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01-18-00......................... MAYOR: Julio Robaina CITY MANAGER: Charles Scurr VICE MAYOR: Mary Scott Russell CITY ATTORNEY: Earl G. Gallop COMMISSIONER: Horace G. Feliu CITY CLERK: Ronetta Taylor COMMISSIONER: David D. Bethel COMMISSIONER: Ann B. Bass CITY COMMISSION AGENDA City Commission Meeting Meeting date: January 18, 2000 6130 Sunset Drive, South Miami, FL Next Regular Meeting date: February 1, 2000 Phone: (305) 663 -6340 Time: 7:30 PM PURSUANT TO FLA STATUTES 286.0105, "THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT FOR SUCH PURPOSE, AFFECTED PERSON MAY NERD TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS NOTICE DOES NOT CONSTITUTES CONSENT BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE INADMISSIBLE OR IRREVELANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE ALLOWED BY LAW. City of South Miami Ordinance No. 6 -86 -1251 requires all persons appearing in a paid or remunerated representative capacity before the City Staff, Boards, Committees and the City Commission, to fill out the appropriate form and file it with the City Clerk prior to engaging in lobbying activities. CALL TO ORDER: A. Roll Call: B. Invocation: C. Pledge of Allegiance: D. Presentation(s) Alice Horn — Kids Venture ITEMS (S) FOR THE COMMISSION'S CONSIDERATION: 1. Approval of Minutes January 4, 2000 - Regular City Commission Minutes 2. City Manager's Report 3. City Attorney's Report REGULAR CITY COMMISSION 1 AGENDA - January 18, 2000 CONSENT AGENDA 4. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO DONATIONS, REGARDING VEHICLES, AUTHORIZING THE CITY MANAGER TO DONATE THREE "DEADLINED" VEHICLES TO THE CITY OF SWEETWATER. (Mayor Robaina) 3/5 5. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO RELEASE FUNDS IN THE AMOUNT TOTALING $2745.00 AS FOLLOWS: $1,245,00 FOR NUNEZ BROTHERS SEAT COVERS AND $1500.00 FOR GQ PAINT AND BODY SHOP. DISBURSEMENT WILL BE MADE FROM ACCOUNT NUMBER 504-1500 - 514.9925, "SELF- INSURANCE FUND, SETTLEMENTS ACCOUNT." 3/5 6. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, REGARDING CONTRACTS, CONCERNING VEHICULAR ,REPAIRS, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $2,089.00 TO MOBILE CUSTOMIZING INC.. (BODY SHOP) FOR THE REPAIR OF POLICE PATROL VEHICLE NO. 99 -03, AND CHARGING THE DISBURSEMENT TO ACCOUNT NO. 504 - 1500 - 514.4680 "SELF INSURANCE FUND /AUTO REPAIRS." 3/5 7. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $1,600.00 TO DADE LOCK AND KEY INC. FOR THE PURCHASE AND INSTALLATION OF A PUSH BAR LOCK ASSEMBLY FOR THE FRONT DOOR OF THE POLICE STATION CHARGING THESE DISBURSEMENTS TO ACCOUNT NO 1710- 519 -4670, "BUILDING MAINTENANCE — MAINTENANCE AND REPAIRS OF GROUNDS AND STRUCTURES." 3/5 8. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM NOT TO EXCEED $3,900.00 TO DELL COMPUTER CORPORATION FOR THE PURCHASE OF TWO DESK TOP COMPUTERS FOR THE PROPERTY & EVIDENCE MANAGEMENT SYSTEM AND THE PROPERTY /RECORDS CLERK, AND CHARGE THE FUNDS TO ACCOUNT NUMBER 1910- 521 - 6430, (OPERATING EQUIPMENT) 3/5 REGULAR CITY COMMISSION 2 AGENDA - January 18, 2000 ORDINANCE (S) SECOND READING PUBLIC HEARING (S) There are none RESOLUTION (S) HEARING 9. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, RELATING TO A REQUEST FOR SPECIAL EXCEPTIONS FROM SECTIONS 20 -7.7, 20 -7,9 AND 20 -7.11 OF THE LAND DEVELOPMENT CODE FOR A TWO -STORY MIXED USE DEVELOPMENT, LOCATED AT 5796 SUNSET DRIVE, WITHIN THE HOMETOWN DISTRICT OVERLAY ZONE REQUIRING NONUSE DEVIATIONS FROM THE BUILDING DESIGN STANDARDS OF THE HOMETOWN DISTRICT IN ORDER TO REDUCE THE REQUIRED BUILDING FRONTAGE ON SUNSET DRIVE; INCREASE BUILDING DEPTH ON SIDE STREET AND TO ALLOW FOR A CANTILEVERED BALCONY IN LIEU OF A REQUIRED ARCADE ON SUNSET DRIVE. 4/5 RESOLUTION (S) 10. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE A SUM NOT TO EXCEED $65,000.00 FROM ACCOUNT NUMBER 1910 - 521 -4450 (PURCHASE /LEASE- POLICE VEHICLES) TO HEARS MOTOR LEASING FOR THE LEASING OF EIGHT CROWN VICTORIA POLICE PURSUIT VEHICLES AND TWO FORD EXPLORER POLICE PURSUIT VEHICLES, AND AUTHORIZE THE CITY MANAGER TO EXECUTE SUCH CONTRACTS AND DOCUMENTS NECESSARY TO PROCURE SAID VEHICLES ON LEASE. 3/5 ORDINANCE (S) FIRST READING 11. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO CONTRACTS APPROVING THE GROUND LEASE AGREEMENT BETWEEN THE CITY OF SOUTH MIAMI AND SPG PHASE ONE, LTD., FOR A MIXED USE /JOINT DEVELOPMENT PARKING GARAGE ON THE MUNICIPAL PARKING LOT BOUNDED BY SW 73RD STREET ON THE SOUTH, SW 58TH AVENUE ON THE EAST, SE 58TH COURT ON THE WEST AND AN ALLEYWAY ON THE NORTH; PROVIDING FOR TERMS AND CONDITIONS; PROVIDING FOR ORDINANCES IN CONFLICT; SEVERABILITY AND EFFECTIVE DATE. 4/5 REGULAR CITY COMMISSION 3 AGENDA - January 16, 2000 SPEAKERS PLEASE TAKE NOTICE THAT SECTION 2 -2. 1 (k) (2) OF THE CODE OF ORDINANCES PROVIDES THAT "ANY PERSON MAKING PERSONAL IMPERTINENT, OR SLANDEROUS R04ARKS OR WHO SHALL BECOME BOISTEROUS WHILE ADDRESSING THE COMMISSION SHALL BE FORTHWITH BARRED FROM FURTHER AUDIENCE BEFORE THE COUNCIL BY THE PRESIDING OFFICER, UNLESS PERMISSION TO CONTINUE BE GRANTED BY A MAJORITY VOTE OF THE COMMISSION" . PUBLIC REMARKS COMMISSION REMARKS REGULAR CITY COMMISSION 4 AGENDA - January 18, 2000 CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM REQUEST DATE: January 18, 2000 SUBJECT: Agenda Item # Commission Meeting, January 18, 2000 AUTHORIZATION FOR THE CITY TO DONATE THREE "DEADLINED" CITY VEHICLES TO THE CITY OF S WEETWATER. The attached resolution seeks approval for the City to donate three "deadlined" Ford Crown Victorias to the City of Sweetwater. BACKGROUND The City's fleet of vehicles include older model police cars that have been decommissioned from police use, and are transferred to other municipal departments (e.g., for use as administrative staff cars, Code Enforcement vehicles, Public Works vehicles, etc.) until such a time that they are no longer operationally viable. At that point, due to the age and mileage of these vehicles, they are "deadlined" and set aside for auction. However, because of the poor condition of these vehicles, they have minimal value. Attached is a memo that lists the current inventory of deadlined vehicles. PROPOSAL The City of Sweetwater has requested an emergency donation of three of these deadlined vehicles for use as parts. Specifically, they need two (2) 1992 year model and one (1) 1991 year model Ford Crown Victorian. It is proposed to donate Vehicle No. 92 -03, 92 -04, and 91 -13 (as identified in the attached memorandum to the City of Sweetwater). RECOMMENDATION In the spirit of intergovernmental cooperation, approval of this donation is recommended. 1 2 3 4 5 6 7 8 9 ,10 11 12 13 14 15 1.6 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO DONATIONS, REGARDING VEHICLES, AUTHORIZING THE CITY MANAGER TO DONATE THREE "DEADLINED" VEHICLES TO THE CITY OF SWEETWATER. WHEREAS, it is the goal of the mayor and City Commission wishes to strengthen the inter - governmental cooperation between the City of South Miami and neighboring municipalities, and; WHEREAS, the Mayor of the City of Sweetwater has requested the emergency donation of three older model police cars for use as parts, and; WHEREAS, the City of South Miami has within its fleet a number of "deadlined" (no longer operationally viable) vehicles which are available for donation. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to donate two (2) 1992 year model and one (1) 1991, year model Ford Crown Victorias which have been "deadlined ". Section 2. This resolution shall become effective immediately after adoption. PASSED AND ADOPTED this 18th day of January 2000. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR Jan-12-00 11 :41A P_02 02/05/2000 13:01 3056687208 PUBLIC WORKS PAGE 01 THE CM OF SOUK JOAN INTER- OFMcE MEMOX41,MUM TO: Charles b. Seurr City Manager VIA: Femando Rodriguez Director FROM: Orlando G. Martinez de C qty Director DATE: January 5, 2000 SUBJECT: Dead hued vehicles The following is a list of vehicles that have been deadlined due to various factors, i,c. exWasive body dam age, a/c repairs, excessive mileage, age of vehicles, The estimated cost to repair the said vehicles surpasses their book value: Vehicle 0 Year Make Description Vin # 91-06 1991 Ford Crown Victoria 2FACP72FZMX101467 91 -10 1991 Ford Crown Victoria 2FACP72F2MX11S7819 91 -11 1991 Ford Crown Victoria 2FACP72FOMX157821 91 -12 1991 Ford Crown Victoria 2FACP72F2MX157822 91 -13 1991 Ford Crown Vittoria 2FACP72F4MX157823 97-03 1992 Ford Crown Victoria 2FACP72W2NiX198078 92-041 1992 Ford Crown Victoria 2FACP72W41gX198079 W26 1988 Ford Mnataag 1FARNSEQF101501 99-39 1989 Olds Cutlass 7.G3AJ51W2K2439680 9941 1989 Pontiac GrAsO Prix iG2WK114W21MI0659 89-11 1989 Kswasaki Police Cycle JKAZCP7XBS%398 93-24 1993 13arky Ponce Cycle IMIEDL12PY113699 21 -51 1987 HC packer (garb*&*) JEMX'T'VOHH90391 If you have any questions concerning the above please do not hesitate to contact me. Jan-12-00 11:40A 01/0612000 14:40 305 -227 -3540 JOSE DIAZ City of Sweetwater J 1 " January 6, 2000 Mr. Charks Scum, City Manager City of South Miami 6130 Sunset Drive Mia>W, FL 33143 Dear r P.O1 PAGE 01/01 13uc to numcaous circumstances, we have two of our police department vehicles that have tbgir engines blown out. These vehicles arc in desperate teal of'repak. 1 would Ww to see if you lave in inventory "2" 1992, and "1" 1991 Crown VicWrlas that could possibly be used for parts. Any assistance that you could provide would be greatly appmciated. Tbank you for your titer W attention. L Jose "Pepe" Mayor JD:ad 50D SW 109th Avenue, Sweetwater. Florida 33174.1348 • Phone. 305.221 -0411 • Pea.: 305- 221.2541 fir' , # i I 9L 19:4 • •' M. t : The City's insurance policy with Progressive Insurance does not contain collision or comprehensive coverage. The vehicle in question, a 1967 Pontiac Tempest convertible, owned by Mr. Eiridge Berry, a City employee, was parked in the South Miami Public Works Department r • Pool. Due to Hurricane weather • • a lowest was uprooted by heavy winds and fell onto Mr. Berry's vehicle causing damage to the rear of the vehicle and its convertible top. The s • to repair the damage - •- by of $1,500 obtained from GQ Paint & Body Shop. Additional bids were $1,500.00 from Junior's : Body and $2,000 from The Wizards Body Repair. Disbursement of $2,745.00 will be made from Account Number 504-1500- 9225, "Self-Insurance Fund, Settlements Account". Available balance is $10,000.00. • x �Ra F • •�r I Resolution No. 2 3 4 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF 5 SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO RELEASE 6 FUNDS IN THE AMOUNT TOTALING $2745.00 AS FOLLOWS: $1,245.00 FOR 7 NUNEZ BROTHERS SEAT COVERS AND $1500.00 FOR GQ PAINT AND BODY 8 SHOP. DISBURSEMENT WILL BE MADE FROM ACCOUNT NUMBER 504 -1500- 9 514.9925, `SELF- INSURANCE FUND, SETTLEMENTS ACCOUNT". 10 11 WBEREAS, Article 111, Section 5, H, of the City Charter, requires bids be obtained 12 for purchases of items over $1,000.00; and 13 14 WfIEREAS, The City of South Miami does not have collision or comprehensive 15 coverage in its policy with Progressive Insurance, it is therefore liable for the damage 16 sustained by a vehicle owned by Mr. Elridge Berry, a City employee, and 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 WI-IEREAS, Said vehicle, a 1997 Pontiac Tempest Convertible was parked in the South Miami Public Works Department's motor pool area when hurricane force winds caused by "Irene" uprooted a tree, which fell on top of the vehicle. Section 1. That the City Manager, be and is hereby authorized to disburse $1,245.00 to Nunez Brothers Auto Seat Covers for the repair of the vehicle's convertible top and $1,500.00 to GQ Paint and Body Shop for the repair of the damage done to the rear of the vehicle's body. Section 2. That funds will be disbursed from account number 504-1500-514. 9925, "Self-Insurance Fund, Settlement Account" for a total amount of 2,745.00. Section 3. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this - day of January 2000. 110 Lf •11� 0 1.." 1.3..20 L71 0 15: 1 305 - 696 -_,09E 1"10 PAIrJT AtTl P 3E Abu* in ("(I PAINT & BODY SHOP 1W. V 7615 N.W. 27TH AVE - MIAMI, FL. 33147 Date ESTIMATE OF REPAIRS PHONE: 696-6003 Q � NAME PHONE YEAR I MAKE MODEL LICENSE ADDRESS SUS. PHONE VIN# MILEAGE CITY STATE ZIP ESTIMATOR INSURANCE CO. ADJUSTER PAINT CODE 1 Fli ev rl-z 3-n CA 434 e4 61 All parts are now unless coded blot, Ex E�qha22e, (U) Used, JR) Rebuilt, etc. REMARKS: '.1'he above is an estimate baseti on c%r iri.5pecti on and does not CoverMy jddijjjjjsl parts or labor which may he required after the work has started, worn or damaged parts arc discovered which are not evident on die first inspection. Because of this the above prices are. not gtwaziteed, and are for immediate acceptance only. Mirth prices based on standard cttalog,& prices change without notice. Service charges may be added for special items not loc4l available. Replaced parts are junked unless ow-ner asks for retutrl of parts when order is placed, —alimate ex res 30 daVs ate l cl&.) Labor Paint Labor Sublet Not Pan$ Paint & Material HazardoUs Waste . 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Traffic Felon Misdemeanor From / (1 / `- O To OFF /INC Tye Description Statute Violation Number NCIC /UCR Code # 1 DO 1-71-7 OFFANC F # 2 ( ) a Incident LocaC n re A umber) City Zi �� istrict Grid rea Zo Zr Sw 7S•� r�i�i 33I 5'� w u Business Name/Area Identifier A 1 !' V: / R loco 1 Forced Entry 0. Nas 2. No Occupancy e � Q ---7iJ rr 7 �l (`-'( L r / � 1. Yes 1: Occupied 3. Abantlonled Location Type 01. Residence - Single 06. Gas Station 11. Specialty Store 16. Storage 21. Airport 26. Highway /Roadway 99. Other 02. Apartment/Condo 07. Liquor Sales 12. Drug Store /Hospital 17. Gov't1Public Bldg. 22. Bus /Rail Terminal 27. Par]kWoodlandsiField 03. Residence -Other 08. Bar /Nighclub 13, Bank/Financial Inst. 18. School /University 23. Construction Site 28. LakeiWaterway 04. Hotel /Motel 09. Supermarket 14. Commercial /Office Bldg. 19. Jail /Prison 24. Other Structure 29, Motor Vehicle 05. Convenience Store 10. Dept/Discount Store 15. Industrial /Mfg. 20. Religious Bldg. 25. Parking Lot/Garage 30. Other Mobile S # OFF /INC. # Victims Offenders # Prem. Ent. # yeh,Stolen Type Weapon 02. Rifle 05. Knife /Cutting 07. Hands'Fist'Feet 10. Fire /Incendiary 13. Drugs r� V I © r1 0 T 00. N/A 03. Shotgun Instrument 08. Poison 11. Threat/intimidation 88. Unknown (J 01. Handgun 04. Firearm 06. Blunt Object 09. Explosives 12. Simulated Weapon 99. Other � V/W Code Victim Type Race Sex Residence Type Residence Status Extent of Injury V- Victim P- Proprietor 0. N/A 4. Business N -N /A I- American Indian N -N /A 0. N/A 3. Florida 0. N/A 0. None W- Witness Z -Other t. Juvenile 5. Government W -White O. Oriental /Asian M -Male 1. City 4. Out-of-State 1. Full Year 1. Minor in C- Reporting Person 2. L.E. Officer 6. Church B -Black U- Unknown F- Female 2. County 2. Part Year 2. Serious U) O 3. Adult 9. Other U- Unknown 3. Non - Resident 3. Fatal 0 Injury Type 03. Laceration 07. Loss of Teeth Victim Relationship To Offender 06. Parent 10. Step -Child 14. Teacher IT Friend 21. Employer 00. N/A 04. Unconscious 08. Burns 00. N/A 03. Spouse 07. Brother /Sister 11. In -Law 15. Child of Boy /Girl 18. Neighbor 22. Landlord,Tenant 01. Gunshot 05. Poss. Broken Bones 09. Abrasions /Bruises 01. Undetermined 04. Ex- Spouse 08. Child 12. Other Family Friend 19, Sitter /Day Care 23. Acquaintance 02, Stabbed 06. Poss. Internal Injury 99, Other 02. Stranger 05. Co- Habitant 09. Step - Parent 13. Student 16. BoyiGirl Friend 20. Employee 99. Other Known N N OFFANC Indicator 2 #1 3. Both 2. #2 V/W Code # V. Type v I Name ►gt, First, Middle or Business) L_ T Fes_ Residence J �C i / (.,, J-Cj�' ✓ Phone '1 �C1S) (p �J 6 ' P W Z Address (Street. Apt. Number) i try State Z!.p Business Phpne FL d 2 Sw �. r9tilt - 3 (3 i Other Contact Info. ime Available. Interpreter, e ) - Synopsis of Involvement n T Y j If VAN Code Races , Sez Date of Birth or Age �-7 f3 -f% Res. Type / Res: ,Status Extent of Injury Injury Types) Relation icily Will victim prefer charges? V. W, or P (-(,�yi /y / � c) I / ( / 9,71 U L� li VC-1 Yes 0 No ❑ OFFANC Indicator V/W Code # V. Type Name (Last, First, Middle or Business) Residence Residence) Phone Phone 1. #1 3. Both N 2. #2 ( Address (Street. Apt. Number) City State Zip Business Phone F ( ) Other Contact Info. (Time Available. Interpreter. etc.) Synopsis of Involvement H U j If V/W Code Race Sex Date of Birth or Age: Res. Type Res. Status Extent of Injury Injury Type(s) Relationship Ethnicity Will victim prefer charges? V, W, or P Yes ❑ No 0 OFFANC Indicator Suspect Code Code # Juvenile Name (Last. First, Middle) 1. #1 3. Both SSuspect E- Escapee 2. #2 A- Arrestee. Z -Other Maiden Name Nickname/Street Name Place of Birth Residence Phone Last Known Address (Street. Apt. Number) City State Zip Business Phone t- Occupation Employer /School Address Social Security Number U u Q. U) in Driver's License State/Number Immigration and Naturalization Number Other I.D. Number OBTS Number. (Arrested) FCIC /NCIC Clothing (Describe) Scars/Marks/Tattoos (LocationiDescribe) Hair Style Race Sex Date of Birth or Age i Height Weight Eye Color Hair Color Hair Length Complexion Build Facial Hair Teeth Speech[Voice Special Identifiers Bic R -S y- rti 114- F_ 11111A Alaw 7-14 �E F city Lv�*S !'. aE ` %o e ZEN c_1- £ ^a 1Nt rH tlu2reiCA►V ieE ,V ,VLF T 72 ©AIS A i= CC EG IiS r012t:O776 8X Lzz/V J ArV�J %�� L D UV�C U1/�G /L7� �l� S Vj %CL.0 a Z C.�I us; rv6 /aMA -T Tff ReiW_. ol^ 7AIe ve 1 .c_ ,q�; A 014, P11C r'V _ PersonAlnit Notified Time Related Report Number(s) > Office Reporting n 7 /'� I.O¢Nu2mber(syLocator Code Unit _ a: Officer Reviewing (If pplica I.D. Number Routed To Referred To Assigned To By Date (1) Z t7 n L Case Statu - earance Type A -Adult Date Cleared Jail Number Number Arrested p 1. Arrest 3. Unfounded J- Juvenile a 2. Exceptional 4. Open Pend. Exception Type 2. Arrest on Primary 3. Death of Offender 5. Prosecution Declined OBTS Number Page Page 1. Extradition Offense Secondary Offense 4. VAN Refusetl to 6. Juvenile /NO Custody Declined Without Prosecution C00 grata / of VEHICLE REPORT 2.SuPplement Date of Supplement A nby heport amber - - �- METRO -DADE POLICE DEPARTMENT i ¢ Ori 'nal Date Re ort Prima Offense Description �R�R _ ictim fit Name c �-c �3F' y ��_Ilbcz\ Person Code Status Code Damage Code 1, Type Recovery Location Recovery Code w V- Victim R- Recovered W 1. Stolen 5. Impounded 0. N/A 4. Stripped /Theft From 1. Auto 6. Trailer Truck t. Familyy Residence 5. Park /Pia gground Stolen /Recovered S- Suspect Missing O M- Missing Z- Other 2. Recovered 6. Abandoned 3. Stolen 7. Fail Return 1. Arson 2. Criminal Mischief 9. Other 2. /Van 7. Boat 3. Motorcycle 8. Aircraft 2. Apt. Coin lex 6. Shopping FAall 3. Housing Protect 1. Local / local O A- Arrestee and Recovered 8. Seized 3. During Other 4. Camper /RV 9. Other 7. Woods 4. Commercial/ 8. Water 2. Local / Other E- Escapee 4, Suspicious 9. Other Offense 5, Bus Industrial 9. Other 3. Other / Local Person Code A Veh. s Slatu Dama Type Year Make Model Style L ;1. I °7 000 49C f Mp1 S Tag Reg. /Doc. 1t Reg. State Reg. ea D c urRpe� Tag Type L VVM FL 7 �� VIN /Hull /FAA Estimated Value S 00 Condilion Insura999��eee Company Lien Holder 1. Window Closed ❑ 3. Keys in Ignition .✓_ CS"S� V E n 2. Locked J K [�Li C J y Color (Top/ Bottom) Description (Identifying Characteristics. Noticeable Damage. Interior Color. etc.) � �t'N , 2 c w,� zvtlZ Tf C,4,v vASS 7a� m Vessel Name Length Hull Material Propulsion Boat Type J U WRecovery Address/ Geographic Indicator Oate Recovered Value Recovered S 00 Recovery Loc. Recovery Code Original Reporting Agency Report Number Hold Reason /Authority Y -Yes N -No Method of Theft Components Stripped ❑ 0. N/A -- 2. Tow Truck G 4. Steering C 5. Ignition Punch C 0. N/A G 2. Tires /Wheels C 4. Battery C 6, Transmission C 8. Major Body Parts 10. Other - Specify. 1. Keys ❑ 3. Hot Wire Column C 8. Unknown C 1. VIN Plate ❑ 3. Radio /CB ❑ 5. Interior ❑ 7. Engine Parts ❑ 9. Tag /Decal Stolen Towed By Storage Location FCIC /NCIC Location of Original Theft Person Code N Veh. p Status Damage JType Year Make Model Style Tag Reg. /Doc. n Reg. State Reg. Year Decal Number Tag Type VIN /Hull /FAA Estimated Value S 00 Condition Insurance Company lien Holder 1. Window Closed 3 Keys in Ignition C 2.Locked mColor (Top /Bottom! Description (Identifying Characteristics, Noticeable Damage. Interior Color. etc.) in W W Vessel Name Length Hull Material Propulsion Boat Type J U Recovery Address/ Geographic Indicator Date Recovered Value Recovered $ 1 1.1 00 Recovery Loc. Recovery Code Original Reporting Agency Report Number Hold Reason /Authority Y -Yes N -No Method of Theft Components Slripped u 0. N/A `. 2. Tow Truck C 4. Steering C 5. Ignition Punch CD. N/A ❑ 2. Tires /Wheels C b. Battery C 6. Transmission C 8. Major Body Parts - 10. Other. Specify. 1. Keys C 3, Hot Wire Column C 8. Unknown C 1. VIN Plate C 3. Radio /CB C 5. Interior C 7. Engine Parts I_: 9. Tag /Decal Stolen Towed By Storage Location FCIC /NCIC Location of Original Theft W a cc a z i 2 O Z z W _2 W J U W _ W Offic hR rting I.D. Number(s)/ Locator Code Unit Date 1 W F Officer Review (If lic� e) Routed To Keterred To Assigned To By - Date L Z Case Status Clearance Type A- Adult Dale Cleared .Jail Number Number Arrested 1. Arrest 3. Unfounded J- Juvenile i 2. Exceptional 4. Open Pend. a Exception Type 2. Arrest on Primary 3. Death of Offender 5. Prosecution Declined OBTS Number P e Pag 1. Extradition Offense Secontlary Offense 4. V/ W Refused to 6. Juvenile / No Custody Prosecution Declined Without Cooperate of C> 32.02.09 -7 - -- 10128,'99 THU 16:23 FAX -. Page: 1 Document Name: untitled 25556562 -0 41 AA 09 1098 ** POLICY ENQUIRY ** IN FORCE COVERA E BERRY FROM 12/011/98 TO 12/01/99 CHANGED EFF 09/22/99 PF3 PROPERTY DESC PF5 RATED - - - SYMBOLS -- CAR YEAR MANUFACTURER /MODEL SERIAL NUMBER DRV LIAS COMP LOLL 1 1967 PONTI TEMPEST 235677B607651 0 69 69 69 2 1983 CHEVR MONTE CARLOCP 1G1AZ3794DR142975 1 04 15 07 COVERAGES AND LIMITS PREM FOR PROPERTY DAMAGE $10,000 EACH ACCIDENT UNINSURED MOTORIST ** REJECTED ON APP ** BASIC PIP $10,000 LIMIT $2000 DED NAMED INSURED AND DEPENDENT RELATIVES PREMIUM BY VEHICLE TOTAL POLICY PREMIUM 9330(.1195) 9639(0497) CAR 1 CAR 2 310.00 288.00 97.00 97.00 407,00 385.00 792.00 PF2 GENERAL INFO PF4 0PERATOR DESC PF8 HISTORY PF17 UND PF3 PROPERTY DESC PF5 COVS /PREMS PF10 FOLTJ PF1 NEXT POLICY REQ PF11 CRAQ PF12 ACC Date: 1012811999 Time: 05:14:44 PM MOM wal From: (A)',, �' AA . - Date: //- Number of Pages: _ lct-: CITY OF SOUTH MIAMI FINANCE DEPARTMENT 6130 S UNSE3" DRIVE SO. MIAMI, FL 33143 Phone: (305) 663 -6343 Fax: (305) 663 -6346 Florida League of Cities, Inc. Public Risk Services Claims Center P.O. Box 538135 Orlando, FL 32853 -8135 November 02,1999 HAKEEM OSHIKOYA CITY OF SOUTH MIAMI 6130 SUNSET DRIVE SOUTH MIAMI, FL 33143 �� • •r RE: MEMBER: CITY OF SOUTH MIAMI DATE OF LOSS: 10/15/99 CLAIMANT: BERRY ELDRIDGE CLAIM NUMBER: G990682 DESCRIPTION: CITY EMPLOYEE'S VEHICLE DAMAGED BY HURRICANE Dear HAKEEM OSHIKOYA: We are in receipt of the above claim loss notice. This claim has been assigned to :s Florida League of Cities, Inc. 135 E. Colonial Drive P. 0. Box 530065 Orlando, Fl. 32853 -0065 You may contact the above between the hours of 9:00 a.m. to 5:00 p.m. at the following phone numbers: (407)- 425 -9142 1- 800 - 445 -6248 (800) 756 -3042 (407) 245 -0725 Suncom 344 -0725 Fax (407) 245 -0918 Please refer to the above claim number in all written communication. Sincerely, 1 ims Center / Florida Municipal Insurance Trust 1011 [a] J G Administration/ Marketing Fax 407 - 425 -9378 Risk Control Fax 407 - 245 -0915 Underwriting Property & Casualty Fax 407 -317 -7181 Health Fax 407 - 999 -5531 Post Office Box 530065 135 East Colonial Drive Orlando, FL 32853 -0065 800 -445 -6248 407 - 425 -9142 Suncom 344 -0725 Health Claims Post Office Box 538140 Orlando, FL 32853 -8140 800 -756 -3042 407- 245 -0725 Suncom 344 -0725 Fax 407- 425 -6439 Workers' Compensation Claims Post Office Box 538135 Orlando, FL 32853 -8135 800 -756 -3042 407- 245 -0725 Suncom 344 -0725 Fax 407 - 245 -0918 Property & Liability Claims Post Office Box 538135 Orlando, FL 32853 -8135 800 - 756 -3042 407 -245 -0725 Suncom 344 -0725 Claims Fax 407 -425 -9378 Litigation Fax 407 - 317 -7015 FLORIDA LEAGUE OF CITIES, INC. PUBLIC RISK SERVICES November 4, 1999 Berry Eldridge 6001 SW 62nd Ave. Miami, FL 33143 RE: OUR MEMBER: CLAIMANT: DATE OF LOSS: OUR FILE NUMBER: Dear Mr. Eldridge: CITY OF SOUTH MIAMI BERRY ELDRIDGE 10/15/99 G990682 -807 We investigate and handle claims on behalf of the City of South Miami. We are in receipt of a claim wherein your vehicle was damaged as a result of a tree being uprooted by "Hurricane Irene ". Please be advised, we are unable to honor your claim in this matter as this would be considered an "act of God ". Therefore, we respectfully deny your claim. Sincerely, Bonnie Wright Claims Adjuster C X� Cc Hakeem Oshikoya, City of South Miami Florida Municipal Insurance Trust 10,'28,'99 THU, 16:27 FAX ATTN: Irene Claims 4034 Cresoent Park Drive, Building C Riverview, FL 33569 Date 10/28/99 ATTN: FINANCE DEPT. MR, WIENER CITY OF SOUTH MIAMI FAX 305 -663 -6346 RE: Our Insured: ELDRIDGE G BERRY 6001 S W 62 AVE MIAMI FL 33143 Policy Number: 25556562 -0 With regard to your recent phone inquiry, there is no collision or comprehensive coverage on the above stated policy which is in effect from 1211198 through 1211/99, If your have any questions, our phone number for your convenience is 1- 888 - 810 -3112. PROGRESSIVE CAT TROPHE UNIT Chris Woody Claims Representative. CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and Commission DATE: January 18, 2000 FROM: Charles D. Scurr RE: Agenda Item 4 6 City Manager APPROVAL OF EXPENDITURE FOR THE REPAIR OF POLICE VEHICLE NO. 99-03 REQUEST The attached resolution seeks approval to authorize the City Manager to disburse the sum of $2,089.00 to Mobile Customizing Inc. for the repair of police patrol vehicle No.99 -03. BACKGROUND In early January, patrol vehicle No. 99 -03 was involved in an accident requiring extensive body work and re- painting. The repair of the Police vehicle is essential to the efficient operation of the Patrol Division. ANALYSIS Three quotes for repair were obtained from local vendors. The quote with the best price was offered by Mobile Customizing Inc. Midway Ford $2,541.00 Talleres Espana Inc. $2,511.64 Mobile Customizing $2,089.00 The cost for the repairs will be charged to the City's "Self- insurance Fund" Account No. 504 -1500- 514.4680. The balance in the account is $29,000.00. RECOMMENDATION Approval of this expenditure is recommended. Attachments 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 3S 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, REGARDING CONTRACTS, CONCERNING VEHICULAR REPAIRS, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $2,089.00 TO MOBILE CUSTOMIZING INC. (BODY SHOP) FOR THE REPAIR OF POLICE PATROL VEHICLE NO. 99 -03, AND CHARGING THE DISBURSEMENT TO ACCOUNT NO. 504- 1500 - 514.4680 "SELF INSURANCE FUND /AUTO REPAIRS ". WHEREAS, police patrol vehicle no. 99 -03 was recently damaged in an accident, requiring body work and miscellaneous repairs, and; WHEREAS, it is imperative that all police patrol vehicles are operational in order to maximize the effectiveness of police protection efforts. NOW THEREFORE, BE IT RESOLVED by the MAYOR AND CITY COMMISSION of the CITY OF SOUTH MIAMI, FLORIDA: Section 1. The Public Works Department has obtained the following quotes for the repair of the patrol vehicle: Midway Ford $2,541.00 Talleres Espana Inc. $2,511.64 Mobile Customizing Inc. $2,089.00 Section 2. The City Manager is hereby authorized to disburse the total sum of $2,089.00 to Mobile Customizing Inc. Section 3. That this resolution shall be effective immediately after adoption thereof. PASSED AND ADOPTED this 18th day January of 2000. APPROVED: MAYOR READ AND APPROVED AS TO FORM: CITY ATTORNEY ATTEST: CITY CLERK N4 ri. fl 5 1� O U Z _Q O < N J —JC4 w �_ F W< fa2FQ -�ma�ox m yd • w i� W �� >¢ z OWOQ�wOF- Q WW z OU F- 0 c is /) Q F- N H 0 J 4 o W 5 <x 6H z — a •• OU O(n Z LL U W T °c�0'3 d LL Q J 0 U O m a Q 0 N -2:s ip O m E cL 1 \ \v\ a Q No`m mmaco N F L G L m- C� a� W 10 >N;� Z L 2 N N] m C a Z �nsT s�dm v 0 m_ M A c > a_mo Entq— Z ]�ca+N u°d'E roc w w w o E o �w W ~ , L c u i. u O �{ ^i•�j L� 'E. Z* p M W N o °d� 1� • �} i s m v mat c w w V: FM m � v F�1 • MQ ir E m — � a>'3 n� � v 0 Z of N�t „3 �S M Z u E_ c s c W N u W O C m N •�, a n m Z m N Nc; O M m am °1 um;m w > el IL a m O V C W 1 w cc C14 1;5 0 .3 d y_ o ~ w W C ny zG. C O O U O Z N a c 3 c F— (� u, ti L n a d p W d OLLW 0 t_.3 ° E o u ° °m,A N U cc M:, y S c IC 0 pp W L >` >` N N NO Q to UQUr r i cc i ='na . W _ LL Z F- Q. F— Z ......... ....... ...... V ...._ Z -.. U) O D 0 z w 0 z 0 CO Q (.5 Fo _.....`, W O qQp� W v� O. LL W< Q. ~wo cn ¢wz¢ Q W w C) j 1 �v} x J Q WZQZ�w ��,� fl �,W W� a W CC cr Q y o � Uw -- OpWOt- WZ ~ -1 w c� 0 }--` O w O °z 1\ Nvi�Q..wmQQQWwZQ g~ Qa F Wwmv N J G7 fb; w w iR x Z Q m m W. 11( W Q Q w lU� wuE �f ZZ F- _ Q, — c W Q W Z r c .. >R'! L 1, 2 Q ob ! ' �. q 61 O f TFI r- �Wp LL m a LL i' co 0 ¢ �aa $ - TALLERES ESPANA INC License #:MVR 99104964 100$ CUSTOMER SATISFACTION 6980 S.W. 58TH PLACE SOUTH MIAMI, FL 33143 (305)665 -7556 Fax: (305)665 -7176 PRELIMINARY ESTIMATE Written by: Miro Gonzalez # Adjuster: Insured: City of South Miami Owner: City of South Miami Address: Day: Evening: Inspect Location: Insurance Company: Claim # Policy # Deductible: Date of Loss: Type of Loss: Point of Impact: Days to Repair 99 FORD CROWN VICTORIA POLICE 8- 4.6L -FI 4D SED Int: VIN: 2FAFP71WSXX152391 Lic: Prod Date: Odometer: Air Conditioning Rear Defogger Tilt Wheel Intermittent Wipers Body Side Moldings Dual Mirrors Power Steering Power Brakes Power Windows Power Mirrors Driver Airbag Passenger Airbag 4 Wheel ------------------------------------------------------------------------------- Disc Brakes Cloth Seats Bucket Seats NO. ------------------------------------------------------------------------------- OP. DESCRIPTION QTY EXT. PRICE LABOR PAINT 1 PILLARS, ROCKER & FLOOR 2* Rpr LT Center pillar w /outer rocke 4.5 2.5 3* Rpr RT Rocker reinf 4.0 4 Repl LT Extension 1 32.05 5 Repl LT Rocker molding complete 1 83.40 0.4 6 REAR DOOR 7 Repl LT Door shell 1 550.00 5.0 3.2 8 Repl LT Weatherstrip on body black 1 40.00 0.5 9 Repl LT Weatherstrip on door to 11/ 1 45.54 Incl. 10 Repl LT Body side mldg 2 1/2" adhes 1 44.37 0.5 11 FRONT DOOR 12* Rpr LT Door shell w/o keyless entr 5.0 2.2 13 Overlap Major Adj. Panel -0.4 14 Add for Edging 0.5 15 Add for Inside 0.5 16 QUARTER PANEL 17* Rpr LT Quarter panel 4.5 2.2 18 Overlap Major Adj. Panel -0.4 1 4 01/06/2000 at 09:31 AM 61042 Job Number: I REQUEST A WRITTEN ESTIMATE. I DO NOT REQUEST A WRITTEN ESTIMATE AS LONG AS THE REPAIR COSTS DO NOT EXCEED $ THE SHOP MAY NOT EXCEED THIS AMOUNT WITHOUT MY WRITTEN OR ORAL APPROVAL. L l I DO NOT REQUEST A WRITTEN ESTIMATE. SIGNED: DATE: NO PERSONAL CHECKS ACCEPTED NO ACEPTAMOS CHEQUES PERSONALES NO WARRANTY ON RUST AUTHORIZATION: FAILURE TO USE THE INSURANCE PROCEEDS IN ACCORDANCE WITH THE SECURITY AGREEMENT, IF ANY, COULD BE A VIOLATION OF S. 812.014, FLORIDA STATUTES. IF YOU HAVE ANY QUESTIONS, CONTACT YOUR LENDING INSTITUTION. E PRELIMINARY ESTIMATE 99 FORD CROWN VICTORIA POLICE 8- 4.6L -FI 4D SED Int: NO. ------------------------------------------------------------------------------- OP. DESCRIPTION QTY EXT. PRICE LABOR PAINT 19 Add for Edging 0.3 20 Add for Lock Pillar 0.5 21 REAR BUMPER 22 O/H rear bumper 2.0 23 Repl Bumper cover 1 264.60 Incl. 3.0 24 Repl Reinforcement bracket 1 2.60 Incl. 25 ------------------------------------------------------------------------------- Repl Impact pad bright 1 36.68 Incl. Subtotals =_> 1099.24 26.4 14.1 Parts 1099.24 Body Labor 26.4 hrs @ $ 30.00 /hr 792.00 Paint Labor 14.1 hrs @ $ 30.00 /hr 423.00 Paint Supplies 14.1 hrs @ $ 14.00 /hr 197.40 SUBTOTAL $ 2511.64 Sales Tax rr. 251.1 ..6� GRAND TOTAL � r PLEASE READ CAREFULLY, CHECK ONE OF THE STATEMENTS BELOW, AND SIGN: I UNDERSTAND THAT, UNDER SATE LAW I AM ENTITLED TO A WRITTEN ESTIMATE IF MY FINAL BILL EXCEED $100.00 I REQUEST A WRITTEN ESTIMATE. I DO NOT REQUEST A WRITTEN ESTIMATE AS LONG AS THE REPAIR COSTS DO NOT EXCEED $ THE SHOP MAY NOT EXCEED THIS AMOUNT WITHOUT MY WRITTEN OR ORAL APPROVAL. L l I DO NOT REQUEST A WRITTEN ESTIMATE. SIGNED: DATE: NO PERSONAL CHECKS ACCEPTED NO ACEPTAMOS CHEQUES PERSONALES NO WARRANTY ON RUST AUTHORIZATION: FAILURE TO USE THE INSURANCE PROCEEDS IN ACCORDANCE WITH THE SECURITY AGREEMENT, IF ANY, COULD BE A VIOLATION OF S. 812.014, FLORIDA STATUTES. IF YOU HAVE ANY QUESTIONS, CONTACT YOUR LENDING INSTITUTION. E 01/06/2000 at 09:31 AM 61042 Job Number: PRELIMINARY ESTIMATE 99 FORD CROWN VICTORIA POLICE 8- 4.6L -FI 4D SED Int: Estimate based on MOTOR CRASH ESTIMATING GUIDE. Non- asterisk( *) items are derived from the Guide DR2JA98. Database Date 10/1999. Double asterisk( * *) items indicate parts supplied by a supplier other than the original equipment manufacturer. Pound sign ( #) items indicate manual entries. CAPA items have been certified for fit and finish by the Certified Auto Parts Association. NAGS Part Numbers, Prices and Labor Times are provided from National Auto Glass Specifications, Inc. Pathways - A product of CCC Information Services Inc. 01/06/2000 at 09:31 AM 61042 Job Number: PRELIMINARY ESTIMATE 99 FORD CROWN VICTORIA POLICE 8- 4.6L -FI 4D SED Int: ALTERNATE PARTS USAGE AFTERMARKET PARTS Aftermarket Selection Method: Automatically List No. of times user was notified that an Aftermarket part was available: 1 No. of Aftermarket parts that appear in the final estimate: 0 4 MIDWAY FORD - I SUZU, INC. 8155 W. FLAGLER ST. MIAMI, FL 33144 PHONE: (305) 266 -3000 FAX: (305) 761 -3204 CD LOG NO 24 -1 DATE 01/06/00 SHOP: MIDWAY FORD INSP DATE: 01/06/00 ADDRESS: 8155 WEST FLAGLER CONTACT: ROY ANANIA CITY STATE: MIAMI, FL PHONE 1: (305)266 -3000 EXT 239 EXT ZIP: 33144- 240 EXT 241 OWNER: POLICE DEPT, SOUTH MIAMI ADDRESS: 4795 SW 75 AVE CITY STATE: MIAMI, FL ZIP: 33155- POINT OF IMPACT: 7 LIC #: 9903 BODY COLOR: WHITE CONDITION:- GOOD DRIVEABLE: No *= USER - ENTERED VALUE EU= SALVAGE PART IT =LABOR PARTIAL REPAIR N =ADDNL LABOR OPERATION AA= APPEARANCE ALLOWANCE RI =R &I ASSEMBLY 1999 FORD CROWN VICTORIA STATE: FL WORK PHONE: (305)668 -7209 TYPE OF LOSS: /DRV VIN: NONE MILEAGE: 17,100 ACCTNG CTL#: VEH. INSP #: HVSK E =NEW PART EC= ECONOMY PART EP =SEE PX REPORT ET =LABOR PARTIAL REPLACE I= REPAIR /ALIGN /SUBLET L= REFINISH P =CHECK TE= PART /PARTIAL REPLACE RP= RELATED PRIOR DAMAGE UP= UNRELATED PRIOR DAMAGE STD 4DOORS SEDAN OPTIONS: TWO - STAGE - INTERIOR SURFACES ANTI -LOCK BRAKE SYSTEM TRACTION CONTROL SYSTEM P4173A /B OPTNS D /34HIPR TWO -STAGE - EXTERIOR - OPTION 3 SELF - LEVELING SUSPENSION DIGITAL INSTRUMENT PANEL OP GDE MC DESCRIPTION MFG.PART NO. PRICE E 0195 01 PLATE,REAR SILL LT F3AZ5413229G 11.38 I 0207 DOOR SHELL,FRONT LT REPAIR L 0207 DOOR SHELL,FRONT LT REFINISH SURFACE TWO STAGE L 0209 PNL,FRONT DOOR OUTER LT REFINISH E 0189 01 PILLAR,CENTER LT F8AZ5424301AA 270.22 L 0189 09 PILLAR,CENTER LT REFINISH SURFACE EDGE TWO STAGE TWO STAGE SETUP E 0158 APPLIQUE,CENTER PILLAR LT F8AZ54243B01AAA 14.93 E 0287 DOOR SHELL,REAR LT F8AZ5424631AA 550.00 AJ% HOURS R 1 5.0 *1 2.6 4 2.2 .4 4 18.2 1 3.7 4 2.4 .2 .5 .6 0.1 1 4.7 1 1999 FORD CROWN VICTORIA STD 4DOORS SEDAN CD -LOG NO 24 -1 .5 926.53 30.00 L 0287 DOOR SHELL,REAR PARTS TOTAL LT REFINISH 1,126.03 .1 30.00 1 SURFACE 0.4 4 .3 .l 24.00 23.0 EDGE 7.0 *1 2- MECH /ELEC 3.0 4 2.5 TWO STAGE E 0367 W /STRIP,REAR DOOR LT XW7Z5425325AA E 0291 HINGE,REAR DOOR UPPER LT F2AZ5426800A L 0291 HINGE,REAR DOOR UPPER LT REFINISH 0.000% SUBLET REPAIRS SURFACE TOWING STORAGE TWO STAGE E 0293 HINGE,REAR DOOR LOWER LT F4AZ5426802A L 0293 HINGE,REAR DOOR LOWER LT REFINISH R6.1 CD 12/99 PXN:Y /00 /00 /00 /00 CUM:00 /00 /00 /00 HOST LOG SURFACE 2.7 HOURS WERE ADDED TO THIS ESTIMATE BASED ON ADP'S TWO -STAGE REFINISH TWO STAGE IT 0629 PANEL,QUARTER LT LABOR /PARTL REPAI L 0629 PANEL,QUARTER LT REFINISH SURFACE TWO STAGE I SET REPAIR I PULL LEFT CENTER REPAIR 18 ITEMS MC MESSAGE(S) 01 CALL DEALER FOR EXACT PART NUMBER / PRICE 09 INCLUDES 0.6 HOURS MAJOR PANEL TWO -STAGE ALLOWANCE FINAL CALCULATIONS & ENTRIES 3.2 4 1.7 1.0 .5 926.53 30.00 1 20.00 1 PARTS TOTAL 0.4 4 .3 1,126.03 .1 30.00 1 LABOR 0.4 4 .3 .l 24.00 23.0 12.0 7.0 *1 2- MECH /ELEC 3.0 4 2.5 .5 32.00 * 2.0 *3* * 6.0 *3* MC MESSAGE(S) 01 CALL DEALER FOR EXACT PART NUMBER / PRICE 09 INCLUDES 0.6 HOURS MAJOR PANEL TWO -STAGE ALLOWANCE FINAL CALCULATIONS & ENTRIES GROSS PARTS 926.53 PAINT MATERIAL 199.50 PARTS TOTAL 1,126.03 TAX ON PARTS @ 0.000% LABOR RATE REPLACE HRS REPAIR HRS 1 -SHEET METAL 24.00 23.0 12.0 840.00 2- MECH /ELEC 45.00 3 -FRAME 32.00 8.0 256.00 4- REFINISH 24.00 13.3 319.20 5 -PAINT MATERIAL 15.00 LABOR TOTAL 1,415.20 TAX ON LABOR @ 0.000% SUBLET REPAIRS TOWING STORAGE GROSS TOTAL 2,541.23 NET TOTAL, 2,541.23 ADP SHOPLINK U1586 ES CD LOG 24 -1 DATE 01/06/00 11:24:17AM R6.1 CD 12/99 PXN:Y /00 /00 /00 /00 CUM:00 /00 /00 /00 HOST LOG COPYRIGHT 1999, AUTOMATIC DATA PROCESSING, INC. 2.7 HOURS WERE ADDED TO THIS ESTIMATE BASED ON ADP'S TWO -STAGE REFINISH FORMULA: 20% OF REFINISH HOURS, AFTER OVERLAP, PLUS 0.6 HOURS FOR THE FIRST 1999 ,FQRD CROWN VICTORIA CD.LOG NO 24 -1 MAJOR PANEL, WHERE NOTED. STD 4DOORS SEDAN CITY OF SOUTH MIAMI INTER- OFFICE MEMORANDUM TO: Mayor and Commission DATE: January 18, 2000 FROM: Charles D. Scurr RE: Agenda Item # City Manager APPROVAL OF EXPENDITURE FOR THE REPAIR OF THE POLICE STATION MAIN ENTRANCE DOOR REQUEST The attached resolution seeks approval to authorize the expenditure of $1,600.00 to repair the main entrance door to the Police Station. BACKGROUND The Sargent exit push bar assembly on this door (leading to the lobby where the communications room window is located) requires replacement to ensure the door's full functioning. After an attempt to repair the push bar assembly was unsuccessful, two locking system vendors assessed condition of the assembly. While the two firms agree on the type of repair required, only Sargent Inc. is able to furnish the specific system that is used all over the station building. ANALYSIS Sargent is the sole source manufacturer of the high security lock assemblies in use throughout the building. The required assembly will be purchased and installed by Dade Lock and Key, the vendor typically used by Public Works. The push bar assembly is a "special order" item, requiring approximately eight weeks for delivery and installation (refer to attached quotations). The cost for the repairs will be charged to Account No. 1710 -519 -4670, "Building Maintenance — Maintenance and Repairs of Grounds and Structures. The remaining balance in the account will be $13,791.06 RECOMMENDATION Approval of this expenditure is recommended. Attachments 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 RESOLUTION: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $1,600.00 TO DADE LOCK AND KEY INC. FOR THE PURCHASE AND INSTALLATION OF A PUSH BAR LOCK ASSEMBLY FOR THE FRONT DOOR OF THE POLICE STATION CHARGING THESE DISBURSEMENTS TO ACCOUNT NO. 1710 -519 -4670, "BUILDING MAINTENANCE — MAINTENANCE AND REPAIRS OF GROUNDS AND STRUCTURES ". WHEREAS, the lock and push bar assembly of the police station's front door requires replacement for proper functioning, and; WHEREAS, there is a source manufacturer for the specific make and type of push bar /lock assembly required, and; WHEREAS, the lock and locksmith service vendor used by the City can provide and install the required assembly. NOW THEREFORE, be it RESOLVED by the MAYOR AND CITY COMMISSION of the CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager be, and is hereby authorized to disburse the sum of $1,600.00 to Dade Lock and Key, Inc. Section 2. This resolution shall be effective immediately upon approval. PASSED AND ADOPTED this 18th day of January 2000. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY Hurricane Storm Shutters for City Hall APPROVED: MAYOR DADE LOCK & KEY, INC. DLK 5NIIAMI� RO AD TEL (305) 666 -3446 FAX (305) 666 -1015 Bill To: CITY OF SOUTH MIAMI POLICE DEPT. ATT RUDY Ship To: Our # Sales Rep Date I JORGE AGUERO JANUARY 6, 2000 Qty Description Unit Pr Total _ 1 L ARGEANT CONCEALED VRTICAL ROAD ELECTRIFIED EXIT DEVICE ?4 VDC 1500.00 LABOR REPLACE SARGEANT EXIT BAR 100.00 i NOTE: SPECIAL ORDER ITEM ALLOW 8 WEEKS FOR DELIVERY AND INSTALLATION. - I I I i Subtotal 160000 Tax 1600.00 For Doors Mounting Chassis Cover Hollow metal or extruded aluminum. 1 314" (44.5mm) minimum thickness. 1 314" (421.5mm) minimum stile width required. Stile must be hollow with inside dimension of at least 1 3/8" (35mm) square Supplied standard with madrine Screws Nonferrous alloy Chassis Nonferrous alloy - -� -� Hand Handed. Specify RHRB or LHRB Dogging Feature Allen -type dogging furnished standard. Available with cylinder dogging (16- prefix) i Top and Bottom Bolts 5tainles5 steel. Top and Bottom Bolt travel 7/16" (11 mm) projection adjustable up to 1" (25mm) Strike 650 top and bottom strikes standard Fire Exit Hardware See 12- M08400 Trim See Trim Designs section Electric Functions ` SLe Product Systems Manual Rail Height T Specify door opening and mounting height of center line of rail when ordering any Vertical Rod Exit Device Opening Height 96" (2438mm) Standard _ I 650 Top and Bottom Strike �J C-3 ( 25 mm fyy 21,12• _ bamm • For application to metal frames, wood floors or thresholds. • Stainless Steel n�c�+c�+ A� w��p An ASSA ABLOY Group company AssA ABwY a 00" With remote latch retraction, the exit device may be locked or unlocked from a remote location while simultaneously dogging or undogging the push rail. When device is "dogged it is unlocked. A 56.80 Series exit device can be "dogged" for prolonged periods of time even on fire rated devices provided they are tied Into alarm system. When in a "dogged" position, the push rail is depressed and the latchbolts are retracted. The door functions as a pushlputl. When device is "undogged ", it is locked. This feature (s desirable on schools, offices, department stores, or private buildings with multiple points of access that must be accessible at certain times. I Features • Available for all 80 Series exit devices: rim, mortise, vertical rod, concealed vertical rod (MD/WD) and center top latch (PP8700/1"R870015P8700) • Power Requirements: 24VDC Regulated /Filtered Power Supply (3510 or 3530) • Normal operation: .450 amp • Power supplied through continuous circuit hinge • Can be used for continuous and intermittent use • UL Listed for Class II Circuitry • Available for panic and fire exit hardware (12 -) • Manual dogging available upon request • iMonitors push rail status (55•) by signaling monitor panel indicating when unit is dogged /undogged • Signal switch (55-) available with (56 -), Used with door operator • Authorized Entry, Door Control, and Door Status systems Application Diagram FOR FIRE DOOR APPLICATIONS USE N.C. FIRE ALARM CONTACTS +24VDC —11k— TO 24VDC REGULATED POWER SUPPLY —24VDC MAINTAINED DRY CONTACT KEYSW(TCH, CONSOLE. PUSH BUTTON, ETC. 'RED I BLACK a o g ,a 4 4•WIRE MIN. 0 0 ELECTRIC HINGE -- ELECTRIC HINGE 56 -80 Series Accessories for System Design • 3510, 3530 Series or 3560 Power Supply • 4370 Keyswitch; 4241,14292 Keypad 441,11441 8 Series Remote Monitoring Console • 3287 Door Status :witch • 681 Monitoi strike • 4241 Pusi-I Hutton Switch (momentary) -brim Suggestions Consult 80 Series Catalog for trim designs Suggested Architect's Specifications • Unit must be motor driven • Push rail must be depressed when latch - bolt is not engaged in strike • Unit must act as a push/pull until activated by fire alarm How to Order Specify Nnte .Example Prefix Fire Labeled 1Z -56- Latch Retraction series Mortise Exit 2.56 -89 Function key retracts Latchbolt 12- 56.8904 Trim Thumbpiece 12- 56-8904 PT 8 Flni;h Spec y 12 -56 -8904 PTB x US3 Hand 5pocify 775 6 -8 ?04 PTS x U53 LHH8 Dpgr Spedfy 12. 56.8904 Width PT6 x U53 x LHRE x 40" SOUTH MIAMI POLICE DEPARTMENT INTER - OFFICE MEMORANDUM TO: Mayor and City Commission FROM: Charles Scurf City Manager, RE VEST Date: December 30, 1999 Re: Agenda Item # fool Comm. Mtg. January 18, 2000 Purchase of two Dell Computers The Police Department is requesting to purchase two Dell computers. One computer will be for the Property/Records Clerk. The second will be for the Evidence & Property Unit. The cost of the computers will not exceed the sum of $3,900.00. BACKGROUND AND ANALYSIS The Property/Records Clerk is responsible for the storage, retrieval and maintenance of the Departments records and documents. The Property & Evidence Unit is responsible for maintaining and storing all impounded items and documenting the chain of custody for evidence held for trial. At this time, neither of these units has a computer assigned. The acquisition of these computers will allow these units to be in the Department's computer network and utilize the integrated database software. This is a extremely important to the operation of these units and the department. The Police Department is requesting to purchase these computers from Dell Computer Corporation for a sum not to exceed $3,900.00 pursuant to the 1999 -2000 budget, from Account 1910 -521 -6430 (Operating Equipment). The purchase is under Florida State bid contract number 250- 040 -99 -1. This account will have a balance of $77,000.00. RECOMMENDATION Approval is recommended 40 41 42 43 44 45 46 47 48 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM NOT TO EXCEED $3,900.00 TO DELL COMPUTER CORPORATION FOR THE PURCHASE OF TWO DESK TOP COMPUTERS FOR THE PROPERTY & EVIDENCE MANAGEMENT SYSTEM AND THE PROPERTY/RECORDS CLERK, AND CHARGE THE FUNDS TO ACCOUNT NUMBER 1910- 521 -6430, (OPERATING EQUIPMENT). WHEREAS, the Police Department requires a computer for the Property/Records clerk who will be maintaining the Department's records and documents, and, WHEREAS, the Police Department requires a computer for the property & evidence unit to keep proper records of the items in storage, and to maintain the chain of custody of items of evidence and, WHEREAS, these computers are needed to computerize the Police Department's Services Division's Property & Evidence and Records Units, incorporate them into the department's computer network, and allowing them to utilize the integrated database and, WHEREAS, the Dell Computer Corp. is a provider for computers to governments under Florida State contract number 250040991. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. That the City Manager is authorized to disburse a sum not to exceed the amount of $3,900.00 to Dell Computer Corporation from the Operating Equipment account 1910 -521 -6430. Section 2. That this resolution be effective immediately after the adoption hereof. PASSED AND ADOPTED this day of , 2000 ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR 12/29/99 18:53:57 DELL COMPUTER CORP -> 385 663 6353 DELL COMPUTER CORP - Page 882 _0"L QUOTATION DAN SAT.FRNO December 29 1999 CITY OF SOUTH MIAMI 6130 SUNSET DR DIV OF PURCH FINANCE DEPT e nTTrnu MTAUT LET_ '4q l Aq SKU # QTY DESCRIPTION UNIT PRICE EXTENDED PRICE 460 -5350 2 Dell PIII 500K GX1 /T+ Base 1,749.00 3,498.00 W /4MB Video Memory,Integrated Audio,512K Cache,Integrated 10/100 WuOL Networking 310 -0007 2 Mouse Pad 310 =1234 2 Quietkey Spacesaver 104 -key Keyboard,US,GX1 /G1,Factory Install 310 -2268 2 Reduced Documentation for GX1 Systems, Factory Install 310 -3600 2 PS2 Intellimouse,Factory Install 310 -3641 2 Open Manage Client, West, No Diskette, Factory Install 311 -0510 2 128MB,Non- Ecc,SDRAM,1 DINT, 100M z,GX1,350+ MHz,Factory Install 313 -0276 2 harmon /kardon HK195 Speakers for Dell Optiplex,GX300, Factory Install 313 -3699 2 24X CD- RW,EIDE,GX1(M /MT), Integrated Sound,Factory Install 320 -0220 2 4MB Video Memory Upgrade Factory Install For your convenience, we have listed your sales representative Sales Representative: your quote number and your customer number which will provic(e DOUGALD MACNAUGHTON you with faster service when you are ready to place your order. Quote #: 35786210 Prices and tax rates are subject to change. Business Leasing provided by Dell Financial Services, an Independent entity. Customer # : 3167471 Leasing Documentation Fee $66 ` DELL MARKETING L.P. ONE DELL WAY, ROUND ROCK, TX 78682 (800) 981 -3355 EXT 43883 (800) 433 -9527 SALES REP FAX Svc 12/29/99 18:54:33 DELL COMPUTER CORP -> 385 663 6353 DELL COMPUTER CORP Page 883 OftL QUOTATION DAN SALERN0 December 29 1999 CITY OF SOUTH MIAMI 6130 SUNSET DR DIV OF PURCH FINANCE DEPT -QnTTTFT MTAMT _ rT. 331 43 SKU # QTY DESCRIPTION UNIT PRICE EXTENDED PRICE 320 -5451 2 17" Dell M770,16.0" Viewable Image Size,Color Monitor, Optiplex,Factory Install 340 -0701 2 3.5" 1.44NB Floppy Drive, Factory Install 340 -0740 2 6.4GB IDE Hard Drive,5400 RPM, GX1,M /T350 +MHz,Factory Install 420 -0137 2 FAT32, File System, Windows 19X, Factory Install 420 - 8811 2 Windows 98 2nd.Edition,Compact Diskette,English,Optiplex, Factory Install 430 -0118 2 Active Expansion Riser for GX1 M/T Systems, 3 PCI /2 Shared/ 2 SSA Wake up on Lan, Factory Install 460 -8710 2 Thank you for purchasing a Dell OptiPlex from the State & Local Gov't Accounts Division! 460 -9052 2 Required: Generated by DELL.COM Configurator 460 -9888 2 The Windows 2000 Upgrade flyer is not available for Windows 9X customers 900 -1730 2 SelectCare, Next Business Day .00 .00 On -Site Service, Initial For your convenience, we have listed your sales representative, Sales Representative: your quote number and your customer number which will provide DOUGALD you with faster service when you are ready to place your order. N(P.CNAUGHTON Prices and tax rates are subject to change. Quote #: 35 78 6210 Business Leasing provided by Dell Financial Services, an Independent entity. Customer #: 3167471 Leasing Documentation Fee $55` DELL MARIKETING L.P. ONE DELL WAY, ROUND ROCK, TX 78682 (800) 981 -3355 EXT 43883 (800) 433 -9527 SALES REP FAX xavc 12/29/99 10:55:11 DELL COMPUTER CORP -> 385 663 6353 DELL COMPUTER CORP Page 884 OftL QUOT'AT'IO►N DAN SALERNO December 29 1999 CITY OF SOUTH MIAMI 6130 SUNSET DR DIV OF PURCH FINANCE DEPT CAMP= MTnMT VT_ '3A1 A a SKU # QTY DESCRIPTION UNIT EXTENDED PRICE PRICE Year, Wang 900 -1732 2 SelectCare, Next Business Day .00 .00 On -Site Service, 2 Year Extended, Wang 900 -9987 2 Standard On -Site Installation Declined 41016 -49 1 HP ScanJet 625OCxi Scanner 346.95 346.95 C6275A #ABP, This quote is subject to the terms of the agreement signed by you and Dell, or absent such agreement, is subject to the applicable Dell standard terms of sale. * * * * ** PLEASE CONFIRM THE ACCURACY OF YOUR * * * * ** OPERATING SYSTEM,SOFTWARE & HARDWARE * * * * ** PRIOR TO PLACING AN ORDER SUB TOTAL 3,844.95 TAX .00 SHIPPING and /or HANDLING .00 OTHER .00 Thank you for calling Dell TOTAL $3,844.95 For your convenience, we have listed your sales representative Sales Representative your quote number and your customer number which will provide DOUGALD MACNAUGHTON you with faster service when you are ready to place your order. Prices and tax rates are subject to change. Quote #: 35 78 6210 Business Leasing ptevlded by Dell Financial Services, an Independent entity. Customer #: 3167471 Leasing Documentation Fee $55 r DELL MARKETING L.P. ONE DELL WAY, ROUND ROCK, TX 78682 (800) 981 -3355 EXT 43883 (800) 433 -9527 SALES REP FAX REV-c AdMftkh� CITY OF SOUTH MIAMI myINTER- OFFICE MEMORANDUM To: Mayor and City Commission From: Charles D. Scurr �/! City Manager Cp REQUEST Date: January 14, 2000 Agenda Item # Re: Staff Report on proposed mixed use / development by Alfred and Gay Cinque/ 5796 Sunset Drive A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, RELATING TO A REQUEST FOR SPECIAL EXCEPTIONS FROM SECTIONS 20-7.7,20-7.9 AND 20 -7.11 OF THE LAND DEVELOPMENT CODE FOR A TWO -STORY MIXED USE DEVELOPMENT, LOCATED AT 5796 SUNSET DRIVE, WITHIN THE HOMETOWN DISTRICT OVERLAY ZONE REQUIRING NONUSE DEVIATIONS FROM THE BUILDING DESIGN STANDARDS OF THE HOMETOWN DISTRICT IN ORDER TO REDUCE THE REQUIRED BUILDING FRONTAGE ON SUNSET DRIVE; INCREASE BUILDING DEPTH ON SIDE STREET; AND TO ALLOW FOR A CANTILEVERED BALCONY IN LIEU OF A REQUIRED ARCADE ON SUNSET DRIVE. BACKGROUND Introduction and Site Description: The applicant is proposing to build a new two story mixed use building at the southeast corner of Sunset Drive and 58th Avenue. The rectangular shaped property is located at 5796 Sunset Drive and has an area of 5,700 square feet or 0.13 acres. The property currently has a vacant one story lath and plaster building with a courtyard facing Sunset Drive. The existing structure is considered to be a "contributive building" due to a number of significant architectural and design features such as the building face defining public space, presence of the court yard, use of water feature, use of low wall to delineate public and semi- public spaces. However, the construction methods and the structural design of the existing structure do not meet any of the current building codes. The structure is deemed to be unusable because of its inability to be brought up to the present day code and would have to be demolished to make way for a new structure. The proposed project is a two story mixed use building that includes Starbucks Coffee, specialty retail and office 5796 Sunset Drive special exception Page 2 of 6 space. The "L" shaped building is designed to provide a courtyard in the same location as the existing courtyard. The courtyard features shade trees, a low masonry wall, water feature and landscaping. Zoning Summary of Project: (a) Total land area: 5,700 sf. or 0.13 acres (b) Total Building area proposed 6,095 sf / Total building area allowed Retail square footage 1, 456 sf. Starbucks Coffee square footage 1, 982 sf. Office square footage 2,65 7 sf. (c) FAR allowed 1.60/ FAR proposed 1.07 9,120 sf. (d) Lot coverage proposed 59.4 %0 (3,388 sf)/ Lot coverage allowed 60% (3,420 sf.) (e) Total open yard space (landscaped area) provided 8.6% (490 sf.)/ Open yard space required 5.0% Landscaping provided at the rear open area = 5 feet x 50 feet = 250 square feet Landscaping provided in the courtyard area = 48 feet x 5 feet = 240 square feet (f) Building frontage: Sunset Drive - 20 feet or 35 %, where 100% is required SW 58th Avenue - 95 feet or 95 %, where a maximum depth of 70 % plus depth of any accessory building up to 30 feet is allowable. (g) Parking calculations: Retail 1,456 square feet @ 300 sf /car =4.85 spaces Starbucks Coffee (small restaurant) 1,982 square feet @ 400 sf /car = 4.96 spaces Office 2,657 square feet @ 250 sf /car = 10.63 spaces Total 6,095 square feet 20.44 spaces or 21 spaces Home Town incentive for two story & two uses 30 %, 21x.3 = 6.3 or 6 space reduction. Hence, Parking required: 21 -6 =15 Parking provided: 15 On- street parking 6 Under contract 9 Special Exceptions Requested: The following special exceptions are requested by the developer to accommodate the proposed development: 1. To reduce the required building frontage on Sunset Drive from 100% (57 feet) to 35% (20 feet). 5796 Sunset Drive special exception Page 3 of 6 2. To increase the building depth on S. W. 58th Avenue from maximum 70% (70 feet) plus depth of an outbuilding up to a maximum 30 feet to a total of 95% (95 feet). 3. To allow for a cantilevered balcony in lieu of a required arcade on Sunset Drive. The Land Development Code specifies that construction in the Hometown District must comply with the regulations established for the district. The City Commission may, by special exception after a public hearing by the Planning Board, waive strict compliance of the District provisions. The Planning Board must find by substantial, competent evidence that: (a) The proposed development contributes to, promotes and encourages the improvement of the Hometown District and catalyzes other development as envisioned in the Hometown District regulations; (b) The proposed development is compatible with the land use and development intensities prescribed by all applicable City regulations; (c) The proposed development must possess integrity of design compatible with design criteria established for the Hometown District and with the overall image of the city; (d) The proposed development shall be designed in a manner that provides for effective management of traffic (vehicular and pedestrian), parking, lighting , noise, and waste generated by the development, and for management of the impacts of the development on public facilities and services; (e) The proposed development does not expand the permitted uses within the Hometown District; (f) The proposed development will not have an unfavorable effect on the economy of the City of South Miami; (g) The proposed development, when considered cumulatively with other development, both present and future, within the Hometown District, will not create excessive overcrowding or undue concentration of population. Project Analysis: Staff's analysis of the project for consistency with the above criteria is as follows: (a) The proposed development contributes to, promotes and encourages the improvement of the Hometown District and catalyzes other development as envisioned in the Hometown District regulations. The proposed development provides a mix of uses that create a strong pedestrian oriented building edge along the sidewalk. It contributes to and encourages similar the improvements of other developments as envisioned by the Hometown District regulations. The existing building has been vacant for over a year and is its deteriorating condition is detrimental to the overall economic and physical health of downtown. The project enhances the sense of place by providing ground level pedestrian oriented activities, providing pedestrian related amenities such as a courtyard facing Sunset 5796 Sunset Drive special exception Page 4 of 6 Drive, and the use of projecting balconies, awnings and street trees to provide protection from inclement weather. ° The proposed development will help reduce local commuter traffic demand of the area by providing a mix of uses that will be primarily utilized by the people that are already in the area. The proposed development provides the required parking spaces based on the code requirements after the Hometown District parking incentives is applied. (b) The proposed development is compatible with the land use and development intensities prescribed by all applicable City regulations. The proposed development is compatible with the land use and development intensities prescribed by all applicable City regulations. All the proposed uses are allowed by the code and the development is within the prescribed FAR and the height limitations of four stories/ 56 feet. (c) The proposed development must possess integrity of design compatible with design criteria established for the Hometown District and with the overall image of the city. The proposed development has received conceptual approvals of the Environmental Review and Preservation and the Historical Preservation Boards. The scale and the architectural treatment of the project reinforce the pedestrian character of Sunset Drive and 58th Avenue. (d) The proposed development shall be designed in a manner that provides for effective management of traffic (vehicular and pedestrian), parking, lighting, noise, and waste generated by the development, and for management of the impacts of the development on public facilities and services. The applicant has completed the concurrency evaluation for traffic. The evaluation indicates that there are adequate roadway capacities to support the development. The proposed development will be required to dedicate 5 -feet along 58th Avenue at the time a building permit is requested. This additional dedication will allow for on street parking and realignment of the sidewalk along east side of 58th Avenue. The applicant has obtained Sewer Capacity Certification from Miami Dade County Department of Environmental Resources Management (DERM). Solid waste generated by the development is contained within the site. All storm drainage related issues, on and off site will be addressed and designs have to comply with the requirements of the South Florida Building Code at the time of issuance of building permit. Other County concurrency requirements and impact fees for items such as fire, water, schools will have to be satisfied by the developer during the permitting process. (e) The proposed development does not expand the permitted uses within the Hometown District. All the uses proposed are permitted within the Hometown District. (f) The proposed development will not have an unfavorable effect on the economy of the City of South Miami. 5796 Sunset Drive special exception Page 5 of 6 Due to the under utilization and the present condition of the property, the proposed development will substantially increase the tax base generated by the property. (g) The proposed development, when considered cumulatively with other development, both present and future, within the Hometown District, will not create excessive overcrowding or undue concentration of population. The development is within the prescribed regulations for development density, height and use. The suggested mix of uses of the development will not create excessive overcrowding or undue concentration of population that is beyond what is envisioned within the Hometown District. Staff generally finds the requests for Special Exceptions meet the intent of the Hometown District Overlay Ordinance and the requirements set forth in the Land Development Regulations for granting such exceptions. The special exception request to reduce building frontage along Sunset Drive is necessitated by the presence of the courtyard. The staff believes that the courtyard is an important urban element having a contextual significance to the City's past and therefore must be incorporated in the design of the project. The special exception to increase the building depth on the side street is a result of the linear shape of the building along 58'�' Avenue. This condition is created by the placement of the courtyard on Sunset Drive as opposed to the rear of the property as is generally envisioned by the Hometown Plan. The third request to build cantilevered balconies in lieu of the required arcade along Sunset Drive is due to the conflict between the South Florida Building Code (SFBC) and the City's Land Development Code (LDC). SFBC does not currently allow obstructions such as columns to be placed on the public right of way. The cantilevered balconies provide the same intended functions as that of arcades. The development: (a) Will not adversely affect the health or safety of persons residing or working in the vicinity of the proposed use; (b) Will not be detrimental to the public welfare or property or improvements in the neighborhood; and (c) Complies with all other applicable Code provisions. The staff also finds that the requests for special exception do not conflict with the adopted Comprehensive Plan of the City of South Miami. In fact, the development furthers many of the goals of the Future Land Use Element of the City's adopted Comprehensive Plan, including, preservation of the City's small town character, the encouragement of pedestrian oriented developments as envisioned by the Hometown Plan, and increasing the tax base to provide a high level of municipal services. Board Actions: At the request of the applicant the Historic Preservation Board at its meeting of November 29 1999 gave permission to demolish the existing structure. The Board strongly recommended that any new construction on this site maintain some of the architecturally significant elements that made the property "contributive ". These elements are, but not 5796 Sunset Drive special exception Page 6 of 6 The project was presented to the Planning Board on January 11, 2000. The Board, at great length, discussed the viability and the appropriateness of four (4) on street parking spaces on 58th Avenue along the frontage of this property due to the concern about the congested condition at the intersection of Sunset Drive and 58th Avenue. As a compromise, the Board recommended pushing the sidewalk further back to align with the existing sidewalk in front of Hanging Basket. After conducting a public hearing the Planning Board considered the request for three special exceptions. The Board through substantial competent evidence found that the application meets the criteria set forth in the Land Development Code for granting special exceptions. The Planning Board adopted a motion (4 -0) to recommend to the City Commission the waiving of the strict compliance of regulations as requested with certain conditions that have been incorporated into the staff recommendations. RECOMMENDATIONS The staff recommends approval of the all three of the special exception requests subject to the following conditions: • Providing a lease agreement, satisfactory to the City, for the required parking before any demolition or building permit is issued. • Providing enclosed and air- conditioned trash room at least for the restaurant ( Starbucks). • - The sidewalk along 58th Avenue along the side of the project is aligned with the sidewalk located in front of the Hanging Basket. • Sidewalk and on street parking should be configured in a manner not to aggravate the traffic movement at the intersection. Note: At the request of the Planning Board member Ms. Gibson the representative of the Starbucks made a commitment to hire local residents as employees at this location. Attachments: Proposed draft resolution Letter of Intent/ Application Property Survey Site plan, floor plans and elevations. Concurrency evaluation of Traffic Sewer Capacity Certification Letter re: Parking Copy of the Legal Notice Letters of support Minutes of 01 -11 -00 Planning Board meeting \CityComm\Agend\2000\5796 Sunset Drive special exception.doc I RESOLUTION NO. 2 3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY 4 OF SOUTH MIAMI, RELATING TO A REQUEST FOR SPECIAL 5 EXCEPTIONS FROM SECTIONS 20 -7.7, 20 -7.9 AND 20 -7.11 OF THE LAND 6 DEVELOPMENT CODE FOR A TWO -STORY MIXED USE DEVELOPMENT, 7 LOCATED AT 5796 SUNSET DRIVE, WITHIN THE HOMETOWN DISTRICT 8 OVERLAY ZONE REQUIRING NONUSE DEVIATIONS FROM THE 9 BUILDING DESIGN STANDARDS OF THE HOMETOWN DISTRICT IN 10 ORDER TO REDUCE THE REQUIRED BUILDING FRONTAGE ON SUNSET 11 DRIVE; INCREASE BUILDING DEPTH ON SIDE STREET; AND TO ALLOW 12 FOR A CANTILEVERED BALCONY IN LIEU OF A REQUIRED ARCADE ON 13 SUNSET DRIVE. 14 15 16 WHEREAS, Jerry B. Proctor, Esq., on behalf of Alfred and Gay Cinque, property 17 owners of 5796 Sunset Drive submitted a letter of intent to build a 6,095 sgft. mixed use 18 project within the Hometown District, and 19 20 WHEREAS, the project includes Starbucks Coffee, specialty retail and office 21 space, and 22 23 WHEREAS, the applicant is seeking Special Exceptions to vary from Sections '20- 24 7.7, 20 -7.9 and 20 -7.11 of the South Miami Land Development Code, and 25 26 WHEREAS, staff recommends approval with conditions of the application for a 27 Special Exception based upon (a) the merits of the application (b) consistency and complying 28 with the spirit and the intent of the Hometown Plan and (c) consistency with the City's 29 adopted Comprehensive Plan; and, 30 31 WHEREAS, staff recommendation dated January 14, 2000 is made part of this 32 resolution; and 33 34 WHEREAS, on January 11, 2000, the Planning Board voted 4:0 to recommend 35 approval with conditions of the Special Exception request; and, 36 37 WHEREAS, the Mayor and City Commission of the City of South Miami desire to 38 accept the recommendation of the Planning Board. 39 40 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY 41 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 42 43 Section 1: That the following special exceptions are granted with conditions: 44 (d) To reduce the required building frontage on Sunset Drive from 100% (57 feet) to 45 35% (20 feet). 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 (e) To increase the building depth on S. W. 58th Avenue from maximum 70% (70 feet) plus depth of an outbuilding up to a maximum 30 feet to a total of 95% (95 feet). (f) To allow for a cantilevered balcony in lieu of a required arcade on Sunset Drive. Section 2: That the conditions are as follows: (a) Providing a lease agreement, satisfactory to the City, for the required parking before any demolition or building permit is issued. (b) Providing enclosed and air - conditioned trash room at least for the restaurant (Starbucks). (c) The sidewalk along 58th Avenue along the side of the project is aligned with the sidewalk located in front of the Hanging Basket. (d) Sidewalk and on street parking should be configured in a manner not to aggravate the traffic movement at the intersection. Section 3: The Staff report dated January 14, 2000 is hereby made a part of this resolution. Section 4: This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY day of , 2000. APPROVED: MAYOR e-i- n n m G O � CD H CD d G a - D m ego vp o gga y h 8 ti d � T m m s b ME* z STARBUCKS MIXED -USE BUILDING CHAEL, COOPER & ASSOCIATES P.A. architecture s m !p 579E SUNSET DRIVE, 5 879 SUNSET ERI / �, SL-ITE SL-IT 1 A Y 011TH PIMA f1.ORIVA OJTI{ MI I, E JRIPA 113 b Ah or r (s 661-63e0 IrJt qRP J.;v E-MAIL t oo.e I r..nar.c m G a - D m S.W. 59 AVE. s o n m p� 8 CT. -- n° O wo w€ m m yy° S. M. 58 WAVE. �9 o� STARBUCKS MIXED -USE BUILDING CHAEL, COOPER & ASSOCIATES P.A. architecture s m !p 579E SUNSET DRIVE, 5 879 SUNSET ERI / �, SL-ITE SL-IT 1 A Y 011TH PIMA f1.ORIVA OJTI{ MI I, E JRIPA 113 b Ah or r (s 661-63e0 IrJt qRP J.;v E-MAIL t oo.e I r..nar.c m i I (—M! r' I — I i (m..nwa - ro "sue) JJ I I o Tn 1 4 !ten � Y 1 t L51T. , r� dJ I g Y, tun. 1� 3 �x w� STARBUCKS MIXED -USE BUILDING CHAEL, COOPER & ASSOCIATES P.A. h arcitecture I � �P 4 579r; SUNSET. DRIVE, . SRJ'f. SUNSET DRIVE. SUITE 1 r > SOUTH MIAMI, FLORIDA SOL17H MIAMI, FLORIDA 33143 Y - R I1 I TF:I: (30-) 666 185 FAY (335) 666-0360 FOk: STARBUCKS E MAIL: tc ,p,,&huel...par ccr, . — 4p, a I i 00 z .�f w I o m w� r s D> vs m� C/) CD —� ccn m i X w ch E 1 z m m SUNSET DRIVE S.W. 72ND STREET z m `° Z 0 / N J \I i Bid J t O \ I m r J "fin t�'iF P ➢pp Hmm�� C �m �O I�C� V-1LH � 1 g I �sO^ m D� m mO m � N C SmT. m � �u � � O2 m X m m X X X X x x X X X X z _m < Z; gy N _X g a g4 4 p Zi N N 4 4 .3 A O Z z m m O O 7ppr m O D O y O A O O Om Ow �. � z z b z ;�Ce..:116:111 ti$::.:.:.:. @:..e: �::° �le�.�•::epupumopo 1 .... pilot. • @IIC� @111 @@ : -+ I1511t e >;�e:Es1��:s��2:e21eul�unl2uu BILZIN SUMBERG DUNN PRICE & AXELROD LLP A PARTNERSHIP OF PROFESSIONAL ASSOCIATIONS 2500 FIRST UNION FINANCIAL CENTER 200 SOUTH BISCAYNE BOULEVARD • MIAMI, FLORIDA 33131 -2336 TELEPHONE: (305)374- 7580• INFOOBILZIN.COM FAX: (305) 374 -7593 . BROWARD: (954) 462 -6808 Jerry B. Proctor, Esq. (305) 350 -2361 Email: JProctor@Bilzin.com November 23, 1999 Mr. John Little, Jr. Principal Planner City of South Miami 6130 Sunset Drive, 2nd Floor So. Miami, Florida 33143 Re: Hearing Application for "Starbucks" 5796 Sunset Drive, City of South Miami Property Owners: Alfred and Gay Cinque Dear Mr. Little: The undersigned represents Starbucks Coffee Co. ( "Starbucks "), the contract lessee of property located in the City addressed as 5796 Sunset Drive and located at the Southeast corner of Sunset Drive and SW 58th Avenue. The zoning application contemplated by Starbucks and the property owners at this location has been previously submitted, together with plans as prepared by Chael Cooper & Associates, P.A. A traffic /concurrency analysis and utility information will be provided separately to the City. The purpose of this letter is to outline the variances from the Land Development Code ( "Code ") of the City of South Miami, and the public policy reasons why we believe that these requests should ultimately be approved by the City Commission. Please accept this request for a special exception from Section 20 -7.7 of the Code to permit less than 100% of the proposed two -story building to be placed on G: \DMS \73349 \12669 \0267912.01 11/15/1999 BILZIN SUMBERG DUNN PRICE & AXELROD LLP Mr. John Little November 23, 1999 Page 2 the "Build -To Line ". In lieu of the 100% building requirement along this line, a 30% placement on the "Build -To Line" requested. The subject property contains a contributive structure, pursuant to the Hometown Overlay Ordinance and the Future Land Use Element of the Comprehensive Plan of the City of South Miami ( "Comprehensive Plan "). This designation certifies that the subject property contains structures and design elements that have the highest priority for preservation in the Comprehensive Plan. Unfortunately, due to the condition of the existing building on the subject property and the financial and practical infeasibility of bringing the building into compliance with the provisions of the South Florida Building Code, the building cannot reasonably be rehabilitated. In lieu thereof, however, City staff has noted that the contributive significance of the subject property stems not only from the placement of the existing building on the "Build -To Line ", but from the existing courtyard between the subject building and the easterly adjacent commercial area dominated by the First National Bank of South Miami. This courtyard provides architectural, historic, and contextual significance to the City's past. City staff has indicated ,a desire to maintain the courtyard in any future development of the subject property and to incorporate the design features within the City's Hometown District Overlay Ordinance, as a means of providing a bridge between the contextual importance of the courtyard and the future development goals of the City as espoused in the Hometown District Overlay. Accordingly, the applicants have proposed a two -story structure (as required in the Hometown Plan) to be developed on the "Build -To Line ", with the balance of the Sunset Drive frontage preserved in its current open space, courtyard character. In doing so, the applicants have complied with the goal of creative mixed use development in Policy 1.5.1 of the Land Use Element of the Comprehensive Plan, by not only proposing a mixed use project but by retaining the current creativity and form of the courtyard design. In addition, the courtyard, as enhanced by the proposed development, will advance the pedestrian character of the Sunset Drive commercial area in accordance with Goal 2 of the Land Use Element of the Comprehensive Plan. The existing courtyard feature is unique to the subject property along the Sunset Drive commercial corridor, and its retention precludes the use of the property in a manner consistent with the Hometown District Overlay portion of the Code. G: \DMS \73349 \12669 \0267912.01 11/15/1999 BILZIN SUMBERG DUNN PRICE & AXELROD LLP Mr. John Little November 23, 1999 Page 3 The applicants also request a special exception to permit 95 % building depth along the side street (SW 58 Avenue), where 70% is permitted in the Hometown District Overlay Ordinance. This request logically accompanies the reduction in development along the Sunset Drive "Build -To Line". Without building development along the street on the Sunset Drive portion of the property, the applicants' ability to create a mixed use development consistent with the Code and Comprehensive Plan is severely limited. The subject property is only about 5,700 square feet in size, one of the smallest commercial properties in the Sunset, Drive commercial corridor, and the placement of the existing building on this historically significant property justifies its redevelopment with a similar building footprint. The applicants will dedicate a portion of their already limited property for additional parking on the east side of SW 58 Avenue, thereby providing the infrastructure needed to serve its development. Rather than orienting pedestrians into the project along SW 58 Avenue, it is more desirable to provide the focal point of the project in the courtyard along Sunset Drive, South Miami's "main street" business center. In effect, the courtyard retention and the required dedication of additional right -of- way for SW 58 Avenue create a situation where compliance with the side street building depth limitation would preclude even the reasonable use of the subject property. The applicants also request a special exception from Section 20 -7.7 of the Code to permit a cantilevered balcony at the front of the Starbucks project in lieu of an arcade as contemplated in the Code. This request is sought as a result of a conflict between the Code requirement that the arcade extend beyond the "Build -To Line," and the provisions of the South Florida Building Code prohibiting columns to be placed in the public right -of -way. This conflict also precludes the encroachment of habitable spaces on upper floors over the arcade into the public right -of -way of Sunset Drive. The applicants have addressed the above conflict by designing a public space in front of Starbucks in the form of a cantilevered balcony, with outdoor seating on the upper level. This solution incorporates the City's goal of providing pedestrian continuity along Sunset Drive, in a covered walkway design. In addition, the solution provides a public gathering space on the second level, further enhancing the proportion of outside public meeting spaces to property size that is unique for this parcel along the Sunset Drive commercial corridor. G: \DMS \73349 \12669 \0267912.01 11/15/1999 BILZIN SUMBERG DUNN PRICE & AXELROD LLP Mr. John Little November 23, 1999 Page 4 Please also note that in conjunction with this application, that the applicants hereby propose to lease a maximum of five parking spaces from property owners located within 1,000 feet of the subject property, in accordance with the provisions of Section 20- 4.4(f)(2)(b) of the Code. The applicants agree to provide documentation of annual renewal of these spaces, or at any time during the occupancy cycle upon request by the City. Thank you in advance for your consideration of this application. JBP:id Very truly yours, 'roctor c: Gay Cinque Jeffrey Pulliam Mark Ghezzi Carter N. McDowell, Esq. Subrata Basu, Asst. City Manager - City of South Miami Thomas Cooper Victor Dover G: \DMS \73349 \12669 \0267912.01 11/15/1999 --' City of south Mid Planning & Zoning Department City Hall, 6130 Sunset Drive, South Miami, Florida 33143 Telephone: 305.663.6327; Telefacsimile: 305.666.4591 Application For Public Hearing Before Planning Board & City Commission Address of Subject Property: Lot(s) = Block Subdivision W.A. Larkins 5796 Sunset Drive PB 3 ---L98 , less N 30' for road purposes Meets & Bounds: pplicant: Phone: Alfred J. and Gay Cinque _Special Use Representative: Or Jerry B. Proctor, Esq. Bilzin Sumberg Dunn Price & Axelrod Address: 200 So. Biscayne Blvd., Suite 2500 Phone: 305 -35U -2361 Miami, Fl. 33131 Property Owner: Alfred J. & Gay Cinque Signature: Mailing Address: P.O. Box 2411 Phone: Palm beach, F1. 33480 561 -835 -1584 Architect/Engineer: Phone: Thomas Cooper 305- 666 -0125 AS THE APPLICANT, PLEASE INDICATE YOUR RELATIONSHIP TO THIS PROJECT: XOwner Owner's Representative Contract to purchase _Option to purchase Tenant/Lessee APPLICATION IS HEREBY MADE FOR THE FOLLOWING: SUBMITTED MATERIALS PLEASE CHECK THE APPROPRIATE ITEM: PLEASE CHECK ALL THAT APPLY: _ Text Amendment to LDC /Comp Plan _Variance _ Letter of integf —Waiver of Improvements /Dedication _Special Use _ Justifications for change _ PUD Approval _Rezoning _ Statement of hardship _ PUD Major Change _[Other�u` Proof of ownership or letter from owner — Power of attorney Briefly explain application and cite specific Code sections: _ Contract to purchase Current survey _ 7 copies of Site Plan and 1 reduced copy @ 8.5 "x11" _ Required Fee(s) Section: Subsection: Page #: Amended Date: The undersigned has read this completed application and represents that the information and all submitted materials are true and corre�tq the best of a applicant's��e�an belief. ho App 's i e and titl Da Upon receipt, aplflications and all submitted materials will be reviewed for compliance with the Land Development Code and other applicable regulations. Applications found not in compliance will be rejected and returned to the applicant. OFFICE USE ONLY: Date Filed Petition Required Method of Payment Date of PB Hearing Petition Accepted Date of Commission 0 >ti W % (J V' 11 Tw+.ai61$1'f � W 0 � � a E 1� w 4N O J O i� od W n, w d {- w d ki a � - a -a cc o ko M J In UD � cr+ N a > Ul � \ � � N N n, w d {- w d ki a � - a -a cc ko M G l UD � cr+ N a > Ul � \ � � N N Nin 9 a ul a 3 a� �� ac Q w N vuw in ca a �•�,7 � ft g 1 fi W 2 I d O1 v ° �- U! n," N t®- DC � M � e .t a 1�j g V i c ai �as Z Q i m d rro-- �m zW J �_�E�YY 2 �_ q z� 7° s ors i0 ii�� W c y _ cc 1O4 v 00% �\\ \ VI U� O ' �r M c ._..._. _ o od rr� i JERRY B. PROCTOR, ESQ DIRECT DIAL (305) 350 -2361 E- MAILJPROCT ROBilzin.com BILZIN SUMBERG DUNN PRICE & AXELROD LLP A PARTNERSHIP OF PROFESSIONAL ASSOCIATIONS 2500 FIRST UNION FINANCIAL CENTER 200 SOUTH BISCAYNE BOULEVARD - MIAMI, FLORIDA 33131 -2336 TELEPHONE: (305) 374-7580 - FAX: (305) 374 -7593 E -MAIL: INFOOBILZIN.COM ONE EAST BROWARD BOULEVARD —SUITE 700 FORT LAUDERDALE, FLORIDA 33301 TELEPHONE: (954) 356 -0030 - FAX: (954) 356 -0406 January 13, 2000 Mr. Subrata Basu Via Hand Delivery Assistant City Manager City of South Miami 6130 Sunset Drive So. Miami, Florida 33143 Re: Zoning Application by Alfred and Gay Cinque 5796 Sunset Drive, South Miami Proposed "Starbucks" City Commission Hearing: January 18, 2000 Dear Subrata: In reviewing our file for the upcoming hearing of the City Commission regarding the above - mentioned zoning application, I have noted that there is a slight discrepancy in square footage between the previously submitted traffic report and the eventual site plan that formed the basis of your recommendation to the Planning Board. Accordingly, the traffic analysis has been modified to reflect current development thresholds and is hereby submitted for the official file. Please give me a call if you have any questions. Thank you for your continued cooperation. JBP: id c: Gay Cinque David Rhinard Tom Cooper Jeffrey Pulliam Carter N. McDowell, Esq. Very truly yours, Jerry B. Proctor JAN 1 4 2000 G:\DMS \73349 \12669 \0273347.01�^� "'" '"'' "" "•'' 12/27/1999 �w x Z W - TRANSPORT ANALYSIS PROFESSIONALS, INC. 8701 S.W. 137th AVENUE SUITE 210 • MIAMI, FL 33183 -4496 • TEL 305/385 -0777 • FAX 305/385 -9997 FAX & MAIL January 12, 2000 Jerry B. Proctor, Esq. Bilzin, Sumberg, Dunn, Price& Axelrod LLP 2500 First Union Financial Center 200 South Biscayne Boulevard Suite 2500 Miami, Florida 33131 RI:: Starbucks 5796 Sunset Drive South Miami dAN 1 42000 Traffic Concurrency 14 Dear Mr, Proctor; Transport Analysis Professionals, Inc., has performed a traffic Concurrency analysis for the proposed Starbucks multi -use site at 5796 Sunset Drive in the City of South Miami. The traffic Concurrency analysis summarized in this letter uses information from the City's Comprehensive Plan as well as procedures and data provided through Miami -Dade County's concurrency management system. Data contained herein updates our November 23 and December 28, 1999, letter reports to include trip information about recently approved developments in the area as well as the final set of square footage allocations among uses proposed at the Starbucks multi -use site. Existing or as of right uses at the Starbucks site have been ignored. Additionally, a considerable portion of the walk -up patronage that would logically be anticipated for this type of development within a downtown setting is treated as arriving by automobile in a suburban location. These and other assumptions used provide a conservative analysis of roadway Concurrency (i.e., some overestimation of new vehicle traffic generated). Proposed Development The 6,095 sf project will be located on the south side of Sunset Drive.near the center of the City's downtown eonunereial area. The proposed uses in a two -story structure are (1) a 1,982 sf Starbucks restaurant, (2) 1,456 sf of specialty retail use, and (3) a 2,657 sf office. Existing Roadway Network The attached Exhibit 1 shows the location of the site in relation to major roadways in the inunediate area. The three major roadways providing principal access for downtown South Miami and for the site are South Dixie Highway (US 1), Sunset Drive (SW 72nd Street) and Red Road (SW 57 "' Avenue). Planning * Design and Engineering • Accident Reconstruction Jerry B. Proctor, Esq. January 12, 2000 Page 2 The location of roadway monitoring stations for the Miami -Dade County concurrency management system are also illustrated in Exhibit 1, The five stations and the available capacities for each are listed in Table 1. The available capacities listed account for existing traffic as well as any other approved but not yet built or operational developments that have undergone development review and trip reservations recorded by County concurrency monitoring staff. Table I Available Reserve Capacity PM Peak Hour Recently Current Reserve Concurrency Available Base Approved Peak Hour. Station Location Capacity* Development ** Capacity 164 US 1 south of Sunset Drive 2,598 144 2,454 127 US 1 north of Sunset Drive 3,294 152 3,142 70 Sunset Drive west of US 1 126 70 56 656 Sunset Drive east of Red Road 783 43 740 634 Red Road north of Sunset Drive 1,793 181 1,612 " Sources: City of South Miami Comprehensive Plan and Miami -Dade County Concurrency Center — 11/15/99 **Reflects capacity consumed by the following recently approved developments as reported by Miller Consulting 08/30/99: - Office /retail at southeast corner of SW 73'd Street and SW 57`h Court, Office /retail at 5920 South Dixie Highway, and Office /retaiUresidential (including theatre, restaurant, micro brewery, townhouse and apartments) on SW 74`h Street west of SW 59`h Court and SW 59.. °i Place. Site Traffic Generation Data from the Institute of Transportation Engineers' (ITE) Trip Generation sixth edition was used to estimate daily and PM peak hour traffic generated by the multi -use site. To provide a conservative analysis with possible overestimation of site traffic, the potential for some internal satisfaction of trips among the different users at the site as well as between these site uses and multiple other uses within reasonable walking distance of the site were ignored. Jerry B. Proctor, Esq. January 12, 2000 Page 3 The ITE manual provides various rates and equations for estimating traffic for office uses, specialty retail and various categories of restaurants. The ITE information was used directly in estimating traffic to be generated by the office and specialty retail components of the site. However, coffee shops are not a specific category of use listed by ITE, so other land uses which would be expected to have some of the same,basic trip generation characteristics as a Starbucks were investigated. The ITE land use category under which Starbucks would be classified is a high - turnover sit -down restaurant. However, a Starbucks might also exhibit some of the trip generation characteristics similar to fast food restaurants or convenience stores, particularly during the AM street peak periods but to a much lesser degree during the PM street peak periods. These variations would also affect daily trip rates. The ITE trip generation characteristics of these other uses, as well as for high - turnover restaurant were investigated. To provide a conservative analysis with potential for overestimating trip making, the ITE daily rates for high- turnover restaurant were increased 50 %, and the PM peak hour rate was increased 20% for making trip generation estimates for the Starbucks component of this development. ITE recognizes that. not all trips generated by retail and restaurant uses (i.e., patrons through the door) are necessaa7ly new trips generated onto and impacting the adjacent roadway network. Some patrons are already traveling on the adjacent street for another or associated primary trip purpose, Thus, ITE recognizes that some reduction should be made for this pass -by trip phenomena for those land uses susceptible to this condition. As applied to the Starbucks development, for example, it is easy to imagine a commuter on his journey to work stopping temporarily enroute to pick up a cup of coffee, or a commuter who works in downtown South Miami walking into Starbucks for cup of coffee to carry to the workplace. Update materials to the fifth edition of ITE's Trip Generation explore this topic for shopping centers, restaurants, convenience marts, etc. The pass -by traffic component can be significant. For purposes of this analysis, only a 10 %pass -by component for the specialty retail use is applied to daily and PM peak hour traffic, ITE data for larger retail facilities is two to six times this value. No trip adjustment is made for the development's office component. All office traffic generated is assumed to be new primary trips. For the Starbucks restaurant component of this development, ITE trip data for fast food restaurants show only 29% are primary trips, while 24% are diverted trips and an average of 47 % are pass -by during PM peak hours. For high- turnover sit -down restaurants the percentages are slightly different; 28% primary, 32% diverted- linked trips and 40% pass -by. For convenience markets, only 16 % of the trips to and from the sites during the PM peak hour are primary trips, an average of 18% are diverted- linked trips and 66 % are pass -by. For this analysis, a modest 20 % pass -by rate is used for PM peak hours, and 30% for daily traffic generated by the Starbucks component, Jerry B. Proctor, Esq. January 12, 2000 Page 4 Empirical data reported by ITE regarding trip generation is overwhelmingly drawn from land uses situated in suburban locations, not downtown areas. Further, most trip generation data is for stand- alone facilities that have limited transit service. Due to the proximity of Metrorail service along the South Dixie Highway corridor and given the location of this development in a downtown commercial setting, a modest 5% reduction to ITE values is used in estimating the net new traffic that will be generated by the proposed development onto the surrounding arterial street network and passing through the traffic concurrency stations shown is Exhibit 1. The modest reduction will result in a conservative traffic concurrency analysis (i.e., likely overestimation of vehicle traffic generated). Table 2 summarizes the net calculation of new daily.and PM peak hour traffic estimated to be generated by the three land use components of the proposed development. Table 2 Trip Generation Summary Source of PM Peak Use Size (sf) Trip Generation Daily Hour Starbuek's Rest. 1,982 ITE x 1.5 387 26 Retail 1,456 ITE 59 4 Office 2,657 ITE 29 4 Total 6,095 Gross 475 34 Pass -by* <122> <5> Subtotal 353 29 Modal Deduct (5 %) <18> <1> New External Trips 335 28 * 10% for retail; 30 %/20% daily/PM for Starbucks; 0% for office, Trip Distribution and Assignment Trip distribution data was obtained from Miami -Dade County traffic concurrency staff. The information on the cardinal distribution of traffic for the County's traffic analysis zone in which this project is located (TAZ #915) is indicated in Table 3. This information, coupled with known characteristics of the surrounding street network, is used in assigning the site's 335 daily and 28 PM peak hour external trips to specific roadways and through the traffic concurrency monitoring stations in the immediate area. The project trip assignment to specific traffic concurrency stations and the resulting available trip reserve after project trips are deducted are shown in Table 4. Jerry B. Proctor, Esq, January 12, 2000 Page 5 Table 3 Cardinal Distribution of Site Traffic (TAZ 4915) Site Trips Direction Percent Daily PM North- northeast 25% 84 7 East - northeast 12% 40 3 East - southeast 3% 10 1 South - southeast 1% 3 0 South - southwest 13% 44 4 West- southwest 20% 67 6 West- northwest 10% 33 3 North - northwest 16% 54 4 Total 100% 335 28 Table 4 Site Traffic Assignment to Traffic Con currency Monitoring Stations Concurrency Project Trips Available Station Location Daily PM Peak Trip Reserve* 164 US I south of Sunset Drive 113 9 2,445 127 US 1 north of Sunset Drive 78 7 3,135 70 Sunset Drive west of US 1 34 3 53 656 Sunset Drive east of Red Road 27 2 738 634 Red Road north of Sunset Drive 83 7 1,605 Total 335 28 " After project PM peak hour trip assignment; i.e,, Table 1 last column minus project PM traffic assignment. ✓JAI: 4HrI P7 Jerry B. Proctor, Esq. January 12, 2000 Page 6 Conclusion The future condition with the multi -use Starbucks development constructed and fully operational will result in sufficient capacity remaining on the major roadway network. The transportation network sites analyzed in this concurrency evaluation and the analysis techniques used are consistent with the sites monitored and the procedures used by governmental agencies. The transportation network sites monitored have sufficient capacity (trip reserve) to absorb the additional new traffic to be generated by the multi -use Starbucks development. Very truly yours, TRANSPORT ANALYSIS PROFESSIONALS, INC. David C. Rhinard, P.E. Principal DCR/ja/9535 Attachments cc: Ms. Gay Cinque General Site Locations & f Traffic Concurrency Monitoring Sites TRANSPORT ANALYSIS PROFESSIONALS f STARBUCKS -- 5796 Sunset Drive -- South Miami Summary of Trip Generation Calculation For 1.982 Th.Gr.Sq.Ft. of High Turnover (Sit -Down) Restaurant January 12, 2000 Note: A zero indicates no data available. Source: institute of Transportation Engineers Trip Generation, 6th Edition, 1997. TRIP GENERATION BY MICROTRANS Average Rate Standard Deviation Adjustment Factor Driveway Volume Avg. Weekday 2 -Way Volume 130.34 43.77 1.00 258 7 -9 AM Peak Hour Enter 4.82 0.00 1.00 10 7 -9 AM Peak Hour Exit 4.45 0.00 1.00 9 7 -9 AM Peak Hour Total 9.27 7.46 1.00 18 4 -6 PM Peak Hour Enter 6.52 0.00 1.00 13 4-6 PM Peak Hour Exit 4.34 0.00 1.00 9 4 -6 PM Peak Hour Total 10.86 9.83 1.00 22 AM Pk Hr, Generator, Enter 7.16 0.00 1.00 14 AM Pk Hr, Generator, Exit 7.46 0.00 1.00 15 AM Pk Hr, Generator, Total 14.62 10.49 1.00 29 PM Pk Hr, Generator, Enter 10.66 0.00 1.00 21 PM Pk Hr, Generator, Exit 8.72 0.00 1.00 17 PM Pk Hr, Generator, Total .19.38 14.39 1.00 38 Saturday 2 -Way Volume 158.37 0.00 1.00 314 Saturday.Peak Hour Enter 12.60 0.00 1.00 25 Saturday Peak Hour Exit 7.40 0.00 1.00 15 Saturday Peak Hour Total 20.00 16.54 1.00 40 Sunday 2 -Way Volume 131.84 0.00 1.40 261 Sunday Peak Hour Enter 10.15 0.00 1.00 20 Sunday Peak Hour Exit 8.31 0.00 1.00 16 Sunday Peak Hour Total 18.46 13.74 1.00 37 Note: A zero indicates no data available. Source: institute of Transportation Engineers Trip Generation, 6th Edition, 1997. TRIP GENERATION BY MICROTRANS STARBUCRS -- 5796 Sunset Drive -- South Miami Summary of Trip Generation Calculation For 1.456 T.G.L.A. of Specialty Retail Center January 12, 2000 Average Standard Adjustment Driveway Rate Deviation Factor Volume Avg. Weekday 2 -Way Volume 40.67 13.70 1.00 59 7 -9 AM Peak Hour Enter 0.00 0.00 1.00 0 7 -9 AM Peak Hour Exit 0.00 0.00 1.00 0 7 -9 AM Peak Hour Total 0.00 0.00 1.00, 0 4 -6 PM Peak Hour Enter 1.11 0.00 1.00 2 4 -6 PM Peak Hour Exit 2.48 0.00 1.00 2 4 -6 PM Peak Hour Total 2.59- 1.74 1.00 4 AM Pk Hr, Generator, Enter 3.08 0.00 1.00 4 AM Pk Hr, Generator, Exit 3.33 0.00 1.00 5 AM Pk Hr, Generator, Total 6.41 .0.00 1.00 9 PM Pk Hr, Generator, Enter 2.82 0.00 1.00 4 PM Pk Hr, Generator, Exit 2.12 0.00 1.00 3 PM Pk Hr, Generator, Total 4.93 0.00 1.00 7 Saturday 2 -Way Volume 42.04 13.97 1.00 61 Saturday Peak Hour Enter 0.00 0.00 1.00 0 Saturday Peak Hour Exit 0.00 0.00 1.00 0 Saturday Peak Hour Total 0.00 0.00 1.00 0 Sunday 2l -Way Volume 20.43 10.27 1.00 30 Sunday Peak Hour Enter 0.00 0.00 1.00 0. Sunday Peak Hour Exit 0.00 0.00 1.00 0 Sunday Peak Hour Total 0.00 0.00 1.00 0 Note: A zero indicates no data available. Source: Institute of Transportation Engineers Trip Generation, 6th Edition, 1997. TRIP GENERATION BY MICROTRANS STARBUCKS -- 5796 Sunset Drive -- South Miami Summary of Trip Generation Calculation For 2.657 Th.Gr.Sq.Ft. of General.Office Building January 12, 2000 TRIP GENERATION BY MICROTRANS Average Rate Standard Deviation Adjustment Factor Driveway Volume Avg. Weekday 2-Way Volume 11.01 6.13 1.00 29 7-9 AM Peak Hour Enter 1.37 0.00 1.00 4 7-9 AM Peak Hour Exit 0.19 0.00 1.00 1 7-9 AM Peak Hour Total 1.56 1.40 1.00 4 4-6 PM Peak Hour Enter 0.25 0.00 1.00 1 4-6 PM Peak.Hour Exit 1.24 0.00 1.00 3 4-6 PM Peak Hour Total 1.49 1'37 1.00 4 AM Pk Hr, Generator, Enter 1.37 0:00 1.00 4 AM Pk.Hr, Generator, Exit 0.19 0.00 1.00 1 AM Pk Hr, Generator., Total 1.56 1.40 1.00 4 PM Pk Hr, Generator, Enter 0.25 0.00 1.00 1 PM Pk Hr, Generator, Exit 1.24 0.00 1.00 3 PM Pk Hr, Generator, Total 1.49 1.37 1.00 4 Saturday 2-Way Volume .2.37 2.08 1.00 6 Saturday Peak Hour Enter 0.22 0.00 1.00 1 Saturday Peak Hour Exit 0.19 0.00 1.00 1 Saturday Peak Hour Total 0.41 0.68 1.00 1 Sunday 2-Way Volume - 0.98 1.29 1.00 3 Sunday Peak Hour Enter 0.08 0.00 1.00 0 Sunday Peak Hour Exit 0.06 0.00 1.00 0 Sunday Peak Hour Total 0.14 0.3.8 1.00 0 Note: A zero indicates no data available. Source: Institute of Transportation Engineers Trip Generation, 6th Edition, 1997. TRIP GENERATION BY MICROTRANS CONSULTING ENGINEERING & SCIENCE, INC. Civil Engineers Coastal Engineers Environmental Scientists MEMORANDUM TO: Subrata Basu Assistant City Manager City of South Miami 6130 Sunset Drive, 2nd Floor South Miami, Florida FROM: Richard B. Bochnovich, P.E. RE: Cinque /Starbucks Building 5794 Sunset Drive DATE: December 30, 1999 HAND DELIVERED Enclosed herewith are the following items for addition to the file associated with the above referenced project: 1. Copy of the Sewer System Treatment and Transmission Capacity Certification issued by Miami -Dade County DERM on December 10, 1999; and, 2. Copy of the Water & Sewer Availability Letter issued by the Miami -Dade County Water & Sewer Department on December 30, 1999. Should you have any questions, please call. ichard Bochnovich, P.E. (9922) Enclosures cc: Tom Cooper Jerry Proctor 8925 S.W. 148th Street, Suite 100 • Miami, Florida 33176 • Phone: (305)378 -5555 • Fax: (305)378 -9304 Page. 1 of z miinmouiuiiiamiimaammuiiipmu�iiuiumeimivamcMiiiuoi MIAMI -DADE COUNTY, FLORIDA 1999121016203894 MIAMI -DADE =I D" REMM Issued Date: 10- DEC -1999 ENVIRONMENTAL RESOURCES MANAGEMENT Expiration Date: 9- MAR -2000 WATER AND SEWER DIVISION 33 S.W. 2nd AVENUE SUITE 500 MR GAY CINQUE MIAMI, FLORIDA 33130 -1540 (305) 372 -6500 PO BOX 2411 PALM BEACH, FL Fax- Tel- 561 - 835 -1584 RE: Sewer System Treatment and Transmission Capacity Certification Dear MR CINQUE: The Dade County Department of Environmental Resources Management (DERM) has received your application for approval of a sewer service connection to serve the following project which is more specifically described in the attached project summary.. Project Name: CINQUE RETAIL SHOP Project Location: 5794 SW 72 ST MIAMI Proposed Use: 1,464SF RETAIL /2,452SF OFFICE /1,380SF(67 SEAT COFFEE) Previous Flow: 118 GPD Calculated Sewage Flow: 2545 GPD Sewer Utility: MIAMI DADE WATER & SEWER DEPARTMENT Receiving Pump Station: 30 -0177 DERM has evaluated your request in accordance with the terms and conditions set forth in Paragraph 16 C of the First Partial Consent Decree (CASE NO. 93 -1109 CIV- MORENO) between the United States of America and Metropolitan Dade County. DERM hereby certifies that adequate treatment and transmission capacity, as herein defined, is available for the above described project. Furthermore, be advised that this approval does not constitute Departmental approval for the proposed project. Additional reviews and approval may be required from sections having jurisdiction over specific aspects of this project. Please be aware that this certification is subject to the terms and conditions set forth in the Sewer Service Connection Affidavit filed by the applicant, a copy of which is hereby attached. By copy of ;:his certification we are advising the appropiate building official of our Department's determination. Sincerely, John W. Renfrow, P.E. Director Department of Environmental Resources Management By: - Vicente E. Arrebola, P.E. Chief, W ter & Sewer Division Attachements (2) cc: Building Official (w /Attachments) Utility Official (w /Project Summary Attachment) Date: 12-10-1999 Applicant's Name: MR GAY CINQUE Applicant's Address: PO BOX 2411 DERM Number: 1999-1210-1620-3894 Project: CINQUE RETAIL SHOP 5794 SW 72 ST Proposed Use: 1,464SF RETAIL/2,452SF OFFICE/1,3 Pump Station: 30 -0177 Allocated flows: Projected NAPOT: 7.89 (HR) # Folio Lot Block Flow (GPD) 1 09-4036-022-0080 10 2545 2545 (GPD) Page: I .` M(AMI -DADE WATER AND SEWER DLPARTMENT WON Sox 3303 6, Miami, rforica 33733 -03'10 • .3575 S. �e�e�ne 3c d • 7�cf: 3US -665 -74%1 • Fait: 303 -M9 -1174 SERVE v CONSERVE December 30, 1999 Consulting Engineering & Science, Inc. C/o* Mr, Richard B. Bochnovich, F.E. 8925 S.W. 148th Street, Suite 100 Miami, Florida 33176 DEC 3 0 1999 CONSULTING ENGINEERING R SCIENCE, INC RP-: Water and Sewer Availability for Cinque Mixed Use Builailig, to be located at 5996 Sunset Drive, Miami-Dade County, Florida. Dear Mr. Bochnovich: This letter is in response to your requested service agreement for the Ab6V6 -1819 f- enced property for the proposed construction of one thousand four hundred sixty - four (1,464) square feet or retail space, two thousand four hundred fifty -two (2,452) square feet of office space and a sixty -seven (67) seat Starbucks Coffee Shop . The County owns and operates a twenty (20) inch water main located in S.W. 72 Street and S.W. 58 Avenue, abutting the northern boundary of the referenced property, from which the property owner shall install and connect a twelve (12) inch water main southerly in S.W. 58 Avenue covering the referenced property. Any proposed water main extensions within the referenced property shall be twelve (12) inches minimum in diameter with two (2) points of connections. The County also owns and operates an eight (8) inch gravity sewer vain located its S.W. 58 Avenue, from which the property owner shall install and connect eight (8) inch gravity sewer mains within the referenced property, provided that there is sufficient depth and that there are no obstacles which would preclude construction of the sewer. However, Sewage Pumping Station Number 177, which will serve the referenced property, needs some improvements. When, and if the property owner pre - pares to enter into an agreement with the Department, the property owner shall be required, Co make said improvements to said pumping station. Other points of con_ nection way be established subject to approval of the Department. Construction Connection charges and connection charges shall be determined onece the PlUptk Ly UwuLi uiiLi.ro intw an rg --- +' fn-r T,Ts4rar Art sewer service with the Depart- ment. Information concerning the estimated cost oP fa.ciiztres 'i6u9t b8 OBL'd.s1WU fi.uiu a consulting engineer. All costs of engineering and construction will be the respon- sibility of the property owner. In addition, the Department's standard water and sewer connection charges will be required. Easements must be provided covering any on, -site facilities, which will be owned and operated by the Department. The availability of water and sewer service for the subject property is conditional upon the approval of'various regulatory agendies and no continuing unconditional commitment can be made at this time. Consequently, this letter is for informational purposes only and is not intended as a commiitxnent for service. Richard B. Bochnavick Page #2 All conditions noted herein are effective only for thirty (30) days from the date of this letter. When development plans for the subject property are finalized, and upon the owner's request, we will be pleased to prepare an agreement for water and sewer service, provided the Department is able to offer those services at the time of the owner's request. The agreement will detail requirements for off -site and on -site facilities, if any, point of connections, connection charges, capacity reservations nd all other terms and conditions necessary for service in accordance with the Department's -rules and regulations, 11 we can be of further assistance in this mattter, please contact us. Very truly yours, e• Clementine Hood New Business Administrative Officer 2 Utilities Development Division CH /ch zoo 'd BFtz,w Sumspta DuNN poke & Axwtod LLP A PANtNERSHIP ON P*OPC98104AL 4480CI4kTION3 81100 PIRST UNION FINANCIAL CENT /1 1300 9OUTM 819CAYNC BOULEVARD • MIAMI, IFLOPIOA 33131 -0336 TtLLPNONC. (30101374-7880o RA ; (305) 374-7693 C-MAIL: I NKdrrIL2IN.CCM ONC CAST BROWAP110 BOULCVAIRD • SUITC 100 f'ORT LAUDCRUALE, IrLORIOA 33301 lazy 8. PROC7Qlk, PSO: TlCtirakONE: t 8ii'bi1-0030 a Alt: 48441 388 -04013 F,MAI P DIAL t3t19), 370 2361 1�•MAI JP80CT =In.wnn December 30, 1999 Mr. Subrata Basu Via Fax & US Mail Assistant City Manager City of South Miami 5130 Sunset Drive So. Miami, Florida 33143 Re: Zonin Application by Alfred and Clay Cinque 5796 Sunset Drive South Miami Proposed Starbucks" Dear Mr, Basu, In conjunction with the previously submitted application, as noted above, please note that the applicants ` propose to lease a maximum of 9 parking spaces from property owners located within 1,000 feet of the subject pro erty, in accordance with the provisions of Section 20 4.4(f)(2)(b) of the Land Development Code of the City of South Miami. The applicants agree to provide proof of such parking availability pricer to the issuance of any certificates of use and occupancy for the project and to provide documentation of annual renewal of these spaces, or at any time during the occupancy cycle upon request by the City. This letter corrects and teplaces my December 29, 1999 litter to you regarding this application. Thank you in advance for your consideration of this application. Very truly yours, .1BP; id Jerry 13. Proctor c: Clay Cinque Tom Cooper Mark Ghezzi Jeffrey Pulliam Carter N. McDowell, Esq. Earl Gallop, Esq., City Attorney fi.1UMS 1711d9i I Zb691(J2113�7, 0 P !](1711999 £6SLDL�CO£:'Idl z IV ZH MOM NIZ'II8 Pty:60 1nH1)66 ,ff-'0HH M AM&. NOTICE OF PUBLIC HEARING CITY OF SOUTH MIA H Planning and Zoning Department 6130 Sunset Drive; South Miami, Florida 33143 Phone: (305) 663 -6326; Fax #: (305) 666 -4591 On Tuesday, January 11, 2000 at 7:30 P.M., the City of South Miami Planning Board will conduct a Public Hearing in the Commission Chambers at the above address on the following: ITEM: PB -00 -001 Applicant: Alfred and Gay Cinque Request: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE ,CITY OF SOUTH MIAMI, RELATING TO A REQUEST FOR SPECIAL EXCEPTIONS FROM SECTIONS 20- 7.7, 20 -7.9 AND 20 -7.11 OF THE LAND DEVELOPMENT CODE FOR A TWO -STORY MIXED USE DEVELOPMENT, LOCATED AT 5796 SUNSET DRIVE, WITHIN THE HOMETOWN DISTRICT OVERLAY ZONE REQUIRING NONUSE DEVIATIONS FROM THE BUILDING DESIGN STANDARDS OF THE HOMETOWN DISTRICT IN ORDER TO REDUCE THE REQUIRED BUILDING FRONTAGE ON SUNSET DRIVE; INCREASE BUILDING DEPTH ON SIDE STREET; AND TO ALLOW FOR A CANTILEVERED BALCONY IN LIEU OF A REQUIRED ARCADE ON SUNSET DRIVE. Location: 5796 SUNSET DRIVE, South Miami, Florida 33143. All interested parties are urged to attend. Objections or expressions of approval may be made in person at the hearing or filed in writing prior to or at the hearing. The Planning Board reserves the right to recommend to the City Commission whatever the board considers in the best interest for the area involved. Interested parties requesting information are asked to contact the Planning and Zoning Department by calling 663 -6326 or writing to the address indicated above. You are hereby advised that if any person desires to appeal any decision made with respect to any matter considered at this meeting or hearing, such person will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). 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PS- 00.001 Applicant: Alfred and Gay Cinque Request: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, RELATING TO A REQUEST FOR SPECIAL EXCEPTIONS FROM SECTIONS 20-7.7,20-7.9 AND 20-7.11 OF THE LAND DEVELOPMENT CODE FOR A TWO -STORY MIXED USE DEVELOPMENT, LOCATED AT 5796 SUNSET DRIVE, WITHIN THE HOMETOWN DISTRICT OVERLAY ZONE REQUIRING NONUSE DEVIATIONS FROM THE BUILDING DESIGN STANDARDS OF THE HOMETOWN DISTRICT IN ORDER TO REDUCE THE REQUIRED BUILDING FRONTAGE ON SUNSET DRIVE; INCREASE BUILDING DEPTH ON SIDE STREET; AND TO ALLOW FOR A CANTILEVERED BALCONY IN LIEU OF A REQUIRED ARCADE ON SUNSET DRIVE. Location: 5796 SUNSET DRIVE, South Miami, Florida 33143 All interested parties are urged to attend. Objections or expressions of approval may be made in person at the hearing or filed in writing prior to or at the hearing. The Planning Board reserves the right to recommend to the City Commission whatever the board considers in the best interest for the area involved. Interested parties requesting information are asked to contact the Planning and Zoning Department by calling 663 -6326 or writing to the address indicated above. You are hereby advised that if any person desires to appeal any decision made with respect to any matter considered at this meeting or hearing, such person will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon whiop the appeal is to be bVed (F.S. 286.0105). Refer to hearing numtar when making any inquiry. r 1 1411001'$ I 115ASt . E SUNDAY, JANUARY 2, 2000 WWW.herald.COm 21 Sports Weekend on Friday has the line -up of major sports events and local South - Florida events so you can pick winners. COURTESY SUMMARY NOTICE CITY OF SOUTH MIAMI Planning and Zoning Department - 6130 Sunset Drive, South Miami, Florida 33143 Phone: (305) 663 -6326; Fax: (305) 666 -4591 On Tuesday, January 11, 2000, at 7:30 P.M. the City of South Miami Planning Board will conduct a Public Hearing in the Commission Chambers at the above address on the following: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, RELATING TO A REQUEST FOR SPECIAL EXCEPTIONS FROM SECTIONS 26-7.7,20-7.9 AND 20 -7.11 OF THE LAND DEVELOPMENT CODE FOR A TWO -STORY MIXED USE DEVELOPMENT, INCLUDING STARBUCKS COFFEE, SPECIALTY RETAIL, AND OFFICES TO BE LOCATED AT 5796 SUNSET DRIVE, WITHIN THE HOMETOWN DISTRICT OVERLAY ZONE REQUIRING NONUSE DEVIATIONS FROM THE BUILDING DESIGN STANDARDS OF THE HOMETOWN DISTRICT IN ORDER TO REDUCE THE REQUIRED BUILDING FRONTAGE ON SUNSET DRIVE; INCREASE BUILDING DEPTH ON SIDE STREET; AND TO ALLOW FOR A CANTILEVERED BALCONY IN LIEU OF A REQUIRED ARCADE ON SUNSET DRIVE. For more information regarding this application or anymatter, please call (305) 663 -6326 All interested are Urged to attend. Objections or expressions of approval may be made in person at the hearing or filed in writing prior to or at the hearing. The Planning Board reserves the right to recommend to the City Commission whatever the board considers in the best interest for the area involved. Interested' parties requesting information are asked to contact the Planning and Zoning Department by calling 305= 663 -6326 or writing to the address indicated above. You are hereby advised that if any person desires to appeal any decision made with respect to any matter considered at this meeting or hearing, such person will need a record of the proceedings' and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (FS. 286.0105). Refer to hearing number when making any inquiry. PETER PREVITI ATTORNEY AT LAW SUNSET BUSINESS PLAZA 5825 SUNSET DRIVE I SUITE 210 SOUTH MIAMI. FLORIDA 33143 OF COUNSEL: DEBORAH S. VERLEY January 11, 2000 City of South Miami Planning and Zoning Department 6130 Sunset Drive South Miami, Florida 33143 Re: January 11, 2000 hearing item: PB -00 -001 Dear 6it/Madam: TELEPHONE 13051 862-9504 FACSIMILE (3031 662 -6067 VIA FACSIMILE 305 -666 -4591 This is one of the most exciting things to happen here in South Miami. This is a Starbucks project which is absolutely beautiful and the only need for this special exception is to maintain the courtyard and the beautiful feeling this building has and will continue to exude. Starbucks is also one of those nice local social places that local people can walk to, or which visitors can sit down and enjoy. It is also my firm business and personal belief that this will bring the main street of Sunset Drive back into focus so as to enjoy the benefits of all of the beautification and improvements, which we have realized during the last year or so. Sincerely, Peter Previti ppirs X. W CITY OF SOUTH MIAMI Planning Board Regular Meeting Summary Action Minutes Tuesday, January 11, 2000 City Commission Chambers 7:30 P.M. DRAFT I. Call to Order and the Pledge of Allegiance to the Flag Mr. Morton, Chair, called the meeting to order at 8:50 p.m. The Pledge of Allegiance was recited in unison. IL Roll Call Board members present constituting a quorum Mr. Morton, Ms. Chimelis, Ms. Gibson, Mr. Cooper, Mr. Illas Board member absent Mr. Lefley City staff present Subrata Basu (ACM/Planning Director); Lourdes Cabrera - Hernandez (Planner); Sandy Youkilis (Temporary Planning Staff); David Struder (Board Secretary) Opening remarks Mr. Morton noted that, as quorum had not been obtained at meeting time, the Board would hear discussion items first and then return to the public hearing portion, following quorum. III. Public Hearing (Planning Board) A. ITEM: PB -00 -001 Applicant: Alfred and Gay Cinque Request: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, RELATING TO A REQUEST FOR SPECIAL EXCEPTIONS FROM SECTIONS 20 -7.7, 20 -7.9 AND 20 -7.11 OF THE LAND DEVELOPMENT CODE FOR A TWO -STORY MIXED USE DEVELOPMENT, LOCATED AT 5796 SUNSET DRIVE, WITHIN THE HOMETOWN DISTRICT OVERLAY ZONE REQUIRING PB Mins 01 -11 -00 1 NONUSE DEVIATIONS FROM THE BUILDING DESIGN STANDARDS OF THE HOMETOWN DISTRICT IN ORDER TO REDUCE THE REQUIRED BUILDING FRONTAGE ON SUNSET DRIVE; INCREASE BUILDING DEPTH ON SIDE STREET; AND TO ALLOW FOR A CANTILEVERED BALCONY IN LIEU OF A REQUIRED ARCADE ON SUNSET DRIVE. Location: 5796 Sunset Drive, South Miami, Florida Mr. Morton opened by noting that Mr. Wiscombe had resigned from the Board and that Mr. Cooper would be excusing himself from consideration of the item, due to a conflict of interest. Ms. Chimelis read the request into the record. Staff presented the item to the Board, reviewing their staff report entitled... proposed mixed use development by Alfred and Gay Cinque 15796 Sunset Drive, dated January 3, 2000. Mr. Jerry Proctor and Mr. Victor Dover signed in to speak as representatives; representatives of Chael, Cooper & Associates and Starbuck's did not sign in. A letter from a member of the public, Mr. Peter Previti, supporting the project, and a letter from Hometown Station, Ltd., serving as notice of intent to enter into a parking agreement with the property owners, were both entered into the record. Public hearing was opened. Members of the public who spoke in favor of the item included Mr. David Tucker, Sr., and Ms. Karen Dorfinan. No one was present to speak in opposition to the project. Public hearing was closed. The Board voted on the matter. Motion: Mr. Illas moved approval of the request involving the special exceptions, based on the conditions (1) that the trash area be, or that trash disposal take place in, an air- conditioned container; (2) that the curb be re- aligned and the existing power pole be relocated; (3) that the parking spaces be moved over to the east and the number of parking spaces remain as shown. Ms. Gibson seconded the motion. Vote: Approved 4 Opposed 0 Abstained 1 (Mr. Cooper) IV. Discussion Items Status Report on City's Comprehensive Plan Amendments 99 -1, 99 -2, 99 -3 PB Mins 01 -11 -00 2 Staff reviewed the response from the South Florida Regional Planning Council (SFRPC) regarding South Miami's three Comprehensive Plan amendments. Report on recent City Commission action appointing a Zoning Task Force to assist in a comprehensive review of the City's Land Development Code. Staff related that the City would be forming a Zoning Task Force for future review of the Land Development Code (LDC), per resolution adopted by the City Commission in December 1999. The Board expressed concern that the area of the City west of US 1, such as the CRA, be adequately represented on the task force. V. Approval of Minutes Minutes of November 30, 1999 The Board duly voted on and approved the minutes of November 30, 1999, as submitted. Vote: Approved 4 Opposed 0 Abstained l (Mr. Illas) VI. Remarks / Discussion Topics for remarks /discussion Topics included: (1) providing a copy of Roberts Rules of Order to each Board member; (2) providing updated copies of the Land Development Code to Board members; (3) ensuring that Planning Board representation occurs at City Commission meetings on a rotating basis, particularly in the event of an important or controversial item; (4) completing Planning Board minutes in an action summary minutes format; (5) providing for greater coordination among South Miami's boards and committees by, for example, supplying minutes applicable to certain topics or applications. VII. Adjournment There being no further business before the Board, the meeting was adjourned at 10:45 p.m. PB Mins 01 -1 l -00 3 SOUTH MIAMI POLICE DEPARTMENT INTER- OFFICE MEMORANDUM TO: Mayor and Commission Date: December 7,1999 FROM: Charles Scurr Agenda Item # to, City Manage Comm Mtg. January 18, 2000 Leasing of Police Patrol Vehicles REQUEST Approval of the lease of eight Ford Crown Victoria Police Pursuit vehicles and two Ford Explorer Police Pursuit vehicles from Mears Motor Leasing, for a sum not to exceed $65,000.00. The vehicles are to be used for Uniform Police patrol. BACKGROUND AND ANALYSIS The Police Department procures a number of new vehicles each year for Uniform Police patrol. The new vehicles help to maintain the working order of the fleet, which allows for the quick and safe response of the police officers to citizen's calls for service. The Emergency Operations Preparedness Plan strongly suggest that the Police Department have available a portion of it's fleet as four wheel drive vehicles which can be used during and in the aftermath of a natural disaster. Mears Motor Leasing is the awarded bidder under the Florida Sheriff's Association Bid # 99- 060914 for the leasing of police pursuit vehicles. Funding for the leasing will come from account number 1910 - 521 -4450, Purchase/Lease - Police Vehicles. This account will have a balance of $30,972.32 RECOMMENDATION Approval is recommended RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE A SUM NOT TO EXCEED $65,000.00 FROM ACCOUNT NUMBER 1910- 521 -4450 (PURCHASEILEASE- POLICE VEHICLES) TO MEARS MOTOR LEASING FOR THE LEASING OF EIGHT CROWN VICTORIA POLICE PURSUIT VEHICLES AND TWO FORD EXPLORER POLICE PURSUIT VEHICLES, AND 'AUTHOR.IZE THE CITY MANAGER TO EXECUTE SUCH CONTRACTS AND DOCUMENTS NECESSARY TO PROCURE SAID VEHICLES ON LEASE. WHEREAS, it is necessary to procure new vehicles in order to maintain a fleet of police vehicles which allows the Police Department to quickly and safely respond to calls for service as well as maintain preventive patrol and WHEREAS, current emergency operations preparedness plans strongly suggest that an agency have available a portion of its fleet as four wheel drive vehicles for use during and after natural disasters, such as the flooding which occurred after Hurricane Irene; and WHEREAS, Mears Motor Leasing is the awarded bidder under Florida Sheriff's Association Bid #99 -07 -0913 for leasing police pursuit vehicles; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager be, and hereby is authorized to disburse the sum not to exceed $65,000.00 to Mears Motor Leasing for the acquisition of eight Ford Crown Victorias and two Ford Explorers.. That the disbursement be charged to account number 1910 - 521 -4450 (Lease/Purchase- Police Vehicles). Section 2. The City Manager is authorized to execute such contracts and documents as are necessary to continue the yearly lease of said vehicles PASSED AND ADOPTED this day of , 1999. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY MAYOR November-29, 1999 Capt. Dan Salerno City of South Miami Police Department 6130 Sunset Drive South Miami, FL 33143 Capt. Salerno: M EARS MOTOR LEASING Mears Motor Leasing proposes to provide the City of South Miami Police Department eight (8) new 2000 Ford Crown Victoria police package sedans (model #P -71) on a closed -end lease plan: 2000 Ford Crown Victoria Police Package Sedan Model #P -71 (See enclosed specs) TERM MILEAGE ALLOWANCE 36 months 15,000 per year 36 months 20,000 per year 48 months 15,000 per year 48 months 20,000 per year RESIDUAL MONTHLY PAYMENT $6,200.00 $513.89 $5,800.00 $523.75 $3,900.00 $454.15 $3,500.00 $461.25 Overmilesae .10 cents per mile Vehicles with 5/75 Base Care Warranty: 36 months Additional $90.69 per month 48 months Additional $70.67 per month Vehicles with 5/75 Extra Care Warranty: 36 months Additional $121.72 per month 48 months Additional $ 94.83 per month SALES • LEASING • SERVICE 3905 EL REY ROAD, ORLANDO, FLORIDA 32808 • FAX 407- 578 -4924 •PHONE 407 -298 -2982 At the end of the lease term the South Miami Police Department will have three (3) options: 1) Return the vehicles. 2) Extend the lease at a lower rate. 3) Purchase the vehicles for the residual value plus a $250.00 disposition fee. The South Miami Police Department would be responsible for maintenance and all necessary insurance. We will need your letter of intent or a purchase order to factory order the vehicles. Thank David R. Pickard Senior Acct. Exec. 2000 Ford Crown Victoria Police Package Sedans Model # P -71 Florida Sheriff's Association Bid Award # 99 -07 -0913 Southern Zone $19582.00 Heavy duty padded cloth front buckets seats With vinyl rear bench seat $ 65.00 Rear deck warning lights red and/or blue flashing $ 143.00 Left -hand pillar mounted 6" spotlight (factory installed) $ 170.00 Rear door locks and handles — Inoperative $ 22.00 Rear windows — Inoperative 22.00 TOTAL $20004.00 December 10, 1999 Capt. Dan Salerno City of South Miami Police Department 6130 Sunset Drive South Miami, FL 33143 Capt. Salerno: M EARS MOTOR LEASING Mears Motor Leasing proposes to provide the City of South Miami Police Department new 2000 Ford Explorer 4 -dr, 4x4 mid -size utility vehicles on a closed -end lease agreement as follows: 2000 Ford Explorer, 4 -dr Mid -size utility vehicle 4x4 See enclosed specs TERM MILEAGE ALLOWANCE RESIDUAL 36 months 15,000 per year $11,725.00 36 months 20,000 per year $10,800.00 48 months 15,000 per year 48 months 20,000 per year $10,450.00 $ 9,650.00 Over -miles .10 cents per mile Vehicles with 6/100 extended base car warranty 36 months additional $40.73 48 months additional $31.77 MONTHLY PYMT $462.97 $484.87 $404.52 $419.98 At the end of the lease term the South Miami Police Department will have three (3) options: ?) v eturr: the vehicles 2) Extended the lease at a lower rate 3) Purchase the vehicles for the residual value plus a $250.00 disposition fee The South Miami Police Department would be responsible for maintenance and all necessary insurance. We will need your letter of intent or a purchase order to factory order the vehicles. Thank y u, David R. Pickard Senior Acct. Exec. SALES • LEASING • SERVICE 3905 EL REY ROAD, ORLANDO. FLORIDA 32808 • FAX 407- 578-4924 • PHONE 407- 298 -2982 2000 Ford Explorer 4 -door mid -size utility vehicle 4x4 Specification #06 Florida Sheriff's Association Bid Award # 99 -07 -0913 Southern Zone $21,572.00 5" round dome lamp between sunvisors $65.00 Limited slip rear -axle manufacturers standard ratio $385.00 Total $22,022.00 From: Charles D. Scurr City Manager Earl Gallop City Attorney REQUEST Agenda Item # H. Re: First Reading: Lease Agreement with SPG Phase One, Ltd., for a Mixed Use /Joint Development Parking Garage AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO CONTRACTS FOR THE GROUND LEASE AGREEMENT BETWEEN THE CITY OF SOUTH MIAMI AND SPG PHASE ONE, LTD., FOR A MIXED USE /JOINT DEVELOPMENT PARKING GARAGE ON THE MUNICIPAL PARKING LOT BOUNDED BY SW 73RD STREET ON THE SOUTH, SW 58TH AVENUE ON THE EAST, SE 58T11 COURT ON THE WEST AND AN ALLEYWAY ON THE NORTH; PROVIDING FOR TERMS AND CONDITIONS; PROVIDING FOR ORDINANCES IN CONFLICT, SEVERABILITY; AND EFFECTIVE DATE. BACKGROUND & ANALYSIS The City of South Miami issued the Request for Proposals in June 1997 for the municipal parking lot located at SW 73rd Street and SW 58th Avenue. In September 1997 the City Commission awarded the proposed project for the design, construction, leasing and management of the mixed -use development and parking garage to SPG Phase One. The Project has experienced a number of delays. On September 7, 1999 a Lease Agreement was presented to the Commission and approved on first reading. On October 14, 1999 SPG presented an enhanced project that once again included the Richman property. The enhanced project was to then be presented to the Planning Board and ERPB and brought back to the Commission for second reading and public hearing. However, on November 11, 1999, SPG advised the City that the project, as proposed, was not financially feasible and that, as soon as the financial implications of the market condition were fully analyzed that a modified project would be submitted. In December 1999 SPG submitted the modified proposal. The new proposal adds approximately 30,000 SF of office space to the third and fourth levels. The first (ground) level remains primarily retail. The second level and roof remain exclusively parking. The modified proposal poses an interesting set op public policy considerations regarding the downtown parking supply. Subrata Basu at the Commission Meeting will present these considerations. Luis Figueredo of the City Attorney's Office has prepared a memorandum outlining the proposed framework for the Lease agreement. This memorandum contains all of the major provisions we anticipate in the Lease. However, as of the date of this memorandum, a draft of the revised Lease Agreement has not been received by the City from SPG. Counsel has agreed to work over the holiday weekend, but it is unclear when the document will be received by the City and whether it will be completed in time to present to the Commission at the January 18 meeting. Attachments: 1. September 12, 1997 City Commission Resolution (R 198 -97- 10168) authorizing negotiations With SPG 2. March 2, 1999 City Commission Resolution (R 53 -99- 10677) accepting the proposed Framework for the Lease Agreement with SPG 3. September 7, 1999 First Reading of the Ordinance for the Lease Agreement with SPG 4. October 14, 1999 Letter from SPG Counsel with the inclusion of the Richman property 5. November 11, 1999 Letter from SPG Counsel regarding the financial feasibility of the proj ect 6. January 14, 2000 memorandum from Luis Figueredo re: Proposed framework for a new Lease Agreement 0 CITY OF SOUTH MIAMI v INTER- OFFICE MEMORANDUM To: Mayor and Commission Date: Fr A:. - ennis itt Subject: City Manager September 12, 1997 Agenda Item # 14 Comm. Mtg. 9/16/97 Parking Garage/Mixed -use Project The attached resolution will award the proposed project for design, construction, leasing and management of a mixed -use development and parking garage to provide additional parking on the existing municipal parking lot located at SW 73rd Street, SW 58`h Avenue, and SW 58 Court. Two proposals were received in response to the City's Request for Proposal: Tropicaire Development, Inc. Phase 1, Inc. The proposals have been reviewed, and minutes of the Hometown District Parking Committee, and the analysis prepared by the city's consulting engineering firm, OTS, are attached for your review. Due to delays in convening a quorum of the Hometown District Parking Committee, the City Manager's review and recommendation has not been prepared for distribution at time of issuance of this agenda package. This recommendation will be made available on September 16, prior to the Commission meeting. RESOLUTION NO. 198 -97 -10168 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE MULTI -USE DEVELOPMENT/PARKING GARAGE, AWARDING A PROJECT FOR DESI.GN,. CON8.T.RUCTION, LEASING AND MANAGEMENT OF A MIXED USE DEVELOPMENT AND PARKING GARAGE TO PROVIDE ADDITIONAL PARKING ON THE EXISTING MUNICIPAL PARKING LOT LOCATED AT S.W. 73 "� STREET, S.W. 58t" AVENUE, AND S.W. 58TH COURT TO PH F, I,. INC.-.. WHEREAS, the City of South Miami issued a request for proposals for design, constriction, leasing and management of a mixed -use development and parking garage with a primary objective to replace the existing parking, meet parking requirements of the- mixed-use element of the project, and to provide additional hort -term parking for the area merchants, to be located on city- . owned property at S.W. 73T'd Street, S.W. 58tr' Avenue, and S.W. 58tr" Court; and WHEREAS, two proposals were received by the city in response to the Request for Proposal from; 1) Tropicaire Development, Inc., and 2)Pha3e 1, Inc. and, WHEREAS, both proposals have been reviewed by the city's consulting engineering firm, C3TS for technical compliance, with one proposal receiving 81.5 points and the other proposal receiving 80 points under their scoring system (see attached. correspondence from C3TS); and WHEREAS, both proposals have been reviewed by the Hometown District, Parking Committee.,_ a. committee charged with. oversight of the supply, convenience, safety and management of parking in the Hometown District, The Hometown District Parking Committee determined that both proposals submitted represent viable projects., with, a. 3 -2 vote. supporting their recommendation (see. attached minutes); and WHEREAS, the below named project most closely meets the objective of the, city to respond. to. an, existing and growing parking shortage in the city's downtown retail district and provides strongest financial return to the city, NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. That the Mayor and City Commission award the project to Phase I for design, construction, leasing and management of a multi-use/parking garage development to be located on city -owned property at S.W. 73rd Street, S.W. 58th Avenue, and S.W. 58th Court. Section 4. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this 16th c ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY x� Wa w SUMMARYMINUTES HOMETOWN DISTRICT PARIHING COM HTTEE REGULAR MEETING WEDNESDAY, SEPTEMBER 11, 1997 Conference Room 5:30 P.M. I. CALL TO ORDER A. Dr. Anna Price, Mayor, called the meeting to order at 5:47 p.m. II. ROLL CALL A. Mayor Anna Price; Ms. Lidia White; Mr. George Wilson; Ms. Cathy McCann; Mr. Michael Comras B. Ms. Diana Morris, Assistant to the City Manager; Mr. Ron Stroyne, Parking Director; Brian Soltz, Planner III. REQUESTS FOR REVIEW A. Submittals received in response to the Request for Proposal (RFP) 1. The Committee reviewed the two proposals received in response to the City's RFP for a mixed -use development project in the Hometown District. a. Mr. Javier Salmon, of C3TS, the City's consultant on the matter, began by referencing their letter to Ms. Diana Morris, dated August 21, 1997, which transmits the firm's findings to the City. b. Mr. Salmon continued by elaborating on the specifics of the letter, including the evaluation criteria used to assess the two proposals submitted to the City. c. During review, particularly in consideration that both proposals were rated closely in total number of points, Mayor Price inquired as to whether both teams had the ability to successfully complete the project, and Mr. Salmon responded affirmatively. d. As review continued, the Committee considered a range of issues, including financial matters, parking issues, project design questions, and Hometown Plan concerns. HDPC Min 09/11/97 1 e. Motion: Mayor Price moved approval to recommend Team Number 1, or Phase I, Inc., for the project based on the following reasons (1) income to the City; (2) number of parking spaces; and (3) number of lease years after 50 years. f. Motion died for lack of second. g. Consideration of the matter continued, particularly in regard to financial concerns, including financial return, for the City as they involve the two projects. h. Second motion: Ms. Lidia White moved approval to recommend Team Number 2, or Tropicaire Development, Inc., for the project. Ms. McCann seconded the motion. i. Vote: Approved: 3 Opposed: 2 (Mayor Price) (Mr. Comras) IV. MINUTES A. Minutes from the August 8, 1997 meeting. 1. Motion: Ms. McCann moved approval of the Minutes for August 8, 1997, as submitted. Ms. White seconded the motion. 2. Vote: Approved: 5 Opposed: 0 V. REMARKS A. There were none. VII. ADJOURNMENT A. There being no further business before the Committee, the meeting was adjourned at approximately 6:15 p.m. B. Respectfully, 1. Mayor 2. Staff Liaison "City of Pleasant Living" HDPC Min 09/11/97 14 August 21, 1997 Engineers City of South Miami Architects 6130 Sunset Drive P l a n n e r s South Miami, Florida 33143 ATTENTION: Ms. Diana Morris Assistant to the City Manager REFERENCE: RFP for Mixed Use Development C3TS Project No.: 1929- 03.01 Dear Ms. Morris: EB0005022 We are in receipt of the additional information requested by your office from the two AAC002142 submitting developers. As stated in our meeting on the evening of August 8th, this information was requested in order for us to complete our review and make our recommendations to the Parking Committee. We have reviewed the information and revised our evaluation form and are enclosing the same for your review. Based on the proposals submitted together with the additional information requested, we feel that both Phase I and Tropicaire have done exceptional work in preparing very competitively proposals. Both proposals exhibited creativity, well thought out financial planning and unique approaches to this development. However, when both proposals are weighed in accordance with the R.F.P., evaluation criteria as set forth in Section 3 paragraph 4, sub section D, the results are as follows: Criteria Panel Evaluation /Qualifications Financial Ability Financial Return (year 2) Overall Design Phase I N/A 10* 25 pts. 25 pts. ($77,938.00) ** 80 Tropicaire N/A 19* 25 pts. 13.5 pts. ($42,009.00) 2 81.5 Therefore, it is our recommendation to the Hometown District Parking Committee that they recommend to the City Manager and Council to enter into negotiations with the number one rank team (Tropicaire Development, Inc.) and in the event negotiations be unsuccessful, that negotiations be commenced with the second rank team (Phase I Development). 901 Ponce de Leon Blvd., Suite 900 Coral Gables, Florida 33134 305.445.2900 1.800.448.0227 Facsimile 305.445.3366 Equal Opportunity Employer Ms. Diana Morris August 21, 1997 Page 2 Should you have any questions or comments, please do not hesitate to call us. Sincerely, Corzo a Carbaiio Thompson Salman, P.A. J FS /er " Relates to the review of development proposal, team and feasibility - total quality points. ** Parking income adjusted due to special exception requirement (194 spaces). Adherance to home town plan. cc: L. Dennis Whitt, City Manager William Mackey, City Planner Earl Gallup, Esq., City Attorney CAI 929-0311 1082197. DM 1'� ,�^zr °? '"fin' . •. �;a< -` .. , ..:�,'�- :.23''.�.:�'�.n �,;- a�,�. 4^i .. ,.. ,,. iE'DEVELOPMENT "SUBMITTALSUMMARY TEAM NO. 1 I TEAM NO.2 Project Financial Q.P. I Project Financial Q.F 1.01 Total Cost: $3,550,000.00 0 1.01 1.02 Equity: $ 887,500.00 0 1.02 1.03 Soft Cost: $ 300,000.00 0 1.03 1.04 Gross Income: $ 678,768.00 - 1.04 1.05 Gross Expense: $ 513,052.00 - 1.05 1.06 Net Income: $ 165,716.00 - 1.06 1.07 Income to City: $44,000 year 1 1 1.07 1.08 Projected Escalation Rate: N/A 1.09 Income to City: $38,860 (5% of gross income) + Soft Cost: $44,000.00 = $82,860 year 10 1 1.10 Finance Term: 20 year/ ? % 0 1.11 Lease Term: 50 years 1 1.12 ` Financial Statement 1996: Yes 0 1.13 Net over Gross 1996: N/A 0 TOTAL Q.P. 3 Comments: 1. Estimated construction cost appears low due to low soft costs. 2. Costs for parking - 257 spaces @ 300 SF /Space divided by $1,790,000.00 = $23.00 /SF 3. Debt to equity of 75/25 appears low. 4. For 20 year financing, amortization schedule does not appear to work - will need clarification 5. No Performa provided. 6. Contingency is projected @ 2 %. 1.08 1.09 Total Cost: $4,487,450.00 Equity: $2,087,450.00 (Equity required from City = 0) Soft Cost: $ 733,000.00 Gross Income: $ 420,089.00 /year 1 Gross Expense: $ 329,222.00 /year 1 Net Income: $ 90,867.00 /year 1 Income to City: Minimum $30,000.00 /year 1 (10% Gross Income - Building) Projected Escalation Rate: 1.15% Income to City: $46,020.00 /year 10 1.10 Finance Term: 30 years / 9 % 1.11 Lease Term: 99 years 1.12 Financial Statement 1996: Yes 1.13 Net over Gross 1996: 18.4% 1.14 Net over Gross 1997 to July 23: 16% TOTAL Q.P. Comments: 1. Assumes 100% lease -up in first year. 2. Projected construction period of 6 months is unrealistic. . 3. Flex space rent projection may be low. 4. Contingency is 5% of Building Const. Cost. 5. Money for tenant improvements during lease -ul to be negotiated with tenant. _ 6. Revised Performa shows parking loosing money. (14,210). .&&U70. :C`3TS, #- 1929- 03.0'f MIXED USE DEVELOPMENT SUBMITTAL SUMMARY ` w TEAM NO. 1 TEAM NO. 2 Project Physical Q.P. I Project Physical Q.P. 2.01 Project Size Total: 100,100 S.F. 1 2.01 Project Size Total: 78,600 S.F. C 2.02 Retail: 15,000 S.F. - 2.02 Retail: 14,991 S.F. 2.03 Office: N/A - 2.03 Office: 18,650 S.F. (Flex) 1 2.04 Parking: 77,100 S.F. Est. - 2.04 Parking: 37,500 S.F. 2.05 Other: 8.000 S.F. - 2.05 Other: 7,459 S.F. (circulation /common) - 2.06 Parking Spaces: 257 1 2.06 Parking Spaces: 125 C 2.07 Basement: N/A - 2.07 Basement: N/A 2.08 1 st Floor: Retail 1 2.08 1 st Floor: Retail 1 2.09 2nd Floor: Parking /Office - Retail - 2.09 2nd Floor: Parking 2.10 3rd Floor: Parking - 2.10 3rd Floor: Parking 2.11 4th Floor: Parking - 2.11 4th Floor: Office/Residential 1 2.12 5th floor: Parking (Roof Level) - 2.12 Conforms to "Home Town Overlay District": No* 1 2.13 Conforms to "Home Town Overlay District": No* 0 2.13 (See Below) (See Below) TOTAL Q.P. 3 Comments: '1. Alleyway at rear (north) access removed due to ramp. *2. No arcade or canopy shown. t 3. Internal radii for turns in parking will reduce total count by approximately 16. e; 4. Mechanical equipment well will require forced ventilation. 5. Large vehicle delivery will conflict with ground floor parking. 6. Special exception required for use of roof as parking. Section 20 -7.22 will reduce parking to 194. 14 TOTAL Q.P. 4 Comments: 1. Travel distance and organization of uses will probably require sprinklers - cost will increase. *2. 67' width of ramp does not allow for retaining alleyway as shown on home town plan. 3. Area under ramp will need to be blocked in. `- 4. FPL vault and area too big. *5. Trash area too small - will need more dumpsters. No access to trucks. - 6. Tuming radii for parking after Ramp 2 is non - conforming without losing 4 spaces. Could be solved by extending parking plate over arcade as per 20 -7.9, 20 -7.8. of HTPOD *7. Arcade /Colonade depth less than 8' -0" clear along 58th Avenue and 73rd Street. 8. No elevation along S.W. - Will not preserve street facade. 9. Project is overall feasible with minor modifications. 14 Q3 01 MIXED USE DEVELOPMENT SUBMITTAL SUMMARY TEAM NO. 1 TEAM NO.2 Development Team Q.P. I Development Team Q.F 3.01 Developer: Phase I, Inc./Walbridge Aldinger /Garrit Construction 3.02 Ownership: Albert S. Elias, Gwynn M. Elias, and L. Jeffrey Lane, G.P. 3.03 Experience:1980 Development/1972 Construction 3.04 Est.: 1997 3.05 Max. Dev.: $37,500,000.00 3.06 Min. Dev.: N/A ($300,000.00) 3.07 Architect: Ferguson Glasgow Schuster Solo, Inc. 3.08 Contractor: Walbridge Aldinger /Garrit Construction 3.09 Urban Planner: N/A 3.10 Bank: N/A 3.11 Management Company: Phase I, Inc. 3.12 Bond /Surety: AON Risk - Contractor Only 3.13 References: 2 Total: 1) Don d'Adesley, First V.P., Paine Webber; 2) Christopher Mattews, Assistant. V.P., Bank United C.WROJECTMI929.031MIXEDUSE.I RV 3.01 Developer: Tropicaire Development, Inc. 1 Comments: 3.02 Ownership: Richard W. Ogden - 100% 0 1. Good references and experience - - Good Tearr. 0 3.03 Experience: 1984 Development 0 3.04 Est.: 1997 0 3.05 Max. Dev.: $28,000,000.00 - 3.06 Min. Dev.: $1,600,000.00 - 3.07 Architect: R.J. Hiesenbottle Architects, P.A. 1 3.08 Contractor: N/A r - 3.09 Urban Planner: Wallace Roberts Todd - 3.10 Bank: Dadeland Bank 1 3.11 Management Company: Tropicaire Development 1 3.12 Bond /Surety: Clarion Insurance Agency, Inc. 0 3.13 References: 4 Total. _ 1) Ronald Shuffield, President, Esslinger ,y* Wooten Maxwell; 2) Bruce Anglin, Senior V.P., Loan Officer, Dadeland Bank. C.WROJECTMI929.031MIXEDUSE.I RV TOTAL Q.P. 4 I TOTAL Q.P. i Comments: Comments: 1. Limited similar experience. 1. Good references and experience - - Good Tearr. 2. Development references adequate. 2. Lack of contractor needs to be addressed. 3. Established contractor lends credibility.`± 3. Similar Land Lease /Development experience i.e. Tropicaire Theater Land. I r r'_ _ ,y* C.WROJECTMI929.031MIXEDUSE.I RV �iE HERALD, FRIDAY, JUNE 20.1997 F lawyer, Jesse McCrary, not say why Neal opted for a bargain. d all the talking I'm going n court," McCrary said. prosecutors began inves- Neal last December after Opa -locks City , Manager Whitt complained that lad ignored 35 public-re- -equests — mailed, faxed livered by certified mail to � manager's office. 's initial defense: The is were frivolous and was harassing him. So he i them. ng the requests: copies of cs complaints against Neal )reakdown of his city cellu- one bills showing which ere not for city business. ecutors could have d Neal with 35 separate al counts. But Whitt's --It aomiutety vnu nave a call!= ins effect." Zukoff said. "We live in a free society, with govern- ment. in the sunshine. With this case, the state attorney's office has shown it will not tolerate people, whoever they are, dis- oo ey ng the state's public-records Whitt, now city manager of South Miami• said he wasn't ask- ing for privileged records that would have been exempt under state law. All public officials must comply with the law, he said. "I take no pleasure in filing a complaint against a public offi- cial." Whitt said. "I just need my public records." Centorino and McCrary agreed that those records now must be provided. But Opa- locka.officials say they have no copies of the requests.. "The public records requests n charged with raping teen couple '.- year -old man has been them off as his children so he J with raping two home- could seek state or county assis- enagers he met on the tance for his "family of five," of Homestead, Wilton police said. s Police said Thursday. A Baptist minister from Holly- o Hernandez of Wilton wood helped the five move into a s is charged with three Wilton Manors apartment. of.sexual battery for the t.ast Friday and Saturday, Her - on a 15- year -old girl and - year -old boyfriend, said nandez sexually assaulted the girl ete Bigelsen, in the apartment at knifepoint, police said. On Monday, he alleg- ,andez, who has a long- edly raped her boyfriend. irifriend and a 4-year-old Both teens left the apartmenizt befriended the teenage Monday — separately, neither who were out of work. knowing the other had been )dez intended to pass assaulted, police said. 3jor Electronics Whoiess RY LARGE A -tory fresh Boxes - All War' QAIE: SaWrtiay. June QF; Assets Moved 18500 N.E. 5th MONS 1 -95 to Miami 'C 2 Immeaiate Ri SL LIST OF NEW 00008• BannWswoaw +albsa asyl •tgour • loam en -Turms •palMW .R MINIMS •awme Lease, We Therefore Sell By LUTE AUCTION no - %IUFFMI uoa 30 A.M. miens Of Sale To Miami r.. West 1st Turns . subwoows Blow Padmi chko f l Wain 610" S" MW MASt��eAOTLmtdR'8 •eaq •Cow • i�aaasae . :#= -Non •� • AM -.Z.t_ •tans. •Mi•atiW •116K • FCA. Eab" ; :tssn.m •aa. =� REQUEST FOR PROPOSALS City of South Miami Request for Proposal/Public Notice for design, construction, leasing and management of mtred -use developmentproject The City of South Miami is inviting interestec parties to submit sealed proposals for planninf design, construction, leasing and management c an infill mixed -use development project whicl includes a parking garage on approximately .T acre City- owned property located within the Hometown District and bounded by S.W. 73rd St on the South, S.W. 58th Avenue on the East, an( S.W. 58 CL, on the West. The property is current!- being used as a municipal parking lot Request for Proposal packets must be picked up at City Managers Office 6130 Sunset Drive South Miami, FL 33143 (305) 663 -6338 All proposals must be submitted in accordanc: wig Request for Proposal document. All proposals must be delivered to the office of thl City Clerk, 6130 Sunset Dr., South Miami, Florid; on or before July 10, 1997 at 3:00 p.m. Immediatel, after, all sealed proposals received will be publicl' opened and acknowledged. All roposals shaj accompany a non - refundable cashier's check fo $2,500 to cover cost incurred or to be incurred b' the City in preparing, issuing and evaluating thes+ proposals. The City of South Miami reserves the right tc .accept any proposal deemed to be in the bes interest of the City, to waive any irregularities ii any proposals, or to reject any and /or all proposal and to re- advertise for new proposals. PUBLIC HEARING A public hearing will be held on Tuesday, July 8, 1997 at 9:00 a.m. by the Dade County Board of County Commissioners in the Commission Chambers located on the second floor of the Metro -Dade Center, 111 N.W. First Street, Miami: Florida. at which time the Board will consider the adoption of an ordinance entitled: ORDINANCE APPROVING AMENDMENT TO FLORIDA CITY COMMUNITY REDEVELOPMENT PLAN RELATING TO REDEVELOPMENT OF FLORIDA CITY COMMUNITY REDEVELOPMENT AREA LYING IN TOWNSHIP 57 SOUTH, RANGE 39 EAST, SECTIONS 19 AND 30 AND TOWNSHIP 57 SOUTH, RANGE 38 EAST, SECTIONS 24 AND 25, DADE COUNTY, FLORIDA. DESCRIBED GENERALLY AS BOUNDED BY REDLAND ROAD ON THE WEST. N.W. 2ND STREET AND LUCY STREET ON THE NORTH, STATE ROAD 821 AND CITY OF FLORIDA CITY, Development Objectives: The primary objective is to design a people- oriented mixed -use development to provide active building edges along S.W. 73' Street and S.W. 581h Avenue, and an adequate supply of off - street parking. The amount of parking provided shall not only replace the existing parking and meet the requirements of the project, but also provide additional short -term parking for the area merchants. The project is envisioned to be three - story to four- stories in height and to act as a demonstration project for infill development. The retail components are expected to cater to the smaller tenants to create pedestrian friendly and diverse strorefronts. The project design shall be supportive of and in keeping with the proposed Comprehensive Master Plan for the City and comply with all the related Hometown overlay ordinances. 2. Lease Terms and Annual Lease Payment: The terms and conditions of the Lease Agreement between the City and the successful developers, including length of agreement and annual payment shall be negotiated to complement the financing strategy and/or depreciation schedule; however, all proposals submitted should define these terms as part of the lease agreement terms. 3. Site Improvements: The existing improvement shall be cleared by the developer and all site improvements must comply with all applicable code requirements, and the successful developer shall be responsible for acquiring all required permits and do the necessary impact studies. 4. Proposal Format: Proposals submitted in response to this invitation must include the following information: A. Credentials: Development Team Qualification/Experience Financial capacity to undertake project References B. Project Proposals: Development Plan Illustrative Plans Proposed Lease Term and Rent Schedule Operating pro - formas of anticipated lease term Implementation schedule Operational Management Plan C. Additional Requirements: Financial Statement Letters from Financial Institutions Letter indicating Developer's ability to obtain necessary bonds and insurance D. Evaluation Criteria: Citizen Panel Evaluation/Qualification 25% Financial Ability 25% Financial Return 25% Overall Design 25% E. Performance and Payment Bond: F. Compliance with Federal, State and Local Laws: G. Proposal Submission: Sealed proposals must be marked "Infill Development Project," and submitted to: City Clerk City of South Miami 6130 Sunset Drive South Miami, FL 33143 H. Tentative Schedule: Issuance of Request for Proposal -------- June 20,1997 Proposal Submission Deadline - - - - - - - - June 11, 1997 For additional information, contact or write: City Manager City of South Miami 6130 Sunset Drive South Miami, FL 33143 (305) 663 -6338 I. Enclosures: a. Existing Aerials b. Maps of the proposed re- development site and surrounding areas. c. Hometown Plan documents (includes zoning map) City of South Miami INVITATION TO BID/PUBLIC NOTICE The City of South Miami is inviting interested parties to submit sealed proposals for planning, design, construction, leasing and management of an infill, mixed -use development project on approximately .70 acres of City -owned property located within the Hometown District and bounded by S.W. 73`d St. on the South, S.W. 580` Avenue on the East, and S.W. 58 Ct., on the West. The property is currently being used as a municipal parking lot. All proposals must be submitted in accordance with the Request for Proposal document. This document contains detailed and specific information regarding the property being offered for infill development and the type of redevelopment that would meet the City's goals with respect to the development objectives and downtown and more specifically of the Hometown District. All proposals must be delivered to the office of the City Clerk, 6130 Sunset Dr., South Miami, Florida on or before July 10, 1997 at 3:00 p.m. Immediately after, all sealed proposals received will be publicly opened and acknowledged. All proposals shall accompany a non - refundable cashier's check for $2,500 to cover cost incurred or to be incurred by the City in preparing, issuing and evaluating these proposals. The City of South Miami reserves the right to accept any proposal deemed to be in the best interest of the City, to waive any irregularities in any proposals, or to reject any and/or all proposals and to re- advertise for new proposals. Any proposals deemed by the City to be non- responsive or to not meet the goals of the Request for Proposal shall be rejected prior to the project evaluation process. In making such determination, the considerations to be used by the City shall be, but not limited to, developer's experience and qualifications, capability of the development team, developer's financial qualifications and strength, financial return for the City and the overall design concept. For further information, please call or write: City Manager's Office 6130 Sunset Drive South Miami, FL 33143 (305)663 -6338 2. INTRODUCTION AND PROJECT OVERVIEW: A. Site Location: The proposed infill development project is located in the City's Hometown District, and is generally bounded by S.W. 73`a St. on the South, S.W. 58'h Avenue on the East, and S.W. 58`� Ct. on the West. Please see attached location plan aerial, etc. (Exhibit 1). B. Physical Description: The project area consists of approximately .75 acres of land and includes 142.5 feet of frontage on S.W. 73`a St. and 150 feet of frontage along S.W. 58`, Avenue. The subject property is currently paved and is used as a municipal metered parking lot. C. Project Overview: In November of 1992, members of the community gathered for a public "Charrette" or a design workshop on the future of the downtown area. The design workshop included several days of around- the -clock design sessions and discussions. This public process brought together people from all segments of the community, professionals from all levels of governments and a diverse group of consultants to develop a common vision for the downtown. This common vision is called the Hometown Plan which later was codified in the Hometown District. The plan is based on the concept that like a traditional, small -town downtown, South Miami downtown ought to be a neighborhood where a full range of uses exist and are juxtaposed to create a synergy that brings life and vitality to downtown. The plan is based on the concept that the streets belong to people and the awareness of how individual buildings relate to each other and how users collectively interact with the sidewalk and the street will determine the success of creating people friendly streets and public squares. The plan identified a series of "Initial Projects" to act as catalyst for re- development: 3. REQUEST FOR PROPOSAL REQUIREMENTS AND GENERAL INFORMATION A. Unified Development: The City is soliciting proposals from private developers or individuals who can provide the City with an integrated improvement package including but not limited to planning, design, construction, leasing and management for the City -owned property currently occupied by the municipal metered parking lot. B. Commitment of Funds: The City shall provide no direct or indirect financing to the development. The City will enter into a long -term property lease agreement with the successful developer for an annual rent payment which may be comprised of a minimum guaranteed rent and a percentage rent based on gross revenues. The terms and conditions of the property lease agreement shall be negotiated to complement the financing strategy and/or the depreciation schedule. The successful developer is required to provide all the necessary financing for all aspects of the proposed development. C. Proposal Development Considerations: All proposals must consider and adhere to the following factors in developing the project proposal. 14 m 53 -99 -10677 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF a THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO CAPTIAL IMPROVEMENTS; ACCEPTING THE PROPOSED FRAMEWORK FOR LEASE AGREEMENT BETWEEN THE CITY AND SPG PHASE ONE, LTD.; DIRECTING THE CITY ATTORNEY TO PREPARE A LEASE WITHIN THE ACCEPTED FRAMEWORK; PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mayor and City Commission of the City of South Miami issued a Request for Proposals for the design, construction, lease, management and operation of a mixed -use retail /office and parking facility on property owned by the City and bounded by S.W. 73rd Street on the south, S.W. 58`h Avenue on the east, S.W. 58`" Court on the west and an alleyway on the north [App. 2]; and, WHEREAS, the Mayor and City Commission accepted the proposal by SPG Phase One, Ltd., for negotiating purposes [Apps. 3,4]; and, WHEREAS, the City's negotiating team has negotiated, and has recommended to the city commission, a proposed framework for a lease agreement between the ,City and SPG. [App. l ] NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; Section 1. The proposed framework for a lease agreement between the City and SPG is accepted. The City Attorney is instructed to prepare a lease agreement between the parties within the accepted framework and to present it to the city commission as soon as it is prudent and feasible. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this 2nd day of March, 1999. ATTES CITY CLERK READ AND APPROVED AS TO FORM: r G:e ITY ATTORNEY APPROVED: MAYOR COMMISSION VOTF: Mayor Robaina: Vice Mayor Oliveros: Commissioner Feliu: Commissioner Russell: Commissioner Bethel: 5 -0 Yea Yea Yea Yea Yea 9 CITY OF SOUTH MIAMI To: Mayor and Commission Date: March 2, 1999 From: Charles Scum G`'" Agenda Item # City Manager Proposed Frame : Agreement: SPG Phase One, Ltd. Parking Garage Earl Gallop City Attorney REQUEST Approval is requested of the attached Proposed Framework for the Lease Agreement with SPG Phase One, Ltd. for the joint development mixed use parking garage on 73`d Street. BACKGROUND AND ANALYSIS The City of South Miami issued the Request for Proposals in June 1997 for the municipal parking lot located at SW 73`d Street and SW 58`h Avenue. In September 1997 the City Commission awarded the proposed project for the design, construction, leasing and management of the mixed -use development and parking garage to Phase 1, Inc. The finalization of the contract and implementation of the project have been delayed due to a number of factors. The City Manager set a deadline date of January 30'h, which was subsequently extended to February 28` , to resolve all issues and conclude negotiations. All parties, with the assistance of Commissioner Oliveros, have come to the table and we now believe that all outstanding issues have been resolved. The attached Proposed Framework outlines all of the major parameters of the Lease Agreement for the project. These parameters include a definition of the project, payments to the City, term of the lease, exercise of a lease extension option, air rights development on the adjoining Richmond parcel. financing, signage and a number of other issues. If approved by the Commission the full Lease Agreement will be placed for first reading on the next Commission Meeting. The leasing of City property is done by Ordinance and requires a four fifths majority. RECOMMENDATION Approval is recommended. MEMORANDUM TO: Charles Scurr, City Manager FROM: Luis Figueredo DATE: February 25, 1999 RE: Proposed Framework for Lease Agreement Between City of South Miami and SPG Phase One, Ltd. ( "SPG ") *kde *:rFye *�ct * * *:kk * *ic�c k *F* k k�et * *�c:F 1: * * *t* k k:F *F k:Eicdc * *7r *ie *irFicYY * *kk* k * * *dFFtIF�et The provisions set forth below reflect the tentative agreement reached between representatives for the City of South Miami and SPG. SPG has been advised and understands that .the terms conceptually agreed to are not binding and must be approved by the City commission. 1. Ground Lease. The City, as landlord, and SPG, as tenant, shall enter into a ground lease (the "Lease ") for a parcel of land. (.70 +/- acres) currently used as a municipal parking lot. owned by the City and bounded by S.W. 73'd Street on the south S.W. 58`h Avenue on the east, S.W. 58`h Court on the west and an alleyway on the north (the "Land "). 2. Development. SPG will design, construct, lease, manage and operate a 4 story mixed use retail and garage parking facility comprised of approximately 20,000 ( + / -) square feet of retail space and approximately 378 parking spaces (the "Facility "). SPG shall be responsible for all costs of building the Facility, and the City shall not be responsible for paying any such costs. J. Minimum Rent. SPG shall pay the City $44,000 per year as minimum rent in equal monthly installments. The payment of Minimum Rent shall commence when the City turns over possession and control of the Land to SPG. 4. Additional Rent. SPG shall pay the City an amount equal to five (5 %) percent of the gross income derived from the retail space rental (exclusive of standard tenant pass through expenses such as real estate taxes and insurance) and parking income. 5. Supplemental Rent, Ownership of the Facility, and Ad Valorem Taxes. The Citv shall own the Facility as provided in Paragraph 6 below. Fifty (50 %) percent of the ad valorem real property tax savings from City ownership of the Facility shall be paid by SPG to the City as "Supplemental Rent." SPG shall assure itself that no portion of the real Page 1 of 4 property and improvements will be subject to ad valorem taxation. The City agrees to cooperate with SPG in obtaining appropriate tax rulings with regard to ad valorem tax savings. SPG shall bear the risk and all responsibilities for an adverse decision. 6. Documentary Stamp Tax. Due to the documentary stamp tax on the transfer of the Facility from SPG to the City, the parties agree that: SPG shall build the Facility on behalf of the City so as to not - incur documentary stamp tax. 7. Amenities Fee. SPG shall pay a 1.5% amenities fee which the City recognizes SPG will satisfy with the design elements to be incorporated into the Facility. 8. Term. The initial term of the Lease shall be thirty (30) years with one option to extend the term of the Lease, for an additional twenty (20) year period. 9. Exercise of Lease Option. The City Commission shall vote whether to exercise the lease extension option (effective at the conclusion of the original thirty (30) year term) prior to the commencement of year twenty eight (28) of the Lease. At that time the City shall have the following options: (i) Exercise the lease option extending the term of the original lease an additional twenty years; or Compensate SPG for the value of the improvements of the MRP Properties Air Rights and net present value of the projected revenues which would be lost by SPG if the lease is not extended. The appraisals for the value of the development of the MRP Properties Air Rights and lost revenues shall be conducted in accordance with the then prevailing industry standards. The City and SPG have agreed to each select one appraiser. The two appraisers shall select a third appraiser. The three appraisers shall determine the net present value of the revenues as well as the value of the MRP Properties Air Rights and provide the Commission and SPG with one report. If the two appraisers cannot agree, the City and SPG agree to be bound by an independent appraisal prepared by the third appraiser. 10. MRP Properties Building and Air Rights. SPG will cause the air rights ( "Air Rights ") over the MRP Properties` site property (located at the corner of 58`h Court and 73`d Street) to be deeded to the City as provided in the separate development agreement between SPG and MRP Properties (the ` "MRP Properties Agreement "). Page 2 of 4 11. Financing. SPG shall procure a construction loan to build the Facility from an institutional lender which provides such loans in the normal course of business. The construction loan shall be replaced by permanent financing within 15 months of SPG obtaining the certificate of completion for the Facility. 12. Alleyway Issue. The City and SPG shall cooperate with each other to resolve the alleyway issue on the north side of the land to their mutual satisfaction. 13. Security. SPG shall cause its contractor to provide the City with a Payment and Performance Bond with a good and sufficient surety, naming the City as an obligee in a commercially acceptable form.. 14. Signage. Signage on the Facility shall comply with the applicable codes of the City and any other jurisdiction having authority. The City shall be responsible for providing way- finding signs (not on the Facility or Land but in the vicinity of the Facility). 15. Environmental. SPG has performed, at its cost, a Phase One Environmental Assessment of the Land. SPG advises that the Phase One Environmental Assessment has shown no adverse environmental conditions. 16. Late Payments. Maximum penalty is (5 %) of amount overdue. 17. Insurance. SPG will carry the typical forms of insurance normally associated «ith a project of this type. 18. Excess Payments. SPG shall continue to be responsible for any and all expenditures. SPG agrees to release the City and hold it harmless for any excess costs, 19. Amendment to the City Charter. In the event that the Charter for the City of South Miami is amended to allow the City to lease public grounds for a period of fifty years or more the lease term shall automatically be extended to fifty years with no renewal option. 20. Project Schedule. The parties agree to develop a project schedule taking into account the following. A. The areement between the general contractor and SPG; B. The requirements of the construction lender; C. The MRP Properties Agreement; Page 3 of 4 D. Any commercially reasonable insurance or surety requirements; E. Items necessary for title insurance. 21. Default. The parties will agree to a default provision that protects SPG's equity in the Facility and also protects the City's right to receive income from the Facility as provided in this memorandum. NAGIN GALLOP FIGUEREDOP.A, z4ttorneys & Counselors 3225 Aviation Avenue - Third Floor Telephone. (305) 854 -5353 Miami Florida 33133 -4741 Facsimile: (305) 854 -5351 FAX TRANSMISSION COVER SHEET Date: February 25, 1999 To: Charles Scurr Fax: (305) 663 -6345 Phone: Re: City of South Miami Parking Garage Client/ 0022 -003 Matter: Sender: Luis R. Figueredo YOU SHOULD RECEIVE PAG£(S), INCL UDING THIS COVER SHEET. IF YOU DO NOT RECEIVE ALL THE PAGES, PLEASE CALL (305) 854 -5353 This transmission is protected by attomey- client and work product legal privileges, is strictly confidential, and solely is intended for review by the above addressee. If you received this in error, please read no further. Call (305) 854 -5353 and arrangements immediateh, will be made to retrieve this at no expense to you. ------------------------------------------------------------------------------------------- - - - - -- City of South Miami INVITATION TO BID/PUBLIC NOTICE The City of South Miami is inviting interested parties to submit sealed proposals for planning, design, construction, leasing and management of an infill, mixed-use development project on approximately .70 acres of City -owned property located within the Hometown District and bounded by S.W. 73`d St on the South, S.W. 50 Avenue on the East, and S.W. 58 Ct., on the West. The property is currently being used as a municipal parking lot. All proposals must be submitted in accordance with the Request for Proposal document. This document contains detailed and specific information regarding the property being offered for infilI development and the type of redevelopment that would meet the City's goals with respect to the development objectives and downtown and more specifically of the Hometown District. All proposals must be delivered to the office of the City Clerk, 6130 Sunset Dr., South Miami, Florida on or before July 10, 1997 at 3:00 p.m. Immediately after, all sealed proposals received will be publicly opened and acknowledged. All proposals shall accompany a non - refundable cashier's check for $2,500 to cover cost incurred or to be incurred by the City in preparing, issuing and evaluating these proposals. The City of South Miami reserves the right to accept any proposal deemed to be in the best interest of the City, to waive any irregularities in any proposals, or to reject any and/or all proposals and to re- advertise for new proposals. Any proposals deemed by the City to be non- responsive or to not meet the goals of the Request for Proposal shall be rejected prior to the project evaluation process. In making such determination, the considerations to be used by the City shall be, but not limited to, developer's experience and qualifications, capability of the development team, developer's financial qualifications and strength, financial return for the City and the overall design concept. For further information, please call or write: City Manager's Office 6130 Sunset Drive South Miami, FL 33143 (305)663 -6338 APP. 2 2. INTRODUCTION AND PROJECT OVERVIEW: A Site Location: The proposed infill development project is located in the City's Hometown District, and is generally bounded by S.W. 73`d St. on the South, S.W. 58`' Avenue on the East, and S.W. 58" CL 'on the West. Please see attached location plan aerial, etc. (Exhibit 1). B. Physical Description: The project area consists of approximately .75 acres of land and includes 142.5 feet of frontage on S.W. 73'd St and 150 feet of frontage along S.W. 580' Avenue. The subject property is currently paved and is used as a municipal metered parking lot C. Project Overview: In November of 1992, members of the community gathered for a public "Charrette" or a design workshop on the future of the downtown area. The design workshop included several days of around- the -clock design sessions and discussions. This public process brought together people from all segments of the community, professionals from all levels of governments and a diverse group of consultants to develop a common vision for the downtown. This common vision is called the Hometown Plan which later was codified in the Hometown. District. The plan is based on the concept that like a traditional, small -town downtown, South Miami downtown ought to be a neighborhood where a full range of uses exist and are juxtaposed to create a synergy that brings life and vitality to downtown. The plan is based on the concept that the streets belong to people and the awareness of how individual buildings relate to each other and how users collectively interact with the sidewalk and the street will determine the success of creating people friendly streets and public squares. The plan identified a series of "Initial Projects" to act as catalyst for re- development. 3. REQUEST FOR PROPOSAL REQUIREMENTS AND GENERAL INFORMATION A. Unified Development: The City is soliciting proposals from private developers or individuals who can provide the City with an integrated improvement package including but not limited to planning, design, construction, leasing and management for the City -owned property currently occupied by the municipal metered parking lot. B. Commitment of Funds: The City shall provide no direct or indirect financing to the development. The City will enter into a long -term property lease agreement with the successful developer for an annual rent payment which may be comprised of a minimum guaranteed rent and a percentage rent based on gross revenues. The terms and conditions of the property lease agreement shall be negotiated to complement the financing strategy and/or the depreciation schedule. The successful developer is required to provide all the necessary financing for all aspects of the proposed development. C. Proposal Development Considerations: All proposals must consider and adhere to the following factors in developing the project proposal. 14 I. _Development Objectives: The primary objective is to design a people - oriented mixed -use development to provide active building edges along S.W. 73`d Street and S.W. 58`s Avenue, and an adequate supply of off - street parking. The amount of parking provided shall not only replace the existing parking and meet the requirements of the project, but also provide additional short-term parking for the area merchants. The project is envisioned to be three - story to four- stories in height and to act as a demonstration project for infill development. The retail components are expected to cater to the smaller tenants to create pedestrian friendly and diverse strorefronts. The project design shall be supportive of and in keeping with the proposed Comprehensive Master Plan for the City and comply with all the related Hometown overlay ordinances. 2. Lease Terms and Annual Lease Payment: The terms and conditions of the Lease Agreement between the City and the successful developers, including length of agreement and annual payment shall be negotiated to complement the financing strategy and/or depreciation schedule; however, all proposals submitted should define these terms as part of the lease agreement terms. 3. Site Improvements: The existing improvement shall be cleared by the developer and all site improvements must comply with all applicable code requirements, and the successful developer shall be responsible for acquiring all required permits and do the necessary impact studies. 4. Proposal Format: Proposals submitted in response to this invitation must include the following information: A. Credentials: Development Team QualificationiExperience Financial capacity to undertake project References B. Project Proposals: Development Plan Illustrative Plans Proposed Lease Term and Rent Schedule Operating pro - formas of anticipated Iase term Implementation schedule Operational Management Plan C. Additional Requirements: Financial Statement Letters from Financial Institutions Letter indicating Developer's ability to obtain necessary bonds and insurance D. Evaluation Criteria: Citizen Panel Evaluation/Qualification 25% Financial Ability 25% Financial Return 25% Overall Design 25% E. Performance and Payment Bond: F. Compliance with Federal, State and Local Laws: G. Proposal Submission: Sealed proposals must be marked "Infill Development Project," and submitted to: City Clerk City of South Miami 6130 Sunset Drive South Miami, FL 33143 H. Tentative Schedule: Issuance of Request for Proposal -------- June 20,1997 Proposal Submission Deadline - - - - - - - - - June 11, 1997 For additional information, contact or write: City Manager City of South Miami 6130 Sunset Drive South Miami, FL 33143 (305) 663 -6338 I. Enclosures: a. Existing Aerials b. Maps of the proposed "re - development site and surrounding areas. c. Hometown Plan documents (includes zoning map) RECEIVED: 2.28 -99; 14:21 ; 3058889438 => tiAGIN.OALLOF FIGUERF, -i 02/26/1999 14:46 3056699438 CONSULTING GROLP PAGE 02 _ -28- TiJi: 3s 3u AE FAX NO, P.01 JUL PHASE Vrvc MANAGERSUF�� 71508 , W. 62ND AVENUE MIAMI, FL. 33143 Phone (305) 661.4506 Fax (305) 6,565 4 7123198 Chad ac:uir City Manager City Of Louth �n 6130 Sunset Drive Dear Charles: Phase One's original proposal to the City of South Miami; (or the mix"' use parking garage utilizing the city parking lot at 73rd street and 58th avenue consisted of the following: 1. Phase One wouid lease the City pi oNariy for a pariod of fifty years. I� 1"♦ 11.. 11 i... .:11 .. ♦ra i.�i. aura .ae.iir, ea 4e1f1r� ffY1A�01.1 54,000,000 -00. G. iiliGlia'C� `Jl lt'7 rrVLLl� t /.A1�4% u .ii v'.. �+... v. vvv....� v -f+r+• •••.• The structure would contain approximately 24,000 square feet of retail/office space with 997 parking spaces. At the end of fifty years the ownership of the structure would become the sole property of the City of South Miami. 3. Phase One would pay the city of South Miami $44,000 to replace its lost parking meter revenue plus 5% of the gross revenue collected From the building. This would ,give the city approximately $98,000 after the first year of operation. 4. Phase One would not be responsible for the real estate Nropa y taxes as the City of South Miami is and would continue to be the owner of the real estate. The tax on the structure :Y-ouid ba t G, oblige ;tai al. °t:ase One. AECEI:'ED: 2- 28.99• 02/26/1999 14:46 305=9438 -> NAGIN GALLOP FIGUERE; #3 3056699438 CONSULTING GROUP 4 28 -98 TUE 13:30 AE rA%P VA h v. rnn ir 3056668174 PAGE 03 P. 02 The above four points were the elements of our original proposal which was approved by tt.e commission by a unanimous vote. However, Phase One would like to augment this proposal with one which would substantially increase the benefits to the city. Phase One has reached an agreement with Mark Richman to purchase the air• rights over the strip stores located directly behind the city's parking lot Qil 73rd street and 58th court. With these air - rights the building becomes a rectangle which makes for a much more af+lcerit ►:a.�lrcg' allowing for free flow of the parking of cars. Phase One would like to present this augmented proposal to the City of South Wila„„ which - -: ns by the, South Miami Planning board. 1. Instead of a $4,000,000.00 building, Phase One would build a structure costing approximatety $6,500.000.00 to $7.000,000.00. 2 Instead of 257 parking places, Phase One would provide the city with approximately 358 panting places and increase the retail /ottice space to approximately 22,000 square feet. 3. Phase One would construct an arcade on 73rd street running from 58th avenue to 58th court meeting niosi of ti v cl, a "is Home Town Plan. 4• Phase One will reoo the facade of the existing strip stores, matching the fccade v� ±�:� !! ••• !n; oFl.Nogs ��rkin' garnne st/,�/�ture. whereby it would iY � � I S•IY.�. have a unified look and become a Signature Building. 5. With the increased parking and retail/office space the city should receive approximately 20% 25% more revenue than in the initial proposal. Factoring in the cost of the air- rights and the cantilevered parking structure and redoing the facade of the existing building and the arcade will cost Phase One approximately $3,000,000.00 more than the original proposal. In addition to this cost, because of the a,- iticipatfsd sho l-LagG of parking space we are enlarging the foundations and columns of the building. This is being gone, at additio ai �.v�aa iv isa, ii' ti ie event al ie ^.: �# tAoQira a jtjonad ! I Of parking to ameliorate the shortage of parking spaces. 9ECEIVEO: 2.26 -99, 14:22, 3056699438 c> NAGIN GALLOP FIGUEHE, #4 02/26/1999 14:46 3056699438 STING GROUP PAGE 04 T , JUL- -28 -98 TUE 13:31 t1E FAX tw 3056688174 P.03 Because of the added investment and 100 additional parking spaces over the Richman property, Phase One would also agree to pay the city 5% of the revenue stream from these additional spaces under the .following terms and conditions: A. The tease term would be extended to 75 years as opposed to 50 Or years at which Mlle u,@ cicy �roiild tcno r::..c. 3-sion of the mixed .uset parking garage. TAX EXPLQ AR TION 1. Upon the completion of the mixed use/ parking garage structure, Phase One would consider deeding the ownership of the structure to the City of South Miami if the tax consequences are advantageous to both Parties. To recap the above benifits this proposal would give the of South the following; 1. Approximately 358 Parking Places. 101 more places than in th- e��hih 'Ml rtr a�cal :a. �: ,.. ,..... 2. Approximately 20 - 25% more revenue for the city. 3. An acarade on 73rd St. running from 58th avenue to 58th court. 4. A signature building, "South Miami Shops and Parking Garage" Sincerely yours, ALBERT'S. ELIAS President ffiRECEIVED: 2- 28.99; 14:22; 3058899439 =y NAGIN GALLOP PIGUERE; N5 02/26/1999 14 :46 3056699438 (STING GROUP PAGE 05 t ION] i r i� t t — S-W. aaTK AWENUE City of South Miami .. ~� a b y p Parkins Garage ,RECEIVED: 2.26 -99; 14:23; 303MOO438 NAGIN GALLOP FIGUERE; k8 02/26/1999 14 :46 3056699438 CON5U-TING GROUP PAGE 06 I RECEIVED: 2.28.98; 14:23; 3058889438 => NAGIN GALLOP FIGUF_RE; 07 82/26/1999 14:46 3056699438 CONSLX.TING GROUP PAGE 07 1 now �, w9g=+ City of South Miami �.',.� ---nos schumW SCft .M I� I i i RECEIVED: - cu -86; x+:23; 3056889138 =+ NAGIN GALLOP FIGUERE; #8 02/26/1999 14:46 3056699438 CONSULTING GROUP PAGE 08 IT a t 4. 1 i .j 1_ i 1 1 .► .. P I " MkQ � - -� City of South Miami �T.wr- 9 # Szaasad ^.a: age ed�ustir aNa i. n I RCCCI.CC: 2- 28 -99; 14:24; 3058899438 NAGIN GALLOP FIGUERE; #9 02126!1999 14:46 3056699438 CONSLLTING GROUP PAGE 09 D r i0b i t i r 4• 0 i t I - . I r��rr aa �p .rw�rr !-V 911 u l City of South Miami own 1[7ms%r!F RECEIVED: 2- 26 -99; 14:24; 3058899438 => NAGIN GALLOP FIGUERE; 110 02/26/1999 14:46 3056699438 CONSLLTING GROLF PAGE, 10 ur U4 13 imu-1 1UL41 I on i in ii e o e 1 n . • U An dW � I S W W1 I�1 rn_a I 0 • 8 d t I • � I 1 � _ M I Q MY of South ' Wand a 0 Parking YW�� meter •OZO.1G. RECEIVED: 2.28 -99; 14:25; 3058899438 » NAGIN GALLGP FIGUEFE; N11 02/26/1999 14:46 3056699438 CONSLLTING GROLP PAGE 11 1� _ s � � s, map a as s I , Tin I Li i n� rar�rr City of South. tlillaml ��V�'-■ • Parkina Glara ®o , inc e 1. m ® RESOLUTION NO. 198 -97 -10168 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE MULTI -USE DEVELOPMENT /PARKING GARAGE, AWARDING A PROJECT FOR DESLGN,. CONSTRUCTION, LEASING AND MANAGEMENT OF A MIXED USE DEVELOPMENT AND PARKING GARAGE TO PROVIDE ADDITIONAL PARKING ON THE EXISTING MUNICIPAL PARKING LOT LOCATED AT S.W. 73"D STREET, S.W. 58t'r` AVENUE, AND S.W. 58TH COURT TO PHASE I,. INC... WHEREAS, the City of South Miami issued a request for proposals for design, constriction, leasing and management of a mixed -use development and parking garage with a primary objective to replace the existing parking, meet. parking requirements. of the mixed -use element of the project, and to provide additional short -term parking for the area merchants, to be located on city - owned property at S.W. 73rd Street, S.W. 58tr' Avenue, and S.W. 58th Court; and WHEREAS, two proposals were received by the city in response to the Request for Proposal from; l) Tropicaire Development, Inc., and 2)Phase 1, Inc. and, WHEREAS, both proposals have been reviewed by the city's consulting engineering firm, C3TS for technical compliance, with one proposal receiving 81.5 points and the other proposal receiving 80 points- under their- scoring system (see_ attached correspondence from C3TS) and WHEREAS, both proposals have been reviewed by the Hometown District Parking Committee, a committee charged with, oversight of- the supply, convenience, safety and management of parking in the Hometown District. The Hometown District Parking Committee determined that both proposals submitted represent viable projects,. with_ a 3 -2 vote supporting their recommendation (see attached minutes); and WHEREAS, the below named project most closely meets the objective_ of the city to respond to an existing and growing parking shortage in the city's downtown retail district and provides strongest financial return to the city. NOW THEREFORE BE RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. That the Mayor and City Commission award the project to Phase i for design, construction, leasing and management of a multi - use /parking garage development to be located on city- owned property at S.W. 73rd Street, S.W. 58th ,ten j, y Avenue, and S.W. 58th Court. Section 4. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this 16th day of Sep er, 19 7. ATTEST AP CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY THOMSON MURARO RAZOOK 8c HART, P.A. ATTORNEYS AT LAW ONE SOUTHEAST THIRD AVENUE 17TH FLOOR MIAMI, FLORIDA 33131 October 14, 1999 VIA TELECOPY Luis Figueredo, Esq. Nagin Gallop Figueredo 3225 Aviation Avenue, Third Floor Miami, Florida 33133 -4741 SPG Phase One ( "SPG ") Dear Luis: I In accordance with Mayor Robaina's wishes, SPG has come to a tentative agreement with Mark Richman for the inclusion of his land in the SPG parking garage project. Due to the increased financial burdens on SPG attributable to the Richman property, SPG makes the following proposal to modify the agreement between the City of South Miami and SPG that was approved on first reading at the City Commission meeting of September 7, 1999. 1. Project Scope. Please see attached summary of project scope. 2. Base Rent. Base rent is $44,000 per year for the first ten years of the ground lease. The base rent increases to $76,000 from year 11 until the end of the lease term unless SPG's gross revenue for lease year are less than $2,200,000. 3. Percentage Rent. The percentage remains at five percent and includes revenues generated from the additional 146 parking spaces over the Richman land. 4. Ad Valorem Tax Savings (Supplemental Rent). The City will own the parking garage and thereby eliminate the ad valorem tax on the parking garage (the "Savings "). The City will receive 25% of the Savings as supplemental rent for the first ten lease years. The total amount of the Savings in lease year 10 shall be referred to as `Base Year Savings." Starting in lease year 11 and continuing until the end of the lease term, the City shall receive the following as supplemental rent during each such lease year: a. For Savings up to the level of the Base Year Savings, 25% of the Savings up to such amount; and TELEPHONE (305) 350-7200 TELECOPIER ,.��. (305) 374 -1005 'a In accordance with Mayor Robaina's wishes, SPG has come to a tentative agreement with Mark Richman for the inclusion of his land in the SPG parking garage project. Due to the increased financial burdens on SPG attributable to the Richman property, SPG makes the following proposal to modify the agreement between the City of South Miami and SPG that was approved on first reading at the City Commission meeting of September 7, 1999. 1. Project Scope. Please see attached summary of project scope. 2. Base Rent. Base rent is $44,000 per year for the first ten years of the ground lease. The base rent increases to $76,000 from year 11 until the end of the lease term unless SPG's gross revenue for lease year are less than $2,200,000. 3. Percentage Rent. The percentage remains at five percent and includes revenues generated from the additional 146 parking spaces over the Richman land. 4. Ad Valorem Tax Savings (Supplemental Rent). The City will own the parking garage and thereby eliminate the ad valorem tax on the parking garage (the "Savings "). The City will receive 25% of the Savings as supplemental rent for the first ten lease years. The total amount of the Savings in lease year 10 shall be referred to as `Base Year Savings." Starting in lease year 11 and continuing until the end of the lease term, the City shall receive the following as supplemental rent during each such lease year: a. For Savings up to the level of the Base Year Savings, 25% of the Savings up to such amount; and s THOMSON MURARO RAZOOK & HART, P.A. Proposal to City of South Miami October 14, 1999 Page 2 of 2 b. For Savings in excess of the level of the Base Year Savings, 50% of such excess Savings. 5. Construction Scheduling. The City and SPG shall agree to a construction schedule that takes into account the increased scope of the project due to the inclusion of the Richman land and the requirements of the construction lender. Normal construction activities can not be stopped or hindered during relocation of utility lines or during construction of the shell of the Project. if these terms are acceptable,) will start preparing the appropriate documents immediately. Please call me if you have any questions. Sincerely, y Rafae A. Perez cc: Charles Scurr Al Elias Earl Gallop Parker D. Thomson SPG PHASE ONE, LTD. - SUMMARY OF PROJECT SCOPE Prior Proposal I New Proposal I Gain for City 347 parking spaces 14,500 rentable square feet of first floor retail space on City Land City portion of ad valorem taxes from 14,500 rentable square feet of first floor retail space on City Land City portion of ad valorem taxes on present Richman Building (8,069 square feet) None City portion of ad valorem taxes for 2nd floor office space over City Land City portion (24 %) of ad valorem tax on parking garage ( SPG owns parking garage and pays ad valorem tax) City receives 347 parking spaces, 14,500 rsf of 1St floor retail and 8,000 rsf of office space at end of around lease 493 parking spaces 19,800 rentable square feet of first floor retail space on City Land City portion of ad valorem taxes from 19,800 rentable square feet of first floor retail space on City Land City portion of ad valorem taxes on New Richman Building (11,500 square feet) City Portion of ad valorem taxes on SPG component of Richman Airspace (i.e. 8,000 rsf of 2' floor office space over Richman Land) Same City receives 25% of ad valorem tax savings on parking garage (City owns the parking garage) City receives 493 parking spaces, 19,800 rsf of 1St floor retail and 8,000 rsf of office space at end of ground lease Percentage Rent from 146 parking spaces Percentage rent from an additional 5,300 rentable square feet of first floor retail space on City Land City portion of ad valorem taxes on an additional 5,300 rentable square feet of first floor retail space on City Land Increase in City portion of ad valorem taxes on increase in size and quality of New Richman Building. All new revenue for City. No change City nets an additional 1% of ad valorem tax amount on parking garage (paid as supplemental rent by SPG). City owns an additional 146 parking spaces and 5,300 rsf of 1St floor retail at end of ground lease EN, T D BY 8-G NCR P. A. aZgZm 1! -314, w3v* 4 f 4 f#40MSOM MURARO RALCOK & HART, PA. Luis ripm&, N. jjg&cWWpjFiWetcdo 3225 Aviadon Avemw,, Md -009f Maui, Flofi& 33133-4741 0 MEMORANDUM TO: Charles Scurr, City Manager FROM: Luis R. Figueredo DATE: January 14, 2000 RE: Proposed framework for new lease agreement between the City of South Miami and SPG Phase I, Limited ( "SPG ") Several months ago SPG advised the City of South Miami that it believed that the parking structure which consisted of the four story mixed use retail parking facility comprised of approximately 20,000 square feet of retail space and approximately 385 parking spaces was no longer economically feasible. SPG's opinion was based in part upon its perception of the current lack of parking demand in South Miami. In light of the foregoing, SPG met with City staff and inquired whether the City would be receptive to an alternate proposal. SPG's revised proposal incorporates office space to further diversify the mixed uses in the proposed structure. I. PHYSICAL STRUCTURE The proposed structure would cover the City parcel of land which is currently used as a municipal parking lot founded by S.W. 73rd Street on the south S.W. 58th Avenue on the east S.W. 58th Court on the west and an alley way on the north (the City property) and the air rights over the Mark Richmond property. The building will be four stories. The revised SPG proposal now consists of 19,350 square feet of retail space, 35,000 square feet of office space and 332 parking spaces. The first floor will consist of retail space. The first floor (excluding the Richmond property) will contain approximately of 19,530 square feet of retail space and four parking spaces. The second floor will contain 108 metered parking spaces. The parking revenues of 73 of the metered spaces will go directly to the City. The revenues from the remaining metered spaces on the second floor will be paid to SPG. The City, however, will receive a portion of those revenues as percentage rent. The third and fourth floors will each contain 17,500 feet of office space and 56 parking spaces which will be used by those offices during the day. The roof -top level will contain 108 parking spaces. Memorandum to Charles Scurr, City Manager January 14, 2000 Page 2 of 4 IL RENT Originally, the base rent SPG committed to pay the City was premised upon the notion of making the City whole for revenues lost from its municipal parking lot. SPG originally committed to pay $44,000, per annum, to the City as base rent. However, current revenues generated by the municipal parking lot exceed $44,000. In light of the foregoing, the City Commission directed staff during a City Commission meeting to increase the base rent to $76,000 per annum. In lieu of the base rent, SPG now proposes to dedicate the revenue from the 73 metered spaces to the City in an effort to make the City whole for lost revenue from the municipal parking lot. SPG has agreed to install the meters for the 73 spaces at its own expense. The City will receive "percentage rent" of the net revenue from the retail and office space and the 259 parking spaces not controlled by the City. All retail and office leases (including parking associated with the office space) will be triple net (i.e., tenant pass - thru's for real estate taxes, insurance and operating expenses will not be counted for purposes of percentage rent so that the net revenue as to those spaces will be identical to gross revenue received by SPG). The percentage rent will be payable according to the following schedule. SPG Revenue Percent Up to $1,309,800 2.5% Amounts in excess of $1,309,800 7.0% SPG's original proposal provided that SPG would pay the City an amount equal to 5.0% of the revenues received by SPG. SPG now contends that if SPG has to pay the City 5.0% of its revenues, the percentage rent together with the added expense of acquiring the Richmond airspace and construction over the airspace no longer makes the project sufficiently viable to qualify for institutional financing. SPG advises that its financing is dependent on showing a ten percent (10 %) return on equity and 1.20 debt coverage ratio. SPG contends that if it has to pay the City 5.0% of its revenues, it will not meet those thresholds. Based upon our evaluation of SPG's financial projections we have concluded that SPG should realize a 10% return on its equity and a 1.20 debt coverage ratio if it pays the City 2.5% of the first $1,309,800 of revenue realized by the project. At that juncture, SPG would show a 10% return on its equity and an adequate debt coverage ratio. Thus, SPG would presumably be in a position to provide the City with a larger interest in fee sharing in all revenues over and above $1,309,800. SPG has agreed to provide the City with a 7.0% percentage interest in all revenues which exceed $1,309,800. Memorandum to Charles Scurr, City Manager January 14, 2000 Page 3 of 4 The threshold where the City's 7.0% interest in all revenue above $1,309,800 would begin to generate a greater amount of rent than a 5.0% interest in all revenue is approximately $3 million dollars. Under SPG's original proposal, 5.0 %, of $3,000,000, would result in the City receiving $150,000 in additional rent. The revised proposal which is designed to allow SPG to obtain project financing would yield the City $151,059 in additional rent. III. CONSTRUCTION OF FOUNDATION SPG has agreed to construct the foundations of the parking structure to support two additional levels of parking should demand in the future require additional parking. IV. MINIMUM RENT DURING CONSTRUCTION SPG advises that any payment of rent during the twelve month construction period will not allow it to meet the debt coverage ratio required to obtain institutional financing. In lieu of a minimum payment of rent during the twelve month period, SPG proposes to make office space owned or secured by SPG's principal available to the City for a nominal charge. While staff has reached a conceptual agreement with SPG to accept office space in lieu of minimum rent for the twelve month construction period, the terms, conditions and the amount of office space to be made available, will be negotiated if the Commission approves this proposal. SPG has agreed to pay the City a minimum rent of $76,000, per annum, if it does not complete construction of the parking structure within the agreed upon construction schedule. SPG, however, shall not be required to begin making rental payments if the delays are attributable to the City. V. LEASE AGREEMENT As of this date, we have not yet received SPG's first draft of the lease agreement. However, we anticipate that the lease agreement will provide for the following: A. Initial Term. The initial term of the lease will be for 30 years, with one option to extend the term of the lease for an additional 20 year period. However, if the charter amendments allowing the City to enter into a lease agreement for a 50 year term is approved, the term of this lease agreement will be extended to one 50 year term with no option to extend the term of the lease. B. Ownership Of The Building. SPG will deed the structure including the airights over the Richmond property to the City on or before the end of the lease term. Memorandum to Charles Scurr, City Manager January 14, 2000 Page 4 of 4 C. Financing. SPG shall procure a construction loan from an institutional lender which provides such loans in the ordinary course of business. The construction loan will be replaced by permanent financing within 15 months of SPG obtaining a certificate of completion for the facility. D. Security. SPG shall provide the City with a payment and performance bond with a good and sufficient surety, naming the City as an obligee and a commercially acceptable form. E. Signage. Signage on the facility shall comply with the applicable codes of the City and any other jurisdiction having authority. The City shall be responsible for providing way finding signs (not on the facility or land but in the vicinity of the facility). F. Late Payments. The maximum penalty of 5.0% of the amount overdue. G. Substation. SPG shall dedicate office space to the City in the parking structure. H. Availability of Parking in Evening Hours and Weekends. SPG has agreed to make available, under conditions and limitations to be agreed on, the non - metered parking on nights and/or weekends required by the City. The conditions and limitations to be agreed on reflect liability and control factors. Any costs associated with providing these parking spaces will be "netted -out" before application of the percentage rent. CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM ildla,� To: Mayor and City Commission Date: January 14, 2000 From: Charles D. Scurr Agenda Item # / 0 City Manager Re: Staff Report on proposed mixed use / development by Alfred and Gay Cinque/ 5796 Sunset Drive REQUEST A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, RELATING TO A REQUEST FOR SPECIAL EXCEPTIONS FROM SECTIONS 20-7.7,20-7.9 AND 20 -7.11 OF THE LAND DEVELOPMENT CODE FOR A TWO -STORY MIXED USE DEVELOPMENT, LOCATED AT 5796 SUNSET DRIVE, WITHIN THE HOMETOWN DISTRICT OVERLAY ZONE REQUIRING NONUSE DEVIATIONS FROM THE BUILDING DESIGN STANDARDS OF THE HOMETOWN DISTRICT IN ORDER TO REDUCE THE REQUIRED BUILDING FRONTAGE ON SUNSET DRIVE; INCREASE BUILDING DEPTH ON SIDE STREET; AND TO ALLOW FOR A CANTILEVERED BALCONY IN LIEU OF A REQUIRED ARCADE ON SUNSET DRIVE. BACKGROUND Introduction and Site Description: The applicant is proposing to build a new two story mixed use building at the southeast corner of Sunset Drive and 58th Avenue. The rectangular shaped property is located at 5796 Sunset 'Drive and has an area of 5,700 square feet or 0.13 acres. The property currently has a vacant one story lath and plaster building with a courtyard facing Sunset Drive. The existing structure is considered to be a "contributive building" due to a number of significant architectural and design features such as the building face defining public space, presence of the court yard, use of water feature, use of low wall to delineate public and semi - public spaces. However, the construction methods and the structural design of the existing structure do not meet any of the current building codes. The structure is deemed to be unusable because of its inability to be brought up to the present day code and would have to be demolished to make way for a new structure. The proposed project is a two story mixed use building that includes Starbucks Coffee, specialty retail and office space. The "L" shaped building is designed to provide a courtyard in the same location as 5796 Sunset Drive special exception Page 2 of 6 the existing courtyard. The courtyard features shade trees, a low masonry wall, water feature and landscaping. Zoning Summary of Project: (a) Total land area: _ 5,700 sf, or 0.13 acres (b) Total Building area proposed 6,095 sf./ Total building area allowed Retail square footage 1, 456 sf. Starbucks Coffee square footage 1, 982 sf. Office square footage 2,65 7 sf. (c) FAR allowed 1.60/ FAR proposed 1.07 9,120 sf. (d) Lot coverage proposed 59.4% (3,388 sf.)/ Lot coverage allowed 60% (3,420 sf.) (e) Total open yard space (landscaped area) provided 8.6% (490 sf.)/ Open yard space required 5.0% Landscaping provided at the rear open area = 5 feet x 50 feet = 250 square feet Landscaping provided in the courtyard area = 48 feet x 5 feet = 240 square feet (f) Building frontage: Sunset Drive - 20 feet or 35 %, where 100% is required SW 58th Avenue - 95 feet or 95 %, where a maximum depth of 70 % plus depth of any accessory building up to 30 feet is allowable. (g) Parking calculations: Retail 1,456 square feet @ 300 sf/car =4.85 spaces Starbucks Coffee (small restaurant) 1,982 square feet @ 400 sf /car = 4.96 spaces Office 2,657 square feet @ 250 sf/car = 10.63 spaces Total 6,095 square feet 20.44 spaces or 21 spaces Home Town incentive for two story & two uses 30 %, 21x.3 = 6.3 or 6 space reduction. Hence, Parking required: 21 -6 =15 Parking provided: 15 On- street parking 6 Under contract 9 Special Exceptions Requested: The following special exceptions are requested by the developer to accommodate the proposed development: 1. To reduce the required building frontage on Sunset Drive from 100% (57 feet) to 35% (20 feet). 2. To increase the building depth on S. W. 58th Avenue from maximum 70% (70 feet) plus depth of an outbuilding up to a maximum 30 feet to a total of 95% (95 feet). 5796 Sunset Drive special exception Page 3 of 6 3. To allow for a cantilevered balcony in lieu of a required arcade on Sunset Drive. The Land Development Code specifies that construction in the Hometown District must comply with the regulations established for the district. The City Commission may, by special exception after a public hearing by the Planning Board, waive strict compliance of the District provisions. The Planning Board must find by substantial, competent evidence that: (a) The proposed development contributes to, promotes and encourages the improvement of the Hometown District and catalyzes other development as envisioned in the Hometown District regulations; (b) The proposed development is compatible with the land use and development intensities prescribed by all applicable City regulations; (c) The proposed development must possess integrity of design compatible with design criteria established for the Hometown District and with the overall image of the city; (d) The proposed development shall be designed in a manner that provides for effective management of traffic (vehicular and pedestrian), parking, lighting , noise, and waste generated by the development, and for management of the impacts of the development on public facilities and services; (e) The proposed development does not expand the permitted uses within the Hometown District; (f) The proposed development will not have an unfavorable effect on the economy of the City of South Miami; (g) The proposed development, when considered cumulatively with other development, both present and future, within the Hometown District, will not create excessive overcrowding or undue concentration of population. Project Analysis: Staff's analysis of the project for consistency with the above criteria is as follows: (a) The proposed development contributes to, promotes and encourages the improvement of the Hometown District and catalyzes other development as envisioned in the Hometown District regulations. The proposed development provides a mix of uses that create a strong pedestrian oriented building edge along the sidewalk. It contributes to and encourages similar the improvements of other developments as envisioned by the Hometown District regulations. The existing building has been vacant for over a year and is its deteriorating condition is detrimental to the overall economic and physical health of downtown. The project enhances the sense of place by providing ground level pedestrian oriented activities, providing pedestrian related amenities such as a courtyard facing Sunset Drive, and the use of projecting balconies, awnings and street trees to provide protection from inclement weather. ' The proposed development will help reduce local commuter traffic demand of the area by providing a mix of uses that will be primarily utilized by the people that are already 5796 Sunset Drive special exception Page 4 of 6 in the area. The proposed development provides the required parking spaces based on the code requirements after the Hometown District parking incentives is applied. (b) The proposed development is compatible with the land use and development intensities prescribed by all applicable City regulations. The proposed development is compatible with the land use and development intensities prescribed by all applicable City regulations. All the proposed uses are allowed by the code and the development is within the prescribed FAR and the height limitations of four stories/ 56 feet. (c) The proposed development must possess integrity of design compatible with design criteria established for the Hometown District and with the overall image of the city. The proposed development has received conceptual approvals of the Environmental Review and Preservation and the Historical Preservation Boards. The scale and the architectural treatment of the project reinforce the pedestrian character of Sunset Drive and 58th Avenue. (d) The proposed development shall be designed in a manner that provides for effective management of traffic (vehicular and pedestrian), parking, lighting, noise, and waste generated by the development, and for management of the impacts of the development on public facilities and services. The applicant has completed the concurrency evaluation for traffic. The evaluation indicates that there are adequate roadway capacities to support the development. The proposed development will be required to dedicate 5 -feet along 58th Avenue at the time a building permit is requested. This additional dedication will allow for on street parking and realignment of the sidewalk along east side of 58th Avenue. The applicant has obtained Sewer Capacity Certification from Miami Dade County Department of Environmental Resources Management (DERM). Solid waste generated by the development is contained within the site. All storm drainage related issues, on and off site will be addressed and designs have to comply with the requirements of the South Florida Building Code at the time of issuance of building permit. Other County concurrency requirements and impact fees for items such as fire, water, schools will have to be satisfied by the developer during the permitting process. (e) The proposed development does not expand the permitted uses within the Hometown District. All the uses proposed are permitted within the Hometown District. (f) The proposed development will not have an unfavorable effect on the economy of the City of South Miami. Due to the under utilization and the present condition of the property, the proposed development will substantially increase the tax base generated by the property. 5796 Sunset Drive special exception Page 5 of 6 (g) The proposed development, when considered cumulatively with other development, both present and future, within the Hometown District, will not create excessive overcrowding or undue concentration of population. The development is within the prescribed regulations for development density, height and use. The suggested mix of uses of the development will not create excessive overcrowding or undue concentration of population that is beyond what is envisioned within the Hometown District. Staff generally finds the requests for Special Exceptions meet the intent of the Hometown District Overlay Ordinance and the requirements set forth in the Land Development Regulations for granting such exceptions. The special exception request to reduce building frontage along Sunset Drive is necessitated by the presence of the courtyard. The staff believes that the courtyard is an important urban element having a contextual significance to the City's past and therefore must be incorporated in the design of the project. The special exception to increase the building depth on the side street is a result of the linear shape of the building along 58th Avenue. This condition is created by the placement of the courtyard on Sunset Drive as opposed to the rear of the property as is generally envisioned by the Hometown Plan. The third request to build cantilevered balconies in lieu of the required arcade along Sunset Drive is due to the conflict between the South Florida Building Code (SFBC) and the City's Land Development Code (LDC). SFBC does not currently allow obstructions such as columns to be placed on the public right of way. The cantilevered balconies provide the same intended functions as that of arcades. The development: (a) Will not adversely affect the health or safety of persons residing or working in the vicinity of the proposed use; (b) Will not be detrimental to the public welfare or property or improvements in the neighborhood; and (c) Complies with all other applicable Code provisions. The staff also finds that the requests for special exception do not conflict with the adopted Comprehensive Plan of the City of South Miami. In fact, the development furthers many of the goals of the Future Land Use Element of the City's adopted Comprehensive Plan, including, preservation of the City's small town character, the encouragement of pedestrian oriented developments as envisioned by the Hometown Plan, and increasing the tax base to provide a high level of municipal services. Board Actions: At the request of the applicant the Historic Preservation Board at its meeting of November 29, 1999 gave permission to demolish the existing structure. The Board strongly recommended that any new construction on this site maintain some of the architecturally significant elements that made the property "contributive ". These elements are, but not limited to, courtyard, water feature, low masonry wall defining the public and semi- public spaces. The Environmental Review and Preservation Board reviewed and approved the project by unanimous vote at its November 2, 1999 meeting. 5796 Sunset Drive special exception Page 6 of 6 The project was presented to the Planning Board on January 11, 2000. The Board, at great length, discussed the viability and the appropriateness of four (4) on street parking spaces on 50 Avenue along the frontage of this property due to the concern about the congested condition at the intersection of Sunset Drive and 58th Avenue. As a compromise, the Board recommended pushing the sidewalk further back to align with the existing sidewalk in front of Hanging Basket. After conducting a public hearing the Planning Board considered the request for three special exceptions. The Board through substantial competent evidence found that the application meets the criteria set forth in the Land Development Code for granting special exceptions. The Planning Board adopted a motion (4 -0) to recommend to the City Commission the waiving of the strict compliance of regulations as requested with certain conditions that have been incorporated into the staff recommendations. RECOMMENDATIONS The staff recommends approval of the all three of the special exception requests subject to the following conditions: • - Providing a lease agreement, satisfactory to the City, for the required parking before any demolition or building permit is issued. • Providing enclosed and air - conditioned trash room at least for the restaurant ( Starbucks). • The sidewalk along 58th Avenue along the side of the project is aligned with the sidewalk located in front of the Hanging Basket. • Sidewalk and on street parking should be configured in a manner not to aggravate the traffic movement at the intersection. Note: At the request of the Planning Board member Ms. Gibson the representative of the Starbucks made a commitment to hire local residents as employees at this location. Attachments: Proposed draft resolution Letter of Intent/ Application Property Survey Site plan, floor plans and elevations. Concurrency evaluation of Traffic Sewer Capacity Certification Letter re: Parking Copy of the Legal Notice Letters of support Minutes of 01 -11 -00 Planning Board meeting \CityComm\Agend\2000 \5796 Sunset Drive special exception.doc