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10-01-02CITY COMMISSION AGENDA City Commission Meeting Meeting date: October 1, 2002 6130 Sunset Drive, South Miami, FL Next Regular Meeting Date: October 15, 2002 Phone: (305) 663 -6340 Time: 7 :30 PM City of South Miami Ordinance No. 10 -00 -1712 requires all lobbyists before engaging in any lobbying activities to register with the City Clerk and pay an annual fee of $125.00. This applies to all persons who are retained (whether paid or not) to represent a business entity or organization to influence "City" action. "City" action is broadly described to include the ranking and selection of professional consultants, and virtually all- legislative, quasi - judicial and administrative action. It does not apply to not-for- profit organizations, local chamber and merchant groups, homeowner associations, or trade associations and unions. CALL TO ORDER: A. Roll Call: B. Invocation: C. Pledge of Allegiance: D. Presentation(s)(7 :00 p.m.) ITEMS (8) FOR THE COMMISSION'S CONSIDERATION: REGULAR CITY COMMISSION 1 AGENDA - October 1, 2002 South Miami All- TWIN CRY 2001 CITY COMMISSION AGENDA City Commission Meeting Meeting date: October 1, 2002 6130 Sunset Drive, South Miami, FL Next Regular Meeting Date: October 15, 2002 Phone: (305) 663 -6340 Time: 7 :30 PM City of South Miami Ordinance No. 10 -00 -1712 requires all lobbyists before engaging in any lobbying activities to register with the City Clerk and pay an annual fee of $125.00. This applies to all persons who are retained (whether paid or not) to represent a business entity or organization to influence "City" action. "City" action is broadly described to include the ranking and selection of professional consultants, and virtually all- legislative, quasi - judicial and administrative action. It does not apply to not-for- profit organizations, local chamber and merchant groups, homeowner associations, or trade associations and unions. CALL TO ORDER: A. Roll Call: B. Invocation: C. Pledge of Allegiance: D. Presentation(s)(7 :00 p.m.) ITEMS (8) FOR THE COMMISSION'S CONSIDERATION: REGULAR CITY COMMISSION 1 AGENDA - October 1, 2002 1. Approval of Minutes Special City Commission Special City Commission 2. City Manager's Report 3. City Attorney's Report Minutes - August 1, 2002 Minutes - September 10, 2002 PUBLIC REMARKS (5- minute limit) CONSENT AGENDA 4. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $5,175.00 TO TEMPTROL AIR CONDITIONING INC. FOR THE REPLACEMENT, INSTALLATION OF A NEW 5 TON TRANE ROOFTOP PACKAGE AIR CONDITIONING UNIT AT THE POLICE DEPARTMENT AND CHARGING THE DISBURSEMENT TO ACCOUNT 001- 1710 -519- 4670, "MAINTENANCE AND REPAIRS OF GROUNDS AND STRUCTURES." 3/5 5. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ATTORNEY'S FEES; APPROVING ATTORNEY'S FEES FOR LOTT & LEVINE IN THE AMOUNT OF $3,299.70; CHARGING THE AMOUNT TO ACCOUNT NO. 1500 - 514 -3435; CONTRACTUAL SERVICES, REAL PROPERTY; PROVIDING FOR AN EFFECTIVE DATE. 3/5 ORDINANCE (S) SECOND READING PUBLIC HEARING (S) There are none RESOLUTION (S) /PUBLIC HEARING (S) 6. A RESOLUTION OF THE MAYOR & CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO A REQUEST FOR SPECIAL EXCEPTIONS FROM PROVISIONS CONTAINED IN SECTIONS 20 -7.9 AND 20 -7.11 OF THE LAND DEVELOPMENT CODE TO ALLOW FOR THE CONSTRUCTION OF A PROPOSED THREE STORY RETAIL AND PARKING GARAGE COMPLEX IN THE SR (HD- OV) SPECIALTY RETAIL HOMETOWN OVERLAY DISTRICT FOR PROPERTY LEGALLY DESCRIBED AS LOTS 35, 36, 37, 48, 49, 50,, W. A. LARKINS SUBDIVISION (5801 SW 73rd STREET) ; SPECIAL EXCEPTIONS REQUESTED FOR LOT COVERAGE, BUILDING FRONTAGE, BUILDING GROUND FLOOR AREA, AND AWNING LENGTH; PROVIDING FOR AN EFFECTIVE DATE. 4/5 REGULAR CITY COMMISSION 2 AGENDA - October 1, 2002 RESOLUTION (S) 7. A_RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO A REQUEST FOR A WAIVER OF PLAT PURSUANT TO SECTION 20- 4.2(B) OF THE LAND DEVELOPMENT CODE, REGARDING THE PROPERTY LOCATED IN THE RS -3 "LOW; DENSITY RESIDENTIAL," LOCATED AT 8151 SW 62ND AVENUE, SOUTH MIAMI, FLORIDA 33143; PROVIDING FOR A LEGAL DESCRIPTION; AND PROVIDING FOR AN EFFECTIVE DATE. (Deferred from September 17, 2002) 3/5 8. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO FINANCE; RATIFYING A $2,439,944.52 LOAN TO MRP PROPERTIES FOR THE DESIGN AND CONSTRUCTION OF A PUBLIC PARKING GARAGE PROJECT- LOCATED AT S.W. 73rd STREET; PROVIDING FOR AN EFFECTIVE DATE. 3/5 9. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO DISBURSEMENT OF $20,000.00 TO THE RED /SUNSET MERCHANTS ASSOCIATION AS 2001 -2002 CITY CONTRIBUTION TO THE PROMOTIONAL ACTIVITIES IN THE CITY BUSINESS DISTRICTS; PROVIDING AN EFFECTIVE DATE. (Deferred from Sept. 17, 2002) 3/5 10. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO INTERLOCAL AGREEMENT WITH THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY, AUTHORIZING AN INCREASE OF $36,468 ON THE LOAN FOR PURCHASE OF THE MOBLEY PROPERTY; RESCINDING RESOLUTION NUMBER 86 -01 -11234 AND PROVIDING AN EFFECTIVE DATE. 3/5 11.. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE ACCEPTANCE OF A FY 2002 EDI- SPECIAL PROJECT GRANT FROM THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT IN THE AMOUNT OF $340,000; AUTHORIZING THE CITY MANAGER TO EXECUTE APPLICABLE CONTRACTS AND DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE'. 3/5 12. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, SUPPORTING THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) LUDLAM TRAIL NON- MOTORIZED CORRIDOR PLANNING AND ENVIRONMENTAL STUDY (PHASE 1); PROVIDING AN EFFECTIVE DATE. 3/5 (Mayor Robaina & Commissioner Wiscombe,) REGULAR CITY COMMISSION 3 AGENDA - October 1, 2002 ORDINANCE (S) FIRST READING (S) There were none SPEAKERS PLEASE TAKE NOTICE THAT SECTION 2 -2. 1 (k) (2) OF THE CODE OF ORDINANCES PROVIDES THAT "ANY PERSON MAKING PERSONAL IMPERTINENT, OR SLANDEROUS REMARKS OR WHO SHALL BECOME BOISTEROUS WHILE ADDRESSING THE COMMISSION SHALL BE FORTHWITH BARRED FROM FURTHER AUDIENCE BEFORE THE COUNCIL BY THE PRESIDING OFFICER, UNLESS PERMISSION TO CONTINUE BE GRANTED BY A MAJORITY VOTE OF THE COMMISSION. COMMISSION REMARKS PURSUANT TO FLA STATUTES 286.0105, "THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT ITS MEETING OR HEARING,, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS NOTICE DOES NOT CONSTITUTES CONSENT BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE INADMISSIBLE OR IRRELEVANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE ALLOWED BY LAW. REGULAR CITY COMMISSION 4 AGENDA - October 1, 2002 37 ate. CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and Commission - DATE: October 1, 2002 FROM: Charles D. Scurr a4p,7 RE: Agenda Item # City Manager Police Department Air Conditioning REQUEST A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $5,175.00 TO TEMPTROL AIR CONDITIONING INC. FOR THE REPLACEMENT, INSTALLATION OF A NEW 5 TON TRANE ROOFTOP PACKAGE AIR CONDITIONING UNIT AT THE POLICE DEPARTMENT AND CHARGING THIS DISBURSEMENT TO ACCOUNT 001 - 1710 -519 -4670, " MAINTENANCE AND REPAIRS OF GROUNDS AND STRUCTURES ". BACKGROUND The rooftop air conditioning unit at 6130 Sunset Drive, 2nd floor of the City of South Miami Police Department, which also houses the city's computer system, is damaged beyond repair. Throughout the year several repairs have been made to keep the unit operational. At this point the units corroded and pitted, condensing coils have burst and cannot be repaired. ANALYSIS Three licensed contractors checked the unit at the Police Department and submitted quotations. The lowest bid was accepted from Temptrol Air Conditioning, Inca to install a 5 -ton Trane High Efficiency unit. CONCLUSION AND RECOMMENDATION The rooftop air conditioning unit at 6130 Sunset Drive, 2nd floor of the City of South Miami's Police department is damaged beyond repair. This situation is affecting the day by day personnel operation. Police Department facilities also houses the City's computer system, which requires cool temperatures for its proper functioning. This expenditure will result in a properly cooled building, comfortable working environment and energy savings due to unit's higher efficiency and programmable thermostat. Therefore, approval of this resolution for the proposed installation of a rooftop 5 -ton Trane packaged air condition unit is recommended. Attachments RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $5,175.00 TO TEMPTROL AIR CONDITIONING INC. FOR THE REPLACEMENT, INSTALLATION OF A NEW 5 TON TRANE ROOFTOP PACKAGE AIR CONDITIONING UNIT AT THE POLICE DEPARTMENT AND CHARGING THIS DISBURSEMENT TO ACCOUNT 001- 1710 -519 -4670, " MAINTENANCE AND REPAIRS OF GROUNDS AND STRUCTURES ". WHEREAS, the 2 "d floor of the city of South Miami Police Department located at 6130 Sunset Drive houses office facilities and personnel staff including the Chief of Police office, detective offices and the City's Computer system, and; WHEREAS, the air conditioning system which cools this areas is damaged beyond repair, and; WHEREAS, the Police Department 2 "d floor requires the installation of a new air conditioning unit. NOW THEREFORE, be it RESOLVED by the MAYOR AND CITY COMMISION of the CITY OF SOUTH MIAMI, FLORIDA: Section 1. The Public Works Building Maintenance Division has obtained quotes from the following licensed A/C and Refrigeration contractors: Temptrol Air Conditioning, Inc. $5,175.00 Omar & Son Services, Inc. $5,320.00 Noval Air Conditioning, Inc. $6,800.00 Section 2. The City Manager is hereby authorized to disburse the sum of $5,175.00 to Temptrol Air Conditioning, lie. Section 3. This resolution shall become effective immediately after adoption hereof. PASSED AND ADOPTED this I" day of October, 2002. APPROVED: Ronetta Taylor, City Clerk READ AND APPROVED AS TO FORM: CITY ATTORNEY ATTEST: Julio Robaina, Mayor Commission Vote: Mayor Robaina: Vice Mayor Russell: Commissioner Bethel: Commissioner Wiscombe: Commissioner Feliu: Sent By: TEMPTROL AIR COND.,INC.; 305 663 1767; Sep•26-02 5:14PM; Page V1 NIA 4216 S. W 72Amw lo Of SOUth Miami Police Department 0 1.411n: Rudy OIA755 ;;;) 462,7=,b Orowwq& ik I- 140RUVAUN I Ift of Pa. 9-26-02 17771 Am, 00516611767 Asper your request, Temptrol proposes to install anew (5) ton Trane rooftop package unit. The job would consist of the f I allowing: A. Provide and instal] (1) new Trane (5) ton Package unit Model# THCO60A I FLL (Microprocessor Type) including Outside Air Damper, 10 KW Heater, and Digital Programmable Thermostat. B. Remove and dispose of existing unit. C. Provide and install (1) custom made roof curb adapter, D. Crane. E. keconnect new unit to existing electrical disconnect box. F. All required regular hours labor and insurance, Mute; A duct mounted smoke Mector should already be installed in the supply duct:; of the existing unit. This smoke detector is to be reused. If no,5rnokc detcdor is present, a separate quote will be given to bring this up W code, Also, the City is to waive tho penvit fce. Wt VtDPG* hereby to Jumish moterial wO taBorr comp ldtm in mWORM we GbWA opwiftehlons, 1W to sum of. Fi'vc Thousand One Hundred Seventy Five 5 175.0p dollars .............. PWdVM Prior 500N upon signing, 50% upon completion SEP-24-02 07.43 AM OMAR AND SON. 305 819 7072 Fes. F-112 IQ Project Summary Client: City of South Miami. Company: Omar R. Son Services, Inc. Contact: Mr. Rudy Contractor: Omar Gomez Job Name: South Miami Police Depmt. Phone: 305-884-3992; 305-219-6495 Job Locatiom 6130 Sunset Dr. Fax: 305-884-5939 South Miami, Florida 33143 • Furnish all the labor and material required to complete the job specifications as agreed on this contract, • Install new curb-adaptor on existing roof-curb to install (one) new- central A/C units to Code Approved standards. • Make: American Standard- 5- Ton (208/2 )0- 1- Phase) • Secure above curb-adaptor to existing roof-curb. • Repair existing fiberglass ductwork on roof (as needed). • Install new outside air intake (25%) • Install heater strips (220-volts) • Test of existing smoke detector device. • Crane services included. OTHER INCLUSIONS: • ELECTRICAL-WORK • Uninstall existing electrical (220-24 volts) to VC unit on roof • Reinstall existing electrical work to A/C unit on roof after being raised to new curb-adaptor. Exclusions/Comments: This proposal does not include any roofing work (cutting/nor patching), it is only valid for 30 days from Aug 23, 2002. Mechanical permits included. Full warranty on work- done on roof for I -year. SEP-26-02 07:45 AM OMAR AND SON. 305 819 7072 P.0'3 3 Pricing and Payment Schedule on A/C unit: Total cost of materials, labor and permit fees: ----------- 0 Jt_ion4I.* Model-TSC060AIMA0000 (Without Microprocessor- $4688.00) Efficiency: SEER-10.2 (With Microprocessor-$4990.00) 22LOn#2'. Model-THC060AIEW000 (Without Microprocessor- $5122,00) Efriciency: SEER-12.2 (With Microprocessor-$5320.00) Deposit: 0 % upon acceptance of proposal 100% upon final inspection Signature indicating accepting above proposal: Customer Air-conditioning Contractor Date 013/20/2V,102 10. 26 205267711,-J NOVAL AIR CONDITIONING.INC 8350 SW 41 TERY NUAMI, FL 33155 (305)26--j-0844/229-9198 (305)9 -52- 590613P Fax 267-7113 I NAME/ADORESS CITY (IF SOUTH MIAMI C'FNTRAL Sk'RVIICES 61,10 SW SUNSET DR MIAMI, FL 33143 f" OVAL AC D F S C R I F&TIO N QTY THIS IS A PROPOSAL TO REPLACE THE EXISTING 5 TONS PACKAGE VNIT TRANU `CD060C1WBA FOR A NFW I RANF 1 TONS TSC'060AI 8, WITH CLJ"F, ADAP-rik, HEATER, DUMPER NEW THE"10STAT. CKA'Nt SFRVICES AND ALL :AB6 ANE) MATERIALS NESSESARY TO [-'0,MPL,TF JOB, FOR TFiI '.�UM ()F: SIX 'ITIOUSAND FIGH HL Ni (S6,9f)W,X)) IX)IIARS, WITH PAYMEV-1 AS rOLLOW: A CHECK FOk $ 5,9(A.41 IS REQUIRE UPON ACCCEPTANCE TO BUY UNIT, AND $861.59 IS DUF UPON COMPLE' TTQN, ORDCR (.)F I.;NITS TAXES 3 TO 4 BUSINESS DAY AFTER APPROVAL. ACCEPTANCE'; I HEREBY AUTHORIZE NOVAL. AiCTO I)o 111F, WORK AS SPECIFIFI) ABOVE. PAYMENT WILL BE VIADEAS SPECIFIED. At I 1THORVE AGENT Thank you f6r your business. PAGE 01 ell Estimate DATE ESTIMATE # 9/20/2002 j 3 wo '17 ,A d-t, PkOJECT POIXE DFPT 2ND F-1 RATE TOTAL 6,800.00 TOTAL SIGNATURE MRISM CITY OF SOUTH MIAMI TyINTER- OFFICE MEMORANDUM To: Ronetta Taylor, City Clerk From: ebra A. Jester, Assistant to 1 G. Gallop, City Attorney Date: September 26, 2002 4r Re: Lott & Levine Invoice No. 5974 We are transmitting to you the original and one line- numbered copy of a resolution approving Lott & Levine's invoice no. 5974 dated September 18, 2002, pertaining to work on the Van Smith property. Included is a copy of the invoice. (The original invoice and requisition have been forwarded to Hakeem Oshikoya, Finance Director.) Please place this matter on the agenda for the next city commission meeting. Thank you. I RESOLUTION NO. 2 3 4 A RESOLUTION OF THE MAYOR AND CITY COMMISSION 5 OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO 6 ATTORNEY'S FEES; APPROVING ATTORNEY'S FEES FOR LOTT 7 & LEVINE IN THE AMOUNT OF $3,229.70; CHARGING THE 8 AMOUNT TO ACCOUNT NO. 1500 -514 -3435, CONTRACTUAL 9 SERVICES, REAL PROPERTY; PROVIDING AN EFFECTIVE 10 DATE. 11 12 13 WHEREAS, on January 16, 2001 the Mayor and City Commission of the 14 City of South Miami approved Resolution No. 14 -01 -11 162 approving an option 15 contract to purchase real estate located at 7800 SW 59 Avenue, commonly 16 referred to as the Hammock House; and, 17 18 WHEREAS, the contract requires the City to commence probate and trust" 19 proceedings to the point of obtaining the transfers of title to two parcels of land by 20 the personal representatives of Mr. and Mrs. Van Smith, as to one parcel, and by a 21 successor trustee for the other parcel; and, 22 23 WHEREAS, the City engaged the services of Mr. George Lott, of Lott & 24 Levine, to provide real estate, probate and trust services; and, 25 26 WHEREAS, Lott & Levine submitted an invoice, dated September 18, 27 2002, in the amount of $3,229.70, for services rendered and the city attorney 28 reviewed and approved the invoice. A copy of the invoice is attached to this 29 resolution. 30 31 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY 32 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; 33 34 Section 1 The invoice for attorneys' fees and costs received from Lott 35 & Levine in the total amount of $3,229.70 is approved for payment and the 36 amount is charged to account no. 1500- 514 -3435. 37 38 Section 2. This resolution shall take effect immediately upon approval. 39 40 41 42 Additions shown by underlining and deletions shown by r =�* iking. r 1 PASSED AND ADOPTED this day of September, 2002. 2 3 ATTEST: APPROVED: 4 5 6 CITY CLERK MAYOR 7 8 9 COMMISSION VOTE: 10 READ AND APPROVED AS TO FORM: Mayor Robaina: 11 Vice Mayor Russell: 12 Commissioner Wiscombe: 13 CITY ATTORNEY Commissioner Bethel: 14 Commissioner Feliu: 15 16 17 18 19 20 21 \ \Dell- 6100 \Documents \0022 \DAJ\15224.doc G LOTT & LEVINE DADELAND CENTRE, SUITE 1014 9155 SOUTH DADELAND BOULEVARD MIAMI, FLORIDA 33156 September 18, 2002 Reference No. 5974 CITY OF SOUTH MIAMI EARL GALLOP, CITY ATTORNEY 3225 AVIATION AVENUE SUITE 301 MIAMI, FLORIDA 33133 -4741 For Professional Services Concerning: Matter Number: CITY4.00020 Title: PURCHASE OF VANSMITH PROPERTY 7800 S.W. 59 AVENUE Hours 05/28/02 TELEPHONE CONFERENCES WITH PEARSON AND OLGA CADAVAL; PREPARED NOTICE OF FILING IN ANNE VAN SMITH'S ESTATE ORDER SIGNED IN HOWARD VAN SMITH'S j ESTATE AUTHORIZING EXECUTION OF CORRECTIVE QUIT CLAIM DEED, 0.50 j 06/03/02 MEETING AT CLERK'S OFFICE TO RECORD DEEDS, COURT ORDERS, ETC. 0.50 06/05/02 RECEIVED AND REVIEWED FAX FROM PEARSON - DRAFT OF PRELIMINARY NOTICE AND REPORT; FOLLOW UP CALL TO PEARSON - DRAFT OKAY, SEND AS SOON AS SIGNED BY ANTHONY VAN SMITH. 0.30 06/10/02 LETTER SUMMARIZING STATUS OF CASE FOR UPCOMING COMMISSION MEETING; ARRANGED FOR DELIVERY OF LETTER. 1.00 06/19/02 RECEIVED SIGNED NOTICE; LETTER TO DEPARTMENT OF REVENUE ENCLOSING PRELIMINARY NOTICE AND REPORT TO OBTAIN NON TAX CERTIFICATE IN ESTATE OF ANNE VAN SMITH. 0.50 06/21/02 TELEPHONE CALL FROM CITY ATTORNEY'S OFFICE; FAXED TO CITY ATTORNEY COPY OF STATUS REPORT OF 6/10/02. 0.20 06/26/02 RECEIVED AND REVIEWED FAX FROM CLIENT - STATEMENT OF JUST COMPENSATION; FOLLOW UP TELEPHONE CONFERENCE WITH CADAVAL. 0.20 Page: 2 Reference Number: 5974 07/03/02 RECEIVED AND REVIEWED FAX AND FOLLOW UP DELIVERY OF ORIGINAL FROM PEARSON - SELLER'S APPRAISAL. 0.50 07/12/02 TELEPHONE CONFERENCE WITH FRANK HORSTEIN (APPRAISER); FAX - COPY OF LWCF APPRAISAL REQUIREMENTS AND SURVEY; FOLLOW UP TELEPHONE CONFERENCE 'WITH HORSTEIN. 07/15/02 TELEPHONE CONFERENCE WITH FELIX GUTIERREZ (APPRAISER); FAX - COPY OF LWCF APPRAISAL REQUIREMENTS AND SURVEY; FOLLOW UP TELEPHONE CONFERENCE WITH GUTIERREZ. 07/17/02 TELEPHONE CONFERENCE WITH WEINTRAUB (APPRAISER); FAX TO WEINTRAUB COPY OF LWCF REQUIREMENTS AND SURVEY; FOLLOW UP TELEPHONE CONFERENCE WITH WEINTRAUB. 07/17/02 TELEPHONE CONFERENCE WITH CADAVAL; CALLS TO PEARSON AND GUTIERREZ - OUT, LEFT MESSAGES. 08/12/02 LETTER TO BUYER'S NEW APPRAISER ( WEINTRAUB). 08/20/02 RECEIVED AND REVIEWED FAX FROM WEINTRAUB. 08/21/02 RECEIVED AND REVIEWED FOLLOW UP FAXES FROM WEINTRAUB; FOLLOW UP TELEPHONE CONFERENCE WITH APPRAISER; SIGNED AND FAXED TO APPRAISER RETAINER AGREEMENT. 08/29/02 ISSUED CHECK PAYABLE TO WEINTRAUB & ASSOCIATES FOR APPRAISAL OF PROPERTY; ARRANGED FOR COURIER DELIVERY OF CHECK AND SIGNED RETAINER AGREEMENT. 09/04/02 TELEPHONE CONFERENCE WITH WEINTRAUB; FAXED COPIES OF PLATS TO APPRAISER. 09/05/02 TELEPHONE CONFERENCE WITH WEINTRAUB REGARDING PLATS AND LEGAL DESCRIPTION; MADE SUGGESTED CHANGES TO `SURVEY TO CLARIFY CONFUSION CAUSED BY OVERLAP OF TWO 0.50 0.50 0.50 0.30 1.00 0.20 0.50 0.50 0.30 PAYMENT IS DUE ON OR BEFORE OCTOBER 7, 2002. PLEASE INCLUDE THE BILL OR REFERENCE NUMBER ON YOUR REMITTANCE. THANK YOU. , Page. 3 Reference Number: 5974 PLATS; FAXED SUGGESTED CHANGES TO SURVEYOR. 1.00 09/06/02 RECEIVED AND REVIEWED REVISED SURVEY; FAXED TO WEINTRAUB AND FOLLOW UP TELEPHONE CONFERENCE. 0.40 09/14/02 FAX TO PEARSON TO DETERMINE IF NON TAX CERTIFICATE RECEIVED FOR ESTATE OF ANNE VAN SMITH. 0.20 Total Hours and Fees: 9.60 $1,680.00 COSTS ADVANCED Date Description Cost Amount 06/19/02 Disbursement to: DEPARTMENT OF REVENUE: NON - TAXABLE CERTIFICATE $5.00 08/27/02 Disbursement to: WEINTRAUB & ASSOCIATES: APPRAISAL OF 7800 SW 59 AVE $1,500.00 09/07/02 Disbursement to: NOW COURIER: TO WEINTRAUB, 8/29/02 $9.70 09/18/02 ADMINISTRATIVE EXPENSE $35.00 i Total Costs: $1,549.70 Matter Summary: Total Fees: $1,680.00 Total Cost: $1,549.70 Sub -Total Current Fees and Costs: $3,229.70 Amount Due: $3,229.70 PAYMENT IS DUE ON OR BEFORE OCTOBER 7, 2002. PLEASE INCLUDE THE BILL OR REFERENCE NUMBER ON YOUR REMITTANCE. THANK YOU. , ITEM NO.6 - TO BE DEFERRED. UT South Miami SU • INCORPORATED- • 1927 RYA A 2001 Excellence, Integrity, Inclusion To: Honorable Mayor, Vice Mayor & Date: October 1, 2002 City Commission From: Charles Scurr RE: Waiver of Plat request for City Manager ` 8151 SW 6211d Avenue REQUEST: A RESOLUTION OF THE MAYOR & CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO A REQUEST FOR A WAIVER OF PLAT PURSUANT TO SECTION 20- 4.2(B) OF THE LAND DEVELOPMENT CODE AND SECTION 28 -4 OF THE COUNTY CODE, REGARDING THE PROPERTY LOCATED IN THE RS -3 "LOW DENSITY RESIDENTIAL," LOCATED AT 8151 SW 62ND AVENUE, SOUTH MIAMI FLORIDA 33143; PROVIDING FOR A LEGAL DESCRIPTION; AND PROVIDING FOR AN EFFECTIVE DATE UPDATE At its September 17, 2002 meeting, the City Commission deferred this application for waiver -of- plat, in order for the applicant to secure the consent and signatures of adjacent /abutting property owners. The petition, with the signatures of the six surrounding property owners, has been submitted, and is attached. BACKGROUND: On August 26, 2002, an Application for Waiver of Plat was applied by the owner.of the property Mr. & Mrs. Carlos Sanchez, in order to divide a tract of land described as property folio 09 4036039 0290, located at 8151 SW 62nd Avenue. LEGAL DESCRIPTION: Waiver of Plat - 8151 SW 62nd Ave. October 1, 2002 Page 2 of 4 PARENT TRACT: The south 1/2, of the west 200.13 feet of track 12, of revised plat of a portion of the amended plat of Palm Miami Heights, according to the plat thereof, as recorded in plat book 43, at page 37, of the public records of Miami -Dade County, Florida. CUT OUT PARCEL "A ": The west 100.065 feet of the south 1/2, of track 12, of revised plat of a portion of the amended plat of Palm Miami Heights, according to the plat thereof, as recorded in plat book 43, at page 37, of the public records of Miami -Dade County, Florida. CUT OUT PARCEL "B ": The east 100.065 feet of the west 200.13 feet of the south 1/2, of track 12, of revised plat of a portion of the amended plat of Palm Miami Heights, according to the plat thereof, as recorded in plat book 43, at page 37, of the public records of Miami -Dade County, Florida. ANALYSIS: The proposed waiver of plat would create two single residential properties, zoned RS -3 "Low Density Residential," located at 8151 SW 62 "d Avenue. The two parcels at this location are consistent with the RS -3 "Low Density Residential" zoning on the north, the south, and the east. To the west of SW 62 avenue is outside the city limits, and is under Miami -Dade county. The proposed wavier of plat is creating tracts that are larger than required by the land development regulations for RS -3 and surrounding properties as well. Pursuant to Section 20 -3.5E of the Land Development Code, Dimensional Requirements Single - Family District areas follows: ZONING SUMMARY for Parent Tract (a) Zoning Designation: RS -3 "Low Density Residential" (b) Use: Single - Family (c) Lot size: 28,400 s.L Minimum lot size 10,000 s.f, required. (d) Building Frontage: 200 feet, Minimum frontage 75 feet required. Waiver of Plat — 8151 SW 62nd Ave. October 1, 2002 Page 3 of 4 ZONING SUMMARY for Parcel A: (a) Zoning Designation: RS -3 "Low Density Residential" (b) Use: Single- Family (c) Minimum Lot Size: 14,200 s.f. proposed, Minimum lot size 10,000 s.f. required. (d) Building frontage: 142.5 feet proposed, Minimum frontage 75 feet required. Currently Parcel "A" has the existing one -story structure, to remain, on the subject property. However, as indicated on the survey 1.69 feet along the rear of the property will be removed to meet the required 25 feet minimum rear setback. The existing swimming pool, which is located practically on the center of parcel "A and "B" will be removed. The property shall front and remain accessible through SW 62nd Avenue. ZONING SUMMARY for Parcel B: (a) Zoning Designation: RS -3 "Low Density Residential" (b) Use: Single- Family (c) Minimum lot size: 14,200 s.f. proposed, Minimum lot size 10,000 s.f. required (d) Building frontage: 100 feet proposed, Minimum frontage 75 feet required. Currently Parcel "B" has the remaining portion of the swimming pool, the bath and utility room structure, and the tennis court (asphalt pavement), to be demolished, on the subject property. The property shall front and be accessible through SW 82nd Street. APPLICABLE REGULATIONS Land Development Code • Section 20 -3.5 Dimensional Requirements, • Section 20- 4.2(b) Land Subdivision Regulations • Section 20 -4.1 Adequate public facilities Comprehensive Plan • Goals, Objectives, and Policies of the Future Land Use Element Miami -Dade County Code • Chapter 28 -4 Subdivision Regulations Waiver of Plat - 8151 SW 62nd Ave. October 1, 2002 Page 4 of 4 RECOMMENDATION Staff recommends approval of the request. The proposed project will not adversely affect the health or safety of persons residing in the vicinity of the waiver of plat, and will not be detrimental to the public welfare or property or improvements in the neighborhood. Any approval of this request is subject to County review and approval, and compliance with the City of South Miami Land Development Code, the Comprehensive Plan and Section 20 -4.1 adequate public facilities of the Land Development Regulations. Attachments: Petition w/ signatures of surrounding property owners Plat Map showing location Application Letter Resolution Property Survey CS/RGULCH K: \Waiver of Plat \Waiver of Plat 8151 SW 62 AVENUE.doc CITY OF SOUTH MIAMI Planning and Zoning Department 6130 Sunset Drive, 2" a Floor; South Miami, Florida 33143 Phone (305) 663 -6327; Fax #: (305) 666- 4591 WAIVER -OF -PLAT PETITION Applicant: Hammocks Oaks Properties Carlos DeLeon Location: 8151 SW 62"d Avenue South Miami, Florida 33143 Request: A WAIVER OF PLAT PURSUANT TO SECTION 20- 4.2(B) OF THE LAND DEVELOPMENT CODE AND SECTION 28 -4 OF THE COUNTY CODE, REGARDING THE PROPERTY LOCATED IN THE RS -3 "LOW DENSITY RESIDENTIAL," LOCATED AT 8151 SW 62ND AVENUE, SOUTH MIAMI FLORIDA 33143. We the undersigned property owners, are adjacent, abutting or across the street Petition: g p P from the applicant. We understand and approve the above Request: Northern neighbors:' // ®®yam Kaxlo 6150 SW 81 ST SOUTH MIAMI FL 33143 VICTOR MEYER 6130 SW 81 ST SOUTH MIAMI FL 33143 Southern neighbors: r CARLOS DELEON 6100 SW 82 ST SOUTH MIAMI FL 33143 JAN NIJMAN &W JANNIE 8201 SW 62 AVE SOUTH MIAMI FL 33143 Eastern neighbors: JEFFERY P COURTEMANCHE &W MARY J 6051 SW 82 ST SOUTH MIAMI FL 33143 -8127 Western neighbors: CARLOS SANCHEZ &W CARMEN 8151 SW 62 AVE" sryd SOUTH MIAMI FL 33143 -8033 i= ve etition .doc r` of SW 6 2nd a K: \Waive o (P ) 1 135.28 I I32 "` 132 100.0 N � S.W. 81 ST. 12S a7 WI r. QD � 3b 00A7 75 128 47 tq �g•i 702.0 1xa CO4/ 02 700.07. :OC ..7 100.0 1:G.0 102 0 6x 43 51 S.W. 82 ST. ti ( QQ ;a0.^ � / (83 \ _ ; � s 0� co S.W. 61 AVE. 7 r, i - - 0 D46\( 0 5) 0 47 1:S.00. _N • 14 5.27 o C4 r W � � S.l 0 � w O 1 - U 45 76 I 4C. � • — .� 8� 14G.i2 „�a�N? 6' 3 - I 07 0 ; 0 > ti - Q 1 _F- o G,� 06 ! 03 (D $ m iya i.a•' - DO � QO4. 0 0 4 ^, i6 ac 1 2 4 5 6 RESOLUTION NO. 7 8 9 A RESOLUTION? OF THE MAYOR.. & CITY COMMISSION OF THE CITY OF 10 SOUTH MIAMI, FLORIDA, RELATING TO A REQUEST FOR A WAIVER OF I1 PLAT PURSUANT TO SECTION 204.2(B� OF THE LAND DEVELOPMENT 12 CODE AND SECTION 28 -4 OF THE COUNTY CODE, REGARDING THE I3 PROPERTY LOCATED IN THE RS -3 "LOW DENSITY RESIDENTIAL," 14 LOCATED AT 8151 SW 62ND AVENUE, SOUTH MIAMI FLORIDA 33143; 15 PROVIDING FOR A LEGAL DESCRIPTION; AND PROVIDING FOR AN 16 EFFECTIVE DATE 17 18 WHEREAS, Mr. & Mrs. Carlos Sanchez, owner of the property at 8151 SW 62nd 19 Avenue, submitted an application requesting a waiver of plat, pursuant to Section 20- 4.2(b) of 20 the Land Subdivision Regulations; and, 21 22 WHEREAS, Planning staff has recommended approval of the application for said waiver, 23 which is based upon (a) the merits of the application as it relates to requirements in the Land 24 Development Code and (b) the application's consistency with the City's adopted Compressive 25 Plan; and, 26 27 WHEREAS, the Mayor and City Commission of the City of South Miami desire waive 28 the requirements of the platting procedure pursuant Section 20- 4.2(b) of the Land Subdivision 29 Regulations; and, 30 31 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY 32 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 33 34 Section 1. The application submitted by Mr. & Mrs. Carlos Sanchez, requesting a waiver 35 of plat, for the property legally described in Section 2, pursuant to Section 20- 4.2(b) of the Land 36 Subdivision Regulations and, is granted. 37 38 39 Section 2. LEGAL DESCRIPTIONS: 40 41 PARENT TRACT: 42 43 The south 1/2, of the west 200.13 feet of track 12, of revised plat of a portion of the amended plat 44 of Palm Miami Heights, according to the plat thereof, as recorded in plat book 43, at page 37, of 45 the public records of Miami -Dade County, Florida. 46 47 48 49 50 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 '37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 CUT OUT PARCEL "A ": The west 100.065 feet of the south 1 /z, of track 12, of revised plat of a portion of the amended plat of Palm Miami Heights, according to the plat thereof, as recorded in plat book 43, at page 37, of the public records of Miami -Dade County, Florida. CUT OUT PARCEL "B ": The east 100.065 feet of the west 200.13 feet of the south 1/2, of track 12, of revised plat of a portion of the amended plat of Palm Miami Heights, according to the plat thereof, as recorded in plat book 43, at page 37, of the public records of Miami -Dade County, Florida. Section 3. Drawings submitted by the applicant, as part of the record for this City Commission meeting prepared by Narciso Jose Ramirez, Professional Land Surveyor, No. 2779, dated August 21, 2002, shall be the guiding plan for development. Section 4. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this 17th day of September, 2002. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR Commission Vote: Mayor Robaina: Vice Mayor Russell: Commissioner Feliu Commissioner Bethel: Commissioner Wiscombe: CS /RGL /LCH WCGRUMPLANNING \Waiver of Plat \WAIVEROF PLAT 8151 SW 62 Avenue; Resol.doc City of South Miami Planning & Zoning Department 6130 Sunset Drive. South Miami. Florida 33143 Telephone: (305)663 -6327 Telefacsimile: (305)666 -4591 Application For Waiver of Plat Address of Subject Pr perty: , Lot(s) Block Subdivision .S VV �i faN�!�L (� �-- PB-- �'3 -- -� -------- - - - - ---- _ - - - -- - ------------- Meets & Bounds: Applicant: A m rn v Cj6 da s w Pc' "' -!L Phone. /A/C1 Representative: - - -- ; Organizati n: Address----------- - - - - -- ------ - �4�/ j © - j (j j� / ✓ / V 0U�f7 DUX, r! "��Yi w%} - ,Phone - j (3C ) d G� (i7 7 7 I Property Owner: i Si nature: Mailing Add —re /ss: & `% A-Vt Pho (30,Sr) 6 (,, - Su yor: Phone b AS THE APPLICANT, PLEASE INDICATE YO R RELATIONSHIP TO THIS PROJECT Owner Owner's Representative Contract to purchase - Option to purchase Tenant/Lessee 3UBMITTED MATERIALS 'LEASE CHECK ALL THAT APPLY %Application Form ✓Warranty Deed(s) ✓Letter from Owner(s) Power of attorney Contract to purchase _ Waiver of Plat (22 copies) Signed & Sealed by a Registered Surveyor _ Required Fee(s) The a dersi,ned ha read this completed application and represents that the information and all submitted materials are true and corre 't to the b . of t i i knowledge and belief. Appli t sSivt n title ot Upon receipt. applications and all submitted materials will be reviewed for compliance with the Land Development Code and other applicable regulations. Applications found not in compliance will be re,iected and returned to the applicant. OFFICE USE ONLY: Date Filed City Approval County Approval Concurrency Method of Payment I 8.. August 20, 2002 Mr. Richard Lorberg City of South Miami Planning and Zoning Department 6130 Sunset Drive South Miami, Florida 33143 Ref.: Letter of Intent for waiver of plat 8151 SW 62nd Avenue Dear Mr. Lorberg: We Carlos Sanchez and Carmen Sanchez as owners of the above mentioned property, hereby request to the commissioners of South Miami to consider the approval to subdivide our property into two lots as per the attached survey. Should you have any questions or need any additional information, please do not hesitate to contact us at (305) 661- 6966. CinrPrPlu Carmen Sanchez MEMORANDUM TO: Mayor and City Commission City of South Miami FROM: Luis R. Figueredo DATE: September 16, 2002 RE: 73rd Street Parking Garage Project — Loan to MRP Properties, Inc. The lease agreement approved by the City Commission authorizes the City to make a loan to Mark Richman Properties, Inc. ( "MRP ") to enable MRP to co- develop a mixed use parking structure project. In order to assess MRP's ability to repay the loan and the strength of Mr. Richman's personal guaranty, we retained Mr. John Pell, a certified public accountant, to undertake an analysis of Mr. Richman's financial statement. Gibraltar Bank also performed its own analysis of Mr. Richman's financial records. Both concluded that based upon the financial records submitted, Mr. Richman currently has the financial ability to repay the loan. The Commission was apprised of the findings regarding the financial analysis performed. In light of the City's commitment under the lease agreement to provide project financing together with the due diligence performed regarding Mr. Richman's financial capability, we were directed to proceed with the loan closing. On Wednesday, June 12 2002, the City of South Miami provided MRP with project financing in the form of a loan in the amount of $2,439,944.52. Copies of the closing documents were transmitted to each Commissioner on June 19, 2002. The closing documents consisted of the following: and 1. Settlement Statement; 2. Loan Agreement; 3. Promissory Note; 4. Mark Richman's Personal Guaranty; 5. Mortgage securing the loan; 6. Corporate documents authorizing Mark Richman Properties, Inc. to obtain the loan; 7. Title Insurance Policy. The purpose of this resolution is to simply ratify the loan previously authorized by the City Commission. Ordinance No. 35 -01 -1766 provided that the City Commission would have the opportunity to approve the lease to MRP. Attachment: Ordinance No. 35 -01 -1766 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32' 33 34 35 36 37 38 39 40 41 42 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO FINANCE; RATIFYING A $2,439,944.52 LOAN TO MRP PROPERTIES FOR THE DESIGN AND CONSTRUCTION OF A PUBLIC PARKING GARAGE PROJECT LOCATED AT S.W. 73rd STREET; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on November 20, 2001, the Mayor and City Commission approved Ordinance no. 35 -01 -1766 authorizing the City Manager to execute a lease agreement with Mark Richman Properties, Inc. (MRP) for a parking garage project; and, WHEREAS, the lease agreement with MRP Properties provides for the City to secure the project financing and to make MRP Properties a loan to cover MRP's share of the project costs; and, WHEREAS, on January 15, 2002 the Mayor and City Commission authorized the City Manager and the City Attorney to enter into negotiations with the Florida Municipal Loan Council for a permanent loan for an amount not to exceed $8,500,000.00 for the design and construction of the project and for refinancing the property which constitutes MRP's contribution to the project; and, WHEREAS, on May 17, 2002 the City received a project loan in the amount of $6,500,000 from the Florida Municipal Loan Council; and, WHEREAS, the loan documents evidencing a loan to MRP Properties to cover MRP's share of construction costs and projected related costs in the amount of $2,439,944.52 were distributed to each Commissioner on June 19, 2002 for their review and comment. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; Section 1. The loan by the City to MRP Properties in the amount of $2,439,944.52 and the loan documents evidencing the loan are ratified. Section 2. This resolution shall take effect immediately upon approval. Additions shown by underlining and deletions shown by ever ikin . 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 PASSED AND ADOPTED this 15th day of January, 2002. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM CITY ATTORNEY APPROVED: MAYOR COMMISSION VOTE: Mayor Robaina: Vice Mayor Feliu: Commissioner Wiscombe: Commissioner Bethel: Commissioner Russell: \\Dell_6100\Documents \City of South Miami \0022- 023 \14923.doc Page 2 of 2 TO: FROM DATE: RE: ,P -7�1fio AA, -V&Y" A P MEMORANDUM Mayor and City Commission City of South Miami Luis R. Figueredo September 16, 2002 73rd Street Parking Garage Project— Loan to MRP Properties, Inc. The lease agreement approved by the City Commission authorizes the City to make a loan to Mark Richman Properties, Inc. ( "MRP ") to enable MRP to co- develop a mixed use parking structure project. In order to assess MRP's ability to repay the loan and the strength of Mr. Richman's personal guaranty, we retained Mr. John Pell, a certified public accountant, to undertake an analysis of Mr. Richman's financial statement. Gibraltar Bank also performed its own analysis of Mr. Richman's financial records. Both concluded that based upon the financial records submitted, Mr. Richman currently has the financial ability to repay the loan. The Commission was apprised of the findings regarding the financial analysis performed. In light of the City's commitment under the lease agreement to provide proj ect financing together with the due diligence performed regarding Mr. Richman's financial capability, we were directed to proceed with the loan closing. On Wednesday, June 12, 2002, the City of South Miami provided MRP with project financing in the form of a loan in the amount of $2,439,944.52. Copies of the closing documents were transmitted to each Commissioner on June 19, 2002. The closing documents consisted of the following: and 1. Settlement Statement; 2. Loan Agreement; 3. Promissory Note; 4. Mark Richman's Personal Guaranty; 5. Mortgage securing the loan; 6. Corporate documents authorizing Mark Richman Properties, Inc. to obtain the loan; 7. Title Insurance Policy. The purpose of this resolution is to simply ratify the loan previously authorized by City Commission. Ordinance No. 35 -01 -1766 provided that the City Commission would have the opportunity to approve the lease to MRP. Attachment: Ordinance No. 35 -01 -1766 WHEREAS, the City of South Miami is the owner of property located at S.W. 73rd Street on the south, S.W. 58`h Avenue on the east, S.W. 58th Court on the west and an alleyway on the north, which is currently used for surface parking; and, WHEREAS, the Mayor and City Commission, desiring to develop a multi -use parking facility on the property, issued a Request for Proposals on June 20, 1997; and, WHEREAS, the response by SPG Phase One, Ltd. was selected by the Mayor and City Commission, the parties engaged in extensive negotiations over the terms and conditions of the agreement for the construction and management of the parking facility, and the City approved a lease agreement between the City and SPG; and, WHEREAS, the lease agreement allows SPG to assign the lease to Mark Richmond Properties, Inc. and the City has re- negotiated the lease to provide that MRP will deed the air rights over its property to the City, the City will lease additional ground space to MRP for retail use, and the parties will co- develop a parking structure on the property; and, WHEREAS, this lease agreement will be subject , to approval by the City of applications for development approval of the property, such as special exceptions, funding of the development by the Florida Municipal Loan Council or other lender acceptable to the City, a determination of credit- worthiness of Mr. Richmond in connection with any private guarantee for repayment of funds borrowed by the City, and delivery of a release of liability by SPG and its principals; and, WHEREAS, the Mayor and City Commission have determined that it is in the bests interests of the City of South Miami to enter into the proposed Agreement. Page 1 of 2 Additions shown by underlining and deletions shown by ever-striking NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The Lease' Agreement between the City of South Miami and Mark Richman Properties, Inc, dated November- 20011 which is annexed to this ordinance, is approved; provided, however, this lease, the lease between the City and SPG Phase I, the assignment of the SPG Phase I lease to MRP Properties, Inc. and the release of claims by SPG Phase I shall be delivered simultaneously at a closing of this transaction. Section 2. The City Manager is authorized to execute the Agreement on behalf of the City of South Miami. Section 3. If any. section, clause, sentence, or phrase of this ordinance is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this ordinance. Section 4. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are repealed. Section 5. This ordinance shall take effect immediately upon approved. PASSED AND ADOPTED this 20 day of November , 2001. ATTEST: x� CITY CLERK l't Reading - Nov. 6, 2001 2 °d Reading - Nov. 20, 2001 (as amended) READ AND APPROVED AS TO FORM :?�Z 6, Cam 1/- � CITY ATTORNEY APPROVED: MAYOR COMMISSION VOTE: 5-0 Mayor Robaina: Yea Vice Mayor Feliu: Yea - Commissioner Wiscombe: Yea Commissioner Bethel: Yea Commissioner Russell: Yea Page 2 of 2 Additions shown by underlining and deletions shown by everAFildng. U � • INCORPORATED • 1927 L0 R-04 Excellence, Integrity, Inclusion MEMORANDUM To: Mayor and City Commission Date: November 19, 2001 (Updated) AgendaItem # 14 From: Charles D. Scurr ' Lease Agreement with Mark Richman City Manager Properties, Inc. REQUEST AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO CONTRACTS; APPROVING A LEASE AGREEMENT BETWEEN THE CITY AND MARK RICHMAN PROPERTIES, INC., FOR THE GRANTING OF AIR RIGHTS ABOVE MRP PROPERTY TO THE CITY, THE LEASE BY MRP OF CERTAIN CITY PROPERTY AND THE CO- DEVELOPMENT OF A PARKING STRUCTURE PROJECT AT SW 73RD STREET BETWEEN 58TH COURT AND 58TH AVENUE; PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT, AND EFFECTIVE DATE. BACKGROUND & ANALYSIS Proiect History The City of South Miami first issued a Request for Proposals in June 1997 for the municipal parking lot located at SW 73`d Street and SW 58`h Avenue. In September 1997. the City Commission awarded the proposed project for the design, construction, leasing and management of the mixed -use development and parking garage to SPG Phase One. The initial project was for a mixed -use parking garage that included the following: • Area — Only the City of South Miami Parking Lot, not including the Richman Property; • Parking Spaces ♦ Total Spaces — 257 ♦ City Replacement Parking — 73 ♦ Code Required Parking — 58* (* Includes shared parking credit, does not include Metrorail credit) ♦ Net New Parking Available 100% - 126 ♦ Net New Parking Available Nights & Weekends 133 • Mixed Uses ♦ Retail - 1.5,000 SF ♦ Office - 8,000 SF ♦ Residential- 0 Units The project has experienced a series of changes, evolutions and delays. On February 6, 2001, the City Commission approved a Lease Agreement with SPG for "Version 7" of the Project. The "Final SPG Mixed Use Project" included the following: • Area — The City of South Miami Parking Lot and the Richman property; • Parking Spaces Total Spaces - 442 ♦ City Replacement Parking — 73 Code Required Parking — 148* (Includes shared use credit; does not include Metrorail credit) ♦ Net New Parking Available 100% - 221 ♦ Net New Parking Available Nights & Weekends - 314 • Mixed Uses ♦ Retail @ 28,200 SF ♦ Office @ 29,434 SF ♦ Residential @ 0 Units The geometry of the final project included the following: • Ground Levef - Retail r • Second Level — 100% Municipal Parking • Third Level — 100 % Municipal Parking • Fourth & Fifth Level — 50% Office; 50% Parking • Roof —100% Parking The height of the building would have been approximately 59 feet. The allowable height in the Hometown District is 56 feet. The project, as expected in a garage facility, might have included maximum lot coverage and might have required a number of special -exceptions, which would have been the subject of a separate planning /zoning process and approvals. Since the approval there has been no permitting, design or construction activity. The lease approved by the City Commission allows SPG to assign the lease to Mark Richman Properties, Inc. Mr. Richman and representatives of SPG have indicated that 2 the parties are interested in the lease assignment. -The assignment and revised lease are the subject of this Ordinance. The Richman Project The Richman Project includes the following: • Area — The City of South Miami Parking Lot and the Richman property; • Parking Spaces (Two Story /Three Story/Four Story and Rooftop -Configuration) ♦ Total Spaces — 250 / 350 / 450 ♦ City Replacement Parking — 73 ♦ Code Required Parking - 60 Net New Parking Available 100% - 117 / 217 / 317 ♦ Net New Parking Available Nights & Weekends — 117 / 217 / 317 ♦ Height (Approximate) - 26' /-3 6' / 46' • Mixed Uses ♦ Retail @ 19,845 SF ♦ Office @ 0 SF ♦ Residential @ 0 Units The geometry of the final project includes the following: • Ground Level — Retail and Municipal Parking • Second Level— 100% Municipal Parking • Third and Fourth Levels (Optional) — 100% Municipal Parking • Roof— 100% Municipal Parking The project is very similar to the project proposed by the Red- Sunset Merchants Association I " Conceptually the project is quite straightforward: • The City will be responsible for the costs of construction of the parking garage. The City will have full control over the operation and maintenance of the parking garage. The City will retain all revenues from the parking garage. • Richman will deed to the City the air rights above the Richman Property. Richman will be responsible for the costs of construction of the retail space on the Richman Property. Richman will be responsible for the costs of construction, less a $100,000 credit, for the retail space on the City Property. Richman will receive the revenues from the retail space. • The term of the Lease is 50 years. At the end of 50 years the City retains ownership of the air rights above Richman and the City will gain control of the retail on the City property. Richman retains ownership of the retail on Richman Property. 3 • The City will obtain, through the Florida League of Cities, bridge and long term financing for the " entire project. Richman will repay the City its proportionate share. Richman will guarantee repayment of his portion of the costs. Financial Considerations Luis Figueredo of the City Attorney's Office has prepared a memorandum detailing the framework of the Lease agreement (Attachment A), as well as a financial pro -forma (Attachment B). The financial pro -forma is based on very conservative assumptions. Under these conservative assumptions the net income for the City would be an expense of $34,000 in the first year of operation. If the $75,000 in parking meter revenue the City currently receives from the surface parking lot is considered the City's net financial position could be impacted under a most conservative case scenario by up to $100,000 the first year. The conservative financial projections are based on daily revenue of $2 day per space and ticket revenue based on a 10% per space per day violation rate. It is expected that both of these factors will exceed this projection by at least 50 %. Revenue from the current surface meter operation exceeds $3.00 per day and it is likely that revenue from the new facility will at least equal $3.00 per day. Similarly, current parking violations exceed 10% and it is likely that violations in the new facility will exceed 10% and be closer to 20 %. These less conservation, and more likely assumptions would yield increases in revenue that could put the facility in a break -even position in the first year or two of operation. It should be noted that the City would be placing a loan instrument with the Florida League of Cities for the project. It is likely that the City will be required to pledge a portion of the parking revenue stream for the project. This is standard and a pledge of revenue does not alter the cash flow of the City or the project. The City retains full control over all aspects of the parking system. This includes hours of operation, rates, etc. Hometown Plan and Parking Considerations The Hometown Plan envisions vibrant mixed fuses downtown. A central and vital component of the realization of the Hometown Plan is the provision of an "Infrastructure Parking Facility ". This facility is contemplated to provide parking for the existing merchant base and provide a supply of parking for future growth. 4 r The Richman Project achieves these objectives. It is a very straightforward project that is essentially an infrastructure parking facility with the required retail on the first floor. The Project will include approximately 250 parking spaces with the two story and rooftop configuration. The design would include the structural support to add an additional two floors that could provide up total of 450 spaces. The cost and disruption of building these additional floors in the future are important and significant factors. The cost per space for the additional floors would be considerably higher and there could be a disruption to the exiting facility during the period of construction. Staff is, therefore, currently analyzing the cost benefit and need to provide one additional floor at this time. It is anticipated that a final recommendation will be made during the design process when the actual construction costs are more fully developed. Other Considerations The schedule for the project has been developed to accommodate the downtown merchants and businesses. Construction would not commence until February 2003, after the Holiday Season. The City and Richman also recognize that this facility will be a "signature" and important element of the downtown area. Every effort will be made to have the architectural design completed in an exemplary manner. The City will be issuing a competitive RFP for the design of the facility. It is also anticipated that the competitive "Construction Manager at Risk" procedure will be used for construction. It should be noted that one of the City's requirements is the provision by Richman of a general release from SPG releasing the City from any and all causes of actions, claims, demands or alleged damages arising from or related to the original RFP issued by the City. Finally, it should be noted that this garage facility may, dependent upon the design, require special exceptions for items such as lot coverage. There is no special exception required for height. Special exceptions will be considered by the City separately through the planning and zoning process. RECOMMENDATION Approval is recommended. Attachments 5 - O O N cn co Ca M N M. o Cl) r } CD (D n N O w st I� R h rn a1 N v 1� M v c N �_ _ (0 69 69 d } T co V to N v c2 CD co co -I9 t9 N 69 EA fA d } O n O OD O? N Cl! N v (D Cl) . M O CD - r (0 69, fA M N V► N } Q N r (A V 01 O c O N N Cl) (a (a Cl) r O M t9 N T 69 co r M a1 <_ (9 (9 69 69 N } (a (+] (l.: r M R v N M CC Go N 613, C0 of m ai v LO `m a� } ca to N O O O r- _ ( Q co M N m O M O N N N ca O M O C N fy 69 69 N W3. 69 (9 } LO W 0 c0 co Cl) Ln O N m 7 M n r G h (MO aMi N M � 6 N 69 (9 60 613. U3 (0 N } (O q O a N N O n (LO (Ni Un (p N O O f9 O M N 6 r N N LO M c0 In _ f9 M W fA Q M M } N dm (0 C N o U .y .M.. 0 T 0. U E ° o N NO C1 M T (0 -° O di U9 I p m y (9 y M aD- U U ` CL U) D N o d N n U@ N N U O O (n N p 6% S2 A d N Q o a h O d - o mo E NO d n ° W a m -- m E °ado w > g E ° N x U m f> 0 y - E W C d W N C U H N y N N NN G m O CL CL ppj OMB sm2¢ z z 4. Demised Premises: (a) The municipal parking lot located at S.W. 73rd Street, S.W. 58th Avenue, and S.W. 58th Court together with the air rights over the Mark Richman Propertyr located at the corner of S.W. 73rd Street and S.W. 58th Court, in the City of South Miami. (b) Permitted use: mixed use retail and parking garage building. 5. Air Rights: MRP will deed the air rights to the City 6. Assignment from SPG: SPG under the lease agreement with the City specifically reserved the right to assign the Project to MRP. MRP shall obtain a formal assignment to develop the Project from SPG. 7. Release: MRP will secure a general release from SPG releasing the City from any and all causes of action, claims, demands or alleged damages arising from or related to the Request for Proposal issued by the City of South Miami. A copy of the Release language is attached. S. 'Tax Abatement: During the lease term, the City shall abate its share of the ad valorem taxes assessed against the 11,3 )45 square feet of retail to be located on the City's property. " 9. Lease Agreement with MRP: MRP proposes to enter into a lease agreement with the City. A. Initial Term. The initial team of the lease agreement with Richman Properties will be for 50 years. There is no renewal option. B. Ownership of the Building. The City of South Miami owns the parking structure; including the air rights over the Richman Property. C. AlleM y Considerations. The proposed Project as reconfigured should not impact the alleyway immediately behind Dabby Properties. D. Easement. MRP shall grant the City a perpetual non- exclusive easement for seven parking spaces located on ground level which are partially situated on MRP's Parcel. Page 1 of E. Thirty Decal Spaces. The City will provide Richman the first option to acquire 30 decal spaces for his tenants at the then prevailing rates. As consideration for the easement, the City will reduce the rate charged for seven parking spaces to account for MRP" ownership interest in the seven ground level spaces. F. Rent Payments. The rent payments for MRP will be calculated to be sufficient to allow for the repayment of MRP's share of the principal and interest of the Project loan. 10. Financing: The City of South Miami shall procure the Project loan to finance the design and construction of the Project. The City can pledge its parking revenues to obtain the Project financing. MRP will pledge the rental income earned from the retail space. Mark Richman will also personally guarantee MRP's share of the bridge loan. The remainder of MRP's share of the loan will be secured by the Lease, the New MRP Building and the MRP Land. The bridge loan will be used to allow MRP to pay for project related costs (including its share of the architectural and engineering fees), refinance the MRP property (this allows the City to be in first position as the secured creditor) and to pay for the City's share of architectural and engineering fees. The parties anticipate that the permanent financing for construction would be obtained in November, 2002. The application for bridge financing will take approximately 45-60 days to process and fund. Bank of America will require that certain commission approvals be in place to ensure that the Project is viable before' funding. Approval of the new lease agreement with MRP should be sufficient. 10. Cost Sharing: The costs of the design and construction of the Project will be shared as follows: (a) The parties will participate in the design and construction costs of the Project in proportion to each party's gross area occupation of the Project. (b) The Landlord will pay 100% of the costs of construction of additional parking levels on the Parking Structure which may be constructed at a future date. (c) The Landlord will contribute $100,000 towards Tenant's share of the construction costs of the shell of the Project. (d) MRP will pay 100% of the costs associated with demolishing the Old MRP building. (e) Tenant will pay its proportionate share of the fees associated with obtaining the bridge and long term financing based on its percentage of the Borrowings. (f) Tenant will pay 100 % of the cost of the retail space build out of the Replacement MRP Building and the Premises. Page 2 of 3 (g) Landlord will pay 100% of the cost of the parking structure finishes. 12. Design and Construction: The City will prepare requests for proposals for the selection of an architect and a construction management firm. 13. Commencement of Construction: The parties estimate that construction will commence in January- February, 2003. No holiday season construction which impacts the retail shops by severally impacting traffic flow will occur. 14. Project Marne: The City agrees to consult with MRP to select a name for the Project. r Page 3 of 3 1P 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO FINANCE; RATIFYING A $2,439,944.52 LOAN TO MRP PROPERTIES FOR THE DESIGN AND CONSTRUCTION OF A PUBLIC PARKING GARAGE PROJECT LOCATED AT S.W. 73rd STREET. WHEREAS, on November 20, 2001, the Mayor and City Commission approved Ordinance no. 35 -01 -1766 authorizing the City Manager to execute a lease agreement with Mark Richman Properties, Inc. (MRP) for a parking garage project; and, WHEREAS, the lease agreement with MRP Properties provides for the City to secure the project financing and to make MRP Properties a loan to cover MRP's share of the project costs; and, WHEREAS, on January 15, 2002 the Mayor and City Commission authorized the City Manager and the City Attorney to enter into negotiations with the Florida Municipal Loan Council for a permanent loan for an amount not to exceed $8,500,000.00 for the design and construction of the project and for refinancing the property which constitutes MRP's contribution to the project; and, WHEREAS, on May 17, 2002 the City received a project loan in the amount of $6,500,000 from the Florida Municipal Loan Council; and, WHEREAS, the loan documents evidencing a loan to MRP Properties to cover MRP's share of construction costs and projected related costs in the amount of $2,439,944.52 were distributed to each Commissioner on June 19, 2002 for their review and comment. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; Section 1. The loan by the City to MRP Properties in the amount of $2,439,944.52 and the loan documents evidencing the loan are ratified. Section 2. This resolution shall take effect immediately upon approval. Additions shown by underlining and deletions shown by e-,,er-stfik4a g. w 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 PASSED AND ADOPTED this 15th day of January, 2002. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR COMMISSION VOTE: Mayor Robaina: Vice Mayor Feliu: Commissioner Wiscombe: Commissioner Bethel: Commissioner Russell: \ \Dell_6100 \Documents \City of South Miami \0022 - 023 \14923.doc Page 2 of 2 v CITY OF SOUTH MIAMI INTER- OFFICE MEMORANDUM To: Mayor and City Commission Date: September 13, 2002 From: Charles D. Scurf Re: AGENDA ITEM # City Manager Commission Mtng. 9/17/02. Red/Sunset Merchants Association Contribution REQUEST A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO DISBURSEMENT OF $20,000.00 TO THE RED /SUNSET MERCHANTS ASSOCIATION AS 2001 -2002 CITY CONTRIBUTION TO THE PROMOTIONAL ACTIVITIES IN THE CITY BUSINESS DISTRICTS. BACKGROUND The attached resolution has been prepared to seek your authorization for the City Administration to pay the Red /Sunset Merchants Association the $20,000 contribution allocated in the 2001 -2002 fiscal year budget towards the promotional activities in the City business districts. The Red/Merchants Association has submitted a letter seeking the reimbursement, along with a copy of the profit and loss statement. A portion of the funds will be used to set up a parking key computer station at First National Bank. This will be beneficial to the City in terms of the increase in sales of parking meter keys that will be generated by having a sales station at this location. RECOMMENDATION I recommend approval of the resolution. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO DISBURSEMENT OF $20,000.00 TO THE RED /SUNSET MERCHANTS ASSOCIATION AS 2001- 2002 CITY CONTRIBUTION TO THE PROMOTIONAL ACTMTIES IN THE CITY BUSINESS DISTRICTS. WHEREAS, the 2001 -02 fiscal year budget includes funding for promotion of City of South Miami business districts; and WHEREAS, by means of the attached letter, the Red/Sunset Merchants Association has requested payment for 2001 -02 city contribution towards their promotional activities. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI: Section 1. That the Red/Sunset Merchants Association's request is approved for payment. Section 2 That the City Manager is authorized to disburse the sum of $20,000.00 to Red/Sunset Merchants Association. Section 3. That the disbursement is to be charged to account number 01- 2100 -519- 9915, titled Contribution- Red/Sunset Merchants Association. Section 4. That this resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of , 2002. ATTEST: APPROVED: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY MAYOR RED SUNSET MERCHANTS ASSOCIATION 6410 SW 80th Street, South Miami FL 33143 Hakeem Oshikoya City of South Miami Finance Director 6130 SW Sunset Drive South Miami, FL 33143 September 10, 2002 Dear Mr. Oshikoya, Phone (305) 661 -1621 x13 Fax (305) 666.0508 downtownsouthmiami@yahoo.com Please accept this as the formal request for distribution of the $20,000.00 appropriation for the Red Sunset Merchants Association in the 2001 -2002 City of South Miami budget. 2001 Safe Streets Halloween Police 886.50 Public Works 603.28 2001 Holidays 1/2 of Caroling (4898.00) 2449.00 2002 South Miami Arts and Crafts Festival Police 4687.00 Public Works 3875.89 1/2 of Advertising (12,217.84) 6108.92 Cash key Computer Setup ($2,170.00) 939.41 Of the $20,000, $19,060.59 represent expenses traditionally reimbursed by the City on an annual basis. The additional $939.41 is requested to contribute a portion of the $2170.00 cost of setting up a parking key computer station at First National Bank of South Miami; a purpose we can all agree is much needed to promote the success of the parking key program. Thank you for your cooperation in concluding this matter. Sincerely yours, V g Johnathan Oaks President 121 7/2001 11: Fa +723172350 D_iNCAiN IN US I RITZE PAGE" 02 .1. uncan Industries FI CAS 340 INDUSTRAL PARK ROAD a 10��p mmaorc �ouawm�r RO, Box $40 TELEPHONE, (870) 741.5481 HARMS M, ARKAWAS 72MI FAX (870) 741 -2868 Subs 1o: Stroyne Broth Hardwarel5oftware: Csshkey Softmire (Windows) $ 495,00 Cashkey Interface e Device $ 500,00 Device $ 100-00 Master Cashkey $ 25M Cashkeys Oty '100 $1,060.00 Total $2,170.00 POB Destination, DWivwy 46 AR0. All Prim valid for 60 Payment i`omw 30 days Red Sunset Merchants Association Profit & Loss YTD Comparison August 2001 through July 2002 Accrual Basis Aug '01 -Jul 02 Ordinary Income/Expense Income Arts & Crafts Festival 12,438.05 Membership Dues 10,525.00 Total Income 22,963.05 Expense Advertising and Promotion 5,316.61 Arts & Crafts Festival 11,771.21 Communications 213.85 Contributions 625.00 Dues and Subscriptions 250.00 Entertainment 4,898.00 Equipment Rental 360.00 Gifts 133.15 Licenses and Permits 50.00 Miscellaneous 7.50 Office Expenses 1,566.67 Payroll Expenses 14,439.39 Postage and Delivery 118.20 Printing and Reproduction 400.76 Public Works 500.00 Rent 1,660.32 Telephone 409.67 Total Expense 42,720.33 Net Ordinary Income - 19,757.28 Net Income - 19,757.28 Page 1 South Miami Arts & Crafts Festival 2002 Statement of Account Revenue Carryover Funds 6869.82 Fees 46260 Poster Booth Income 2415.63 Sponsorship 11000 Reimbursement of RSMA insurance 2621.21 Advance from RSMA 10000 79166.66 Expenses Advertising to Artists 4106.7 Advertising to Public 12217.84 Arts & Crafts Fest Ins. 1048.5 Awards 7103.36 Entertainment 1989.8 Fees Refunded 9890 Judging 600 Misc Expenses 330.07 Permits 135 Police 4887 Postage 133.29 Posters 2421.96 Printing 2401.75 Public Works 4125.89 RSMA Insurance 2621.21 Supplies 319.57 Taxes 1920.58 56252.52 NET 22914.14 Distributions Red Sunset Merchants Association 11323.72 Rotary Club of South Miami 5769.4 17093.12 Retained Funds 5821.17 CITY OF SOUTH MIAMI .......................... .......................... ........................... .......................... ........................... W INTER- OFFICE MEMORANDUM To: Mayor and City Commission Date: September 26, 2002 From: Charles D. Scurr Re: AGENDA ITEM 4A0 City Manager Resolution to increase CRA Mobley Property loan to $436,468. REQUEST A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO INTERLOCAL AGREEMENT WITH THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY, AUTHORIZING AN INCREASE OF $36,468 ON THE LOAN FOR PURCHASE OF THE MOBLEY PROPERTY; RESCINDING RESOLUTION NUMBER 86 -01 -11234 AND PROVIDING AN EFFECTIVE DATE. BACKGROUND On June 12, 2001, the City Commission approved resolution number 86 -01 -11234 regarding inter -local local agreement between the City of South Miami and the South Miami Community Redevelopment Agency for a loan amount up to $400,000 to purchase the Mobley Property located at 5825 SW 68`h Street. However, the loan amount of $400,000 was only the face value and does not include the additional closing charges. The actual amount of the purchase was $436,468, when the other charges are added. Our Financial Auditor has requested that we prepare another resolution to seek authorization for the full amount of the purchase. Because of this, we are preparing the attached resolution for your approval and requesting that resolution number 86 -01 -11234 be rescinded. I recommend approval of the resolution. 1 2 RESOLUTION NO. 3 4 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 5 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO INTERLOCAL 6 AGREEMENT WITH THE SOUTH MIAMI COMMUNITY 7 REDEVELOPMENT AGENCY, AUTHORIZING AN INCREASE OF $36,468 8 ON THE LOAN FOR PURCHASE OF THE MOBLEY PROPERTY; 9 RESCINDING RESOLUTION NUMBER 86 -01 -11234 AND PROVIDING AN., 10 EFFECTIVE DATE. 11 12 WHEREAS, resolution number 86- 01.11234 authorized an inter -local agreement with 13 South Miami Community Redevelopment Agency for $400,000 loan to purchase the Mobley 14 property located at 5825 SW 68`" Street; and 15 16 WHEREAS, the audit report for 2000 /01 fiscal year indicates the loan amount reflected 17 on said resolution be increased to include the face amount of the loan and all banking and 18 financing costs associated with the transaction; and 19 20 WHEREAS, in accordance with the audit report, it is necessary that resolution number 21 86 -01 -11234 be rescinded and replaced with this resolution authorizing the full loan amount of 22 $436,468. 23 24 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY 25 COMMISSION OF THE CITY OF SOUTH MIAMI: 26 27 Section 1. That the request to rescind resolution number 86 -01- 1.1234 is hereby 28 approved. 29 30 Section 2. That new resolution is approved to increase the loan amount to $436,468. 31 32 Section 3. That this resolution shall take effect immediately upon approval. 33 34 PASSED AND ADOPTED this day of , 2002. 35 36 ATTEST: APPROVED: 37 38 39 CITY CLERK MAYOR 40 41 READ AND APPROVED AS TO FORM: 42 43 44 CITY ATTORNEY RESOLUTION NO. 86-01-11234 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, APPROVING AN INTERLOCAL AGREEMENT WITH THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY, AUTHORIZING A LOAN OF UP TO $400,000 FOR THE PURCHASE OF 5825 SW 68TH STREET (MOBLEY PROPERTY), PROVIDING FOR A REPAYMENT SCHEDULE AND AN EFFECTIVE DATE. WHEREAS, the City of South Miami (City) has created a South Miami Community Redevelopment Agency ( SMCRA) pursuant to Chapter 163, Part III, Florida Statutes; and WHEREAS, the City and the SMCRA desire to have executed an interlocal agreement providing for SMCRA budgeted funds to be applied toward the purchase of this building and property pursuant to the South Miami Community Redevelopment Plan. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI: Section 1. The City Manager is authorized to execute an Interlocal Agreement with the South Miami Community Redevelopment Agency in substantially the form attached as Exhibit 111.11 Section 2. The City Manager is authorized to provide a loan up to $400,000 to the South Miami Community Redevelopment Agency for the purchase of 5825 SW 68th Street pursuant to the Interlocal Agreement. Section 3. The South Miami Community Redevelopment Agency shall repay the City of South Miami for the loan in four annual equal installment payments beginning in FY 01 -02. Page 2 of Res. No. 86- 01- .11234 Section 4. The four annual equal installment payments made by the South Miami Community Redevelopment Agency shall include any interest and or loan fees that the City of South Miami incurs as a result of its loan to the Agency. Section 5. This resolution shall be effective upon adoption. PASSED AND ADOPTED this 12 day of June 2001. ATTEST: READ AND APPROVED AS TO FORM: =rte/ "f-- . 4;,:;c CITY ATTORNEY APPROVED: MAYOR Commission Vote: Mayor Robaina: Vice Mayor Feliu: Commissioner Bethel: Commissioner Russell: Commissioner Wiscombe: 4 -0 Yea Yea Yea out of room Yea CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM To: Honorable Mayor Date: September 25, 2002 and City Commission enda Item fc�� Fro m: Charles D. Scurr Sub'ect: A J g City Manager Commission Meeting 10/01/02 Acceptance of the EDI- Special Project grant REQUEST A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE ACCEPTANCE OF A FY 2002 EDI- SPECIAL PROJECT GRANT FROM THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT IN THE AMOUNT OF $340,000; AUTHORIZING THE CITY MANAGER TO EXECUTE APPLICABLE CONTRACTS AND DOCUMENTS; AND PROVIDING FOR AN EFFECTIVE DATE. BACKGROUND AND ANALYSIS Pursuant to the VA -HUD Independent Agencies Appropriations Act for FY 2002 approved by Congress, the City of South Miami successfully lobbied for funding assistance for water infrastructure upgrades and street improvements for the Downtown Business District and Church Street neighborhood. The City was awarded the sum of $340,000 from the Department of Housing and Urban Development to fund its proposed activities. The attached resolution would allow the City Manager to execute the contracts and documents necessary to receive the money and move forward with this important endeavor. RECOMMENDATION Your approval is recommended. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE ACCEPTANCE OF A FY 2002 EDI- SPECIAL PROJECT GRANT FROM THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT IN THE AMOUNT OF $340,000; AUTHORIZING THE CITY MANAGER TO EXECUTE APPLICABLE CONTRACTS AND DOCUMENTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the U. S. Department of Housing and Urban Development has approved the Special Project grant for the City of South Miami, as funded by the Congress in the VA- HUD - Independent Agencies Appropriations Act for FY 2002; and WHEREAS, the City of South Miami was granted the sum of $340,000 for water infrastructure upgrades and street improvements for the Downtown Business District and Church Street Neighborhood NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI: Section 1. The City Manager is authorized to accept the FY2002 EDI- Special Project grant in the amount of $340,000. Section 2. The City Manager is authorized to execute contracts and other documents applicable to the acceptance of the grant award. Section 3. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of , 2002. ATTEST: APPROVED: CITY CLERK READ AND APPROVED AS TO FORM CITY ATTORNEY MAYOR Commission Vote: Mayor Robaina: Vice Mayor Russell: Commissioner Bethel: Commissioner Feliu: Commissioner Wiscombe: g FY 2002 EDI- SPECIAL PROJECT NO. B- 02 -SP -FL -0139 GRANT AGREEMENT This Grant Agreement between the Department of Housing and Urban Development ( "HUD ") and the City of South Miami, Florida (the "Grantee ") is made pursuant to the authority of Public Law 107 -73 (the FY 2002 Appropriations Act for HUD and other agencies) and House Report 107 -272 (the Conference Report on the Appropriations Act). The Grantee's application package, as may be amended by the provisions of this Grant Agreement, is hereby incorporated into this Agreement. In reliance upon and in consideration of the mutual representations and obligations hereunder, HUD and the Grantee agree as follows: Subject to the provisions of the Grant Agreement, HUD will make grant funds in the amount of $340,000.00 available to the Grantee. The Grantee agrees to abide by the following: ARTICLE I. HUD Requirements. The Grantee agrees to comply with the following requirements for which HUD has enforcement responsibility. A. The grant funds will only be used for activities described in the application, which is incorporated by reference and made part of this Agreement as may be modified by Article VII (A) of this Grant Agreement. B. EQUAL OPPORTUNITY REQUIREMENTS The grant funds must be made available in accordance with the following: 1. For projects involving housing, the requirements of the Fair Housing Act (42 U.S.C. 3601 -20) and implementing regulations at 24 CFR Part 100; Executive Order 11063 (Equal Opportunity in Housing) and implementing regulations at 24 CFR Part 107. 2. The requirements of Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d) (Nondiscrimination in Federally Assisted Programs) and implementing regulations issued at 24 CFR Part 1. 3. The prohibitions against discrimination on the basis of age under the Age Discrimination Act of 1975 (42 U.S.C. 6101 -07) and implementing regulations at 24 CFR Part 146, and the prohibitions against discrimination against handicapped individuals under section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and implementing regulations at 24 CFR Part 8. 4. The requirements of 24 CFR 5.105(a) regarding equal opportunity as well as the requirements of Executive Order 11246 (Equal Employment Opportunity) and the implementing regulations issued at 41 CFR Chapter 60. 5. For those grants funding construction covered by 24 CFR 135, the requirements of section 3 of the Housing and Urban Development Act of 1968, (12 U.S.C. 1701u) which requires that economic opportunities generated by certain HUD financial assistance shall, to the greatest extent feasible, be given to low- and very low- income persons and to businesses that provide economic opportunities for these persons. 6. The requirements of Executive Orders 11625 and 12432 (concerning Minority Business Enterprise), and 12138 (concerning Women's Business Enterprise). Consistent with HUD's responsibilities under these Orders, the Grantee must make efforts to encourage the use of minority and women's business enterprises in connection with grant funded activities. See 24 CFR Part 85.36(e) , which describes actions to be taken by the Grantee to assure that minority business enterprises and women business enterprises are used when possible in the procurement of property and services. 7. Where applicable, Grantee shall maintain records of its efforts to comply with the requirements cited in Paragraphs 5 and 6 above. C. The Grantee agrees to assume all of the responsibilities for environmental review and decision making and actions, as specified and required in regulations issued by the Secretary pursuant to the Multifamily Housing Property Disposition Reform Act of 1994 and published in 24 CFR Part 58. 2 D. Administrative requirements of OMB Circular A -133 "Audits of States, Local governments and Non - Profit Organizations." E. For State and Local Governments, the Administrative requirements of 24 CFR Part 85, including the procurement requirements of 24 CFR Part 85.36, and the requirements of OMB Circular A -87 regarding Cost Principles for State and Local Governments. For Non- Profits, the Administrative requirements of 24 CFR Part 84, including the procurement requirements of 24 CFR Part 84.40, and OMB Circular A -122 regarding Cost Principles for Non - Profit Institutions. For Institutions of Higher Education the applicable OMB Circular regarding Cost Principles is A -21. F. The regulations at 24 CFR Part 87, related to lobbying, including the requirement that the Grantee obtain certifications and disclosures from all covered persons. G. Restrictions on participation by ineligible, debarred or suspended persons or entities as described in Executive Order 12549 and at CFR 24 Part 5.1.05(c). H. The Uniform Relocation Act as implemented by regulations at 49 CFR Part 24. L The Grantee will comply with all accessibility requirements under section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and implementing regulations at 24 CFR Part 8, where applicable. ARTICLE II. Conditions Precedent to Draw Down. The Grantee may not draw down grant funds until the following actions have taken place: A. The Grantee and HUD have executed a contract. B. The Grantee has received and approved any certifications and disclosures required by 24 CFR 87.100 concerning lobbying and by 24 CFR 24.510(b) regarding ineligibility, suspension and debarment. C. Any other preconditions listed in Article VII (C) of this Grant Agreement. ARTICLE III. Draw Downs. A. A request by the Grantee to draw down grant funds under the Voice Response Access system or any other payment system constitutes a representation by the Grantee that it and all participating parties are complying with the terms of this Grant Agreement. B. The Grantee will be paid on an advance basis provided that the Grantee minimizes the time elapsing between transfer of the grant funds and disbursement for project purposes and otherwise follows the requirements of 24 CFR Part 85 and Treasury Circular 1075 (31 CFR Part 205). C. Before the Grant Agreement is signed, the Grantee may incur cost for activities which are exempt from environmental review under 24 CFR Part 58 and may charge the costs to the grant. ARTICLE IV. Progress Reports. The Grantee shall submit to the Grant Officer a progress report every six months after the effective date of the Grant Agreement. Progress reports shall include reports on both performance and financial progress and shall conform with 24 CFR 85.40 and 85.41 or 24 CFR Sections 84.50 through 84.53, as applicable. Additional information required or increased frequency of reporting as may be described in Article VII ( C ). A. The performance reports must contain the information required under 24 CFR Part 85.40(b) (2) or 24 CFR Part 84.51(a), as applicable including a comparison of actual accomplishment to the objectives indicated in the approved application, the reasons for slippage if established objectives were not met, and additional pertinent information including explanation of significant cost overruns. B. Financial reports shall be submitted on Standard Form 269A and a breakdown in costs similar to the line items in the application budget. C. No grant payments will be approved for projects with overdue progress reports. ARTICLE V. Project Close -out. A. The Grantee shall initiate project close -out within 30 days of project completion by submitting to HUD the Financial Status Report. (Form 269A). Grantee shall indicate in Block 12 of SF 269A: "Ready to initiate project close - out." HUD will then send close -out documents to the Grantee. At HUD's option, the Grantee may delay initiation of project close -out until the resolution of any HUD monitoring findings. If HUD exercises this option the Grantee must promptly resolve the fmdings. B. The Grantee recognizes that the close -out process may entail a review by HUD to determine compliance with the Grant Agreement by the Grantee and all participating parties. The Grantee agrees to cooperate with any review in any way possible, including making available records requested by HUD and the project for on -site HUD inspection. C. Within 90 days of project completion, the Grantee shall provide to HUD the following documentation., in the format approved by HUD. 1. A Certification of Project Completion (provided by HUD). 2. A Grant Close -out Agreement (provided by HUD). 3. A final financial report giving the amount and types of project costs charged to the grant (that meet the allowability and allocability requirements of OMB Circular A -122 or A -87 as applicable, including the "necessary and reasonable" standard); a certification of the costs; and the amounts and sources of other project funds. 4. A final performance report providing a comparison of actual accomplishments with each of the project commitments and objectives in the approved application, the reasons for slippage if established objectives were not met and additional pertinent information including explanation of significant cost overruns. D. The Grantee agrees that the grant funds are allowable only to the extent that the project costs, meeting the standard of OMB Circular A -122, A -87 or A -21 as applicable, equal the grant amount plus other sources of project funds provided. f E. When HUD has determined that the grant funds are allowable, the activities were completed as described by the Grant Agreement, and all Federal requirements were satisfied, HUD and the Grantee will sign the Close -out Agreement. ARTICLE VI. Default. A default under this Grant Agreement shall consist of using grant funds for a purpose other than as authorized by this Agreement, any noncompliance with legislative, regulatory, or other requirements applicable to the Agreement, any other material breach of this Agreement, or any material misrepresentation in the application submissions. ARTICLE VII. Additional Provisions. A. Project Description. The project is as described in the application with the following changes: NONE B. Changes or Clarification to the Application Related to Participating Parties: NONE C. Special Conditions: The grantee shall carry out such environmental review procedures as are recommended by Jack Johnson, CPD Division Director, HUD Florida State Office, Miami, FL, telephone number (305) 536 -4431 ext. 2223 prior to HUD's release of grant funds. U.S. Department of Housing and City of South Miami, Florida Urban Development Authorized Signature Grant Officer Title Date Authorized Signature Title Date 0 MEMORANDUM To: Honorable Mayor, Vice Mayor Date: October 1, 2002 and City Commission From: Charles Scurr Re: Agenda Item /20 City Manager Ludlam Trail on- Motorized Corridor Planning and Environmental Study REQUEST A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, SUPPORTING THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) LUDLAM TRAIL NON - MOTORIZED CORRIDOR PLANNING AND ENVIRONMENTAL STUDY (PHASE 1) PROVIDING AN EFFECTIVE DATE BACKGROUND AND ANALYSIS The attached resolution sponsored by Mayor Robaina and Commissioner Wiscombe supports FDOT's Ludlam Trail Non - motorized Corridor Planning and Environmental Study (Phase 1). The Florida Department of Transportation (FDOT) is interested in developing the Ludlam Trail as a major non - motorized' transportation route through the urban core of Miami Dade County. The purpose of the Ludlam Trail Non - motorized Corridor Planning and Environmental Study (Phase 1) is to develop a master plan for eventual design, construction and operation of the Ludlam Trail. The Ludlam Trail Corridor would be designed to provide pedestrian and bicycle activity; a place for cyclist, walkers, runners, inline skaters and physically challenged individuals to exercise and to have access to the many amenities located throughout the corridor. The "Trail" would enhance existing recreational resources by linking neighborhoods and schools to parks, recreational centers and other facilities. Furthermore, the Ludlam Trail would expand the traverlers' choice of transportation mode and reduce air pollution, roadway congestion and dependency on the single- occupancy automobile RECOMMENDATION Approval is recommended. I RESOLUTION NO. 2 3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION 4 OF THE CITY OF SOUTH MIAMI, FLORIDA, SUPPORTING 5 THE FLORIDA DEPARTMENT OF TRANSPORTATION 6 (FDOT) LUDLAM TRAIL NON- MOTORIZED CORRIDOR 7 PLANNING AND ENVIRONMENTAL STUDY (PHASE 1); 8 PROVIDING AN EFFECTIVE DATE. 9 10 WHEREAS, the Florida Department of Transportation (FDOT) is 11 interested in developing the Ludlam Trail as a major non - motorized transportation 12 route through the urban core of Miami Dade County; and 13 14 WHEREAS, the purpose of the Ludlam Trail Non - motorized Corridor 15 Planning and Environmental Study (Phase 1) is to develop a master plan for 16 eventual design, construction and operation of the Ludlam Trail; and 17 18 WHEREAS, the Ludlam Trail Corridor would be designed to provide 19 pedestrian and bicycle activity; a place for cyclist, walkers, runners, inline skaters 20 and physically challenged individuals to exercise and to have access to the many 21 amenities located throughout the corridor; and 22 23 WHEREAS, the Ludlam Trail would enhance existing recreational 24 resources by linking neighborhoods and schools to parks, recreational centers and 25 other facilities; and 26 27 WHEREAS, the Ludlam Trail would also expand the traverlers' choice of 28 transportation mode and reduce air pollution, roadway congestion and dependency 29 on the single - occupancy automobile. 30 31 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY 32 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; 33 34 Section 1. That the City Commission hereby supports the Department of 35 Transportation (FDOT) Ludlam Trail Non- Motorized Corridor Planning and 36 Environmental Study (Phase 1). 37 38 Section 2. That a copy of this resolution be forwarded to Christopher S. 39 Dube, AICP, Assistant District Planning Manager for (FDOT). 40 41 Section 2. This resolution shall take effect immediately upon approval. 42 Additions shown by underlining and deletions shown by eveFstr-il g. I PASSED AND ADOPTED this day of 52002. 2 3 ATTEST: APPROVED: 4 5 6 CITY CLERK MAYOR 7 8 Commission Vote: 9 READ AND APPROVED AS TO FORM: Mayor Robaina: 10 Vice Mayor Russell: 11 Commissioner Wiscombe: 12 CITY ATTORNEY Commissioner Bethel: 13 Commissioner Feliu: 14 Page 2 of 2 he Project The Florida Department of Transportation (FDOT) is interested in developing the Ludlam Trail as a major non motorized transportation route NW38tR5t through the urban core of Miami ""` .948' Dade County. The purpose of the EndProgcsed, Ludlam Trail Non - Motorized Corridor Corridor Planning and Environmental Study (Phase 1) is to develop a master plan for eventual design, construction, and operation 973 of the Ludlam Trail. Phase I will 47, include ► data collection, J Tamiami Trail Jf environmental screening, the devel- opment and evaluation of design al Way i alternatives, selection of a pre - ferred alternative, cost analysis, I N funding and joint development Loth$ f opportunities, and implementation strategies.' The Ludlam Trail Corridor 56thst would be designed for f 828) pedestrian and bicycle activity. neat Dr. ' ' 9 The trail would provide a place for cyclists, walkers, runners; inline 878 skaters, and physically challenged 94 -' individuals, to exercise and to have access to the many amenities located throughout the corridor. Kendall an The trail would enhance existing 990. Mili recreational resources by linking neighborhoods and schools to parks, recreational centers and other facilities. This trail would also expand the travelers' choice of transportation mode and reduce air pollution, roadway congestion and dependency on the single - occupancy automobile. The project corridor is approximately seven miles Jong and follows along the Florida East Coast (FEC) Railway parallel to and west of Ludlam Road (67th Avenue). The trail would run from the Dadeland North MetroRail Station to NW 12th Street near Miami International Airport.❖ �6 v z o The Ludlam Trail Research Memorandum, completed in June 2001, collected, reviewed and extracted pertinent information from previously pre- _: t, , ,, �` _� �-• _- -" ,NIA— MWA If pared resource data and reports WENS IRTERNATIONpL that related to the Rail -Trail con - ,'. AmPORT cept. Rail- with -Trail describes any EasiwgsttiExp'4 shared use path located on or directly adjacent to an active rail- -, - l road corridor. Rail -to -Trail M m 968 A describes any shared use path TamiamiTraii located on an inactive or aban- doned railroad corridor. As part of ,AMi this research, FDOT held a meet- 959) ing with the FEC on the initial CABLES s planning efforts of creating the Ludlam Trail. Early discussions lid Road 976 considered one scenario involving the railway being abandoned (Rail -to- Trail). Another option consisted of having an easement uTH for the trail within the FEC right of nmi way (Rail- with - Trail). The feasi- Begin Proposed bility and limits of these options Corridor• will be determined with further g coordination with FEC and the Ludlam Trail Non-Motorized Corridor adjacent business owners that use the railway. The Ludlam Trail is listed in Miami -Dade County's North Dade Greenways Master Plan. The multimodal R component of the area transportation system is greatly enhanced with the Ludlam Trail. Connections to MetroBus and MetroRail are supported at the Dadeland North MetroRail Station with other bus links at all major cross streets such as Kendall Drive, Sunset Drive, Miller Drive, Bird Road, Coral Way, SW 8th Street, Flagler Street, and NW 7th Street. The northern connection leads travelers to the Miami International Airport. Links to the M -Path and South Dade Bikeways are created. Future links with the Snapper Creek Trail, Merrick Trail, Venetian Link Trail, East - West Trail and Perimeter Trail are possible with the Ludlam Trail by expanding the county trail system and furthering connectivity. Linkages to local places include: schools, parks, post offices, a library, major retail shopping areas, major office parks, numerous small businesses, restaurants and specialty shops. •3 What are Rail - Trails Programs? Cities and counties across the nation are actively engaging in pursuing trails of all types. Over the recent decade, rail efforts have become organized, funded and successful. Through assistance of these national and state organizations, the local community can successfully engage in their own trail initiatives. Nationwide, the National Parks Service (NPS) special program called The River, Trails and Conservation Assistance Program (RTCA) works with communities to conserve land and river resources in urban areas outside of the usual national park lands. They have staff in Florida to provide technical assistance with planning and developing the trail. Their recently adopted National Millennium Trail contains the East Coast Greenway (ECG) Trail that runs through Miami -Dade County. During preliminary outreach efforts, the NPS held an initial meeting for the National Millennium Trail, East Coast Greenway. The ECG Executive Director, NPS and the Rails to Trails Conservancy of Florida (RTC) personnel gave an overview of the ECG and the desire to initiate efforts in Miami -Dade County in developing a set of possible ECG routes linking Broward County with Monroe County. They were enthusiastic about the possibilities provided by the Ludlam Trail corridor. The Ludlam Trail may offer a key link in the chain of local trails, which create the East Coast Greenway Trail. Here are some websites of interest: East Coast Greenway Alliance: www.greenway.org Florida Bicycle Association: www..floridabicycle.oL National Millennium Trails: www.millenniumtrails.ora National Parks Service, Rivers, Trails and Conservation Assistance Program www.ncrc.nps.gov/rtca/rtca pr.htm Rail -Trail Resource Center. www.halcyon.com/fredwert Rails to Trails Conservancy: www.railtrak.org The Trust for Public Lands: www.tpl.ora Public Participation is Needed! This newsletter is part of an extensive public involvement -I, ,process designed to ensure public input encouraging and facilitating the involvement of the general public, citizen groups, interest groups, and public environmental and resource agencies. If you have any questions or comments regarding the Ludlam Trail, we encourage your participation and ideas for a successful project. Contact Information: Christopher S. Dube, AICP, Assistant District Planning Mgr. FDOT - 602 S. Miami Ave., Miami, FL 33130 PHONE: (305) 377 -5910 E -MAIL: christopher.dube @dot.state.fl.us Jeff V. Easley, P.E., Reynolds, Smith and Hills, Inc. 6161 Blue Lagoon Drive, Suite 200, Miami, FL 33126 PHONE: (786) 388 -0234 FAX: (786) 388 -8108 E -MAIL: jeff.easley@ rsandh.com We're on the Web! See us at: www.ludlamtrail.com. Initial Concepts The many community features and residential neighborhoods located near the trail provide the two main ingredients for a well -used trail — people and the places they want to go. Many pedestrians currently use the rail right of way for their walkway. The low speed and low frequency of the trains provide a safer place to walk than the busy city roadways. The rail corridor provides a short and direct route for pedestrians that the local street system lacks. The canals and street configuration requires the pedestrian or bicyclist to use 67th Avenue or 72nd Avenue for their primary north - south route. This trail has a great opportunity to connect the local residential areas with nearby shopping, schools and parks along a route dedicated to non - vehicular usage. Many potential connections and linkages exist within a one -mile radius of the corridor. Some of these include: • Radisson Mart Expo Center • Robert King High Park and Carlos Arboleya Campground • Commercial shopping along Flagler St., SW 8th St., Coral Way, and Bird Road • United States Post Office on SW 8th Street • County Library on SW 8th Street • Coral Terrace Elementary School • Coral Gables Waterway Canal • AD Barnes Park and Pool • Industrial business park between Bird Road and Miller Road • South `,Miami High School, Elementary School, and Middle Community School • Ludlam Elementary School • Snapper Creek canal and future trail • Dadeland Mall, Dadeland North MetroRail Station and Dadeland Station Shopping Center • MetroBus connections at Flagler St., SW 8th St., SW 16th St.,, Coral Way, Bird Road, and Miller Drive • MetroDade Busway or i1/W LINE i JR- LINE R!W