12-05-00MAYOR:
Julio Rob na
CITY MANAGER: Charles D. Scurr
VICE MAYOR:
Horace G. Feliu
CITY ATTORNEY: Earl G. Gallop
COMMISSIONER:
Randy G. Wiscombe
CITY CLERK: Ronetta Taylor
COMMISSIONER:
David D. Bethel
COMMISSIONER:
Mary Scott Russell
CITY COMMISSION AGENDA
City Commission Meeting
Meeting date: December 5, 2000 6130 Sunset Drive, South Miami, FL
Next Regular Meeting Date: December 19, 2000 Phone: (305) 663 -6340
Time: 7:30 PM
City of South Miami Ordinance No. 10 -00 -1712 requires
all lobbyists before engaging in any lobbying
activities to register with the City Clerk and pay an
annual fee of $125.00. This applies to all persons who
are retained (whether paid or not) to represent a
business entity or organization to influence "City"
action. "City" action is broadly described to include
the ranking and selection of professional consultants,
and virtually all - legislative, quasi - judicial and
administrative action. It does not apply to not -for-
profit organizations, local chamber and merchant
groups, homeowner associations, or trade associations
and unions.
CALL TO ORDER:
A. Roll Call:
B. Invocation:
C. Pledge of Allegiance:
D. Presentation(s) *scheduled from 7:00 p.m.
University of Miami - School of Architect Students
ITEMS (S) FOR THE COMMISSION'S CONSIDERATION:
REGULAR CITY COMMISSION 1
AGENDA - December 5, 2000
1. Approval of Minutes
Regular City Commission - October 3,2000
2. City Manager's Report
3. City Attorney's Report
CONSENT AGENDA
4. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO CONTRACTS,
AUTHORIZING THE CITY MANAGER TO ISSUE OPEN PURCHASE
ORDERS TO VARIOUS VENDORS THAT HAVE BEEN DETERMINED TO
OFFER THE BEST PRICES ON GOODS AND /OR SERVICES AND
APPROVING THE DISBURSEMENT OF FUNDS TO PAY FOR THESE
GOODS /SERVICES FROM APPROPRIATE ACCOUNTS AS APPROVED IN
THE CURRENT FISCAL YEAR'S BUDGET. 3/5
ORDINANCE (S) SECOND READING PUBLIC HEARING (S)
There are none
RESOLUTIONS) /PUBLIC HEARING(S)
There are none
RESOLUTION (S
5. RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA, RELATING TO; CITY COMMISSION
MEETING; RESCHEDULING THE JANUARY 2, 2001 CITY
COMMISSION MEETING TO JANUARY 9, 2001; PROVIDING AN
EFFECTIVE DATE. 3/5
6. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO ENTER INTO MUTUAL AID AGREEMENTS WITH THE
DADE COUNTY SCHOOL BOARD POLICE, THE MONROE COUNTY
SHERIFF'S OFFICE, THE COLLIER COUNTY SHERIFF'S OFFICE
AND THE KEY WEST POLICE DEPARTMENT, ON BEHALF OF THE
CITY OF SOUTH MIAMI POLICE DEPARTMENT PURSUANT TO
SECTION 23.1225(3), FLORIDA STATUTES. 3/5
7. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, APPROVING AN INTERLOCAL
AGREEMENT WITH THE SOUTH MIAMI COMMUNITY REDEVELOPMENT
AGENCY TO PROVIDE COMMUNITY ORIENTED POLICE SERVICES.
3/5
REGULAR CITY COMMISSION 2
AGENDA - December 5, 2000
ORDINANCE (S) FIRST READING
There are none
SPEAKERS PLEASE TAKE NOTICE THAT SECTION 2 -2. 1 (k) (2) OF
THE CODE OF ORDINANCES PROVIDES THAT "ANY PERSON MAKING
PERSONAL IMPERTINENT, OR SLANDEROUS REMARKS OR WHO
SHALL BECOME BOISTEROUS WHILE ADDRESSING THE COMMISSION
SHALL BE FORTHWITH BARRED FROM FURTHER AUDIENCE BEFORE
THE COUNCIL BY THE PRESIDING OFFICER, UNLESS PERMISSION
TO CONTINUE BE GRANTED BY A MAJORITY VOTE OF THE
COMMISSION."
PUBLIC REMARKS
COMMISSION REMARKS
PURSUANT TO FLA STATUTES 286.0105, "THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES
TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER
CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT
FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS
MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS
NOTICE DOES NOT CONSTITUTES CONSENT BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE
INADMISSIBLE OR IRRELEVANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE
ALLOWED BY LAW.
REGULAR CITY COMMISSION 3
AGENDA - December 5, 2000
CITY OF SOUTH MIAMI
INTER- OFFICE MEMORANDUM
T 0: Mayor and Commission DATE: December 5, 2000
Co
FROM: Charles D. Scurr SUBJECT: Agenda Item # A4
City Manager PUBLIC WORKS DEPARTMENT - Open Purchase Orders
to Various Vendors
/V�/�.'�/�,'�/`.V�. ^��.`tv'V'_n 1'v.``� � � �/V ^vV,�.i�/�lW�., y ^. ^. �✓ �/ WPM/�/��'.i ^.,�� /�/�/�/�/�/�/�/ VAN./ �/'✓' �^ /`. ^..;'✓'✓'.n/- .,'� ^, ^ ✓l_'�'�% !_'., ^.�l..V!
.'�.1n,'V�.'�/`� N�i`N`,.'�ti :l-.`� .v �. ^iW�V ✓�W�I.- ' �/ �/ WWV�/ VV�.' �/ �.^. l\/ �. .n/�/WWWWV�/WWWVVVV�/` ✓�- ',iV.. v`�'./��'v ^v ^� ^,. '. ...`/�i'✓'i ^l ✓�MJ'✓
REQUEST
The attached resolution seeks the approval of open purchase orders ( "open PO's) for vendors used by
several divisions of the Public Works Department.
BACKGROUND
Open PO's are extremely useful in helping to expedite the purchasing process by avoiding repeated
solicitation of price quotes for each individual purchase over $200.00. These delays have an adverse
impact on service delivery in all areas of Public Works operations. Furthermore, the administrative effort
and paperwork required to obtain these quotes are unnecessary given the consistent history of low bid
pricing exhibited by many repeat vendors.
ANALYSIS
Historically, the vendors listed in the attached resolution have been shown to offer the most competitive
prices based on the low bid quote procedure applied over the past 12 to 18 months. The Public Works
Department has been satisfied with the quality of the products /services and the speed of delivery provided
by these vendors. Most of the vendors listed below have been previously approved for open PO's based
on their recent history of providing the lowest price, high product/service quality.
\continued...
MAYOR AND COMMISSION December 5, 2000 PAGE TWO
American Genuine Miami -Dade County Bid. No. 1070- 3 102 -TR -CW
This vendor supplies automotive parts for the equipment maintenance shop
and provides parts not available at other vendor.
Martino Tires State Bid No. 863- 000 -99 -1
Provides tires for all city vehicles.
Tropical International Miami -Dade County Bid. No. 1070- 3 102 -TR -CW
This firm provides automotive parts for the Motor Pool division with very
competitive pricing. Tropical demonstrated quick response time and reliable
inventory stock.
Coral Gables/Lincoln Warranty deductibles /dealer items
Mercury The only authorized Ford parts dealer within reasonable distance of Public
Works. CG Lincoln Mercury provides warranty service for our entire Ford
sedan fleet, including the marked and unmarked police cars, the sedans
assigned to senior administrative staff, and spare cars. They have consistently
provided responsive and low -cost service to the City for a number of years.
For convenient delivery and pickup of "genuine Ford parts ", no other
establishment can provide equal service due to their proximity.
The following vendors were chosen based on a three quote solicitation:
Al Alayon Air Conditioning This vendor is used for city vehicles air conditioning repairs.
General Welding This vendor offers heavy duty welding for our garbage and waste
collection trucks.
Amerilumber In addition to offering the lowest prices on most products, this
hardware vendor offers an extensive product line of inventory. Its
proximity to Public Works, (several blocks) and prices comparable
to IIome Depot and similar vendors make it an ideal source for our
significant hardware /building supply needs.
Cosgrove This vendor is used for janitorial supplies, including cleaning fluids
and paper products.
\continued...
MAYOR AND COMMISSION December 5, 2000 PAGE THREE
The remaining balances in the accounts associated with the open PO's are as follows:
1710 -519 -4670 Building Maintenance Division — Maintenance & Repairs $42,500.00
1710 -519 -5210 Building Maintenance Division — Supplies $ 3,975.00
1760 -519 -4680 Motor Pool Division — Outside Services $24,000.00
1760 -519 -5240 Motor Pool Division — Parts $40,000.00
1760 -519 -5250 Motor Pool Division — Tires $13,000.00
The amounts for each vendor's open PO and accounts are listed in Attachment A.
CONCLUSION
Open PO's are used extensively by government at all levels because they significantly enhance operating
efficiency and the quality of service delivery. Approval is recommended.
ATTACHMENT A
Motor Pool Division
VENDOR NAME
AMOUNT
ACCOUNT NO.
Al Alayon Air Conditioning
56,000
1760 - 519 -4680
American Genuine Auto Truck
56,000
1760 -519 -5240
Martino Tires /Goodyear
522,000
1760 -519 -5250
Tropical International
$7,000
1760 -519 -5240
Coral Gables Lincoln Mercury
$10,000
1760 -519 -4680
General Welding
$6,500
1760 -518 -4680
Building Maintenance Division
VENDOR NAME AMOUNT ACCOUNT NO.
Amerilumber $6,000 1710 -519 -4670
Cosgrove $6,000 1710 -519 -5210
I RESOLUTION NO.
2
3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
4 OF SOUTH MIAMI, FLORIDA, RELATING TO CONTRACTS, AUTHORIZING
5 THE CITY MANAGER TO ISSUE OPEN PURCHASE ORDERS TO VARIOUS
6 VENDORS THAT HAVE BEEN DETERMINED TO OFFER THE BEST PRICES
7 ON GOODS AND /OR SERVICES AND APPROVING THE DISBURSEMENT OF
s FUNDS TO PAY FOR THESE GOODS /SERVICES FROM APPROPRIATE
9 ACCOUNTS AS APPROVED IN THE CURRENT FISCAL YEAR'S BUDGET.
10 ,
11
12 WHEREAS, as part of its centralized purchasing procedures, the City Administration has
13 implemented an open purchase order system to facilitate acquisition of goods and/or services, and;
14
15 WHEREAS, for internal control reasons, the City Manager is recommending that the open
16 purchase orders be issued to vendors that have been determined to offer the best price and services, and;
17
1s WHEREAS, by means of competitive bid solicitation, the City Administration has determined that
19 the vendors listed in "Attachment A" offer the best prices and product quality on their respective goods
20 and/or services.
21
22 NOW THEREFORE, be it RESOLVED by the MAYOR AND CITY COMMISSION of the CITY
23 OF SOUTH MIAMI, FLORIDA that:
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
Section 1. The City Manager is authorized to issue open purchase orders for the listed amounts to
the vendors listed in Attachment A attached hereto.
Section 2. The disbursement of fiends to pay for the open purchase orders will be charged to the
appropriate divisional accounts, as listed in Attachment A attached hereto.
Section 3. This resolution will be effective immediately upon approval.
PASSED AND ADOPTED this 5`h day of December 2000.
ATTEST:
APPROVED:
CITY CLERK MAYOR
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
Motor Pool Division
VENDOR NAME
AI Alayon Air Conditioning
American Genuine Auto Truck
Martino Tires /Goodyear
Tropical International
Coral Gables Lincoln Mercury
General Welding
Building Maintenance Division
VENDOR NAME
Amerilumber
Cosgrove
AMOUNT ACCOUNT NO.
$6,000
1760 -519 -4680
$6,000
1760 -519 -5240
$22,000
1760 -519 -5250
$7,000
1760 -519 -5240
$10,000
1760 -519 -4680
$6,500
1760 -518 -4680
AMOUNT ACCOUNT NO.
$6,000 1710 -519 -4670
$6,000 1710 -519 -5210
EXHIBIT A
' TTtlj of lama
r
C O N T R A C T A W A R D
DADE COUNY BID NO. 1070.3 /02 -TR -CW
NAME OF BID: AUTOMOTIVE PARTS at ACCESSORIES
CONTRACT PERIOD: MAY 20, 1997 THROUGH MAY 19, 1998
COMMODITY CODE: 60-00
TERM OF CONTRACT.- OPTION TO RENEW ON A YEAR -TO -YEAR BASIS UNTIL FEBRUARY 28, 2002
METHOD OF AWARD: LOWEST FIXED PRICE
SECTION #1
VENDOR NAME
STREET:
CITY /STATEIZIP:
CONTACT PERSON:
PHONE b:
FAX #:
TERMS:
DELIVERY:
ii VENDRO NAME
STREET:
CITY /STATE/ZIP:
CONTACT PERSON:
PHONE #:
FAX b:
TERMS:
DELIVERY:
VENDORS AWARDED
APS, INC.
6966 SW 4TH STREET
MIAMI, FL 33144
MARIO RODRIGUEZ
(30S) 267 -0925
(954) 524 -2242
2% 10 DAYS, NET 30
AS NEEDED
PAPCO AUTO PARTS S.
80 WEST MOWRY DRIVE
HOMESTEAD, FL 33030
BUFORD MOORE
(305) 248.9666
(305) 248.9089
NET 30
AS NEEDED
SUNSHINE AUTOMOTIVE ;#-TROPICAL INT.V
1 125 NW 71 ST STREET 3510 NW 60 ST,
MIAMI, FL 33150
SCOTT R. MARTINEZ
(305) 836 -4779
(305) 836 -0581
NET 30
AS NEEDED
VENDOR NAME:,* GENUINE PARTS CO. 4
STREET:
9250 NW 58TH STREET
CITY /STATE/ZIP;
MIAMI, FL 33178
'CONTACT PERSON: CLIFF CHRISTOPHER
PHONE N:
(305) 599 -2629
FAX N:
(305) 598 4876
TERMS:
296. 10TH /NET 20
DELIVERY:
AS NEEDED
VENDOR NAME:
STREET:
CITY /STATEIZIP;
CONTACT PERSON:
PHONE #:
FAX N:
TERMS:
DELIVERY:
ELECTRIC SALES at SVC
340 NE 75TH STREET
MIAMI, FL 33238
RAY IBBERSON
(305) 754 -8646
(305) 7S4 -6398
296.10 DAYS /NET 30
AS NEEDED
MIAMI, FL 33142
NEIL VODOFSKY
(305) 633 -757S
(30S) 638 -0849
NET 30
AS NEEDED
AUTOMOTIVE PARTS at MACI
13517 SW 136TH STREET
MIAMI, FL 33186
TERRY PERRIN
(30S) 238 -2100
(30S) 232.2570
2% IS DAYS /NET 30
AS NEEDED
MARC INDUSTRIES
7220 NW 43RD STREET
MIAMI, FL 33166
DANIEL MARTIN
(30S) S99 -6272
(305) 599 -0687
NET 30
AS NEEDED
SaH DISTRIBUTORS 'Y *AMERICAN GENUINE'
7754 NW 54TH STREET
2777 NW 54TH STREET
MIAMI, FL 33166
MIAMI, FL 33142
PAUL E. SOST
jUSTO L. DIAZ
(305) S92.1747
(305) 638 -5020
(305) 477.6833
(305) 638 -2052
296.10 DAYS /NET30
NET 30
AS NEEDED
AS NEEDED
BRAKE SVC at EQUIP. -JACK LYNS TRUCK PARTS
3235 NW 41 ST STREET 8482 NW 96TH STREET
MIAMI, FL 33142
MEDLEY, FL 33166
MOHAMED OMRAN
PATRICK LYONS
(305) 635 -6521
(305) 884 -4222
(305) 63S -4258
(305) 885 -6168
NET 10
NET 30
AS NEEDED
AS NEEDED
8o I I Tres
Tires
863-000-99-1
Certification
Special Conditions
Price Sheet
Ordering Instructions
Complete Contract
Slaw Contracts Main InLie�.
Contractors:
Ordering Information
The Goodyear ' Tire - & '-' R ' ub ' be * r - Co ' mpqpy
Apopka Th.r,u.Da.vJe
Da .y tona Beach Thru Ens,,,Iewood
Ft, .Laude.rda.l.e.T.h.ru.iny.e.mess
Jacksonville Thru Merritt
Miami. , a m-- i T h r- u, -0, *'r'a" n Q e - park _ *''
0.04.ndo Thru Sunrise
Tallahassee Thru Zer)hvhilis
Vendor URL
NIAIN INDEN One-Stop Purchasing Password Account Status HELP
Please send -=Nientv or questions to Slate Pun- lasing
http://ttn.state.il.us /st_ contracts /86000991 / 11/2/99
I lie ( itiod\ear l'►re ;uid I:uhher l'ompa m I'a�se I of
The Goodyear Tire and Rubber Company
ORDERING INSTRUCTIONS
ST.-VI'h: AUENCY I1t11CIIASI:S SEIOUI,I) BE.. D[ REX 11"D TO:
SPURS VENDOR NUMBER: H- 340253240 (and the sequence code liar the local
distributors SPURS users only!) and the local distributors
address.
RI ?111 "r'r0: TI IE GOODYEAR TIRE & RUBBER COMPANY (A)
CI "1'Y, STATE, ZIP: P.O. Box 277809, Atlanta GA 30384 -7809
(Non Contract repairs such as balancing invoiced locally
LOCAL GOVERNMENT PURCHASES SHOULD BE.. DIRECTED TO:
Local Distributor (Sec Distributor Listing).
Local Distributor will invoice local governments
THE GOODYEAR TIRE & RUBBER COMPANY WILL ACCEPT THE STATE OF
FLORIDA PURCHASING CARD
PRODUCT INFORMATION
AND CUSTOMER SERVICE:
TELEPHONE: Michele Kent, (904) 419 -6240, Pat Martin, (904) 419 -6204
VENDOR: THE GOODYEAR2 TIRE.& RUBBER.COMPANY (A)
STREET ADDRESS OR P.O. BOX: 7825_BAYMEADOWS WAY,.SUITE.'.IOA
CITY, STATE, ZIP: JACKSONVILLE. FL 32256
FAX NO.:..(904)_4I9 =6244
CONTRACT ADMINSTRATOR
NAME AND TITLE: Don_Luebben, Contract _Manager.Government Sales ._& Marketini
ADDRESS: 1144 E. Market Street - - D/709
CITY, STATE, ZIP: Akron, Ohio 44316,0001
TELEPHONE: (330)796 -4352_ fax (330)796-8' 89
http:// ten. state .tl.us /st _contracts /863000991 /orderl .htm 11/2/99
H,c (luud\car I irc and Ruhhcr Cumhan! I'aLC'_ of
P A.I. FR1• :I: NO.: 1- 888 --153 -()02 1 ?, 2
URI. I IOMF PAOI: ADDRESS: www.- oodyear.com
ELECTRONIC MAIL. ADDRESS: donald luca)hcrrit- L-oudN-ear.cum
http: / /tcn.staie.fl.us /st_ contracts /86:3000991 /orderI.htm l 1 /) /99
217/,y 7
7z -VU
Labor Description Time T,
S G / (FG
0-00 � f 00 0.00 0.0 /0.00, o . o0
t<l Z / q?'o ,� 69.E =o 11-71911. 93
-5-/ 07/ 35
PARTS CODE: N -NEW U -USED R- REBUILT R-RECONOITIONED SAYE REPLACEMENT PARTS YES - NO_
PLEASE READ CAREFULLY! +
CHECX ONE OF THE STATEMENTS BELOM, AN SI6N:
I UNDERSTAND THAT UNDER STATE LAM, I AN ENTITLED TO A MRITTEN ESTIMATE,
IF MY FINAL BILL MILL EXCEED 150.00
I REQUEST A MRITTEN ESTIMATE
100 NOT REQUEST A MRITTEN ESTIMATE AS LON6 AS THE COST
DO NOT EXCEED 1 THE SHOP MAY NOT EXCEED THIS
THIS AMIOUNT MITHOUI-MY MRITTEN OR ORAL APPROVAL.
100 NOT REQUEST A MRITTEN ESTIMATE.
Signature Date
271 _ . .1 . .. • .
1-1-111111111ECTIFT
GUARANTEE: Sii full month in our shop on all replaced parts ONLY. Parts NOT replaced by us are NOT guaranteed.
STORAGE CHARGES OF $10.00 PER DAY WILL BE INCURED 72 HOURS AFTER YOU HAVE BEEN NOTIFIED THE REPAIRS HAVE BEEN COMPLETED.
CNAR6ES FOR A WRITTEN ESTIMATE WILL BE DIRECTLY RELATED TO THE ACTUAL AMOUNT OF LABOR AND OIA6NOSTIC WORK INVOLVED.
I hereby authorize the repair work herein set forth to be done sloop with the secesmary materials and I agree that you are got
reponsible for loge or damage to vehicle or articles left Is vehicle is cage of fire, theft or other causes beyoag your control
or for any delays caused by unavailability of parts or delays in parts shipments by the supplier or transporter. I hereby grant
YOU an8101 Your employees permission to operate the vehicle herein described on streets, highways or elsewhere for purpose of
testing and /cr inspectior. An express mechanic`s lien is hereby acknowledged os vehicle to secure the amount of repairs thereto.
AL ALA YON AUTO
A 1/4 CORD _
aunty 1
7227 S.W. BIRD ROAD,
(40 St.) State of FLA
�IIC1iS5
MIAMI, FLORIDA. 33155 07393
( 305) 264 -6472
(� K ✓-- k �'
ESTIMATE No.:
Date:
Installer-
-
Techn. Name: Al ALAYON Reg•$ 052336199825
Tea
Make
Model style
Year Color
Component
Oty
Price
Ti
217/,y 7
7z -VU
Labor Description Time T,
S G / (FG
0-00 � f 00 0.00 0.0 /0.00, o . o0
t<l Z / q?'o ,� 69.E =o 11-71911. 93
-5-/ 07/ 35
PARTS CODE: N -NEW U -USED R- REBUILT R-RECONOITIONED SAYE REPLACEMENT PARTS YES - NO_
PLEASE READ CAREFULLY! +
CHECX ONE OF THE STATEMENTS BELOM, AN SI6N:
I UNDERSTAND THAT UNDER STATE LAM, I AN ENTITLED TO A MRITTEN ESTIMATE,
IF MY FINAL BILL MILL EXCEED 150.00
I REQUEST A MRITTEN ESTIMATE
100 NOT REQUEST A MRITTEN ESTIMATE AS LON6 AS THE COST
DO NOT EXCEED 1 THE SHOP MAY NOT EXCEED THIS
THIS AMIOUNT MITHOUI-MY MRITTEN OR ORAL APPROVAL.
100 NOT REQUEST A MRITTEN ESTIMATE.
Signature Date
271 _ . .1 . .. • .
1-1-111111111ECTIFT
GUARANTEE: Sii full month in our shop on all replaced parts ONLY. Parts NOT replaced by us are NOT guaranteed.
STORAGE CHARGES OF $10.00 PER DAY WILL BE INCURED 72 HOURS AFTER YOU HAVE BEEN NOTIFIED THE REPAIRS HAVE BEEN COMPLETED.
CNAR6ES FOR A WRITTEN ESTIMATE WILL BE DIRECTLY RELATED TO THE ACTUAL AMOUNT OF LABOR AND OIA6NOSTIC WORK INVOLVED.
I hereby authorize the repair work herein set forth to be done sloop with the secesmary materials and I agree that you are got
reponsible for loge or damage to vehicle or articles left Is vehicle is cage of fire, theft or other causes beyoag your control
or for any delays caused by unavailability of parts or delays in parts shipments by the supplier or transporter. I hereby grant
YOU an8101 Your employees permission to operate the vehicle herein described on streets, highways or elsewhere for purpose of
testing and /cr inspectior. An express mechanic`s lien is hereby acknowledged os vehicle to secure the amount of repairs thereto.
1
DZEL
4811 LEJUENE ROAD
CORAL GABLES, FLORIDA 33146
PHONE: (305) 661 -6111
UuLy S ACCOUNT NO. X 9901
l E�- S
0 H
L RETAIL CASH I
D P
T T
O 0
ALL CLAIMS AND RETURNS MUST BE ACCOMPANIED BY THIS RECEIPT.
NO REFUNDS NO RETURNS AFTER 46 HOURS. NO RETURNS ON SPECIAL ORDER
WITHOUT MERCHANDISE. NO RETURNS ON ELECTRICAL ITEMS. 10% HANDLING
THIS INVOICE CHARGE ON ACCEPTABLE RETURNS. ALL MERCHANDISE COVERED BY
MANUFACTURERS WARRANTY ONLY. WARRANTY INFORMATION
AVAILABLE UPON REQUEST.
All parts sold or used are subject to the Magnusson-Moss Act and the mercharldse
purchased is under LIMITED WARRANTY by the manufacturer. The terms of this
warranty are available for your inspection.
INVOICE
NUMBER 10354
PAGE 1 OF 1
OIL No.
is"p VIA 11N M
DESCRIPTION PTION ...LIST NET. AMOUNT
RD:
LZ *1 7 *AA REPLACIN PART -ND. FOR OVE PART -
1 :1 Z* 1: D: *A' PULLEY' ' ` 1 15,114 ..10 119.10
'1Z *1. D77A DISC 45 .74 . Q1 74.0 t
1 SZ *1 D7 *A FIELD ASY 14 43. 1 43.2
1 1 AZ *1 *AA ACCUMULAT .1 7 .14 7 .14
1 g� A CORE ASY 1 17 19 :17 19 .'17
1 >k 0 AB
AIR 1166 1106 11�
REFRIG �85 �85 3 �6�
*1* REPLACIN PART-ND,. FOR OVE PART -
1 A *? T3589 DA OIL CO 23::43 <23.4 23.43
.... >4`.U. O:;.T'; `E:i ;.DO :NOT PAY ". *. ** * �ktk* TtMTt *tkir * * *Tr�Y * * * * *Ir *�k�*ir SUBLET
I. FREIGHT 0.U0 ^ J
SALES TAX U
, \/j) /!� • V
. CUSTOMER SIGNATURE _ OFFICE COPY
I
L ALE LIN C
M WRUKY
ggBA 4CORAL GA8 ESL FL 33134
PHONE 445 -7711 - FAX 445.5158
SPARTS WHOLESALE DI nc# Since 1954
ECT 445-7335
PARTS FAX 445.1730
enonn turn[ IN/MERCURY CARS
O
0
ACCOUNT NO.
S
H
I
P
T
0
x
$0.00
ILK SCAVICE CHARGE ON NMT A►TE S IITIMG ILL KTUANG On:T R ACCOMAN[0 , TNe a0ILC� ^'��•
CAUTION: OPCN CAR[R1LLY • DO NOTE K�� wnY M OIOOeMI UIOAMAaO GRTOK
'I UNDERSTAND THAT ALL PARTS AND ACCESSORIES SOLD 0R USED ARE SUBJECT TO AE
FEDERAL MAGNUSON•MOSS ACT AND THE CONSUMER MERCHANDISE PURCHASED IS
UNDER LIMITED WARRANTY BY THE CONDITIONS THEREOF ARE AVAILABLE FOR MY INSPECTION.'
D THE WRITTEN TERMS AND
TION.
INVOICE
NUMBER R6895 11 •08
PAGE 1 OF 1
SEP -27 -99 MON 01:36 PM GENERAL WELDING SERVICE 1 30", 591 8540
GENERAL WELDING SERVICE, INC.
8115 N.W. 56 STREET - MIAMI, FLORIDA 33166
Ph: 592 -9483 / 593 -0518
\\\fL�ntr Fax: 591 -8540
ESTINIATE
Number E642
Date 08/18/00
CITY OF SOUTH. MIAMI
P-01
P.O. Number R.Q.# DIV CONTACT
Pedro or Hugo
Description Amount
Repair damaged clam bucket.
Replace top plate on both sides.
Repair side plates & inside rienforcing plates.
(as per instructions)
J.,abor and Material $90.00
Dynamic Power Hydraulic
3377 NW 69th St_
PH #693 -9797 FAX06961559
Miami. FL_ 33147 -6641
C1018NTXOP
SOLD City Of South Miami
TO: 4795 SW 7.9th AvAm7P.
Miami. FL 33155
USA
ORIGINAL
S A L E S O R D E R
Number: 19861
Date: 02/10/00
Page: 1
SHIP City Of South Miami
TO: 4795 SW 75th Avenue
Miami. FL 33155
Attn: Pedro George. Robert
)esc :
$909.84
V ivy.* z r 3 -3 Te lelt : • -6335
40.00
SKIPPINGAWHIRG:
i4•�
am ORDER TOTAL:
TERMS
SLSP P/0 NUMBER
TAX?
DEPT
READY?
- -
NET 30
___Q
-- _
N
Y
•
QTT S9IP
GTL 1/0
PRODUCT COR PRODUCT DKBCRIPTIOM
OBIT PRICE
DIsa
T R
BST SHIP HITUDBD PRICK
-- - - - - --
1.00
-- - - - - --
0.04
--------- - - - - -- ----------------- --
KOM -cm -32 LABOR @ 32.50 PER KlAKROUR
32.5000
0.00
E T
02/10/98
32.50
18.00
0.00
MOp WN
32.5040
0.00
M T
42/11/98
585.00
1.00
0.00
WE GRAPPLI lima [IT
37.6300
0.00
V I
02/11/96
37.63
1,00
0.00
IN ROTATION WTOR [it
254.7100
0.00
M T
02111/98
254.71
Ship Via: $KST -VIT
0
fiAfi9AKTi is 90 DAIS TRW DATE
OF IUOICK OR _,.._�[us
Ulu= slim -in AARAAMT+ '
IMICKS OVER on VILL BE C6A-
IGKO 1 1/2% IATERgST PER WM
SOB- TOTAL:
$909.84
SAW TAX:
40.00
SKIPPINGAWHIRG:
i4•�
am ORDER TOTAL:
- MIA UAW
446 U.S. 27 North
Lake Wales. FL 33853
(813) 676 -1493
(813) 638 -1813
QUOTATION
ATTENTION T O REFERENCE
DATE( Q TERMS
ITEM QUANTITY DESCRIPTION UNIT TOTAL
9e_yKcLnu_�ctvv--p_d ot 4`TFolt ift+-3 �
1 1::�- vw`g kf- C kai-g Es
u, 5cL6; t? Co r- e, Re'f"Lsrh e. r,
8 1 0 0 0.0 O b *-- c i f to A G.LO t. Kj-
1 I hew 4-15olt f4R -3(o
THANK YOU FOR YOUR INQUIRY.
WE LOOK FORWARD
TO THE OPPORTUNITY OF SERVING YOU.
31&00
.1031,00
13A 9. 75
31.00
7:
PETERSEN INDUSTRIES, INC.
BY G�
T
V
CosGROVE
CITY OF SOUTH MIAMI
6130 SUNSET DRIVE
SOUTH MIAMI, FL 33143
16000 N.W. 49th Avenue, Miami, Florida 33014
(305) 623.6700
ITEM
DESCRIPTION
PACKED
PRICE
PA1616
CHEMICALS
96/500
$
24.55 -
CG2002
ELITE PINK LOTION HAND SOAP
4/1 GALLONS
$
14.80
CG1802
ELITE PINE CLAENER
411 GALLONS
$
9.95
CG2502
ELITE GLASS CLEANER
- 4/1 GALLONS
$
9.88
CG1402
ELITE ALL PURPOSE CLEANER
411 GALLONS
$
10.65
CG1502
ELITE HEAVY DUTY DEGREASER
4/1 GALLONS
$
9.90
GJ9128
PINK -N -CLEAN HAND SOAP
12/800 ML
$
27.50
TP900
BLEACH
4 /GALLONS
$
3.95
AP135
LEMON FURNITURE POLISH
12/20 OZ
$
24.80
AR141
STAINLESS STEEL CLEANER (OIL BASE)
12/20 OZ
$
33.85
BE0791
AF79 NON ACID BOWL CLEANER
4/1 GALLONS
$
19.80
BE1545
AX -IT PLUS STRIPPER
5 GALLONS
$
34.15
BE6105
HI -TECH FLOOR FINISH
5 GALLONS
$
43.95
BE2270
BEST SCENT
12 /QTS
$
38.60
BE3151
AF 315 DISF /DET /DEO
4/1 GALLONS
$
23.00
BE1351
MAD DUAL ACID DETERGENT
411 GALLONS
$
31.80
FLOOR PADS
COLORS: WHITE, RED, GREEN, BLACK
NATURAL
3M 17" FLOOR PADS 5 /CASE $ 14.00
3M 19" FLOOR PADS 5 1CASE $ 16.85
3M 20" FLOOR PADS 5 /CASE $ 19.00
PAPER
PA1616
TOILET TISSUE 2 PLY
96/500
$
24.55 -
PA1663
JR. JUMBO 2 PLY TOILET PAPER
12/1000'
$
25.90 �-
PA1824
WHITE MULTIFOLD TOWEL
14/286'
$
15.70 --
PA495
WHITE C -FOLD TOWEL
16/150
$
16.50
35501200
TALLFOLD DISPENSER NAPKINS
10,000 1CASE
$
32.40
SANITARY SUPLLIES
PP0004
#4 SANITARY NAPKINS
250 1CASE
$
28.00
PP0500
TAMPAX TAMPONS
500 /CASE
$
54.20
PP0077
SANITARY WAXED LINERS
500 /CASE
$
19.00
LINERS
L15015 24 X 33 CLEAR BLACK LINER 6 MIC
L15055H 38 X 60 CLEAR LINER 13 MIC
LI5044H 40 X 48 CLEAR LINER 13 MIC
MISC. SUPPLIES
BR2026
MAIDS BROOM (MIXED)
DR9100
LARGE ANGLE BROOM
MH1024
#24 COTTON MOPHEAD
MH2024
#24 RAYON MOPHEAD
CT0174
MAIDS CART W/ VINYL BAG
CT3200G
32 GALLON GRAY HUSKEE
CT4444G
44 GALLON GRAY HUSKEE
CT20631Y
MOP BUCKET W/ WRINGER
CT0124SY
SPANISH /ENGLISH WET FLOOR SIGN
CT0812
LOBBY DUSTPAN
CT0932
32 OZ SPRAY BOTTLE
CT0922HL
TRIGGER SPRAYER
CT7101B
4 OZ URINAL BLOCK
CT7103B
3 OZ URINAL BLOCK
CT0165
URINAL SCREEN W/ BLOCK
IB1823
BOWL BRUSH
WL1000
BOWL SWAB
WL0011
SMALL TURKEY FEATHER DUSTER
HD2604
60" METAL THREADED HANDLE
83042
HOT /COLD PAPER CUPS W /HANDLE
LINERS
L15015 24 X 33 CLEAR BLACK LINER 6 MIC
L15055H 38 X 60 CLEAR LINER 13 MIC
LI5044H 40 X 48 CLEAR LINER 13 MIC
EACH
GLOVES
GL4020
MEDUIM LATEX GLOVES
GL4030
LARGE LATEX GLOVES
GL8440M
MEDUIM YELLOW LATEX GLOVES
GL8440L
LARGE YELLOW LATEX GLOVES
EACH
$
2.80
EACH
$
3.50
EACH
$
1.80
EACH
$
2.25
EACH
$
79.80
EACH
$
15.50
EACH
$
23.40
EACH
$
38.00
EACH
$
10.50
EACH
$
8.25
EACH
$
0.33
EACH
$
0.53
DOZEN
$
4.55
DOZEN
$
3.25
DOZEN
$
14.95
EACH
$
1.85
EACH
$
0.85
EACH
$
2.95
EACH
$
1.85
1000 /CASE
$
36.47
1000 /CASE
$
12.95
200 /CASE
$
13.20 --
250 /CASE
$
14.00
100 /BOX
$
6.95
100 /BOX
$
6.95
DOZEN
$
7.90
DOZEN
$
7.90
0
x. k'b•..
i
CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
TO: Mayor and City Commission DATE: 1211!00
AGENDA ITEM #
FROM: Charles D. Scurr Comm. Mtg. 1215100
City Manager Commission Meeting
REQUEST
RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO; CITY
COMMISSION MEETING; RESCHEDULING THE JANUARY 2,
2001 CITY COMMISSION MEETING TO JANUARY 9, 2001;
PROVIDING AN EFFECTIVE DATE.
BACKGROUND
Section 2 -2.1 of the South Miami Code of Ordinances provides that regular
meetings of the City Commission may be otherwise postponed, cancelled or
reset only by Resolution by a majority of the entire City Commission.
The regularly scheduled Commission for January 2, 2001 falls on the day after
New Year. The attached resolution reschedules the City Commission meeting
from Tuesday, January 2, 2001 to Tuesday, January 9, 2001.
RECOMMENDA T /ON.•
Approval is recommended
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO;
CITY COMMISSION MEETING; RESCHEDULING THE
JANUARY 2, 2001 CITY COMMISSION MEETING TO
JANUARY 9, 2001; PROVIDING AN EFFECTIVE DATE.
WHEREAS, Section 2 -2.1 of the City of South Miami Code of Ordinances
provides that the City Commission shall hold regular meetings at 7:30 p.m., on the
first and third Tuesdays except for June and July; and
WHEREAS, Section 2 -2.1 of the City of South Miami Code of Ordinances
also provides that regular meetings may be otherwise postponed, cancelled or reset
only by Resolution adopted by a majority of the entire membership of the City
Commission; and
WHEREAS, the Mayor and City Commission desire to reschedule the
regular meeting of January 2, 2001 to January 9, 2001 due to the New Year's
Holiday.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA;
Section 1. The regular City Commission meeting for January 2, 2001
has been rescheduled to January 9, 2001.
Section 2. This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this day of , 2000.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MAYOR
Commission Vote:
Mayor Robaina:
Vice Mayor Feliu:
Commissioner Wiscombe:
Commissioner Bethel:
Commissioner Russell:
Additions shown by underlinine and deletions shown by overstrik ng.
i
CITY OF SOUTH MIAMI
POLICE DEPARTMENT
INTER- OFFICE MEMORANDUM
TO: Mayor and City Commission Date: November 30, 2000
FROM: Charles Scurr Re: Agenda Item m
City Manager Comm. Mtg. Dec 5, 2000
Mutual Aid Agreements
REQUEST
Approval of the execution of Mutual Aid Agreements with Collier County Sheriff's
Office, Monroe County Sheriff's Office, Key West Police Department and the Dade
County Public Schools Police Department.
BACKGROUND AND ANALYSIS
Florida State Statutes (Chapter 23) authorize the governing body of municipalities to
empower the chief executive officer of the municipality to enter into agreements for
shared law enforcement services in times of specific need.
Two of the aforementioned agencies have, in the past, had agreements in effect with the
City of South Miami. As a matter of course these agreements should be renewed every
five years, a recommendation of the Florida Department of Law Enforcement, the agency
statutorily charged with the administration of mutual aid in the state.
These agreements allow the Police Department to draw upon resources in furtherance of
the law enforcement mission, including personnel and equipment, as well as providing
for reciprocity.
RECOMMENDATION
Approval is recommended.
CS /GF /sh
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA AUTHORIZING
THE CITY MANAGER TO ENTER INTO MUTUAL AID
AGREEMENTS WITH THE DADE COUNTY SCHOOL BOARD
POLICE, THE MONROE COUNTY SHERIFF'S OFFICE, THE
COLLIER COUNTY SHERIFF'S OFFICE AND THE KEY WEST
POLICE DEPARTMENT, ON BEHALF OF THE CITY OF
SOUTH MIAMI POLICE DEPARTMENT PURSUANT TO
SECTION 23.1225 (3), FLORIDA STATUTES.
WHEREAS, Chapter 23, Florida Statutes, the Florida Mutual Aid Act,
requires the authorization by the governing body of the municipality before a
Mutual Aid Agreement may be entered into by the Mayor or the chief executive
officer of the municipality on behalf of a law enforcement agency; and
WHEREAS, there is the existing and continuing possibility of the
occurrence of law enforcement problems and other natural and man -made
conditions which are or are likely to be beyond the control of the services,
personnel, equipment or facilities of the City of South Miami and /or the
aforementioned entities; and
WHEREAS, to meet the responsibility of the respective governments to
ensure the public safety of their citizens by providing adequate levels of police
services, preparation must be ensured to protect the public peace and safety and to
preserve the lives and property of the people in the listed jurisdictions; and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA;
Section 1. The City Manager of the City of South Miami is authorized to
enter into a Mutual Aid Agreement in a form acceptable to the City Attorney, with
the Dade County School Board Police, the Monroe County Sheriff's Office, the
Collier County Sheriff's Office and the Key West Police Department on behalf of
the City of South Miami Police Department pursuant to Section 23.1225 (3),
Florida Statutes.
Section 2. That this resolution be effective immediately after adoption
hereof.
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PASSED AND ADOPTED this
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
day of
Page 2 of 2
APPROVED:
MUM40-
2000.
Commission Vote:
Mayor Robaina:
Vice Mayor Feliu:
Commissioner Russell:
Commissioner Bethel:
Commissioner Wiscombe:
MUTUAL AID AGREEMENT
Between the City of South Miami, a Florida municipal corporation, and The School
Board of Miami -Dade County, Florida.
BACKGROUND
The City of South Miami, a political subdivision of the State of Florida, on behalf of
South Miami Police Department and The School Board of Miami -Dade County, Florida, on
behalf of the Miami Dade Schools Police Department, have the authority under Chapter 23,
Florida Statutes, Florida Mutual Aid Act to enter into a mutual aid agreement.
THE AGREEMENT
The City of South Miami ( "Political Subdivision ") and The School Board of Miami -Dade
County, Florida ( "School Board "), through the undersigned representatives, in consideration for
the mutual promises to render valuable aid in times of necessity, do hereby agree to fully and
faithfully abide by and be bound by the following terms and conditions:
1. Short title: Mutual Aid Agreement.
2. Description: Since this Mutual Aid Agreement provides for the requesting and
rendering of assistance for both routine and law enforcement intensive situations,
this Mutual Aid Agreement combines the elements of both a voluntary
cooperation agreement and a requested operational assistance agreement, as
described in Chapter 23, Florida Statutes.
3. Definitions:
a. Joint declaration: A document which enumerates the various conditions or
situations where aid may be requested or rendered pursuant to this
Agreement, as determined by concerned police agency heads. Subsequent
to execution by the concerned police agency heads, the joint declaration
shall be filed with the Clerk of the Political Subdivision the appropriate
School Board office, and shall thereafter become part of this Agreement.
Said declaration may be amended or supplemented at any time by
subsequent written declarations approved by the School Board and filed
with the Clerk of the Political Subdivision and the appropriate School
Board office.
b. Agency or participating law enforcement agency: Either the South Miami
Police Department or the Miami Dade Schools Police Department.
C. Agency head: Either the Chief of South Miami Police Department, or the
Chief's designee; and the Chief of the Miami Dade Schools Police
Department, or the Chiefs designee.
d. Certified law enforcement employee: Any law enforcement employee
certified as provided in Chapter 943, Florida Statues.
4. Operations:
a. In the event that a party to this Agreement is in need of assistance as
specified in the applicable joint declaration, an authorized representative
of the agency requiring assistance shall notify an authorized representative
of the agency from which such assistance is requested. The authorized
agency representative whose assistance is sought shall evaluate the
situation and available resources, and will respond in a manner deemed
appropriate by that individual.
b. Each party to this Agreement agrees to furnish necessary personnel,
equipment, facilities and other resources and to render services to the other
party as required to assist the requesting party in addressing the situation
which caused the request; provided, however that no party shall be
required to deplete unreasonably its own personnel, equipment, facilities,
and other resources and services in rendering such assistance.
C. The agency heads, or their designee, shall establish procedures in the joint
declaration for giving control of the mission definition to the requesting
agency, and for giving tactical control over accomplishing any such
assigned mission and supervisory control over all personnel or equipment
provided pursuant to this Agreement to the providing agency.
5. - = Powers, Privileges, Immunities, and Costs.
a. All employees of the participating police departments, including certified
law enforcement employees as defined in Chapter 943, Florida Statutes,
during such time that said employees are actually providing aid outside of
the jurisdictional limits of the employing law enforcement agency
pursuant to a request for aid made in accordance with this Agreement,
shall, pursuant to the provisions of Chapter 23, Florida Statutes, have the
same powers, duties, rights, privileges, and immunities as if they were
performing their duties in the jurisdiction in which they are normally
employed.
b. The Political Subdivision or the School Board having financial
responsibility for the law enforcement agency providing services,
personnel, equipment, or facilities pursuant to the provision of this
Agreement shall bear any loss or damage to same and shall pay any and all
expenses incurred in the maintenance and operation of same.
C. The Political Subdivision or the School Board having financial
responsibility for the law enforcement agency providing aid pursuant to
this Agreement shall compensate all of its employees rendering aid
pursuant to this Agreement during the time of the rendering of such aid
and shall defray the actual travel and maintenance expenses of such
employees while they are rendering such aid. Such compensation shall
include any amounts paid or due for compensation due to personal injury
or death while such employees are engaged in rendering such aid. Such
compensation shall also include all benefits normally due such employee.
d. All exemption from ordinance and rules, and all pension, insurance, relief,
disability, workers' compensation, salary, death, and other benefits which
apply to the activity of such officers, agents, or employees of any such
agency when performing their respective functions within the territorial
limits of their respective agencies shall apply to them to the same degree,
manner, and extent while engaged in the performance of their functions
and duties extraterritorially under the provisions of this Mutual Aid
Agreement. The provisions of this Agreement shall apply with equal effect
to paid employees and any volunteers.
6. Indemnification: The Political Subdivision or the School Board having financial
responsibility for the law enforcement agency providing aid pursuant to this
4
Agreement agrees to hold harmless, defend, and indemnify the requesting law
enforcement agency and its School Board or Political Subdivision in any suit,
action, or claim for damages resulting from any and all acts or conduct of
employees of said providing agency while providing aid pursuant to this
Agreement, subject to Chapter 768, Florida Statutes, where applicable.
7. Forfeitures: It is recognized that during the course of the operation of this
Agreement, property subject to forfeiture under the Florida Contraband Forfeiture
Act, Florida Statutes, may be seized. The property shall be seized, forfeited, and
equitably distributed among the participating agencies in proportion to the amount
of investigation and participation performed by each agency. This shall occur
pursuant to the provisions of the Florida Contraband Forfeiture Act.
8. : Conflicts: Any conflicts between this Agreement and the Florida Mutual Aid Act
will be controlled by the provisions of the latter, whenever conditions exist that
are within the definitions stated in Chapter 23, Florida Statutes.
9. Effective Date and Duration: This Agreement shall be in effect from date of
signing and shall continue in force until either the School Board or participating
law enforcement agency gives written notice of cancellation pursuant to paragrap.
10. Under no circumstances may this Agreement be renewed, amended, or extended
except in writing.
11. Cancellation: This Agreement may be canceled by either party upon sixty (60)
days written notice to the other party. Cancellation will be at the discretion of the
School Board or chief executive officer of the Political Subdivision.
F7
12. Novation: This Agreement shall supersede and replace any and all prior
agreements regarding mutual aid that may have been entered into by the parties.
AGREED TO AND ACKNOWLEDGED this
THE SCHOOL BOARD OF MIAMI- DADE
COUNTY, FLORIDA
Roger C. Cuevas
Superintendent of Schools
Witness:
Approved as to Form /and Legal Sufficiency:
Attorney for the Board
31
day of
THE CITY OF SOUTH MIAMI
City Manager
Florida, the City of South Miami
Witness:
, 2000.
Approved as to Form /and Legal Sufficiency:
Attorney for the City of South Miami,
Florida
JOINT DECLARATION OF THE CHIEF OF THE CITY OF SOUTH MIAMI POLICE
DEPARTMENT AND THE CHIEF OF THE MIAMI DADE SCHOOLS POLICE
DEPARTMENT PURSUANT TO MUTUAL AID AGREEMENT
A deputy sheriff or police officer of either of the participating law enforcement agencies
shall be considered to be operating under the provisions of the Mutual Aid Agreement when:
participating in law enforcement activities that are preplanned and approved by
each respective agency head, or
appropriately dispatched in response to a request for assistance from the other law
enforcement agency.
In compliance with and under the authority of the Mutual Aid Agreement heretofore
entered into by The School Board of Miami -Dade County, Florida and the City of South Miami,
it is hereby declared that the following list comprises the circumstances and conditions under
which mutual aid may be requested and rendered regarding police operations pursuant to the
agreement. Said list may be amended or supplemented from time to time as needs dictate by
subsequent written declarations approved by the School Board and executed by the parties.
The participating law enforcement agencies agree that the Miami Dade Schools
Police Department shall have continuing police authority to respond to those law
enforcement incidents involving only school students and School Board
employees. This police authority shall be exercised in connection with incidents
that occur on roadways and property adjacent to and abutting School Board
property, and incidents that occur in plain view of a police officer within 1,000
feet of school property. Plain view shall mean a continuous line of visible sight,
and shall not be used to extend the continuing police authority beyond School
Board property to explore in search of any incident.
2. The participating law enforcement agencies agree that the Miami Dade Schools
Police Department shall have continuing police authority to enforce all of the
traffic laws of the state within the jurisdiction established in paragraph 1 above.
3. The participating law enforcement agencies agree that the Miami Dade Schools
Police Department shall have continuing police authority to respond to law
enforcement incidents at all school - related events involving school students and
School Board employees occurring at property or facilities located outside the
established jurisdiction above which are under the guidance, supervision,
regulation, or control of the School Board, and upon prior approval of the Chief or
Police or the Chief's designee.
4. The participating law enforcement agencies agree that the Miami Dade Schools
Police Department may provide assistance upon request of a participating law
enforcement agency and approval of the Chief of Police or the Chiefs designee
only in response to incidents involving school students and School Board
employees.
5. The participating law enforcement agencies agree that the Miami Dade Schools
Police Department shall have no other police authority in connection with
property or facilities not owned or controlled by the School Board except in
emergency situations (occurring within the established jurisdiction set forth in
paragraph #1 above) that involve school students, School Board employees or any
law enforcement officer. Emergency situations shall mean those situations that
present imminent threats of bodily injury to school students, School Board
employees or any law enforcement officer.
The following procedures will apply in Mutual Aid operations:
Mutual aid requested or rendered will be approved by the Chief of the City of
South Miami and Chief of the Miami Dade Schools Police or their designee.
2. Specific reporting instructions for personnel rendering mutual aid should be
included in the request for mutual aid.
3. Communications instructions will be included in each request for mutual aid, and
the requesting agency's Communications Bureau will maintain radio contact with
the involved agencies until the mutual aid situation has ended.
AGREED TO AND ACKNOWLEDGED this day of , 2000.
MIAMI DADE SCHOOLS
POLICE DEPARTMENT
Pete Cuccaro, Chief
Miami Dade Schools Police Department
Roger C. Cuevas, Superintendent
Miami -Dade County Public Schools
CITY OF SOUTH MIAMI
POLICE DEPARTMENT
Cokes Watson, Jr., Chief
Ronetta Taylor, Clerk
COMBINED
VOLUNTARY COOPERATION AND OPERATIONAL ASSISTANCE
LAW ENFORCEMENT MUTUAL AID AGREEMENT
W ITNESSETH
Whereas, the subscribing law enforcement agencies are so located in relation to each
other that it is to the advantage of each to receive and extend mutual aid in the form of
law enforcement services and resources to adequately respond to:
(1) Continuing, multi jurisdictional criminal activity, so as to protect the public peace
and safety, and preserve the lives and property of the citizens; and,
(2) Intensive situations, including, but not limited to, natural or manmade disasters or
emergencies as defined under Section 252.34, Florida Statutes; and,
Whereas, the South Miami Police Department and the Key West Police Department
have the authority under Section 23.12, Florida Statutes, et seq., THE FLORIDA MUTUAL
AID ACT, to enter into a mutual aid agreement for law enforcement service which:
(1) Permits voluntary cooperation and assistance of a routine law enforcement nature
across jurisdictional lines; and,
(2) Provides for rendering of assistance in a law enforcement emergency.
Now, therefore, the parties agree as follows:
SECTION I. PROVISIONS FOR VOLUNTARY COOPERATION
Each of the aforesaid law enforcement agencies hereby approve and enter into this
agreement whereby each of the agencies may request and render law enforcement
assistance to the other in dealing with any violations of Florida Statutes to include, but
not necessarily be limited to, investigating homicides, sex offenses, robberies, burglaries,
thefts, gambling, motor vehicle thefts, controlled substances violations, DUI violations
and with backup services during patrol activities, school resource officers on official duty
out of their jurisdiction, school safety officers enforcing laws within 1000 feet of a
school, and inter - agency task forces and/or joint investigations.
SECTION H. PROVISIONS FOR OPERATIONAL ASSISTANCE
Each of the aforesaid law enforcement agencies hereby approve and enter into this
agreement whereby each of the agencies may request and render law enforcement
assistance to the other to include, but not necessarily be limited to, dealing with civil
disturbances, law enforcement emergencies, large protest demonstrations, aircraft
disasters, fires, hurricanes, tornadoes or other weather - related crises, sporting events,
concerts, parades, escapes from detention facilities, and incidents requiring utilization of
specialized units (such as bomb disposal units or special weapons and tactics units).
SECTION III. PROCEDURE FOR REQUESTING ASSISTANCE
In the event that a party to this agreement is in need of assistance as set forth above, an
authorized representative of the agency requesting assistance shall notify the agency head
or his/her designee from whom such assistance is requested. The agency head or
authorized agency representative whose assistance is sought shall evaluate the situation
and the agency's available resources, consult with his/her supervisors if necessary and
will respond in a manner he /she deems appropriate.
The agency head in whose jurisdiction assistance is being rendered may determine who is
authorized to lend assistance in his /her jurisdiction, for how long such assistance is
authorized and for what purpose such authority is granted. This authority may be granted
either verbally or in writing as the particular situation dictates.
Should a sworn law enforcement officer be in another subscribed agency's jurisdiction
for matters of a routine nature, such as traveling through the jurisdiction on routine
business, attending a meeting or going to or from work, or transporting a prisoner, and a
violation of Florida Statutes occurs in the presence of said party, representing his /her
respective agency, he/she shall be empowered to render enforcement assistance and act
in accordance with law. Should enforcement action be taken, said party shall notify the
agency having normal jurisdiction and upon the latter's arrival, turn the situation over to
them and offer any assistance requested including, but not limited to, a follow -up written
report documenting the event and the actions taken. This provision so prescribed in this
paragraph is not intended to grant general authority to conduct investigations, serve
warrants and/or subpoenas or to respond without request to emergencies already being
addressed by the agency of normal jurisdiction, but is intended to address critical, life -
threatening or public safety situations, prevent bodily injury to citizens, or secure
apprehension of criminals whom the law enforcement officer may encounter.
The agency head's decision in these matters shall be final.
SECTION IV. COMMAND AND SUPERVISORY RESPONSIBILITY
The personnel and equipment that are assigned by the assisting agency head shall be
under the immediate command of a supervising officer designated by the assisting
agency head. Such supervising officer shall be under the direct supervision and
command of the agency head or his /her designee of the agency requesting assistance.
CONFLICTS: Whenever an officer, deputy sheriff or other appointee is rendering
assistance pursuant to this agreement, the officer, deputy sheriff or appointee shall abide
by and be subject to the rules and regulations, personnel policies, general orders and
standard operating procedures of his /her own employing agency. If any such rule,
regulation, personnel policy, general order or standard operating procedure is
contradicted, contravened or otherwise in conflict with a direct order of a superior officer
of the requesting agency, then such rule, regulation, personnel policy, general order or
procedure shall control and shall supersede the direct order.
HANDLING COMPLAINTS: Whenever there is cause to believe that a complaint has
arisen as a result of a cooperative effort as it may pertain to this agreement, the agency
01
head or his/her designee of the requesting agency shall be responsible for the
documentation of said complaint to ascertain at a minimum:
1. The identity of the complainant.
2. An address where the complaining party can be contacted.
3. The specific allegation.
4. The identity of the employees accused without regard as to agency affiliation.
If it is determined that the accused is an employee of the assisting agency, the above
information, with all pertinent documentation gathered during the receipt and processing
of the complaint, shall be forwarded without delay to the agency head or his/her designee
of the assisting agency for administrative review. The requesting agency may conduct a
review of the complaint to determine if any factual basis for the complaint exists and/or
whether any of the employees of the requesting agency violated any of their agency's
policies or procedures.
SECTION V. LIABILITY
Each party engaging in any mutual cooperation and assistance, pursuant to this
agreement, agrees to assume responsibility for the acts, omissions, or conduct of such
party's own employees while engaged in rendering such aid pursuant to this agreement,
subject to the provisions of Section 768.28, Florida Statutes, where applicable.
SECTION VI. POWERS, PRIVILEGES, IMMUNITIES AND COSTS
A. Employees of the South Miami Police Department and the Key West Police
Department when actually engaging in mutual cooperation and assistance outside of
their jurisdictional limits but inside this state, under the terms of this agreement,
shall, pursuant to the provisions of Section 23.127(1), Florida Statutes, have the same
powers, duties, rights, privileges and immunities as if the employee was performing
duties inside the employee's political subdivision in which normally employed.
B. Each party agrees to furnish necessary personnel, equipment, resources and facilities
and to render services to each other party to the agreement as set forth above;
provided, however, that no party shall be required to deplete unreasonably its own
personnel, equipment, resources, facilities, and services in furnishing such aid.
C. A political subdivision that furnishes equipment pursuant to this agreement must bear
the cost of loss or damage to that equipment and must pay any expense incurred in
the operation and maintenance of that equipment.
D. The agency furnishing aid pursuant to this agreement shall compensate its
appointees /employees during the time such aid is rendered and shall defray the actual
travel and maintenance expenses of its employees while they are rendering such aid,
including any amounts paid or due for compensation due to personal injury or death
while such employees are engaged in rendering such aid. However, the requesting
agency may compensate the assisting agency during the time of the rendering of such
aid and shall defray the actual travel and maintenance expenses of such employees
while they are rendering such aid, including any amounts paid or due for
compensation as a result of personal injury or death while such employees are
rendering aid pursuant to this agreement.
E. The privileges and immunities from liability, exemption from laws, ordinances and
rules, and all pension, insurance, relief, disability, workers' compensation, salary,
death and other benefits that apply to the activity of an employee of an agency when
performing the employee's duties within the territorial limits of the employee's
agency apply to the employee to the same degree, manner, and extent while engaged
in the performance of the employee's duties extraterritorially under the provisions of
this mutual aid agreement. The provisions of this section shall apply with equal
effect to paid, volunteer, and auxiliary employees.
F. Nothing herein shall prevent the requesting agency from requesting supplemental
appropriations from the governing authority having budgeting jurisdiction to
reimburse the assisting agency for any actual costs or expenses incurred by the
assisting agency performing hereunder.
G. Nothing in this agreement is intended or is to be construed as any transfer or
contracting away of the powers or functions of one party hereto to the other.
SECTION VII. LIABILITY INSURANCE
Each party shall provide satisfactory proof of liability insurance by one or more of the
means specified in Section 768.28(15)(a), Florida Statutes, in an amount which is, in the
judgment of the governing body of that party, at least adequate to cover the risk to which
that party may be exposed. Should the insurance coverage, however provided, of any
party be canceled or undergo material change, that party shall notify all parties to this
agreement of such change within ten (10) days of receipt of notice or actual knowledge
of such change.
SECTION VIII. FORFEITURE
A. In the event an agency seizes any real property, vessel, motor vehicle, aircraft,
currency or other property pursuant to the Florida Contraband Forfeiture Act during
the performance of this agreement, the agency requesting assistance in the case of
requested operational assistance and the seizing agency in the case of voluntary
cooperation shall be responsible for maintaining any forfeiture action pursuant to
Chapter 932, Florida Statutes. The agency pursuing the forfeiture action shall have
the exclusive right to control and the responsibility to maintain the property in
accordance with Chapter 932, Florida Statutes, to include, but not be limited to, the
complete discretion to bring the action or dismiss the action.
B. All proceeds from forfeited property seized as a result of or in accordance with this
agreement shall be divided equally between the parties, less the costs associated with
the forfeiture action, as per prior written agreement.
SECTION IX. EFFECTIVE DATE
This agreement shall take effect upon execution and approval by the hereinafter named
officials and shall continue in full force and effect until January 1, 2006. Under no
circumstances may this agreement be renewed, amended, or extended except in writing.
a
SECTION X. CANCELLATION
Any party may cancel its participation in this agreement upon delivery of written notice
to the other party or parties. Cancellation will be at the direction of any subscribing
party.
In witness whereof, the parties hereto cause these presents to be signed on the date
specified.
Chief of Police
South Miami Police Department
Date
City Manager
Date
City Attorney
Date
5
Chief of Police
Key Vilest Police Department
Date
City Manager
Date
City Attorney
Date
COMBINED
VOLUNTARY COOPERATION AND OPERATIONAL ASSISTANCE
LAW ENFORCEMENT MUTUAL AID AGREEMENT
W ITNESSETH
Whereas, the subscribing law enforcement agencies are so located in relation to each
other that it is to the advantage of each to receive and extend mutual aid in the form of
law enforcement services and resources to adequately respond to:
(1) Continuing, multi jurisdictional criminal activity, so as to protect the public peace
and safety, and preserve the lives and property of the citizens; and,
(2) Intensive situations, including, but not limited to, natural or manmade disasters or
emergencies as defined under Section 252.34, Florida Statutes; and,
Whereas, the South Miami Police Department and the Monroe County Sheriff's Office
have the authority under Section 23.12, Florida Statutes, et seq., THE FLORIDA MUTUAL
AID ACT, to enter into a mutual aid agreement for law enforcement service which:
(1) Permits voluntary cooperation and assistance of a routine law enforcement nature
across jurisdictional lines; and,
(2) Provides for rendering of assistance in a law enforcement emergency.
Now, therefore, the parties agree as follows:
SECTION I. PROVISIONS FOR VOLUNTARY COOPERATION
Each of the aforesaid law enforcement agencies hereby approve and enter into this
agreement whereby each of the agencies may request and render law enforcement
assistance to the other in dealing with any violations of Florida Statutes to include, but
not necessarily be limited to, investigating homicides, sex offenses, robberies, burglaries,
thefts, gambling, motor vehicle thefts, controlled substances violations, DUI violations
and with backup services during patrol activities, school resource officers on official duty
out of their jurisdiction, school safety officers enforcing laws within 1000 feet of a
school, and inter - agency task forces and/or joint investigations.
SECTION H. PROVISIONS FOR OPERATIONAL ASSISTANCE
Each of the aforesaid law enforcement agencies hereby approve and enter into this
agreement whereby each of the agencies may request and render law enforcement
assistance to the other to include, but not necessarily be limited to, dealing with civil
disturbances, law enforcement emergencies, large protest demonstrations, aircraft
disasters, fires, hurricanes, tornadoes or other weather - related crises, sporting events,
concerts, parades, escapes from detention facilities, and incidents requiring utilization of
specialized units (such as bomb disposal units or special weapons and tactics units).
SECTION III. PROCEDURE FOR REQUESTING ASSISTANCE
In the event that a party to this agreement is in need of assistance as set forth above, an
authorized representative of the agency requesting assistance shall notify the agency head
or his /her designee from whom such assistance is requested. The agency head or
authorized agency representative whose assistance is sought shall evaluate the situation
and the agency's available resources, consult with his/her supervisors if necessary and
will respond in a manner he /she deems appropriate.
The agency head in whose jurisdiction assistance is being rendered may determine who is
authorized to lend assistance in his /her jurisdiction, for how long such assistance is
authorized and for what purpose such authority is granted. This authority may be granted
either verbally or in writing as the particular situation dictates.
Should a sworn law enforcement officer be in another subscribed agency's jurisdiction
for matters of a routine nature, such as traveling through the jurisdiction on routine
business, attending a meeting or going to or from work, or transporting a prisoner, and a
violation of Florida Statutes occurs in the presence of said party, representing his/her
respective agency, he/she shall be empowered to render enforcement assistance and act
in accordance with law. Should enforcement action be taken, said party shall notify the
agency having normal jurisdiction and upon the latter's arrival, turn the situation over to
them and offer any assistance requested including, but not limited to, a follow -up written
report documenting the event and the actions taken. This provision so prescribed in this
paragraph is not intended to grant general authority to conduct investigations, serve
warrants and/or subpoenas or to respond without request to emergencies already being
addressed by the agency of normal jurisdiction, but is intended to address critical, life -
threatening or public safety situations, prevent bodily injury to citizens, or secure
apprehension of criminals whom the law enforcement officer may encounter.
The agency head's decision in these matters shall be final.
SECTION IV. COMMAND AND SUPERVISORY RESPONSIBILITY
The personnel and equipment that are assigned by the assisting agency head shall be
under the immediate command of a supervising officer designated by the assisting
agency head. Such supervising officer shall be under the direct supervision and
command of the agency head or his/her designee of the agency requesting assistance.
CONFLICTS: Whenever an officer, deputy sheriff or other appointee is rendering
assistance pursuant to this agreement, the officer, deputy sheriff or appointee shall abide
by and be subject to the rules and regulations, personnel policies, general orders and
standard operating procedures of his/her own employing agency. If any such rule,
regulation, personnel policy, general order or standard operating procedure is
contradicted, contravened or otherwise in conflict with a direct order of a superior officer
of the requesting agency, then such rule, regulation, personnel policy, general order or
procedure shall control and shall supersede the direct order.
HANDLING COMPLAINTS: Whenever there is cause to believe that a complaint has
arisen as a result of a cooperative effort as it may pertain to this agreement, the agency
9
head or his/her designee of the requesting agency shall be responsible for the
documentation of said complaint to ascertain at a minimum:
1. The identity of the complainant.
2. An address where the complaining party can be contacted.
3. The specific allegation.
4. The identity of the employees accused without regard as to agency affiliation.
If it is determined that the accused is an employee of the assisting agency, the above
information, with all pertinent documentation gathered during the receipt and processing
of the complaint, shall be forwarded without delay to the agency head or his/her designee
of the assisting agency for administrative review. The requesting agency may conduct a
review of the complaint to determine if any factual basis for the complaint exists and/or
whether any of the employees of the requesting agency violated any of their agency's
policies or procedures.
SECTION V. LIABILITY
Each party engaging in any mutual cooperation and assistance, pursuant to this
agreement, agrees to assume responsibility for the acts, omissions, or conduct of such
party's own employees while engaged in rendering such aid pursuant to this agreement,
subject to the provisions of Section 768.28, Florida Statutes, where applicable.
SECTION VI. POWERS, PRIVILEGES, IMMUNITIES AND COSTS
A. Employees of the South Miami Police Department and the Monroe County Sheriffs
Office when actually engaging in mutual cooperation and assistance outside of their
jurisdictional limits but inside this state, under the terms of this agreement, shall,
pursuant to the provisions of Section 23.127(1), Florida Statutes, have the same
powers, duties, rights, privileges and immunities as if the employee was performing
duties inside the employee's political subdivision in which normally employed.
B. Each party agrees to furnish necessary personnel, equipment, resources and facilities
and to render services to each other party to the agreement as set forth above;
provided, however, that no party shall be required to deplete unreasonably its own
personnel, equipment, resources, facilities, and services in furnishing such aid.
C. A political subdivision that furnishes equipment pursuant to this agreement must bear
the cost of loss or damage to that equipment and must pay any expense incurred in
the operation and maintenance of that equipment.
D. The agency furnishing aid pursuant to this agreement shall compensate its
appointees /employees during the time such aid is rendered and shall defray the actual
travel and maintenance expenses of its employees while they are rendering such aid,
including any amounts paid or due for compensation due to personal injury or death
while such employees are engaged in rendering such aid. However, the requesting
agency may compensate the assisting agency during the time of the rendering of such
aid and shall defray the actual travel and maintenance expenses of such employees
while they are rendering such aid, including any amounts paid or due for
compensation as a result of personal injury or death while such employees are
rendering aid pursuant to this agreement.
E. The privileges and immunities from liability, exemption from laws, ordinances and
rules, and all pension, insurance, relief, disability, workers' compensation, salary,
death and other benefits that apply to the activity of an employee of an agency when
performing the employee's duties within the territorial limits of the employee's
agency apply to the employee to the same degree, manner, and extent while engaged
in the performance of the employee's duties extraterritorially under the provisions of
this mutual aid agreement. The provisions of this section shall apply with equal
effect to paid, volunteer, and auxiliary employees.
F. Nothing herein shall prevent the requesting agency from requesting supplemental
appropriations from the governing authority having budgeting jurisdiction to
reimburse the assisting agency for any actual costs or expenses incurred by the
assisting agency performing hereunder.
G. Nothing in this agreement is intended or is to be construed as any transfer or
contracting away of the powers or functions of one party hereto to the other.
SECTION VII. LIABILITY INSURANCE
Each party shall provide satisfactory proof of liability insurance by one or more of the
means specified in Section 768.28(15)(a), Florida Statutes, in an amount which is, in the
judgment of the governing body of that party, at least adequate to cover the risk to which
that party may be exposed. Should the insurance coverage, however provided, of any
party be canceled or undergo material change, that party shall notify all parties to this
agreement of such change within ten (10) days of receipt of notice or actual knowledge
of such change.
SECTION VIII. FORFEITURE
A. In the event an agency seizes any real property, vessel, motor vehicle, aircraft,
currency or other property pursuant to the Florida Contraband Forfeiture Act during
the performance of this agreement, the agency requesting assistance in the case of
requested operational assistance and the seizing agency in the case of voluntary
cooperation shall be responsible for maintaining any forfeiture action pursuant to
Chapter 932, Florida Statutes. The agency pursuing the forfeiture action shall have
the exclusive right to control and the responsibility to maintain the property in
accordance with Chapter 932, Florida Statutes, to include, but not be limited to, the
complete discretion to bring the action or dismiss the action.
B. All proceeds from forfeited property seized as a result of or in accordance with this
agreement shall be divided equally between the parties, less the costs associated with
the forfeiture action as per prior written agreement.
SECTION TX. EFFECTIVE DATE
This agreement shall take effect upon execution and approval by the hereinafter named
officials and shall continue in full force and effect until January 1, 2006. Under no
circumstances may this agreement be renewed, amended, or extended except in writing.
a
SECTION X. CANCELLATION
Any party may cancel its participation in this agreement upon delivery of written notice
to the other party or parties. Cancellation will be at the direction of any subscribing
party.
In witness whereof, the parties hereto cause these presents to be signed on the date
specified.
Chief of Police
South Miami Police Department
Date
City Manager
Date
City Attorney
Date
Sheriff
Monroe County Sheriff's Office
Date
County Manager
Date
County Attorney
Date
COMBINED
VOLUNTARY COOPERATION AND OPERATIONAL ASSISTANCE
LAW ENFORCEMENT MUTUAL AID AGREEMENT
WITNESSETH
Whereas, the subscribing law enforcement agencies are so located in relation to each
other that it is to the advantage of each to receive and extend mutual aid in the form of
law enforcement services and resources to adequately respond to:
(1) Continuing, multi jurisdictional criminal activity, so as to protect the public peace
and safety, and preserve the lives and property of the citizens; and,
(2) Intensive situations, including, but not limited to, natural or manmade disasters or
emergencies as defined under Section 252.34, Florida Statutes; and,
Whereas, the South Miami Police Department and the Collier County Sheriff's Office
have the authority under Section 23.12, Florida Statutes, et seq., THE FLORIDA MUTUAL
AID ACT, to enter into a mutual aid agreement for law enforcement service which:
(1) Permits voluntary cooperation and assistance of a routine law enforcement nature
across jurisdictional lines; and,
(2) Provides for rendering of assistance in a law enforcement emergency.
Now, therefore, the parties agree as follows:
SECTION I. PROVISIONS FOR VOLUNTARY COOPERATION
Each of the aforesaid law enforcement agencies hereby approve and enter into this
agreement whereby each of the agencies may request and render law enforcement
assistance to the other in dealing with any violations of Florida Statutes to include, but
not necessarily be limited to, investigating homicides, sex offenses, robberies, burglaries,
thefts, gambling, motor vehicle thefts, controlled substances violations, DUI violations
and with backup services during patrol activities, school resource officers on official duty
out of their jurisdiction, school safety officers enforcing laws within 1000 feet of a
school, and inter - agency task forces and/or joint investigations.
SECTION II. PROVISIONS FOR OPERATIONAL ASSISTANCE
Each of the aforesaid law enforcement agencies hereby approve and enter into this
agreement whereby each of the agencies may request and render law enforcement
assistance to the other to include, but not necessarily be limited to, dealing with civil
disturbances, law enforcement emergencies, large protest demonstrations, aircraft
disasters, fires, hurricanes, tornadoes or other weather - related crises, sporting events,
concerts, parades, escapes from detention facilities, and incidents requiring utilization of
specialized units (such as bomb disposal units or special weapons and tactics units).
SECTION III. PROCEDURE FOR REQUESTING ASSISTANCE
In the event that a party to this agreement is in need of assistance as set forth above, an
authorized representative of the agency requesting assistance shall notify the agency head
or his/her designee from whom such assistance is requested. The agency head or
authorized agency representative whose assistance is sought shall evaluate the situation
and the agency's available resources, consult with his/her supervisors if necessary and
will respond in a manner he /she deems appropriate.
The agency head in whose jurisdiction assistance is being rendered may determine who is
authorized to lend assistance in his/her jurisdiction, for how long such assistance is
authorized and for what purpose such authority is granted. This authority may be granted
either verbally or in writing as the particular situation dictates.
Should a sworn law enforcement officer be in another subscribed agency's jurisdiction
for matters of a routine nature, such as traveling through the jurisdiction on routine
business, attending a meeting or going to or from work, or transporting a prisoner, and a
violation of Florida Statutes occurs in the presence of said party, representing his/her
respective agency, he /she shall be empowered to render enforcement assistance and act
in accordance with law. Should enforcement action be taken, said party shall notify the
agency having normal jurisdiction and upon the latter's arrival, turn the situation over to
them and offer any assistance requested including, but not limited to, a follow -up written
report documenting the event and the actions taken. This provision so prescribed in this
paragraph is not intended to grant general authority to conduct investigations, serve
warrants and/or subpoenas or to respond without request to emergencies already being
addressed by the agency of normal jurisdiction, but is intended to address critical, life -
threatening or public safety situations, prevent bodily injury to citizens, or secure
apprehension of criminals whom the law enforcement officer may encounter.
The agency head's decision in these matters shall be final.
SECTION IV. COMMAND AND SUPERVISORY RESPONSIBILITY
The personnel and equipment that are assigned by the assisting agency head shall be
under the immediate command of a supervising officer designated by the assisting
agency head. Such supervising officer shall be under the direct supervision and
command of the agency head or his/her designee of the agency requesting assistance.
CONFLICTS: Whenever an officer, deputy sheriff or other appointee is rendering
assistance pursuant to this agreement, the officer, deputy sheriff or appointee shall abide
by and be subject to the rules and regulations, personnel policies, general orders and
standard operating procedures of his/her own employing agency. If any such rule,
regulation, personnel policy, general order or standard operating procedure is
contradicted, contravened or otherwise in conflict with a direct order of a superior officer
of the requesting agency, then such rule, regulation, personnel policy, general order or
procedure shall control and shall supersede the direct order.
.HANDLING COMPLAINTS: Whenever there is cause to believe that a complaint has
arisen as a result of a cooperative effort as it may pertain to this agreement, the agency
7
head or his /her designee of the requesting agency shall be responsible for the
documentation of said complaint to ascertain at a minimum:
1. The identity of the complainant.
2. An address where the complaining party can be contacted.
3. The specific allegation.
4. The identity of the employees accused without regard as to agency affiliation.
If it is determined that the accused is an employee of the assisting agency, the above
information, with all pertinent documentation gathered during the receipt and processing
of the complaint, shall be forwarded without delay to the agency head or his/her designee
of the assisting agency for administrative review. The requesting agency may conduct a
review of the complaint to determine if any factual basis for the complaint exists and/or
whether any of the employees of the requesting agency violated any of their agency's
policies or procedures.
SECTION V. LIABILITY
Each party engaging in any mutual cooperation and assistance, pursuant to this
agreement, agrees to assume responsibility for the acts, omissions, or conduct of such
party's own employees while engaged in rendering such aid pursuant to this agreement,
subject to the provisions of Section 768.28, Florida Statutes, where applicable.
SECTION Vl. POWERS, PRIVILEGES, IMMUNITIES AND COSTS
A. Employees of the South Miami Police Department and the Collier County Sheriffs
Office when actually engaging in mutual cooperation and assistance outside of their
jurisdictional limits but inside this state, under the terms of this agreement, shall,
pursuant to the provisions of Section 23.127(1), Florida Statutes, have the same
powers, duties, rights, privileges and immunities as if the employee was performing
duties inside the employee's political subdivision in which normally employed.
B. Each party agrees to furnish necessary personnel, equipment, resources and facilities
and to render services to each other party to the agreement as set forth above;
provided, however, that no party shall be required to deplete unreasonably its own
personnel, equipment, resources, facilities, and services in furnishing such aid.
C. A political subdivision that furnishes equipment pursuant to this agreement must bear
the cost of loss or damage to that equipment and must pay any expense incurred in
the operation and maintenance of that equipment.
D. The agency furnishing aid pursuant to this agreement shall compensate its
appointees /employees during the time such aid is rendered and shall defray the actual
travel and maintenance expenses of its employees while they are rendering such aid,
including any amounts paid or due for compensation due to personal injury or death
while such employees are engaged in rendering such aid. However, the requesting
agency may compensate the assisting agency during the time of the rendering of such
aid and shall defray the actual travel and maintenance expenses of such employees
while they are rendering such aid, including any amounts paid or due for
compensation as a result of personal injury or death while such employees are
rendering aid pursuant to this agreement.
E. The privileges and immunities from liability, exemption from laws, ordinances and
rules, and all pension, insurance, relief, disability, workers' compensation, salary,
death and other benefits that apply to the activity of an employee of an agency when
performing the employee's duties within the territorial limits of the employee's
agency apply to the employee to the same degree, manner, and extent while engaged
in the performance of the employee's duties extraterritorially under the provisions of
this mutual aid agreement. The provisions of this section shall apply with equal
effect to paid, volunteer, and auxiliary employees.
F. Nothing herein shall prevent the requesting agency from requesting supplemental
appropriations from the governing authority having budgeting jurisdiction to
reimburse the assisting agency for any actual costs or expenses incurred by the
assisting agency performing hereunder.
G. Nothing in this agreement is intended or is to be construed as any transfer or
contracting away of the powers or functions of one party hereto to the other.
SECTION VII. LIABILITY INSURANCE
Each party shall provide satisfactory proof of liability insurance by one or more of the
means specified in Section 768.28(15)(a), Florida Statutes, in an amount which is, in the
judgment of the governing body of that party, at least adequate to cover the risk to which
that party may be exposed. Should the insurance coverage, however provided, of any
party be canceled or undergo material change, that party shall notify all parties to this
agreement of such change within ten (10) days of receipt of notice or actual knowledge
of such change.
SECTION VIII. FORFEITURE
A. In the event an agency seizes any real property, vessel, motor vehicle, aircraft,
currency or other property pursuant to the Florida Contraband Forfeiture Act during
the performance of this agreement, the agency requesting assistance in the case of
requested operational assistance and the seizing agency in the case of voluntary
cooperation shall be responsible for maintaining any forfeiture action pursuant to
Chapter 932, Florida Statutes. The agency pursuing the forfeiture action shall have
the exclusive right to control and the responsibility to maintain the property in
accordance with Chapter 932, Florida Statutes, to include, but not be limited to, the
complete discretion to bring the action or dismiss the action.
B. All proceeds from forfeited property seized as a result of or in accordance with this
agreement shall be divided equally between the parties, less the costs associated with
the forfeiture action as per prior written agreement.
SECTION TX. EFFECTIVE DATE
This agreement shall take effect upon execution and approval by the hereinafter named
officials and shall continue in full force and effect until January 1, 2006. Under no
circumstances may this agreement be renewed, amended, or extended except in writing.
4
SECTION X. CANCELLATION
Any party may cancel its participation in this agreement upon delivery of written notice
to the other party or parties. Cancellation will be at the direction of any subscribing
party.
In witness whereof, the parties hereto cause these presents to be signed on the date
specified.
Chief of Police
South Miami Police Department
Date
City Manager
Date
City Attorney
Date
E
Sheriff
Collier County Sheriffs Office
Date
County Manager
Date
County Attorney
Date
CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
To: Honorable Mayor Date: December 1, 2000
and City Commission
From: Charles D. Scurr Subject: Agenda Item #
City 1Llanager Commission Meeting 12 /05 /00
Interlocal Agreement with the
SMCRA
REQUEST
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, APPROVING AN INTERLOCAL
AGREEMENT WITH THE SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY TO PROVIDE COMMUNITY ORIENTED
POLICE SERVICES.
BACKGROUND AND ANALYSIS
The attached agreement serves to formalize a working relationship that the City and South Miami
Community Redevelopment Agency ( SMCRA) have established over the last ten months.
Specifically, the South Miami Community Redevelopment Agency has proposed to fund a
portion of the City of South Miami's required match for the Federal COPS program in return for
the provision of community oriented police services in the Redevelopment Area.
Approval of the attached agreement would provide for the SMCRA to fund up to $50,000 of the
City's required match in FY 2000 -2001 in exchange for the City's staffing of the police
substation in the public housing complex located in the Redevelopment Area and the City's
provision of community oriented policing services in the Redevelopment Area.
To date, the program has worked impressively. As you know, the officers assigned to providing
community oriented policing services in the Redevelopment Area, Henry Guzman and Vernon
Sawyer, were recently awarded the honor of "Officers of the Month."
RECOMMENDATION
Your approval is recommended.
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA, APPROVING AN
INTERLOCAL AGREEMENT WITH THE SOUTH MIAMI
COMMUNITY REDEVELOPMENT AGENCY TO PROVIDE
COMMUNITY ORIENTED POLICE SERVICES.
WHEREAS, the City of South Miami (City) has created a South Miami Community
Redevelopment Agency ( SMCRA) pursuant to Chapter 163, Part III, Florida Statutes; and
WHEREAS, the City and the SMCRA desire to have executed an interlocal agreement
providing for SMCRA budgeted funds to be applied to community oriented police services.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI:
Section 1. The City of South Miami shall provide community oriented police services to
the SMCRA.
Section 2. The City Manager is authorized to execute an Interlocal Agreement with the City
of South Miami for such services, in substantially the form attached as Exhibit "1."
Section 3. This resolution shall be effective upon adoption.
PASSED AND ADOPTED this day of 32000.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MAYOR
Commission Vote:
Mayor Robaina:
Vice Mayor Feliu:
Commissioner Bethel:
Commissioner Russell:
Commissioner Wiscombe:
INTERLOCAL COOPERATION AGREEMENT
THIS INTERLOCAL COOPERATION AGREEMENT (Agreement) is made this
day of , 2000, between the City of South Miami, Florida, a
municipal corporation (City) and the South Miami Community Redevelopment Agency, an
agency created pursuant to Chapter 163, Florida Statutes (Agency).
WHEREAS, the Board of County Commissioners of Miami -Dade County, Florida
(Board) adopted Resolution No. R- 1374 -96 on December 3, 1996, which, among other things,
declared that a slum or blighted area existed in a geographic area, described generally as bounded
by S.W. 62 "d Avenue on the West, S.W. 62 "d Street on the North, S.W. 57`h Avenue on the East
and S.W. 72nd Street on the South, (Redevelopment Area), determined that it was necessary to
redevelop the Redevelopment Area in accordance with the provisions of Part III of Chapter 16' ),
Florida Statutes (Act), and delegated to the City Commission of the City of South Miami, Florida
(City Commission) the authority to exercise the redevelopment powers conferred upon the Board
within the Redevelopment Area in accordance with the Act to enable the City Commission to
declare the need for, create and delegate powers to a community redevelopment agency and to
initiate, prepare and adopt a plan of redevelopment for final approval by the Board; and
WHEREAS, the City Commission, pursuant to Ordinance No. 12 -97 -1633 enacted on
April 15, 1997, accepted a delegation of powers from the Board, found a need for and created the
Agency, declared the members of the City Commission to be members of the Agency, granted
the Agency the power to exercise all powers permitted by the Act which were delegated by the
Board to the Agency and directed the initiation, preparation and adoption of a community
redevelopment plan by the Agency; and
WHEREAS, the South Miami Community Redevelopment Plan provides for the
provision of community oriented police services; and
WHEREAS, Section 163.513, Florida Statutes, provides for the provision of community-
oriented police services; and
WHEREAS, the City and the Agency wish to enter into this Agreement in order to
delineate respective responsibilities for this program in the Redevelopment Area.
NOW, THEREFORE, the City and the Agency agree as follows:
Section 1. The Agency has funded, in its 2000 -2001 fiscal budget, money for the
provision of community oriented police services. The amount of funding provided by the
Agency to the City for these purposes shall be an amount not to exceed $50,000 for fiscal year
2000 -2001, such amount to be a prorated portion of the City's required matching fund
requirement for the City's obligations under the Federal COPS Grant Funding Agreement.
Section 2. The City shall provide the services of two, full -time sworn police officers,
who will be assigned to the Redevelopment Area for a minimum of 40 hours per week.
Section 3. The duties and responsibilities of the officers shall include the following:
a) Staffing of the police substation in the public housing complex located in
the Redevelopment Area;
b) Providing services as permitted in Section 163.513, Florida Statutes.
Section 4. The City, shall be responsible for hiring the officers, establishing all
personnel rules regarding employment, providing assignments for the officers, and shall maintain
all documentation necessary and required by Miami -Dade County and all other applicable
agencies regarding this program.
Section 5. This Agreement may be amended only by written agreement signed by the
City and the Agency.
Section 6. This Agreement shall be effective upon execution of the parties and shall be
subject to any required review and approval by Miami -Dade County.
IN WITNESS WHEREOF, the parties executed this Agreement this day of
2000.
CITY OF SOUTH MIAMI, FLORIDA
By:
City Manager
ATTEST:
By:
City Clerk
APPROVED AS TO FORM
City Attorney
SOUTH MIAMI
COMMUNITY REDEVELOPMENT AGENCY
By:
Executive Director
ATTEST:
By:
Secretary
APPROVED AS TO FORM
General Counsel