11-20-01 SpecialSPECIAL CITY COMMISSION AGENDA
City Commission Meeting
Meeting dater November 20, 2001 6130 Sunset Drive, South Miami, EL
Next Regular Meeting Date: December 4, 2001 Phone: (305) 663 -6340
Time: 6.30 PM
City of South Miami Ordinance No 10 -00 -1712 requires
all lobbyists before engaging in any lobbying
activities to register with the City Clerk and pay an
annual fee of $125.00. This applies to all persons who
are retained (whether paid or not) to represent a
business entity or organization to influence "City"
action. "City" action is broadly described to include
the ranking and selection of professional consultants,
and virtually all - legislative, quasi- judicial and
administrative action. It does not apply to not-for-
profit organizations, local chamber and merchant
groups, homeowner associations, or trade associations'
and unions.
CALL TO ORDER:
A. Roll Call:
B. Invocation•
C. Pledge of Allegiance:
ITEM FOR THE COMMISSION'S CONSIDERATION
RESOLUTION
SPECIAL CITY COMMISSION 1
AGENDA - November 20, 2001
South Miami
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SPECIAL CITY COMMISSION AGENDA
City Commission Meeting
Meeting dater November 20, 2001 6130 Sunset Drive, South Miami, EL
Next Regular Meeting Date: December 4, 2001 Phone: (305) 663 -6340
Time: 6.30 PM
City of South Miami Ordinance No 10 -00 -1712 requires
all lobbyists before engaging in any lobbying
activities to register with the City Clerk and pay an
annual fee of $125.00. This applies to all persons who
are retained (whether paid or not) to represent a
business entity or organization to influence "City"
action. "City" action is broadly described to include
the ranking and selection of professional consultants,
and virtually all - legislative, quasi- judicial and
administrative action. It does not apply to not-for-
profit organizations, local chamber and merchant
groups, homeowner associations, or trade associations'
and unions.
CALL TO ORDER:
A. Roll Call:
B. Invocation•
C. Pledge of Allegiance:
ITEM FOR THE COMMISSION'S CONSIDERATION
RESOLUTION
SPECIAL CITY COMMISSION 1
AGENDA - November 20, 2001
1. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA,; RELATING TO 2`002
LEGISLATIVE PRIORITIES; APPROVING LEGISLATIVE
PRIORITIES DIRECTING CITY MANAGER TO FORWARD
LEGISLATIVE PRIORITIES TO APPROPRIATE ENTITIES;
PROVIDING AN EFFECTIVE DATE. 3/5
2. Adjournment.
SPEAKERS PLEASE TAKE NOTICE THAT SECTION 2-2.1(k)(2) OF
THE CODE OF ORDINANCES PROVIDES THAT "ANY PERSON MAKING
PERSONAL IMPERTINENT, OR SLANDEROUS REMARKS OR WHO
SHALL BECOME BOISTEROUS WHILE ADDRESSING THE COMMISSION
SHALL BE FORTHWITH BARRED FROM FURTHER AUDIENCE BEFORE
THE COUNCIL BY THE PRESIDING OFFICER, UNLESS PERMISSION
TO CONTINUE BE GRANTED BY A MAJORITY VOTE OF THE
COMMISSION. ff
PURSUANT: TO FLA STATUTES 286.0105, "THE'' CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES
TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER
CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT
FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS
MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS
NOTICE DOES NOT CONSTITUTES CONSENT BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE
INADMISSIBLE OR IRRELEVANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE
ALLOWED BY LAW.
SPECIAL CITY COMMISSION 2
AGENDA - November 20, 2001
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my
CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
To: Honorable Mayor
and City Commission
From: Charles D. Scurr'
City Manager
REQUEST
Date: November 16, 2001
Subject: Agenda Item #
Special Public Hearing
11/20/01
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, RELATING TO 2002 LEGISLATIVE PRIORITIES; APPROVING LEGISLATIVE
PRIORITIES; DIRECTING CITY .MANAGER TO FORWARD LEGISLATIVE PRIORITIES TO
APPROPRIATE ENTITIES; PROVIDING AN EFFECTIVE DATE.
BACKGROUND AND ANALYSIS
A new Florida Statute requires that all agencies submitting funding requests to the Florida Legislature
hold a public hearing to discuss its legislative and funding priorities for the Legislative Session. Our
funding priorities for the upcoming session are as follows: Stormwater Drainage Improvements, Water
Distribution System Improvements, Dante Fascell Park Improvements, Acquisition of the Hammock
House Property, Continued funding for the PARE Program, Senior Citizen Services, Acquisition of an
Emergency Mobile Command Center and Renovations to the Emergency Operations Center; and the US 1
Pedestrian Overpass.
RECOMMENDATION
Your approval is recommended.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, RELATING TO 2002 LEGISLATIVE PRIORITIES;
APPROVING LEGISLATIVE PRIORITIES; DIRECTING: CITY MANAGER TO
FORWARD LEGISLATIVE PRIORITIES TO APPROPRIATE ENTITIES;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Commission of the City of South Miami have identified
Stormwater Drainage Improvements, Water Distribution System Improvements, Dante Fascell Park
Improvements, Acquisition of the Hammock House Property, Continued funding for the PARE Program,
Senior Citizen Services, Acquisition of an Emergency Mobile Command Center and Renovations to the
Emergency Operations Center, and the US 1 Pedestrian Overpass as priorities for the current year; and
WHEREAS, the Florida Legislature will be meeting shortly to prepare the State's budget; and
WHEREAS, the Mayor and City Commission desire to seek funding through the Legislative
process to accomplish the identified improvements; and
WHEREAS, Florida statute requires that all entities requesting State funding hold a public
hearing before a body of duly elected public officials before a funding request can be submitted to the
Legislature.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA;
Section 1. The following legislative priorities have been approved for forwarding to
the Florida Legislature: Stormwater Drainage Improvements, Water Distribution System Improvements,
Dante Fascell Park Improvements, Acquisition of the Hammock House Property, Continued funding for
the PARE Program, Senior Citizen Services, Acquisition of an Emergency Mobile Command Center and
Renovations to the Emergency Operations Center, and the US 1 Pedestrian Overpass.
Section 2. The City Manager's office is hereby directed to forward Legislative Priorities
attached as Exhibit "A" to appropriate entities.
Section 3. This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this day of
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MAYOR
2001.
Commission Vote:
Mayor Robaina:
Vice Mayor Feliu:
Commissioner Wiscombe:
Commissioner Bethel:
Commissioner Russell:
Additions shown by underlining and deletions shown by eking.
South Miami
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3
2001
Legislative Request
2002 Legislative Session
Area: General Government / Capital Improvements
Program: Stormwater Drainage Improvements
Amount: $1,700,000
Background and justification
The purpose of this appropriations request is to receive the necessary funding to upgrade the City of
South Miami's stormwater drainage system in order to eliminate or significantly reduce pollutant
loading to water bodies from the direct discharge of stormwater runoff and prevent local flooding
events by provide drainage system citywide.
Recent requirements mandated by the Federal and State Government have affected the
environmental and flood protection responsibilities of all municipal and local governments,
including the City of South Miami. The most critical of these recent requirements is the
Environmental Protection Agency's National Pollution Discharge Elimination System (NPDES)
Program and Florida's implementation of this program via Section 403.0885 of Florida Statutes.
In order to evaluate the City's compliance with these requirements, the City of South Miami
commissioned a comprehensive engineering study to identify and detail priority stormwater drainage
projects. The comprehensive engineering study, the basis for the City of South Miami Stormwater
Capital Improvements Program, found that the City contains 32 municipally- owned stormwater
outfalls which discharge untreated stormwater into waterways that flow into Biscayne Bay and do
not comply with NPDES program standards; and localized flooding events occur in the City at
significant expense to citizens. The study prioritized the projects necessary to upgrade the City's
stormwater drainage system to comply with all applicable Federal, State and local law and estimated
the total capital cost of the upgrade at $1,700,000.
Appropriation Request
The funding of these additional critical components of this environmental project is clearly beyond
the City's financial ability and will require assistance from the State. With $1,700,000, the City will
be able to perform the much - needed service for the project.
South Miami
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2001
Legislative Request
2002 Legislative Session
Area: General Government / Capital Improvements
Program: Water Distribution System Improvements
Amount: $2,000,000
Background and justification
The City of South Miami is an established community in the heart of urban Miami -Dade County.
The majority of the City was developed prior to the 1960s, when surrounding commercial and
residential densities were low and inhabitants relied upon their own property to provide drinking
water through shallow wells and to filter wastewater through septic tanks, often located next to each
other. Since that time, however, the surrounding landscape; has dramatically changed. The City of
South Miami is now the center of a very dense and populated urban core. Higher density and the
presence of more intensive land uses have severely taxed the natural environment's ability to provide
clean drinking water and filter wastewater. As a result, inhabitants now turn to local government for
the provision of drinking water and wastewater collection to ensure public health and to safeguard
the environment. In addition, these parts of the City of South Miami do not have fire hydrants.
Without fire protection, it is very difficult for the local Fire Department to save lives and protect
properties during routine fire calls.
The majority of the City of South Miami was developed prior to the construction of Miami -Dade
County's water and sewer system. Consequently, many of the City's residential neighborhoods still
rely upon wells to provide for drinking water needs. Unfortunately; the significant stress put on the
aquifer by urbanization has resulted in deteriorating water quality. Providing high - quality municipal
water and fire protection are of utmost importance for our residents.
Appropriation Request
Potable drinking water and fire protection continue to be the City's most pressing needs.
Our recent citywide study showed that we could bring our residential areas on -line with County
water for approximately $2,000,000.
South Miami
AN-Am ficaCthr
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2001
Legislative Request
2002 Legislative Session
Area: Parks and Recreation
Program: Dante Fascell "Park Improvements
Amount: $112,500
Background and Justification
The City of South Miami has made a significant commitment to preserving and enhancing its
recreational resources. The City, with assistance from several funding sources, is renovating each of
its parks, which had suffered from neglect for several decades. Substantial improvements are
planned for Fuchs Park, which because of its location along Red Road (SW 57`x' Avenue) near
Kendall Drive — serves thousands of residents and visitors each week.
This legislative request would allow for substantial renovations to take place, including improving
the inadequate drainage system in the park's parking lot and tennis courts; purchasing ADA-
accessible playground equipment and picnic tables; resurfacing" the tennis and handball courts;
demolishing the existing substandard restrooms and constructing new ones; making the playground
equipment and pavilions wheelchair - accessible; resurfacing the exercise path /walkway that travels
throughout the park, and replacing or repairing the individual exercise stations along the path.
This appropriations request has been submitted to the Department of Environmental Protection for
ranking in the Florida Recreation Development Assistance Program.
Appropriation Request
Legislative Funding Request $112,500 '
City Match (Cash and /or In -kind Services) $37,500
Total Project Cost $150,000
I
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South Miami
All -lit dca0v
2001
Legislative Request
2002 Legislative Session
Area: Parks and Recreation
Program: Park Land Acquisition - Hammock House
Amount: $275,250
Background and Justification
The City of South Miami has made a significant commitment to preserving and enhancing its recreational
resources. In order to expand recreational opportunities for our residents, the City intends to purchase a 1 1/4
acre parcel located at 7800 SW 59th Avenue. The parcel - known as Hammock House - is lushly landscaped
and is located in a growing urban area. Hammock House is a natural wooded area with dozens of fruit trees
and exotic plants. The purpose of this project is to purchase the property and recreate a natural hardwood
hammock. The property contains a small building that the City intends to use as a Nature Center.
The property is registered with the National Audubon Society as a wildlife refuge, and the owner of
the property receives frequent visitors. A geologist /biologist has studied the property and has determined
that it contains a total of about 300 native tropical hardwood trees and shrubs of 96 different species. There
are also approximately 50 native species of vines, wildflowers, palms, cycads, and ferns. Residents of the
refuge include raccoons, opossums, squirrels, snakes, various species of birds and butterflies.
The purchase of this parcel will serve several important functions, including:
• providing recreational opportunities to thousands of residents and visitors;
• allowing the development of nature trails for nature study, a butterfly farm, a dwarf fruit -tree
demonstration area, and wildlife display rooms;
• preserving one of the few natural areas in the center of Miami -Dade County, and
• enhancing the liveability and character of an area where residents and visitors can experience an attractive
and functional mix of living, working, shopping, and recreational activities.
Appropriation Request
Legislative Funding Request $275,250
Cash Match by City $91,750
Total Project Cost $367,000
I
The City has applied for a grant from the Florida Communities Trust for $275,250. We urge you to support
this request, since Florida's urban communities tend to be a disadvantage when applying for these funds. j
Should the grant not be awarded, we urge you to support this project via a Legislative appropriation.
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South Miami
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2001
.Legislative Request
2002 Legislative Session
Area: Juvenile Justice
Program: PARE (Prevention through Academic and Recreational Excellence)
Amount: $ 200,000
Background and justification
The City of South Miami has long been committed to juvenile crime prevention through its
operation of its after school program, a tutoring and mentoring program which has invaluably
served the schoolchildren of the City of South Miami since 1970. During this time, the program's
tutors, mentors and volunteers have enabled thousands of at -risk children to achieve positive self-
expression, interpersonal skills and academic competence and avoid criminal behavior.
In 1998, the City of South Miami expanded its juvenile crime prevention efforts by creating the
Prevention through Academic and Recreational Excellence (PARE) program. PARE strives to
"pare" the number of South Miami children entering the juvenile justice system by (1) increasing the
number of schoolchildren served by The After School Horse and (2) reaching additional schoolchildren
through formal recreation programs.
With help from a 2000 State Legislative appropriation, PARE was able to expand to 3 locations and
serve approximately 250 South Miami schoolchildren. A great majority of the children reside in an
area of the City known as Lee Park. Lee Park is an urban residential neighborhood comprised of a
predominantly minority population which experiences many of the socioeconomic problems
associated with the urban /inner -city environment, including crime, drugs, single- parent families,
truancy and a high drop -out rate. As a result, PARE serves the highest category of at -risk children.
Ninety percent (90 %) of the enrolled children live in Federally- assisted and HUD housing. Eighty-
five percent (85 %) have a learning disability, reading deficit or attention disorder.
What's more, earlier this summer, the City of South Miami was awarded the prestigious All - America
City Award by the National Civic League. This honor is bestowed upon only 10 cities each year, and
is based on a community's ability to unite the efforts of its staff, elected leaders, nonprofits, business
community and residents in order to overcome major challenges. PARE was singled out by the
National Civic League judging panel as a program that other communities should emulate; the
success of PARE is one of the primary reasons why South Miami is an All- America City.
PARE has significantly reduced the number of children entering the juvenile justice system, but
unfortunately, the program did not receive funding during the State 2001 Legislative Session.
Personnel cuts have had to be made. The City hopes that the program can once again help great
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numbers of children in need, modernize programming and provide a broader array of services. The
City has made a significant commitment to realize this hope.
The Legislative Request would enable PARE to (1) serve an additional 200 students; (2) modernize
programming; and (3) provide a'broader array of services.
Most juveniles are adjudicated through the State system at great expense to Florida taxpayers.
PARE has demonstrated its ability to significantly reduce the number of South Miami
schoolchildren entering the juvenile justice' system. State funding will enable a greater number of
children to be served and will enhance the overall quality of service, thereby further reducing the
number of children entering the State system and the associated costs.
Appropriation Request
The City is requesting a $200,000 appropriation to continue to provide critically needed staffing and
programming for its Prevention through Academic and Recreational Excellence (PARE) Program.
The appropriation would provide for continued funding of the following positions:
• PARE Director
• Physical Education Teacher
• Social Worker
• Art /Music Teacher
• Recreation Specialist
• Teacher
• Teacher's Aide
® 7 Recreation Leaders
South Miami
A l -Anfica CHY
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2001
Legislative Request
2002 Legislative Session
Area: Social Services
Program Senior Citizen Services
Amount: $250,000
Background and Justification
Our Senior Center houses 96 low- income, predominantly- minority seniors, and hundreds more live
in the City of South Miami. All seniors benefit from a variety of activities that address their special
physical and emotional needs. Unfortunately, the City has not been able to provide a number of
programs crucial to seniors' needs. With this funding, the City would be able to offer seniors several
crucial components.
• Lunch is currently offered to them each Monday - Friday. For many seniors, this is the only
meal they receive during the day. The City also would like to be able to offer them a healthy
breakfast.
• Additionally, a full-time Social Worker can help seniors cope with their emotional needs.
• The acquisition of a 24- passenger bus and the services of a licensed bus driver will facilitate the
transfer of seniors to the Senior Center and will allow us to be able to take the elderly to do their
groceries and see their doctors.
• Exercise classes and assistance with personal grooming and haircuts are essentials that we can be
provide to the seniors at little cost.
Idle seniors often lose the will to live, and these important basics would help the City to help our
seniors continue their days with health and dignity.
Appropriation Request
The City is requesting a $250,000 appropriation to provide critically needed staffing, transportation,
and., programming for its Senior Citizens Center. The provision of these services ultimately yields
large savings in Medicare, Medicaid, welfare and food stamps.
2001
Legislative Request
2002 Legislative Session
Area: General Government / Emergency Services
Program: Emergency Mobile Command Center / Emergency Operations Center
Amount: $418,905
Background and Justification
The City of South Miami has limited access in borrowing emergency equipment for catastrophic events.
Therefore, we are asking for approval for projects that we believe will overall assist the City of South Miami to
better respond to emergencies and /or catastrophic events. This response will assist not only the residents of
South Miami but also the residents in surrounding communities such as unincorporated Miami -Dade County,
West 1Vliami, Coral Gables, the University of Miami, and Sweetwater. This also would assist us in responding to
disasters in other areas of the State of Florida that request our help.
Since Hurricane Andrew in 1992, Miami -Dade County has experienced numerous hurricanes, tropical storms,
tropical depressions, unnamed storms, and several situations involving civil unrest. The western and southern
portions of this County have experienced heavy to severe flooding, heavy wind damage, and numerous power'
outages ranging from 10 minutes to as long as 48 hours. Often, the City of South Miami has been called on to
aid our neighboring communities in times of natural and man -made distress. From a logistical and geographic
point of view, the South Miami City Hall/Police Complex is centrally located as far as Miami -Dade County is
concerned. This allows our Police Department to respond effectively and efficiently during emergency
situations. As much as we would like to rely on assistance from Miami -Dade County, it is apparent that when
multiple catastrophic events occur each year, the City of South Miami has a responsibility to its residents and to
neighboring communities to be well prepared and provide the best service available.
412ropriation Request
The City of South Miami is proposing the purchase of an Emergency Mobile Command Center. This will
address the issue of having an on -site incident command center available to immediately assess affected areas
during catastrophic events. The Emergency Mobile Command Center is a converted' mobile home set to
standard specifications of the police department. The outside of the unit will be clearly marked and include full
emergency response lighting, equipment, and generators. The interior will have a command /meeting area, full
communications systems which includes police and public works radio systems, a satellite dish communications
system, a copy machine, a fax machine, a television /VCR, a computer, telephone 'service, an AM /FM radio,
office supplies and supplies for a protracted event.
In addition, to better facilitate and expedite the handling of emergency situations, the City of South Miami
proposes upgrading the Emergency Operations Center housed in the City Hall Complex by enhancing its
communications and security capabilities.' The proposed upgrades include a power generator; a crisis hotline
link -up; additional telephones and telephone lines; TVs; computers; and concommitant electrical upgrades.
Legislative Funding request $418,905`
Cash Match by the City S 18,699
Total Project Cost $437,604
South Miami
AN-fteftft
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2001
Legislative Request
2002 Legislative Session
Area: Safety / Transportation
Program: US1 Pedestrian Overpass
Amount: $1,614,177
Background and Justification
The City of South Miami's commercial district, once a small, mostly retail sector catering primarily to its
residents, has become a vibrant, youthful, mixed -use downtown attracting both locals and visitors. Replete
with entertainment venues, restaurants, and specialty shops, this rejuvenated downtown promises to sustain
its growth into the foreseeable fixture. This popularity, however, has placed a`strain on the City's ability to
accommodate the increase in pedestrian and vehicular activity. Accordingly, the City of South Miami has
focused attention on alleviating vehicular congestion within the downtown and neighboring residential
districts by promoting mass transportation and convenient pedestrian movement as viable alternatives.
The South Miami Metrorail Station is an existing mass transportation hub including access to Metrorail and
Miami -Dade buses. This transportation terminal also contains a five- level parking garage. The garage is
currently underutilized and could be tapped as an additional source of parking for the overburdened
downtown. Unfortunately, Dixie Highway's six -lane north /south roadway impedes the City from fully
utilizing both the station and the parking garage. Pedestrians are forced to quickly negotiate a lengthy
crosswalk. The City of South Miami believes that a pedestrian overpass will safely and effectively mitigate the
physical and psychological barrier created bySR5 /US1. Additionally, the City hopes to increase accessibility
to the Metrorail, making this mode of public transportation a safe and convenient alternative to driving.
Mpropriation Request
To address this issue, the City commissioned a local architecture firm to prepare a study in conjunction with
the Metro -Dade Transit Agency (NIDTA), the Metropolitan Planning Organization (MPO), and the Florida
Department of Transportation (FDOT). The study shows that the entire project can be completed for
approximately - $6,228,355. The City has been successful in obtaining $1.5 million from MDTA and
$3,115,178 from the County Incentive Grant Program (CIGP) administered by FDOT. We respectfully
request that the Legislature support the funding assigned to us via the County Incentive Grant Program and
that the Legislature allocate $1,614,177, thereby bringing this much - needed project to fruition.
Legislative Funding Request $1,614,177
City Match (via NIDTA) $1,500,000
City Match (via CIGP) S1114,178
Total Project Cost $6,228,355