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02-16-99MAYOR: Julio Robaina CITY MANAGER: Charles D. Scurr VICE MAYOR: Armando Oliveros, Jr. CITY ATTORNEY: Earl G. Gallop COMMISSIONER: Horace G. Feliu CITY CLERK: Ronetta Taylor COMMISSIONER: David D. Bethel COMMISSIONER: Mary Scott Russell CITY COMMISSION AGENDA Regular City Commission Meeting Meeting date: February 16, 1999 6130 Sunset Drive, South Miami, FL Next Regular Meeting date: March 2, 1999 Phone: (305) 663 -6340 Time: 7:30 PM PURSUANT TO FLORIDA STATUTES 286.0105, "THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS NOTICE DOES NOT CONSTITUTES CONSENT BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE INADMISSIBLE OR IRRELEVANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE ALLOWED BY LAW. City of South Miami. ordinance No. 6 -86 -1251 requires all persons appearing in a paid or remunerated representative capacity before the City Staff, Boards, Committees and the City Commission, to fill out the appropriate form and file it with the City Clerk prior to engaging in lobbying activities. CALL TO ORDER: A. Invocation: B. Pledge of Allegiance: C. Presentation(s): ITEMS FOR THE COMMISSION'S CONSIDERATION: 1. Approval of Minutes: Regular City Commission Minutes - February 2, 1999 2. City Manager's Report: 3. City Attorney's Report: REGULAR CITY COMMISSION 1 AGENDA - February 16, 1999 CONSENT AGENDA 4. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA ADOPTING GUIDELINES FOR RECOMMENDATIONS FROM THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY AND ADVISORY BOARD REGARDING MATTERS AFFECTING THE COMMUNITY REDEVELOPMENT AREA. 3/5 ORDINANCE (S) SECOND READING PUBLIC HEARING (S) There are none RESOLUTION (S) HEARING There are none RESOLUTION (S) 5. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH MIRI CONSTRUCTION CORPORATION, TO PERFORM CITY -WIDE STREET PAVING AND THERMOPLASTIC MARKING AT A COST' NOT TO EXCEED $40,000.00, AND CHARGING THE DISBURSEMENT TO "LOCAL OPTION GAS TAX - MAINTENANCE AND REPAIR OF STREETS AND PARKWAYS" ACCOUNT NO. 112- 1730 - 541 -4640. (Mayor Robaina) 3/5 ORDINANCE (S) FIRST READING 6. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA AMENDING ORDINANCE NO. 18- 98 -1666 WHICH CREATED A COMMUNITY REDEVELOPMENT AGENCY ADVISORY BOARD BY AMENDING THE PROVISIONS REGARDING MEMBERSHIP; PROVIDING FOR SEVERABILITY, CONFLICT AND AN EFFECTIVE DATE. 3/5 7. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO RIGHTS OF WAY; AMENDING CHAPTER 13 OF THE CODE OF ORDINANCES OF THE CITY OF SOUTH MIAMI, ENTITLED "LICENSES" BY ENACTING ARTICLE X, ENTITLED "TELECOMMUNICATIONS SYSTEMS;" AUTHORIZING NON- EXCLUSIVE LICENSE AGREEMENTS FOR USE OF PUBLIC RIGHTS -OF -WAY AND STREETS FOR PURPOSE OF ERECTING, CONSTRUCTING, MAINTAINING AND OPERATING LINES AND EQUIPMENT FOR PROVISION OF TELECOMMUNICATIONS REGULAR CITY COMMISSION 2 AGENDA - 'February 16, 1999 SERVICES AND LOCAL EXCHANGE TELEPHONE SERVICES, PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT, AND AN EFFECTIVE DATE. 3/5 8. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ETHICS, AMENDING CHAPTER 8A OF THE CODE OF ORDINANCES OF THE CITY OF SOUTH MIAMI, ENTITLED "CODE OF ETHICS "; PROVIDING STANDARDS, PROCEDURES ON COMPLAINT OF VIOLATION AND PENALTIES; REPEALING SECTIONS 8A -1, "DECLARATION OF POLICY," 8A -2, "DEFINITIONS," 8A -4, "CONFLICT OF INTEREST "; RENUMBERING 8A -4.1, "INFLUENCE OF BOARD MEMBERS BY MAYOR AND COMMISSIONERS, APPEARANCE BEFORE BOARDS," PROVIDING FOR REPEAL, SEVERABILITY, AND AN EFFECTIVE DATE. 3/5 SPEAKERS PLEASE , TAKE NOTICE THAT SECTION 2-2.1(k)(2) OF THE CODE OF ORDINANCES PROVIDES THAT "ANY PERSON MAKING PERSONAL IMPERTINENT, OR SLANDEROUS' REMARKS OR WHO SHALL BECOME BOISTEROUS WHILE ADDRESSING THE COMMISSION SHALL BE FORTHWITH BARRED FROM FURTHER AUDIENCE BEFORE THE COUNCIL- BY THE PRESIDING OFFICER, UNLESS - PERMISSION TO CONTINUE BE GRANTED BY A MAJORITY VOTE OF THE COMMISSION". PUBLIC REMARKS COMMISSION REMARKS REGULAR CITY COMMISSION 3 AGENDA - February 16, 1999 To: Mayor and Commission Date: February 10, 1999 C I Agenda Item # From: Charles Scurr J,-,40 Subject: Comm. Mtg. 2/16/ 9 City Manager CRA Board and Advisory Board Recommendations The attached resolution provides guidelines for CRA Board and Advisory Board review of matters affecting the CRA area. A workshop was held on January 11, 1999 to discuss and develop such guidelines. The attached document reflects the outcome of that workshop. This item was deferred on January 19. Recommendation: Approval 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA ADOPTING GUIDELINES FOR RECOMMENDATIONS FROM THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY AND ADVISORY BOARD REGARDING MATTERS AFFECTING THE COMMUNITY REDEVELOPMENT AREA. WHEREAS, the Mayor and City Commission wish to receive input and recommendations from the South Miami Community Redevelopment Agency and Advisory Board on matters affecting the Community Redevelopment Agency area; and WHEREAS, the guidelines attached as Exhibit "1," which will provide the framework for receiving such recommendations. NOW; THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. That the guidelines attached as Exhibit "1," which will allow the City Commission to receive input and recommendations from the South Miami Community Redevelopment Agency and Advisory Board are adopted. Section 2. That this resolution shall be effective upon adoption. PASSED and ADOPTED this day of ATTEST: CITY CLERK APPROVED AS TO FORM: CITY ATTORNEY MAYOR s s • GUIDELINES FOR REVIEW OF MATTERS REFERRED TO THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY The South Miami Community Redevelopment Agency (Agency) has been created by the City of South Miami (City) as an independent Agency to undertake and be responsible for community redevelopment activity as permitted by Chapter 163, Part III of the Florida Statues and as specified in the interlocal agreement between the City, the Agency and Miami -Dade County. Additionally, the city will establish a Community Redevelopment Agency Advisory Board (Advisory Board), in order to assist the Agency by undertaking a review of and making recommendations on matters within the Agency's jurisdiction. These guidelines are formulated to establish a procedure by which the Agency and the Advisory Board may review and make recommendations to the City on matters affecting community redevelopment. Section I. Recommendation to City Commission A) The City Commission shall receive recommendation on the following matters from the Agency regarding: 1. Comprehensive Land Use Plan or Map Amendments regarding land in the redevelopment area. 2. Zoning Amendments affecting the actual zoning map designation or the actual list of permitted, conditional or prohibited uses of any land in the redevelopment area 3. The expenditure or budgeting of any amount in excess of $50,000 in regard to any program or purchase, which, in the opinion of the City commission, affects the powers and responsibilities of the Community Redevelopment Agency in implementing by Plan, not otherwise required to be reviewed pursuant to Chapter 163, Florida Statues, and shall not include general government expenditures affecting City -wide programs or purchases. 4. Human Resource matters relating to job training, day care, and other quality of life issues. B) The City may, if time considerations permit, also refer the above matters to the Advisory Board in order for a recommendation to be made to the Agency. C) The City will not be required to refer the matters specified in Section A, 1 -3, to either the Agency or the Advisory Board in the event that considerations such as time or exigent circumstance require immediate City Commission action. D) The City Commission may refer any other matter to the Agency or the Advisory Board as determined by the City to affect the responsibilities of the Agency. Section H. Recommendation to the City Administration A) The City Manager shall receive recommendations from the following matters to the Agency regarding: 1. The issuance of any RFP or Bid Request for any program or purchase which, in the opinion of the City Manager, affects the "Community Redevelopment Agency area. 2. The sale or lease of any City owned property in the City which, in the opinion of the City Manager, affects the Community Redevelopment Agency area. B) The City Manager may, if time considerations permit, also refer the above matters to the Advisory Board in order for a recommendation to be made to the Agency. C) The City Manager will not be required to refer the matters specified in Section A, 1 -2, to either the Agency or the Advisory Board m the event that considerations such as time or exigent circumstances required immediate City action. D) The City Manager may refer any other matter to the Agency or the Advisory Board as determined by the City Manger to affect the responsibilities of the Agency. CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and Commission DATE: February 16, 1999 SUBJECT: Agenda Item # Commission Meetmg — 2/9/99 AUTHORIZATION OF THE CITY MANAGER TO ENTER INTO A CONTRACT WITH MIRI CONSTRUCTION CORPORATION TO PROVIDE STREET CONSTRUCTION SERVICES AT A COST NOT TO EXCEED $40,000.00, FOR FISCAL YEAR 1998/99. The attached resolution seeks approval to allow the City Manager to enter into a contract with MIRI Construction Corporation to provide street construction services for the City. I "KITO"'T"m1111L11 In November 1998, a resolution was passed naming Southeastern Engineering Contractors, Inc., (Southeastern) as a street construction contractor for the City, based upon a competitive bid contract with the Miami -Dade County School Board. The attached resolution also names a street construction contractor for the City, MIRI Construction Corporation. A second contractor is sought for the City for several reasons: 1) Contractors are not always available when the City needs work to be performed. Consequently, having a second pre- approved contractor greatly decreases the possibility that a commitment to another client will cause an unacceptable delay for a City project. 2) On larger and more complex projects, the two pre- approved contractors can be bid against each other, with the project being given to the contractor with the best and lowest proposal. This procedure allows for quick responsiveness and competition without having to develop and advertise a RFP for every street project during the fiscal year. It is also likely to result in lower cost for some projects. MIRI Construction Corporation has provided street construction services for the City of Coral Gables for the last five years. The City can bring this contractor on -board for this fiscal year through the competitive bid contract this firm has with Coral Gables (see attached). /continued ... Mayor and City Commission MIRI Paving Corp., Resolution February 16th, 1999 Page 2 of 2 The resolution with Southeastern was for $51,900.00 with the disbursements to come from the Local Option Gas Tax "Maintenance and Repair of Streets and Parkways" account. However, a contract was provided to Southeastern for only $20,000.00 for certain reasons. The full amount of the resolution does not have to be extended to the contractor in the first contract, since the resolution indicates a "not to exceed" amount, not a guaranteed amount. Should Southeastern perform well under the first contract, additional contracts can be extended to that vendor under the same resolution provided that the "not to exceed" amount is not surpassed, and money remains in that account. This approach to "as needed" paving projects provides flexibility. Even greater flexibility would be provided with a second pre- approved paving firm. This is needed in today's roadway construction environment, since often times one contractor is "tied up" with other projects and cannot provide the responsiveness we require. The total expenditure would not exceed $40,00.00, and the disbursement would come from account No. 112- 1730 -541 -4640 "Local Option Gas Tax - Maintenance and Repair of Streets and Parkways ". This account currently has a balance of $44,507. 00 for fiscal year 1998199. The proposed contract with MIRI will help us to complete our annual schedule in a timely fashion, and possibly result in cost savings in the larger projects. Therefore, approval of this resolution is recommended. Attachments RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH MIRI CONSTRUCTION CORPORATION, TO PERFORM CITY -WIDE STREET PAVING AND THERMOPLASTIC MARKING AT A COST NOT TO EXCEED $40,000.00, AND CHARGING THE DISBURSEMENT TO "LOCAL OPTION GAS TAX - MAINTENANCE AND REPAIR OF STREETS AND PARKWAYS" ACCOUNT NO. 112 - 1730 - 541 - 4640. WHEREAS, the public roadways under the jurisdiction of the City require periodic maintenance and /or reconstruction in order to provide for appropriate functionality and safety, and; WHEREAS, MIRI Construction Corporation has been awarded a competitive bid contract with the City of Coral Gables for street construction (Resolution No. 20621 and Bid No. DPW99 -01). NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to enter into a contract with Miri Construction Corporation to perform City -wide roadway improvements based upon the aforementioned City of Coral Gables contract. Section 3. The contract with MIRI Construction Corporation is not to exceed 40,000.00 for fiscal year 1998/99. PASSED AND ADOPTED this 16th day of February 1999. APPROVED: MAYOR ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH MIRI CONSTRUCTION CORPORATION, TO PERFORM CITY -WIDE STREET PAVING AND THERMOPLASTIC MARKING AT A COST NOT TO EXCEED $40,000.00, AND CHARGING THE DISBURSEMENT TO "LOCAL OPTION GAS TAX - MAINTENANCE AND REPAIR OF STREETS AND PARKWAYS" ACCOUNT NO. 112-1730-541-4640. WHEREAS, the public roadways under the jurisdiction of the City require periodic maintenance and /or reconstruction in order to provide for appropriate functionality and safety, and; WHEREAS, MIRI Construction Corporation has been awarded a competitive bid contract with the City of Coral Gables for street construction (Resolution No. 20621 and Bid No. DPW99 -01). NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to enter into a contract with Miri Construction Corporation to perform City -wide roadway improvements based upon the aforementioned City of Coral Gables contract. Section 3. The contract with MIRI Construction Corporation is not to exceed 40,000.00 for fiscal year 1998/99. PASSED AND ADOPTED this 16t" day of February 1999. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR 02!12/1999 10:56 3052613791 PUBLIC WORKS PAGE 01 MIRI CONSTRUCTION INC. 3052332013 P ®01 The Ctty Of Co ml Gables :IV.� ' + a. y Pubk Works peparlinent November 6, 1998 285 ARACCN Awwve C© M, aAbLE& RojzzA 33134 Miri Construction, Inc. 7340 5W 121 St. Miami, PL 33156 RE: ColTs"etion of Street Improvements at various Locations in the City of Coral Gables, Florida DPW 99 -01 Dear Sir/Madam: The contract for the above referenced project has been awarded by the City Commission of Coral Gables to your organisatiort for a contract amount of $1,200,000 without any clmgc in scope as outlined in die bid documents and the related addendmn. Please fill in the two (2) enclosed contract forms where applicable and return all copies to us within ten (14) days. Please date only the Contract and Performance Band, only in spaces not proceeded by an asterisk ( *), as the City will till in this date when executing the contract. Please also submit evidence of Insurance and Workman's Compensation provisions. For your review, we have attached a copy of the Bid Tabulation foun. As soon as the Contracts are executed by the City, one copy will be returned to you, and a pre - construcz on meeting will be set up, Please stop by the Finance Department if you have not already done so to ensure that you have the necessary licenses to work in Coral Gables. You will need a copy of your State and for Municipal Contractor's License, If you have any questions, please contact me or Thomas D. Springer, P.F., at 305- 460 -5014. �,���Y Yo " R. Alberto 6elgado, P.E. Public Works Director RAD:ksc Encl. c: H. C. Eads, Jr., City Manager Donald Nelson, Fi vance Director Carmen Lizama- Gaspe, Purchasing Director Thomas D. Springer, P.R., Ev&eering Div. Supv. SulyNieves, Acting Enemocring Technician P.O, BOX 141549 CORAL CAGLK C LORICA 33114 -1549 (305) 460 -5000 PUBLIC WORMS PAGE 02 02112J19g9 10:56 3052613791 P.02- MIRI CONSTRUCTION INC. � @5Z33�0s3 CO NT"CT THIS CONTRACT made and entered into on the N day of _ A. D., 19__.` , by and between the City of Coral Gables, Florida, the first party, and the second panty. WITNESSETH: That the second parry, for the consideration hervinAfter My sct out, hereby agrees with the fwst party as follows: 3. That the second party shall ftetnish alt materials, equipment, maeitinery, toots, apparatus, means of transportation, and labor necessary to perform the following work in accordance with the Plans and Specifications therefore, the instructions to Bidder and the Bid , all of which we hereby a part hereof by reference as is fully set forth herein, at the following described location. CONSTRUCTION OF STREET "ROVEMEWS AT VARIOUS LOCATIONS IN THE CITY OF CORAL GABLES, FLORIDA DPW 99 -01 2. That the second party shall commence and complete the work to be performed under this contract as set forth in the Bid. 3. The first party l eraeby agrees to make payment to the second party for the faithful performance of this contract, subject: to additions md deductions as provided in the Plans and Specifications or Bid, by cash, as follows; a. The flat party shall matte partial paymesats to the second party withln 30 days of receipt of an estimate duly certified and approved by the City Manager, of work performed during the preceding calendar month by the second party, less ten percent (106/6) of the arnount of such estWtate wNwh is to be retained by the first party until all work has been performed strictly in accordance with this oontract and until such work has been accepted by the fast patty. b. Upon submission by the second party of evidence satidhaory to the &st party that all payrolls, material bills and other costs incurred by the second party in connection with the construction of the work have been paid in full, final payment on the account of tiros contract shall be matte within thirty (30) days after the completion by the second party of all work covered by this contract and the acceptance of such work by the first party. To be dated by the City of Coral Gabiss REV.9198 I of 2 02/12/1999 10:56 3052613791 PUBLIC WORDS PAGE 03 MIRI CONSTRUCTION INC. 3052332013 P.03 (Form of .Contract) IN MTMSS WHEREOF, the parries hereto have executed this contract on the day and date first above written in four (4) counterparts, each of which shall, Without proof or accounting for the other counterpart, be deemed an original contract. ATTEST; +4. Ci y Clerk WITNESSES: (If Sole Ownership or Partnership, Two (2) Witnesses Required, If Corporation, Secretary only will attest and affix seal). THE CITY OF CORAL GABLES. Co S, FLORIDA City Manager Authority of Resolution No. I ?- I passeo and adapted by the City C mmiMon on - +. o-- 19 . PRINCIPAL: 2 oft To: Mayor and Commission Date: February 10, 1999 Agenda Item # (0 From: Charles Scurr Subject: Comm. Mtg. 2/16/99 City Manager Amend ordinance creating CRA Advisory Board The Interlocal agreement between the City and Miami -Dade County relating to the Community Redevelopment Agency is currently being negotiated. The County established criteria for an Advisory Board. Prior to the County's preparation of the draft agreement, the City Commission adopted an ordinance which established different criteria for members of the Advisory Board. At the workshop on January 11, the Commission directed staff to amend the language in the ordinance to comply with the language in the interlocal agreement. This ordinance for first reading amends the membership criteria which states: At least two of the five members shall be residents of the Community Redevelopment Agency Area, and shall have lived within this area for a minimum of one year prior to appointment; there shall be: 2 resident representatives (one who resides within the CRA area and one outside the CRA area) 2 business owners 1 member shall have banking or finance experience The new criteria for consideration and adoption complies with the proposed language in the interlocal agreement and states the following: The Board shall consist of five members who reside and or work in the Redevelopment Area and other professionals who may give technical advice to the Agency. I recommend your approval. 1 ORDINANCE NO. 2 3 AN ORDINANCE OF THE MAYOR AND CITY COMMISSION 4 OF THE CITY OF SOUTH MIAMI, FLORIDA AMENDING 5 ORDINANCE NO. 18 -98 -1666 WHICH CREATED A 6 COMMUNITY REDEVELOPMENT AGENCY ADVISORY 7 BOARD BY AMENDING THE PROVISIONS REGARDING 8 MEMBERSHIP; PROVIDING FOR SEVERABILITY, CONFLICT 9 AND'AN EFFECTIVE DATE. 11 WHEREAS, the City of South Miami (City) and Miami -Dade County (County) 12 have approved the South Miami Community Redevelopment Agency (Agency) in 13 accordance'with Chapter 163, Florida Statutes; and 14 15 WHEREAS, pursuant to the proposed Interlocal Agreement between the County, 16 the City and the Agency, an advisory board was established to represent the community 17 and to advise the Community Redevelopment Agency and the Mayor and City 18 Commission regarding proposed plans, programs, projects, and budgets relating to the 19 Community Redevelopment Agency and the proposed intedocal agreement's terms 20 regarding membership on the Advisory Board should be made part of the City's 21 Ordinance. 22 23 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY 24 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 25 26 Section 1. That Section 2- 26.2(a) of the City Code of Ordinances is amended 27 to read as follows: 28 {a} Created; composition. There is hereby created a community 29 redevelopment agency advisory board for the city. The Board shall 30 consist of five members, t least twe of tha- fiye Fnen-beF6 shall be 31 32 33 sMII be: 34 2 Fesidernt repFesentatiyes (ene ���he re6idec within the GRA aFea ..vwv. � a . v�✓. vvv 35 36 37 38 39 40 who reside and or work in the Redevelopment Area and other 41 professionals who may give technical advice to the Agency. 42 43 Section 2. All other provisions of Ordinance No. 19 -98 -1666 shall remain in 44 effect. 45 1 Section 3. All ordinances or parts of ordinances in conflict with the provisions 2 of this Ordinance are repealed. 3 4 Section 4. Effective Date. This Ordinance shall take effect immediately at the 5 time of its passage. 6 7 PASSED AND ADOPTED by the City Commission this day of , 8 1999. 9 10 11 12 MAYOR 13 14 ATTEST: 15 16 17 18 CITY CLERK 19 20 READ AND APPROVED AS TO FORM: 21 22 23 24 CITY ATTORNEY 25 26 Additions shown by underlining and deletions shown by evefst*4;g. CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and Commission DATE: February 16, 1999 FROM: Charles D. Scurr RE: Agenda Item # Commission Meeting February 16, 1999 AUTHORIZATION OF CITY MANAGER TO DISBURSE A SUM NOT TO EXCEED $25,000.00 TO M.C. HARRY & ASSOCIATES, INC., FOR A CENTRAL BUSINESS DISTRICT AND RESIDENTIAL NEIGHBORHOOD TRAFFIC STUDY AND TO INVOICE THE SHOPS AT SUNSET PLACE FOR THE STUDY EXPENSES The attached resolution seeks approval to allow the City Manager to disburse a sum not to exceed $ 25,000.00 to M. C. Harry & Associates, Inc. (M.C. Harry), for services related to the performance of a Central Business District and Residential Area traffic study and to invoice the Shops at Sunset Place for the study expenses. BACKGROUND The Shops at Sunset Place is required, per the Development Order, to reimburse the City any expenditure relative to necessary studies and reports as a direct result of the Shops up to the issuance of the final Certificate of Occupancy. The City feels that it is critical to retain a traffic consultant to collect real data, review and build upon the Shops earlier traffic studies and to develop mitigating and traffic calming recommendations. M. C. Harry, is one of the three "pre- approved" firms authorized by the City Commission to provide consulting services on projects. In July, 1998, this firm completed a "pre - Sunset Place" traffic study focusing on the Central Business District (CBD). The Sunset Drive Development Area Transportation Analysis resulted in a number of short -term and long -term recommendations to improve traffic flow within the CBD. Most of the recommendations have been "held" by Miami -Dade County pending the initial opening of the Shops and a re- assessment of traffic impact based on actual data. A comprehensive study based on actual conditions will be required before any permanent modifications and or traffic improvements can be approved and put in place. This resolution authorizes the expenditure of funds to accomplish this effort. The attached Scope of Work will provide the collection and analysis of data as well as the development of alternative solutions. The Development Order provides for the City to be reimbursed by the developer for the City's costs for further review of plans, studies, reports, etc. up to the issuance of the final Certificate of Occupancy. The City would advance the funds required for this study from surplus cash. The Development Order requires the developer to' reimburse the City within 30 days of invoice. RECOMMENDATION Approval is recommended. RESOLUTION: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI AUTHORIZING THE CITY MANAGER TO DISBURSE A SUM NOT TO EXCEED $25,000.00 TO M.C. HARRY & ASSOCIATES, INC., FOR A CENTRAL BUSINESS DISTRICT AND RESIDENTIAL NEIGHBORHOOD TRAFFIC STUDY AND TO INVOICE THE SHOPS AT SUNSET PLACE FOR THE STUDY EXPENSES WHEREAS, a traffic study of the central business district and the residential areas is required; and WHEREAS, M. C. Harry & Associates, Inc., is a firm approved by the City Commission to provide these types of services and has prepared earlier traffic studies; and WHEREAS, the Development Order provides for the City to be reimbursed by the developer for these types of studies. NOW THEREFORE, be it RESOLVED by the MAYOR AND CITY COMMISION of the CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to disburse to M. C. Harry & Associates, Inc. a sum not to exceed $25,000.00 for a Central Business District and Residential Neighborhood Traffic Study and to invoice the Shops at Sunset Place for the Study Expenses. Section 2. This resolution shall become effective immediately after adoption thereof. PASSED AND ADOPTED this ATTEST: CITY CLERK day of 1998 APPROVED MAYOR READ AND APPROVED AS TO FORM CITY ATTORNEY - FFB.14.1999 03PM MC HARRY ASSOC _v NO. 904 R. i/4 MCNARYRSSRCIATES February 16, 1999 Fernando Rodriquez Public Works Director City of South Miami 4795 SW 7Vh Avenue South Miami, Florida 53155 Re: Sunset Drive Development Area Ond Adjacent neighborhood Comprehensive Transportation/T affic Analysis Gear Fernando: M. C. Harry Associates is pleased to rspond to your request to assist the City quantify and evaluate current traffic conditions In the Punset Drive Development Area bounded by Red Road to the east. 62"d Avenue to the west, 7.0t� Street to the north, and 80* Street to the south. In collaboration with our Traffic consultant, Kimley -Horn, we suggest the following initial tasks be authorized, leading to a series of well thoi�ght out traffic mitigation /traffic calming recommendations. sensitive to both the City's Home Town Flan, and urban planning objectives; Task 4-Date Collection: ................ ............................... ........................ ........................$7,450 Task2-Analysis :............................. ............... ..................................................................... $8,000 Task 3- 1denfifyand evaluate Potential Irrrprovements and traffic Calming Options: ........... $9,550 Totaltask 1 thru 3 ..,.... ............ ............................... .........•.............. ........................$25,000 Please refer to the attached Kimley -Horh Associates document for task descriptions and additional backup information. Sincerely, Approved M. Q. Harry $ Associates, Inc. City of South Miami omas M. Carlson, A.I.A. Charles Scurr Principal City Manager attachments FEB.1e.1999 5 :04PM8547MC`HARR`Y' ASSQC IiiMLFX $t)Rld NO. 904 P.2fr4 tsoA 02/16/ vv •. ui 14:4a a ��& s Kifnl@y HD(tl and Associates, Inc. February 16,1909 Mr. Thomas Carlson, AZA Principal MC HARRY ASSOCIATES 2784 S.W. Douglas Road Miami, Florida 33133 Re: Traffic Engineetfng �h4 South Miami& Florida Dear Mr. Carlson: Based on our meeting with you and rite City of South Miami yesterday, we have prepared a proposed scope of �mces to address traffic and urban planning issues in the City. The study area for the oposed traffic analysis is bounded on the east by SW 571h Avenue (Red Road), on *e wost by SW 62,14 Avenue, on the south by SW A& Street and on the north by SW 70" Street. Following is our scope and fee proposal. SCOPE OF SERVICES Task I — Data Collection In order to obtain baseline irafTic data, Kirnley -Horn & Associates will collect the following data. * Bi- direetiona4, 48 -hour automatic traffic counts, summarind in 1S- minute intervals will be taken lat up to ten (10) locations. Speed will also be sampled on three (3) residential streets. ® Two -hour turning mop ement counts will betaken at up to fifteen (15) intersections. This includes one hour during AM peak and one hour during the FM peak hour. + Traffic volume data fl�,om previous studies within ft study area performed by Kuhley -Horn and Associates, the City of South Miami, and others. We will also obtain copies of the Miami -Dade County A.vcrage Daily Traffic map. • Traffic signal timing data will be obtained from Miami -Dada Public Works Department for each digitalized intersection in the study area. ■ Ta 964 720 2239 „va .ne vin_ + ,nnravow�w�m�t.�c FAX 964 739 2241 ■ SU11e 157 6101 NA 33rd Avenue Fl, ieuderdele, Flo* 33309 FEB 16 1999. S -aaPM MC HARPY ASSOC KINLRY NORM NO.904 P 3/4 10tnley -Horn hit: Thmu CGOIRF, Ret"U" Is, 1999, PqV 2 ■►1� and Amdates, Inc. Twk lI - Adis We will compile existing traffic volume data from previous traffic studies, Miami -Dade county traffic yO)Ume maps, and recanttraf tic vaunts taken by the City of South Miami to determine growth and the redirection oftrafic within the study area due to the opa' iiig of the Shops at Sunset. The traffic volume data described in Task I will also be used to pedlbzm segment and intersection capacity analyses. The segment analysis will be conducted casing the FDOT Level of Service Manual and will be used to determine existing LOS on roadways within the study area. Higbway Capacity Software, (HCS) or SIONAL97 software will be used to perform the intersection Goodly analyses for critical intersections located within the study area. The results ofthe capacity analyses will be compared to those performed in previous'studies in a summmy table to determine the impacts of the opening of the Shops it Sunset, A comparative assessment will be made of the previous base traffic data against now traffic volumes taken after openiq of the "Shope. The 85th percentile speed will be determined on residential streets where speed data was obtained. We will''also determine the number and percent of vehicles exceeding the existing sp'; limit, This information, along with traffic volume date, will be used to develop a traffic calming plan which will be aimed at redirecting cut through traffic back an to the thoroughfare aunts and the CSD Area. The results from Tasks I and Il will be used to identify potamtial modification xo the street system in South Miami. 'T'hese modifications will be of two types; a 'Traffic Calming for the' residential area and neighborhood. ® Capacity enhaiwementi for the C13D area and thoroughfare streets. Traffic and travel speeds on the residential streets will be studied and a series of traffic calming options determined for the neighborhood area. 'These operational modification Options will range from minor tempi; impacts such as entry signage and graphics to more drastic measures such as U ffic diverten at key intersections. For the CID area and thoroughfare streets within the study area we with identify potential traffic operational improvements and capacity enhancements that can be accomplished basically wvithin existing right -of -way and with minimal or no negative impact to existing parking. We will also prepare preliminary ��ww�lkewlPor{fWO:�L9c .. — . ._..FEB.15.1999 S'.04PM MC HARRY ASSOC 02/16/A6 TOTE 14:47 FAX 10547JUzZaa RI Y HORN NO. 904 P.4/4 a��V�� r]MF3 m KimleyHorn and Associates, Inc. +w. Thomas Codmh Febnmy 16, 1999, Post s projections of the probable oust to implement these improvements. In addition. we will identify the agencies (FDQT, Dade County, City. etc) that must approve the recommended improvements.