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01-06-98I OEM 3ii5A'r33i&::4�::. W7 MAYOR: Anna M. Price, Ph.D. INTERIM CITY MANAGER: Diana Morris VICE MAYOR: Julio Robaina CITY ATTORNEY: Earl G. Gallop COMMISSIONER: Armando Oliveros, Jr. CITY CLERK: Ronetta Taylor COMMISSIONER: David D. Bethel COMMISSIONER: R. Paul Young, Ed.D. CITY COMMISSION AGENDA Regular City Commission Meeting Meeting date: January 6, 1998 6130 Sunset Drive, South Miami, FL Next Regular Meeting date: January 20, 1998 Phone: (305) 663 -6340 Time: 7:30 PM PURSUANT TO FLA STATUTES 286.0105, "THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS NOTICE DOES NOT CONSTITUTES CONSENT BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE INADMISSIBLE OR IRREVELANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE ALLOWED BY LAW. City of South Miami. Ordinance No. 6 -86 -1251 requires all persons appearing in a paid or remunerated representative capacity before the City Staff, Boards, Committees and the City Commission, to fill out the appropriate form and file it with the City Clerk prior to engaging in lobbying activities. CALL TO ORDER: A. Invocation: B. Pledge of Allegiance: C. Presentations: ITEMS FOR THE COMMISSION'S CONSIDERATION: 1. Approval of Minutes: Regular City Commission Minutes - December 16, 1997 2. City Manager's Report: 3. City Attorney's Report: REGULAR CITY COMMISSION AGENDA - January 6, 1998 11 CONSENT AGENDA 4. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO AUTHORIZATION OF THE INTERIM CITY MANAGER AS SIGNATORY IN CITY BANK ACCOUNTS. (Administration) 3/5 5. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE FUNDS FOR RENTAL OF HEAVY EQUIPMENT USED FOR CLEARING THE MURRAY PARK EXPANSION (ALSO REFERRED TO AS THE COKER PLUMBING PROPERTY) IN THE AMOUNT OF $2,102.57 AND CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 1760 - 519 -4680, OUTSIDE SERVICES. (Administration /Parks & Rec.) 3/5 6. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ENGAGEMENT OF AMI RISK CONSULTANTS INCORPORATED TO PROVIDE ALL CONSULTING SERVICES ON THE BIDS RECEIVED FOR EMPLOYEE GROUP HEALTH, DENTAL, AND LIFE INSURANCE PLANS; FOR AN AMOUNT NOT EXCEEDING $2,500.00 AND CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 001 - 1420 - 519 - 3450, TITLED "CONTRACTUAL SERVICES" (Administration) 3/5 (Administration) 3/5 7. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH AQUJET INC. TO PROVIDE LAKE MANAGEMENT SERVICES FOR THE FUCHS PARK LAKE AT COST NOT TO EXCEED $3,100 FOR THE CURRENT FISCAL YEAR, AND CHARGING THE DISBURSEMENT TO "STORMWATER FUND - CONTRACTUAL SERVICES" ACCOUNT NO. 11- 1730- 541 - 3450. (Administration /Public Works) 3/5 8. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE FUNDS FOR REPAIR OF THE ALLADIN MODEL 4530 HOT WATER PRESSURE WASHER BY J. PROSSER ENTERPRISES, INC. IN THE AMOUNT OF $2,688.13 AND CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 1760 -519 - 4680, OUT SERVICES. (Administration /Public Works) 3/5 REGULAR CITY COMMISSION 2 AGENDA - January 6, 1998 9. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF ONE THOUSAND THREE HUNDRED FIFTY THREE DOLLARS AND THIRTY ONE CENTS ($1,353.31) AS PAYMENT FOR SERVICES RENDERED BY MUNICIPAL CODE CORPORATION FOR THE CODIFICATION OF MUNICIPAL ORDINANCES IN THE LAND DEVELOPMENT CODE; PROVIDING FOR DISBURSEMENT FROM ACCOUNT NO. 01 -1200- 512 -4950 "CODIFICATIONS" (Administration) 3/5 ORDINANCE (S) SECOND READING PUBLIC HEARING(S) There are none RESOLUTION(S) 10. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO GRANTS; PROVIDING FOR FUNDING OF A SHUTTLE SERVICE FOR TRANSPORTATION OF SOUTH MIAMI CHILDREN ATTENDING SOUTH MIAMI MIDDLE /COMMUNITY SCHOOL, APPROVING FUNDING IN AN AMOUNT NOT EXCEEDING FROM ACCOUNT NUMBER 001 - 1100 -511 -9910, TITLED "CONTRIBUTION- SPECIAL EVENTS" (Mayor Price) 4/5 11. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO PUBLIC BROADCASTING; PROVIDING FOR PROGRAMMING DEBATE BY CANDIDATES; AMENDING PROGRAMMING GUIDELINES APPROVED BY RESOLUTION NO. 82 -96 -9836; PROVIDING AN EFFECTIVE DATE. (Mayor Price) 3/5 12. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ADMINISTRATION; PROVIDING FOR SELECTION OF A CITY MANAGER; PROVIDING AN EFFECTIVE DATE. (Mayor Price) 3/5 ORDINANCE(S) FIRST READING There are none PUBLIC REMARKS COMMISSION REMARKS REGULAR CITY COMMISSION 3 AGENDA - January 6, 1998 S 9 CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM To: Mayor and Commission Date: January 2, 1998 Agenda Item # From: Diana Morris Subject: Comm. Mtg. 1//98 City Manager Signature Authorization This resolution authorizes Diana Morris, Interim City Manager, as a signatory in city bank accounts. The City of South Miami code provides for the City Manager to sign or countersign all city checks with the City Clerk or the Finance Director. I recommend your approval. g 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO AUTHORIZATION OF THE INTERIM CITY MANAGER AS SIGNATORY IN CITY BANK ACCOUNTS. WHEREAS, with approval of resolution number 253 -97 -10223 by the City Commission, Ms. Diana Morris was appointed the Interim City Manager on December 16, 1997, and WHEREAS, Section 2 -8(d) of the City of South Miami Code provides for the City Manager to sign or countersign all City checks with the City Clerk or the Finance Director, and WHEREAS, the City Administration wishes to forward Ms. Diana Morris' signature to all the banking institutions currently used by the City as replacement to former City Manager, Dennis Whitt's signature. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI: Section 1. That the City Administration is hereby authorized to provide Ms. Diana Morris with the appropriate documents to facilitate her signature appearing in the City bank accounts. Section 2. That this resolution shall take effect immediately upon approval PASSED AND ADOPTED this day of , 1998. ATTEST: APPROVED: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY MAYOR 35 Y CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and Commission FROM: Diana Morris Acting City Manager DATE: January 6, 1998 RE: Agenda Item # Commission Meeting, January 6,1998 Approval of Payment for Equipment Rental The attached resolution concerns the rental of Dozer, Wheel Loader, and Roller for use by Public Works to clear and level the Murray Park Expansion (Coker Property). This equipment is not in the City's inventory and was rented from Hertz. The total cost for renting this equipment is $ 2,102.57. Work on the property has been completed and the property has been fenced this resolution authorizes payment for the equipment used to complete the work. I would recommend approval. RESOLUTION NO. 1 A RESOLUTION OF THE MAYOR AND CITY COMMISSION 2 OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING 3 THE CITY MANAGER TO DISBURSE FUNDS FOR RENTAL 4 OF HEAVY EQUIPMENT USED FOR CLEARING THE 5 MURRAY PARK EXPANSION (ALSO REFERRED TO AS THE 6 COKER PLUMBING PROPERTY) IN THE AMOUNT OF 7 $ 2,102.57 AND CHARGING THE DISBURSEMENT TO 8 ACCOUNT NUMBER 1760 -519 -4680, OUTSIDE SERVICES. 9 10 WHEREAS, the Public Works Department completed the clearing, leveling, and fencing 11 of the Murray Park expansion as an emergency project to improve safety and reduce 12 potential hazard, and; 13 14 WHEREAS, the heavy equipment required for this emergency assignment is not in the 15 City's inventory, and; 16 17 WHEREAS, the equipment required to complete this assignment was rented from Hertz 18 Equipment Rental. 19 20 NOW THEREFORE, be it RESOLVED by the MAYOR AND CITY COMMISSION 21 of the CITY OF SOUTH MIAMI, FLORIDA that: 22 23 Section 1. The clearing, leveling, and fencing of the Murray Park expansion was 24 completed on an emergency basis to improve safety and reduce potential hazard. 25 26 Section 2. The City Manager is authorized to disburse the sum of $ 2,102.57 to Hertz 27 Equipment Rental for the rental of the machinery not in the City's inventory that was used to 28 complete this assignment. 29 30 Section 3. This resolution shall be effective immediately after adoption hereof. 31 32 33 PASSED AND ADOPTED this Sixth day of January 1998. APPROVED MAYOR ATTEST: CITY CLERK READ AND APPROVED AS TO FORM CITY ATTORNEY a 0 ORIGINAL INVOICE 1, &92if e_ 09/02/97 (� CUSTOMER NUMBER: 1290122 INVOICE NUMBER: 986957 CITY OF SOUTH MIAMI PUBLIC 4795 SW 75 AVE MIAMI FL 33155 SHIPPING ADDRESS: I RENTING LOCA VACANT LOT MIAMI, FL 58 PLACE & SW 68 ST BRANCH# 9203 MIAMI FL 33143 PHONE: (305) 592 -5770 PAYMENT TERMS ARE NET 10 DAYS LATE CHARGES MAY APPLY DIRECT PAYMENT AND INQUIIUES TO: HERTZ EQUIPMENT RENTAL P. 0. BOX 26390 OKLAHOMA CITY, OK 73126 -0390 TELEPHONE: 1- 800 -654 -4740 (EXT 6142) PO NUMBER : PNO1944 JOB NUMBER : ORDERED BY : JOSE ORDER DATE : 08/27/97 DELIVERED BY: HERTZ RETURNED BY: HERTZ ORIGINAL RA#: 1- 986957 -1 START DATE/TIME : 08/28/97 10:00 END DATE/TIME : 09/02/97 08:08 RENTAL DAYS: 3.0 RENTAL 13.080.00 FUEL SERVICE ( 27.1 GALS a 2.28) 61.78 LDW (127 OF RENTAL CHARGES) 129.60 TRANSPORTATION 90.00 TAXABLE CHARGES 0.00 SALES TAX 0.00 TOTAL CHARGES 12361.38 ADJUSTMENTS AND CREDITS ( 403.20) NET DUE AS OF 09/25/97 k 958.18 THANK YOU FOR RENTING FROM HERTZ! I PLEASE PAY THIS AMOUNT: 958.18 QTY EQUIPMENT DESCRIPTION DAY WEEK 4WEEK RENTAL AMT 01 VME L70C ARTICULATED WHEEL LOADER 360.00 1,185.00 31130.00 11080.00 IC *: 261 -25 -5909 ITEM*: 001950720 SERIA 7 1 Oa.ach at perforation and send bottom portion with payment. 09/02/97 CITY OF SOUTH MIAMI PUBLIC Customer Number: 1290122 4795 SW 75 AVE MIAMI FL 33155 Invoice Number: 986957 PLEASE PAY THIS AMOUNT: 958.18 I /C CUSTOMER NUMBER: 1290122 ORIGINAL INVOICE 09122/97 INVOICE NUMBER: 025666 CITY OF SOUTH MIAMI PUBLIC 4795 SW 75 AVE MIAMI FL 33155 SHIPPING ADDRESS: VACANT LOT 58 PLACE & SW 68 ST MIAMI FL 33143 RENTING LOCATION: MIAMI, FL BRANCH* 9203 PHONE: (305) 592 -5770 PAYMENT TERMS ARE NET 10 DAYS LATE CHARGES MAY APPLY DIRECT PAYMENT AND INQUIRIES TO- HERTZ EQUIPMENT RENTAL P. 0. BOX 26390 OKLAHOMA CITY, OK 73126 -0390 TELEPHONE: 1- 800 -654 -4740 (EXT 5084) PO NUMBER JOB NUMBER : ORDERED BY : CHARLES ORDER DATE : 09/17/97 DELIVERED BY: HERTZ RETURNED BY: HERTZ ORIGINAL RAS: 9- 025666 -1 START DATE/TIME : 09/18/97 08:00 END OATE/TIME : 09/19/97 13:13 RENTAL DAYS: 2.0 RENTAL 650.00 FUEL SERVICE ( 31.2 GALS a 2.28) 71.13 LOW (12% OF RENTAL CHARGES) 78.00 TRANSPORTATION 100.00 TAXABLE CHARGES 821.13 SALES TAX '38 TOTAL CHARGES i� 95 . 1 NET DUE 952.51 THANK YOU FOR RENTING FROM HERTZ! I PLEASE PAY THIS AMOUNT: 952.51 QTY EQUIPMENT DESCRIPTION DAY WEEK 4WEEK RENTAL AMT 01 DEERE 6506 —LGP DOZER 325.00 970.00 2,900.00 650.00 IC #: 201 -09 -7024 ITEMS: 0024256 T06BOGNS33283 m CITY OF SOUTH MIAMI PUBLIC 4795 SW 75 AVE MIAMI FL 33155 Detach at perfn+ration and send bottom portion with payment. 09/22/97 Customer Number: 1290122 Invoice Number: 025666 QU PLEASE PAY THIS AMOUNT: 9 f -, ORIGINAL INVOICE 09/30/97 CUSTOMER NUMBER: 1290122 INVOICE NUMBER. 047234 CITY OF SOUTH MIAMI PUBLIC 4795 SW 75 AVE MIAMI FL 33155 SHIPPING ADDRESS: I RENTING LOCATION: VACANT LOT MIAMI, FL 58 PLACE & SW 68 ST BRANCH# 9203 MIAMI FL 33143 PHONE: (305) 592 -5770 PAYMENT TERMS ARE NET 10 DAYS LATE CHARGES MAY APPLY DIRECT PAYMENT AND INQUIRIES TO: HERTZ EQUIPMENT RENTAL P. 0. BOX 26390 OKLAHOMA CITY, OK 73126 -0390 TELEPHONE: 1- 800 -654 -4740 (EXT 6142) PO NUMBER : PENDING JOB NUMBER : ORDERED BY : CHARLES ORDER DATE : 09/29/97 DELIVERED BY: HERTZ RETURNED BY: HERTZ ORIGINAL RA #: 3- 047234 -9 START DATE/TIME : 09/30/97 09:00 END DATE/TIME : 09/30/97 14:36 RENTAL DAYS: 1.0 RENTAL 180.00 FUEL SERVICE ( 9.5 GALS a 2.28) 21.66 LOW (127 OF RENTAL CHARGES) 21.60 TRANSPORTATION 100.00 TAXABLE CHARGES 0.00 SALES TAX 0.00 TOTAL CHARGES 323.26 NET DUE 323.26 THANK YOU FOR RENTING FROM HERTZ! I PLEASE PAY THIS AMOUNT: 323.26 QTY EQUIPMENT DESCRIPTION DAY WEEK 4WEEK RENTAL AMT 01 I —R SD -40D ROLLER 180.00 665.00 1,985.00 180.00 IC #: 095 -05 -5021 ITEM#: 001972421 SERIAL #: 142157 Detach a! perforation and send bottom portion with payment. CITY OF SOUTH MIAMI PUBLIC 4795 SW 75 AVE MIAMI FL 33155 09/30/97 Customer Number: 1290122 Invoice Number: 047234 PLEASE PAY THIS AMOUNT: ( 323.26 1 0 CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM To: Mayor and Commission From: Diana Morris City Manager Date: January 2, 1998 Agenda Item # Subject: Comm. Mtg. 1/6-/98 Insurance Consultant This resolution approves and authorizes a contract with AMI Risk Consultants to provide review and recommendation for the city's employee health, dental and life insurance. The cost will be $2,500.00 and will be paid from Account # 001- 1420 -519 -3450, "Contractual Services." We notified several Insurance Consultant firms of our requirements for services to review the 36 proposals received by the city. Only two companies replied to our request for bids. AMI provided the lowest bid for this service. I recommend your approval. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ENGAGEMENT OF AMI RISK CONSULTANTS INCORPORATED TO PROVIDE FULL CONSULTING SERVICES ON THE BIDS RECEIVED FOR EMPLOYEE GROUP HEALTH, DENTAL, AND LIFE INSURANCE PLANS; FOR AN AMOUNT NOT EXCEEDING $2,500.00 AND CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 001- 1420 -519 -3450, TITLED "CONTRACTUAL SERVICES ". WHEREAS, by approval of Resolution Number 185 -97- 10155, the City Commission authorized the City Manager to solicit bids for City employees group health, dental and life insurance plans; and WHEREAS, in response to the City newspaper advertisement requesting proposals on these plans, thirty six bid packages have been submitted to the City by various companies, a list of the companies is attached herewith as part of the resolution, and WHEREAS, in an attempt to ensure a thorough independent review of the bids; conduct professional interview of bidders' representatives; and obtain a written recommendation to the City Commission, the City Administration wishes to engage an insurance consultant, and WHEREAS, in compliance with City bid requirements, bid solicitation for consulting service was made by contacting several insurance consultants selected from the phone book, and WHEREAS, AMI Risk Consultants Inc. is the lowest bidder of the two bids received. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI: Section 1. That the City Manager is authorized to contract with AMI Risk Consultants for review of all the bids received on City employee health, dental and life insurance plans. Section 2. That the disbursement be charged to account number 001 - 1420 -519 -3450. Section 3. That this resolution shall take effect immediately upon approval. PASSED AND ADOPTED this ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY day of , 1998. MAYOR DECEMBER 14, 1997 15 PM HEALTH INSURANCE BID PROPOSALS 1. FOUNDATION HEALTH SEAN BARRIOS, CORP. CORPORATE ACCOUNT EXECUTIVE 2. THE PRINCIPAL FINANCIAL GROUP PETER MEYER 3. UNITED HEALTHCARE PETER MEYER 4. NEIGHBORHOOD HEALTH PARTNERSHIP AND JOHN ALDEN HEALTH PETER MEYER SUSAN REDDING JEFFREY M. EPSTEIN 5. CIGNA HEALTHCARE PETER MEYER 6. HUMANA -7. DELTA DENTAL INSURANCE CO. McKINLEY FINANCIAL SERVICES, INC 8. SECURITY MUTUAL LIFE McKINLEY FINANCIAL SERVICES, INC. 9. UNUM LIFE INSURANCE CO. OF AMERICA McKINLEY FINANCIAL SERVICES, INC. 10. GUARANTEE LIFE 11. TRANS - GENERAL LIFE 12. GROUP LIFE & ACCIDENTAL DEATH AND DISMEMBERMENT McKINLEY FINANCIAL SERVICES, INC. 14. AVMED ELOISA SANCHEZ 15. MCNA DENTAL INS. 16. UNITED HEALTHCARE 17. COMBINED INS. CO PHILLIP S. PLOTKA 18. METLIFE 19. UNITEDHEALTH CARE ELIZABETH TOSSAS- GARCIA 20. AMERICAN HERITAGE LIFE 21. COMBINED INSURANCE CO. SUSAN PERRY REDDING 22. NATIONAL PLANNING CORP. 23. UNITED HEALTH CARE 24. THE GUARDIAN ROBERT T. ROSS 25. STANDARD INSURANCE CO. JUAN COMENDEIRO SUSAN PERRY REDDING 26. BOSTON MUTUAL LIFE INS. KENNETH J. DEANGELIS 28. FLORIDA COMBINED LIFE INS. 29. BLUE CROSS AND BLUE SHIELD LORRAINE McLEGGAN 30. TOTAL HEALTH CHOICE SUSAN P. REDDING 31. TRANS GENERAL LIFE AND CASUALTY SIDNEY E. GARTENBERG 32. MIC MARIN INSURANCE 33. HUMANA 34. UNITED HEALTH CARE 35. NEIGHBORHOOD HEALTH PARTNERSHIP 36. SUNMED MYRNA MARIN g, 12 -31 -1997 02:54PM FROM TO 6677306 P.01 AMI Risk Consult,an�ts, Inc. 114110 N. Kendall Drive, Suite 203 Tel. (305) 273 -1589 409 Piccadilly Place, #6 Tel. (415) $73.41278 Miami, Florida 33176 Fax (305) 274 -4706 San Em no, CA 94066 Fax (415) 873 -7068 I is I December 31; 1997 Mr. Hakeem 0shikoya Finance Director City of South Miami 6130 Sunset Drive South Miami, :FL 33143 SENT VU FAX (305) 667 7806 RE: Proposal; to Review Insurance Bids i Dear Mr. Oshikoya: i Thank you fbr allowing AMI Risk Consultants, Inc. (AMI) to submit a quote for the review of the health, dental and life insurance bids received by the City of South Miami ( "the City ") I Background.on AMI Risk Consultants, Inc. (AMI) I AMI is a property /casualty actuarial and risk management consulting firm that specializes in performing insurance and actuarial reviews for Florida 6unicipalities, Advantages of Engaging AMI • Expert Staff' I Our staff, includes Fellows of the Casualty Actuarial Society (FCAS), Chartered Property ; Casualty Underwriters (CPCU) and Associate of Risk Management designees; with many years of insurance industry experience. • Experience working for Florida Municipalities We have performed numerous engagements for several Florida municipalities including the following: City of Coral Gables, City of !Kissimmee, Village of Miami Shores, City of Miami Beach, etc. Consequently, we �lzademand and appreciate the issues and the intricacies involved in managing the insurance programs of Florida municipalities, i • Prompt and Responsive Service I I Our clients have engaged us because they know we fully commit our resources to deliver prompt and responsive service, We pride ourselves in our ability to not only identify and communicate potential problems but to aid in their resolution. it is our .practice to send a draft report within two weeks Of our receipt of all required information, and to send a final report within a week offdiscussing the drafa report, I i Actuaries • Risk Management Cons4itants i 12-31-1997 25:43PM FROr� 11'410 r4l Kendall Drive, Sthte 208 1Z , Florida 33176 December 31, ;1 997 TO Ainin Ar I! Risk Consultants, Inc. Tel. (305) 273-1589 409 Pjccz�illy Place, #6 Fax (305) 274-4706 San Brulillo, CA 94066 6677606 P.01 Tel. (415) 873-4278 Fax (415) 873-7068 Mr. Hakeem Oshikoya Finance Director City of South Miami 6130 Sunset Orive South Miami, FL 33143. SENT i V7A FAX (305) 667-7806 RE: Proposal to Review Insurance Bids Dear W Oshikloya: Because there are 36 insurance bids that need to be reviewed instead of the 22 bids that I we originally! understood, we are revising our quote to a flyled fee of $2,506. If want to discuss ! our proposal please call me at 305-273-1 i -�89. Sincerely Bob Ingo, FCAS, MAAA, CPCU, ARM President Actuta-its • Risk Management Cons,'Itant. TOTHL P,01 12-31-1997 02:54PM FROM TO 6677206 P.02 Afr. 94whim Oshikoya City of Smik Miami December 31, 1997 Page 2 • Comniunication You will be well informed of project status. We are committed to working closely with you to assure that project :findings and subs equent recommendations are consistent with your objectives and reflect your concerns and considerations. Reasonable Cost Due to oi.ar relentless efforts to improve our productivity, we manage to maintain low overhead' costs. Consequently, you can be assured �f the same or bette• quality product and services at very competitive rates, Work Plan i AMI will review the various insurance bids and recommend the bid that is most advantageous to the City, We will follow these procedures, * Analyze the various insurance bids .in accordance with criteria that we think is appropriqte, 9 Prepare a report describing our recornmendation and its basis. • Present our recommendations to the City. We should be able to 'present you with our initial draft within two weeks of obtaining all our required information. Data Requirements To commence the engagement, we will require a copy of all the insurance bids submitted to the City. EsfimWeff Fees We will bill you a fixed fee of $1,500. i If want to discuss our proposal lease call me /0 0 p at 305-273-1689. Sincerely Bob Ingco, FiCAS, MAAA, cpCU, ARM President AMI Risk Consultants, Xnc. 12--31-1997 02:55PIl FROM Bob Ingco, F CAS, MA", CpCU, ARM ProfeWond c=dBmb%= ETaienm Ingco has over twenty-five years of actuarial and risk management consulting experience. His expertise is in estimating and analyzing loss reserves and in devw eloping self insurance premium rates. He has worked in the following risk management functions., risk- financing, claims, risk adt6inistration, budgeting, and allocation of in�uranoe cost. He has also performed insurance effectiveness and claims administrative reviews. He has extensive experience in developing self- insurance premium rates for such lines of business as workers' compensation, private passenger and 6 ommercial automobile liability, general liability, professional liability, home6 wners, commercial Multi- peril and employee benefits. Education and Certifications Bob graduated from the United States Naval Academy in 1970'with a B.S. degree MY in Mathematics, and Physics. He graduated with academic ranking of 17 out of 840. He is a Fellow of the Casualty Actuarial Society (FCAS), Member of the American Academy of Actuaries (MAAA), Chartered Property Casualty Underwriter (CPCLD, and an Associate in Risk Management (ARM). TO 6677SOG P.O�3 Al"rofession a/ and .business Histwjy I AMI Risk Consultants. Inc.. Miami, Florida T 1992 to present President and Consulting Actuary. C -ntly provides actuarial and risk management consulting services to insurance rega lators, insurance companies, scff-insurance} funds I and captive insurance companies. Price Waterhouse, Miami, Florida 1984-1992: / otuary and Director. For eight years, provide4 actuarial support and assistance regarding audits of and consulting services for jn�urance companies, health maintenance Organizations and other self- insurance funds, Bootie & Co. i xNeary Risk K=jgement) Charlotte. NoAh Carolina 1981- 1984: tJ'ice President and Actuary. Ferfbn-ned feasibility studies relating to the formation of malpractice insurance companies. F zfbnned rate filings and loss reserves analysis. Fireman's Fund-Insurance Co., San Francisco; California 1973 - 1981: �ssociate Actuary American Inte I mational Gropp Insurance, New York, M' 1974 -1978: Assistant Actuary i North Americlan Re- New York, NY 1972-1974: A � tuarial Assistant -I 1, A 12 -31 -1997 22 :55PM FROM AMPS Client .fisting A Nfl assists non - insurance clients in their identification, measurement, and treatment of potential losses by provid- ing consulting services in self-insurance and captive insurance feasibility studies, insurance effectiveness reviews and claims administra- tion effectiveness reviews. We also specialize in loss reserving analysis, alternative risk financing analysis, and statisti- cal analysis. AMI has performed loss reserves calculations and frisk management consultancy services for entities that include the following: • Commonwealth of Pennsylvania - Depart*ent of Labor do Industry • State of Mickigan Insurance Bureau • State of Cagornia Insurance ,dept, + State of Oregon Insurance Division + ,State of, Oklahoma Insurance Dep4 + State of Wisconsin Insurance Dept. + State of; Ohio Imurance Department + State of Maine Insurance Bureau + City of Miand -Reach (FL) + City Of North Miami Beach (FL) + City of hero Beach (FL) + City of Coral Gables (FL) • City of;hshnmee (FL) • City of #,allywood (FL) + City of Gainesville (FL) + City of Tamarac (FL) + City of Thousand Oaks (CA) + City of Riviera Beach (FL) + City of pompano Beach (FL) + + City of Deerf eld Beach (FL) pillage o:f Miami Shores (FL) • County of Alachua (FL) + Rockingham County (NH) • Bay County (Ml) • Collier County Public Schools (FL) + School Board of Broward County (FL) TO 6677906 P,04 • School Board of bade County (FL) • Flo Fidd Power & Light Corporation • -West Michigan Risk Mgmt. Trust + Meropolitan Association for Imj�rovedSchool Legislation (MI) • Bur,ger, Ring Corporation (FL) • McDonald's Corporation (IL) • Archer Daniels Midland (1L) • 1. Corporation (MI) • Value Rent -A -Car (FL) • alt�rmmn Trucking .Corporation (FL) • Old Dominion Freight Line (NQ • Alcb Standard Corp (NC) • Pinierton's Inc. (CA) • -Perdue Farms (MD) • As*undh Tree Expert Co. (PA) • Eatpn Corporation (CH) • Brolyhill Furniture (NC) • 0 Vans Corning Corporation (OH) • Ca#Una Freight Line Corp. (NC) • Puhlic Services of New Hampshire • Gu #ford Milk (NQ • Kelly Services (MI) • ResWation Trust Corporation (DC) • New England Power Service (MA) • Hai sen, Inc. (NH) • M�TS Pool (MT) + Flatley Company (NE) • B146 Cross Blue Shield of FL • Bluff Cross Blue Shield of NC • Unil on American Insurance (FL) • CIltM Property and CusualV (PA) • Capital City Insurance Co. (5C) • Conestoga Insurance Company (AZ) • Fidelity National Insurance Co. (FL) • Solgr..Insurance Co. (Bermuda) • Linkoln Mutual Casualty Co. (Itirli) • Z -.Mont Insurance Company (VT) • F?nfewood Re (Bermuda,) • Unit ed Insurance Company - R -Pool and Nexus Treaties (B WI) TOTAL P, ©4 CITY OF SOUTH MIAMI INTER- OFFICE MEMORANDUM TO: Mayor and Commission FROM: Diana Morris Interim City Manager DATE: January 6, 1998 RE: Agenda Item # Commission Meeting, January 6, 1998 AUTHORIZATION OF CITY MANAGER TO ENTER INTO A CONTRACT WITH AQUAJET INC. TO PROVIDE LAKE MANAGEMENT SERVICES The attached resolution seeks approval to allow the City Manager to enter into an agreement with AquaJet Inc. to provide lake management services for the Fuch's Park lake. The lake at Fuch's Park must be inspected and treated regularly so that it will not become foul- smelling or incapable of sustaining aquatic life such as fish and ducks. Inasmuch, the lake must be chemically treated to control excessive algae, while the health of beneficial aquatic plants must be protected. In addition, the population and mixture of fish species and other fauna must be monitored. The chemical properties of the lake such as pH and the level of dissolved oxygen must also be tested, and adjusted as necessary. AquaJet Inc. was awarded a one -year contract from the City of South Miami last year following a competitive bid process. The attached resolution seeks to extend the AquaJet Inc. contract for another year using the same unit -price fee structure established in the previous contract. It should also be noted that AquaJet Inc. currently holds competitive bid contracts awarded from the City of Hialeah Gardens, the City of Dania, the City of Opa- locka, Metropolitan Dade County, and the University of Miami. During the past year, AquaJet's routine maintenance has resulted in improved water quality, a significant decrease in weeds along the lake's perimeter, and a decrease in floating algae. This lake is a "hallmark" feature at one of the City's most visible parks. The lake is home to a great variety of fish, water fowl, and several important species of native flora. Its maintenance should therefore be performed by experienced environmental professionals. Based upon the above, it is recommended that the City Commission authorize the contract extension. Attachments 1 RESOLUTION NO. 2 3 A RESOLUTION OF THE MAYOR AND CITY 4 COMMISSION OF THE CITY OF SOUTH 5 MIAMI, FLORIDA, AUTHORIZING THE CITY 6 MANAGER TO ENTER INTO AN 7 AGREEMENT WITH AQUAJET INC. TO s PROVIDE LAKE MANAGEMENT SERVICES 9 FOR THE FUCH'S PARK LAKE AT COST NOT 10 TO EXCEED $3,100 FOR THE CURRENT 11 FISCAL YEAR, AND CHARGING THE 12 DISBURSEMENT TO "STORMWATER FUND 13 — CONTRACTUAL SERVICES" ACCOUNT 14 NO. 11 -1730 -541 -3450. 15 16 WHEREAS, the ongoing maintenance of the City's only lake is 17 essential for environmental preservation, aesthetics, and the City's image; 1s 19 WHEREAS, the "health" of the lake at Fuch's park is dependent upon 20 regular water treatments, weed and algae control, fish/wildlife monitoring, 21 and analytical testing, and; 22 23 WHEREAS, AquaJet Inc. has satisfactorily provided all of these 24 services for the Fuch's Park lake during the previous fiscal year, and; 25 26 WHEREAS, AquaJet Inc. has been awarded an "Aquatic Weed 27 Control Services" contract with Dade County (Bid No. IB3563 -1). 2s 29 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND 30 CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 31 32 Section 1. The City Manager is hereby authorized to enter into an 33 agreement with AquaJet Inc. to provide lake management services for the 34 Fuch's Park Lake. 35 36 Section 2. The contract with AquaJet Inc. is not to exceed $3,100, and 37 is to be based upon the fee structures established in the Dade County 38 contract No. IB3563 -1. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Section 3. This resolution shall become effective immediately after adoption hereof. PASSED AND ADOPTED this 6th day of January, 1998. ATTEST: READ AND APPROVED AS TO FORM City Attorney APPROVED: MAYOR WATERWAY MANAGEMENT REPORT LAKE SERVICES • (954)452.0386 CUSTOMER �I)(iN 5 PAAK ACCOUNT M 7-74_ DATE _[ WEATHER CONDITIONS CLCOQY r CCOL R4i k BIOLOGIST SMA ALGAE /AQUATIC WEED CONTROL ALGAE TREATMENT BORDER GRASSES SUBMERSED AQUATICS FLOATING WEEDS WATER LEVEL RESTRICTION (It HRS.) WATERWAY I.D. n 4 A G a 7 a a 4n t L V 1 V V V V t y REMARKS: -ME;+ I r=D Te! 'A r oR P1 Li4M ATW-5 ALM A-40 --�bAIE F.`i F71 of-7 a 4 C IVE CdAM. WATER TESTING (COMBINED AVERAGE) TEMPERATURE H2O $3 -F. ❑ High L6 ormal ❑ Low DISSOLVED OXYGEN bI ppm. ED High IJ Normal 0"Low PH READING Z1, 1 -7 El Neutral 7 e Base 7 -14 WATER CLARITY 2 A ,[DkAcid lJ Good ❑ Fair ❑ Poor WATER SAMPLE TO LAS ❑ Yes 03"N o E-1 Test REMARKS: WRTER LEVEL 14(6d -FOD / % WETLAND AREA MAINTENANCE BENEFICIAL VEGETATION NOTED C AM . W LiW5 R05 -PE5 LITTORAL SHELF CARE ❑ Manual Removal ❑ Algae Treated ❑ No Treatment REMARKS: FISH /WILDLIFE OBSERVATIONS SPORT FISH BIOLOGICAL CONTROL FISH UNDESIRABLE SPECIES BIRDS ❑ Wading ❑ Anhinga E Largemouth Bass ❑ Triploid Grass Carp ❑ Gar ❑ Wild Ducks ❑ Muscovies ❑ Cormorant ❑ Kite OTHER WILDLIFE REMARKS: /AVO BiR.bS .5e- EAJ -TobA . ►U' Bream ❑ Exotics ❑ Coot ❑ Marsh Hawk ❑ nshine Bass F Mosquito Fish ❑ Gallinule ❑ Osprey ENVIRONMENTAL SERVICES 0 FISH STOCKING • WETLAND PLANTING • FOUNTAINS & AERATION CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and Commission DATE: January 6, 1998 FROM: Diana Morris RE: Agenda Item # Acting City Manager Commission Meeting, January 6,1998 Approval of Repair to Pressure Washer The attached resolution concerns the repair of an Alladin Hot Water Pressure Washer for use by Public Works to maintain equipment and right of ways such as sidewalks. The company, J. Prosser Enterprises, Inc. is the only one available in South Florida to complete this repair work, they have quoted a cost of $ 2,688.13. While the repair price may appear to be a bit expensive, it is considerably less costly when compared to the cost of a new purchase. I would recommend approval. RESOLUTION NO. 1 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY 2 OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO 3 DISBURSE FUNDS FOR REPAIR OF THE ALLADIN MODEL 4530 HOT 4 WATER PRESSURE WASHER BY J. PROSSER ENTERPRISES, INC. IN THE 5 AMOUNT OF $ 2,688.13 AND CHARGING THE DISBURSEMENT TO 6 ACCOUNT NUMBER 1760 -519 -4680, OUTSIDE SERVICES. 7 8 WHEREAS, the Public Works Department must maintain equipment and certain right of ways 9 that require the use of a Pressure Washer, and; 10 11 WHEREAS, the repairs to this equipment is provided by J. Prosser Enterprises, Inc. as the sole 12 source available to complete these repairs, and; 13 14 WHEREAS, the Public Works Department needs to have this machine ready and operating at an 15 optimum level to assure proper maintenance of equipment and right of ways such as sidewalks, and; 16 17 WHEREAS, the purchase of a new pressure washer of this capacity would cost several times the 18 cost of repair. 19 20 NOW THEREFORE, be it RESOLVED by the MAYOR AND CITY COMMISSION of the 21 CITY OF SOUTH MIAMI, FLORIDA that: 22 23 Section 1. The City has received a quote for repair from J. Prosser Enterprises, Inc. which is the 24 sole provider of this service. 25 26 Section 2. The City Manager is authorized to disburse the sum of $ 2,688.13 to J. Prosser 27 Enterprises, Inc. for repair of the Alladin Model 4530 Hot Water Pressure Washer. 28 29 Section 3. This resolution shall be effective immediately after adoption hereof. 30 31 PASSED AND ADOPTED this Sixth day of January 1998. 33 APPROVED MAYOR ATTEST: CITY CLERK READ AND APPROVED AS TO FORM CITY ATTORNEY 5 11112/,L997 16:45 3055932225 J. Prosser Enterprises, Inc. M N.W. 55th Street Miami; FL 33166 -4218 USA PROSSER PAGE 01103 T 1111 .i1 7' f:; INVOICE #: 11513 CUSTOMER: INVOICE DATE: 12- Nov,97 PAGE #: I City of South Miami TERMS: Net 30 Days Attn: Accounts Payable CUSTOMER PO #: 6130 Sunset Drive PO DATE: South IVliami. FL 33143 CUSTOMER I.D.: 159200 OUST. CONTACT: Pedro Gonzalez SHIP VIA: CPU PHONE #: 663 -6335 TECHNICIAN: 01 FAX: 267 -4207 SERVICE WRITER: Derick Starbkd Sty P/N Description Price Total Item Serviced:.4aladin Model 4530 Hot Water Pressure Washer (SIN: .13844) I Hose. 1 Gun, 3 Wand & 1 Nozzle provided row service evaluaUoa. Unit purchased new 12/87. Last serviced 12/93 Customer has operator's manual. Problem: Muffler's bad. gun broken. burner not working. Listed repairs cover only the puxup and related Items. J. Prosser Enterplism. Inc. dares not provide service for the trader on which pump is mounted. GDIA: Routine Service Gas Eug.ix�e (fwvin Cylinder) Pressure Washer.. 4.5 SGE -01 Labor to provide Routine Maintenance; inspect controls, Operation modes & burner. Check for Heat exchanger back pressure & overall per -,f uce 1 KH- 2505003 Fuel Filter, Iu -lime I KH- 4708301 Air Cleaner, Element I KH- 5206301 Air Cleaner. Pre - Cleaner 1 KH- 5205002 Oil Fnter 3 KHI 52 055 01 Breather Gasket 2 U -700 Motor on 2 SP -RV 15YC Spark Plug 3 9C-03 1I4" QC Plug, FFr 2 QC-01 114" QC Socket. FPT I 9C-02 1 /4" QC Socket. 1VIP'T 1 g�/C-tom .3/8" QC Socket. HD 2 QC-10 318" QC Plug, HD 1 P -016 318" SHIT Nipple. HID 1 P -139 Inlet SCreM washer I C -33071 Gasket. Canister Filter 3/4" 2 DB -AX 54 Drft Belt I DS Ax42* Drive Bell I N- 6.OxSet FbUr Na�zte Set with QC plugs 1 C -30961 Pop -Off Relief Valve I 26- 609040 Ael actin HW Warning Label Package Note; Or40nal labels zni wmg or damaged 51-01 Routine Pump Service Items- 1 G- 90358500 :0-ring (Drain Plug) 2 G -1120 PUMP 00 ■ 49.00 220.50 6.40 6.40 16.84 16.54 5.70 5.70 9.95 9.95 3.50 10.50 1.80 3.60 3.95 7.90 4.95 14.85 6.95 13.90 6.95 6.95 19.85 19.95 9.95 19.90 4.54 4.54 1.50 I.50 3.1,3 3.13 11.95 23.90 11.95 11.95 51.80 51.80 37.50 37.50 15.00 15.00 OAS 0.48 6,95 13.90 TOTAL PAGE 1: 520,64 11/12/.,997 16:45 3055932225 J. Prosser Enterprises, Inc. 74013 N.W. 55th Stmet Miami, FL 33166 -4218 USA CUSTOMER: City, of South Miami PROSSER . PAGE 02/03 INVOICE #-. 11513 INVOICE DATE: PAGE #: QiY P/N Description EW -03: Rebuild Carburetor: r 1.5 SGE -02 Labor to disassemble, clean and re -pack carburetor I KH- 2575702 Carburetor Kit BRS -04 -5: Power Tune up 5 GPM hot-water type SM Burner (Consisting of), 2 B-10-111110 Electrode Assembly- 1 B- IO- 201800 3.00 x 90A Fuel Injector 1 SS Fuel Line 1 B- 10- 111236 Gasket - Air stark to burner I B- 10- 111612-1 Transformer (5M 115 VAC) 1 B-10-3012,18 Replacement Cartridge 2.5 HS3 Labor for power tune up. burner. Remove, dlsass r: ble, clean, re -pack & reinstall fuel gun, Reset air bands, test & adjust as .required BR -05A: Replace sensor - Adjustable Thermostat (Oonsisttng oil: 1 E5- 04- 101400 Thermostat Sensor 1 ES- 04- 101410 -2 Conntrol'Knob 1 ES- 04- 101412 Cover 1 SS- 26- 151800 Decal 0.5 HS" Labor to remove & remount sensor 3R -03 -115: Replace Fuel Pump. clean & flush fuel tank (Consisting of): 1 B- 10- 101410 Fuel Pump 1 B- 10- 101425 . Fuel Solenoid - 115 VAC 2.5 HS2 Labor to replace Fuel pump, clean & flush fuel tank & install new solenoid MRS - 11827_ Desoot Coil & replace insular kit • Aaladin 27° c W (Consisting of): I AIrK01 -0044 Insulatim FAt 1 M -BOl- 0489 Insulation Band 2.5 HS5 Labor to remove & replace insulation kit Desoot coil & clean burner chamber. 3R -11: Replace hi- pressure soap system - Current production (Consisting of): I AC4D5- 221000 Soap Metaftug Valve I AC -371B Soap PIU assembly, SS Miscellflneous Shop Supplies for above i HS8 Labor to replace soap system ill- 12: Replace wiring harness. labor only - Current production (Consisting off: I 03- 231100 115 Plug Adapter, Male 58 MtsceUmews Sloop Supplies for above 3.5 HS9 Labor to replace wiring harness HEG -101 Service K. -7 Unloader Seals: I R2 Labor to replace seals. Remove, polish ,& clean plunger. Price 49.00 17.50 14.88 21.95 9.25 3.72 110.04 26.36 49.00 12- Nov-97 2 Total 73.50 17.50 29.76 21..95 9.28 3.72 110.04 26.36 122.50 5I.32 51.32 2.16 2.16 9.78 9.78 1.50 1.50 49.00 24.50 107.39 107.39 71.04 71.04 49.00 122.50 80.40 80.40 74.50 74.50 49.00 122.50 42.08 42.08 12.95 12.95 5.00 5.00 49.00 49.00 13.012 13.012 25.00 25.00 49.00 171.50 49.00 49.00 1 AL-1 1- 113023 High Pressure Connector Dose 30.00 30.00 1 C -33178 Seal Kit 35.00 35.00 TOTAL PAGE 2: 1514.75 N N I 11/12/'x.997 16:15 3055932225 J. Prosser Enterprises, Inc. 7400 N.W. 55th Street Miami, FL 331 55 -4218 USA CUSTOMER: City of South Miami PROSSER . PAGE 03/03 INVOICE #: INVOICE DATE: PAGE #: Sty P/N Description Price RV-01 Pump Valve Replacement Farts & Labor 1 G -K01 valve Kit S 0- 90384700 Valve Cap 0-rings 0.75 P2A Labor to replace valves, 67.50 SUBTOTAL: clean & polish valve cavities. 11P -01 Pump Pank3ng Replacement Darts & Labor I C -KO7 Head Ring Kit 1 G-K08 Pig Wt 3 0- 90518200 Long Life Rings 3 G- 90361600 O -Rings 1 G -K 06A - Kit 6A Washers /Rings 1 G-47040409 Plunger 2.5 P2 Labor to replace packing. Remove, Palish & dean Plungers, and reps Plunger seats. RSC -03 Crankshaft on Seal Replacement Parts & Labor 1 G -K0 3 f_ra,nkahaR Oil Seal Kit 2 0- 90391300 Crankshaft O -rings I. G- 47211984 Cover Gasket I 0- 98204100 Drain plug 1.5 P2C Labor to replace oil seals. clean & polish seal cavities :ontr+ol Gun: I AC -00113 HD Control Gun w/ HD SD-QC 70.63 0.72 49.00 12.21 96.11 1.47 1.06 10.80 84.26 49.00 11513 12- ,NOV -97 3 Total 70.63 4.32 36.75 I2.2I 96.11 4.4I 3.18 10.80 84.26 122.50 26.57 26.57 1.92 3.54 8.42 8.42 6.24 .6.24 45.00 67.50 95.00 95.00 TOTAL PAGE 3.- 652.74 ecelved by: TOTAL FROM PAGE 2: 1514.75 TOTAL FROM PAGE 1: 520.64 TOTAL REPAIRS: 2688.13 tint Name: TAX ON ABOVE: TNOF SUBTOTAL: 2688.13 OTHER CHARGES: LESS DEPOSITS RECEIVED; ate. moment via: TOTAL DUE: 2688.13 0 CITY OF SOUTH MIAMI INTER-OFFICE MEMORANDUM TO: Mayor and City Commission FROM: Diana Morris Interim City Manager DATE: 1/2/98 AGENDA ITEM # Comm. Mtg. 1/6/98 Municipal Code Corporation The attached resolution authorizes the payment of $1,353.31 to Municipal Code Corporation for the Codification of Ordinances in the Land Development Code, Supplement No. 3. Funds will be disbursed from Account No. 01- 1200 -512 -4950 "Codifications" Recommendation: Approve, I RESOLUTION NO. 2 3 4 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 5 CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY 6 MANAGER TO DISBURSE THE SUM OF ONE THOUSAND THREE 7 HUNDRED FIFTY THREE DOLLARS AND THIRTY ONE CENTS 8 ($1,353.31) AS PAYMENT FOR SERVICES RENDERED BY 9 MUNICIPAL CODE CORPORATION FOR THE CODIFICATION OF 10 MUNICIPAL ORDINANCES IN THE LAND DEVELOPMENT CODE; 11 PROVIDING FOR DISBURSEMENT FROM ACCOUNT NO. 01 -1200- 12 512 -4950 "CODIFICATIONS" 13 14 WHEREAS, the City Clerk's office seeks to provide for the 15 timely and systematic codification of municipal ordinances; and 16 17 WHEREAS, Municipal Code has provided excellent service to 18 the city in regard to the codification of ordinances in the Land 19 Development Code in a most expedient manner. 20 21 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY 22 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 23 24 Section 1. That Municipal Code Corporation has provided 25 excellent service to the City in regard to the codification of 26 municipal ordinances to the Land Development Code. 27 28 Section 2. That Administration is authorized to disburse 29 the sum of one thousand three hundred fifty three dollars and 30 thirty one cents ($1,353.31) to Municipal Code Corporation for 31 the payment of services rendered in the codification of municipal 32 ordinances for Supplement No. 3. 33 34 Section 3. This resolution shall take effect immediately 35 upon approval. 36 37 PASSED AND ADOPTED this day of , 1995. 38 39 40 ATTEST: APPROVED: 41 42 43 CITY CLERK MAYOR 44 45 46 READ AND APPROVED AS TO FORM: 47 48 49 CITY ATTORNEY 50 �r F 7 012667 SOLD CITY OF SOUTH MIAMI, FL TO MS_ RONETTA TAYLOR, CITY CLERK 6130 SUNSET DRIVE SOUTH MIAMI, FL 33143 J UNITED PARCEL 12122'97 NET 30 DAYS I 59- 0649026 98 PAGES 13.000 1,274.00 2 NO CHARGE PAGES _000 _00 4 TABULAR PAGES 6.500 26.00 ADD_ CHARGE FOR TABULAR PRINT i UPDATING MAGNETIC MEDIA 50.000 50.00 1 FREIGHT 3.310 3.31 2 COPIES OF SUPPLEMENT NO- 3 TO THE SOUTH MIAMI LAND DEVELOPMENT Add $ per month late charge if paid after 30 days from invoice date. Interest will be charged at the rate of 1 -112% per month on the unpaid balance of any account remaining unpaid more than 30 days after invoice date. CITY OF SOUTH MIAMI INTER- OFFICE MEMORANDUM To: Mayor and Commission Date: January 2, 1998 Agenda Item # From: Diana o is Subject: Comm. Mtg. 1/6/98 City Manager Magic Shuttle This resolution approves transfer of funds from Special Events allocation to fund the Magic Shuttle for the next three months. Approximately $10,000 has been identified in this account that will not be required this fiscal year. The Commission will complete the resolution by designating the desired amount of the allocation to the Magic Shuttle. There are specific requirements which must be met in order to receive the funds. These requirements include reducing the cost to riders to .25 per trip, and restricting reimbursement from city funds to those children who reside in the City of South Miami. I recommend your approval. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO GRANTS; PROVIDING FOR FUNDING OF A SHUTTLE SERVICE FOR TRANSPORTATION OF SOUTH MIAMI CHILDREN ATTENDING SOUTH MIAMI MIDDLE /COMMUNITY SCHOOL, APPROVING FUNDING IN AN AMOUNT NOT EXCEEDING FROM ACCOUNT NUMBER 001 - 1100 - 511 -9910, TITLED "CONTRIBUTION- SPECIAL EVENTS ". WHEREAS, the Mayor and City Commission wish to support a shuttle service for South Miami children attending South Miami Middle /Community School who are not included in Dade County Public Schools transportation limits, and WHEREAS, the Mayor and City Commission have been informed that Framnar Corporation is presently providing this service by charging the South Miami children fifty cents each way, and WHEREAS, the Mayor and City Commission wish to express their support for the bus service by agreeing to make a direct reimbursement of fifty cents per school day for each child to Franmar Corporation, for the next three months, provided: a) Substantial evidence is submitted to the City indicating the number of children being transported and reduction in fare to twenty -five cents each way. b) A list of all students riding the bus, including their address, is submitted to the City on a monthly basis. c) City funds are not used for the fare of any child not within the jurisdiction of South Miami. WHEREAS, the South Miami Cultural Affairs Council has informed the Mayor and the City Commission that the Wine Tasting and Caroling on Sunset events will not be taking place in this fiscal year; and WHEREAS, the City Administration has also identified unused funds in the budget earmarked for Christmas decorations; and WHEREAS, the Mayor and City Commission wish to transfer the balance of the budget for Christmas decorations and the funds initially earmarked for the Wine Tasting and Caroling on Sunset in the 1997/98 fiscal year budget to fund the shuttle service. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI: Section 1. That the City Manager is authorized to transfer the unused funds identified above to fund the shuttle service, in an amount not exceeding 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Section 2. That the City Manager is authorized to reimburse Franmar Corporation on a monthly basis the equivalent amount of fifty cents per school day for each child up to two hundred and fifty children for the next three months. Section 3. That the disbursement for the service is to be charged to account number 001- 11.00 - 511 -9910, titled "Special Events - Contributions" Section 4. That this resolution shall take effect immediately upon approval PASSED AND ADOPTED this 6t' day of January, 1998. ATTEST: APPROVED. CITY CLERK MAYOR READ AND APPROVED AS TO FORM: CITY ATTORNEY TO CITY OF SOUTH MIAMI 6130 Sunset Drive, South Miami, FL 33143 Mayor and Commission Diana Morris Interim City Manager DATE: January 2, 1998 RE: Agenda Item # Commission Meeting January 6, 1998 Cable Review Criteria Revision The attached resolution approves revision of the criteria early established by the City Commission, governing the types of material and programs that can be broadcast on the City's cable channel. The revision will allow certain political debates to be aired, provided they meet specific criteria as stated in the attached resolution. 1 recommend your approval. I RESOLUTION NO. 2 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 3 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO PUBLIC 4 BROADCASTING; PROVIDING FOR PROGRAMMING 'DEBATE BY 5 CANDIDATES; AMENDING PROGRAMMING GUIDELINES APPROVED 6 BY RESOLUTION NO. 82-96-9836; PROVIDING AN EFFECTIVE DATE. 7 WHEREAS, the Mayor and City Commission of the City of South Miami adopted 8 Resolution. No. 82 -96 -9836, on April 16, 1996, which approved programming guidelines for 9 the form and content of material broadcast on Cable Channel 5; anal, 10 WHEREAS, the programming guidelines prohibit any person who is a candidate for 11 political office from appearing in broadcast material; and,. 12 WHEREAS, the Mayor and City Commission desires to create a. limited exception to 13 the prohibition on political appearances to allow broadcast of debates by candidates for 14 public offices. I5 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY 16 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 17 Section 1. The programming guidelines approved by Resolution No. 82 -96 -9836 18 are amended to authorize the following: 19 The Mayor and City Commission believe it is in the public interest to promote fair 20 and open political debate among candidates for public office. To that end, upon 21 recommendation by the Cable Broadcast Review Committee, the City Commission. 22 may authorize, by motion and acclamat ou, the prospective broadcast of one or more 23 political debates by candidates for public offices. In making its reconunendation to 24 the City Commission, the Cable Broadcast Review Committee will evaluate the 25 nature and identity of the organization which will conduct the debate, rules of debate, 26 location, tithe and conditions insisted upon by candidates, and other factors as the 27 committee believes affect the quality of the debate, and prescribe such requirements 28 as may be necessary to Foster debate and decorum by the candidates. 29 Scction 2. This resolution shall take effect immediately upon approval- 30 PASSED AND ADOPTED this 5th day of January, 1998. ff B ATTEST: L 3 CITY CLERK 4 READ AND APPROVED AS TO FORM- 5 6 CITY ATTORNEY 7 N` ..1EGalloplCsmrnrd- res\Political debate- res.w,pd MAYOR J A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ACCESS BY GROUPS OR ORGANIZATIONS TO THE CITY OF SOUTH MIAMI'S CABLE CHANNEL FOR BROADCAST OF MATERIAL, CREATING CRITERIA, CREATING A REVIEW COMMITTEE, AND AN APPLICATION. WHEREAS, the City has a responsibility to its citizens that material broadcast on the City's cable channel is of community - wide interest; and WHEREAS, in order to fairly and consistently evaluate material presented by groups, individuals, or organizations, criteria must be established by which a determination can be made_ as to the appropriateness of material for broadcast, NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to implement the utilization of the application and criteria attached hereto, and that a review committee shall be created and appointed to ensure that all material presented on Cable Channel 5, the City's cable access, is of community -wide interest. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED thisl6th day of April 1996. ATT . CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APP VED: MAYOR COMMISSION VOTE: 5 -0 Mayor Cunningham: Yea Vice Mayor Robaina: Yea Commissioner Price: Yea Commissioner Bethel: Yea Commissioner Young: Yea CITY OF SOUTH MIAMI 6130 Sunset Drive, South Miami, FL 33143 TO: Mayor and Commission DATE: April 11, 1996 FROM Eddie Cox, City Manager RE: Agenda Item #—LI Commission Meeting April 16, 1996 Cable Channel 5-Access The attached resolution establishes criteria, a review committee, and an application for requests for access to the City of South Miami's cable access channel. I believe it is crucial that we establish such guidelines and procedures to ensure that the material we allow to be aired on our cable channel is of community -wide interest and not of a political or self - serving nature to any person or organization. You have directed me to prepare guidelines, and I am pleased to present the attached resolution, criteria and application for your approval. I recommend approval. Criteria - Access to Cable Channel 5 by Community Groups /Organizations A Cable Broadcast Review Committee composed of three members will serve as a review mechanism for all material submitted for broadcast or display on Cable Channel 5 by community groups or organizations. One Commissioner and two City staff will serve on the Committee. Persons or organizations wishing to have material considered for broadcast must submit subject matter and/or script for review by Cable Broadcast Review Committee. If broadcast or display is desired for a specific date(s), material must be submitted at least 30 days prior to date of requested first broadcast/display. 1) Broadcast material must be City- generated or pre- approved. 2) Presentations for broadcast must be of community -wide interest. 3) Political ads or presentations are prohibited. 4) No person running for political office may appear in material for broadcast. 5) No non -city appointed committee or group shall be allowed to use this medium to further their views or to boost membership. 6) Broadcast material shall not exceed 30 minutes in length. 7) The Cable Broadcast Review Committee shall determine the appropriate number of times a broadcast can be repeated. The Cable Broadcast Review Committee will present its recommendation to the City Manager for final approval or disapproval. a e Return completed application to City Manager's Office) Application for Approval of Public Interest Broadcast Material for City of South Miami Cable Channel 5 Date of Application, Name of organization Address Name of primary contact for this. project Phone Number(s) App. Rec' d by Initial by City Employee receiving application Video F1 Character Display Live Broadcast Length of planned broadcast Subject Provide script or detailed plan of subject matter (attach sheet if necessary) Review Date City Manager Committee Recommendation Approved Disapproved CITY OF SOUTH MIAMI v INTER - OFFICE MEMORANDUM To: Mayor and Commission Date: January 2, 1998 Agenda Item # From: Diana orris _ Subject: Comm. Mtg. 1/6/98 City Manager City Manager Search Committee This resolution provides for the creation of a City Manager Search Committee, and recommends the structure of such committee. The Committee, as recommended, would consist of three current members in good standing of the International City Managers Association, Mr. Don DeLaney, a consultant for the City, and Mr. Earl Gallop, City Attorney. The Acting City Manager will serve as a non- voting ex- officio member of the committee and serve as liaison as the Commission's liaison with the committee. A budget will be prepared to cover necessary and appropriate costs involved in the search process. Members of the search committee will serve without compensation, but will be reimbursed for approved expenses. I recommend approval. I RESOLUTION NO. 2 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 3 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ADMINISTRATION; 4 PROVIDING FOR SELECTION OF A CITY MANAGER; PROVIDING AN 5 EFFECTIVE DATE. 6 WHEREAS, the Mayor. and City Commission of the City of South. Miami are 7 authorized, pursuant to article 11, section 7 and article 111, section I of the City Charter, to a appoint a City Manager, who shall serve at the pleasure of the commission; and, 9 WHEREAS, the City Manager shall be the chief executive officer and the head of the 10 administrative branch of the city government; and, 11 WHEREAS, article III, section 2 of the City Charter provides that the City Manager 12 shall be appointed solely on the basis of his or her executive and administrative 13 qualifications, shall be qualified by experience and training in municipal government and 14 shall be a graduate of a recognized school of government or have equivalent experience; mid, 15 WHEREAS, the Mayor and City Commission desire to create a City Manager search 16 committee to assess the management needs of the city for the foreseeable future, to identify 17 appropriate media for advertising the availability of the position, to screen applicants and to is recommend a list of applicants to the commission. 19 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY 20 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 21 Stgtipynk 1. The creation of a City of South Miatni City Manager search committee 22 is authorized. The search committee shall be comprised of five members; three members will 23 be current full members in good standing of the International City/County Managers 24 Association (ICMA), one member will be Mr. Don Delaney, the redevelopment consultant 25 to the city; and one i-neinber will be Mr. Earl G. Gallop, City Attorney. The members of the 26 1CMA will be appointed by the Mayor, with the advice and consent of the comnuission, as 27 provided by article 11, section 8 of the charter. Consideration will be given to ethnic and 28 gender diversity. 29 Section 2. The duration of the selection committee will be until a qualified person 30 accepts the appointment to the position of City Manager. The members will serve without 31 pay, but they shall be reimbursed authorized and necessary expenses. They shall assess the 32 management needs of the city for the foreseeable future, identify appropriate media for 1 advertising the availability of the position, screen applicants and recommend a list of 2 applicants to the commission. Assessing the management needs of the city shall include, but 3 not be liniitedto, interviewing elected and appointed city officials and department heads, and 4 other persons, as they deem prudent. It is envisioned that the selection process will take 5 approximately six months. 6 Section 3. The Acting City Manager shall serve as a non-voting ex officio member 7 of the selection committee. The Acting City Manager shall act as the city commission's 8 liaison with the committee, prepare a budget for the work of di.e selection. committee and 9 provide staff support. 10 11 12 13 14 15 16 17 18 19 Section 4. The actions and records of the selection committee are subject to the Florida Sunshine Law. All .meetings of two or more members of the selection committee, among other things, to take action directed to assessing management needs, advertising, screening, interviewing and evaluating applicants, listing and recommending applicants to the city commission, and all meetings of one or more members of the committee with two or more members of the city commission, must comply with the open meeting requirements of Florida law. All applications for employment as City Manager, resumes of applicants and other documents created by the selection committee are public records. SLc-t—ionl This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this 6th day of January, 1998. 20 ATTEST: 21 22 23 24 25 26 CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY Uy * § MAYOR NAEGallopkCimord-reskCity manager selection committee-ivs.wpd