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04-13-99.................. my MAYOR: Julio Robaina CITY MANAGER: Charles D. Scurr VICE MAYOR: Arntando Oliveros, Jr. CITY ATTORNEY: Earl G. Gallop COMMISSIONER: Horace G. Feliu CITY CLERK: Ronetta Taylor COMMISSIONER: David D. Bethel COMMISSIONER: Mary Scott Russell CITY COMMISSION AGENDA Regular City Commission Meeting Meeting date: April 13, 1999 6130 Sunset Drive, South Miami, FL Next Regular Meeting date: April 20, 1999 Phone: (305) 663 -6340 Time: 7:30 PM PURSUANT TO FLORIDA STATUTES 266.0105, -THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS NOTICE DOES NOT CONSTITUTES CONSENT BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE INADMISSIBLE OR IRRELEVANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE ALLOWED BYLAW. City of South Miami. Ordinance No. 6 -86 -3251 requires all persons appearing in a paid or remunerated representative capacity before the City Staff, Boards, Committees and the City Commission, to fill out the appropriate form and file it with the City Clerk prior to engaging in lobbying activities. CALL TO ORDER: A. Invocation: B. Pledge of Allegian C. Presentation(s): 1. Chess Tournament 1st Place Winner 2 "d Place Winner 3rd Place Winner ce: Winners - James Mack, Jr. - Terry Huggins - Glenn Perry 2. Proclamation "Fair Housing Month ITEMS FOR THE COMMISSION'S CONSIDERATION: 3. Approval of Minutes: Regular City Commission Minutes - March 2, 1999 Regular City Commission Minutes - March 16, 1999 4. City Manager's Report: CITY COMMISSION 1 AGENDA - April 13, 1999 5. City Attorney's Report: CONSENT AGENDA 6. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ATTORNEY'S FEES; APPROVING ATTORNEY'S FEES FOR STEVEN CARLYLE CRONIG & ASSOCIATES P.A. IN THE AMOUNT OF $1,695, CHARGING THE AMOUNT TO ACCOUNT NO. 1500 - 3435, CONSULTING -REAL PROPERTY /FORECLOSURE; PROVIDING AN EFFECTIVE DATE. 3/5 7. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ATTORNEY'S FEES; APPROVING ATTORNEY'S FEES FOR NAGIN, GALLOP FIGUEREDO, P.A. IN THE AMOUNT OF $7,380.67 CHARGING $521.75 TO ACCOUNT NO. 1500 -3435, CONSULTING -REAL PROPERTY /FORECLOSURE, CHARGING $868.92 TO ACCOUNT NO. 608- 1910 -521- 3100, PROFESSIONAL SERVICES AND, CHARGING THE REMAINDER TO ACCOUNT NO. 1500- 3410, LEGAL SERVICES- NON RETAINER; PROVIDING AN EFFECTIVE DATE. 3/5 8. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO RELEASE FUNDS OF $1,900.00 TO M.C. HARRY ASSOCIATES, INC., FROM ACCOUNT NUMBER 001 - 0000.131,2210, "FUCHS PARK GRANT MATCHING FUND -, FOR ARCHITECTURAL WORK DONE AT THIS PARK. 9. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, TO EXPEND THE SUM OF $1,083.30 TO FOX INTERNATIONAL INC., FOR CERTAIN EMERGENCY EQUIPMENT; THE SUM OF $1,169.00 TO METRO USA FOR CERTAIN EMERGENCY EQUIPMENT, INSTALLATION AND GRAPHICS; THE SUM OF $252.00 TO LAW ENFORCEMENT SUPPLY INC FOR A CENTER CONSOLE;. ALL FOR THE NEW PRISONER TRANSPORT VAN AND ALL FROM ACCOUNT NO. 1910 - 521 -6430 (EQUIPMENT - OPERATING) (Commissioner Feliu) 3/5 10. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA TO EXPEND THE SUM OF $1,305.00 TO METRO USA FROM ACCOUNT 1910- 521 -4620 (MAINTENANCE AND REPAIR EQUIPMENT) FOR THE RE- STRIPING OF THE EXISTING MARKED POLICE PATROL FLEET. (Commissioner Feliu) 3/5 CITY COMMISSION 2 AGENDA - April 13, 1999 ORDINANCE (S) SECOND READING PUBLIC HEARING (S) 11. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE LAND DEVELOPMENT CODE, AMENDING SECTION 20 -7.6 (A), ENTITLED "HOMETOWN DISTRICT PARKING COMMITTEE "; PROVIDING FOR ADDITIONAL MEMBERS; PROVIDING FOR SEVERABILITY; ORDINANCES IN CONFLICT, AND AN EFFECTIVE DATE. (Mayor Robaina /Commissioners Feliu & Russell) 3/5 RESOLUTION (S) HEARING There are none RESOLUTION (S) 12. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA TO EXPEND THE SUM OF $4,165,.50 FROM ACCOUNT #1910- 521 -6430 (EQUIPMENT - OPERATING) TO FORT LAUDERDALE HARLEY DAVIDSON FOR THE PURCHASE AND INSTALLATION OF EMERGENCY EQUIPMENT ON POLICE MOTORCYCLES; PROVIDING AN EFFECTIVE DATE. (Commissioner Russell) 3/5 13. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE A SUM NOT TO EXCEED $14,000.00 TO BE USED FOR TREE PURCHASE'S AMONG BOTANIC WHOLESALE INC., PLASENCIA NURSERIES, SYLVAN NURSERY FARMS LLC, TROPICAL FALLS LANDSCAPING AND MAINTENANCE INC., AND TROPICAL TREE WORKS FOR PROVIDING AND PLANTING STREET TREES IN THE SNAPPER CREEK NEIGHBORHOOD IN ACCORDANCE WITH THE 1997 CHARRETTE AND CHARGING THIS DISBURSEMENT TO ACCOUNT NUMBER 1- 0000 - 245.10 -00 "PRIOR YEAR'S ENCUMBRANCE." (Commissioner Russell) 3/5 14. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE OPEN PURCHASE ORDERS TO BOTANIC WHOLESALERS INC., PLASENCIA NURSERIES, SYLVAN NURSERY FARMS LLC, TROPICAL FALLS LANDSCAPING AND MAINTENANCE, INC., AND TROPICAL TREE WORKS FOR FURNISHING AND PLANTING VARIOUS SPECIES OF TREES FOR A TOTAL AMOUNT OF CITY COMMISSION 3 AGENDA - April 13, 1999 $14,000.00 TO BE CHARGED TO ACCOUNT NUMBER 1-0000 - 245.10 -00 "PRIOR YEAR'S ENCUMBRANCE" (Commissioner Russell) 15. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $32,300.00 TO S &J ROOFING, INC., FOR INSTALLATION OF A NEW ROOF FOR CITY HALL AND TO DISBURSE THE SUM OF $3,920.00 TO HURRICANE WINDOWS & SCREENS FOR WEATHER SEALING ALL CITY HALL WINDOWS AND CHARGING THOSE DISBURSEMENTS TO ACCOUNT 110- 1310 -513 -4620 "HURRICANE OPERATING EQUIPMENT FUND" 16. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI TO EXPEND THE SUM OF $20,875.00 TO DUVAL FORD FOR THE PURCHASE OF ONE FORD E -250 VAN; THE SUM OF $1,803.30 TO FOX INTERNATIONAL FOR CERTAIN EMERGENCY EQUIPMENT THE SUM OF $1,169.00 TO METRO USA FOR CERTAIN EMERGENCY EQUIPMENT, INSTALLATION AND GRAPHICS; THE SUM OF $1,600.00 TO COMMUNICATIONS INTERNATIONAL, INC., FOR A POLICE RADIO THE SUM OF $252.00 TO LAW ENFORCEMENT SUPPLY CO. FOR A CENTER CONSOLE; ALL FROM ACCOUNT #608- 1910 - 521 -6430 (STATE FORFEITURE FUND) FOR THE POLICE ATHLETIC LEAGUE. (Commissioner Bethel) 3/5 17. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA TO EXPEND AN AMOUNT NOT TO EXCEED $30,800 FROM ACCOUNT #1910 -521 -6430 (EQUIPMENT- OPERATING) TO COMMUNICATIONS INTERNATIONAL, INC., FOR THE PURCHASE OF RADIOS AND ACCESSORIES FOR THE POLICE DEPARTMENT; PROVIDING AN EFFECTIVE DATE. (Commissioner Feliu) 3/5 18. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO CONTRACTS, CONCERNING DRAINAGE, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH MIRI CONSTRUCTION INC., TO CONSTRUCT THE 78TH STREET AND 63 AVENUE IMPROVEMENTS, AT A COST NOT TO EXCEED $30,000.00 AND CHARGING THE DISBURSEMENT TO "STORMWATER TRUST FUND - MAINTENANCE AND REPAIR OF STREETS AND PARKWAYS" ACCOUNT NO. 111 - 1730- 541 -4640. (Mayor Robaina) 3/5 ORDINANCE (S) FIRST READING CITY COMMISSION 4 AGENDA - April 13, 1999 .... . ........ ..... 19. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO SOLID WASTE; AMENDING SECTION 11 -4 OF THE CODE OF ORDINANCES, ENTITLED "DEFINITIONS ". CONCERNING GROSS RECEIPTS; PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT, AND AN EFFECTIVE DATE. SPEAKERS PLEASE TAKE NOTICE THAT SECTION 2-2.1(k)(2) OF THE CODE OF ORDINANCES PROVIDES THAT "ANY PERSON MAKING PERSONAL IMPERTINENT, OR SLANDEROUS REMARKS OR WHO SHALL BECCHE BOISTEROUS WHILE ADDRESSING THE COMMISSION SHALL BE FORTHWITH BARRED FROM FURTHER AUDIENCE BEFORE THE COUNCIL BY THE PRESIDING OFFICER, UNLESS PERMISSION TO CONTINUE BE GRANTED BY A MAJORITY VOTE OF THE COMMISSION". PUBLIC REMARKS COMMISSION REMARKS CITY COMMISSION 5 AGENDA - April 13, 1999 4 k To: Mayor and City Commission Charles Scurr From:. Earl G. Gallop Date: April 9, 1999 Re: Resolution approving payment of attorney's fees to Steven Caryle Cronig & Associates, P.A. Subject: The city commenced a foreclosure action to recover $649,083.88 or title to the property. The title to the property is encumbered by a 99 -year lease, mortgages, tax liens, potential judgment liens and other interests. Some of the title owners died intestate, which required a search for potential heirs. Although a title search was performed several years ago, I believed it was necessary to perform a second search, in light of information we discovered in the intervening time and the potential for additional liens to have been created against the property, in order to assure ourselves that all parties holding an interest in the property have been identified and are brought within the jurisdiction of the court. The city needs to acquire good title to the property, regardless whether it sells the property to recover its lien amount, to use the property for a public: purpose, or to convey the property to a not- for-profit organization for use for a public purpose. The legal title work was performed in a satisfactory manner, and the charge is reasonable. Recommendation: Approve the resolution for payment of title attorney's fees. The balance in the account will be $5,145 after this expenditure. 2 3 4 5 6 7 _8 9 10 .11 12 13 14 15 16 17 18 19 20 21 �22 23 24 25 26 -27 28 29 30 31 32 33 34 35 .36 .37 :38 :39 40 41 42 43 �44 45 46 47 :48 49 so RESOLUTION NO, A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ATTORNEY'S FEES; APPROVING ATTORNEY'S FEES FOR STEVEN CARLYLE CRONIG & ASSOCIATES P.A. IN THE AMOUNT OF $1,695, CHARGING THE AMOUNT TO ACCOUNT NO. 1500-3435, CONSULTING-REAL PROPERTY/ FORECLOSURE; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of South Miami commenced a lien foreclosure proceeding against property located at 6576, 6578 and 6580 S.W. 69' Avenue, known as the "Marshall Williamson Property'; and, WHEREAS, determining the owners, lessees, heirs and persons holding security interests in the property is necessary in order to foreclose their interests and secure title in favor of the city, and the task has been it complicated and daunting; and, WHEREAS, the City Attorney retained the legal services of Steven Carlyle Cronig & Associates, P.A. to perform a title search to identify all parties having an interest in the property; andl WHEREAS, the legal work was performed to the satisfaction of the City Attorney and payment of the attached invoice is recommended. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Sect_ ion 1. The invoices foTattorneys, fm and costs received from Steven Carlyle Cronig & Associates, P.A., in the amount of $1,695.00, is approved and payment shall be charged to Account No. 1500-3435,, Consulting-Real Property/Foreclosure. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of April, 1999. F,% CITY CLERK CITY ATTORNEY Steven Carlyle Cronlg & Associates, P.A. 301 Courvoisier Centre 501 Brickell Key Drive Miami, Florida 33131 -2623 Ph; (305) 371 -0077 Fax(305) 371 -7877 Nagin, Gallop & Figueredo February 10, 1999 3225 Aviation Averrue Third Floor Miami, Florida 33133 File #: 10017 -001 Attention. Earl 0. Gallop Inv #: 7 RE; Williamson Property, 6576- 6578 -6580 S.W. 60th Avenue Owners and encumbrance search HATE DESCRIPTION HOURS AMOUNT LAWYER Jan -26-99 Examination of title to Marshall Apartments 2.00 500.00 SCC property, South Mani. Jan-29-99 Attorneys Title insurance Fund - Base title 0,00 420.00 SCC information on three parcels. Photocopies, postage, telefacsimile. 0.00 25.00 SCC Fe"4 -99 Examine additional title materials; prepare 3.00 750.00 SCC letter to Mr. Gallop regarding state oftitle to Marshall Apartments property, Totals 5.00 $1,695.00 Total Fees & Disbursements Previous Balance Previous Payments Balance Due Now $1,695,00 $0.00 $0.00 $1'695.00 To: Mayor and Commission Date: April 13, 1999 From: Charles Scurr ? JC;�V7 Agenda Item # City Manager Attorney's Fees Nagin, Gallop and Figueredo, P.A. The attached resolution is for Legal Services for the City Attorney in the total amount of $7,380.67. The accounts are summarized below: Account Consulting - Real Property /Foreclosure Account # 1500 -3435 Professional Services - Account # 608 - 1910 - 521 -3100 Legal Services Non Retainer Account # 1500 -3410 A detailed Billing Statement is attached. Approval is recommended. This Invoice Account Balance $ 521.75 $ 5,145.00 $ 868.92 $ 1,261.08 $ 5,990.00 $ 9,528.72 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ATTORNEY'S FEES; APPROVING ATTORNEY'S FEES FOR NAGIN GALLOP FIGUEREDO, P.A. IN THE AMOUNT OF $7,380.67 CHARGING $521.75 TO ACCOUNT NO. 1500 -3435, CONSULTING REAL PROPERTY /FORECLOSURE, CHARGING $868.92 TO ACCOUNT NO. 608 - 1910 -521 -3100, PROFESSIONAL SERVICES AND, CHARGING THE REMAINDER TO ACCOUNT NO. 1500 -3410, LEGAL SERVICES -NON RETAINER; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of South Miami approved Resolution No. 99 -94 -9500, as amended by Resolution No. 217 -97- 10187, authorizing payment of City Attorney non - retainer attorneys' fees and costs; and, WHEREAS, Nagin Gallop Figueredo, P.A., submitted invoices to the City for legal services rendered, and costs advanced, for the period ending February 28, 1999, in the amount of $7,380.67; and, WHEREAS, the City Attorney recommends payment of the attached invoices. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The invoices for attorneys' fees and costs received from Nagin Gallop Figueredo, P.A., in the total amount of $7,380.67, are approved for payment and $308.50 shall be charged to Account No. 1500 -3435, Consulting -Real Property /Foreclosure; Charging $868.92 to Account No. 608 - 1910 -521 -3100, Professional Services; and the remainder to Account No. 1500 -3410; Legal Services Non Retainer. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of , 1999. ATTEST: APPROVED: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY MAYOR Additions shown by underlining and deletions shown by NAGIN GALLOP FIGUEREDOPA. Attorneys & Counselors 3225 Aviation Avenue - Third Floor Telephone: (305) 854 -5353 Miami, Florida 33133 -4741 March 12, 1999 Mr. Charles D. Scurr, City Manager City of South Miami 6130 Sunset Drive South Miami, FL 33143 Re: STATEMENT FOR PROFESSIONAL SERVICES City of South Miami Dear Mr. Scurr: Facsimile (305) 854 -5351 Enclosed are our statements for professional services rendered and for costs advanced for the period ending February 28, 1999, in the amount of $7,380.67. I tabulated the amounts due on each individual file as follows: 0022 -003 Lien Foreclosures Prof 1 Services $ 420.00 Disbursements 101.75 Total Due $ 521.75 0022 -021 Forfeiture: Prof I Services $ 30.00 1991 Acura Legend Disbursements 0 Total Due $ 30.00 0022 -022 Forfeiture: Prof I Services $ 0 1998 Ford Mustang Disbursements 0 Total Due $ 0 0022 -023 Parking Garage Prof 1 Services $ 5,732.50 Contract Disbursements 0 Total Due $ 5,732.50 0022 -025 CSM v. IDAS Prof 1 Services $ 0 Contract Disbursements 0 Total Due $ 0 0022 -026 Colsky ,v. Code Enforcement Prof 1 Services $ 0 Disbursements 0 Total Due $ 0 Charles D. Scurr, City Manager March 12, 1999 Page 2 0022 -027 Bruce v. Code Enforcement Prof l Services $ 195.00 Contract Disbursements 0 Total Due $ 195.00 0022 -028 Forfeiture of $4,250 Prof l Services $ 1,307.50 Discount - 897.08 Disbursements 150.00 Total Due $ 560.42 0022 -029 Forfeiture of 1982 Prof 'l Services $ 102.50 Oldsmobile Disbursements 176.00 Total Due $ 278.50 0022 -031 Phil Levine v. CSM Prof 1 Services $ 62.50 Disbursements 0 Total Due $ 62.50 CURRENT TOTAL DUE $ 79380.67 Do not hesitate to call me if you have any questions regarding these statements. Very truly yours, �arlGallop Cc: Mayor and city commission CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE NAGIN GALLOP FIGUEREDOP. A. Attorneys & Counselors Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351 Charles D. Scurr March 11, 1999 Matter ID: 0022 -003 City Manager City of South Miami Foreclosures 6130 Sunset Drive Statement No. 3155 City of South Miami, FL 33143 Courier charge 101.75 Sub -total Expenses: 101.75 Payments 3/8/1999 Payment Ck#22717 469.35 Sub -total Payments: 469.35 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. Hours Amount 2/4/1999 EAB Williamson property: Analysis of O & E report; telephone 1.50 225.00 conference with Ann Manning of Habitat for Humanity regarding status of tax certificates and Banks releasing their interests; and legal research on proof of claim to be filed in bankruptcy court 2/9/1999 EAB Williamson: Telephone conference with Ann Manning of Habitat 0.40 60.00 regarding O & E Report and possible claim of Mr. Perry for Tax Lien 2/22/1999 EAB Review of correspondence from Mrs. Williamson and the heirs to 0.40 60.00 Jesse Lee Williamson 2/23/1999 EAB Williamson: Finalized motion for substitution of parties 0.50 75.00 Total Professional Services 420.00 Rate Summary Eve A. Boutsis 2.80 hours at $150.00 /hr 420.00 Total hours: 2.80 Expenses Courier charge 101.75 Sub -total Expenses: 101.75 Payments 3/8/1999 Payment Ck#22717 469.35 Sub -total Payments: 469.35 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. For Professional Services For Disbursements Incurred Current Balance: Previous Balance: Payments - Thank you CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE Matter ID: 0022 -003 Page: 2 420.00 101.75 521.75 2,145.27 469.35 Total Due 2,197.67 To be properly credited, please indicate Statement Number on your remittance check. Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE NAGIN GALLOP FIGUEREDOP.A. Attorneys & Counselors Telephone: (305) 854 -5353 Charles D. Scurr City Manager City of South Miami 6130 Sunset Drive City of South Miami, FL 33143 Facsimile: (305) 854 -5351 March 11, 1999 Matter ID: 0022 -004 DCA v. City of South Miami Statement No. 3156 Payments 1/6/1999 Payment 2.00 For Professional Services For Disbursements Incurred Current Balance: Previous Balance: Payments - Thank you Sub -total Payments: 2.00 Total Due To be properly credited, please indicate Statement Number on your remittance check. 0.00 0.00 0.00 74.96 2.00 72.96 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE NAGIN G ALLOP FI GUEREDOPA. Attorneys & Counselors Telephone: (305) 854 -5353 Charles D. Scurr City Manager City of South Miami 6130 Sunset Drive City of South Miami, FL 33143 Facsimile: (305) 854 -5351 March 11, 1999 Matter ID: 0022 -005 Mandelstam v. CSM Statement No. 3157 For Professional Services 0.00 For Disbursements Incurred 0.00 Current Balance: 0.00 Previous Balance: 35.00 Payments - Thank you 0.00 Total Due 35.00 To be properly credited, please indicate Statement Number on your remittance check. Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. i i I CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE NAGIN GALLOP FIGUEREDO PA. Attorneys & Counselors Telephone: (305) 854 -5353 Charles D. Scurr City Manager City of South Miami 6130 Sunset Drive City of South Miami, FL 33143 For Professional Services For Disbursements Incurred Current Balance: Previous Balance: Payments - Thank you Facsimile: (305) 854 -5351 March 11, 1999 Matter ID: 0022 -008 Wascura v. City of South Miami Statement No. 3159 Total Due To be properly credited, please indicate Statement Number on your remittance check. �l 1 of 0.00 3.50 0.00 3.50 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5 % per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE NAGIN GALLOP FIGUEREDOPA. Attorneys & Counselors Telephone: (305) 854 -5353 Charles D. Scurr City Manager City of South Miami 6130 Sunset Drive City of South Miami, FL 33143 Facsimile: (305) 854 -5351 March 11, 1999 Matter ID: 0022 -018 CSM v. Shields Bowden Statement No. 3161 For Professional Services 0.00 For Disbursements Incurred 0.00 Current Balance: 0.00 Previous Balance: 352.13 Payments- Thank you 0.00 Total Due 352.13 To be properly credited, please indicate Statement Number on your remittance check. Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE NAGIN GALLOP FIGUEREDOPA. Attorneys & Counselors Telephone: (305) 854 -5353 Charles D. Scurr City Manager City of South Miami 6130 Sunset Drive City of South Miami, FL 33143 Facsimile: (305) 854 -5351 March 11, 1999 Matter ID: 0022 -019 FPO v. CSM Statement No. 3162 For Professional Services 0.00 For Disbursements Incurred 0.00 Current Balance: 0.00 Previous Balance: 222.66 Payments - Thank you 0.00 Total Due 222.66 To be properly credited, please indicate Statement Number on your remittance check. Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. NAGIN GALLOP FI GUEREDOP. A. Attorneys & Counselors Telephone: (305) 854 -5353 Charles D. Scurr City Manager City of South Miami 6130 Sunset Drive City of South Miami, FL 33143 Facsimile: (305) 854 -5351 March 11, 1999 Matter ID: 0022 -020 Brothers of Good Shepard, Inc. Statement No. 3163 Payments 1/6/1999 Payment 420.00 For Professional Services For Disbursements Incurred Current Balance: Previous Balance: Payments - Thank you Sub -total Payments: 420.00 Total Due To be properly credited, please indicate Statement Number on your remittance check. 0.00 1,253.40 420.00 833.40 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE NAGIN GALLOP FIGUEREDOP. A. Attorneys & Counselors Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351 March 11, 1999 Charles D. Scurr Matter ID: 0022 -021 City Manager Forfeiture: 1991 Acura Legend City of South Miami 6130 Sunset Drive Statement No. 3164 City of South Miami, FL 33143 Hours Amount 2/22/1999 EAB Review and analysis of Opposing Counsel's Motion to set aside 0.30 30.00 final default judgment Rate Summary Eve A. Boutsis Payments 3/811999 Payment Total Professional Services 0.30 hours at $100.00 /hr 30.00 Total hours: 0.30 Ck#22717 72.11 Sub- total Payments: 72.11 30.00 !, Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE Matter ID: 0022 -021 Page: 2 For Professional Services 30.00 For Disbursements Incurred 0.00 Current Balance: 30.00 Previous Balance: 322.11 Payments - Thank you 72.11 Total Due 280.00 To be properly credited, please indicate Statement Number on your remittance check. Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE NAGIN GALLOP FIGUEREDOP. A. Attorneys & Counselors Telephone: (305) 854 -5353 Charles D. Scurr City Manager City of South Miami 6130 Sunset Drive City of South Miami, FL 33143 Facsimile: (305) 854 -5351 March 11, 1999 Matter I D: 0022 -022 Forfeiture: 1988 Ford Mustang Statement No. 3165 For Professional Services 0.00 For Disbursements Incurred 0.00 Current Balance: 0.00 Previous Balance: 400.78 Payments Thank you 0.00 Total Due 400.78 To be properly credited, please indicate Statement Number on your remittance check. Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5 % per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE NAGIN GALLOP FIGUEREDOP. A. Attorneys & Counselors Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351 March 11, 1999 Charles D. Scurr Matter ID: 0022 -023 City Manager Parking garage contract City of South Miami 6130 Sunset Drive Statement No. 3166 City of South Miami, FL 33143 Hours Amount 2/1/1999 LRF Telephone conference with Ralph Perez. Conference with Mr. 0.80 140.00 Gallop. 2/2/1999 EAB Revised memorandum on issue of whether a municipality may 4.50 675.00. contractually release its eminent and sovereign immunity powers 2/2/1999 LRF Telephone conference with Ralph Perez. Telephone conference with 0.50 87.50 Diana Gonzalez. 2/3/1999 LRF Conference with Mr. Gallop. Telephone conferences with Ralph 0.80 140.00 Perez and Mitch Friedman. 2/3/1999 EGG Evaluated proposal regarding SPG retention of ownership to parking 0.50 87.50 spaces above Richmond property 2/4/1999 LRF Telephone conferences with Mitch Friedman, Ralph Diaz and 1.00 175.00 Charles Scurr regarding pending matters. Conference with Mr. Gallop. 215/1999 LRF attended meeting at City with Mr. Scurr and SPG. Telephone 3.50 612.50 conference with Mitch Friedman. Conference with Mr. Gallop regarding meeting with SPG. 2/16/1999 LRF Conference with Mr. Gallop. Attended City Commission meeting. 0.50 87.50 2/17/1999 LRF Telephone conference with Mitch Friedman. 0.30 52.50 2/18/1999 LRF Reviewed SPG financial projections and cost estimates. Meeting 2.80 490.00 with Diana Gonzalez and Mitch Friedman. Telephone conference with Ralph Perez. 2/18/1999 EGG Attended meeting with financial advisors and attention to 0.70 122.50 negotiation strategy 2/19/1999 LRF Prepared for and attended meeting at South Miami with SPG. 3.50 612.50 2/19/1999 EGG Attended contract negotiations 2.70 472.50 2/22/1999 LRF Conferences with Diana Gonzalez and Mr. Gallop. Telephone 1.80 315.00 conferences with Jeff Watkins and Mr. Krause, Chicago Title. Telephone conference with Ralph perez. Worked on discount for Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE Matter ID: 0022 -023 Page: 2 Rate Summary 3.50 612.50 2.50 2.00 0.50 1.00 Total Professional Services Eve A. Boutsis 4.50 hours at $150.00 /hr 675.00 Luis R. Figueredo 22.50 hours at $175.00/hr 3,937.50 Earl G. Gallop 6.40 hours at $175.00/hr 1,120.00 Total hours: 33.40 Payments 3/8/1999 Payment Ck#22717 3,622.50 Sub -total Payments: 3,622.50 437.50 350.00 87.50 175.00 5,732.50 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. future earnings. 2/23/1999 LRF Prepared net discount value tables. Reviewed SPG financial and assumptions. Prepared written response to Parker Thompson. Attended meeting with City and SPG. 2/23/1999 EGG Attended meeting with Messieurs Scurr, Figueredo, Friedman and A. Elias, B. Elias, P. Thompson, et al. 2/24/1999 LRF Prepared memorandum setting forth deal points. Telephone conferences with Diana Gonzalez, Babe and Al Elias and Ralph Perez. 2/25/1999 LRF Telephone conference with Diana Gonzalez. Modified memorandum. 2/26/1999 LRF Finalized memorandum and exhibits. Telephone conference with Ralph Perez. Telephone conference with Diana Gonzalez. Rate Summary 3.50 612.50 2.50 2.00 0.50 1.00 Total Professional Services Eve A. Boutsis 4.50 hours at $150.00 /hr 675.00 Luis R. Figueredo 22.50 hours at $175.00/hr 3,937.50 Earl G. Gallop 6.40 hours at $175.00/hr 1,120.00 Total hours: 33.40 Payments 3/8/1999 Payment Ck#22717 3,622.50 Sub -total Payments: 3,622.50 437.50 350.00 87.50 175.00 5,732.50 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE Matter ID: 0022 -023 Page: 3 For Professional Services 5,732.50 For Disbursements Incurred 0.00 Current Balance: 5,732.50 Previous Balance: 10,692.50 Payments - Thank you 3,622.50 Total Due 12,802.50 To be properly credited, please indicate Statement Number on your remittance check. Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE NAGIN GALLOP FIGUEREDOP. A. Attorneys & Counselors Telephone: (305) 854 -5353 Charles D. Scurr City Manager City of South Miami 6130 Sunset Drive City of South Miami, FL 33143 Facsimile: (305) 854 -5351 March 11, 1999 Matter ID: 0022 -025 CSM v. I DAS Statement No. 3167 Payments 3/8/1999 Payment Ck#22717 318.53 Sub -total Payments: 318.53 For Professional Services 0.00 For Disbursements Incurred 0.00 Current Balance: 0.00 Previous Balance: 918.53 Payments - Thank you 318.53 Total Due 600.00 To be properly credited, please indicate Statement Number on your remittance check. Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE NAGIN GALLOP FIGUEREDOP. A. Attorneys & Counselors Telephone: (305)854 -5353 Charles D. Scurr City Manager City of South Miami 6130 Sunset Drive City of South Miami, FL 33143 Facsimile: (305) 854 -5351 March 11, 1999 Matter ID: 0022 -026 Colsky v. Code Enforcement Statement No. 3168 Payments 3/8/1999 Payment Ck#22717 642.00 For Professional Services For Disbursements Incurred Current Balance: Previous Balance: Payments - Thank you Sub -total Payments: 642.00 Total Due To be properly credited, please indicate Statement Number on your remittance check. o l 0.00 1,092.00 642.00 450.00 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE Rate Summary Eve A. Boutsis 1.30 hours at $150.00 /hr 195.00 Total hours: 1.30 Payments 3/8/1999 Payment Ck#22717 87.50 Sub -total Payments: 87.50 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. NAGIN GALLOP FIGUEREDOP. A. Attorneys & Counselors Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351 March 11, 1999 Charles D. Scurr Matter ID: 0022 -027 City Manager Bruce v. Code Enforcement City of South Miami 6130 Sunset Drive Statement No. 3169 City of South Miami, FL 33143 Hours Amount 2/5/1999 EAB Confirmed deadline for index in Bruce appeal 0.30 45.00 2/9/1999 EAB Telephone conference with Eva Rosa regarding liens on Bruce 0.30 45.00 property 2/22/1999 EAB Review and analysis of Petitioner's Motion to Substitute Party 0.30 45.00 2/25/1999 EAB Analysis of Court's Order granting Respondent's motion to dismiss 0.40 60.00 appeal Total Professional Services 195.00 Rate Summary Eve A. Boutsis 1.30 hours at $150.00 /hr 195.00 Total hours: 1.30 Payments 3/8/1999 Payment Ck#22717 87.50 Sub -total Payments: 87.50 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. For Professional Services For Disbursements Incurred Current Balance: Previous Balance: Payments - Thank you CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE Matter ID: 0022 -027 Page: 2 Total Due To be properly credited, please indicate Statement Number on your remittance check. 195.00 0.00 195.00 852.50 87.50 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE NAGIN GALLOP FIGUEREDOP.A. Attorneys & Counselors Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351 Charles D. Scurr March 11, 1999 Matter LD: 0022 -028 City Manager City of South Miami In re forfeiture of $4,250 6130 Sunset Drive Statement No. 3272 City of South Miami, FL 33143 2/11/1999 EAB Telephone conference with Thomas Paine, counsel to claimant 0.40 40.00 regarding hearing date, waiver of 10 day hearing requirement; prepared facsimile to Captain Feldman regarding conversation with Mr. Paine 2/12/1999 EAB Telephone conference with both opposing counsel and the J.A. for 0.40 40.00 Judge Gerstein regarding hearing date 2/22/1999 EAB Telephone conference with opposing counsel, Mr. Payne and 0.50 50.00 Captain Feldman regarding cancellation of hearing Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. Hours Amount 2/1/1999 EAB Continued to revise memorandum of law on issue of finding 3.00 300.00 probable cause in a civil forfeiture action 2/3/1999 EAB Revised memorandum of law on probable cause 1.00 100.00 2/5/1999 EAB Revised memorandum of law for finding of probable cause, 3.00 300.00 complaint. motion for probable cause determination, notice of adversarial preliminary hearing,; review of request for adversarial hearing; telephone conference with Captain Gregg Feldman regarding forfeiture and scheduled meeting with Captain Feldman and Earl Gallop to confirm facts alleged in complaint and to confirm probable cause determination 2/5/1999 EGG Reviewed request for adversary probable cause hearing; 0.50 87.50 instructions to work attorney; prepared memorandum Capt. Feldman; reviewed forfeiture statute 2/8/1999 EAB Meeting with Captain Feldman at CSM and finalized motion for 3.00 300.00 probable cause, complaint and memorandum of law 2/9/1999 EAB Telephone conference with Captain Feldman regarding forfeiture 0.40 40.00 and venue for suit 2/10/1999 EAB Telephone conference with Judge Gerstein's judicial assistant for 0.50 50.00 hearing date on preliminary hearing for finding of probable cause, Captain Gregg Feldman and Mr. Paine, counsel to claimant 2/11/1999 EAB Telephone conference with Thomas Paine, counsel to claimant 0.40 40.00 regarding hearing date, waiver of 10 day hearing requirement; prepared facsimile to Captain Feldman regarding conversation with Mr. Paine 2/12/1999 EAB Telephone conference with both opposing counsel and the J.A. for 0.40 40.00 Judge Gerstein regarding hearing date 2/22/1999 EAB Telephone conference with opposing counsel, Mr. Payne and 0.50 50.00 Captain Feldman regarding cancellation of hearing Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE Matter ID: 0022 -028 Page: 2 Total Professional Services Discount: Rate Summary Eve A. Boutsis 12.20 hours at $100.00 /hr 1,220.00 Earl G. Gallop 0.50 hours at $175.00/hr 87.50 Total hours: 12.70 Expenses 2/16/1999 Service of process 100.00 2/26/1999 Service of process 50.00 Sub -total Expenses: 150.00 For Professional Services For Disbursements Incurred Current Balance: Previous Balance: Payments - Thank you Total Due To be properly credited, please indicate Statement Number on your remittance check. 1,307.50 - 897.08 410.42 150.00 560.42 805.50 0.00 1,365.92 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE NAGIN GALLOP FIGUEREDOPA. Attorneys & Counselors Telephone: (305) 854 -5353 Charles D. Scurr City Manager City of South Miami 6130 Sunset Drive City of South Miami, FL 33143 Facsimile: (305) 854 -5351 March 11, 1999 Matter ID: 0022 -029 In re: forfeiture of 1982 Statement No. 3171 Hours 2/17/1999 EGG Reviewed documents; open file; instructions to work attorney 0.30 2/22/1999 EAB Telephone conference with Captain Feldman regarding seizure date 0.50 and prepared notice of seizure Rate Summary Eve A. Boutsis Earl G. Gallop Expenses Filing fee Total Professional Services 0.50 hours at $100.00 /hr 50.00 0.30 hours at $175.00/hr 52.50 Total hours: 0.80 176.00 Sub -total Expenses: 176.00 Amount 52.50 50.00 102.50 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. For Professional Services For Disbursements Incurred Current Balance: Previous Balance: Payments - Thank you CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE Matter ID: 0022 -029 Page: 2 Total Due To be properly credited, please indicate Statement Number on your remittance check. 102.50 176.00 278.50 0.00 0.00 278.50 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE NAGIN GALLOP FI GUEREDOP.A. Attorneys & Counselors Telephone: (305) 854 -5353 Charles D. Scurr City Manager City of South Miami 6130 Sunset Drive City of South Miami, FL 33143 Facsimile: (305) 854 -5351 March 11, 1999 Matter ID: 0022 -031 Phil Levine v. City of South Statement No. 3172 Hours Amount 2/23/1999 EAB Phil Levine EEOC Complaint, correspondence to Chief Cokes 0.50 62.50 Watson re: file of Mr. Levine and telephone conference with Chief Watson's secretary regarding files Total Professional Services 62.50 Rate Summary Eve A. Boutsis 0.50 hours at $125.00/hr Total hours: 0.50 For Professional Services For Disbursements Incurred Current Balance: Previous Balance: Payments - Thank you Total Due 62.50 To be properly credited, please indicate Statement Number on your remittance check. 62.50 0.00 62.50 0.00 0.00 62.50 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. BEENIZIM01M In the process of the Fuchs Park Renovation project, architecture work was essential. M.C. Harry Associates, Inc., was contracted to provide a site plan for E.R.P.B. and a foundation plan required from the Building & Zoning Department to obtain a permit. M.C. Harry Associates, Inc.,. is one of three firms the City has on retainer. They produced a quality product expeditiously. Their work was instrumental in the tremendous out come of Fuchs Park. The City • South Miami did not possess a site plan on Fuchs Park prior to M.C. Harry's work. We now have a beneficial tool that will always assist us in future projects at Fuchs Park. on "It MCHARRY FUCHS PARK'99 COMMISSION 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 Resolution No. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO RELEASE FUNDS OF $1,900.00 TO M.C. HARRY ASSOCIATES, INC., FROM ACCOUNT NUMBER 001.0000.131.2210, "FUCHS PARK GRANT MATCHING FUND", FOR ARCHITECTURAL WORK DONE AT THIS PARK. WHEREAS, M.C. Harry Associates, Inc., was contracted to provide a site plan for ER.P.B. and a foundation plan required from the Building & Zoning Department to obtain a permit; and WHEREAS, M.C. Harry Associates, Inc., is one of three fines the City has on retainer; ME WHEREAS, Their work was instrumental in the tremendous out come of Fuchs Park project; and WHEREAS, The City of South Miami did not possess a site plan on Fuchs Park prior to M.C. Harry Associates, Inc.'s work; and WHEREAS, This tool will always assist us in future projects at Fuchs Park. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITJ COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to disburse the sum of $1,900.00 from account number 001.0000. 131.2210, 'Tuchs, Park Grant Matching Fund", for payment to M.C. Harry Associates, Inc. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of April 1999. rel cc R11 99 CITY ATTORNEY MCHarry Fuchs Park Project commission Arpil'99 IRS-71-6793 Decemer 17, 1997 (resent - 3/18/99) Ana Garcia, Parks and Recreation Director City of South Miami 6130 Sunset Drive South Miami, Florida 33143 MCHARRYASSOCIATES LUMP SUM INVOICE Project: Fuchs Park City of South Miami SERVICE ORDER SUMMARY INVOICE SUMMARY Fee Authorization $1,900.00 1 _ Earned to Date $1,900.00 i Previously Invoiced $0.00 fi Service Order Balance $0.00 AMOUNT DUE THIS INVOICE: $1,900.00 — Description_– Amount Fuchs Part Tot -Lot _ % completed ! Earned -- - -- - - - - -- -- - - -. - - - -- -- -- — t- - - - - -- Site Plan for Zoning Presentation Foundation Plan for Permit 100% Lump Sum j $1,900.00 Total Earned to date $1,900.00 Less previously invoiced $0.00 !Total this invoice: $1,900.00 We hereby certify that the charges included herein are proper and correct summations taken from our records C.x( iARRYy 4SS9 +CIIAATESn INC t, James W. PierIl§ol, AIA Principal CCFG- park0l -r Reviewed for compliance with Agreement and approved for payment Project /Constr. Manager Finance Page 1 of 1 Date Date e City of South Miami POLICE DEPARTMENT INTER - OFFICE MEMORANDUM TO: Mayor and City Commission Date: March 22,1999 FROM: Charles Scurr, Re: Agenda Item # City Manager fcoo Comm. Mtg. April 13,1999 Purchase Emergency Equipment The Police Department has purchased a new prisoner transport vehicle which will be placed into regular service. In order for that vehicle to function as a policing unit certain emergency equipment must be procured and installed. Additionally, the vehicle must be properly marked so as to clearly define it's use and role. The vendors for the equipment are all lowest of 3 quotes. The graphics and installation are being done by the current contractor for such work. The expenditure is: $2,504.30 The purchase shall be from account number 1910- 521 -6430 (Equipment Operating). Balance in Account This Item New Balance Your concurrence is requested. CS /gf /sh $13,041.00 $ 2,504.30 $10,536.70 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF SOUTH MIAMI TO EXPEND THE SUM OF $1,083.30 TO FOX INTERNATIONAL INC. FOR CERTAIN EMERGENCY EQUIPMENT; THE SUM OF $1,169.00 TO METRO USA FOR CERTAIN EMERGENCY EQUIPMENT, INSTALLATION AND GRAPHICS; THE SUM OF $252.00 TO LAW ENFORCEMENT SUPPLY INC. FOR A CENTER CONSOLE; ALL FOR THE NEW PRISONER TRANSPORT VAN AND ALL FROM ACCOUNT 1910- 521 -6430 (EQUIPMENT - OPERATING). WHEREAS, the Police Department has obtained a new prisoner transport vehicle; and WHEREAS, it is necessary to put certain emergency equipment in the vehicle as well as to properly mark the vehicle for policing assignments; and NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; Section 1. The City Manager is authorized to disburse a sum not to exceed $1,083.30 from account #1910 -521 -6430 (Equipment- Operating) to Fox International Inc. for certain emergency equipment. Section 2. The City Manager is authorized to disburse a sum not to exceed $1,169.00 from account #1910 -521 -6430 (Equipment - Operating) to Metro USA for certain emergency equipment, installation of said equipment and police graphics upon the vehicle. Section 3. The City Manager is authorized to disburse a sum not to exceed $252.00 from account #1910 -521 -6430 (Equipment - Operating) to Law Enforcement Supply Inc. for a console to mount radios and other equipment within the vehicle. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Section 4. This resolution be effective immediately after the adoption hereof. PASSED AND ADOPTED this day of , 1999. ATTEST: CITY CLERK ... • TO: Mayor and City Commission Date: March 30,1999 FROM: Charles Scurr, �) Re: Agenda Item # too City Manager Comm. Mtg. April 13,1999 Updating Police Patrol Fleet The Police Department is currently updating the fleet of vehicles which it uses for patrol purposes. A police car is a very visible symbol of both the department and the city. Dents, scratches and other damage, while normal, tend to project a negative image. Each vehicle will be repaired and repainted prior to striping being applied. The new striping, which this resolution covers, will enhance both visibility and officer safety. The expenditure is: $1,305.00 from account number 1910- 521 -4620 (Maintenance and Repair Equipment) Balance in Account $4,529.00 This Item $1,305.00 New Balance $3,224.00 Your concurrence is requested. CS /gf/sh 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF SOUTH MIAMI, FLORIDA TO EXPEND THE SUM OF $1,305.00 TO METRO USA FROM ACCOUNT 1910- 521 -4620 (MAINTENANCE AND REPAIR EQUIPMENT) FOR THE RE- STRIPING OF THE EXISTING MARKED POLICE PATROL FLEET. WHEREAS, in an effort to project a positive image the Police Department wishes to repair minor damage and repaint the existing patrol fleet; and WHEREAS, when repainted the vehicles will need to have applied the same reflective striping as currently exists on the new and older fleet units; and NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; Section 1. The City Manager is authorized to disburse a sum not to exceed $1,305.00 from account 1910 -521 -4620 (Maintenance and Repair Equipment) to Metro USA for the installation of graphics on 9 police vehicles. Section 2. This resolution be effective immediately after the adoption hereof PASSED AND ADOPTED this day of , 1999. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR Commission Vote: Mayor Robaina: Vice Mayor Oliveros: Commissioner Feliu: Commissioner Bethel: Commissioner Russell: CITY OF SOUTH MIAMI vINTER- OFFICE MEMORANDUM To: Mayor & City Commission Date: April 1, 1999 Agenda Item # From: Charles D. Scurr Subject: Comm. Mtg. 04/13/99 City Manager HD Parking Committee REQUEST AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE LAND DEVELOPMENT CODE, AMENDING SECTION 20 -7.6 (A), ENTITLED "HOMETOWN DISTRICT PARKING COMMITTEE PROVIDING FOR ADDITIONAL MEMBERS; PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT, AND AN EFFECTIVE DATE. BACKGROUND & ANALYSIS In 1993, at the initial adoption of the Hometown District Overlay Ordinance, the City Commission created the Hometown District Parking Committee, which was to be composed of four private citizens, the Mayor and City Commission. In May of 1996, the composition of the Committee was changed to include four private citizens and the Mayor. The revision was made due to possible conflicts with the Sunshine Law, which arose from including the entire City Commission on the Committee. The proposed ordinance would increase the Committee's membership by six, providing for a total of ten private citizens and the Mayor, allowing greater citizen input and participation. The ordinance was approved at the 1 St reading and presented to the Planning Board on March 9, 1999. The Planning Board after conducting public hearing recommended approval (6 -1) of the ordinance with some modifications. The modifications recommended by the Planning Board are incorporated in the ordinance for 2nd reading with additional provisions underlined and provisions removed as double strickthrough. The Board recommended an equal representation of residents, downtown property owners and tenants/ merchants. The Board further recommended that the Committee membership be limited to six citizen members and the Mayor. RECOMMENDATION: Approval as modified. Attachments: Proposed Ordinance for adoption Section 20- 7.6(A) City Manager's Report: Hometown District Parking Committee 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 ORDINANCE NO. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE LAND DEVELOPMENT CODE, AMENDING SECTION 20 -7.6 (A), ENTITLED "HOMETOWN DISTRICT PARKING COMMITTEE "; PROVIDING FOR ADDITIONAL MEMBERS; PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT, AND AN EFFECTIVE DATE. WHEREAS, on October 19, 1993, the City Commission adopted Ordinance No. 19 -93 -1545, known as the "Hometown District Overlay Ordinance," creating Section 20- 7.6 in the South Miami Land Development Code; and WHEREAS, in Section 20 -7.6, the City Commission created a Hometown District Parking Committee consisting of four private citizens, the Mayor and City Commission; and WHEREAS, on May 21, 1996, due to possible conflicts with the Sunshine Law, the City Commission approved Ordinance No. 8 -96 -1608, changing the Committee's membership to include only four private citizens and the Mayor; and WHEREAS, the City has greatly benefited from the input and recommendations of the Hometown District Parking Committee members; and WHEREAS, many citizens have expressed interest in joining the Hometown District Parking Committee; and WHEREAS, the Mayor and City Commission find that it is in the public interest to expand the Hometown District Parking Committee, allowing greater citizen input and participation; and WHEREAS, the Mayor and City Commission find that the Committee is best served by equal representation of residents, downtown property owners and tenants/ merchants. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. Section 20- 7.6(A) of the South Miami Land Development Code is amended as follows: Hometown District Parking Committee. Parking in the Hometown District must be developed and managed primarily as an element of infrastructure critical to enhancing South Miami's tax base through economic success of the district. Six C6,) private citizens and the Mayor shall serve as the Hometown District Parking Page 1 of 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Committee charged with oversight of the supply, convenience, safety, and management of parking. The f"" six 6 private citizens shall be appointed to two (2) year terms by the mayor with the advice and consent of the city commission and shall include two (2) landowner(s�=and two (2) tenant(s4 from the district and two (2) resident(s4 of South Miami.... [the remainder of the Section is to remain unchanged] The mayor shall appoint the chairman of the committee. A quorum shall be five J(4: four 4 members... [the remainder of the Section is to remain unchanged] Section 2. If any section, clause, sentence, or phrase of this ordinance is held to be invalid or unconstitutional by any court of competent jurisdiction, the holding shall in no way affect the validity of the remaining portions of this ordinance. Section 3. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. Section 4. This ordinance shall take effect immediately at the time of its passage. PASSED AND ADOPTED THIS day of '1999 APPROVED: MAYOR ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY c:\...\ Hometown District Parking Committee Expansion of Membership.doc Page 2 of 2 HOMETOWN DISTRICT OVERLAY ORDINANCE 20-7.6 Story. The horizontal division of a building between the surface of a floor and the surface of the next floor above, or the next ceiling if there is no floor above. For the purposes of these regulations a story shall be interpreted as each vertical unit of fourteen.U4) feet marimum, e.g. a one -floor cinema twenty -two (22) feet tall shall be considered a two-story building. (Ord. No. 19-93 -1545, 11, 10- 19-93; Ord. No. 12-96 -1612, §f 8, 9, 7- 30-96) 20-7.6 Parking. (A) Hometown District Parking Committee. Parking in the Hometown District must be developed and managed primarily as an element of infrastructure critical to enhancing South Miami's tax base through economic success of the district. Four (4) private citizens and the Mayor shall serve as the Hometown District Parking Committee charged with oversight of the supply, convenience, safety, and management of parking. The four (4) private citizens shall be appointed to two (2) year terms by the mayor with the advice and consent of the city commission and shall include one or more landowner(s) and one or more tenant(s) from the district and one or more resident(s) of South Miami. The director of building, zoning and community development shall serve as the executive secretary to this committee. The committee shall report to the city commission no less than annually on the state of parking in the Hometown District and shall from time to time make recommendations to the city commission for changes is the parking system, for the fees paid into the Parking Infrastruc- ture Trust Fund, and for the allocation of trust fund monies. The mayor shall appoint the chairman of the committee. A quorum shall be five (5) members and an affirmative vote of a majority of the members present shall be required to pass upon any matter the committee recommends. (B) Required Parking. Within the Hometown District, the following adjustments to the number of parking spaces required by Section 20-4.4 (B) of the Code are provided: (1) On- street spaces adjacent to a lot shall count toward the parking requirements for that lot; a partial space longer than eleven (11) feet shall count as a full space. (2) Where arcades are optional, buildings with arcades shall receive an additional five (5) percent reduction in the required number of spaces. (3) In addition to the above, one of the following may apply: (a) Two -story buildings shall receive a fifteen (15) percent reduction in the required number of spaces. (b) Buildings of two (2) or more stories with uses from two (2) of the three (3) use categories provided herein under "Permitted Uses," each use constituting no less than thirty (30) percent of the gross floor area, shall receive a thirty (30) percent reduction in the required number of spaces. (c) Buildings of three (3) or more stories with uses from each of the three use categories provided herein, each use constituting no less than twenty -five (25) percent gross floor area, shall receive a forty -five (45) percent reduction in the required number of spaces. Supp. No. 2 149 v SUMMARY MINUTES REGULAR MEETING PLANNING BOARD Tuesday, March 9, 1999 City Commission Chambers 7:30 P.M. I. Call to order and the Pledge of Allegiance to the US Flag A. Mr. Pages, Chair, called the meeting to order. B. The Pledge of Allegiance was recited in unison. II. Roll Call A. Board members present constituting a quorum. 1. Mr. Pages, Mr. Morton, Ms. Chimelis, Mr. Lefley, Mr. Wiscombe, Mr. Illas, Ms. Gibson B. City staff present 1. Subrata Basu (ACM/Planning Director); Greg Oravec (Principal Planner) III. Public Hearings A. ITEM: PB -99 -001 Applicant: Mayor & City Commission Request: AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE LAND DEVELOPMENT CODE, AMENDING SECTION 20- 7.6 (A), ENTITLED "HOMETOWN DISTRICT PARKING COMMITTEE "; PROVIDING FOR ADDITIONAL MEMBERS; PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT, AND AN EFFECTIVE DATE. 1. Mr. Illas read the request into the record 2. Staff presented the item to the Board, summarizing an inter - office memorandum entitled HD Parking Committee, dated March 5, 1999, and provided for the Board's reference. PB NUNS 03 -09 -99 1 3. Staff noted that, at the present time, there is citizen interest in joining this committee. 4. The public hearing was opened. 5. There being no one present wishing to speak either for or against the item, the public hearing was closed. 6. The public meeting continued. 7. The Board and staff discussed such items as decision making in regard to how many members a board or committee may have and the number of members on other boards and committees. 8. The Board and staff discussed the proposed number and the future composition of the Hometown District Parking Committee (HDPC). a. The Board agreed that every effort should be made to balance all interests, both residents' and business owners', preferably those owners representing a variety of sectors from the business community. b. The Board discussed the number proposed for the HDPC, noting that it may prove to be an unwieldy number, yet an adequate number is necessary in order to sufficiently represent all interests and sectors of the community. c. The Board concurred that the HDPC should be composed of six private citizens and the Mayor, having a mix of two tenants from the Hometown District, two or more landowners, two or more residents. 9. Motion: Mr. Illas moved approval that HDPC membership be established at a maximum of six private citizens and the Mayor. Ms. Chimelis seconded the motion. 10. Vote: Approved 6 Opposed 1 (Mr. Morton) B. ITEM: PB -99 -002 Applicant: Mayor & City Commission Request: AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE LAND DEVELOPMENT CODE, AMENDING SECTION 20 -7.7 (B), ENTITLED "BUILDINGS AND THEIR PLACEMENT —MAIN STREETS, SUNSET & RED ROAD," SECTION 20 -7.7 (C), _ENTITLED "REQUIRED ELEMENTS— MAIN STREETS, SUNSET & RED ROAD," AND SECTION 20 -7.11 (B), ENTITLED `BUILDINGS AND THEIR PLACEMENT— GENERAL PROVISIONS, APPLY TO ALL "; PROVIDING FOR ARCADE AND AWNING STANDARDS; PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT, AND AN EFFECTIVE DATE. PB MINS 03 -09 -99 2 This week the Humane Society of Greater Miami features Bruno, f _. an ti- month -old energetic black- and -white dog with a heritage line . I that probably includes Dalmatian and pointer. He has always lived EL outdoors. He responds to both English and Spanish commands and has lived with other dogs and children. He loves to play ball and with - • CI stuffed toys. « The Humans Society has two shelters in Miami -Dade County 51 where you can adopt a pet: North Dade at 2101'NW 95th St., and in Special to The Herald South Dade (puppies and kittens) at 19 S. Dixie Hwy., Store No. • H 102. For information about other services or to make a donation, H call 305-696-0800. If you are interested in helping rehabilitate • E) abused animals, call 305- 238 -8322. Web site: ° H www.humanesocietymismi.org • U ■ Phone: 305. 696 -0800 (north); 305 - 252 -3389 (south). Greater Miami cautions against giving alive animal. ■ Hours: North shelter, 10 a.m. to 5 p.m. Monday to Saturday; South shelter, 9 a.m. to 5 p.m. Tuesday to Saturday. ■ Costs: $50 for cats, $56 for dogs, plus $24 for a Dade County dog license. Payment may be made in cash, or by Visa or Master- Card. No checks are accepted: All animals are neutered, receive inoculations and are implanted with an identification micro chip before leaving the shelter. It is the owner's responsibility to register the micro chip with the national registry ($15 for a lifetime registration). At the time of publication, the animal featured 'was availablefor adoption, but the Humane Society makes no guarantee that a particular pet will be available._ I PET TIPS Teach kindness, compassion this season By SUSAN NEUMAN Special to The Herald Springtime and Easter symbolize rebirth, and photos of cute and fuzzy baby animals are frequently seen. But if you are looking for a gift for a child to celebrate this season, the Humane Society of Greater Miami cautions against giving alive animal. Florida law prohibits the sale or gifting of baby chicks, ducklings or other fowl under 4 weeks of age and baby rabbits under 8 weeks old. It is also illegal to color live animals. More importantly, these small creatures can carry disease. Sal- monella, an anaerobic bacteria that enters the digestive tract, is common in young fowl and can be a real, potentially life- threatening danger to a child. Young children often are uncoordinated and too rough with small animals, who are very fragile and can easily be stressed, injured or killed, causing a tragedy for your family holiday to be remembered long into the future.: Animals have feelings, too, and anything that would be frightening or be startling to a baby will be even more upsetting to a tiny baby animal recently separated from its mother and siblings. These babies scratch and bite in self defense! Like any baby, they have special needs, requiring carefully con - S trolled diets, schedules and climate conditions, among other things. Long after the season is over, they will grow up and your children will have lost interest. You will face the painful decision of what to do with them and how to explain the situation to your child. I Let your bunnies, chicks or ducklings be stuffed toys or chocolate candy, not a live animal. The life lessons for your child can include kindness, respect and compassion for all creatures this season. The Humane Society of Greater Miami has an information pack - age available for South Florida religious leaders who wish to pre - pare a message to their congregation on the topic of compassion, humane treatment of all of God's creatures and how cruelty to ani- mals is often a warning signal to other problems in the home and /or in the individual which may affect others. Call305- 696-0800 for a complimentary copy or visit the shelter at 2101 NW 95th St. Pet Tips Is provided by the Humane Society of Greater Miem1; a - t not ior= prdNtbrgan z8tioh tundeds%ty bX,pr vate donatio,ts ,You l ;" can write to Susan tyeuman atPbt Coidmn° Miami Hera/d`kiaW 's 'E USE ORIGIN a MOOR 12,01 WARRANTY TENDED WAR FORK TEST TESTING FREE ESTII V I AUTO !u�e.w Since. L4NTY lPI�) „A�i!�T -11 EQUIPMENT SOUTH NATES ANIMAL HOSPITAL Fox (305) 445 -6911 Mon -Fri 8AM -6PM ALL MAJOR CRaffi CARDS V ROAD HOSPITAL k0 this hospiW � hours) 19101 Biscayne Blvd: 1828 Alton Road So. Dixie Hwy Miaitii Aventura Miami Beach OPEN 7 DAYS A WEEK: Weekdays: 8:o0 am -,8:00 Psn Weekends: 9:00 am 5100: pm s -CITY OF SOUTH MIAMI O NOTICE OF PUBLIC HEARING NOTICE IS HEREBY given that the City Commission of the City of South Miami, Florida will conduct a Public Hearing during its City Commission meeting scheduled for Tuesday, April 13, 1999 beginning at 7:30 p.m., in the City- Commission Chambers, 6130 Sunset Drive, to consider the following described ordinance: AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI; FLORIDA, RELATING TO THE LAND DEVELOPMENT CODE, AMENDING SECTION 20 -7,6 (A), ENTITLED HOMETOWN DISTRICT PARKING COMMITTEE ", PROVIDING FOR ADDITIONAL MEMBERS; PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT, AND AN EFFECTIVE DATE. aid ordinance can be inspected in the City Clerk's Office, Monday Friday during regular office hours. nquiries concerning this item should be directed to the Planning and Zoning Department at: 663 -6347 ALL interested parties are invited to attend and will. be heard. ` Ronetta Taylor, CMC City Clerk City of South Miami Pursuant to Florida Statutes 286.0105, the City hereby advises the pubfic that if a person decides a appeal�anydecisiommade by this' Board -Agency or Commission With'iftleet'tb= ! natter considere& at its meeting or hearing, he or she w0nped litecord'of the brti'cieeCfmgs a that for tich'purpase affected person may need tt7 etisiEie thaf aserbatiii reeor tifthe,pfott'ediiiks is City of South Miami POLICE DEPARTMENT INTER - OFFICE MEMORANDUM TO: Mayor and City Commission Date: April 8,1999 FROM: Charles Scur r, Agenda enda Item # g City Manager Comm. Mtg. April 13,1999 Purchase and Installation of Emergency Equipment The Police Department has leased two new Harley Davidson police motorcycles for patrol and traffic enforcement. The existing motorcycles being replaced are a 1989 Kawasaki and a 1992 Harley Davidson. The emergency equipment on both motorcycles is of such an age as to render them useless even if transferred to a new cycle. The equipment would not afford the motor officer proper protection. The motorcycles are being leased from Fort Lauderdale Harley Davidson and they are the only company locally who can offer all of the equipment needed as well as installation. The expenditure is: $4,165.50 The purchase and installation shall be from account number 1910 - 521 -6430 (Equipment Operating). Balance in Account This Item New Balance Your concurrence is requested. CSlgf /sh $10,536.70 $ 4,165.50 $ 6,371.20 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF SOUTH MIAMI, FLORIDA TO EXPEND THE SUM OF $4,165.50 FROM ACCOUNT #1910-521-6430 (EQUIPMENT- OPERATING) TO FORT LAUDERDALE HARLEY DAVIDSON FOR THE PURCHASE AND INSTALLATION OF EMERGENCY EQUIPMENT ON POLICE MOTORCYCLES; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City's Police Department is procuring on lease two new Harley Davidson police motorcycles; and WHEREAS, these motorcycles must be equipped with emergency lights and siren; and WHEREAS, Fort Lauderdale Harley Davidson is supplying the new motorcycles; and WHEREAS, equipment on the older motorcycles is old and can no longer be transferred to the new units; and NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; Section 1. The City Manager is authorized to disburse a sum not to exceed $4,165.50 from account #1910-521-6430 to Fort Lauderdale Harley Davidson for the purchase and installation of all emergency equipment on two new motorcycles. 1 2 3 4 5 Section 2. That this resolution be effective immediately after adoption hereof 6 7 PASSED AND ADOPTED this 8 9 ATTEST: 10 11 12 13 CITY CLERK 14 15 Commission Vote: 16 READ AND APPROVED AS TO FORM: 17 18 19 CITY ATTORNEY 20 21 day of 51999. APPROVED: Mayor Robaina: Vice Mayor Oliveros: Commissioner Feliu: Commissioner Bethel: Commissioner Russell: CITYOF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and Commission DATE: April 13, 1999 FROM: Charles D. Scuff RE: Agenda Item # City Manager Snapper Creek Charette Tree Planting Program Phase I The attached resolution seeks Commission approval of a $14,000.00 expenditure to implement the first phase of a tree planting program in accordance with the recommendations of the 1997 Snapper Creek Neighborhood Charette. The funding will be used to buy trees from among five vendors approved for open purchase orders. The purchase amount from each vendor will depend on the availability of specific tree species at the time of approval. Authorization to establish open purchase orders with the vendors is being sought in today's agenda. BACKGROUND In the February 1997, the neighborhood charette was conducted to address the needs and desires of the residents in the area known as Snapper Creek neighborhood. Among the recommendations developed at the sessions was the planting of street trees throughout the neighborhood. At this point, the City is ready to initiate a phased -in tree planting program to address the charette recommendations. ANALYSIS The Charette did not specify the number or species of trees to plant in each block. To determine the quantity and mix of street trees in the neighborhood, Public Works undertook a street -by- street survey and evaluation was conducted. The existing trees were documented, and whenever possible a similar theme was followed for the particular block or string of blocks. In blocks where few trees exist, consideration was given to the need for shade and /or color (flowering trees). Undertaking a project of this a magnitude usually entails a number of constraints. One of our constraints is the affordability and availability of trees. A second one is the existence of underground and overhead utility lines. Based on the available funding, the specifics of the Charette document, and existing conditions we have arrived at a reasonable implementation approach to beautify the Snapper Creek neighborhood. Approximately 60 trees will be planted throughout the neighborhood (the exact number will depend on utility locations), resulting in the achievement of roughly 20 percent of the eventual goal. The tree purchase and installation will be performed by contractors subject to the approval of open purchase orders included in this agenda. The plan is depicted in the attached map. \continued... MAYOR AND COMMISSION PAGE TWO APRIL 13,1999 Funding for this project will come from Snapper Creek Charette fund, account no. 1- 000 -245- 10-00, "Prior Year's Encumbrance ". The balance remaining on the account will be $500.00. CONCLUSION AND RECOMMENDATION The implementation of the Snapper Creek Charette tree program can be achieved in a gradual, phased -in approach. To this end, the proposed plan and expenditure offers an opportunity to plant a significant number of trees by mid -June. Approval is recommended. Attachments I RESOLUTION NO. 2 3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF 4 THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE 5 CITY MANAGER TO DISBURSE A SUM NOT TO EXCEED 6 $14,000.00 TO BE USED FOR TREE PURCHASES AMONG 7 BOTANIC WHOLESALE INC., PLASENCIA NURSERIES, 8 SYLVAN NURSERY FARMS LLC, TROPICAL FALLS 9 LANDSCAPING AND MAINTENANCE INC., AND TROPICAL 10 TREE WORKS FOR PROVIDING AND PLANTING STREET 11 TREES IN THE SNAPPER CREEK NEIGHBORHOOD IN 12 ACCORDANCE WITH THE 1997 CHARETTE AND CHARGING 13 THIS DISBURSEMENT TO ACCOUNT NUMBER 1- 0000 - 245.10- 14 00 "PRIOR YEAR'S ENCUMBRANCE ". 15 16 WHEREAS, the 1997 Snapper Creek Neighborhood Charette called for 17 increasing the area's tree canopy to enhance aesthetics and provide more shade, and; 18 19 WHEREAS, open purchase orders are being established with tree nurseries to 20 utilize the funding set aside for implementation of the Charette recommendations. 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 NOW THEREFORE, be it RESOLVED by the MAYOR AND CITY COMMISSION of the CITY OF SOUTH MIAMI, FLORIDA that Section 1. The City Manager is hereby authorized to disburse the a sum not to exceed $14,000.00 to be distributed among five tree nurseries approved for open POs on availability for approximately 60 street trees in the Snapper Creek neighborhood. Section 2. This resolution shall be effective immediately upon approval. PASSED AND ADOPTED this 13th day April 1999 ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and Commission FROM: Charles D. Scurr City Manager v ,,n DATE: April 13, 1999 RE: Agenda Item # fq Open Purchase Orders for various nurseries — Snapper Creek Charette and Gift Tree Program The attached resolution seeks Commission approval to issue open purchase order to various tree vendors for the purchase and planting of trees. BACKGROUND In the spring of 1998, the City of South Miami embarked upon the first phase its Gift Tree Program (GTP), a long -term plan to increase the city's tree canopy. The program gives residents the opportunity to purchase trees at a discounted cost. The trees are chosen from a list of available species and are planted by the contractor in the right -of -way grassy areas in front of the resident's property. The second phase of the GTP will take place in the months of April and May. In conjunction with the GTP, implementation of the 1997 Snapper Creek Charette landscaping plan will be moved forward. The Charette called for a substantial increase in the tree canopy within that neighborhood. To address the tree purchase and plantings in an expeditious and cost - effective fashion, the Public Works Department solicited quotes from several South Florida nurseries based on volume purchases. The nurseries submitted bids on 15 tree species encompassing shade, flowering and palm trees chosen by the Landscape Committee. ANALYSIS Based on the specifications listed in the requests for price quotes, at least two quotes were obtained for each of the 16 species. The attached chart summarizes the quotations from the seven tree nurseries that provided prices on the specified species. In cases where the lowest priced vendor for a particular species does not have that tree on inventory at the time of the actual purchase, another approved bidder will be used. Notwithstanding this procedure, the availability of any particular specie is not guaranteed for GTP participants. Trees will be reserved and planted on a first -come, first - served basis. Funding for the tree purchases will come from the following sources: APPROX. NO. ESTIMATED REMAINING PROJECT OF TREES COST ACCT. NO. BALANCE Snapper Creek Charette -Phase 1 56* $14,000 000 - 0000 - 219.0000 $ 500 Gift Tree Program N/A Residents will purchase at City's discounted price * The number of trees to be planted may not conform to the desired plan due to underground utility restrictions. \continued... n MAYOR AND COMMISSION APRIL 13, 1999 PAGE TWO The 50 to 60 trees to be planted in the Snapper Creek area will provide approximately 20 percent of the overall goal of 300 to 350 trees. The rate progress towards this goal in coming years will depending on funding availability. The recommended vendors were chosen based on price for specimen of the same or similar quality and size. Although one or two nurseries would have been preferred for simplification, the wide variety of tree species sought led to the selection of five different vendors. These are (alphabetically): Botanics Wholesale Inc. Tropical Falls Landscaping Inc. Plasencia Nursery Tropical Tree Works Inc. Sylvan Nursery Farms Inc. The total funding amount will be applied to the vendors depending upon availability of trees at the time of the PO approval. CONCLUSION AND RECOMMENDATION The GTP and the start of implementation of the Snapper Creek Charette tree program require a cost - effective and flexible purchasing and planting program. The open PO's proposed will allow the City to move forward with these initiatives and have the planting completed in the months of April and May, the optimum time for planting new trees. Approval of the open PO's is recommended. Attachments 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE OPEN PURCHASE ORDERS TO BOTANICS WHOLESALE INC., PLASENCIA NURSERIES, SYLVAN NURSERY FARMS LLC, TROPICAL FALLS LANDSCAPING AND MAINTENANCE INC., AND TROPICAL TREE WORKS FOR FURNISHING AND PLANTING VARIOUS SPECIES OF TREES FOR A TOTAL AMOUNT OF $14,000.00 TO BE CHARGED TO ACCOUNT NUMBER 1- 0000 - 245.10 -00, "PRIOR YEAR'S ENCUMBRANCE ". WHEREAS, as part of its centralized purchasing procedures, the City Administration has implemented an open purchase order system to facilitate acquisition of goods and or services, and; WHEREAS, plant nurseries that consistently offer competitive pricing along with a high quality product have been identified for issuance of open purchase orders for tree planting projects during the 1998 -99 fiscal year. NOW THEREFORE, be it RESOLVED by the MAYOR AND CITY COMMISSION of the CITY OF SOUTH MIAMI, FLORIDA that Section 1. The City Manager is hereby authorized to issue open purchase orders totaling $14,000 from City funding and an unspecified amount to be paid by residents participating in the Gift Tree Program during the 1998 -1999 fiscal year to: Approx. no. of trees Gift Tree Program Vendor available Acct. Number Participants* Botanics Wholesale Inc. 90 1- 0000 - 245.10 -00 as requested Plasencia Nursery 30 1- 0000 - 245.10 -00 as requested Sylvan Nursery Farms LLC 300 1- 0000 - 245.10 -00 as requested Tropical Falls Landscaping Inc. 100 1- 0000 - 245.10 -00 as requested Tropical Tree Works Inc. 10 1- 0000 - 245.10 -00 as requested * Payment will be made directly to the vendor by the resident purchasing the tree(s). Section 2. This resolution shall be effective immediately upon approval. ATTEST: PASSED AND ADOPTED this 13"' day of April 1999. APPROVED: CITY CLERK MAYOR READ AND APPROVED AS TO FORM: CITY ATTORNEY Mar -10 -99 04 :28P BOTANICS WHOLESALE, INC. 305 246 1782 SHADE TREES APP OXIMAI- NO. AVAILABLE OAKS 201+ $300.00 20 LYSILOMA 151+ $10/FT. 15 GUMBO LIMBO 16 -181+ $7/FT 30 PINK TABEBUTA 13 -14'+ $10iFT 40 20'+ it 2 PALMS MAYPAN COCONUT 20 -24' $15/FT 100 QUEEN PALM 24' -30' $6/FT 50 ROYAL $10/FT FEW AVAILABLE UNDER 25' PTYCHOSPEWMA ELEGANS (ALEXANDER) $12.50/17T 30@16-18' SINGLE OR MULTI TRUNK 20 ABOVE 18' MANY DOUBLE TRUNK AVAILABLE THRINAX RADIATA 14 "POT $25 5' PLANTED SINGLE 17 "POT $75 5' SINGLE /MULTI (LARGER TRUNKS) B &B $20/FT SINGLE TRUNK 6-8' PLANTED 30 AVAILABLE TH,-01-TPLANTED ' PLANTED 20 AVAILABLE 20 AVAILABLE 33/:2/1993 :a:00 33E273E500 FLASENCIA NURSERY PACE 01 MARCH 12, 19,)g CITY OF SOUTH MIAMI 419� SW -;� AVENUE MIAMI, FL 33153 FAX;(_j05)261 -3791 THANK YOU FOR GIVING, US THE OPPORTUNITY TO QUOTE YOU ON THE FOLLOWING, Qiy D UNIT EXTENDED k a� :riI011� FRICE PRICE 30 PELTOPHORUM 1S GAL K -t(1' $ SU.Ufe S ISUf),f)U 11801 SW 72 Street • MWMi, I-L 33183 ■ (30-5.1 271 -9865 • Fax (305) 279 -8500 FROM : S"LVAN NURSERY PHONE NO. : 305 235 4513 Apr. 08 1999 02:4ePM P1 SYLVAN April 8, 1999 Dear Omar, PROPOSAL Thank yc)u For your request to Propose the planting of 385 trees for the Snapper Creek Landscape: project. This sounds like an exciting; project, and we would love to be part of it. We propose a general mix of the following trees: Wild 'Tamarind - Lysiloma latisiliqua Royal Poinciana - Delonix regia Yellow'11rumpet - Tabebuia argcntca Coconut Palm Cocos nucifera These trees,. ten to twelve foot in height, have been grown in 25 gallon containers, making the replanting of them relatively easy and safe. Our price, including the tree, delivery, hole chilling, and installation, is $165.00 Per tike. Thant: you for your interest. We look forward to hearing from you. Sincerely, Daniel Dc Lange Mr. -)mar Mejia Supervisor of Landscaping Division City, of South .Miami 4779 SouthWest 75th Avenue Miami, Florida 33155 W-c • SYLVAN NURSERY FARMS, ISM. • 21101 Southwest 134th Avenue • Miami, Florida 33177 • • (3135) 232 -2133 • FAX (305) 239 -4513 • FPOM T P-CNE NO. 3835e23 Apr. 08 1 9 03:54PM P1 TROPICAL FALLS LANDSCAPING & MAINTENA NCE INC, JOB PROPOSAL 10201 HAMMOCKS BLV 153 -109 MIA - FL 33196 WMWWW� Phone (305) 595 - 6526 Fax (305) 596 - 9463 !Data q-9419 'Take by 103 I TO- OF SOUTH MIAMI PARKS Qty MATERIAL Phone 1$63-6360 N UNIT jJob name 'Park tree installation w Job location 'to be determined 200.00 Job phone customer install all trees with arnmended soil and Mulch. Terms pay upon completion 'a'-y,- - - Cassia Fistula WO—W d- Contract ontract 1xx 10ther Qty MATERIAL ITEM UNIT AMOUNT WORK DESCRIPTION w INSTALL THE FOLLOWING: ea 200.00 12,000.00 install all trees with arnmended soil and Mulch. Cassia Fistula 7 Delonix Regia Hong Kong Orchid It Yellow Tabebuia Pink Tabebuia Black Olive MISCELLANEOUS CHARGES Silver Buttonwood Liv* Oak Lysoloma Royaf Palm All Varieties are the same price and will be installed with soil ammending, and 3" Mulch. ^~ TOTAL LABOR frs Rate Amount Trees may be selected, in any Order or combination. 45 Florida Thatch Palm 8.10"tall ea 200.00 9000.00 TOTAL COST SUMMARY TOTAL LA13OR 21,000.00 TOTAL MATERIALS 21,000 TOTAL MISCELLANEOUS TAX THANK YOU! SUB TOTAL WORK ORDER SY CUSTOMER SIGNATURE TROPICAL TREEWORKS, INC. 20210 BELAIRE DRIVE. MIAMI, FL 33189 Phone: 305 -254 -1959 - Fax: 305- 256 -5552 Inet address: „at t Project reports Submitted To OMAR For CITY OF SOUTH MIAMI ... f,�M L�.Td.R�Ra.LO�Jf1.OR.[ba.d� A. A8 I76A.12.rA. +—d�4�368LE9i]L�c�D •:•�� i,L :�•�: 1UU.UUU 10'- 12' OVERALL HEIGHT $3,000.00 15 Roystonea slat& - Florida Royal Palm Unit pricer 200.000 14'- 16' OVERALL HIEGHT 1' GREYWOOD $3,000.00 45 Thrinax Unit price: 200.000 6' - 8' OVERALL HEIGHT NATIVE $9,000.00 5 Thrinax Unit price: 200.000 6' -8' OVERALL HIEGHT NATIVE $1,000.00 Type sub - total $16,000.00 TREES 5 Bauhinia purpurea - Orchid Tree Unit price: 200.000 OVERALL HIEGHT 8'- 10' $1,000.00 5 Bueida buerraa - Black Olive Unit price: 200.000 OVERALL HIEGHT 8' 10' $1,000.00 5 Bursera simaruba - Gumbo Limbo Unit price: 200.000 OVERALL HIEGHT 8'- 10' $1,000.00 5 Cassia fistula - Golden Shower Unit price: 200.000 OVERALL HIEGHT 8'- 10' $1,000.00 10 Chrysophyllum oliviforme - Satin Leaf Unit price: 200.000 OVERALL HEIGHT NATIVE 8'- 10' $2,000.00 5 Conoearpus erectus serieeus- Silver Butwd Unit price: 200.000 OVERALL HIEGHT NATIVE 8' 10, $1,000.00 5 Delonix regia - Royal Poinciana Unit price: 200.000 I OVERALL HIEGHT 8'- 10' $1,000.00 5 Jacaranda mimosifolia - Jacaranda Unit price: 200.000 OVERALL HIEGHT 8'- 10' $1,000.00 5 Lysiloma Unit price: 200.000 OVERALL HIEGHT NATIVE 8'- 10' $1,000.00 5 Peltophorum pterocarpum -Ylw Poinciana Unit price: 200.000 OVERALL HIEGHT 8' -.10' $1,000.00 Page: 1 Request type QTY Item name and description Price TREES 5 Quercus virginiana - Live Oak OVERALL HIEGHT NATIVE S' - 10' 5 Tabebuia caraiba- Silver Trumpet /Ylw Flr. OVERALL HIEGHT 8'- 10' 5 Tabebuia haterophylla -Pink Trumpet Tree OVERALL HIEGHT 8' -10' 4 MULCH / MELALEUCA PER SAG SPREAD 80- BAGS PALLET 3 TOP SOIL 60% SILICA 404 MUCK 10 YARDS SPREAD Page: 2 Unit price: 200.000 $1,000.00 Unit price: 200.000 $1,000.00 Unit price: 200.000 $1,000.00 Type sub -total $14,000.00 Unit price: 230.000 $920.00 Unit price: 275.000 $825.00 Type sub -total $1,745.00 TOTAL : $31,745.00 TROPICAL TREEWORKS, INC. 20210 RELAIRE DRIVE. MIAMI, FL 33189 Phone: 305 -254 -1959 - Fax: 305-256 -5552 Inet address: Client Report PROJECT TOTAL SUMMARY SHEET 03/12/1999 CITY OF SOUTH MIAMI DANTE B. FACELL PARK SOUTH MIAMI FL. Proposal to: CITY OF SOUTH MIAMI 4779 S. W. 75 AVE. MIAMI FL. Total estimated on plant material and allied supplies $31,745.00 Total estimated on field account charges : $0.00 Current project estimated grand total : $31,745.00 CITYOF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and Commission DATE: April 13, 1999 FROM: Charles D. Scurr RE: A enda Item # g City Manager o� City Hall window sealing and roof repairs The attached resolution seeks Commission approval of a $36,220.00 expenditure associated with the repair of City Hall's roof and sealing the building's windows. The cost associated with the roof work is $32,300.00; the window sealing job will cost $3,920.00. BACKGROUND Shortly after Hurricane Andrew in 1992, City Hall's roof was replaced by a contractor. Several years later, some roof repair work was performed by City crews. Additionally, work on the roof - mounted air conditioning system was also performed. Apparently, these activities voided the warranty of the 1992 roof repairs. In the mid -1990s roof leaks started to appear. Over the past two years, the leaks have worsened in severity and the trouble locations have increased. The situation has reached a point where "spot fixing" will not remedy the problem. Most of the roofing companies that have examined City Hall's roof have concluded that an entire overhaul is required. ANALYSIS Several roofing companies have conducted on -site evaluations of the City Hall. Of these, four have provided price quotations for re- roofing of City Hall. The recommended vendor is S & J Roofing Inc., the second lowest bidder with a quote of $32,300.00. This includes a 10 -year warranty on leaks and workmanship. The lowest bidder, who came in approximately $6,000.00 lower, is not recommended due to their limited experience in the field (approximately one year) and the unavailability of references. S& J has been in the roofing business for over 10 years and the reference check was very favorable. The proposed design for the repair calls for a sloped roof to ensure good stormwater drainage. This is the desired approach, particularly given the past problems with excessive water ponding in numerous spots on the existing roof. Window sealing is required on a building -wide basis at City Hall. Based on physical inspection and the experience of our building maintenance staff, much of the damage to the interior walls has been the result of window leaks. The lowest of three bidders for window sealing is Hurricane Windows and Screens at a price of $3,920.00. \continued... MAYOR AND COMMISSION APRIL 13,1999 PAGE TWO Funding for this expenditure will come from account number 110 - 1310 -513 -4620, "Hurricane Operating Equipment Fund". The balance on the account will be $9,484. 00 after this expenditure. CONCLUSION AND RECOMMENDATION The roof and window leakage within the City Hall building needs to be addressed. The situation can result in equipment, furniture, records damage, and may contribute to an unsafe environment. This expenditure will result in a properly protected building for years to come. Therefore, approval of the expenditure is recommended. Attachments 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $32,300.00 TO S & J ROOFING, INC. FOR INSTALLATION OF A NEW ROOF FOR CITY HALL AND TO DISBURSE THE SUM OF $3,920.00 TO HURRICANE WINDOWS & SCREENS FOR WEATHER SEALING ALL CITY HALL WINDOWS AND CHARGING THESE DISBURSEMENTS TO ACCOUNT 110 - 1310 -513 -4620 "HURRICANE OPERATING EQUIPMENT FUND ". WHEREAS, the City Hall office building houses a substantial array of valuable equipment and documents, including personal computers, printers, and important office records, and; WHEREAS, the roof of these buildings is a state of disrepair, thereby jeopardizing exterior doors and windows are not properly equipped with the new approved storm shutters, making the items within the building vulnerable to the winds and rain that usually accompany a storm or hurricane, and; WHEREAS, the City Hall windows require proper weather sealing, a job that should be completed in conjunction with the roof repair. NOW THEREFORE, be it RESOLVED by the MAYOR AND CITY COMMISION of the CITY OF SOUTH MIAMI, FLORIDA: Section 1. The Public Works Department has obtained the following three bids from qualified roofing and window sealing firms: Roofing Window Sealing S & J Roofing Contractors, Inc. $32,300.00* Hurricane Windows & Screens $3,920.00 Florida Roofing Solutions, Inc. $26,300.00 A.C. Glass & Glazing. $6,750.00 R.N. Palmer's Roofing Co. $40,800.00 Coral Gables Glass & Mirror $10,950.00 A -1 Duran Roofing, Inc. $48,350.00 * Recommended vendor based on substantial experience in the field and references Section 2. The City Manager is hereby authorized to disburse the sum of $32,300.00 to S &J Roofing Contractors, Inc. and $3,920.00 to Hurricane Windows and Screens. Section 3. This resolution shall be effective immediately upon approval. PASSED AND ADOPTED this 13th day of April 1999. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: APPROVED: MAYOR S & J Roofing Contractors, Inc. 173 W. 22od Street Plionc: (305) W -7771 -40 liiai"h. F1,31010 Fm (105) 887 -7183 State License. #: CU. CO 42815 Contracted tn: City of South M iami .lob Address. 4795 SW 95 Ave Mialtli, UL [)Fite: 2/1 P)9 Pi I; 663-6350 RP: 750 -2279 We herehv submit specifications and es*imates subject to all terms and conditions as set fourth as fpilows: SYSTEM: FIVY, (5) PLIES MODIFIE'U BITUMEN BY GAF CLASS "A" 1+'IRE RA111-U Kool, Size. 6,800 Sig I ) Pull appropriate city perinit. 2) Tear down existing roof to concrete deck. �) Clean and scrape down concrete deck down to a workable surface and remove all dust and debris 4) Install :mie (1) p!y of 1175 base sheet with approved fasteners. s) Install one (1) ply of insulation board (4' x 4') set over full hot asplialt,(tapered system) 6) Install one (1) ply of 1175 Base sheet hot mopped over full hot asphalt. 7) Install two (2) plies of Gaf 1V (fibennat) in a full mopping of approved asphalt at an application rate of 251bs /sq +/- 15 %. 8) install one (1) ply of GAF Modified Bitumen Fire Rated- white granular mineral surface - �udlicrcd in a fuulI mopping o,' approved asphalt at an application rate of 25 lbs /sq 41- 15 %. q) Install Fl"- 10 one way roof vents ( 1 per every 1,000 SF) to release trapped gasses fi•otn tinder the built up roof system and to prevent bubbles from forming. 10) Replacc and 'instal I al roof vents and flashing.' 1 1) At parapet wall: a) Install pressure treated wood nailer all around roof perimeter with approved fimiteners. b) Go Over cant strip when installing (repeat #5 & #6), c) For better adluereuncnt of the base flashing the parapet wall will be fully printed, d) Install terns bar metal galvanized 26 Ga' with anchor tab nails G' U.C. c) Tnstall '! 8" strip of'Modifacd SBS going up the vvall and onto the parapet (set over x bed of heat 'asphalt) and fastened properly to wall, f) Install d -ip edge nictal all around roof perimeter with approved fasteners. s;j Install stucco strip (metal counter flashing) galvanized 26 Ga' with anchor tab nails 6" O.C. I (where needed) 12) histall 45 anglc dint strip all :around building to prevent paper from breaking at wall carriers. 13) ill /VC unit's: install new pie; parts, filled with roof adhesive and asplialt. l /i) All work to be done Billy complying with New South Florida Code. 15) Pick tip all debris from premises. Cold EBB L L88 50£ C 2 S tl££ = Z t S & J Goofing Contractors, inc. 173 W. 2:.,nd strxt Phone: (305) 8fi', -7779 Hialeah, Fl. 33J1(l ��x (305'i A8? -7193 State l.icemel: (_'C. CU 42815 We hereby submit specifications an(! estimates subject to all terms and conditions as set forth as follows: N1(')'1 U S , t y While Pei-forming, the. roof work we will need to black an at'ca (front of the building) to pill Uumpstcrs and kettles. This will prevent public fi-ortl passing by and cause potentlai injueies. ?? The county will eequire asbestos tests f-br the buildillg prior to the expedition of the buildim, 1'tollit. Ifasbcstos is fi-ulid, as asbestos removal ctl a actor and a special dispoNal dumpstec \11("d to as cliililoyeed to do the roof work, I'lt!sc pL�)cec t res are ilot hiclude,.1 in the contract } A (cn ( 10) year guar ultee against leaks (woflki illship) from SM Roofing Contractors,Inc. A Manufacturer guarantee is available, upon request. (.20 per square foot) 5 j Addi ion,al charge lc, fiirnish and install Ibur drains mul downspouts is $1,000 00 :untract Voice: 531,30(1.00 We In opose hereby to fiu Wish roo5gg permit, maierlals and labor - complcte in accordance with all ovc specifications for the suns oP. I linty -Ogle thousand three hundred dollars even - ('errns. ............: ............ `f; 3,130.00 301,� when deli lvert)lt; of nlalCl'ti115. 0,390.()0 ';0% when if 6 IS c01111ticted and pass inspection . , .$ O,39000 30 "rb iJpon completion.. ... , ..... ........ . 9,390,00 ADDITIONAL TI:RMS AND PROVISJONS OF HIS ARE S1 ATEO ON T1 11", REVIAtSF, SIDE, Note: this proposal nmy he withdrawn by AL10101'1 /Cd 6us Diaz ii not accepted within thirty days signature "S k J hooting Contractor's Itte," Date A�:.C.c'htudl the prices, specification~, Mid C011ilitiOlIS 01`011S l3ruposal1c0�lt tracl Is til.it 11le above ami oil dio. re- vorse. side: �tre hereby accepted. YOU arc hereby authorized to do Ilse (work as specified with payment as outlined above. Vold EST L L28 50E Si "llattlre .® _ SiQ,natltl'C _.. r 2 S VEE = T T SS- SO -__adV MAR -27 -99 02:32 AM R.N.PALMER.ROOFING 6527800 P.02 Page No. of North: 655 -2800 r'�.tv. r n�rvicn .� trlvvrll�aa vv,, IIVV. Fax: 652 -7800 17121 NX 2nd Co r CC# 0012682 Miami, FL 33.E 0 State # RC 004.0,4'2 "THREE GENERATIONS SINCE 1920 " PROPOSAL 9U8MITYEO t0 PHONE DATE —� -- S - m,,....,.....•.,.� °� U11 48 NAME. I. C TE COLE _. __._ 408 LOCATION MCHITECY — DATE OF PLANS p We hereby submil 9peCiMUM1011411 and estimates for: We propose to remove existing roofing down to sheathing hnsrds or to a smooth and workable surface at and haul ., &Wey,A.l! i®�,�9tb..,, Remov existing roof to roof deck surface. APPLY Y t Tapered insulation to deck as per code to minimize ponding watill ' INSTALL: 1 glass base as per code and manufactures specifications. INSTALL,1 2 piles of ply IV interply sheet mopped Hith hot asphalt. 2L INSTALL; New t.hru wall .outlets (7). APPLY. One modified bitumen r-anulated mo g ppedon with hat, at5phlat as per code. INSTALL. New galvanized doHrt spooks and collector heads at areas Of OkAtle�ts% INSTALL: Modified bitumen granulated at parapit walls install termination bars at proper locales. ASSEST05:In the event that asbestos is present contrac.tee is respon5i,bl,L. for expenses 0`f removal,monitori.ng,anstd disposal of asbestos,rq NOTE: Electrical wiring of any type to be disconnected, reconnected,,at.p.d charged Oy others. A/C clause: A/C units to be installed as per Code responsibility of` contractee. i x. Option: To use capsheet gravel in place of modified at field are a'prico 'wl,1 be '35,900 { r OVARANTEE: A year guaramice is in force Upon completion and payment in Iiii, We warrant these roofs for periods indigatbd 4 a no dy workmanship, Furthermore the amount stated herein is subject to an interest charge of 18% per annum on past due aCCdunta.'Lrnder3tyn ' d aa$Ub rotpbneibitity for all costs of coliectio•n, n0udino rea.,anable attorney's fee. Manufacturers worranty where applicable will be issued. Sir f r11p41st hereby to furnish material and labor - complete in accordance with above specifications, for the sum of; Thirty Six Thousand Nine Hundred & 00/100 36,900.00 _dot�etts(s Payment to the made es foifiwe -- — — ) All motbrisl is guaranteed to be a OPKI led All work to be completed on a workmanlike manner according to atan,dard prnCti�es. Any alteration of devlalion from Wove apaciileatiors involving extra costs will be exceulo0 wily upon written orders, and will become an extra charge over and above the estimate. All agreements contingPnl upon strikes, aneidarta or drrtnya haynnd our eontrei. Owner to carry fire, tcrnadn, anti other mefsuE insurance Our workers are fully noveled by Workmen's Compensation Insurance. Authahzed Signature Nets•. This proposal may he withdrawn by us if not acceplerrl within ,ArC ptattre of Propitind -The above prices, spewrwsttorvs Signature e „- •,___.. 41110 Cenditiotls are .otlsfactory and are hereby accepted You arc authorized to rye the work es specified. Payment will t7e nii4p as outfined above. Signature Gale of Aeca tanca, p ,. PLEASE READ BOTH SIDES CAREFULLY 1A:' j _.:,. � . . . _,: . ...: °—e ..... �.., � ,,, ��,. ` � i «.a w,- � nt. .•:.,..�J.� moo., % � jj - -. y..c,Tt... A -1 DUNNROOFINCI INC, PHONE (305) 885 -5325 LIC: ENSEL A INSURED FAX. (305) 888 -3859 593 welt 1 &h Stre y LK , NO. CC CO 16J56 PROFESSIONAL S'ER VICES Hiulrah, FL. 33010 N7ATF. OF FLORIDA OWNER: City of South Miami City hall PH: (8)(305) 663.6338 ADDRESS: 6130.4unset Ds South Mlaml, FL. PH: (Byr.)(305) 750 -2279 JOB NAME: see diagram. ORDER NY. Rudy De la Torre JOB ADDRESS; Same DATE: 2 -8 -1999 WE HERERY SVIlM1T SPECIFICATIONS AND E.STIMATC FOR: THIS WORK H -111 L IIE nOh'E TO MEET SO. FL BLpC:. Cwnr;. GAFAlODIFIFj)BI7 7MEN ,RUREROID". SPEC: I -24 -MG ((,YP.S[.IM DECK) 1- REMOVE EXISTING R00F, INSULATION, BASE rj,4.4HING AND ME7ALS, DOWN 70 GYPSUM DECK AN),101( ,SMU0771 W0RKAl)L1 ' S(JI(l,;4 (`L'. 2- WE WILL HAUL AW'AYALL ROOFING DEBRIS LEA PTV(-, 1'1tl n�i.SV <:.S c:Zh,✓i/Y. 3- REPAIR AND OR REPLACE ROOF GYPSUM DUCK AREAS DAMAGED BY WATER. ( " *) d- INSMI.l ONE (1) GLASS BASE SHEET N75 NIECHANIC.'r(LLY FAS7ENED 10 G rP.ti (JM nax. TAPERED INSULATION TO BUILT JVEWROOFSLOPE. J- INSTALL NEW TAPERED INSULATION SYSTEM WITH 114";12" �VLOPE SOLIDLY' ADHE'RE'D TO BASE SHEET WITH Hl)T A.S"PHALT TYPE 111. TAPR'RF,D IN- VULATION.SY.STEM WII,L EI.I1V/1NATE WATER STANDIJV(i FRUM ROOF 6- INVTALL COAIPRESSED WOOD I IISLYr C'AN7.S772IP'(, ?" & 112') ADHERED WITH H07'ASI'HALI 7(J AI.I. vt) l)h'i. jRE'E AN(.iL1r,5 WHERE: ll(X)1%,IOIN7' PARAPET. 7 INVAl.1. ?'H'U (2) PLIES GAFULASPLY IV ROOT Flr'LT £A114E'nTJ£/) ON HOTASPHALT TYPE I" Wl7H CONRNUOUSLY MOPPINr pG'Isld.Al'I'!i!J'0VA'K 7Hh' G,4 /- l.AS 8 75 BASE SHEET. ON WAl.l.S, RUN FELTS OVL'R CANT S'77UP AND I'AKAI'K'T CURBS. 8- INWALL ONE (1) PLYHEAVYDUTY REjN,# -ORCED MODIFIED HITUMF,N MINERAL SURFACED "RU!! EROIU" M()PPEL) W17H HOT ASPHALT TYPE 111 OVER R001" .51110w-l"', 9- INS2;4LI. NL'it' (:Al.b'ANIT.ED F I ;'EDRIPME7A'I,93" X 3" (26 6'A.) PRIAIFI)AND RLASlIli1) wro NI:'W Jt(JUI''b'Y,STZl11 (H'HER&AP111A. -ANI ). 10- 1NNSIALL NEWLEAD 87AC'K rl-4 SHING'AND /OR METAL P)'TlC'H PANS '1i) ROOF PENE7R4 TlON.1 (PI. LJMBINC AND A(C S(JI'1'UR7', ). FILL UP PITCH I'AN,S WII H A VJ i[Al.7: CONTINUE .... Initials TTrI.0 r ?nr'*ZIL dIAYBE 47THDRAAv Kri tic Ir',w;T,1C(:LP7'ED HTMIN 90 DA YT. A -1 DVRAN ROOFING, IN(. PROPOSAL / CONTRACT PAGE N4. I OF 3 PAGES A -1.D ARAN R OOFING, INC. PHONE (305) 88.1- 5525 LICE.N.SED A INSURED FAX. (305) 888 -.1859 595 West 18th Mreef LIC: NO. CCCO 161.56 PROFE.KVIONA LSER VIC1?S Miuleah, FT. 33010 + STATE OIF FLORIDA OWNER: City of South Miami - City Hall PH: (13)(303) 663 -6338 ADDRESS: 6131) Sunset Dr. South Miami, FL. PII: (Bpr.)(305) 750 -2279 JOB NAME.-see diagram. ORDER BY: Rudy, De la Torre JOB ADDRE.S:S. Same DATE: 2 -8 -1999 WEBEREBYSIIBMIT SPECIF11:4TIONSAND ESTIMdTEi FOR. MIS WORK WILL BE DONE TO MEET SO. FL. 1U, DG, CODE. i GAFMODIFIED BITUMEN "RUIIERVID" SPEC. 1ti- 2 -1 -Mf, (C:YPSUMDECA) I/- OPEN OR ANIAR1;E NEW CJYIatFLOW SC(!1'I'IsR,S' UN LO FVL'I? ROOF REMOVE E VJS7IN(; SCUPPERS. F(1RNIS'II ANTI INSTALL NEW OVERFLOW SCUPPERS (26 GA.) GAI_ l 1 NIZED Mfr I AL PRIMED ANI) H.ASHED WITH !,'LASHING R001 C is EA0, T, INTO NEW h'OOF,S'Y,S'TW, 12- INSTALL NEW LEAD SHEET FLASHING 70 EXISTING ROOF 0MAIN , EMBEDDED INTO NEIf R(N)FSYSTLM w7H PREMIC1161 FLA,,VHfNGR00t''CEM1',N1; (#7J1 fP_APPLIi:ARI.F,) WRAP P,AkiPEY "'UP AND OVER" +/. 2' HIGH 13- INSTAL!, ONE(l) PLYIIEAVY DUTY MOI)IFIEDHITC /M1sN "RUBEROID "BYGAF WNITIi MIN1sItAl., S'tll�'I'�t('/;1.1 SC)LII? /,Y HOTMOPPED OV'h,'K ME CANT STRIP, JOINTS, PA1?APh7'CV1?BS. ON WAI.I..S, U,SL' C ONl'.RH SNAILS TO) AY7AC'H (ll'Ptslt EIIGES or. TI,A.S111N( .j, SEAL IT WITH t'1tfMIMFTA.SHING R00v(.'1:741ENT AND Ii1,JNF0R('E'1.) WITH A,SPHALTMI:MRRANE, 14- INSTALL NEW GALVANIZED METAL, COUNTER FLASHINU UM T ERMIN.ATION BAR TO PARAPE T AND ff'ALLV A110 PE MI S FLASHINGS ANU ,SF.,AL IT WATAJ? TIGHT WITH PRAMMM F7„ A SHINO; 8001 1' (",FJIENT ANl) REI.NFORCIel) W1.1H AM'HALT MFMBRANE. GAF Manufacturer's labor and material. Guarantee; TWELVE (12) YEARS. Guar <nvtec? C(fr ijicatr will he i..4wcd upon mcelpt of firre�l�nvneenr ..Sre,Sf�c�cimen. CONTINUE ...._. __ . ............... Initials TMlS!' llUPl) ti. 1Lb1dyp8R' 1THItt 4iW7VK }'UtiIrNOT,1tC'!'Yl'r.'nH%771lA' joAA):£ A -i D URAN ROOFING, INC. __ PROPQBAL I CONTR&C.T _PAGE N!! 2 OF,.�AliE:3 v A -] D URAN ROOFING, INC. PHONE (305) 885 -5525 j LICENSED & INSURED FAX. (305) 888 -3859 595 west ]SA Sera LIC. NO. CC CO 16156 PROFESS70NAL SERVICES Hialeah, FL. 33010 STATE OF FLORIDA OWAWR: City of South Miami - City Hal PH:(B)(305) 663 -6338 ADDRESS: 6130 Sunset Dr. South Miami, FL. PH.(Bpr.)(305) 750.2279 JOB NAME:. see diogra»L ORDER BY. Rudy De la Torre JOB ADDRESS: Same DATE: 2- 8-1999 WE AND ESTIMATE FOR: NEW ROOFS WITH TAPERED INSULATION. METAL WOM: SEVEN (7) METAL DOWN SPOUTS AND LEADER HEAD& INSTALL NEW GALVANIZED METAL (26 GA.) DOWNSPOUT AND LEADER HEADS 16' FEET HIGH. PROPOSAL /CONTRACT PRICE: $42,765.00 PRICE INCLUDES ASBESTOS TEST, FASTENERS WITHDRAWAL RESISTANCE TEST, ALL LABOR, MATERIALS, PERMIT FEES, HOIST EQUIPMENT, TAXES AND INSURANCE REQUIRED BYLAW. PAYMENT TERMS: 10% at signing; 30% with roof loaded; 30% with roof ready for Ruberoid 30% balance upon completion. ANYELECTRICAL, MECAUNICAL, A -C, REFRIGERATION, PLUMBNG, GUTTER ORANYOTWER . WORK NECESSARY TO FINISH THIS WORK WILL BE DONE BY OTHER$ AT OWNER EXPENSE. (") IFNECESSARY, GYPSUMDECKREPA0d WLLL BE EXTRA_ ACCEPTED BY: AUTHORIZED SIGNATURE OWNER ARMANDO E SANCHEZ (Roofing esdinator) DATE: 7WISPROAOSALUlYBE 'P?zwmuWNErVSIFNOTACCEPTEDWBHEN 30 DAM A -1 DURANROOFING, INC. PROPOSAL/ CONTRACT PAGE NO.3 OF 3 A 339 P02 MAR 13 199 05:04 .......... ...... .......... cFforida wpofing sotutiotu.. inc. 8.) 713, V 148th Qfam Wiami, Ir %"id 4 331.9P Proposal # 3225 3 finr(309182 .86( T 'x<V, �8 2 -, 3W wwwXl,-R(mf ingSolutions.coin X C057646 Licensed & Ins . Ured Date: March 10 19 =99 Quoto Submitted To: (305)663-6350 Fax(305)261-3791 Addrests: A ..W. 131 la ..five 11]1 111 City, State, Zip, SQWh - SUWA Mu_ Work To Be Performed At: Job Name: %BQ Mi=i QjX Hall Job 'Lolzation- 6130 Sunsot Dri-vo City, State, Zip, South Miami, Florida 33155 Wc hereby propene to fitraish the- materials and perform the labor neco%,ary For the completion of: 'I) 'Fear ofd' existing roof to gypsum deck or smooth work- able surface. 2) Install, now Fiber Cants. at the base of all vertical surfaces. 3) Install one ply GS GlasbaseRase Sheet, fast d. with base- ply fasteners. 4) Full mop, with hot asphalt, tapered insulation to provide positive water drainage. 5) Full mop, vAth hot asphalt, another ply of GS Glassbase Sheet. 6) Mop solid, with hot° asphaft, one GS Modified Bitumen GMS. 7) Flash par" walls with one- ply Glasbase- 7 one- ply. GM.S Base Flashiog, 8) Install new gals: metal Eave'Drip., Counter Flashings & Outlets to match existing, 9) On east side of building install new 4 new water outlets. I 0),Install new lead flashingst over vent stacks, 11) Haut away all trash & debris leaving premises, in & neat & clean condition, '12) All applicable- ficenses, insurance, permit-, &, engmeening fees are included in this proposal'. 13) All work will adhere to the South Florida Building Code. 14) Above roof carries a 10 year guarantee on all material and labor. All material is guaranteed to be as socciftd. and Ific above work to be verfbrmedin accordance with the drawings and , soccirifeafions submitted for above work and cotopleted in a substantial workmanlike illistiner for Ilic sum of Tweet Tb= 1bQUWd dollars. - Dollars ( I$= Q(1, {)4 . — ) With payments to be made as follows: Job will be billed as pcw=tage, of.comi2letion MY AjtffWi(=A &-wifima lkwu abM4 k"U"10 WOIOIR exin 006% Wjq he 6XIM11ta'i CMlV 107071 WrI0011 WAIW. surd WIU R"pectfully sWmitted. by: . a gaijan beowne wt cxtre ghpygm Over and jibmu Um uWntllo. All agwo- ments gunfirlawlt UIMI htfik& eo6!Wnu, delaw or acta NOTE-This proposal •may be withdrawn by us it not. aempted within. 30 &y& (WnM= beyond Me toftot 04/09/1999 10 :19 3052613791 P UbLIU WUKKZ ..,," � . APA -09 -99 trot 88;51 AM UftRXCA/rIJE$tl 1mb0wS 3252327950 i P.OZI! NOTE: TMIA ti a 6AdCA C004TRACT. pAyM$1!T P841! U 100,4 C Ci M411 1mom will be Im ew .0111001 tpwo"IcM l.wn ItN* com '8 vUa na W)w*?v 411411100 411111440ition of agrasnixg #%s' pa w)tt ho4l f e®eeeeonr shah In 00 *IV aflatoI 4ma, of M.0-941, or swlOwnt due ,A"amot that mmgM #14 4trcln 6114gWg es'Ml voia *1141A O !, IntQrlt *Aftm shod •et vr+ulatt as ittlit sphevni eelm minq dug. It *eats a by 6vrltaaler mcfallinng ressonswe atiorgler'r fps, �it� $! eW!l ilmm asOvItmd aedier e11 ; ; &kiltF OW&VOM to in ! c#Qar so Mt11�111CriHij wife i d� � #rA, until same artraunt is Id In full. alr ti�tiii to AtaaA Or al9iar emomptlbns U r State apptta ►WwfifCANE WIMpOW 3��tM ltiY�k not eo roaMares3 'of 0019Y Nrihos. ta►ar /i,6yllllt. lira or amor volvettg, or arty to teas whets Ace"pl+Ma at csnt +ask !airlock t® tOCat at t:raOle an eat "Al. 410'8 atsiot to !'rtkeel km weeptsms by of W licipt of 10NO arrtpaag., ehls contrtlt:t is Ydyt puar9neON fOr t IOwo} yair, rrlptorlst and 16501'. Once subFlGt to mRaap sn nplise e: {Ii i1 lv�.-]Gf� to +0 Bari l trames on"? ®piss �� W at cuftfornos, l,,, _.. j Sal! LOW r EA 5911 Of r/resla it4 Avals esd ig Olfka of COMPOay brio, t M.P.yy ♦s®ap M•6,y.. ®® nrral ab .w w.6+aMW #y autterl °s MIT To, C4Yret� aMa4 v. • ®W I f9Y -W. 4-410 .\ a M'�YM�M/ rs MJ.—I 1 ®644{ Ir IAr Sa Jw '11► 9®P� -4 Meet es vii- oA'rtai "IV,' ".44- w N W-0 aysv*' irrMar aq OW ia► ne me 9yaopaae H � MSI IIld�16 M� rty rb r�I �®# sormngal see 10649901 tW P®fwI• N `.r 0MP N.B!°I Ica aaea s' *w q# ogle emove ~ rw 6M14M Ilbi IrPl+IP M.W Mohr ar arMr tt9 Y ssA N 10 "d GVE9 X99 £ cILUPLLU r.¢-.:�nc)s ..'East ,eC -.[- V02:Ej® 6r -(50 -add Free E,- sftniate 24 Hr. Service 7 Days Proposal Fagr No. of Paget FfgriiSFl i €EO io ►ftDNt O�tE S1RffI J+bi RAW of South . aini Carr. $1AU AND BF coot JOE to"116M 6130 Smset Drive AfCHI1EC1 oR1t bE rinn5 .. sad PHONE Atta Rudy 1e La Torres £�tx 667 -`"8Q6 ---- — MN rKOaag 040®OSe R# dW-4% - 4- 19141a an® 14W P w CP,S -ty to, 1"0 CO/'606ihon d( ,+ + "~.`•• R oane existing �e j and. rubber gasket on windows, `(.nstall new rub e'° galsVet Y e. A S_0_ aTound perimeter. Also drill holes for diain. ap'pr, opening crti, Side. South Side, 121 X 71 3 _ 101 X 41 (second f1oor) �.....� 2 - 16' X 4' (second Boor) v _ Also repair ca.5cm nt windmv to close. properly,_ -- 5 years ' w rraTity A t leak. WE PROPOSE hef @toy tq 1M:ft;sh ma it' ;ad 4nd Pause —t tttaiR of ole wM di: IF adlaara tt,, � sf�.'�f1 a.r Q61 '"pd, dy1 13 9",Antwod to bo it #Nat +rd0d. Al i oioik- to b@ tbnapletad to 0 iwb• /dantlad witV k064ntik4 m #nnar aC4;010in @.ttt 6.Oett4 ii yt;6lr91 dubMhttd, Aar. /daAp #6d Ay;MwadaQ Aractdcti,. Aoy e11/i90on or 0 9v§a410- df0m 8500 a iW®cdl4cattdnS 1A.94VIA1 oetr/ tbit# Wald pe a4ecuted *All Voon wridfeA ®edam, &1 d Will 64490M@ An a661fd C" #10V ^d #qo a !ha eitim4li. Afs a®aaaranl6 6Cntla@trt U"A jk0ka6, adtdant9 gr d:1, Myta IlilS 01044S/1 Aal ba r# 04Yq' dd dltf t®f+li @t, Dwnaa to C611y ttla, etne46Sarq tea" pa# slidir #ait IT yd if 61wil ite6064 w�tMo doll iV ACICEPTANCE of PA(Y'0; ;At• 7-"e tz;o— p.,sala 6ba£6itKd46aNf and condi- tl6sl ova t#t %fAv.i'"V if it a,• t -4-oY icc.ni4d food " a" tmll(Utid to do th# worw /i 6St9tii9P#d. paryrhr j will 04 M404 69 0,J46.. Et) CVa St�t484uetd..d�_ _,,,- - - ,r - -e- -°•® 0640 If TOTAL P.01 Proposal ORAL GABLES GLASS & MIRRQRCORP. Attn: Rodo l f o d la Tor e Front Construction and Altm etiom MI a Plate and Window Glass Furniture Tops Glut Giftmrs 4820S. W. 72nd AVENUE • MIAMI, FLORIDA 33155 Phone: 665 -5900 Fax: 685 -3836 PROPOSAL SUBMITTED TO Bp. 750 -2279 261 -3791 Fax City of South M ami PHONE 663 -6350 DATF 03 -30 -98 STRE5;�5 SW 75 Aven a JOB NAME CITY. STATE AND ZIP CODE JOB LOCATION Miami F1 33155 ARCHITECT DATE OF PLANS SOB PHONE WE HEREBY SUBMIT SPECIFIC TIONS AND ESTIMATES FOR: Clean old sealant with M.E.K. primed and reseal W. th white silicone /caulking all perimeter and joints outside only. Adjust operable windows as posible. Second Floor North Side, 2 Windows 132" x 66" high South Side 3 Windows 132" x 66" high First Floor West Side 6 Win ows 02" xx 66" high North Side I 1 Window 154" x 82" high East Side- 12" Windows 52" X 82" high 6 Windows 112" x 50" high South Side 3- Storefronts 128" x 132" high $ 10,950.00 One Year Guaranted labor and material Up V11TIV06? he by to furnish material and tabor — complete in accordance with above swifiWions, for the sum of: dollars ($ 10,950.00 ) Yment to De Ina as-follows; AR materiel 4 CW*mvtMd to IN ss IM manner eceaeina to Still 0"I . Prattle". 600. Jul .-orrt to M tonpleted In a *wkmanliM Any aiwatimn or deviation t mm abo.e smdeca- Authorized ��' n Um Invehr;ela extra toete sera be •sec J i' ed eery upon wftten order,{. end w.n eeco+ne In S-gs ture _ -Jr-.d `' � _ eke eft ee owr end eedee trw eetJmate. or deep tsiYO�d Our tOntrpl. COW la AN apaenrenti tenti.epnt moon shits. o"4tnts t any are, tornado end ofew necessary insvrence. Note: This Do may be Our leer>tera e+e hdIr cwww all W411111W 'a Ce"iPemetion Inmrante- withdrawn by us if not accepted within dqs. iWir �T.��'r� at 154d -- The above unces. speciticstions and Condit ioal We fitl'stactory &Ad are hereby accepted. You are authorized Sgns�{Ire to do the work as specified. Psymen will be made as outlined above. batf of Acceptant:e: Signatwv A last P&YnWd of 1.5% Per Month Will be Chw ad on all P DUE INVOICE BALANCES TOTAL P.01 City of South Miami POLICE DEPARTMENT INTER - OFFICE MEMORANDUM TO: Mayor and City Commission Date: March 22,1999 FROM: Charles Scurr, Re: Agenda Item 1 City Manager f004 Comm. Mtg. April 13,1999 Purchase of P.A.L. Van The Police Department, pursuant to the FY 1999 budget, is going to procure a van for the Police Athletic League. The Police Department, engaged in a Police Athletic League P.A.L.) is interacting with children and young adults within the community through various sporting events. These participants from time to time must be taken to and from events in a safe and secure manner. The purchase of this van will work to insure a reliable vehicle for transport. Duval Ford, under Florida Sheriff's Association bid 98 -06 -0914, is the approved statewide vendor for this vehicle. The various vendors for the related equipment are all lowest of 3 price quotes. The cost of the vehicle is $20,875.00 The cost of equipment for the van is $ 3,304.30 The cost of striping, graphics and equipment for installation the vehicle is $ 800.00 Total Expenditure $24,979.30 The purchase shall be from account number 608 - 1910 - 521 -6430 (State Forfeiture Fund). Balance in Account $40,501.24 This Item 24,979.30 New Balance $15,521.94 Your concurrence is requested. CS /gf /sh 1 2 3 4 RESOLUTION NO. 5 6 7 A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE 8 CITY OF SOUTH MIAMI TO EXPEND THE SUM OF $20,875.00 TO 9 DUVAL FORD FOR THE PURCHASE OF ONE FORD E -250 VAN; 10 THE SUM OF $1,083.30 TO FOX INTERNATIONAL FOR CERTAIN 11 EMERGENCY EQUIPMENT; THE SUM OF $1,169.00 TO METRO 12 USA FOR CERTAIN EMERGENCY EQUIPMENT, INSTALLATION 13 AND GRAPHICS; THE SUM OF $1,600.00 TO COMMUNICATIONS 14 INTERNATIONAL, INC. FOR A POLICE RADIO; THE SUM OF 15 $252.00 TO LAW ENFORCEMENT SUPPLY CO. FOR A CENTER 16 CONSOLE; ALL FROM ACCOUNT #608- 1910 - 521 -6430 (STATE 17 FORFEITURE FUND) FOR THE POLICE ATHLETIC LEAGUE. 18 19 WHEREAS, the Police Department is engaged in an activity known as the Police 20 Athletic League; and 21 22 WHEREAS, the League involves interaction, through sporting activities, with 23 many children within the community; and 24 25 WHEREAS, at times it is necessary to transport children to athletic and other 26 events in a safe and recognizable vehicle dedicated to the P.A.L. program; and 27 28 WHEREAS, Duval Ford is the official bid of the Florida Sheriff's Association, 29 and 30 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY 31 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; 32 33 Section 1. The City Manager is authorized to disburse a sum not to exceed 34 $20,875.00 from account #608 - 1910 -521 -6430 (State Forfeiture Fund) to Duval Ford for 35 the acquisition of one Ford E -250 Van, under Florida Sheriff's Association statewide bid 36 #98- 06- 0914. 37 38 Section 2. The City Manager is authorized to disburse a sum not to exceed 39 $1,083.30 from account #608 - 1910 -521 -6430 (State Forfeiture Fund) to Fox International 40 for the acquisition of certain emergency equipment. 41 42 Section 3. The City Manager is authorized to disburse a sum not to exceed 43 $1,169.00 from account #608 -1910- 521 -6430 (State Forfeiture Fund) to Metro USA for 44 the acquisition of certain emergency equipment, it's installation, and vehicle graphics. 45 46 Section 4. The City Manager is authorized to disburse a sum not to exceed 47 $1,600.00 from account #608 - 1910 - 521 -6430 (State Forfeiture Fund) to Communications 48 International Inc. for the acquisition of a police radio. 49 50 Section 5. The City Manager is authorized to disburse a sum not to exceed 51 $252.00 from account #608 - 1910 -521 -6430 (State Forfeiture Fund) to Law Enforcement 52 Supply Co. for a center console. 1 2 3 4 5 6 7 Section 6. This resolution be effective immediately after the adoption 8 hereof. 9 10 PASSED AND ADOPTED this 11 12 ATTEST: 13 14 15 16 CITY CLERK 17 18 19 20 21 READ AND APPROVED AS TO FORM 22 23 24 CITY ATTORNEY 25 26 day of , 1999. APPROVED: MAYOR Commission Vote: Mayor Robaina: Vice Mayor Oliveros: Commissioner Feliu: Commissioner Bethel: Commissioner Russell: City of South Miami POLICE DEPARTMENT INTER- OFFICE MEMORANDUM TO: Mayor and City Commission Date: March 22,1999 FROM: Cha rl e s Scurr, Agenda Item # , ��% Re: A g City Manager Comm. Mtg. April 13,1999 Purchase Communications Equipment The Police Department, pursuant to the FY 1999 budget, desires to purchase additional communications equipment for it's personnel. The current budget allocated an additional 10 slots for police officers plus additional Community Service Aide positions. In order to provide each new member with a hand held radio additional units must be procured. In addition, the police vehicle fleet will be increased for the same reasons, and the additional vehicles will require mobile radios. Lastly, the Department is in need of spare batteries for the existing radios, so that when charges are depleted an officer may switch out batteries without service interruption. The expenditure is for the following equipment: 12 Handheld radios @ $1,750 $21,000 5 Car radios @ $1,600 8,000 25 Batteries @ $ 72 1,800 Total $30,800 The purchase shall be from account number 1910 -521 -6430 (Equipment Operating). Balance in Account $43,841.00 This Item 30,800.00 New Balance $13,041.00 Your concurrence is requested. CS /gf /sh 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF SOUTH MIAMI TO EXPEND AN AMOUNT NOT TO EXCEED $30,800 FROM ACCOUNT #1910 -521 -6430 (EQUIPMENT - OPERATING) TO COMMUI`IICATIONS INTERNATIONAL INC. FOR THE PURCHASE OF RADIOS AND ACCESSORIES FOR THE POLICE DEPARTMENT; PROVIDING AN EFFECTIVE DATE. WHEREAS, the two way radio is one of the most vital tools a police officer possesses in terms of safety and performance; and WHEREAS, as the number of officers increases so must the number of radios to secure their safety; and WHEREAS, Communications International, Inc., was the lowest of three prices received for the needed equipment; and NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; Section 1. The City Manager is authorized to expend an amount not to exceed $30,800 from account #1910 -521 -6430 for the purchase of 12 handheld radios, 5 car radios and 25 batteries from Communications International Inc. Section 2. That this resolution be effective immediately after adoption hereof. PASSED AND ADOPTED this day of , 1999. ATTEST: CITY CLERK CITY ATTORNEY MAYOR Commission Vote: Mayor Robaina: Vice Mayor Oliveros: Commissioner Feliu: Commissioner Bethel: Commissioner Russell: CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and Commission DATE: FROM: Charles D. Scurr SUBJECT: City Manager A/ April 13, 1999 Agenda Item # Commission Meeting, April 13, 1999 AUTHORIZATION OF THE CITY MANAGER TO ENTER INTO A CONTRACT WITH MIRI CONSTRUCTION CORPORATION TO CONSTRUCT THE 63RD AVENUE / 78TH STREET DRAINAGE PROJECT AT A COST NOT TO EXCEED $30,000.00, FOR FISCAL YEAR 1998/99. The attached resolution seeks approval to allow the City Manager to enter into a contract with Miri Construction Corporation to perform the improvements outlined in the attached plans. In brief, the proposed project will add drainage, fully reconstruct the street, install a turf drainage system (described further below), and add street trees. This particular project involves addressing a number of challenging issues. First and foremost is an exceptionally poor drainage situation. Stormwater from several hundred linear feet of pavement all drains to this intersection, an intersection with inadequate drainage capabilities. The drainage situation is further aggravated by sediment transport in the stormwater runoff from the unpaved parking areas adjacent to the street. These sediments clog the existing drain, exacerbating the flooding problem. As a result of the street flooding, there has been pavement deterioration and the formation of potholes, a traffic hazard. The overall consequence of these interrelated problems has been the creation of an unsafe, unhealthy, an unaesthetic public street. One other contributing factor to the above described situation is the presence of numerous utility cuts through the roadway. The utility work appears to have been largely unregulated, and has resulted in a poorly patchworked pavement. Moreover, the position of the underground utilities greatly complicates the installation of new drainage systems. Virtually every utility is present: gas lines, multiple water lines, multiple sewer mains, underground telephone conduit, and overhead electric lines. Working around these utilities makes the project more hazardous and more costly. /continued ... Mayor and City Commission 78th Street & 63rd Avenue Project . April 13,1999 Page 2 of 2 A traditional solution to the sediment runoff and drainage problem would be to convert all the unpaved areas in the right -of -way to an asphalt surface, and add several storm drains. This option, however, is not aesthetically desirable considering the residential character of the surrounding area. Therefore, another design solution was sought. The proposed solution is to install a "turf system" that will provide rapid drainage, decrease runoff volume, prevent sediment transport, prevent surface soil compaction, and create a grass lawn appearance for the roadway swales. The GrassPave system (see attached product information) appears to address all of these concerns, and shall be used to augment a "traditional" drainage system consisting of a catch basin with 80 linear feet of exfiltration trench. In addition, street trees are proposed along 78th Street in order to further improve aesthetics. However, because of the overhead electric lines, the choices are greatly limited. The ERPB has approved a row of alternating Silver Buttonwood and Firebush trees based upon the recommendation of Public Works. Miri Construction has been approved by the City Commission for general roadway work through Resolution No.33 -99 -10657 which adopted a competitive bid contract this firm has with the City of Coral Gables. The contract with is not to exceed $30,000.00 (base bid of $25,600.00 plus a contingency) and shall cover the basic services stipulated in the RFP, as well as any pre- approved "change order" services (i.e., contingency) specifically authorized by the Public Works Department The total expenditure would not exceed $30,000.00, and the disbursement would come from account No. 111 - 1730 - 541.4640 entitled "Stormwater Trust Fund — Maintenance and Repair of Streets and Parkways ". This account currently has a balance of $45,461 remaining for fiscal year 1998199. Attachments 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 RESOLUTION NO. A RE SOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO CONTRACTS, CONCERNING DRAINAGE, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH MIRI CONSTRUCTION INC., TO CONSTRUCT THE 78 STREET AND 63 AVENUE IMPROVEMENTS, AT A COST NOT TO EXCEED $30,00 ! .00, AND CHARGING THE DISBURSEMENT TO "STORMWATER TRUST FUND -- MAINTENANCE AND REPAIR OF STREETS AND PARKWAYS" ACCOUNT NO. 1 l 1 -1730- 541.4640. WHEREAS, the Mayor and City Commission of the City of South Miami have identified the intersection of SW 78th Street and SW 63`d Avenue as needing stormwater drainage and other roadway improvements, and; WHEREAS, Mjri Construction, Inc. has been pre- approved by the City of South Miami for roadway construction work through Resolution No. 33 -99 -10657 which adopted the fee structure from a City of Coral Gables competitive bid contract. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to enter into a contract with Miri Construction, Inc., to construct the 63`d Avenue & 78th Street improvements. Section 2. The contract with Miri Construction, Inc. is not to exceed $30,000.00. PASSED AND ADOPTED this 13th day of April, 1999. ATTEST: APPROVED: CITY CLERK MAYOR READ AND APPROVED AS TO FORM: i CITY ATTORNEY E- cc CL) �E:-- ° b e� a CfD CYD � s a E e� co aui J04DM „g cc UD — - -- - - - -- ---- -------- ----- I � I g I / I I — 3 • I aui 1 J@jDM ,9- I '1& t a° a. m I ,`o I a I I 1 O S I� W W a� Q > � U O L U Q Q) \ -C > O U W C Ca Q) QT a) (D Q) — () Q) 0 s;: 4' — � Q) -0 Q Q) U +� — > O C- cn 0:D 7:) O % • y w o m E— a e cf 1 DI-1 0 o� � a cz Q� � as �a — -------- — — - -- - - - -- ---- -------- ----- I � I g I / I I — 3 • I aui 1 J@jDM ,9- I '1& t a° a. m I ,`o I a I I 1 O S I� W W a� Q > � U O L U Q Q) \ -C > O U W C Ca Q) QT a) (D Q) — () Q) 0 s;: 4' — � Q) -0 Q Q) U +� — > O C- cn 0:D 7:) O % • y w o m E— a e cf 1 DI-1 0 o� � a cz Q� � as �a E- 4 ' (D +� a� — L-Li — O � U N I °� + > > a-� --4- \ Q CD C6) FoDI a rn E� �. @nU@AV Eq AS - _.. 1 " SS of _ ... -... � �t O - _ O I S sue; aui j ae}oM;,9� — — — T 0 G°0 0 U a oO O , o O N ° O U) ti:$ CD 0 O +, L Q N oa n N U N N y:..,: O > O , � O , U� O 0 °° o: o. o °o - bO n CL o rn CD C) Ln Ln - y co `remaer v .. P�4 J ` � °< o C > ° > ° ° -+ O c U+, °4 _ U C D N N 0O 4J c � O O O +' U �- O O C >> I� > O OWa�Li CnW W ® W O W -0 O \7D X-0 01 C—J n (D (L) L()C)QU0- U1 W O O 41 no Fq-1 I" Citij of South Miami t') l :30 Sunset Drive. South Miami, Florida 33143 CITY OF SOUTII MIAMI PUBLIC WORKS DEPARTMENT MEMORANDUM TO: Ikon Suarez Min Construction FROM: David K. (i�ildiil�� I.ngincenng Inspcct DATE: March 4, 1999 SUBJECT: ltecfuest for Proposal 78"' Street & 63 '1 Ave. Paving & Drainagc Project Per our previous discussions, the City of South Miami has selected your firm as one of our strut paving contractors. A contract will forwarded to you for your review and signature in the next Icw days. In addition to that contract, we would like your firm to bid on a separate paving and drainage project. Pions are attached for you to review. In brief, the work includes the following: 80 lfof French Drain 20 if of french Drain (infiltration gallery) 4' diameter sump catch basin w/ baffle F-3 Inlet OR USF #4641/6492 Ditch Inlet Approx. 200' of Complete Road Reconstruction (repair subgrade & base per DC details) Approx. 200' of 1' /2" of asphalt overlay Install 2,200 sf of GrassPave turf system (see attached product info) w/ geotextile tiller All necessary sod Hand -dig around all utilities where necessary Grade all areas as shown, remove all excess material All required MOT for project including barricades for road closure during project 110% Construction and 1 -year Maintenance Bond Certification of final elevations are insubstantial compliance with plans /continued ... City of Pleasant Living" Nliri Construction 78 "' `tract & 63 "I Ave Project March 4, 1999 Page 2 of 2 Ihlc to the overhead and underground utilities, it may be better to install the ditch inlet rather then the F-3 curb inlet. Please review the proposal and advise us of your prelcrence, and the cost difference, so that we can decide which system to construct. Please inspect the project location, and provide me with a "not to exceed" cost al1lOLint prOpOSal. Call me i f you have any questions at (305) 663 -6350. MIRI CONSTRUCTION, INC. Engineering Contractors 7340 S. W. 121 St. Miami, Fla. 33156 Tel.: 233 -5266 Date: March 24, 1999 To: David Goodin, City of South Miami From: Dion Suarez, Miri Construction, Inc. Subject: Paving and Drainage Improvements at SW 63 Ave. and SW 78 Street. PROPOSAL Our price for material, labor and equipment to complete the work as shown on plan sheet C- I (dated 3/4/99) is $25,600. The breakdown is as follows: Item (l) # French drain 80 If X $55/if $4,400.00 (2) Infiltration gallery 201f X $45/lf 900.00 (3) TO CB w/ F -3 frame & cover 1 X $1500 1,500.00 (4) Road reconstruction 450 sy X $12 /sy 5,400.00 (5) 1 1/2" asphalt overlay 450 sy X $3 /sy 1,350.00 (6) Grass Pave 2200 sf X $4 /sf 8,800.00 (7) Sod 2500 sf X $0.30 750.00 (8) Sidewalk replacement 500.00 (9) MOT 1,000.00 (10) Construction & maintenance bond 500.00 (11) As built drawing 500.00 $25,600.00 Notes: Item #I - 1.5" perforated pipe in a 3 foot trench. Item #2 - No pipe included. Item #3 - Cost of F -3 CB or ditch inlet is same. Item #4 - Existing limerock base to be repaired as needed. Item #6 We do not have any experience working with Grass Pave therefore price could be lower, to be negotiated later. (Price includes material). Item #8 Sidewalk needs to be replaced if F -3 CB used. Price does not include stripping after asphalt overlay. Please call me so we can discuss the prices in more detail. x t V" l4l YR � �F( lk Ni i si x , g isax� x t V" l4l YR � �F( lk Ni i si 5 Firelanes Our long and well established history of providing safe, well con- structed firelanes began in 1982 with our first job in Snowmass, Colorado, near Aspen Ski Resort. Since then we have firmly established our expertise in this area with tests having been done by several fire departments, beginning right here in Aurora, Colorado. See the Lab Compression Test Results on Page 7. An Irving, CA, Fire Department test can be seen on Page 11. Please note that these details are schematic in nature. Designer shall specify spacing and design of edge treatments. Spacing will vary with turf type, slope, and fire department requirements. ik�ti�llf�tf�i Surface mounted landscape uptight on left with bollard /light fixture on right Shrub mass on left and ground covers on right. Note the compacted sandy gravel road base under Grasspave2. • •• •••u vuuump is aeunearea with any of these edge treatments. C. 011 rounded cobbles on lett and precast Flush concrete curbing shown on left and concrete or brick pavers on right. raised conaetecurb on right (heightvanes). Visit our web site for updated news on this application of Grasspave2. You will also find our CD -ROM disk helpful when designing firelanes. Electronic specifications are included as well as CAD drawings similar to the ones shown here. Strength is required in the base course design to hold up these heavy vehicles. Primarily what would be used under asphalt paving is similar to that required under Grasspave2. Design vertical contours in accordance with long axle spacing. Submit your plans to your applicable fire department to obtain approval. We can assist with supportive documentation. (art path cap that fits over Grasspave2 on left. Strapping tape around rings containing either gravel, non - shrink mortar, or concrete. PA Strength When Installed 5,700 pounds per square inch (psi) can be exerted on sand -filled rings without deflection or compromise to safety, when resting upon a base course thick enough and compacted to 95% Proctor. The ring form is the strongest shape for grass paving in that it has no weak corners. Supporting heavy loads with the rings allows us to use less plastic in the product, hence a 92% void area -fbr root development, com- bined with unbelievable strength! Less plastic means lower cost to you. 120 psi Maximum on Public Highways! Even empty, Grasspave2 will support 2,100 psi (14,470 kPa) — well over the 120 psi high- est truck tire pressure allowed on public highways. This is a safety factor of 17 times. When Grasspave2 is filled with sand for part of the root zone medi- um, the strength increases to 5,700 psi (39,273 kPa). The safety factor increases from 17x to 47x. The heavier a vehicle, the more axles and tires it needs to support the load being carried. Grasspave2 will meet and exceed all loading criteria. Vehicle Loading Examples: Auto tires: 40 psi Truck tires: 110 psi DC -10 tires: 250 psi F -16 tires: 350 psi Fire truck with outriggers: 81 psi (70,000 lb. truck distrib- uted to four outrigger pads = Base Strength Is Critical All grass paving reinforcement structures are designed for two primary functions — transfer loads through the walls of the prod- uct to prevent compaction, and provide small cellular confine - ment areas for optimal growth, stability, and protection of the grass root zone. A rigid base below all grass paving products is required to receive and spread loads that are transferred through the structure. Some load spreading exists on the bottom of our products, but should not be factored into design calculations. The upper layer of pavement cross -sec- tions, whether asphalt or grass, is appropriately called the "wearing course" and func- tions to transfer loads to the base course. Runoff Comparison Chart Runoff coefficients, Grasspave2 and sandy gravel base over various soil types. 100% 90% Asphalt 80% 61455pave+overday 70% 60% Grasspave2 over toam /clay 50% 40% Grasspave2 orq sa#Ooam 30% 20% 10% 0% 6rasspave2oversand 1 2 3 4 5 6 7 8 9 10 11 12 Inches of Rain During 24 Hours Calculations include Gmespave placed over 6, of sandy gravel base course, laid over native soils indicated. 17,500 lbs. each with 12" x 18" surface contact with Grasspave2). All these vehicles are well within our 5,700 psi loading capa- bility. Be sure your base course design is sturdy enough, and our rings will easily do the job under all conditions. Also plan to strengthen concrete sidewalks and curbing that will be mounted by fire trucks. Water Runoff Concerns Park on Brass! It will hi, afrnrrl_ able as compared to asphalt and will provide the porosity necessary for storm water col- lection, which is a major con- cern in many communities. Detention basins, manholes, and underground piping will not be necessary in most situa- tions. Also many existing trees can be saved, and new trees planted to further assist in reducing runoff. Please refer to our runoff chart for coefficients over various soil types. You'll see that Grasspave2 with sand fill can totally absorb up to 5" of rainfall in a 24 -hour period and the rates are excellent up to 12" in a 24 -hour period. The runoff for asphalt is 95% for any amount. Drainage of Base Be careful not to create a bath tub effect if subsoils are not porous. Install Draincore2 underground drainage mats to move water away. Having a sandy gravel base directly beneath Grasspave2 (continued on page 11) Width Length Aiameter Area Weight *Roll sizes marked with asterisks should be installed lifting machines only, All other Ila can be is f 1 ! 1 I 1 r• • 1 available by request. `•.! y ?6 OZ Ar- s �'�,�1ao � �' � y,•� ' "tea � �t `� •: 1 : VR �yf� �,��, n 9' IQK Ir kN,1C �`tiK - " 3I �y z ? 4 �:p o- "f3`r. • a 0 f w.) .{ ��.�g��•.. -��h y�A��,.4�), :rt nt g, Z',}.� fY��•w'y1�+ii,S�.+....�� c'a , #.,qt Wo Y... !.r 7M S,,'4�'w � sy� i •. -:'fit N-F ~ �; •., "... • 1 id1 <yl � , � ..€ A,• � �, h,,,,r * 1 �,�1�c:i4 -�t r • "a ? s +y{�•� �Y a�l j b "'a , • �� i � � � °• � p,, s y,' 1 _ `� i SA� ♦��i'+ "C'r�) • . f��; t� ' ^. �� yi�L"�. s . � +.. �" "��%'r�,��'��'Si�. y. � s:7 °�: ,p; 4 _ ♦ ,,� _ ,e , < v r A f L;j Nrs:k f . ,�5�bn - `�. 1 �?� - q� 1 is p. � fir• '.. `t �,, , '�' � th ��K.. c t ":�. n S , � � ' ` i. -_V "�2..°^_i `�,a��:.�i t 5�..�� 1 °a. •�'Aft�f.f�.� r`ie.S�. 'ka.�`..� � , .. i�: I�p 17 (continued from page 7) ensure that the root system is well established. Seeding allows provides for good drainage at the surface and makes the firelane or total customization of plant selection and eliminates possible con- parking area not only safer but more durable. Do a site inspection when the base is installed to ensure the depths are accurate and drainage is effective. Base Course Design Calculating the depth and composition of materials for the base course incorporates the same design criteria as for other pavements: • load bearing capacity of native (or fill) subsoil • plasticity or impact of moisture on strength and longevity • frost heave potential • traffic load, frequency and/or duration. Sample Base Course Depths Please consult with a soils engineer for site - specific base requirements. Generally, the depth that is used under asphalt will be the requirement under Grasspave2. Golf carts and pedestrian traffic may require nothing over sandy gravel soils, and just 2" to 4" (5 -10 cm) over very weak soils. Cars usually need 4" to 8" (10 -20 cm). Buses, trucks, and fire trucks can easily require 8" to 12" (20 -30 cm) or more. The use of geotextiles, though not required, below the base will prevent integration with subsoils and is strongly advised in areas of clay or silt soils and frost heave. Filling Grasspave2 with Topsoil Is Unwise Remember that we are building a road- taminationof the root zone from clay based or high peat content sod, both problems with high use areas. 92% Root Area and 100% Grass Coverage Our installations are hard to find because they are invisible! With so little plastic near the crown of the grass, the blades of grass are not smashed by product. Root development is not inter- rupted from spreading laterally. The rings are strong and rigid, Dupont Center, Irvine, CA - fire department testing of Grasspave2 with sand - filled rings to determine stability of outrigger when ladder was extended. Below. firelane shown years later. Grass enhanced the landscaping and softened the appearance of this building. way with grass as the surface. Maintaining porosity for air and water movement is very important. When organic, clay or silt particles are in the rings, compaction can take place within the small cells, defeating the structure, and restricting access by air and water to roots. Growing grass in sand over a sandy gravel road base is more difficult to get established, but horticulturally and structurally it works! If ruts should appear in a finished installation, topsoil has been used either under the rings or within the rings, contrary to our installation instructions'. Seeding Grasspave2 Is Popular In California and other temperate climate zones many of our installations are seeded. Waiting for a period of two mowings will keeping grass root systems protected from harm. The roots grow directly downward and deeply into the sandy gravel base course. Grasspave2 by Invisible Structures is, by far, the best possible "living" paving surface designed by a landscape architect. Grasspave2 Uniqueness • Large rolls for fast installation — 10 to 125 m2 • 92% root area for best grass growth • Strong rigid rings that conform to undulating terrain with flexible grid between rings • 100% recycled post- consumer plastic • Hydrogrow — polymer, fertilizer, soil amendment provided free • Rolls can be cut and shaped with pruning, shears CSI Grants Specification Number 02795 Porous Paving— Recognition by CSI has helped establish legitimacy to the porous (grass and gravel) paving indus- tries. Now we can all agree on 02795! As designers expand their use and acceptance of porous paving, the industry will grow. Creativity With Hard Surface Pavers Ideas include: Combine Grasspave2 with flush paths, pads or mark- ers of concrete in a firelane for pedestrian traffic, design elements or delineation; use brick pathways through the grass; fill the rings with other plant materials such as daisies and ground covers; lay strips of concrete to define parking areas, especially handicapped parking; checkerboards of grass and pavers or other patterns to be enjoyed from high -rise offices; design of company logos in the parking lots or firelanes with polymer -bound colored stone; narrow residential streets with guest parking on grass shoulders. CITYOF SOUTH MIAMI INTER- OFFICE MEMORANDUM TO: Mayor and City Commission FROM: Charles D. Scurr City Manager DATE: April 13, 1999 RE: Agenda Item # COMMERCIAL WASTE ORDINANCE - REQUEST FOR AMENDMENT The attached ordinance amends Section 11 -4 of the Code of Ordinances, entitled "Definitions ". Presently, it reads (in part): "Gross Receipt shall mean the entire amount of fees collected ..." It is proposed to amend this definition as follows: "Gross Receipt shall mean the entire amount of fees billed ..." This change is necessary to address an area of ambiguity in the ordinance, so that it is clear that the City's fees are to be based upon each franchise's customer base, and not on their monthly revenue. This change will greatly help the City's accounting process, as well increasing the revenues collected. 1 ORDINANCE NO. 2 3 AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY 4 OF SOUTH MIAMI, FLORIDA, RELATING TO SOLID WASTE; AMENDING 5 SECTION 11 -4 OF THE CODE OF ORDINANCES, ENTITLED "DEFINITIONS ", 6 CONCERNING GROSS RECEIPTS; PROVIDING FOR SEVERABILITY, 7 ORDINANCES IN CONFLICT, AND AN EFFECTIVE DATE. 8 9 WHEREAS, Chapter 11 of the City of South Miami Code of Ordinances was amended in 10 August, 1998 by Ordinance No.10 -70 -686 to provide for all commercial waste to be collected, 11 conveyed and disposed by private licensed refuse collection firms; and, 12 13 WHEREAS, the City Administration has determined that changing the definition of gross 14 receipts to encompass the fee amount billed, as opposed to collected, by the privately owned waste 15 collectors, would be beneficial to the City in terms of revenues collected. 16 17 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION 18 OF THE CITY OF SOUTH MIAMI, FLORIDA: 19 20 Section 1. Section 11 -4 is amended to read: 21 22 Sec. 11 -4. Definitions. 23 24 Gross Receipt shall mean the entire amount of fees E^lleeteR billed by a franchisee, 25 exclusive of state sales taxes provided by law from any person within the City for garbage, 26 hazardous, industrial, biomedical, biological, or solid waste; construction and demolition, 27 debris, trash, lifter refuse, and /or rubbish collection, removal and disposal. 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Section 2. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. Section 3. This ordinance shall take effect immediately at the time of its passage. PASSED AND ADOPTED this 13th day of April 1999. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR Underscored words constitute the amendment proposed. Ovefstmok words are deleted. Remaining provisions are now in effect and remain unchanged. >� DRAr"---T 1 2 City of South Miami 3 Regular City Commission Minutes 4 March 16,1999 5 6 CALL TO ORDER: 7 8 The City Commission of the City of South Miami, Florida met 9 in regular session on Tuesday, March 16, 1999 beginning at 7:46 10 p.m., in the City Commission Chambers, 6130 Sunset Drive. The 11 following members of the City Commission were present. Mayor 12 Julio Robaina, Vice Mayor Armando O'liveros, Jr., Commissioners 13 David D. Bethel, Mary Scott Russell and Horace G. Feliu. 14 15 Also in attendance were City Manager Charles D. Scurr, 16 Assistant City Managers Subrata Basu and Diana Morris, City 17 Attorney Earl G. Gallop and City Clerk Ronetta Taylor. 18 19 A. Invocation: 20 Pastor Zimmerman, of South Miami First Baptist Church 21 delivered the Invocation. 22 23 B. Pledge of Allegiance: 24 The Pledge of Allegiance was recited in unison. 25 26 C. Presentation(s): 27 Commissioner Feliu introduced Pastor Zimmerman and invited 28 him to come forward for comments. 29 30 Pastor Zimmerman appeared before the City Commission and 31 announced that South Miami First Baptist Church is planning to 32 hold a sunrise service on Easter Sunday at Palmer Park at 7:00 33 a.m. He invited the entire community to come out for this 34 service. 35 36 Mayor Robaina encouraged everyone to come out for this 37 event. 38 39 Mayor Robaina invited Mr. Lee Marks and Manuel Alonso to 40 come forward for a presentation. 41 42 Mr. Marks indicated that there was once a great bicycle race 43 in Coconut Grove and South Miami. The last race held in South 44 Miami occurred in 1991. He said his organization is looking to 45 put on a rather spectacular criterium event in the downtown 46 streets of South Miami in the business district on a Saturday. 47 He detailed some of the planning involved prior to putting this 48 event on. He said this project requires the City's commitment REGULAR CITY COMMISSION 1 MINUTES — March 16, 1999 1 because it is an incredible undertaking to make the event go off 2 well. A national field of top riders is attracted to this type 3 of event. 4 5 Mr. Alonso stressed that this is a community- oriented event 6 and tends to bring all the members of the community together. 7 The event will consist of a number of subsequent events geared 8 toward the younger and older crowd including men and women 9 events. 10 11 Mayor Robaina shared that South Miami used to be one of the 12 traditional cities to hold this type- of bike race. He asked his 13 colleagues consideration to move this issue forward toward the 14 next step in this process. He said this is just the initial 15 investigative stage. 16 17 Manager Scurr related that a bicycle race is a different 18 type of event than a running or roller blading race or an arts 19 and crafts festival. He opined that a series of meetings between 20 the promoters and the downtown merchants needed to be scheduled 21 to make sure this event would not adversely impact them. 22 23 Mr. Marks indicated that merchants in this effective area 24 would be contacted and invited to participate. 25 26 Mr. Alonso said that the organization encourages the 27 merchants to participate by placing advertisement in the program 28 so that they could get some exposure. 29 30 Commissioner Russell asked about the time frame involved 31 during this event. 32 33 Mr. Marks detailed that the junior races would start early 34 in the morning, men and women master races, a police bike race, 35 the pro -race which is the signature event takes place at 36 approximately 3:00 p.m. The streets should then be cleaned by 37 7:30 p.m. 38 39 By acclamation of the City Commission permission was given 40 for the South Miami /Sunset Place Classic to move forward through 41 the City's administration. 42 43 Mayor Robaina acknowledged "Cookies By Design" for 44 presenting the City Commission with a basket complete with five 45 decorated cookies representing the City Commission. A card was 46 also enclosed saying "keep up the good work, we are proud of you, 47 the elves from Cookies by Design." 48 49 Mayor Robaina acknowledged representatives from South Miami 50 Times present in the audience. He invited Mr. Eloy Vasquez of REGULAR CITY COMMISSION 2 MINUTES - March 16, 1999 1 the Hispanic Cultural Affairs Council to come forward for 2 comments about the Hispanic Heritage Festival. 3 4 Mr. Vasquez, Executive Director of the Hispanic Cultural 5 Affairs appeared before the City Commission. He said the 6 Hispanic Heritage Festival is the oldest festival in the country. 7 He related that this festival which is held during the Month of 8 October has been held prior years in Tropical Park. However, 9 Tropical Park is not in the best of conditions to hold this 10 year's event. He said the Hispanic Cultural Affairs Council is 11 looking for an alternate site to hold this street festival. 12 13 Mayor Robaina said this event is one that has gotten 14 national attention. He emphasized that this event is not another 15 arts and crafts festival but an event to introduce other cultures 16 to the Hispanic cultural [music, food, arts & crafts]. 17 18 Mr. Vasquez shared that the Hispanic Cultural Affairs 19 Council has already received commitments from the Miami Herald, 20 Channel 7, Univision, etc. He said having this event in South 21 Miami would bring tremendous media exposure to the community. 22 23 Mayor Robaina emphasized that the corporate sponsorship for 24 this event is incredible. He conveyed that this event would be a 25 very position step for the City. He asked his colleagues for 26 their support of this event so that it can be moved along to the 27 next step in the process. 28 29 Commissioner Russell commented that she's willing to approve 30 this concept so that it can move forward through the process with 31 Manager Scurr as long as the merchants are kept abreast of what 32 is happening. 33 34 Commissioner Bethel shared that he'd worked with Mr. Vasquez 35 and voiced that this is a great affair to have in the City of 36 South Miami. 37 38 ITEMS FOR THE COMMISSION'S CONSIDERATION: 39 40 1. Approval of Minutes: 41 Regular City Commission Minutes - February 16, 1999 42 43 Moved by Commissioner Russell, seconded by Vice Mayor 44 Oliveros and Commissioner Bethel to approve the minutes as 45 presented. 46 47 Commissioner Bethel: Yea 48 Commissioner Feliu: Yea 49 Vice Mayor Oliveros: Yea 50 Commissioner Russell: Yea REGULAR CITY COMMISSION 3 MINUTES - March 16, 1999 1 Mayor Robaina: Yea 2 3 2. City Manager's Report: 4 Manager Scurr indicated that Subrata Basu, the City's 5 Assistant City Manager and Planning Director would provide the 6 City Commission with an update on the Kendall /MIS Study as well 7 as the Traffic Study in the downtown area. 8 9 Mr. Basu said that the item sponsored by Commissioner 10 Reboredo [Kendall /MIS Alternate 91 originally scheduled to go 11 before the Miami -Dade County Commission Agenda on March 4 was 12 pulled from that agenda. He said that he'd attended a meeting 13 regarding the Kendall alignment. The outcome of the meeting 14 didn't go very well because of the community's input. The 15 technical advisory committee, which consists of Miami -Dade County 16 staff, would be meeting on next week to continue discussion on 17 alternatives and options. 18 19 Mr. Basu reported that a kick -off meeting between the City's 20 consultants, FDOT, Miami -Dade County representatives, Shops At 21 Sunset Place Representatives, Coral Gables consultant and city 22 staff was held. Discussions centered around starting the traffic 23 study around April 15th. The traffic study boundary will be 24 extended to include the other side of Red Road. 25 26 Manager Scurr said it is important to note that the SHOPS 27 are running at a seasonal low at present. He said hopefully with 28 the restaurants coming on line by the middle of April a fairly 29 accurate traffic study can be compiled. 30 31 Commissioner Feliu asked who was the City's traffic 32 consultant on this project. 33 34 Mr. Basu said the traffic consultant was Kinley -Horn 35 Associates Inc. a subcontractor working through M.C. Harry & 36 Associates. 37 38 Mayor Robaina shared his intention of placing a letter to 39 the editor for this coming Sunday's Miami Herald Neighbor's 40 section about Alternate 9. He opined that the efforts of the 41 City of South Miami and Miami -Dade County were going to be heard 42 at the MPO meeting on April 29th. He encouraged everyone to come 43 out to this meeting. He shared certain parts of a letter he'd 44 received from Miami -Dade County Transit representative Danny 45 Alvarez regarding the removal of Alternate 9. He emphasized the 46 importance of being at the April 29th meeting beginning at 11:00 47 a.m. He said not only did they want Alternate 9 removed from 48 further consideration but to also have the railroad tracks 49 removed making the area a buffer zone for residents to enjoy. 50 REGULAR CITY COMMISSION 4 MINUTES - March 16, 1999 1 Commissioner Russell asked if this same group had performed 2 the prior traffic study. She inquired if M.C. Harry and 3 Associates were the only group that conducted traffic studies. 4 She wondered if it was time to ask another group with a different 5 perspective to come in. 6 7 Mr. Basu said this traffic study would be distinct because 8 the scope was defined slightly different. State Statutes 9 regulate the use of consultants. He said the City has a number 10 of open -ended consultants being utilized through a selection 11 process. Administration has the same concerns that Commissioner 12 Russell has therefore, they are going through a process now to 13 select new consultants. He said the City would have new 14 consultants on board within a matter of months. 15 16 Manager Scurr said there is logic to using the same 17 consultant that has done prior studies because the same computer 18 models can be used. He said the traffic study has predicted a 19 lot of what has occurred. The dilemma has been developing 20 mitigation strategies that are going to be sufficient because of 21 limited capacity in terms of the roadways. 22 23 Commissioner Russell commented as to whether or not the 24 instruments used by the consultant became the property of the 25 City once the consultant is paid. 26 27 Manager Scurr related that the developer of the Shops At 28 Sunset Place had used this major traffic consultant. For this 29 particular activity administration thought it just as well to 30 stay with the same consultant. 31 32 Manager Scurr reported on the Shaw PUD. He said the paving 33 has been completed on 58th Avenue and 84th Street. The median 34 landscaping is being re- evaluated as well as the entranceway and 35 elevation issues. He said within the Development Order there are 36 a series of walkways that connect up to Dante Fascell Park. In 37 addition to those walkways there is one half block of a sidewalk 38 on 58th Avenue. It is the only sidewalk in the entire 39 Development Order. However, the problem is that this sidewalk 40 goes from nowhere to nowhere. He said there seems to be a 41 consensus from the residents in this area that the sidewalk is 42 not needed. He asked for the Commission's approval to request 43 that the developer not put in that sidewalk but add more 44 landscaping in lieu of the sidewalk. 45 46 Mayor Robaina conveyed his support of this action. He said 47 those residents did want more landscaping. 48 49 50 REGULAR CITY COMMISSION 5 MINUTES - March 16, 1999 1 Vice Mayor Oliveros shared that he'd gone back and reviewed 2 his notes about the Snapper Creek Charrette. He said that the 3 citizens had requested that oak trees or something of that 4 caliber be planted on both sides of the street. He voiced his 5 dissatisfaction with the trees currently planted there. 6 7 Commissioner Russell conveyed that the landscape plan for 8 this project is under review. 9 10 Mayor Robaina shared that he'd met with residents in this 11 area to discuss a number of issues concerning this project. He 12 said that staff is addressing issues raised by the residents. 13 14 Manager Scurr related that administration is working with 15 Commissioner Russell on the City's landscape project. He said 16 there were funds left over from the Snapper Creek Charrette for 17 this purpose. He said part of the problem has been that the city 18 started a number of projects but hasn't had the staff to finish 19 the projects. 20 21 Manager Scurr said that the City has two critical staffing 22 issues that needed to be addressed. The first is in the Planning 23 Department. Greg Oravec, a planner with the Planning Department 24 is leaving the employment of the City for another position. He 25 passed out a list to the City Commission listing 27 major 26 projects that has to be undertaken in the Planning area. He said 27 that the Planning Department didn't have sufficient staff to do 28 that. He emphasized that these items are things that can not 29 wait. 30 31 Manager Scurr said there is also an interesting dilemma in 32 the computer department. Slaven Kobola, the City's IS /GIS 33 Coordinator was moved several years ago from the Planning 34 Department. Mr. Kobola's expertise is really in the Windows 35 area. The primary system in the City of South Miami is an AS400 36 base system. Most of the City's critical financial, building & 37 Zoning, and Code Enforcement systems work off of the AS400. He 38 said this is an opportunity to work out the situation in several 39 different departments. He advised the Commission that he would 40 be assigning Slaven Kobola back full time to the Planning 41 Department. Mr. Kobola's expertise is in the data end of 42 planning. He opined that Slaven Kobola would really be a 43 welcomed addition to work on all those types of technical things 44 the department will need to do. He said it is administration's 45 intention to backfill in computers with someone who is an AS400 46 expert and hopes to make a decision in that area very soon. 47 48 Manager Scurr said that another position also needed to be 49 added to the Planning Department. In addition to all of the 50 special studies there is an incredible daily workload in terms of REGULAR CITY COMMISSION 6 MINUTES - March 16, 1999 1 making sure the zoning requirements are met. The Planning 2 Department is the primary staff to the Planning, ERPB and 3 Historic Preservation Boards. The funding for this additional 4 slot would come from moneys identified for a fourth Charrette but 5 was never utilized in the 1997/98 budget. He said that funds are 6 also allocated in the 1998/99 budget for the fourth Charrette. 7 He reiterated that last year's Charrette money would fund this 8 position. 9 10 Commissioner Russell asked how many people had staffed the 11 Planning Department last year. 12 13 Manager Scurr said there were three professional staff 14 members and two para- professionals. He said with the addition of 15 this new position there would be four professionals and two para- 16 professionals. 17 18 Commissioner Russell inquired about the pay scale for this 19 position. 20 21 Manager Scurr opined that this position would be in the 22 planner 40 -46 range. 23 24 Commissioner Russell asked if this is a position that could 25 be eliminated in the future. 26 27 Manager Scurr said that certainly for the next 18 months he 28 would anticipate that there would be a high level need for this 29 position. 30 31 Vice - Mayor Oliveros asked what happens to the Charrette that 32 was being planned. 33 34 Manager Scurr said the City only had the capacity to do one 35 Charrette a year. Administration would try to move forward with 36 the Bird Road Charrette. By not doing the Charrette last year, 37 the funding allocated would be used to fund this position. 38 39 Mayor Robaina conveyed that several individuals in the Bird 40 Road area have called him inquiring about the status of this 41 Charrette because they are ready to work. 42 43 Manager Scurr said this Charrette would take place later 44 within this fiscal year. He said administration didn't want to 45 start projects that it couldn't complete and implement once the 46 study is finished. 47 48 Commissioner Feliu inquired as to what information the 49 traffic study would provide the City as to whether or not a 50 certain size and scope of a project would not negatively impact REGULAR CITY COMMISSION 7 MINUTES — March 16, 1999 1 the merchants and residents in the area. He further asked where 2 along in the process is the public allowed to provide input as to 3 what type of project that could be reasonably accommodated within 4 the 71St Street Parking Garage. 5 6 Mr. Basu said that this issue would go before the Planning 7 Board and the Parking Committee. There will also be public 8 hearings at which time the developer would provide pertinent 9 information about the traffic issue. 10 11 Manager Scurr said the developer is required to do some 12 concurrency studies. He said if the Commission have a specific 13 concern about a traffic study it may want to direct 14 administration to have the developer do a specific traffic study 15 that would explore in greater detail the impacts on US One, 16 Sunset, 713t Street, and 58th Avenue. 17 18 Commissioner Feliu said that he'd like to see this done. 19 20 Manager Scurr related there are two steps in this process; 21 1) RFP was put out for the project; at the last Commission 22 meeting a vote was take to begin negotiations with the Comras 23 Simon Group; and 2) staff would go negotiate an agreement with 24 the Comras Simon Group and then bring it back before the City 25 Commission. 26 27 Mayor Robaina emphasized the importance of having this study 28 done at the developer's expense. 29 30 Manager Scurr related that he'd received a letter from Tom 31 Schneider from the Simon Property Group indicating their 32 willingness to proceed with the traffic study. 33 34 Commissioner Feliu opined that this group would want to 35 provide the community with a project that would complement the 36 neighborhood. 37 38 Mr. Basu said not only is there trafficking issue but 39 emphasis should be placed on whether or not there is a real need 40 for parking. 41 42 Mayor Robaina concurred with having all necessary studies 43 done so that the information is provided to the Commission. 44 45 Commissioner Russell indicated that they might be overdoing 46 it with too much retail. She suggested having more cultural 47 activities. 48 49 Manager Scurr said that an initial meeting with the 50 developer is scheduled for next week. REGULAR CITY COMMISSION 8 MINUTES - March 16, 1999 1 2 Mayor Robaina broached the subject of the additional person 3 needed in the Planning Department. He said that someone was 4 needed immediately and if 18 months from now that person is no 5 longer needed it can be addressed during the budget process. He 6 emphasized that the 27 items represented a number of things this 7 Commission had promised the community. 8 9 Commissioner Russell commented that as long as the person 10 being hired is aware that this might not be a permanent position. 11 12 Mayor Robaina said this position would be evaluated on a 13 yearly basis during the budget process. 14 15 Mr. Basu said this is really a turning point for South 16 Miami. The departments need to be staffed with people that are 17 looking out for the interest of the City in a long -term 18 perspective. He said a lot of the items would have to be done by 19 consultants simply because the City isn't staffed up to that 20 standard. 21 22 Vice Mayor Oliveros conveyed that he understood Commissioner 23 Russell's concern. He said if administration goes out looking 24 for a qualified individual and tells them that the job is only 25 good for a year, the City isn't going to get qualified 26 individuals. 27 28 By acclamation the Manager was given the go ahead to 29 initiate the process for the additional position in the Planning 30 Department. 31 32 Manager Scurr shared that he along with Assistant Manager 33 Morris attended a meeting with Miami -Dade County and heard an 34 oral presentation from the selected developer for the Metro -rail 35 Station. Miami -Dade County has decided to begin negotiations 36 with this developer for that project. Miami -Dade County shares 37 the same concern for the project that the City of South Miami has 38 and that is the financing aspect of the project. The Developer 39 has to come up with a variety of funding sources. He said that 40 there would be several months before there is anything definitive 41 on this project 42 43 Manager Scurr said there has been discussion about the 44 status of the SPG Phase One parking garage. He related that 45 there were a number of merchants in the audience tonight and he 46 wanted to address some of their concerns. He said there has been 47 discussion about providing available parking during the 48 construction period for the project. He said administration has 49 come up with a series of ideas and would like to set up some 50 informal meeting with the merchants for exchange of ideas and REGULAR CITY COMMISSION 9 MINUTES - March 16, 1999 1 feedback. He identified other possible alternative sites for 2 parking that might be utilized during this construction period. 3 4 Manager Scurr said that administration has had discussions 5 with the Red /Sunset Merchants Association about putting together 6 some type of marketing plan. He said there are moneys in this 7 fiscal year's budget that can be utilized for this purpose. He 8 emphasized that this marketing plan is like a partnership between 9 the City of South Miami and the merchants in the downtown area. 10 He said the merchants were requesting $106,000.00 from the City 11 to assist with this purpose. 12 13 Mayor Robaina voiced his support of this recommendation and 14 asked his colleagues to do the same. 15 16 Commissioner Russell concurred with this issue. She 17 indicated that she'd like to sponsor a resolution at the next 18 City Commission meeting funding the marketing advertisement plan. 19 20 Mayor Robaina concurred with Commissioner Russell and asked 21 for clarification purposes if this matter should go before the 22 Grants Advisory Board. 23 24 Manager Scurr said this issue should go before the Grants 25 Advisory Board. He said that some of the CRA funds might be able 26 to assist with this purpose because a good portion of the 27 downtown area is in the CRA district. 28 29 Vice Mayor Oliveros related that the Bike race and the 30 Hispanic Heritage Festival are other source of advertising that 31 could be utilized by the merchants. 32 33 Commissioner Russell referenced the $106,000.00 and made it 34 clear that the City would not be funding this amount. She 35 indicated that she was talking about a maximum of $36,000.00, 36 half of which is already available in this year's budget. 37 38 Manager Scurr referenced an article that appeared in today's 39 newspaper regarding SPG Phase One Project. One of the principals 40 apparently is facing one count of indictment on a charge not 41 specifically related to this project but another construction 42 project. He shared that he along with Attorney Gallop was 43 evaluating the impact of this on the City's project. He related 44 that he hasn't been through anything like this before and would 45 welcome any guidance the Commission might have. 46 47 Vice Mayor Oliveros related that he'd discussed this issue 48 briefly with Attorney Gallop and Manager Scurr. He said that 49 although an indictment is not proof of any type of guilt at this 50 point but simply allegations. He opined the elected officials REGULAR CITY COMMISSION 10 MINUTES - March 16, 1999 1 have a special relationship with the community and need to 2 protect its interest. He asked colleagues to instruct 3 administration to not have any further dealings or negotiations 4 or official actions on this project for at least thirty days. 5 This would provide time for investigation more in detail the 6 actions that are being taken by the State Attorney's Office. At 7 that point the City Commission should reconsider the issue. He 8 opined with all due respect to the individuals involved in this 9 project, the Commission has a responsibility to the citizens. 10 11 All members of the City Commission concurred with Vice Mayor 12 Oliveros' recommendation. 13 14 Mayor Robaina asked if the City Attorney would write a 15 letter to the developer indicating that all activity on this 16 project has been suspended for thirty days. 17 18 Attorney Gallop related that he'd take care of this. 19 20 Manager Scurr shared that they'd had a very constructive 21 meeting with the Director of Athletics with the University of 22 Miami. He said the City has received several noise complaints 23 about the UM baseball games. He said the UM is very amenable to 24 trying to solve the problem. He said some minor adjustments and 25 rewiring of some of the speakers would take place immediately. 26 He said after the baseball season there would be a 27 reconfiguration of the three speakers which would be an effective 28 long -term solution. 29 30 Ms. Ana Garcia, the City's Parks & Recreation Director 31 appeared before the City Commission to brief them on the 32 development project at Fuchs Park. She said a dedication is 33 scheduled for March 20th from 11:00 a.m. to 12 noon. This would 34 provide an opportunity for families in this community to come out 35 to see what has been done at Fuchs [Tot Lot and professional 36 beach volley ball]. 37 38 Mayor Robaina shared that held spent some time at the park 39 on last Saturday and got to interact with the residents in this 40 area. There were families visiting the park for the first time. 41 4.2 Ms. Garcia said that the Parks & Recreation Department have 43 been receiving a large volume of phone calls from people wanting 44 to rent the facility. 45 46 Mayor Robaina said that the volley ball court with the beach 47 sand is wonderful. He encouraged interested parties to get 48 involved in playing volleyball at Fuchs park. 49 REGULAR CITY COMMISSION 1 1 MINUTES - March 16, 1999 1 Ms. Garcia said this would provide a wonderful opportunity 2 to bring the community together. She also announced that on 3 March 27th the Parks & Recreation Department with sponsorship by 4 Commissioner Bethel would be hosting its second annual Dominos 5 and Checker Tournament at Murray Park from 1 -5 p.m. 6 7 Commissioner Feliu acknowledged Mr. Terry Huggins last 8 year's champion who was present in the audience. 9 10 Ms. Garcia said the City along with the University of Miami 11 Wellness Center was making a pioneering effort to certify 12 children in swimming and advance life saving techniques. There 13 are seventy- five slots allocated to children from the City of 14 South Miami. 15 16 Mayor Robaina thanked Ms. Garcia and the University of Miami 17 toward this effort. 18 19 Manager Scurr said that some real progress has been made at 20 Murray Park. The City got a clean bill of health from the 21 environmental study that was done. He anticipated that within the 22 next 7 to 10 days the contractor would be authorized to begin 23 construction. 24 25 Commissioner Russell related that Ms. Garcia and Mr. Baker 26 had done an outstanding job with Fuchs Park. She shared that 27 she'd received calls from the residents in this area who would 28 like a little more buffering installed between their homes and 29 the traffic from US One and 80th Street. 30 31 Ms. Garcia related that there were moneys left over from 32 this project that can be used for added landscaping. 33 34 Commissioner Russell related that she'd had a discussion 35 with Manager Scurr regarding a department head that is paid 310 36 below their peers. She asked if this issue would be discussed 37 tonight. 38 39 Manager Scurr said not specifically no but in the immediate 40 future. 41 42 Commissioner Russell asked Manager Scurr to clarify for the 43 citizens the ingress and egress of the Metro -rail overpass and 44 the feasibility of having it exit at the Shops At Sunset Place. 45 46 Mr. Subrata Basu, Assistant City Manager/ Planning Director 47 said that the Metro -rail overpass would not go to the Shops At 48 Sunset Place. Administration is looking at a number of 49 possibilities on the West side of US One. A number of locations 50 are being looked at on the east side of Sunset Drive and US One REGULAR CITY COMMISSION 12 MINUTES - March 16, 1999 1 with the ideal location being on the corner of US One. He said 2 however, this would need to be tied into.some improvement project 3 that needs to happen on that corner. He said that it wouldn't be 4 physically possible to connect the overpass with the Shops At 5 Sunset Place. 6 7 Mr. Basu related that there is a lot of misinformation that 8 gets spread around. He said that if anyone has concerns it is 9 best to give city administration a call for clarification 10 purposes. 11 12 After there were no further questions or comments for the 13 City Manager this report was concluded. 14 15 3. City Attorney's Report: 16 Attorney Gallop reported that the Charter Revision 17 Commission continues to apply itself to reviewing the Charter. 18 He said that he'd provided each member of the City Commission 19 with a copy of a Court of Appeals decision received this past 20 week on the case Wascura vs. The City of South Miami. He 21 recounted that Wascura is a former City Clerk who indicated that 22 she was terminated from the City because her son was HIV 23 positive. She sued the City as well as four former City 24 Commissioners in their individual capacity. This past the 11th 25 Circuit Court of Appeals has ruled that a suite can not be 26 maintained against those persons in their individual capacity. 27 He said this is a very significant victory and voiced his 28 anticipation of bringing this case to a conclusion. 29 30 Attorney Gallop indicated that from the direction of Vice 31 Mayor Oliveros there were two resolutions_ dealing with the "Cone 32 of Silence Ordinance that was addressed at the last City 33 Commission meeting under the Ethics" that he'd like to have 34 added to the official agenda. He referenced Item No. 9 on the 35 Official Agenda, which dealt with the environmental study at 36 Murray Park and said that the format was prepared as an 37 ordinance and should be done as a resolution. 38 39 Manager Scurr also requested the deferral of Item No. 14 on 40 the regular agenda. 41 42 Commissioner Feliu shared that he along with other members 43 of the City Commission had all received a letter from a concerned 44 citizen about possible violations with signage being used at The 45 Shops At Sunset Place. He said that Barnes and Noble has a 46 total of five signs, which clearly exceed the amount of square 47 footage allowed in the City. He asked how could this issue be 48 resolved or corrected. 49 REGULAR CITY COMMISSION 13 MINUTES - March 16, 1999 1 Attorney Gallop said that he wasn't familiar with the 2 referenced letter complaining that the signs are in violation. 3 The City Commission addressed this subject matter previously. 4 From all indication the signs that were proposed were reviewed by 5 the City were permitted because they complied with the sign 6 ordinance. Having been permitted under the current sign 7 ordinance and having been established by the leasee of the 8 premises, the City is not in a position now to make them take the 9 signs down or change the signage. The Commission could possible 10 amend the sign ordinance so that future leasee would be required 11 to comply with the amended sign ordinance. 12 13 Commissioner Feliu said that it is' his understanding that 14 the current sign ordinance provides that no single sign shall 15 exceed 200 square feet. 16 17 Attorney Gallop reiterated that he wasn't familiar with the 18 letter Commissioner Feliu's referencing. 19 20 Vice Mayor Oliveros recounted the discussion held previously 21 regarding this issue. He said the signs were approved under the 22 sign ordinance that was in place at that particular time. He 23 opined the Commission might have to go back and revisit this 24 item. 25 26 Mr. Basu indicated that all of the signs were approved by 27 the ERPB. He said administration would be reviewing this issue 28 because the sign ordinance is going to be reviewed. 29 30 Commissioner Feliu opined that the ERPB had no choice but to 31 approve the signage because it fell under the criteria that was 32 already in place. 33 34 Mr. Basu opined that the signage provision in the Code was 35 written for smaller buildings but did not address a massive block 36 project. 37 38 Mayor Robaina asked that this issue be researched with 39 administration having a report for the City Commission at the 40 next meeting. 41 42 Mr. Basu shared that he'd reviewed the ordinance and 43 couldn't find a provision that limited signage to one per 44 building. 45 46 After there were no further questions or comments for the 47 City Attorney this report was concluded. 48 49 Commissioner Russell related that she'd like to have the 50 account number listed in the heading of Item No. 11. REGULAR CITY COMMISSION 14 MINUTES - March 16, 1999 1 2 Manager Scurr indicated that the word "ordinance" on Item 3 No. 9 should be changed to "resolution." 4 5 Moved by Vice Mayor Oliveros, Commissioners Russell and 6 Bethel to change the word "ordinance" to "resolution" on the 7 backup documentation provided as part of the agenda package. 8 9 There being no discussion on this amendment the motion 10 passed by a 5 -0 vote. 11 12 Commissioner Bethel: Yea 13 Commissioner Feliu: Yea 14 Vice Mayor Oliveros Yea 15 Commissioner Russell: Yea 16 Mayor Robaina: Yea 17 18 19 Moved by Commissioner Russell, seconded by Vice Mayor 20 Oliveros to amend the official agenda by adding the following 21 items: 1) "A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 22 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ETHICS; REQUESTING THE 23 MIAMI -DADE LEAGUE OF CITIES TO SUPPORT AN AMENDMENT TO SECTION 2- 24 11.1 OF THE CODE OF MIAMI -DADE COUNTY, RELATING TO CONFLICT OF 25 INTEREST AND CODE OF ETHICS, TO MAKE PARAGRAPH (t), KNOWN AS THE 26 "CONE OF SILENCE" ORDINANCE, APPLICABLE TO MUNICIPALITIES BY 27 LOCAL OPTION; PROVIDING AN EFFECTIVE DATE. 28 2) "A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY 29 OF SOUTH MIAMI, FLORIDA, RELATING TO ETHICS REQUESTING THE BOARD 30 OF COMMISSIONERS TO MIAMI -DADE COUNTY TO AMEND SECTION 2 -11.1 OF 31 THE CODE OF MIAMI -DADE COUNTY, RELATING TO CONFLICT OF INTEREST 32 AND CODE OF ETHICS, TO MAKE PARAGRAPH (t) KNOWN AS THE "CONE OF 33 SILENCE" ORDINANCE, APPLICABLE TO MUNICIPALITIES BY LOCAL OPTION; 34 PROVIDING AN EFFECTIVE DATE. 35 36 There being no further discussion on the amendment of the 37 official agenda by adding the above referenced items, the motion 38 passed by a 5 -0 vote. 39 40 Vice Mayor Oliveros: Yea 41 Commissioner Russell: Yea 42 Commissioner Feliu: Yea 43 Commissioner Bethel Yea 44 Mayor Robaina: Yea 45 46 Attorney Gallop prescribed the following wording to be added 47 to the title of Item No. 11 on the Consent Agenda. "Funds for the 48 purchase order would come from Account No. 1760- 519 -4680 49 "equipment maintenance - outside labor and Account No. 1710 -519- REGULAR CITY COMMISSION 15 MINUTES - March 16, 1999 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 4670 "building maintenance - Maintenance and repair of grounds and structures." Moved by Commissioner Feliu, seconded by Commissioner Russell to amend Item No. 11 as prescribed by Attorney Gallop. There being no further discussion, the motion passed by a 5- 0 vote. Commissioner Bethel: Yea Commissioner Feliu: Yea Commissioner Russell: Yea Vice Mayor Oliveros: Yea Mayor Robaina: Yea CONSENT AGENDA RESOLUTION NO. 56 -99 -10680 4. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE CHARTER REVISION COMMISSION; APPOINTING VICE MAYOR ARMANDO OLIVEROS, JR., AS COMMISSION LIAISON; PROVIDING FOR TERM OF OFFICE, AND PROVIDING AN EFFECTIVE DATE. (Mayor Robaina) 3/5 RESOLUTION NO. 57 -99 -10681 5. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY- OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $2,012.17 TO BEST EQUIPMENT AND REPAIRS, INC. FOR THE PURCHASE OF LANDSCAPE MAINTENANCE EQUIPMENT AND CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 1750- 519 -6430 "LANDSCAPE MAINTENANCE DIVISION - EQUIPMENT OPERATING." (Commissioner Russell) 3/5 RESOLUTION, NO. 58 -99 -10682 6. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH MIGUEL LOPEZ, JR. INC., FOR UP- GRADING THE PARKING LOT AT FUCHS PARK DUE TO EROSION THAT HAS CAUSED EXTENSIVE PROBLEMS- AND RELEASING FUNDS FROM ACCOUNT NUMBER 001.0000.131.2200, "FUCHS "PARK GRANT MATCHING FUND" (Commissioner Russell) 3/5 RESOLUTION NO. 59 -99 -10683 7. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY REGULAR CITY COMMISSION MINUTES - March 16, 1999 16 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 MANAGER TO RELEASE FUNDS IN THE AMOUNT OF $1,320.00 TO SAN ONE PARTNERS, FROM ACCOUNT NUMBER 001.0000.131.2200, " FUCHS PARK GRANT MATCHING FUND ", FOR A CUSTOM DESIGNED SIGN AND INSTALLATION FOR FUCHS PARK. (Commissioner Russell) 3/5 RESOLUTION NO. 60 -99 -10684 B. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $26,302.00 TO HURRICANE PROTECTION INDUSTRIES, INC. FOR THE PURCHASE AND INSTALLATION OF STORM SHUTTERS AT THE CITY HALL BUILDING AND CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 110- 1310 - 513 -6430 "HURRICANE OPERATING EQUIPMENT FUND." (Mayor Robaina) 3/5 RESOLUTION NO. 61 -99 -10685 9. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ENVIRONMENTAL STUDIES, AUTHORIZING THE ACTION OF THE CITY MANAGER IN ENTERING INTO A CONTRACT WITH ENVIRONMENTAL SITE ASSESSMENTS, INC., TO PERFORM A PHASE 1 ASSESSMENT OF MURRAY PARK AT A COST NOT TO EXCEED $1,400.00, AND CHARGING THE DISBURSEMENT TO OCED MULTIPURPOSE BUILDING CONSTRUCTION" ACCOUNT NO. 001- 0000 - 0131.1420 (Mayor Robaina /Commissioner Bethel) 3/5 RESOLUTION NO_. 62 -99 -10686 10. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ATTORNEY'S FEES APPROVING ATTORNEY'S FEES FOR NAGIN GALLOP FIGUEREDO, P.A. IN THE AMOUNT OF $10,170.50 CHARGING $450.00 TO ACCOUNT NO. 1500 - 3435, CONSULTING -REAL PROPERTY/ FORECLOSURE, CHARGING $835.50 TO ACCOUNT NO. 608 -1910- 521 - 3100, PROFESSIONAL SERVICES AND, CHARGING THE REMAINDER TO ACCOUNT NO. 1500- 3410, LEGAL SERVICES - NON RETAINER; PROVIDING AN EFFECTIVE DATE. 3/5 RESOLUTION NO. 63 -99 -10687 11. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE AN OPEN PURCHASE ORDER FOR $3,000.00 TO MOBILE CUSTOMIZING, INC. FOR VEHICLE PAINT AND BODY WORK AND TO EXTEND AN EXISTING OPEN PURCHASE ORDER TO AMERILUMBER, INC. AND ALLOCATING THE FISCAL YEAR CHARGES TO THE APPROPRIATE PUBLIC WORKS ACCOUNT NUMBERS REGULAR CITY COMMISSION MINUTES - March 16, 1999 17 1 FUNDS FOR THE PURCHASE ORDER WOULD COME FROM ACCOUNT 2 NO. 1760 - 519 -4680 "EQUIPMENT MAINTENANCE - OUTSIDE 3 LABOR; AND ACCOUNT NO. 1710 - 519 -4670 "BUILDING 4 MAINTENANCE - MAINTENANCE AND REPAIR OF GROUNDS AND 5 STRUCTURES." 3/5 6 7 Moved by Mayor Robaina, seconded by Vice Mayor Oliveros to 8 approve the Consent Agenda with the City Clerk assigning the next 9 available numbers. 10 11 There being no discussion, the motion passed by a 4 -0 vote. 12 13 Commissioner Bethel: Yea 14 Commissioner Feliu: Yea 15 Vice Mayor Oliveros: Yea 16 Commissioner Russell: out of room 17 Mayor Robaina: Yea 18 19 ORDINANCE (S) SECOND READING PUBLIC HEARING (S) 20 There were none 21 22 RESOLUTION (S) HEARING 23 There were none 24 25 RESOLUTION (S) 26 27 RESOLUTION NO. 64 -99- 10,688 28 12. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 29 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO CONTROLLING 30 HANDGUNS; EXPRESSING SUPPORT FOR LITIGATION BY MIAMI - 31 DADE COUNTY AGAINST MANUFACTURERS OF FIREARMS THAT 32 PRODUCE DEFECTIVELY DESIGNED FEATURES TO PREVENT 33 UNAUTHORIZED USERS FROM FIRING A WEAPON; URGING THE 34 FLORIDA LEGISLATURE TO REJECT PROPOSED LEGISLATION TO 35 MAKE IT A THIRD - DEGREE FOR LOCAL GOVERNMENT OFFICIALS 36 TO INITIATE A CIVIL_ ACTION AGAINST MANUFACTURERS AND 37 DEALERS OF FIREARMS AND AMMUNITION AND TO SUPPORT THE 38 RIGHT OF LOCAL GOVERNMENTS EVERYWHERE TO BRING LEGAL 39 ACTION AGAINST MANUFACTURERS AND RETAILERS OF DEFECTIVE 40 FIREARMS ON BEHALF OF THE HEALTH, SAFETY AND WELFARE OF 41 THE PUBLIC; PROVIDING AN EFFECTIVE DATE. 42 (Commissioner Feliu) 3/5 43 44 Moved by Mayor Robaina, seconded by Vice Mayor Oliveros and 45 Commissioner Bethel to approve this item, with the City Clerk 46 assigning the next available number. 47 48 REGULAR CITY COMMISSION 18 MINUTES - March 16, 1999 1 Commissioner Feliu explained that this legislation supports 2 Mayor Penelas' initiative to allow municipalities to sue gun 3 manufactures for not providing the type of safety with handguns. 4 Guns are easily discharged. He related that there is more safety 5 in buying a bottle of aspirin than there is in a handgun. 6 7 Vice Mayor Oliveros voiced his support of this legislation. 8 9 Mayor Robaina also voiced his support of this legislation. 10 11 There being no further discussion, the motion passed by a 5- 12 0 vote. 13 14 Commissioner Feliu: Yea 15 Commissioner Bethel: Yea 16 Vice Mayor Oliveros: Yea 17 Commissioner Russell: Yea 18 Mayor Robaina: Yea 19 20 RESOLUTION NO. 65- 99- 10689 21 13. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 22 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO SCHEDULING OF 23 CITY COMMISSION MEETINGS; RESCINDING RESOLUTION NO. 42- 24 99- 10666; RESCHEDULING THE APRIL 6 MEETING TO APRIL 13, 25 1999; PROVIDING AN EFFECTIVE DATE. 26 (Mayor Robaina) 3/5 27 28 Moved by Vice Mayor Oliveros, seconded by Commissioner 29 Bethel to approve this item, with the City Clerk assigning the 30 next available number. 31 32 Mayor Robaina related that this item is being addressed 33 because of the Commission's participation in Tallahassee during 34 Dade Days. 35 36 Manager Scurr explained that per the Charter the City is 37 required to hold two Commission meetings per month. Initially 38 the April 6th meeting was shifted back to March 30th however this 39 inadvertently provided for three meetings in March with only one 40 in April. It is posed for the Commission's consideration that 41 this meeting be rescheduled for April 13th, with the next 42 regularly scheduled meeting taking place on April 20th. 43 44 There was some discussion about the scheduled Planning Board 45 meeting on April 13th. It was decided that an alternate site 46 would be found for the Planning Board meeting. 47 48 There being no further discussion, the motion passed by a 5- 49 0 vote. 50 REGULAR CITY COMMISSION 19 MINUTES - March 16, 1999 1 Vice Mayor Oliveros: Yea 2 Commissioner Russell: Yea 3 Commissioner Feliu: Yea 4 Commissioner Bethel: Yea 5 Mayor Robaina: Yea 6 7 RESOLUTION NO. 66 -99 -10690 8 14. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 9 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ETHICS; 10 REQUESTING THE MIAMI -DADE LEAGUE OF CITIES TO SUPPORT 11 AN AMENDMENT TO SECTION 2 -11.1 OF THE CODE OF MIAMI - 12 DADE COUNTY, RELATING TO CONFLICT OF INTEREST AND CODE 13 OF ETHICS, TO MAKE. PARAGRAPH (t), KNOWN AS THE "CONE OF 14 SILENCE" ORDINANCE, APPLICABLE TO MUNICIPALITIES BY 15 LOCAL OPTION; PROVIDING AN EFFECTIVE DATE. 16 (Vice Mayor Oliveros) 3/5 17 18 Moved by Mayor Robaina, seconded by Commissioners Russell 19 and Bethel to approve this item, with the City Clerk assigning 20 the next available number. 21 22 Vice Mayor Oliveros explained that this resolution as well 23 as the following one was discussed at the last Commission 24 meeting. When Miami -Dade County passed its "Cone of Silence" 25 aspect of the Code of Ethics it affected small municipalities and 26 made it impossible for the elected officials to discuss anything 27 with any of the administrators or department heads. This 28 resolution is asking Miami -Dade County to give municipality the 29 option of having a "Cone of Silence" provision. This particular 30 resolution is being addressed to 'Miami -Dade League of Cities, 31 Inc. for its support in this endeavor. The second resolution is 32 the same resolution being directed to the Miami -Dade County 33 Commission. 34 35 Commissioner Feliu commended Vice Mayor Oliveros for his 36 efforts in this regard. 37 38 There being no further discussion, the motion passed by a 5- 39 0 vote. 40 41 Commissioner Bethel: Yea 42 Commissioner Feliu: Yea 43 Commissioner Russell: Yea 44 Vice Mayor Oliveros: Yea 45 Mayor Robaina: Yea 46 47 RESOLUTION NO. 67 -99 -10691 48 15. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 49 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ETHICS; 50 REQUESTING THE BOARD OF COMMISSIONERS TO MIAMI -DADE REGULAR CITY COMMISSION 2 0 MINUTES - March 16, 1999 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 COUNTY TO AMEND SECTION 2- 11.1 OF THE CODE OF MIAMI- DADE COUNTY, RELATING TO CONFLICT OF INTEREST AND CODE OF ETHICS, TO MAKE PARAGRAPH (t) KNOWN AS THE "CONE OF SILENCE" ORDINANCE, APPLICABLE TO MUNICIPALITIES BY LOCAL OPTION; PROVIDING AN EFFECTIVE DATE. Moved by Vice Mayor Oliveros, seconded by Commissioner Russell to approve this item, with the City Clerk assigning the next available number. There being no discussion, the motion passed by a 5 -0 vote. Commissioner Bethel: Yea Commissioner Feliu: Yea Vice Mayor Oliveros: Yea Commissioner Russell: Yea Mayor Robaina: Yea ORDINANCE (S) FIRST READING 16. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO SOLID WASTE; AMENDING AND RENUMBERING SECTION 11 -2, COLLECTION BY THE CITY; PROVIDING FOR ISSUING NON - EXCLUSIVE FRANCHISES FOR COMMERCIAL SOLID WASTE COLLECTION; PROVIDING DEFINITIONS AND FRANCHISE NOT TO CONSTITUTE A PROPERTY RIGHT; RESERVING TO THE CITY THE POWER TO REVOKE FRANCHISES -; PROVIDING FOR NON- TRANSFERABILITY OF FRANCHISE, OF FRANCHISE, LIMITATION OF CONTRACT APPLICATION PROCEDURE, FEES, REPORTING REQUIREMENTS, INSURANCE, SERVICE STANDARDS, CITY MANAGER TO PROMULGATE REGULATIONS, SCHEDULES AND ROUTES, TERMINATION, ENFORCEMENT AND ADMINISTRATIVE FINES, AND MUNICIPAL COLLECTION SERVICE ;. REPEALING SECTION 11 -1, DEFINITIONS, AND SECTION 11 -3, PERMIT REQUIRED FOR COLLECTION, TRANSPORT AND DISPOSAL; RENUMBERING SECTIONS 11 -2 AND 11 -4 THROUGH 13 -11; PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT, AND AN EFFECTIVE DATE. Moved by Mayor Robaina, seconded by Vice Mayor Oliveros, to defer this item. There being no discussion the motion passed by a 5 -0 vote. REGULAR CITY COMMISSION MINUTES - March 16, 1999 Commissioner Bethel: Commissioner Feliu: 21 Yea Yea 1 Vice Mayor Oliveros: Yea 2 Commissioner Russell: Yea 3 Mayor Robaina: Yea 4 5 PUBLIC REMARKS 6 7 Ms. Patricia Ritter, representing the Red /Sunset Merchants 8 Association appeared before the City Commission to thank them for 9 addressing some of the issues the merchants have been concerned 10 with [parking garages and retail sales]. She introduced Deborah 11 Ralth. 12 13 Ms. Ralth related that she'd just been asked to be the 14 attorney for the Red /Sunset Merchants Association. She conveyed 15 that the Red /Sunset Merchants Association appreciates the 16 Commission's support and concern for the merchants who have been 17 here for so many years. She related that a petition expressing 18 the merchants concerns was initiated and within only a five -day 19 period 1000 signatures were received. She indicated that the 20 merchants agree with the Commission members on positive public 21 relations. She emphasized the importance of getting the 22 advertising marketing out to the public. She conveyed that the 23 Red /Sunset Merchants Association looks forward to having some 24 very productive meetings with staff and developers. 25 26 Mr. Dick Ward of 8325 SW 62nd Court appeared before the City 27 Commission and commended Ana Garcia the City's Parks & Recreation 28 director for the tremendous improvements made at Fuchs park. He 29 voiced the SMHOA's concern about the fact over retailing the 30 City, over parking building the City and over constructing the 31 City. He related that Mayor Robaina had explained that there are 32 a lot of public hearings before the proposed garage on 71st 33 becomes a reality. He referenced an article in March 14th Miami 34 Herald Neighbor's section about Mario's Cleaners. He related 35 that the SMHOA didn't want to see its small merchants squeezed 36 out of town by these large corporations. He asked the Commission 37 to very seriously consider the position that SMHOA didn't want to 38 see over retailed. He related that many citizens don't 39 understand the process and think that the "Tire Kingdom" proposed 40 garage is a reality. He said that the message needed to be sent 41 that this is not a done deal. He said the City did not need the 42 garage and if for some strange reason that three or five members 43 of the City Commission approves it when they run for re- election 44 it would be remembered. He voiced his hopes that the Commission 45 would hold this developer more accountable more so than the 46 previous Commission did with the Shops At Sunset Place. 47 48 Mr. David Tucker, Sr., of 655 -6 SW 78th Terrace appeared 49 before the City Commission to voice his concerns with Item No. 12 50 on the official agenda in support of Mayor Penelas' initiative. REGULAR CITY COMMISSION 22 MINUTES - March 16, 1999 1 He said this is what is wrong with government's determination to 2 force everyone to comply with its determination of any set of 3 circumstances that it deems detrimental and destructive. He 4 related that each citizen must assume full responsibility for 5 his /her actions in all aspects of their living and not just with 6 firearms. To place the blame elsewhere states immaturity, 7 callousness and irresponsibility. Growing up might help. 8 9 Ms. Roberta Dickerson a shop owner in downtown South Miami 10 appeared before the City Commission to have one of her concerns 11 clarified as it related to the steps involved with the proposed 12 parking garage on 71St Street. 13 14 Manager Scurr said that the approval of the negotiated 15 agreement takes two public hearings. 16 17 Ms. Dickerson said that citizens and taxpayers don't speak 18 their thoughts and concerns before it all over and done with. 19 She related that people were very disappointed with what happened 20 with the Shops At Sunset Place and wanted to be on their guard to 21 make sure they are notified and informed about everything. 22 23 Mayor Robaina assured Ms. Dickerson that the merchants and 24 citizens would be notified every step in this process. 25 26 Mr. Ed Bramson appeared before the City Commission to share with 27 them some of his philosophy and past experience as an elected 28 official in the City of South Miami. He further acknowledged Mr. 29 Dick Ward. He voiced his hopes of having the Commission be as 30 successful as possible in Tallahassee during Dade Days. He 31 shared with the Commission a copy of an article that was written 32 about him in the Miami Herald. 33 34 COMMISSION REMARKS 35 36 Vice Mayor Oliveros said it is important that the citizens 37 understand that there is a lot of misinformation and 38 misstatements made. He said their first choice should be to call 39 the elected officials or the city's administration because 40 sometimes the information that is spoken at the Commission 41 meeting seems to change on the way out of the Commission Chamber 42 doors. He said it would be alright if people were nervous and 43 upset about what they think were decisions that were made when in 44 fact they weren't decisions but statements or concerns. He said 45 this Commission is very accessible to its citizens by having open 46 discussions as well as workshops. He asked that all those who 47 think that decisions were being made without consulting them to 48 look back on the history of this dais and remember that each 49 elected official is reachable and administration has an open door 50 policy. He conveyed that before anyone rush to judgment try to REGULAR CITY COMMISSION 23 MINUTES - March 16, 1999 1 clarify the issue with the elected officials of city 2 administration. 3 4 Commissioner Russell thanked the owner of Cookies By Design 5 for their thoughtfulness. She conveyed that the Commission 6 appreciated the kind words. She announced that there is a foreign 7 student exchange program in place in the City of South Miami. 8 There are two students and one chaperone left to place. She 9 conveyed that if anybody had room in their home for a couple of 10 weeks at the end of April to give her a call at City Hall if they 11 have a bed available and is willing to drive and pickup that 12 individual in the mornings and afternoons to City Hall. 13 14 Commissioner Feliu volunteered his home for this purpose. 15 16 Commissioner Russell let Mr. Ward know how much she valued 17 his opinion and how much she's learned from him. She conveyed 18 that she is tired of these election day threats. She shared that 19 she sits on this Commission with three fine gentlemen whose terms 20 are up in less than a year. She said that she has watched how 21 hard they work and how much they listen to every word that's said 22 to them. In the Commission defense she opined that they are 23 really working very hard. She said that election day threats are 24 low blows. 25 26 Commissioner Bethel commended Chief Watson and thanked him 27 and his staff for doing an outstanding job in reducing crime in 28 the City of South Miami. He said that South Miami hasn't had a 29 homicide within the past three years. He conveyed that this is 30 outstanding. He related that surrounding municipalities couldn't 31 make this claim. He conveyed that individuals along talk about 32 the negative things and not about the positive things. He 33 thanked Habitat for Humanities for another fine job done in the 34 City of South Miami. He shared that he along with Commissioner 35 Feliu attended an outstanding dedication ceremony. He related 36 that a lot of people are criticizing the City's CRA. He conveyed 37 that this is the first year for the City's CRA. He announced 38 that the first annual CRA meeting would take place on April 5th 39 beginning at 7:30 p.m. to express their concerns and get their 40 questions answered. 41 42 Commissioner Feliu thanked his colleagues for supporting 43 Item No. 12 on the official agenda regarding Mayor Penelas' 44 initiative. He conveyed that it is easier to buy a gun than it 45 is to buy an antibiotic. He said clearly there are not enough 46 caretakers or parents that are responsible adults and 47 unfortunately the children are the ones that suffer this lack of 48 judgment. He opined that it is necessary for the government to 49 take action here. He said that he didn't see where not child 50 proofing a gun is in the best interest of any community. REGULAR CITY COMMISSION 2 4 MINUTES - March 16, 1999 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 Mayor Robaina voiced his pleasure at seeing the merchants getting involved. He reiterated that the public would be kept informed. He emphasized that the Tire Kingdom property is not a go. The City Commission hasn't approved anything but asked that ideas be brought forward. He stressed that if the public has concerns or doubts to give the elected officials or city administration a call. Mayor Robaina congratulated Chief Watson and the men and women in his department on the crime analysis. He said this is a reflection on Chief Watson and his department. He said that when people work together a lot can be accomplished. He related to Manager Scurr his anticipation of the hiring of the new person in the Planning Department as soon as possible. He said there are several initiatives that have been promised and to finally have the body to get those initiatives off the ground is wonderful. He thanked the residents in the Dante Fascell area for inviting him to a potluck dinner. He said it was nice to meet with these residents and have them bring to his attention things that need to be address in their community. He said that a list was taken and those issues are being addressed. Mayor Robaina announced that Ms. Redding was still selling bricks on Dorn Avenue. The last day to buy a brick is May 31st. There being no further business the meeting adjourned at 10 :13 p.m., delivering inspirational parting words. Approved Attest: City Clerk REGULAR CITY COMMISSION 2 5 MINUTES - March 16, 1999 to come before this Body, with Commissioner Feliu Mayor 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 €� DRAFT City of South Miami Regular City Commission Minutes March 2,1999 CALL TO ORDER: The City Commission of the City of South Miami Florida met in regular session on Tuesday, March 2, 1999, beginning at 7:30 p.m., in the City Commission Chambers, 6130 Sunset Drive. The following members of the City Commission were present, Mayor Julio Robaina, Vice Mayor Armando Oliveros, Jr., Commissioners Mary Scott Russell, David D. Bethel, and Horace G. Feliu. Also in attendance were City Manager Charles D. Scurr, Assistant City Manager /Planning Director Subrata Basu, City Attorney Earl G. Gallop and City Clerk Ronetta Taylor. A. Invocation: Commissioner Bethel delivered the Invocation. B. Pledge of Allegiance: The Pledge of Allegiance was recited in unison. C. Presentation(s): Mayor Robaina presented Commissioner Bethel with a cake on the occasion of his birthday. 1. Certificates of Appreciation Mayor Robaina and Commissioner Feliu presented Mr. Brandon Beers with a Certificate of Appreciation for his outstanding community involvement. Brandon had taken the initiative to speak before the City Commission about the traffic and parking problems in the downtown area. He'd also provided the Commission with a solution [provide decal parking for all residents visiting the Shops At Sunset Place and the downtown area]. Mayor Robaina acknowledged the presence of Boy Scout Troop No,. 23 sponsored by First National Bank. 2. Presentation of Checks Ivette Diaz the City's Communication Coordinator along with Mayor Robaina presented checks from the proceeds of the State of REGULAR CITY COMMISSION MINUTES — March 2, 1999 1 1 the City Address to: Abilities of Florida, Alliance for Youth and 2 Baptist /South Miami Hospital Foundation. 3 1. Approval of Minutes: 4 Ms. Diaz related that $3,579.33 was raised from this 5 function. She acknowledged and thanked South Miami Hospital for 6 underwriting this very successful event. She also thanked the 7 cities elected officials and administrative staff for their 30 8 support. 31 9 Clerk that she would 32 10 Ms. Diaz acknowledged South Miami High School Music 11 Department by presenting a Certificate of Appreciation to David 12 Eccoles, Band Director of South Miami High School. VANESSA the 13 vocalist who sang the National Anthem was also acknowledged with 14 a Certificate of Appreciation as well as Mr. Wayne Brackin, CEO 15 of South Miami Hospital. Yea 16 Commissioner Bethel: Yea 17 Mayor Robaina thanked Ms. Diaz for doing a wonderful and 18 successful job with the State of the City Address. He also 19 thanked South Miami Hospital for providing the facility and the 20 beautiful setup for the event. He further thanked everyone who 21 attended this event. 22 23 ITEMS FOR THE COMMISSION'S CONSIDERATION: 24 25 1. Approval of Minutes: 26 Regular City Commission Minutes - February 2, 1999 27 28 Moved by Vice Mayor Oliveros, seconded by Commission Bethel 29 to approve the minutes. 30 31 Commissioner Russell advised the City Clerk that she would 32 provide her with the name she'd referenced on page 33, line 31. 33 34 There being no further discussion, the motion passed by a 5- 35 0 vote. 36 37 Commissioner Russell: Yea 38 Commissioner Bethel: Yea 39 Commissioner Feliu: Yea 40 Vice Mayor Oliveros: Yea 41 Mayor Robaina: Yea 42 43 2. City Manager's Report: 44 45 Manager Scurr recounted that the City had been working with 46 Miami -Dade County regarding Option No. 9, the Kendall MIA Study. 47 The motion that was going to be before the initial Planning 48 Organization was suppose to occur on March 4th however it's been 49 deferred. 50 REGULAR CITY COMMISSION 2 MINUTES - March 2, 1999 1 Manager Scurr said the City has been receiving a lot of 2 interest regarding a South Miami Internet Home Page. There have 3 been a number of unsolicited proposals received by the City. 4 Administration is going to take the next two weeks to develop a 5 REP for this service. He conveyed that it might be possible for 6 the City to have Internet presence at no expense. 7 8 Manager Scurr said one of the things that the City is going 9 to undertake with Mr. Basu's help is a real five -yeas Capital 10 Improvement Program. The first phase of that program is starting 11 with the departments beginning to take a one, three or five year 12 look at what their capital improvements needs are going to be. 13 Once this initial phase is concluded a series of community 14 meetings and discussion will be held to talk about what the 15 city's priorities will be in the coming years. 16 17 Manager Scurr said administration is also working on the 18 traffic and transportation impact of the Shops At Sunset Place. 19 He said the City has gotten a very high level of cooperation and 20 has met several times with the State of Florida Department of 21 Transportation. He shared that Miami -Dade County, the City of 22 Coral Gables and representatives from the Shops At Sunset Place 23 would be present for a meeting where discussions would take place 24 about the traffic study. 25 26 Manager Scurr advised the Commission that on tonight's 27 agenda a contract would be awarded for the preliminary design of 28 the pedestrian overpass over US One. He said now is the time to 29 start that work because potential development will be occurring 30 on both sides of US One. 31 32 Manager Scurr commented that there were a lot of items on 33 tonight's agenda that are in response to citizens concerns; 1) 34 Activation and expansion of the Hometown District Parking 35 Committee sponsored by Mayor Robaina; 2) Anti - narcotics equipment 36 sponsored by Commissioner Bethel; 3) the creation of the position 37 of Crime Analyst; 4) Commissioner Russell sponsored a resolution 38 to clean the air ducts - in City Hall; 5) an item authorizing the 39 purchase of hand dryers for the rest rooms is being sponsored by 40 Commissioner Bethel;. 6) Second reading of the Telecommunications 41 Rights -of -Way Ordinance; 7) Second Reading of Ethics Ordinance; 42 8) Proposed framework for the lease agreement with the developer 43 of the proposed 73 Street Multi- Purpose Parking Garage; 9) 44 presentation and resolution on the proposed 715t Street Parking 45 garage. He emphasized that the City wasn't awarding a contract 46 at this point. This legislation will authorize administration to 47 commence negotiations with the developer; 10) First Reading of a 48 Partial moratorium in the central business district sponsored by 49 Commissioner Feliu; and 11) First Reading of a citywide parking REGULAR CITY COMMISSION 3 MINUTES - March 2, 1999 1 2 3 4 5 6 7 8 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 ordinance. He asked that items No. 10 and 11 be reversed on the official agenda. Manager Scurr opined it was those that attended the State of Diaz for all of her hard work. Robaina put into prospective administration is accomplishing faced. a proud moment for the City and the City Address. He thanked Ms. He further commented that Mayor a lot of the things this and also the challenges being Commissioner Feliu referenced the mugging incident of Mr. Radosevich's mother -in -law a few weeks back. He shared that he'd received a letter from a citizen in this area who has become quite concerned about the crimes that have occurred in the Dante Fascell Park neighborhood recently. He inquired as to what measures were being taken to curtail or prevent this type of activity from happening. Manager 5curr related that a multi - agency task force has been created with Coral Gables and Pinecrest police departments. There is a pattern of crime in this section of town. He opined that it would not be appropriate for administration to go into any detail in terms of specifically what is being done. He opined that people should feel good that there are a variety of special units out there that are attempting to bring these criminals to justice. Commissioner Feliu inquired as to the progress of re- establishing the neighborhood crime watch program. He asked if the City was reaching out to the communities advising them of the crime watch program. He suggested that individuals should program their telephones to speed dial the police seven digit phone number instead of dialing 911. Chief Watson related that Captain Mills is in the process of re- establishing the crime watch program and has met with Mrs. Noriega to start a crime watch in her area. He conveyed that people couldn't be forced to get involved even though the message is being spread. Commissioner Feliu inquired if the crime watch program could be advertised on Channel 5. Mayor Robaina announced that the City was working on a Newsletter, which would be mailed to every resident in South Miami. He encouraged Chief Watson and Commissioner Feliu to have this information added to the Newsletter. In defense of the Police Department Mayor Robaina commented that the police continue to respond within two minutes to calls received through REGULAR CITY COMMISSION 4 MINUTES — March 2, 1999 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 the main number. He said there is a delay in relaying calls received by the 911 system to the South Miami Police Department. Chief Watson related that the police department is also working on its HEAT and SCAM programs. He said the people living in Zone 5 as well as the Homeowners Association have been contacted about those programs. Commissioner Russell asked Manager Scurr to provide the public with a quick overall of the areas the City is working on in regards to Shaw PUD. Manager Scurr said the Shaw Nursery Development [Planned Unit Development] proposed certain conditions on the developer. He said that administration is working with the developer to make sure all of those conditions are met. He said one of the most visible issues is that under the terms of the Development Order no water can drain from the SHAW PUD into adjacent houses. The Shaw PUD by virtue of being new construction is at a higher elevation than the existing houses. There is a problem with three houses where currently a ramp is being utilized for a road to get into the Shaw PUD. The developer has been told that this is not an acceptable solution. The second major issue being dealt with is that some of the landscaping projects that have been done in the area on 57th, 58th, 83rd, 84th is under review to see if the plants met specs. The median on 59th Court is also being reviewed. There has been some concern about a path that goes from the residential area over to Dante Fascell Park. There is one in front of a single residence where there is a concrete walkway that goes from no- where to no- where. He said administration is also working very closely with the developers about the truck traffic. After there were no further questions or comments for the City Manager this report was concluded. 3. City Attorney's Report: Attorney Gallop related that in the past two weeks there have been two appeals of the Code Enforcement Board's decision both have been dismissed [Bruce and Colsky]. Attorney Gallop shared that he'd reviewed the draft complaint of a former police officer verses the City of South Miami however; he's not received a service process on this item. After there were no questions or comments for the City Attorney this report was concluded. REGULAR CITY COMMISSION rJ. MINUTES - March 2, 1999 1 Move by Commissioner Russell, seconded by Mayor Robaina to 2 add the following item to the official agenda. "A RESOLUTION OF 3 THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, 4 FLORIDA, RELATING TO DADE DAYS; AUTHORIZING THE CITY MANAGER TO 5 DISBURSE THE SUM OF $1,800.00 TO MIAMI -DADE DAYS, INC TO COVER 6 THE COST OF TRAVEL, HOTEL AND REGISTRATION FOR THE ENTIRE CITY 7 COMMISSION TO ATTEND DADE DAYS IN TALLAHASSEE, FLORIDA ON APRIL 8 7 -8, 1999; EXPENDITURE FROM ACCOUNT NO. 1315.513 -4070; PROVIDING 9 FOR AN EFFECTIVE DATE." 10 11 There being no further discussion on this motion it passed 12 by a 5 -0 vote. 13 14 Commissioner Bethel: Yea 15 Commissioner Feliu: Yea 16 Vice Mayor Oliveros: Yea 17 Commissioner Russell: Yea 18 Mayor Robaina: Yea 19 20 Mayor Robaina moved Items No. 19 and 21 to be heard after 21 the Consent Agenda. 22 23 CONSENT AGENDA 24 25 RESOLUTION NO. 40- 99- 10664 26 4. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 27 CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY 28 MANAGER TO DISBURSE THE SUM NOT TO EXCEED $2,850.00 TO 29 DELL COMPUTER CORPORATION FOR THE PURCHASE OF ONE 30 NOTEBOOK COMPUTER, AND CHARGE THE FUNDS TO ACCOUNT 31 NUMBER 615 -1910- 521 -6430, FEDERAL FORFEITURE FUNDS. 32 (Mayor Robaina) 3/5 33 34 RESOLUTION NO. 41 -99 -10665 35 5. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 36 CITY OF SOUTH MIAMI, FLORIDA RELATING TO A PAY SCALE 37 FOR A POLICE DEPARTMENT COMPUTER -CRIME ANALYSIS; 38 AUTHORIZING THE CITY MANAGER TO INCLUDE THE 39 CLASSIFICATION "COMPUTER -CRIME ANALYSIS" AND THE PAY 40 SCALE ADOPTED HEREIN TO THE 1998 -99 BUDGET UNDER "NON - 41 COLLECTIVE BARGAINING EMPLOYEE, REGULAR EMPLOYEE" AND 42 AUTHORIZING THE CITY MANAGER TO ASSIGN A SALARY CODE TO 43 THE POSITION OF COMPUTER -CRIME ANALYSIS. 44 (Mayor Robaina) 3/5 45 46 RESOLUTION NO. 42 -99- 10666 47 6. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 48 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO CITY 49 COMMISSION MEETING; RESCHEDULING THE APRIL 6, 1999 CITY REGULAR CITY COMMISSION 6 MINUTES - March 2, 1999 1 COMMISSION MEETING TO MARCH 30, 1999; PROVIDING AN 2 EFFECTIVE DATE. 3 (Mayor Robaina) 3/5 4 5 6 RESOLUTION NO. 43 -99 -10667 7 7. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 8 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE HOMETOWN 9 DISTRICT PARKING COMMITTEE; APPOINTING ENRIQUE NORIEGA 10 AND SHARON MCCAIN TO SERVE FOR A TWO YEAR TERM ENDING 11 MARCH 2, 2001 OR UNTIL SUCCESSORS ARE DULY APPOINTED 12 AND QUALIFIED; PROVIDING AN EFFECTIVE DATE. 13 (Mayor Robaina) 3/5 14 15 RESOLUTION NO. 44 -99 -10668 16 8. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 17 CITY OF 'SOUTH MIAMI, FLORIDA, RELATING TO PAWNBROKERS; 18 REQUESTING THE STATE LEGISLATURE TO ENACT NEW LAWS 19 REGULATING PAWNBROKERS; PROVIDING AN EFFECTIVE DATE. 20 (Mayor Robaina) 3/5 21 22 RESOLUTION NO. 45 -99 -10669 23 9. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 24 CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY 25 MANAGER TO ENTER INTO A CONTRACT WITH W. W. GRAINGER, 26 FOR PLACEMENT OF HAND DRYERS -PUSH BUTTON STYLE, FOR 27 PALMER AND DANTE FASCELL PARKS; AND CHARGING THE 28 DISBURSEMENT TO ACCOUNT NUMBER 001- 2000 - 572.4620, 29 "MAINTENANCE & REPAIR - OPERATING EQUIPMENT" 30 (Commissioner Bethel) 3/5 31 32 RESOLUTION NO. 46 -99 -10670 33 10. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 34 CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY 35 MANAGER TO DISBURSE THE SUM NOT TO EXCEED $18,000.00 TO 36 WESTINGHOUSE AUDIO INTELLIGENCE DEVICES, INC FOR THE 37 PURCHASE OF NIGHT VISION AND AUDIO SURVEILLANCE 38 EQUIPMENT FOR THE NARCOTICS UNIT AND CHARGE THE FUNDS 39 TO ACCOUNT NUMBER 615 - 1910 - 521.6430, FEDERAL FORFEITURE 40 FUNDS. 41 (Commissioner Bethel) 3/5 42 43 RESOLUTION NO. 47 -99 -10671 44 11. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 45 CITY OF SOUTH MIAMI,, FLORIDA, AUTHORIZING THE CITY 46 MANAGER TO DISBURSE THE SUM NOT TO EXCEED $3,000.00 TO 47 GALL'S INC. FOR THE PURCHASE OF NIGHT VISION AND AUDIO 48 EQUIPMENT FOR THE NARCOTICS UNIT AND CHARGE THE FUNDS REGULAR CITY COMMISSION 7 MINUTES - March 2, 1999 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 TO ACCOUNT NUMBER 615 -1910- 521.6430, FEDERAL FORFEITURE FUNDS. (Commissioner Bethel) 3/5 RESOLUTION NO. 48- 99- 1.0672 12. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $8,772.00 TO AMERIKLEAN INC. FOR CLEANING THE AIR CONDITIONING DUCTS AT CITY HALL, THE POLICE STATION AND PUBLIC WORKS OFFICES AND CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 1710-519 - 4670, "BUILDING MAINTENANCE DIVISION MAINTENANCE AND REPAIRS OF GROUNDS AND STRUCTURES. (Commissioner Russell) 3/5 RESOLUTION NO. 49 -99 -10673 13. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $3,828.60 TO R.B. GROVE INC. FOR THE REPAIR AND REHABILITATION OF THE EMERGENCY ELECTRIC GENERATOR FOR CITY HALL AND CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 110- 1310 - 513 -4620, "HURRICANE FUND - MAINTENANCE AND REPAIRS, OPERATING EQUIPMENT" 3/5 RESOLUTION NO. 50 -99 -10674 14. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO MEMBERSHIP; AUTHORIZING DISBURSEMENT OF $1,088.00 TO THE NATIONAL LEAGUE OF CITIES FOR DIRECT ANNUAL MEMBER CITY DUES; ALLOCATION FOR THIS EXPENDITURE IS FROM ACCOUNT NO. 01- 1100 -511 -5410 "MEMBERSHIP & Subscription "; PROVIDING AN EFFECTIVE DATE. (Vice Mayor Oliveros) 3/5 RESOLUTION NO. 51 -99 -10675 15. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE PURCHASE OF TEN (10) PRO COPPER EQUIPMENT CONSOLES FROM LAW ENFORCEMENT SUPPLY COMPANY IN THE AMOUNT OF $2,520 FROM ACCOUNT #1910 - 521 -6430 (EQUIPMENT OPERATING); PROVIDING AN EFFECTIVE DATE. (Mayor Robaina) 3/5 Moved by Commissioner Feliu, seconded by Commissioner Bethel to approve the Consent Agenda, with the City Clerk assigning the next available numbers. REGULAR CITY COMMISSION 8 MINUTES - March 2, 1999 1 2 There being no discussion, the motion passed by a 5 -0 vote. 3 4 Commissioner Feliu: Yea 5 Commissioner Bethel: Yea 6 Vice Mayor Oliveros: Yea 7 Commissioner Russell: Yea 8 Mayor Robaina Yea 9 10 Please note that the following two items were moved up on 11 the agenda. 12 13 Commissioner Russell: Yea 14 Commissioner Bethel: Yea 15 Commissioner Feliu: Yea 16 Vice Mayor Oliveros: Yea 17 Mayor Robaina: Yea 18 19 RESOLUTION NO. 52 -99 -10676 20 16. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 21 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO 22 REDEVELOPMENT, AUTHORIZING THE COMMENCEMENT OF 23 NEGOTIATIONS WITH THE COMRAS COMPANY AND SIMON PROPERTY 24 GROUP REGARDING A PROPOSAL IN RESPONSE TO RFP &Q 98 -10- 25 01 FOR REDEVELOPMENT OF CITY PROPERTY LOCATED AT 58TH 26 AVENUE AND 71ST STREET 27 3/5 28 Moved by Mayor Robaina, seconded by Commissioners Russell 29 and Feliu to approve this item, with the City Clerk assigning the 30 next available number. 31 32 Mr. Don Delaney the City's CRA Consultant appeared before 33 the City Commission and shared that this is about the fifth or 34 sixth time the concept of having redevelopment with the City's 35 surface parking area has been addressed. The CRA is working with 36 the City in this capacity. He explained that the City Commission 37 was acknowledging that this is the group from the three 38 interested bidders that has moved forward, has passed all the 39 thresholds and requirements. This is the group that the City 40 Commission has given administration permission to start to 41 negotiate with. He emphasized no parking garage is being 42 approved at tonight's meeting. Whatever comes out of this 43 process will go through the process like everything else. He 44 emphasized that there would be many more public hearings and an 45 opportunity to speak. He said what the developers would be 46 presenting tonight is also conceptual in nature because the 47 actual design will change based on plans, permits, feasibility, 48 environmental situations and the financial arrangement between 49 the City and the developer. 50 REGULAR CITY COMMISSION 9 MINUTES - March 2, 1999 1 Mr. Delaney said this Commission has made it very clear that 2 administration would come back within ninety (90) days and 3 present to the public a status report on the negotiations. 4 5 Manager Scurr advised the Commission members that if they do 6 authorize administration to move forward with negotiations a 7 negotiating team Chaired by Diana Morris with Don Delaney, 8 Subrata Basu and Luis Figueredo has assembled for this purpose. 9 10 Mr. Tom Schneider, a representative of the Simon Property 11 Group appeared before the City Commission to make a presentation. 12 He said his company looked at the RFP &Q as an opportunity to add 13 more parking to the inventory in the downtown area as well as 14 solve some of the issues that were brought up by the City during 15 the development of the Shops At Sunset Place. One of the issues 16 was the desire to realign 7'1st Street so that it provided better 17 access. The other was to allow for maneuvering of traffic for a 18 better traffic flow. 19 20 Mr. Schneider opined that his company has come up with a 21 plan that conceptually addresses some of those concerns. The 22 design was drafted especially with the RFP and something that is 23 compatible with the environment and surrounding development. He 24 detailed that the portion of the garage fronting would be a 25 combination of retail [first floor] and parking [second, third 26 and fourth level]. He further described pertinent design aspects 27 of the conceptual parking garage such as where the speed ramp 28 would be located, relocation of 71st Street, garage entrances and 29 green space. He conveyed anticipation of working with City staff 30 to come up with a plan where everyone would benefit and would be 31 compatible to the area. 32 33 Mr. Michael Comras, representative from The Comras Group 34 appeared before the City Commission and shared that the parcels 35 that this group has under options are the properties from Tire 36 Kingdom to Mario's Dry Cleaners. He conveyed that this 37 development would keep a lot of vehicular traffic out of the 38 downtown area. 39 40 Mayor Robaina explained that this item authorizes 41 administration to move forward with negotiations to see what the 42 possibilities are. He conveyed that parking relief was needed in 43 the downtown area. He said there will be ample time for 44 individual input because there will be a public hearing process 45 at the appropriate time. 46 47 Commissioner Russell inquired about the retail square 48 footage. 49 REGULAR CITY COMMISSION 10 MINUTES - March 2, 1999 1 Mr. Comras related that retail was approximately 20 -25 2 thousand feet. However, this will be subject to the final 3 design. 4 5 Commissioner Russell inquired as to why the performance bond 6 was made out to the CRA and not to the City of South Miami. 7 8 Assistant Manager /CRA Director Morris said that the RFP & Q 9 were issued by the CRA. 10 11 Commissioner Russell asked that they keep in mind the City's 12 Cool Communities Commitment by using white roofing material. She 13 commended the developers for opening another exit, which cut the 14 exit time in half for motorist utilizing the Shops At Sunset 15 Place parking garage. 16 17 Mr. Schneider related that the Shops At Sunset Place 18 representatives have been working on operational issues. He said 19 there are still some things that are being considered to further 20 shorten the exit time and inform the customers where available 21 parking spaces are located. 22 23 Vice Mayor Oliveros opined it's the Commission's goal to not only 24 get parking spaces but to alleviate the traffic on Sunset Drive. 25 He said that the developer should design a project that would 26 make sure the traffic would be elevated and not congested more. 27 28 Mayor Robaina concurred with Vice Mayor Oliveros' comments. 29 30 Commissioner Feliu opined that the traffic study needs to go 31 hand in hand with the design of this development. Perhaps the 32 results of the traffic study could be analyzed in such a way to 33 assist with the development so that the community isn't hurt. He 34 said that there is a lot of concern about US One because of the 35 existing traffic congestion. 36 37 Mr. Comras related that some of the traffic devices along US 38 One are now being adjusted. He said it is the goal of his 39 company to keep the traffic out of the downtown area. 40 41 Mayor Robaina encouraged all interested parties to get 42 involved during the public hearing process. 43 44 There being no further discussion, the motion passed by a 5- 45 0 vote. 46 47 Vice Mayor Oliveros: Yea 48 Commissioner Bethel: Yea 49 Commissioner Feliu: Yea 50 Commissioner Russell: Yea REGULAR CITY COMMISSION 1 1 MINUTES — March 2, 1999 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 Mayor Robaina: Yea RESOLUTION NO. 53- 99- 10677 17. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO CAPITAL IMPROVEMENTS; ACCEPTING THE PROPOSED FRAMEWORK FOR LEASE AGREEMENT BETWEEN THE CITY AND SPG PHASE ONE, LTD; DIRECTING THE CITY ATTORNEY TO PREPARE A LEASE WITHIN THE ACCEPTED FRAMEWORK; PROVIDING AN EFFECTIVE DATE. 3/5 Moved by Mayor Robaina, seconded by Commissioners Feliu and Bethel to approve this item, with the City Clerk assigning the next available number. Attorney Gallop related that administration was bringing forward the Commission's approval a memorandum that embodies a framework for preparation and lease agreement between the City of South Miami and SPG Phase One. He conveyed that the City had excellent professional negotiating team representing the City of South Miami. He acknowledged members of the City's negotiating team as Luis Figueredo, Diana Gongalez and Mitch Fregan who provided excellent financial analysis. He related that Manager Scurr has also been a very important member of the team providing experience with his past experience with large transactions. He identified members of the proposal's team present in the audience as Al Elias, Babe Elias, Jeffrey Watkins and Ralph Perez. Attorney Gallop opined that all parties have reached an agreement in principal. He said there area number of issues the Commission may want to consider further. Attorney Gallop stated that the objectives of the negotiating team were to first of all bring forward the RFP that was responded to by the Elias group and was accepted by the City Commission for a parking structure that would provide additional parking, provide -a mixed use and provide for the construction, the management and operation of a parking structure. In doing this the City determined that it is not going to finance a parking structure. This is a fiscal conservative City, which had land available, and more parking was needed. The City had to find someone to work with it to accept a good deal of the risk to make an investment in the future for parking and to move forward with it. It is estimated by acquiring the original air rights that the parking revenues for the City on this particular agreement will increase 20 -25% over what it would be without these air rights. REGULAR CITY COMMISSION 12 MINUTES - March 2, 1999 1 Attorney Gallop made it very clear as to the agreement and 2 said that administration was not in a position to bind the City 3 to anything. Administration can only bring to the Commission a 4 recommendation on the major terms of the agreement and to forward 5 and incorporate those into a contract. What is being presented 6 to the Commission is an agreement in which SPG will design, 7 construct and manage a 370 parking space facility that has 8 approximately 20 thousand feet of retail space. The developer 9 will pay the City a guaranteed lease payment of $44,000.00 per 10 year plus some additional money. In addition to that SPG will 11 pay to the City 5% of the gross revenue of the building. Not 12 only with SPG build the building they will convey title to the 13 City. This is different than what was in their original 14 proposal. Part of the risk that SPG will bear from this is that 15 the property is exempt from Ad Valorem taxation. The City will 16 receive 50% of what would have been Ad Valorem tax payments. SPG 17 will receive 50% of the Ad Valorem tax payments. Additionally 18 the term of lease agreement would be for thirty (30) years. The 19 original proposal called for a lease of fifty (50) years. 20 21 Attorney Gallop pointed out that the City has an option 22 after year 28 to extend the lease for another 20 years or to pay 23 the present value of the property as well as the revenue that 24 would have been received over the next 20 years. He said the 25 City then has the option to consider what is in the City's best 26 interest. He said there is no environmental liability. There is 27 no obligation to indemnify. The developers assured administration 28 that based upon the original proposal to the City and based upon 29 the discrepancy in the survey that they were entitled to damages 30 because they had to redesign the building. Based upon these 31 negotiations the developer is willing to and will give up any 32 claim they have to the damages. He said this agreement is 33 consistent with the City's Charter and minimizes the risk to the 34 City. It also provides for SPG to beautify the building to make 35 it look more attractive on the outside. 36 37 Attorney Gallop said the financial aspect of this project is 38 based on a 30 -year average. He related that the first 18 years 39 the project would be very thin on producing profit income. The 40 City will receive an average of $44,000.00 annually, plus $112,00 41 per year as 5% of the gross revenue. 42 43 Attorney Gallop advised the Commission members of some 44 issues he thought they should consider; 1) whether or not this 45 lease contains escalators; 2) a provision that the Charter Review 46 Commission extend the 30 year lease limitation to 50 years; 3) 47 direct administration to work with the developer in identifying 48 the level of security that would be provided for that facility; 49 4) increasing the height of the structure; 5) requiring the 50 developer to do a traffic study to see how the system in that REGULAR CITY COMMISSION 13 MINUTES - March 2, 1999 1 area handle the traffic that would be utilizing the parking 2 garage. 3 4 Attorney Gallop commended Mayor Robaina and Vice Mayor 5 Oliveros for their assistance and participation in this endeavor. 6 7 Mayor Robaina let everyone know that he's had several 8 discussions with Manager Scurr about what impact the construction 9 of this garage would have on the merchants and what measures 10 would be taken in that event. He said that several plans have 11 been discussed. 12 13 Commissioner Russell opined that it is only fair that the 14 $44,000.00 annual payment to the City be reviewed again given the 15 current meter rate. She commented if the City owns the property 16 that would maintain insurance coverage and who would be liable in 17 the event something occurs in the garage. 18 19 Attorney Gallop said that SPG would obtain insurance on the 20 facility. The insurance is design to handle any liability 21 situation. 22 23 Commissioner Russell referenced No. 9 and stated that the 24 timeframe needed further consideration and suggested that the 25 lease be reviewed on the 26th year instead of the 28th year in 26 order to give the Commission ample time. 27 28 Manager Scurr said that would be the total and the objective 29 is that one could still get the 50 years with the 20 -year 30 extension. 31 32 Commissioner Russell referenced No. 9, Item 4 and related 33 that the City would have to compensate SPG for the air rights. 34 She said that the Commission could not leave that debt and the 35 financial responsibility to administration and the Commission 36 thirty years down the road. The $280,000.00 expense would be even 37 more after the parking rate has been adjusted. 38 39 Attorney Gallop said that administration would set up a 40 trust fund to pay money into that would relate to this project. 41 42 Commissioner Russell conveyed that she wanted to make sure 43 the money is put aside annually. She said the alleyway issue 44 remains unresolved and opined that she didn't see how the City 45 could possible go forward with the negotiations until there is a 46 solution. 47 48 Attorney Gallop shared that administration had met with Mr. 49 Arabac earlier during the day and apprised him of the changes. 50 He said that alleyway will have a one way land filled. He voiced REGULAR CITY COMMISSION 14 MINUTES — March 2, 1999 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 that administration and the representatives of SPG are committed to working with Mr. Arabac to provide for temporary replacement parking during the construction. Commissioner Russell asked if the relocation expenses for the utilities would be incurred by SPG at no obligation to the City. Attorney Gallop said the developer would incur those expenses. Commissioner Russell asked that white roofing material be used to keep the building as cool as possible. She asked that consideration also be given to the height of the parking garage for further expansion. Attorney Gallop said that administration did not deal with the height issue because it involves a legislative decision by the Commission as to whether or not to proceed. If the developers are incline to walk the Commission through that process now would be the time to do it. He emphasized that it seems that the City is getting a real good deal in this project. While the developers are assuming a lot of the risks and for the first 18 years this project isn't going to make a sufficient profit because of the financing. It is between the 30 to 50 year period that the potential developers would make a large profit. Commissioner Feliu concurred with Commissioner Russell's statement about the height of the parking garage. He opined that the future should be considered and not jockeying for additional parking later by making the adjustments now. Attorney Gallop said those are design issues. Commissioner Feliu conveyed that he was most concerned for the employees working in the downtown area. He opined that it would go a long way if the top floor could be utilized for decal parking. Commissioner Feliu said that he did not see a timeframe as to when this project would be finished. Mr. Al Elias, representative of SPG Phase One appeared before the City Commission and- related that the project could be completed within 12 months. Vice Mayor Oliveros asked if this timeframe included the additional two floors of parking if a decision is made to do so. REGULAR CITY COMMISSION 15 MINUTES - March 2, 1999 1 Mr. Elias said that would be up to the Commission. He said 2 that if the Commission decides to add the two additional floors 3 it should be done when they start building the facility otherwise 4 the City and the developer will lose money and revenue. 5 6 Manager Scurr related that the developers would have to go 7 through the Special Exception process to add to the parking 8 level. 9 10 Mayor Robaina said the Special Exception process would not 11 slow up the project because the actual construction could get 12 underway. 13 14 Vice Mayor Oliveros asked if the Commission decided to allow 15 the additional stories could there be a provision in the lease 16 that the top floor would be used exclusively for employees 17 working in the downtown area. 18 19 Mr. Elias said that he would almost insist upon it. He 20 emphasized that the developers wanted this garage to be for the 21 other people. He shared that his main business was 22 transportation, which deals with moving the vehicle and parking 23 the vehicle. The parking garages should be strategically located 24 so that the impact isn't in one area of the City. This garage 25 will make the people walk around to the other shops. He said 26 that the developers would probably go with the heavier footage. 27 28 Manager Scurr said the developer would need to start the 29 Special Exception Process. This requires public hearings as well 30 as going through the Planning Board process which could take 31 approximately two months from start to finish. 32 33 Commissioner Russell asked about the security issue. She 34 suggested asking the City Manager to instruct the police 35 department to review and provide an analysis of what their needs 36 will be. 37 38 Attorney Gallop indicated that he'd like the Commission to 39 give clear instructions on how it would like for administration 40 to proceed. 41 42 Mayor Robaina related that the Commission would go with the 43 26 yeas instead of the 28 years. He further said adjusting the 44 annual income of $44,000.00 to the new meter rate needs to be 45 made. The issue of security measures inside of the garage should 46 be addressed. 47 48 Commissioner Russell asked that the liability coverage with 49 regards to the City be considered. 50 REGULAR CITY COMMISSION 16 MINUTES - March 2, 1999 1 Commissioner Bethel commended Mr. Elias for stating that his 2 garage would be for the merchants and employees in the downtown 3 area. 4 5 Commissioner Feliu shared that Mr. Elias had said that he 6 was going to hire as many individuals from this community to work 7 on this project. He asked Mr. Elias if it would be possible to 8 work with The Wounded Healers on this endeavor. 9 10 Mr. Elias said his company wanted to take people from the 11 disadvantage part of the city and put them to work and as quickly 12 as they can learn a trade and move ahead so will their pay check. 13 He shared that he's been working with Reverend Green, Pastor of 14 St. John A.M.E. Church to accomplish this. 15 16 Vice Mayor Oliveros recommended considering the Charter 17 Change so that the City still has its options. 18 19 There being no further discussion, the motion passed by a 5- 20 0 vote. 21 22 Commissioner Bethel: Yea 23 Commissioner Feliu: Yea 24 Vice Mayor Oliveros: Yea 25 Commissioner Russell: Yea 26 Mayor Robaina: Yea 27 28 Attorney Gallop conveyed his thanks to all of the 29 participants involved in this process. 30 31 Mayor Robaina too thanked all parties involved. 32 33 ORDINANCE (S) SECOND READING PUBLIC HEARING (S) 34 35 ORDINANCE NO. 4 -99 -1678 36 18. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE 37 CITY OF SOUTH MIAMI, FLORIDA AMENDING ORDINANCE NO. 18- 38 98 -1666 WHICH CREATED A COMMUNITY REDEVELOPMENT AGENCY 39 ADVISORY BOARD BY AMENDING THE PROVISIONS REGARDING 40 MEMBERSHIP; PROVIDING FOR SEVERABILITY, CONFLICT AND AN 41 EFFECTIVE DATE 42 3/5 43 44 Moved by Mayor Robaina, seconded by Vice Mayor Oliveros and 45 Commissioner Russell to adopt this ordinance, with the City Clerk 46 assigning the next available number. 47 48 Assistant Manager Morris explained that this amendment 49 changes the criteria as follows: reside and or work in the 50 redevelopment area and other professionals who may give technical REGULAR CITY COMMISSION 17 MINUTES - March 2, 1999 1 advice to the Agency. This reflects what Miami -Dade County wrote 2 in the agreement. 3 4 Mayor Robaina opened the floor for the public hearing. 5 After there were no interested parties to speak on behalf of this 6 item the public hearing was closed. 7 8 There being no further discussion, the motion passed by a 5- 9 0 vote. 10 11 Vice Mayor Oliveros: Yea 12 Commissioner Russell: Yea 13 Commissioner Feliu: Yea 14 Commissioner Bethel: Yea 15 Mayor Robaina: Yea 16 17 ORDINANCE NO. 5 -99 -1679 18 19. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE 19 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO RIGHTS OF 20 WAY AMENDING CHAPTER 13 OF THE CODE OF ORDINANCES OF 21 THE CITY OF SOUTH MIAMI, ENTITLED - LICENSES" BY 22 ENACTING ARTICLE X, ENTITLED "TELECOMMUNICATIONS 23 SYSTEMS;" AUTHORIZING NON- EXCLUSIVE LICENSE AGREEMENTS 24 FOR USE OF PUBLIC RIGHTS -OF -WAY AND STREETS FOR PURPOSE 25 OF ERECTING, CONSTRUCTING, MAINTAINING AND OPERATING 26 LINES AND EQUIPMENT FOR PROVISION OF TELECOMMUNICATIONS 27 SERVICES AND LOCAL EXCHANGE TELEPHONE SERVICES, 28 PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT, AND 29 AN EFFECTIVE DATE. 30 3/5 31 Moved by Vice Mayor Oliveros, seconded by Commissioner Feliu 32 to adopt this ordinance, with the City Clerk assigning the next 33 available number. 34 35 Please note due to a conflict of interest with Mayor Robaina 36 being an employee of BellSouth he removed himself from this 37 particular process. The gavel was turned over to Vice Mayor 38 Oliveros. 39 40 Attorney Gallop emphasized that this is not a tower or 41 antenna ordinance. It relates to the City reserving the power to 42 manage its rights -of -way to provide that the telecommunication 43 facilities be placed underground and above ground. This 44 ordinance comes out of a highly regulated environment. The 45 Telecommunications Act of 1996 de- regulated a large portion of 46 the former regulations. Reserve power relating to services was 47 given to the Telecommunications Commission. Reserve powers 48 relating to rates was given to the State Public Service 49 Commission and retained to the cities only the ability to manage 50 its own rights -of -way with respect to the installation and REGULAR CITY COMMISSION 18 MINUTES - March 2, 1999 1 operation equipment. The City does not have the power to decide 2 rates and service. He said the ordinance was prepared in 3 accordance with Florida Statutes Chapter 237 and the 4 Telecommunications Act. It is drafted from an ordinance that was 5 adopted by the City of Coral Gables after considerable public 6 hearing. He said since the first reading of this ordinance he'd 7 reviewed approximately 37 comments made by an attorney from 8 Holland and Knight as well as comments from BellSouth. 9 10 The meeting was recessed at 9:26 p.m., and reconvened at 11 9:37 p.m. 12 13 Attorney Gallop said this ordinance provides for a process 14 by which a company seeking to install telecommunication equipment 15 in rights -of -way has to obtain a non - exclusive license with a 16 seven -year renewal from the City. It provides for construction 17 control. It provides power on the part of the City Manager to 18 attempt to as much as possible require different 19 telecommunications providers to schedule their construction work 20 to coincide with each to prevent streets from being ripped up 21 again during a short period of time. It gives the City Manager 22 the authority to encourage within the framework of the existing 23 law to remove their telecommunication facilities from poles and 24 put them underground. He emphasized that there are a lot of 25 powers within this ordinance that provides the City Manager to 26 exercise some control. 27 28 Attorney Gallop said the fee that the city is authorized to 29 recover are limited. There is a permit application/ license fee 30 of $2,500.00 the purpose of this fee is to defer the cost of 31 expenditures, which would be incurred because of this process. 32 The City is allowed to charge no more than 1% of the gross local 33 recurring revenue of the telecommunication provider per year. 34 35 Attorney Gallop said that he'd received extensive comments 36 from several of the attorneys representing the different 37 providers as well as provided the City Commission some proposed 38 amendments to incorporate. He read into the record the amendments 39 that held like for the City Commission to adopt: page 8, line 1 -3 40 strike the provision that allows for "transfers to an affiliate 41 shall not be considered a transfer subject to City approval if 42 the licensee gives the city notice of any transfer to an 43 affiliate "; Page9, line 18 change the word "permit" to "license "; 44 Page 16, line 6 -9 strike the paragraph "Licensee shall provide 45 City with notice of any petitions, applications, communication, 46 and reports submitted by the license to the PSC, the FCC, or any 47 other federal or state regulatory Commission or agency that 48 affects the licensee's utilization of public Right -of -way in the 49 City. Page 16, line 18 -22 strike the sentence "Notwithstanding 50 the foregoing licensee may assign the license without City REGULAR CITY COMMISSION 19 MINUTES - March 2, 1999 1 2 3 4 5 6 7 8 9 10 11. 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 consent to any affiliate or entity which controls, is controlled by, or is under common control with licensee, provided that the assignee agrees in writing to be bound by the terms and conditions of this article and the license. "; Page 25, line 23 add the following language "except worker's compensation policies page 25, line 24 delete the language "the operations" add the language "Liability arising out of, resulting from, or cause by the licensee's operations "; Page 25, line 28 delete the language "The Certificates must be manually signed by the authorized representative of the insurance company ". Attorney Gallop said that he'd also like for the Commission to consider a provision that would authorize the City Manager or a risk manager to accept a self insurance contract by the telecommunication provider in addition to accepting an insurance certificate from an insurance company. Mayor Robaina opened the floor for the public hearing. Jena Lada, an Attorney with the law firm of Holland &Knight of One East Broward Boulevard, Suite 1300, Ft. Lauderdale, Florida appeared before the City Commission representing TCG South Florida. This is an alternative local exchange telecommunication company certified by the Florida Public Service Commission. She referenced Section 13 -74, Subsection A, page 8 of the ordinance. She addressed her comments to the application fee. She said this fee should be a credit or an offset to the 1% which is payable to the City by the Florida Statutes. She referenced Section 13 -74 subsection E, page 9 of the ordinance. She said given the information that is provided in an application preceding an award of a license and given the fact that this has - nothing to do with the construction or permitting phase which is separate and a part and after the award of the license as indicated in Section 13 -80 subsection B on page 16 she 'expressed concern that the format might be an unreasonable long period of time with a four - month wait to have a license awarded. She asked that the Commission consider a shorter period of time. She referenced Section 13 -80, subsection C and Section 13 -84, subsection A, page 17 and 20 respectively. Both of these sections appear to require under - grounding. She related that her company typically has agreements in place with both BellSouth and FP &L to attach their facility to the existing pole lines to the extent that there is sufficient capacity. She said if there isn't enough room their facility is placed underground. She emphasized that there are above ground facilities with available space to accommodate her client's equipment. She said there is no prohibition on the part of the City that would not allow for this. She referenced Section 13 -80, subsection (f); and Section 13 -84, subsection © that related to relocation of telecommunication facilities. She asked that this be clarified. REGULAR CITY COMMISSION 2 0 MINUTES - March 2, 1999 1 2 A representative from BellSouth appeared before the City 3 Commission to thank the City for incorporating their comments in 4 the document. She voiced anticipation of working with 5 administration to further modify this document. 6 7 After there were no other interested parties to speak on 8 behalf of this item, the public hearing was closed. 9 10 Commissioner Russell referenced page 19, line 35 [city 11 closing or abandonment of public right -of -way] and asked Attorney 12 Gallop if there was anyway to change this section to be more 13 accommodating to the suggestions made. 14 15 Attorney Gallop explained that to whom ever that land goes 16 to is subject to the continued rights of the licensee or the user 17 of the property for equipment. He related Ms. Lada was 18 concerned with the power of the City Manager to require that the 19 facilities be taken off the pole and put underground. He said 20 Ms. Lada was asking that this be clarified to recognize that 21 there is existing case law, which qualifies how that power could 22 be exercised. In some cases the city has to pay and in some 23 cases the providers have to pay. He opined that it would be very 24 complicated to codify existing statutory and case laws and the 25 exercise of the City's powers I are always going to be qualified by 26 that law. He related that he chose not to incorporate references 27 to the state law in this regard. 28 29 Commissioner Russell referenced the $2,500 licensing fee and 30 asked if this was an illegal amount to charge? 31 32 Attorney Gallop related that there was a difference in 33 opinion as to whether this fee is included in the 1 -o fee. There 34 is no controlling judicial authority as a guide. He said this 35 fee could be included in the to if the Commission wanted to do it 36 that way. He recommended that the Commission not do it because 37 the Planning and Zoning spend a lot of time working on 38 applications and permits. This involves an application for 39 license to utilize City right -of -way for the coordination of the 40 location of facilities. 41 42 Commissioner Russell inquired about the number of providers 43 that would be coming forward and whether or not this would impact 44 the City's budget. 45 46 Attorney Gallop indicated that at least two providers would 47 be coming forward. He opined that this would not have a huge 48 impact on the City's budget. 49 REGULAR CITY COMMISSION 2 1 MINUTES - March 2, 1999 1 Manager Scurr said the focus would be on business users and 2 not residential users. 3 4 Vice Mayor Oliveros concurred with Attorney Gallop and did 5 not want see the $2,500 fee removed. 6 7 Attorney Gallop related that there is a three - month approval 8 time period for this purpose. 9 10 Vice Mayor Oliveros referenced page 7, Section 35. 11 12 Attorney Gallop said that related to the underground 13 provision as well. He said that the provider did not want the 14 City to tell them to place the facilities underground if its not 15 consistent with existing law. He emphasized the importance of 16 exercising this authority cautiously within the existing case 17 law. 18 19 Vice Mayor Oliveros opined that the fear is that the City 20 Manager may unreasonable want to place the facilities 21 underground. 22 23 Attorney Gallop indicated that if the City Manager gave a 24 direction, which the providers felt was illegal the Commission 25 would hear about almost immediately. 26 27 Vice Mayor Oliveros asked if the providers would have to go 28 through the City's Planning Board or ERPB Board for this purpose. 29 30 Attorney Gallop said this ordinance provides for the ERPB 31 review. 32 33 Commissioner Russell related that if in the future when 34 there is development and the facilities would be required to be 35 located underground that would incur the expense. 36 37 Manager Scurr said typically when there is a development the 38 developer bears the cost of any necessary utility re- location. 39 He explained that this is no more than another wire on an 40 existing pole, which would not be noticed by the average person. 41 42 Attorney Gallop recommended the following amendments. 43 Strike the wording on page 5, line 1 dealing with "provided" to 44 the end of the sentence; page 9, line 18 strike the word "permit" 45 and insert the word "license ", 9, line 33- strike "four" and 46 insert "two "; page 16, strike everything from line 6 through 9; 47 as well as beginning with line 18, strike the sentence beginning 48 at line 18 and going to line 22; page 25, line 23 after "all 49 liability policies" insert "accept workers compensation 50 policies "; line 24 strike "the operations" and insert REGULAR CITY COMMISSION 22 MINUTES - March 2, 1999 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 "liabilities arising out of result of caused by licensee's operation "; line 26 strike the sentence relating to "manually signing certificate of insurance ". Moved by Commissioner Feliu, seconded by Commissioner Russell to amend the ordinance as prescribed by Attorney Gallop. There being no further discussion on the amendments, the motion passed by a 4 -0 vote. Commissioner Bethel: Yea Commissioner Feliu: Yea Commissioner Russell: Yea Vice Mayor Oliveros: Yea Mayor Robaina: out of room There being no further discussion, the motion to adopt the ordinance as a whole passed by a 4 -0 vote. Commissioner Bethel: Yea Commissioner Feliu: Yea Commissioner Russell: Yea Vice Mayor Oliveros: Yea Mayor Robaina: out of room ORDINANCE NO.6 -99 -1680 20. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ETHICS, AMENDING CHAPTER 8A OF THE CODE OF ORDINANCES OF THE CITY OF SOUTH MIAMI, ENTITLED "CODE OF ETHICS "; PROVIDING STANDARDS, PROCEDURES- ON COMPLAINT OF VIOLATION AND PENALTIES; REPEALING SECTIONS 8A -1, "DECLARATION OF POLICY," 8A -2 "DEFINITIONS," 8A -4, "CONFLICT OF INTEREST "; RENUMBERING 8A -4.1, "INFLUENCE OF BOARD MEMBERS BY MAYOR AND COMMISSIONERS, APPEARANCE BEFORE BOARDS," PROVIDING FOR REPEAL, SEVERABILITY, AND AN EFFECTIVE DATE. 3/5 Moved by Commissioner Feliu, seconded by Vice Mayor Oliveros and Commissioner Bethel, to adopt this ordinance with the City Clerk assigning the next available number. Attorney Gallop explained that this proposed ordinance creates a Code of Ethics and Conflict of Interest Ordinance for the City of South Miami. There is an existing Conflict of Interest provision in the City's Code of Ordinances, which is outdated and is not entirely consistent with Miami -Dade County's Code of Ethics and Conflict of Interest Ordinance. He related that Miami -Dade County's ordinance controls all municipalities. REGULAR CITY COMMISSION 2 3 MINUTES - March 2, 1999 1 He said he'd taken the current Miami -Dade County ordinance, which 2 includes the "Cone of Silence" and is,a new provision also the 3 amended provisions related to prohibiting former city officials 4 from lobbying the city for two years after separation. This 5 draft also makes certain amendments to the base Miami -Dade County 6 Charter to eliminate some ambiguities in light of some recent 7 actions taken by the Miami -Dade County Ethics Commission. Some 8 of the objectives achieved by this are to first retain control by 9 the City Commission to the City Manager to discipline City 10 employees who violates the Code of Ethics and the Conflict of 11 Interest provision. It also provides a measure of insulation for 12 City officials from multiple complaints being filed in different 13 venues. It treats different classes of city officials 14 differently. It provides that if a complaint is filed against 15 someone other than the City Commission or appointed city 16 officials [city manager, city clerk and city attorney] that the 17 determination of legal sufficiency and the determination of 18 probable cause would be determined by the City Attorney. In the 19 event the City Attorney determines that there is no sufficient 20 complaint or no probable cause the City will seek the appropriate 21 action of dismissing the complaint and give a report not only to 22 the complainant and to the alleged violator but also to the City 23 Commission so that there would be accountability of what has 24 occurred. If it is determined that there is a legal complaint 25 for probable cause the complaint will`, proceed to the next step 26 which is an investigation and a full Judicial hearing at which 27 time the City Manager makes the determination as to whether or 28 not a violation has occurred. The City Manager not only has 29 the power to impose a fine but also to discipline the employee. 30 However, when you get to alleged violations of city officials or 31 City Commissioners the Commission has to decide how best to 32 handle this. He said the City Commission might want to bring 33 in a Special Master for this purpose or transfer the matter to 34 Miami -Dade County Commission on Ethics. He said this ordinance 35 also establishes a procedure that is controlled. It also 36 protects the party from multiple charges filed in different 37 venues. 38 39 Commissioner Russell asked if this ordinance was 40 retroactive. 41 42 Attorney Gallop said this ordinance takes effect upon 43 adoption. He said that any complaints filed prior to the 44 effective date of this ordinance would be filed with the Miami - 45 Dade County Commission on Ethics. He reminded the Commission 46 members that this ordinance is virtually identical to Miami -Dade 47 County's ordinance. 48 49 Manager Scurr said as a general rule new provisions are not 50 retroactive in nature. He explained that there were two types of REGULAR CITY COMMISSION 2 4 MINUTES — March 2, 1999 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 new things in this ordinance. He said that Attorney Gallop had done a wonderful job setting up new procedures that administration would work its way through when complaints are filed. He said the major issue here is the "Cone of Silence." He shared that a meeting with the relevant boards and Committees has been discussed to familiarize them with the "Cone of Silence" provision. Commissioner Russell said as an elected official the "Cone of Silence" provisions imposes upon them the inability to talk to individuals about pending projects. She said by being elected they've given up their rights to be citizens and have given up their rights to communicate freely with anybody regarding any projects. Attorney Gallop clarified that the original version of Miami -Dade County Code of Ethics ordinances prohibited communications by a vendor with County Commissioners as well as with the professional staff accept other than in a structured setting such as pre -bid meetings or contract negotiations which are advertised. It also prohibited County Commissioners from communicating with the County's professional staff on a particular bid item. It also prohibited the bidder /vendor from communicating with County Commissioners. He said the version that he's drafted did not prohibit communication between the vendor /bidder and the City Commission. Commissioner Russell indicated that she did not want to give up her right to communicate with the vendors or other individuals. Mayor Robaina conveyed that he not only got his information from the professional staff he also seeks information from other entities. Attorney Gallop said that this version provides that the Commission members are able to communicate with the vendors. Commissioner Russell inquired as to what page the provision Attorney Gallop had referenced was on. Attorney Gallop related that it is on page 18, at the bottom of line 21. Manager Scurr asked if the City was obligated to limit communication between the manager and the City Commission. Attorney Gallop said this provision provides for open meetings on negotiations but does not prohibit the City Manager REGULAR CITY COMMISSION 2 5 MINUTES - March 2, 1999 1 from asking directions from the City Commission in an open 2 meeting but it does prohibit the City Manager from asking for 3 directions in a private setting. 4 5 Vice Mayor Oliveros asked if the City was obligated to 6 follow Miami -Dade County's "Cone of Silence" verbatim. 7 8 Attorney Gallop said that Miami -Dade County's ordinance is 9 applicable to all municipalities by virtue of both the wording of 10 the Miami -Dade County Conflict of Interest Ordinance and the 11 Charter power of the County. He said this Miami -Dade County's 12 ordinance is applicable to municipalities even if the City don't 13 adopt it and would be enforced by Miami- Dade County. 14 15 Mayor Robaina suggested tabling this issue. 16 17 Vice Mayor Oliveros opined that this issue should be brought 18 up with Miami -Dade County in an effort to resolve the issue. 19 20 Manager Scurr commented that an affirmative stand should 21 also be taken whereby the City's Ethics ordinance does not impose 22 a "Cone of Silence" on those types of discussions. 23 24 Attorney Gallop said that this could not be done and the 25 only way to achieve this would be to have Miami -Dade County to 26 say that that particular section "Cone of Silence" is not 27 applicable to municipalities. 28 29 Commissioner Russell asked if the City could move forward 30 and make this request to Miami -Dade County. 31 32 Attorney Gallop said that this could be done however, it may 33 take a year before there is a response. He suggested that the 34 Commission move forward with the adoption of the ordinance with 35 the exclusion of the "Cone of Silence" provision until the City 36 has had the opportunity to approach the sponsor of this 37 legislation at the County Commission level to ask for an 38 amendment to the ordinance giving the City's the option as it 39 related to the "Cone of Silence" provision.. He emphasized that 40 even though this provision would be removed from the City's 41 ordinance it is still applicable under Miami -Dade County 42 jurisdiction. 43 44 Vice Mayor Oliveros suggested having the City Manager 45 prepare a letter for the Commission members' signature. 46 47 Attorney Gallop recommended having the Miami -Dade League of 48 Cities review this issue as well. 49 REGULAR CITY COMMISSION 2'6 MINUTES - March 2, 1999 1 Vice Mayor Oliveros said that he would take this issue up 2 with the Miami -Dade League of Cities. He clarified that the 3 "Cone of Silence" prohibits the Commission members from talking 4 with individuals before the award of the bid. 5 6 Attorney Gallop replied after the bid is awarded the 7 Commission members can speak with the individual or company 8 representative selected. 9 10 Vice Mayor Oliveros asked for his colleagues' support in 11 asking for a resolution to approach the Miami -Dade County League 12 of Cities with this issue. 13 14 Moved by Vice Mayor Oliveros, seconded by Commission to 15 amend the ordinance by deleting the provision relating to the 16 "Cone of Silence." 17 18 There being no further discussion on this amendment the 19 motion passed by a 5 -0 vote. 20 21 Vice Mayor Oliveros: Yea 22 Commissioner Russell: Yea 23 Commissioner Feliu: Yea 24 Commissioner Bethel: Yea 25 Mayor Robaina: Yea 26 27 Mayor Robaina opened the floor for the public hearing. 28 29 Mr. David Tucker, Sr., of 6556 SW 78th Terrace appeared 30 before the City Commission to express his views about this issue. 31 He referenced an article that appeared in the March 1St local 32 section of the Miami Herald. 33 34 After there were no other interested parties to speak on 35 behalf of this item the public hearing was closed. 36 37 There being no further discussion on the ordinance as a 38 whole, the motion passed by a 5 -0 vote. 39 40 Vice Mayor Oliveros: Yea 41 Commissioner Russell: Yea 42 Commissioner Bethel: Yea 43 Commissioner Feliu: Yea 44 Mayor Robaina: Yea 45 46 RESOLUTION (S) HEARING 47 There were none 48 49 RESOLUTION (S) 50 REGULAR CITY COMMISSION 2 7 MINUTES - March 2, 1999 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 RESOLUTION NO. 54 -99 -10678 21. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO RETAINING M.C. HARRY ASSOCIATES, INC. FOR THE PURPOSE OF STUDYING AND DEVELOPING A PRELIMINARY DESIGN FOR A PEDESTRIAN OVERPASS CONNECTING METRO RAIL WITH THE DOWNTOWN AUTHORIZING THE CITY MANAGER TO DISBURSE A FIXED LUMP SUM OF $23,500 IN PROFESSIONAL FEES FROM ACCOUNT NUMBER 001- 0000 - 245.1000, ENTITLED "RESERVE FOR PRIOR YEAR ENCUMBRANCE;" AND PROVIDING FOR AN EFFECTIVE DATE. (Commissioner Feliu) 3/5 Moved by Mayor Robaina, seconded by Commissioner Russell to approve this item, with the City Clerk assigning the next available date. Commissioner Feliu explained that the City had received a grant in the amount of 19,000 with the City making a matching fund of $4,750.00 to provide a study that is desperately needed that will allow the City to perhaps have an overpass if the City's lobbying efforts are successful. Manager Scurr said this begins the study process. He related that there is a Miami -Dade County project going on a the Metro rail parking garage which is on the west side of US One and a proposed project at the Tire Kingdom site that the City is working on with the Simon Group on the East side of US One. Part of what this study is going to try to do is tie things together and come up with some preliminary designs so that everyone will know what the overpass would look like and how much it would cost from a capital standpoint. Mr. Basu, the City's Assistant City Manager /Planning Director and opined that the key element is the alignment. vote. There being no further discussion the motion passed by a 5 -0 Vice Mayor Oliveros: Yea Commissioner Russell: Yea Commissioner Bethel: Yea Commissioner Feliu: Yea Mayor Robaina: Yea RESOLUTION NO. 55 -99 -10679 22. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO DADE DAYS; AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $1,800.00 TO MIAMI -DADE DAYS, INC TO COVER THE COST OF REGULAR CITY COMMISSION MINUTES - March 2, 1999 1 TRAVEL, HOTEL AND REGISTRATION FOR THE ENTIRE CITY 2 COMMISSION TO ATTEND DADE DAYS IN TALLAHASSEE, FLORIDA 3 ON APRIL 7 -8, 1999; EXPENDITURE FROM ACCOUNT NO. 4 1315.513- 4070; PROVIDING FOR AN EFFECTIVE DATE. 5 6 7 Moved by Mayor Robaina, seconded by Commissioner Russell to 8 approve this item, with the City Clerk assigning the next 9 available number. 10 11 Vice Mayor Oliveros said these are the appropriate funds so 12 that the City Commission can attend Dade Days. He opined that 13 the City was very successful last and anticipated being more 14 successful this year. 15 16 There being no further discussion, the motion passed by a 5- 17 0 vote. 18 19 Commissioner Bethel: Yea 20 Commissioner Feliu: Yea 21 Commissioner Russell: Yea 22 Vice Mayor Oliveros: Yea 23 24 ORDINANCE (S) FIRST READING 25 26 23. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE 27 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE LAND 28 DEVELOPMENT CODE, AMENDING SECTION 20- 7.7(B), ENTITLED 29 "BUILDINGS AND THEIR PLACEMENT — MAIN STREETS, SUNSET & 30 RED ROAD," SECTION 20 -7.7 (C), ENTITLED REQUIRED 31 ELEMENTS - MAIN STREETS, SUNSET & RED ROAD," AND 32 SECTION 20- 7.11(B), ENTITLED "BUILDINGS AND THEIR 33 PLACEMENT GENERAL PROVISIONS, APPLY TO ALL;." 34 PROVIDING FOR ARCADE AND AWNING STANDARDS; PROVIDING 35 FOR SEVERABILITY, ORDINANCES IN CONFLICT AND AN 36 EFFECTIVE DATE. 37 3/5 38 39 Moved by Commissioner Russell, seconded by Commissioner 40 Bethel to approve this item on first reading with second reading 41 and public hearing scheduled after consideration by the Planning 42 Board. 43 44 Mr. Greg Oravec, a Planner with the City's Planning 45 Department explained that in 1993 the City Commission approved an 46 ordinance, which provided for mix -use amenities for the Hometown 47 District. The current South Florida Building Code does not allow 48 for the construction of arcades in the public right -of -way. This 49 ordinance would replace that arcade requirement with an awning. REGULAR CITY COMMISSION 29 MINUTES - March 2, 1999 1 2 Commissioner Russell conveyed what would happen five or six 3 years down the road when the quality of awnings is inconsistent, 4 with some being vinyl and some being made of canvas in different 5 lengths. She conveyed that the City could have mix matched 6 awning down Sunset Drive. She shared that she was concerned 7 about the look. 8 9 Mr. Oravec said that this was a very valid point. He said 10 the look that the City was trying to achieve would be similar to 11 the look on 71st Street. He said either the ERPB or the City' s 12 professional staff would regulates the awnings. 13 14 Manager Scurr said the City is not trying to discourage the 15 arcades. They will be allowed and encouraged but not on the 16 public right -of -way. 17 18 Commissioner Russell inquired about the next amendment cycle 19 for the South Florida Building Code and asked if the City would 20 be pursuing the issue to change this provision. 21 22 Manager Scurr said the next amendment cycle for the South 23 Florida Building Code would take place in the year 2000. 24 25 There being no further discussion, the motion passed by a 5- 26 0 vote. 27 28 Commissioner Bethel: Yea 29 Commissioner Feliu: Yea 30 Vice Mayor Oliveros: Yea 31 Commissioner Russell: Yea 32 Mayor Robaina; Yea 33 34 24. AN ORDINANCE OF THE MAYOR AND CITY 'COMMISSION OF THE 35 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE LAND 36 DEVELOPMENT CODE, AMENDING SECTION 20-7.6 (A) , ENTITLED 37 "HOMETOWN DISTRICT PARKING COMMITTEE;" PROVIDING FOR 38 ADDITIONAL MEMBERS; PROVIDING FOR SEVERABILITY, 39 ORDINANCES IN CONFLICT AND AN EFFECTIVE DATE. 40 (Mayor Robaina) 3/5 41 42 Moved by Commissioner Feliu, seconded by Commissioner 43 Russell to approve this item on first reading with second reading 44 and public hearing scheduled after consideration by the Planning 45 Board. 46 47 Mayor Robaina said that held sponsored this item to increase 48 the membership on the Hometown District Parking Committee. There 49 are a number of people that have shown a desire to be on this 50 Committee. REGULAR CITY COMMISSION 3 0 MINUTES - March 2, 1999 1 2 There being no further discussion, the motion passed by a 5- 3 0 vote. 4 5 Vice Mayor Oliveros: Yea 6 Commissioner Russell: Yea 7 Commissioner Feliu: Yea 8 Commissioner Bethel: Yea 9 Mayor Robaina: Yea 10 11 25. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE 12 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE LAND 13 DEVELOPMENT CODE; MODIFYING AND SUSPENDING CERTAIN 14 PROVISIONS THAT ALLOW FOR THE REDUCTION OF REQUIRED 15 PARKING SPACES, FOR A PERIOD OF NINE MONTHS, THEREBY 16 ENABLING THE CITY TO ASSESS THE IMPACT OF THE SHOPS AT 17 SUNSET PLACE ON THE DOWNTOWN PARKING SUPPLY, EVALUATE 18 THE APPROPRIATENESS OF SUCH PROVISIONS AND PREPARE 19 NECESSARY AMENDMENTS; PROVIDING THAT ORDINANCES IN 20 CONFLICT SHALL NOT BE IN FORCE AND EFFECT DURING THIS 21 TIME PERIOD; PROVIDING FOR SEVERABILITY, ORDINANCES IN 22 CONFLICT, AND AN EFFECTIVE DATE. 23 (Commissioner Feliu) 3/5 24 25 Moved by Mayor Robaina, seconded by Commissioner Russell to 26 approve this item on first reading, which second reading and 27 public hearing scheduled after consideration by the Planning 28 Board. 29 30 Commissioner Feliu explained this would allow the City an 31 opportunity to get a handle on the amount of parking that is 32 needed as well as review the traffic issues in the area and the 33 affect this has on the residents in this area. He said that the 34 merchants have their reasoning for wanting the same thing. He 35 said this would give the City nine months in which to conduct the 36 traffic study as well as parking situation. He said this is also 37 an opportunity for staff to review the Hometown Plan which allows 38 for the parking reduction. 39 40 Mr. Basu, the City's Assistant City Manager /Planning 41 Director detailed pertinent steps being taken to deal with the 42 traffic study and concerns the merchants might have. He said 43 this will not totally stop those existing projects but have them 44 go through the Special Exception Process so that the City 45 Commission would have an opportunity to review them. 46 47 Manager Scurr said the concept here is that the City did not 48 want to allow new large -scale development with people 49 automatically taking advantage of parking reductions that is 50 contributing to the parking problem and not solving it. REGULAR CITY COMMISSION 31 MINUTES - March 2, 1999 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 Simultaneously the City want to encourage those projects that helps the situation. The City also didn't want to penalize existing property owners that have some concept for the property that helps and don't hurt the problem. He said the 7,500 square feet needed to be worked out. He anticipated that after this ordinance has gone through the Planning Board and ERPB process this issue would be worked out. Commissioner Russell related that the CRA Plan also has substantial parking reductions and asked that this too be included in the discussions. She commented Commissioner Feliu and staff for putting this ordinance together. Mayor Robaina inquired about the pending project with Miami - Dade County regarding the Metro -rail station. He asked what would happen to that project in this particular case. Manager Scurr said that all the projects that are in the pipeline have excess parking. Mayor Robaina commented that all that is being done here is promoting responsible growth within the community. He commended Commissioner Feliu and staff for this ordinance. Commissioner Russell asked only for the central business citywide. if this proposed ordinance was district or any new development Manager Scurr clarified that this ordinance does suspend some of the automatic metro -rail and applies to a larger area around the metro -rail. Commissioner Russell said to answer her question, the answer is "no" this does not, include the surrounding areas of the Hometown District. She asked how far did it reach. Mr. Oravec said it applied to the Hometown District, Metro- rail station and areas outside the Hometown district within a 15,000 -foot radius from the Metro -rail station. There was discussion between staff and members of the City Commission about changing the 7,500 square feet to any new construction over 50,00 should go through a Special Exception process. Any use change or innovations over 10,000 Square would go through the Special Exception process. There being no further discussion, the motion passed by a 5 -0 vote. REGULAR CITY COMMISSION MINUTES — March 2, 1999 Vice Mayor Oliverost Yea 32 1 Commissioner Feliu Yea 2 Commissioner Russell: Yea 3 Commissioner Bethel: Yea 4 Mayor Robaina: Yea 5 6 7 8 26. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE 9 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE PARKING 10 REGULATIONS OF THE LAND DEVELOPMENT CODE, AMENDING 11 SECTIONS 20- 3.3(D), ENTITLED "PERMITTED USE SCHEDULE," 12 20 -4.3, ENTITLED "SIGN REGULATIONS" AND SECTION 20 -4.4 13 ENTITLED "OFF- STREET PARKING REQUIREMENTS "; PROVIDING 14 FOR STANDARDS AND PROCEDURES; PROVIDING FOR 15 SEVERABILITY, ORDINANCES IN CONFLICT AND AN EFFECTIVE 16 DATE. 17 3/5 18 19 Moved by Mayor Robaina, seconded by Commissioner Russell to 20 approve this item on first reading with second reading and public 21 hearing scheduled after consideration by the Planning Board. 22 23 Mr. Oravec said the city is putting together some 24 contingency plans and the most important plan involves parking 25 and traffic. Now that the Shops At Sunset Place is open 26 administration is trying to get a feel for traffic and parking 27 patterns. The opening of the SHOPS has explicitly evidenced the 28 need to modify many of the City's parking regulations. This 29 ordinance would maximize the City's available parking capacity. 30 The ordinance also provides for strict regulations of these 31 activities so that the special character of the downtown and 32 surrounding neighborhoods are protected. He said if this 33 ordinance is approved it would go through a comprehensive 34 planning board process. 35 36 Mr. Basu said that this ordinance would go through the 37 Planning Board as well as the Parking Committee. 38 39 Mayor Robaina said this action illustrates the Commission's 40 initiative in addressing the issues. He commented Manager Scurr 41 for his insight into this issue. 42 43 Commissioner Feliu questioned the six- month period and said 44 that this would be an added burden as referenced on page 3 45 section 20 -4, line 42. 46 47 Mr. Oravec said this fell under the interim parking section. 48 He said the idea of interim parking is that it provides necessary 49 parking on a short -term basis. He said in actuality they were 50 mixing provisions that have three components; 1) Special Events REGULAR CITY COMMISSION 33 MINUTES - March 2, 1999 1 parking; 2) Interim Parking; and 3) Commercial Parking lot. He 2 said the Commercial parking lot provider would have to submit a 3 bi- annual [every six months] report. 4 5 Commissioner Feliu inquired if a new business owner would 6 have to apply for an occupational license. 7 8 Mr. Oravec said that any person doing business in South 9 Miami would have to get an occupational license. He said if a 10 person wanted to sell their business parking spaces after closing 11 hours that person would have to get an additional occupational 12 license because it is a different type of business. 13 14 Mr. Basu related that this issue would be coming before the 15 Planning on March 9th at 7:30 p.m. He opined this is the time 16 that people should come out to voice their concerns. 17 18 There being no further discussion, the motion passed by a 5- 19 0 vote. 20 21 Vice Mayor Oliveros: Yea 22 Commissioner Russell: Yea 23 Commissioner Feliu Yea 24 Commissioner Bethel: Yea 25 Mayor Robaina: Yea 26 27 PUBLIC REMARKS 28 29 Mr. Stuart Arabac, representing the property owner of the 30 retail buildings from 58th Avenue to 58th Court on the South side 31 of Sunset Drive appeared before the City Commission to object to 32 the propose narrowing of the public alley -way right behind these 33 properties. He recounted that in June 198 with city 34 administration and Al and Babe Elias and at that time he was 35 given assurance that the driveway would not be narrowed. He 36 objected to anything that would have a negative impact on the 37 tenants. 38 39 Mayor Robaina said that Mr. Arabac's concerns were noted and 40 would be discussed with staff. 41 42 Mr. David Tucker, Sr., of 6556 SW 78th Terrace appeared 43 before the City Commission to address his comments to Item No. 44 17. He said this is project has been a long time coming. He 45 recounted pertinent events leading up to this point. 46 47 Mr. Ed Bramson appeared before the City Commission to share 48 with them a newspaper article about the Harlem Globe Trotters. 49 He recounted the history of introducing Mr. Spike Gibson to 50 elected office. REGULAR CITY COMMISSION 3 4 MINUTES - March 2, 1999 1 2 3 4 COMMISSION REMARKS 5 6 Vice Mayor Oliveros encouraged those citizens with issues on 7 the items that were before the Commission tonight on first 8 reading to come forward for discussion with their elected 9 officials. 10 11 Commissioner Russell shared that sometimes when the 12 Commission members sit on the dais some very difficult issues are 13 put before them. This parking garage project with SPG Phase One 14 has been in the works for so many years. To finally see it 15 coming to a closure with all the negotiations and time and energy 16 put into is a relief. She related that on the other hand she is 17 so hurt for the merchants in the community that have suffered 18 through so much construction disruption already. She told the 19 merchants that she recognized this and would be working with 20 administration to do what ever it can to make it as expeditious 21 and as painless as possible. She related that she is sensitive 22 to those issues. 23 24 Commissioner Feliu wished everyone an good evening. 25 26 Commissioner Bethel thanked everyone for his birthday cake 27 even though it was 27 days early. 28 29 Mayor Robaina shared that when he'd left the dais during the 30 telecommunications facility ordinance he was holding a second 31 meeting in the hallway. He shared that the merchants have 32 concerns about the construction coming to the downtown area and 33 affecting the smaller businesses in South Miami. He related that 34 he'd spoken at length with the City Manager and administrative 35 staff about what could be done to assist the merchants. He 36 shared that the City has a piece of property over by the post 37 office, the old inspection center. This property was being 38 considered as an option for valet parking to assist the merchants 39 and their customers. He said the elected officials and 40 administration was going to be very sensitive to the merchants' 41 situation. He emphasized that it was nice to see a number of the 42 smaller shop owners /merchants at tonight's meeting. He 43 encouraged the merchants to participate in this process. 44 45 Mayor Robaina said that he was also told that there seems to 46 be a problem with the bus line on Sunset Drive and 58th Avenue 47 going eastbound. He suggested having this issue reviewed with 48 the parking study with the possibility of making that a right 49 hand turn. REGULAR CITY COMMISSION 35 MINUTES - March 2, 1999 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Mayor Robaina commended his colleagues and Attorney Gallop for being pro- active on Ethics. He further thanked everyone that attended the State of The City Address. There being no further business the meeting adjourned at 11:26 p.m., sharing inspirational words. Attest City Clerk REGULAR CITY COMMISSION MINUTES - March 2, 1999 Approved Mayor 36 to come before this Body, with Commissioner Feliu 1 2 3 COMMISSION REMARKS 4 5 Vice Mayor Oliveros encouraged those citizens with issues on 6 the items that were before the Commission tonight on first 7 reading to come forward for discussion with their elected 8 officials. 9 10 Commissioner Russell shared that sometimes when the elected 11 sits on the dais some very difficult things are put before them. 12 This parking garage project with SPG Phase One has been in the 13 work for so many years. To finally see it finally coming to a 14 closure with all the negotiations and time and energy put into is 15 a relief. She related that on the other hand she is so hurt for 16 the merchants in the community that have suffered through so much 17 construction disruption already. She told the merchants that she 18 recognized this and would be working administration to do what 19 ever it can to make it as expeditious and as painless as 20 possible. She related that she is sensitive to those issues. 21 22 Commissioner Feliu wished everyone an good evening. 23 REGULAR CITY COMMISSION 3 5 MINUTES - March 2, 1999