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12-07-99MAYOR: Julio Robaina CITY MANAGER: Charles Scurr VICE MAYOR: Mary Scott Russell CITY ATTORNEY: Earl G. Gallop COMMISSIONER: Horace G. Feliu CITY CLERK: Ronetta Taylor COMMISSIONER: David D. Bethel COMMISSIONER: Ann B. Bass CITY COMMISSION AGENDA City Commission Meeting Meeting date: December 7, 1999 6130 Sunset Drive, South Miami, FL Next Regular Meeting date: December 21, 1999 Phone: (305) 663 -6340 Time: 7:30 PM PURSUANT TO FLA STATUTES 286.0105, "THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS NOTICE DOES NOT CONSTITUTES CONSENT BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE INADMISSIBLE OR IRREVELANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE ALLOWED BY LAW. City of South Miami. Ordinance No. 6 -86 -1251 requires all persons appearing in a paid or re+m +aerated representative capacity before the City Staff, Boards, Committees and the City Counnission, to fill out the appropriate form and file it with the City Clerk prior to engaging in lobbying activities. CALL TO ORDER: A. Roll Call: B. Invocation: C. Pledge of Allegiance: D. Presentations) Proclamation — Hispanic Heritage Festival ITEMS (S) FOR THE COMMISSION'S CONSIDERATION: 1. Approval of Minutes October 5, 1999 - Regular City Commission Minutes October 19, 1999 - Regular City Commission Minutes 2. City Manager's Report 3. City Attorney's Report CONSENT AGENDA REGULAR CITY COMMISSION 1 AGENDA - December 7, 1999 4. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPROVE PAYMENT OF $863.50 TO THE SPORT CENTER FOR CHEERLEADING TROPHIES AND PLAQUES FOR THE 1999 POP WARNER SEASON, AND CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 2000 -5631, "CHEERLEADING" 3/5 5. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPROVE PAYMENT OF $1,557.00 TO THE SPORT CENTER FOR FOOTBALL TROPHIES AND PLAQUES FOR THE 1999 POP WARNER SEASON, AND CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 2000 -5630, "FOOTBALL" 3/5 6. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $2,535.00 TO GENERAL WELDING SERVICES, INC., FOR THE REPAIR OF GARBAGE TRUCK #21 -39 AND CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 1760 - 519 -4680 "OUTSIDE SERVICES" 3/5 7. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $3,600.00 TO FORT LAUDERDALE HARLEY DAVIDSON FROM ACCOUNT #1910- 521 -4450 (LEASE PURCHASE - POLICE VEHICLES) FOR THE LEASE AGREEMENT ON THE TWO POLICE DEPARTMENT MOTORCYCLES. 3/5 8. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO CITY SPONSORED EVENTS; ESTABLISH SCHEDULING POLICY; PROVIDING AN EFFECTIVE DATE. (Commissioner Feliu) 3/5 9. A RESOLUTION OF THE MAYOR AND CITY CITY OF SOUTH MIAMI, FLORIDA, AU7 MANAGER TO DISBURSE THE SUM OF SOFTWARE FOR THE ANNUAL SOFTWARE RENEWAL. THIS SUM WILL BE CHARGED 1910 - 521 -3450 (CONTRACTUAL) COMMISSION OF THE 7HORIZING THE CITY $3,200.00 TO USA SUPPORT AGREEMENT TO ACCOUNT NUMBER 3/5 10. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE FUNDING REQUEST OF THE TEEN PREGNANCY PREVENTION CENTER, INC., REGULAR CITY COMMISSION 2 AGENDA - December 7, 1999 CONSENTING TO, AND PROVIDING FORMAL APPROVAL OF, THE DISBURSEMENT OF $3,500.00 TO THE TEEN PREGNANCY PREVENTION CENTER, INC., FROM ACCOUNT NO. 01- 2100 -519- 9910, ENTITLED "SPECIAL EVENTS." (Mayor Robaina, Commissioners Bethel & Feliu) 3/5 11. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE A SUM NOT TO EXCEED $15,312 FROM ACCOUNT #1910- 521 -3450 (CONTRACTUAL) TO ROYAL RENT -A- CAR SYSTEMS OF FLORIDA, INC. FOR RENTAL OF TWO VEHICLES FOR 12 MONTHS, PROVIDING AN EFFECTIVE DATE. (Commissioners Feliu ,& Bethel) 3/5 12. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPLY FOR AND ACCEPT, IF AWARDED, MONEY FROM THE UNITED STATES DEPARTMENT OF JUSTICE, LOCAL LAW ENFORCEMENT BLOCK GRANTS FY 99, IN THE AMOUNT OF $32,682.00 FOR THE PURPOSE OF ENHANCING THE CRIME SUPPRESSION TEAM FOR THE POLICE DEPARTMENT; TO DESIGNATE $3,631.00 FROM THE REGULAR OVERTIME BUDGET OF THE POLICE DEPARTMENT (1910 - 521 -1410) AS MATCHING FUNDS AS REQUIRED BY THE GRANT; AND TO AUTHORIZE THE CITY MANAGER TO EXECUTE ANY SUBSEQUENT DOCUMENTS RELATIVE TO OBTAINING THIS GRANT. (Mayor Robaina) 3/5 13. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE A SUM NOT TO EXCEED $14,238.00 TO HEARS MOTOR LEASING FROM ACCOUNT #615- 1910 - 521 -4450 (FEDERAL FORFEITURE -LEASE PURCHASE) FOR THE FY 1999- 2000 LEASING OF FOUR (4) FORD EXPLORES FOR THE POLICE DEPARTMENT'S CANINE OPERATIONS. (Mayor Robaina /Commissioners Feliu and Bethel) 3/5 14. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, TO DISBURSE A SUM NOT TO EXCEED $5,540.00 TO RAY ALLEN, AND AN AMOUNT NOT TO EXCEED $2,452.80 TO CRIMINALISTICS, BOTH FROM ACCOUNT #615- 1910- 521 -6430 (FEDERAL FORFEITURE - OPERATING EQUIPMENT) FOR THE PURCHASE AND SHIPMENT OF FOUR CANINE INSERTS FOR FORD EXPLORERS TO SAFETY TRANSPORT K -9 DOGS AND TO PROVIDE FOR THEIR SAFETY AND QUICK RELEASE IN AN EMERGENCY. (Mayor Robaina /Commissioners Feliu and Bethel) 3/5 15. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY REGULAR CITY COMMISSION AGENDA - December 7, 1999 3 MANAGER TO DISBURSE A SUM NOT TO EXCEED $3,458.50 TO LAW ENFORCEMENT SUPPLY CO. FROM ACCOUNT #615- 1910 -521- 6430 (FEDERAL FORFEITURE - OPERATING EQUIPMENT) FOR THE PURCHASE OF EMERGENCY RESPONSE EQUIPMENT FOR TWO FORD EXPLORERS FOR THE POLICE DEPARTMENT CANINE UNIT. (Mayor Robaina /Commissioners Feliu and Bethel) 3/5 16. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE A SUM NOT TO EXCEED $55,198.00 FROM ACCOUNT NO 1910 -521 -4450 (LEASE PURCHASE - POLICE VEHICLES) TO HEARS MOTOR LEASING FOR THE LEASING OF EIGHT FORD CROWN VICTORIA POLICE PURSUIT VEHICLES AND TWO CHEVROLET TAHOE POLICE PURSUIT VEHICLES, AND AUTHORIZING THE CITY MANAGER TO EXECUTE SUCH CONTRACTS AND DOCUMENTS NECESSARY TO PROCURE SAID VEHICLES ON LEASE. (Mayor Robaina) 3/5 17. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO FUNDING REQUEST FOR THE ANNUAL HOLIDAY RECOGNITION EVENT, AUTHORIZING THE CITY MANAGER TO EXPEND A TOTAL AMOUNT OF THREE THOUSAND FIVE HUNDRED AND TEN DOLLARS ($3,510.00) FOR THIS ANNUAL EVENT AND CHARGING THE EXPENDITURE TO ACCOUNT NUMBER 001- 2100- 519 -9910, TITLED "CONTRIBUTION- SPECIAL EVENTS." ORDINANCE (S) SECOND READING PUBLIC HEARING (S) 18. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE HOMETOWN DISTRICT OVERLAY ORDINANCE; AMENDING CHAPTER 20 OF THE CITY OF SOUTH MIAMI LAND DEVELOPMENT CODE, BY REVISING SECTIONS 20 -7.1 AND 20 -7.2, IN ORDER TO CLARIFY THE TITLE AND INTENT OF THE HOMETOWN DISTRICT OVERLAY, TO PLACE THE OVERLAY ON THE CITY'S OFFICIAL ZONING MAP, AND ADD STANDARDS PERTAINING TO HEIGHT, DENSITY, INTENSITY, AND MIXED USE, AS REQUIRED BY PROVISIONS OF THE CITY'S COMPREHENSIVE PLAN; PROVIDING FOR ORDINANCES IN CONFLICT, SEVERABILITY AND PROVIDING AN EFFECTIVE DATE. (18t Reading - November 2, 1999) (Deferred from November 16, 1999)(Staff recommends deferral) 4/5 RESOLUTION (S) HEARING There are none REGULAR CITY COMMISSION 4 AGENDA - December 7. 1999 RESOLUTION (S) 19. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI FLORIDA, RELATING TO COMMISSION MEETINGS, ESTABLISHING POLICY REGARDING THE LENGTH OF SUCH MEETINGS; PROVIDING AN EFFECTIVE DATE. (Mayor Robaina /Commissioner Feliu) 3/5 20. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE CITY OF SOUTH MIAMI LAND DEVELOPMENT CODE; CREATING A ZONING TASK FORCE; PROVIDING AN EFFECTIVE DATE. (Mayor Robaina) 3/5 21. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING AND SUPPORTING APPLICATION FOR TRANSPORTATION ENHANCEMENTS PROGRAM FUNDING. (Mayor Robaina) 3/5 ORDINANCE (S) FIRST READING 22. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE ABANDONMENT OF RIGHT -OF -WAY, AMENDING ORDINANCE NO. 33- 80 -1092 IN ORDER TO CORRECT AN ERRONEOUS REFERENCE TO TRACT 111 AND TRACT 114 TO READ TRACT 11 AND TRACT 14 OF THE REVISED PLAT OF A PORTION OF THE AMENDED PLAT OF PALM MIAMI HEIGHTS, AS RECORDED IN PLAT BOOK 43, PAGE 37 OF THE PUBLIC RECORDS OF MIAMI -DADE FLORIDA, PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT AND PROVIDING AN EFFECTIVE DATE. 3/5 SPEAKERS PLEASE TAKE NOTICE THAT SECTION 2 -2.1 (k) (2) OF THE CODE OF ORDINANCES PROVIDES THAT "ANY PERSON MAKING PERSONAL IMPERTINENT, OR SLANDEROUS REMARKS OR WHO SHALL BECOME BOISTEROUS WHILE ADDRESSING THE COMISSION SHALL BE FORTHWITH BARRED FROM FURTHER AUDIENCE BEFORE THE COUNCIL BY THE PRESIDING OFFICER, UNLESS PERMISSION TO CONTINUE BE GRANTED BY A MAJORITY VOTE OF THE COMMISSION ". REGULAR CITY COMMISSION AGENDA - December 7, 1999 PUBLIC REMARKS COMMISSION REMARKS 5 CITY OF SOUTH MIAMI INTEROFFICE MEMORANDUM TO: Mayor & Commission DATE: December 1, 1999 FROM: Charles D. Scurf SUBJECT: Agenda # City Manager fe04 Commission Meeting December 7, 1999 The Sports Center REQUEST The purpose of this memorandum is to recommend the approval of the attached resolution for the purchase of trophies and plaques for the players who participated in the 1999 Pop Warner Football Season. BACKGROUND Recognition for individual participants involved in activities and programs is a key element in motivating them to strive for excellence. Additionally it recognizes their efforts and is a reward for the commitment they have exhibited and time they have devoted to that endeavor. A further benefit, not realized immediately, is the positive example set for younger individuals who decide, partially aided by that recognition, to become involved in similar activities and programs. The lowest bid was submitted by The Sports Center ($1,557.00), who continues to give the City the best prices, quality of products and prompt and courteous service. Bids were also sought and received from Awards Universe, Inc ($ 3,423.00) and from L &M Engraving & Trophy, Inc. ($ 3,769.00). Funds for this purchase of $1,557.00 will be disbursed from Acct. No. 2000 -5630, "Football ". Available balance is $ 24,000.00. RECOMMENDATION Approval is recommended. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 M Resolution No. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPROVE PAYMENT OF $863.50 TO THE SPORT CENTER FOR CHEERLEADING TROPHIES AND PLAQUES FOR THE 1999 POP WARNER SEASON, AND CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 2000 -5631, "CHEERLEADING" WHEREAS, Article III, Section 5, H, of the City Charter, requires bids be obtained for purchases of items over $1,000.00; and WHEREAS, The City Administration obtained at least three bids: The Sports Center $ 863.50 Awards Universe Inc. $ 2,046.00 L &M Engraving & Trophy, Inc. $ 2,220.35 WHEREAS, The Sports Center was the lowest bidder and this company continues to give us the best prices, quality of products and prompt and courteous service; and WHEREAS, These trophies were budgeted for the 1999/2000 year. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to release funds of $863.50 from account number 2000 - 5631, "Cheerleading ", for the trophies and awarding a purchase order to The Sports Center. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of December, 1999. ATTEST: a rfff W � CITY CLERK MAYOR READ AND APPROVED AS TO FORM: CITY ATTORNEY Tmpfii. Cbeexleadwg 1494 The Sports Center 2033 W. 73 St. Hialeah,F1.33016 BILL TO CITY SOUTH MIAMI P.O. NUMBER ! TERM; QUANTITY ITEM CODE 140 TROPHIES 90 TROPHIES 12 TROPHIES 24 j TROPHIES 12 PLAQUES 54 PLAQUES 1 I PLAQUES REP SHIP VIA 10/26/1999 DESCRIPTION TROPHYS 10" SINGLE ACTION TROPHYS 10 SINGLE ACTION TROPHYS 12" SINGLE ACTION TROPHYS 12" SINGLE ACTION PLAQUES 8 X 10 (PLATE/PLQ) PLAQUES 6 X 8 (PLATE/PLQ) PLAUQES 9 X 12 (PLATE/PLQ) Invoice DATE INVOICE # 10/26/1999 521 F.O.B. PROJECT PRICE EACH Total 6.25 6.25 6.75 6.75 1 5.00 10.00 20.00 AMOUNT 875.00 562.50 81.00 162.00 180.00 540.00 20.00 $2,420.50 PLAQUES: Customer:- `j Address: Deliverby: League Work # E Home# Sport: (Example: Football, Baseball) Plaque Size: PictureSize: Logo: (Example: Fo 0 11, Baseball #of Plaques: 'j . oo Price per Plaque: Plate Color: Plate information: ( ) Sponsor PLQ ( ) Coach PLQ Any special information: Sales Tax: Yes ( ) No ( Year: Plate Size: ( ) Assistant Coach PLQ Date & Initial the Following Plates Made: Plaques Made: ( ) Other TROPHIES: Deliverby: Customer: League: Address: Work # Home# Column Color. �koe - (Example:CF& Gold, r, Black . & Gold, Red & Gold) Figure: (Letter (Example n ctio;� 6--04-ble action, T-hall) Column Size- 0 jot LLL Tax: Yes No Male: Female: Eagle: Year: L09017 # of Trophies: Plate Color; • lop A B) -)s- Plate info: Please draw sample of Trophy: (For office use only) Date & Initial the Following PlateECompleted: TrophieCompleted: inc. r ° Corporate & Scofastic �lwaras � Ca(C�rapfiy Diplomas & Certificates 8 Tins & R166ons laminations 3627 .W. 8 St. Key" ?iarrti, FE. 33134 r 1305-266-3070 --( d--P,L ,\�"? I I --�,00 c), , 4 (S (,, . 1 I I a- I Z- ,, 2-S .O0 2- 5, Zoo, J(0 ) �IB `( it L4 I1C7( s�cL MINUTEMAN PRESS W. FLAGLER (305) 223 -5981 Lzm ENGRAVING & TROPHY, INC. 9465 MILLER DRIVE MIAMI, FL 33165 105)273 -7607 • 273 -7608 FAX 273 -0912 r WHERE AWARDING IS A REWARDING EXPERIENCE , TO: C 142437 -NN TO: a:: �m_ -- � ,QUANTITY DESCRIPTION UNIT PRICE TOTAL V 0 NO LIACILITT FOR PERSONAL INJ, LOSS • ALL ACCOUNTS NET 30 TO: CITY OF SOUTH MIAMI INTEROFFICE MEMORANDUM Mayor & Commission DATE: December 1, 1999 FROM: Charles D. Scurr SUBJECT: City Manager REQUEST Agenda # 7 Commission Meeting December 7, 1999 The Sports Center The purpose of this memorandum is to recommend the approval of the attached resolution for the purchase of trophies and plaques for the cheerleaders who participated in the 1999 Pop Warner Football Season. BACKGROUND Recognition for individual participants involved in activities and programs is a key element in motivating them to strive for excellence. Additionally it recognizes their efforts and is a reward for the commitment they have exhibited and time they have devoted to that endeavor. A further benefit, not realized immediately, is the positive example set for younger individuals who decide, partially aided by that recognition, to become involved in similar activities and programs. The lowest bid was submitted by The Sports Center ($863.50) , who continues to give the City the best prices, quality of products and prompt and courteous service. Bids were also sought and received from Awards Universe, Inc ($ 2,046.00) and from L &M Engraving & Trophy, Inc. ($ 2,220.35). Funds for this purchase of $863.50 will be disbursed from Acct. No. 2000 -5631, "Cheerleading ". Available balance is $ 6,877.00. RECOMMENDATION Approval is recommended. I Resolution No. 2 3 4 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF 5 SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPROVE 6 PAYMENT OF $1,557.00 TO THE SPORT CENTER FOR FOOTBALL TROPHIES 7 AND PLAQUES FOR THE 1999 POP WARNER SEASON, AND CHARGING THE 8 DISBURSEMENT TO ACCOUNT NUMBER 2000 -5630, "FOOTBALL" 9 10 11 WHEREAS, Article III, Section 5, H, of the City Charter, requires bids be obtained 12 for purchases of items over $1,000.00; and 13 14 WHEREAS, the City Administration obtained at least three bids: 15 16 The Sports Center $ 1,557.00 17 Awards Universe Inc. $ 3,423.00 18 L &M Engraving & Trophy, Inc. $ 3,769.60 19 20 WHEREAS, The Sports Center was the lowest bidder and this company continues to 21 give us the best prices, quality of products and prompt and courteous service; and 22 23 WHEREAS, these trophies were budgeted for the 1999/2000 year. 24 25 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY 26 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 27 28 Section L The City Manager is hereby authorized to release funds of 29 $1,557.00 from account number 2000 -5630, "Football ", for the trophies and award a 30 purchase order to The Sports Center. 31 32 Section 2. This resolution shall take effect immediately upon approval 33 34 35 PASSED AND ADOPTED this day of December 1999. 36 37 38 39 40 41 42 43 44 45 46 47 48 I ATTEST: CITY CLERK CITY ATTORNEY FOOTBALL TROPHIES Mul I 1 !s The Sports Center 2033 W. 73 St. Hialeah,F1.33016 Invoice DATE I NVOI CE # 10/26/1999 521 BILL TO SHIP TO BID CITY SOUTH MIAMI P.O. NUMBER TERMS REP SHIP VIA F.O.B. PROJECT 10/26/1999 QUANTITY ITEM CODE DESCRIPTION PRICE EACH AMOUNT 140 TROPHIES TROPHYS 10" SINGLE ACTION 6.25 875.00 90 TROPHIES TROP1 YS 10" SINGLE ACTION 6.25 562.50 12 TROPHIES TROPHYS 12" SINGLE ACTION 6.75 81.00 24 TROPHIES TROPHYS 12" SINGLE ACTION 6.75 162.00 12 PLAQUES PLAQUES 8 X 10 (PLATE/PLQ) 15.00 180.00 54 PLAQUES PLAQUES 6 X 8 (PLATE/PLQ) 10.00 540.00 1 PLAQUES PLAUQES 9 X 12 (PLATE/PLQ) 20.00 20.00 I I Total $2,420.50 PLAQUES: Customer: Address: Work Fzz Sport: Plaque Size: Deliverby: League. Home# (Example:` Football, Baseball) '. �- co PictureSize. Logo: —_7 (Example: Foot\ball, Basebal # of Plaques: 0 4i�o Price per Plaque: Sales Tax: Yes No Plate Color:— Year: Plate Size: Plate information: ) Sponsor PLQ ) Coach PLQ Assistant Coach PLQ Other Any special information: (C X's ti„ ESE Date & Initial the Following Plates Made: Plaques Made: TROPHIES: Customer:_ Address: Work # Column Color. (Example: Au-4)& Gold, Black & Gold, Red & Gold) Figure: (Letter (Example- in on Doble action, TOall) Deliveiby: League: Home# Column Size: 1 0 t ta Tax: —Yes No Male. Female: — Eagle: Year: Logo: of Trophies.- Plate Color-4 , D) C )S7 Plate info: Please draw sample of Trophy: (For office use only) Date& Initial the Following PlateCompleted: TrophiesCompleted.- �25 l./ 4. � 2-e l 2--� 1* L41`i�. 2-D CcDc I1(�( �L �, �54- 13.CC MINUTEMAN PRESS W. FLAGLER (305) 223 -5981 142437 -KN L m ENGRAVING & TROPHY, INC. 9465 MILLER DRIVE MIAMI, FL 33165 (305)273.7607 • 273 -7608 FAX 273 -0912 • I. I _ % c v V sue• lo a j NO LIABILITY FOR PERSONAL INJURY OR LOSS • ALL ACCOUNTS NET 30 CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and Commission DATE: December 7, 1999 FROM: Charles D. Scurr SUBJECT: Agenda Item# City Manager Repair of Garbage Truck #21 -39 ------ - - - - -- ---- - - - - -- 60 ---_-- __- _==- ____- _______= ______= REQUEST The attached resolution seeks authorization to repair garbage truck #21 -39. This vehicle is deployed daily as part of the City's garbage collection service. The required repairs consist of the reconstruction of the hydraulic mechanism that compresses or "packs" the refuse in the truck. BACKGROUND The five -day per week garbage pickup service requires the deployment of two garbage trucks each day. Truck # 21 -39 is a 1995 model year Mack, and one of our two "front- line" trucks deployed daily. Due to the Mack's breakdown, the nine -year old spare garbage truck is being used. The age of the spare vehicle makes it ill - suited for prolonged use. In order for the garbage collection service to face minimum interruptions, truck number 21 -39 needs to be repaired promptly. ANALYSIS Bids for the repair were solicited from three companies with the following results: General Welding Services, Inc. - $2,535.00, B & b Welding and Machine Services, Inc. - $2,738.01 Dynamic Power Hydraulic Inc. - $2,926.57. Disbursement of $2,535.00 to General Welding Services from Account number 1760 -519 -4680, "Outside Services". The balance in the account is $49,500.00. RECOMMENDATION Approval of this expenditure is recommended. RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $2,535.00 TO GENERAL WELDING SERVICES, INC., FOR THE REPAIR OF GARBAGE TRUCK 421 -39 AND CHARGING THE DISBURSEMNET TO ACCOUNT NUMBER 1760 -519- 4680 "OUTSIDE SERVICES ". WHEREAS, the City's daily garbage collection service requires the deployment of two garbage collection trucks, and; WHEREAS, one of the front -line garbage trucks needs immediate repairs of its hydraulic compression mechanism; WHEREAS, the repair of this garbage truck will allow Public Works to provide a highly reliable garbage collection service. NOW THEREFORE, BE IT RESOLVED by the MAYOR AND CITY COMMISSION of the CITY OF SOUTH MIAMI, FLORIDA: Section 1. The Public Works Department has obtained the following three bids from repair shops: CojnPM Price General Welding Services Inc. $2,535.00 B & b Welding and Machine Service Inc. $2,738.01 Dynamic Hydraulic Inc. $2,926.57 Section 2. The City Manager is hereby authorized to disburse the sum of $2,535.00 to General Welding Services, Inc. Section 3. This resolution shall be effective immediately upon approval. PASSED AND ADOPTED this 7th day of December, 1999. APPROVED: ATTEST: MAYOR CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $2,535.00 TO GENERAL WELDING SERVICES, INC., FOR THE REPAIR OF GARBAGE TRUCK #21 -39 AND CHARGING THE DISBURSEMNET TO ACCOUNT NUMBER 1760 -519- 4680 "OUTSIDE SERVICES ". WHEREAS, the City's daily garbage collection service requires the deployment of two garbage collection trucks, and; WHEREAS, one of the front -line garbage trucks needs immediate repairs of its hydraulic compression mechanism; WHEREAS, the repair of this garbage truck will allow Public Works to provide a highly reliable garbage collection service. NOW THEREFORE, BE IT RESOLVED by the MAYOR AND CITY COMMISSION of the CITY OF SOUTH MIAMI, FLORIDA: Section 1. The Public Works Department has obtained the following three bids from repair shops: Company . Price General Welding Services Inc. $2,535.00 B & b Welding and Machine Service Inc. $2,738.01 Dynamic Hydraulic Inc. $2,926.57 Section 2. The City Manager is hereby authorized to disburse the sum of $2,535.00 to General Welding Services, Inc. Section 3. This resolution shall be effective immediately upon approval. PASSED AND ADOPTED this 7th day of December, 1999. APPROVED: ATTEST: MAYOR CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY GENERAL WELDING SERVICE, INC. ' 8115 N.W. 56 STREET - MIAMI, FLORIDA 33166 w; � Irz Ph: 592 -9483 / 593 -0518 Fax: 591 -8540 CITY OF SOUTH MIAMI Z P.O. Number R.Q.# DIV ESTIMATE Number Date CONTACT Pedro / Hugo E702 11/02/99 Description Amount Repair truck no# 2139 Repair complete clamping system. Weld any c-acks and reinforce plate support. install ejector plate back to working condition. ( as per instructions ) Labor and Material 1,685.00 If necessery additional parts. Replace push -out bar. Material STATE OF FLORIDA M.V.R.R.0 # MV -36640 TOTAL 850.00 $2,535.00 WELDING AND PHONE: 6% -3621 - 6% -3622 a. FAX: 693 -16 MACHINE SERVICE, INC. 1-800- 328 -9002 88 6995 NORTHWEST 32 AVENUE - MIAMI, FLORIDA 33147 PROPOSAL PROPOSAL SUBMITTED TO: I PHONE: NAME: t L STREET: CITY: STATE: We hereby submit specifications and estimates for: Z1 I JOB NAME: STREET: CITY: Page No. Of Pages DATE Z /_ 1,0107 4:7 I STATE: ).o —bor r a Fa�+ - +_s +_0 f n-)ove blac(f r0 r, +ru cK_ 0-/r1L re P IQCL ib [cc K, 30cy ,e-E- cJa-rA P shoe � l�t -,c� e-4- 4 1 Co �U ec� C ?We hereby propose to furnish labor and materials — complete in accordance with the above specifications, for the sum of: with payment to be made as follows: All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any altera- tion or deviation from above specifications involving extra costs, will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, acct s or delays beyond our control. This propogal subject to acceptance within Authorized Si days and is void there er t thW p0 n of the- Vdersigned. ACCEPTANCE The above prices, specifications and condition OF are do the work as specified. Payment will be made as outlined above. ACCEPTED: Date Signature: Signature: Nov 30 99 12:20p GLENN WYATT 305- 696 -1559 p.1 QRiGiNAL .Dynamic Power Hydraulic S A L E S O R D E R 3377 NW 69th St. PH #693 -9797 FAX #6961559 Number: 21731 Miami, FL. 33147 -6641 Date: 11,/30/99 K 2/� Page: 1 C1018NTXOP SOLD City Of South Miami SHIP City Of South Miami TO: 4795 SW 75th Avenue TO: 4795 SW 75th Avenue Miami FL 33155 Miami FL 33155 USA Attn: Pedro Gonzalez Desc: TeLeif: 305- 658 -7209* TERMS SLSP P/O NUMBER TAK? DEPT READY? NET 30 0 N y QTY SHIP QTY 8/0 PRODUCT CODE PRODUCT DESCRIPTION UNIT PRICE DISC% T S SST SKIP EXTENDED PRICE -- - - - - -- -- - - - - -- --------- - - - - -- ------------------------ - - - - -- ---- - - - - -- - - - -- - - -- - - - - -- -------- - - - - -- 22.25 0.00 LION LABOR W 32.50 PER MANHOUR 32.5000 0.00 9 Y 11/30/99 723.12 1.00 0.00 VA- 203395 FORGING CLAMP BLOCK [ALL UNITt 50.0200 0.00 N Y 11/30/99 50.02 1.00 0.00 LCK -PO -323 CLAMP SKOS* 79.1300 0.00 9 Y 11/30/99 79.13 1.00 0.00 LCH -41407 SKOS SOCKRTUAfTfOISUbsCOs 189.4300 0.00 9 Y 11/30/99 189.43 1.00 0.00 LCR- 406370 2811 CLAMP CYLINDER ASSRHOLYt 1088.0100 0.00 N Y 11/30/99 1088.01 1.00 0.00 LC9- 300743 PUSHOUT BAR 25 YARD* 771.8600 0.00 9 Y 11/30/99 771.88 1.00 0.00 Nov BOLTS,NUTS, AND WASHERS 25.0000 0.00 9 Y 11/30/99 25.00 HOTS: THIS ESTIMATE IS BASED ON FAIED PARTS LIST SENT TO (IS, IF AFTER WORK BEGINS AND ANY ADDITIONAL PARTS ARR NRRDRD THR COST WILL 81 ADDITIONAL Ship Via: BEST -WAY WARRANTY IS 90 DAYS FROM DATE OF 11VOICB OR MILES UNLESS STATED "90 WARRANTY INVOICES OVER DUE WILL BS CRA- RGED 1 1/2% INTEREST PER MONTH SUB - TOTAL: SALES TAI: SHIPPING/KANDLING: SALES ORDER TOTAL: $2,926.57 $0.00 $0.00 $2,926.57 City of South Miami INTER-OFFICE MEMORANDUM TO: Mayor and City Commission Date: December 2,1999 FROM: Charles Scurr, Re: Agenda Item #—I City Manager � Comm. Mtg.12/7/99 Police Motorcycles Lease Aereement The Police Department in fiscal year 1998 -1999 leased two Harley Davidson motorcycles for traffic enforcement. The lease expires on 5/31/2001. This resolution authorizes the City Manager to continue payment on the lease. The amount for 'the current budget year is $3,600.00, covering two units at $150.00 per unit for twelve months. Your concurrence is recommended. CS /GF /sh 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $3,600.00 TO FORT LAUDERDALE HARLEY DAVIDSON FROM ACCOUNT # 1910 -521 -4450 (LEASE PURCHASE- POLICE VEHICLES) FOR THE LEASE AGREEMENT ON THE TWO POLICE DEPARTMENT MOTORCYCLES. WHEREAS,, the Police Department maintains two Police Motorcycles in it's traffic enforcement role; and WHEREAS, these motorcycles are leased to optimize fiscal results; and WHEREAS, the lease term extends through and beyond the current fiscal year; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; Section 1. The City Manager is authorized to disburse a sum not to exceed $3,600.00 from account #1910 -521 -4450 to Fort Lauderdale Harley Davidson for the current fiscal year. Section 2. That this resolution be effective immediately after adoption hereof. PASSED AND ADOPTED this day of , 1999. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY Page 1 of 1 MAYOR Commission Vote: Mayor Robaina: Vice Mayor Russell: Commissioner Feliu: Commissioner Bethel: Commissioner Bass: CITY OF SOUTH MIAMI INTER- OFFICE MEMORANDUM TO: Mayor and City Commission DATE: 12/3/99 FROM: Charles D. Scurr City Manager AGENDA ITEM # Comm. Mtg. 12/7/99 Establishing scheduling policy for City sponsored Events. In an effort to foster a proactive approach and to maximize public participation at City sponsored events Commissioner Horace Feliu is sponsoring the attached resolution which establishes a policy whereby the date and time of all City sponsored events are scheduled by a majority vote of the City Commission. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO CITY SPONSORED EVENTS; ESTABLISHING SCHEDULING POLICY; PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mayor and City Commission of the City of South Miami wholeheartedly supports the community by sponsoring certain events; and, WHEREAS, the foster a proactive approach and to maximize public participation at these events it is the desire of the Mayor and City Commission to establish a policy by which all such City sponsored events are scheduled by a majority vote of the City Commission. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; Section 1. A policy is hereby established that the date, time and place of all City sponsored events are scheduled by a majority vote of the City Commission. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of 11999. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: Commission Vote: Mayor Robaina: Vice Mayor Russell: Commissioner Feliu: Commissioner Bethel: Commissioner Bass: Additions shown by underlinins and deletions shown by eversWdng. i i SOUTH MIAMI POLICE DEPARTMENT INTER - OFFICE MEMORANDUM TO: Mayor and City Date: November 23, 1999 Commission FROM: Charles Scurr Re: Agenda Item # City Manager Comm. Mtg. December 7, 1999 Computer Software Maintenance Agreement Renewal USA Software is the manufacture and provider of the Police Department's integrated database software (CrimeFile 2000). USA Software holds the copyrights to the software and is a sole source provider, has maintained all of the software in the Police Department's computer system for the past ten years. The computer system is a vital part of the Police Department, running 24 hours a day, seven days a week. This agreement with USA Software provides for assistance to quickly resolve any software problems and maintain the serviceability of the Police Department's computer system. The Police Department is requesting the renewal of this agreement with USA Software for $3,200.00 pursuant to the 1999 -2000 budget, from Account number 1910 -521 -3450 (Contractual). In Account $40,650.00 This Expenditure $ 3,200.00 Balance $37,450.00 I recommend approval of this agreement. RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $3,200.00 TO USA SOFTWARE FOR TIE ANNUAL SOFTWARE SUPPORT AGREEMENT RENEWAL. THIS SUM WILL BE CHARGED TO ACCOUNT NUMBER 1910 -521 -3450 (CONTRACTUAL). WHEREAS, USA Software is the manufacture and provider of the Police Department's CrimeFile 2000, integrated database software. The CrimeFile 2000 software allows for the storage, and retrieval police reports and related data. It also provides for the analysis of the data to make reports and compile statistical information; and WHEREAS, the Police Department has up- graded the CrimeFile 2000 software from the old character base version to a new graphical, windows based version; and WHEREAS, the CrimeFile 2000 will allow for Police Reports to be written on computers, and provides the foundation for the implementation of Mobile Data Terminals; and WHEREAS, the maintenance and operation of this software is critical to the operation of the Police Department; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager be, and hereby is authorized to disburse the sum of $3,200.00 to USA Software, Inc. for the renewal of the Annual Software Support Agreement. That the disbursement be charged to account number 1910 -521 -3450 (Contractual). Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of '1999. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM To: Honorable Mayor Date: December 2, 1999 and City Commission From: Charles D. Scurr /1 Subject: Agenda Item #A110 City Manager Gam- Commission Meeting 12/07/99 Teen Pregnancy Prevention Center, Inc., Funding REQUEST A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE FUNDING REQUEST OF THE TEEN PREGNANCY PREVENTION CENTER, INC., CONSENTING TO, AND PROVIDING FORMAL APPROVAL OF, THE DISBURSEMENT OF $3,500.00 TO THE TEEN PREGNANCY PREVENTION CENTER, INC., FROM ACCOUNT NO. 01- 2100 -519 -9910, ENTITLED "SPECIAL EVENTS ". BACKGROUND AND ANALYSIS In keeping with the previously established direction of the Mayor and Commission, funding requests for special events and projects are reviewed and evaluated by the South Miami Grants Advisory Board prior to Commission review. The Teen Pregnancy Prevention Center, Inc., submitted a Cultural and Community Grant Application, requesting funding for the Third Annual World AIDS Day Celebration scheduled for Saturday, December 4, 1999, at Murray Park, for consideration by the Grants Advisory Board; but, due to scheduling constraints outside of the Board's control, the Board was unable to review the application prior to the event. Recognizing the importance of the event and the Teen Pregnancy Prevention Center's inability to hold the event without the City's immediate fiscal support, the amount of $3,500.00 was disbursed to the Teen Pregnancy Prevention Center from Account No. 01- 2100 -519 -9910, entitled "Special Events ", on an emergency basis. The Account's balance after the disbursement is $72,800. Your consent and formal approval of this disbursement is requested. Attachments "I-, RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE FUNDING REQUEST OF THE TEEN PREGNANCY PREVENTION CENTER, INC., CONSENTING TO, AND PROVIDING FORMAL APPROVAL OF, THE DISBURSEMENT OF $39500.00 TO THE TEEN PREGNANCY PREVENTION CENTER, INC., FROM ACCOUNT NO. 01- 2100 -519 -9910, ENTITLED "SPECIAL EVENTS ". WHEREAS, the Mayor and City Commission of the City of South Miami support the goals and objectives of the Teen Pregnancy Prevention Center, Inc.; and WHEREAS, the Mayor and City Commission consent to, and wish to give their formal approval of, the disbursement of $3,500.00 to the Teen Pregnancy Prevention Center, Inc., for the Third Annual World AIDS Day Celebration. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The Mayor and City Commission consent to, and formally approve of, the disbursement of $3,500.00 to the Teen Pregnancy Prevention Center, Inc., from Account No. 01- 2100 -519 -9910, entitled "Special Events ". Section 2. Teen Pregnancy Prevention Center, Inc., shall only utilize the disbursement to fund the Third Annual World AIDS Day Celebration described in its Cultural and Community Grants Application. Section 3. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of , 1999. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR Commission Vote: Mayor Robaina: Vice Mayor Russell: Commissioner Bass: Commissioner Bethel: Commissioner Feliu: Teen Pregnancy Prevention Center, Inc. 2135 X W. 32nd Street Un ft- G Miami, Florida 33142 Telephone (305) 63 8-6329 Fax (305) 6331794 October 26, 1999 City of South Miami Mayor & Commission 6130 Sunset Drive Miami Dade, FL 33143 Dear Madam & Sirs: December 1, is National World AIDS Day. In an effort to raise awareness, and educate the community about the HIV /AIDS virus Teen Pregnancy Prevention Center, Inc. Will host the 3rd annual World AIDS Day Celebration Saturday, December 4, at Murray Park: located at 5700 S.W. 58th ct from 2:00 pm until 7 :00 pm. This years theme is `Break the Silence ". We plan to have two educational workshops leading up to this event in the latter part of October, and in November. The workshops will be held at the South Miami Community Center located at 6701 S.W. 62nd ave. Our goal this year is to provide on site confidential HIV testing/counseling, through sharing information, community outreach, providing entertainment, speakers, and bringing together available community resources educate the community and raise awareness. Please support us in this noble and humanitarian cause. For more information please call Ms. Kalenthia Nunnally at (305) 638 -6329. Thanking you in advance for your support. S jgV Nunn Executive Director family." Teen Pre November 1, 1999 City of South Miami Grants Advisory Committee 6130 Sunset Drive South Miami, FL 33143 Dear Committee: Prevention Center, Inc. 2135 N. W. 52nd Street Unit -G Aftami, Florida 33142 Telephone (305) 638-6329 Fax (305) 633 -1794 This is a grant request for the City's 3rd Annual World AIDS Day Celebration, to be hosted by the Teen Pregnancy Prevention Center, Inc. This year's theme is: `Break the Silence". Thanking you in advance for your consideration, Sincerely,, K enthia Nunnally Executive Director family." Introduction Teen Pregnancy Prevention Center, Inc. (TPPC) , began it's tenure in the campaign to reduce premature pregnancy among inner city children/ youth on December 4, 1994, and was incorporated October 11, 1995. The center is a non -profit Teen Health and HumanService (HHS) Center. (TPPC) was born out of the need to motivate pregnant teens to remain in school, address family, and environmental conditions that place them at risk of continuing a cycle of intergenerational teenage pregnancy. Also, the center's programs have been specifically designed to stimulate and reach drop out teen parents to return to school, build self - esteem, remove obstacles to self sufficiency, and to participate in vocational, or technical training programs. These services provide the opportunity for upward mobility, while removing the consumers from WELFARE to WORK roles in the community, and out of public housing. The center was founded by Kalenthia Nunnally who was a teen parent. Ms. Nunnally developed this project based on her first hand knowledge of the needs and the gaps in services to this highly under served segment of the population. The Centers with two location are housed in Miami Dade HUD Developments, Annie M. Coleman Housing Development located at 2135 N.W. 52nd Street Unit -G Miami Dade, FL 33142, and South Miami Family Gardens Development located at 5953 S.W. 61 Ct Miami Dade, FL 33143. Target Area /Population The Project serves low to moderate income children/youth/ and families between the ages of 10- 21 who are residents of Public Housing, and live in the communities of Brownsville, South Miami or its surrounding areas. Project Description Teen Pregnancy Prevention Center, Inc., is a Grassroots Community Service Center which targets children/youth who live in the target communities of Brownsville, South Miami and its surrounding areas. The project is an after school, evening, and weekend support program, with an operational schedule of 10:00 am to 7:00 pm, Monday through Friday, and 11:00 am to 3:00 pm on weekends and holidays. The center provides comprehensive Peer / Individual/ Group counseling, Abstinence education, Sex education, HIV /AIDS education, Parenting skills, Life Management Skills, Social and Educational enrichment activities, Tutorial/ Homework assistance/ Basic Education (for both parent and child), and Job training. These services are provided by a network of full time staff, Professional, and Paraprofessional volunteers consisting of Educators, R.N.'s Social Workers, Case Managers, and Peer Educators. Statement of Need Based on a report from the Center For Disease Control, and State of Florida Department of Health HIV /AIDS services, zone VIII labeled as South Miami, Coconut Grove, and Coral Gables has the sixth highest number of cumulative adult AIDS cases at (1,973). In the zone also reported is 812 cases of HIV. The city has no prevention education programs in place to deal with curbing the problem. This event brings the opportunity for the residents to be tested learn their status, and gain knowledge about the HIV virus. Project Information 3rd Annual World AIDS Day Celebration. The scheduled to take place December 4, 1999 at Murray Park located at 5700 S.W. 58th Ct, from 2:00 pm until 7:00 pm.. The intent of this event is to raise awareness, and educate the community about the HIV /AIDS virus. Our goal this year is to provide on site confidential HIV testing and counseling, educate the community about the virus through the arts, provide the community with first hand knowledge from persons living with the virus, information on care and treatment, new technology and HIV, and bring together local service providers to share available resources. This years theme is:" Break the Silence'. Costs for Project SEE ATTACHED Financial Information Amount of cash grant requested: $ 3 , 5 0 0. 0 0 Amount of in -kind grant requested: Amount of Annual Budget (before this grant): 0 Estimated Project Expenses CATEGORY C CASH EXPENSE I IN -KIND EXPENSE S SUBTOTAL Personnel- artistic $ $ 500.00 $ $ 11000.00 $ $1 , 5 0 0.0 0 Personnel-production 1 $ 2 2,000.00 Space Rental $ $ $ $ In -kind $ $ Transportation $ $ $ $ $ $_ Marketing /Publicity $ $ 500.00 $ $ 350.00 $ $ 850.00 Estimated Project Revenues CATEGORY CASH IN -KIND SUBTOTAL CONTRIBUTION Admission $ 0 $ $ Grants $ 0 $ $ 0 Corporate $ $ 2,350.00 $ 2,350.00 County $ 0 $ $ State $ 0 $ $ Federal $ 0 $ _ $ Others 0 Cash on hand $ 500.00 $ $ 500.00 City grant request $ 3,500.00 $ $3,500.00 Total Expense P $ 4,000.00 $ 2,350.00 $ 6,350.00 2 sm.gnpoappml THE.ALTERNATIVE PROGRAMS, INC. P.O. Box 510266 Miami, Florida 33151 -0266 June 7, 1999 "Alternatives to Incarcrg'atio "The Last Chance" The TEEN PREGNANCY PREVENTION CENTER, INCORPORATED is an autonomous adolescent service provider, operating under the aegis of the Alternative Programs, Inc., 501 (c)(3) Tax Exemption until their exemption is approved. For additional information regarding this matter, please do not hesitate to contact me at (305) 758 -4187. Sincerely, Georgia J. Ayers, Founder /Executive Director GJA /lh CC:Teen Pregnancy Center 151 N.W. 60th Street *Miami, Florida 33127 * (305) 758 -4187 * FAX (305) 758 -1646 c� DR-14 �� :•, STATE OF FLORIDA a.Ov9i t DEPARTMENT Of REVENUE G CO&SUMER'SCERT1FICAIE OF EXEMPTION 104002 �n Issued Pursuant to Sales and Use Tax Law Chapter 212, Florida Statutes !►is Certificate is Non- Vansferabit X XTYPE OF ORGANIZATION 1 /"94 112fl 23 -08- 353715 -54C CHARITABLE This is to Certify that the organization inditated below is hereby exempt from the payment of Sales or Use Tax on the purchase or lease of tangible personal property, the tease of transient rtwl accommodations or real property. Mailing Addrew Location Address: THE ALTERNATIVE PROGRAMS♦ INC. P.01 5OX 514266 MIAMI FL 33151. OZ66 L SEE REVERSE SIDE FOR IMPORTANT INFORMATION. 4 TIER NM 62ND STREET MIAMI FL 33154 i� I EX CUTM/ 4DIRiZCTOR O0 d �O d�Twl H� n� „ n O H H n Ir 0 M �d p N OcAp c M �o �d W CO Oa Q., ��'1 �d ;`� 0 QN p cr O t�'1 �d ' cD Oco fv � ►�i �d O CD ON ; a ��1 C> ood p co ON Cr ►�'t d co co ��'t �--. %0 r z co O N -.4 a. C M r0•► ^ �o ;.r �o R W O O(CD O' ► 00 z O (CD er v H CD a 5x (- a' oya n� an o 0 � a N �.� n, ,,. St CD no 0 � (D x ° CD �. o W ►O1 c1 I r.�i O ' O ° ,�3' iG ��'' C s 00 �, � � a � cD f� 1+ 0 P, CD o c W C ►-� . 0 p, c `�° y. o- a` o Z H � a b� ~' cCDD c y C cD a• c CO-, o C) a o o • a ° 0'� 1 3b 0 dCD 0 O N �-1 Pill. h[j ►yA O C� cD v� od CD 0 n o tj r W�WorW o cD t11 cD C C O V1 �• o Vl Wx o VI �. 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CD va C� (��q �• d N Ft r' O yd ° En CD �n p� O ' O as va C CL w0fnx�,,- cOt�i cO� 0 t�snt�wZwOyw�nxw�n� cO'r+C O^ cO' cOc'.0�'O�' Wr�� oC� �►, � o cD o (D W I'd uN vc�D y "0 N� Y, v� v d c5C CD LA p �j \ ON ' w t-j �Kv3 z v,v,oc �O n ��O c� ,p ( oo p � v, ~ in U p K J CD .-• N t1i N CAN 0 N � t) l!i �C-+ p w � CA iM iD • o (Ap rn CAD N CD y CAD fA _ „- iv.ilaa -i. 1 IV. IU14 Teets January 6, 1999 Becky, Prevention Center -, Ina 2135 N. W. 52aSrieert Umt-G M=4 Florida 33.142 Telephone (305) 0 &6329 Fax (38S) 63331794 Psr our conversation, here are the two sentences The event was a success. We were able to provide some testing and counseling, (3 ) pregnancy test. The community participation increased. Aleisha Miller the (PWA) brought the house down. She is from South Man ' and is living with the virus. I think she should be nominated (PWA) of the year for community service. Here is the breakdown of everything thanks again for caring. Maybe next year I can get more support and help. famgy.” � r . av • a 11.E a �. � � � I lV • i V'1 I . J= J Party rental $ 255.00 Pare Funk Enterprises $ 450.00 Party City S 25.20 Balloons $100.00 Michaels $ 20.26 Winn Dixie $195.23 Publix $155.00 Metro Dade County $ 300.00 Unicommerce $ 322.00 , staff $ 600.00 Gook ( 2 } $150.18 N.W.O. (Pedornance) $ 300.00 Mugs, Magnets, More $ 308.27 inv. # 1 Stadium Cups cc " $ 206.18 inv. # 2 WAIT buttons Printed Logo $100.00 Lisa has not invoicW me yet for the Youth rmprov. M SOUTH MIAMI POLICE DEPARTMENT INTER - DEPARTMENT MEMORANDUM TO: Mayor and City Commission DATE: November 29, 1999 FROM. Charles Scu rr, Agenda Item # I (_ A g City Manager Commission Meeting Dec. 7, 1999 Rental of Two Vehicles The Police Department is engaged in a continuous proactive effort to reduce crime by detection and apprehension of persons in the act of perpetration as well as prior to their seizing the opportunity. The Department has been using forfeiture vehicles for these activities. Most of them have been used for a number of years and are known to the criminal element, impeding the Special Investigations Unit's ability to function. The Department, therefore, requests to rent two vehicles from Royal Rent -A -Car Systems under the existing Miami -Dade County contract. These funds, in the amount of $15,312, will be taken from account 1910 -521 -3450 (Contractual) In Account $37,450 This Item 15,312 Balance $229138 Your concurrence is requested. CS /esw 1 2 3 4 5 6 7 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 RESOLUTION A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI AUTHORIZING THE CITY MANAGER TO DISBURSE A SUM NOT TO EXCEED $15,312 FROM ACCOUNT #1910 -521 -3450 (CONTRACTUAL) TO ROYAL RENT -A -CAR SYSTEMS OF FLORIDA, INC. FOR RENTAL OF TWO VEHICLES FOR 12 MONTHS, PROVIDING AN EFFECTIVE DATE. WHEREAS, the Police Department is committed to addressing crime problems through various proactive programs; and WHEREAS, one such program is the Special Investigations Unit made up of police personnel in plainclothes and in unmarked vehicles; and WHEREAS, the Police Department is in need oftwo rental vehicles for this endeavor; and WHEREAS, Royal- Rent -A -Car is the source for rental vehicles for the Miami -Dade County Police Department; and NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1: The City Manager is authorized to expend an amount not to exceed $15,312 from account #1910 - 521 -3450 (Contractual) to Royal Rent -A -Car Systems of Florida, Inc. for the twelve month rental of 2 automobiles. ATTEST: CITY CLERK Section 2: That this resolution be effective immediately after adoption hereof. PASSED AND ADOPTED this day of '1999. APPROVED: MAYOR READ AND APPROVED AS TO FORM: COMMISSION VOTE: CITY ATTORNEY Mayor Robaina: Vice Mayor Russell: Commissioner Feliu: Commissioner Bethel: Commissioner Bass: City of South Miami INTER-OFFICE MEMORANDUM TO: Mayor and City CommissiTC'0ARe: Date: November 30,1999%% FROM: Charles Scurr, Agenda Item 144 - City Manager Comm. Mtg. Dec 7,1999 USDOJ Block Grant The attached Resolution is an effort by the Police Department to secure federal funding under the Local Law Enforcement Block Grant Program to continue enhancing the anti - crime efforts of the Crime Suppression Team. The Team's function is both the detection and apprehension of persons involved in illicit activities. Due to manpower and budgetary constraints, the Team is limited in its capacity. The acceptance of this grant would allow an expansion of this worthwhile effort. The matching funds would come from the existing overtime budget, the line item "Overtime" (1910 - 521 - 1410). Current approximately balance in account $241,734.26 This request 3,631.00 Approximately balance in account $238,103.26 Your concurrence is respectfully requested. CS/BRlsh I RESOLUTION NO. 2 3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 4 CITY OF SOUTH MIAMI, FLORIDA AUTHORIZING THE CITY 5 MANAGER TO APPLY FOR AND ACCEPT, IF AWARDED, MONEY 6 FROM THE UNITED STATES DEPARTMENT OF JUSTICE, LOCAL 7 LAW ENFORCEMENT BLOCK GRANTS FY 99, IN THE AMOUNT 8 OF $32,682.00 FOR THE PURPOSE OF ENHANCING THE CRIME 9 SUPPRESSION TEAM FOR THE POLICE DEPARTMENT; TO 10 DESIGNATE $3,631.00 FROM THE REGULAR OVERTIME BUDGET 11 OF THE POLICE DEPARTMENT (1910- 521 -1410) AS MATCHING 12 FUNDS AS REQUIRED BY THE GRANT; AND TO AUTHORIZE THE 13 CITY MANAGER TO EXECUTE ANY SUBSEQUENT DOCUMENTS 14 RELATIVE TO OBTAINING THIS GRANT. 15 16 WHEREAS, the United States Department of Justice has allocated $32,682.00 to 17 the City of South Miami Police Department based upon crime statistics for the previous 18 year; and 19 20 WHEREAS, the police department desires to use the funds to continue a fully 21 functional crime suppression team; and 22 23 WHEREAS, the matching funds requirement of the grant $3,631.00 would not 24 adversely affect the operations of the police department; and 25 26 WHEREAS, the addition of a crime suppression team would enhance police 27 presence, and the detection and apprehension of offenders; and 28 29 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY 30 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 31 32 Section 1. The City Manager is authorized to apply for and accept money 33 from the United States Department of Justice in an amount of $32,682.00. 34 35 Section 2. The City Manager is authorized to designate $3,631.00 from the 36 regular overtime budget of the police department (account #1910- 521 -1410) as matching 37 funds as required by the grant. 38 39 Section 3. The City Manager is authorized to execute any subsequent 40 documents relative to obtaining this grant. 41 42 43 44 45 46 47 48 Section 4. That this resolution be effective immediately after adoption hereof. 49 50 51 52 PASSED AND ADOPTED this T 53 54 ATTEST: 55 56 57 58 CITY CLERK 59 60 61 READ AND APPROVED AS TO FORM: 62 63 64 65 CITY ATTORNEY 66 67 68 69 70 day of _ . .. . • 1999. MAYOR Commission Vote: Mayor Robaina: Vice Mayor Russell: Commissioner Bethel: Commissioner Feliu: Commissioner Bass: EST. 191,x' COUNCIL MEMBERS Mr. Donald H. Warshaw Chairperson Hon. Jeffrey Mishcon Vice- Chairperson Hon. Carmen Caldwell Second Vice - Chairperson Dir. Carlos Alvarez Third Vice - Chaiperson Hon. Seymour Gelber Chairperson Emeritus Dr. Eduardo J. Padron Chairperson Emeritus z' ci d z n Y Mr. Sam Armstrong Mr. Charles Auslander Hon. Bruno A. Barreiro Hon. Bennett H. Brummer Hon. Larcenia Bullard Mr. Roger Cuevas Hon. Joseph P. Farina Hon. Katherine Fernandez Rundle Mr. Don L. Horn Mr. Frank Krauser Dr. Jose A. Marques Ms. Donna Masson Chief Leonard Matarese Dr. Roger E. Mittleman Chief William E. O'Brien Mr. Paul Philip Hon. J. L. Plummer Mr. Joe Ramallo Ms. Priscilla Rivera Hon. Dorrin Rolle Hon. Harvey Ruvin Hon. Katy Sorenson Ms. Lois Spears Ms. Mimi Sutherland Hon. Otis Wallace Mr. Ron Williams Mr. John G. Marshall, M.S.W. Secretary PAST CHAIRS: Hon. Grady Crawford Mr. R. Ray Goode Mr. Alvin E. Guilford Mr. Don L. Horn Hon. Phillip Hubbart Dr. William M. Stokes DADE -MIAMI CRIMINAL JUSTICE COUNCIL 111 N.W. FIRST STREET Suite 2210 Miami, FL 33128 (305) 375 -4448 FAX # (305) 375 -5290 NOV 2 3 1999 Honorable Julio Robaina Mayor City of South Miami 6130 Sunset Drive South Miami, Florida 33143 Re: Local Law Enforcement Block Grants Program Application Dear Mayor Robaina: On November 15, 1999, the Dade -Miami Criminal Justice Council, the designated Advisory Board for your City's Local Law Enforcement Block Grants Program met, reviewed and recommended funding for your City's application. This non - binding recommendation now must go to your City Commission for a public hearing prior to the obligation of federal funds. On behalf of all the Council members, we wish you the very best with your crime prevention activities and are here to serve you in the future. SOMIAMI cc: Chief Cokes Watson, Jr. Capt. Bruce Ross Sincerely onal aw Chairperson City of South Miami INTER- OFFICE MEMORANDUM TO: Mayor and City Commission Date: November 23,1999 FROM: Charles Scurr, 0 ^e: Agenda Item #A City Manager Comm. Mtg 12/7/99 Police Canine Vehicles The Police Department is requesting to lease 4 Ford Explorers to function as canine units. Traditionally, the Department has converted standard Ford sedans to canine use. While this has been successful in the past, new technology enables the agency to procure more multi- faceted vehicles for this purpose. Additionally, the vehicles being used by task force officers are standard police type vehicles and are not able to blend in with the general public. This hampers their investigative efforts to a great extent. This new program of utility vehicles for canine service will enhance the dog's safety as well as increase efficiency. Lastly, the money for this program is provided from the Federal Forfeiture Fund and therefore does not encumber taxpayer dollars. Balance in Account $89,000.00 This Item $14,238.00 New Balance $74,762.00 Your concurrence is requested. CS /GF /sh a 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA AUTHORIZING THE CITY MANAGER TO DISBURSE A SUM NOT TO EXCEED $14,238.00 TO MEARS MOTOR LEASING FROM ACCOUNT 9615 - 1910 -521 -4450 (FEDERAL FORFEITURE -LEASE PURCHASE) FOR THE FY 199 - 2000 LEASING OF FOUR (4) FORD EXPLORERS FOR THE POLICE DEPARTMENT'S CANINE OPERATIONS. WHEREAS, the Police Department maintains a program whereby canines and their handlers work both in the City of South Miami and on task force assignments elsewhere; and WHEREAS, the City has always converted standard police sedans in an effort to create a vehicle suited to this assignment; and WHEREAS, the nature of the task force work and the nature of the Police Utility Dog are such that their assignments are different from regular patrol officers; and WHEREAS, the City desires to transport these work dogs in a safe and efficient manner; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; Section 1. The City Manager is authorized to disburse the sum of $14, 238.00 to Mears Motor Leasing from account #615 - 1910 -521 -4450 (Federal Forfeiture -Lease Purchase) to cover the leases on four Ford Explorers for the Police Department's Canine program use. This covers the period of January 1, 2000 through September 30, 2000. Section 2. That this resolution be effective immediately after adoption hereof. PASSED AND ADOPTED this day of , 1999. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY ►_,190 � MAYOR Commission Vote: Mayor Robaina: Vice Mayor Russell: Commissioner Feliu: Commissioner Bethel: Commissioner Bass: City of South Miami INTER-OFFICE MEMORANDUM TO: Mayor and City Commission Date: November 24,1999 FROM: Charles Scurr, Re: Agenda Item # I&/ . , City Manager Comm. Mtg 12n199 Purchase four inserts for Police Canine Vehicles The Police Department is purchasing four new vehicles for their canine program. These vehicles will be used for both patrol and undercover activities. The dogs must be transported in a safe manner. Ray Allen is the sole source vendor of a simple insert unit which allows containment of the dog and provides for it's safety. Criminalistics is the sole source vendor of the "Hot Dog" bailout system. This system provides a monitor for inside the vehicle to insure that the dog does not get overheated if unattended. The monitor sets off an alert pager for the handler, who can then come to the dog's aid. Additionally, the dog can be released remotely by the handler should the dog be needed in an emergency and the handler cannot release the dog manually. These items are all part of the newly enhanced canine crime prevention/interdiction efforts. All of the expenditures are paid for from the Federal Forfeiture Fund (seized assets) and not from taxpayer money. Balance in Account $71,303.50 This Item $ 7,992.80 New Balance $63,310.70 Your concurrence is requested. CS /GF /sh 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF SOUTH MIAMI TO DISBURSE A SUM NOT TO EXCEED $5,540.00 TO RAY ALLEN, AND AN AMOUNT NOT TO EXCEED $2,452.80 TO CR VIINALISTICS, BOTH FROM ACCOUNT #615 -1910- 521- 6430 (FEDERAL FORFEITURE- OPERATING EQUIPMENT) FOR THE PURCHASE AND SHIPMENT OF FOUR CANINE INSERTS FOR FORD EXPLORERS TO SAFELY TRANSPORT K -9 DOGS AND TO PROVIDE FOR THEIR SAFETY AND QUICK RELEASE IN AN EMERGENCY. WHEREAS, the City maintains a canine program with dogs utilized as patrol partners as well as on task force functions; and WHEREAS, it is necessary to transport the dogs in a manner conducive to their safety; and WHEREAS, the handler must at all times be able to monitor the dog's condition relative to heat within the vehicle as well as to have the ability to release the dog remotely for safety of both officer and handler; and NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; Section I. The City Manager is authorized to disburse the sum of $5,540.00 to Ray Allen for the purchase of (4). four K -9 vehicle inserts for transporting police dogs. Section 2. The City Manager is authorized to disburse the sum of $2,452.80 to Criminalistics for 3 Hot Dog Bailout systems and their installation, as well as transferring an existing system to a new vehicle. Section 3. Both disbursements are from account #615 - 1910 -521 -6430 (Federal Forfeiture - Operating Equipment). Section 4. That this resolution be effective immediately after adoption hereof. PASSED AND ADOPTED this day of '1999. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY lad' ' : �li��t►7i MAYOR Commission Vote: Mayor Robaina: Vice Mayor Russell: Commissioner Feliu: Commissioner Bethel: City of South Miami INTER-OFFICE MEMORANDUM TO: Mayor and City Commission Date: November 24,1999 FROM: Charles Scurr, Re: Agenda Item # /goo City Manager Comm. Mtg. 1217199 Emergency Equipment for Canine Vehicles Two of the four Ford Explorers which are being leased for canine use will function in a marked capacity. To that end certain equipment must be purchased. The following are the items and the pricing obtained. Item Law Enforcement Supply Fox Int. Luxall Lightbar $778.00 $778.50 $819.95 Speaker 132.75 132.75 164.95 Siren 338.00 370.50 469.95 FA5 Flasher 36.75 37.50 42.95 FA6 Flasher 36.75 37.50 42.95 Control Box 125.00 123.00 Not offered Console 273.00 Not offered 268.95 Based upon the above pricing the recommended vendor is Law Enforcement Supply Inc. The two items which are slightly less from vendor Luxall do not include shipping, whereas Law Enforcement Supply Co. is local and prices are FOB Miami except $18.00 shipping for the two lightbars. Balance in Account $74,762.00 This Item $ 3,458.50 New Balance $71,303.50 Your concurrence is requested. CS /GF /sh 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA AUTHORIZING THE CITY MANAGER TO DISBURSE A SUM NOT TO EXCEED $3,458.50 TO LAW ENFORCEMENT SUPPLY CO. FROM ACCOUNT #615 -1910- 521 -6430 (FEDERAL FORFEITURE —OPERATING EQUIPMENT) FOR THE PURCHASE OF EMERGENCY RESPONSE EQUIPMENT FOR TWO FORD EXPLORERS FOR THE POLICE DEPARTMENT CANINE UNIT. WHEREAS, the Police Department maintains a program of canine officers which are used for street patrol and response; and WHEREAS, these dog and handler teams are at times required to respond to situations in an emergency mode; and WHEREAS, the safety of the teams and of the citizens is of paramount importance; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; Section 1. The City Manager is authorized to disburse the sum of $3,458.50 to Law Enforcement Supply Company from account #615- 1910 -521 -6430 (Federal Forfeiture- Operating Equipment) for the purchase of necessary emergency equipment for two marked canine Police Explorer vehicles. Section 2. That this resolution be effective immediately after adoption hereof. PASSED AND ADOPTED this day of '1999. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR Commission Vote: Mayor Robaina: Vice Mayor Russell: Commissioner Feliu: Commissioner Bethel: Commissioner Bass: SOUTH MIAMI POLICE DEPARTMENT INTER- DEPARTMENT MEMORANDUM TO: Mayor and City Commission FROM: Charles Scurr, City Manager/ DATE: November 3, 1999 RE: Agenda Item # Commission Meeting 12/07/99 Acquisition of Police Vehicles In fiscal year 1998 -99, the City Commission approved the lease of eight Ford Crown Victoria police pursuit vehicles and two Chevrolet Tahoe police pursuit vehicles. The contract was awarded to Mears Motor Leasing. This Resolution is to continue this lease for eleven months of a three year lease for the Fords. The cost per Ford is $496 per month. The cost of a Tahoe is $525 per month on a four year lease. The Tahoes will be retained for a longer period of time to better evaluate their suitability and to determine if more will be needed in the future. The funds will be taken from account #1910 -521 -4450, Lease Purchase - Police Vehicles. Currently in Account $103,816 This request 55,198 Balance in Account $ 48,618 CS /esw RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA AUTHORIZING THE CITY MANAGER TO DISBURSE A SUM NOT TO EXCEED $55,198.00 FROM ACCOUNT NO. 1910 -521 -4450 (LEASE PURCHASE- POLICE VEHICLES) TO MEARS MOTOR LEASING FOR THE LEASING OF EIGHT FORD CROWN VICTORIA POLICE PURSUIT VEHICLES AND TWO CHEVROLET TAHOE POLICE PURSUIT VEHICLES, AND AUTHORIZING THE CITY MANAGER TO EXECUTE SUCH CONTRACTS AND DOCU- MENTS NECESSARY TO PROCURE SAID VEHICLES ON LEASE. WHEREAS, it is necessary to procure new vehicles in order to maintain a fleet of police vehicles which allows the Police Department to quickly and safely respond to calls for service as well as maintain preventive patrol; and WHEREAS, current emergency operations preparedness plans strongly suggest that an agency have available a portion of its fleet as four wheel drive vehicles for use during and after natural disasters; and WHEREAS, Mears Motor Leasing is the awarded bidder under Florida Sheriffs Association Bid #98 -06 -0914 for leasing police pursuit vehicles; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section l : The City Manager is authorized to disburse a sum not to exceed $55,198 from account no. 1910-521-4450 (Lease Purchase - Police Vehicles) to Mears Motor Leasing for the acquisition of eight Ford Crown Victorias and two Chevrolet Tahoes. Section 2: The City Manager is authorized to execute such contracts and documents as are necessary to continue the yearly lease on said vehicles. 1 2 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Page 2 ATTEST: CITY CLERK Section 3: That this resolution be effective immediately after adoption hereof. PASSED AND ADOPTED this day of 1999. APPROVED: READ AND APPROVED AS TO FORM: COMMIISSION VOTE: Mayor Robaina: Vice Mayor Russell: Commissioner Feliu: Commissioner Bethel: Commissioner Bass: CITY ATTORNEY y October 19, 1998 Captain Greg Feldman ~ ' MEARS City of South Miami Police Department MOTOR 6130 Sunset Drive LEASING South Miami, FL 33143 Captain Feldman: Mears Motor Leasing proposes to provide the City of South Miami Police Department eight (8) new 1999 Ford Crown Victoria Police Package Sedans (Model# P -71) on a closed -end lease plan. 1999 Ford Crown Victoria Police Package Sedan Model# P -71 (See Enclosed Specs) TERM MILAGE_ALLOWANCE RESIDUAL MONTHLY PYMT 24 Months 15,000 per year $8,000.00 $611.00 24 Months 20,000 per year $7,200.00 $642.00 36 Months 15,000 per year $6,200.00 $496.00 36 Months 20,000 per year $5,800.00 $506.00 Over Mileage - .10 cents per mile At the end of the lease term the South Miami Police Department will have three (3) options. 1) Return the vehicles 2) Extend the lease at a lower rate 3) Purchase the vehicles for the residual value plus a $250.00 disposition fee (A combination of the above options is possible) The South Miami Police Department would be responsible for maintenance and all necessary insurance. Enclosed are our master lease and the standards of acceptance for police vehicles. We will need your letter of intent and a purchase order before we factory order the vehicles. ThankA David R. Pickard SALES • LEASING • SERVICE 3905 EL REY ROAD. ORLANDO. FLORIDA 3280£3 - FAX 407-578-4924- PHONE 407- 298 -2982 1999 Ford Crown Victoria Police Package Model P -71 $19,434.00 Southern Zone i $ 65.00 Heavy duty padded cloth front bucket / vinyl rear bench seats $ 130.00 Rear deck warning lights — red and / or blue, flashing $ 170.00 Left-hand pillar mounted 6" spotlight $ 24.00 Rear door locks inoperative $ 22.00 Rear door handles inoperative 22.00 Rear windows inoperative $19,867.00 TOTAL October 22, 1998 Captain Greg Feldman City of South Miami Police Department 6130 Sunset Drive South Miami, FL 33143 Captain Feldman: Mears Motor Leasing can provide the South Miami Police Department two (2 ea.) new 1999 Chevrolet Tahoe, 4 -door, 4x4, pursuit vehicles on a closed -end lease agreement as follows: 24 MONTHS 15,000 miles per year 24 @ $675.00 36 MONTHS 15,000 miles per year 36 @ $590.00 Over mileage at .10 cents per mile Tag fee included 48 MONTHS 15,000 miles per year 48 @ $525.00 The vehicles would be equipped with the standard equipment for the Chevrolet Tahoe (special service model) K10706, 4 -door, 4x4 (see enclosure) plus the following options: (A95) Reclining high -back front bucket seats (including — cloth front, cloth rear, rear seat center arm rest with/cup holders, tissue holders) (6C7) Auxiliary Dome Lamp (7x6) Driver -side spot lamp The South Miami Police Department would be responsible for maintenance and all necessary insurance. Thank u, David R. Pickard SALES - LEASING - SERVICE 3905 EL REY ROAD. ORLANDO. FLORIDA 32808 - FAX 407- 578 -4924 - PHONE 407 -298 -2982 Ii Year . Make Model. Style: Effective Date: 1999 Chevy Utility Vehicles Tahoe Special Service K10706 4dr 4WD Special_Sez•vice 08/10/98 **** * * * * * # * * * * *'� * * * * *•�`• * * **''"•* STANDARD EQUIPMENT * *ASTERISK ( *) INDICATES CONTENTS OF 115W5" BASE SPECIAL *SERVICE: *PKG * * <<< MECHANICAL > >> 5.7L (350) SFT VB (Vortec) engine 4 -speed electronically - controlled automatic transmission w /OD Brake /transmission shift interlock Manual electronic shift control transfer case * Locking differential 3.73 axle ratio 4 -wheel drive * 770 -CCA battery * 140 -amp alternator * Wiring provision for 12 -volt pwr supply * Wiring provision for roof - mounted light w * Wiring for headlamp flasher, speakers & ion /oft switch, no hole in roof * Engine oil cooler, grille lights Transmission oil cooler * Skid plate -Front tow hooks 68000 GVWR (3600 front /3750 rear), springs (3600 front /3750 near), axles (3925 front /3750 rear) Independent torsion bar front suspension Semi- elliptical 2 -stage multi -leaf spring rear suspension Front /rear stabilizer bars * 46mm front /rear Bilstein gas shock absorbers '(5) P245/75R16 all- terrain SBR BSW tires (4) 16" x 7" cast aluminum wheels Underbody- mounted full -size spare tire w /steel wheel ;Speed- sensitive pwr steering Pwr front- disc /rear drum brakes w/4 -wheel anti -lock system ,30 gallon fuel tank '* Fuel pump w /RFI filter Stainless steel exhaust system Tools -inc: mechanical jack, wheel wrench ;Single 2 -sided key lock system < EXTERIOR >>> Chrome front bumper w /black rub strip & bright trim `'hrome rear bumper w /black rub strip & step pad krgent colored grille lectangular sealed beam halogen headlamps lRytime running .lamps w /override switch dual black pwr extefr-ior mirrors (g . 5+, v 5 , 0") `olar -Ray light tinted glass (all windows) ntermittent windshield wiper system w /pulse washers ARear panel doors <<< INTERIOR >>> Non - reclining low 3- passenger 60/40 High - density foam Scotchgard Fabric Black vinyl floor -back vinyl front bucket seats split folding vinyl rear bench seat w/o center armrest front /rear seats Protector on all cloth & carpet surfaces coverin Tilt steering wheel g * Gauges -inc: certified 100 -mph odometer & voltmeter speedometer, Key -in- ignition /headlamps -on Pwr door locks warning buzzer Pwr windows Speed control Front air conditioning Rear window defogger Rear seat heating duct ETR AM /FM stereo w /seek -scan, * Additional radio digital clock, suppression bonding straps Dual in dash cupholders Dual covered Pwr points Soft vinyl door trim w /vinyl Front door inserts map pockets Color -keyed cloth headliner Dual padded cloth color -keyed Assist handles -inc; (1) front sunshades RH engine temp, oil pressure, trip dual front /rear door speakers (2) rear 13-pillar roof, (1) front A- pillar, P (2) rear roof, Lights -inc_ front /rear dome, reading, delayed entry, ashtray, front fOotwell w/LH /RH door switches, Coat hooks -inc: y' glove box, underhood, cargo area Removable rear cargorse urity�shadeCarg° area <<< SAFETY >>> 4 -wheel anti -lock brakes Driver & front passenger air bags Front /rear outboard lap /shoulder safety Brake /transmission shi'tt interlock Daytime running lights w /off switch Side guard door beams Dual high note horn belts w /height adjusters LEASE AGREEMENT k' MEARS MOTOR LEASING 3905 EL -REY ROAD ORLANDO, FL 32808 This is an Agreement between the LESSOR and LESSEE whose names and signatures appear on Schedule "A". LLESSOR hereby leases to LESSEE the motor vehicles described in Schedule "A" and any additional Schedule "A's ", attached hereto and mE a part hereof, the term for the vehicle to be the number of months between the delivery date and the maturity date stipulated on the Schedule "A ", at the rates set forth there 2.LESSEE shall pay in advance the first month's lease charge for the vehicle leased and shall pay each and every month following the date this agreement the monthly lease charge on the due date which begins after delivery date. The monthly mileage allowance and the Monthly Lease charge will be shown on SchedL "A" 3. The LESSOR agrees: a. to provide LESSEE with a state of Florida tag, I b. to allow LESSEE unrestricted use of leased vehicles for any lawful purpose except the transportation of persons or proper; for hire or towing of another vehicle. Neither this agreement nor any lease made hereunder nor any interest therein may t assigned or sublet by LESSEE without the written consent of LESSOR. 4. The LESSEE agrees: a. to furnish a copy of self insurance certificate. b. to indemnify and save harmless the LESSOR from any amounts in excess of the total coverage in the above named polices, which the LESSOR may be required to pay because of any claims arising out of the operation of the motor vehicle by the LESSEE, or anyone with or without LESSEE's knowledge and consent. The valid and collectible liability insurance or personal injury providing coverage for the LESSOR of a motor vehicle for rent or Iease shall be primary. Name of LESSEE's Insurance Company LESSEE's Policy number LESSEE's Initials C. that if the insurance described above is not issued, is canceled or suspended, and LESSEE fails to secure other insurance acceptable to LESSOR, LESSEE is to immediately return the vehicle to LESSOR and agrees to terminate lease under the Provisions of Paragraph 5. Continued operation of the vehicle after failing to secure insurance shall be considered default on the part of LESSEE. LESSEE will save LESSOR harmless from all losses and claims arising out of such continued operation. d. to accept an adjusted monthly lease rate in the amount of any new tax or increase in present taxes and tags for which LESSOR may become liable to pay or collect, with respect to leased vehicles not in effect at the time of this agreement. e. to pay for all gasoline, added oil, washing, storage, damage or expense resulting from conversion, careless, reckless, abusive handling of the vehicle and operating the vehicle off a paved road. ff, to reimburse LESSOR the value of the leased vehicle(s) confiscated by any authority and/or for all expenses incurred as a result thereof. g. that all vehicles leased under this agreement shall be operated only by safe, careful and licensed drivers selected, employed. or controlled and paid by LESSEE, or by members of his immediate family. The LESSEE shall require said drivers to operate all such vehicles with reasonable care and diligence and to use every reasonable precaution to prevent loss or damage to any of said motor vehicles. Vehicles should not exceed maximum weight limitations as described by manufacturers of said vehicles. Upon written complaint from the LESSOR, specifying any reckless, careless or abusive handling of any vehicles leased hereunder, LESSEE shall remove such driver. h. to not remove any of the leased vehicles from the State of Florida without written permission fro i. to notify LESSOR at its above address immediately upon receipt of any notification, cla im , parking the LESSOR. ng violations, summons, or suit affecting any leased vehiclesor LESSOR. j. in the event of failure to pay first notice of the aforementioned parking violations and/or summons an administration charge of $20.00 for each subsequent notice that has to be handled, by LESSOR. k. that its drivers, servants and agents will cooperate fully with LESSOR and anv Insurance Carriers in the investigation and defense of any and all claims or suits arising from the operation of a leased vehicle or vehicles. LESSEE further agrees to cause its drivers, servants and agents to make reports to LESSOR concerning any collision or accident occurring while a leased vehicle is in the custody and control of the LESSEE, its drivers, servants or agents. Such reports shall be remitted to LESS within 24 hours after any and all collisions, accidents fire or thefts involving any leased vehicles under this agreement and s provide the fullest information available including but not limited to: the time, place, and nature of the accident or damn together with a list containing names and addresses of persons injured, owners of the property damaged and a complete lis possible of witnesses to the incident. LESSEE further agrees to deliver promptly to LESSOR or such other persons or comps as LESSOR shall designate any and all papers, notices and documents whatsoever, or copies thereof, served upon or dom to LESSEE or LESSEE's servants, agents or employees in connection with any claim suit, action, or proceedings at law o; equity commenced or threatened against LESSEE and/or LESSOR arising out of LESSEE's driver's, servant's, or ages maintenance, use or operation of all used vehicles. In the event of an accident, LESSOR retains sole and complete cont independent of LESSEE or his assigns over decisions to repair vehicle or damage to it If LESSOR is unable to replace w same vehicle LESSOR may elect to replace said vehicle with a similar make and model. 1. that LESSEE has acquired neither right, title, nor interest in or to said vehicle except the right to us hereof. e the same under the tern m. that this agreement shall be binding upon and inure to the benefit of the parties hereto their successors, legal representativ and assigns; but LESSEE shall not have the right to assign this agreement or any interest therein without the written conse of LESSOR n. that he shall be responsible for signing Odometer Disclosure Statement showing the true and accurate mileage at the time the maturity date. o. agrees to maintain and service said vehicle(s) in good mechanical condition and running order at all times. In all cases whe. possible, mechanical and body work is to be performed at the location of the LESSOR When this is impractical sai maintenance and repair is to be performed at the LESSOR's discretion for maintenance or repairs under $150.00. Fc maintenance and repairs in excess of $150.00, approval shall be secured from the LESSOR All maintenance and repair wor . shall be performed by regular bonafide servicing agencies. P_ at the termination of the lease period the vehicle will be returned to LESSOR at 3905 El Rey Road in Orlando. The vehicl, will be inspected by LESSEE and LESSORs agent for loss equipment, body damage and wear that needs to be repaired. A this time a signed vehicle inspection receipt will be given to LESSEE. The cost of replacing lost equipment, repairing an( restoring the body, mismatched tires, chipped or worn paint, rust, scratched, chipped or cracked glass, worn, faded, torn o burned parts of the interior, including the removal of lettering or decals, excess mileage and any unpaid lease payments wiI be paid by LESSEE. On a non- maintenance lease, the LESSEE, in addition to the above, agrees that at termination of the lease period all five (5) tires will be the same brand, type and size that came on the car and have a minimum of 4/32" tread left a the shallowest groove. These are expenses that Auto Dealers reduce from the value of a vehicle when they buy or trade it in. LESSEE INITIALS. 5. Early Termination:LESSOR agrees that LESSEE may terminate the agreement or lease on this vehicle upon payment of all charges outstanding or yet to be accrued owed by LESSEE to LESSOR plus the following additional costs: a. Less than a 35 month lease,1 and 1/2 lease payments, plus charges in paragraph 5.a.,b. For 36 to 47 month lease, 2 lease payments, plus charges in paragraph 5.a.,b. For 48 to 60 month lease, 2 and 1/2 lease payments plus charges in paragraph 5.a.,b. Leases are computed on the average outstanding during the term of this lease. In the event of early termination, interest will be computed on an as used basis and added to the early termination charge. b. LESSEE agrees to pay the difference between the vehicles's depreciated value and the amount that LESSOR sells it for in the market of LESSOR's choosing, whether commercial, non - commercial, or any other market the LESSOR deems fit. The depreciated value is arrived at by deducting the depreciation charge or pro-rated portion of per month for each month between the delivery date and the early termination date from the original value of the vehicle stated in its Schedule "A ". LESSEE also agrees to pay a daily interest charge, based on the vehicles depreciated value, from the date between the vehicle is turned in and the date sold. The interest charge will be the prime rate current at the time plus one point. C. NON- APPROPRIATIONS:In the event no funds or insufficient funds are appropriated and budgeted in any fiscal year for lease charges under this Agreement, then LESSEE shall immediately notify LESSOR or its assignee of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the LESSEE of any kind whatsoever, except as to lease charges or portions of lease charges herein agreed upon for which funds shall have been appropriated and budgeted or are otherwise available. In the event of such termination, LESSEE agrees to peaceable surrender possession of the lease vehicles to LESSOR or its assignee on the date of such termination. LESSOR shall have all legal and equitable rights and remedies to take possession ssthe Equipment. Notwithstanding the foregoing, LESSEE agrees (I) that it will not cancel this Agreement under the provisions of this Addendum if any funds are appropriated to it, or by it, for the acquisition, retention, or operation of the leased vehicles or other equipment performing functions similar to the leased vehicles for the fiscal period in which such termination occurs or the next succeeding fiscal period thereafter, and (II) that LESSEE shall not, during the term of this Agreement, give non application of funds to any other functionally imilar priority m y equipment. This paragraph shall not be construed so as to permit LES: to terminate this Agreement to acquire any other equipment or to allocate funds directly or indirectly to perform essenti the same application for which the leased vehicles are intended. 6. The LESSEE agrees to pay LESSOR on the fast of every month. The LESSEE will receive courtesy billing in advance of this d, Non - receipt of this billing will in no way relieve LESSEE of obligation to pay the monthly charge. LESSEE agrees to pay LES& a late charge of 5% of the monthly lease rate if the payment is not paid within 10 days of the due date. There will be a $20.00 sere charge added for all return checks. a. In the event of nonpayment of the monthly lease charge provided for herein, which non - payment shall continue for 15 dz past due date, the LESSEE shall then be considered in default. Without further notice the LESSEE shall immediately rett the leased vehicle to the LESSOR at the LESSOR's ab withholding and punishable as provided by law. ove address. A failure to return the vehicle shall be an unlau ; 7. For purposes of the following paragraph the term LESSEE also includes any person or entity that personally guarantees this agreeme or other agreements contracted with LESSOR. In the event that the LESSEE shall default in the payment of any rental or other char° herein provided or if LESSEE shall have filed a bond of bankruptcy, made an assignment for benefit of creditors, or shall have bee found voluntarily or involuntarily adjudicated a bankrupt by any court of competent jurisdiction, or if a receiver shall have bee appointed for LESSEE's business or if LESSEE shall have permitted or suffered any distress or attachment, levy or execution to be mac or levied against any or all of the property of the LESSEE, LESSOR shall have the right to terminate any and all leases without notic to LESSEE. If LESSOR shall elect to terminate this agreement or any other by reason of any of events described in this paragrapr LESSEE shall not be relieved of any liability for failure to make any of the payments required under this agreement or for LESSEE failure in willing to perform any of the terns, covenants, and conditions of such agreement and in such event the balance of an, installments of rent or other charges accruing from this agreement shall without notice or on demand by LESSOR at once become du and payable. LESSEE further empowers LESSOR to enter the premises or other place where said vehicles maybe found without bein_ liable to any suit, action, defense or other proceedings by LESSEE, to take possession and cant' away and remove the said vehicles wit: or without legal process and thereby terminate the LESSEE's right of retention and use of said vehicles; and the LESSEE agrees tc indemnify and pay to LESSOR reasonable attorney's fees and cost incurred for collection of all monies due and for the costs o.- repossession. 8. If LESSEE obtains through LESSOR or by other means an extended outside warranty on said vehicles, LESSEE agrees not to hole LESSOR responsible fior the performance of the warranty company so contracted for the vehicles. 9. Notice by and between the parties hereto, except as otherwise provided herein, shall be by telegram or certified mail, "return receipt requested," to the addresses listed herein. 10. Each copy of this lease agreement shall be deemed an original and represents the entire agreement between the parties and no provision hereof may be waived or modified except by an instrument in writing signed by both parties. 11. In the aforementioned example, no more credit will be given for depreciation on the Schedule "A" after the maturity date on the lease. 12. In the event LESSEE retains control of this vehicle beyond maturity date, he shall continue to be bound by all terms and conditions of this lease. COMPLIANCE WITH LAWS None of the vehicles leased under this lease will, while in the possession, custody or control of LESSEE, its drivers, servants, and agents, be operated in excess of their respective rated maximum weight as specified in or by City, County, State, an d/or Federal Regulations. If any of the vehicles are damaged in any manner due to overloading, LESSEE shall immediately pay to LESSOR the amount of any and all damages and losses sustained thereby. The vehicles shall not be used in violation of any federal, state, or municipal statutes, laws, ordinances, rules or regulations applicable to the operation of such vehicles. LESSEE will hold LESSOR harmless from any /or all fines, forfeitures, or penalties for traffic violations or for the violation of any statute, law, ordinance, rule, or regulation of any duly constituted public authority. LESSEE shall not use nor allow any vehicle to be used for any unlawful purposes or for the transportation of any property or material deemed extra hazardous by reason of being an explosive, inflammable, toxic or fissionable. COLLECTION EXPENSES LESSEE shall be liable to LESSOR for all costs and expenses including a reasonable rate of interest on the outstanding amounts and the parties hereby agree to confer jurisdiction to the State of Florida with venue in Orange County, Florida for disputes, claims or suits arising from this agreement. LESSEE shall be further liable to LESSOR for all costs and expenses including a reasonable attorney's fees and reasonable rate ,intere..t on outstanding amounts owed incurred in collecting payments due or to become due form LESSEE or in enforcing the rights of LESS pursuant to this agreement. The parties to this agreement hereby confer jurisdiction to the State of Florida with venue in Orange County, Flor �br disputes, claims or suits arising from this agreement on Orange County, Florida. TERMINATION OF CREDIT , LESSOR hereby retains the right to terminate in his sole and independent discretion any previously approved credit application at any time dur. the operation of this agreement and demand immediate remittance of any and all outstanding balances, including the interest owed thereon, t LESSOR has become liable for under the terms of this agreement. Furthermore, LESSOR shall have the right to process any number of cre applications of LESSEE without new authorization for each process for as long as there is an outstanding balance due. DELIVERY CHARGES The LESSEE agrees to pay all freight, demurrage, storage, switching, drayage, trackage, or other charges for the transportation of the equipme for the time the equipment shall leave the storage yards of the LESSOR up to and including the time of its return to the storage yard or other pla. specified by LESSOR. WARRANTY NOT PROVIDED BY LESSOR The following changes and additions were made in this agreement before it was signed by the parties here to: It is understood between the pame that the LESSOR is not the manufacturer of the equipment herein leased, nor the agent of manufacturer of the equipment and that no warrant against latent defects, material, workmanship, or capacities is given, nor the equipment will meet the requirements of any laws, rule specifications, or contracts which provide for specific machinery or apparatus or special methods, other than that of the original manufacture of the equipment and as set forth in the manufacture's catalog and representations wherein such machinery and equipment are listed and describec The LESSOR does not warrant the equipment herein leased as being fit for a particular purpose other than such as may especially appear in thi. lease or by supplemental attachment of this lease. THERE ARE NO WARRANTIES WHICH EXTEND BEYOND THE DESCRIPTIOT, ON THE FACE HEREOF. (Fla. Stat. 672.316 and 671.20110) The LESSEE and LESSOR agree to the above lease agreement. LESSEE's Name: By- LESSOR's Name: Mears Motor Livery Corporation James C. Hartman President Revised 07/18/96 Mears Motor Livery Corporation Standard of Acceptance Requirements for Police Patrol Vehicles When you return your vehicle, you will be responsible for the cost of "excessive wear and tear" to the vehicle, damages, and excess mileage. For your convenience, we have condensed the description of the items for which you might be charged. We realize that patrol cars are used in a much different manner than ordinary passenger vehicles, but we still expect the vehicles to be maintained in accordance with the manufacturers recommended maintenance schedule. GENERAL CONDITION • Vehicle must be structurally and mechanically sound and the complete drive train must be in good operating order. EXTERIOR DAMAGE Fol -wing are several types of exterior damage for which you are responsible when you turn , your vehicle: General body damage in excess of $100.00. * We realize that the removal of equipment from the vehicle will result in holes in the sheet metal. We expect the holes to be plugged with rubber grommets. Windshields with chips or cracks that are not legal must be replaced. All other broken windows must be replaced. INTERIOR DAMAGE _ You will be billed for any tears, cuts, holes, stains, or bums on any interior surface. { Moldings : We recognize that it is necessary to modify the moldings. Although we do not require that the moldings be replaced, moldings must be reattached. LOST ACCESSORIES Air conditioning units, AM /FM radios, cassette players, spare tires and similar accessories must be intact and in good working order at the time of return. The cost of missing or damaged components will be billed at fleet discount prices. TIRES Tres with less than 4/32" tread or bald, cupped or mismatched tires will be replaced and billed to you at manufacturer's fleet discount prices. Municipal Representative Signature � CITY OF SOUTH MIAMI MENEM W7 INTER-OFFICE MEMORANDUM To From REQUEST Mayor and City Commission r f 4� Charles Scurr City Manager Date: December 2, 1999 Agenda Item # 107 Re: Comm. Mtg. 12/07/99 Holiday Recognition Event This resolution authorizes the City Manager to expend the total amount of three thousand five hundred and ten dollars ($3,510.00) for the Annual Holiday Recognition Event for City Board, Committee members and City employees. BACKGROUND AND ANALYSIS Each year, the Mayor and City Commission express their gratitude and appreciation to City Board, Committee members and City employees for their outstanding efforts throughout the year by hosting an Annual Holiday Recognition Event. This year's event has been scheduled for December 11, 1999 at 7.00 p.m. The location of the party is Hotel Vila, 5959 SW 71 Street, South Miami. The hotel is billing the City three thousand five hundred and ten dollars ($3,510.00) to provide catering service for a party of two hundred (200) people. The cost of the party will be charged to account number 001- 2100 -519 -9910, titled "Contribution- Special Events ". The balance of the account is $76,300.00, excluding the other items that are on December 7, 1999, agenda to be charged to this account. RECOMMENDATION I recommend approval. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO FUNDING REQUEST FOR THE ANNUAL HOLIDAY RECOGNITION EVENT, AUTHORIZING THE CITY MANAGER TO EXPEND A TOTAL AMOUNT OF THREE THOUSAND FIVE HUNDRED AND TEN DOLLARS ($3,510) FOR THIS ANNUAL EVENT AND CHARGING THE EXPENDITURE TO ACCOUNT NUMBER 001 - 2100 -519 -9910, TITLED "CONTRIBUTION- SPECIAL EVENTS ". WHEREAS, the Mayor and City Commission of the City of South Miami would Eke to express their appreciation and gratitude to all members of the various City Boards and Committees for their outstanding efforts throughout the year; and 21 WHEREAS, the Mayor and City Commission of the City of South Miami 22 supports having an annual holiday party to acknowledge the hard work and dedication of 23 the employees; and 24 25 WHEREAS, in an attempt to keep the location of this year's party within City of 26 South Miami limits, the City Administration has made reservation for December 11, 27 1999, at Hotel Vila -Miami University; and 28 29 WHEREAS, three thousand five hundred and ten dollars ($3,510.00) requested is 30 for the Hotel -Vila to provide catering service for two hundred (200) people; and 31 32 33 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY 34 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 35 36 Section 1. That the City Manager is authorized to expend the total amount of 37 three thousand five hundred and ten dollars ($3,510) for this year's Holiday Recognition 38 Event to be held on December 11, 1999. 39 40 Section 2. That this expenditure be charged to account number 001- 2100 -519- 41 9910 titled "Contribution- Special Events ". 42 43 44 45 46 47 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Section 3. This Resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of December 1999. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR i CITY OF SOUTH MIAMI INTER- OFFICE MEMORANDUM To: " Mayor & City Commission From: Charles D. Scurr City Manager C` Date: December 3, 1999 Agenda Item # 100 Re: Comm. Mtg.12/7/99 LDC Amendment: Hometown Overlay REQUEST: AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE HOMETOWN DISTRICT OVERLAY ORDINANCE; AMENDING CHAPTER 20 OF THE CITY OF SOUTH MIAMI LAND DEVELOPMENT CODE, BY REVISING SECTIONS 20 -7.1 AND 20 -7.2, IN ORDER TO CLARIFY THE TITLE AND INTENT OF THE HOMETOWN DISTRICT OVERLAY, TO PLACE THE OVERLAY ON THE CITY'S OFFICIAL ZONING MAP, AND ADD STANDARDS PERTAINING TO HEIGHT, DENSITY, INTENSITY, AND MIXED USE, AS REQUIRED BY PROVISIONS OF THE CITY'S COMPREHENSIVE PLAN; PROVIDING FOR ORDINANCES IN CONFLICT, SEVERABILITY, AND PROVIDING AN EFFECTIVE DATE. BACKGROUND & ANALYSIS: The attached ordinance amending the Hometown District (HD) Overlay zone is a result of amendments made to the City's Comprehensive Plan. As part of the Evaluation and Appraisal process (1995 -96) the City reduced the number of commercial land use categories and created a new overall mixed use commercial/residential land use category. This category is primarily implemented by the Hometown District Overlay zone. The Florida Department of Community Affairs in 1997 advised the City that the new land use category must contain specific densities for residential and commercial uses, as well as a specific range of how the mixed land uses would be distributed in a project. In 1998, the City adopted an ordinance amending the Comprehensive Plan to include the specific standard required. Florida Statutes require that the Land Development Code must be amended to implement the Comprehensive Plan standards and policies. The attached ordinance makes the necessary changes required by the Comprehensive Plan and also places the HD Overlay zone on the City's Official Zoning Map. It is important to note that the proposed revisions are of a technical nature and do not change any of the existing regulations. This item was approved on first reading by the City Commission at its November 2, 1999, meeting. The Planning Board at its November 9, 1999 meeting deferred action on this proposed ordinance and approved it at its November 30th meeting. RECOMMENDATION: Deferral. This item will be presented at the December 21, 1999 meeting for Commission consideration. CITY OF SOUTH MIAMI INTER- OFFICE MEMORANDUM TO: Mayor and City Commission DATE: 12/3/99 AGENDA ITEM J FROM: Charles D. Scurr Comm. Mtg. 12/7/99 City Manager Limiting Length of City Commission meetings The attached resolution sponsored by Mayor Robaina and Commissioner Horace Feliu establishes a policy whereby all meetings of the City Commission, whether they be special or regular meetings shall be adjourned no later than 11:00 P.M. Recognizing that special, extenuating and /or emergency circumstances may exist, the City Commission may, by a majority vote, extend the meeting beyond 11:00 p.m. until midnight. A four/fifths vote of the Commission shall be required to extend the meeting beyond midnight. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO COMMISSION MEETINGS; ESTABLISHING POLICY REGARDING THE LENGTH OF SUCH MEETINGS; PROVIDING AN EFFECTIVE DATE. WHEREAS, in a continuing effort to establish and foster positive community interaction by and between the City of South Miami and its citizens the Commission desires to take a diplomatic approach to better serve the community at- large; and WHEREAS, in the framework of this affirmative and constructive action it should be noted that it is the intent of this Body to cultivate a pro - active and trustworthy relationship with its constituents as it relates to the length of the City Commission meetings. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; Section 1. All meetings of the City Commission, whether they be special or regular meetings, shall be adjourned no later than 11:00 p.m. Recognizing that special, extenuating and/or emergency circumstances may exist, the City Commission may, by a majority vote, extend the meeting beyond 11:00 p.m. until midnight. A four fifths vote of the Commission shall be required to extend the meeting beyond midnight. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY day of , 1999. APPROVED: MAYOR Commission Vote: Mayor Robaina: Vice Mayor Russell: Commissioner Feliu: Commissioner Bethel: Commissioner Bass: Additions shown by underlining and deletions shown by everstr-diing. To: Mayor and City Commission Date: December 3, 1999 Agenda Item # 01*0 From: Charles D. Scurr Re: Comm. Mtg. 12/7/99 City Manager City of South Miami Zoning Task Force. REQUEST: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE CITY OF SOUTH MIAMI LAND DEVELOPMENT CODE; CREATING A ZONING TASK FORCE; PROVIDING FOR AN EFFECTIVE DATE. BACKGROUND & ANALYSIS: City of South Miami Land Development Code (LDC) is in need for a major overhaul. The LDC in its current form was adopted in October 25, 1989 through an Ordinance No. 19 -89- 1441. A number of updates and major changes to the code have been made in the intervening years. It is believed that a comprehensive review of the Code at this time is essential in responding to the challenges created by rapidly changing economic and development needs while maintaining the quality of the residential areas. A comprehensive review of the code will also allow us to evaluate the major changes made in the recent years, review the problems encountered during the implementation of these changes and recommend modifications to those changes. The recommended composition of the sixteen (16) member Task Force includes citizens at large, representing various geographical areas of the City, Chairpersons of citizen boards impacted by LDC, technical/ professional expertise and the major "stake holders" of the community such as homeowners' association, merchants association, downtown property owners and the chamber of commerce. The composition assures a balance of the various segments of the City with a minimum of eleven (11) of the sixteen (16) members being residents of the City. RECOMMENDATION: Approval .1, 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE CITY OF SOUTH MIAMI LAND DEVELOPMENT CODE; CREATING A ZONING TASK FORCE; PROVIDING` FOR AN EFFECTIVE DATE. WHEREAS, the Mayor and City Commission of the City of South Miami recognize that the Land Development Code (LDC) is in need for a comprehensive review and appropriate revision; and, WHEREAS, an undertaking to review and revise the LDC requires skill, judgment, wisdom and substantial commitment by volunteers; ands WHEREAS, the Mayor and City Commission of the City of South Miami desire to establish a Zoning Task Force to review and to make specific recommendations for revision to the LDC. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. That the City of South Miami Zoning task Force is hereby created. The Task Force will consist of sixteen (16) members and is composed as follows: (a) Five citizen members, with leadership and professional capabilities, representing various geographic areas of the City with one appointment each by the Mayor and the Commission. (b) Chairpersons of Planning Board, Environmental and Preservation Review Board, Historic Preservation Board and Recreation and Cultural Affairs Board. (c) One non City Commission member of the Community Redevelopment Agency Board or the Chairperson of the Community Redevelopment Agency Advisory Board. (d) Presidents of Red Sunset Merchants Association, Hometown Inc., South Miami Homeowners' Association and Community Development Council of the South Dade Chamber. (e) Two technical professionals. Section 2. The City of South Miami Zoning Task Force shall be charged with responsibilities of reviewing and making recommendations to the City Commission regarding 1 necessary or useful revisions to the LDC. 2 3 Section 3. The Planning Department will provide staff 4 and necessary logistic support. 5 6- Section 4. The majority of the members will constitute 7 a quorum. 8 9 Section 5. This resolution shall take effect immediately 10 upon approval. 11 12 PASSED AND ADOPTED this 7th day of December, 1999. 13 14 ATTEST: APPROVED: 15 16 17 CITY CLERK MAYOR 18 19 READ AND APPROVED AS TO FORM: Commission Vote: 20 Mayor Robaina: 21 Vice Mayor Russell: 22 CITY ATTORNEY Commissioner Feliu: 23 Commissioner Bethel: ( 24 Commissioner Bass: 25 To: Honorable Mayor and City Commission From: Charles D. Scurr City Manager f04017 REQUEST Date: December 2, 1999 Subject: Agenda Item # g Commission Meeting 12/07/99 Application for Transportation Enhancements Program Funding A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING AND SUPPORTING APPLICATION FOR TRANSPORTATION ENHANCEMENTS PROGRAM FUNDING. BACKGROUND AND ANALYSIS On January 5, 1999, the Mayor and City Commission adopted Resolution No. 10- 99- 10635, objecting to the Miami -Dade Transit Authority's "Alternative 9 ", which involved the creation of a new passenger rail system in the FEC corridor adjacent to SW 69th Avenue, and urging the Miami -Dade Commission to acquire the corridor for a rails to trails project that would benefit the entire community. Since the adoption of the resolution, the Mayor, City Commission and City staff have continued to take the lead on making the rails to trails project a reality, facilitating meetings between property owners, the Office of Mayor Penelas, the Miami -Dade MPO, the Rails to Trails Conservancy and the Institute for Public Lands and identifying the creation of a master plan as the next step in the process. On October 29, 1999, the Metropolitan Planning Organization (MPO) informed the City of the Transportation Enhancements program, a federally - funded initiative designed to offer local communities the opportunity to develop projects that go above and beyond what is traditionally funded through the transportation program. The highly flexible funding program underwrites 80 percent of the cost of transportation facilities development projects and includes the planning activities associated with the conversion of rails to trails as an eligible project type. The attached Transportation Enhancements program application requests funding for the creation of the Dadeland /South Miami Rails to Trails Master Plan. The total estimated project cost is approximately $136,000, and the City proposes to provide the required matching funds almost entirely through in -kind services. The application signifies South Miami's continued leadership and represents the next logical step in transforming an unused rail corridor into an exceptional transportation and recreation resource. Your approval is recommended. Attachments Page 2 of 2 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING AND SUPPORTING APPLICATION FOR TRANSPORTATION ENHANCEMENTS PROGRAM FUNDING. WHEREAS, the Transportation Enhancements program is a federally- funded initiative designed to offer local communities the opportunity to develop projects that go above and beyond what is traditionally funded through the transportation program; and WHEREAS, the Miami -Dade Metropolitan Planning Organization has provided the City of South Miami with the Transportation Enhancement Program's guidelines and an application; and WHEREAS, the unused FEC corridor located in, and adjacent to, the City of South Miami has the potential to be a vital element of the transportation program as a vibrant and fully functional bicycle and pedestrian trail, providing an exceptional transportation and recreation resource; and WHEREAS, the creation of a master plan for the rails to trails effort is the first step in realizing the potential of the corridor; and WHEREAS, master planning activities are eligible for funding under the Transportation Enhancements Program; and WHEREAS, the Mayor and City Commission desire to use all available resources to improve the quality -of -life of the City's citizens and neighbors. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI: Section 1. The Mayor and City Commission hereby authorize and support the application for Transportation Enhancements program funding for the creation of the Dadeland /South Miami Rails to Trails Master Plan Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of , 1999. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR Commission Vote: Mayor Robaina: Vice Mayor Russell: Commissioner Bass: Commissioner Bethel: Commissioner Feliu: 56 3 f c oil � � eb s - , A4, i J a , r � a� A g h 4 City of South Miami 6130 Sunset Drive South Miami, Florida 33143 (305) 663 -6340 Julio Robaina, Mayor Mary Scott Russell, Vice Mayor Ann Bass, Commissioner David D. Bethel, Commissioner Horace G. Feliu, Commissioner Charles D. Scurr, City Manager MIAMI -DADE MPO APPLICATION FOR TRANSPORTATION ENHANCEMENTS FUNDING Project Title Estimated Cost Da eland /South Miami Rail —Trail Master Plan $136,000 Project Sponsor City of South Miami Contact Title Gregory J. Oravec asst. to City Manager Street Address Phone 6130 Sunset Drive (305)663-6338 City Zip Code .: FAX South Miami 33143 (305)663 -6345 Priority (Relative to other projects submitted by Project Sponsor) E -Mail 1 goravec @miami.g.di.net Name Applicant (if other than Project Sponsor) 1. Qualified Enhancement Activities Check the. enhancement activity which the proposed project will address. (NOTE: Checking all activities possible does not ensure or increase eligibility. Each activity checked must meet all criteria listed for that activity in adopted Transportation Enhancements Policy Procedure o Bicycle and Pedestrian Projects " �x a. Bicycle Transportation projects b. Pedestrian walkways C. Preservation of abandoned railway corridors ,(including the conversion and use or pedestrian or bicycle trails) d. Safety and educational activities for bicyclists and pedestrians ❑ Scenic, Beautification, Landscaping and Drainage Projects a. Acquisition of scenic easements and scenic sites. b. Scenic highway programs. C. Landscaping and other scenic beautification. d. Control and Removal of outdoor. advertising. e.: Mitigation of water pollution due to runoff including projects that reduce wildlife mortality while maintaining habitat connectivity. f. Tourist and Welcome Centers ❑ Historic Preservation and Archeology a. Historic highway programs b. Historic preservation Created on 10/26/99 10 TEAPPMOCe C. Rehabilitation and operation of historic transportation buildings, structures, or facilities, including historic railroad facilities and canal. d. Archaeological planning and research e. Establishment of transportation museums II. Project Phase (Please check all that apply) j Planning Activities X ❑ Pr1c t an d En vironmental Studies Project O Engineering and Final Plans Preparation Work ❑ Right of Way Acquisition ❑ Construction Construction Engineering and Inspection Activities 111111. Application Components and Project Description Use additional sheets as necessary to provide the following: r ® The table of contents, X Official TE application, aA clear and definitive demonstration of the transportation link, rn LA A description of the work to be done with the requested funds, ❑ - A detailed and realistic budget that reflects the quality of the design and studies that will be required, oIdentification and verification (contract or letter of commitment) of the sources of matching funds; A list of benefits to.the community and the transportation system as a whole; Created on 10. 12699 j j TEAPP.DOCe i © A statement describing what makes the project unique and important; ' ❑ Demonstration of community support, including minutes of public meetings, newspaper clippings, petitions, letters of support from local business owners, property owners, nonprofit organizations, political leaders and other groups; rXI Photographs, sketches and /or maps ❑ An agreement and strategy for maintenance once the project is completed, identifying the responsible party Supplemental information that may answer anticipated questions (Optional) IV. Project Cost What is the total estimated cost of the work requested to be funded as an enhancement project through this application? Planning Activities $ See below Project Development and Environmental Studies $ " Engineering and Final Plans Preparation Work Right of Way Acquisition $ Construction $ t Construction Engineering and Inspection Actvities $ Other $136 000 (c mbination of above) TOTAL: $ How will the project be funded? FDOT Enhancement Funds $9 5 8 4 5. 4.4 Local $ 3 9 , 6 0 6 = Total $135 , 451. 4 4 FDOT Enhancement Funds tin _ A % + Local 29, 2 % = 100% Created on 10/26/99 12 TEAPPMOCe V. Certification of Project Sponsor I hereby certify that the proposed project herein described is supported by City of south Mial6municipality, county, state or federal agency or tribal council). and that said will: (1) provide any required funding match; (2) enter into a maintenance agreement with the Florida Department of Transportation (FDOT); (3) comply with the Federal Uniform Relocation Assistance and Acquisition policies act for` any: of right -of -way actions required for the project, and (4) support other actions necessary to fully implement the proposed project. I further certify that the estimated costs included herein are reasonable and true to the best knowledge of the project sponsor and/or applicant. I understand that significant increases in these costs must be absorbed by the project sponsor or applicant otherwise the project may be removed from the Transportation Enhancements Program. Vw /'O� Signature Charles D err Name (Please print or type) City Manager Title November 18, 1999 Date -t Created on 10;26;99 13 TEAPP.DOCe TABLE OF CONTENTS The "Transportation" Link 1 Proposed Work Description 2 Proposed Budget 7 Letter of Commitment of Matching Funds 10 Benefits to the Community and the Transportation System 11 A Unique and Important Project 12 Appendix 13 • Community Support • Photographs, Sketches and Maps THE "TRANSPORTATION" LINK The creation of the master plan would provide for data collection and acquisition consultation; review of existing planning documents involving the corridor, such as the proposal to convert the rail corridor to passenger rail; program development; conceptual design; creation of a limited number of construction drawings; cost projections for completion; and, most importantly, public involvement. These activities constitute the first step in transforming an unused rail corridor into a vibrant and fully functional pedestrian and bicycle trail. The trail would be an invaluable component of the surface transportation system, enabling the creation of a pedestrian and bicycle trail which accomplishes many specific transportation enhancement objectives, as defined by federal legislation, including: (1) the provision of facilities for pedestrians and bicycles and the provision of safety and educational activities for pedestrians and bicyclists; (2) acquisition of scenic easements; (3) landscaping and other scenic beautification; and (4) preservation of unused railway corridors. The potential for the trail to positively impact the transportation system is especially noteworthy because it would provide real multi -modal opportunities and connectivity, linking neighborhoods, parks, schools, arterial roads, the Miami -Dade Bikeway and MetroRail (please see the Appendix). .., r PROPOSED WORK DESCRIPTION 1.0 PRELIMINARY MASTER PLANNING SERVICES 1.1 Data Collection The Planning Team shall collect necessary supplemental information and materials relative to environmental, recreational, social and economic needs and concerns within the study area. The information collected will include data necessary to perform an adequate evaluation of, and make final design recommendations for, the location, designs and construction of the Dadeland /South Miami Rail - Trail. This task will involve the collection of land use data including present land usage as well as future land use plans, proposed developments and observed growth trends. Such land use data will be used in the master planning of the Dadeland /South Miami Rail- Trail. Also included in this task will be the Identification, evaluation and documentation of significant cultural features and community services adjacent to the trail corridor, including educational facilities, bus routes, student walkways, school crossings, public buildings, civic facilities, neighborhoods, parks, recreation areas, wildlife refuges, historical sites, archeological sites and other significant local sites. A written summary of information collected on cultural features and community services will be provided to the City and County. Agencies and organizations to be coordinated with for the collection of data will include the City of South Miami, Dade County Board of Commissioners, the City of West Miami, the Florida Department of Transportation, the Florida Historic Preservation Office, the Florida Office of Greenways and Trails, the Metropolitan Planning Organization, Regional Planning Council, and other appropriate agencies and organizations. 1.2 Review of Existing Planning Documents This task will involve a review of the South Dade Greenway Plan for information relevant to the design of the Dadeland /South Miami Rail -Trail master plan, including information on vegetation, surrounding land uses, future land uses, community facilities and existing and proposed greenways and trails. Other pertinent transportation and recreation plans and documents will be reviewed as well. All comments and recommendations resulting from the review of planning documents will be summarized and incorporated into the Dadeland /South Miami Rail -Trail master plan and submitted to the City and County for review. 2 1.3 Interpretive Program Development The Planning Team shall research natural, cultural and historical points of interest and prepare a plan for the locations of these elements within the trail corridor. Points of interest will be identified on the basis of natural, cultural and historic subjects, including flora, fauna, geology, hydrology, railroad history, early settlements and contemporary land use issues /challenges. Final layout and design of interpretive material (including graphics, signage and brochures) is not included in this task. The Planning Team personnel and other appropriate staff will attend meetings with City and County representatives to discuss the Interpretive Program Development. 1.4` Concept Design Analysis The Planning Team shall assist in the development and evaluation of neighborhood and park connections as well as alternative trail head locations and cross- sections, with the objective of determining the most cost effective and environmentally acceptable alternatives. This task will include field investigations and preliminary design development for potential cross - sections, including the main trail corridor and potential trail spurs to nearby neighborhoods, schools, parks, and other points of interest. Also included in this task will be the evaluation of design alternatives and the development of preliminary construction cost projections for project components designed or specified by the Planning Team as detailed in the task descriptions under section 2.0 below. The Planning Team will provide preliminary concept sketches, written recommendations and preliminary construction cost projections for use in development of the master plan. The Planning Team will attend meetings with City and County representatives to discuss the master plan report. 1.5 Public Involvement Program Support The success of any trail project is dependent on the support of the local community. The primary vehicle for garnering citizen support is an organized and consistent plan to involve the public in the planning process. The public involvement phase of the planning project must serve to encourage public participation in the planning process, expand grassroots support for the project, facilitate input on project design and development, and create visibility and recognition for the project. Establishing a system of diverse public involvement including partnerships with local organizations, citizens and businesses assures the development of a compelling vision that will be shared by all communities touched by the trail. 3 Elements of the public involvement phase for the Dadeland /South Miami Rail - Trail Master Plan include: • Conducting public workshops designed to incorporate citizen input at each stage of the planning process. • Comprehensive database of all local businesses and organizations within the project scope, mailing lists from local organizations, statewide groups, County contacts, agency lists and related advisory boards shall be gathered. • Development and distribution of newsletters, explaining the master plan process, providing historical reference, highlighting local perspectives on the project, providing information of the benefits of trails, and advertising public workshops and related local events. • Development of Press releases at each stage of the planning process. • Develop and conduct a Standardized interest survey within proximity to the trail corridor. • Develop an Executive summery of the master plan to portray the project and offer recommended action steps for the subsequent r phases of trail development. The Planning Team in cooperation with all appropriate municipalities and organizations will help organize and facilitate a citizens advisory group (CAG) to provide local presence for the project and assist in project planning recommendations. The Planning Team shall engage in efforts to involve the general public in the project design process by providing understandable information on the location, type and appearance of proposed improvements. This task will include the creation of graphic material to illustrate the intended location, type and appearance of proposed design alternatives for the project. Such graphic material will be suitable for use as wall displays or hand -held documents. Graphic material produced may include photographs, perspective sketches, and typical plans /sections. Color images will be provided as appropriate to better display the intent of proposed design solutions. The Planning Team will provide up to Ten (10) foam -core mounted displays at 30 "x42" size (including Five (5) individual boards with one revision of each) and up to Twenty (20) pages of hand -held documents at 8.5 "x11" size for use in the public involvement program. 0 2.0 FINAL MASTER PLANNING SERVICES 2.1 Road and Bridge Crossings Design Development The Planning Team shall assist in the development of design solutions for all major roads, minor roads and canal crossing from Kendall Drive at Dadeland to Coral Way within the trail corridor. 2.2 Dadeland Trailhead Design The Planning Team shall provide complete master planning services for the development of a Trailhead facility at the Dadeland location. This facility is envisioned as containing a pavilion structure, possibly a restroom, an interpretive kiosk, parking as well as site features such as seating areas, drinking fountains, etc. This task will include program development and conceptual design for site features for all the elements noted above. 2.3 A.D. Doug Barnes Park Connection Design The Planing Team shall provide complete planning services and construction documents for development of a connection into A.D. Douglas Barnes Park. This task will include program development and conceptual design for site features (walkways, seating areas, etc.) and the aforementioned park connection. A conceptual plan for the connection will be prepared as part of this assignment. 2.4 South Miami Sr. High School/South Miami Middle & Elementary School Connector Design The Planning Team shall provide complete planning services for development of a connection into the above noted schools. A connection is envisioned that would allow for children living in neighborhoods nearby to the trail to commute safely and conveniently to school and associated activities. Special attention will be given to working with school officials to accommodate any specials needs or concerns they may have. This task will include program development and conceptual design for an appropriate connector design. A conceptual plan for the connector area will be prepared as part of this assignment. 2.5 Trail Side Amenity Design The Planning Team shall determine the location for pre- designed trail side amenities (such as benches, trash receptacles, drinking fountains, telephones, picnic tables, picnic shelters, bike racks, air pumps, etc.) to be provided throughout the trail corridor, exclusive of such amenities to be located at specific .N 5 areas. Many of the trail side amenities included under this task will be installed at rest stops located at regular intervals along the trail corridor. This task will include a plan noting locations for trail side amenities discussed above, including the development of a typical site plan for trail rest stops. The Planning Team will coordinate with the City and County to discuss potential amenities selections and designs. Also included will be research to determine availability, costs, specifications and characteristics of potential amenity selections. 2.6 Signage Design Development The Planning Team shall create conceptual designs for all informational, directional, festive and educational signs to be installed in association with trail improvements. This task will include the development of drawings noting the character and hierarchy of signs. Drawings will be submitted to the City and County at the completion of this task. 2.7 Final Master Planning Cost Projections The Planning Team shall provide all applicable municipalities and organizations with construction cost projections for trail amenities and special use areas (trail heads, connectors, road crossings, bridges, etc.) at the end of the master planning process. 2.8 Final Master Planning Meetings The Planning Team shall attend meetings with City, County and School representatives and make presentations to the City and County Commissions. S 6 41 m U) m s O U) L CD m v m a'ai O CL O EL C cu E cu N F- m C O N c O U L O N Gi CD O LO O N t\ a It co in C M P N � N O a 0 a cu V) Q) a z L_ O O N CD V) cc Q cn cn Z O o �r o o d• U 0 F c i �t000 0�aU L E � U U ui(flco.- Q W FO�0 F- U (f) M v O Lo O O Lo V Q � r M O (O F- U) O O O O O Cl) O M (O I- O O O O co O U C'! 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C cm LO M CD O O d' Cn CO sY et ep et st d' O O _m C L .0 C C O O 0 0 0 0 0 0 0 O 0 O 0 p 0 0 0 0 0 0 0 0 0 0 0 O 0 N a y a to In to 0 0° O O O O O ID 0 to 0 ICY 0 Cn 0 lA 0 O p O L O C O N r r N W M 'o 0 M •:Q N C+J M Ch L fA '! a O CO O N N N N N N O V m C 00 •(� CL = 100 r r N r Cr) r O M MM� W •� � O O C O O C O O O C N = O CO OO 00 0 0 0 C:O O G O C. C O C G C N 0 N N - 0- M CL �o N. N. O( C6 0 C m cn r oa 0 N N N V= r r lo r r COD N C c Z j N C a p m a m p C9 Z p o> E dr j Z N c y 'Q I- I- U am, U 0) H O C m O m g U m 0 2 0r- ° a Q mod a a r N om m 2 aEi Y co W t d c d Om. ¢ Z � Uc 0) 2 C c M Q � U LLJ Do o C V � m C m y y m - ix � ¢ O N O{O O W m l Y t Cl0 a. O a S 0 - < LL y ��a(0 m m HtOiiii QU O r N CM q: CC) O 4' O r N M It LO co P co H O � r r r CV CV N (V N tV N CV CV 0. 0 0 0 CO O O COD 0 0 CM wi r i� Z W W U � U m W co aw p u. O X V �- w Z W gW�' N f= W >a O Q U) ON CHARLES D. SCURR CITY MANAGER November 18, 1999 MPO Secretariat Stephen P. Clark Center 111 NW First Street, Suite 910 Miami, Florida 33128 6130 SUNSET DRIVE SOUTH MIAMI, FLORIDA 33143 3051663 -6338 FAX 663 -6345 Re: City of South Miami Application for Transportation Enhancement Funding Letter of Commitment of Matching Funds Dear MPO Members: The City of South Miami is pleased to commit its resources to a project of regional significance. The creation of a master plan for the Dadeland/South Miami Rail -Trail is the first step in transforming an unused rail corridor into a vibrant and fully functional pedestrian and bicycle path. As demonstrated in the Proposed Budget, the City of South Miami would provide in -kifid staff services, supplies and advertising. The City's total contribution would be 29.2% of the Total Project Cost. The rail corridor provides us with the opportunity to forge invaluable multimodal linkages, create a safe pedestrian and bicycle thoroughfare and preserve one of the most significant linear green spaces in urbanized Miami -Dade County. I hope that we can move forward in cooperation to create an unparalleled transportation and recreation resource. If you have any questions, please do not hesitate to contact me or Gregory J. Oravec. Sincerely, Charles D. Scurr City Manager c: Mayor and City Commission S 70 BENEFITS TO THE COMMUNITY AND THE . TRANSPORTATION SYSTEM The master plan will enable and facilitate the acquisition and development of an unused railroad corridor for bicycle and pedestrian use and will include data collection; review of existing planning` documents involving; the corridor, such as the proposal to convert the rail corridor to passenger rail; program development conceptual design, creation of a limited number of construction drawings; cost projections for completion; and, most importantly, _public involvement. The creation of the master plan is the first step in transforming an unused rail corridor into a vibrant and fully functional component of the surface transportation system. The transformation will result in a myriad of benefits to the community and transportation system, including_ A New Component of the Surface Transportation System • New bicycle and pedestrian facilities would be available to users. Facilitation of Multimodal Transportation • The trail would connect neighborhoods, parks, schools, arterial roads, the Miami- Dade Bikeway and MetroRail Safety • The rail -trail would be dedicated to non- motorized traffic and would have minimum, interaction with automobiles. Recreation Opportunities • A master plan would facilitate the creation of a linear park, resulting in: • The preservation of open space. • The enhancement of open space with landscaping. 77 A UNIQUE AND IMPORTANT PROJECT The conversion of an unused FEC corridor to the Dadeland /South Miami Rail -Trail represents a singular opportunity —of the utmost importance —to provide the citizens of Miami -Dade County with an unparalleled transportation and recreation resource. Another undeveloped, relatively unadulterated, property of this size simply does not exist anywhere else in urbanized Miami- Dade County. The creation of the Rail -Trail would have the obvious benefits inherent to the creation of any such facility or linear park; however, as demonstrated in Appendix, the location of, and number of important linkages formed by, this Rail -Trail clearly make it unique. 72 APPENDIX t 73 e AERIAL MAP This aerial displays the rail corridor from A.D. Barnes Park on Bird Road, South to Dadeland. On the following pages, the aerial is divided into 13 panes, from North to South, in order to provide a more detailed scale. t q' &s c kg%g AM Barnes Park a qq S -:� a hill N a Af TIA own � � i 4zy .3 ✓. µ,� gyp, .. PANE VI PANE VII PANE VIII PANE IX PANE X 4P A G/ ....�� °RO .. � $ Yia� ✓, YL .. °AY '_^�`'�,'�w n.�`F° � � Zy mill • -.t t. x t^4 y ""a. £, it S 30� '� �> rr-lE } ., w✓'� � pE � N °. "° c PANE XIII RESOLUTION NO. 10 -99 -10635 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH _MIAMI, FLORIDA, RELATING TO MIAMI -DADE TRANSIT AGENCY (MDTA) KENDALL ,SR 826 :CORRIDOR MAJOR INVESTMENT STUDY (MIS), OBJECTING TO THE ALIGNMENT SHOWN IN ALTERNATE 9 DUE TO ITS INCOMPATIBILITY WITH AND IMPACT ON THE SAFETY AND QUALITY OF LIFE OF THE SURROUNDING RESIDENTIAL AREAS, AND STRONGLY URGING THE MIAMI -DADE COUNTY COMMISSION TO ACQUIRE THE ABANDONED FEC RIGHT -OF -WAY FOR THE PURPOSE OF CREATING A RAILS - TO- TRAILS PROJECT FOR THE ENJOYMENT AND BENEFIT OF THE WHOLE COMMUNITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the MDTA has undertaken an MIS to analyze existing and future mobility needs in the context of land use planning and economic development, and to maximize efficiencies and opportunities among various transportation modes; and, WHEREAS, a, long list of alternatives review draft dated December 15, 1998, prepared for Miami -Dade Transit Agency and outlines 'a series of nine ant DMJM= Miami o b , prepared X consult - alternatives; and, WHEREAS, the City Commission recognizes that a study needs to be conducted to develop and evaluate various options for a safe, efficient and, aesthetically pleasing pedestrian 1 connection and, WHEREAS, the north -south segment of Alternate 9 located along the existing'FEC right -of -way located along SW 69 Avenue j directly abuts the City of South Miami and South Miami Elementary, Junior High, and High Schools; and,, 1 WHEREAS, Alternate 9 will impact the welfare and safety of the students and the residents and, WHEREAS, a transportation corridor as proposed in Alternate 9 will greatly diminish the quality of life and the property values of the abutting well - established and older residential areas and, I 3 Corridor /Major Investment Study Resolution 1 R WHEREAS, contrary to the study objectives of encouraging and supporting a transit - friendly framework for future development, the alignment runs through the low density single - family residential area and has no activity generator` along the corridor; and, WHEREAS, FEC "right -of -way is too far to the east -for the purpose of connecting the west Kendall and the Miami International Airport and the various population centers' in between; and, WHEREAS, the use of FEC right -of -way and any at grade transportation system will greatly jeopardize east -west movement along the major arterials; and, WHEREAS, the residents of South Miami, in 1992, were assured of the County's effort to convert the abandoned FEC right -of -way to a recreational amenity for the benefit of the whole community and, NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT THE MIAMI -DADE COMMISSION IS HEREBY REQUESTED: Section 1. To direct the MDTA to eliminate Alternate 9 from further consideration. Section 2. To direct the MDTA to emphasize the improvement of the existing transportation infrastructure, such as with a bus service, by making, it faster, dependable, safe, and comfortable.' Section 3. To direct the ;administration to explore avenues to acquire the abandoned FEC right -of -way for the enjoyment and the benefit of the 'whole community. Corridor /Major Investment Study Resolution 2 CITY OF SOUTH MIAMI INTER- OFFICE MEMORANDUM To: Mayor and City Commission Date: December 30, 1998 Agenda Item # From: Charles D. Scurr Re: Kendall -SR 826 Corridor /Major City Manager Investment Study BACKGROUND & ANALYSIS: The Miami -Dade County Transit Agency (MDTA) has undertaken a "Kendall-SR 826 Corridor Major Investment Study (MIS) One of the alternatives under consideration, Alternative 9 would use the Florida East Coast (FEC) Railway right -of -way along SW 69"' Avenue as a corridor for mass transit. Asa result of public' input and overwhelming objection voiced at the November 16 1998, Town Hall meeting, to the use of the FEC right -of -way, the attached resolution from the City of South Miami Commission to the Miami -Dade County Commission has been developed. RECOMMENDATION Your approval is recommended. E attachment: w 1) resolution for adoption a 4, Railylan CRY still al�v etodl sma of By Sebasti&d del Marmot$ "" When South Miami Mayor Julio Robaina made §z his way to Miami -Dade , County Hall ast Thursday he'd hoped ,to witness the end of a ,,.�x'r oposed plan to a �,� build a rliilway or busway path along the old Florida ., East Coast (FEC) railway tracks that run along the western border of the city. What he got, instead, was a��,, h extended tirade from County Commissioner x� a� .z � max,. •�� . �r � *� Javier Souto — whose dis- trict is adjacent to South Miami — and the deferral" f _' pl an action to dismiss the a MIN Souto three one of his µ characteristics tantrums over what he sees as a sug sebasean del M�rmo� South gestion to scrap' a poten- Miami Mayor Julio Robaina talks with city residents outside Miami -Dade County tially invaluable plan over Commission Chambers during a Metropolitan Planning Organization (MPO) meet ng last week. the complaints of a few self- Miami- Dade Transit Agency around," the mayor said. more residents would show ish homeowners. Souto and Director Danny Alvarez had Elizabeth Gonzalez, a mem up for the MPO meeting to Robaina discussed the mer- already, dismissed the plan to ber of the Citizen Advisory voice their concerns but un- its and faults of the plan use the FEC tracks, also known Committee (CAC) which derstood the turnout be- 4 during a Metropolitan Plan- as Option 9. study's the transportation cause the MPO r�t'a'eting had ning Organizrion (MPO) "The consultants should be plans, agreed. meeting where ,the Kendall listened too and members of Gonzalez was also upset times. rescheduled several Corridor tra* study was your own staff are ;(advising with the way Souto behaved After the meeting, the discussed you) against the plan," at the meetin It doesn't make any Robaina said. g mayor huddled with nu- "This guy went all out merous residents who had sense,.. We are a global city Robaina also told the MPO against us. It wasn't normal," attended the meeting to dis- with 3 million people. Are members that a multitude of she said. Gonzalez criticized cuss the city's situation. we going to collapse be- citizens had already spoken Souto for what she consid "The move to defer cause' five people in South up against the plan at a meet- ered flagrant: insensitivity to (Reboredo's) item was pa- Miami start complaining. ing held in South Miami" in the concerns of residents. thetic and terrib► �, y, If the No way Jose! Souto said. December. Eventually, the He said he didn't care what railroad tracks ere in I The county commission' er MPO members decided to 2,500 residents thought about Souto's backyard I wonder went on to say the idea of defer an action sponsored by the plan," she said. how he'd feel about he situ creating a, connection from County .Commissioner Pedro Although Sout'o spoke at ation, Robaina said. the airport to the Reboredo to remove the FEC Dadeland length about the merits of The mayor went on to /Kendall area by tracks proposal from a list of ` using the FEC tracks for mass say that it was time for resi - using the tracks should get solutions to the traffic situa- transit purposes, he did' say dents to get tough and show snore 'consideration since tion until more information that he would reserve final Souto where he needs to traffic co estion is a on the plan was available. judgment until he heard the stand on the issue�}_ He urged :ounty -wide roblem. Reboredo, whose district in- concerns of all residents in the residents %to recruit "We are one of the few cludes all of South Miami, was the area, not just South Mi- more indivi ;Wals to show najor cities in he county noticeably absent from the ami homeowners whose. prop- up the next time the issue ,hat doesn't have a con- meeting and could thus could - erty abuts the tracks. would be discussed. section to its airport," not defend his action. "I have respect (for the city) Gonzalez said that she i iouto said. "(The FEC At one point during Souto's but I have to think aWut all had personally rested and Kendall. think previously Robaina, who had the residents in the county," distributed hv,i�eds of fly- L's g y - viously spoken against the Souto said, "I dodtt� care if the ers •infor" racks) o directl from the re ur ort to Ke t s logical to make that con plan, returned to the r"•�ng residents � section." podium mayor is here. .I don't care if about the MPO meeting ; to tell the Comm i. oner that there were five mayors here. only to find out that the Robaina untered he was showing A respect It just doesn't make sense to meeting had been resched- louto's argume s' y say- for the city and.its r"Ndents. eliminate the plan at this uled. ng that consultants hired "He ridiculed us. 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MO P SP2 s r CITY OF SOUTH MIAMI INTER- OFFICE MEMORANDUM To: 'Mayor & City Commission Date: December 3, 1999 �! Z . Agenda Item # Z i From: Charles D. Scurr Cry, / Re: Comm. Mtg. 12-07-99 City Manager Corrective Ordinance Abandonment of Right -of Way REQUEST: AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE ABANDONMENT OF RIGHT -OF- i WAY, AMENDING ORDINANCE NO. 33 -80 -1092 IN ORDER TO CORRECT AN ERRONEOUS REFERENCE TO TRACT 111 AND TRACT 1' 14 TO READ TRACT 11 AND TRACT 14 OF THE REVISED PLAT OF A PORTION OF THE AMENDED PLAT OF PALM MIAMI HEIGHTS, AS RECORDED IN PLAT BOOK 43, PAGE 37 OF THE PUBLIC RECORDS OF MIAMI -DADE COUNTY, :FLORIDA, PROVIDING FOR ORDINANCES IN CONFLICT, SEVERABILITY, AND PROVIDING AN EFFECTIVE DATE. BACKGROUND & ANALYSIS: In 1980, the City of South Miami approved by ordinance the °abandonment of a certain section of unimproved right -of -way in the Palm Miami Heights' subdivision' along SW 60 Avenue. The property was located between two tracts of land, specifically Tracts 11 and 14. The ordinance adopted in 1980 erroneously referenced these tracts as Tracts 111 and 114. Attached is a letter from a representative of the property owner requesting that the City correct the ordinance. The only method to make the correction is to adopt, on two C readings, a new ordinance which sets forth the correct identification of the two tracts. The Planning & Zoning Department has prepared the attached ordinance. RECOMMENDATION: Approval f Attachments: Proposed Ordinance Communication from Mr. H.C. Gamble dated 08/17/99 f 1 1 2 3 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 ORDINANCE NO. AN ORDINANCE OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE ABANDONMENT OF RIGHT -OF -WAY, AMENDING ORDINANCE NO. 33 -80 -1092 IN ORDER TO CORRECT AN ERRONEOUS REFERENCE TO TRACT 111 AND TRACT 114 TO READ TRACT I'1 AND TRACT 14 OF THE REVISED PLAT OF A PORTION OF THE AMENDED PLAT OF PALM MIAMI HEIGHTS, AS RECORDED IN PLAT BOOK 43, PAGE 37 OF THE PUBLIC RECORDS OF MIAMI —DADE FLORIDA, PROVIDING FOR SEVERABILITY ORDINANCES IN CONFLICT AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission at its meeting on October 21, 1980, adopted Ordinance No. 33 -80 -1092, which ordinance abandoned unimproved right -of -way; and WHEREAS, Ordinance No. 33 -80 -1092 has been filed in the Miami -Dade Official Record Book 10933, Page 99; and WHEREAS, it has been determined that Ordinance 33 -80 -1092 incorrectly referred to Tract 'I I and Tract 14 of "Revised Plat of a Portion of The Amended Plat of Palm Miami Heights" as Tracts 111 and 114 and WHEREAS, at the request of the property owner's representative an amendment ordinance has been prepared, which ordinance corrects the errors made in Ordinance 33 -80 -1092. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND THE CITY' COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section L That Ordinance No. 33 -80 -1092 adopted by the City of South Miami City Commission on October 21, 1980 is hereby amended in order to correct an erroneous reference to Tract 1 -11 and Tract 114 to read Tract 1 l and Tract 14 of the Revised Plat of a portion of the Amended Plat of Palm Miami Heights, as recorded in Plat Book 43, Page 37 in the Public Records of Miami -Dade County, Florida. Section 2. If any section, clause, sentence, or phrase of this ordinance is for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding shall not affect the validity of the remaining portions of this ordinance. Section 3. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. Section 4. This ordinance shall take effect immediately upon being approved. PASSED AND ADOPTED this day of ; 1999 I ATTEST: APPROVED: 2 3 4 5 CITY CLERK MAYOR 6 7 READ AND APPROVED AS TO FORM: COMMISSION VOTE: 8 Mayor Robina: 9 Vice Mayor Russell 10 Commissioner Bethel: 11 CITY ATTORNEY Commissioner Feliu: 12 Commissioner Bass: i I k I I it E' I x MEMBER: FLORIDA SOCIETY OF TEL. (305) 891 -7340 PROFESSIONAL LAND SURVEYORS - FAX: (305) 893 -0325 AMERICAN CONGRESS ON SURVEYING AND MAPPING A. R. TOUSSAINT & ASSOCIATES, INC. LAND SURVEYORS HYDROGRAPHIC SURVEYORS 620 N.E. 126TH STREET NORTH MIAMI, FLORIDA 33161 August 17, 1999 City of South Miami 44v. Office of City Manager Attn: Mr. Charles Da Scurr 6130 Sunset Drive Mgr South Miami, Florida 33143 911119 r Dear Mr. SScurr :.; With reference to Ordinance No. 33 -80- 1092, fii'_ 4n Official Record Book 109339 Page 99, there is reference to Tracts 111 and 114 of "REVISED PLAT OF A PORTION OF THE AMENDED PLAT OF PALM MIAMI NIGHTS," through-out this instrument. These.Tracts should be Tracts 11 and 14, as you can see on the attached- copy of the Plat, which is recorded in P.B. 43 at Page 37, Could you advise us, if this Ordinance has previously been corrected? If so, by what Instrument? Appreciate your assistance in this matter, Sincerely, Howard Co Gamble, V, President. HCVbvg cc a Tom Matk v, Esq. David Fry Enclosures All ORDINANCE OP THE CITY OP SOUTH '3IA.41 FLORIDA, ABANDONING AND VACATINM A CERTAIN DESCRIBED UNIMPROVED RIGHT -OF -WAY LOCATED ON SOUTHWEST BOTH AVEnuE BETWEEN SOUTHWEST BOTH STREET AND SOUTHWEST BIST STREET, SOUTH MIAMI, FLORIDA, WHZCH W'NIMpnOVED RZCKT -OF -WAY IS BORDERED ON THE EAST BY- TRACT 114 AND BORDERED ON THE WEST BY TRACT 111, BOTH TRACTS BEING, IN THE RBVYSED' PLAT OF A PORTION OF THE AMENDED PLAT OF PALM MIAMI HEIGHTS, AND WljjC1t 01IMPROVED RIORT -OF»WAY IS FURTHER OUTLINED IN BLUE 024 THAT CERTAIN SKETCH ATTACHED T6 THIS ORDINANCE, RETAINING CERTAIN RIGHTS THEREIN, AND PROVIDING WHEN THIS ORDINANCE SHALL TAKE EFFECT. WHEAXAS,,the City has determined that it is in the beat interest of the City that thy+ unimproved right -of-rag,• hereinafter described be abandoned and vacated, and WHEREAS, the City has no need for the unimproved right -of-way hereinafter abandoned and vacated, and WHEREAS, it would be to the interest of the general welfare of the Citizens of the City of South Miami to abandon and vacate the unimproved right -of -way hereinafter referred to. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SoUTI! MIAMI, 'FLORIDA; Section'l. That all the land shown as "unimproved right -of- way, "located on Southwest 60th, Avenue between Southwest 80th Street and Southwest $lot Street in the City of South Miami, Florida, said unimproved right -of -way being So feet wide and 275.29 feet long more or lose, running north and south, which unimproved right -of -way is bordered on the east by Tract 114 and bordered on the west by Tract 111, both Tracts being in the Revised Plat of a portion of the Amended Plat of Palm Miami Heights, according to the Plat theroof, as recorded in Plat Book 43, Page 37, of the Public Records of Dade Cousity, Florida, and which unimproved right -of-way is further outlined in blue on that certain sketch attached to this Ordinance, be, and the same is hereby abandoned and vacated. e� / I Section 2. The City retains the right to maintain, install, operate, repair and replace by itself or by any licence* or a holder of a franchise from the City any poles, wires, pipes, conduits, Sewer mains, water mains# or any other facility or equipment for the maintenance or operation of any utility now or hereafter located in the unimproved right -of -way or portioA thereof nbandoned'or vacated by Chia Ordinance. Sect ion 3, This Ordinance shall take effect immediately at the time of its passage. L114. , PASSEp and ADOPTED this 21st day of October ,1980 °• . et yb'1 •...+e.� . �� '. APPROVED: �~ �• r. � y1..1 • it I� '••,..�... }:,.:r,'+ *h' /Mayor t+�'h�� ppO Ri1t;l+��st �•, ty er Passed on First Reading: 10/07 /80 Passed on Second Reading.10 /21/$O Al aa.en o wma "MM OM IP ME MMft PAM wear Vr lacrAltor.RJUNI= CLUM caw» WUjy l r 1 .`ll� M p,f? k f' _ ♦ ``) `1 •, `W'll �,DY - � - \1 h C\ `V l NZ `a�1a vl � N;'•, � Y�Q 2 + � t, rt ,�c� ;� lug �� ' �� t (\ N'�^1 •` 'O .3 M+ .OL[D' /. t e, f , �. a... �• '±•st Mtn e' f �s y Ny q � � \�1• O �� c I 19. �. V t�... 19 (��{n �y � ��ly �1.• �., ..- � , ,,. �'� L^r• s�:� i.. L I �2 ss [gl kov � :< .K .rs• az ,��` rt[z y �' z�s'4 t ... �,s1VJ - � ::`',� +C�, ►- ,E,.,�� k r� � "t *q ;�� `� ry �.. � �� an,,r,la,., °f � �O,/ Lw rah AFC : •q,,�� ,_� i 0. � 9 -.N,i'4,.x� \ r f ,� `S��•' .. � .car � � N ,� ;t• �d ��Ir'. � ). os OT mp Ar PZ �^ • t� �-' !"` Mil , Siti 1t; i.� �1 � r:`, � � V r 3 a _� r � .fi�!` �: 1 r ; t + �rZ ♦t) 9 i K: 1`y✓ S y ,I.. ..r'` t C,, ��!"t � b3'x e�4 dljira�- � � �"+ . F 5TH i h .. s �•ri't. iz R k .7, 56,5 !•4 a. e t Kti � y 't' tNf 4 H I f' \ .`N {.;ht. a' °w1fti^ 1 r '��`'•yY 3z�e I, CITY OF SOUTH MIAMI INTEROFFICE MEMORANDUM TO: Mayor & Commission DATE: December 6, 1999 FROM: Charles D. Scuff SUBJECT: Agenda # City Manager Commission Meeting yy� December 7, 1999 Marshall Williamson Park Sidewalk Work & Amenities I REQUEST The purpose of this memorandum is to recommend the approval of the attached resolution for the work to be performed to the sidewalks at Marshall Williamson Park, and for the purchase of amenities consisting of 8 trash receptacles, two (2 )ADA compliant tables and benches, six (6) '' regular benches and four (4) regular tables. BACKGROUND The proposed sidewalk work, at ,a cost of $5,780 and amenities, at a cost of $5,840.00 for Marshall Williamson Park is part of Phase 1 of a $50,000 +OCED r Grant which addresses `safety issues and concerns and amenities. This ' beginning phase of the upgrading of this park is consistent with the efforts of the Parks and Recreation `Department and the City of South Miami in achieving a standard of excellence for all the parks within our City. Phase II of this Grant will fund a "state of the art" tot lot which will enjoy the accolades now bestowed upon Fuchs Park's recently upgraded tot lot. The lowest bid for the sidewalk work was submitted by Suncrete, Inc ($5,780.00). It is to be charged to Account Number 001- 0000 - 131 -1440 "OCED /Vl arshall Williamson Park" Additional bids were sought and submitted by R.B Concrete ($16,450.00) and Artistic Concrete of Florida ($13,125.00). The amenities expenditures ($5,840.00) are piggy backed on Miami Dade County Bid #4907; E Contract Connections as the vendor. The total expenditure of $11,620.00 is to be charged to Account Number 00 -0000- 131 -1440 "OCED /Marshall Williamson Park' available balance is $50,000.00. RECOMMENDATION Approval is recommended. r I Resolution No. 2 3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF 4 SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO 5 A CONTRACT WITH CONTRACT CONNECTION INC., AND SUNCRETE INC., FOR 6 AMENITIES AND SIDEWALK WORK AT MARSHALL WILLIAMSON PARK; AND 7 CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 001- 0000 - 131 - 1440, 8 "OCED/- M- ARSHALL WILLIAMSON PARK. 9 10 11 WHEREAS, Pursuant to Article 1II, Section 5, H, of the City Charter requires bids 12 be obtained for services and or purchases of items over $1,000.00; and 13 14 WHEREAS, Marshall Williamson Park has been receiving extensive use; and Is 16 WHEREAS, The receptacles, benches and picnic tables need up- grading and an 17 increase in numbers is warranted to accommodate the customers /residents utilizing this 18 park; and 19 20 WHEREAS, _ New receptacles, benches and picnic tables would aesthetically 21 enhance the parks and provide both needed quantity and quality of the latter; and 22 23 WHEREAS, The City of South Miami will be "piggy" backing off Miami -Dade 24 County bid # 4907, Contract Connections for amenities; and 25 26 WHEREAS, Three bids were obtained by the City of South Miami Parks & 27 Recreation Department for sidewalk work. The following are the bids, which were received: 28 29 Suncrete Inc. $ 5,780.00 l 30 31 R.B. Concrete $16,950.00 32 33 Artistic Concrete $13,125.00 34 Of Florida 35 36 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY 37 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 38 39 Section 1. That a purchase order be awarded to Contract Connection Inc., 40 (Miami Dade County Bid ,# 4907), for the amount of $5,840.00 for new accessories at 41 Marshall Williamson Park and ; Suncrete Inc., for sidewalk work, in the amount of 42 $5,780.00. 43 44 Section 2. Charging the disbursement of $11,620.00 to account number 001- 45 0000 - 13.1.1440, "OCED/Marshall Williamson Park ". 46 47 Section 3. This resolution shall take effect immediately upon approval. 48 49 PASSED AND ADOPTED this day of December, 1999. I' i II L7 w a CONTRACT FILE DISPtAY -rime; 10:03:13 Dave: 1� -07 °19_9 Bid yu -,nDer : 4907-2/03 Bid ai_1?: Playground and Park Equipment pros. 350 EDGAR INNISS Dep:�. ==de: 093 PARK & RECREATION contract Type: FH Class code SC;,r_.ss Court -y Wide: NO State: Wide: YES Open End Contract: NO ;eY71 Con';fACt: YES Opz'iori L•O Rene'x: YES i>_enj.nq oate: 7 -28 -1999 E Date! BCU1�L1Pj LlGG: B.0 Agenda rater Awar Lctter -Jate Porf. .sus -tea• Rerciaeo: ! and RM 7�mr..ti.It , Pert. Ba1ti: $.00 f ENT4'1? _ - :1_a•1 =crc�r 2 4 -� 10..254.222 1/1. " 3I SesS' i t {{ j .. .. .. ......... . .... ...... rj 7M ....................... ...... •-- •- -..... ... .... ....... i ... • ......... . ...__... l SUNCRETE, INC, r Li LL OPA•Lt3CKA, L.33056 ! PROPOSAL (305) 775 -1612 Pro osmI NO.: 2540197 (305) 391 -2424 r Dort December 01, 2999 C t3OUGH BAKER doh Name: ( 305) 254 -0197 D,ADE cOut Y PARK (305) 6692266 FAX St rt Date: OPW Job L6cation• 6125 S. W. 68 ST. n I t Job "Phone: WE PROPOSE THE 75 0 42:8 BP. 305 "SID�wA�,x -wpRK" 'CONCRETE To BE 0 .3000 P.S.I. � a ''REMOVAL Off' OLD BROKEN SLAB. ( TO BE PR0pFp -Lys DIS?OSE. ) I ) *CONCRETE, TO BE L@ 4n THICK. ) - *ME'D rW BROOM FINISH. ) i y *TALL LABOR AND MATERIALS 1AfCj UDED IN PR_rCE. *zv BE DONE TN 3 -10 woRKZNc LAYS. S *:.400 SQ.FT. OF BROKEN SIDEWALK. TRr-7 ROOTS TO BE REMOVE. a '1 Additional information p!► tt l to this pposal *IF ANY Qt1ES7)ONS PLEASE CALL: j rota/ lob C ier prop 1 $5,780.00 MR, LOPEZ ($05) 775-1612 a Job dose n Wclude tax, or appimbls sumberoes Authorlieq II Signatt�n9 1 j A C TAN � OF OP O I CONDITIONS OF PROPOSAL ' * 50$ UPON BEGINNING Of J03. Ik1 Signature � h * 501 UBON COMP ZETYTSON OF JOs. ; S! nature r Date ORIGINAL) ' I Eti - C 606256 UNDER �ja C_:ITY STATE. Zf(, (• "/ ` A / �' CASH QUANTITY ut c.t7.n, CHAR 1 ON ACr_ v ! t ' T MOFF riE TU �E$CR1R71QN I P7 !J . )uT PRICE AMOUNT r;''`�� o Lln x` se�5 KEER THIS SLiP FRO—DAN REFERENCE —_."'.- 4 ......... . n Job Nol = Q Soutn'River. Dr. • # l Ci7 ,• Medl -L 331.b6 2516 1. 1"305) 8884500 * N pword-: X305) 962 =0310 - vz C, Fax: (305) s•38. -136? DAI rL ? STATE (Zip C rJfr 408 - OCAT!C N r : Y � r 1 I � , 1 I I i • r h 1 h` , � ^��- il..., �,�. �� . .. �'' �'•!!Q � ..� i.•i Lrb.1d.Q �Q_. -. 1. a— _l....._ r.:. 1 _ IX ' � �'` -..:. � � •_ 9 yl�..' t•-�1 t.�r'.�.ir. A a. • Du•a� A� � ',��u Bey"► . _ .� ._ ` _ . � -- - �- - t" TOTAL POKE $ . E BE2OWARD COt SNIY .@ J'CON& � G`�QE R W1UIlZES (FIAT ANY. MKS TtiAfARE PART Oi AN ENTO ,W` ' MUST BE 6 INCEIES OF DEPOSIT ,$ ■ CITY OF SOUTH AHAMI 1ITEIIOFFICE MEMORANDUM TO: Mayor & Commission DATE. December 6, 1999 SUBJECT. Agenda # Commission Meeting December 7, 1999 Open Space Park- Amenities The purpose of this memorandum is to recommend the approval of the attached resolution for the purchase of amenities consisting of five (5) "Log Waste Containers" at a cast of $2,035.00. This expenditure is part of the beginning phase of the development of this park derived from a $55,000.00 Safe Neighborhood Parks Grant. BACKGROUND The proposed purchase follows a professional evaluation of a structure at Open Space Park, which is now in progress. The "Log Waste Containers" (see attached picture), in addition to aiding in keeping the park free of refuse, which is their functional use, have aesthetic qualities that match harmoniously w with the natural, rustic surroundings of the park and assist in providing a unique ambiance and personality to Open Space Park. The total cost of $2,035 is part of State Bid. Agreement Number 2101242, Wausau Tile Inc., as the vendor and will be charged to Aecount Number 001- 0000- 131 -8010 "Safe Neighborhood Open Space Park Grant ". Available balance is $55,000.00. RECOMMENDATION Approval is recoirm ended. Resolution No. 2 3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF 4 SOUTH MIAmL FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO 5 A CONTRACT WITH WAUSAU TILE INC., FOR TRASH RECEPTACLES FOR OPEN 6 SPACE PARK; AND CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 7 001- 0000- I3I.80 -I0, "SAFE NEIGHBORHOOD OPEN SPACE PARK GRANT', 9 10 WHEREAS, pursuant to Article 111, Section 5, H, of the City Charter requires bids I I be obtained for services and or purchases of items over $ 1,000.00; and 12 13 WHEREAS, Open Space Park will be receiving extensive use; and 14 15 WHEREAS, The receptacles are warranted to accommodate the 16 customers/residents -which will be utilizing the park; and 17 19 WHEREAS, New receptacles will aesthetically enhance the park_ the park free of 19 trash, and 20 21 WHEREAS, The City of South Miami will be "piggy backing off State Bid 22 Agreement Number 2101242. 23 24 NOW THEREFORE HE IT RESOLVED BY THE MAYOR AND CITY 25 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 26 27 Section I. That a purchase order be awarded to Wausau Tile Inc., for the 28 amount of $21,035.00 for new trash receptacles at Open Space Park. 29 30 Section 2. Charging the disbursement to account number 001- 0000 - 1.31.80 -10, 31 "Safe Neighborhood Open Space Park Grant'. 32 33 Section 3. This resolution shall take effect immediately upon approval. 34 35 PASSED AND ADOPTED this day of December, 1999. 36 37 ATTEST: APPROVED: 3 39 40 CITY CLERK MAYOR 41 42 READ AND APPROVED AS TO FORM 43 44 45 CITY ATTORNEY 46 Trash receptacles /open Space Park `99 47 _ - 48 49 PREPARED FOR: Doug Baker /City of South Miami PAGE: 2 OF 2 DATE: November 23,1999 Per Unit Unit uanti it Frei t Item # Deseri tion 10 385.00 22,00 TF1231 '[;,c+g Waste Container 26" Dia x 33" sw /'i r 1625 liner 750 lbs /31 gal PRODUCT: 3850.00 N/A TAX: FREIGHT: 220.00 TOTAL: 4070.00 " STATE NEGOTIATED AGREEMENT PRICE SCHEDULE (SNAPS) — STATE OF FLORIDA — AGREEMENT # 2101242 THROUGH 10 -18 -2000 EFFECTIVE 10 -19 -1999 DELIVERY IS TO 6 WEEKS/ HIGH VOLUME OR CUSTOM 1 STANDARD LEAD TIME FOR 6 F ` ORDERS MAY VARY• SALE ITEMS) x ECTIVE 90 DAYS FROM DATE OF ISSUE. (EXCLUDES PRICES EFF BY MASTERCARD, A, DISC S V0 � AMERICAN U OM TERMS: PREPAYMENT I AVAILABLE CHECK OR WITH APPROVED CREDIT EXPRESS, COMPANY PRODUCTION DEPOSIT), C.O.D. Wt,AppLICABL ORDERS gUB7ECT TO NON - REFUNDABLE , al ending approval FEE & APPROVAL. items p $ AP A 25% restocking fee on all standard catalog Order Cancellation: I by Wausau Tile Sales Representative, WISCONSIN 54402-1520 • 715;369-3121 • FAX 715,355 -4627 9091849 - 4781439 6016 � ILE, INC. • P.O. BOX 1520 • WAUSAU, H 4MILTON, FLORIDA O WAUSAU • P.O. BOX fi59 p KE 208519x9 849 - 569543 FAX WAUSAU TILE, INC. 84712-55-1144 • FAX 8471255-9 WAUSAU TILE, INC. • P.O. BOX 967 BANNING, ARL ON HE GHTS. iLLINOlS 60004 ' .FAX 03 .3639-321 (] ROAD • 03- 3669 -2801 WAUSAU TILE, INC. 1819 N. WILKE INC. - 2 -30 -1 HAMACHO NlHOMBASHI CHUO -KU, TOKYO 103 JAPAN WAUSAU TILE,