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09-21-99os:s$s&E %an MAYOR: Julio Robaina CITY MANAGER: Charles Scurr VICE MAYOR: Armando Oliveros, Jr. CITY ATTORNEY: Earl G. Gallop COMMISSIONER: Horace G. Feliu CITY CLERK: Ronetta Taylor COMMISSIONER: David D. Bethel COMMISSIONER: Mary Scott Russell CITY COMMISSION AGENDA City Commission Meeting Meeting date: September 21, 1999 6130 Sunset Drive, South Miami, FL Next Regular Meeting date: October 5, 1999 Phone: (305) 663 -6340 Time: 7:30 PM PURSUANT TO FLA STATUTES 286.0105, "THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE SASSED. THIS NOTICE DOES NOT CONSTITUTES CONSENT BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE INADMISSIBLE OR IRREVELANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE ALLOWED BY LAW. City of South Miami. Ordinance No. 6 -86 -1251 requires all persons appearing in a paid or remunerated representative capacity before the City Staff, Boards, Committees and the City Commission, to fill out the appropriate form and file it with the City Clerk prior to engaging in lobbying activities. CALL TO ORDER: A. Roll Call: B. Invocation: C. Pledge of Allegiance: D. Presentations) ITEMS (S) FOR THE COMMISSION'S CONSIDERATION: 1. Approval of Minutes September 3, 1999 - Special City Commission Minutes 2. City Manager's Report 3. City Attorney's Report REGULAR CITY COMMISSION AGENDA - September 21, 1999 1 - ,.. -. .. in _.. .m: �• 1, .m, ,.q ". mro.,� r.. i ".�R .�: Y'. "��P °5�E �#:�RiuBH.�d�''s¢iA 'wuw a sa .. CONSENT AGENDA 4. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ESCROW FUNDS; AUTHORIZING THE CITY MANAGER TO CREATE SEPARATE ESCROW ACCOUNTS FOR THE COMMUNITY RELATIONS BOARD, HISTORIC PRESERVATION BOARD AND COMMISSION FOR WOMEN, TO BE USED TO ENCUMBER THEIR REMAINING BALANCE FOR FISCAL YEAR 1998/99 BUDGET FOR FUTURE USE; PROVIDING AN EFFECTIVE DATE. 3/5 5. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $1,289.00 TO ATLANTIC BINDING LAMINATING, INC., FOR THE PURCHASE OF AN IBICO EPK 21 PLASTIC COMB BINDING SYSTEM, AND CHARGING THE DISBURSEMENT TO ACCOUNT NO. 1320 - 513.6430 (OFFICE EQUIPMENT) 3/5 6. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $3,450.00 TO AUTOMATED BUSINESS MACHINES FOR THE PURCHASE OF A MBM 352F FRICTION FOLDER, AND CHARGING THE DISBURSEMENT TO ACCOUNT NO. 1320- 513.6430 (OFFICE EQUIPMENT) 3/5 7. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A 36 MONTH LEASE AGREEMENT WITH COPYCO INC., FOR 6 COPIER MACHINES FOR AN AMOUNT NOT TO EXCEED $60,604.20; CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 1320 - 513.4710 TITLED "PRINTING /BINDING /PHOTO COPY "; AND PROVIDING AN EFFECTIVE DATE. 3/5 B. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $1,300.94 TO AMERICAN TRUCK CRANE, INC., AND CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 1760 - 519 -4680, "OUTSIDE SERVICES" 3/5 9. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXTEND A CONTRACT WITH TROPICAL FALLS LANDSCAPE INC., FOR INSTALLATION OF TWO ADDED TREES AT DANTE FASCELL PARK TO REPLACE CANOPY WHICH WAS DESTROYED BY HURRICANE ANDREW AND DISBURSE THE AMOUNT REGULAR CITY COMMISSION 2 AGENDA - September 21, 1999 OF $1,225.00 FROM ACCOUNT 001 - 1750 - 519 -5210, "LANDSCAPING" (Commissioner Russell) 3/5 10. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $2,440.00 TO LANDSCAPE FORMS, INC. TO PURCHASE DECORATIVE TRASH RECEPTACLES, AND THE SUM OF $1,500.00 TO PUBLIC SPACE PLUS AND CHARGING THE DISBURSEMENTS TO "STREET DIVISION - EQUIPMENT OPERATING" ACCOUNT NO. 1730 -541 -6430. 3/5 11. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO CONTRACTS, AUTHORIZING THE EXECUTION OF CONTRACT AMENDMENTS WITH MIAMI -DADE COUNTY FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR FISCAL YEAR 1997 AND FISCAL YEAR 1998, FOR THE MAXIMUM AMOUNT OF $378,000.00. 3/5 12. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, CONCERNING CONTRACTS, RELATING TO UNIFORMS, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $2,458.15 TO HARRISON UNIFORMS CO. FOR UNIFORMS FOR PUBLIC WORKS FIELD EMPLOYEES, AND CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 5220, "UNIFORMS" FOR THREE DIVISIONS. 3/5 13. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, CONCERNING CONTRACTS, RELATING TO VEHICULAR REPAIRS, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $1,164.50 TO CORAL GABLES LINCOLN MERCURY FOR THE REPAIR OF POLICE PATROL VEHICLE NO. 99 -04 AND CHARGING THE DISBURSEMENT TO ACCOUNT NO. 504 - 1500 -514 -4680, "SELF INSURANCE FUND /AUTO REPAIRS" 3/5 14. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ATTORNEY'S FEES; APPROVING ATTORNEY FEES FOR NAGIN GALLOP FIGUEREDO, P.A. IN THE AMOUNT OF $5,149.92 CHARGING $1,153.00 TO ACCOUNT NO. 1500 -3434, CONSULTING -REAL PROPERTY/ FORECLOSURE, CHARGING $603.27 TO ACCOUNT NO. 608 -1910- 521 -3100, PROFESSIONAL SERVICES, CHARGING $787.50 TO ACCOUNT NO. 610 - 1120 - 554 -3415, CRA FUND, GENERAL LEGAL AND, CHARGING THE REMAINDER TO ACCOUNT NO. 1500 -3410, LEGAL SERVICES -NON RETAINER; PROVIDING AN EFFECTIVE DATE. 3/5 REGULAR CITY COMMISSION 3 AGENDA - September 21, 1999 15. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $1,565.42 FOR THE PURCHASE OF COMPUTER FURNITURE FROM HERTZ FURNITURE SYSTEMS CORP. AND CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 001 - 2100 - 519 -6420 "GENERAL FUND NON - DEPARTMENTAL OFFICE EQUIPMENT ACCOUNT" 3/5 16. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM NOT TO EXCEED $38,000.00 TO USA SOFTWARE INC. FOR THE PURCHASE OF AN UPGRADE FOR THE CRIMEFILE 2000 INTEGRATED DATABASE SOFTWARE, AND CHARGE THE FUNDS TO ACCOUNT NUMBER 615 - 1910 - 521 -6430 FEDERAL FORFEITURE FUNDS. 3/5 ORDINANCE (S) SECOND READING PUBLIC HEARING (S) There are none RESOLUTION (S) HEARING There are none RESOLUTION (S) 17. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH NEIGHBORHOOD HEALTH PARTNERSHIP TO PROVIDE GROUP HEALTH INSURANCE FOR CITY OF SOUTH MIAMI FULL -TIME EMPLOYEES. 3/5 18. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $400.00 WEEKLY TO MANOLIN & PILAR MARTINEZ INC. FOR TRANSPORTATION SERVICE (S) AND CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 347 -2630, "RECREATION FEES" (Mayor Robaina, Commissioners Bethel & Feliu) 3/5 19. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ANNEXATION; AUTHORIZING THE CITY MANAGER TO RESERVE $15,000 FROM THE 1998/99 FISCAL YEAR BUDGET FOR THE PURPOSE OF ENGAGING THE SERVICES OF A CONSULTANT TO ASSIST THE CITY IN THE ANNEXATION PROCESS AND PROVIDING FOR REGULAR CITY COMMISSION 4 AGENDA - September 21, 1999 „. . . „., ... .. ..,. ern s,. �w.�na�- �rr��, <�.,, -,. �,�..�• is <. irrrr ..a�-- DISBURSEMENT TO BE MADE FROM ACCOUNT NUMBER 001 -2100- 519 -9910 TITLED "GENERAL CONTINGENCY" (Vice Mayor Oliveros) 3/5 ORDINANCE (S) FIRST READING SPEAKERS PLEASE TAKE NOTICE THAT SECTION 2-2.1(k)(2) OF THE CODE OF ORDINANCES PROVIDES THAT "ANY PERSON MAKING PERSONAL IMPERTINENT, OR SLANDEROUS REMARKS OR WHO SHALL BECOME BOISTEROUS WHILE ADDRESSING THE COMMISSION SHALL BE FORTHWITH BARRED FROM FURTHER AUDIENCE BEFORE THE COUNCIL BY THE PRESIDING OFFICER, UNLESS PERMISSION TO CONTINUE BE GRANTED BY A MAJORITY VOTE OF THE COMMISSION ". PUBLIC REMARKS COMMISSION REMARKS REGULAR CITY COMMISSION 5 AGENDA - September 21, 1999 CITY OF SOUTH MIAMI 1 `� INTER- OFFICE MEMORANDUM M To: Mayor and City Commission Date: September 17, 1999 From: Charles D. Scurr City Manager Re: AGENDA ITEM #_ City Commission meeting Of Sept. 21, 1999 Resolution regarding Escrow of funds. REQUEST The attached resolution seeks the City Commission's authorization for the City Manager to create separate escrow accounts to reserve the unused funds allocated to the Commission for Women, Community Relations Board, and the Historic Preservation Board in the 1998/99 fiscal year budget. BACKGROUND The City Commission approved the sum of $5,000.00 each for the three boards listed above for use in their day -to -day operations. The boards have expended some of the allocated funds, and are planning to spend more before the end of the fiscal year. However, in anticipation of not using the total budget approved for them by the City Commission, the boards have expressed desires to encumber any unused funds for use in the future. In order to encumber these funds, it is essential that separate accounts be created within our general ledger system. ANALYSIS The reserve amount for each of these boards will be their unused funds in the following accounts. Commission for Status of Women - Account Number 001 -1100- 511 -9910 titled "Contribution Special Events ". Community Relations Board - Account Number 001 - 2100 -519 -8310, titled "Seed Funds" . Historic Preservation Board - Account Number 001 -1100 -511 -9910 titled "Contribution Special Events ". CONCLUSION AND RECOMMENDATION Approval is recommended. 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ESCROW FUNDS; AUTHORIZING THE CITY MANAGER TO CREATE SEPARATE ESCROW ACCOUNTS FOR THE COMMUNITY RELATIONS BOARD, HISTORIC PRESERVATION BOARD, AND COMMISSION FOR WOMEN; TO BE USED TO ENCUMBER THEIR REMAINING BALANCE FOR FISCAL YEAR 1998/1999 BUDGET FOR FUTURE USE; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission allocated the sum of $5,000.00 each for the Community Relations Board, Historic Preservation Board and the Commission for Women in the 1998/99 fiscal year budget for use to facilitate some of their goals and objectives; and WHEREAS, these boards have expended some of the funds allocated to them, and have expressed desires to transfer any unused funds in the current fiscal year to escrow accounts for use in future years; and WHEREAS, the City Administration wishes to open three separate escrow accounts to account for the remaining balance from these boards current fiscal year budget. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; Section 1. The City Manager is hereby authorized to create Escrow Accounts for the remaining balance allocated for the three boards referenced above in the 1998/1999 Fiscal Year's budget. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of '1999. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR Commission Vote: Mayor Robaina: Vice Mayor Oliveros: Commissioner Feliu: Commissioner Bethel: Commissioner Russell: Additions shown by underlining and deletions shown by evefstrilEi-xg. CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM To: Mayor and City Commission From: Charles Scurr City Manager fi�vo i MO REQUEST Date: September 15, 1999 Agenda Item # Re: Comm. Mtg. 09/21/99 Atlantic Binding & Laminating This resolution authorizes the City Manager to purchase a binding system for Office services. BACKGROUND AND ANALYSIS The City purchased a binding system in 1972 and has continuously used it repair free for the past 27 years. This machine has unexpectedly broken and parts are no longer available from manufacturer. This equipment is used for the plastic binding of annual budgets and other reports during the year. Atlantic Binding & Laminating Inc. is the lowest quote among the three quotes obtained. Funds for this expense are from the Operating Equipment account, number 1320 - 513.6430 for $1,289.00 in the current fiscal years budget leaving a balance of $ . (AS400 System off line for Y2K Conversion. Fund balance to be provided prior to meeting.) RECOMMENDATION I recommend approval. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $1,289.00 TO ATLANTIC BINDING & LAMINATING, INC., FOR THE PURCHASE OF AN IBICO EPK 21 PLASTIC COMB BINDING SYSTEM, AND CHARGING THE DISBURSEMENT TO ACCOUNT 1320 - 513.6430 (OPERATING EQUIPMENT). WHEREAS, Central Services Binding system was originally purchased in approximately 1972 and has unexpectedly broken beyond repair. WHEREAS, the binding systems is continuously used during the year for the preparation of presentations and annual budgets. WHEREAS, quotes were obtained from the following vendors in accordance with city competitive bidding procedures: 1. Sun Business Systems $1,400.00 2. Atlantic Binding & Laminating $1,289.00 3. USI Laminating $1,299.00 WHEREAS, Atlantic Binding & Lamination is the lowest quote. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager be, and hereby is authorized to disburse the sum of $1,289.00 to Atlantic Binding & Laminating, Inc., who is the lowest quote for the purchase of the Ibico EPK 21 Plastic Comb Binding System. Section 2. That the disbursement be charged to 1320 - 513.6430 (Operating Equipment). Section 3. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this 21th day of September 1999. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR FAX - FAX - FAX - FAX - FAX - FAX - FAX - FAX - FAX - FAX - FAX - FAX - FAX - FAX - FAX - FAX - FAX - FAX - FAX - FAX -FAX- FAX -FAX FROM CITY OF SOUTH MIAMI CENTRAL SERVICES DIVISION 6130 SUNSET DRIVE SOUTH MIAMI, FL. 33143 PHONE: (305) 663 -6339 FAX: (305) 667 -7806 :[ >' <`"EEAE'RO# THE<:'O.ON PiA►SE ORE .......................................................................................................................................... ...............:...:..:.....::: X;7 v /,Zoo * * * *IF YOU HAVE ANY QUESTIONS PLEASE CALL ME. * * ** THANK YOU ATLANTIC BINDING Florida's Source for Presentation Ideas & Products Featuring FastBackTm from POWIS PARKER CITY OF SOUTH MIAMI QUOTE FOR IBICO EPK 21 PLASTIC COMB BINDING SYSTEM AUGUST 6, 1999 Please accept this quote for an Ibico EPK 21 Plastic Comb Binding System. The price includes delivery, set -up, instruction and a,12-month manufacturer's warranty. Our local factory trained service technicians will provide any and all support your system may require. We are currently an authorized vendor with Miami -Dade County and our vendor number is 650568160. List Price for EPK 21 City of South Miami Price Atlantic Binding and Laminating, Inc.: Federal Tax ID # 65- 0568160 Broward County License# 378- 0004456 City of Sunrise License# 99 -03932 �I er *...' ## t• e,..r _....e, ►r re.e. ..e e,.. _.ew cma... $1,816.00 $1,289.00 . I Professionally Bound Documents... Plastic Comb Binding Cost Efficient & Professional Looking plastic combs offer true "Lay Flat" documents for easy reading. Perfect for volume applications. 210 Manual Punch /Binding Machine Punch sheets up to 12" in length. Precision hardened steel dies easily cut 1 to 21 holes. Simple operation, Pull handle to punch, lift to bind. Cuts through paper and cover stock. 2 Year Warranty. Item #0144 $249.95 DocuBind P100 Standard Manual Punch and Bind A Breakthrough Binder for the Small and Home Office User! Pull handle to punch, lift to bind. Binds up to 300 sheets at one time, all up to 11 " wide. Punches 12 sheets at a time. W 17.5" x H 14.5" x D 8.5 ". Weight 12 lbs. 90 Day Warranty. Item # 6862 . $139, 00 220 Electric Punch /Manual Binding System Punches up to 15 sheets at a time with the push of a button. Precision hardened steel dies easily cut up to 21 holes. Binds documents up to 12" long. 1 Year Warranty. ,,,,,,,. Item #6691 $399.95 26 USI Inc. Since 1975 Wire Binding For Tamperproof Documents! Perfect for classified documents and year end financial reports. Multi Combo Punch & Bind Pull the handle to punch, then lift handle to plastic bind or pull handle again to close wire bindings. Hardened steel punching dies cut from 1 to 21 holes. Bind documents up to 12" long. Punches 20 sheets at a time, 5000 sheets per hour. 1 year warranty. Item #3629 $299.95 Ibimaster 400 Manual Punch and Bind This three in one machine is capable of binding with plastic combs, 425 sheets thick, or with wire combs, 90 sheets thick, and it also includes a 21 holer and three - hole punch. Features include a margin depth and side guides to ensure proper alignment and accurate punching. W 16.5" x H 5" x D 16.75" Weight 25 lbs. Warranty 1 yr. Item # 6876 $ 399.00 CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM To: Mayor and City Commission Date: September 15, 1999 Agenda Item # From: Charles Scurr C Re: Comm. Mtg. 09/21/99 City Manager Folding Machine REQUEST This resolution authorizes the City Manager to purchase a folder system for Office services. BACKGROUND AND ANALYSIS The City purchased a folding system sometime around the 70's and has been continuously used practically repair free for the past 20+ years. This folder is broken and parts are no longer available. This equipment is used for folding brochures or other forms printed during the year. Automated Business Machines was the lowest quote among the three quotes obtained. Funds for this expense are from the Operating Equipment account, number 1320 - 513.6430 for $3,450.00 in the current fiscal years budget leaving a balance of $ . (AS400 System off line for Y2K Conversion. Fund balance to be provided prior to meeting.) RECOMMENDATION I recommend approval. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $3,450.00 TO AUTOMATED BUSINESS MACHINES, FOR THE PURCHASE OF A MBM 352F FRICTION FOLDER, AND CHARGING THE DISBURSEMENT TO ACCOUNT 1320 - 513.6430 (OPERATING EQUIPMENT) . WHEREAS, Central Services Folder system was originally purchased sometime during the 1970's and has broken beyond repair. WHEREAS, the folding systems is continuously used during the year for the preparation of brochures and flyers. WHEREAS, quotes were obtained from the following vendors in accordance with city competitive bidding procedures: 1. Automated Business Machines $3,450.00 2. Gulfstream Mailing Systems $3,495.00 3. Florida Sales Inc. $3,995.00 ° WHEREAS, Automated Business Machines is the lowest quote. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager be, and hereby is authorized to disburse the sum of $3,450.00 to Automated Business Machines, who is the lowest quote for the purchase of the MBM 352F Folder equipment. Section 2. That the disbursement be charged to 1320 - 513.6430 (Operating Equipment). Section 3. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this 21th day of September 1999. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR VERSATILE MBM FOLDERS DELIVER -_- -- UNBEATABLE PERFORMANCE FOLDE AND EASE OF USE. The Fastfold 22 makes an economical solution for monthly high- volume mailings. T 352 SERIES FOLDERS. The versatile 352 models work on the buckle fold principle. They all can produce single, letter, accordion, double parallel and crossfolds. Upgrade applications by simply adding options such as a crossfold unit, register table or extended delivery system, as well as perforating, slitting and scoring tools. 352F FRICTION FOLDER. Known for superior ease of operation, the 352F accurately folds more than 22,000 sheets per hour, more than 8 different ways. Heavy -duty, non - flexing side frames are equipped with needle bearings for production work where accuracy and dependability are important. • Sheet separation by friction from top of fanned. stack. • Large, long - lasting, composition rollers automatically compensate for varied weights and thickness of stock. • Superior multi- roller feeding system handles a wide variety of paper, including carbonless sheets. • Uninterrupted folding with nonstop reloading feature. • Adjust in seconds for 8 standard and non - standard folds. MBM offers a full range of folders —from the affordable Fastfold 22 to the 352S Register System that produces sharp, professional folds, all the time. Easy -to -use and set -up, the MBM folder line is backed by forty years of experience and factory- trained technicians that service all of North America. Whether you operate a print shop, office, digital duplicating department, church or in- plant; you're sure to find the perfect folder for your application. FASTFOLD 22 FRICTION FOLDER. Ideal for in -plant shops, copy centers, mail rooms or offices Adjusts for 7 standard and non - standard folds in seconds. The Fastfold 22 is the easiest model in its class to set up, while the compact, table -top design saves valuable space. • Four adjustable scoring wheels included. • Silent, self-lubricating bushings. • Belt conveyor and receiving tray. • Two folder deflectors. • Variable speed control. • Adjusts in seconds for varied paper weights and fold types. • Slitting and perforating options available. The 352F Friction is a proven, durable machine for high - production jobs. T FOLDER SPECIFICATIONS MBM fastfoid 22 4 MBM 352F Friction Max. Speed: 22,000 shts /hr. '` 22,000 shts /hr. Paper Size: 3 1/2" x 2 3/4" to ' 11 7/8" x 22" 2" x 2 3/4" to 14 " x 21 1/4" ` —Paper Wt.: 13 to 110 lbs. 13 to 110 lbs. Electrical: 115 V, 60 Hz 115V, 60 Hz Size: 17 1/4" W x 20" H x 40" L 22 1/4' W x'14 1/8" H x 413/4" L Ship Wt.: 82 lbs. 105 tbs. Sent By: Automated Business Machires Inc.;305 620 2201; Sep -9 -99 4:38PH; Fage 1/1 09/09/1999 15:30 3056677806 CITY SO MIAMI PUKH PAGE 01 FAX- FAX -IFAX PAX- F- 4X4FAX- FAX - FAX -PAX PAX -IFAX- FAX - FAX -F,4X -FAX FAX- FAX -TAX AX -ir" WAX- XAXOPAX aFieare . crff OF'Sot" MIAMI CENTRAL SERVICES DIVISION 6130 SUNSET DRIVE SOUTH MAW FL. 33143 PRONE: (305) 663 -6339 _FAX: (305) 667 -7806 rrEm; McZ (EeCM CQb MENTS: PLEASE ADVISE IF YOU BOLD ANY COUNTY, STATE OR sCHOOL BOARD BI DS. * * * *IF YOU HAVE ANY QUESTIONS PLEASE CALL ME.* * ** /I � U v J jj � 7 f THANK YOU S s _ , CQb MENTS: PLEASE ADVISE IF YOU BOLD ANY COUNTY, STATE OR sCHOOL BOARD BI DS. * * * *IF YOU HAVE ANY QUESTIONS PLEASE CALL ME.* * ** /I � U v J jj � 7 f THANK YOU FAX.FAX- FAX- VAX -FAX FAX WAX •FAX-FAX -WAX YAX-FAX FAX FA7,07GF. ABC- FAX -FAX •FAWAX -it,1X FAX FAX ,FRAM CITY OF SOUTH MIAMI CENTRAL SERVICES DIVISION 6130 SUNSET 'DRIVE SOUTR MIAMM FL,. 33143 FHONR: (305) 663 -6339 FAX: (305) 667 -7$06 mms: _ PRICE (EACH) r) kojjfA�� ,r s ,II • S COMMENTS: FIXASE ,ADVISE IF YOU HOLD ANY COUNTY, STATE OR SCHOOL BOARD BIDS. t ** * *IF YOU HAVE ANY QUESTIONS PLEASE CALL ME.** ** THANK YOU FROM : FLORIDA SALES 1NC PHONE NO. 305 6:33 4439 Aug. 10 1999 03:00PM P2 FLoItIDASA LESS inc. P►Inting EqulPmerttQeaJen . k!a»a %clare�s • 3026 N.w.32nd AVENUE M1A1k41.ELORQA 33142 PHONE: (305)6N-2225 FAX: (305►633 -4439 September 10, 1999 Citv of South Miami Central Services Division 61130 Sunsct Drive South Miami, FL 33143 Attn: Cathy As per our phone conversation and according to your fax, it is our followm' g: New Machine (1) MBM 352 Friction Fol der ....................... ............................... Freigth. to Miami .... ............... .............................. ........ ... .. .. ..... .. Delivery & Installation ............................... ............................... SpecialDiscount: $ 17 0. 00 ....................... ............................... Balance. pleasure to quote you the $ 3,995.00 $ 120.00 $ 50.00 $ 4,165.00 $ 170.00 $ 3,995.00 The machine is available for immediate delivery from the factory. Any additional information, please do not hesitate to contact us. (7eta y, r ncndez Sec/Treas. CITY OF SOUTH MIAMI V7 INTER - OFFICE MEMORANDUM To: Mayor and City Commission From: Charles Scurf Cot) City Manager REQUEST Date: September 16, 1999 Agenda Item # I Re: Comm. Mtg. 09/21/99 Copyco This resolution authorizes the City Manager to execute a three -year lease contract with Copyco for six Toshiba copiers. BACKGROUND AND ANALYSIS The Cities lease with Xerox Corporation expires on September 30, 1999. Copyco was the lowest quote among five other vendors. The Building and Planning Department currently have a lease with Copyco and are satisfied with their service and equipment. The attached new three -year lease contract will replace four copiers with new, upgraded features, including the replacement of the larger copier just outside the finance Department with a new digital copier connected to the network. The other three will replace the ones in Public Works Dept., Police Department (upstairs) and Police Department (Communications). Two new copiers are added to needed areas, one just outside the City Clerk and Park and Recreation offices and a small one to the Motor Pool area. Among other features, these copiers will also be able to keep track of usage by employee by the issuance of a security code to each user. Having a digital copier attached to the network will improve the paper flow by allowing users to use the copier as a "printer" for large jobs from their work stations. With all upgrades and the two new additional copiers, the City will still have minimum annual savings of approximately $3,400.00 from our current copier expenses. Funds for first year are included in fiscal year 1999/2000's budget, under account 001-1320 - 513.47 -10, Printing/Binding/Photo copy. RECOMMENDATION I recommend approval. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A 36 MONTH LEASE AGREEMENT WITH COPYCO INC., FOR 6 COPIER MACHINE FOR AN AMOUNT NOT TO EXCEED $60,604.20; CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 1320 - 513.4710 TITLED "PRINTING /BINDING /PHOTO COPY "; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, our current lease with Xerox Corporation will expire on September 30, 1999. WHEREAS, quotes were obtained from the following vendors in accordance with city competitive bidding procedures: Xerox Corp. Minolta *Copyco Toshiba Ikon Canon Ikon Ricoh Halsey Griffith Ricoh $116,830.80 $ 65,340.00 $ 60,604.20 $105,248.88 $ 66,511.08 $ 87,759.36 WHEREAS, the current smaller copiers will be replaced with upgraded equipment and the larger copier will be digital and connected.to the network. WHEREAS, Copyco lease contract will provide Emergency maintenance calls, regular maintenance and all supplies except staples and paper during the term of this lease. WHEREAS, the lease contract shall be effective October 1st, 1999 through September 30, 2002. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager be, and hereby is authorized to disburse the total sum of $60,604.20 to Copyco for the term of the lease contract as follows: Disbursement for the first year in the amount of $20,201.40, second year in the amount of $20,201.40, third year in the amount of $20,201.40. All future budgets will reflect the annual lease amounts. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Continuation Copyco copier Resolution Section 2. That this budgeted disbursement be charged to 1320- 513.4710'(Printing /binding /Photo copy). Section 3. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of , M11" ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: INTER-OFFICE MEMORANDUM To: Hakeem Oshikoya Date: June 22, 1999 Finance Director From: Kathy Vazquez Re: Copiers Central Services Specialist I have completed my analysis for the citywide replacement of copier machines. After conversations with different department users, it was determined that everyone was fairly satisfied with what the current Xerox copiers offered other than the fact that they are old and breaking down a lot. Additional features that are now considered standards were also requested such as stapling and double -sided copies. Availability of the lobby copier was also an issue. The analysis established the following goals as critical to a successful program: • Upgrade features on all copiers as needed, • Improve availability of copy machines, • Eliminate long term agreements, • Limit capital purchases, and • Limit the expenditure for copying to departmental budget limits. Quotes were requested from the following vendors: • Minolta, • Copyco, representing Toshiba, • Ikon Office Solutions, representing Ricoh and Canon, • Halsey & Griffin, representing Ricoh, • Xerox In order to compare "Apples to Apples" I requested the same features from all vendors, explained what we have, our needs, concerns and allowed each vendor to recommend what they felt would be the best equipment for each department. In doing this it allowed me to concentrate more on cost and service. I was very pleased with the vendor response, professionalism and enthusiasm towards their product and service. All companies have an average response time for emergency service calls of 4 hours or less. Xerox by experience has proven to be excellent in service. We currently have a lease agreement with Xerox Corporation for the large copier located outside the Finance Department that will expire in September 1999 with a buy -out cost of $1,900.00. The Public Works Department copier will also expire in November 1999 with a buy -out cost of $0.00. I have prepared a worksheet reflecting the cities cost obligation to Xerox if we decide to cancel all Xerox copier contracts and go with another vendor citywide. ( "See copier contract obligation "). I have attached several worksheets with different options and cost comparison. We are currently paying Xerox Corp. an estimated annual amount of $28,254.00 for all - citywide equipment leases, rentals and supplies. With my current proposal we would increase our copier availability by 3 machines to be distributed to those areas that are in need of a copier, upgrade features and still have an estimated annual savings of over $3,000.00. Please let me know when we can meet to discuss. Thanks Proposal as of October 1, 1999 Commencing 10 -1 -1999, sign contract with Copyco, the lowest quote for a 36 -month lease with all copy allowance overage at .007 per copy and supplies included except staples and paper. All equipment has to be under the same contract to enable us to take advantage of copy overage amounts considered as a total instead of individually. This means that I foresee hardly ever having to pay any overage for copies because the reading taken per machine will have the total copies added together and compared to the 79,000 copies allowed per the contract. All Toshiba copiers will have: • Duplexing Stapling • Sorter • 10 bins energy saver • auto feeder • energy saver • reducing/enlarging Location Finance Dept Digital #DP6570 Public Works #3560 P.D. Services #3560 City Clerk/P & R (add) #3560 P.D. Admin 2nd #3560 P.W. Motor Pool (add) 41370 Central Services Xerox5034(add) ($210.00 for first 2 months old pw) P.D. Admin 1't floor Xerox5328 (21 mo. Contract left) Times 12 months copy allow 50,000 7,000 7,000 7,000 7,000 1,000 7,000 Copyco Monthly $855.07 $197.77 $197.77 $197.77 $197.77 $ 37.30 $1,683.45 $174.30 Xerox Old amt 1363.00 243.58 210.00 198.00 245.00 (DJJ) 95.00 $2,354.58 0.00 7,000 $210.00 0.00 Dif£ $2,067.75 $2,354.58 $ 286.83 24,813.00 28,255.00 3,442.00 Conclusion: Annual Savings of $3,400.00 Including: 2- additional machines locations (Motor Pool & City Clerk/P &R) 1- additional machine (own old PW copier) to (Central services) Upgraded machines Supplies included T D) cc 0. rl- z 0 ^Q i L 2 0 U W U_ x a x 0 0 z W W 0 U r J F- W o tz 0 is U O O J to W Q 0 u b o n: W Z w w w w !!! 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M g, 8 C3 1 a' 1 o 4 O h M Q rr V4 it `I N" a 6; d a c W en a ti O V rCi 0 MR Q O ,C a� a U 0 0 Nr SALES ORDER Quality Guaranteed or Free Replacement up to 5 years TOSHIBA COPIER & FACSIMILE SYSTEMS - DIGITAL DUPLICATORS - SHREDDERS - SUPPLIES - LCD MULTIMEDIA PROJECTORS CORPORATE HEADQUARTERS: BRANCH OFFICE: BRANCH OFFICE: BRANCH OFFICE: BRANCH OFFCE: 1011 S.W. 30TH AVENUE 901 NORTHPOINT PKWY, STE. 120 14394 COMMERCE WAY 3212 SOUTH U.S. 1, STE. 2 2815 DIRECTORS ROW, STE. 700 DEERFIELD BEACH, FL 33442 WEST PALM BEACH, FL 33407 MIAMI LAKES, FL 33016 FORT PIERCE, FL 34982 ORLANDO, FL 32809 TEL (954) 428 -1300 TEL (561) 684 -2300 TEL (305) 826.9700 TEL (561) 461 -8224 TEL (407) 852 -1110 FAX (954)429 -9083 FAX (561) 616-4598 FAX (305) 826 -3350 FAX (561) 4606640 FAX (407) 816.1511 STATEWIDE TOLL FREE 1- 800 -5- COPYCO SHIP TO: BILL TO: Ate: Ms. Kathy Vazquez Compan pity of South Miami Address: 6130 Sunset Drive City: South Miami State: FL zlp: 33143 P.O. NO, FAN Purchase Option DATE: SALESPERSON: Jodi Linsley TELEPHONE: 305-663-6339 TERMS:36 Months @ $1,130.45 QUANTITY DESCRIPTION UNIT TOTAL 1 Toshiba DP6570 Digital Copier with Finisher & Embedded Controller AS p r Lease 4 Toshiba 3560 Copiers with Documetn Feeder & Duplexing 1,500 Sb eet cassette, Sheet Pa r Drawer, 10 -Bin Stap ing Sorter Console - I ft- z 1 I Toshiba 1370 Copier IN TORCH WITH TOMORROW ROW DELIVERY & INSTALLATION FAX/SEGMENT 1 COPIER 0 CHARGE SEGMENT 2 -6 COPIERS I _MO.W, N/C THIS ORDER IS SUBJECT TO THE TERMS AND CONDITIONS APPEARING HEREON AND ON THE REVERSE Sub Total SIDE HEREOF, AND BUYER AGREES TO BE BOUND..THEREBY. NO MODIFICATIONS OR ADDITIONS THERETO SHALL BE BINDING UPON SELLER UNLESS EXPRESSLY CONSENTED TO IN WRITING BY AN OFFICER OF THE Sales Tax CORPORATION. CREDIT WILL NOT BE ISSUED ON RETURNED SUPPLIES FOR ANY OPENED PACKAGES. % SPECIAL INSTRUCTIONS All Inclusive Service - All PArts, Labor & Supplies Total This Order Everything Except Paper & Staples for 79,000 Copies per Month .00 Overa es Billed @ .007 per CopyDeposit DELIVERY DATE September 27, 1999 billing to begin on October , REFERENCES: BANK: SALES ORDERS ARE SUBJECT TO FINAL ACCEPTANCE BY- COPYCO, INC. COMPANY NAME City of South Miami AUTHORIZED SIGNATURE TITLE SALESMAN'S SIGNATURE DATE TRADE: ADDRESS: TRADE: ADDRESS: CC -SO -REV 3199 THE I ARGFST AIITHOR17Fn Tn.SHIR4 nISTRIRI ITOP IN TNF ►►c�A Municipal True Lease Agreement Lessor: — ��- —�� 1011 S.W. 30th Ave. �� r� rrrrlttf*��r�r� AGREEMENT NUMBER 11111111IL- — ri dW — l lob Deerfield Beach, FL 33442 . Em"B"ar Aff—A TOSHIBA COMPANY— Phone: 954.428.1300 Fax: 954 ;480.6713 This document is written in "Plain English ". The words you and your refer to the customer. The words Lessor, we, us and our refer to Copyco. Every attempt has been made to eliminate confusing language and create a simple, easy -to -read document. CUSTOMER •- • FULL LEGAL NAME OF CUSTOMER STREET ADDRESS City of South Miami 6130 Sunset Drive CITY South Miami STATE n 375143 PHOI105- 663 -6339 FEDERAL TAX I.D.N BILLING NAME (IF DIFFERENT FROM ABOVE) CITY STATE - ZIP EQUIPMENT LOCATION (IF DIFFERENT FROM ABOVE) BILLING STREET ADDRESS QUANTITY ITEM DESCRIPTION Toshiba •I • SERIAL NO. DP6570 /Finisher /Embedded Controller 1 4 Toshiba 3560 /RADF /Du lexin 1 500 Sheet Cassette/10-Bin StaDlinR SortPrJrOn.,;0TA I Toshiba 1370 LEASE TERMS Term in Months 36 LEASE PAYMENT AMOUNT DEPOSIT 36 Payments of $ 1,130.45 $ Received Lease Payment Period is Monthly (mos.) Unless Otherwise Indicated THIS IS A NONCANCELABLE I IRREVOCABLE LEASE, THIS LEASE CANNOT BE CANCELED OR TERMINATED. TERMS AND CONDITIONS(TI�S, 11,1111r,111T CONTAINS PROVISIONS SET FORTH ON THF REVERSE SIDE ALL OF WHICH ARE MADE A PART OF THIS AOREEMINT 1. ENTIRE AGREEMENT: This Lease constitutes the entire agreement between the parties regarding the Equipment, and there are no other representations, warranties, promises, guarantees or agreements, oral or written, expressed or implied between the parties hereto with respect to the Lease or the equipment. No modification or amendment hereof shall be binding upon the Lessor unless made in writing and executed on behalf of Lessor by its duly authorized officer or agent. 2. LESSEE COVENANTS: the Lessee covenants and warrants that (1) it has, in accordance with the requirements of law, fully budgeted and appropriated sufficient funds for the current budget year to make the rental payments scheduled to come due and to meet its other obligations under the Agreement and such funds have not been expended for other purposes; and (2) that there is no action, suit, proceeding or investigation pending, or threatened in any court or other tribunal or competent jurisdiction, state or federal or before any public board or body, which in any way would (a) restrain or enjoin the delivery of the Agreement or the ability of the Lessee to make its Base Rental Payments (as set out above); (b) contest or affect the authority for the execution or delivery of, or the validity of, the Agreement; or (c) contest the existence and powers of the Lessee; nor is there any basis for any such action, suit, proceeding or investigation; and (3) That the equipment will be operated and controlled by the Lessee and will be used for essential government purposes and will to be essential for the term of the Agreement. (4) Lessee has not previously terminated a lease for non - appropriation, except as specifically described in a letter appended hereto. S. SIGNATURES: Each signor (two If monthly payment exceeds $1,200) warrants that he/she Is fully conversant with the governing relevant legal and regulatory provisions and has full power and authorization to bind Lessee, Signor(s) for Lessee further warrent(s) Its governing body has taken the necessary steps; Including any legal bid requirements, under applicable law to arrange for acquisition of the Equipment; the approval and execution has been in accordance with all applicable open meeting laws; and that a resolution of the governing body of Lessee authorizing execution of the Agreement has been duly adopted and remains In full force and elfecL (CONTINUED ON SA09 LESSOR ACCEPTANCE DATED: 19 LESSOR: Copyco SIGNATURE TITLE CUSTOMER City of South Miami DATED: 19 CUSTOMER: SIGNATURE X TITLE SIGNATURE X TITLE (N payment exceeds $1,200 two signatures are required per paragraph 3) You certify that all the equipment listed above has been furnished, that delivery and installation has been fully completed and satisfactory. Further, all conditions and terms of this agreement have been reviewed and acknowledged. Upon your signing below, your promises herein will be irrevocable and unconditional in all respects. DATE OF DELIVERY: CUSTOMER: City Of SOUth Miami SIGNATURE X TITLE A A r7 IMAM - fie►- -IM '411NOi IlIeNoW Aff- A T'ROWSS101WBA coee�- "THE OFFICE COPIER AND FAX PEOPLE" DIGITAL CONNECTIVITY POLICY Thank you for your purchase of a quality digital /connectable product. It will provide years of productivity for both you and your organization. INSTALLATION Your purchase of a digital /connectable product includes installation and training as follows: ❑ Digital 1 Includes up to 2 hours of installation and training.A IN Digital 2 - Incudes up to 4 hours of installation and training.B ❑ None. This equipment will not be connected by Copyco at this time. Additional installation and /or training will be billed separately at $120 per hour. ONGOING SUPPORT Copyco is pleased to provide ongoing software support for your digital /connectable product at the rate of $120 per hour. This includes support for drivers, network administration tools and other configuration issues that may arise after the initial installation of your equipment. We offer an optional software maintenance agreement, SupportPlus. For only $1000 per year, you would have available to you or your organization up to 10 hours of onsite or telephone support from one of our engineers. Additional hours may be purchased for $100 per hour. Additional support packages are available, contact one of our contract specialists for pricing or information on the SupportPlus package right for your needs. For Additional Information on SupportPlus, Call 1 -800 -526 -7926 x129 have received a copy of this digital policy. X Authorized Signature City of South Miami Company (Notes: A- Digital 1 plan is for segment 1 digital copiers, connected fax machines and networked printers B- Digital 2 plan is for segment 2 -5 digital copiers and color copiers. Date X11. µ - CITY OF SOUTH MIAMI INTER- OFFICE MEMORANDUM TO: Mayor and Commission FROM: Charles D. Scurr City Manager REQUEST DATE: September 21, 1999 RE: Agenda Item # Commission Meeting September 21, 1999 Emergency expenditure (after -the- fact) for the repair of Crane #2134. The attached resolution seeks approval for an expenditure of $1,300.94 to pay for emergency repairs to the City's Trash Crane # 21 -34. BACKGROUND The Crane was bought in 1997, and is used daily for trash pick -up. Consequently, this piece of equipment is critical for the daily operations of the Public Works Department. Because the crane is indispensable for maintaining the trash pick -up schedule, the emergency repairs had to be made immediately without commission pre- approval. The repair work was performed by American Truck Crane, Inc. due to the very specialized nature of the repair. The City Commission previously awarded an open purchase order to this company this fiscal year because it is a sole source vendor. However, the funding authorized under this purchase order has already been fully utilized. ANALYSIS AND.RECOMMENDATION The repair was made on an emergency basis to avoid delays in service delivery. This expenditure will be charged to Account No. 1760 -519 -4680 "Outside Services" from the 1998 -99 budget. The resulting balance for this fund is $8,700, 00 as of 917199. Approval of this expenditure is recommended. Attachments 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 RESOLUTION: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $1,300.94 TO AMERICAN TRUCK CRANE, INC., AND CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 1760 -519 -4680, "OUTSIDER SERVICES ". WHEREAS, the Public Works trash crane is critical to the daily operations of the Public Works Department; and, WHEREAS, the hydraulic motor for the crane required immediate replacement so that this vehicle could be put back into service; and. WHEREAS, American Truck Crane Inc. is a specialized hydraulics repair shop previously used by Public Works. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The Public Works Department has obtained an emergency quote of $1,300.94 from American Truck Crane, Inc. (the sole source vendor) for motor replacement of this type. Section 2. The City Manager is hereby authorized to disburse the sum of $1,300.94 to American Truck Crane, Inc. Section 3. This resolution be effective immediately after adoption hereof. PASSED AND ADOPTED this 21St day of September 1999 ATTEST: CITY CLERK READ AND APPROVED AS TO FORM CITY ATTORNEY APPROVED: MAYOR SOLD To: CITY OF SOUTH MWMI 4795 S.W. 75HT AVENUE MIAMI, FL 33143 SHIP VIA: UPS Red SHIP DATE: 912!89 DUE DATE: 1912199 TERMS: COD a 2 AMERICAN TRUCK CRANE, INC. WM= x- 10015 N.W. 87TH AVENUE MEDLEY, FLORIDA 3317 (305) 887 -7170 FAX (305) 887 -6303 atccrane@bel[south.net www.atc- truckcrane.com INVOICE NUMBER: 919315 SHIP To: CITY OF SOUTH MIAMI 4795 SW 75TH AVE. MIAMI, FL 33143 CUST.I.D.: CITSOU P.O. NUMBER: 991941 & 902583 P.O. DATE: NET OUR ORDER NO.: SALESPERSON: 016SO DATE: Sep 2.1900 PAGE: 1 ITEM I.D. / DESCRIPTION ORDERED SHIPPED B/O PRICE NET FOR GRAPPLE MOD#42SW, C�J� PART #538897, SfN.M3894. INSTALL HYD. MOTOR BECAUSE GRAPPLE WOULD ROTATE VERY SLOWLY. PRC-584917 HYDRAULIC MOTOR 1.00 1.00 718.11 718.11 60A ALL PRICES NET All Special Orders are non- returnable. No merchandise can be returned after 10 days from date of invoice. All merchandise returned subject to handling charge of 15 %. SUBTOTAL TAX SHIPPING /HANDLING PAYMENTS TOTAL 718.11 89.83 80"5.94 SOLD TO: CITY OF SOUTH MIAMI 4795 S.W. 75HT AVENUE MIAMI, FL 33143 SHIP VIA: CITSOU SHIP DATE: 913!99 DUE DATE: 1018199 TERMS: C.O.D. AMERICAN TRUCK CRANE, INC. 10015 N.W. 87TH AVENUE MEDLEY, FLORIDA 3317E (305) 887 -7170 FAX (305) 887 -6303 -- atccrane ®bellsouth.net www.atc- truckcrane.com INVOICE NUMBER: 010318 SHIP TO: CITY OF SOUTH MIAMI 4795 SW 75TH AVE. MIAMI, FL 33143 CUST I.D.: CITSOU P.O. NUMBER: 001941 & 002583 P.O. DATE: NET OUR ORDER NO.: SALESPERSON: 018SO DATE: Sep 8, 1999 PAGE: 1 ITEM I.D. / DESCRIPTION ORDERED SHIPPED B/O PRICE NET FOR GRAPPLE MOD#42SW, TOTAL �� 495.00 PART#538897, SM.A43894. INSTALL HYD. MOTOR. GRAPPLE WOULD VERY SLOWLY. ATGLABOR LABOR 11.00 11.00 45.00 495.00 { ALL PRICES NET All Special Orders are non - returnable. No merchandise can be returned after 10 days from date of invoice. All merchandise returned subject to handling charge of 15 %. SUBTOTAL TAX SHIPPING /HANDLING PAYMENTS TOTAL �� 495.00 CITY OF SOUTH MIAMI TO: Mayor & Commission FROM: Charles D. Scurr City Manager Z4 Fae DATE: September 15, 1999 SUBJECT: Agenda # Commission Meeting September 21, 1999 Tropical Falls Landscape Company The purpose of this memorandum is to extend the purchase order for Tropical Falls Landscape Company from the approved $7,800.00 to $9,025.00 for the purchase of two 30 foot oaks to be planted at Dante Fascell Park and $75.00 extra per tree cost. BACKGROUND A resolution was approved on May, 1999 (Resolution #108 -99- 10732), to plant 13 trees at Dante Fascell Park. This would be Phase II of a two phased project in which funds are available from South Florida Water Management for the replacement of canopy due to Hurricane Andrew. A variety of flowering trees have been located, selected and tagged by the City of South Miami. The selection process included Landscape Supervisor, Doug Baker, Landscape Foreman Omar Mejias, City Commissioner Mary Scott Russell and Parks & Recreation Department Director, Ana M. Garcia. The trees selected are between 25 — 30 feet with approximately 5 — 6 feet of straight tree trunk. The Poinciana & Peltaforum trees are beautiful specimens. The cost for the latter was approved and would cost $7,800.00. The additional $1,225.00 would be the cost of one (1) Sand Post Oak — 30 footer, and one (1) Live Oak — 30 footer and an additional $75.00 per tree increase due to an increase in height and caliber of selected trees. The addition of these two species and the caliber of the latter would accentuate a truly magnificent project. Funds for this purchase order of $1,225.00 will be disbursed from account number 001 - 1750 - 519.5210, "Landscaping ". Available balance is $5,038.00. RECOMMENDATION Approval is recommended. Tropical landscaping Added trees '99 Dante Fascell project I Resolution No. 2 3 4 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF 5 SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXTEND A 6 CONTRACT WITH TROPICAL FALLS LANDSCAPE INC., FOR INSTALLATION 7 OF TWO ADDED TREES AT DANTE FASCELL PARK TO REPLACE CANOPY 8 WHICH WAS DESTROYED BY HURRICANCE ANDREW AND DISBURSE THE 9 AMOUNT OF $1,225.00 FROM ACCOUNT 001- 1750 - 519.5210, "LANDSCAPING ". 10 11 12 WHEREAS, in August, 1992, Hurricane Andrew destroyed a considerable amount 13 of tree canopies at Dante Fascell Park; and 14 15 WHEREAS, City Administration has further negotiated with the District to 16 reimburse the City $15,000.00 for canopy replacement; and 17 18 WHEREAS, these negotiations have been completed as established by the 19 resolution (62 -98- 10329) in February, 1996; and 20 21 WHEREAS, the City has a tree ordinance which requires replacement of tree 22 canopy(s) that have been removed or destroyed; and 23 24 WHEREAS, A resolution was approved on May, 1999 (Resolution # 108 -99- 25 10732, utilizing account number 001- 0000 - 219.6300, "Escrow -Water 26 Management/Dante Fascell Park "), to plant 13 trees at Dante Fascell Park; and 27 28 WHEREAS, An extension to the original purchase order of $7,800 would be 29 increased to $9,025.00 with the purchase of two (2) 30 foot Oaks to be planted at Dante 30 Fascell Park; and 31 32 WHEREAS, This would complete phase II of this project. 33 34 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY 35 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 36 37 Section 1. The City Manager is authorized to release available funds for 38 canopy replacement at Dante Fascell Park from account number 001- 1750 - 519.5210, 39 "Landscaping" for .a purchase order to Tropical Falls Landscaping Inc for $1,225.00. 40 41 Section 2. An extension would be made to the resolution # 108 -99 -10732 42 (purchase number M0116), for the additional trees. Prior amount of $7,800.00 would be 43 raised to $9,025.00. 44 45 Section 3. This resolution shall take effect immediately upon approval. 46 47 I PASSED AND ADOPTED this day of September, 1999. 2 3 4 5 ATTEST: APPROVED: 6 7 8 CITY CLERK MAYOR 9 10 11 READ AND APPROVED AS TO FORM: 12 13 14 15 CITY ATTORNEY 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Tropical Landscaping added trees Dante Fascell '99 _.._ ... _ ?ts , ,.. .�,fis �, _ r„.,�z-- .,�.=�r :.rss zs .,, ,. �,•�r— �= s-si°�+., ter. r+ FROM : T PHONE NO. : 3936023 Sep. 15 1999 04:36PM P1 TROPICAL FALLS LANDSCAPING & MAINTENANCE INCP JOB PROPOSAL 10201 HAMIVIDGKS BLV 153 - 109 MIA - FL 33199 Cate i! -15 -9$ Take. bY._....._... .._ ..,.._... 107 j Phone (305) 595 - 6526 Fax (305) 596 - 946$ 1 Phonel._.......,,..... �'� .».,.V.- ..�•,.., !,.lob name {Dante fascell Park City of South Miami Parks Jab location 6600 s.w. _ ave. Att: Doug Baker Job phoneCustamer ----------- !paid upon completion. - -- ontraat x Other �I�Vark day IO I . IQty MATERIAL ITEM UNIT AMOUNT WORK DESCRIPTION 11 Additional Expence Trees Dante 75.00 1 825.00 Additional expense to all trees for Dante Faseell 11 of the trees were increased by 75.00 _�. Faacell Park - -. 0.00 Park. 11 Additional Expence Oak tree Dante 100.00 100.001 'I.Oak Tree was an additional 100.00 in cast from 1 csa ell Park — 0.00 original budget. y 1 Additional Expence teak tree Dante 300.00 k 300.00 1 -Oak Tree was an additional 200.00 in budget cost Fascell Park .�» 0.00 due to size, variety, and avalibility. 0.00 MISCELLANEOUS CHARGES -._._.» _._..»»..,.>,......,,,. »..,_ »v 0.00 0.00 . � '____,._._.,..._.- ..�.�.»...... 0.00 _ 0.00 a'00 .� i I 0.00. 0.00 TOTAL 0.001 0.00- LABOR irs Rate Amount ., ..,»„ �,..._.�... 0.00 .�,. -.. .... ... O.oO _ 0.00 0.00 _.._.•__�.�.__ . »_...., _»�... i 0.00 + 0.00 0.00 0.00 o0 .__ 0.00 0.00 0.00 TOTAL 0.00 ! 0,00 COST SUMMARY i 0100 TOTAL LABOR 0.00 TOTAL MATERIALS. 1225.0 TOTAL MISCELLANEOUS i RESOLUTION NO.: 108 -99 -10732 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $5,375.00 TO AVENTURA INSTALLATION AND MAINT TREE SERVICE GONZALEZ FOR THE FULL REMOVAL OF 10 AUSTRALIAN PINE TREES AND TRIMMING 23 PINE TREES AT DANTE FASCELL PARK AND CHARGING THIS DISBURSEMENT TO ACCOUNT NO. 1750 -519- 4670, "LANDSCAPE MAINTENANCE" AND TO DISBURSE THE SUM OF $7,800.00 TO TROPICAL FALLS LANDSCAPING AND MAINTENANCE INC. TO FURNISH AND PLANT 13 TREES AT DANTE FASCELL PARK AND CHARGING THESE DISBURSEMENTS TO ACCOUNT NUMBER 001- 0000 - 219 -6300 "ESCROW —WATER MANAGEMENTIDANTE FASCELL PARK ". WHEREAS, Dante Fascell Park has numerous trees of the prohibited specie commonly known as Australian pine, and; WHEREAS, in addition to being categorized as a nuisance specie, these large pines pose a potential hazard to nearby people and structures in the event of strong winds or tropical storm conditions, and; WHEREAS, price quotes for removing approximately one -third of the Australian pines and replacing some of these with trees have been obtained. NOW THEREFORE, be it RESOLVED by the MAYOR AND CITY COMMISSION of the CITY OF SOUTH MIAMI, FLORIDA that Section 1. The followi within the park: Trimming Aventura Maintenance Alberto Gonzalez Inc. One Two Tree Inc. ng price quotes were obtained for removing pines and plant trees Replacement $5,375.00 Tropical Falls Landscaping Inc. $7,800.00* $8,085.00 Plasencia Nursery $6,500.00 $8,820.00 Tropical Tree Works, Inc. $6,825.00 * Only vendor from five respondents who had 30 foot trees. Section 2. The City Manager be authorized to disburse the sum of $5,375.00 to Aventura Maintenance for removing 10 Australian pines and trimming 23 others and the sum $7,800.00 to Tropical Falls Landscape and Maintenance. Inc. for furnishing and planting of 13 trees. Section 3. This resolution shall be effective immediately upon approval. PASSED AND ADOPTED this 18`h day of May 1999. ATTEST: APPROVED: CITY CLERK MAYO READ AND APPROVED AS TO FORM: COMMISSION VOTE: 5 -0 "layor Robaina: Yea 6. � Vice Mayor Oliveros: Yea ITY ATTORNEY Commissioner Fel i u: Yea Commissioner Bethel: Yea Commissioner Riissall- Vol CITYOF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and Commission DATE: May 18, 1999 FROM: Charles D. Scurr RE: Agenda Item # City Manager Dante Fascell Park Tree Program REQUEST Commission approval is sought for an expenditure to initiate a tree replacement and planting program at Dante Fascell Park. Specifically, the proposed plan will: (a) trim 23 Australian pine trees throughout the park; (b) remove 10 Australian pines, replacing four of these with flowering trees; and (c) plant nine additional trees throughout the park. BACKGROUND Dante Fascell Park is the city's largest passive park, rivaled only by Fuch's Park in size and density of tree canopy. While the park boasts numerous species of native trees and has recently benefited from the planting of live oak, royal poinciana, and lysoloma trees, it also is home for the undesirable Australian pine tree. This pervasive tree specie is listed in Miami -Dade County's Prohibited Trees List (attached). Presently, 19 large pines line the west boundary of Dante Fascell Park, while another 14 pines are scattered about the park. In the event of a major storm or hurricane, the sheer height of these pines make it a potential threat to some of the single family houses on the west side of SW 58"' Avenue. A number of other large pines are located near the picnic pavilions close to SW 57`h Avenue. These trees pose a potential threat to people and the structures nearby. On May 17 ", the City Administration held a community meeting at the park. Consensus was reached at this meeting to remove and trim a number of Australian pines. The details of this recommendation are provided in the Analysis section below. ANALYSIS Despite its "marked" status, Australian pine provides significant shade due to its imposing height and dense foliage. Scaling back their height and gradually replacing the trees is therefore more desirable than eliminating all of the pines in one effort. This consideration as well budgetary constraints call for a phased -in removal program. A collaboration among the Parks Department, Public Works and members of the residential community has led to the following plan: 1. Four dead pine trees within the park will be fully removed and replaced with two . jacaranda trees and two yellow poinciana trees. \continued... AVENTURA INSTALLATION' * NIAINTENANC'E * 'FRLE SERVICE DADE: (305) 936- 2550/BR""D: (954) 437 -0414 FAY: (305) 262 -6715 ",.t PropernT ,' aititennnce C'u. " .%March 15. 1990 City of South !Miami Attn.: Doug Baker re: Proposal We appreciate the opportunity Yott have given Aventura Landscaf)c specitications and estimates tor: JOB LOCATION: Dantefracell Park, $600 Red Road ITEM: Austraiian Palm Tree QUANTITY: 33 JOB DESCRIP'T'ION: Complete removal including stump and hauling debris ;u, 5250.00 per palm tree. or Cutting down half of the trees and hauling debri (ai $ 125.00 per palm tree. We propose hereby to furnish material and labor, complete in accordance with above specifications. All material is guaranteed to be as specified. A11 work to be completed in a workmanlike manner according to standard practices. Anv alterations or deviation from above Specifications involving extra costs will be executed only upon written ordcrs, and will become an extra charge over and above the estimate. :acceptance Signature: Printed Name Title Date ��W�. ESTIMATE From: Alberto Gonzalez 6400 SW 32 ST Miami, FL 33155 Ph: 305- 661 -3059 Bp: 305 -886 -2680 To: Dante Fasell City of South Miami 8600 SW 57 AVE Miami, FL 4 -1 -99 Quantity Description Cost 19 Australian pine trees cut in half, and haul all trash out. $195.00 (each) Alberto al�� ne Two A COMPLETE TREE SERVICE COMr' � e e Inc . PROPERTY MAINTENANCE - LANDS& ONE TWO TREE, inc. LL March 17, 1999 City of South Miami Park:; Department South Miami, Fl. 33143 Jobu-ite: Dant;✓ F,3cell Park �I 311'�15 One Two Tree Proposes to Frovide the Following Services A. Topping Topping by 50% Australian Pines @ $270 per tree;c B. Tree Removal Total removal of Australian Pines @ $420 per tree C. Stump Grinding Stumps ground @ $40 per stump �q Price includes removal of ail debris from park. Please note that we carry $1,000,000 Liability and workers compensation insurance and, if awarded project. our insurance agent will fax insurance certificates with the City of South Miami as the certificate holder. -TROPICAL FALLS LANDSCAPING & MAINTENA NCE INC, 10201 HAMMOCKS BLV 153 -109 MIA - FL 33196 Phone (305) 595 - 6526 Fax (305) 596 - 9463 TO: OF SOUTH MIAMI PARKS JOB PROPOSAL Date 417199 !:Take by 101 Phone N Job name DANTE FASCELL PARK Job location 18600 S.W. 57AVE. 'Job phone 1926-6851 Customer# 'Workday 1 !Contract f XX 10ther Qty MATERIAL ITEM UNIT AMOUNT WORK DESCRIPTION INSTALLTREES WITH THREE MONTH WARRANTY 1 JACARANDA TREE 25 -30' INSTLL 600.00 600.00 1 YELLOW POINCIANA 25 -30' 600.00 600.001 1 ROYAL POINCIANA 25 -30' 600.00 ! 600.061 1 CASSIA FISHTULA 25 -30' 600.00 600.00 0.00 0.00 0.00 MISCELLANEOUS CHARGES 0.00 0.00 0.00 0.00 E i 0.00 0.00 TOTAL 0.00 0.00 LABOR rs Rate Amount 0.00 0.00 0.00 0.00 0.00 ! 0.00 0.00 0.00 0.00 1 0.00 0.00 0.00 0.00: TOTAL 0.00 0.00 COST SUMMARY 0.00 TOTAL LABOR 0.00 2400.00 WORK ORDER BY -' CUSTOMER SIGNATURE TOTAL MATERIALS TOTAL MISCELLANEOUS TAX SUB TOTAL 04/07/1999 15:46 3052798500 PLASENCIA NURSERY PAGE 01 APRIL 7, 19" CITY OF SOUTH MIAMI 4795 SW 75 AVENUE MIAMI, FL 33155 FAX (.305461-3,791 THANK YOU FOR GIVING US THE OPPORTUNITY TO QUOTE YOU ON THE FOLLOWING: Qix DESCRIPTION UNIT PRICE LYSOLOMA 18' -20' S 350.t>u YELLOW POINCIANA 1,1' -20- 3500) ROYAL POINCIANNA la' -20' 3SU.(x) JACARANDA 30' S(X) tN) JACARANDA 20' 3500o """"""'ABOVE PRICES INCLUDE DELIVERY & INSTALLATION***** .... *. GUARANTEE ALL OUR TREES ARE GUARANTEED FOR A PERIOD OF 90 DAYS. AS LONG AS THEY ARE PROVIDED WITH PROPER AUTOMATIC IRRIGATION. IF PROPER IRRIGATION IS NOT I IBA' SW 72 Street Rtiorr►t, E7. 3J183 • t30s) 171-,9885 • Faz (305) 279 -85QA CR2 -PLANT AND SUPPLY REQUESTS for DANTE FACSELL QTY Item name and description Type TREES Price 2.00 Delonix regia - Royal Poinciana 25'- 30' OVERALL HEIGHT Unit: 555.00000 1.00 Jacaranda mimosifolia - Jacaranda $1,176.e 25'- 30 OVERALL HEIGHT Unit: 525.00000 1.00 Pon amia g pinnata - Pongam $556.'_ 25'- 30' OVERALL HEIGHT Unit: 500.00000 $530.0 Type sub -total : $2,263.1 Type ALLIED SUPPLIES 1.00 SOIL 1- TRUCK LOAD 12 YARDS SPREAD Unit: 265.00000 $280.5 (Type TOTAL : $2,544.0 Page: 1 TROPICAL TREEWORKS, 20210 BELAIRE DRIVE. Phone: 305 - 254 -1959 E -mail: DANTE FACSELL RED RD. & KMMAL SOUTH MIAMI FL. INC. MIAMI, FL -33189 - Fax: 305 - 256 -5552 CLIENT REPORT PROJECT TOTAL SUMMARY SHEET 04/07/1999 Phone: Phone: Fax: Fax: Proposal to: obw SOUTH MIAMI PUBLIC WORKS Total estimated on Plant material and allied supplies $2,544.00 Total estimated on field charges and Irrigation system $0.00 Current Project estimated grand total $2,544.00 Quantities shown in the plant list are for the convenience of contractors and are believed to be substantially correct, however the accuracy of quantities shown on the plant list is not guaranteed. Quantities shown on the plans shall govern. All plants shall equal or exceed the minimum acceptable measurement descriptions specified in the plant list. All plants shall meet the code of standards currently recommended by the American Association of Nurserymen, Inc. (AAN) in the "American Standard for Nursery . Stock ", and the Florida Department of Agriculture and Consumer Services Florida No 1 in the "Grades and Standards for Nursery Plants ". TROPICAL TREEWORKS, INC. 20210 BELAIRE DRIVE. MIAMI, FL 33189 Phone: 305 - 254 -1959 - Fax: 305- 256 -5552 E -mail: Project reports Submitted To OMAR For DANTE FACSELL 'j i rIPurchase ! �p ;vt CITY OF SOUTH Order No. M0116 6130 SUNSET DRIVE �SOUTH MIAMI, FL 33143 r (305) 663 -6343 fax (305) 663 -6346 PURCHASE ORDER Vendor Ship To Name TROPICAL FALLS LANDSCAPING Name CITY OF SOUTH MIAMI Address Address 6130 SUNSET DRIVE City St ZIP City SOUTH MIAMI St FL ZIP 33143 Phone (305) 663 -6339 oty DESCRIPTION Unit Price TOTAL 1 13 FURNISH & PLANT 13 TREES $7,800.00 $7,800.00 DANTE FASCELL PARK SubTotal $7,800.00 Payment Shipping & Handling O Check O Cash Taxes 0 Accou No 001.0000.219.6300 O TOTAL $7,800.00 Shipping Date Approval. Date 6/7/99 Order No Sales Rep Ship Via Notes /Remark M0116 CITY OF SOUTH MIAMI INTER- OFFICE MEMORANDUM TO: Mayor and Commission FROM: Charles D. Scurr City Manager � J a44 REQUEST DATE: September 21, 1999 SUBJECT: Agenda Item # to Commission Meeting, September 21, 1999 AUTHORIZATION OF THE CITY MANAGER TO PURCHASE DECORATIVE LITTER RECEPTACLES AND STANDARD LITTER CANS. The attached resolution seeks approval for the City Manger to purchase two (2) decorative litter receptacles from Landscape Forms, Inc. and four (4) standard litter cans from Public Space Plus using the remaining end -of -year funds in the Public Works operating expenses budget. BACKGROUND During the Sunset Drive Improvements Project, the City's Environmental Review and Preservation Board (ERPB) selected a particular style of decorative street furniture. The approved type of trash receptacles (the Presidio) are manufactured by a company called Landscape Forms, Inc., the sole source vendor for these items. The decorative trash receptacles are constructed of tubular metal, and feature a rust, chip, and scratch resistant powder coat finish in "hunter green" color. Each receptacle comes with a three - year warranty against manufacturing defects. The litter receptacles found in the other streets and avenues in the central business district (CBD) are the green - and - white, stainless steel box -style cans outfitted with the City logo. The City's aim is to gradually replace these with the decorative receptacles. This request also includes the purchase of four (4) standard metal litter cans needed to replace deteriorated units and keep spares in stock. \continued... MAYOR AND COMMISSION SEPTEMBER 21,1999 PAGE TWO ANALYSIS The unit cost for each receptacle is $960.00 plus shipping charges. The total cost for the three (3) receptacles shall not exceed $2,440.00, including delivery. The standard green and white Litter cans will be purchased from Public Space Plus at a cost of $375 each. This vendor was the low bidder based on Public Works' solicitation for bids. The total expenditure will be $3,940. 00, requiring a budget transfer of $100 into the account. The bulk of the disbursement would come from account No. 1730 -541 -6430 (equipment operating). This account will have a zero balance remaining for the current fiscal year. CONCLUSION AND RECOMMENDATION The two decorative trash receptacles shall be used to replace three of the City's standard box - style receptacles near Sunset Drive. Future purchases of these type of receptacles will gradually replace most if not all of the standard litter cans. Approval of this purchase is recommended. Attachments 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $2,440.00 TO LANDSCAPE FORMS, , INC. TO PURCHASE DECORATIVE TRASH RECEPTACLES, AND THE SUM OF $1;500.00 TO PUBLIC SPACE PLUS AND CHARGING THE DISBURSEMENTS TO "STREETS DIVISION - EQUIPMENT OPERATING" ACCOUNT NO. 1730 -541 -6430. WHEREAS, the Mayor and City Commission of the City of South Miami have identified the need to further improve the aesthetics of the downtown district, and; WHEREAS, the City's Environmental Review and Preservation Board (ERPB) previously selected a particular style of trash receptacle for the Sunset Drive area, and; WHEREAS, additional standard litter cans are required to replace deteriorated ones and provide spares, and; WHEREAS, the decorative trash receptacles are only obtainable from the manufacturer, Landscape Forms, Inc. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to disburse the sum of $2,440.00 to Landscape Forms, Inc. (a sole source vendor) to purchase two (2) decorative trash receptacles. Section 2. The City Manager is hereby authorized to disburse the sum of $1,500.00 to Public Space Plus based on the following bid results for the standard green- and -white litter cans: Vendor Unit Cost Public Space Plus $375 Upbeat Products $401 Quality Chemical Co. $485 Section 3. That this resolution be effective immediately upon approval. PASSED AND ADOPTED this 215 day of September 1999. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR PUBLIC SPACE PLUS i 2436 EAST RANDCL MILL ROAD j ARLINGTON, TX 76011 817. 633.5001• Fax -817 633.5770 Order # Invoice to I Page 5478A 0812 99 1 Bill To Ship To Aiina Menocal City Of South Miami Miami, FL 33155 Customer No. Sates 1 D. Reference # Source erms i 6338 JM /JM /4222 QUOT TION ONLY Credit Card Number Type Phone Number Total Wt. Zo I Pkg ip Via 305 633.6350 0.0 Lbs N 0 PHONE 817. 633.5001 FAX 817.6335770 t /0 Ship Item # Descri tion n. Pric O n 10 18099 Guards Waste Rec•steel 375.0 0 -- 3750.00 FOR GR /WHT MERCHANDI TOTAL $ 3750.00 esun ile TwansMittal �..�. Public ,Swa c Tait ftee Phone # Toil Free Fait # PLO 8438 Eaaa Randal AdlMolon, TX r80JJ INNOVATORS IN rvro.i� Wp^= MANAGtriaN� Date: Front: Jim McCarthy National AcCOUat Managdr --� NnvOor of PaS ®s O'LclUdiag thin Cover): ConuneatMe. S ►r v �e bc.e► # �j t"t e a f +Acc (CA Of C� wee N0Uj Traff-11 a, Grour 01 Safety & Se(�Udty�w r 0� AAvt:. ` . � PAS• R'� � ` � OMCO& Fadl & ptan q;mijnter io, r., &, Exto dor,' Plus 77 -777 -, 77 -977- 8 - 7� +* ''r'k., ,Cj � w; i I ! 0 " �+*PC - Fire -Safe Steel Outdoor Receptacle Ara large 48- gallon capacity container designed for high traffic areas. ;Ivanized steel fire -safe construction makes it tough enough for cities, .rks or schools. Oversized litter openings are 7f" x 21" with cam ked service door below. Available with galvanized steel or Germ - lhter® antimicrobially treated rigid plastic liner. Specify Empire reen/White, Light Blue/White or Brown/Beige (shown) /base powder coated finish. 49" high x 22" wide. "Pitch In" decals Id separately. Price Per lualf Liner Ship. Wt. 1 6 UNM- G481 -G G Iv 88 lbs. $414 UNM- G481 -PL Plastic 82 lbs. $414 $401 UNM -OPTS Pitch In Decal ... $10 each F.O.B. Pennsylvania factory Weatherproof Outdoor Receptacle gallon galvanized steel mesh receptacle is rugged, yet practical for y streets, parks and factories. See - through design allows for handling ,ly when needed, saves time along busy collection routes. Firesafe Ivanized steel construction with rolled -up safety edging and two rein - l-cing horizontal bands. 33" high x 23%" diameter. Price Per Unit Ship. Wt. 1 6 SFA -9724 31 lbs. $145 $141 ?2 Unkipat S. Outdoor Covered Steel Receptacle Bonnet top has extra large 20" x 8" shielded-openings. Locking rein- forced service door permits access to removable 26- gallon galvanized steel liner. Features welded galva- nized steel construction with weath- er resistant high luster finish. Unit base sits 7" above ground. Legs have bolt down anchoring device to deter theft. Specify Sand, Blue or Green top over white base 49" high x 29" wide. Ship. Wt. 91 lbs. Price Per Unit 1 6 SFA -9702 5459 $445 F.O.B Minnesota factor,• 4. Receptacle Housings Manufactured from 100% Recycled Plastic Carry a 50 year limited warranty The high density polyethylene is maintenance free, not susceptible to wood destroying organisms or other insects, will never rot and most graffiti washes right off. Containers are made from 100% recvc materials without the use of any toxic or corrosive chemicals. 'l wood -like textured surfaces maintain a clear, crisp appearance after year, season after season. Gaps in the slats provide air circula- tion. Both receptacle housings accommodate 23 gallon receptacles. A variety of receptacles will fit inside the housings, up to 17" square x 29" high. Container are not included. 3. Slant Top Receptacle Holder The rustic design, animal proof slant top entry and swing door .i cess makes this the perfect unit for those areas that have a problei rh animals rummaging through trash cans. Accommodates a 23 r container (not included). The overall dimensions are 36i:" high .. uack, 46'/.•" high in the front. 24" wide and 18" deep. The swing out door reveals a 6" x 21" disposal opening. Latched door opens wide for easy trash removal. May be anchored through the base. Please choose Cedar, Weathered Wood, Brown, Gray or Sand. Price Per Unit Ship. Wt. 1 6 ECP- S7IR -23 Slant top 110 lbs. $448 $435 4. Flat Top Receptacle Holder , Tilt -up top receptacle housing provides a simple. maintenance` rr c solution to trash disposal. The top swings up and locks in plan• try Igo- vide easy emptying of inner container. A recycled plastic base I>late f lifts the container off the ground and can be permanently mounted - t Accommodates a 23 gallon container (not included). Thc overall t dimensions are 43" high x 23" wide x 2W! deep. The basc IAjIc can t either match or accent the receptacle color. Please specify board color of Cedar. Weathered Wood. Brown. Gray or Sand and ktr plate color of Cedar. Weathered Wood, Brown, Black. Gr, .• r, r Sand. I Price Per snit Ship. Wt. 1 6 ECP- STR -23 Flat top 170 lbs. S523 S507 FU B Michigan factory Pr rilr (r ri Idn• trr 40- r u In oils •.. hlldf nnri if rr ldarf r •. mr ur r r I,(,j (w 1 11 j1j 411 hrf -I (mr(Mt. I♦t,j mr mnmhnnnrr (nrndfrl I)r„ drnY lint, Ir r(ran. •nnr •rr.. nnri vldnrr n• T bill If ud6 urrd - (nt•. _ttrrr Idnch` t(nl• n•r "t" it," rnfnfrq Lrnr�r• rnr rn (,nor` ;). 6r. (•.:. (.'.. hd,ir• n,r ,n Inrp• i anri arrldnr1 nv rn Ivrnr• Rnn_ z91Z_ ?nn 7 f Aug -26 -99 08 :01A Quality ChQmical Co. 305 944 6857 9 MANUFACTURERS g DISTRIBUTORS Jan torial, Industrial, Water Treatment & Specialty Chemicals Sanitary Maintenance Equipment B Supplies TO: City nf South Mimi ATTN: Alina Menocal FROM: Idalmis Hidalgo DATE: August 26, 1999 WE ARE PLEASED TO SUBMIT THE FOLLOWING PRICES FOR THE RE('EnACLE LISTED BELOW. HODMI-1 DESCR TPT Q21y I sE C48 PL N- ardsman - Empire Green/ White Outdoor Receptacle 1 -5 Cont. l485.ve 5 -10 Cont. s410.64 LEAD TIME: Approximately 5 weeks. 1835 N.E. 144th Street North Miami, Florida 33181 Dade (305) 944 - 2837'' Broward (954; 524 -3707 Fox (305) 944-6857 P.O1 Aug -25 -99 10:50A quality Chemical Co. 305 944 6857 P.01 JTDOOR RECEPTACT.lF. DSMAN' extra large 48 gallon capacity, waste receptacle. IipF)ed galvanized Ife Steel C()llstruStlU�``1 lock ecured side service dour, .Oath powder coated finish with violet stabilizer to resist fading . m graphics available, contact tistributor for more inforniatioll. ompliant. a :XPANDED STEEL STREET BASKET N NN resigned to withstand Constant use and harsh weather )nditions. See- through design is ideal for airports and `her high security areas. • Hot dipped galvanized steel. • Tapered design permits nesting for easy storage. • Reinforced curled edges permit safe and easy handling. • Drain holes in bottom prevent water accumulation. • ADA Compliant. 91 DRUM TOPS UnWoat Steel covers for recycling, smokers litter control and general waste disposal. • 2030 and 185-5 feature self closing door and arc Factory ?Mutual System~ Approved Fire Safe /S(-lf- Lxtingilishin when u,,f�d %A'itl, .) .40vl Brim, and ni".,i 11�F{ •1 I- ,,,,.g Ii ►E'mww-� cna :x..� rra.� oAUJT l.Jo3J I �1NaSCA.PE FARMS .v�001 fax To: Mr. David Goodin Company: City of South Miami Fax: 305 - 668.7208 Phone: 305 - 663 -6350 Protect: price quote Cate: September 10, 1999 From: Mardi for St aron Norr s Company: Landscape forms, Inc Phone: 800/441 -1u45, ext. 213 Pages: 1 Thank you for the call today and opportunity to quote pricing for additional receptacles for yol r project. The prices quoted are NET purchase prices. I have noted estimated freight charges; on a quantity of 5 and 10 units. We ship via common carrier, FOB Kalamazco, Michigan. Manufacturing time is six W eight weeks from receipt of a written order and all apprCivals, To place an order, you may fax /mail a purchase order to Sharon Norris' attention. If you have any questions, Tease feel free to call our office. Sharon Norris is your c istomer service representative and , ;he will be back in the office on Monday. Her direct extension is 2,L 7. Thanks again for your Inter:,st in Landscape Forms. fo: GAP Arch, Prod. landsCc,, eforl n r s- P 800.521.2546 P616'381.0396 F6,6381-3455 431 Lawn=e Avenue, Kalamanc. MI " USA www.land3camlb rms- e6m U .., cnx :a,..) tA.S LA .)SCAPE FOR)IS X003 Quotation "FBR=CB: PIM TSLYPHO= REQUEST LF Orderq: 02736 SILL TO 18ndscapeforlrlS- 431 L.aumdale Avenue Xala►nazoo, MI 49001 -9543 PH: E001521 -2546 FX: 616/381 -3455 Federal I.D.# 38- 1897577 DATE: 09/10/99 PROJECT: 3. MI:AHIjCITY OF t DAVID GOODIN CITY OF sou`PH MIAMI SHIP TO: DAvlri GOODIM PUBLIC WORKS DEPARTjCM T CITY OF SOUTH MIAMI 4795 SM 75 Av$, PUBLIC WORKS DBBARTME!4T S- NTAMI, BL 33143 4793 sx 75 Avg. 9- KIAMI, FL 33143 Ship Via' COM19OV CARRIER —' All taxes Federal, Stat:o - Local, of whatever UNIT DRIQB TOTA,; PRICE name or nature accruing to or on this tranaaction shall be payable by the purchaser. Prices held for 60 days. Prices based on quantities ahvNtl. Change in quantity may effect price. Manufacturing lead time: 40 -60 days from receipt of all required approvals. Shipping time varies per destination. Item Totals $ 460.00 - �rALnMAZOO, was 1'.0.8. Quote Total: $ 360.00 FREIGHT PREPAID & ADDED TO nWOI':B Terms and Conditions: Unless othervise indicated, all rrelSht will be prepaid and added to t2ie invoice. xavoiCe ores Price, are F.0.8. of 1.54 per Month added to the amount dtm. Ralaaaaoo, Michigan is *4v—* or Cancel the =f the buyers Credit bpioa eiIm 30 days will have a service charge ir cancelled without authoriaatioa fNroe< yFl dine can be returned and no order or the feller mvc rr Y q uire payment penalty charge, o! 30% or More, When allows, returns or caaeellaeiens�a a au&A Amcor may ben:lal tbey are specifically itemized on Chet! voiceQ�i to thin tsaasaetioa are to be paid by the Fmrchaaer aloes Page 2 FOX OFFICE USg, ^CRT #: 61192 yuro "Jer hereby agrees to purchase and CSR hareb alley • : C=traut one t0 sell the ithams�iis� subject —�_ Sch• 8�p: 17/30 99 the tome shown Salem g to the terms met out on the reverse thereof. Purchaser As all our orders are custom made, we Must have our ac'A*wled5aent signed and retU ued. Seller 12:00 C3TS 4 3052613791 /49 %29/98 12:00 C3TS � 3052613791 Drill mill tests: ok 7. WARRANTY Sattspray Resistance 3000 hr test, ASTM D 117: max undercutting 111671 mm Humidity Resistance 3000 hr test, ASTM V 2247 -68: min. blisters U1671mm S. INSTALLATION Receptacles are shipped assembled. Installation is to be done by Customer or his agent in accordance with specifications of Customer's architect or planner. Corrosive- resistant anchor bolts for surface mount option are furnished by others. 6. AVAILABILITY AND COST Availability. Orders are processed after a signed purchase order or letter order plus approval of all shop drawings or special options (if required). Delivery time varies depending on time of year and 40 Customer requirements. Costs: All prices are from List price list and are FOB, Kalamazoo, Michigan. For specific prices and delivery time, contact: Landscape Forms, Inc. 431 Lawndale Avenue Kalamazoo, Michigan 49001 (800) 521 -2546. E Landscape Forms, Inc. warrants its products to be free from defects in material andbr workmanship for a period of three years from the bate of invoice. All claims must be submitted in writing, with a copy of the invoice tot Landscape Forms, Inc., 431 Lowndale Avenue, Kalamazoo, Michigan 49001. Landscape Forma, Inc., hereby disclaims all other warranties, express or implied, including any warranty of merchantability of fitness for a particular purpose. This warranty does not apply to damage resulting from accident, alteration, misuse, tampering, ncgligence, or abuse. Landscape Forms, Inc, shall, at its option, repair, replace, or refund rite purchase price of any itcros found defective upon inspet:tion by an authorized Landscape Forms service representative. The foregoing shall constitute the sole and exclusive remedy of the buyer. Purchasers should be aware that normal use of these high quality products may result in superficial damage affecting the finish, Scratches, nicks, and dents are to be considered normal wear and tear, and are not the responsibility of Landscape Forms, N0.006 004 8. MAINTENANCE For outdoor use simply rinse and wipe clean using mild cleaners. Powdercoai finishes should be inspected regularily for scratches, nicks or gouges which must be repaired by sanding, sealing with a rust eonvcrier and repainting with Landscape Forms touch up paint, For indoor use, occasional dusting may be done. Steam cleaning is not recommended. 9. TECHNICAL SERVICES Call Landscape Forms, Inc. for information. 10, FILING SYSTENIS Additional information and samples available from manufacturer upon request. 431 Lawndsle Avsnus, Kalamazoo, MI 43001, FX: 515/391.3455. PH. 8001521-2546. PH: 616138 It 026 005 s-se bi ........................................... ...... # ....................... Presidio hitter Receptacle - Freestanding/Surface Mount ogiows Product Components: PD - 0 D5001.26 -4 (Pa num er varies on unit ordered) Assembly: 1. Unit will arrive assembled. Set in desired location. Installl Optional Ash Urn: 1, Open or of unit by lifting latch with toe. 2. H k tope a of ash urn over top rod of receptacle in the center of the door panel. I lose door to s cure ash um in place. To Empty Litter Receptacle: 1. Lift door latch with toe and swing door open. 2. Slide polyethylene liner out remove and replace trash bag. 3. Slide polyethylene liner back into unit and close door firmly to latch. A„ �.Jwnoeie Avenue. Kalamazoo, Mi 49001. FX: 615/381.3455. Pw. 800 521.25d6, PM 61 i Q vnr„eu on r, CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and Commission FROM: Charles D. Scurr City Manager � V f'.. e REQUEST DATE: September 21, 1999 SUBJECT: Agenda Item # I Commission Meeting, September 21, 1999 AUTHORIZATION OF THE CITY MANAGER TO ENTER INTO A CONTRACT WITH MIAMI -DADE COUNTY FOR CDBG FUNDS FOR THE MULTIPURPOSE CENTER The attached resolution seeks approval for the City of South Miami to execute contract amendments and extension with Miami -Dade County to secure Community Development Block Grant (CDBG) funds from Fiscal Years 1997 and 1998. BACKGROUND The Miami -Dade Office of Community and Economic Development (OCED) administers the CDBG funds through a series of yearly contracts. According to Miami -Dade OCED, a resolution is required which authorizes the City Manager to sign the OCED Contract Amendments and Extension for the design of the Multipurpose Center Phase II. ANALYSIS These contract amendments, which shall be effective through June 30, 2000, are a necessary administrative step to make available CBDG funding from previous fiscal years. CONCLUSION AND RECOMMENDATION This source of funding is extremely important to the continuation of important City, projects. Approval is recommended. 1 RESOLUTION NO. 2 3 A RESOLUTION OF THE MAYOR AND CITY 4 COMMISSION OF THE CITY OF SOUTH MIAMI, 5 FLORIDA, RELATING TO CONTRACTS, 6 AUTHORIZING THE EXECUTION OF CONTRACT 7 AMENDMENTS WITH MIAMI -DADE COUNTY FOR 8 COMMUNITY DEVELOPMENT BLOCK GRANT 9 (CDBG) FUNDS FOR FISCAL YEAR 1997 AND 10 FISCAL YEAR 1998, FOR THE MAXIMUM 11 AMOUNT OF $3789000.00. 12 13 WHEREAS, the City of South Miami was awarded a Community Development Block 14 Grant (CDBG) for the design and construction of a Multipurpose Center in Murray Park, and; 15 16 WHEREAS, the Miami -Dade County Office of Community and Economic Development 17 (OCED) administers the CDBG funds through yearly contracts with the receiving entity, and; 18 19 WHEREAS, the contract amendments and extensions with OCED shall make the 20 aforementioned funds available through June 30, 2000. 21 22 23 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY 24 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 25 26 27 Section 1. The City Manager is hereby authorized to sign the OCED Contract 28 Amendments and Extension for the design and construction of the Multipurpose Center. 29 30 31 PASSED AND ADOPTED this 21" day of September 1999. 32 33 APPROVED: 34 ATTEST: 35 36 37 CITY CLERK MAYOR 38 39 40 READ AND APPROVED AS TO FORM: 41 42 43 CITY ATTORNEY CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and Commission DATE: September 21, 1999 FROM: Charles D. Scurr SUBJECT: Agenda Item # City Manager Commission Meeting, September 21, 1999 AUTHORIZATION OF THE CITY MANAGER TO ENTER INTO A CONTRACT WITH HARRISON UNIFORM COMPANY TO PROVIDE PUBLIC WORKS FIELD EMPLOYEE UNIFORMS. The attached resolution seeks approval for the City Manager to enter into a contract with Harrison Uniforms Company to provide new work uniforms for the field employees of the Public Works Department (e.g., refuse collectors). Providing uniforms is required under the Labor - Management Contract with the Public Works Union, and furthermore promotes employee safety, enhances workforce morale, and presents a positive image to the public. Four quotes were obtained for the total uniform specifications (see attached). The lowest bidder was Harrison Uniform Company. The itemized disbursements and accounts are as follows: Solid Waste $1,333.62 account number 1720 -534 -5220 which has a balance of $1,362.70; Building Maintenance $616.83 account number 1710 -519 -5220 which has a balance of $792.60; Street Maintenance $187.45 account number 1730 -519 -5220 which has a balance of $477.08. Attachments I RESOLUTION NO. 2 3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 4 CITY OF SOUTH MIAMI, FLORIDA, CONCERNING CONTRACTS, 5 RELATING TO UNIFORMS, AUTHORIZING THE CITY MANAGER TO 6 DISBURSE THE SUM OF $2,458.15 TO HARRISON UNIFORMS CO. FOR 7 UNIFORMS FOR PUBLIC WORKS FIELD EMPLOYEES, AND 8 CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 5220, 9 "UNIFORMS" FOR THREE DIVISIONS. 10 11 WHEREAS, the issuance of uniforms is a requirement set forth in the applicable labor - 12 management contracts, and further promotes employee safety, enhances workforce morale, and 13 presents a positive image to the public, and; 14 15 WHEREAS, due to the above, the annual cost of uniforms is a budgeted item in the 16 Public Works Department, and; 17 18 WHEREAS, Harrison Uniform Co. provided the lowest of the three bids submitted in 19 response to a standardize request for proposal. 20 21 NOW THEREFORE, be it RESOLVED by the MAYOR AND CITY COMMISION of 22 the CITY OF SOUTH MIAMI, FLORIDA: 23 24 Section 1. The following quotes were obtained: 25 Palmetto Uniforms $3,713.87 26 Jules Brothers $3,042.70 27 RDH Quest, Inc. $2,617.75 28 Harrison Uniforms, Inc. $2,458.15 29 30 Section 2. The City Manager is hereby authorized to disburse the sum of 31 $2,458.15 to Harrison Uniform Co. for the satisfactory completion of the aforementioned work. 32 33 Section 3. This resolution shall become effective immediately after adoption. 34 35 PASSED AND ADOPTED this 21St day of September, 1999 36 37 ATTEST: APPROVED: 38 39 40 CITY CLERK MAYOR 41 42 READ AND APPROVED AS TO FORM 43 44 45 CITY ATTORNEY UNIFORMS (99 -00) PUBLIC WORKS DEPARTMENT EMPLOYEE NAME DIV SHIRT SIZE (4) LONG OR SHORT SLEEVE (4) T- SHIRT SIZE 5 PANT SIZE WAIST - LENGTH (4) Solid Waste WILLIAM BOSTICK SW L SHORT L 38 28 RUDCIE BRYANT SW L 6- SHORT /3 -LONG 33 30 ROBERT BUTLER SW L 2- SHORT /2 -LONG L 36 29 KERRY CLAYTON SW L 2- SHORT /2 -LONG L 32 33 ANDREW CRUSE SW XL ;. s :; XL 40 34 GREGORY DAVIS SW XL LONG XL 38 34 KENNETH DRUMMOND SW M LONG M 32 31 AMOS LEGGETT SW XL 2- SHORT -2 -LONG XL 38 33 PAUL HENRY SW XL LONG XL 36 34 PABLO LABORI SW NA NA - "' L ** 31 32 ERIC MATHIS SW L L 33 31 OGYES WILKINS SW L LONG L 34 34 *WILLIE SNEED SW N/A N/A XL 40 2 /SHORTS 34 2/LONG Building Maintenance *RODOLFO DE LA TORRE BMT N/A N/A L 34* 4 /SHORTS 30 2/LONG PEDRO A. BREA BMT N/A N/A < ' XL ** 34 30 KELVIN BYNUM BMT XL SHORT XL 38 36 MARCELINA VIERHEILIG BMT N/A N/A L ** 33 30 CARLOS HERNANDEZ BMT N/A N/A Olt L ** 32 32 RAMON MERCADO BMT N/A N/A XL ** 40 30 Street Maintenance DONALD BENJAMIN SW L _ SHORT L 36 2 /SHORTS 30 2 /LONG DAVID GOODIN JOSE MORADO STS NA NA XL ** 42 31 Equipment Maintenance RG, PG, GG & HP EMT * *9 T- SHIRTS UNIFORM.DOC COLOR DIV SHIRT/ LONG OR GOLF T- SHIRT PANTS T- SHORT SHIRTS (5) SHIRT SLEEVE SIZE (4) 50/50 (4) SPRUCE SW M L -4 5 48L *2668 GREEN 2 LONG -KHAKI 2 Shorts(KHAKI)- 2668S L S- 14/1,11 38 XL S -2/L -8 24 EXTRAS L XL GOLF SW XL 7 KHAKI Total (SW): Short- $133.60 $74.62 $331.65 $550.00 — LONG Lon - $224.25 ORANGE $19.50 — SHORTS GOLF BMT L 7 4(SHORTS)- KHAKI PT34K114 2 LONG PT38KH SPRUCE BMT L 18 20* 2268 GREEN (KELLY GREEN BMT XL S -4 14 (KELLY GREEN) XL 9 ORANGE BMT Short - $33.40 $74.62 $153.60 $220.00 — LONG $44.55 $51.72 SHORTS $38.94 LONG Total (BMT) $33.40 $74.62 $198.15 $310.66 SPRUCE STREETS XL S -4 5 2 SHORTS* 2268S GREEN (KELLY 6 LONG *2268 GREEN) XL 9 ORANGE $24.00 $19.50 SHORTS $33.40 $44.55 $66.00 LONG Total. STREETS $33.40 $68.55 $85.50 TOTALS: Short — $200.40 Long- $224.25 $149.24 $598.35 $965.66* GRAND TOTAL: $2,137.90 *Attached size chart UNIFORM.DOC Q U O T A T I O N HARRISON UNIFORM COMPANY 3850 NORTH MIAMI AVENUE MIAMI, FL 33127 Ph: (306) 572-1,240 if Fax: 305- 572 -1245 Toll Free: 1- 800 -700 -4654 / E -mail. mkmiQfechheimer. com City of South Miami 6130 Sunset Drive South Miami, FL 33143 Attention: Kathy Vazquez Phone (305) 663 -6329 Fax: In response ro your inquiry, please consider the ollowin f gProposal: 1 a �Pb�S sp,ruea �� . Gho,r-YS to 'SpYu U 6 r. qrLMusax 6, F a gGsE SprL%e., 6r. SJS 76"&/- 60)50 no fk-t. jitol 6ti. 3 K ti 1aa'ta i� ha1t, s8cdts B% 1iN ta,az...o K"ZL ACCOUNT No.: TERMS: Net 30 Days, U.A.C. F.o.&: Shipping Point DELIVERY: 7 -30 Days, ARO SALESPERSON: House Account SALESPERSON s: 060 TAwLa4: No OTY X43 J4 3 ab 133 )0 a t� 9:15 11.Oo 9--4-5 $•3s 4-oo , I4. ULO )a.95 ` sr J-i19•a5 � 1 �• 10 �3 �.4C) JO to - too la as•gc� Q �a1* 44 Q t.4 L/►1,.� to C1 10L 1 -40 -may a X L, a '� a .� 3At_ to '' S *' '-� w 3 � ...1� �.In,«ert- a, fir►, �,,,,.t, ►^n c.L.�d„`, j c a er 6c�,K. -, �. a1�o& a jp4ewJR� tA.c , J4 y -Sod standard oversize Thank you for every consideration Wit he applied to items on this Authorized &Vnatum. '�F. Elizabeth Cowen TO' d 9b ?T?1qgOr I uiP1 14 sw..iO It Lin 1 -in-; i AP ' i7O P6-rT - I nr ,3O�; i6 0506 ;=HLMETTO L1I : F =PMS 627 P02 JUL lr', "f--- 15;73) City of South Miami 7/16/99 D"CrWHpp Cfir tom' W, No as ErLd, &tttwded lbfte Saud waste Tahirrs Kelly 59 29M S -XL $4.92 $290.34 2XL•3X1, 56.75 50.00 Golf Shits Kelly 5 437M S -XL $12.84 $64.20 2XL -3XL 515,78 $0.00 I-$ Shirts Spruce 33 SP14SG S-XL $14.71 $485.35 2XL•3XL $16.03 $0.00 SS Shuts Spruce 16 SP24SO S -XL $12.40 $198,32 2XL•3XL $14.26 $0.00 Pmts Spruce 50 P770SG 9-XL $18.92 $945.75 2XL•3XL $22.70 $0.00 Sborti Spruce 2 PT26SG SAL $16.67 $33.35 2XL•3XL $20.01 $0.00 Total $2,017.30 Silk Screen Art Chargc 1 ,K#O 525.00 Silk Screen Charge Per Shirt Un2um Tom /.00 $59.00 r$2,121.30 P 412110 AWL" c6Z w S.OAAO. Size Price F.Xi=dtA Pelee T shirts .� Kelly 23 29M S -XL $4.92 $113.18 2XL -3XL $675 $000 Golf Shib Kelly 5 437M S -XL $12.84 $64.20 2XL -3XL $13.78 $0.00 LS Shirts Khaki 0 SP14SG S•XL $14.71 $0.00 2XL -3XL $16.93 $000 SS Shirts Spruce 4 SP24SG S•XL $12.40 $49.58 2XL•3XL $14.26 $0.00 Pau Spruce 12 PT2030 S -XL $17.95 $215.34 2XL -3XL $21.S3 $0.00 Pleated Pmu Khaki 2 PT32KH S -XL $22.20 $44.40 2XL -3XL. $26.64 50,00 Pleated Shorn Khaki 2 M43G 3-XL 517.95 $35.89 2)(L-3XL $21.53 50,00 TOW $522.59 Silk Sam Charge Per Shirt DYV75ION COTAL / $28.00 SSSO.59 07/02/1999 10:46 3052613791 PUBLIC WORKS UNIFORM PRICE COMPRARISON o��Io�: ,, �iq�l�N SOLID WASTE: Imimm to.a(e 59 Kelly Gme� n T- Shirt; 5 Golf Shirts a8 33 Spruce Greco Long Sleeve Shirts 9.15 - 1,6 Spruce Green Short Sleeve Shirts; 9.35^ 50 Spruce Greem Pants 11.0 0 5 -5-zk,00 Z Sborts FM4SG 915 79,50 SOLID WASTE TOTAL: BUELDING MAINTENANCE; 9 + w 33(0.50 4,,%b Io,vi. ilo.'�o t 5"3.30 23 Kelly Green T- Shirts; 5 Golf Shuts 4 Spruce Green Short Sleeve Shirt S•3!> — 33, 40 1�2 Spruce Green Pants I 1.0 0 �3 �•OO _2 Khaki Long Paa, Panted; 2 Shorts 771IM MA rf � / ? s LANDSCAPE MAINTENANCE: Bull WIN /r 63,70 93 .38.914 -1- a5.940 33 Kelly'Green T. Shirts; Golf Shirts 4 Khaki Pants 6 Spruce Green Short Sleeve Shirts 8.35 20 Spruce Gran Pants 11.00 — , ".ap _&Spruce Green Long Shirts 9,75 •S° ,lk"N0nAIDL' MAIFPJVCNANr"V..7"FrAT.- ��i00 STREETS; is, Kelly Green T- Shirts 2 Shorts P M34SG 6 Spruce Green Pants 4.$b – 94,�, V- 0 - cl.-15 19.5D / 7// qO Palmetto Uniforms, Inc. 4990 SW 72"d AVENUE SUITE 106 MIAMI, FL 33155 TEL: (305) 667 -9166 FAX: (305) 667 -0506 Friday, July 16, 1999 TO: City of South Miami Central Services Division Tel: 305- 663 -6339 Fax: 305.667 -7806 ATTENTION: Kathy RE: Quotation FROM: Rita Cruz 64— F'J1 -L ib 'S :5: ,� WE ARE SENDING YOU THE FOLLOWING NUMBER OF PAGES: 3 FAQ COVER SHEET Thank you for your inquire. If I can be of further assistance, please call me. Rita Cruz -HL!'ici T a i.f!:F --Ri1S JUL 16 7=- :5.Z -� City of South Miami 7/16/99 PC i � �� Q11Y 51r/��c � r„ce Eagffe r rrkr Layt6pap t T -shim Kelly 33 29M SAL $4.92 $162,39 2XL,•3XL $6.75 $0.00 Oolf Shits Kelly 0 437M S -XL $12 84 $0.00 2XL•3XL $15,78 $0.00 LS Shirts Khaki 6 SP14KH S•XL $14.71 $98.25 2X1:3XL $16.93 $0.00 SS Shirt. Spruce 3 SP24SG S-XL $12.40 $61.98 2XL -3XL $14.26 $0.00 Pena Spruce 20 PT20SG .5-XL, $18.92 $378,30 2XL•30(L $22,70 $0.00 Pau Khaki 4 PT20KH S•XL $18.92 $75.66 2XL -3XL $22.70 $0.00 Sham Khaki 0 PT26KH S -XL $16.67 $0,00 2}U; 3XL $20.01 $0,00 Total $766.37 Silk Screw Chugg Per Shirt RIV SION TOTAL /,00 $33,00 51799A2 A-VOri2ft an G1t QIY Sfi1�NO ,4im et "I &Aqd -e Prlce StYS£tl T•shim Kelly 18 29M S -XL $492 $88,58 2XL -3XL $6.73 $0,00 Golfshits Kelly 0 4371M S•XL $12.84 6000 2XL•3XL $15.78 $0.00 I.SShim Spruce 0 SP14S0 S•XL $14,71 $0.00 2XL -3XL $16.93 $0.00 SS Shim Spruce 0 SP24S0 SAL $12.40 $200 2XG3XL $14.26 $0.00 Pants Spruce 6 MZOSO S•XL $18,92 $113.49 2XL•3XL $22. ?0 $0.0D Shorts Spruce 2 PT26SO S -XL $16.67 $33.35 2XL-3XL $20,01 $0.00 Total M3 Silk Swmi Cturp Per Shirt DLVISION TOTAL .v !• $ls.oa 00 $253.41 FROM : CARLCS A TORRES PHONE X40. : 13 ©5'545365 Jul. 28 1999 02:38PM P1 TO: RDH QUESTJNC. 130 N.E. 40th Street #wazzu 9 Miami, FL 33137 Phone: (305) 576 -0804 Fax- (305) 438 -0448 FAX COVER PAGE S-dd., DATE: % kle ? — h/ COPIES SENT(including cover page): COMMENTS: PHONE CALL FOR DATE TIME M P.M. OF ELEPHONED PHONE — RETURNED FAX# AR CODE NUMBER EXTENSION YOUR CALL PLEASE CALL MESSAGE A n / WILL CAI I FROM : CARLOS A TCRRES FNOrE NO. : 130575453E5 Ja1- 06 1999 02: 39P P2 FAX• /wx- FAX•'rAX -F$%X- PAX -TAX- FAX- FAX.Y&X -iAX- TAX -FAX- FAX- FAX -FAX-W AX- FAX•r4X•FAX.FAX. FAX mom CITY OF SOUTH MIAMI CENTRAL SERVICES DIVISION 6130 SUNSET DRWE SOUM MIA.N% FL, 33143 PHONE: (309) 663 -6339 FAX: (305) 667 -7806 ROM: ' CENTRAL SERVICES.. ATIMN- 17ON . Ita' . ' WI 6ATXrV,��Q'}!LZ� M►l!'A P.0 EIC FAX M. DATE: x pLIASE PRbVIDE•ME Wl='g i QUOTE VIA FAX ON'TIM ... : ,FQLI,dWING iT�b#S.,A►.S:A,I+. . . . ' , rams; PRWE (EACH) 5'd /S a s J COMMNTS: PLEASE ADVISE IF YOU HOLD ANY COUNTY, STATE OR SCHOOL BOARD BIDS. ALL SEW" T- SHIRTS MUST HAVE A SCREENED CITY LOGO IMPIINT, ** * *IF YOU a� P�4►G� uba HAVE ANY QUESTIONS PLEASE THANK YOU L so CALL FRU : CARLOS A TORRES PHONE ND. : 13057545355 of Ju 1. ©f 1999 03: 39PM P-3 07/02;1919 18:45 30520;;79; PJDLIC WAS DWIE 04 UNIFOM PRICE COWRAR[SON DIVlS1om&* IQLW WASH v XAW vnw Tarkq s cur sw u lv,'5" 33 SO.w.Orgo L=9 SWM $Mro— u M*+K'� c� slwce aar.8iuw; ^. Jpg � G a svmo Grow romp -- VVl0MV40 MAkVT rrA KCI: II�O.B� oi 23 KW Orm ?•akkiq A"NdM � 362,, �sr..» cr..m siwr. 16 rc — al-7. /a is Sl nW 01"S 1440 - I � .K�P"b �—''"` 30 vpm a an" 90 rm rats � JAY' f urc•+T -ads �`� 9d '60 .r*spvocvrm Taub t ,-:I- _� �. —vim — y ! 1 �6tita FRU'l �'LLES BFV' UNIF3;�flS 30S 7S9 6708 F v - I VL.IJJJ 1....Ju JOU661Iovjb CITY Sp MIAMI PURCH PAGE 8t NJ cz, ?&X-FAI"AXdAX.rAX-FAX•VAX• FAX- F^"A X- F"] rAX FAX - FAX Mau CITY OF SOUTH MIAMI CENTRAL SERVICES DIVISION 6130 SUNSET DRIVE SOGTH M VA FL. 33143 PHONE: (30S) 663.6339 FAX; (3" 667 -78% Tom= u OM CENTRAL SERVICE. : c ATTENTIOhti- .�'� �//I ' 9AWr VAZQUEZ 4 , NffA PWX& jrR FAX NO.c - - G o DATE: .�- /- •.9i_ /� PHONE NO.:, f5r }O 9 PAGES: L.. . X PLEASE PAOVL1fE w W'I'I'8 -A QUOTE VIA FAX ON' THE FOLLOVAI% TIE d& A.S.A.P. XT ms.- PRICE [EACAI (1�94 z -a e, " F- ; 4 kig-c4ce'veo COMMENTS: Al Am ,-v 6-0. PLEASE AVME IF YOU HOLD ANY COUNTY, STATE OR SCHOOL HOARD Bl, & ALL SHIRTS AND T -SMTB MUST HAVE A SCREENED CITY Lo Go IMPRINT. P�bt�•� wb� � r IF YOU HAVE ANY QUESTIONS PLEASE CALL ME. ** ** THANK YOU C 6* wcrr �. 07/02/1999 10:46 3052613791 PUBLIC WORKS DIVISIONS: SOLID WASTE: , v. 7S /:3,3 S 59 Kelly Green T- Shirty 5 Golf Shirt 33 Spruce Green Long Sleeve Shirts 16 Spruce Green SbQ rt Sleeve Shirts, SO Sprat* Green Pants //. 2 Shorts PTK34SG i a, to SOLID WASTE TOTAL: UNIFORM PRICE CONIPItARISON S 39 2,a6 la7S - •S 3. 7S BUILDING MAINTENANCE; 23 Kelly Green 'T- Shirts; 5 Gol[ Shirts I S,(. 4 Spruce Green hoart Sleeve Shirt i '7 0 = 12 Spruce Green Pants " it. 5' /;5'7, Yb _.;Khaki Long Pants Pleated; 2 Shorts i i . BUILDING MAINTEN N TA LANDSCAPE MATN'I'ENANCE: 33 Kelly Green T. Shirts-, Golf ; 4 Khaki pants 1 I , b - 6 Spruce Gram Short Sleeve Shirts t t 1 0.- ? o 20 Spruce Green Pants t i.cP - 3. _&Spruce Green Lonsi Shirts 31 s = So w1Sc ecFeiv 4 G0 S = C) STREETS: Gi7� is K.eUy Green T- Sbirts 2 Shouts PTK34SG !a. 30_ 6 Spruce reap Pasts / /, to O a /x.70 STREETS TOTAL: ov 07/02/1999 10:46 3052613791 PUBLIC WORKS UNIFORM PRICE COMPRARISON DIVISIONS: SOLID WASTE: , S4 ICelly Green T- Shirt; 5 Golf Shirts 33 Spruce Green Long Sleeve' Shirts 16 Spruce Green Short Sleeve Shirts; So Spruce Green pants 2 Shorts PM45G SOLID WASTE TOTAL: BUILDING MAINTENANCE; 40 23 Kelly Green T- Shirts; 5 Golf Shirts 4 Spruce Green Short Sleeve Shirt 12 Spruce Green Pants _2 Khaki Long Pants pleated; 2 Shorts 77I1M LANDSCAPE MAINTENANCE: IN 11111 33 Kelly Green T- Shirts; Golf Shirts 4 Kbiaki pants 6 Spruce Gr4eu Sbort Sleeve Shirts 20 spruce Greens ,Pants _Lspruee Green Long Shirts i.Anrnse"E MAINTENANCE TOTAL: STREETS; IS Kelly Green T-shirts 2 Shorts PTK34SG 6 Spruce Green Pants TOT 07/,02,113133 10:46 EMPLOYEE NAME Solid Waste 305161373= DIV PUBLIC SHIRT SIZE f4) PUBLIC UNIFORMS (99 -00) WORKS DEPARTMENT LONG OR SHORT SLEEVE (4i WORKS T- SHIRT SIZE s PAGE 0 PANT T- WAIST LENGTH 4 ELDRIDGE BERRY SW XL LONG XL 40 30 WILLIAM BOSTICK SW L SHORT L 38 28 RUDCIE BRYANT SW L 6- SHORT /3 -LONG 33 30 ROBERT BUTLER SW L 2- SHORT /2 -LONG L 36 29 KERRY CLAYTON SW L 2- SHORT/2 -LONG L 32 33 GREGORY DAVIS SW XL LONG XL 38 34 KENNETH DRUMMOND SW M LONG M 32 31 AMOS LEGGETT SW XL 2- SHORT -2 -LONG XL 38 33 PAUL CRY SW XL LONG XL 36 34 PABLO LABORI SW NA NA L *" 31 32 ERIC MATHIS SW L LONG L 3-3 31 OGYES WILK.INNS SW L LONG L 34 34Z? *WILLIE SNEED SW N/A NIA ,. XL 40 2/S 34 2iL - Building Maintenance *RODOLFO DE LA TORRE BMT .� N/A NIA L 34* 21L 30 *HORY'S vL.G -.�Twb PhAn/SIFo 7711M PEDRO A. BREA AMT N/A N/A XL•" 34 30 KELVIN BYNUM BMT XL SHORT XL 38 36 MARCELINA VIERHEILIG BMT NIA NIA " L ** 33 30 Landscape Maiwtenance - —_ -- "OMAR MEJIAS / LMT NIA NIA L 38 30 ANDREW CRUSE ' LMT XL 2 SHORT- 2 LONG XL Co 34 SAMUEL GERMANY LMT XL LONG XL 38 33 EDDIE HOWELL: LMT NA NA " XXL ** 46 30 ,i - CARLOS HERI ANDEZ LMT NfA NIA L" 32 32 ALVIN HANNAH, LMT M SHORT M 29 32 Street *aintenance 36 30 DONALENJ D BAMIN SW L N/A L DAVID GOODIN JOSE MORADO STS Equipment Maintenance RG, PG, GG & HP EMT **9 T-SHIRTS UNIFORM.DOC NA I NA 2 -L 2 Shorts PTK34SG }(, ** 42 31 JUL -02 -99 FR 04 :36 FM MINMI__]MPRESSIONS 305 558 4686 P.01 Jul -02 -D9 18:42 GARMENT CORP OF AMERICA 800 777 1077 P.01 OWPOI iQVb :Jr.' 50 MXAMi PL4tOi PrASE O1 F"- IAX -YAX- PAX- IIAX.FAX- fA*YAX4/Ai -FAX - TAX •rAX4r".►Ax•rAx- /Ax- FAX•fAx -FA - FAX•rAX•YAY- FAX P r�mS CITY OF SOUTH MIAMI � 5 3� CEN'T'RAL SERVICES DIVISION 6130 SUNSET DRIVE IXA I SOUTH MUNfl, Fi. 3.1143 K 1 PHONIC: (309) 663.6339 PAX: (30Sj 667.'lSO6 Q o fATTENTION' OM: L SERV1[�Es VArQVZW f ANITA P�� FAX NOa O.r 0 fro PA X PI:EASI& PEOME 11+IE'WIT$ A QUOTE VIA FAX ON THE FOLLOWING ITE.MS.-A.S.A.P. =HSI PRICE (EACH) 111 G AM COMMENTS: PUASE ADVISE IF YOU HOLD ANY COUNTY, STATE OR SCHOOL EOARD BIDS. ALL SU MTS AND T- SB31TS MUST RAVE A SCREENED CITY Loryo DaRmT. tic fl• •• «• YOU DAVE ANY QUESTIONS PLEASE CALL ME, TRANK YOU "T is %QE&r- #ZA) - T 07/05/1993 07:53 305261373: PUBLIC WORKS 07102/1999 15:07 3056677806 �• �` "" ' 07/0211999 15'46 3052613791 i Tot VtA'. p'ROM'. DATZ: $UBJECTt City of South Miami Tee p ,IlC ;r�?Q.p U471;R OF1P'1CR MSMORANDUM Kathy Vazquez pu:chsdinS Agent Fsmsado Rodripez public Works DitrWor oriawo t3. madaez de Cas Assla tti DeptitY DimtOr June 1, 1999 99' UNIFORM QU0193 PAGE 01 I mp fawsrdin$ the Muirsa infvr+ne o" 0 obWn ibf best W iw for thcw y"m uniform purohm pl+s" do not "Sigts to oonttwt +o a ity� need %dam iM>ibMlwtlOn t►t 4930. r � "city of ple-ml LiNw, / ' "r d CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and Commission DATE: September 21, 1999 FROM: Charles D. Scurr RE: Agenda Item # t City Manager Commission Meeting, September 21, 1999 Approval of expenditure for the repair work of Police City Vehicle No. 99 -04. The attached resolution seeks approval for the repair of police market vehicle no.99 -04. The cost of the repair work is $1,164.50. In August, the patrol vehicle was involved in an accident requiring bodywork and re- painting. Three quotes for repair were obtained from local vendors. Administration has decided upon reviewing the quotes that the vendor with the best price and best assurance for quality of service is the factory- authorized dealer, Coral Gables Lincoln Mercury. The cost for the repairs will be charged to the City's "Self- insurance Fund". Account information was unavailable at the time that this memorandum was prepared due to the Y2K update on the City's computer system. The exact account balance will be presented at the Commission meeting. The repair of the Police vehicle is essential to the efficient operation of the Uniform Division. Approval is therefore recommended. Attachments 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, CONCERNING CONTRACTS, RELATING TO VEHICULAR REPAIRS, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $1,164.50 TO CORAL GABLES LINCOLN MERCURY FOR THE REPAIR OF POLICE PATROL VEHICLE NO. 99 -04 AND CHARGING THE DISBURSEMENT TO ACCOUNT NO. 504 - 1500 - 514.4680, "SELF INSURANCE FUND /AUTO REPAIRS ". WHEREAS, the City of South Miami provides police protection for residents, visitors and the business community, and; WHEREAS, police patrol vehicle No. 99 -04 was recently damaged in an accident, requiring body work and miscellaneous repairs, and; WHEREAS, it is imperative that all police patrol vehicles are operational in order to maximize the effectiveness of police protection efforts. NOW THEREFORE, BE IT RESOLVED by the MAYOR AND CITY COMMISSION of the CITY OF SOUTH MIAMI, FLORIDA: Section 1. The Public Works Department has obtained the following quotes for the repair of the patrol vehicle: Deel Ford $1,452.82 Coral Gables Lincoln Mercury $1,164.00 Mobile Customizing $1,080.00 Section 2. The City Manager be, and is hereby authorized to disburse the total sum of $1,164.00 Coral Gables Lincoln Mercury (a factory authorized repair shop). Section 3. That this resolution shall be effective immediately after adoption thereof. PASSED AND ADOPTED this 21s' day September of 1999. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: •C FRAME & UNIBODY REPAIRS I BENCH SYSTEM ESTIMATE OF REPAIRS R.O. CORAL GABLES LINCOLN MERCURY Paint & Body Shop 3191 S.W. 39th Avenue Coral Gables, Florida 33146 Phone 445-7711 Direct Line 445-7724/25 Collision Work Rental Cars at Special Rates ALL WORK GUARANTEED Fast, Friendly Service NAME 0 19 I ADDRESS DATE I /)V/I* MAK5MFrAR YR. TYPE LICENSE NUMBER MILEAGE SERIAL NO. PHONE NO, I INS. CLAIM Co. APPRAISER NO. DESCRIPTION OF DAMAGE A 21 3 4 5 6 7 8 x& All U-0, 9 10 12 M 13 A .......... 14 "n 15 0 161 1 1 0- 171 1 1 19 20 21 22 N 231 1 1 21 241 1 1 TOTALS J. 3441 PARTS PRICE A $ This damage report is based upon our REMARKS detailed inspection of your vehicle and does 3610 BODY LABOR $ not include repairs other than itemized above. Occasionally additional damage will be discovered once the work is opened up, 3610 FRAME LABOR HRS.@$ $ 3610. PAINT HRS.j$ $ and additional repairs will be required. Repairs will be made for you as owner. If you do not intend to pay with your own funds, please make certain the insurance 3600 MECH. LABOR HRS.@$ $ company can deliver their check to you in 3660 SUPPLIES $ time to pick up your vehicle. All repairs must be Paid in full before the vehicle will be ,eleased. If a Ilenholder is named on the insurance 3651 SUBLET $ ,heck their endorsement must be obtained. We are proud of our technicians and their 3651 TOWING $ superior quality craftsmanship. Thank you 8061 HAZARDOUS WASTE Dl§jP SAL ,O, $ 2 50 ' 'or letting us serve you. K TAX $ Authorization Estimate Good For 30 Days $ No %Xuarant.ees On Rust Repairs i f' Nlnu.,,W oc ;Mnidam s, d 01818 ..uL =E ?= qs�- Uy grziriz;ill .. f Np 3 a s.-u `& S6r bit �a�g u� sovis yt u, ��c e i t I `I +. f f ' R: a,. 5 - I I�pp S ids 1 F I I f _ 6 6k ,5 1 i �, 5,�. --�. v� hu., r�.n1.x b "uly i� fii he P3f vy dl s Pty ] 'kip J n 1 ` L p �+ `" Ei i y - 528 S"i;ti.�i�'�i. WOORK GUARANTEED P T. 1 t q 54 � �. � cd, 6 wa.' €, 2 E _r9.�. . � a. 1 I i vV 3 5 fl; 6 t i f' Nlnu.,,W oc ;Mnidam s, d 01818 ..uL =E ?= qs�- Uy grziriz;ill .. f Np 3 a s.-u `& S6r bit �a�g u� sovis yt u, ��c e i t I `I +. f f 00 t-� Q M G• a a ti4 a w x U A O m O I M � 0 v rr0�. rn 5 � ��... O ~ x H i O Ui < J\ N Z c Z o U y W OU LU g Z J0 JW J 00 t-� Q M G• � a ti4 a w LO A O m O I M � 0 v rr0�. � ��... O ~ O H F- T�Q ro_ m z N n N 0 1 —^ • 'q1 ¢ Q om. ; ° m E Oa - q`,`i F d �a z adi E Tc �e c ~tom° • 9! U .a >u It F C T fA E c i.Ha c 1 a E y d m E° °d c m— C p C L y V vonu °w -.3 N • N— 9 N d d y; I L r O ° —°n u m _° c 7 d L tp U d `O C d Q A a L C p C^ Ov�i U U 'El C6o_ T�ccn o ° N ; o v >j ® Nm - nc o� c AoOdi O C ty a Z yi d o d p o u N 0 'o N L n N9y1 d C U Fow W 61 " 0 TFFF w A N:: Z U' O ZQ T d N G L N R n 0: cc fl U I Sz <2 dL w U< c=7 -> c c ie nnu e QI0 cc W 0 N D U F . � ��... O ~ O ! F- ......... .... J JW J O o oW~pQjWp� j j Q Q W WW t- co► - - acnQH m m s s- c c7 J J4 z° t n w w U N N W w w^ o oL° d d�ct Q J V= U Q � J` V F L 0 U p d 01 d U t t m d d o d C • ¢ ¢ L LLO¢ n ndcd _ ° °no� 1 _ ° W � L L L _ _LUyy L L E L • W W O O L ZUE QI0 cc W 0 N D U F CITY OF SOUTH MIAMI To: Mayor and Commission Date: September 17, 1999 From: Earl G. Gallop Agenda Item # City Attorney Commission Meeting 9/21/99 Attorney's Fees Nagin, Gallop and Figueredo, P.A. The attached resolution is for Legal Services for the City Attorney in the total amount of $5,149.92. The accounts are summarized below: Account Current Balance This Invoice Consulting — Real Property/Foreclosure $ 3,839.50 $ 1,153.00 Account # 1500 -3435 Professional Services - $ 1,204.22 $ 603.27 Account # 608 - 1910 -521 -3100 CRA Fund — General Legal Account #610 - 1120 -554 -3415 Legal Services Non Retainer Account # 1500 -3410 A detailed Billing Statement is attached. T $ 21,208.75 $ 11,143.96 $ 787.50 $ 4,596.15 1 RESOLUTION NO. 2 3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF 4 THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO 5 ATTORNEY'S FEES; APPROVING ATTORNEY'S FEES FOR NAGIN 6 GALLOP FIGUEREDO, P.A. IN THE AMOUNT OF $5,149.92 7 CHARGING $1,153.00 TO ACCOUNT NO. 1500 -3435, CONSULTING - 8 REAL PROPERTY/FORECLOSURE, CHARGING $603.27 TO 9 ACCOUNT NO. 608 - 1910 -521 -3100, PROFESSIONAL SERVICES, 10 CHARGING $787.50 TO ACCOUNT NO. 610- 1120 -554 -3415, CRA 11 FUND, GENERAL LEGAL, AND, CHARGING THE REMAINDER TO 12 ACCOUNT NO. 1500 -3410, LEGAL SERVICES -NON RETAINER; 13 PROVIDING AN EFFECTIVE DATE. 14 15 WHEREAS, the City Commission of the City of South Miami approved 16 Resolution No. 99 -94 -9500, as amended by Resolution No. 217 -97- 10187, authorizing 17 payment of City Attorney non - retainer attorneys' fees and costs; and, 18 19 WHEREAS, Nagin Gallop Figueredo, P.A., submitted invoices to the City for 20 legal services rendered, and costs advanced, for the period ending 21 August 31, 1999, in the amount of $5,149.92; and, 22 23 WHEREAS, the City Attorney recommends payment of the attached invoices. 24 25 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY 26 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 27 28 Section 1. The invoices for attorneys' fees and costs received from Nagin 29 Gallop Figueredo, P.A., in the total amount of $5,149.92, are approved for payment and 30 $1,153.00 shall be charged to Account No. 1500 -3435, Consulting -Real 31 Property/Foreclosure; charging $603.27 to Account No. 608 - 1910 -521 -3100, 32 Professional Services; charging $787.50 to Account No. 610 -1120 -554 -3415, CRA Fund, 33 General Legal, and the remainder to Account No. 1500 -3410; Legal Services Non 34 Retainer. 35 36 Section 2. This resolution shall take effect immediately upon approval. 37 38 PASSED AND ADOPTED this day of '1999. 39 40 ATTEST: APPROVED: 41 42 CITY CLERK MAYOR 43 44 COMMISSION VOTE: 45 READ AND APPROVED AS TO FORM: Mayor Robaina: 46 Vice Mayor Oliveros: 47 Commissioner Feliu: 48 CITY ATTORNEY Commissioner Bethel: 49 Commissioner Russell: Additions shown by underlining and deletions shown by �. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED NAGIN GALLOP FIGUEREDOP.A. Attorneys & Counselors 3225 Aviation Avenue, Suite 301 Miami, Florida 33133 Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351 September 3, 1999 Charles D. Scurr Matter ID: 0022 -003 City Manager Williamson Foreclosure City of South Miami 6130 Sunset Drive Statement No. 4857 City of South Miami, FL 33143 For Professional Services For Disbursements Incurred Current Balance: Previous Balance: Payments - Thank you Total Due To be properly credited, please indicate Statement Number on your remittance check. 0.00 0.50 0.00 0.50 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. E I CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED NAGIN GALLOP FIGUEREDOP.A. Attorneys & Counselors 3225 Aviation Avenue, Suite 301 Miami, Florida 33133 Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351 Charles D. Scurr September 3, 1999 City Manager Matter ID: 0022 -008 City of South Miami Wascura v. City of South Miami 6130 Sunset Drive Statement No. 4858 City of South Miami, FL 33143 Total Professional Services 207.50 Rate Summary Eve A. Boutsis 1.10 hours at $125.00/hr 137.50 Earl G. Gallop 0.40 hours at $175.00/hr 70.00 Total hours: 1.50 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. Hours Amount 8/4/1999 EGG Attention to response to second discovery requests 0.20 35.00 8/10/1999 EAB Various telephone conferences with outside counsel in Wascura 0.50 62.50 matter, Ms. Coogler regarding discovery responses and deadlines; prepared letter to Chief Watson regarding deadlines and requested extension of time to respond to discovery requests; telephone conference with City Clerk Ronetta Taylor regarding tape of commission meeting requested in discovery 8/10/1999 EGG Attention to following -up of city's response to discovery request 0.20 35.00 8/12/1999 EAB Telephone conference with with outside counsel regarding 0.60 75.00 discovery deadline in a second discovery deadline and requested an extension of time in which to respond to that request; prepared memorandum to file, Mr. Scurr and Chief Watson regarding the second discovery request Total Professional Services 207.50 Rate Summary Eve A. Boutsis 1.10 hours at $125.00/hr 137.50 Earl G. Gallop 0.40 hours at $175.00/hr 70.00 Total hours: 1.50 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. d A Nagin Gallop Figueredo P.A. Matter ID: 0022 -008 For Professional Services For Disbursements Incurred Current Balance: Previous Balance: Payments - Thank you CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED Statement No.: 4858 Page: 2 Total Due To be properly credited, please indicate Statement Number on your remittance check. 207.50 0.00 207.50 132.35 0.00 339.85 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED NAGIN GALLOP FIGUEREDOPA. Attorneys & Counselors 3225 Aviation Avenue, Suite 301 Miami, Florida 33133 Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351 September 3, 1999 Charles D. Scurr Matter ID: 0022 -022 City Manager Forfeiture: 1988 Ford Mustang City of South Miami 6130 Sunset Drive Statement No. 4859 City of South Miami, FL 33143 Payments 8/24/1999 Payment Ck#24585 400.00 Sub -total Payments: 400.00 For Professional Services 0.00 For Disbursements Incurred 0.00 Current Balance: 0.00 Previous Balance: 400.00 Payments - Thank you 400.00 Total Due 0.00 To be properly credited, please indicate Statement Number on your remittance check. Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED NAGIN GALLOP FIGUEREDOP.A. Attorneys & Counselors 3225 Aviation Avenue, Suite 301 Miami, Florida 33133 Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351 September 3 1999 , Charles D. Scurr Matter ID: 0022 -023 City Manager City of South Miami Parking garage contract 6130 Sunset Drive Statement No. 4860 City of South Miami, FL 33143 Hours Amount 8/2/1999 LRF Telephone conference with Ralph Perez concerning lease 0.50 87.50 8/27/1999 LRF Telephone conference with Ralph Perez. 0.30 52.50 8/30/1999 LRF Telephone conference with Ralph Perez. Attended meeting with Mr. 2.30 402.50 Scurr, Mr. Sabratu, Mr. Gallop and representatives of SPG. 8/30/1999 EGG Attended meeting with Messieurs Scurr, Figueredo, Basu and Elias 2.00 350.00 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. agreement and pending matters. 8/2/1999 EGG Reviewed letter from Mr. Thompson regarding SPG Phase I and 0.10 17.50 alley -way parking issue; transmitted letter to Mr. Schulman, attorney for Mr. Auerbach 8/4/1999 LRF Meeting with SPG attorney Ralph Perez to discuss modifications 2.00 350.00 to lease agreement. 8/511999 LRF Status conference with Mr. Gallop. 0.20 35.00 8/6/1999 LRF Telephone status conference with Mr. Scurr regarding lease 0.30 52.50 agreement. 8/9/1999 LRF Telephone conference with Ralph Perez regarding status of 0.30 52.50 modifications to contract. 8/11/1999 LRF Telephone conference with ralph Perez concerning lease 0.40 70.00 amendments and related matters. 8/12/1999 LRF Reviewed changes to lease agreement. 1.20 210.00 8/13/1999 LRF Meeting with SPG representatives and Charles Scurr to discuss 2.50 437.50 and resolve final issues concerning draft lease agreement. 8/23/1999 LRF Telephone conference with Ralph Perez concerning pending 0.50 87.50 matters and developments. 8/24/1999 LRF Telephone conference with Charles Scurr and Sabrata Basu 0.50 87.50 concerning special exceptions that will be required by SPG project and scheduling the readings of the proposed lease. 8/25/1999 LRF Telephone conference with Ralph Perez concerning special 0.40 70.00 exceptions and Auerbach matter. 8/27/1999 LRF Telephone conference with Ralph Perez. 0.30 52.50 8/30/1999 LRF Telephone conference with Ralph Perez. Attended meeting with Mr. 2.30 402.50 Scurr, Mr. Sabratu, Mr. Gallop and representatives of SPG. 8/30/1999 EGG Attended meeting with Messieurs Scurr, Figueredo, Basu and Elias 2.00 350.00 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. Nagin Gallop Figueredo P.A. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED Matter ID: 0022 -023 Statement No.: 4860 Page: 2 regarding development permits required for parking garage project 8/31/1999 LRF Telephone conference with Ralph Perez. Telephone conference with 0.40 70.00 Mr. Scurr's office. Total Professional Services 2,432.50 Discount: - 367.50 Rate Summary Luis R. Figueredo 11.80 hours at $175.00/hr 2,065.00 Earl G. Gallop 2.10 hours at $175.00/hr 367.50 Total hours: 13.90 Expenses Legal research 36.84 Postage 0.33 Sub -total Expenses: 37.17 For Professional Services 2,065.00 For Disbursements Incurred 37.17 Current Balance: 2,102.17 Previous Balance: 3,212.08 Payments - Thank you 0.00 Total Due 5,314.25 To be properly credited, please indicate Statement Number on your remittance check. Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED NAGIN GALLOP FIGUEREDOPA. Attorneys & Counselors 3225 Aviation Avenue, Suite 301 Telephone: (305) 854 -5353 Charles D. Scurr City Manager City of South Miami 6130 Sunset Drive City of South Miami, FL 33143 Miami, Florida 33133 Facsimile: (305) 854 -5351 September 3, 1999 Matter ID: 0022 -027 Bruce v. Code Enforcement Statement No. 4861 Hours Amount 8/13/1999 EAB Telephone conference with opposing counsel regarding settlement 0.40 60.00 agreement, terms and his attendance at the hearing. Total Professional Services 60.00 Rate Summary Eve A. Boutsis 0.40 hours at $150.00 /hr 60.00 Total hours: 0.40 For Professional Services 60.00 For Disbursements Incurred 0.00 Current Balance: 60.00 Previous Balance: 396.79 Payments - Thank you 0.00 Total Due 456.79 To be properly credited, please indicate Statement Number on your remittance check. Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. . �_ Mr, , r�� _,. > _ . �. ..tom _,r� CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED NAGIN GALLOP FIGUEREDOP.A. Attorneys & Counselors 3225 Aviation Avenue, Suite 301 Telephone: (305) 854 -5353 Charles D. Scurr City Manager City of South Miami 6130 Sunset Drive City of South Miami, FL 33143 Payments 8/24/1999 Payment Ck#24585 For Professional Services For Disbursements Incurred Current Balance: Previous Balance: Payments - Thank you Miami, Florida 33133 Facsimile: (305) 854 -5351 September 3, 1999 Matter ID: 0022 -028 In re forfeiture of $4,250 Statement No. 4862 103.59 Sub -total Payments: 103.59 oil 0.00 103.59 103.59 Total Due 0.00 To be properly credited, please indicate Statement Number on your remittance check. Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED NAGIN GALLOP FIGUEREDOP.A. Attorneys & Counselors 3225 Aviation Avenue, Suite 301 Telephone: (305) 854 -5353 Charles D. Scurr City Manager City of South Miami 6130 Sunset Drive City of South Miami, FL 33143 Miami, Florida 33133 Facsimile: (305) 854 -5351 September 3, 1999 Matter ID: 0022 -029 In re: forfeiture of 1982 Statement No. 4863 Payments 8/24/1999 Payment Ck#24585 53.76 Sub -total Payments: 53.76 For Professional Services 0.00 For Disbursements Incurred 0.00 Current Balance: 0.00 Previous Balance: 63.76 Payments - Thank you 53.76 Total Due 10.00 To be properly credited, please indicate Statement Number on your remittance check. Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED NAGIN GALLOP FIGUEREDOP.A. Attorneys & Counselors 3225 Aviation Avenue, Suite 301 Miami, Florida 33133 Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351 Charles D. Scurr September 3, 1999 Matter ID: 0022 -030 City Manager City of South Miami Jhuboolall v. CSM, Bradshaw 6130 Sunset Drive Statement No. 4864 City of South Miami, FL 33143 Hours Amount 8/2/1999 EGG Reviewed extensive discovery request for documents; transmitted 0.40 70.00 request to Mr. Scurr and Chief Watson with instructions 8/11/1999 EGG Reviewed fourth request for production of documents and requests 0.20 35.00 for admissions and transmitted same to Mr. Scurr and Chief Watson with instructions 8/31/1999 EAB Telephone conference with Chief Watson regarding Jhuboolall 0.10 12.50 discovery responses Total Professional Services 117.50 Rate Summary Eve A. Boutsis 0.10 hours at $125.00/hr 12.50 Earl G. Gallop 0.60 hours at $175.00/hr 105.00 Total hours: 0.70 Expenses Postage 0.33 Sub -total Expenses: 0.33 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. Nagin Gallop Figueredo P.A. Matter ID: 0022 -030 For Professional Services For Disbursements Incurred Current Balance: Previous Balance: Payments - Thank you CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED Statement No.: 4864 Page: 2 Total Due To be properly credited, please indicate Statement Number on your remittance check. 117.50 0.33 117.83 96.18 0.00 214.01 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED NAGIN GALLOP FIGUEREDOP.A. Attorneys & Counselors 3225 Aviation Avenue, Suite 301 Telephone: (305) 854 -5353 Charles D. Scurr City Manager City of South Miami 6130 Sunset Drive City of South Miami, FL 33143 Miami, Florida 33133 Facsimile: (305) 854 -5351 September 3, 1999 Matter ID: 0022 -032 Thomas H. Ratner v. CSM Statement No. 4865 For Professional Services 0.00 For Disbursements Incurred 0.00 Current Balance: 0.00 Previous Balance: 35.00 Payments - Thank you 0.00 Total Due 35.00 To be properly credited, please indicate Statement Number on your remittance check. Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. R CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED NAGIN GALLOP FIGUEREDOP.A. Attorneys & Counselors 3225 Aviation Avenue, Suite 301 Miami, Florida 33133 Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351 September 3, 1999 Charles D. Scurr Matter ID: 0022 -034 City Manager City of South Miami CSM v. Third Group Mortage, 6130 Sunset Drive Statement No. 4866 City of South Miami, FL 33143 Hours Amount 8/2/1999 EAB Analysis of bankruptcy filing and deadlines and motion to dismiss 0.40 60.00 disputed claim 8/2/1999 EGG Reviewed objection to claim of city and calendared response date 0.20 35.00 8/19/1999 EAB Began analysis of motion to dismiss subsequent filing to change 1.00 150.00 chapter 11 to chapter 7 bankruptcy. 8/24/1999 EGG Reviewed federal bank court decision regarding principles applied to 0.20 35.00 convert chapter 11 reorganization to chapter 7 liquidation for benefit of creditors when municipal lien foreclosure proceeding exits 8/24/1999 EGG Analyzed objections to city's secured claim; reviewed file 2.30 402.50 documents; analyzed notices given and received by Third Mortgage, owner; Interviewed Mr. Max Speigelman, attorney for Davis Gardens Home Owners Assoc; and Instructions to work attorney to prepare and file response 8/24/1999 JBM Initial meeting and telephone conference regarding relationship 1.80 0.00 between Davis Gardens and Third Group Mortgage. 8/25/1999 EGG Prepared for hearing on city's objections to motion to dismiss lien 2.30 402.50 claims; final preparation of objections 8/25/1999 JBM Researched bankruptcy rules and prepared objection to debtor's 8.20 0.00 motion to set aside City's claim based on liens filed agaisnt Third Group Mortgage. 8/27/1999 EGG Analyzed recent federal bankruptcy court ruling on bad faith filing 0.20 35.00 Total Professional Services 1,120.00 Discount: -60.00 Rate Summary Eve A. Boutsis 1.40 hours at $150.00 /hr 210.00 Earl G. Gallop 5.20 hours at $175.00/hr 910.00 Jeffrey B. Mallory 10.00 hours at $ 0.00 /hr 0.00 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. Nagin Gallop Figueredo P.A. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED Matter ID: 0022 -034 Statement No.: 4866 Page: 2 Expenses Total hours: 16.60 Postage 33.00 Sub -total Expenses: 33.00 For Professional Services 1,060.00 For Disbursements Incurred 33.00 Current Balance: 1,093.00 Previous Balance: 75.00 Payments - Thank you 0.00 Total Due 1,168.00 To be properly credited, please indicate Statement Number on your remittance check. Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. 0 V46 CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED NAGIN GALLOP FIGUEREDOP.A. Attorneys & Counselors 3225 Aviation Avenue, Suite 301 Miami, Florida 33133 Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351 September 3, 1999 Charles D. Scurr Matter ID: 0022 -036 City Manager Eduardo Africano v. CSM City of South Miami 6130 Sunset Drive Statement No. 4867 City of South Miami, FL 33143 Expenses Total hours: 1.50 Legal research 3.15 Sub -total Expenses: 3.15 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. Hours Amount 8/2/1999 EAB Completed changes to settlement agreement; telephone 0.70 94.50 conference with Ms. Valdes, counsel for Africano, regarding commission acceptance of settlement and specific terms of settlement; prepared correspondence to Ms. Valdes regarding these issues 8/2/1999 EGG Reviewed settlement agreement in Africano v. CSM and directed 0.20 35.00 inclusion of non - assignment clause 8/12/1999 EAB Telephone conference with Mr. Scurr, Maria, Gisella (at Finance) 0.60 81.00 and Ms. Valdes regarding Mr. Africano's request that the pre- employment physical bill be paid Total Professional Services 210.50 Discount: -35.00 Rate Summary Eve A. Boutsis 1.30 hours at $135.00/hr 175.50 Earl G. Gallop 0.20 hours at $175.00/hr 35.00 Expenses Total hours: 1.50 Legal research 3.15 Sub -total Expenses: 3.15 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. Nagin Gallop Figueredo P.A. Matter ID: 0022 -036 For Professional Services For Disbursements Incurred Current Balance: Previous Balance: Payments - Thank you CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED Statement No.: 4867 Page: 2 Total Due To be properly credited, please indicate Statement Number on your remittance check. 175.50 3.15 178.65 215.64 0.00 394.29 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED NAGIN GALLOP FIGUEREDOP.A. Attorneys & Counselors 3225 Aviation Avenue, Suite 301 Miami, Florida 33133 Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351 Charles D. Scurr September 3, 1999 City Manager Matter ID: 0022 -037 City of South Miami Forfeiture in re 1993 Mazda 6130 Sunset Drive Statement No. 4868 City of South Miami, FL 33143 Hours Amount 8/12/1999 EAB Telephone conference with Assistant Chief Feldman regarding 0.20 20.00 status of case and default entered in case Rate Summary Eve A. Boutsis Expenses Postage Payments 8/24/1999 Payment Total Professional Services 20.00 0.20 hours at $100.00 /hr 20.00 Total hours: 0.20 0.33 Sub -total Expenses: 0.33 Ck#24585 1,370.16 Sub -total Payments: 1,370.16 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. Nagin Gallop Figueredo P.A. Matter ID: 0022 -037 For Professional Services For Disbursements Incurred Current Balance: Previous Balance: Payments - Thank you CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED Statement No.: 4868 Page: 2 Total Due To be properly credited, please indicate Statement Number on your remittance check. 20.00 0.33 20.33 1,766.06 1,370.16 416.23 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED NAGIN GALLOP FIGUEREDOP.A. Attorneys & Counselors 3225 Aviation Avenue, Suite 301 Miami, Florida 33133 Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351 September 3, 1999 Charles D. Scurr Matter ID: 0022 -038 City Manager City of South Miami Forfeiture of 1992 Oldsmobile 6130 Sunset Drive Statement No. 4869 City of South Miami, FL 33143 Sub -total Payments: 802.96 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. Hours Amount 8/2/1999 EAB Review of file and deadlines, discovered that employer of claimant 0.20 20.00 has not responded to subpoena 8/2/1999 EAB Prepared correspondence to opposing counsel regarding extension 0.30 30.00 of time to respond to complaint or City will file default; telephone conference with opposing counsel regarding settlement and granting him an extension of time to file an answer 8/12/1999 EAB Telephone conference with Assistant Chief Feldman regarding 0.20 20.00 status of case and offer to settle 8/12/1999 EAB Telephone conference with opposing counsel; and prepared release 1.00 100.00 agreement, hold harmless and settlement of all claims 8/31/1999 EAB Telephone conference with opposing counsel regarding status of 0.20 20.00 settlement agreement Total Professional Services 190.00 Rate Summary Eve A. Boutsis 1.90 hours at $100.00 /hr 190.00 Total hours: 1.90 Payments 8/24/1999 Payment Ck#24585 802.96 Sub -total Payments: 802.96 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. Nagin Gallop Figueredo P.A. Matter ID: 0022 -038 For Professional Services For Disbursements Incurred Current Balance: Previous Balance: Payments - Thank you CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED Statement No.: 4869 Page: 2 Total Due To be properly credited, please indicate Statement Number on your remittance check. 190.00 0.00 190.00 1,263.56 802.96 650.60 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED NAGIN GALLOP FIGUEREDOPA. Attorneys & Counselors 3225 Aviation Avenue, Suite 301 Miami, Florida 33133 Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351 September 3, 1999 Charles D. Scurr Matter ID: 0022 -039 City Manager I City of South Miami n Re 1986 Mercedes 6130 Sunset Drive Statement No. 4870 City of South Miami, FL 33143 Hours Amount 8/2/1999 EAB Reviewed correspondence from opposing counsel requesting 0.20 20.00 extension of time to respond to complaint 8/2/1999 EAB Prepared correspondence to opposing counsel regarding extension 0.30 30.00 of time to respond to complaint or City will file default 8/12/1999 EAB Telephone conference with Assistant Chief Feldman regarding 0.30 30.00 status of case, counter -offer by claimant's counsel and possibility of filing default for failure to file a responsive pleading 8/16/1999 EAB Prepared motion for default 0.40 40.00 8/31/1999 EAB Telephone conference with Judge Cardone's bailiff regarding setting 0.30 30.00 preliminary probable cause hearing; various messages to Mr. Mirsky, counsel for claimant regarding hearing and settlement offer; telephone conference with Assistant Chief Feldman regarding City's acceptance of settlement offer Total Professional Services 150.00 Rate Summary Eve A. Boutsis 1.50 hours at $100.00 /hr 150.00 Total hours: 1.50 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. 4 Nagin Gallop Figueredo P.A. Matter ID: 0022 -039 For Professional Services For Disbursements Incurred Current Balance: Previous Balance: Payments - Thank you CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED Statement No.: 4870 Page: 2 Total Due To be properly credited, please indicate Statement Number on your remittance check. 150.00 0.00 150.00 312.79 0.00 462.79 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED NAGIN GALLOP FIGUEREDO PA. Attorneys & Counselors 3225 Aviation Avenue, Suite 301 Telephone: (305) 854 -5353 Charles D. Scurr City Manager City of South Miami 6130 Sunset Drive City of South Miami, FL 33143 Expenses Courier charge Parking Legal research 8/6/1999 Translation fee - Hearing at DCCH with Judge Gordon - Witnesses Date July 30, 1999 8/10/1999 Court reporter For Professional Services For Disbursements Incurred Current Balance: Previous Balance: Payments - Thank you Miami, Florida 33133 Facsimile: (305) 854 -5351 September 3, 1999 Matter ID: 0022 -040 Forfeiture of 1987 Aerostar Van Statement No. 4871 29.20 7.00 21.74 125.00 .mm Sub -total Expenses: 242.94 0.00 242.94 242.94 1,218.49 [%iIl] Total Due 1,461.43 To be properly credited, please indicate Statement Number on your remittance check. Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. k CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED NAGIN GALLOP FIGUEREDOPA. Attorneys & Counselors 3225 Aviation Avenue, Suite 301 Miami, Florida 33133 Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351 September 3, 1999 Charles D. Scurr City Manager Matter ID: 0141 -001 City of South Miami Parking garage 6130 Sunset Drive Statement No. 4878 City of South Miami, FL 33143 Rate Summary Luis R. Figueredo 4.50 hours at $175.00/hr 787.50 Total hours: 4.50 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. Hours Amount 8/2/1999 LRF Reviewed Florida statutes concerning laws governing transfer of 0.90 157.50 municipal property. 8/3/1999 LRF Prepared for and attended meeting with Mr. Scurr, Ms Morris, Mr. 3.00 525.00 Dellagloria, Mr. Basu, Mr. delaney and Mr. Comrass concerning parameters for development of of mixed -use parking garage. 8/6/1999 LRF Telephone conference with Charles Scurr concerning options for 0.30 52.50 project development. 8/10/1999 LRF Conference with Mr. Gallop concerning recent development 0.30 52.50 proposal for sale of air rights. Total Professional Services 787.50 Rate Summary Luis R. Figueredo 4.50 hours at $175.00/hr 787.50 Total hours: 4.50 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. Nagin Gallop Figueredo P.A. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED Matter ID: 0141 -001 Statement No.: 4878 Page: 2 For Professional Services 787.50 For Disbursements Incurred 0.00 Current Balance: 787.50 Previous Balance: 39.25 Payments - Thank you 0.00 Total Due 826.75 To be properly credited, please indicate Statement Number on your remittance check. Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and Commission FROM: Charles D. Scurr City Manager REQUEST DATE: September 21 , 1999 SUBJECT: Agenda Item Commission Meeting 9/21/99 AUTHORIZATION OF THE CITY MANAGER FOR ACQUISITION OF NEW COMPUTER FURNITURE FROM HERTZ FURNITURE CORP. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $1,565.42 FOR THE PURCHASE OF COMPUTER FURNITURE FROM HERTZ FURNITURE SYSTEMS CORP. AND CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 001 -2100 -519 -6420 "GENERAL FUND NON - DEPARTMENTAL OFFICE EQUIPMENT ACCOUNT ". BACKGROUND AND ANALYSIS: Some of the current computer systems are stacked one on top of the other. This manner of configuration management is unacceptable for this expensive equipment. The potential problems due to this management of the systems would be very costly, with the possibility of buying an entire replacement system. Due to the City's growth in computer platforms, the request is being made to organize and manage the platforms in a more productive and centralized manner. This will help the current MIS Manager maintain and manage the multiple platforms as well as organize the current systems for future planning for access and integration external of the City. The cost of this equipment is being charged to account 001 - 2100 -519 -6420 with a current balance of $xx,xxx.xx. Due to the Y2K conversion, the current balance cannot be provided. Said furniture will be used by the office of Management Information Systems. RECONM ENDATION Approval is recommended. Attachments 1 RESOLUTION NO. 2 3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION 4 OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING 5 THE CITY MANAGER TO DISBURSE THE SUM OF $1,565.42 6 FOR THE PURCHASE OF COMPUTER FURNITURE FROM 7 HERTZ FURNITURE SYSTEMS CORP. AND CHARGING THE 8 DISBURSEMENT TO ACCOUNT NUMBER 001 - 2100 -519 -6420 9 "GENERAL FUND NON - DEPARTMENTAL OFFICE 10 EQUIPMENT ACCOUNT ". 11 12 13 WHEREAS, the Mayor and City Commission desire to maintain and 14 improve the management of the City computers and secure the equipment for 15 natural disasters, and 16 17 WHEREAS, current and new servers have pressing organizational and 18 structural needs and the purchase of new furniture will satisfy these needs, and 19 20 WHEREAS, the new computer furniture will help the City's challenges for 21 organizing multiple computer platforms, and 22 23 WHEREAS, Hertz Furniture Corp. has furnished the most competitive 24 pricing for the purchasing of computer furniture: 25 26 Rand $1,571.00 27 Global $1,593.85 28 *Hertz Furniture $1,565.42 29 30 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY 31 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; 32 33 Section 1. That the Mayor and City Commission wish to maintain and 34 improve the City's level of productivity by purchasing furniture to organize 35 multiple computer platforms for more productive computer maintenance. 36 37 Section 2. That the Mayor and City Commission realize that there are 38 pressing organizational needs for current and new computer platforms and know 39 the new furniture will satisfy these needs. 40 41 Section 3. That the City Manager is hereby authorized to disburse the 42 sum of $ 1,565.42 to Hertz Furniture Corp. for the purchase of new computer 43 furniture. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 Section 4. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY 1999. MAYOR Commission Vote: Mayor Robaina: Vice Mayor Oliveros: Commissioner Feliu: Commissioner Bethel: Commissioner Russell: 09/15/1999 11:02 2019670026 HERTZ FURNITURE PAGE 01 2011967 -7800 FURNMURE FAX 2()1 /967-0026 RTZ'rcY'`EM� FAX SALES 800 - 842 -0290 HECORP. SRLES DEPT, TOLL -FREE 800- 526 -4677 CORPORATE OFFICES: E55 MIDLAND AVENUE, PARAMUS, NEW JERSEY 47652 ill To ITY OF SOUTH MIAMI TTN: GREMAF REYES OUTH MIAMI, FL 331:43 Estimate Number 728 -2250 Date 09115!99 Ship To TO BE PROVIDED - SAME ZIP CODE .O.Number Tenn s Sales Rep Sales Territory Code ELIZABETH WHITE Quantity Description Unit Price Amount I LAN -21172 72" LAN STATION 9919.00 499,00 2 LAN -19500 ARTICULATING KEYBOARD TRAY 155.00 310.00 1 LAM- 250101 DUAL WIRE KEYBOARD HOLDER 73.00 73.00 1 SHIPPING & HANDLING "TAILGATE DELIVERY" 18142 183.42 T14ANK YOU FOR T141S OPPORTUNITY TO BID. QUESTIONS? CALL ME AT 800 -411 -6933 X -114. TOTAL $1.,565,42 We hereby submit the above quOtotiun fOr your consideration. Should you place an order be assured 1t wiff receive Out prompt Ottention. This quotation is vc#d for 3n days. Thereafter it is subject to change without notice. Quoted 8y. Accepted oy. Gate E *LAN COMPUTER RACKING SYSTEMS Tired of the disarray in your computer room? Mayline's E *LAN Computer Racking System is an efficient, cost - effective way to bring together all those stray peripherals into one organized setting. E *LAN Features: ► Three LAN Stations in 24 ", 48" and 72" widths ► One 24" wide Server Station / Sturdy 16 -gauge steel framework ► 30" deep work surface with T -mold edging 1 Multiple 18" deep shelves that adjust on 2" increments ► Optional keyboard supports, cable managers and caster kits ► Charcoal paint; work surfaces and shelves are Ice Gray Model Description Price LAN -21145 24" Server station $475.00 LAN -21124 24" LAN station $459.00 LAN -21148 48" LAN station $819.00 LAN -21172 72" LAN station $999.00 Optional Add -ons � 4 HOLDER, ` LAN -19500 Articulating keyboard tray $155.00 LAN- 250100 Single wire keyboard holder $39.00 LAN- 250101 Dual wire keyboard holder $73.00 LAN- 350147 VW x 3 "D slotted cable manager $65.00 LAN- 350142 2 "W x 2 "D slotted cable manager $67.00 OPTIONAL LAN STATION LAN- 350144 cable mans er 3 "W x 3 "D slotted 9 $99.00 24" $459 LAN -21100 Caster kit for 24" stations $39.00 LAN -21101 Caster kit for 48 "and 72" stations $57.00 A, 24" LAN STATION LAN- 2202418 24" shelf $65.00 Includes: 24 "W framework; (2) 24"W x 18 "D LAN- 2204818 48" shelf $99,00 shelves; (1) 24"W x 30 "D work surface; and (1) LAN- 2207218 72" shelf $109.00 24"W x 291/2 "D server shelf. ER STATION N framework; (4) 24"W x 18 "D V 72" LAN STATION (1) 24 "W x 291/2 "D server shelf. OPTIONAL Includes: 72 "W framework; (2) 72" W x 18 "D shelves; (1) 72"W x CABLE 30 "D work surface; and (1) 72"W x 291/2 "D server shelf. MANAGER STATION W framework; (2) 48 "W x 18 "D 9"W x 30 "D work surface; and Yz "D server shelf. 48" SERVER STATION 1819 OPTIONAL SINGLE WIRE KEYBOARD � 4 HOLDER, 09/17/89 22:30 FAX CJO1 � Global Equipwnt page: a 1070 Northbrook Parkway Suwanee, GA 30024 Phone: 7708225600 Fax: 7709623777 jjj k �► QUOTATION Our Proposal #:LN091701 Proposal Date: 9/17/99 CATax V CITY OF SOUTS MIAMI 6130 SUNSET DRIVE SOUTH MIAMI FL 33143 Phone: 3056636339 Fax: 3056677806 Stock $ Qty Description Price Total P0739 1 72IN W LAN STATION 70 1,199.00 1,199.00 F0743 2 KEYBOARD DRAWER W /WRIST REST 109.95 219.90 F0741 1 KEYBOARD HOLDER 19.95 19.95 Merchandise Total: 1,438.85 Apprx Freight: 155.00 We would like to thank you for the opportunity to submit this proposal. Please note that the above pricing is good for 30 days following the proposal date unlese otherwise indicated. Respectfully eu]xaitted, LORISA CAMACHO- NORMAN SA=S f Options to customize your Heavy -Duty LAN Station KEYBOARD DRAWER attaches below the work surface. Adjusts up to 53/4 ", tilts ± 15" and swivels 360 ". Slides out of the waywhen not in use. 48" units support two drawers, 72" units support up to three drawers. Optional wrist rest available. For added comfort, drawer with wrist rest also available. Model Description Price CCF0742 Drawer $89.95 CCF0743 Drawer with wrist rest 109.95 WIRE KEYBOARD HOLDER supports your keyboard on top shelves for easy viewing. Model CCF0741 ........ .........................$19.95 8" DEEP SHELVES. Designed for light- EIA RACK. Rack mount your compo- KEYBOARD/VIDEO SWITCH Share one weight components, such as tape dri- nents onto your station. Choose from two heights and two depths to monitor, keyboard and mouse with up ves, modems, or video switches. accommodate any equipment. Fits to 4 PC's: up to 64 when cascaded. Works with all three stations. 24 "W 24"W or 48 "W units. Supports SVGA, VGA and multisync shelves fit 24" or 48 "W stations. 36 "W monitors and PS/2 and AT keyboards. shelves fit 72 "W stations. Model W" x D" Price Easy to install and no software required. Model Description Price CCF6585 31/2 x 4 $19.95 Model CCF9529 CCF6583 24 "W x 8 "D Shelf $29.95 CCF6586 7 x 4 24.95 ....................$269.00 CCF6584 36 "W x 8 "D Shelf 39.95 CCF6587 31/2 x 8 29.95 CCF6588 7 x 8 34.95 ACCESSORY SHELF. Perfect for holding small accessories such as your phone or modem. Attaches to leg of station. Model CCF6582 ....................... $19.95 CABLE CHANNEL Vertical Cable Management Channels attach to any leg and run the full height of the LAN station. Sold in sets of 2. Model CCF074 ...............$39.95 ea. MONITOR ANGLER places monitor at an angle for easy viewing. Adjustable. Steel construction. Model CCF0740 ......................$29.95 99 0� �09�`lf SOUTH MIAMI POLICE DEPARTMENT INTER - OFFICE MEMORANDUM TO: Mayor and City Date: September 2, 1999 Commission FROM: Charles Scurr Re: Agenda Item # l City Manager Comm. Mtg. September 21, 1999 Purchase of Computer Software REQUEST Approval of the attached resolution authorizing the purchase of "CrimeFile 2000" integrated database software for the Police Department BACKGROUND & ANALYSIS The Police Department recently purchased new computer hardware. The computer hardware included a new file server and twelve computers. The purchase of a upgraded software package is now needed. The Police Department is requesting to purchase an upgrade for the USA Software "CrimeFile 2000 integrated database software. These software is the main database for the Police Department's records. It contains all of the police reports, subject information, and other related data. The current version of CrimeFile 2000 software that the Police Department now has is outdated, non -Y2K compliant, and is a non - Windows based that will not run on the new fileserver that has been purchased. The upgraded software is state of the art and will provide significant technological advances for the Department. The upgraded CrimeFile 2000 will also accommodate the use of mobile data terminals in the future and will allow the officer to write police reports on the computer. The CrimeFile 2000 for Windows Information Management System upgrade will include all current modules plus several new modules. Several of these modules are added to the software package with no additional cost. We are adding several optional modules, such as Field Incident Reporting Host System with 5 Laptop licenses, PhotoFile for mugshots and lineups maintenance, and a GeoFile which will allow us to query the database by geographical areas. These new modules will enhance the ability of the software to meet the needs of the Police Department. The Police Department is requesting to purchase this computer software package from USA Software Inc. for a sum not to exceed $38,000.00 pursuant to the 1998 -1999 budget, from Account 615- 1910 -521 -4630 (Federal Forfeiture Funds). RECOMMENDATION Approval is recommended. SOUTH MIAMI POLICE DEPARTMENT INTER- OFFICE MEMORANDUM TO: Cokes Watson Jr. Chief of Police FROM: Captain D. Salerno DATE: September 2, 1999 SUBJECT: Selection of USA Software The Police Department needs to purchase, as soon as possible, an Integrated Database Software for the new computer hardware that has already been purchased. We need to make a selection as soon as possible because we are rapidly approaching the year 2000. As it becomes closer to December 31, 1999, more and more software purchasers will be trying to get their software installed before the end of the year to avoid any YX problems. I evaluated three software packages, USA Software's CrimeFile 2000, Vision Software's Public Safety Suite and Integrated Education Systems' Crime Automated Reporting System (CARS). Our Department has been using the UNIX Charter based version of USA Software's CrimeFile for the last ten years. The software has performed very well during that time. We have never had any computer system failure caused by the software. The USA Software staff has always been very helpful to us in providing the assistance that we have needed. Since we are upgrading our old USA Software we are getting a discount on those modules. Below is a comparison of the three integrated database software packages: USA CrimeFile 2000 Software: This software is a graphical- windows based integrated software. We would be purchasing upgrades for all of our existing modules, plus the addition of several new and very important modules. These modules include PhotoFile 2000 for Mugshots and Photo Line Ups, Crystal Report which allows us to query any of the fields of data in any format that we would like and GeoFile 2000 which will allow us to query for data using geographical areas. Field Incident Reporting Host System with Laptop Licenses which will allow us to write police reports on the computer and gets us ready for the use of Mobile Data Terminals in the future. The Florida Accident Reporting module would allow accident reports to be completed on the computer. The software will have a supervisor report approval system for police reports completed in the network, outside of the MDT software. USA Software also has an Enhanced Budget File, and an Alarm Billing File. We would have 100% of our old data conversion. One of the most important features is that the police report will print out looking exactly like the handwritten forms we are now using. Total Cost $37,365.00 Vision Software: This is a graphical windows based integrated software. I observed this software being used at the Sunny Isle Police Department. It appears to be able to do most of the same things has many of the same features of the CrimeFile software, but does not have a budget file. This would require us to set up a spread sheet for each budget account in Excel. It does not have a PhotoFile or an Alarm Billing modules. The reports are printed out in a wordprocessor format, which does not look like our police report forms. Total Cost $39,300.00 Crime Automated Reporting System Software: This is a graphical windows based integrated software. I tried out a demo copy of this software. It is very similar to the Vision Software. It also does not have a budget File which would require a spread sheet for each account number. They do not have a PhotoFile or an alarm Billing Modules. The reports are printed out in a wordprocessor format, which does not look like our police report forms. Total Cost $39,600.00 I am recommending that our Department purchase the USA Software CrimeFile 2000 software and the monies come from the Federal Forfeiture Fund. M W, 09 1 UW4 103 a 3 2 DO A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM NOT TO EXCEED $38,000.00 TO USA SOFTWARE INC. FOR THE PURCHASE OF AN UPGRADE FOR THE CRIMEFILE 2000 INTEGRATED DATABASE SOFTWARE, AND CHARGE THE FUNDS TO ACCOUNT NUMBER 615-1910-521-6430, FEDERAL FORFEITURE FUNDS. WHEREAS, the Police Department is requesting to purchase an upgraded software for the new computer hardware already purchased, and, WHEREAS, the up-graded computer software will allow for police reports to be written on computers and will allow for the further up-grade of the computer system to include mobile data terminals in the future, and, WHEREAS, the up-graded computer software will resolve any year 2000 conflicts within the current database software, and, WHEREAS, The Police Department will have a windows based database which will be more used friendly and enhanced to be able to meet the needs of the department, and, WHEREAS, USA Software has provided the database software to the Police Department for over ten years and is a sole source provider for CrimeFile 2000 Information Management System. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH 1\/1IAM1, FLORIDA: Section 1. That the City Manager is authorized to disburse a sum not to exceed $38,000.00 to USA Software Inc., from the Federal Forfeiture account 615-1910-521-6430. Section 2. That this resolution be effective immediately after the adoption hereof. PASSED AND ADOPTED this day of , 1999. ATTEST: MIAN") CITY CLERK MAYOR CITY ATTORNEY April 13, 1999 Captain Dan Salerno South Miami Police Department 6130 72"J Street South Miami, Florida 33143 Dear Captain Salerno: USA Sgfhtwre, Ine. is pleased to present you this proposal our CrimeFile 200(1 v For Windems Information 4anagement System upgrade. I think you will agree that our system has been an asset to your department by helping you to better manage your information. Our staff has installed systems in over 100 law enforcement agencies across the Southeast United States and has over 150 years combined experience in law enforcement Please find the enclosed conficuration and pricing that you requested. Please take a moment to read the "NIOTES" section of the proposal as it states the hardware requirements for the most efficient operation of USA Software, Inc programs The standard read data provided as part of Geotrac's GeoCATA product is purchased from Geographic Data Technologies (GDT) GDT is a national road data provider that has enhanced the U.S. Census Bureau's TIGER road data files. DDT's road data has proven to be reasonably accurate for most uses but maybe incomplete (e.g. missing roads and attribution data) and may be inaccurate (e.g. misplaced roads and erroneous attribution) in places. For example, some roads in the community may not appear on the GDT road map because they were built after GDT compiled its data for your community. Likewise, GDT may have missed some roads in their data compilation effort. Address ranges may have been missed or placed in the wrong spot by GDT. Perhaps a few road names are in error. Your community political boundary may have changed due to an annexation and is not reflected in the GDT map data. These and other cartographic and map data errors or omissions are a normal part of dealing with GIS data lavers. Also, please note that the GTD read data were compiled at a small scale and cannot be used to measure distances or areas with engineer or surveyor levels of accuracy Geotrac does not guarantee GDT's data or warrant the suitacility of the GDT data for any particular use. The GDT product can be enhanced by Geotrac to provide a better representation of your community- if you feel there is it need. There are a number of enhancement options available. The cost of each option deperds on the size o`i your community, the amount of enhancement needed and your ability to participate in the data collection and verification effort. Geotrac can consult with you to assist in making a decision on which option will be most beneficial for your community. Captain Salerno Page 2 Our price for data conversion is $700 per day plus expenses. We can only provide you an estimate of the time we believe it will take to accomplish the conversion. This would only be an estimate, as we can not anticipate unforeseen circumstances. Please review the attached Data Conversion Services Agreement for details. We also request that you provide us witil the data in comma- delhilited ASCII files to reduce our time. I would like to review this proposal with you over the phone. Therefore, I will call you later in the week, once you have received this proposal. Sincerely, Ron Perry Sales Representative Enclosure(s) CrimeFile 2000 O Information Management System SOUTH MIAMI POLICE DEPARTMENT CrimeFile 2000 ® For Windows Information Management System - Upgrade Includes: incident -Based Reporting Property and Evidence File Personnel Time and Leave Accident Tracking File F.I. Card File Complaint Card Business Security Check" Uniform Crime Reporting Personnel Tracking File !Master Name Index Case Assignment Fite Enhanced Budget House /Watch Order" Alarm Billing" CrimeFile 2000 ® for Windows Forms Printing Engine USA Software Field Reporting Host System (See Laptop Reporting Page for Details) (5) Laptop Runtime Licenses PhotoFile 2000 O for lVindows MugshotEineup System ° (See Attached Page for Details about System Requirements) GeoFile 2000 ® For g inflows Crime Analysis Mapping System (I User) L734. Software For Windows T Drivers & Utilities (Up to 12 Users) Connx32 ® ODBC Driver (i User) Crystal Reports ® for Windows (5 Users) Crystal Reports CR7 Windows based Report Writer Training at USA Software Office per person excluding travel USA Software Annual Software Support Agreement USA Software System Configuration USA Software Training (3 DAYS tin Site) USA Software Data Conversion Travel Expenses Total Less Preferred Customer Discount GRAND TOTAL OPTIONS Crystal Reports 0 Windows based Report Writer upgrade (5) additional users Evidence File 2000 for Windows Upgrade from Evidence Tracking for Windows Additional Field Incident Reporting Laptop Licenses (Each) Internal Affairs File 2000 See Next page for NOTES. $ 44,265.00 $ 6,900 00 $ 37,365.00 $ 695.00 $2,000.00 $ 135.00 $ 995.00 PhotoFile 2000@ System SOUTH MIAMI POLICE DEPARTMENT PhotoFile 2000@ For Windows Includes: PhotoFile 2000®® Photo /Mugshot Tracking - Photo Capture - Photo Sizing - Name /Photo Tracking Database - Photo Lineup Generation - Photo Lineup Tracking Database - Photo Lineup Capture and Printing Video Capture Hardware /Software System Configuration NOTES: 1) For best resolution you should use a Super VHS video camera such as those from JVC, Panasonic, etc. 2) You can use a laser printer (such as an HP LaserJet 4) for black and white printouts of photos 3) Color printers must be Windows - supported and should have a resolution of 720x720 for best results. We urge you to test the printer prior to final acquisition of the printer. 4) System requires a minimum 166MHz Pentium -based IBM compatible PC. Hard disk capacity depends on photo volume, minimum of 2 GB suggested as photos are first backed up (using PkZip) which compresses them to half of their original size (original size equals 900KB) and then stored in one of 2 filesizes of your choice, 1) 80KB (256 colors or 2) 220KB (16 Million colors). System video board must be able to support the following settings found in My Computer->Control Panel- >Display- >Settings; Color Palette - High Color (16 bit) Desktop Area - 1024768 pixels Font Size - Ssrail Fonts These settings are required in order for PhotoFile 2000 to properly display mugshot iineups. A 17" monitor is suggested. 5) Pricing is for a single video capture workstation. This workstation may be attached to a network. Additional "viewing' stations are $$100.00 per workstation. Terms are 50% down with order, net on delivery. NOTES: Items Marked ( * *) are new applications added at time of upgrade USA Software, Inc supports the Microsoft 'Word word processing program for the narrative section of the I -Base reporting system. It will be the responsibility of the customer to acquire this program and have it installed prior to installation of USA Software, Inc. Products. Hardy -vare requirements to most efficiently operate USA Software, Inc. programs are a Pentium 133 unit with 15 MB RAM for laptop and desk top /networked systems. One of the desk top/networked computers is required to have installed and operational prior to installation, a 14,400 Baud or greater modem and the software package PC Anywhere 0 32 (for Windows 95 or Windows NT). A CD -Rom drive needs to be on the network. The Windows 95 operating system is the preferred operating system due to its memory and resource management. (Please refer to the NOTES section of the GeoFile 2000 proposal page for specific information for that workstation,) Your new total Annual Software Support Agreement price for CrimeFile 2000 is $3,200.00, remains unchanged from the current price ($3,200.00). Cur records reflect this agreement has not been paid as of January 25, 1999. This agreement needs to be current for the discounted price to be effective. The Data Conversion cost listed in the proposal has been ESTI MATED, based on an estimate of three (3) days. If the technical support personnel find this estimated amount of time is not sufficient, they will notify you and provide an estimated additional time period for the completion of this task. The cost for the additional time is listed in the options section of this proposal on a cost per day basis. USA Software On site training is conducted in a "Train the Trainer" concept. This enables the department to train current and future employees. Each training session is limited to a maximum of two (2) employees. Training coordination is through the department contact who will arrange for the appropriate employees to attend the applicable training sessions. The USA Forms Printing Engine requires an HP LaserJet 4 or compatible printer to be attached to the network for printing of forms specified by agency. All forms generated by the Forms Printing Engine ~viii be printed on a single; designated networked printer. Terms are 50% down with order, net on delivery. SOUTH MIAMI POLICE DEPARTMENT GeoFile 2000 ® For Windows Crime Analysis Mapping System (1 User) ArcView Single License — software license which provides the viewing capabilities of the geographic data. Base Coverage Data — consists of the following: road network, geocoder, political boundaries, etc. Data Installation — loading of database into systern and file setup Software Installation — loading of ArcView software Training — software and customized application training USA Software System Configuration Geotrac Technical Support for first year Travel Expenses OPTIONS: Geotrac Technical Services (per hour) ......................... - travel time and expenses not included Notes $ 75.00 lviinimum Suggested hardware requirements for the Workstations) to operate the system are a Pentium 133 with 32 '\4B RANI and a 3.x GB Hard drive. The monitor should reach a minimum resolution of 800 x 600. The standard read data provided as part of Geotrac's GecCAIM product is purchased from Geographic Data Technologies (CDT). GDT is a national road data prcvider that has enhanced the U.S. Census Bureau's TIGER road data files. GDT's read data has proven to be reasonably accurate for most uses but maybe incomplete (e.g. missing roads and attribution data;) and may be inaccurate (e.g. misplaced roads and erroneous attribution), in places. For example, some roads in the community may not appear on the GDT road map because they were built after GDT ccmpiled its data for your community. Likewise, GDT may have missed some roads in their data ccmpilation effort. Address ranges may have been missed or placed in the wrong spot by GDT. Perhaps a few road names are in error. Your community political boundary may have changed duee to an annexation and is not reflected in the GDT map data. These and other cartographic and map data errors or omissions are a normal part of dealing 4,ith GIS data layers. Also, please note that the GTD road data were compiled at a small scale and cannot be used to measure distances or areas with engineer or surveyor levels of accuracy. Geotrac does not guarantee DDT's data or warrant tine suitability of the GDT data for any particular use The GDT product can be enhanced by Geotrac to provide a better representation of your community if you feel there is a need. There are a number of enhancement options available. The cost of each option depends on the size of your community, the amount of enhancement needed and your ability to participate in the data collection and verification effort. Geotrac can consult with you to assist in making a decision on which option will be most beneficial for your community. CrlmeFile 2000 ®1NFORMA71ON AUNAGEMENT SYSTEM SOUTH MIAMI POLICE DEPARTMENT CrimeFile 20400 Information Management System for Windows Including: Laptop Reporting System Host License * (5) Laptop Runtime Licenses USA Software ANNUAL SUPPORT AGREEMENT L :S4.Software SYSTEM CONFIGURATION USA So ftw are ON -SITE TRAINING - 1 DAY TOTAL INVESTMENT INCLUDED ON PAGE 1 OF PROPOSAL Notes: USA Software, Inc. supports the Microsoft Word word processing package. Terms are 50% with order, net on delivery, Pricing subject to change, CITY OF SOUTH MIAMI �5 INTER - OFFICE MEMORANDUM To: Mayor and City Commission Date: September 17, 1999 From: Charles D. Scurr City Manager P., 0 Re: AGENDA ITEM # ' City Commission meeting Of Sept. 21, 1999 Resolution regarding Health Insurance. REQUEST The attached resolution seeks the City Commission's authorization for the City Manager to sign a one -year contract with the Neighborhood Health Partnership to provide health insurance for the City of South Miami full time employees. BACKGROUND Last year, the City entered into a two -year contract with Prudential Health Systems for group health insurance coverage for its full time employees. However, we recently received a notice advising us of a probable termination of contract between the Prudential Health Care and Baptist Health Systems. In our opinion, Baptist Health System operates some of the best hospitals in Miami -Dade County, and we do not want our employees to not have access to the best care possible. For this reason, we find it necessary to change carrier. Our Agent of Record solicited bids from six different companies. Of these companies, only three companies listed below responded. Blue Cross Blue Shield Health Options Cigna Health Plan Neighborhood Health Plan The bids received from these companies were reviewed by our Agent of Record and selected employee committee members for quality, among other factors. It is their recommendation that the City contract with Neighborhood Health Plan. ANALYSIS It is estimated that selection of Neighborhood Health Plan will result in estimated savings of $50,000 in the next fiscal year's budget, without resulting in reduced benefits for our employees. As a matter of fact, in some case, our employees will be receiving better service than before. CONCLUSION AND RECOMMENDATION Approval is recommended. 1 RESOLUTION NO. 2 3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY 4 OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO 5 ENTER INTO A CONTRACT WITH NEIGHBORHOOD HEALTH PARTNERSHIP 6 TO PROVIDE GROUP HEALTH INSURANCE FOR CITY OF SOUTH MIAMI 7 FULL -TIME EMPLOYEES. 8 9 WHEREAS, the City Administration has been informed that the 10 Baptist Health System will no longer accept patients with Prudential 11 Health Care insurance coverage; and 12 13 WHEREAS, the Baptist Health Systems is considered to have some 14 of the premier hospitals within Dade County; and 15 16 WHEREAS, in order to ensure better service for City employees, 17 the City Administration finds it necessary to seek another insurance 18 plan that will allow the use of Baptist Health Systems by its 19 employees; and 20 21 WHEREAS, the City Agent of Record has solicited bids from six 22 (6) different companies on the group health insurance plan; and 23 24 WHEREAS, only three (3) companies listed below have responded 25 to the solicitation of bids; and 26 27 Blue Cross Blue Shield - Health Options 28 Cigna Health Plan 29 Neighborhood Health Plan 30 31 WHEREAS, the Agent of Record, the City Manager and the City 32 selected employee committee members have reviewed the bids and have 33 recommended that the City contracts with Neighborhood Health 34 Partnership for the health insurance coverage. 35 36 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF 37 THE CITY OF SOUTH MIAMI, FLORIDA: 38 39 Section 1. The City Manager be, and hereby is authorized to 40 contract with Neighborhood Health Partnership for the city group 41 health insurance pursuant to the premium rates listed in the attached 42 Agent of Record report. 43 44 Section 2. The contract shall be effective October 1, 1999 45 through September 30, 2000. 46 47 48 49 50 51 52 53 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 This resolution shall take effect immediately upon approva.i . PASSED AND ADOPTED this ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY day of , 1999. APPROVED: 173 FIX eC 0 0 0 A) A)° "o 3 .o ff (4 3 -0 3- c 3 CL ��—, 3 y c o q °, .z n o m 0 m rt O O p a 3 n rt 6, (o S x 0)w a, �O Z9 Cn Qo N Ch O ffl O N w -� O Ch (n M W to O N O co W w p N cn W W w N O O N W O 0 W V m 0 0 0 E!i tfi o�, S n 9 Ca (1 169 w0 tflwEn— C Ch N O (j7 O O m O N_ A Cn ffl E!i _ W V ffl W W E9 w N (n 69 W O (n CA W Z N O O o O O O O (0 C D o S n Z 61) 69 1 9 (n m W V 69 CJ O = P N W V) 69 77 C m CA Cn � N D (O O O O m 69 M O —I O 69 <.9 — y .l?. N Cn 69 b9 0 A in W to -' '69 -.9 N cn 69 co O Cn (A W (D N Cn M O O O O O co N O O o O O O O fo W p S Z _ N (A — M W O 4961 E.e (A V ffl — (n —� 4 O O O O ° a O � W N) .N n b9 69 w 40 69 W O O Cn N (A CO Cn O O O O (n -• N O O o O O O O v CITY OF SOUTH MIAMI TO: Mayor & Commission DATE: FROM: Charles D. Scurr UBJECT: City Manager REQUEST September 15, 1999 Agenda # Commission Meeting September 21, 1999 Manolin & Pilar Martinez Inc. The purpose of this memorandum is to recommend the approval of the attached resolution requesting to enter into a contract with Manolin & Pilar Martinez, Inc. for After School Care transportation service from all South Miami Elementary Schools and South Miami Middle School. The children would be picked up at 2:00 p.m. and 3:00 p.m. and be transported to Murray Park where they have the option to participate in the Parks & Recreation After School Care Program. BACKGROUND Every day hundreds of children walk home from all South Miami schools. Parents are either working or have no means of transportation to pick up children at school. In the past, the Magic Shuttle was used to provide transportation to and from school. That service is no longer available. Last year '98 -'99, the South Miami Parks & Recreation Department began an After School Care Program that incorporated transportation from schools to the park. Over 30 kids participated and paid $7.50 per week for the program. Registration was limited due to inadequate amount of transportation vehicles and staff. Prior to the beginning of the '99 -2000 school year an outpour of concerned parents contacted our office requesting transportation services. Manolin & Pilar Martinez Inc., is currently under an open purchase order (# 002132), for $2,500.00 that was assigned in December 1998. Manolin & Pilar Inc., have been providing transportation for the Parks & Recreation Department's Football & Cheerleading program as well as, throughout the 1999 Summer Camp program. Attached, please find a letter from Manolin & Pilar Martinez Inc., agreeing to provide after school pick ups at all South Miami Elementary Schools at 2:00 p.m. and 3:00 p.m. and transporting the children to Murray park for participation in the After School Care program. A sixty- passenger bus would initially provide the service at a cost of $400.00 per week. The proposed cost to parents would be $10.00 per week. This would include after school pick ups plus transportation to Murray Park. Registration also includes supervised after care program providing homework assistance, arts & crafts and a variety of organized recreational activities. The After School Care program would end at 6:00 p.m. The Parks & Recreation Department would continue supervision of children until 8:00 p.m. This bus service would pay for itself at $400.00 per week @ 40 participants paying $10.00 per week. We anticipate much interest in this program as parents and guardians of our South Miami youth have expressed a concern for their children and an interest in the After School Care Program. If there is an overwhelming demand for the latter, Manolin & Pilar Inc. would be readily available to provide another bus. This company is a reputable local company in existence for two decades providing local transportation to youth. They also hold a one million- dollar insurance policy. (See attachment). Drivers providing service for the City of South Miami would also receive a thorough background investigation as we as a drug test. Funds for this contract/agreement will be disbursed from account number 347- 2630, "Recreation Fees ". RECOMMENDATION Approval is recommended. After School Care Transportation `99 1 G 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 1 Resolution No. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $400.00 WEEKLY TO MANOLIN & PILAR MARTINEZ INC, FOR TRANSPORTATION SERVICE (S) AND CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 347 -2630, "RECREATION FEES ". WHEREAS, Article III, Section 5, H, of the City Charter, requires bids be obtained for purchases of items over $1,000,00; and WHEREAS, In December 1998, resolution # 318 -98 -10586 was passed establishing an open purchase order for Manolin & Pilar Martinez Inc. for $2,500.00; and WHEREAS, Manolin & Pilar Marinez Inc., has been one of our best transportation vendors; and WHEREAS, Due to an outpour of concerned parents requesting transportation service to Murray Park for the After School Care program; and WHEREAS, A sixty- passenger bus would initially provide the service at a cost of $400.00 per week; and WHEREAS, The proposed cost to parents would only be $10.00 per week and at 40 participants would pay for service rendered. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to enter into a contract with Mandolin & Pilar Martinez, Inc., for bus transportation of the After School Care Program from various South Miami Schools. $400.00 weekly would be disbursed from account number 347 -2630, "Recreation Fees ". Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of September, 1999. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY Manolin & N. Manner Ina MAYOR MAIUOUIN & P1LA.- i !4AHT1UEZ, INC. S`HOIC L BUS 2830 S.W. 79 Ct., Miami, FL 33165 Tel.: 4aa -2240 City of South Miami Parks and Recreation Dept. Attn: Ana This document serves as the proposal from Manolin and Pilar Martinez School Bus Service, Inc. to the City of South Miami for the transportation of children from Fairchild Elementary, South Miami Elementary and Ludlam Elementary to Murray Park in the afternoons. Specifically, one bus will transport the children from the above mentioned schools, one way, to Murray Park at both 2pm and 3pm, every afternoon, Monday through Friday. The price for this service will be $400 per bus weekly. If any buses are added in the future you will be charged the same previously mentioned rate. Manuel Martinez, President Manolin and Pilar School Bus /Sr vi ce, Inc. 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ACORV 25- i MORN COR T ................................................................................. ......................... . . . . .. ....•----...----------...------............. ..--------------- ....---- - - - - -- ..................... CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM To: Mayor and City Commission Date: September 17, 1999 From: Charles D. Scurr Re: AGENDA ITEM City Manager City Commission meeting Of Sept. 21, 1999 Resolution regarding Annexation. REQUEST The attached resolution seeks the City Commission's authorization for the City Manager to create an escrow account to reserve $15,000 from the 1998/99 fiscal year budget to assist the City on annexation matters. The resolution is sponsored by Vice Mayor Oliveros. BACKGROUND & ANALYSIS The City of South Miami has been approached by a number of groups desiring to join the City through annexation. The Commission has expressed willingness to study the possibility of annexing some adjacent areas to the City of South Miami, if the residents of these areas show interest to be annexed. Vice Mayor Oliveros has been appointed to lead the City in this effort. In order to ensure successful completion of the process if the City Commission decides to pursue the issue further, the City Administration wishes to set aside some funds to be used to do analysis, prepare materials and possibly to hire a Consultant who will assist the City. The $15,000 for the escrow account will be charged to the current fiscal year budget account number 001- 2100 -519 -9910, titled "General Contingency ". We are unable to obtain the current balance of this account because the AS400 computer system is down for the Y2K upgrade. The fund balance will be provided prior to the Commission meeting. RECOMMENDATION Approval is recommended. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ANNEXATION; AUTHORIZING THE CITY MANAGER TO RESERVE $15,000 FROM THE 1998/99 FISCAL YEAR BUDGET FOR THE PURPOSE OF ENGAGING THE SERVICES OF A CONSULTANT TO ASSIST THE CITY IN THE ANNEXATION PROCESS AND PROVIDING FOR DISBURSEMENT TO BE MADE FROM ACCOUNT NUMBER 001- 2100 -519 -9910, TITLED GENERAL CONTINGENCY. WHEREAS, the City Commission has expressed a desire to evaluate the feasibility of annexing certain communities in the area into the City, and has appointed the Vice Mayor to be the Commission Liaison in this effort; and WHEREAS, the City recognizes that successful municipal annexation efforts require analysis, the development of collateral materials and the use of specialized consultants; and WHEREAS, the City has estimated that it will cost about $15,000 to begin this process and wishes to reserve this amount in an escrow account to be created after the approval of this resolution. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT: Section 1. The City Manager is authorized to create an escrow account to reserve the amount of $15,000 to be used for the annexation efforts. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of '1999. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and City Commission DATE: 9/21/99 AGENDA ITEM # FROM: Charles D. Scurr Comm. Mtg. 9/21/99 City Manager MUNICIPAL CODE CORP. The attached resolution authorizes the City Manager to disburse the sum of $2,836.50 as payment for services rendered by Municipal Code Corporation for the codification of municipal ordinances into the 56' Supplement of the City's Code of Ordinances. Disbursement from Account Number 01 -1200- 512 -6510 "Records Retention ". BACKGROUND Municipal Code Corporation based in Tallahassee, Florida has been providing excellent service to the City of South Miami and other municipalities in South Florida for numerous years. The City's Code of Ordinances, Land Development Code and City Commission minutes are codified and indexed respectively by Municipal Code Corporation. Further, on a biannually basis the City Clerk's office forwards ordinances adopted by the City Commission to Municipal Code Corporation for codification in the City's Code of Ordinances. This is a timely and systematic procedure for updating the City's Code of Ordinances. The fund balance for this account is: Existing Fund Balance: $ 3,000.00 This appropriation: $ 2,836.50 New fund balance: $ 164.50 RECOMMENDA T /ON Approval 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF TWO THOUSAND EIGHT HUNDRED THIRTY SIX DOLLARS AND FIFTY CENTS ($2,836.50) AS PAYMENT FOR SERVICES RENDERED BY MUNICIPAL CODE CORPORATION FOR THE CODIFICATION OF MUNICIPAL ORDINANCES IN CODE OF ORDINANCES; PROVIDING FOR DISBURSEMENT FROM ACCOUNT NO. 01- 1200 - 512 -6510 RECORD RETENTION WHEREAS, the City Clerk's office seeks to provide for the timely and systematic codification of municipal ordinances; and WHEREAS, Municipal Code has provided excellent service to the city in regard to the codification of ordinances in the Code of Ordinances in a most expedient manner. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. That Municipal Code Corporation has provided excellent service to the City in regard to the codification of municipal ordinances to the Code of Ordinances. Section 2. That Administration is authorized to disburse the sum of Two Thousand, eight hundred thirty -six dollars and fifty cents ($2,836.50) to Municipal Code Corporation for the payment of services rendered in the codification of municipal ordinances for Supplement No. 56. Section 3. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR COMMISSION VOTE: Mayor Robaina: Vice Mayor Oliveros: Commissioner Bethel: Commissioner Feliu: Commissioner Russell: 1999. City of South Miami No. CC0000859 6130 Sunset Drive, South Miami, Florida 33143 REQUISITION DATE: September 20, 1999 VENDOR: Municipal Code Corporation P.O. Box 2235 1700 SW Capital Circle Tallahassee, FL 32316 CONFIRMATION INFORMATION TO BE FURNISHED BY DEPARTMENT FOR PURCHASING AGENT FOR: City Clerk DELIVER TO REQUIRED DELIVERY DATE: ASAP INFORMATION TO BE FURNISHED BY DEPARTMENT FOR PURCHASING AGENT ACCOUNT UNIT ITEM NO'S QUANTITY DESCRIPTION AND SPECIFICATIONS TO BE PRICE TOTAL COST CHARGED Payment to Municipal Code 01 -1200- $ 2,836.50 Corporation for services 512 -6510 rendered in the codification of Supplement No. 56 to the City's Code of Ordinances. $ 2,836.50 PURCHASE TERMS/DISCOUNT ORDER NO. 1 HEREBY CERTIFY THATTHE ABOVE MATERIAL, EQUIP- MEN, CODING OF ACCOUNTS APPROVED PURCHASES AS ABOVE APPROVED AND ISSUANCE OF OR SERVICE IS ESSENTIAL AND A PROPER REQUEST AGAINST PURCHASE ORDER AUTHORIZED THE CODES CHARGED. y[/ SUFFICIENCY OF APPROPRIATION BALANCES VERIFIED / \ (EXCEPT AS OTHERWISE NOTED.) OF DEPARTMENT FINANCE DEPARTMENT CITY MANAGER ,. � � ..m � ... �� ro, ,�.��_� -� q ., ,., � � .a: � , ., . , �� , SOUTH MIAMI POLICE DEPARTMENT INTER - OFFICE MEMORANDUM TO: Mayor and City Date: September 15, 1999 Commission FROM: Charles Scuff Re: Agenda Item # City Manager eO Comm. Mtg. September 21, 1999 Purchase of a Dell Computer The Police Department is requesting to purchase a Dell computer for the Computer /Crime Analyst. This computer will be used for access to the Police Department's computer network to maintain the network and to download data for crime analysis. Dell P6450 GX1p /T+ Desk Top $2,763.45 Pentium 3 600 MHz 128MB RAM 40x CD Rom 56k Modem 10 GB HD 21" Monitor Speakers Windows 98 MS Visual Basic 6.0 Developer's Workshop Plus Shipping The Police Department is requesting to purchase this computer from Dell Computer Corporation for a sum not to exceed $2,800.00 pursuant to the 1998 -1999 budget, from Account 1910 -521 -6430 (Operating Equipment). The purchase is underFlorida State contract number 25004991. This will leave a balance of $1,800.00 in this account. I recommend approval of this agreement. RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM NOT TO EXCEED $2,800.00 TO DELL COMPUTER CORPORATION FOR THE PURCHASE OF ONE DESK TOP COMPUTER FOR THE COMPUTER/CRIME ANALYST, AND CHARGE THE FUNDS TO ACCOUNT NUMBER 1910 -521 -6430, (OPERATING EQUIPMENT). WHEREAS, the Police Department has hired a Computer /Crime Analyst, who will assist in maintaining the Departments computer network, and, WHEREAS, the Computer /Crime Analyst will analyze crime data form the computer database to forecast crime trends, provide reports on crimes based times, dates, and places, and, WHEREAS, the Computer /Crime Analyst will need a computer to access the network and for downloading data, and, WHEREAS, the Dell Computer Corp. is a provider for computers to governments under Florida State contract number 250040991. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. That the City Manager is authorized to disburse a sum not to exceed the amount of $2,800.00 to Dell Computer Corporation from the Operating Equipment account 1910 -521 -6430. Section 2. That this resolution be effective immediately after the adoption hereof. PASSED AND ADOPTED this day of , 1999. 35 ATTEST: 36 37 38 CITY CLERK 39 40 READ AND APPROVED AS TO FORM: 41 42 43 44 CITY ATTORNEY APPROVED: MAYOR 09/1fi199,14:40:21 DELL COMPUTER CORP-> 305 663 00 DELL COMPUTER CORP Page 801 0"L DATE: September 16 1999 TO: KRISTEN COMPANY:CITY OF SOUTH MIAMI PHONE #:(305) 663-6339 EXT FAX #: (305) 663-6353 FROM: MISSY PHILLIPS COMPANY:DELL MARKETING L.P. PHONE #:(800) 981-3355 EXT 67461 FAX #: (800) 433-9527 URL: THANK YOU, MISSY DELL MARKETING L.P. ONE DELL WAY, ROUND ROCK, TX 78682 (800) 981-3355 EXT 67461 (800) 433-9527 SALES REP FAX 89/16/99,14:SB:49 DELL COMPUTER CORP -> 385 1663 16353 DELL COMPUTER CORP Page 882 D"L QU-OTATION KRISTEN CITY OF SOUTH MIAMI 6130 SUNSET DR DIV OF PURCH FINANCE DEPT SOUTH MIAMI, FL 33143 September 16 1999 SKU # QTY DESCRIPTION UNIT PRICE EXTENDED PRICE 460 -3849 1 Dell PIII 600K GX1 /T+ Base 2,730.00 2,730.00 W /4MB Video Memory,Integrated Audio,512K Cache,Integrated 10/100 WuOL Networking 310 -1234 1 Quietkey Spacesaver 104 -key Keyboard,US,GX1 /G1,Factory Install 310 -2268 1 Reduced Documentation for GX1 Systems, Factory Install 310 -3600 1 PS2 Intell.imouse,Factory Install 310 -3641 1 Open Manage Client, West, No Diskette, Factory Install 311 -0510 1 128MB,Non- Ecc,SDRAM,1 DIMM, 100MHz,GX1,350+ MHz,Factory Install 313 -0276 1 harmon kardon HK195 Speakers for Dell Optiplex, Factory Install 313 -0287 1 Aztech Data /Fax 56K v.90, PCI Modem,Optiplex, Factory Install 313 -0555 1 17/40X CD- R0M,IDE,GX1 M /T, With Integrated Sound, Factory Install For your convenience, we have listed your sales representative Sales Representative: your quote number and your customer number which will provide MISSY PHILLIPS you with faster service when you are ready to place your order. Prices and tax rates are subject to change. Quote #: 31728231 Business and Personal Tessin gty. Customer #: 3167471 Leasing Documentation Fee $55 rornded by Dell Financial senric�s, an independent en DELL MARKETING L.P. ONE DELL WAY, ROUND ROCK, TX 78682 (800) 981 -3355 EXT 67461 (800) 433 -9527 SALES REP FAX JMV.c 09116/99 14:52:17 DELL COMPUTER CORP-> 305 663 6353 DELL COMPUTER CORP Page 083 QUOTATION KRISTEN CITY OF SOUTH MIAMI 6130 SUNSET DR DIV OF PURCH FINANCE DEPT SOUTH MIAMI. FL 33143 September 16 1099 SKU # QTY DESCRIPTION UNIT PRICE EXTENDED PRICE 320-0034 1 Dell UltraScan 1600HS, Model 1626HT,with 19.81, Viewable Image Size,Color Monitor 320-0220 1 4MB Video Memory Upgrade Factory Install 340-0701 1 3.511 1.44MB Floppy Drive, Factory Install 340-0984 1 10GB Hard Drive,EIDE,7200 PRM, GX1,Factory Install 420-0137 1 FAT32, File System, Windows 19X, Factory Install 420-8811 1 Windows 98 2nd Edition,Compact Diskette,English,Optiplex, Factory Install 430-0118 1 Active Expansion Riser for GX1 M/T Systems, 3 PCl/2 Shared/ 2 ISA. Wake up on Lan, Factory Install 460-9052 1 Required: Generated by DELL.COM Configurator 900-1730 1 SelectCare, Next Business Day .00 .00 On-Site Service, Initial Year, Wang 900-1732 1 SelectCare, Next Business Day .00 .00 On-Site Service, 2 Year Extended,'Wang' For your convenience, we have listed your sales representative, Sales Representative: your quote number and your customer number which will provide you with faster service when you are ready to place your order. MISSY PHILLIPS Quote #: 31728231 Prices and tax rates are subject to change. Business and personal Leasing provided by Deli Financial SeMoes, an Independent entity. Customer #: 3167471 Leasing Documentation Fee $55 DELL MARKETING L.P. ONE DELL WAY, ROUND ROCK, TX 78682 (800) 981-3355 EXT 67461 (800) 433-9527 SALES REP FAX R".0 09/16/99 14:54:15 DELL COMPUTER CORP-> 305 663 053 DELL COMPUTER CORP Page 804 QUOTATION KRISTEN CITY OF SOUTH MIAMI 6130 SUNSET DR DIV OF PURCH FINANCE DEPT SOUTH MIAMI, FL 33143 September 16 1999 SKU # QTY DESCRIPTION UNIT EXTENDED I PRICE PRICE 460-8426 1 Invoices are Due and Payable in Full as Presented Within 30 Days of the Date of Dell's Invoice 20452-41 1 MS VIS BASIC 6.0 DEV Workshop 33.45 33.45 1-57231-883-x This quote is subject to the terms of the agreement signed by you and Dell, or absent such agreement, is subject to the applicable Dell standard terms of sale. PLEASE CONFIRM THE ACCURACY OF YOUR OPERATING SYSTEM,SOFTWARE & HARDWARE PRIOR TO PLACING AN ORDER SUB TOTAL 2,763.45 TAX .00 SHIPPING and/or HANDLING .00 OTHER .00 Thank you for calling Dell TOTAL $2,763.45 ****** 36 MONTH LEASE ****** AMOUNT FINANCED 2,763.45 MONTHLY PAYMENT 92.58 For your convenience, we have listed your sales representative Sales Representative: your quote number and your customer number which will provide you with faster service when you are ready to place your order. MISSY PHILLIPS Prices and tax rates are subject to change. Quote #: 31728231 Business and Personal Leasing provided by Dell Financial Sentioes, an Independent entity. Customer #: 3167471 Leasing Documentation Fee $55 DELL MARKETING L.P. ONE DELL WAY, ROUND ROCK, TX 78682 (800) 981-3355 EXT 67461 (800) 433-9527 SALES REP FAX =V_c 09/16!99 14.56.17 DELL COMPUTER CORP —> of D111ECr The Value of Direct wwnr.t1a11."na 385 663 6353 DELL COMPUTER CORP Page 805 4-Hour On -site Response for Optiplex® Systems - Now ONLY $99 * ** (Retail $'159) SelectCare0 Service Programs Designed for Mission Critical Care DELL is proud to announce a 4 -Hour On -Site Response Service for our OptiPlex customers with business critical uptime requirements. This service is designed to place a technician at your site within 4 hours after the initial call requesting service.* Dell offers customers 7 X 24 or 5 X 10 4 -hour response coverage for OptiPlex GX1p, GX1, and G1 systems. This responsive support offering can help increase your productivity by ensuring minimal system downtime. 4-Hour On -site Response Service for OptiPlex will be available within a 100 mile radius of 70 cities. Please contact your Sales Representative for more details. Here are some of the cities where 4-Hour On -site Response Serivice for OptiPlex is available. Please ask your sales representative for availability in your area: Albany, NY Lincoln, NE Atlanta, GA Little Rock, AR Austin, TX Madison, V\A Baton Rouge, LA Montgomery, AL Boston, MA Montpelier, VT Carson City, NV Nashville, TN Charleston, VW Oklahoma City, OK Cheyenne, VVY Olympia, WA Columbia, SC Phoenix, AZ Columbus, OH Providence, RI Concord, NH Raleigh, NC Denver, CO Richmond, VA Des Moines, IA Salem, OR Dover, DE Salt Lake City, LIT Frankfort, KY Sacramento, CA Harrisburg, PA Santa Fe, NM Hartford, CT Springfield, IL Honolulu, HI St. Paul, MN Indianapolis, IN Tallahassee, FL Jackson, MS Topeka, KS Jefferson City, MO Trenton, NJ Lansing, MI Washington DC 4-Hour Pricing 7 X 24 coverage is available for an additional $199 above the standard 3 year Next Business Day (NBD) fee. The 5 X 19 coverage is available for an additional $159. (Now available at $99 for limited time!) Customer Benefits • 4 -Hour on -site service response is designed to increase user productivity by minimizing system downtime • Expedient response for mission critical projects • Three year service coverage includes technical support and online services - Lifetime toll -free dedicated advanced systems hardware technical support for your Dell system. - Dell Online services provided for the lifetime support of your system. OptiPleO Standard Service OfferingV • OpenLine'I 7 X 24 Tech Support • 30 -Day Getting Started Hotline • 3 Years NBD On -site Parts and Labor Service • Dell Automated and On -line Services • Service & Support Guarantees Upgrade Options • CallOne • NT Support for GX1 p • Full Day Installation • Installation Services • Dell Premier Accesssm Program • Extended NBD Parts Delivery or On -Site Service 'On -she service may be provided pursuant to a service contract with a third -party provider, and Is not available In certain areas. Technician will be dispatched It necessary following phone -based troubleshooting. For a complete copy of our Guarantees or Limited Warranties, please who Dell USA LP, Attn: warranty, One Dell way, Round Rock, TX 78682. 11-Hour restrictions for Optiplex: Only available on mid- to high -end Opffpiex systems including GX1p, GX1 &G1. Available within a 166 mile radius of 28 metropolitan areas. Customers not located within a 166 mile radius of the stocking locations are not eligible for this offering. Not available with any other Dell systems. "Limited time offer. Offer expires without obligation or notice. SelectCare service is provided In the U.S. only. For information about warranties and services outside ofthe U.S., please contact your local Dell office or distributor. .,i ... =WWW