12-17-02CITY COMMISSION AGENDA
City Commission Meeting
Meeting date: December 17, 2002 6130 Sunset Drive, South Miami, FL
Next Regular Meeting Date: January 7, 2003 Phone: (305) 663 -5340
Time: 7:30 PM
City of South Miami Ordinance No. 10 -00 -1712 requires
all lobbyists before engaging in any lobbying
activities to register with the City Clerk and pay an
annual fee of $125.00. This applies to all persons who
are retained (whether paid or not) to ` represent a
business entity or organization to influence "City"
action. "City" action is broadly described to include
the ranking and selection of professional consultants,
and virtually all- legislative, quasi - judicial and
administrative action. It does not apply to not -for-
profit organizations, local chamber and merchant
groups, homeowner associations, or trade associations
and unions.
CALL TO ORDER:
A. Roll Call:
B. Invocation:
C. Pledge of Allegiance:
D. Presentation(s)(7 :00 p.m.)
1. Major H.G. Mozealous - Sky Parking Americas
2. Parks & Recreation Dept. - Essay Contest (Bike Give-A-
way)
ITEMS (S) FOR THE COMMISSION'S CONSIDERATION:
REGULAR CITY COMMISSION 1
AGENDA - December 17, 2002
1. Approval of Minutes - Regular Meeting November 21, 2002
2. City Manager's Report
3. City Attorney's Report
PUBLIC REMARKS
(5- minute limit)
CONSENT AGENDA
4. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO BOARDS AND
COMMITTEES; APPOINTING ANTOINETTE POITIER TO SERVE ON
CRA ADVISORY BOARD FOR A TWO YEAR TERM ENDING DECEMBER
17, 2004, OR UNTIL A SUCCESSOR IS DULY APPOINTED AND
QUALIFIED; PROVIDING AN EFFECTIVE DATE. 3/5
(Mayor Feliu)
5. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO BOARDS AND
COMMITTEES; APPOINTING LISA M. SIMEON TO SERVE ON THE
COMMISSION FOR WOMEN FOR A TWO YEAR TERM ENDING
DECEMBER 17, 2004 OR UNTIL A SUCCESSOR IS DULY
APPOINTED AND QUALIFIED; PROVIDING AN EFFECTIVE DATE.
(Mayor Feliu) 3/5
6. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO BOARDS AND
COMMITTEES; APPOINTING MARK G RADOSEVICH, DANIEL
RIVERA, CATHY MCCANN, ANTHONY S. HUSSAIN, CRAIG Z.
SHERAR, RICHARD D. WARD, VALERIE A. NEWMAN, LEVY KELLY
AND GEORGE GREEN TO SERVE ON THE BUDGET AND FINANCE
COMMITTEE FOR TERMS EXPIRING OCTOBER 1,, 2003 OR UNTIL
SUCCESSORS ARE DULY APPOINTED AND - QUALIFIED; PROVIDING
AN EFFECTIVE DATE -. 3/5
(Mayor Feliu)
7. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ATTORNEYS'
FEES; APPROVING ATTORNEYS' FEES FOR NAGIN GALLOP
FIGUEREDO, P.A. IN THE AMOUNT OF $11,270.92; CHARGING
$1,494.54 TO ACCOUNT NO. 1500-514-3435, REAL
PROPERTY /FORECLOSURE; CHARGING $4,870.38 TO ACCOUNT NO.
1500- 514 - 3410, LEGAL SERVICES, NON - RETAINER; CHARGING
$4,742.50 TO ACCOUNT NO. 001- 0000 - 132 -2040, 73p'� STREET
PARKING GARAGE LOAN; AND CHARGING $163.50 TO ACCOUNT
REGULAR CITY COMMISSION 2
AGENDA - December 17, 2002
NO. 608- 1910- 521 -3100, PROFESSIONAL SERVICES,
FORFEITURE; PROVIDING AN EFFECTIVE DATE. 3/5
8. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE
AGREEMENT CONCERNING CITYWIDE DRAINAGE IMPROVEMENT -
PHASE 1, AUTHORIZING THE CITY MANAGER TO INCREASE THE
CONTRACT AMOUNT WITH T.J. PAVEMENT CORP., FOR AN
ADDITIONAL $7,000.00; PROVIDING AN EFFECTIVE DATE. 3/5
9. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE APPROVAL
OF THE SOCIAL SERVICES AND CRIME PREVENTION CONTRACT
WITH THE MIAMI -DADE DEPARTMENT OF HUMAN SERVICES;
AUTHORIZING THE CITY MANAGER TO EXECUTE APPLICABLE
CONTRACTS AND DOCUMENTS; AND PROVIDING FOR AN
EFFECTIVE DATE. 3/5
ORDINANCE (S) SECOND READING PUBLIC HEARING (S)
10. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA RELATING TO BOARDS AND
COMMITTEES; AMENDING SECTION 2 -26 (B) OF THE CODE OF
ORDINANCES ENTITLED "COMMISSION FOR WOMEN" CHANGING THE
MEMBERSHIP FROM TEN TO ELEVEN; PROVIDING FOR
SEVERABILITY, ORDINANCES IN CONFLICT, AND AN EFFECTIVE
DATE. (19t Reading - November 21, 2002) 3/5
(Vice Mayor Russell)
RESOLUTION (S) /PUBLIC HEARING (S)
11. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY' OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO REINSTATE WEEKLY TRASH SERVICE EFFECTIVE
JANUARY 6, 2003; CHARGING THIS DISBURSEMENT TO AN
ESTIMATED $90,000 IN UNBUDGETED FUNDS TO BE RECEIVED BY
THE CITY FROM THE PROCEEDS OF THE BAPTIST HEALTH
SYSTEMS BOND ISSUE PROVIDING AN EFFECTIVE DATE. 3/5
RESOLUTION (S)
12. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO 2003
LEGISLATIVE PRIORITIES; APPROVING LEGISLATIVE
PRIORITIES; DIRECTING CITY MANAGER TO FORWARD
LEGISLATIVE PRIORITIES TO APPROPRIATE ENTITIES;
PROVIDING AN'EFFECTIVE -DATE. 3/5
REGULAR CITY COMMISSION 3
AGENDA- December 17, 2002
13. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO LEGISLATIVE
(LOBBYING) SERVICES; APPROVING FUNDING IN AN AMOUNT NOT
TO EXCEED $42,000.00-FOR THE FIRM OF GOMEZ BARKER &
$42,000.00 FOR THE FIRM OF RONALD L. BOOK, P.A.; FROM
ACCOUNT NUMBER 001- 1315 - 513 -3450, CONTRACTUAL SERVICES.
3/5
14. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE CITY
MANAGER; ACCEPTING THE RESIGNATION OF CHARLES D. SCURR
AND AUTHORIZING ' SEVERANCE PAYMENT; PROVIDING AN
EFFECTIVE DATE. (Mayor Feliu) 3/5
3/5
ORDINANCE (S) FIRST READING (S)
There are none
SPEAKERS PLEASE TAKE NOTICE THAT SECTION 2- 2.1(k) (2) OF
THE CODE OF ORDINANCES PROVIDES THAT "ANY PERSON MAKING
PERSONAL IMPERTINENT, OR SLANDEROUS REMARKS OR WHO
SHALL BECOME BOISTEROUS WHILE ADDRESSING THE COMMISSION
SHALL BE FORTHWITH BARRED FROM FURTHER AUDIENCE BEFORE
THE COUNCIL BY THE PRESIDING OFFICER, UNLESS PERMISSION
TO CONTINUE BE GRANTED BY A MAJORITY VOTE OF THE
COMMISSION. ff
COMMISSION REMARKS
PURSUANT TO FLA STATUTES 286.0105, "THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES
TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER
CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT
FOR SUCH rPURPOSE, AFFECTED PERSON MAY NEED TO ENSURE THAT A- VERBATIM RECORD OF THE PROCEEDINGS IS
MADE WHICE RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS
NOTICE DOES NOT CONSTITUTES CONSENT . BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE
INADMISSIBLE OR IRRELEVANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE
ALLOWED BY LAW,
REGULAR CITY COMMISSION 4
AGENDA - December 17, 2002
Excellence, Integrity, Inclusion
To: Honorable Mayor, Vice Mayor
and City CommW"
From: Charles Scurr
REQUEST
MEMORANDUM
Date: December 17, 2002
Re: Agenda Item
CRA Advisory Board Appointmei
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, RELATING TO BOARDS AND COMMITTEES;
APPOINTING ANTOINETTE- POITIER TO SERVE ON CRA ADVISORY BOARD FOR
A TWO YEAR TERM ENDING DECEMBER 17, 2004, OR UNTIL A SUCCESSOR IS
DULY APPOINTED AND QUALIFIED; PROVIDING AN EFFECTIVE DATE
BACKGROUND AND ANALYSIS
The attached resolution sponsored by Mayor.. Feliu appoints Antoinette Poitier to serve on
the CRA for a two year term, ending December 17, 2004, or until a successor is duly appointed
and qualified.
RECOMMENDATION
Approval is recommended.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO BOARDS AND
COMMITTEES; APPOINTING ANTOINETTE POITIER TO SERVE ON
CRA ADVISORY BOARD FOR A TWO YEAR TERM ENDING
DECEMBER 17, 2004, OR UNTIL A SUCCESSOR IS DULY APPOINTED
AND QUALIFIED; PROVIDING AN EFFECTIVE DATE
WHEREAS, The Mayor and Commission recognize the important contributions made by
those who serve on the various city boards and committees, and wish to appoint a full
complement to each of the active boards and committees; and
WHEREAS, Ordinance No. 18 -98 -1666, adopted by the City Commission established the
City of South Miami's Community Redevelopment Agency Advisory Board; and
WHEREAS, it is the Mayor and City Commission's desire to appoint appropriate
members to fill that Board.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The City Commission hereby appoints Antoinette Poitier to serve on the
City of South Miami's Community Redevelopment Agency Advisory Board
Section 2. The expiration date of this appointment shall expire December 17, 2004 or
until a successor is duly appointed and qualified.
Section 3. This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this day of .2002.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Feliu:
Vice Mayor Russell:
Commissioner Bethel:
Commissioner Wiscombe
Commissioner McCrea:
10 -15 -2002 02;56 From -RYDER TRAINING
+305 500 4323 T-401 P.001 /001 F-110
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2881.
CITY OF SOUTH MIAMI
ROARDICOMMITTEE APPLICATION
6130 Sunset Drive
Phone No. 305 -663 -6340
South 114tain4 FL 33143
Fax No. 305 - 663 -6348
,
1. Name:
2. home Address:
3. Business Address:
4. Home Phone No.
Business Phone No. 3
5. E -mail Address:
Fax No.
6.
7.
8. Are you a registered voter? Yes .L No
9. Are you a resident of the City? Yes No
10. Do you have a business in the City? Yes No
11. Ethnic Origin? /
White Non - Hispanic African American V I1ispanic American Other
12. I am interested in serving on the following boards) /committee(s):
0_
First chuice Somid cholce
Third choice Fourth choice
Sig at 4�- �/ Date
Applicant
THIS APPLICATION WILL REMAIN ON BILE FOR ONE YEAR
Revised 9102
To: Honorable Mayor, Vice Mayor
and City CommAsio
From: Charles Scurr
REQUEST
MEMORANDUM
Date: December 17, 2002
Re: Agenda Item or
Commission For Women A
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA, RELATING TO BOARDS AND
COMMITTEES; APPOINTING LISA M. SIMEON TO SERVE ON THE
COMMISSION FOR WOMEN FOR A TWO YEAR TERM ENDING
DECEMBER 17, 2004 OR UNTIL A SUCCESSOR IS DULY APPOINTED
AND QUALIFIED; PROVIDING AN EFFECTIVE DATE.
BACKGROUND AND ANALYSIS
The attached resolution sponsored by Mayor Feliu, appoints Lisa M. Simeon to serve on
the Commission For Women for a two year term, ending December 17, 2004 or until a successor
is duly appointed and qualified.
RECOMMENDATION
Approval is recommended.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING BOARD AND
COMMITTEES; APPOINTING LISA SIMEON TO SERVE ON THE
COMMISSION FOR WOMEN FOR TWO YEAR TERMS ENDING DECEMBER
17, 2004 OR UNTIL A SUCCESSOR IS DULY APPOINTED AND
QUALIFIED; PROVIDING AN EFFECTIVE DATE.
WHEREAS, The Mayor and Commission recognize the important
contributions made by those who serve on the various city boards
and committees, and wish to appoint a full complement to each of
the active boards and committees; and •
WHEREAS, the city Commission desires to appoint Lisa Simeon
to serve for a two year term on the Commission For Women.
Appointment shall expire December 17, 2004 or until a successor
is duly appointed and qualified.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The City Commission hereby appoints Lisa
Simeon to the Commission For Women.
Section 2. The expiration date of the appointment shall
expire December 17, 2004 or until a successor is duly appointed
and qualified.
Section 3. This resolution shall take effect immediately
upon approval..
PASSED AND ADOPTED this day of , 2002.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Feliu:
Vice Mayor Russell:
Commissioner Bethel
Commissioner Wiscombe:
Commissioner McCrea:
0"', - -<xxr.
aouw iviiauu
F l o r i d a
2001
CITY OF SOUTH MIAMI BOARD/COMMITTEE APPLICATION
6130 Sunset Drive Phone No. 305- 663 -6340
South Miami, FL 33143 ( Fax No. 305- 663 -6348
1. Name:
L 6 Sr.. M , J ('M eo ✓J
�?� % (Please (/V) •r�` sh_ � lkl i CMG
2. Home Address: .ce.
3. Business Address: 31n �,7Z O0 eyi & f A <4.nAt r--6' 3Rf.s S�
4. Home Phone No. Business Phone
Fax No. @00k6L'7119°
5. E -mail Address: 4M6 326 odPa,o 1, con
6. Education Background: gi Ll L J(
I V
7. Community Service):t
mlo. 1ldr ei,`s d7 °s i e
2L H t Ft i
8. Are you a registered voter? Yes ; / No
9. Are you a resident of the City? Yes ✓ No
10. Do you have a business in the City? Yes No
11. Ethnic Origin?
White Non-Hispanic _ African American Hispanic American ✓ Other
Signatur ,- Date 7 /01
Applicant
THIS APPLICATION WILL REMAIN ON FILE FOR ONE YEAR
Revised 9101
To: Honorable Mayor, Vice Mayor
and City Commi siPp
From: Charles Scurr
REQUEST
MEMORANDUM
Dater December 17, 2002
Re: Agenda Item
& Finance Committee A
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO BOARDS AND
COMMITTEES; APPOINTING MARK G. RADOSEVICH, DANIEL
RIVERA, CATHY MCCANN, ANTHONY S. HUSSAIN, CRAIG Z.
SHERAR, RICHARD D. WARD, VALERIE A. NEWMAN, LEVY
KELLY AND GEORGE GREEN TO SERVE ON THE BUDGET AND
FINANCE COMMITTEE FOR TERMS EXPIRING OCTOBER 1, 2003
OR UNTIL SUCCESSORS ARE DULY APPOINTED AND QUALIFIED;
PROVIDING AN EFFECTIVE DATE.
BACKGROUND AND ANALYSIS
The attached resolution sponsored by Mayor Feliu appoints Mark G. Radosevich, Daniel
Rivera, Cathy :Mccann, Anthony S. Hussain, Craig Z. Sherar, Richard D. Ward, Valerie A.
Newman, Levy Kelly and George Green to serve on the Budget and Finance Committee.
The purpose of the committee is to provide advice and recommendations to the Mayor
and City Commission and to the administration regarding the adoption and implementation of
financially sound annual budgets. To accomplish this purpose, the committee is charged with
reviewing and evaluating revenue and expenditures on at least a quarterly basis, examining ways
to preserve existing revenue sources and exploring additional funding sources; overseeing
department performance reviews, giving advice to the City commission and the administration on
projected revenue, expenditures and desirable or necessary changes to the types and levels of
government services provided by the City, and making recommendations regarding the proposed
mllage rate and the annual budget for ensuing fiscal years.
RECOMMENDATION
Approval is recommended.
I RESOLUTION NO
2
3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
4 SOUTH MIAMI, FLORIDA, RELATING TO BOARDS AND COMMITTEES;
5 APPOINTING MARK G. RADOSEVICH, DANIEL RIVERA, CATHY MCCANN,
6 ANTHONY S. HUSSAIN, CRAIG Z. SHERAR, RICHARD D. WARD, VALERIE A.
7 NEWMAN, LEVY KELLY AND GEORGE GREEN TO SERVE ON THE BUDGET
8 AND FINANCE COMMITTEE FOR TERMS EXPIRING OCTOBER 1, 2003 OR
9 UNTIL SUCCESSORS ARE DULY APPOINTED AND QUALIFIED; PROVIDING
10 AN EFFECTIVE DATE.
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12 WHEREAS, in order for the City to meet the challenge of continuing to provide a high level of
13 government services to its residents and businesses during a time when the costs for the services exceeds
14 projected revenue from all sources, a Budget and Finance Committee was created; and
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16 WHEREAS, the purpose of the committee is to provide advice and recommendations to the Mayor
17 and City Commission and to the administration regarding the adoption and implementation of financially
18 sound annual budgets. To accomplish this purpose, the committee is charged with reviewing and evaluating
19 revenue and expenditures on at least a quarterly basis, examining ways to preserve existing revenue sources
20 and exploring additional funding sources; overseeing department performance reviews, giving advice to the
21 City commission and the administration on projected revenue, expenditures and desirable or necessary
22 changes to the types and levels of government services provided by the City, and making recommendations
23 regarding the proposed millage rate and the annual budget for ensuing fiscal years.
24
25 WHEREAS, the City Commission desires to appoint a full complement to the Budget and Finance
26 Committee and therefore hereby appoints Mark G. Radosevich, Daniel Rivera, Cathy Mccann, Anthony S.
27 Hussain, Craig Z. Sherar, Richard D. Ward, Valerie A. Newman, Levy Kelly and George Green to serve on
28 the Budget and Finance Committee for terms expiring October l; 2003 or until successors are duly appointed
29 and qualified.
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31 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
32 CITY OF SOUTH MIAMI, FLORIDA:
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34 Section 1. The City Commission Mark G. Radosevich, Daniel Rivera, Cathy Mccann, Anthony
35 S. Hussain, Craig Z. Sherar, Richard D. Ward, Valerie A. Newman, Levy Kelly and George Green to serve on
36 the Budget and Finance Committee.
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38 Section 2. The terms shall expire October 1, 2003 or until successors are duly appointed and
39 qualified.
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41 Section 3. This resolution shall take effect immediately upon approval.
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43 PASSED AND ADOPTED this _ day of , 2002.
44
45 ATTEST: APPROVED:
46
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48 CITY CLERK MAYOR
49 COMMISSION VOTE:
50 READ AND APPROVED AS TO FORM: Mayor Feliu:
51 Vice Mayor Russell:
52 Commissioner Bethel:
53 CITY ATTORNEY Commissioner Wiscombe:
54 Commissioner McCrea:
55
FROM :PETR000NSULTING
FAX NO. :305- 667 -8204 Dec. 06 2002 02:36PM P1
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CITY OF SOUTH MIAMI BOARD/COMMITTEE APPLICATION
6130 Sunset Drive
South Miami, F1, 33143
1. Name: Mark G. Radosevich
2. Home Address: 5703 SW 83"d Street, South Miami
3. Business Address: Same
Phone No. 305- 663 -6340
Fax No. 305 - 663 -6348
4. Home Phone No. 305- 667 -8949 Business Phone No. 305- 667 -0855
Fax No. 305 -667 -8204
5. E -mail Address: mark(a7petroconsulting.com
6. Education Background: BS — Business Administration, Clarion State University of
Pennsylvania
7. Community Service: Resident Member - South Miami, Community Traffic Safety Council
(current)
8. Are you a registered voter? Yes X No
9.
Are you a resident of the City?
Yes X
No _
10.
Do you have a business in the City?
Yes
No X
11. Ethnic Origin?
White Non - Hispanic X African American _ Hispanic American Other
12. 1 am interested in serving on the f ing board(s)/committee(s): Budget Review
Signature Date 12/06/02
Applicant
Note: I have extensive experience in establishing and managing budgets for my own
corporation and that of various major clients including Texaco, Exxon, and Caltex Oil, to
name a few. This experience includes formalized corporate organizational rationalization
processes, expense/expenditure justification, formulation and annual review.
My participation will offer the City the duel benefit of a qualified resident and
businessperson.
11/12/2002 14:24 N0. 728 D002
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CITY OF SOUTH MIAMI SOARDICOMMITTEE APPLICATION
61:30 $unset Drive X one Nm 305 - 663.6340
Smith Miami, FL 33143 Fax Na 343 -663 -6348
1. Name: R�e—gA
(Please print)
2, Home Address: - - --
3. Business Address; M 1 Avon. r r t 311 -11?
4. Ifeme Phone No. Buaiuese phone No. at),
/� az No
S. E -mail Address: � -'N� �DV eQ- l &IIS v k Gawk
6. Educatio ackEround:
,.1C. it4 akt& !q.& \1w1vee.S;
7.
S. Are you it registered voter? Xes No
9. Are you a resident of the City? Yes No
Ik Do you have a business in the City? Yes No V/
11. Ethnic Origin?
White Von- Hispanic_ African American _ Hispanic American Other
1121 I slm interested in serving on the following board(sycommittee(s):
ROOM Gros
SKOW dwks
FfKr* dwlce
Date _ 1 - i?- O z
THJS APPUCATJON WILL REMAIN ON nLE FOR ONE YLAR
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CITY OF SOUTH MIAMI BOARD/COMMITTEE APPLICATION
6130 Sunset Drive Phone No. 305- 663 -6340
South Miami, FL 33143 Fax No. 305- 663 -6348
1. Name ( (3fFA i C 0 C Av,4J
(Please print)
2. Home Address:
3. Business Address: r
4. Home Phone No. CIS-- 6 6 - /Gb Business Phone No.
Fax No.
5, E -mail Address:
6.
7.
8.
9.
10.
u'T Cl B �/t`tl2iS G(�
rIA VAX11 w a
Are you a registered voter? Yes _/ No
Are you a resident of the City? Yes ✓ No
Do you have a business in the City? Yes No 1/'
11. Ethnic Origin?
White Non- Hispanic ✓ African American _ Hispanic American Other _
12. I am interested in serving on the following board(s) /committee(s):
First choice Second choice
Third choice Fourth choice
Signature � - "�� �,�% %`�- L '�— Date �Alo y, ? 4
Applicant
THIS APPLICATION WILL REMAIN ON FILE FOR ONE YEAR
Revised 8/02
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2001
CITY OF SOUTH MIAMI BOARD/COMMITTEE APPLICATION
6130 Sunset Drive Phone No. 305- 663 -6340
South Miami, FL 33143 Fax No. 305- 663 -6348
1. Name:
• 6 �P_ le�sePurm kve
2. Home Address: *fS Vt( b I 3. Business Address: 'S7-i 5VIN 2W ;� ' fl 11 f'" 331-3 o
4. Home Phone No. '" ° --' Z"' t o Business Phone No. 5__ J7*'' t q 340
Fax No.
5. E -mail Address:
s# ydre_ * •
6. Education Background:
7. Community Service: , *� ,3,
8. Are a ou registered voter? Yes No
Y g
9. Are you a resident of the City? Yes No
10. Do you have a business in the City? Yes No
11. Ethnic Origin?
White Non - Hispanic /African American _ Hispanic American_ Other
12. I am interested in serving on the following board(s) /committee(s):
—WA4 ('�.- -
rst choicer Second choice
Thici choic Fourth choice
Signature Date
THIS APPLICATION WILL REMAIN ON FILE FOR ONE YEAR
Revised 8/02
CITY OF SOUTH MIAMI BOARDICOMMITTEE APPLICATION
6130 Sunset Drive Phone No. 305- 663 -6340
South Miami, FL 33143 Fax No. 305- 663 -6348
1. Name: t 4
2.
3.
(Please print)
Home Address: G 5
Business Address:
4. Home Phone No. D 6- -7 <�® �7
5. E -mail Address: (�- -Z 5
6.
Background:
f 64
7. Community Service:
15 1/), ifa
CaPh�werx4
Business Phone No. 3 ,-,) -� F 5--% 3 2-2-1
Fax No. 5j
h L�,,a t� vwt
8. Are you a registered voter? Yes A No
9. Are you a resident of the City? Yes v No
10. Do you have a business in the City? Yes No t-=- -'
11. Ethnic Origin? A Yh ivy-(- -14
White Non - Hispanic African American _ Hispanic American, Other
12. I am interested in serving on the following board(s) / committee(s):
Signature Date �--
Appli __...
THIS APPLICATION WILL REMAIN ON FILE FOR ONE YEAR
Revised 8/02 Z
Cello
South Miami
P. a -..
F I o r i d a
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Z7
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CITY OF SOUTH MIAMI BOARDICOMMITTEE APPLICATION
6130 Sunset Drive Phone No. 305- 663 -6340
South Miami, FL 33143 Fax No. 305- 663 -6348
1. Name: t 4
2.
3.
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Home Address: G 5
Business Address:
4. Home Phone No. D 6- -7 <�® �7
5. E -mail Address: (�- -Z 5
6.
Background:
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7. Community Service:
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Business Phone No. 3 ,-,) -� F 5--% 3 2-2-1
Fax No. 5j
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8. Are you a registered voter? Yes A No
9. Are you a resident of the City? Yes v No
10. Do you have a business in the City? Yes No t-=- -'
11. Ethnic Origin? A Yh ivy-(- -14
White Non - Hispanic African American _ Hispanic American, Other
12. I am interested in serving on the following board(s) / committee(s):
Signature Date �--
Appli __...
THIS APPLICATION WILL REMAIN ON FILE FOR ONE YEAR
Revised 8/02 Z
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2001
CITY OF SOUTH MIAMI BOARD /COMMITTEE APPLICATION
6130 Sunset Drive Phone No. 305- 663 -6340
South Miami, FL 33143 Fax No. 305- 663 -6348
1. Name: Xiowip D, WARP
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2. Home Address: $3 ZS" , A), G Z CJ':
3.
Business Address:
4.
Home Phone No.
Business Phone No.
5.
E -mail Address: CaWz,VR,7 s
Fax No, ---�
6.
Education Background:
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7.
Community Service:
8.
Are you a re . stered- voter?
yes
Yes ✓ No
9.
Are you a resident of the City?
Yes No
10.
Do you have a business in the City?
Yes No
11.
Ethnic Origin?
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White Non- Hispanic African American
_ Hispanic American Other
P _
12.
I am interested in serving on the following board(s) /committee(s):
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First choice
Second choice
Third choice
Fourth choice
Signature j,
Date I6 ZZ d7--
Applicant
THIS APPLICATION WILL REMAIN ON FILE FOR ONE YEAR
Revised 8/02
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CITY OF SOUTH MIAMI BOARDICOMMITTEE APPLICATION
6130 Sunset Drive
Phone No. 305- 663 -6340
South Miami, FL 33143
Fax No. 305 -663 -6348
1.
Name: 0, t F.i` l R A ►�n a m
2.
Home Address:
(Please print)
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3.
Business Address:
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4.
Home Phone No.
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E -mail Address:
Fax No.
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S. Are you a registered voter. Yes No
9. Are you a resident of the City? Yes X No
10. Do you have'; a business in the City? Yes No X
11. Ethnic Origin?
White Non-Hispanic_ African American — Hispanic American Other
12. I am, interested in serving on the following board(s) /committee(s):
Fist choice Second choice
Third choice Fourth choice
Signature -�' ;.... _ 4.,,,,E A— Date 10 1�& ;L_
Applicant
THIS APPLICATION WILL REMAIN ON FILM FOR ONE YEAR
Revised 8/02
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2001
CITY OF SOUTH MIAMI BOARDICOMMITTEE APPLICATION
6130 Sunset Drive Phone No. 305- 663 -6340
South Miami, FL 33143 Fax No. 305- 663 -6348
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1. Name:
T` ins- --- - - --�
2. Home Address:
3. Business Addres;
4. Home Phone No. ,,V Business Phone No. r l
Fax No.
5. E -mail Address:
6. Education Background: ` Q✓ "
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7. Community Service: s
8. Are you a registered voter? Yes No
9. Are you a resident of the City? Yes No
10. Do you have a business in the City? Yes No clx
11. Ethnic Origin?
White Non-Hispanic_ African American r+y' Hispanic American_ Other
12. I am interested in serving on the following board(s) /committee(s):
Revised 8102
Second choice
Four choice
Date
MIS AFFLICATION WILL REMAIN ON FILE FOR ONE YEAR
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2001
CITY OF SOUTH MIAMI BOARD /COMMITTEE` APPLICATION
6130 Sunset Drive Phone No. 305- 663 -6340
South Miami, FL 33143 Fax No. 305- 663 -6348
1. Name: p t7 E!�! ,Q r* --LA f--
(Please print)
2. Home Address:
3. Business Address: rL .j q (9
4. Home Phone No. jig Ci i � � t Business Phone No.
Fax No. log,— ('ett"7g )
5. E -mail Address: rt,Ptt� e e S, i O VLB
6. Education Background:
i'%-- N t
7. Community Service:
8. Are you a registered voter? Yes V No
9. Are you a resident of the City? Yes No (- /Y
10. Do you have a business in the City? Yes No y
11. Ethnic Origin?
White Non - Hispanic African American _ Hispanic American Other
12. I am interested in serving on the - following boards) /committee(s):
VVj -
't Co VK�Ir►{ 11� &—Mp Gyee n. ei'�
Pint choice Second choice
Tly'r, choice Fourth choice
Signature •--� %, Date /) --
app i ant
THIS APPLICATION WILL REMAIN ON FILE FOR ONE YEAR
Revised 8/02
To: Mayor and Commission
From: Earl G. Gallop
City Attorney
CITY OF SOUTH MIAMI
Date: December 17, 2002
Agenda Item
Commission Meeting November 21, 2002
Attorney's Fees Nagin, Gallop and
Figueredo, P.A.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ATTORNEYS'
FEES; APPROVING ATTORNEYS' FEES FOR NAGIN GALLOP
FIGUEREDO, P.A. IN THE AMOUNT OF $11,270.92; CHARGING
$1,494.54 TO ACCOUNT NO. 1500- 514 - 3435, REAL
PROPERTY/FORECLOSURE; CHARGING $4,870.38 TO ACCOUNT NO.
1500 - 514 -3410, LEGAL SERVICES, NON - RETAINER; CHARGING
$4,742.50 TO ACCOUNT NO. 001-0000-132-2040,73P-D STREET PARKING
GARAGE LOAN; AND CHARGING $163.50 TO ACCOUNT NO. 608-
1910- 521 -3100, PROFESSIONAL SERVICES, FORFEITURE;
PROVIDING AN EFFECTIVE DATE.
The attached resolution is for Legal Services for the City Attorney for the period ending
November 30 2002, in the total amount of $ 11,270.92. The accounts are summarized below:
Account
Consulting — Real Property/Foreclosure
Account # 1500 - 514 -3435
Professional Services -
Account # 608 - 1910 - 521 -3100
73rd Street Parking Garage Loan
Account # 001- 0000 -132 -2040
Available Balance This Invoice
$ 15,684.00 $ 1,494.43
$ 4,500 $ 163.50
$ $4,742.50
CRA Fund — General Legal $ $
South Mlami
F l o r i d a
2001
To: Mayor and Commission
From: Earl G. Gallop
City Attorney
CITY OF SOUTH MIAMI
Date: December 17, 2002
Agenda Item
Commission Meeting November 21, 2002
Attorney's Fees Nagin, Gallop and
Figueredo, P.A.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ATTORNEYS'
FEES; APPROVING ATTORNEYS' FEES FOR NAGIN GALLOP
FIGUEREDO, P.A. IN THE AMOUNT OF $11,270.92; CHARGING
$1,494.54 TO ACCOUNT NO. 1500- 514 - 3435, REAL
PROPERTY/FORECLOSURE; CHARGING $4,870.38 TO ACCOUNT NO.
1500 - 514 -3410, LEGAL SERVICES, NON - RETAINER; CHARGING
$4,742.50 TO ACCOUNT NO. 001-0000-132-2040,73P-D STREET PARKING
GARAGE LOAN; AND CHARGING $163.50 TO ACCOUNT NO. 608-
1910- 521 -3100, PROFESSIONAL SERVICES, FORFEITURE;
PROVIDING AN EFFECTIVE DATE.
The attached resolution is for Legal Services for the City Attorney for the period ending
November 30 2002, in the total amount of $ 11,270.92. The accounts are summarized below:
Account
Consulting — Real Property/Foreclosure
Account # 1500 - 514 -3435
Professional Services -
Account # 608 - 1910 - 521 -3100
73rd Street Parking Garage Loan
Account # 001- 0000 -132 -2040
Available Balance This Invoice
$ 15,684.00 $ 1,494.43
$ 4,500 $ 163.50
$ $4,742.50
CRA Fund — General Legal $ $
Account #610 - 1120- 554 -3415
Code Enforcement
Account #1500 - 514 -3452 $
Telecommunications
Account #1500- 514 -3420 $ $
Legal Services Non Retainer $ 42,000 $ 4,870.38
Account # 1500 -3410
A detailed Billing Statement is attached.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO
ATTORNEYS' FEES; APPROVING ATTORNEYS' FEES FOR
NAGIN GALLOP FIGUEREDO, P.A. IN THE AMOUNT OF
$11,270.92; CHARGING $1,494.54 TO ACCOUNT NO. 1500 -514-
3435, REAL PROPERTY/FORECLOSURE; CHARGING
$4,870.38 TO ACCOUNT NO. 1500 -514 -3410, LEGAL
SERVICES, NON - RETAINER; CHARGING $4,742.50 TO
ACCOUNT NO. 001- 0000 -132 -2040, 73RD STREET PARKING
GARAGE LOAN; AND CHARGING $163.50 TO ACCOUNT NO.
608- 1910 -521 -3100, PROFESSIONAL SERVICES, FORFEITURE;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of South Miami approved
Resolution No. 99 -94 -9500, as amended by Resolution No. 217 -97- 10187,
authorizing payment of City Attorney non - retainer attorneys' fees and costs; and,
WHEREAS, Nagin Gallop Figueredo, P.A., submitted invoices to the City
for legal services rendered, and costs advanced, for the period ending
November 30, 2002, in the amount of $11,270.92; and,
WHEREAS, the City Attorney recommends payment of the attached
invoices.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The invoices for attorneys' fees and costs received from
Nagin Gallop Figueredo, P.A., in the total amount of $11,270.92, are approved for
payment and charging $1,494.54 to account no. 1500 -514 -3435, real
estate /foreclosure; charging $4,870.38 to account no. 1500 -514 -3410, legal, non -
retainer; charging $4,742.50 to account no. 001 - 0000 - 132 -2040, 73rd Street
Parking Garage Loan Account; and charging $163.50 to account no. 608 -1910-
521 -3100, forfeitures.
Section 2. This resolution shall take effect immediately upon approval.
Additions shown by underlining and deletions shown by evefstfiking.
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PASSED AND ADOPTED this
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
day of December, 2002.
\ \Dell_6I00 \Documents \0022 \DAJ\ 16141.doc
Page 2 of 2
O L"I
MAYOR
COMMISSION VOTE:
Mayor Feliu:
Vice Mayor Russell:
Commissioner Wiscombe:
Commissioner Bethel:
Commissioner McCrea:
Hakeem Oshikoya
Finance Director
CITY OF SOUTH MIAMI
6130 Sunset Drive
South Miami, Florida 33143
Re: STATEMENTS FOR PROFESSIONAL SERVICES
City of South Miami
Dear Mr. Oshikoya:
Enclosed are our statements for professional services rendered and for costs advanced
for the period ending November 30, 2002, in the amount of $11,270.92, and requisition no.
112. I have tabulated the amounts currently due on each individual file as follows:
0022 -002 Real Estate & Contracts
Prof 1 Services $
390.00
Statement No. 12800 dated 12106102
Disbursements
78.91
Total Due
468.91
0022 -003 Williamson Foreclosure
Prof I Services $
225.00
Statement No. 12693 dated 12106102
Disbursements
12.63
Total Due
237.63
0022 -023 Parking Garage Contract
Prof 1 Services $
4,742.50
Statement No. 12694 dated 12106102
Disbursements
0.00
Total Due
4,742.50
0022 -034 CSM v. Third Group Mortgage
Prof I Services $
30.00
Statement No. 12695 dated 12106102
Disbursements
0.00
Total Due
30.00
Hakeem Oshikoya, Finance Director
CITY OF SOUTH MIAMI
December 12, 2002
Page 2 of 3
0022 -055 Purchase of 7800 SW 59th Avenue
Statement No. 12696 dated 12106102
0022 -061 NRA, et al. V. City of South Miami
Statement No. 12697 dated 12106102
0022 -094 Officer Darby Wagner Arbitration
Statement No. 12698 dated 12106102
0022 -095 Lazaro D Tabares — EEOC
Statement No. 12699 dated 12106102
0022 -101 Hampton Pre - Determination
Statement No. 12701 dated 12106102
0022 -103 Forfeiture of 1991 Nissan Sentra
Statement No. 12702 dated 12106102
0022 -112 Forfeiture of 1987 Cadillac Sedan
Statement No. 12704 dated 12106102
0022. -113 Forfeiture of 1991 Nissan 300zx
Statement No. 12707 dated 12106102
Prof 1 Services $ 52.50
Disbursements 0.00
Total Due 52.50
Prof 1 Services $ 137.50
Disbursements 27.59
Total Due 165.09
Prof 1 Services $ 385.00
Disbursements 82.79
Total Due 467.79
Prof I Services $ 570.00
Disbursements 0.00
Total Due 570.00
Prof I Services $ 2,560.00
Disbursements 5.00
Total Due 2,565.00
Prof I Services $
Disbursements
Total Due
Prof l Services $
Disbursements
Total Due
Prof 1 Services $
Disbursements
Total Due
0.00
3.00
3.00
0.00
2.00
2.00
45.00
0.00
45.00
0022 -117 HSBC Mortgage Corp. v. CSM ProfI Services $ 405.00
Statement No. 12709 dated 12106102 Disbursements 15.50
Total Due 420.50
Hakeem Oshikoya, Finance Director
-CITY OF SOUTH MIAMI
December 12, 2002
Page 3 of 3
i
0022 -118 Forfeiture of 1994 Chevy Tracker Profl Services $
Statement No. 12710 dated 12106102 Disbursements
Total Due
0022 -119 Deborah Benefield Arbitration Prof 1 Services $
Statement No. 12711 dated 12106102 Disbursements
_Total Due
0022 -120 Special Assessments,
Statement No. 12712 dated 12106102
0022 -121 Wells Fargo Home Mtg. v. CSM
Statement No. 12713 dated 12106102
0022 -122 Wells Fargo v. Gomez and CSM
Statement No. 12714 dated 12106102
Prof 1 Services $
Disbursements
Total Due
Prof 1 Services ` $
Disbursements
Total Due
15.00
98.50
113.50
665.00
175.00
840.00
262.50
0.00
262.50
135.00
0.00
135.00
Prof 1 Services $ 150.00
Disbursements 0.00
Total Due 150.00
CURRENT TOTAL DUE $ 119270.92
Do not hesitate to call me if you have any questions regarding these statements.
Very truly yours,
Earl G. Gallop
EGG :daj
Enclosures
cc: Mayor and City Commission
CITY OF SOUTH MIAMI
6130 Sunset Drive, South Miami, Florida 33143
Vendor: NAGIN GALLOP & FIGUEREDO, P.A. Req. No. 112
_Date: December 12, 2002
Finance Department
Item
No.
Quantity
Description and
Specifications
Account Number
Unit Price
Total
1
7
Real Estate /Foreclosure
1500 -514 -3435
$1,494.54
$1,494.54
2
6
Legal, Non - Retainer
1500 -514 -3410
$4,870.38
$4,870.38
3
4
Forfeitures
608- 1910 - 521 -3100
$163.50
$163.50
4
1
73� Street Parking Garage
Loan Account
001- 0000- 132- 2040
$4,742.50
$4,742.50
TOTAL
$11,270.92
Purchase Order No. I Terms /Discount
I Hereby Certify That The Coding of Accounts Approved Purchases as Above Approved
Above Material, Equipment, and Issuance of Purchase Order
Or Service Is Essential And A Authorized
Proper Request Against The
Codes Charge Sufficiency of Appropriation
�s� Balances Verified (Except As
Otherwise Noted)
Head of Department Finance Department City Manager
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED
NAGIN GALLOP FIGUEREDOP.A.
Attorneys & Counselors
3225 Aviation Avenue, Suite 301 Miami, Florida 33133
Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351
December 6, 2002
Hakeem Oshikoya Matter ID: 0022 -002
Finance Director Real Estate & Contracts
City of South Miami
6130 Sunset Drive Statement No. 12800
City of South Miami, FL 33143
Hours Amount
11/07/2002 EAB Attention to Red Light Program. 0.20 30.00
11/18/2002 EAB Began analysis of and revisions to proposed Red Light Signal 0.40 60.00
program ordinance.
11/19/2002 EAB Revisions to draft ordinance on red light program; and provided 2.00 300.00
substantive comments on the draft to Assist. Chief Mills.
Total Professional Services 390.00
Rate Summary
Eve A. Boutsis
Total hours
Expenses
Legal research
2.60 hours at $150.00 /hr 390.00
2.60
78.91
Sub -total Expenses: 78.91
Payment is due upon receipt. Please notify us w ithin 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
For Professional Services
390.00
For Disbursements Incurred
78.91
Current Balance:
468.91
Previous Balance:
5,616.97
Payments - Thank you
0.00
Total Due 6,085.88
To be properly credited, please indicate Statement Number on your remittance check.
Payment is due upon receipt. Please notify us w ithin 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
3225 Aviation Avenue, Suite 301 Miami, Florida 33133
Telephone: (305) 854 -5353
Facsimile: (305) 854 -5351
December 6, 2002
Hakeem Oshikoya
Matter ID: 0022 -003
Finance Director
Williamson Foreclosure
City of South Miami
EAB Attention to Marshall Williamson property and remaining liens;
6130 Sunset Drive
Statement No. 12693
City of South Miami, FL 33143
prepared e-mail communication to Ms. Manning on this item.
Hours Amount
11/06/2002 EAB Attention to remaining liens on Williamson property; analysis of 0.40 60.00
correspondence and attachments supplied by Mr. Mandler, counsel
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
for Habitat as to liens, and prepared response to Ms. Anne
Manning on lien issue.
11/08/2002
EAB Attention to Marshall Williamson property and remaining liens;
0.40
60.00
prepared e-mail communication to Ms. Manning on this item.
11/12/2002
EAB <Telephone conference with Charles Heartsfield, counsel for Habitat
0.40
60.00
for Humanity regarding liens remaining against Wllliamson
property; and coordinated release of city's remaining lien.
11/19/2002
EAB Telephone conference with Charles Heartsfield regarding releases
0.30
45.00
of liens and county interest in Williamson property.
Total Professional Services
225.00
Rate Summary
Eve A. Boutsis 1.50 hours at $150.00 /hr
225.00
Total hours: 1.50
Expenses
Legal research
2.13
11/19/2002
Recording Fee
10.50
Sub -total Expenses:
12.63
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
Nagin Gallop Figueredo P.A. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED
Matter ID: 0022 -003 Statement No.: 12693 Page: 2
For Professional Services
For Disbursements Incurred
Current Balance:
Previous Balance:
Payments - Thank you
225.00
12.63
237.63
-33.00
0.00
Total Due 204.63
To be properly credited, please indicate Statement Number on your remittance check.
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5 % per month w ill be charged if payment is not received w ithin 30 days.
0
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED
NAGIN GALLOP FIGUEREDOP.A.
Attorneys & Counselors
3225 Aviation Avenue, Suite 301
Telephone: (305) 854 -5353
Hakeem Oshikoya
Finance Director
City of South Miami
6130 Sunset Drive
City of South Miami FL 33143
Miami, Florida 33133
Facsimile: (305) 854 -5351
December 6, 2002
Matter ID: 0022 -023
Parking garage contract
Statement No. 12694
Hours Amount
10/21/2002 LRF Telephone status conference with George McArdle. 0.50 87.50
10/23/2002 LRF Prepared draft of a letter to Anne Cotter responding to Ms. Cotter's 0.50 87.50
Payment is due upon receipt. Please notify us w ithin 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
questions.
10/25/2002
LRF Prepared memorandum to commissioners regarding garage;
1.50 262.50
telephone conference with Anne Cotter; telephone conferences with
George McArdle and time frames and modifications of financial
responsibilities.
10/31/2002
LRF Attended meeting with Centex - Rooney, MRP Properties and
3.30 577.50
Arquitectonica to discuss construction costs for the alternate
design and options.
11/01/2002
LRF Telephone conferences with George McArdle regarding
1.00 175.00
comparisons and financial projections.
11/04/2002
LRF Various telephone conferences with George McArdle; attended
5.00 875.00
commission meeting.
11/08/2002
LRF Various telephone conferences with George McArdle regarding
0.90 157.50
project related matters.
11/08/2002
EGG Attention to parking garage and attended meeting with comm'r.
1.50 262.50
McCrea and Mr. Scurr regarding history of garage project, current
status and options.
11/13/2002
LRF Conferences with George McArdle regarding architectural issues
0.40 70.00
and cost estimate overruns.
11/13/2002
LRF Telephone conference with Subrata Basu regarding same.
0.50 87.50
11/14/2002
LRF Telephone conference with Anne Cotter regarding project status;
0.80 140.00
telephone conference with Charles Scurr regarding same.
11/15/2002
LRF Reviewed a -mails from Mr. Scurr regarding garage project;
1.50 262.50
telephone conference with Mr. Scurr regarding same; attended
meeting of staff with Subrata Basu and Dan McCrea.
Payment is due upon receipt. Please notify us w ithin 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
Nagin Gallop Figueredo P.A. CONFIDENTIAL- ATTORNEY /CLIENT PRIVILEGED
Matter ID: 0022 -023 Statement No.: 12694 Page: 2
11/15/2002
LRF Briefing with new Commissioner Dan McCrea on parking garage
3.00
525.00
project.
11/18/2002
LRF Attended meeting with Mr. Scurr, Mr. McArdle and Mr. Richman to
2.50
437.50
discuss revised deal.
11/19/2002
LRF Telephone conference with Charles Scurr; telephone conferences
0.90-
157.50
with George McArdle and Mark Richman.
11/25/2002
LRF Telephone conference with George McArdle; telephone conference
0.50
87.50
with Charles Scurr.
11/26/2002
LRF Meeting with George McArdle and Mark Richman; telephone
1.80-
315.00
conferences with Charles Scurr regarding parking garage project.
11/27/2002
LRF Telephone conference with George McArdle regarding deal points
1.00
175.00
proposal; reviewed MRP's proposal; telephone conference with Mr.
Scurr regarding same; telephone conference with Dan McCrea
regarding same.
Total Professional Services
4,742.50
Rate Summary
Luis R. Figueredo 25.60 hours at $175.00 /hr
4,480.00
Earl G. Gallop 1.50 hours at $175.00/hr
262.50
Total hours: 27.10
Payments
11/20/2002
Payment Ck #39043
5,425.50
Sub -total Payments:
5,425.50
Payment is due upon receipt. Please notify us w ithin 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month will be charged if payment is not received w ithin 30 days.
Nagin Gallop Figueredo P.A. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED
Matter ID: 0022 -023 Statement No.: 12694 Page: 3
For Professional Services 4,742.50
For Disbursements Incurred 0.00
Current Balance: 4,742.50
Previous Balance: 9,975.50
Payments - Thank you 5,425.50
Total Due 9,292.50
To be properly credited, please indicate Statement Number on your remittance check.
Payment is due upon receipt. Please notify us w ithin 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
`r4
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED
NAGIN GALLOP FIGUEREDOP.A.
Attorneys & Counselors
3225 Aviation Avenue, Suite 301 Miami, Florida 33133
Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351
December 6, 2002
Hakeem Oshikoya Matter ID: 0022 -034
Finance Director CSM v. Third Group Mortgage,
City of South Miami
6130 Sunset Drive Statement No. 12695
City of South Miami, FL 33143
Hours
11/19/2002 EAB Prepared letter to Steven Jones in the Rojas matter advising that 0.20
the City has withdrawn its objections and to proceed at tomorrow's
summary judgment hearing, unopposed.
Total Professional Services
Rate Summary
Eve A. Boutsis
Payments
11/20/2002 Payment
0.20 hours at $150.00 /hr 30.00
Total hours: 0.20
Ck #39043 541.25
Sub -total Payments: 541.25
Amount
30.00
30.00
Payment is due upon receipt. Please notify us w ithin 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
For Professional Services
30.00
For Disbursements Incurred
0.00
Current Balance:
30.00
Previous Balance:
1,813.25
Payments - Thank you
541.25
Total Due 1,302.00
To be properly credited, please indicate Statement Number on your remittance check.
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
Attorneys & Counselors
3225 Aviation Avenue, Suite 301 Miami, Florida 33133
Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351
December 6, 2002
Hakeem Oshikoya Matter ID: 0022 -055
Finance Director Purchase of 7800 SW 59th
City of South Miami
6130 Sunset Drive Statement No. 12696
City of South Miami, FL 33143
Hours Amount
11/15/2002 EGG Telephone conference with Mr. Lott regarding pruchase of corner lot 0.30 52.50
of Van Smith property.
Total Professional Services 52.50
Rate Summary
Earl G. Gallop 0.30 hours at $175.00/hr 52.50
Total hours: 0.30
Payments
11/20/2002 Payment Ck #39043 245.00
Sub -total Payments: 245.00
Payment is due upon receipt. Please notify us w ithin 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
Nagin Gallop Figueredo P.A. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED
Matter ID: 0022 -055 Statement No.: 12696 Page: 2
For Professional Services
52.50
For Disbursements Incurred
0.00
Current Balance:
52.50
Previous Balance:
245.00
Payments - Thank you
245.00
Total Due 52.50
To be properly credited, please indicate Statement Number on your remittance check.
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED
NAGIN GALLOP FIGUEREDOP. A.
Attorneys & Counselors
3225 Aviation Avenue, Suite 301 Miami, Florida 33133
Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351
December 6, 2002
Hakeem Oshikoya Matter ID: 0022 -061
Finance Director NRA, et al. vs. City of South
City of South Miami
6130 Sunset Drive Statement No. 12697
City of South Miami, FL 33143
Hours Amount
11/01/2002 EGG Reviewed engagement letter; prepared letter to Mr. Shercker; 0.70 122.50
telephone conference with vice mayor Russell regarding
engagement of appellate counsel.
11/04/2002 JMP Delivered document relating to appeal on motion for attorney's fees. 0.75 15.00
Rate Summary
Earl G. Gallop
Jennifer M. Penichet
Expenses
Total Professional Services 137.50
0.70 hours at $175.00/hr
0.75 hours at $ 20.00 /hr
Total hours: 1.45
122.50
15.00
Mileage 2.00
Legal research 25.59
Sub -total Expenses: 27.59
Payments
11/20/2002 Payment Ck #39043 779.20
Sub -total Payments: 779.20
Payment is due upon receipt. Please notify us w ithin 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
tl
Nagin Gallop Figueredo P.A. CONFIDENTIAL - ATTORNEY /CLIENT PRMLEGED
Matter ID: 0022 -061 Statement No.: 12697 Page: 2
For Professional Services
For Disbursements Incurred
Current Balance:
Previous Balance:
Payments - Thank you
Total Due
To be properly credited, please indicate Statement Number on your remittance check.
137.50
27.59
165.09
1,356.70
779.20
742.59
Payment is due upon receipt. Please notify us w ithin 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
r`
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED
NAGIN GALLOP FIGUEREDOP.A.
Attorneys & Counselors
3225 Aviation Avenue, Suite 301 Miami, Florida 33133
Facsimile: (305) 854 -5351
December 6, 2002
Matter ID: 0022 -094
Officer Darby Wagner Arbitration
Statement No. 12698
Telephone: (305) 854 -5353
Hakeem Oshikoya
Finance Director
City of South Miami
6130 Sunset Drive
City of South Miami, FL 33143
Hours Amount
11/01/2002 MDS Telephone conference with Captain Ross re illness of arbitrator and 1.00 175.00
consequences for the arbitration. Telephone conference with Mr.
Tucker illness of arbitrator and consequences for the arbitration.
Telephone conference with Mr. Tucker and Mr. Fernandez, new
arbitrator, re status of arbitration and manner of proceeding forward.
Left voice mail messages for City Manager and Chief of Police re
status of arbitration. Telephone conference with Chief Watson re
status of matter. Drafted letter to City Manager Scurr re status of
case.
11/06/2002 MDS Telephone conference with Mr. Fernandez re status of production of 0.10 17.50
materials from Mr. Berkman.
11/13/2002 MDS Telephone conference with Mr. Femadez, new arbitrator, re 1.00 175.00
recreation of record from arbitration transcript and possible missing
items admitted into evidence at prior arbitration hearing. Retrieved
materials for production to Mr. Frenandez. Drafted letter to Mr.
Tucker re production of transcript of arbitration hearing and three
missing exhibits [ City Exhibit # 12 and Union Exhibit #s 3 and 5].
Drafted letter to Mr. Fernandez re production of materials in
response to Mr. Fernandez requests.
11/20/2002 MDS Reviewed a mail from Mr. Scurr. Replied to a mail from Mr. Scurr. 0.10 17.50
Total Professional Services 385.00
Rate Summary
Michael D. Spivack 2.20 hours at $175.00/hr
Total hours: 2.20
385.00
Payment is due upon receipt. Please notify us w ithin 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
For Professional Services
For Disbursements Incurred
Current Balance:
Previous Balance:
Payments - Thank you
Sub -total Expenses: 82.79
385.00
82.79
467.79
7,517.91
0.00
Total Due 7,985.70
To be properly credited, please indicate Statement Number on your remittance check.
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED
NAGIN GALLOP FIGUEREDOP.A.
Attorneys Fa Counselors
3225 Aviation Avenue, Suite 301
Telephone: (305) 854 -5353
Hakeem Oshikoya
Finance Director
City of South Miami
6130 Sunset Drive
City of South Miami, FL 33143
Miami, Florida 33133
Facsimile: (305) 854 -5351
December 6, 2002
Matter ID: 0022 -095
Lazaro D. Tabares - EEOC
Statement No. 12699
Rate Summary
Michael D. Spivack
Payments
11/20/2002 Payment
Total Professional Services 570.00
3.80 hours at $150.00 /hr
Total hours: 3.80
Ck #39043
Sub -total Payments
570.00
2,555.00
2,555.00
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5 % per month w ill be charged if payment is not received w ithin 30 days.
Hours Amount
11/22/2002 MDS Prepared for Tuesday's unemployment compensation hearing.
1.10 165.00
Reviewed file and legal research regarding admissibility of certain
documents. Client consultation regarding Tuesday's unemployment
compensation hearing.
11/25/2002 MDS Prepared for tomorrow's unemployment compensation hearing.
0.20 30.00
11/26/2002 MDS Client consultation regarding Unemployment compensation hearing.
2.50 375.00
Represented client at unemployment compensation hearing. Client
consultation post unemployment compensation hearing.
Rate Summary
Michael D. Spivack
Payments
11/20/2002 Payment
Total Professional Services 570.00
3.80 hours at $150.00 /hr
Total hours: 3.80
Ck #39043
Sub -total Payments
570.00
2,555.00
2,555.00
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5 % per month w ill be charged if payment is not received w ithin 30 days.
F
Nagin Gallop Figueredo P.A.
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED
Matter ID: 0022 -095 Statement No.: 12699 Page: 2
For Professional Services
For Disbursements Incurred
Current Balance:
Previous Balance:
Payments - Thank you
570.00
0.00
570.00
3,328.00
2,555.00
Total Due 1,343.00
To be properly credited, please indicate Statement Number on your remittance check.
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED
NAGIN GALLOP FIGUEREDOP.A.
Attorneys & Counselors
3225 Aviation Avenue, Suite 301 Miami, Florida 33133
Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351
December 6, 2002
Hakeem Oshikoya Matter ID: 0022 -096
Finance Director Darby L. Wagner - EEOC Claim
City of South Miami
6130 Sunset Drive Statement No. 12700
City of South Miami, FL 33143
For Professional Services
0.00
For Disbursements Incurred
0.00
Current Balancer
0.00
Previous Balance:
157.50
Payments - Thank you
0.00
Total Due 157.50
To be properly credited, please indicate Statement Number on your remittance check.
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
0
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED
NAGIN GALLOP FIGUEREDOP.A.
Attorneys & Counselors
3225 Aviation Avenue, Suite 301 Miami, Florida 33133
Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351
December 6, 2002
Hakeem Oshikoya Matter ID: 0022 -101
Finance Director Hampton Pre - Determination
City of South Miami
6130 Sunset Drive Statement No. 12701
City of South Miami', FL 33143
Hours Amount
11/01/2002 EAB Meeting with Mr. Scurr regarding proposed arbitrators and Iresearch 2.90 435.00
11/04/2002 EAB
11/19/2002 EAB
11/19/2002
MDS
11/20/2002
EAB
11/20/2002
MDS
11/21/2002
MDS
11/22/2002 MDS
11/25/2002 MDS
regarding background and decisions by arbitrators.
Continued research on arbitrators' backgrounds and case histories;
and telephone conference with Mr. Dubbin regarding prospective
arbitrator.
Prepared letter to Angeline Mason, American Arbitration
Association confirming that the Hampton arbitration hearing will be
held on January 28, 2003 and that Ms. Mason is sending out the
notice.
Prepared for hearing.
Prepared position statement to the AAA.
Prepared for Friday's hearing concerning Hampton's appeal of
unemployment compensation decision.
Analyzed and evaluated position statement. Prepared for
tomorrow's unemployment compensation hearing. Client
consultation regarding November 22, 2002 unemployment
compensation hearing.
Prepared for today's unemployment compensation hearing.
Attended hearing on Hampton's unemployment compensation.
Client consultation regarding unemployment compensation hearing.
Post hearing analysis of matter. Prepared materials for
presentation to State Attorney's Office for possible prosecution of
Hampton for perjury by inconsistent statements. Legal research
regarding prosecution for perjury by contradictory statements and
perjury in an official proceeding. Telephone conference with A.S.A.
Smith re bringing of charges against Hampton for perjury.
1.00 150.00
0.20 30.00
0.20
35.00
1.30
195.00
1.50
262.50
4.50 787.50
3.20 560.00
0.60 105.00
Payment is due upon receipt. Please notify us w ithin 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
Nagin Gallop Figueredo P.A. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED
Matter ID: 0022 -101 Statement No.: 12701
Page: 2
Total Professional Services
2,560.00
j Rate Summary
Eve A. Boutsis 5.40 hours at $150.00 /hr 810.00
Michael D. Spivack 10.00 hours at $175.00/hr 1,750.00
Total hours: 15.40
Expenses
11/26/2002 Tape of Unemployment Compensation 5.00
Hearing
Sub -total Expenses: 5.00
Payments
11/20/2002 Payment Ck #39043 15.00
Sub -total Payments: 15.00
For Professional Services
2,560.00
For Disbursements Incurred
5.00
I
Current Balance:
2,565.00
Previous Balance:
95.00
Payments - Thank you
15.00
Total Due
2,645.00
To be properly credited, please indicate Statement Number on your remittance check.
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED
NAGIN GALLOP FIGUEREDOP.A
Attorneys & Counselors
3225 Aviation Avenue, Suite 301 Miami, Florida 33133
Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351
December 6, 2002
Hakeem Oshikoya Matter ID: 0022 -103
Finance Director Forfeiture of 1991 Nissan Sentra
City of South Miami
6130 Sunset Drive Statement No. 12702
City of South Miami, FL 33143
Expenses
Mileage 3.00
Sub -total Expenses: 3.00
For Professional Services
0.00
For Disbursements Incurred
3.00
Current Balance:
3.00
Previous Balance:
0.00
Payments - Thank you
0.00
Total Due
a
3.00
To be properly credited, please indicate Statement Number on your remittance check.
Payment is due upon receipt. Please notify us w ithin 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED
NAGIN G ALLOP FI GEREDOP.A.
Attorneys & Counselors
3225 Aviation Avenue, Suite 301 Miami, Florida 33133
Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351
December 6, 2002
Hakeem Oshikoya Matter ID: 0022 -109
Finance Director
Chase Manhattan v. Ramirez
City of South Miami
6130 Sunset Drive Statement No. 12703
City of South Miami, FL 33143
Payments
11/20/2002 Payment Ck #39043 45.00
Sub -total Payments: 45.00
For Professional Services
For Disbursements Incurred
Current Balance:
Previous Balance:
Payments - Thank you
0.00
0.00
0.00
45.00
45.00
Total Due 0.00
To be properly credited, please indicate Statement Number on your remittance check.
Payment is due upon receipt. Please notify us w ithin 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED
NAGIN GALLOP FIGUEREDOP.A.
Attorneys & Counselors
3225 Aviation Avenue, Suite 301 Miami, Florida 33133
Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351
December 6, 2002
Hakeem Oshikoya Matter ID: 0022 -112
Finance Director Forfeiture of 1987 Cadillac Sedan
City of South Miami
6130 Sunset Drive Statement No. 12704
City of South Miami, FL 33143
Expenses
Parking Charge 2.00
Sub -total Expenses: 2.00
Payments
11/20/2002 Payment Ck #39043 157.50
Sub -total Payments: 157.50
For Professional Seances 0.00
For Disbursements Incurred 2.00
Current Balance:
2.00
Previous Balance: 190.50
Payments - Thank you 157.50
Total Due 35.00
To be properly credited, please indicate Statement Number on your remittance check.
Payment is due upon receipt. Please notify us w ithin 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED
NAGIN GALLOP FIGUEREDOPA
Attorneys & Counselors
3225 Aviation Avenue, Suite 301 Miami, Florida 33133
Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351
December 6, 2002
Hakeem Oshikoya Matter ID: 0022 -113
Finance Director Forfeiture of 1991 Nissan 300zx
City of South Miami
6130 Sunset Drive Statement No. 12705
City of South Miami, FL 33143
Payments
11/20/2002 Payment Ck #39043
For Professional Services
For Disbursements Incurred
Current Balance:
Previous Balance:
Payments - Thank you
383.46
Sub -total Payments: 383.46
Total Due
To be properly credited, please indicate Statement Number on your remittance check.
0.00
0.00
0.00
533.46
383.46
150.00
Payment is due upon receipt. Please notify us w ithin 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED
NAGIN GALLOP FIGUEREDOP.A
Attorneys & Counselors
3225 Aviation Avenue, Suite 301 Miami, Florida 33133
Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351
Hakeem Oshikoya December 6, 2002 -
Matter ID: 0022 -114
Finance Director Netbank v. Aleman and CSM
City of South Miami
6130 Sunset Drive Statement No. 12706
City of South Miami, FL 33143
Payments
11/20/2002 Payment Ck #39043 24.00
Sub -total Payments: 24.00
For Professional Services
0.00
For Disbursements Incurred
0.00
Current Balance:
0.00
Previous Balance:
24.00
Payments - Thank you
24.00
Total Due
0.00
To be properly credited, please indicate Statement Number on your remittance check.
Payment is due upon receipt. Please notify us w ithin 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
CONFIDENTIAL - ATTORNEY /CLIENT PRMLEGED
NAGIN GALLOP FIGUEREDOPA
Attorneys & Counselors
3225 Aviation Avenue, Suite 301 Miami, Florida 33133
Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351
December 6, 2002
Hakeem Oshiko a
y Matter ID: 0022 -115
Finance Director Ocean Federal Bank v.
City of South Miami
6130 Sunset Drive Statement No. 12707
I
City of South Miami, FL 33143
Hours Amount
11/13/2002 EAB Prepared letter to counsel for Plaintiff, advising that we have filed an 0.30 45.00
answer to the amended complaint, but we are not being served
copies of pleadings being filed in action.
Total Professional Services 45.00
Rate Summary
Eve A. Boutsis 0.30 hours at $150.00 /hr 45.00
Total hours: 0.30
Payments
11/20/2002 Payment Ck #39043 154.25
Sub -total Payments: 154.25
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
Nagin Gallop Figueredo P.A. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED
Matter ID: 0022 -115 Statement No.: 12707 Page: 2
For Professional Services 45.00
For Disbursements Incurred 0.00
i
Current Balance:
45.00
Previous Balancer 154.25
Payments Thank you 154.25
Total Due 45.00
j
To be properly credited, please indicate Statement Number on your remittance check.
Payment is due upon receipt. Please notify us w ithin 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
CONFIDENTIAL - ATTORNEY /CLIENT PRMLEGED
NAGIN GALLOP FIGUEREDOP.A
Attorneys & Counselors
3225 Aviation Avenue, Suite 301 Miami, Florida 33133
Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351
December 6, 2002
Hakeem Oshikoya Matter ID: 0022 -116
Finance Director Forfeiture of 1993 Nissan
City of South Miami
6130 Sunset Drive Statement No. 12708
City of South Miami, FL 33143
Payments
11/20/2002 Payment Ck #39043 120.00
Sub- total Payments: 120.00
For Professional Services
For Disbursements Incurred
Current Balance:
Previous Balance:
Payments - Thank you
0.00
120.00
120.00
Total Due 0.00
To be properly credited, please indicate Statement Number on your remittance check
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED
NAGIN GALLOP FIGUEREDOP.A.
Attorneys & Counselors
3225 Aviation Avenue, Suite 301 Miami, Florida 33133
Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351
December 6, 2002
Hakeem Oshikoya Matter ID: 0022 -117
Finance Director HSBC Mortgage Corp. v. Elsa
City of South Miami
6130 Sunset Drive Statement No. 12709
City of South Miami, FL 33143
Hours Amount
11/01/2002 JMP Hand delivered to clerk of court City of South Miami's Motion for 0.75 15.00
Surplus Funds.
11/05/2002 EAB Attended hearing on final summary judgment and hearing on city's 2.60 390.00
motion to receive surplus funds from foreclosure sale.
Total Professional Services 405.00
Rate Summary
Eve A.Boutsis
2.60 hours at $150.00 /hr
390.00
Jennifer M. Penichet
0.75 hours at $ 20.00 /hr
15.00
Total hours:
3.35
Expenses
Parking Charge
14.00
Mileage
1.50
Sub -total Expenses:
15.50
Payments
11/20/2002
Payment Ck #39043
202.50
Sub -total Payments:
202.50
Payment is due upon receipt. Please notify us w ithin 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
For Professional Services
405.00
For Disbursements Incurred
15.50
Current Balance:
420.50
Previous Balance:
247.50
Payments - Thank you
202.50
Total Due
465.50
To be properly credited, please indicate Statement Number on your remittance check.
Payment is due upon receipt. Please notify us w ithin 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED
NAGIN GALLOP FIGUEREDOPA
Attorneys & Counselors
3225 Aviation Avenue, Suite 301 Miami, Florida 33133
Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351
December 6, 2002
Hakeem Oshikoya Matter ID: 0022 -118
Finance Director Forfeiture of 1994 Chevy Tracker
City of South Miami
6130 Sunset Drive Statement No. 12710
City of South Miami, FL 33143
Hours Amount
11/01/2002 JMP Hand delivered to clerk of court a notice of voluntary dismissal with 0.75 15.00
prejudice.
Total Professional Services 15.00
Rate Summary
Jennifer M. Penichet 0.75 hours at $ 20.00 /hr 15.00
Total hours: 0.75
Expenses
Parking Charge 22.00
Mileage 1.50
11/14/2002 Court reporter 75.00
Sub -total Expenses: 98.50
Payments
11/20/2002 Payment Ck #39043 510.00
Sub -total Payments: 510.00
Payment is due upon receipt. Please notify us w ithin 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
o
Nagin Gallop Figueredo P.A. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED
Matter ID: 0022 -118 Statement No.: 12710 Page: 2
For Professional Services 15.00
For Disbursements Incurred 98.50
Current Balance: 113.50
Previous Balance: 1,221.50
Payments Thank you 510.00
Total Due 825.00
To be properly credited, please indicate Statement Number on your remittance check.
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
Payment is due upon receipt. Please notify us w ithin 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
CONFIDENTIAL - ATTORNEY /CLIENT PRIMLEGED
NAGIN GALLOP FIGUEREDOP.A.
Attorneys Fa Counselors
3225 Aviation Avenue, Suite 301 Miami, Florida 33133
Telephone: (305)854 -5353 Facsimile: (305) 854 -5351
December 6, 2002
Hakeem Oshikoya Matter ID: 0022 -119
Finance Director Deborah Benefield Arbitration
City of South Miami
6130 Sunset Drive Statement No. 12711
City of South Miami, FL 33143
Amount
Hours
11/01/2002 EAB Meeting with Mr. Scurr and Mrs. Jeanette Enrizo - Navarro regarding 0.40
70.00
proposed settlement offer.
11/01/2002 MDS Reviewed status of case re possible settlement. 0.10
17.50
11/01/2002 MDS Telephone conference with Chief Watson re status of matter. 0.10
17.50
11/20/2002 MDS Analyzed pros and cons of filing a position statement. 0.10
17.50
11/21/2002 EAB Drafted and finalized position statement to AAA. 3.00
525.00
11/21/2002 MDS Analyzed and evaluated position statement. 0.10
17.50
Total Professional Services
665.00
Rate Summary
Eve A. Boutsis 3.40 hours at $175.00/hr 595.00
Michael D. Spivack 0.40 hours at $175.00/hr 70.00
Total hours: 3.80
Expenses
11/14/2002 Arbitrator Fee 175.00
Sub -total Expenses: 175.00
Payment is due upon receipt. Please notify us w ithin 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
Nagin Gallop Figueredo P.A. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED
Matter ID: 0022 -119 Statement No.: 12711 Pager 2
For Professional Services 665.00
For Disbursements Incurred 175.00
i
Current Balance: 840.00
Previous Balance: 1,155.00
Payments - Thank you 0.00
Total Due 1,995.00
To be properly credited, please indicate Statement Number on your remittance check.
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received within 30 days.
F
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED
NAGIN GALLOP FIGUEREDOP.A.
Attorneys & Counselors
3225 Aviation Avenue, Suite 301 Miami, Florida 33133
Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351
December 6, 2002
Hakeem Oshikoya Matter ID: 0022 -120
Finance Director Special
City of South Miami
6130 Sunset Drive Statement No. 12712
City of South Miami, FL 33143
Hours Amount
11/20/2002 EGG Telephone conference with Mr. Mark Lawson, municipal tax 0.50 87.50
attorney, regarding special assessment for downtown infrastructure
improvements.
11/21/2002 EGG Telephone conference with Mr. Lawson regarding facts of downtown 1.00 175.00
infrastructure improvements and basis for special assessment;
attended meeting with Mr. Ramon Castello regarding
improvements; transmitted improvement map to Mr. Lawson.
Total Professional Services 262.50
Rate Summary
Earl G. Gallop 1.50 hours at $175.00/hr 262.50
Total hours: 1.50
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
Total Due 862.50
To be properly credited, please indicate Statement Number on your remittance check.
Payment is due upon receipt. Please notify us w ithin 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
CONFIDENTIAL ATTORNEY /CLIENT PRIVILEGED
NAGIN GALLOP FIGUEREDOP. A.
Attorneys & Counselors
3225 Aviation Avenue, Suite 301 Miami, Florida 33133
Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351
December 6, 2002
Hakeem Oshikoya Matter ID: 0022 -121
Finance Director Wells Fargo Home Mtg. v. Fiallo,
City of South Miami
6130 Sunset Drive Statement No. 12713
City of South Miami, FL 33143
Hours Amount
11/04/2002 EAB Telephone conference with counsel for Wells Fargo regarding liens 0.90 135.00
filed against property; and drafted answer and affirmative defenses.
Rate Summary
Eve A. Boutsis
Total flours
For Professional Services
For Disbursements Incurred
Current Balance:
Previous Balance:
Payments - Thank you
Total Professional Services
0.90 hours at $150.00 /hr 135.00
0.90
Total Due
To be properly credited, please indicate Statement Number on your remittance check.
135.00
135.00
0.00
135.00
19.00
0.00
154.00
Payment is due upon receipt. Please notify us w ithin 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5% per month w ill be charged if payment is not received w ithin 30 days.
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED
NAGIN GALLOP FIGUEREDOP.A.
Attorneys & Counselors
3225 Aviation Avenue, Suite 301 Miami, Florida 33133
Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351
December 6, 2002
Hakeem Oshikoya Matter ID: 0022 -122
Finance Director
Wells Fargo v. Gomez and CSM
City of South Miami
6130 Sunset Dn\te Statement No. 12714
City of South Miami, FL 33143
Hours Amount
j 11/19/2002 EAB Prepared answer to foreclosure complaint. 0.60 90.00
11/21/2002 EAB Finalized answer and affirmative defenses. 0.40 60.00
Total Professional Services 150.00
Rate Summary
Eve A. Boutsis 1.00 hours at $150.00 /hr 150.00
Total hours: 1.00
For Professional Services 150.00
For Disbursements Incurred 0.00
Current Balance: 150.00
Previous Balance: 0.00
Payments - Thank you 0.00
I
Total Due 150.00
To be properly credited, please indicate Statement Number on your remittance check.
Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a
rate of 1.5 % per month w ill be charged if payment is not received w ithin 30 days.
C
CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
TO: Mayor and Commission DATE: December 11, 2002
FROM: Charles D. Scurr RE: Agenda Item #
City Manager /7 ( Comm. Meeting: 12/17/02
Re: Authorization for the City Manager to execute
additional funding for the Citywide Drainage
Improvements - Phase 1
REQUEST:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA,
RELATING TO THE AGREEMENT CONCERNING CITYWIDE DRAINAGE IMPROVEMENT - PHASE 1,
AUTHORIZING THE CITY MANAGER TO INCREASE THE CONTRACT AMOUNT WITH T.J. PAVEMENT
CORP., FOR AN ADDITIONAL $7,000.00 TO BE PAID FROM SOUTH FLORIDA WATER MANAGEMENT
DISTRICT (SFWMD) GRANT; PROVIDING AN EFFECTIVE DATE.
BACKGROUND:
Following the approval of resolution number 142 -02- 11491 during the September 17th 2002 City
Commission meeting, the contractor (T.J. Pavement Corp.) has been working on the Citywide Drainage
Improvements project. The project consist of various drainage improvements citywide, to include Twin
Lakes Drive between the 5900 block and the 6100 block.
During the construction activities, it was determined that three additional catch basins with 30 linear feet of
exfiltration trench, restoration of asphalt and the disturbed swale area. The contractor has submitted the
attached $7,000.00 Change Order for the work. This additional work will prevent flooding in front of the
residential properties, in addition to 4 drainage manholes and 320 linear feet of 24 -inch Corrugated
Aluminum Pipes proposed for the improvement corridor. This additional cost will be funded from the
SFWMD grant. The grant fund balance is shown on the attached budget activity report.
RECOMMENDATION:
It is recommended that the City Commission approve the funding for the work to be performed.
ATTACHMENTS:
❑ Proposed Resolution
❑ Resolution No. 142 -02 -11491
❑ Copy of Change Order No. 1
❑ Change Order No. 1 Worksheet
❑ Grant Budget Activities Report — SFWMD grant
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RESOLUTION NO
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, RELATING TO THE AGREEMENT CONCERNING CITYWIDE
DRAINAGE IMPROVEMENT PHASE 1, AUTHORIZING THE CITY MANAGER TO
INCREASE THE CONTRACT AMOUNT WITH T.J. PAVEMENT CORP., FOR AN
ADDITIONAL $7,000.00 TO BE PAID FROM SOUTH FLORIDA WATER MANAGEMENT
DISTRICT GRANT; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Commission wishes to continue construction
improvements to the Citywide Drainage Improvements Phase 1, and;
WHEREAS, during the September 17th 2002 City Commission meeting, the City
Commission approved a contract with T.J. Pavement Corp. to construct various drainage
improvements under the Citywide Drainage Improvements - Phase I at a cost of $88,090.00
through Resolution No. 142 -02- 11491, and;
WHEREAS, due to unforeseen circumstances, three additional catch basins and thirty linear feet
of exfiltration trench with applicable right -of -way restoration are needed within the 5900 and
6000 block of Twin Lakes Drive to prevent standing rain water in front of the properties and;
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1: The City Manager is hereby authorized to increase the contract with T.J. Pavement
Corp. the Citywide Drainage Improvements — Phase 1 by $7,000.00.
Section 2: The project is funded through the State Legislative appropriation funds and
administered by the South Florida Water Management District.
Section 3: That the additional amount of $7,000.00 be charged to grant account number 001 -
0000 -132 -2060.
Section 4: This resolution shall become effective immediately after adoption.
PASSED AND ADOPTED this
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
day of , 2002.
APPROVED:
MAYOR
Commission Vote:
Mayor Feliu:
Vice Mayor Russell:
Commissioner Wiscombe:
Commissioner Bethel:
Commissioner McCrea:
Additions shown by underlining and deletions shown by eNer-stfikiag.
RESOLUTION NO 142-02-11491
A RESOLUTION OF THE MAYOR AND CrN COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, RELATING TO AUTHORIZING THE CITY
MANAGER TO EXECUTE AGREEMENT WM-I T.J. PAVEMENT CORP. FOR
CfrYWIDE DRAINAGE IMPROVEMENTS - PHASE 1 CONSTRUCTION AT
AN AMOUNT OF $88,090.00 TO 13E'C>IAR.GED TO SOUTH FLORIDA WATFR
MANA,GE'4IENT DISTRICT GRANT FUND ACCOUNT NCB, 001 -0000- 132 -2060
AND FDI~P STORMWATER GRANT ACCOUNT NO, 111- 0000 -115 -3030
WITH FUND BALANCE OF $815,340 AND $19,931 RESPECTIVELY;
PROVIDING FOR AN EFFECTIVE DATE,
WHEREAS, die Mayor and City Commission wishes to provide drainage improvements tU
the residents of the City of South Miami area, and
WHEREAS, the Mayor and City Commission authorize the City Manager to execute a
construction contract with T1 Pavement Corp. for the construction of Citywide ]Drainage
Improvements .-Phase 1 for an atnount of $88,090,00.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA:
Spstion 1 The City received eight bids in response to the Notice of Bid Invitation advertised in the
Miami Daily Business Review on Monday, August 5, 2002.
tion 2 The engineering consultant review the bids mid recommended that the contract he awarded
to the lowest responsible bidder: T.J. Paving Corp.
Section 3: The project is funded through the State Legislative appropriation funds and administered
by the :youth Florida Water Management District and Florida Department of Environmental
Protection Storrnwater grant.
Section 44 That the Mayor and City Commission authorize the City Manager to execute an agreement
with T.J. Paving, Corp. for the construction of Citywide Drainage Improvements - Phase 1 for an
amount of $88,090.00 to be charged to account numbers 001. 0000 - 132.2060 and 111-0000-115-
3030.
PASSED AND ADOPTED this 17th day of September , 2002.
ATTEST: APPROVED:
CITY CLERK MAYOR
Commission Vote:
5-0
READ AND APPROVED AS TO FORM: Mayor Robaina: yea
Vice Mayor Russell: Yea
Commissioner• Feliu:
Yea
CITY ATTORNEY Commissioner Bethel Yea
Commissioner Wiscombe: yea
VIP 30vd °8temoss0£ :InVIn Hin0e d0 A1I0 AS 1N3S
CHANGE ORDER
NO. 1
Project: Citywide Drainage Improvements - Phase 1
Owner: City of South Miami
6130 Sunset Drive
South Miami, Florida 33143
Contractor: T. J. Pavement Corp.
11401 SW 40th Street, #335
Miami, Florida 33165
Contract for: Drainage Improvements at:
1. Easement off SW 62nd Avenue
2. Twin Lakes Drive
3. S.W. 77th Terrace
Date of Issuance: 5- Dec -02
Owner's Project No.: Cl 02 -0904
Engineer: Corzo Castella Carballo
Thompson Salman, P.A.
901 Ponce de Leon Boulevard
Suite 900
Coral Gables, FL 33134
Engineer's Project No.: 1929 -13
You are hereby directed to make the following changes in the Contract Documents:
Description: Installation of 3 additional catch basins and 30 linear feet of exfiltration trench,
including restoration of asphalt and grass swales.
Purpose of Change Order:
Provision of drainage at three intermediate low points in front of 6000 and 5964 Twin Lakes
Drive, where water currently ponds and affects these two particularly low and flood- vulnerable
garages.
Attachments (list of documents supporting change):
Change Order No. 1 worksheet.
CHANGE IN CONTRACT PRICE:
CHANGE IN CONTRACT TIME:
Original Contract Price:
$88,090.00
Original Contract Time:
90
Previous Change Orders:
Net Change from Previous Orders:
$0.00
0
Contract Price Prior to this Change Order:
Contract Time Prior to this Change Order:
$88,090.00
90
Net Increase of this Change Order:
Net Increase of this Change Order.
$7,000.00
0
Contract Price with all approved Change Orders:
Contract Time with all approved Change Orders:
$95,090.00
90
Recommended:
L:��p — -- -
Engineer
L:1Projects\ 1929- 13wiiscellaneous %ChangeOrder#1. doc
Approved:
Owner
CHANGE ORDER No. 1 WORKSHEET
Project: Citywide Drainage Improvements Phase 1
Date: December 5, 2002
Item:
F & I drop inlet (with frame and grate)
F & I exfiltration trench
Pavement and swale restoration
L:\Projeds\ 1929- 13W►iseellaneous %ChgOrder#1 Worksheet.xls
Quantities
Unit
Unit Price
Amount
3
EA.
$1,100
$3,300
30
L.F.
$70
$2,100
1
L.S.
$1,600
$1,600
Total
$7,000
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CITY OF SOUTH MIAMI
WINTER- OFFICE MEMORANDUM
To: Honorable Mayor Date: December 11, 2002
and City Commission
From: Charles D. Scum Subject: Agenda Item #
City Manager Commission Meeting 12/17/02
Acceptance of the Social
Services and Crime Prevention
Contract
REQUEST
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA, RELATING TO THE APPROVAL OF THE
SOCIAL SERVICES AND CRIME PREVENTION CONTRACT WITH THE
MIAMI -DADE DEPARTMENT OF HUMAN SERVICES; AUTHORIZING THE
CITY MANAGER TO EXECUTE APPLICABLE CONTRACTS AND
DOCUMENTS; AND PROVIDING FOR AN EFFECTIVE DATE.
BACKGROUND AND ANALYSIS
The City of South Miami was recommended to receive funding assistance from Miami -Dade
County to provide meals to seniors at the South Miami Senior Center. For this purpose, the
funding recommendation was approved by the Board of County Commissioners and the amount
of $23,000 was included in the county's FY 2002 -03 budget.
In order to receive the funding assistance, the City is required to enter into a contract with the
Miami -Dade County Department of Human Services. Funding has been allocated through the
Social Services and Crime Prevention program.
The attached resolution would allow the City Manager to execute the contracts and applicable
documents as required. A copy of the contract is provided for your reference.
RECOMMENDATION
Your approval is recommended.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE
APPROVAL OF THE SOCIAL SERVICES AND CRIME
PREVENTION CONTRACT WITH THE MIAMI -DADE
DEPARTMENT OF HUMAN SERVICES; AUTHORIZING THE
CITY MANAGER TO EXECUTE APPLICABLE CONTRACTS AND
DOCUMENTS; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of South.Miami was recommended to receive funding assistance
from Miami -Dade County to provide meals to seniors at the South Miami Senior Center; and
WHEREAS, the Board of County Commissioners included the funding amount of
$23,000 in its FY 2002 -03 budget for the City of South Miami /South Miami Senior Center; and
WHEREAS, the City of South Miami is required to enter into a contract with the Miami -
Dade County Department of Human Services for the Social Services and Crime Prevention
program.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI:
Section 1. The City Manager is authorized to accept the funding assistance
from Miami -Dade County in the amount of $23,000.
Section 2. The City Manager is authorized to execute the Social Services and Crime
Prevention Contracts and other documents applicable to the acceptance of this grant.
Section 3. This resolution shall take effect immediately upon execution.
PASSED AND ADOPTED this day of , 2002.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MAYOR
Commission Vote:
Mayor Feliu:
Vice Mayor Russell:
Commissioner Bethel:
Commissioner McCrea:
Commissioner Wiscombe:
MIAMI -DADE COUNTY, FLORIDA
MIAMI -DADE
STEPHEN P. CLARK CENTER
OFFICE OF THE COUNTY MANAGER
SUITE 2910
111 N.W. 1st STREET
MIAMI, FLORIDA 33128 -1994
(305) 375 -5311
November 19, 2002
Ana Garcia
City of South Miami /South Miami Senior Center
6130 Sunset Drive
South Miami, FL 33143
Dear Ms. Garcia:
On behalf of Mayor Alex Penelas and the Board of County Commissioners, it is with pleasure that I
acknowledge that funding in the amount of $23,000 for "City of South Miami /South Miami Senior Center"
was included in the FY 2002 -03 budget of Miami -Dade County. I have been tasked with ensuring a
business friendly atmosphere and want to pledge my commitment to an open line of communication and a
facilitative process.
If you have any questions, you can contact Richard Harris of the Department of Human Services at
(305)375 -5415 who will facilitate the completion of the contract and any other paperwork necessary to
complete your transaction with Miami -Dade County.
I would also like to take this opportunity to inform you personally of a valuable addition to the County's
web portal, Miami -Dade County's Grants Pages http: / /www.co. miami - dade.fl.us /grantsihome.htm. The
Grants Pages are another e- government initiative designed to facilitate and maximize receipt of grant dollars
in Miami -Dade by the County, other governmental entities, community -based organizations, small
businesses, colleges and universities. This site is updated weekly and can serve as a valuable tool for
organizations to identify potential grant opportunities and other resources. In addition, I would like to
inquire about your interest in receiving regularly e- mailed grant announcements. if you would find such a
service useful, please state your interest and provide contact information for a representative from your
organization, including phone number and e -mail address, to the grants administrator e -mail address at
grants@miamidade.gov.
We look forward to working with you in our joint efforts to provide quality services to the
citizens of Miami -Dade County. If you have any questions that you would like to discuss with
me, please feel free to call me at (305) 375 -1032 or email me at manager @miamidade.gov.
Sincerely,
Steve Shiver
County Manager
MIAMI -DADE DEPARTMENT OF HUMAN SERVICES
SOCIAL SERVICES AND CRIME PREVENTION
CONTRACT
This Agreement, made this day of , 200_, by and
between Miami -Dade County, a political subdivision of the State of Florida (hereinafter referred
to as "County ") through its Department of Human Services (hereinafter "Department "), located
at 111 N W 1" Street Suite 2210 - Miami, FL 33128 -1912, and South Miami Senior Center
having offices at 6701 SW 62 Avenue, Miami, Florida 33143 (hereinafter referred to as
"Provider ") states conditions and covenants for the rendering of social services (hereinafter
referred to as "Services ") for the County.
WHEREAS, the Home Rule Charter authorizes Dade County to provide for the uniform
health and welfare of the residents throughout the County and further provides that all functions
not otherwise specifically assigned to others under the Charter shall be performed under the
supervision of the County Manager; and
WHEREAS, the Provider provides or will develop services of value to the County and has
demonstrated an ability to provide these services; and
WHEREAS, the County is desirous of assisting the Provider in providing those services
and the Provider is desirous of providing such services; and
WHEREAS,.. the County has appropriated funds to the Provider for the proposed services;
NOW, THEREFORE, in consideration of the mutual covenants recorded herein, the
parties hereto agree as follows:
1. SCOPE OF SERVICES AND OUTCOME MEASURES. The Provider agrees to render
services in accordance with the Scope of Services incorporated herein and attached hereto as
Attachment A.
The Provider will implement the Scope of Services as described in Attachment A in a manner
deemed satisfactory to the County. Any modification or amendment to the Scope of Services
shall not be effective until approved by the Department in writing.
IL BUDGET SUMMARY. The Provider agrees that all expenditures or costs shall be made in
accordance with the Budget which is attached herein and incorporated hereto as Attachment B.
The provider may shift funds between line items not to exceed fifteen percent (15 %) of
the total budget by submission of a budget modification approved by the Department. Variances
greater than fifteen percent (15 %) in any Fine item shall require prior approval and a budget
modification approved by the President or Vice President of the provider as well as the
Department. The Budget Modification shall replace Attachment B.
I of 16
In no event shall the budget include a line item for indirect costs in excess of fifteen
percent (15 %) of the total budget. If the budget includes aline item for indirect costs of less than
fifteen percent (15 %), then the Provider must support such expenditure with proper
documentation.
The Provider may amend the budget no more than twice during the term of this Agreement. A
final budget revision must be submitted 45 days prior to the expiration of the Agreement.
II1. EFFECTIVE TERM. Both parties agree that the effective term of this Agreement shall be
from October 1, 2002 to September 30, 2003.
IV. AMOUNT PAYABLE. Subject to available funds, the maximum amount payable for
services rendered under this Agreement shall not exceed $23,000. Both parties agree that
should available County funding be reduced, the amount payable under this Agreement may be
proportionately reduced at the option of the County.
V. INDEMNIFICATION BY PROVIDER.
A. Government Entity. Government entity shall indemnify and hold harmless the
County and its officers, employees, agents and instrumentalities from any and all liability, losses
or damages, including attorneys' fees and costs of defense, which the County or its officers,
employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of
actions or proceedings of any kind or nature arising out of, relating to or resulting from the
performance of this Agreement by the government entity or its employees, agents, servants,
partners, principals or subcontractors. Government entity shall pay all claims and losses in
connection therewith and shall investigate and defend all claims, suits or actions of any kind or
nature in the name of the County, where applicable, including appellate proceedings, and shall
pay all costs, judgments, and attorney's !fees which may issue thereon. Provided, however, this
indemnification shall only be to the extent and within the limitations of Section 768.28, Fla.
Stat., subject to the provisions of that Statute whereby the government entity shall not be held
liable to pay a personal injury or property damage claim or judgment by any one person which
exceeds the sum of $100,000, or any �claim'or judgment or portions thereof, which, when
totaled with all other claims or judgment paid by the government entity arising out of the same
incident or occurrence, exceed the sum of $200,000 from any and all personal injury or property
damage claims, liabilities, losses or causes of action which may arise as a result of the negligence
of the government entity.
B. All Other Providers. Provider shall indemnify and hold harmless the County and
its officers, employees, agents and instrumentalities from any and all liability, losses or damages,
including attorneys' fees and costs of defense, which the County or its officers, employees,
agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or
proceedings of any kind or nature arising out of, relating to or resulting from the performance of
this Agreement by the Provider or its employees, agents, servants, partners principals or
subcontractors.
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Provider shall pay all claims and losses in connection therewith and shall investigate and defend
all claims, suits or actions of any kind or nature in the name of the County, where applicable,
including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which
may issue thereon. Provider expressly understands and agrees that any insurance protection
required by this Agreement or otherwise provided by Provider shall in no way limit the
responsibility to indemnify, keep and save harmless and defend the County or its officers,
employees, agents and instrumentalities as herein provided.
C. Term of Indemnification. The provisions of this section or indemnification shall
survive the expiration or termination of this Agreement.
VI. INSURANCE.
A. Government Entity. If the Provider is the State of Florida or an agency or political
subdivision of the State as defined by section 768.28, Florida Statutes, the Provider shall furnish
the County, upon request, written verification of liability protection in accordance with section
768.28, Florida Statutes. Nothing herein shall be construed to extend any party's liability
beyond that provided in section 768.28, Florida Statutes.
B. All Other Providers.
1. Modification and Changes. The Provider shall notify the County of any
intended changes in insurance coverage, including but not limited to any renewals of existing
insurance policies.
Upon review of the Provider's Scope of Services (Attachment A) by the County's Risk
Management Division, the County may increase, decrease, waive or modify any of the following
insurance requirements. Any request by a Provider to decrease, waive or modify any of the
following insurance requirements must be approved in writing by the County's Risk
Management Division.
2. Minimum Insurance Requirements: Certificates of Insurance. The
Provider shall furnish to the Department, Miami -Dade County, c/o Department of Human.
Services - Contract Management Division, 111 NW 1 Street, Suite 2130, Miami, FL 33128
Certificate (s) of Insurance indicating that insurance coverage has been obtained which meets the
requirements as outlined below:
a. Worker's Compensation
Insurance for all employees of the Provider as required
by Florida Statute 440.
b. Public Liability Insurance on a
comprehensive basis in an amount not less than
$300,000 combined single limit per occurrence for
bodily injury and property damage. Dade County
must be shown as an additional insured with respect
to this coverage.
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C. Automobile Liability Insurance
covering all owned, non -owned and hired vehicles
used in connection with the work, in an amount not
less than $300,000 combined single limit per
occurrence for bodily injury and property damage.
For Providers using vans or mini -vans with seating
capacities of fifteen (15) passengers or more, the limit
of liability required for Automobile Liability Insurance
is $500,000.
d. Professional Liability Insurance,
when applicable, in the name of the Provider in an
amount not less than $300,000.
3. Classifications and Ratings. The insurance coverage required shall include
those classifications, as listed in standard liability insurance manuals, which most nearly reflect
the services or operations described in the Scope of Services (Attachment A). All insurance
policies required above shall be issued by companies authorized to do business under the laws
of the State of Florida, with the following qualifications:
The company must be rated no less than "B as to management, and
no less than "Class W as to financial strength by the latest edition of
Best's Insurance Guide, published by A.M. Best Company, Oldwick,
New Jersey, or its equivalent, subject to the approval of the County
Risk Management Division.
or
The company must hold a valid Florida Certificate of Authority as
shown in the latest "List of All Insurance Companies Authorized or
Approved to Do Business in Florida ", issued by the State of Florida
Department of Insurance and are members of the Florida Guaranty
Fund.
Certificates of Insurance shall indicate that no modification or change in insurance shall
be made without thirty (30) days written. advance notice to the certificate holder.
C. Failure to Provide Certificates of Insurance. If the Provider fails to furnish the
County with or Certificates or written verification required under this section or as determined by
the County's Risk Management Division after review of the Scope of Services (Attachment A), the
County shall not disburse any funds until it is provided with the necessary Certificates of
Insurance or written verification. Failure to provide the Certificates of Insurance or written
verification within sixty (60) days of execution of this Agreement may result in termination of this
Agreement.
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VII. PROOF OF LICENSURE /CERTIFICATION AND BACKGROUND SCREENING.
A. Licensure. If the Provider is required by the State of Florida or Miami -Dade
County to be licensed or certified to provide the services or operate the facilities outlined in the
Scope of Services (Attachment A), the Provider shall furnish a copy of all required current
licenses or certificates. Examples of services or operations requiring such licensure or
certification include but are not limited to childcare, day care, nursing homes, and boarding
homes.
If the Provider fails to furnish the County with the licenses or certificates required under
this Section, the County shall not disburse any funds until it is provided with such licenses or
certificates. Failure to provide the licenses or certificates within sixty (60) days of execution of
this Agreement may result in termination of this Agreement.
B. Background Screening. The County requires that only employees and
subcontracted personnel with a satisfactory background check as described in Section 39.001(2),
Florida Statutes and through an appropriate screening agency (i.e., the Florida Department of
Juvenile Justice, Florida Department of Law Enforcement or Federal Bureau of Investigation)
work with direct contact with juveniles.
The County requires that only employees and subcontracted employees with a satisfactory
background check as described in Section 435.03(3)(a), and through an appropriate screening
agency (i.e. Florida Department of Law Enforcement, Federal Bureau of Investigation) work in
direct contact with the elderly, disabled and persons with mental illness, in settings such as but
not limited to adult day care center, assisted living facilities, home equipment screening nursing
homes, home health agencies (facilities for developmentally disabled, and mental health
treatment facilities.
Within 30 days of execution of this contract, Provider shall furnish the County with proof that
background screening was initiated /completed. If the Provider fails to furnish to the County
proof that background screening was initiated within 30 days of execution of this contract, the
County shall not disburse any further funds and this Contract may be subject to termination at
the discretion of the County.
VIII. CONFLICT OF INTEREST. The Provider agrees to abide by and be governed by Dade
County Ordinance No. 72 -82 (Conflict of Interest Ordinance codified at Section 2 -11.1 et al. of
the Code of Miami -Dade County), as amended, which is incorporated herein by reference as if
fully set forth herein, in connection with its contract obligations hereunder.
IX. CIVIL RIGHTS. The Provider agrees to abide by Chapter 11A of the Code of Miami -Dade
County ( "County Code "), as amended, which prohibits discrimination in employment, housing
and public accommodations; Title VII of the Civil Rights Act of 1968, as amended, which
prohibits discrimination in employment and public accommodation; the Age Discrimination Act
of 1975, 42 U.S.C., as amended, which prohibits discrimination in employment because of
age; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794, as amended, which
prohibits discrimination on the basis of disability; and the Americans with Disabilities Act, 42
U.S.C. § 12103 et seq., which prohibits discrimination in employment and public
accommodations because of disability.
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It is expressly understood that upon receipt of evidence of discrimination under any of
these laws, the County shall have the right to terminate this Agreement. It is further understood
that the Provider must submit an affidavit attesting that it is not in violation of the Americans with
Disability Act, the Rehabilitation Act, the Federal Transit Act, 49 U.S.C. § 1612, and the Fair
Housing Act, 42 U.S.C. § 3601 et seq. If the Provider or any owner, subsidiary, or other firm
affiliated with or related to the Provider, is found by the responsible enforcement agency, the
Courts or the County to be in violation of these Acts, the County will conduct no further business
with the Provider.
Any contract entered into based upon a false affidavit shall be voidable by the County. If the
Provider violates any of the Acts during the term of any contract the Provider has with the
County, such contract shall be voidable by the County, even if the Provider was not in violation
at the time it submitted its affidavit.
The Provider agrees that it is in compliance with the Domestic Violence Leave, codified as §
11 A -60 et. seq. of the Miami -Dade County Code, which requires an employer, who in the
regular course of business has fifty (50) or more employees working in Miami -Dade County for
each working day during each of twenty (20) or more calendar work weeks to provide domestic
violence leave to its employees. Failure to comply with this local law may be grounds for
voiding or terminating this Agreement or for commencement of debarment proceedings against
Provider.
X. NOTICES. It is understood and agreed between the parties that written notice addressed
to the Department and mailed or delivered to the address appearing on page one (1) of the
Agreement and written notice addressed to the Provider and mailed or delivered to the address
appearing on page one (1) of this Agreement shall constitute sufficient notice to either party.
XI. AUTONOMY. Both parties agree that this Agreement recognizes the autonomy of and
stipulates or implies no affiliation between the contracting parties. It is expressly understood and
intended that the Provider is only a recipient of funding support and is not an agent or
instrumentality of the County. Furthermore, the Provider's agents and employees are not agents
or employees of the County.
XII. BREACH OF AGREEMENT: COUNTY REMEDIES.
A. Breach. A breach by the Provider shall have occurred under this Agreement if: (1)
the Provider fails to provide the services outlined in the Scope of Services (Attachment A) within
the effective term of this Agreement; (2) the Provider ineffectively or improperly uses the County
funds allocated under this Agreement; (3) the Provider does not furnish the Certificates of
Insurance required by this Agreement or as determined by the County's Risk Management
Division; (4) the Provider does not furnish proof of licensure%ertification or proof of background
screening required by this Agreement; (5) the Provider fails to submit, or submits incorrect or
incomplete, proof of expenditures to support disbursement requests or advance funding
disbursements or fails to submit or submits incomplete or incorrect detailed reports of
expenditures or final expenditure reports; (6) the Provider does not submit or submits
incomplete or incorrect required reports; (7) the Provider refuses to allow the County access to
records or refuses to allow the County to monitor, evaluate and review the Provider's program;
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(8) the Provider discriminates under any of the laws outlined in Section IX of this Agreement;
(9) the Provider fails to provide Domestic Violence Leave to its employees pursuant to local
law; (10) the provider falsifies or violates the provisions of the Drug Free Workplace Affidavit
(Attachment D); (11) the Provider, attempts to meet its obligations under this Agreement
through fraud, misrepresentation or material misstatement; (12) the Provider fails to correct
deficiencies found during a monitoring, evaluation or review within the specified time; (13)
fails to meet the terms and conditions of any obligation or repayment schedule to the County or
any of its agencies or instrumentalities; (14) the Provider fails to submit the Certificate of
Corporate Status, Board of Directors requirement or proof of tax status; (15) fails to meet any of
the terms and conditions of the Dade County Affidavits (Attachment D) or the State Affidavit
(Attachment E); (16) the Provider fails to fulfill in a timely and proper manner any and all of its
obligations, covenants, agreements and stipulations in this Agreement. Waiver of breach of any
provisions of this contract shall not be deemed to be a waiver of any other breach and shall not
be construed to be a modification of the terms of this Agreement.
B. County Remedies. If the Provider breaches this Agreement, the County may
pursue any or all of the following remedies:
1. The County may terminate this Agreement by giving written notice to the
Provider of such termination and specifying the effective date thereof at least five (5) days before
the effective date of termination. In the event of termination, the County may: (a) request the
return of all finished or unfinished documents, data studies, surveys, drawings, maps, models,
photographs, reports ,.prepared and secured by the Provider with County funds under this
Agreement; (b) seek reimbursement of County funds allocated to the Provider under this
Agreement; (c) terminate or cancel any other contracts entered into between the County and the
Provider. The Provider shall be responsible` for all direct and indirect costs associated with such
termination, including attorney's fees;
2. The County may suspend payment in whole or in part under this
Agreement by providing written notice to the Provider of such suspension and specifying the
effective date thereof, at least five (5) days before the effective date of suspension. If payments
are suspended, the County shall specify in writing the actions that must be taken by the Provider
as condition precedent to resumption of payments and shall specify a reasonable date for
compliance. The County may also suspend any payments in whole or in part under any other
contracts entered into between the County and the Provider. The Provider shall be responsible
for all direct and indirect costs associated with such suspension, including attorney's fees;
3. The County may seek enforcement of this Agreement including but not
limited to filing an action with a court of appropriate jurisdiction. The Provider shall be
responsible for all direct and indirect costs associated with such enforcement, including
attorney's fees;
4. The County may debar the Provider from future County contracting;
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5. If, for any reason, the Provider should attempt to meet its obligations under
this Agreement through fraud, misrepresentation or material misstatement, the County shall,
whenever practicable terminate this Agreement by giving written notice to the provider of such
termination and specifying the effective date thereof at least five (5) days before the effective date
of such termination. The County may terminate or cancel any other contracts which such
individual or entity has with the County. Such individual or entity shall be responsible for all
direct and indirect costs - associated with such termination or cancellation, including attorney's
fees. Any individual or entity who attempts to meet its contractual obligations with the county
through fraud, misrepresentation or material misstatement may be disbarred from county
contracting for up to five (5) years;
6. Any other remedy available at law or equity.
C. The County Manager is authorized to terminate this Agreement on behalf of the
County.
D. Damages Sustained. Notwithstanding the above, the Provider shall not be relieved
of liability to the County for damages sustained by the County by virtue of any breach of the
Agreement, and the County may withhold any payments to the Provider until such time as the
exact amount of damages due the County is determined. The County may also pursue any
remedies available at law or equity to compensate for any damages sustained by the breach. The
Provider shall be responsible for all direct and indirect costs associated with such action,
including attorney's fees.
XIII. TERMINATION BY EITHER PARTY. Both parties agree that this Agreement may be
terminated by either party hereto by written notice to the other party of such intent to terminate
at least thirty (30) days prior to the effective date of such termination. The County Manager is
authorized to terminate this Agreement on the behalf of the County.
XIV. PAYMENT PROCEDURES. The County agrees to pay the Provider for services rendered
under this Agreement based on the payment schedule, the line item budget, or both, which are
incorporated herein and attached hereto as Attachment B. Payment shall be made in accordance
with procedures outlined below in the Department's General Procedures Manual and if
applicable, the Sherman S. Winn Prompt Payment Ordinance (Ordinance 94 -40).
A. Reimbursement and Advances. The parties agree that this is a cost -basis
Agreement and that the Provider shall be paid through reimbursement payment based on the
budget approved under this Agreement (See Attachment B) and when documentation of service
delivery is provided. An advance up to the total amount payable under this Agreement may be
paid to the Provider in one lump sum payment. An advance of up to twenty - five percent (25 %)
of the total amount payable under this Agreement may be paid to the Provider if approved in
writing by the Department. An advance of more than twenty -five percent (25 %) may be paid to
the Provider if approved in writing by the County Manager.
The Provider's request for advance payment must be submitted in writing and must
specify the reasons and justifications for such advance payment. It need not be accompanied by
a detailed expenditure report. The County shall have the sole discretion in choosing whether or
not to provide any advance payments and is not obligated to do so under any circumstances.
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A Provider shall limit its request for an advance to once during the term of this
Agreement. If a Provider needs an additional advance for good cause shown it shall request it in
writing from the County Manager.
B. No Payment of Subcontractors. In no event shall County funds be advanced
directly to any subcontractor hereunder.
C. Requests for Payment. The County agrees to pay or reimburse all budgeted costs
incurred by the Provider which are allowable under County guidelines. In order to receive
payment for all costs, the provider shall submit the Department of Human Services Monthly
Reimbursement Request form on a monthly basis to the Department. Monthly reimbursement
requests and accompanying documentation must be received by the Department no later than
the 15th of the month following the month for which reimbursement is requested. Payment shall
be made by the County Finance Director upon presentation of monthly operating payment
requests, approved by the Director /Designee of the Provider's Agency and the Department.
The County will not approve payments for in -kind or volunteer services provided by the
Provider on behalf of the project. The Department shall accept originals of invoices, receipts
and other evidence of indebtedness as proof of expenditure. When original documents cannot
be produced, the Provider must adequately justify their absence in writing and furnish copies as
proof of the expenditures.
D. Processing the Request for Payment. After the Department reviews and approves
the payment request, the Department will submit a check request to the County's Finance
Department. The County's Finance Department will issue and mail the check directly to the
Provider at the address listed on page one (1) of this Agreement, unless otherwise directed by the
Provider in writing. The parties agree that the processing of a payment request from date of
submission shall take a minimum of thirty (30) days from receipt, if support
documentation /invoices are properly documented. It is the responsibility of the Provider to
maintain sufficient financial resources to meet the expenses incurred during the period between
the provision of services and payment by the County.
Failure to submit monthly reimbursement requests in a manner deemed correct
and acceptable by the County, by the 15`h day of each month following the month in which the
service was delivered, shall be considered a breach of this agreement and may result in
termination of this Agreement.
E. Final Request for Payment. A final request for payment from the Provider will be
accepted by the Department up to forty -five 45 days after the expiration of this Agreement. If
the Provider fails to comply, all rights to payment shall be forfeited. The request for the final
payment may include accruals of the personnel costs listed in Attachment which the Provider
is obligated to pay after the close of the period for services provided within the term of the
Agreement.
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F. Advance Lump Sum. If the Provider receives an advance lump sum payment of
the total amount payable, the Provider shall submit proof of expenditure and a detailed
expenditure report within ninety (90) days after receipt of the advance lump sum payment. If
additional time is needed, the Provider shall submit a written request for an extension of time to
the Department. Failure to provide proof of expenditure and a detailed expenditure report shall
be considered a breach of this Agreement.
G. Closeout Report/Recapture of Funds. Upon execution of this Contract, the
Provider shall submit a Closeout Report to the Department no more than forty -five (45) days after
the expiration of this Contract. This report shall include a cumulative year -end summary of
Provider's performance and 'actual fiscal expenditures. If after receipt of this Closeout Report, the
Department determines that the Provider has been paid funds not in accordance with the
Contract, and to which it is not entitled, the Provider shall return such funds to the County or
submit appropriate documentation. The County shall have the sole discretion in determining if
the Provider is entitled to such funds and the County's decision on this matter shall be binding.
Additionally, any unexpended or unallocated funds shall be recaptured by the County.
H. Report of Capital 'Inventory. If there is to be no subsequent contractual
relationship between Miami -Dade County and the Community Based Organization, a capital
inventory reconciliation against the most recent Miami -Dade Count approved inventory report
must be completed and given to DHS Contract Management Division within seven (7) days prior
to the contract termination and expiration date. Miami -Dade County, at a later date, will
establish with the Community Based Organization a mutually agreed upon schedule for
disposition of the inventory.
I. DHS Contract Management Manual All requests for payment will be processed
pursuant to the Department's General Procedures Manual. The Department will provide a
copy of this Manual to Provider.
XV. PROHIBITED USE OF FUNDS.
A. Adverse Actions or Proceeding. The Provider shall not utilize County funds to
retain legal counsel for any action or proceeding against the County or any of its agents,
instrumentalities, employees or officials. The Provider shall not utilize County funds to provide
legal representation, advice or counsel to any client in any action or proceeding against the
County or any of its agents, instrumentalities, employees or officials.
B. Religious Purposes. County funds shall not be used for religious purposes.
C. Commingling Funds. The Provider shall not commingle funds provided under this
Agreement with funds received from any other funding sources.
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XVI. RECORDS, REPORTS, AUDITS, MONITORING AND REVIEW.
A. Certificate of Corporate Status. The provider must submit to the Department,
within thirty (30) days from the date of execution of this Agreement, a certificate of status in the
name of the provider, which certifies the following: that the provider is organized under the laws
of the State of Florida; that all fees and penalties have been paid; that the providers most recent
annual report has been filed; that its status is active; and that the provider has not filed an Article
of Dissolution.
B. Board of Director Requirements. The Provider shall insure that the Board of
Directors is apprised of the fiscal administrative and agreement obligations of the project funded
through the Department by passage of a formal resolution authorizing execution of the
agreement with the County. A copy of the resolution must be forwarded with the Agreement.
C. Proof of Tax Status. The Provider is required to submit to the County the
following documentation: (a) The I.R.S. tax exempt status determination letter; (b) the most
recent I.R.S. form 990; (c) the annual submission of I.R.S. form 990 within (6) months after the
Provider's fiscal year end; (d) IRS 941 - Quarterly Federal Tax Return Reports within thirty -five
(35) days after the quarter ends and if the 941 reflects a tax Liability, proof of payment must be
submitted within sixty (60) days after the quarter ends.
D. Accounting Records. The Provider shall keep accounting records which conform
with generally accepted accounting principles. All such records will be retained by the Provider
for not less than three (3) years beyond the term of this Agreement.
E. Financial Audit. If the Provider has or is required to have an annual certified
public accountant's opinion and related financial statements, the Provider agrees to provide
these documents to the Department no later than one hundred eighty (180) calendar days
following the end of the Provider's fiscal year, for each year during which this Agreement
remains in force or until all funds earned from this Agreement have been so audited, whichever
is later.
F. Access to Records: Audit. The County reserves the right to require the Provider to
submit to an audit by an auditor of the County's choosing. The Provider shall provide access to
all of its records which relate to this Agreement at its place of business during regular business
hours. The Provider agrees to provide such assistance as may be necessary to facilitate their
review or audit by the County to insure compliance with applicable accounting and financial
standards.
G. Office of Miami -Dade County Inspector General. Miami -Dade County has
established the Office of Inspector General which is empowered to perform random audits on all
County contracts throughout the duration of each contract. Grant recipients are exempt from
paying the cost of the audit which is normally 1/a of 1 % of the total contract amount.
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The Miami -Dade County Inspector General is authorized and empowered to review past,
present and proposed County and Public Health Trust programs, contracts, transactions,
accounts, records and programs. In addition, the Inspector General has the power to subpoena
witnesses, administer oaths, require the production of records and monitor existing projects and
programs. Monitoring of an existing project or program may include a report concerning
whether the project is on time, within budget and in compliance with plans, specifications and
applicable law.
The Inspector General is empowered to analyze the necessity of and reasonableness of
proposed change orders to the Contract. The Inspector General is empowered to retain the
services of independent private sector inspectors general to audit, investigate, monitor, oversee,
inspect and review operations, activities, performance and procurement process including but
not limited to project design, bid specifications, proposal submittals, activities of the Provider, its
officers, agents and employees, lobbyists, County staff and elected officials to ensure compliance
with contract specifications and to detect fraud and corruption.
Upon ten (10) days prior written notice to the Provider from the Inspector General or
IPSIG retained by the Inspector General, the Provider shall make all requested records and
documents available to the Inspector General or IPSIG for inspection and copying. The Inspector
General and IPSIG shall have the right to inspect and copy all documents and records in the
Provider's possession, custody or control which, in the Inspector General's or IPSIG's sole
judgment, pertain to performance of the contract, including, but not limited to original estimate
files, worksheets, proposals and agreements from and with successful and unsuccessful
subcontractors and suppliers, all project- related correspondence, memoranda, instructions,
financial documents, construction documents, proposal and contract documents, back- charge
documents, all documents and records which involve cash, trade or volume discounts, insurance
proceeds, rebates, or dividends received, payroll and personnel records, and supporting
documentation for the aforesaid documents and records.
The provisions in this section shall apply to the Provider, its officers, agents, employees,
subcontractors and suppliers. The Provider shall incorporate the provisions in this section in all
subcontractors and all other agreements executed by the Provider in connection with the
performance of the contract.
Nothing in this contract shall impair any independent right of the County to conduct audit
or investigative activities. The provisions of this section are neither intended nor shall they be
construed to impose any liability on the County by the Provider or third parties.
H. Independent Private Sector Inspector General Reviews. Pursuant to Miami -Dade
County Administrative Order 3 -20, the Provider is aware that the County has the right to retain
the services of an Independent Private Sector Inspector General (hereinafter "IPSIG "), whenever
the County deems it appropriate to do so. Upon written notice from the County, the Provider
shall make available to the IPSIG retained by the County, all requested records and
documentation pertaining to this Agreement for inspection and copying. The County shall be
responsible for the payment of these IPSIG services, and under no circumstance shall the
Provider's budget and any changes thereto approved by the County, be inclusive of any charges
relating to these IPSIG services.
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The terms of this provision herein, apply to the Provider, its officers, agents, employees,
subconsultants and assignees. Nothing contained in this provision shall impair any independent
right of the County to conduct an audit or investigate the operations, activities and performance
of the Provider in connection with this Agreement. The terms of this Section shall not impose
any Liability on the County by the Provider or any third party.
I. Progress Reports. The Provider shall furnish the Department with written monthly
progress reports (Attachment F) on the achievement of its goads as outlined in its Scope of
Services. The reports shall explain the Provider's progress for that month. The data should be
quantified when appropriate. Said reports are due by the 15th day of the month following the
end of each month. The final progress report shall be due forty -five (45) days after the
expiration or termination of this Agreement.
J. Monitoring: Management Evaluation and Performance Review. This section
shall pertain only to Providers whose funding allocation under this Agreement is $10,000 or
more or whose funding allocation becomes $10,000 or more during the term of this Agreement.
The Provider agrees to permit County personnel to perform random unscheduled
monitoring, reviews and evaluations of the program which is the subject of this Agreement. The
Department shall monitor both fiscal and programmatic compliance with all the terms and
conditions of the Agreement. The Provider shall permit the Department to conduct site visits,
client assessment surveys, and other techniques deemed reasonably necessary to fulfill the
monitoring function. A report of the Department's findings will be delivered to the Provider and
the Provider, will rectify all deficiencies cited within the period of time specified in the report. If
such deficiencies are not corrected within the specified time, the County may suspend payments
or terminate this Agreement. The Department shall conduct one or more formal management
evaluation and performance reviews of the Provider. Continuation of this Agreement or future
funding is dependent upon satisfactory evaluation conclusions.
K. Client Records. The Provider shall maintain a separate individual case file for
each client/family served. This case file shall include all pertinent information regarding case
activity. At a minimum, the case file will contain referral and intake information, treatment
plans, and case notes documenting the dates services were provided and the kind of service
provided. These files shall be subject to the audit and, inspection requirements under Article XVI
Section F, G, H and J of this Agreement.
XVII. SUBCONTRACTORS and ASSIGNMENTS.
A. Subcontracts. The parties agree that no assignment or subcontract will be made
or let in connection with this Agreement without the prior written approval of the Department,
which shall not be unreasonably withheld, and that all subcontractors or assignees shall be
governed by the terms and conditions of this Agreement.
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B. If this Agreement involves the expenditure of $100,000 or more by the County and
the Provider intends to use subcontractors to provide the services listed in the Scope of Service
(Attachment A) or suppliers to supply the materials, the Provider shall provide the names of the
subcontractors and suppliers on the form attached as Attachment G. Provider agrees that it will
not change or substitute subcontractors or suppliers from those listed in Attachment G without
prior written approval of the County.
XVIII. MISCELLANEOUS.
A. Publicity. It is understood and agreed between the parties hereto that this Provider
is funded by Miami -Dade County. Further, by the acceptance of these funds, the Provider agrees
that events funded by this Agreement shall recognize the County as a funding source. The
Provider shall ensure that all publicity, public relations, advertisements and signs recognizes the
County for the support of all contracted activities. This is to include, but is not limited to, all
posted signs, pamphlets, wall plaques, cornerstones, dedications, notices, flyers, brochures,
news releases, media packages, promotions, and stationery. The use of the official County logo
is permissible. The Provider shall ensure that all media representatives, when inquiring about
the activities funded by this contract, are informed that the County is its funding source.
B. Agreement Guidelines. This Agreement is made in the State of Florida and shall
be governed according to the laws of the State of Florida. Proper venue for this Agreement shall
be Miami -Dade County, Florida.
C. Modifications and Change Orders. Any alterations, variations, modifications,
extensions or waivers of provisions of this Agreement including but not limited to amount
payable and effective term shall only be valid when they have been reduced to writing, duly
approved and signed by both parties and attached to the original of this Agreement.
The County and Provider mutually agree that modification of the Scope of Service,
schedule of payments, billing and cash payment procedures, set forth herein and other such
revisions may be negotiated as a written amendment to this Agreement between the parties.
The County Manager is authorized to make modifications to this Agreement as described
herein on behalf of the County.
The Office of the Inspector General shall have the power to analyze the need for, and the
reasonableness of proposed change orders.
D. Counterparts. This Agreement is signed in five 5 counterparts, and each
counterpart shall constitute an original of this Agreement.
E. Headings, Use of Singular and Gender. Paragraph headings are for convenience
only and are not intended to expand or restrict the scope or substance of the provisions of this
Agreement. Wherever used herein, the singular shall include the plural and plural shall include
the singular, and pronouns shall be read as masculine, feminine or neuter as the context
requires.
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F. Totality of Agreement/Severability of Provisions. This sixteen (16) page
Agreement with it recitals on the first page of the agreement and with its attachments as
referenced below contain all the terms and conditions agreed upon by the parties:
Attachment A:
Attachment B:
Attachment C:
Attachment D:
Attachment D1:
Attachment D2:
Attachment E:
Attachment F:
Attachment G:
Attachment H:
Scope of Services
Budget
Payment Request
Miami -Dade County Affidavits
Code of Business Ethics
Miami -Dade Debarment Disclosure Affidavit
State Public Entities Crime Affidavit
Progress Report Form
List of Subcontractors and Suppliers
Living Wage Requirement
No other Agreement, oral or otherwise, regarding the subject matter of this Agreement shall be
deemed to exist or bind any of the parties hereto. If any provision of this Agreement is held
invalid or void, the remainder of this Agreement shall not be affected thereby if such remainder
would then continue to conform to the terms and requirements of applicable law.
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IN WITNESS WHEREOF, the parties have caused this Contract to be executed by their
respective and duly authorized officers as of the day and year first above written.
(SEAL)
ATTEST:
AGENCY NAME
By: By:
(Signature of Authorized Representative) (Signature of Authorized Representative)
Type or Print Name Type or Print Name
Witnesses:
By: By:
(Signature) (Signature)
Type or Print Name
ATTEST:
HARVEY RUVIN, CLERK
By:
DEPUTY CLERK
Type or Print Name
MIAMI -DADE COUNTY, FLORIDA
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STEVE SHIVER
COUNTY MANAGER
South Miam�i
r V r fir.
{. >
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MEMORANDUM
To: Honorable Mayor, Vice Mayor Date: November 21, 2002
and City Commission
From: Charles Scurr //I/ Re: Agenda Item to City Manager Commission For Women Membership
Amendment
REQUEST
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA RELATING TO BOARDS AND COMMITTEES;
AMENDING SECTION 2 -26 (B) OF THE CODE OF ORDINANCES ENTITLED
"COMMISSION FOR WOMEN" CHANGING THE MEMBERSHIP FROM TEN
TO ELEVEN; PROVIDING FOR SEVERABILITY, ORDINANCES IN
CONFLICT, AND AN EFFECTIVE DATE.
BACKGROUND AND ANALYSIS
The attached 'ordinance sponsored by Vice Mayor Russell increases the membership of the
Commission For Women from ten to eleven members.
The Commission For Women was created to serve in an advisory capacity by making investigations,
studies, reports and recommendations to the City Commission, the City Manager, administration, and the
community, in respect to all matters pertaining to the status of women in the City of South Miami.
RECOMMENDATION
Approval is recominended.
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ORDINANCE NO.
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA RELATING TO BOARDS AND COMMITTEES;
AMENDING SECTION 2 -26 (B) OF THE CODE OF ORDINANCES ENTITLED
"COMMISSION FOR WOMEN" CHANGING THE MEMBERSHIP FROM TEN TO
ELEVEN; PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT, AND
AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Commission of the City of South Miami created the
Commission For Women to serve in an advisory capacity by making investigations, studies, reports and
recommendations to the City Commission, the City Manager and the administration, and the community,
in respect to all matters pertaining to the status of women in the City; and
WHEREAS, the Mayor and City Commission desire to increase the membership from ten to
eleven.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. Section 2 -26 (a) entitled "Conunission for women" is hereby amended as follows
"Created, composition". There is hereby created a City Commission For Women. The Commission
shall consist of ten- eleven members.
Section 2. If any section, clause, sentence, or phrase of this ordinance is for any reason held
invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of
the remaining portions of this ordinance.
Section 3. All ordinances or parts of . ordinances in conflict with the provisions of this
ordinance are repealed.
Section 4. This ordinance shall take effect inunediately upon approved.
PASSED AND ADOPTED this _ day of
ATTEST:
CITY CLERK
1St Reading — November 21, 2002
2 °d Reading —
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
Commission For Women amendment
2002.
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Feliu:
Vice Mayor Russell:
Conunissioner Bethel:
Commissioner Wiscombe:
Commissioner McCrea:
Additions shown by underlining and deletions shown by everstr-ildrg
MIAMI DAILY BUSINESS REVIEW
Published Daily except Saturday, Sunday and
Legal Holidays
Miami, Miami -Dade County, Florida
STATE OF FLORIDA
COUNTY OF MIAMI -DADE:
Before the undersigned authority personally appeared
O.V. FERBEYRE, who on oath says that he or she is the
SUPERVISOR, Legal Notices of the Miami Daily Business
Review f /k/a Miami Review, a daily (except Saturday, Sunday
and Legal Holidays) newspaper, publishes: at ?11ami in Miami-Dade
County, Florida; that the attached copy of advertisement,
being a Legal Advertisement of Notice in the matter of
CITY OF SOUTH MIAMI - PUBLIC HEARING 12/17/02
RES. REINSTATE WEEKLY TRASH SERVICE ETC.
in the XXXX Court,
was published in said newspaper in the issues of
12/06/2002
Affiant further says that the said Miami Daily Business
Review is a newspaper published at Miami in said Miami -Dade
County, Florida and that the said newspaper has
heretofore been continuously published in said Miami -Dade County,
Florida, each day (except Saturday, Sunday and Legal Holidays)
and has been entered as second class mail matter at the post
office in Miami in said Miami -Dade County, Florida, for a
period of one year next preceding the first publication of the
attached copy of advertisement; and affiant further says that he or
she has neither paid nor promised any person, firm or corporation
any discount, reb , com ion or fund for the purpose
of securing th' adverti nt for pu ication in the said
newspaper. �
Sworn to and subsRfibed before me this
06 daAf DEZEMBER
(SEAL) VFFICIAL NOTARYSEAL
JANET LLERENA
O.V. FERBEYRE person 9MWMX STATE OFFLORIDA
COMMISSION NO. CC 912958
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RESOLUTION NO. /I
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO REINSTATE WEEKLY TRASH SERVICE EFFECTIVE
JANUARY 6, 2003; CHARGING THIS DISBURSEMENT TO AN
ESTIMATED $90,000 IN UNBUDGETED FUNDS TO BE RECEIVED BY
THE CITY FROM THE PROCEEDS OF THE BAPTIST HEALTH
SYSTEMS BOND ISSUE; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City was forced, due to budgetary constraints, to reduce trash service from a weekly
basis to a twice monthly basis, and;
WHEREAS, residents have expressed a strong desire to have weekly service reinstated if sufficient
revenues could be identified, and;
WHEREAS, the recently approved bond issue, authorized by the South Miami Health
Facilities Authority for Baptist Health Systems, will generate $240,000 in revenue to the City, of which
$90,000 is additional unbudgeted revenue.
NOW THEREFORE, be it RESOLVED by the MAYOR AND CITY COMMISION of the CITY OF
SOUTH MIAMI, FLORIDA:
Section 1. The City Manager is hereby authorized to reinstate weekly trash service,
effective January 6, 2003.
Section 2. The City Manager is authorized to utilize $90,000 in unbudgeted revenues from
the Baptist Health System bond proceeds for this purpose.
Section 3 This resolution shall become effective immediately after adoption hereof.
PASSED AND ADOPTED this day of December, 2002.
ATTEST: APPROVED
CITY CLERK MAYOR
READ AND APPROVED AS TO FORM
CITY ATTORNEY
COMMISSION VOTE:
Mayor Feliu:
Vice Mayor Russell:
Commissioner Bethel:
Commissioner Wiscombe:
Commissioner McCrea:
4 sourh
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INCORPORATED
1927
Zt0RI
A
CITY OF SOUTH MIAMI
INTER- OFFICE MEMORANDUM
To: Honorable Mayor Date: December 11, 2002
and City Commission
REQUEST
Subject: .Agenda Item #
I&
Commission Meeting 12/17/02
2003 Legislative Priorities
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, RELATING TO 2003 LEGISLATIVE PRIORITIES;
APPROVING LEGISLATIVE PRIORITIES; DIRECTING CITY MANAGER TO
FORWARD LEGISLATIVE PRIORITIES TO APPROPRIATE ENTITIES;
PROVIDING AN EFFECTIVE DATE.
BACKGROUND AND ANALYSIS
A new Florida Statute requires that all agencies submitting funding requests to the Florida
Legislature hold a public hearing to discuss its legislative and funding priorities for the
Legislative Session. Our funding priorities for the upcoming session are as follows:
• Stormwater Drainage Improvements (House Bill `851) $1,750,000
• Water Distribution System Improvements (House Bill 851) $2,000,00
• Palmer Park Improvements (FRDAP) $112,500
• PARE Program $200,000
• Intersection Improvements $250,000
• Emergency Mobile Command Center/ $475,000
Emergency Operations Center
• Murray Park Aquatic Safety Center $750,000
RECOMMENDATION
Your approval is recommended.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, RELATING TO 2003 LEGISLATIVE PRIORITIES;
APPROVING LEGISLATIVE PRIORITIES; DIRECTING CITY MANAGER TO
FORWARD LEGISLATIVE PRIORITIES TO APPROPRIATE ENTITIES;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Commission of the City of South Miami have identified
Stormwater Drainage Improvements, Water Distribution System Improvements, Palmer Park
Improvements, funding for the PARE Program, Intersection Improvements, Emergency Mobile
Command Center and Emergency Operations Center, and the Aquatic Safety Center at Murray Park as
priorities for the current year; and
WHEREAS, the Florida Legislature will be meeting shortly to prepare the State's budget; and
WHEREAS, the Mayor and City Commission desire to seek funding through the Legislative
process to accomplish the identified improvements; and
WHEREAS, Florida statute requires that all entities requesting State funding hold a public
hearing before a body of duly elected public officials before a funding request can be submitted to the
Legislature.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA;
Section 1. The following legislative priorities have been approved for forwarding to the
Florida Legislature: Stormwater Drainage Improvements, Water Distribution System Improvements,
Palmer Park Improvements, the PARE Program, Intersection Improvements, the Emergency Mobile
Command Center and Emergency Operations Center, and the Aquatic Safety Center at Murray Park.
Section 2. The City Manager's office is hereby directed to forward Legislative Priorities
attached as Exhibit "A" to appropriate entities.
Section 3. This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this day of 12002.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
/,72J3011VANG
MAYOR
Commission Vote:
Mayor Feliu:
Vice Mayor Russell:
Commissioner Bethel:
Commissioner McCrea:
Commissioner Wiscombe:
EXHIBIT "A"
CITY OF SOUT.HMIAMI
Excellence, Integrity, Inclusion
Legislative Request
2003 Legislative Session
Area: Capital Improvement
Program: Stormwater Improvement
Amount: $11750,000
Background and Justification
South Miami
Ao- Mn�icaC�1►
� r
2001
The purpose of this appropriations request is to receive the necessary funding to upgrade the City
of South Miami's stormwater drainage system in order to eliminate or significantly reduce
pollutant loading to water bodies from the direct discharge of stormwater runoff and prevent
local flooding events by provide drainage system citywide.
Recent requirements mandated by the Federal and State Government have affected the
environmental and flood protection responsibilities of all municipal and local governments,
including the City of South Miami. The most critical of these recent requirements are the
Environmental Protection Agency's National Pollution Discharge Elimination System (NPDES)
program and Florida's implementation of this program via Section 403.0885 of Florida Statutes.
In order to evaluate the City's compliance with these requirements, the City of South Miami
commissioned a comprehensive engineering study to identify and detail priority stormwater
drainage projects. The comprehensive engineering study, the basis for the City of South Miami
Stormwater Capital Improvements Program, found that the City contains 32 municipally -owned
stormwater outfalls which discharge untreated stormwater into waterways that flow into
Biscayne Bay and do not comply with NPDES program standards; and localized flooding events
occur in the City at significant expense to citizens. The study prioritized the projects necessary
to upgrade the City's stormwater drainage 'system to comply with all applicable Federal, State
and local law and estimated the total capital cost of the upgrade at $1,750,000.
Appropriation Request
The funding of these additional critical components of this environmental project is clearly
beyond the City's financial ability and will require assistance from the State. With $1,750,000,
the City will be able to perform the much - needed service for the project.
South Miami
CITY OF SOUTHMMMI A
Excellence, Integrity, Inclusion , 11.1
2001
Legislative Request
2003 Legislative Session
Area: Capital Improvement
Program: Water Distribution System Improvement
Amount: $2,0009000
Background and Justification
The City of South Miami is an established community in the heart of urban Miami -Dade County.
The majority of the City was developed prior to the 1960s, when surrounding commercial and
residential densities were low and inhabitants relied upon their own property to provide drinking
water through shallow wells and filter wastewater through septic tanks, often located next to
each other. Since that time, however, the surrounding landscape has dramatically changed. The
City of South Miami is now the center of a very dense and populated urban core. The higher
density and presence of more intensive land uses have severely taxed the natural environment's
ability to provide clean drinking water and filter wastewater. As a result, inhabitants now turn to
local government for the provision of drinking water and wastewater collection to ensure public
health and to safeguard the environment. In addition, these parts of the City of South Miami do
not have Fire Hydrants. Without fire protection, it is very difficult for the local Fire Department
to safe lives and protects properties during any routine fire calls.
The majority of the City of South Miami was developed prior to the construction of Miami -Dade
County's water and sewer system. Consequently, many of the City's residential neighborhoods
still rely upon wells to provide for drinking water needs. Unfortunately., the significant stress put
on the aquifer by urbanization has resulted in deteriorating water quality. Providing high- quality
municipal water and fire protection are of utmost importance for our residents.
The goal of this appropriations request is to provide high- quality drinking water. The area
requiring service includes all residential areas in the City.
Appropriation Request
Potable drinking water and fire protection continues to be the City's most pressing need.
Our recent citywide study showed that we could bring our residential areas on -line with County
water for approximately $2,000,000.
South Miami
AB Art�erts�Eit�
2067
Legislative Request
2003 Legislative Session
Area: Parks and Recreation
Program: Palmer Park Improvements
Amount: $112,500
Background and Justification
The City of South Miami has made a significant commitment to preserving and enhancing its
recreational resources. The City, with assistance from several funding sources, the City is
renovating each of its parks, all of which had suffered from neglect for several decades.
Substantial improvements have been made to Fuchs Park, Murray Park, and Open Space Park.
In addition, several improvements are currently underway for Dante Fascell Park.
The City is now seeking funding opportunities to enhance Palmer Park. Adjacent to one of the
busiest thoroughfares in South Miami, Palmer Park is one of the most utilized parks in the City.
The park is nestled between South Miami Elementary School and South Miami Middle School, making it
a preferred recreational location for the children attending both schools and faculty who incorporate
recreational activities in their regular curriculum. In addition, Palmer Park is the only park in the City
that has the required facilities to accommodate year -round sport leagues. Consequently, time and heavy
usage have deteriorated the existing equipment.
Palmer Park contains 4 basketball courts and 5 playing fields for football, baseball, and soccer. These
fields accommodate year -round sports leagues and are in dire need of refurbishing. A playground /tot lot
adds to the appeal of the park. This element must be updated to meet new ADA standards. Additionally,
new ADA- approved bleachers are needed to accommodate the audience attracted by the sports leagues
and 'family games. The park is nicely landscaped, but will benefit from the addition of canopy trees to
provide needed shade. Restroom and parking facilities are also existent, but need repairing.
Appropriation Request
This legislative request would allow for necessary renovations to take place, including
purchasing ADA - accessible bleachers, playground equipment and picnic tables. The funds will
also be allocated for the renovation of the existing restrooms, ball fields, landscaping, and
lighting /electric repairs.
South Miami
CITY
OF SOUTHMIAIVII *Amefica CRY
Excellence, Integrity, Inclusion
2001
Legislative Request
2003 Legislative Session
Area: Juvenile Crime Prevention
Program: PARE (Prevention through Academic and Recreational Excellence)
Amount: $ 200,000
Background and Justification
The City of South Miami has long been committed to juvenile crime prevention through its
operation of The After School House. The After School House is a tutoring and mentoring program which
has invaluably served the schoolchildren of the City of South Miami since 1970. During this time,
the program's tutors, mentors and volunteers have enabled thousands of at -risk children to achieve
positive self - expression, interpersonal skills and academic competence and avoid criminal behavior.
In 1998, the City of South Miami expanded its juvenile crime prevention efforts by creating the
Prevention through Academic and Recreational Excellence (PARE) program. PARE strives to
"pare the number of South Miami children entering the juvenile justice system by (1) increasing the
number of schoolchildren served by The After School House and (2) reaching additional schoolchildren
through formal recreation programs.
With help from a 2000 State Legislative appropriation, PARE currently serves approximately 225
South Miami schoolchildren. A great majority of the children reside in an area of the City known as
Lee Park. Lee Park is an urban residential neighborhood comprised of a predominantly minority
population which experiences many of the socioeconomic problems associated with the
urban /inner -city environment, including crime, drugs, single- parent families, truancy and a high
drop -out rate. As a result, PARE serves the highest category of at -risk children. Ninety percent
(90 %) of the enrolled children live in Federally - assisted and HUD housing. Eighty -five percent
(85 %) have a learning disability, reading deficit or attention disorder.
Although PARE has significantly reduced the number of children entering the juvenile justice
system, the City hopes that the program can be further enhanced to help greater numbers of
children in need, modernize programming and provide a broader array of services. The City has
made a significant commitment to realize this hope. Construction is nearing completion of the first
Phase of a new Youth Center. Phase I will provide sufficient space to nearly double the capacity of
the program if resources can be obtained for staffing.
The Legislative Request would enable PARE to (1) serve an additional 200 students; (2) modernize
programming; and (3) provide a broader array of services.
Most juveniles are adjudicated through the State system at great expense to Florida taxpayers.
PARE has demonstrated its ability to significantly reduce the number of South Miami
schoolchildren entering the juvenile justice system. State funding will enable a greater number of
children to be served and will enhance the overall quality of service, thereby further reducing the
number of children entering the State system and the associated costs.
AMrouriation Request
The City is requesting a $200,000 appropriation to continue to provide critically needed staffing and
programming for its Prevention through Academic and Recreational Excellence (PARE) Program.
The appropriation would provide for continued funding of the following positions:
• PARE Director
• Physical Education Teacher
• Social Worker
• Art /Music Teacher
• Recreation Specialists
• Teachers -
• Teacher's Aides
South Miami
AericaCit!► ��
2001
Legislative Request
2003 Legislative Session
Area: Public Works
Program: Northside Pocket Parks/ Intersection Improvements
Amount: $250,000
Background and Justification
The City of South Miami held a joint charrette with Miami -Dade County for the Northside
neighborhood. A key recommendation of the charrette was to address problem intersections with
landscape and traffic calming improvements. Several intersections in the middle of this single -
family residential neighborhood contain far too much asphalt and open pavement for their size,
as a result of slight misalignments of some streets. The resulting intersections are dangerous for
pedestrians to cross, encourage speeding, and are generally unsightly.
The Charrette recommended removing excess asphalt, and installing landscaping, trees, curbing
"bump- outs" and marked pedestrian crossings. The two intersections in question are the
intersection of S.W. 62 Court and S.W. 42nd Terrace, and intersection of S.W. 64th Court and
S.W. 42nd Terrace. The Northside Charrette was a product of a great degree of public
participation and intergovernmental coordination, and the City of South Miami is anxious to
implement its recommendations. The right -of -way associated with these improved intersections
will then also be used for pocket parks.
Appropriation Request
This legislative request would allow for necessary improvements to take place, including the
removal of excess asphalt, installation of landscaping, curbing, drainage, and pedestrian
markings.
South !Miami
et�aC
2001
Legislative Request
2003 Legislative Session
Area: General Government / Emergency Services
Program: Emergency Mobile Command Center / Emergency Operations Center
Amount: $475,000
Background and Justification
x
?,` ;sac ;r,F>c��.,Yr�� • �
The City of South Miami has limited access in borrowing emergency equipment for catastrophic events.
Therefore, we are asking for approval for projects that we believe will overall assist the City of South Miami
to better respond to emergencies and/or catastrophic events. This response will assist not only the residents
of South Miami but also the residents in surrounding communities such as unincorporated Miami -Dade
County, West Miami, Coral Gables, the University of Miami, and Sweetwater. This also would assist us in
responding to disasters in other areas of the State of Florida that requests our help.
The emergency response dynamic has been forever altered by the tragic events of September 11 a'.
The City of South Miami has a number of high profile facilities within its geographic borders. Most
notably these include 2 major hospital complexes, South Miami Hospital and Larkin Hospital. The
ability to quickly establish a mobile command post during an actual or possible emergency is
critical to health and safety of our community.
Additionally, since Hurricane Andrew in 1992, Miami -Dade County has experienced numerous hurricanes,
tropical storms, tropical depressions, unnamed storms, and several situations involving civil unrest. The
western and southern portions of this County have experienced heavy to severe flooding, heavy wind
damage, and numerous power outages ranging from 10 minutes to as long as 48 hours. Often, the City of
South Miami has been called on to aid our neighboring communities in times of natural and man -made
distress. From a logistical and geographic point of view, the South Miami City Hall /Police Complex is
centrally located as far as Miami -Dade County is concerned. This allows our Police Department to respond
effectively and efficiently during emergency situations. As much as we would like to rely on assistance from
Miami -Dade County, it is apparent that when multiple catastrophic events occur each year, the City of South
Miami has a responsibility to its residents and to neighboring communities to be well prepared and provide
the best service available.
Appropriation Request
The City of South Miami is proposing the purchase of an Emergency Mobile Command Center. This will
address the issue of having an on -site incident command center available to immediately assess affected
areas during catastrophic events. The Emergency Mobile Command Center is a converted mobile home set
to standard specifications of the police department. The outside of the unit will be clearly marked and
include full emergency response lighting, equipment, and generators. The interior will have a
command /meeting area, full communications systems which includes police and public works radio systems,
a satellite dish communications system, a copy machine, a fax machine, a televisionNCR, a computer,
telephone service, an AM/FM radio, office supplies and supplies for a protracted event.
In addition, to better facilitate and expedite the handling of emergency situations, the City of South Miami
proposes upgrading the Emergency Operations Center housed in the City Hall Complex by enhancing its
communications and security capabilities. The proposed upgrades include a power generator; a crisis hotline
link -up; additional telephones and telephone lines; TVs; computers; and concomitant electrical upgrades.
Legislative Funding request $475,000
South Miami
krftwl
CITY OF SOUTHMIAMI a
Excellence, Integrity, Inclujion
2001
Legislative Request
2003 Legislative Session
Area: Parks and Recreation
Program: Murray Park Improvements
Amount: $750,000
Background and Tustification
The City of South Miami has made a significant commitment to preserving and enhancing its
recreational resources. The City, with assistance from several funding sources is constructing a
multipurpose center at the City's largest urban park, Murray Park. This legislative request would
allow for the multipurpose facility to be equipped with tennis courts, a swimming pool, basketball
courts and playground equipment, picnic facilities, new restrooms, security lighting, and additional
parking, The City will provide a dollar- for -dollar match for this project.
The area surrounding Murray Park is an urban residential neighborhood comprised of a
predominantly minority population which experiences many of the socioeconomic problems
associated with the urban /inner -city environment, including crime, drugs, single - parent families,
truancy and a high drop -out rate. The multipurpose center is envisioned as an important step in
reducing the number of South Miami children entering the juvenile justice system and fostering a
sense of community pride and identity among the City's residents.
The City has already invested close to $4,000,000 in this inner city facility. This has come from a
variety of sources including FERDAP, Trust for Safe Neighborhood Parks, Community
Development Block Grants and over $1,500,000 in City funds. The progress at the facility has been
remarkable and the major structure on the site, a 22,000 SF Youth Center, is under construction
with a June 2003 opening.
The one major unfunded component is an Aquatic Safety Center. There are no public pools in
South Miami and, tragically, a number of youths have drowned in the numerous canals that traverse
the City. An Aquatic Safety Center is critical to teaching the youth of the community to swim and
providing them with a viable and safe recreational opportunity.
Appropriation Request
The City of South Miami is requesting $750,000 for the Murray Park Aquatic Safety Center.
I
Excellence, Integrity, Inclusion
To: Mayor and Commission
REQUEST
Date: December 11, 2002
Agenda Item # 0
Commission Meeting 12/17/02
Extension of Contractual Services
Agreements for Legislative (Lobbying)
Services
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, RELATING TO LEGISLATIVE (LOBBYING)
SERVICES; APPROVING FUNDING IN AN AMOUNT NOT TO EXCEED
$42,000.00 FOR THE FIRM OF GOMEZ BARKER & $42,000.00 FOR THE FIRM OF
RONALD L. BOOK, P.A.; FROM ACCOUNT NUMBER 001- 1315 -513 -3450,
CONTRACTUAL. SERVICES
BACKGROUND AND ANALYSIS
The City of South Miami, for the past three years, has retained the services of Fausto Gomez and
Ron Book for the provision of Legislative (Lobbying) Services. These lobbyists were
competitively selected under RFP SLS- 83198.
This team has performed in an exemplary manner and, with the support and guidance of the City
Commission, achieved unprecedented levels of funding from the State of Florida. Their services
have secured multimillions in appropriations for the City of South Miami for a number of
projects, including potable water, infrastructure upgrades, drainage improvements and parks.
The City has developed an equally ambitious program for the upcoming 2003 Legislative
Session. The use of professional lobbyists is essential for the success of this effort. The City is
fortunate to have two of the "Deans" of the lobbying profession and their continued retained is
vital to the City's best interests.
The amount recommended was approved in the FY 2002 -03 Budget. This is the same level of
funding as in 2002. Funding will come from account 01- 1315 -513 -3450.
RECOMMENDATION
Your approval is recommended.
I RESOLUTION NO.
2
3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
4 SOUTH MIAMI, FLORIDA, RELATING TO LEGISLATIVE (LOBBYING)
5 SERVICES; APPROVING FUNDING IN AN AMOUNT NOT TO EXCEED
6 $42,000.00 FOR THE FIRM OF GOMEZ BARKER & $42,000.00 FOR THE FIRM OF
7 RONALD L. BOOK, P.A.; FROM ACCOUNT NUMBER 001- 1315 -511 -3450,
8 CONTRACTUAL SERVICES
9
10
11 WHEREAS, the City of South Miami has established an Office of Intergovernmental Affairs with
12 the purpose of securing appropriations and funding from the State of Florida; and
13
14 WHEREAS, the use of professional lobbying services is essential to the success of this Office;
15 and
16
17 WHEREAS, the City advertised and competitively solicited for these services through RFP No.
18 SLS- 83198; and
19
20 WHEREAS, that RFP allows for extensions of the contracts with the selected firms; and
21
22 WHEREAS, the current Lobbyist firms engaged by the City have performed in an exemplary
23 manner.
24
25 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
26 THE CITY OF SOUTH MIAMI:
27
28 Section l The City Commission hereby authorizes the City Manager to enter into a
29 Professional Services Agreement for Legislative (Lobbying) Services with firm of Gomez Barker
30 Associates & the firm of Ronald L. Book, P.A. in an amount not to exceed $42,000.00 for each firm from
31 Account # 001 - 1315 -513 -3450, Contractual Services, for FY 2002 -2003 services.
32
33 Section 2. This resolution shall take effect immediately upon approval.
34
35
36 PASSED AND ADOPTED this day of , 2002.
37
38 ATTEST: APPROVED:
39
40
41 CITY CLERK MAYOR
42
43 Commission Vote:
44 READ AND APPROVED AS TO FORM: Mayor Feliu:
45 Vice Mayor Russell:
46 Commissioner Bethel:
47 Commissioner McCrea:
48 Commissioner Wiscombe:
49 CITY ATTORNEY
Sent By: RONALD L BOOK PA; 3059359737; Dec -11 -02 4:18PM; Page 1/1
V
Ronald 1. Book, P. A.
IOW OFF M
PROF111100111. 11110(1111100
December 11, 2002
Sent via teleeouier and U.S. Marl to: 305- 663 -6345
Mr. Charles SCUrr
City Manager
City of South Miami
6130 Sunset Drive
South Miami, Florida 33143
Dear Charles:
This will confirm my firm's commitment to extend our contract for the representation of the City
of South . Miami to handle matters in Tallahassee and Washington, D.C. Through this
engagement, we are going to be associating with Vierra and Associates with respect to the
Washington, D.C. work.
The point person in my office for all Washington, D.C. issues will be Mr. Jeff Mell, former Chief
of Staff for Congressman Bill Lehman and Congresswoman Carrie Meek. Mr. Denny Vierra, of
the Vierra group, will be the point person from the Vierra and Associates firm in Washington,
D.C. We agree to work on all strategic planning, for projects within the C:ity, hopefully leading
to appropriation projects from. Congress. On Tallahassee work, I will be the point person for all
matters.
In exchange for this representation, the City agrees to compensate my firm with a monthly
retainer of $3,500.00 for Tallahassee matters, and an additional $3,500.00 per month retainer for
the Washington, D.C. matters.
Assuming this meets with our mutual understanding, please sign and return this letter to me for
my record- keeping.
Looking forward to many continued successes on behalf of your City and appreciating this
expanded opportunity.
Si
CITY OF SOUTH M1A.M1
Rona .Book By:
Charles Scurr, City Manager
RLB: jpm
(oncorde (enter t - 2999 Aoltheart 191 Street, PA 6 - MON.110[ida 33180 Telephone (3o)) 935 -1866 - Fax (305) 935-9731
tolEart(010Avenue, Suite 302 Tallaha 0, 110f 2301 (650)M -1859
Statement of Capabilities
presented by
Vierra Associates
to the
City of South Miami
INTRODUCTION
Vierra Associates, a Washington -based government relations consulting firm, was formed in
1983 to represent clients with the Congress, the Federal Executive Branch, and other groups
with whom clients may have common issues and goals. Mr. Dennis C. Vierra, a Portuguese
American,. is the sole principal and majority stockholder of the firm. Vierra Associates is
headquartered at 1825 I Street, N.W., Washington, D.C. and is incorporated in the
Commonwealth of Virginia.
Vierra Associates proposes to assist the City of South Miami by offering the services of a
bipartisan professional with:
* In- depth knowledge of urban issues (including a Master of Arts degree in Urban
and Regional Planning);
* Well- established working relationships with the Congressional committees having
jurisdiction over authorization and appropriation legislation important to the City;
* Well - established working relationships with the Florida Congressional delegation;
* A keen understanding of Congressional procedures and processes;
* A quantifiable record of success in securing authorization and appropriations
provisions for clients in excess of $4 billion;
* Strong technical background and capabilities in addressing the requirements of
Federal -aid grants programs; and,
* Well - established working relationships with Federal agencies with stewardship of
programs important to the City.
This is a critical time for Federal domestic discretionary programs, with increasingly fierce
competition for limited funding, and greater political and technical scrutiny of projects by the
Congress and the Executive Branch. Furthermore, the start of 2001 provides new challenges
with the advent of anew presidential administration following the inauguration of Mr.
George W. Bush; the appointment of new Cabinet Secretaries and senior Executive Branch
officials; and extensive changes to the leadership of the Congressional appropriating and
authorizing committees. Promoting and protecting the interests of the City of South Miami
requires the development of a strategic plan supported by a Washington -based consultant that
will provide the City with an ongoing and active presence, in -depth substantive and
procedural knowledge, and well- established bureaucratic and bi- partisan political
relationships. This document provides an overview of the experience, qualifications, and prior
accomplishments of Vierra Associates as they relate to our proposal to develop and
implement a strategic plan to advance the Federal agenda of the City of South Miami.
Qualifications of Vierra Associates
Mr. Dennis C. Vierra, principal of Vierra Associates, has nearly two decades of continuous
service in providing public and private sector clients with strategic advice that comes from
applying the perspectives gained through broad experience in: (1) working with clients to
assess their legislative interests and developing a customized legislative strategy to pursue a
client's Federal agenda; (2) maintaining effective relations with the Congress, officials of the
Executive Branch, and career civil service people in the Federal agencies; (3) securing
appropriation and authorization provisions in Congressional bills and reports to advance
client Federal agendas; and (4) providing technical assistance necessary to successfully
pursue and secure Federal approval and support for the projects advanced by clients.
The qualifications and experiences offered by Vierra Associates put the firm in the unique
position of knowing the programs, issues, legislative process, relevant Federal law,
institutional practices, and Congressional and Executive Branch personalities critical to the
successful outcome of the Federal agenda of the City of South Miami. Mr. Vierra would
draw upon these qualifications and experiences to work as part of a team with officials of the
City of South Miami to develop and implement a customized strategic plan for the City's
Federal agenda based on his assessment of the City's interests and strengths. In addition to
assisting the City in developing the strategic plan, Mr. Vierra would provide advocacy,
information/reporting /assessment, monitoring and tracking, relationship building, and issue
support services to assist the City in its implementation of the strategic plan.
The philosophy of Vierra Associates is one of a partnership with its clients. Vierra
Associates strives to work as a member of a seamless team with its clients, providing them
with strategic planning and follow -up to develop and deliver the client's message with an
effective level of visibility and effectiveness in Washington in a bi- partisan manner to the
Legislative and Executive Branches of the Federal Government.
Services Offered by Vierra Associates
* Strategic Guidance developed to optimize the ability of the City of South Miami
to achieve its Federal agenda. Vierra Associates is well experienced in developing
effective lobbying strategies and implementing client legislative agendas. Such
strategic guidance assesses client needs; the competitive environment of client
interests within the state Congressional delegation, the Congressional committees of
jurisdiction and the discretionary funding programs administered by agencies within
the Executive Branch; past effectiveness of various advocacy strategies and tactics;
and countless other factors. Vierra Associates has a strong track record in assisting
clients in developing a carefully constructed work plan designed to optimize all
available resources and opportunities to promote and protect client interests. In
order to keep a client's strategy on- target, Vierra Associates works with the client to
maintain overall focus on the strategic plan as well as to periodically reassess the
viability and effectiveness of the overall strategy to ensure the optimal use of all
resources and efforts expended in pursuit of a client's Federal agenda.
Congressional Liaison targeted to the appropriations and authorizing committees
and the Florida Congressional delegation (note that Mr. Vierra has worked
successfully with Members of the Florida Congressional delegation in his
representation of various public and private sector Florida entities since 1983).
Executive Branch Liaison targeted to Federal agencies charged with the
stewardship of Federal programs of interest to the City of South Miami; to the
Office of the President (particularly to Mr. Andrew Card — Chief of Staff of the
Bush White House and former Secretary of Transportation); and to the Office of
Management and Budget (particularly to Mr. Mitchell Daniels, Jr., - OMB Director
for the new Bush Administration and former colleague of Mr. Vierra on the Senate
Banking Committee).
* Technical Assistance, as necessary, to assist the grantsmanship and related efforts
to secure funding and to implement projects identified in the City's Federal agenda.
Vierra Associates also offers clients technical assistance to implement the strategic
plan developed for the client, to include the drafting of written and oral statements
for submittal to Congressional committees, Congressional bill and report language,
floor statements and Congressional correspondence used by Members, staff and
committees to advance client agendas with officials of Federal agencies in the
Executive Branch as well as the mobilization and deployment of grassroots and
community stakeholder support for client agendas.
* Other Liaison Activities to include interaction with the State of Florida -
Washington Office and Washington representatives of other Florida municipalities,
as appropriate, as well as with Washington -based organizations including the
National League of Cities and other public interest groups with which the City of
South Miami may share common interests.
* Information/Renorting Services to include the timely reporting of Congressional
and Executive Branch events, actions and opportunities; analyzing anticipated
resulting impacts on the interests of the City and its Federal agenda; and
recommending actions that the City and its Congressional delegation might take to
best protect and promote the City's interests.
A Compelling Record of Success
Vierra Associates has established a compelling record of success in providing strategic
planning and government relations services to clients, and in securing Federal funding and
project grant approvals, both directly from the Congress and through discretionary and
competitive grant programs in the Executive Branch departments and agencies. In terms of
appropriations and authorizations, Vierra Associates has assisted clients in developing and
implementing strategic plans for pursuing their Federal agendas that have resulted in securing
over $4 billion in provisions for clients. Innovative and creative approaches to meeting client
needs have resulted in concrete benefits through increased funding, recognition and access.
Cost Proposal
Vierra Associates proposes to provide the services generally outlined per this presentation for
a one year fixed fee sum of $36,000.00, subject to negotiation with the City of South Miami.
Additional costs may be incurred based on written directives, issued to Vierra Associates by a
designated official of the City of South Miami, providing the advance authorization of such
costs and commitment for full reimbursement of such costs by the City of South Miami.
Conclusion
Vierra Associates believes that the range of skills, intimate knowledge of the Federal policy,
program and funding processes, and the bipartisan access to the Legislative and Executive
Branches of the Federal Government offered by its principal, Mr. Dennis C. Vierra, will
quickly prove to be assets to the City of South Miami. Vierra Associates stands ready to
assist the City; we are confident we can deliver effective and cost - efficient strategic planning
and implementation services that will advance the City's Federal agenda within the
Legislative and Executive Branches of the Federal Government. Vierra Associates provides
solid expertise and awareness as a result of our working knowledge and personal relationships
with the Members and staff of both bodies of Congress and key Executive Branch officials.
We have a consistent and proven track record of accessing the key decision - makers of both
the Congress and the Executive Branch, informing them of client issues, and effectively
advocating policy issues and program funding decisions with regard to client interests.
We appreciate the opportunity to present our qualifications and look forward to the
opportunity to further discuss how we can work together to develop a strategic plan to define
and advance the Federal agenda of the City of South Miami with the Congress, the Bush
Administration, and the agencies of the Executive Branch.
DENNIS C. VIERRA
Education
University of Iowa. Master of Arts degree in Urban and Regional Planning. 1973
University of Wisconsin. Bachelor of Arts degree in Economics, 1969.
Professional Experience
Government Relations Consultant (1983- present). Vierra Associates, Inc., Washington, D.C. President
of a Washington - based firm providing government relations services to public and private sector clients
to represent their interests with the Legislative and Executive Branches of the Federal Government.
Congressional Fellow (1981- 1983). United States Senate, Washington, D.C. Served as Special
Advisor under the Congressional Fellow Program of the American Political Science Association with
the office of Senator Alfonse D'Amato while on a sabbatical from the Urban Mass Transportation
Administration.
Transportation Representative (1980 - 1981), Community Planner (1979- 1980), Planning; Representative
(1977- 1979). Urban Mass Transportation Administration, Washington, D.C. Headquarters' liaison for
the development, coordination, management and evaluation of grants assistance activities (particularly
for rapid rail, light rail, major bus and commuter rail projects), in assigned geographic regions.
Public Transportation Planner (1975 - 1977). Wisconsin Department of Transportation, Madison,
Wisconsin. Coordinator of statewide study of transportation for the elderly and the handicapped.
Provided technical assistance /liaison throughout the state ` on general transportation and
elderly/handicapped issues to metropolitan planning organizations, transit planning/operating agencies,
legislative and citizens groups
Transportation Coordinator (1974- 1975). Indian Nations Council of Governments, Tulsa, Oklahoma.
Directed transportation planning element of metropolitan planning organization, including the multi -
modal Tulsa Metropolitan Area Transportation Study.
Planner (1973- 1974). Indian Nations Council of Governments, Tulsa, Oklahoma. Directed mass
transportation planning element of the Tulsa Metropolitan Area Transportation Study.
References
The Honorable Ileana Ros- Lehtinen
U. S. House of Representatives
Washington, D.C. 20515
(202) 225 -3931
The Honorable Norman Y. Mineta, Secretary
U.S. Department of Transportation
Seventh Street, S.W.
Washington, D.C. 20590
(202) 366 -2222
The Honorable Carrie Meek
U. S. House of Representatives
Washington, D.C. 20515
(202) 225 -4506
Mr. John T. Blazey, II
Committee on Appropriations
House of Representatives
Washington, DC 20515
(202) 225 -2771
- . /�•TrAC Wyl��T
® CITY OF SOUTH MIAMI
To: Mayor and Commission Date: September 1, 1998
From: Charles Scurr Agenda Ite m #
City Manager Contractual Services — State Legislative
(Lobbying) Services
The purpose of this memorandum is to recommend the selection for State Le
Services. gislative (Lobbying)
The creation of a new Office of Intergovernmental Affairs was approved as part of the FY 1998-
99 Budget. One of the cornerstones of this new Office is the retention of professional lobbyists.
The use of lobbyists is essential for the City to successfully compete for funding. The
Commission. approved a total of.$48,000 for these services. The discussion accompanying the
appropriation indicated that it might be. possible to obtain the services of two firms, possibly in
some type of partnership, for this amount.
In July 1998 an RFP No. SLS -83198 was advertised for State Legislative Services. The RFP
included a detailed description of the services requested and provided criteria that the City would
use in selection. The criteria included:
1. Experience & knowledge of the contractor.
2. The experience of the contractor in representing entities comparable to the City.
3. The ability of the contractor to provide all of the services specified in the scope of
work:
4. The accomplishments, generally, of the contractor in representing entities comparable
to the City.
5. The accomplishments, specifically, of the contractor in securing medium ($500,000
to $1 million) and large (over $ l million) appropriations.
A total of 11 firms /individuals picked up copies of the RFP. A total of six individuals /firms
responded. A Review Committee. chaired by Fernando Rodriguez reviewed the proposals. The
Committee rated the proposals in three categories:
I . Most Highly Qualified (Tier 1);
?. Qualified (Tier 2); and
3. Minimally or Not Qualified (Tier 3).
The Committee rated the firms as follows:
Tier 1 Gomez Barker Associates
Ronald..L. Book, P.A.
Tier 2 Public Private Partnership
Maury Management Group
Tier 3 Robert M. Levy &Associates
Rodriguez Pina & Associates
Based on. the above I am recommending:
L The selection of the two Most Highly Qualified (Tier 1) firms to represent the City —
Gomez Barker Associates and Ronald L. Book; P.A.;
2. The allocation of $45.000 for this purpose to be used by the two firms in a team
partnership; and
3.' The selection of the Maury Management Group in the sum of $3.000 to support the
joint lobbying efforts of the City and Chamber South. Although Maury Management
Group does not have the experience and public_ sector client base of the two Tier 1
firms. they do have an ongoing relationship with Chamber South that I recommend
the City. support.
Copies of the. RFP, Review Committee Report, and the proposals of Gomez Barker Associates
and Ronald L. Book. P.A. are attached.
I
1 RESOLUTION NO.
3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
4 SOUTH MIAMI. FLORIDA, RELATING. TO STATE LEGISLATIVE (LOBBYING)
5. SERVICES; APPROVING FUNDING IN AN AMOUNT NOT TO EXCEED
6 $45.000.00 FOR THE FIRMS OF GOMEZ- BARKER & RONALD L. BOOK. P:A..
7 AND AN AMOUNT NOT TO EXCEED $3,000.00 FOR THE. MAURY
8 MANAGEMENT GROUP FROM ACCOUNT NUMBER. 001- 1315 -513 -3450,
9 CONTRACTUAL SERVICES
10
11
12
13 WHEREAS, the City of South Miami has established an Office of intergovernmental Affairs with
14 the purpose of securing appropriations and funding from the State of Florida, and
.15
16 WHEREAS, the use of professional lobbying services
17 and
is essential to the success of this Office:
.
18
19 WHEREAS, the Citv advertised and competitively solicited for thes
20 SLS- 8 e services through RFP No.
3198: and
21
22 WHEREAS, a Review Committee has completed the review of these proposals.
23
24 NOW, THEREFORE, BE IT RESOLVED. BY THE MAYOR AND CITY COMMISSION OF
25 THE CITY OF SOUTH MIAMI:
26
27 Section L. The City Commission hereby, authorizes the City Manager to enter into a
28 Professional Services Agreement for State Legislative (Lobbying) Services with the Team of Gomez
29 Barker Associates & Ronald L. Book. P.A. in an amount not to exceed $45,000.00 and with the Maury
30 Management Group in an amount not to exceed. S3
3 1 Contractual Services. ,000.00 from .Account # 001 -1315 -513 -3450,
32 -
33 Section 2. This resolution shall take effect immedi
34 ately upon approval.
35
36 PASSED AND ADOPTED this day of
37 , 1998.
38 ATTEST: APPROVED:
39
40
41
42 City Clerk Mavor
43
44 READ AND APPROVED AS TO FORM:
45
46
47
48 City Attorney
CHARLES D. scuRR
CITY MANAGER
General Information
c�T�y
Oe
iMCVne,•�t, •.:
tCA19
6130 SUNSET DRIVE
SOUTH MIAMI. FLORIDA 33143
305 / 663 -1338
FAX 6634345
City Of South Miami
Request for Proposals
State Legislative Services
RFP NO. SLS -831 QR
July 17,1998
The City of South Miami seeks to retain the services of a legislative consultant(s) for
matters in which the City may need professional services before the Florida Legislature,
State of Florida administrative agencies, the Florida` Governor and Cabinet. et. al. Such
services shall include attending state legislative committee hearings and meetings, rule
making proceedings and administrative or Iegislative agency meetings. The contract
services shall include. but not necessarily be_Jimited to: scheduled. extended. special
legislative sessions and meetings: state administrative and agency hearings, meetings or
rule making proceedings; and legal, grant and legislative consulting services in
accordance with the terms and conditions of this Request. for Proposals.
The successful contractor shall agree to be available at all •times to be available upon
reasonable request to meet with City officials.: and to attend meetings, represent the
interests of the City, and act a liaison between the Citv and all branches. departments and
agencies of State government. at any legislative committee meeting or. meetings with the
Governor, Cabinet, or Cabinet members. or state agencies.
The contractor shall maintain a year round active presence in Tallahassee, Florida and
also a staffed office presence during the legislative session and be able to provide staff
and office support to City officials when traveling to Tallahassee. Consultants must also
have an in -depth knowledge of issues and programs affecting the Citv and Miami -Dade
County and have an outstanding record of accomplishment in representing local
governments, particularly in the grant funding area.
Professional Services Required
The contractor shall provide the following services to the City:
L Review. on a continuing basis. all existing and proposed State oIicies
and leeislation affecting the City. P , programs
2. Assist the City in the development of it's legislative program. The scope
legislative program should include all City. Departments and functions including the
police; public works, solid waste. environmental regulations, parks, economic
development, community redevelopment ._.agency, housing, redevelopment, i
computers and telecommunication, planning. traffic. 'transportation, central
services and infrastructure development. etc.
3. Provide specific assistance to the Citv in. identification. development.
application and approval of funding requests: grants and appropriations for all
City Departments and functions.
4. Monitor state legislative committee meetings, state agency hearings an
prior to and during the regular and special legislative sessions relative to t the
City's legislative program or other' that may impact the City.
5. Work with City staff and the Miami -Dade legislative delegation to
special or general : legislation necessary for and supportive of the Citv's le develop
program. $ e
6. Develop and evaluate strategy for the support, opposition or amendment of
legislation. rules, etc., impacting the City.
7.. Testify and lobby before the Legislature. Governor, and Cabinet as ne
behalf of the City. cessary on
8. Appear and testify before state agency hearings, budget meetings, rule makin or
other administrative agency or legislative meetings on behalf of the City. g
9.. Upon request, schedule and coordinate meetings between. City
appropriate state officials and legislators. - otcials and
10. Provide staff, office and logistical support to City officials while in Tallahassee.
11. Prepare «Titten status reports to the City, bi- %,eekly during the
monthly the remainder of the year. Such reports shall be as detailed a 4 assn necessary
Session. and
and include updates on the Citv's Iegislative program and funding requests.
12. The contractor. may be. requested. on a very limited basis. to provide, support on
County and Federal matters. It is understood that these areas are not the focus of
this RFP.
General Terms and Conditions
1. The City shall provide a monthly retainer for the above referenced services. The
monthly retainer shall be negotiated with the selected contractor(s). The monthly
retainer shall include all fees, including contractor travel. postage, telephone, etc.
Additional extraordinary expenses may be allowable on a pre - approved case by
case basis.
2. The Citv reserves the right to select one or more contractors and the ability to
designate lead responsibility if more than one contractor is engaged.
3. The contractor shall report to the City Manager, or assigned designee.
4. The contractor, is an independent contractor under this Agreement.
5. The contractor shall not represent clients in matters adverse to the City, and shall
make promptly known any conflicts or potential conflicts. If said conflicts cannot
be satisfactorily resolved to the Citv's satisfaction than the City reserves the right
to suspend and/or terminate the services of the contractor and procure same from
other contractors.
6. The contractor acknowledges, that he /she has not been convicted of a public entity
crime or placed on the convicted vendor list.
7. The City reserves the right to delete or modify the services and scope of work
under this contract at any time. with or without cause. If such scope of work is
reduced the payment to the. contractor shall be reduced by. a commensurate
amount.
8. The contractor may not change the principal person(s) working on this contract
without the express permission of the City.
9. The City reserves the right to negotiate the fee schedule proposed by the
Contractor under this RFP in order to meet City budgetary constraints.
10. Joint ventures are allowed. Participation by minorities and women is encouraged.
RFP Documents Required
Each contractor shall submit 10 copies of the following:
1. A cover letter indicating the contractors interest in providing these services to the
City.
2. A brief history of the contractor.. including how long the contractor has been
engaged in this field of work.
3. A list of the principal(s) who will be responsible for providing the specified
services. including resumes or biographies for each person.
4. All current local municipal. County, regional and state clients of the contractor
including for each client: (a) the length of the contract: b) the scope of services
provided: c) the type of contract (pro Bono, retainer. project based fee, etc.; d)
accomplishments achieved for the client including legislative appropriations; and
e) a contact name and phone number for the client.
5. Any prior or private sector clients that may be relevant, providing the same
information as above:
6. Copies of any press articles, profiles. , commendations, etc. that may assist. the City
in it's evaluation.
7. A list of references; including comparable jurisdictions to the City and elected
officials (Please limit to 5).
8. An original signed .copy of this RFQ wherein the contractor acknowledges and
warrants that he /she has 'read and agrees with all of the terms and conditions
contained herein.
9. Proposed monthly retainer fee to provide the services.
Timetable and Process
All RFP's must be returned to the City Manager's office no later than 5:00 PM on August
31.1998. A pre -bid conference wi.11 be held on Thursday August 6. 1998 at 9:00 AM at
South Miami City Hall.
The City will evaluate the RFP's based on the following criteria:
CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
TO: Charles D. Scurc DATE: October 16,1998
City Manager
FROM:_ Fernando J. Rodriguez RE:. Professional Lobbying —
Public Works Director Review of Proposals'
Many local governments employ the services of professional lobbyists on a retainer
contract basis. This is a highly cost- effective approach to obtain grant funding which is
available at the county, state and federal levels. A 'municipality may opt to lobby for
funding. through the efforts of its elected officials. However, this approach is not
practical and does not maximize effectiveness Successful lobbying is a time consuming
activity requiring significant experience and tenacity. It is a potentially high -yield pursuit
that is best left to professionals.
The marked increase in project activity that South Miami. is currently experiencing
requires a significant amount of funding. Many of the grant monies available each year
can be_ tapped into through the employment of competent lobbying firms. To this end,
requests for Ibbying services proposals have been solicited from several South Florida
based firms.
A review committee comprised of the Assistant City Manager and department heads
evaluated all proposals. with the following results:
Rank Firm Comments
Tier i —?Most Highly Oualified
1 Gomez Barker Associates, Inc. Extensive experience and retainers
with Miami -Dade County, City of
Miami Beach, and City of West
Miami. Obtained grant funding
totaling $ BM for above three
entities.
\continued...
MAYOR. AND COMMISSION PAGE TWO OCTOBER 20,1998
Rank Firm Comments
2 Ronald L. Book, P.A. Extensive list of clients, including
Miami -Dade County, cities. of North
Miami. North. Miami Beach, and
Aventura. Impressive funding
amounts listed' for various charitable
foundations /programs.
Tier 2 = Qualified
3 Public Private Partnership, Inc. In business for close to a decade.
Highly . qualified staff. Clients
include Broward County, Miami-
Dade. County (6 mos. into a I -year
retainer) and City of Gretna. FL
(obtained $1.9M for water system
projects.)
4 Maury Management Group The proposal lists no municipalities
currently on retainer contracts. The
firm does ' exhibit potential to be
useful to a small city by virtue of
their experience. contacts and desire
to work with clients.
Tier 3 — Minimally Qualified or Proposals Thai Did Not Meet RFP Requirements
5 Robert M. Levy & Associates This firm lists good qualifications.
However, the package submitted is
weak in details and presentation.
6 Rodriguez Pina & Associates This firm submitted a weak package
in terms of details and effort.
Retainers are listed for Miami -Dade
and City of South Bay. No funding
amounts obtained are listed.
The fee listed on the proposals were not given heavy consideration due to their similarity
(monthly fee ranged from $2,600 to. $3,500 for top three .respondents) and their
negotiability., The evaluation of the six proposals has narrowed the choices of two firms
that can best assist the City in obtaining valuable funding. These firms are
recommended.
ITEM NO. 14 -. TBP