), to prohibit a local government attorney
from utilizing the services of other members of the law firm unless
a written contract authorizes such services; and,
WHEREAS, the Mayor and City Commission believe it is in the
best interests of the City of South Miami and the City Attorney to
enter into a written contract for legal representation.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMaSSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section-I.- The retainer agreement that is annexed and made
a part of this resolution as App. A. is approved.
NOU -09 -199 1 08:06 CITY OF SOUTH N I AM I BZCD
Section 2. This Resolution No. 99- 94-9500
effective upon approval.
PASSED AND ADOPTED this 7 day of Septem• r
APPROVED: I
QATTES
CITY
READ AWD APPROVED AS TO FORM:
CITY ATTORNEY
CA-- t.aw
MAYOR
?.03
7— shall be
1.994
ij
MAYOR CARVER
YEA
`'� NAY
MICE MAYOR�ctn�Y.O+WIG
���•
� ���:� M
ij
NOV -09 -1994 08:06 CIT'T OF SOUTH MIAMI BZCD
AR'I'SO ITY TO REPRESENT AND RETAINER C MEACT
P.04
This Agreement is made this 7_ day of September, 1994, in
Miami, Dade County, Florida, by and between The City of South
Miami, a Florida municipal corporation (City), Earl G. Gallop and
Bailey Hunt a Jones, a professional association of Florida
attorneys (BH &J).
1. Conside ation: undertakings parties. The City, for
itself, and for its public officials, employees, commissions and
boards, retains Earl G. Gallop to act as its City Attorney. Mr.
Gallop shall provide the legal representation described in Article
II, Section 7, paragraph A(3) of the Charter of the City of South
Miami, Section 2 -10 of the Code of Ordinances, and as may be normal
and customary for a city attorney to render to a Florida
municipality.
Mr. Gallop is a partner of BH &J. BHfiJ will provide attorneys,
paralegals and support services to assist Mr. Gallop in the
performance of his duties as City Attorney. Attorney and paralegal
services will be provided under the retainer amount unless the
service is provided as a separate billing subject.
in consideration for the legal services provided by Mr. Gallop
and Eni, the City agrees to pay an annual retainer amount of
$50,000. The retainer may be Changed by the Mayor and City
Commission with the approval of Mr. Gallop. The retainer does not
include costs. Costs will be billed on a monthly basis and paid by
the City within 30 days.
The City recognizes that all normal and customary legal
services cannot be provided effectively for a fixed sum.
Consequently, the City agrees that specified legal services will be
provided as a separate billing subject. Such services include:
a. State circuit court, federal district court, and
appellate proceedings;
b. Formal mediation and.arbitration proceedings;
C. Administrative adjudicatory proceedings;
d. Creation of community development
districts;
Page 1 of 3
and redevelopment
0
NOV -09 -1994 09:06 CIT' OF SOUTH MIAMI BZCD p,05
e. Creation of municipal taxing and special taxing
districts;
f. Especially complicated transactions requiring a high
degree of skill and a very substantial commitment of
time; and,
g. steal estate transactions and related matters.
Legal services for separate billing subjects will be provided
upon advice to, and the consent of, the City. Professional
services for these subjects may be provided by Mr. Gallop or any
member of his firm, who, in his sole judgment, can best provide the
service for the benefit of the City. Professional services for
these subjects will be provided at an hourly rate of $175.00, which
is the reduced rate given to governmental clients. Fees and costs
will be billed on a monthly basis and paid by the City within 30
days. Such costs may include, among other things, costs of:
process servers, court reporters, transcripts, depositions,
photocopying, postage, word processing, legal research computer
time, travel, lodging, messenger or courier services, third -party
computer charges for real estate matters, title insurance premiums
and recording costs.
Either Mr. Gallop or the City may retain outside counsel to
provide legal services that are not normally or customarily
provided by Mr. Gallop or AH &J. Currently, such services relate to
collective bargaining, cable franchise agreements and litigation,
eminent domain proceedings and issuance of public bonds.
2. Client Certifies Client Has Read All Te=s. By signing
below, the City represents that it has thoroughly read the terms of
Earl G. Gallop's and BH &J's employment and agrees with Each of
them.
3. Suit Between the City and ?sir Gallon or BH&J: Fees.
Should any lawsuit be brought which in any way arises out of this
relationship as attorney and client, the prevailing party shall be
entitled to recover all costs and expenses necessitated by such
litigation, including reasonable attorney's fees at the trial and
appellate levels, and investigation costs.
4. Amendments and Counterparts. This Agreement may be
amended by a written document. It may be signed on separate
copies, each one of which shall be deemed an original.
Page 2 of 3
r
NOU -09 -1934 08 :07 CITY OF SOUTH MIAMI BLCD P.06
5. Florida Law. This Agreement shall be governed by Florida
law.
DATED this 7 day of September, 1994.
Clerk of the City City of South i, lorida
By Its counci
By: v" B
Y:
se
mary Wascura Neil Carver, yor
Earl. G. Gallop, individually and on
behalf of Bailey Hunt & Jones, a
professional association
By:
Earl G. Gallop
9/1/94
Page 3 of 3
Fj
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE
NAGIN GALLOP FIGUEREDOP.A.
Attorneys & Counselors
3225 Aviation Avenue - Third Floor
Miami, FL 33133 -4741
Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351
Ms. Diana Morris
Interim City Manager
City of South Miami
6130 Sunset Drive
South Miami, Florida 33143
March 9, 1998
Matter ID: 0022 -001
General Municipal
Statement No. 1172
2/7/1998
EGG CRA: Telephone conference with Ms. Morris regarding preparing 1.25
Hours Amount
2/2/1998
EGG Meeting between Earl G. Gallop and Mr. Enright regarding hospital
1.00 175.00
funding agreement; meetings with Ms. Morris and with Ms.Taylor
regarding personnel matters
2/3/1998
EGG Telephone conferences with Mr. Chuck Reilly, PBA attorney, and
0.50 87.47
Ms. Morris regarding IA proceeding concerning Abbott
2/3/1998
EGG Preparing for and attending city commission meeting
6.00 1,050.09
2/5/1998
BSA Telephone conference with Eva Rosa; telephone conference with
0.40 59.99
Ms. Bynum; conferred with Mr. Gallop concerning Jackson liens
2/12/1998
and refiling
1,399.97
2/6/1998
BSA Davis Gardens: Telephone conference with Norman Share
0.50 75.01
concerning release of lien for Lot 24; telephone conference with Eva
Rosa concerning release; receive and review release and forwarded
to Mr. Share; subsequent telephone conference with Mr. Share
2/6/1998
EGG CRA: preparing for and attending meeting with Ms. Morris, Mr.
3.00 524.99
Delaney and representatives of TIF committee on funding level and
administrative limits
2/7/1998
EGG Receipt and reviewing pension plan report; preparing letter to Ms.
1.00 175.00
Morris regarding further handling; reviewing and approving invoice for
services
2/7/1998
EGG CRA: Telephone conference with Ms. Morris regarding preparing 1.25
218.76
resolution readopting revised CRA plan; preparing notice to taxing
authority; assembling and transmitting notices to taxing authorities
to Ms. Geri Bonzon- Keenan, Ass't County Attorney
2/10/1998
EGG Attending meeting among representatives of parking garage 3.00
524.99
developer and city regarding project; telephone conference with Ms.
Aria regarding legal research needs; meeting with Ms. Morris
2/12/1998
BSA Telephone conference with Ms. Bynum concerning Code 0.25
37.50
Enforcement Board meeting cancellation and concerning code files
2/12/1998
EGG Preparing city attorney report; telephone conference with and letter 8.00
1,399.97
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month will be charged if payment is not received within 30 days.
9
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE
NaginGallopFigueredo, P.A. Matter ID: 0022 -001 Page: 2
to Mr. Dellagloria regarding review of ethics complaint; preparing
letter to Mr. Mike Kolodgy, PBA, regarding complaint; telephone
conferences with Mayor Robaina, Mr. Mackey and Ms. Taylor;
preparing garage sale ordinance; reviewing real estate title
assignments; reviewing status of current litigation; reviewing EEOC
complaints
2/12/1998
EGG Preparing attorney audit letter
1.00 175.00
2/12/1998
EGG Attending special commission meeting
2.00 349.99
2/13/1998
EGG Preparing resolution approving settlement agreement with
0.75 131.23
Mandelstam
2/13/1998
EGG Reviewing Jhuboollal EEOC complaint; preparing memorandum
1.00 175.00
regarding same to Ms. Morris; analyzing title documents and
executing opinion of title regarding grant of easement to WASA at
public works facility
2/16/1998
EGG Receipt and reviewing agenda and supporting documents
1.00 175.00
2/16/1998
EGG Analyzing documents and determining existence of sufficient
2.00 349.99
evidence to establish probable cause for discipline in IA actions
regarding officers Abbott and Levine
2/16/1998
EGG Preparing for and attending special commission orientation meeting
4.00 699.99
2/17/1998
EGG Receipt and reviewing letter from Mr Michaelson regarding
0.30 52.52
conclusion of attorney's fee proceeding in Fla. Com'n on Ethics v.
Cunningham; preparing letter regarding same
2/17/1998
EGG Assembling notices to taxing authorities regarding CRA actions for
12.00 2,099.96
transmittal to Ms. Keenan, Ass't County Att'y; telephone
conferences with Ms. Morris regarding CRA proceedings, EEOC
complaints, IA actions and other matters; telephone conferences
with Ms. Taylor regarding amending city com'n salary and expense
ordinance; attending pre- meeting conference with Mayor Robaina;
preparing for and attending city com'n meeting
2/17/1998
EGG Attending meeting with Ms. Arias regarding legal research
1.50 262.47
concerning establishment of prescriptive easement, modification of
project proposal requiring re- notice and competitive proposal,
taxation of non - public portion of multi -use garage project
2/17/1998
EGG Telephone conference with Charles Rowley, PBA attorney,
0.30 52.52
regarding disposition of IA investigation and discipline of Ofr. Don
Abbott
2/17/1998
EGG CRA: preparing notice to taxing authorities; preparing notices of
3.50 612.52
special meeting, CRA resolution approving modifications to
redevelopment plan and city commission resolution a adopting
modifications and transmitting amended plan to county
commission; telephone conferences with Ms. Taylor, Ms. Morris
and Mr. Mackey; analyzing Fla. Stat. relating to procedural
requirements
2/19/1998 EGG Attending meeting with vice mayor Olivares; attending special 3.00 524.99
meeting with city com'n and Chamber South
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month will be charged if payment is not received within 30 days.
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE
Nag inGalloffigueredo, P.A. Matter ID: 0022 -001 Page: 3
2/19/1998 EGG Reviewing complaints by Mr. Rick Kolodgy, PBA, regarding Capt. 0.30 52.52
Bradshaw; transmittal to Ms. Morris for further handling
2/19/1998 EGG Receipt and review letter from Mr. Burke recommending settlement 0.30 52.52
of Anthony v. CSM; reviewing omnibus order; preparing letter to Mr.
Burke regarding same
2/19/1998 EGG Telephone conferences with Ms. Morris regarding new harassment 0.40 70.02
complaint, with Mayor Robaina regarding street improvements to
Red Road
2/19/1998
EGG Telephone conference with mayor Robaina and preparing demand
0.40 70.02
letter to Mr. Shields Bowden; preparing letter to Ms. Inger Garcia
regarding EEOC complaint by Chief Watson
2/20/1998
BSA Review and organization of all lien files; review and separate
2.50 374.98
homestead files; sorting of documentation
2/20/1998
EGG Attending meetings with Com'r Russell and Ms. Morris; telephone
3.00 524.99
conference with Mr. Rowley regarding Ofr. Abbott
2/20/1998
EGG Revising garage sale ordinance; preparing transmittal
1.75 306.29
memorandum; preparing city attorney report; evaluating complaint
by Catholic Church entities against Dade County and city regarding
storm water utilities assessment
2/20/1998
EGG Receipt and review renewed public records request regarding Levine
0.25 43.76
2/23/1998
EGG Attending meetings with com'rs Bethel and Felieu
2.50 437.46
2/23/1998
EGG Telephone conference with Mr. Jeffery Watkin, attorney for SPG
0.20 35.01
Phase I, regarding title matter
2/23/1998
EGG Telephone conference with Mayor Robaina and Ms. Morris
0.25 43.76
regarding handling internal complaints in police department
2/24/1998
EGG Receipt and review memorandum from Mr. Mackey regarding
1.30 227.51
exemption from concurrency review for public facilities; preparing
memorandum to same; reviewing Red - Sunset CBD master plan;
telephone conferences with Mr. Richard Bass, Dir., Planning, city
of Coral Gables, Mr. Javier Salmon, architect, and Mr. Joe Comras
regarding financing highway improvements, and with Mayor
Robaina
2/24/1998
EGG Telephone call to Mr. Robert Sheets regarding evaluation and
0.20 35.01
restructuring city utility franchise fees and licenses
2/25/1998
EGG Preparing resolutions relating to code revision com'n and charter
2.00 349.99
revision com'n
2/25/1998
EGG Telephone conferences with Mayor Robaina, and with Mr. Rhonda
0.40 70.02
Anderson, attorney for Anthony, regarding status of settlement
2/26/1998
BSA Continue lien file organization and sorting
1.00 150.01
2/26/1998
EGG Preparing city attorney report; telephone conferences with Ms
2.00 349.99
Morris and with Mr. Robert Sheets regarding franchise and utility
tax compliance audit
Payment is due
upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice.
Interest at a
rate of 1.5% per month will be charged if payment is not received within 30 days.
9
Nag! nGallopFigueredo, P.A.
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE
Matter ID: 0022 -001 Page: 4
2/26/1998
EGG Preparing letter to Mr. Joe Comras regarding funding of Red - Sunset
0.50
master plan street improvements
194.00
2/27/1998
EGG Attention to matters at city hall; attending meetings between and
2.25
among Mayor Robaina, Ms. Morris and Ms. Taylor
209.81
2/27/1998
EGG Telephone conferences with Daphne Anthony's attorney, Mr. Burke
0.50
and Judge Moreno's law clerk regarding status of city com'n
48.00
2/19/1998
approval of settlement; re- scheduling status conference
50.00
2/27/1998
EGG Telephone conference with Chief Watson regarding public
0.80
Payments
disclosure of internal complaint; reviewing Fla. Stat; conference
2/22/1998
with Ms. Morris regarding same
2,884.61
Total Professional Services
Discount:
Rate Summary
Brian S. Adler 4.65 hours at $150.00 /hr 697.49
Earl G. Gallop 75.40 hours at $175.00/hr 13,195.01
Total hours: 80.05
Expenses
Sub -total Payments: 5,780.47
87.47
393.76
87.47
139.99
13,892.50
- 8,288.28
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5 % per month will be charged if payment is not received within 30 days.
FA
Postage
20.64
Telefacsimile charge
194.00
Courier charge
11.05
Photocopies
209.81
Long distance telephone charge
6.90
Legal research
48.00
2/19/1998
Court reporter
50.00
Sub -total Expenses: 540.40
Payments
2/22/1998
Payment
2,884.61
2/22/1998
Payment
11.25
3/3/1998
Payment
2,884.61
Sub -total Payments: 5,780.47
87.47
393.76
87.47
139.99
13,892.50
- 8,288.28
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5 % per month will be charged if payment is not received within 30 days.
FA
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE
Nag inGallopFigueredo, P.A. Matter ID: 0022 -001 Page: 5
For Professional Services
For Disbursements Incurred
Current Balancer
Previous Balance:
Payments - Thank you
Total Due
To be properly credited, please indicate Statement Number on your remittance check.
5,604.22
540.40
6,144.62
176.25
5,780.47
540.40
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5 % per month will be charged if payment is not received within 30 days.
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE
NAGIN GALLOP FIGUEREDOP.A.
Attorneys & Counselors
3225 Aviation Avenue - Third Floor
Miami, FL 33133 -4741
Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351
2/3/1998 GMM Telephone conference with Mr. Goodin regarding locations of the 1.50 262.50
recorded easements; attempting to contact surveyor to determine
whether two of the easements overlap the proposed WASA
easement; assessing the Attorney's Title Insurance Fund, Inc.,
requirements for listing special exceptions to opinion of title;
examination of Title Notes
2/9/1998 GMM Meeting at South Miami City Hall with Mr. Goodin to plot the 0.50 87.50
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month will be charged if payment is not received within 30 days.
March 9, 1998
Ms. Diana Morris
Matter ID: 0022 -002
Interim City Manager
Real Estate
City of South Miami
Department of Water and Sewer Authority ( "WASA") regarding
6130 Sunset Drive
Statement No. 1180
South Miami, Florida 33143
2/3/1998 GMM Telephone conference with Mr. Goodin regarding locations of the 1.50 262.50
recorded easements; attempting to contact surveyor to determine
whether two of the easements overlap the proposed WASA
easement; assessing the Attorney's Title Insurance Fund, Inc.,
requirements for listing special exceptions to opinion of title;
examination of Title Notes
2/9/1998 GMM Meeting at South Miami City Hall with Mr. Goodin to plot the 0.50 87.50
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month will be charged if payment is not received within 30 days.
Hours Amount
1/6/1998
GMM Telephone conferences with representatives of Miami -Dade
0.30 52.50
Department of Water and Sewer Authority ( "WASA") regarding
current revised form of opinion required by WASA
1/9/1998
GMM Telephone conference with Mr. David Goodin, Engineer, regarding
0.10 17.50
required form of opinion of title
1/9/1998
GMM Ordering opinion of title from Attorney's Title Insurance Fund, Inc.,
0.10 17.50
upon authorization by Mr. Goodin; telephone conferences with
representatives of WASA and with Attorney's Title Insurance
Company, Inc., regarding metes and bounds description for
property
1/14/1998
GMM Telephone conference with representative of Attorney's Title
0.10 17.50
Insurance Fund, Inc., regarding metes and bounds description
1/23/1998
GMM Telephone conference with representative of Attorney's Title
0.50 87.50
Insurance Fund, Inc., and commence analysis of the recorded
documents
1/30/1998
GMM Complete analysis of recorded documents; evaluate surveys and
1.00 175.00
legal descriptions to ascertain precise location of the overlapping
easements; prepare title opinion
2/2/1998
GMM Telephone conference with Mr. Goodin regarding overlapping
1.50 262.50
easements disclosed by the title search prepared by Attorney's
Title Insurance Fund, Inc; requested a site plan or survey from Mr.
Goodin showing location of improvements; reviewed existing FPL
easement; resolved concern raised by Mr. Goodin relating to a folio
number reflected on the tax information
2/3/1998 GMM Telephone conference with Mr. Goodin regarding locations of the 1.50 262.50
recorded easements; attempting to contact surveyor to determine
whether two of the easements overlap the proposed WASA
easement; assessing the Attorney's Title Insurance Fund, Inc.,
requirements for listing special exceptions to opinion of title;
examination of Title Notes
2/9/1998 GMM Meeting at South Miami City Hall with Mr. Goodin to plot the 0.50 87.50
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month will be charged if payment is not received within 30 days.
NaginGallopFigueredo, P.A.
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE
Matter ID: 0022 -002
several metes and bounds legal descriptions attached to the
various recorded documents to ascertain their impact on proposed
grant of easement
2/12/1998 GMM Telephone conference with Ms. C. Anderson, staff counsel for 0.20
Attorney's Title Insurance Fund, Inc., regarding overlapping
easements; discussed FPL rights under its recorded easement and
possible solutions to the issue, including reformation of FPL
easement or a covenant of mutual cooperation to be executed by
the City of South Miami and FPL; assessed potential exposure
under a title insurance policy; agreed on proposed language to be
added to the opinion of title
2/13/1998 GMM Prepared Opinion of Title with the language approved by Ms. 0.20
Anderson and prepared transmittal memorandum to Ms. Morris
2/24/1998 GMM Telephone conference with Lizette, a staff person in the order 0.30
department of Attorney's Title Insurance Fund, Inc., regarding any
available discounts for orders placed by local governments, and for
quantity orders; discussion regarding priority of orders and
expedited orders
2/25/1998 GMM Title searches requested for Murray Park, Dante Fascell Park, 0.80
Fuchs Park, Brewer Park, Palmer Park, Jean Willis Park, and
Marshall Williamson Park; telephone conference with Lizette of
Attorneys' Title Insurance Fund, Inc.,requesting expedited action on
Murray Park, to comply with the request of the Director of the
Office of Development, Ms. M. L. Carstarphen; evaluation of tax
card information on each of the seven parks; prepare memo to Ms.
Morris advising that the order has been placed and requesting
additional documentation clarifying the quality of title required as a
condition to the Safe Neighborhood Park grants; telephone
conference with Ms. Nikki Payne, Office of Development,
requesting the grant documentation
2/25/1998 GMM Analysis of documentation received from Ms. Nikki Payne 0.20
regarding Safe Neighborhood Parks bonds and grant requirements
as to evidence of ownership
2/25/1998 GMM Telephone conferences with Lizette and Rosemary of the Order 0.10
Department of Attorney's Title Guaranty Fund, Inc., regarding three
separate folio numbers for Murray Park, in order to obtain those
warranty deeds on the same day the title search was ordered
2/25/1998 GMM Telephone conference with Mr. Goodin regarding proper procedure 0.20
for submittal of easement package, including the opinion of title
prepared by this office, to Miami -Dade Water and Sewer Authority
2/26/1998 GMM Evaluation of two warranty deeds relating to Murray Park and 0.20
transmittal of same to Ms. Morris, and to Ms. Carstarphen
2/27/1998 GMM Evaluation of additional warranty deed relating to Murray Park; 0.20
telephone conference with several members of the Order
Department of the Attorney's Title Insurance Fund, Inc., regarding
the three separate folio numbers and assemblage of three lots to
create Murray Park
Page: 2
35.00
35.00
52.50
140.00
35.00
17.50
35.00
35.00
35.00
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month will be charged if payment is not received within 30 days.
Eel
NaginGallopFigueredo, P.A.
Rate Summary
G. Miriam Maer
Expenses
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE
Matter ID: 0022 -002 Page: 3
Total Professional Services
8.00 hours at $175.00/hr
Total hours: 8.00
1,400.00
Photocopies 4.50
Sub -total Expenses: 4.50
Payments
2112/1998 Payment 22.00
Sub -total Payments: 22.00
For Professional Services
For Disbursements Incurred
Current Balance:
Previous Balance:
Payments - Thank you
Total Due
To be properly credited, please indicate Statement Number on your remittance check.
1,400.00
1,400.00
4.50
1,404.50
22.32
22.00
1,404.82
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month will be charged if payment is not received within 30 days.
4
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE
NAGIN G ALLOP FIGUEREDOP.A.
Attorneys Fa Counselors
3225 Aviation Avenue - Third Floor
Miami, FL 33133 -4741
Telephone: (305) 854 -5353
Facsimile: (305) 854 -5351
Amount
15.00
105.00
15.00
37.50
30.00
15.00
330.00
2/23/1998 BSA Hildebrand: Telephone Conference with Ms. Cone (daughter of Ms. 2.80 420.00
Hildebrand) concerning liens and request for reduction; reviewed
lien file; prepared memorandum to Code Enforcement Board
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month will be charged if payment is not received within 30 days.
March 9, 1998
Ms. Diana Morris
Matter ID: 0022 -003
Interim City Manager
Foreclosures
City of South Miami
6130 Sunset Drive
Statement No. 1181
South Miami, Florida 33143
Hours
2/2/1998 BSA
Davis Gardens: Receive and review Notice of Name Change from 0.10
Capital Bank to Union Planters
2/3/1998 BSA
Telephone Conference with Eva Rosa (.10) Gussie Gamble: 0.70
Telephone conference with Bobby at Brad Hanofourde's office
concerning payment of liens (.40) Johnny Jackson: review Jackson
file concerning liens, proper notice and regarding refiling (.20)
2/4/1998 BSA
Davis Gardens: Receive and review notice concerning preparing 0.10
notice of entering default on out -of -state corporations
2/10/1998 BSA
Davis Gardens: Prepare order deferring ruling until after mediation 0.25
2/12/1998 BSA
Davis Gardens: Telephone conference with Mr. Ferdi concerning 0.20
mediation
2/17/1998 BSA
Davis Gardens: Receive and review executed order deferring ruling 0.10
2/20/1998 BSA
Larry Lonon: telephone conference with Mr. Chalvire inquiring 2.20
whether payment agreement was entered into; prepare
correspondence to Mr. Lonon concerning payment agreement (.40)
M &J Carvajal: telephone conference with Ms. Bynum concerning
payment agreement; conferred with Mr. Chalvire concerning status
of payment agreement (.30) Weit: Telephone conference with Ms.
Bynum concerning tax records information and concerning
ownership status (.20) Smith: Telephone conference with Ms.
Bynum concerning property in estate, concerning being contacted
by nieces, and concerning potential demolition of house (.30)
Dalma, Inc. Reviewed and coordinated files for 6150 and 6250 S.W.
40th Street, review for notice (.30) Taylor: Telephone conference
with Ms. Bynum concerning being contacted by Mr. Taylor to pay
liens; left message for Mr. Taylor (.20) Gamble: Telephone
conference with Ms. Bynum concerning payment and releasing of
liens (.20) Krummrei: Review file and information concerning
potential payment and location of Steven Krummrei (.30)
Amount
15.00
105.00
15.00
37.50
30.00
15.00
330.00
2/23/1998 BSA Hildebrand: Telephone Conference with Ms. Cone (daughter of Ms. 2.80 420.00
Hildebrand) concerning liens and request for reduction; reviewed
lien file; prepared memorandum to Code Enforcement Board
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month will be charged if payment is not received within 30 days.
NaginGallopFigueredo, P.A.
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE
Matter ID: 0022 -003
detailing request; conferred with Mr. Gallop concerning request
(.70) Lonon: Finalize and execute correspondence to Mr. Lonon
( 10) Barksdale: Prepared Motion for Default, Default and
Non - Military Affidavit (.50) L Miles/ Harlem Inn: Review of file
regarding separate properties (.20) Morris Investment: Review file
concerning ownership and contesting of liens and upholding of liens
(.30) Review of previous memoranda on all files and attention to
various lien files (1.0)
2/24/1998 BSA Gussie Gamble: Telephone conference with Ms. Rosa concerning
release of liens and payment(.20) Zimmerman: Review file;
Telephone conferences with Carol Bynum concerning release and
concerning determining whether lien was filed (20)
Shienberg - Sigman: Telephone conference with Ms. Rosa
concerning status of file; conferred with Weiner Chalvire concerning
payment (20) Poole /Williams: Research concerning location of
defendants and concerning property; conferred with Ms. Bynum
concerning W.G. Poole being deceased (.50) Morris Investment:
Review of file concerning owners; telephone conference with
Chaises Delegated concerning O & E search; telephone
conferences with Ms. Rosa and Ms. Bynum concerning property
addresses and property folio numbers; receive and review tax roll
information; telephone conference with Tax Appraiser's office;
prepare correspondence to Ms. Delegated with Copy to Mr. Cronig
(1.0) Robinson: Reviewed and closed file (.10)
2/25/1998 BSA L Miles /Harlem Inn: Conferred with Mr. Cowan, guardian for Marie
Miller, concerning payment of liens; prepared memorandum to file;
prepared memorandum to Ms. Rosa (.50) Banker's Trust:
Telephone conference with Lana Johnson, paralegal at Keith Mack
concerning, foreclosure file and obtaining payment of lien;
telephone conference with Temple Inland concerning lien; prepared
memorandum to file (.30) Davis: Prepared memorandum to Ms.
Rosa concerning status of lien and whether released
2/26/1998 BSA Barksdale: Telephone conference with Tax Appraiser's office;
telephone conference with clerk's office concerning 1992
application for tax deed and "List of Liens "; analysis; prepared
memorandum to Mr. Gallop concerning file and proposition for tax
purchase, detailed tax amounts (1.0) Scheinberg - Sigman:
Telephone conference with Mr. Chalvire concerning property
location and satisfaction (.10) Bankers Trust: Telephone conference
with Mr. Brinkman concerning lien; prepare correspondence to Mr.
Brinkman for payment of lien (.30)
2.20
AM
1.40
Page: 2
330.00
120.00
210.00
2/27/1998 BSA Bankers Trust: telephone conference with James Brinkman in REO 2.00 300.00
department, Calmco; concerning payoff of lien; telephone
conference with Weiner concerning payoff amount; prepare
correspondence /demand to Mr. Brinkman (.50) Walker: Follow -up
on tax deed application and forthcoming foreclosure hearing (.20)
Dixon: Review file and tax information; telephone conference with
Internal Revenue Service concerning liens (.40)
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month will be charged if payment is not received within 30 days.
f
NaginGallopFigueredo, P.A.
Rate Summary
Brian S. Adler
Expenses
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE
Matter ID: 0022 -003 Page: 3
Total Professional Services 1,927.50
12.85 hours at $150.00 /hr
Total hours: 12.85
Legal research
Long distance telephone charge
Telefacsimile charge
Postage
Photocopies
1,927.50
165.35
1.65
4.00
6.41
12.75
Sub -total Expenses: 190.16
Payments
2/12/1998 Payment 8,061.29
Sub -total Payments: 8,061.29
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month will be charged if payment is not received within 30 days.
Nag inGallopFigueredo, P.A.
For Professional Services
For Disbursements Incurred
Current Balance:
Previous Balance:
Payments - Thank you
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE
Matter ID: 0022 -003 Page: 4
Total Due
To be properly credited, please indicate Statement Number on your remittance check.
1,927.50
190.16
2,117.66
10,831.79
8,061.29
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month will be charged if payment is not received within 30 days.
I
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE
NAGIN GALLOP FIGUEREDOP.A.
Attorneys & Counselors
3225 Aviation Avenue - Third Floor
Miami, FL 33133 -4741
Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351
March 9, 1998
Ms. Diana Morris Matter ID: 0022 -004
Interim City Manager DCA v. City of South Miami
City of South Miami
6130 Sunset Drive Statement No. 1173
South Miami, FL 33143
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month will be charged if payment is not received within 30 days.
9
Hours
Amount
2/5/1998
EGG Receipt and reviewing proposed settlement letter from Mr
1.00
175.00
DiGuisseppe, DCA; telephone conference with Mr. Mackey
regarding same
2/12/1998
EGG Receipt and review DCA compliance language and proposed
0.40
70.00
resolution
Total Professional Services
245.00
Rate Summary
Earl G. Gallop 1.40 hours at $175.00 /hr
245.00
Total hours: 1.40
Expenses
Legal research
13.78
Sub -total Expenses:
13.78
Payments
2/12/1998
Payment
1,150.00
Sub -total Payments:
1,150.00
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month will be charged if payment is not received within 30 days.
9
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE
NaginGallopFigueredo, P.A. Matter ID: 0022 -004 Page: 2
For Professional Services
245.00
For Disbursements Incurred
13.78
Current Balance:
258.78
Previous Balance:
1,150.00
Payments - Thank you
1,150.00
Total Due 258.78
To be properly credited, please indicate Statement Number on your remittance check.
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month will be charged if payment is not received within 30 days.
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE
NAGIN GALLOP FIGUEREDOP.A.
Attorneys & Counselors
3225 Aviation Avenue - Third Floor
Miami, FL 33133 -4741
Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351
March 9, 1998
Ms. Diana Morris Matter ID: 0022 -005
Interim City Manager
City of South Miami Mandelstam v. City of South
6130 Sunset Drive Statement No. 1174
South Miami, Florida 33143
Hours
Amount
2/5/1998 EGG Receipt and reviewing revised proposed settlement agreement with 0.75
131.25
Mandelstam; telephone conference with Mr. Mackey regarding
same
2/7/1998 EGG Receipt and reviewing memorandum by Mr. Mackey regarding 0.25
43.75
minor change to PUD in connection with settlement
2/19/1998 EGG Preparing letter to Mandelstam advising that city performed 0.30
52.50
conditions of settlement and requesting final settlement agreement
and dismissal of actions
Total Professional Services
227.50
Rate Summary
Earl G. Gallop 1.30 hours at $175.00/hr 227.50
Total hours: 1.30
Expenses
Photocopies 13.50
Telefacsimile charge 16.00
Postage 3.20
Sub -total Expenses: 32.70
Payments
2/12/1998 Payment 1,076.80
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month will be charged if payment is not received within 30 days.
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE
NaginGallopFigueredo, P.A. Matter ID: 0022 -005 Page: 2
Sub- total Payments: 1,076.80
For Professional Services 227.50
For Disbursements Incurred 32.70
Current Balance: 260.20
Previous Balance: 1,076.80
Payments - Thank you 1,076.80
Total Due 260.20
To be properly credited, please indicate Statement Number on your remittance check
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month will be charged if payment is not received within 30 days.
,
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE
NAGIN GALLOP FIGUEREDOP. A.
Attorneys & Counselors
3225 Aviation Avenue - Third Floor
Miami, FL 33133 -4741
Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351
Rate Summary
Total Professional Services
Earl G. Gallop 3.90 hours at $175.00/hr 682.50
Total hours: 3.90
Expenses
Long distance telephone charge 0.75
2/17/1998 outside copy job 68.69
Sub -total Expenses: 69.44
682.50
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month will be charged if payment is not received within 30 days.
March 9, 1998
Ms. Diana Morris
Matter ID: 0022 -008
Interim City Manager
Wascura v. City of South Miami
City of South Miami
6130 Sunset Drive
Statement No. 1175
South Miami, FL 33143
Hours
Amount
2/2/1998 EGG
Assembling and reviewing documents in response to document 2.50
437.50
request
2/13/1998 EGG
Assembling, reviewing and transmitting personnel files and other 1.00
175.00
documents to Mr. McDuff for response to request for production of
documents
2/24/1998 EGG
Telephone conferences with Mr. Kahn, attorney for Mr. Carver 0.40
70.00
regarding preparing answers to interrogatories
Rate Summary
Total Professional Services
Earl G. Gallop 3.90 hours at $175.00/hr 682.50
Total hours: 3.90
Expenses
Long distance telephone charge 0.75
2/17/1998 outside copy job 68.69
Sub -total Expenses: 69.44
682.50
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month will be charged if payment is not received within 30 days.
Nag inGallopFigueredo, P.A.
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE
Matter ID: 0022 -008 Page: 2
For Professional Services
682.50
For Disbursements Incurred
69.44
Current Balance:
751.94
Previous Balance:
3,176.25
Payments - Thank you
0.00
Total Due 3,928.19
To be properly credited, please indicate Statement Number on your remittance check.
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month will be charged if payment is not received within 30 days.
1 1,
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE
NAGIN GALLOP FIGUEREDOP.A.
Attorneys & Counselors
3225 Aviation Avenue - Third Floor
Miami, FL 33133 -4741
Telephone: (305) 854 -5353 Facsimile: (305)854 -5351
March 9, 1998
Ms. Diana Morris Matter ID: 0022 -009
Interim City Manager
City of South Miami Watson v. City of South Miami
6130 Sunset Drive Statement No. 1176
South Miami, Florida 33143
Rate Summary
Eve A. Boutsis
Earl G. Gallop
G. Miriam Maer
Expenses
Total Professional Services
3.00 hours at $125.00/hr
3.00 hours at $175.00/hr
4.25 hours at $175.00/hr
Total hours: 10.25
Telefacsimile charge
Photocopies
Long distance telephone charge
375.00
525.00
743.75
16.00
22.50
0.61
Amount
125.00
481.25
250.00
525.00
262.50
1,643.75
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month will be charged if payment is not received within 30 days.
t
Hours
2/3/1998
EAB Lexis search on discrimination statutes and cases regarding
1.00
hostile work environment
2/10/1998
GMM Preparing draft response to EEOC complaint; attention to sections
2.75
of response regarding city's sexual harrassment policy quid pro quo
harassment and disparate treatment discrimination; preparing fact
statement
2/11/1998
EAB Prepared affidavit for Mr. Oshikoya regarding personnel history of
2.00
Watson; reviewed personnel records and prepared exhibits
2/13/1998
EGG Final preparation of response; final approval of filing of response and
3.00
exhibits
2/13/1998
GMM Final preparation of response
1.50
Rate Summary
Eve A. Boutsis
Earl G. Gallop
G. Miriam Maer
Expenses
Total Professional Services
3.00 hours at $125.00/hr
3.00 hours at $175.00/hr
4.25 hours at $175.00/hr
Total hours: 10.25
Telefacsimile charge
Photocopies
Long distance telephone charge
375.00
525.00
743.75
16.00
22.50
0.61
Amount
125.00
481.25
250.00
525.00
262.50
1,643.75
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month will be charged if payment is not received within 30 days.
t
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE
Nag inGallo ff igueredo, P.A. Matter ID: 0022 -009 Page: 2
Total Due 2,227.86
To be properly credited, please indicate Statement Number on your remittance check.
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month will be charged if payment is not received within 30 days.
FCA
Sub -total Expenses: 39.11
For Professional Services
1,643.75
For Disbursements Incurred
39.11
Current Balance:
1,682.86
Previous Balance:
545.00
Payments - Thank you
0.00
Total Due 2,227.86
To be properly credited, please indicate Statement Number on your remittance check.
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month will be charged if payment is not received within 30 days.
FCA
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE
NAGIN GALLOP FIGUEREDOP.A.
Attorneys & Counselors
3225 Aviation Avenue - Third Floor
Miami, FL 33133 -4741
Telephone: (305) 854 -5353
Ms. Diana Morris
Interim City Manager
City of South Miami
6130 Sunset Drive
South Miami, Florida 33143
Facsimile: (305) 854 -5351
March 9, 1998
Matter 1D: 0022 -011
Tooks v. City of South Miami
Statement No. 1182
Total Professional Services 987.50
Rate Summary
Eve A. Boutsis 3.00 hours at $125.00/hr 375.00
G. Miriam Maer 3.50 hours at $175.00/hr 612.50
Total hours: 6.50
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month will be charged if payment is not received within 30 days.
U
Hours
Amount
2/8/1998
EAB
Legal research on hostile and offensive work environment; prepared
1.00
125.00
initial legal memorandum on same
2/25/1998
GMM
Prepared initial draft of response; reviewed personnel policies and
3.00
525.00
personnel file
2/27/1998
EAB
Revising response
2.00
250.00
2/27/1998
GMM
Revising affidavit and assembling exhibits
0.50
87.50
Total Professional Services 987.50
Rate Summary
Eve A. Boutsis 3.00 hours at $125.00/hr 375.00
G. Miriam Maer 3.50 hours at $175.00/hr 612.50
Total hours: 6.50
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month will be charged if payment is not received within 30 days.
U
NaginGallopFigueredo, P.A.
For Professional Services
For Disbursements Incurred
Current Balance:
Previous Balance:
Payments - Thank you
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE
Matter ID: 0022 -011 Page: 2
Total Due
To be properly credited, please indicate Statement Number on your remittance check.
987.50
0.00
987.50
315.00
0.00
1,302.50
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month will be charged if payment is not received within 30 days.
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE
NAGIN GALLOP FIGUEREDOP.A.
Attorneys & Counselors
3225 Aviation Avenue - Third Floor
Miami, FL 33133 -4741
Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351
March 9, 1998
Ms. Diana Morris
Matter ID: 0022 -012
Interim City Manager
Pratt v. City of South Miami
City of South Miami
6130 Sunset Drive Statement No. 1177
South Miami, Florida 33143
Hours
Amount
2/13/1998 GMM Review personnel file; review Dade County negative audit report and 2.00
350.00
response from former manager L. Dennis Whitt; review Pratt's
affidavit regarding Asher
2/19/1998 EAB Legal research and prepared memorandum of law on constructive 2.00
250.00
and retaliatory discharge
2/19/1998 GMM Prepare draft response; prepare affidavit of Ms. Morris; prepare 1.75
306.25
exhibits
2/20/1998 EGG Final preparation of response to EEOC complaint 1.50
262.50
2/23/1998 EAB Prepare exhibits 0.50
62.50
Total Professional Services
1,231.25
Rate Summary
Eve A. Boutsis 2.50 hours at $125.00/hr 312.50
Earl G. Gallop 1.50 hours at $175.00/hr 262.50
G. Miriam Maer 3.75 hours at $175.00/hr 656.25
Total hours: 7.75
Expenses
Telefacsimile charge 16.00
Photocopies 77.50
Sub -total Expenses: 93.50
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month will be charged if payment is not received within 30 days.
t
NaginGallopFigueredo, P.A.
For Professional Services
For Disbursements Incurred
Current Balance:
Previous Balance:
Payments- Thank you
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE
Matter ID: 0022 -012 Page: 2
Total Due
To be properly credited, please indicate Statement Number on your remittance check.
1,231.25
93.50
1,324.75
417.50
0.00
1,742.25
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month will be charged if payment is not received within 30 days.
f
L�
CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
The attached resolution seeks authorization of the City Commission for the City Manager
to accept the recommendation of the insurance bids review consultant to award the
employee health insurance service contract to United Health Care; dental insurance
service contract to Cigna Dental; and group life and AD &D service contract to Trans
General Life and Casualty. The service contracts for full implementation of the
recommendation will be signed with the companies as soon as feasible.
I recommend approval.
To: Mayor and City Commission
From: Diana Moir
Date: April 2, 1998
Re: Agenda # ie
Interim City Manager
Commission Meeting
April 7, 1998
Resolution accepting
Insurance bids review
Consultant's Recommendation.
The attached resolution seeks authorization of the City Commission for the City Manager
to accept the recommendation of the insurance bids review consultant to award the
employee health insurance service contract to United Health Care; dental insurance
service contract to Cigna Dental; and group life and AD &D service contract to Trans
General Life and Casualty. The service contracts for full implementation of the
recommendation will be signed with the companies as soon as feasible.
I recommend approval.
1
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48
49
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO EMPLOYEE
INSURANCE BENEFITS, ACCEPTING THE BIDS REVIEW
CONSULTANT'S RECOMMENDATION TO AWARD HEALTH
INSURANCE CONTRACT TO UNITED HEALTH CARE, DENTAL
INSURANCE CONTRACT TO CIGNA DENTAL, AND GROUP LIFE
INSURANCE CONTRACT TO TRANS GENERAL LIFE AND CASUALTY.
WHEREAS, by approval of Resolution Number 3 -98 -10270 on January 6, 1998, the City
Commission authorized the City Manager to engage AMI Risk Consultants to review several
proposals received from insurance companies to provide medical insurance coverage for City
employees; and
WHEREAS, AMI Risk Consultants Inc. has now concluded the review and
recommended to the City Administration that the service contracts for medical insurance
coverage be awarded as follows:
Health Insurance Service Contract — United Health Care
Dental Insurance Service Contract - Cigna Dental
Group Life and AD &D Contract - Trans General Life and Casualty
WHEREAS, the City Administration has reviewed the Consultants recommendation with
him and concurs that the selected companies will provide same or better service to our
employees than current provider at reduced rates.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. That the City Manager is authorized to accept the recommendation of
the bids review consultant.
Section 2. That the City Manager is authorized to begin full implementation of the
recommendation and sign service contract with the selected companies as soon as feasible.
Section 3. That this resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this day of , 1998.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MAYOR
City of South Miami
Review of Group Life,
Accidental Death and Dismemberment,
Health, and Dental Benefits Proposals
Firm: AMI Risk Consultants, Inc.
11410 N. Kendall Drive, Suite 208
Miami, Florida 33176
(305) 273 -1589
Contact: Aguedo (Bob) M. Ingco, FCAS, MAAA, CPCU, ARM
Date: April 2, 1998
AMIRisk Consultants, Inc.
11410 N. Kendall Drive, # 208 Tel: (305) 273 -1589 Web Site: http://www.amirisk.com
Miami, Florida 33176 Fax: (305) 274 -4706 E -mail: info @amirisk.com
April 2, 1998
Mr. Hakeem Oshikoya
Finance Director
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
Dear Mr. Oshikoya:
We are pleased to submit to you an additional five (5) bound copies of our report for the
review of Group Life, Accidental Death and Dismemberment, Health, and Dental
Benefits Proposals for the City of South Miami.
We very much appreciate the cooperation and courtesies extended to us during the course
of this engagement. Please do not hesitate to contact us if you have any questions on the
study.
Thank you very much for the opportunity to work with you again.
Sincerely,
Bob Ingco, FCAS, MAAA, CPCU, ARM
President
Actuaries • Risk Management Consultants
r�
TABLE OF CONTENTS
I. EXECUTIVE SUMMARY PAGE
Purpose............................................................................................. ..............................1
Conclusions...................................................................................... ............................... 2
Background...................................................................................... ............................... 3
OurApproach ................................................................................... ............................... 4
AdditionalInformation ..................................................................... ............................... 5
II. EXHIBITS
Life Insurance Rankings
Health Insurance Rankings
Dental Insurance Rankings
Health/HMO Benefits Summary
Health/POS Benefits Summary
CIGNA Dental Benefits
Prudential Dental Benefits
III. APPENDIX A - AM Best Background
M
I The ON of South Miami I
Review of Insurance Proposals
January 30, 1998
Purpose The City of South (the "City ") has engaged the services of AMI Risk
Consultants, Inc. (AMI) to review the Proposals offering the City the
following coverages: Group Life, Accidental Death and Dismemberment
Insurance and Health and Dental Benefits Insurance. At the completion of
the review, we are to recommend the proposal that would be most ad-
vantageous to the City.
/0
Conclusions Based on our review, we recommend that the City select the following
proposals:
AMIServer\clients I \South Miami\report.doc Page 2 1*0
Estimated Cost
CoverageBenefit
Insurer/Provider/
(Average Monthly
Broker
Premium
Group Life Insurance
Trans General Life and
and A D &D
Casualty --
$325.00
Mr. Sydney Gatenber
Health Benefits
United Health Care
$226.15
Ms. Myrna Marin
Dental Benefits
CIGNA
$18.53
Mr. Peter Meyer
AMIServer\clients I \South Miami\report.doc Page 2 1*0
Background The City requested proposals from interested insurance companies licensed
to do business in Florida, and have a General Policyholder Rating of no
less than A- and a Financial Rating of VII or better. The proposal is to of-
fer the following coverages to be effective three months after acceptance
of the bid: Group Life, Accidental Death and Dismemberment Insurance
and Health and Dental Benefits Insurance.
At the time of the evaluation, the incumbent was Prudential Insurance
Company. The number of proposals received and reviewed are the fol-
lowing:
Covers e/BEn t =
No o Proposals
Group Life Insurance and A
D &D
20
Health Benefits
18
Dental Benefits
12
AMIServerUientsMouth MiamiVepwt.doc Page.3 to
Our In performing the review of the proposals, we followed these steps:
Approach
• Rank all proposals according to cost
• Review each proposal, beginning with the cheapest for compliance
with the City's minimum requirements.
• The first proposal that meets all minimum requirements is deemed
"most advantageous" to the City and consequently, is recommended.
In performing the review, we considered the City's current coverage as
Prudential's proposal.
AMIServerUientshSouth MiamiVeport.doc Page 4
Additional Our recommendations will result in significant savings to the City without
Observations any diminished coverage as the following table suggests:
Attached Attached are the spreadsheets we prepared in performing the review. They
Exhibits are grouped separately by type of coverage. We have also included
Appendix A, which describes the A.M. Best ratings and their importance.
ANIIServer \clientsl \South N iarnAreport.doc Page 5
/10
Proposed
Current
Coverage/Benefd
Average Monthly
Average Monthly
Cost
Cost
Group Life Insurance
and A D &D
$325.00
$544.32
Health Benefits
$226.15
$250.87
Dental Benefits
$18.53
$31.65
Attached Attached are the spreadsheets we prepared in performing the review. They
Exhibits are grouped separately by type of coverage. We have also included
Appendix A, which describes the A.M. Best ratings and their importance.
ANIIServer \clientsl \South N iarnAreport.doc Page 5
/10
Ader- individwl has incurred 5
510,000 ofeligible charges in a
calendar Yr. (not including payments,
deductibles, and any charges already
payable at l oo %) the pal. pays 100%
of lemainorg eligible charges that yr.
/D
MAJO DKI'AIL OF BENEFUS
i
2
}
4
S
AVERAGE 11M(1 PREMHUM!SINGLE &FAMILY
5195.11
S213.37
5230.78
5114.09
5, U. 68
AVERAGE FOS PREMIUM/ SINGLE & FAMILY
$257.22
$257.22
$266.00
$277.66
5311.64
AVERAGE IIAIO & PUS PREMIUM/ SINGLE & FAMILY
S226. 15
523S.22
5248.39
5250.87
5277.16
BENEFITS
UNITED HEA;TII CARE
UNITED UFALTiI CARE
HUMIA`7A
PRUDEN "TIAU HEALTH CAKE
AVAIED III;ALTI1 PLAN
' MARIM
MARIJ4E•
Susan R Reddu,g
Glnisa Sanchez
"
MAN II
CLAN I
POLICYHOLDER RATING
A
A
A
FINANCIAL RATING
_..
VII
SOUTH hUANII HOSPITAL
YES
IT. S
YES
5'ES
YES
OFFICE VISIT 'S
100:: an m 510 copay
I001". $O copay
100°: $5 copay
100% S15 coPay
1001.: Sl O cop;,y
OFFICE SPECIALIST
100%en <l 310 eopay
1DO %30 eoPay
100°.: $O eoPay
100 %SO eoPay
MIAI "ERNITY(including planate!, delivery&
100% Ac, SI O copay
100% SO copay
100%30 copay
I GOY°ener$15 copay
Poswatal care)
men no copy
other vi ib 9O%
bnpatied Iiosp. M /at<,mly
S< iv includungdelivery
5300 copmnrrn,
HOPI "FAL VISITS (including well uesvbom true)
I MI. ane Sl O copay
1001". $O coPay
100 %SO copay
905.
100% SO copay
SURGERY (other than during olhca viaib including
100% SO coPay
905.
1001. SOcopay
Swgcmn Asst. Sutgcon, and A, c fln ologisp
INPATIENT IIOSPI "TAL SEIiV.
Room &Baud (semi- private)
100°.. aner 3500 copay
100%SO -Pay
IDO %SOeopay
90%
100",6 $O pay
intensive cane, pre -adrniseion testing,
other <Iigable hosp. Care
Newbow Cam
OUTPATIENT IIUSP. SERY
Emegemy Rooun
100:: $O copay
100% SO copay
IOUs. $0 copay
1005: ane, $50 copay,nent per vuit
$30 copay
Oulpaliew surgical Facility Care
100:: SO coPay
100°. so copay
90%
100':
l•�
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C-
CIGNA Dental '�tltional
Care At era,,r
Denture Relining * -
40
56
Rebase Complete Denture ...
S 110
5 276
Rebase Partial Denture ■ ■.
110
246
Reline Complete Denture - Office a.a
65
147
Reline Partial Denture - Office . a
65
136
Reline Complete Denture - Laboratory .■.
110
222
Reline Partial Denture - Laboratory ■■■
110
225
Oral Surgery (Includes Routine Post - Operative Treatment)
Surgical! removal of impacted teeth is not covered unless disease exists.
Surgical removal of
wisdom
tooth /3rd molar for orthodontic reasons onh• is not covered. +
1,725
2,709
Extraction (Single Tooth)
19
69
Extraction (Each additional Tooth)
17
64
Root Removal - Exposed Roots
19
94
Surgical Extraction Erupted Tooth
45
132
Soft Tissue Impaction +
60
167
Partial Bony Impaction +
85
222
Full Bony Impaction +
135
264
Surgical Removal Root Tip - Root Recovery
55
138
Tooth Replantation
150
188
Surgical Exposure of Impacted or Unerupted Tooth
for Orthodontic Reasons (excluding wisdom Teeth)
80
299
Alveoioplasty in Conjunction With Extractions .
b5
106
Alveoloplasty not in Conjunction With Extractions ■
85
157
Surgical Excision of Cyst
90
276
Removal of Exostosis
75
321
Surgical Incision and Drainage - Intraoral
30
93
Frenectomv
85
231
Orthodontics (Braces)
Orthodontic Evaluation
40
56
Orthodontic Treatment Plan & Records
150
151
Removable and /or Fixed Appiiance(si
Insertion For interceptive Treatment
250
347
Fixed Appliance Insertion (Banding)
For Comprehensive Treatment
250
700
24 Month Orthodontic Treatment:
Can include interceptive or Class 1, 11 or 111 malocclusion
comprehensive treatment on primary and /or permanent teeth.
Children ...
1,725
2,709
Adults
2,360
3,251
.Additional charge for atypical or longer cases.
Orthodontic Retention, Including Appiiance(s)
and Treatment
300
476
Emergency Services (Pain Relief Treatment)
Emergency Exam and Visit - During Office Hours 30 40
Emergency Exam and Visit - After Office Hours 50 34 _
Broken Appointment
Broken .Appointment - Less Than 24 -Hours Notice
(Per 15- Minute Appointment) 10 N/A
Exchrsioru and hinitatiars mov,tnpA. Caisalt vour group agreement for deAtils. This Fee
Orerviety is mviect to Rr;ulatory Revinv. In case 0,11ty ,iiscrepancv behveen this Dental fee
Orervlem and vour. Patient C:harve Schedide sent m .:uu drier vour i'nrollment, the Patio t - rgr
Sd ,,Ju?c will prevail.
W1 -02 • cat x552795
- CIGNA Dental \irtiunal
- CIG, \'.-I Dental
Vatinual
Care .Ire
rage
Care
.Ivera,;e
Diagnostic /Preventive
Endociontics (Root Canal -Treatment)
Consultation - General and Specialist S
0 S
57
(Excludes final restorations
Oral Examination (Initial)
0
34
Oral Examination (Periodic)
0
22
Pulp Vitalitv Tests S
0
S 28
X -Rays - Complete Series *
0
74
Pulp Cap (Direct or Indirect)
10
58
X -Rays (Single)
0
13
Therapeutic Pulpotomy
50
87
X -Rays (Each Additional)
0
10
Anterior Root Canal (Permanent Tooth)
175
401
X- Rays (Occlusal)
0
19
Bicuspid Root Canal (Permanent Tooth)
215
467
X -Rays (Bitewing)
0
25
Molar Root Canal (Permanent Tooth)
295
599
X -Rays (Panoramic)
0
58
Apicoectomy /Periradicular Surgery
Diagnostic Casts
0
57
(Anterior, Bicuspid. Molar - 15t Root)
140
178
Prophylaxis - .adult »
0
49
.apicoectomv /Periradicular Surgery
Prophylaxis - Child +*
0
3.1
(Each Additional Root)
75
228
Topical Application of Fluoride +_*
0
18
Retrograde Filling (Per Root)
0
143
Preventive Care Training
0
31
Sealant (Per Tooth) + ++
5
65
28
232
Periodontics (Treatment of Supporting Gum & Bone)
Space Maintainer - Fixed
Periodontal Evaluation and Treatment Plan
30
56
Restorative (Fillings).
Microscopic Evaluation
6
N/A
Gingivectomv or Gingivoplasty .
150
207
Amalgam - 1 Surface >__.
6
59
Gingivectomv (Per Tooth)
60
83
.Amalgam - 2 Surfaces . * >+
8
76
Gingival Flap Procedure ( Including Root Planing) .
ISO
321
Amalgam - 3 Surfaces + + ++
12
94
Crown Lengthening - Hard Tissue
120
260
Amalgam - 4 Surfaces + »+
15
111
Osseous Surgery .
385
614
Resin /Composite - I Surface (Anterior) *_ *>
8
76
Osseous Surgery (Per Tooth)
150
246
Resin /Composite - 2 Surfaces (Anterior) + + *=
12
94
Gingival or Pedicle Graft on
185
424
Resin / Compnsite - 3 Surfaces (Anterior) +_ **
15
113
Provisional Splint (2.6 Teeth)
125
204
Resin /Composite - 4 or More Surfaces or Involving
Periodontal Scaling and Root Planing ■
IncisalAngie /Composite Resin Crown /Labial Veneer
(Limit 4 Quadrants In Anv Combination
(Chairside) (Anterior) + * +=
65
149
Per 12 Months)
50
123
Resin or Composite - I Surface (Posterior) * * *=
15
79
Periodontal Scaling in the Presence of Gingival
Resin or Composite - 2 Surfaces (Posterior) +__+
ZO
108
Inflammation (Full Mouth)
50
22
Resin or Composite - 3 or More Surfaces (Posterior) + > +*
25
138
Periodontal Maintenance Procedure (Limit 2 Within
Sedative Filling
5
50
12 Months Following Active Treatment)
40
78
Pin Retention Exclusive of Restoration (Per Tooth)
12
30
Medicinal Irrigation or Application .
20
20
Occlusal Night Guards (Hard or Soft)
125
291
Occlusal Adjustment - Limited
30
58
Crown & Bridge (Including Temporaries)
Occlusal Adjustment - Complete
60
252
d1I charges for crown and bridge are per unit (each replacement or supporting tooth equals
one
unit). Replacement limit 1 every 5 years. There will be an additional patient charge jar
Prosthetics (Dentures)
gold high noble metal for procedures identified with a diamond ( *),
t
Includes up to 4 adiustments within first 6 months alter insertion. Replacement limit 1
every 5 veors.
Inlav /Onlav (Metallic) .
230
381
Complete Denture ...
Crown, Porcelain or Ceramic Substrate
290
656
(Includes Characterization)
340
706
Crown, Porcelain Fused to Metal .
290
616
Immediate Denture ■■■
Crown, Full Cast, 3/4 Cast .
290
601
(Does Not Include Reline Charge)
290
766
Re- cement Inlays.
15
51
Partial Denture Resin Base (Plastic) ...
Re- cement Crowns
15
49
(Including Clasps, Rests and Teeth)
290
525
Crown, Stainless Steel - Pedodontic
60
138
Partial Denture (Designed) Cast Metal Base With
Crown, Plastic - Pedodontic (Pre -Fab)
80
159
Resin Saddles (Including Clasps, Rests and Teeth) ...
3.40
839
Post, Pre -Fab and /or Core Buildup (Including Pins)
85
148
Adjust Complete Denture ...
10
44
Post, Cast, Including. Core Buildup .
100
216
Adjust Partial Denture ...
10
41
Pontic, Full Cast Metal .
270
576
Interim Partial Denture (Flipper) ...
75
291
Pontic, Porcelain Fused to Metal .
270
599
Crown, Abutment. Porcelain Fused to Metal .
290
615
Re- cement Bridge
15
72
Repairs To Prosthetics
Crown. ,abutment', Full Cast Metal .
290
595
Additional Charge Per Unit For Multiple Crown
Repair Broken .Acrylic on Complete or Partial Denture
Units /Compie;x Rehabilitation
125
N/A
(No Teeth or Framework Damage)
45
8.4
5 or more units of crown and /or bridge in the same
Replace One Tooth on Complete or Partial Denture
treatment plan requires rornplee rehabilitation for each unit.
(No Other Repairs)
45
67
-.ask Your dentist for tire guidelines.
Repair or Replace Broken Clasp
45
108
.Add Tooth to Partial Denture
45
86
.Add Claso to Partial Denture
45
111
Limit 1 every 3 year:. . >= Up t0 19th birthday. • Per quadrant.
... Upper ar
lower.
-
» Limit i every 6 montns. .__. Pomary ar permanent • • Per procedure.
fla)ianei average charges based an Canned col Generai Life Insurance Company claims anaiysis.
prepared September. 1996.
/0
APPENDIX A
Founded in 1899, A.M. Best Company was the first company to report on the financial
conditions of insurance companies. Best's Ratings are assigned to virtually every
significant insurer operating in the United States. A.M. Best uses both quantitative and
qualitative methods to evaluate an insurance company's financial strength, operating
performance, and market profile. A.M. Best performs an extensive analysis of each
company in such areas as profitability, liquidity, adequacy of reserves and reinsurance,
spread of risk, management experience and policyholders' confidence.
The possible Best's Ratings are as follows:
• A + +, A+ (Superior)
• A, A- (Excellent)
• B + +, B+ (Very Good)
• B, B- (Fair)
• C, C- (Weak)
• D (Poor)
• E (Under Regulatory Supervision)
• F (In Liquidation)
A rating of B+ or above indicates the company is "secure ", while a rating of B or below
indicates the company is "vulnerable" to adverse changes in economic or underwriting
conditions. These ratings provide a comprehensive measure of an insurance company's
ability to meet not only current obligations, but also future obligations to policyholders.
fi• AMIServer\Clients I \South Miami\AMBest.doc
mill I
10300 SUNSET DRIVE, SM7E 282, NUANC, FL 33173
(305) 271-5148 & 271-5152
Mr. Haklern Oshlkoya, Financial Dir.
ci� of South Miami
1axN63-6436
Dear Mr. Oshikoya:
WRIETRIA-0111UP 1! 1
accept some financial ponsibility in case of bwkruptoy
Humana's is a broader coverage but the P.P.O. is overpriced on the family coverage at
;,747.18 per month. However, they are well funded.
In my opinion, the broader coverage for the money is Prudential. Of course, few
companies can match their financial status.
VLF' 506 13dN HOdA NdGs: z 866 6 --sz-
would very much like the opportunity to bid on f-' s.♦ • s . bid-
While
v
r
80120% plan.
•. •- •s s ra • • t •
Fulton Ellen
Trust f,r
t.�i rti� n
A
Current South Miami carrier is PruGare and they offer HM and a FOS (PPO),
Prucare:
Standard HMO Plan:
RNT418M
Out, of Pocket per person: per year
Benefits out-ol-network: after deductible,
Dental: calendar year dedwible
Orthodontics, lifetime benefits:
$1,000.00
payable at 70%
$ 100-00
$1,000,00
United Lq.AQ _fLM0
Offers optional riders for Deng!, Prosthetics, Durable Medical Equipment and Optical,
In-patient: for Ran If. $ 50.00 cc-pay
United P.0,S.:
United P.C.Q. offers freedom to choose physicians, no referrals to participating providers,
t7 'd
882Z SOE 13dN VJ0d_4 Nd6S:Z 866[-Sz_E
Humana HMO
Primary Care'.
per visit:
in-network - co-pay:
out-of-network,
Nursing Facility: lifetime:
Home Health Care: co-pay
Durable Medical Equipment:
Rehab; it certified Medically Necessary
Hospital Admissions:
Deductible.
per person:
$ 300.00
per family,
$ 900.00
Out-of-Pocket:
calendar year:
$2,000.00
Hospital.,
per admission:
$ 50.00
payable:
balance at 70%
Mental Health:
ire- patient - day I - 15 - co-pay:
$ 10.00
day 16 - 31 - co-pay:
$ 50.00
payable:
80%
Physician Charges,
co-pay:
$ 10.00
payable:
80%
Durable Medical Equipment, CAT Scans, MRI's
Participant pays 20%
Prescriptions,
without the Drug Rider:
Participant pays 80% ol prescription
rLZ SOC 13dN kOdJ hdoe: c e66 i -sF,-c
1
Id
SSB 149
V/-Z 506 13dN HOd� 866t-sp-1-C
Single
Family
PruCare:
HMO
$145.37
$347,52
PCs
$163 a90
$426.94
United CAC;
HMO - Plan 1
$125.83
$300.91
Plan 11
$115.22
$275,53
United POS.
$151.00
$362,54
Humana:
HMO
$145,88*
$407.38
PRO
$266.85
$747.18
Dental:
$ 16Z1
$ 52.00 per month
1
Id
SSB 149
V/-Z 506 13dN HOd� 866t-sp-1-C
CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
TO: Mayor and City Commission DATE: 4/3/98
AGENDA ITEM #
_(
FROM: Diana Morris Comm. Mtg. 4/7/98
Interim City Manager Cable Access Channel 5
Commissioner Feliu sponsored the attached resolution which
authorizes the City Manager to advertise all City of South Miami
job openings on Cable Access Channel 5. It further provides for
this opportunity to be extended to the local business community.
I recommend approval.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO JOB
ANNOUNCEMENTS; DIRECTING ADMINISTRATION TO ADVERTISE
ALL CITY OF SOUTH MIAMI JOB ANNOUNCEMENTS ON CABLE
ACCESS CHANNEL 5; PROVIDING FOR THIS OPPORTUNITY TO
ALSO BE EXTENDED TO THE LOCAL BUSINESS COMMUNITY.
WHEREAS, in a continuing effort to establish and foster
positive community relations by and between the City of South
Miami and its citizens the Commission desires to advertise all
City of South Miami job announcements on Cable Access Channel 5;
and
WHEREAS, in the framework of this affirmative and positive
action it should be noted that it is the intent of this Body to
cultivate pro - active relationships with its constituents by also
extending this opportunity to the local business community.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. That all job announcements for the City of
South Miami will be advertised on Cable Access Channel 5.
Section 2. That this opportunity is also extended to the
local business community.
Section 3. This resolution shall take effect immediately
upon approval.
PASSED AND ADOPTED this day of
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Robaina:
Vice Mayor Oliveros:
Commissioner Feliu:
Commissioner Russell:
Commissioner Bethel:
�I
.... ... .. ...... ...... . City of South Miami
Wr
Inter-Office Memorandum
--------------------------------------------------------------------------------
TO: Mayor & Commission DATE:
FROM: Diana Morris 61K� SUBJECT:
Interim City Manager
--------------- --
April 2, 1998
Agenda # --- 1;
Commission Meeting
April 6, 1998
Holland & Knight Law Finn
-----------------------------------
The attached resolution seeks approval for Holland & Knight Law Finn to utilize
Dante Fascell Park on April 25, 1998. 1 recommend rental fees be waived.
This firm has always taken pride in the park and has contributed greatly to this
facility. Congressman Dante Fascell is on the staff of Holland & Knight Law
Finn. This group will donate $2,000.00 to refurbish the park by various means
stated on the resolution.
I recommend approval.
C:XWPDOCSXConiiiiissionJiolland.98
1 RESOLUTION NO.
2 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
3 OF SOUTH MIAMI, FLORIDA, ACCEPTING A DONATION OF
4 $2,000.00 FOR SPECIFIC ITEMS AND IN -KIND CONTRIBUTIONS
5 FROM THE LAW FIRM OF HOLLAND & KNIGHT FOR DANTE FASCELL
6 PARK AND UTILIZING THE DONATION FOR REFURBISHING THE PARK
7 AND PROVIDING FOR THE FEES FOR USE OF THE PARK PAVILLIONS
8 TO BE WAIVED FOR THIS EVENT.
9 WHEREAS, the Law firm of Holland & Knight participates in
10 "Earthday" by donating monetary fund for landscaping Dante Fascell
11 Park which is named after Congressman Dante Fascell who is a
12 partner in the firm; and
13 WHEREAS, in honor of this event, Holland and Knight wishes to
14 donate $2,000.00 for any combination of the following, plants and
15 or trees, landscaping, painting, or new picnic tables and benches;
16 and
17 WHEREAS, the City of South Miami Parks & Recreation Department
18 will place new picnic tables and benches with the donated amount at
19 the Dante Fascell Park.
20
21 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
22 OF THE CITY OF SOUTH MIAMI, FLORIDA:
23
Section 1.
The law firm of Holland & Knight
will provide
24
$2,000 for any
combination of plants and /or trees,
landscaping,
25
painting or new
picnic tables and benches.
26
27
Section 2.
The City of South Miami Parks
& Recreation
28
Department will
use this donation for Dante Fascell
Park.
29
Section 3.
This resolution shall take effect immediately
30
upon approval.
31
PASSED AND
ADOPTED this day of
1998.
32
ATTEST:
APPROVED:
33
34
CITY CLERK
MAYOR
35 READ AND APPROVED AS TO FORM:
36
37 CITY ATTORNEY
3 0 _ \wpdocs \res.ho11andearthday97
' *' E.10 ' 3JHc� fHliJl ,,..7 .
Law Offices � +
HOLLAND . I�`�I I-1..� LLP
701 Brlckell Avenue, Suite 3000
P. 0. Box 015441 (ZIP 33101-5441)
Miami, Florida 33131
305 - 374 -8500
FAX 305 - 789.7799
h0: // vww- hklaw.com
March 27, 1998
VTA FAX
669 -1266
Ms, Ana Garcia, park Director
City of South Miami
6130 Sunset drive
Miami, Florida 33143
Re: Annual Picnic, 1998
Dear Ms. Garcia;
Maria
Orlando
Boca Raton
San Francisco
Fort Lauderdale
St, Petersburg
Jacksonville
Tallahassee
Lakeland
Tampa
Miami
Washington, D-C.
Now York
West Palm Beach
CL&UDIA A. HOPPMAN
$05- 789.7733
As I discussed with Maria, Holland & Knight would like to
contribute $2,000 to Dante Fascell Park in conjunction with our
annual picnic this year planned for Saturday, April 25.
We would like this money to be used for either (or any
combination of) plants and /or trees, landscaping, painting, or new
picnic tables. Our only request is that the money be used only for
Dante Fascell Park.
Please let me know if you need any further information.
look forward to speaking with you soon.
cc: Jose Sirven, Esq.
Robert Smith, Esq.
Dante Fasoell, Esq,
Ilene Lopez
Katalina Cruz
MIA4- 604031
very truly yours,
HOLLAND & KNIGHT
C iCaA . offman
Business Manager, Miami
Ll
mo
.... .. City of South Miami
V7
Inter-Office Memorandum
-----------------------------------------------------------------------------
TO: Mayor & Commission DATE:
FROM: Diana Morris AOA---- SUBJECT:
Interim City Manager
-----------------------------------
April 2, 199'
Agenda # __Iq_ -----
Commission Meeting
April 7th, 1998
Tree Planting at Dante
Fascell Park
-----------------------------------
In February, 1996, funds of $15,000.00 were donated by the South Florida Water
Management District to plant trees in Dante Fascell Park due to the
destruction caused by Hurricane Andrew.
The Parks & Recreation Department will plant approximately 30 trees at Dante
Fascell Park in phase one of a phase 3 project. Funds for this project will be
allocated from the donated funds established in an escrow account, "Water
Management/Dante Fascell", # 001-0000-219-6300.
I recommend approval.
C:\WPDOCS\conimissioiitreesdante98
1 RESOLUTION NO.
2 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
3 OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO
4 ENTER INTO A CONTRACT WITH ACE LAWN AND TREE SERVICE, FOR
5 INSTALLATION OF 30 BLACK OLIVE TREES AT THE SOUTH AND
6 NORTH END OF DANTE FASCELL PARK TO REPLACE CANOPY WHICH
7 WAS DESTROYED BY HURRICANE ANDREW AND DISBURSE THE AMOUNT
8 OF $7,117.00 FROM ESCROW ACCOUNT 001- 0000 - 219 -6300,
9 "WATER MANAGEMENT / DANTE FASCELL.
10 WHEREAS, in August, 1992, Hurricane Andrew destroyed a
11 considerable amount of tree canopies at Dante Fascell Park; and
12 WHEREAS, City Administration has further negotiated with the
13 District to reimburse the City $15,000 for canopy replacement.
14 WHEREAS, these negotiations have been completed as established
15 by the resolution (62- 98- 10329)in February, 1996; and
16
17 WHEREAS, the City has a tree ordinance which requires
18 replacement of tree canopy(s) that have been removed or destroyed;
19 and
20 WHEREAS, Phase I will consist of planting 30 Black Olive trees
21 which would enhance Dante Fascell Park in the south and north areas
22 of the park; and
23 WHEREAS, funds are available through the cash reimbursement
24 negotiated with South Florida Water Management District, on
25 February, 1996, for $15,000.00 for canopy replacement.
26 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
27 OF THE CITY OF SOUTH MIAMI, FLORIDA:
28 Section 1. The City Manager is authorized to release
29 available funds for canopy replacement at Dante Fascell Park from
30 the $15,000.00 given by the South Florida Water Management
31 District.
32
33 Section 2. That a purchase order be awarded to Ace Lawn
34 and Tree Service, for the amount of $7,117.00 for installation of
35 30 Black Olive trees and that the disbursement of funds will come
36 from an escrow account,,001- 0000 - 219 - 6300, "Water Management /Dante
37 Fascell ", as established by the Finance Department.
/43
38 Section 3. This resolution shall take effect immediately
39 upon approval.
40 PASSED AND ADOPTED this day of April, 1998.
41
42
43
M
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
a: \res.98waterm— agem— tsofl.
APPROVED:
MAYOR
March 30, :1998
ACE
SO& LAWN & TREE SERVICE CORP.
•
Licensed & Insured
2670 S.W. 76 Avenue
Miami, Florida 33155
(305) 265 -1778
Attn: Douglas Baker
C/o City of South .Miami
Thank, you for calling Ace Lawn cis Tree Maintenance Corp. to submit a bid for tree service to the City of
South Mimi. Below see a description of services that will be rendered.
DESCRIPTION:
I. installation of 30 Black. Olives.
U. All trees will be placed with new top soil and mulch around the diameter,
This service is 6 .months guaranteed.
Ace Lawn & Tree hereby proposes to the City of South Miami to render services accordingly as
described above for the total amount of $7,117.00.
We look forward to being of service.
ordially,
!ua C. Zamora
AC . Wl� & TREE
/3
............................................................
"ERT NEWCOMB
W
THE AND LANDSCAFING SERVICE, INC.
8855 N.W. 95th St. f Miami, F1 33178 / Tel- (305) 883-8887 / Fax. (305) 883-0963
C it'� of ?'Iiarfli
6130 �"uset: Drive
'S 0 U I. h '14 i a ql i f FL 43
A-Etn - T."'oug 'S-aker
Re! Dant-- Fascell Park
Doug,
We arn- pleased to provide this proposal for the installation
of thirty Black Olive Trees at the Dante Fascell Park. The
,,reas will be approximately 15' in height, ","otal material
and lEbor is $245.00 per tree or grand total of $7,350.00..
If you have any questions or comments, please do not hesitate
to conrlact- me at the office (305) 883-8887.
Note
Trees gu�rnntpp-di far Six months .
Sincerely,
A41L,
'e i g h � I . L e6c7a 1y
Pre,s i dei.it
LML/bh
COMPLFTE i--UiD5CAP-1T*G SERVtCE.
Trees Trimmed 9 Removed * Transpianted 9 Sprayed • Fertilized 9 Root Feeding Injections
............ I ... ---------------------------- ------- -------------- ------ - - -- ------------------------------------- ...........
I-ALLb LANDSCAPING & MAINTENANCE INC, JOB PROPOSAL
10201 HAMMOCKS BLV. 163 -109 MIA - FL
Phone (305) 595-6626 Fax(305)596-9463 Date -18-
1ti! 92 Take P lWavid, 23557
N
TO: �jo-b—name ITree installation
0TY OF SOUTH MIAMI �Job location ;Dante Faseel Park
MATERIAL
4'-115' tall Slaack Olive
"9es installed.
ORK ORDER BY
USTOMER SIGNATURE
UNIT jAmouhifl
'F6-0 100 1 7800 100 In
TOTAL 1 7800 100
IWOrk day I lContract 1xx � Other
WORK DESCRIPTION
30 Black Olive tmq,-s with soil and mulch.
►e all rock and old soil from holes and
k
,nd with 70130 soil mix. 31' mulch installed
i each tree.
LLANEOUS
TOTAL I I'
LABOR W-4 Rate I Amount
TOTAL j
COST SUMMARY
TOTAL LABOR
-f -6 T-'A'* L M —AT E PJ A L-S"' 7800
TOTAL IV
I TAX
THANK YOU 1► SUB TOTAL
SOUTH MIAMI POLICE DEPARTMENT
INTER- OFFICE MEMORANDUM
TO: Mayor and City Commission
FROM: Ms. Diana Morri
Interim City Manager
DATE: March 25, 1998
Re: Agenda Item #
Comm.Mtg. April 7,1998
Purchase of Police Vehicle
Partitions
The City of South Miami Police Department requests to purchase six
vehicle partitions for the 1998 police patrol vehicles.
The existing partitions have been in use since the 1980's, modified
and adapted through the years to fit different size vehicles.
During this time the plastic surfaces have been scratched and
marred to the point of being unserviceable. Additionally, the new
vehicles are smaller in dimension than in previous years,
necessitating adaptor kits equal in price to half the cost of a
replacement unit.
These partitions are used to create a secure isolation area within
the confines of the police vehicle to safely move those persons
whom police personnel must transfer from one location to another
and who may pose a threat to police officers and /or the general
public. Additionally, the models of partitions examined also
provide a roll bar top to enhance officer safety within the
vehicle.
Cost of the requested equipment is $1,614.00, from Law Enforcement
Supply, 1814 Beck Avenue, Panama City, Florida The account
number is 1910 -521 -6430 (Operating Equipment).
I recommend approval of this expenditure.
DM /gf /esw
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING
THE CITY MANAGER TO DISBURSE A SUM NOT TO EXCEED
$1,614.00 TO LAW ENFORCEMENT SUPPLY FROM ACCOUNT
NUMBER 1910- 521 -6430 (OPERATING EQUIPMENT) FOR THE
PURCHASE OF SIX VEHICLE PARTITIONS.
WHEREAS, the Police Department has purchased six
1998 police vehicles to maintain the serviceability of the
patrol fleet, and
WHEREAS, these vehicles are used to transport arrestees
and other persons who may pose a threat to police personnel
and the general public, and
WHEREAS, a vehicle partition creates a secure isolation
area within the confines of the police vehicle to safely move
those persons previously enumerated,
NOW, THEREFORE, be it resolved by the Mayor and City
Commission of the City of South Miami, Florida,
Section 1
1. Metro USA $349.00
2. Gall's, Inc. $349.00
3. Law Enforcement Supply $269.00
Section 2: That the City Manager is authorized to
disburse a sum not to exceed $1,614.00 to Law Enforcement Supply
from account number 1910 - 521- 6430,(Operating Equipment).
Section 3: That this resolution shall take effect
immediately upon approval.
PASSED AND ADOPTED this day of
APPROVED:
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
INUMME
Im
SOUTH MIAMI POLICE DEPARTMENT
INTER- OFFICE MEMORANDUM
TO: Mayor and City Commission
FROM: Ms. Diana Morri
Interim City Manager
DATE: March 25, 1998
Re: Agenda Item #
Comm. Mtg. April 7,1998
Equipment Installation for
New Police Patrol
Vehicles
The City of South Miami Police Department has acquired six new Ford
police vehicles for routine patrol use.
These vehicles must be outfitted with all of the equipment
necessary to perform as a marked emergency vehicle.
There are two facilities in the county which perform this function.
One is the Metro Dade radio shop. They are unwilling to do the
work. Also, past performance by the radio shop has been haphazard;
often taking weeks to complete a single vehicle and then charging
exhorbitantly for the work.
Metro USA is a modern, state of the art facility capable of a
clean, expeditious and professional installation. Also, they are
able to perform certain functions such as striping of the vehicles
which previously has necessitated using multiple vendors. This
will provide for a rapid turnover of the marked fleet at one
location.
Cost of the requested work performance from Metro USA is $3, 930.00 .
I recommend approval of this expenditure.
DM /gf /esw
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE
CITY MANAGER TO DISBURSE A SUM NOT TO EXCEED
$3,930.00 TO METRO USA, FROM ACCOUNT NUMBER
1910 -521 -6430 (OPERATING EQUIPMENT)FOR THE INSTALL-
ATION OF ALL EMERGENCY AND POLICE RELATED EQUIPMENT
FOR THE 1998 POLICE PATROL VEHICLES.
WHEREAS, the Police Department has purchased six 1998
police vehicles to maintain the serviceability of the patrol
fleet, and
WHEREAS, these vehicles will assume a role as the primary
response emergency units for the Police Department, and
WHEREAS, the vehicles must be outfitted with emergency
equipment such as sirens, lightbars, radios, striping and other
paraphernalia by skilled technicians,
NOW, THEREFORE, be it resolved by the Mayor and City
Commission of the City of South Miami, Florida,
Section 1: That the City Manager is authorized to disburse
a sum not to exceed $3,930.00 to Metro USA from account number
1910 - 521 -6430 (Operating Equipment).
Section 2: That this resolution shall take effect
immediately upon approval.
/'r
PASSED AND ADOPTED this
APPROVED:
MAYOR
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
day of ,1998.
r
City of South Miami
Police Department
INTER - OFFICE MEMORANDUM
To: Mayor and City Commission
From: Ms. Diana Morri
Acting City Manager
Date: March 10, 1998
Re: Agenda Item # /6
Comm. Mtg. April 7, 1998
Dictaphone Maintenance
Agreement
The Dictaphone Corporation is the provider of an annual service agreement for the
maintenance of the Dictaphone DAT Recorder and Emergency Playback. The DAT
Recorder records the information from telephone calls and the radio transmission at
the front desk. The Communications Officers utilize the Emergency Playback to verify
information given by citizens that may not be clearly understood in some emergency
situations. The Dictaphone equipment provides for the dependability of the
communications of the Police Department and the citizens .
The South Miami Police Department is requesting to enter into this agreement with the
Dictaphone Corporation pursuant to the 1997 -1998 budget, from account 1910 -521-
4630 Communication Equipment.
I recommend approval of this agreement.
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RESOLUTION NO
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHOR-
IZING THE CITY MANAGER TO DISBURSE THE SUM OF
$2,745.00 TO DICTAPHONE FOR THE ANNUAL MAINTEN-
ANCE CONTRACT. THIS SUM WILL BE CHARGED TO
ACCOUNT 1910 -521 -4630 (MAINTENANCE AND REPAIR OF
COMMUNICATIONS EQUIPMENT).
WHEREAS, DICTAPHONE provides the annual service
contract for the Dictaphone Emergency Playback utilized in
Communications at the South Miami Police Department; and
WHEREAS, the emergency playback unit is a recorder
device which allows the Communications Officers one touch, high
speed playback ability of the last call received on the telephones.
This is especially necessary for emergency calls in which addresses
or pertinent information may not have been clear to the
Communications Officer.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1: That the City Manager be, and hereby is authorized
to disburse the sum of $2,745.00 to Dictaphone for the renewal of
the annual maintenance contract. That the disbursement be charged
top 1910 - 521 -4630 (Maintenance and Repair of Communications
Equipment).
Section 2: That this resolution shall take effect immediately
upon approval.
PASSED AND ADOPTED this day of 1998
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MAYOR
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
TO: Mayor and Commission DATE: April 7,1998
FROM: Diana Morn RE:
Agenda Item # lot
Interim City Manager
Commission Meeting,
April 7, 1998
REPLACEMENT OF THE
A/C CONDENSING UNIT FOR
THE PUBLIC WORKS OFFICE
(After the fact)
The attached resolution seeks approval of funding to pay Noval Air Conditioning, Inc. for
the replacement of the a/c condensing unit at the main office of the Public Works
Department. The existing compressor burned out leaving the office without the control of
proper temperature and /or air circulation.
Since the installation was considered an emergency, three bids were properly acquired
from three licensed contractors. The lowest bid was accepted from Noval Air
Conditioning and the equipment was installed on March 18, 1998. It should be noted that
the equipment (compressor /condenser) that was replaced was approximately fifteen years
old, and it would not have been cost effective to repair it.
This expenditure will be charged to the "Maintenance and Repair of Grounds and
Structures" (Account No. 1710 -519- 4670), and is not to exceed $1,250.00 to install.
It is recommended that the City Commission approve the proposed expenditure.
Attachments
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO DISBURSE THE SUM
$1,250.00 TO NOVAL AIR CONDITIONING,
INC. FOR THE INSTALLATION OF AN AIR
CONDITIONING UNIT AT THE PUBLIC
WORKS DEPARTMENT MAIN OFFICE, AT
COST NOT TO EXCEED $1,250.00 AND
CHARGING THE DISBURSEMENT TO
"MAINTENANCE AND REPAIR OF GROUNDS
AND STRUCTURES" ACCOUNT NO. 1710-
519 -4670.
WHEREAS, the Public Works office's air conditioning unit recently
became inoperative, and;
WHEREAS, the unit was approximately 15 years old and it was
determined that its repair was not cost effective, and;
WHEREAS, Noval Air Conditioning Incorporated is a reputable and
properly licensed a/c service firm, and;
WHEREAS, Noval Air Conditioning Incorporated is the lowest
bidder among the three bidders sought for this work.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND
CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The following quotes were obtained from A/C
contractors:
Central Services & Supply Co. $25200.00
Oscar Air Conditioning, Inc. $1,450.00
Noval Air Conditioning $15250.00
Section 2. The City Manager is hereby authorized to disburse the
sum of $1,250 to Noval Air Conditioning for the satisfactory
completion of the aforementioned work.
/47
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Section 3. This resolution shall become effective immediately after
adoption hereof.
PASSED AND ADOPTED this 7th day of April, 1998.
ATTEST:
READ AND APPROVED AS TO FORM:
City Attorney
APPROVED:
MAYOR
/7
NOVAL AIR CONDITIONING,INC
8350 SW 41ST TERRACE
MIAMI FL,33155
(305)229 -9198
(305)952 -5906 BP
BILL TO
CITY OF SOUTH MIAMI
6130 SUNSET DR
MIAMI, FL
SHIP TO
4795 SW 75 AVE
Invoice
DATE INVOICE #
3/18/98 4 "ba
P.O. NUMBER
TERMS
REP
SHIP
VIA
F.O.B.
PROJECT
Due on receipt
3/18/98
PUBLIC WORKS DEPT. 4795...
QUANTITY
ITEM CODE
DESCRIPTION
PRICE EACH
AMOUNT
REPLACEMENT
Replacement of an A/C Condensing Unit 5 tons 3/ phase Rheem
1,250.00
1,250.00
with two line filters.. This is inclusive for all labor and materials
to complete this work.
Model # RAKA060CAS
Warranty: Five years on the compressor by manufacturer, and
One year on labor and parts.
DEPT%F,TMENT
Rs'QUN SON NU M'&
(1'DV�ii'TY XiiD QJALITY AS
BILLED.
Department Head
DATE
Thank you for your business.
Total $1,250.00
LICENSED
INSURED
SALES
INSTALLATION
SERVICE
�P
NOVAL AIR CONDITIONING, INC.
8350 S.W. 41 TERR. * MIAMI, FLORIDA 33155 INVOICE
PHONES: 262 -3494 / 229 -9198 N° 7 1 8 7
BEEPER: 952 -5906
0
DATE - Z< 19 <r
rynmc: ' Z TEL.
APT. No. CITY:
MAKE MODEL: SERIAL No.
REMARKS:
QUANTITY
D E S C R I P T I O N
PRICE
^MOUNT
�Ug Li
4,v c7 s b
MATERIAL 6 PARTS LIST
e- cQ /c Z7 a
Q G� 0 a
'
SUBTOTAL
TAX
TOTAL
--yy
GUARANTY:
I
NOTICE: The guarantee only covers that components) of the system in which ve A ork, and
in case of other component(s) break. down it will be su 'ect to our egular a e s to
pay all collection costs including reasonable atto ey fe s if n essary t c I hereby accept the above charges and undesta tha he ine has n I ft g co ition.
TECHNICI N 'tll TOME t SIGNATURE l�
METRaDADE METROPOLITAN DARE COUNTY
0 ►PDR PERMIT AND INSPECTION RECORD 03/19/93
r'"ERMIT NO. 98-054534 PROCESS NO. N90087592 FOLIO: 3040230000194
4O✓
WUH SITE ADDRESS 4795 SW 75 AVE
OTE:
ROUGI---,,ELECTRICAL, PLUMBING, AND MECHANICAL INSPECTIONS MUST
'E MADE AND APPROVED BEFORE REQUESTING A FRAMING INSPECTION.
OR INSPECTIONS YOU CAN CALL THE DEPARTMENT OF PLANNING,
EVELOPMENT AND REGULATION VOICE RESPONSE SYSTEM AT 271-1242.
'HEN THE SYSTEM ANSWERS PRESS 1221. BEFORE CALLING HAVE YOUR
EIGHT DIGIT PERMIT NUMBER AND THREE DIGIT INSPECTION TYPE READY
HE INSPECTION TYPE CAN BE FOUND 01\1 THE PERMIT CARD NEXT TO THE
E06IRED INSPECTION. OR CALL SOUTH DADE GOV CENTER 10710 SW
11 ST SUITE # 105 AT 233-0614. OR
ORTH OFFICE - HIALEAH 1790 W 49 ST SUITE #404 AT 822-1256
NSPECTORS CAN BE REACHED AT THE NORTH OR SOUTH OFFICES FROM
AM TO 8 AM.
ARMING TO OWNERS: ------------------- > YOUR FAILURE TO RECORD A
OTICE OF COMMENCEMENT MAY RESULT IN YOUR PAYING TWICE FOR
&PROVEMENTS TO YOUR PRO PER TY.IF YOU INTEND TO OBTAIN FINANCING
ONSULT WITH YOUR LENDER OR AN ATTORNEY BEFORE RECORDING YOUR
JOT ICE OF COMMENCEMENT.
010 10 01980375920 000007860
..........
�1
�
/.
|
||
!
.i
&���������0A��� ����� �����0��Y
��� '
DPDR PERMIT AND INSPECTION RECORD 03/19/98
wERMIT NO. 96-054534 PROCESS ^ N98087592 FOLIO: 3040230000194
jOB SITE ADDRESS 4795 SW 75 AVE
REQUIRED INSPECTIONS INIT DATE
EC'ACAL
03 A/C - UNLTD
023 UNDERGROUND
022 ROUGH DUCT ------ -------'
002 ROUGH ------ -------
029 PRESSURE TEST ------ -------'
036 SMOKE DETECTOR TEST ------ '-------
038 SMOKE EVACUATION '[EST ------' -------
001 FINAL ------' -------
'
'
'
`
`
`
^
DPDR PERMIT,AND INSPECTION RECORD 03/19/98
IYERMIT NO! 90-054534 :PROCESS NO. N90087592 FOLIO: 0230000194
MECHANICAL INSPECTIONS MUST
YPE MADE AND APPROVED BEFORE AEQUESTINO A FRAMING INSPECTION.
. XOR INSPECTIONS � YOU _.— ~,L^_ THE "E.A"/ncn/ OF rLAmmzmu,
'PEVELOPMENT AND REGULATION VOICE RESPONSE SYSYEM AT 271-1242.
EN THE SYSTEM ANSWERS PRESS 1221. BEFORE CALLING HAVE YOUR
FIGHT DIGIT PERMIT NUMBER AND THREE DIGIT INSPECTION TYPE READY
TIHE INSPECTION TYPE C AN BE FOUND ON THE PERMIT CARD NEXT TO THE
QUIRED INSPECTION, OR CALL SOUTH DADE GOV CENTER 10710 SW
1 ST SUITE # 105 AT 233-0614.
nu
OR
^T �
t;
• yew• -r. ....:...,_.,.. .- ..,... .r
v W.'' --. L n.'] «.'! I. arnefLivGJa4 '.;15.s.1.n1r.v.':,.•
'���uur'.ic:u.'
MURG A' METROPOLITAN DADS
COUNTY
,
.�� DR; PEF.`I 17' AND I NS E:CT I ON
RECORD 03/19/9:3
- ,ERMIT NCB.
FOLIO= 3040 230000194
0194
OB SITE !ADDRESS 4795 SW 75 SAVE
' EGAL _ 54 40 1 ..°5 AG f 'lf /L BEG 5FTE S T'
� �� .��.� CUil CJ k" G I /.r.:
•_
iPPLICA f ION TYPE REPAIR 0 SQFT
0 UNITS 0 FLOORS
t` 'ROPOSED USE 5 UNITS OR MORE - RESIDENTIAL
/CHANGE OUT
WNER NAeiE CITY OF SOUTH file - ;IMI
.�
ONT'RACTOR NOVAL AIR CONDITIONING INC
]UAL IF.:"R GONZ��LEZ CARLOS A
'ERMIT TYPE MECHANICAL
ATEGO R I ES 0:3 A/C •- UNL ". 'D
ATE. 3/19/98 PROCESS I',{Ut!BEj : N':-R'--'08'7592 NEW *Aiv1 :lUlyT PPi I l) 78.60
ti
rol-ALS BCCS 3.60 *01 CH 75.00
CCS 1 BCCO SURCi iAR r 3. :: 0 IVIE"[:1 i
5 A/C R;EF #RIG IN 75. ii: i
I
I
32 0413 002 431998 400007860
�.r".•�1:tu'@' h.:Y 4' ; or.1m.....:.i3....,c5v'ixt.x' eti td,.t'.i4T§ %A15MRiiF °.'�'4T3 ::K�:! *..., fiii'i"'1ma P' 3!aS:,'P%'.A'PC8s1Ydz.1:3.+raR i. Sg. mr.^ In.^ inivrranraart�e�v: e- xrmn.., x,,. o..,..•..... :.�...-- .e..�._......�___ -.._.,
/1
NAME: -- -d'�G/7�" 1 ® /�J �f ,lQ %.i
TEL.:
ADDRESS: ` APT. No... - CITY:
MAKE: MODEL: SERIAL NO...
CASH CHARGE SERVICE CONTRACT GUARANTY
Nm • EXP. EXP
r un�wu _ ewv �G�Tl1 �r_ueT� ioc
1�
Ar dr an oRO�� 305 823 8996 TO
MAR 18 '98 09;31 proposal
CENTRAL CENTRAL SERVICE & SUPPLY CO., INC.
1670 W. 39th Place Suite 1301
HIALEAH, FLORIDA 33012
823 -1888 522.3884
PROPOSAL SuaMITTED TO PHONE
City of South Miami 663 -6350
STREET JOB NAME
6130 Sunset or. Public Works
CITY. STATE amd ZIP CODE JOB LOCATION
S.Miami,Fla, 4795 S.W. 75 Ave.
AACHITECT DATE OF PLMS
261 -3791
305 261 37, 61 P01
Of Pages
3 -17 -98
S.Mia.
sob
UlP Propage hereby to furnish material and labor — complete in accordance with above specifications, for the sum of:
Payment to be mach as follows, dollars (s j.
I
I ,
All material is guaranteed to be as specified. All work to W completed in a workmanlike
manner according to standard practices. Any alteration or deviation from above specltlCalions Authorized
mvolving extra costs wiil be executed only upon written order$, acrd will become an extra Signature
charge over and above the estimate. All agreement,: contingent upon aMke$ accidents
Of delays beyond our control. Owner to carry hre, tornado ano other necessary insurance. Note: This proposal may be
Our workers are tully covered by Workman'a compensation Insurance. withdrawn by us it not accepted within 30 days.
1�ec
nd
cP�I %�1trF ofroottt — Thl above prices, soecitications
aonditions are SabstaClory and are heret)y accepted. Ybu are eUthoriZed Si�naturB
to do the work as spec fled. Payment wii! be made as outlined above-
\ Date of Acceptance: Signature
LICENSED
INSURED
SALES
INSTALLATION
SERVICE
NAME:
NOVAL AIR CONDITIONING, INC.
8350 S.W. 41 TERR. * MIAMI, FLORIDA 33155 INVOICE
PHONES: 262 -3494 / 229 -9198
BEEPER: 952 -5906
1-
DATE f` 19 `
d�
TEL.
ADDRESS: APT, No. CITY:
MAKE MODEL: SERIAL No.
CASH
CHARGE
SERVICE CONTRACT
GUARANTY
O.. V" sS.ss d � P h�� .� ay.W.,e.'� a �� ns �k ?3.d f'ry+ -. Sr^^.Y f ✓ i++ Ik.;
�.. � a... T`..
No. EXP,
EXP.
A
REMARKS:
3 /
QUANTITY
DE SC R 1 PT 1 014
PRICE
AMOUNT
O.. V" sS.ss d � P h�� .� ay.W.,e.'� a �� ns �k ?3.d f'ry+ -. Sr^^.Y f ✓ i++ Ik.;
�.. � a... T`..
A
i. /
MATERIAL& PARTS LIST
i
SUB -TOTAL
TAX
TOTAL
,•
s _
GUARANTY:'
NOTICE: The guarantee only covers that component(s) of the system in which -we have' performed any work, and
in case of other component(s) break down it will be subject to our. regular rate. Customer agrees to
pay all collection costs including reasonable attorney's fees, if necessary to collect this bill
1 hereby accept the above charges and undestand that the machine has been3left in good wq . iking condition.
1 �?i
'TECHNICIAN CUSTOMER SIGNATURE
1.
i
{
3
l�
Cynthia Corujo
From:
Kathy Vazquez
Sent:
Wednesday, March 18, 1998 11:16 AM
To:
Cynthia Corujo; Orlando Martinez
Subject:
PW A/C CONDENSING UNIT
PO #001440 HAS BEEN ISSUED IN THE AMOUNT OF $1,250.00.
PLEASE MAKE SURE YOU DO A RESOLUTION ON THIS ITEM.
THANKS
Page 1
CITY SO MIAMI PURCH
03!13/1338 11:32 305667780S
e i
PACE 01
F F rf
fv.
WOUCUNT
RO N0.
l9FJtE/1l cc"3 T 'ImAy In Afm WymiAL. EOWP- Comm OF ActmVN" AApW*lm
Qt4T. OR SOWAGE 15 ES9F.MTJAL AM A PROM REQUUT
GAINST -TWO WS CK4RggV=
Vic"ASEE AS A!D'VK b ♦6ROg69 AMU "S"W" Vl
ONVIA3E onus% AUYADAIZED.
{►ff1GfE+`Gr 6F ArsR�R►wYtOK bALAiiC�:j Y$R�t!!n � � »
'EXCEPT AS OENE09"Is C 00TE9_1
of QTA�OiT
. %NwMCE AEM4�lTMKN! v ciTV IMAMAGER
"C &S `� NOVAL AIR CONDITIONING, INC.
INSURED 8350 S.W. 41 TERR. * MIAMI, FLORIDA 33155 INVOICE a
PHONES: 262 -3494 / 229 -9198
SALES BEEPER: 952 -5906
INSTALLATION 19 �—
SERVICE DATE 3 `�'
NAME: 1 TE L.
ADDRESS: -
APT. No, CITY:
MAKE MODEL: SERIAL No.
CASH CHARGE SERVICE CONTRACT GUARANTY
No. EX P. EXP.
REMARKS:
y0_1 Gov ,L,
QUANTITY
DESCRIPTION
PRICE
AMOUNT
0 Ae, rm— cc. C?12
� t
MATERIAL LIST
//3��PARTS
SUBTOTAL
i
TAX
TOTAL
f ��f
GUARANTY:
NOTICE: The. guarantee only covers that component(s) of the system in which we have performed any work, and
in case of other component(s) break down it will be su 'ect to our regular rate. Customer agrees to
pay all collection costs including reasonable atto ey fe s if necessary to collect this bill.
I hereby accept the above charges and undesta d`tha he chine has been left in good working condition.
TECHNICI N CUSTOMER SIGNATURE
L)
NAME: 1~JGr7� j� % _ C� TEL::
..5..'
ADDRESS: APT: No... ' CITY:_.
AAKEC MODEL:; - :SERIAL NO;:
CASH CHARGE, SERVICE CONTRACT GUARANTY
Np_ EXP. EXP.
mrryrt RN VROCn
m'AR is .' 98 09: 31
305 823 8996 Page TO o.
proposal
CENTRAL SERVICE & SUPPLY: CO., INC.
1670 W. 39th Place Suite 1301
HIALEAH, FLORIDA 33012
823 -3888 522.3884
305 261 3761 P01
of Pages
PAOPOSAL SUBMITTED TO PHONE PATE
City of South Miami 663 -6350 3 -17 -98
STREET JOB NAME
6130 Sunset Dr. Public Works
CITY. STATE :nd ZIP CODE JOB LOCATION
S,Miami,Fla, 4795 S.W. 75 Ave. S.Mia. _
AACHITECT DATE OF PLANS JOB P'.
251 -3792
IMF Prop fir hereby to furnish material and tabor — complete in accordance with above specifications, for the sum of:
to be made as
dollars ($
All matOnsi is guaranteed to oe as specified. All work to be completed in tt work"rifika
( manner according to standard practices. Any altoration or deviation from above speelflobons Authorized
+nvolvIng extra Code wal be executed only upon written orders, and will become an ostra Signature
Charge over and above the estimate. All agresmerrts contingent upon eMkes, accidents
or delays beyond our control - Owner to carry tire, tornado AV other n/ceesary insurance. Note: This proposal may be
Our workers are fully covered by Workman's Compensation insurance, Withdrawn by us it not accepted within 30 days,
Amptanre of PrQpOoAl — The above prices, Specifications
and renditions are satisfactory and are hereby accepted. )bu are authorized Signature
to do the work as specified. Payment Wil tie made as outlined above.
Date of Acceptance= Signature
CITE' OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
TO: Mayor and Commission DATE:
FROM: Diana Morris
Interim City Manager
RE:
April 7, 1998
Agenda Item # if
Commission Meeting,
April 7, 1998
Public Works Increase in Amounts
for Open Purchase Orders to
Various Vendors; Authorization of
one Additional Vendor
The attached resolution seeks the approval of dollar amount increases to open purchase
orders (Open PO) approved by the City Commission on November 4, 1997 (see attached
copies of the Commission Memo and Resolution). The vendors approved are frequently
used by all divisions of the Public Works Department. The PO amounts requested
originally were projected for roughly one half of the fiscal year. Amounts in the present
request should suffice for the remainder of the current year.
Public Works Administration has included an additional vendor, Power Brake Inc., in the
list. An Open PO for this vendor would be extremely beneficial, since they provide
prompt and competitively priced parts and service to trash and garbage collection trucks.
No other local vendor within the Public Works yard proximity provides heavy equipment
brake service at the rates offered.
Approval of these open purchase orders will significantly enhance the Department's
efficiency and the quality of its service delivery to the public. Therefore, I recommend
approval.
Attachments
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO INCREASE
THE EXPENDITURE AMOUNT FOR OPEN PURCHASE ORDERS PREVIOUSLY
AUTHORIZED AND APPROVING THAT DISBURSEMENT OF FUNDS TO PAY FOR
THESE GOODS AND /OR SERVICES FROM APPROPRIATE ACCOUNTS AS
APPROPRIATED IN THE CURRENT FISCAL YEAR'S BUDGET.
WHEREAS, as part of its centralized purchasing procedures, the City Administration has implemented an
open purchase order system to facilitate acquisition of goods and/or services, and;
WHEREAS, to provide internal control, the City Manager recommended and received Commission approval
on specific dollar amounts for each open purchase order, and;
WHEREAS, over the course of the current fiscal year, the approved amounts are either insufficient or
projected to be so by the end of the year, and;
WHEREAS, the additional amounts requested are within the Department's annual budget for each Division
and account.
NOW THEREFORE, be it RESOLVED by the MAYOR AND CITY COMMISSION of the CITY OF
SOUTH MIAMI, FLORIDA that:
Section 1. The City Manager is authorized to increase the amount of the open purchase orders previously
approved by the Commission for the 1997 -1998 fiscal year, and authorize one additional vendor (Power Brake, Inc. )
as follows:
Section 2. The disbursement of funds to pay for the open purchase orders be charged to various accounts
determined to be appropriate by the Administration.
O
INITIAL
ADDITIONAL
OPEN P.O.
OPEN P.O.
AMOUNT
VENDOR NAME
AMOUNT
BALANCE
REQUESTED
American Genuine Auto & Truck
$3,000
$385
$2,500
David Harris Tire Service
1,000
620
1,000
General Welding Service
3,000
1,840
1,500
Interstate Batteries
900
100
1,200
J.A.M. Portable Welding
1,500
965
1,500
Specialty Oil (Q. State)
3,000
1,346
2,500
Palmetto Ford Trucks
2,000
1,081
1,500
Martino Tires
11,000
7,900
10,000
South Florida Automotive
3,000
1,018
3,000
Genuine Auto Parts Co./NAPA
1,500
320
1,500
Ace Lawn Mower
800
171
1,200
AmeriLumber Hardware
2,500
1,155
2,500
Gem B Electric
1,000
80
1,500
Lawrence Plumbing
800
421
800
Quality Chemical
4,000
613
4,000
Power Brake, Inc. - new vendor
0
N/A
3,000
Section 2. The disbursement of funds to pay for the open purchase orders be charged to various accounts
determined to be appropriate by the Administration.
O
1
2
3
4
5
6 PASSED AND ADOPTED this 7th day of April, 1998.
7
8 APPROVED
9
10
11 MAYOR
12
13 ATTEST:
14
15
16 CITY CLERK
17
18
19 READ AND APPROVED AS TO FORM:
20
21
22 CITY ATTORNEY
r
CITY OF SOUTH MIAMI
INTER- OFFICE MEMORANDUM
TO: Mayor and Commission DATE:
FROM: �j RE:
City Manager
November 4, 1997
Agenda Item #
Commission Meeting,
November 4, 1997
Open Purchase Orders to
Various Vendors
The attached resolution seeks the approval of Open Purchase Orders for vendors
frequently used by all divisions of the Public Works Department. Similar requests were
approved by the Commission in July, 1995, June and December, 1996. A copy of the
latter resolution is attached for your reference.
The use of open purchase orders will expedite the purchasing process, which currently
suffers from delays associated with the solicitation of price quotes for each individual
purchase. These delays have an adverse impact on service delivery and maintenance
operations across the board. Furthermore, the administrative effort and paperwork
required to obtain these quotes are unnecessary given the consistent history of low bid
pricing exhibited by many repeat vendors.
The vendors listed in the attached resolution have been generally shown to offer the most
competitive prices based on the low price quote procedure applied over the past nine
months. Aside from cost considerations, the Public Works Department has been
generally satisfied with the quality of the products /services and the speed of delivery
provided by these vendors.
Approval of these open purchase orders will significantly enhance the Department's
efficiency and the quality of its service delivery to the public. Therefore, I recommend
that the procedure be approved by the Mayor and City Commission.
Attachment
m
RESOLUTION NO. 228-97-10198
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF - THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE OPEN
PURCHASE ORDERS TO VARIOUS VENDORS THAT HAVE BEEN DETERMINED
TO CONSISTENTLY OFFER THE BEST PRICES ON GOODS AND /OR SERVICES
USED BY THE CITY AND APPROVING DISBURSEMENT OF FUNDS TO PAY FOR
THESE GOODS AND /OR SERVICES FROM APPROPRIATE ACCOUNTS AS
APPROPRIATED IN CURRENT FISCAL YEAR'S BUDGET.
WHEREAS, as part of its centralized purchasing procedures, the City Administration intends to implement
an open purchase order system to facilitate acquisition of goods and/or services, and;
WHEREAS, for internal control, the City Manager is recommending that the vendor specific open
purchase orders be issued for a specific amount which is not to be exceeded and which is applicable for a limited
time period, and;
WHEREAS, by means of repeatedly obtaining competitive bids over the course of months and in some
cases years, the City Administration has determined that the vendors listed under Section 1 below consistently
offer the best prices and product quality on their respective goods and/or services and wishes to issue open
purchase orders to them.
NOW THEREFORE, be it RESOLVED by the MAYOR AND CITY COMMISSION of the CITY OF
SOUTH MIAMI, FLORIDA that:
Section 1. The City Manager is authorized to issue open purchase orders for the 1997 -1998 fiscal year to
the following vendors in the amount indicated below for each of them:
VENDOR NAME
AMOUNT
Grainger (Hardware Supplies)
$ 3,000.00
Alayon Air Conditioning
3,000.00
Central Supply Inc. (Air Conditioning Repair)
2,400.00
Gem B Electric Supply Inc.
1,000.00
Amerilumber Inc. (Hardware Supplies)
2,500.00
Tower Paint
800.00
All Clean Western Paper & Janitorial Supply
2,000.00
Lawrence Plumbing
800.00
O'Gee Paint
900.00
Quality Chemical (Janitorial Supplies)
4,000.00
1710 -519 -4670
1710 -519 -4670
1710 -519 -4670
1710 -519 -4670
1710 -519 -4670
1710 -519 -4670
1710 -519 -4670
1710 -519 -4670
1710 -519 -4670
1710 -519 -5210
a]
age 2 of Res. #228 -97 -10198
VENDOR NAME AMOUNT
Coral Gables Lincoln Mercury (Parts) $
2,000.00
1760 -519 -5240
American Genuine
3,000.00
1760- 519 -5240
Atlantic Paint & Body (Window & Door Parts)
1,800.00
1760 -519 -5240
Palmetto Truck (Ford Brakes)
2,000.00
1760 -519 -5240
Jack Lyons (Power Take Off Unit Parts)
1,500.00
1760 -519 -5240
South Florida Automotive (Parts)
3,000.00
1760 -519 -5240
Genuine Parts Company
1,500.00
1760 -519 -5240
Martino Tires
11,000.00
1760 -519 -5250
Specialty Oil
3,000.00
1760 -519 -5230
Global Industrial (Fittings Hydraulics, etc.)
3,000.00
1710 -519 -5260
General Welding
3,000.00
1760 -519 -4680
American Truck Crane (welding)
3,000.00
1760 -519 -4680
Jam Welding
1,500.00
1760 -519 -4680
Interstate Batteries
900.00
1760 -519 -4680
American Truck Crane (Heavy Equip. Repair)
2,500.00
1760 -519 -4680
David Harris Tire Service (Outside Labor/Repairs)
1,000.00
1760 -519 -4680
Ace Lawnmower
800.00
1760 -519 -4680
Coral Gables Lincoln Mercury (Deductibles/Repairs)2,000.00
1760 -519 -4680
Pride of Florida (Tires)
5,000.00
1760 -519 -5250
Section 2. The disbursement of funds to pay for the open purchase orders be charged to various accounts
determined to be appropriate by the Administration.
Section 3. This resolution shall be effective immediately after adoption.
PASSED AND ADOPTED this 4th day of November 19
PLO A.-
T� CLERK
READ AND APPROVED AS TO FORM
CITY ATTORNEY
COMMISSION VOTE: 5 -0
Mayor Price: Yea
Vice Mayor Robaina: Yea
Commissioner Young: Yea
Commissioner Bethel: Yea
Commissioner Oliveros: Yea
v
CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
To: Mayor and City Commission Date: April 2, 1998
From: Diana Morris Re: Agenda #
Interim City Manager Commission Meeting
April 7, 1998
Resolution regarding
amendment of resolution
Number 6 -98 -10273 for funding
of magic shuttle service
The attached resolution amends resolution number 6 -98 -10273 approved by the City
Commission on January 6, 1998. With the replacement resolution, we are deleting a provision of
the previous resolution that requires the bus company (Franmar Corporation) to reduce the fare
from fifty cents to twenty cents before receiving the $9,200.00 awarded by the City for
transportation service. Approval of this resolution would leave only two conditions that Franmar
Corporation has to meet before the City approves the monthly reimbursement. These conditions
are as follows:
a) Monthly submission of all students riding the bus including their address.
b) The City is not billed for the fare of any child not within the jurisdiction of South
Miami.
I recommend approval.
I RESOLUTION NO.
2
3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
4 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO TRANSPORTATION;
5 AMENDING RESOLUTION NUMBER 6 -98- 10273; PROVIDING FUNDING
6 FOR A SHUTTLE SERVICE FOR TRANSPORTATION OF SOUTH MIAMI
7 CHILDREN ATTENDING SOUTH MIAMI MIDDLE /COMMUNITY
8 SCHOOL, APPROVING FUNDING OF AN AMOUNT NOT EXCEEDING
9 $9,200.00 FROM ACCOUNT NUMBER 001 - 1100 -511 -9910, TITLED
10 "CONTRIBUTION- SPECIAL EVENTS ".
11
12 WHEREAS, the Mayor and City Commission approved resolution number 6 -98 -10273 on
13 January 6, 1998, to support a shuttle service for South Miami children attending South Miami
14 Middle /Community School not included in Dade County Public Schools transportation limits, and
15
16 WHEREAS, the Mayor and City Commission now wish to amend the above - referenced
17 resolution by deleting the subsection that requires the bus company to reduce the fare to twenty five
18 cents each way, and
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20 WHEREAS, the Mayor and City Commission wish to express their continued support for
21 the bus service by agreeing to make a direct reimbursement of fifty cents per school day for each
22 child to Franmar Corporation, for the next six months, provided:
23
24 a) A list of all students riding the bus, including their address is
25 submitted to the City on a monthly basis.
26 b) The City is not billed for the fare of any child not within the
27 jurisdiction of South Miami.
28
29 WHEREAS, the South Miami Cultural Affairs Council has informed the Mayor and the
30 City Commission that the Wine Tasting and Caroling on Sunset events will not be taking place in
31 this fiscal year; and
32
33 WHEREAS, the City Administration has also identified unused funds in the budget
34 earmarked for Christmas decorations; and
35
36 WHEREAS, the Mayor and City Commission wish to transfer the balance of the budget
37 for Christmas decorations and the funds initially earmarked for the Wine Tasting and Caroling on
38 Sunset in the 1997 /98 fiscal year budget to fund the shuttle service.
39
40 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
41 COMMISSION OF THE CITY OF SOUTH MIAMI:
42
43 Section 1. That the City Manager is authorized to transfer the unused funds identified
44 above to fund the shuttle service in an amount not exceeding $9,200.00.
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Section 2. That the City Manager is authorized to reimburse Franmar Corporation on a
monthly basis the equivalent amount of fifty cents per school day for each child up to two hundred
and fifty children for the next six months.
Section 3. That the disbursement for the service is to be charged to account number 001-
1100 -511 -9910, titled "Special Events - Contributions"
Section 4. That this resolution shall take effect immediately upon approval
PASSED AND ADOPTED this 7"' day of April, 1998.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Robaina:
Vice Mayor Oliveros:
Commissioner Feliu:
Commissioner Bethel:
Commissioner Russell:
wj
RESOLUTION NO. 6 -98 -10273
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO GRANTS;
PROVIDING FOR FUNDING OF A SHUTTLE SERVICE FOR
TRANSPORTATION OF SOUTH MIAMI CHILDREN ATTENDING SOUTH
MIAMI MIDDLE /COMMUNITY SCHOOL, APPROVING FUNDING IN AN
AMOUNT NOT EXCEEDING $9,200.00 FROM ACCOUNT NUMBER 001-
1100- 511 -9910, TITLED "CONTRIBUTION- SPECIAL EVENTS ".
WHEREAS, the Mayor and City Commission wish to support a shuttle service for South
Miami children attending South Miami Middle /Community School not included in Dade County
Public Schools transportation limits, and
WHEREAS, the Mayor and City Commission have been informed that Franmar
Corporation is presently providing this service by charging the South Miami children fifty cents
each way, and
WHEREAS, the Mayor and City Commission wish to express their support for the bus
service by agreeing to make a direct reimbursement of fifty cents per school day for each child to
Franmar Corporation, for the next six months, provided:
a) Substantial evidence is submitted to the City indicating the number of
children being transported and reduction in fare to twenty -five cents each way
b) A list of all students riding the bus, including their address is
submitted to the City on a monthly basis.
c) The City is not billed for the fare of any child not within the jurisdiction of
South Miami.
WHEREAS, the South Miami Cultural Affairs Council has informed the Mayor and the City
Commission that the Wine Tasting and Caroling on Sunset events will not be taking place in this fiscal
year; and
WHEREAS, the City Administration has also identified unused funds in the budget earmarked
for Christmas decorations; and
WHEREAS, the Mayor and City Commission wish to transfer the balance of the budget for
Christmas decorations and the funds initially earmarked for the Wine Tasting and Caroling on Sunset in
the 1997/98 fiscal year budget to fund the shuttle service.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI:
Section 1. That the City Manager is authorized to transfer the unused funds identified
above to fund the shuttle service in an amount not exceeding $9,200.00.
11
Section 2. That the City Manager is authorized to reimburse Franmar Corporation on a
monthly basis the equivalent amount of fifty cents per school day for each child up to two hundred
and fifty children for the next six months.
Section 3. That the disbursement for the service is to be charged to account number 001-
1100 -511 -9910, titled "Special Events - Contributions ".
Section 4. That this resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this 6`h day of January, 1998.
ATTEST: PRO D:
J
CITY CLERK
READ AND APPROVED AS TO FORM:
COMMISSION VOTE:
5 -0
Mayor Price:
Yea
Vice Mayor Robaina:
Yea
Commissioner Oliveros:
Yea
CITY ATTORNEY
Commissioner Bethel:
Yea
Commissioner Young:
Yea
........ CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
To: Mayor and Commission Date: January 2, 1998
Agenda Item # to
From: Diana o s Subject: Comm. Mtg. 1/6/98
City Manager Magic Shuttle
This resolution approves transfer of funds from Special Events allocation to fund the Magic
Shuttle for the next three months. Approximately $10,000 has been identified in this account
that will not be required this fiscal year. The Commission will complete the resolution by
designating the desired amount of the allocation to the Magic Shuttle. There are specific
requirements which must be met in order to receive the funds. These requirements include
reducing the cost to riders to .25 per trip, and restricting reimbursement from city funds to those
children who reside in the City of South Miami.
I recommend your approval.
!!!► CITY OF SOUTH MIAMI
INTER.- OFFICE MEMORANDUM
To: Mayor and Commission Date: April 3, 1998
A
gcnda Item �
From: Diana Morris Subject: Comm. Mtg. 4/7/98
Interim City Manager Habitat for Humanity
Scattered Site Project
Attached is a resolution prepared by City Attorney Earl Gallop certifying that the South Miami
Scattered Site Project of Habitat for Humanity of Greater Miami, Inc. is consistent with the
city's local plans and regulations, including the comprehensive plan.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, RELATING TO
CERTIFYING THAT THE SOUTH MIAMI SCATTERED SITE
PROJECT OF HABITAT FOR HUMANITY OF GREATER
MIAMI, INC. IS CONSISTENT WITH LOCAL PLANS AND
REGULATIONS; PROVIDING AN EFFECTIVE DATE.
WHEREAS, it is necessary and in the public interest that the City of South
Miami certify that the South Miami Scattered Site Project of Habitat for Humanity
of Greater Miami, Inc. is consistent with city's local plans and regulations,
including the comprehensive plan adopted pursuant to section. 163.3161, Fla.
Stat., and;
WHEREAS, the South Miami Scattered Site Project will provide affordable
housing for low- income families;
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA;
Section 1. The South Miami Scattered Site Project of Habitat for
Humanity of Greater Miami, Inc. complies with local plans and regulations,
including the comprehensive plan. The Mayor is hereby authorized and directed
to file this resolution with the State of Florida, Office of Tourism, Trade and
Economic Development, to enable Habitat for Humanity of Greater Miami, Inc. to
obtain approval for its project.
Section 2. This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
N: \EGa11op \Csmord -res \scattered site project - habitat humanity.doc
day of , 1998.
APPROVED:
MAYOR
• • HABITAT FOR HUMANITY OF GREATER MIAMI
building houses in partnership with God's people in need
March 24, 1998
The Honorable Julio Robaina
Mayor of South Miami
6130 Sunset Drive
South Miami, FL 33143
Dear Mayor Robaina:
Thank you so much for the time you spent with Cathy McCann and myself yesterday to
discuss Habitat for Humanity's work in South Miami.
One item we discussed was Miami Habitat for Humanity's intent to apply to the State of
Florida for approval as a sponsor under the Community Contribution Tax Credit Program. This
approval would stimulate private- sector investment as it would enable corporations to receive
a 50% tax credit for donations made to Miami Habitat. Consequently, Miami Habitat would
in turn be able to increase its capacity to provide affordable housing to individuals in need. In
order to receive approval, Miami Habitat must submit a resolution, such as the one enclosed,
indicating that the Habitat project is consistent with local plans and regulations. We thank you
for your assistance in securing this approval.
Secondly, we thank you for your willingness to assist Miami Habitat with the water main
improvement required for the two houses Habitat plans to build on the old nursery site located
at SW 66 Street and 59 Avenue. Miami Habitat has secured $20,000 of the estimated $35,000
cost for this infrastructure improvement. We would greatly appreciate any assistance the city
could offer us towards the remaining $15,000. (Enclosed is a map which shows location of
water lines in the general area surrounding the nursery site.)
Again, thank you so much for your support of this housing ministry.
Sincerely,
IAW� r *7
Anne E. Manning
Executive Director
cc: Earl Gallop, Esq.
Cathy McCann
Habitat For Humanity of Greater Miami / P.O. Box 560994 / Miami, FL 33256 -0994 / (305) 670 -2224
RESOLUTION
A RESOLUTION CERTIFYING THAT THE SOUTH MIAMI SCATTERED SITE PROJECT OF
HABITAT FOR HUMANITY OF GREATER MIAMI, INC. IS CONSISTENT WITH LOCAL PLANS AND
REGULATIONS; PROVIDING AN EFFECTIVE DATE.
WHEREAS, it is necessary and in the public interest that the City of South Miami certify that the
South Miami Scattered Site Project of Habitat for Humanity of Greater Miami, Inc. is consistent with local
plans and 'regulations, including the comprehensive plan adopted pursuant to s. 163.3161, F.S., and
WHEREAS, the South Miami Scattered Site Project will provide affordable housing for low -
income families; now, therefore
Be It Resolved by the Commission of the City of South Miami:
Section 1. The South Miami Scattered Site Project of Habitat for Humanity of Greater Miami, Inc.
complies with local plans and regulations, including the comprehensive plan. The Mayor is hereby
authorized and directed to file this resolution with the State of Florida, Office of Tourism, Trade and
Economic Development, to enable Habitat for Humanity of Greater Miami, Inc. to obtain approval for its
project.
Section 2. This resolution shall become effective upon signature by the Mayor.
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� Hl�le
CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
To: Mayor and Commission
Frain: Diana Morris
Interim City Manager
Date: April 3, 1998
Agenda Item #
Subject: Comm. Mtg. 4/7/98
City Manager Citizen Search
Committee
Attached is a resolution prepared by City Attorney Earl Gallop as directed by the City
Commission creating a City Manager Citizen Search Committee, naming members of that
committee, and providing an effective date.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE CITY
OF SOUTH MIAMI CITY MANAGER CITIZEN SEARCH
COMMITTEE; PROVIDING FOR THE APPOINTMENT OF FIVE
MEMBERS; AND, PROVIDING AN EFFECTIVE DATE.
WHEREAS, by Resolution No. 52- 98- 10319, the City Commission established
the City of South Miami City Manager Citizen Search Committee and now desires to
appoint five appropriate members to fill that committee.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA;
Section 1. The City Commission hereby appoints the following members to
serve on the City of South Miami City Manager Citizen Search Committee:
1.
Ann Bass
2.
Bruce Hoffman
3.
John Whitehead
4.
Subrata Basu
5.
Ned W. Valois
Section 2. This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this 14th day of April, 1998.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
N:\EGallop\Csmord-res\appointcitizensearchcomm4-7-97.doe
APPROVED:
MAYOR
03/26/98 16"51 %Y305 471 2376 MDPD H.Q DET
NED W. VALOIS
Home-, 666-8477
Work, 471-2360
Fax: 471-2375
QWggjjU: This resume is in response to a request from Mr. Earl Gallop for use by officials of the
City of South Miami,
Employment Experienc--
October 1968 - Present Miarni-Dade Police Department
CURRENTLY CHIEF OF CRIMINAL INVESTIGATIONS DIVISION
(HOMICIDE, ROBBERY. NARCOTICS, ECONOMICS CRIMES,
SEXUAL CRIMES, AND DOMESTIC CRIMES BUREAUS) FOR ALL
OF MIAMI-DADE COUNTY.
Residence:
Education
1990-1994
LEM=
May 1984
ikm
HIM.
1948 - Present: 5830 SW 82 Street
South Miami, Florida 33143
Southern Police Institute
University of Louisville
Louisville, Kentucky
Southern Police Institute
University of Louisville
Louisville, Kentucky
Florida International
University
Miami, Florida
Miami-Dade Junior College
Miami, Florida
"Excel Graduate Program"
Public Administration
"Advanced Administrative
Officers Course"
"Administrative Officers
Course" - Dean's Scholar
Bachelor of Science
(Criminal Justice)
Ausoclate of Arts
(Biology)
Re-Energizing for Change and Executive Stress
Community Oriented Policing Overview
Law Enforcement Strategies for Resolving Conflict and Violence
Senior Management Institute for Police
Metropolitan Police Institute
"ADA Seminar for Corn mand Staff'
4002
no
03/26/98 16:51 0305 471 2376 XDFD HQ HET
RESUME of NED W. VALOIS - Page 2
Specialized TraiLnirig
June 1995 Metropolitan Police Institute
"Disposition Panel Workshop"
January 1995 Metropolitan Police Institute
"Structured Interview and Selection Techniques"
November 1994 Metropolitan Police Institute
"Domestic Violence Update"
June 1994 Metropolitan Police Institute
"Into the 21st Century - Police Futures"
July 1993 Drug Enforcement Administration
"Drug Unit Commanders Academy"
April 1993 Metropolitan Police Institute
"Dynamics of Remembering Names and Faces"
July 1991
Southern Police Institute
40th Annual Retraining Conference
February 1991
Financial Management
March 1969
LO Jack - Stolen Vehicle Recovery System
Training and County Contract Coordinator
January 1988
U. S. Department of TransportaWn
"Crisis (Hijack) Management Seminar"
March 1986
U. S. Department of Transportation
"Crisis (Hijack) Management Seminer"
August 1985
Metropolitan Police institute
"Investment in Excellence,"
July 1983 U. S. Department of Transportation
"Civil AvlatlQn Security Training Course #12"
March 1983 Metropolitan Police institute
"Effective Leadership for Managers"
September 1982 U. S. Department of Transportation
"Civil Aviation Security Seminar"
April 1980 International Association of Chiefs of Police
"Allocation & Distribution of Poke Manpower,"
December 1977 Theorem Institute
"Crime Analysis Course"
2003
;I
03/26/98 16:52 V305 471 2376 MDPD HQ DET
I V *01HY, M,
Specialized Training
October 1977
Miami-Dade Community College
"Criminal Investigation Techniques"
April 1975
The Institute of Organized Crime
'Organized Crime Command Seminar"
June 1974
Miami-Dade Community College
"Career Development Officer SupeMslon Course"
December 1973
Metropolitan Police Institute
"Investigation of Organized Crime"
February 1973
Federal Bureau of Inve.Migation
"Police Management Course"
December 1972
U. S. Department of Justice, BNOD
"Narcotics & Dangerous Drugs Low Enforcement"
September 1972
Dade County Public Safety Department
"Field Training Officer Course'
October 1968 to
Dade County Public Safety Department
February 1%69
'Police Academy"
wr
Fl.=�e�
CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
To: Mayor and Commission Date: April 3, 1998
Agenda Item #
� a.
From: Diana Morris Subject: Comm. Mtg. 4/7/98
Interim City Manager Ombudsman Program
Attached is a resolution prepared by City Attorney Earl gallop authorizing the City Manager to
enter a contract with Mr. Steve Bertucelli to implement an Ombudsman program for the South
Miami Police Department, and approving an expenditure in the amount of $2,250. The
expenditure will be paid from account #
1 RESOLUTION NO.
2
3
4 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
5 CITY OF SOUTH MIAMI, FLORIDA, RELATING PERSONNEL;
6 ACCEPTING AN OMBUDSMAN PROPOSAL AND DIRECTING
7 IMPLEMENTING AN OMBUDSMAN PROGRAM FOR THE SOUTH
s MIAMI POLICE DEPARTMENT; APPROVING AN EXPENDITURE IN
9 THE AMOUNT OF $2,250.00 AND CHARGING THE AMOUNT TO
10 ACCOUNT NO. ; PROVIDING AN EFFECTIVE DATE.
11
12
13 WHEREAS, the Mayor and City Commission of the City of South Miami desire to
14 create an Ombudsman program to address personnel problems in the City of South Miami
15 Police Department by providing a method to receive, evaluate and investigate complaints and
16 issues raised about personnel, policies and procedures; and,
17
18 WHEREAS, the Ombudsman will endeavor to facilitate improvement in
19 communications between departmental personnel, city officials and groups affecting the
20 efficient operation of the South Miami Police Department; and,
21
22 WHEREAS, a benefit to be realized by effectively implementing an Ombudsman
23 program, in reducing or eliminating the causes of recurring complaints and to improving job
24 satisfaction, is the reduction in internal affairs complaints, complaints filed with the EEOC
25 and the Florida Commission on Human Relations, and civil actions filed against the city; and,
26
27 WHEREAS, the Mayor and City Commission desire to accept the Ombudsman
28 proposal submitted by Mr. Steve Bertucelli.
29
30 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
31 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
32
33 Section 1. The Ombudsman proposal by Mr. Steve Bertucelli for the South Miami
34 Police Department is approved. Mr. Bertucelli will create protocol relating to maintaining
35 the confidentiality, and the disclosure, of information received from employees in the course
36 of acting as the Ombudsman. A contract between the City and Mr. Bertucelli shall be
37 prepared and submitted to the City Commission for approval. Mr. Bertucelli shall act as an
38 independent contractor under the contract, and not as an employee or agent of the City. A
39 copy of Mr. Bertucelli's April 2, 1998 proposal is annexed and made a part of this
4o Resolution.
41
21
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
Section 2. The initial expenditure $2,250.00 is approved; provided, however, that
funds shall not be paid until the City and Mr. Bertucelli have entered into a contract for
services. The amount will be charged to Account No.
Section 3. This Resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this 4th day of April, 1998.
ATTEST:
APPROVED:
CITY CLERK MAYOR
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
N:\EGallop\Csmord-res\Ombudsman4-7-97-res.doe
1,16,
04 -02 -1.996 09:39RM Beat & gs-so fates 554 452 9616 P.02
April 2, 1998
Bert & Associates
1860 N. Fine Island Road, Suite 109, Plantation, Florida. 33322
(1�54) 452 -8409 • (954) 452 -9516 Fax • (800) 785.3759 Toff Free
bert4gbert- a.com Email - www.bert- a.com/bart
Ombudsman - Proposal
The establishment of a Problem Resolution Process (Ombudsman) providing a. method to
receive, evaluate and investigate complaints and issues raised about personnel, policies and
procedures in the South Miami Police Department. Providing for recommendations leading to
improved police service through the appointing or designating authority, Additionally the
purpose and the role of the Ombudsman would be to improve communications between
departmental personnel, appointed officials and various representative groups impacting the
efficient operation of the South Miami Police Department. This process will have a Significant
impact on reducing costly litigation, complaints and actions that have a debilitating impact on
police service provided to the City Of South Miami.
.Process would involve the following:
1) A neutral location for the receiving of complaints. Confidentiality rules must be
established.
2) Evaluate the nature and seriousness of each complaint.
3) Make recommendations for improvement of law enforcement services in the City of
South Miami.
4) The Ombudsman role should be to make recommendations for improvement, identify
and resolve conflict witbia the Police Organization.
5) To be briefed on and review any existing Labor contracts, Perso=cl rules and
regulations, Police Department Standard Operating Policies and Procedures
6) To be able to consult with designated legal counsel.
7) The Ombudsman will maintain a position of neutrality and function within guidelines
agreed upon with the appointing authority.
Budget and Procedures
1) Retainer of $2250.00 (includes the first 25 hours)
2) Compensation as an independent contractor at the rate of $90.00 per hour
3) Additional expenses would include mileage at the rate of .315 cent per mile.
4) Other expenses will be billed at cost.
S eve Bertuce i6K0:___
.
Investigations • Due Diligence • Expert Witness a f=orensic Accounting - Security Consulting • Litigation Support • Training Centre
04 -02- 1992 09: 40P M Eert & Associates
954 452 9616 P.03
Steven A. Bertucelli, Expert Witness
1860 North Pbe Island Read, Suite 109
Plantation, TbTida 33322
Business: (305) 452 -8409 - (305) 452 -9616 Fax
Homc: (305) 475 -1014 - (305) 424 -2144 Pax
EDUCATION PERSONAL INFORMATION
Biscayne College, Master of Science
Cxint nal Justice - Public Admin., Grad. May 19, 1977 Born; Boston, Massachusetts, October 2, 1938
University of Miami, BBA Accounting, July 1968 Florida resident since December, 1959
Miami Dade Community Collegc, AS, Criminal Justice
Security and Law Enforcement Background (34 Years),
OVERVIEW OF PROFESSIONAL EXPERIENCE
Chapter chairn-an for the l`!iiarni Office of American Par Industrial Security, A,SIS (1.982 -p)
tt T it , ®v ieffi C i l iad, i ra
9boos
Retired Colonel Metro-Dade Police Dept. twenty -five years (1959 - 1985)
National Consultant Organized Crime
Keynote Speaker and Lecturer for conferences, community groups, training courses
Expert Witness U.S. Government Congressional Committees
Expert Witness various security and law enforcement issues.
Tax. Consultant/Financial Advisor
Radio Talk Show Guest Speaker
Nat'l & Local Chairmanships
Chief Executive Officer - Bert & Associates, investigative and financial services consulting firm
Crirnestoppers Board of Directors (Broward, 1985- present)
Spectrum House Board of Directors (Recently appointed to Board)
Security and law enforcement consultant Miami Made Community College (1965 -1975)
Bert & Associates, Inc. - Security Consulting Services
Active committee member on the Broward County Drug Conunnission. This involved the development of
programs, for treatment, drug awareness, business against dugs, and counter measures for prevention.
(1986 to present)
Private Security Consultant, includes crime analysis and development of security systems.
Due Diligence background and analysis
Emergency Preparedness, for urban disturbances, hurricane preparations, nuclear plant security. This includes
actual hands on experience as an operational commander.
jTltem� at1a81 Association of Chiefs of Police
b) Police Executive Research Forum, Washington DC
c) Library of Congress
d) State of Florida legislative committees
e) Congressional ComtWttees, USA.
f) Quantico, FBI National Academy
g) Jefferson Institute, Washington, D. C.
h) Bureau of Justice Administration, Washington D. C.
i) National Criminal Justice Statistic Association
3) Institute for Police Managetment, Jacksonville, Florida
k)Hawaiian District Attorney Office. Major Case Evaluation
1) TPTM, Jacksonville, Florida, narcotics investigations and systems.
rm) Police Foundation, Washington, D.C. On site agency review of intelligence operations.
n) Institute On Organized Crime, Broward Sheriffs Office, presents training and development
programs and conferences on criminal conspiracies, enforcement techniques, financial investi-
gations attended by police officers from this country and abroad.
2Z
04- 02 -199e 09:41AM Bert & Associates 954 452 9616 P.04
o) Instructor/Participation in Training Courses
p) Intl Assoc. of Chiefs of Police, instructor and consultant to develop Internal Review systems,
investigation of corruption by officers and corruption issues effecting communities.
ORGANIZATION AFFILIATIONS
Law Enforcement intelligence Unit
International Narcotics Officers Association
Floh& intelligence Unit
Amer. Soc. of Ind. Security, Miami Chairman 1983
Dade County Association of Chiefs of Police
Board of Dir., Crime Stoppers Broward
IACP organized Crime Cormrdttee
Broward Cnty Comm. on Drug Abuse, Exec. Board
South Dade Chamber of Commerce
Spectrum House Board of Directors
South Miami- Kendall Chamber of Commerce
Up Through the Pollee Ranks
Moved up through the ranks of the Metropolitan Dade County Police Department from 1960 until my retirement in
1985. I worked in virtually every department and aspect of street policing which began as a patrolman working
the Metro districts, as a Sergeant supervising field operations, as a Lieutenant supervising class one crime
investigations, as a Captain coordinating crime control programs, criminal investigations, and as a Major in charge
of tlte.Drg3nXx,..pd.,9ixr :divisicsn
As a Colonel, I, was Regional Commander of the Uniform and General Investigation Bureaus consisting of over
400 officers. Responsibilities included functioning as a discipline coordinator reviewing all completed internal
investigations of police officers. These cases ranged from brutality investigations, official misconduct
investigations and integrity investigations. Responsibilities included formulating policy and procedural changes in
police operations.
I've acted as departmental coordinator for civil disturbances, hurricane preparedness, Turkey Point evaluation of a
possible nuclear meltdown. I've been in charge of cormnand post . operations during major civil disturbances and
coordinator for major disaster preparedness with Civil Defense Officials. I've developed a career criminal
response capability on repeat offenders encompassing intelligence, analysis, and street operations resulting in a
decrease in Class I crime. In this capacity I dealt with the investigation of aggravated assaults, burglaries,
robberies, and homicides in high crime districts.
I was Major - Commander of the Inspection Services Bureau. My responsibilities included the Internal Review
Section, responsible for the conducting of internal investigation of police officers and integrity investigation of
police officers. I've also conducted compliance audits for the department. I've been a Staff Inspector for the
Metropolitan Dade Police Department. This ,process included a 30 -60 day in -depth inspections of operating units
and 'spot audits to ensure compliance with departmental rules and procedures. And I've functioned as Staff
advisor to the head of the Agency on policy matters.
0s xuoWrlPartici.pation i Mg
• Urban disorder management conf. instructor. • Seminars On Internal Controls, attending
• Asset Forfeiture Instructor • Explosive Ordinance Reconnaissance, attending
• Asset Management Technique Instructor - Police Supervisors Course, attending
- Multi - Jurisdictional Task Forme Consultant • Juvenile Delinquency Course, attending
• Financial Fraud Investigations Instructor Effective Leadership for management, attending
Corruptions Investigations Instructor and Advisor • internal Revenue Fin'1 Investigations, attending
• Federal RICO, Instructor and Consultant • Jamaican Organized Crime Con£, attending
• Law Enforcement Overview on Econ. Crime + Model For Management, attending
• Florida RICO Act, Instructor • Television Communica bons, attending
Consultant Instructor on community issues • Informant Control Systems Instructor
• Mgmt of Major Investigation Unit Instructor • White Collar Crime Investigations Instructor
• SOPs, Major Investigations Unit Instructor
• Asset Forfeiture, Police Executive Research Forum (PERF)
Consultant/Instructor (Twenty States Have Bmn Covered to Date)
Additional detailed information will be provided upon request.
TOTAL P. 04 2
City of South Miami
Inter- Office Memorandum
-----------------------------------------------------------------------------------------------------------
TO: Mayor & Commission DATE: April 2, 1998
FROM: Diana Morri SUBJECT: Agenda # _A3
Interim City Manager Commission Meeting
April 7, 1998
Additional Position
Part-Time Recreation
Leader
----------------------------------------------------------------------------------------------------- - - - - --
The attached resolution seeks approval for an additional part-time Recreation
Leader for the Parks & Recreation Department.
The Parks & Recreation Director along with the Finance Director, has not only
recommended but also has identified monies in this year's existing budget to
bring on a part-time Recreation Leader.
With this part-time person, the compensatory time which the present staff
accumulates, due to lack of personnel, would be eliminated.
I recommend approval.
C:\WPDOCS\ConLmissim.part-Ume98
1 RESOLUTION NO.
2 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
3 OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO
4 APPROVE A PART -TIME RECREATION LEADER POSITION FOR THE
5 PARKS & RECREATION DEPARTMENT.
6
WHEREAS,
the Director of Parks & Recreation Department,
with
7
the approval
of the Finance Director, recommends and
has
8
identified monies in the existing budget; and
9
WHEREAS,
our existing man power is insufficient; and
10
WHEREAS,
this position is greatly needed to enhance
the
11
recreation activities for the community and surrounding area;
and
12 WHEREAS, the Parks & Recreation Department has established new
13 programs to create greater participation among youth and seniors in
14 our community; and
t
15 WHEREAS, the involvement of community in social, cultural and
16 recreational activities builds unity, creates self- esteem and
17 improves the quality of life, discouraging apathy, boredom and
18 crime.
19 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
20 OF THE CITY OF SOUTH MIAMI, FLORIDA:
21 Section 1. That the City Manager approves the part- time
22 position of a Recreation Leader for the Parks and Recreation
23 Department.
24 Section 2. This resolution shall take effect immediately
25 upon approval.
26 PASSED AND ADOPTED this day of 1998.
27 ATTEST: APPROVED:
28
29 CITY CLERK MAYOR
30 READ AND APPROVED AS TO FORM:
31
32 CITY ATTORNEY
3 3 A: \RES.Worker98
r�r
CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
To: Mayor and Commission Date: April 3, 1998
24 Agenda. Item #
From: Diana Morn Subject: Comm. Mtg. 4/7/98
Interim City Manager Exempt Service
The attached is sponsored by Commissioner Mary Scott Russell, and repeals the Ordinance No.
25 -97 -1646, which amended Section 16A -3 {a} of the Code of Ordinances, entitled Classified
and exempt service designated and delineated."
1
2 ORDINANCE NO.
3
4
5 AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
6 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO PERSONNEL;
7 REPEALING ORDINANCE NO. 25 -97 -1646, WHICH AMENDED
8 SECTION 16A -3(a) OF THE CODE OF ORDINANCES, ENTITLED
9 CLASSIFIED AND EXEMPT SERVICE DESIGNATED AND
10 DELINEATED; PROVIDING FOR SEVERABILITY, ORDINANCES IN
11 CONFLICT, AND AN EFFECTIVE DATE.
12
13
14 WHEREAS, the Mayor and City Commission adopted Ordinance No. 25 -97 -1646,
15 on November 4, 1997, which amended Section 16A -3(a) of the Code of Ordinances, entitled
16 "Classified and exempt service designated and delineated," to expand the exempt service
17 employees; and,
18 $� d
19 WHEREAS, the Mayor and the City Commission desire to repeal tw ordinance.
20
21 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
22 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
23
24 Section 1. Ordinance No. 25 -97 -1646, which amended Section 16A -3(a) of the
25 Code of Ordinances, entitled "Classified and exempt service designated and delineated," is
26 repealed. A copy of Section 16A -3(a), as it existed prior to the amending ordinance, which
27 is annexed and made a part of this ordinance, shall be in full force and effect on the effective
28 date of this repealing ordinance; and,
29
30 Section 2. If any section, clause, sentence, or phrase of this ordinance is for any
31 reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall
32 not affect the validity of the remaining portions of this ordinance.
33
34 Section 3. All ordinances or parts of ordinances in conflict with the provisions of
35 this ordinance are hereby repealed.
36
37 Section 4. The provisions of this ordinance which amend the City of South Miami
38 Code of Ordinances shall be published in the code.
39
40 Section 5. This ordinance shall take effect immediately at the time of its passage.
41
;V
I PASSED AND ADOPTED this 7th day of April 1998.
2
3
4 ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
N:\ EGallop\ Csmord- res \exemptservicerepeal4 -7 -98- ord.doc
._''• "I
MAYOR
24
ORDINANCE NO.2 5- 9 7 -16 4 6
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, RELATING TO THE PERSONNEL- SYSTEM, AMENDING CHAPTER
16 -A (a) OF THE CODE OF ORDINANCES; PROVIDING FOR SEVERABILITY;
ORDINANCES IN CONFLICT AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission shall establish a civil service system or a merit system covering and
embracing the salaried employees of the City of South Miami, except where in conflict with any other provision of
the City of South Miami Charter, and
WHEREAS, the City Manager has the duty to appoint and when necessary for the good of the City
remove any non -elective officers or employees of the City (excepting those authorized to be appointed and removed
by the City Commission), providing such removal does not conflict with Civil service provisions, and
NOW THEREFORE BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA:
Section 1: Section 16A -3(a) is amended to read as follows:
(a) Exempt service. The exempt service shall include the following:
(1) All elected officials and members of boards, committees and commissions.
(2) The City Manager, all assistant city managers, and all administrative assistants and secretaries to the
forgoing. Department director, deputy directors, assistant directors, division directors, agency heads,
program directors and all immediate assistants and all secretaries to the foregoing and commission
appointees.
(3) Volunteer personnel and personnel appointed to service without pay.
(4) Consultants and counsel rendering temporary profession service.
(5) Such position involving seasonal or part-time employment, or which consists of unskilled work, as
may be specifically placed in the exempt service by the personnel rules.
(6) Employees of the police department with the rank of police commander, Lieutenant, Captain, Major
or Deputy Chief of Police.
Section 2. If any section, clause, sentence or phrase of this ordinance is for any reason held invalid or
unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of this remaining
portion of this ordinance.
repealed.
Section 3. All ordinances or parts of ordinances in conflict with the provision of this ordinance are hereby
Section 4. This ordinance shall take effect immediately at the time of its passage.
PASSED AND ADOPTED this 4 day o
ATTAST;
IS` Reading - 10/21/97
2nd Reading - 11/4/97
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
COMMISSION VOTE: 3 -2
Mayor Price: Yea
Vice Mayor Robaina: Nay
Commissioner Bethel: Yea
Commissioner Oliveros: Nay
Commissioner Young: Yea