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09-02-03
CITY COMMISSION AGENDA City Commission Meeting Meeting, date: September 2, 2003 6130 Sunset Drive, South Miami, FL Next Regular Meeting Date: September 16, 2003 Phone: (305) 663 -6340 Time: 7:30 PM ;.. :.. a.... City of South Miami Ordinance No. 10 -00- 1712 requires all lobbyists before engaging in any lobbying activities to register with the City Clerk and pay an annual fee of $125.00. This applies to all persons who are retained (whether ..s; paid or not) to represent a business entity or organization to influence "City" action. < "City" action is broadly described to include the ranking and selection of professional consultants, and virtually all- legislative, quasi- judicial and administrative action. It does not apply to not -for- profit organizations, local chamber and merchant groups, homeowner associations, or trade associations and unions: CALL TO ORDER: A. Roll Call: B. Invocation: C. Pledge of Allegiance:` D. Presentation(s)7:00 p.m. 1 Certificates' of Appreciation: South Miami Hospital= Ms. Martha Martin- Allen, Marketing Manager Winn Dixie — Derek Duncan, Assistant Store Manager Larkin Community Hospital — Dr. Jack S. Michel, CEO 2. City Manager Selection Committee Members 3. Parks & Recreation Dept. — Update Multipurpose Center ITEMS (S) FOR THE COMMISSION'S CONSIDERATION: REGULAR CITY COMMISSION AGENDA - September 2, 2003 I 1. Approval of Minutes - August 19, 2003 2. City Manager's Report 3. City Attorney's Report PUBLIC REMARKS (5- minute limit)' CONSENT 4. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO "BOARDS AND COMMITTEES; APPOINTING ROBERT A. PARSLEY, III TO SERVE ON THE ENVIRONMENTAL REVIEW AND PRESERVATION BOARD AS LANDSCAPE ARCHITECT FOR A TWO YEAR TERM ENDING SEPTEMBER- 2, 2005 OR UNTIL A SUCCESSOR IS DULY APPOINTED AND QUALIFIED; PROVIDING AN EFFECTIVE DATE. (Mayor'Feliu) 3/5 5. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO BOARDS AND COMMITTEES; APPOINTING CARLOS CASTELLANOS, CRISTSNA PERTIENA, FRANK CUZZOCREA, JR., MIKE FERREIRO, MARK PORTER, JEAN MARIE EBBOTT AND ABEL RODRIGUEZ<TO THE COMMERCIAL DEVELOPMENT BOARD FOR TWO YEAR TERMS ENDING SEPTEMBER' 2, 2005 OR UNTIL SUCCESSORS ARE DULY APPOINTED AND QUALIFIED; PROVIDING AN EFFECTIVE DATE.. (Mayor'Feliu) 6. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA,- RELATING TO ATTORNEYS' FEES; APPROVING ATTORNEYS' FEES FOR NAGIN GALLOP` FIGUEREDO P.A. IN THE AMOUNT OF $14,122.31; CHARGING $7,358.75' TO ACCOUNT NO 1500 - 514 - 3435,, REAL PROPERTY /FORECLOSURE; CHARGING $6,613.56 TO ACCOUNT NO. 1500- 514 -3410, LEGAL SERVICES, NON- RETAINER; CHARGING $150.00 TO ACCOUNT NO. 615- 1910- 521 - 3104, PROFESSIONAL SERVICES, FORFEITURES; PROVIDING AN EFFECTIVE DATE.3 /5 (City Attorney) 7. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ATTORNEYS' FEES FOR MULLER MINTZ, P.A., IN THE AMOUNT OF $3,905.62; CHARGING $3,905.62 TO ACCOUNT NO. 1500 -514- 3440, OTHER CONTRACTUAL SERVICES - CONSULTING LABOR; PROVIDING AN EFFECTIVE DATE. 3/5 REGULAR CITY COMMISSION 2 AGENDA - September 2, 2003 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ATTORNEY'S FEES; APPROVING PAYMENT OF ATTORNEY'S FEES FOR JAMES D. STOKES IN THE AMOUNT OF $2,170.00; CHARGING $2,170.00 TO ACCOUNT NO. 1500 -514 -3440, OTHER CONTRACTUAL SERVICES - CONSULTING LABOR; PROVIDING AN EFFECTIVE DATE. 3/5, (City Attorney) 9_. A RESOLUTION OF THE MAYOR AND CITY COMMISS +ION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO DADE LEAGUE OF CITIES'; AUTHORIZING: THE CITY MANAGER' TO DISBURSE THE SUM OF $750.00 TO PURCHASE TABLE FOR 50TH ANNUAL INSTALLATION BANQUET; FUNDS TO BE APPROPRIATED FROM ACCOUNT NO. 001- 1315 -513 -4070 ENTITLED "INTERGOVERNMENTAL AFFAIRS TRAVEL AND CONFERENCE "; PROVIDING AN EFFECTIVE DATE. 3/5 (City Manager) 10. A RESOLUTION OF THE MAYOR AND CITY; COMMISSION OF THE CITY OF SOUTHIMIAMI, FLORIDA, RELATING TO CONTRACTS, CONCERNING; CELLULAR COMMUNICATION SERVICE, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH NEXTEL TO PROVIDE' WIRELESS (PHONE) SERVICES, AT A TOTAL COST NOT TO EXCEED $14,000.00 FOR FISCAL YEAR 2003/04 AND CHARGING THE'' DTSBURSTMENTS OF $6,500.00 TO "COMMUNICATION TELEPHONE SERVICE NON - POLICE" ACCOUNT NO. 001 - 2100 - 519.41 -20 AND $7`,500,.00 TO - SERVICE & RE >PAIR COMMUNICATION POLICE`" ACCOUNT No.- 001 -1910- 521.46-30; PROVIDING AN EFFECTIVE DATE.` 3/5 (City Manager) 11. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A WORK ORDER WITH TAMIAMI CARPET INTERIORS FOR THE REMOVAL' AND INSTALLATION OF NEW CARPET ON THE SECOND FLOOR OF THE POLICE DEPARTMENT FOR AN AMOUNT OF $5,288.15 TO BE CHARGED TO THE PUBLIC WORKS MAINTENANCE AND REPAIRS OF GROUND AND STRUCTURE, ACCOUNT NUMBER` 001- 1710- 519 -4670; PROVIDING FOR AN EFFECTIVE DATE. 3/5 (City Manager) 12. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM NOT TO EXCEED $64,643.00 FROM ACCOUNT NUMBER 615- 1910- 521 -6430 FEDERAL, REGULAR CITY COMMISSION 3 AGENDA - September 2, 200:3 - ' FORFEITURE (OPERATING 'EQUIPMENT) TO USA SOFTWARE INC, FOR THE PURCHASE OF RECORDS MANAGEMENT SYSTEM ENHANCEMENTS AND UPGRADE TO THE CURRENT SYSTEM FOR THE POLICE DEPARTMENT. PROVIDING AN EFFECTIVE DATE. 3/5 (City Manager) ORDINANCE (S) SECOND READING PUBLIC 'HEARING (S) 13. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING; TO THE CITY OF SOUTH MIAMI LAND DEVELOPMENT CODE, AMENDING SECTION 20 3.5E ENTITLED "DIMENSIONAL REQUIREMENTS - SINGLE FAMILY DISTRICT" IN ORDER TO ADDRESS LOT OVERCROWDING AND TO PROVIDE FOR APPROPRIATE SCALED' DEVELOPMENT WITHIN THE RESIDENTIAL DISTRICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE. 3/5 (City Manager) RESOLUTION (S) /PUBLIC HEARING (S) None RESOLUTION (S) 14. A RESOLUTION OF THE MAYOR AND' CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE MULTIPURPOSE CENTER; ACCEPTING DONATION OF - ALL °FITNESS EQUIPMENT FROM SOUTH MIAMI HOSPITAL AS A GIFT TO THE CITY'S PARKS & RECREATION DEPARTMENT TO BE USED IN THE FITNESS CENTER OF THE MULTIPURPOSE CENTER, PROVIDING FOR PROVISIONS SET FORTH' BY SOUTH MIAMI HOSPITAL PROVIDING AN EFFECTIVE DATE. 3/5 (City Manager) 15. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI;, FLORIDA AUTHORIZING A PUBLIC HEARING AND NOTIFICATION AS REQUIRED BY - ;MIAMI DADE COUNTY CODE. ON A CITIZENS REQUEST TO CHANGE THE MUNICIPAL' BOUNDARIES OF THE CITY OF SOUTH MIAMI BY ANNEXING AN UNINCORPORATED AREA ENTITLED SOUTH MIAMI HIGH / MILLER ROAD INTO THE CITY OF SOUTH MIAMI; PROVIDING FOR AN EFFECTIVE DATE. 3/'5 (City Manager) 16. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH; MIAMI, FLORIDA, RELATING TO AUTHORIZING REGULAR CITY COMMISSION 4 AGENDA - September 2, 2003 4 , THE CITY MANAGER TO EXECUTE AGREEMENT WITH PROTURF, INC. FOR DANTE FASCELL PARK TENNIS COURT AND PARKING LOT IMPROVEMENTS CONSTRUCTION AT AN AMOUNT OF $119,821.00 TO BE CHARGED TO FLORIDA EMERGENCY MANAGEMENT AGENCY (FEMA) DISASTER NUMBER 1345 AND RELIEF FUNDING ACCOUNT NUMBER 110- 0000 - 132 - 2070, THE FLORIDA RECREATION DEVELOPMENT ASSISTANCE PROGRAM' ACCOUNT NUMBERS 001- 0000- 115 -7022 AND STORMWATER DRAIN TRUST FUND ACCOUNT NUMBER 111 -1730- 541 - 3450; PROVIDING FOR AN EFFECTIVE DATE. / (City Manager) 17. A RESOLUTION OF THE MAYOR AND 'CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A'CONSTRUCTION AGREEMENT WITH FLORIDA POWER & LIGHT FOR THE INSTALLATION OF STREET LIGHTS ALONG THE CONSTRUCTION CORRIDOR OF THE DOWNTOWN IMPROVEMENTS - PHASE II, IN AN AMOUNT OF $88,883.00 TO BE CHARGED TO U.S. HOUSING & URBAN DEVELOPMENT ECONOMIC DEVELOPMENT INITIATIVE GRANT ACCOUNT NUMBER 001-0000 - 132 -20!63 (US HUD) AND U.S. EVIRONMENTAL PROTECTION AGENCY, STATE TRIBAL ASSISTANCE GRANT (STAG) ACCOUNT NUMBER 001- 0000- 132 -2061; PROVIDING FOR AN EFFECTIVE DATE. 3/5 (City Manager) 18. A 'RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY SOUTH MIAMI, FLORIDA, RELATING TO AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT TWO WITH MIAMI -DADE COUNTY OFFICE OF COMMUNITY AND ECONOMIC DEVELOPMENT FOR TIME ' EXTENSION ON THE FY 2001 COMMUNITY DEVELOPMENT BLOCK GRANT' (CDBG) FOR MULTIPURPOSE CENTER FACILITY AT MURRAY PARK; PROVIDING FOR AN EFFECTIVE DATE. 3/5 (City Manager) 19. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO REPAYMENT OF 6.5 MILLION DOLLARS PARKING GARAGE LOAN, DIRECTING THE CITY ADMINISTRATION TO RENEGOTIATE THE LOAN TERMS WITH THE PURPOSE OF TERMINATING FUTURE WITHDRAWALS FROM THE LOAN ACCOUNT AND OBTAINING A REDUCED QUARTERLY INSTALLMENT PAYMENT ON THE AMOUNT ALREADY WITHDRAWN OUT OF THE FUND, AND PROVIDING AN EFFECTIVE DATE. 3/5 (City Manager) 20. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH' MIAMI, FLORIDA, AUTHORIZING THE CITY REGULAR CITY COMMISSION) AGENDA - September 2, 2003 MANAGER TO ESTABLISH A SCHEDULE OF FEES FOR THE PARKS AND RECREATION DEPARTMENT FOR VARIOUS RECREATION PROGRAMS, MEMBERSHIPS, AND "RENTALS, PROVIDING AN EFFECTIVE DATE. 3/5 (City Manager) ORDINANCE (S) FIRST READING (S) None SPEAKERS 'PLEASE TAKE NOTICE THAT SECTION 2- 2.1(k) (2) OF THE CODE OF ORDINANCES PROVIDES THAT "ANY PERSON MAKING - PERSONAL IMPERTINENT, OR SLANDEROUS REMARKS OR WHO SHALL BECOH0 BOISTEROUS WHILE ADDRESSING THE COMMISSION SHALL BE FORTHWITH BARRED FROM FURTHER AUDIENCE BEFORE THE COUNCIL BY THE PRESIDING OFFICER, UNLESS PERMISSION TO CONTINUE- BE GRANTED BY A MAJORITY VOTE OF THE COMMISSION." COMMISSION REMARKS PURSUANT TO FLA STATUTES 286.0105, "THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A, RECORD OF THE PROCEEDINGS, AND THAT FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS ,MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS NOTICE DOES NOT CONSTITUTES; CONSENT BY THE CITY FOR THE 'INTRODUCTION' OR ADMISSION OR OTHERWISE INADMISSIBLE OR IRRELEVANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE ALLOWED BY LAW. i' r REGULAR CITY COMMISSION AGENDA September 2, 2003 1 RESOLUTION NO. 2 3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 4 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO BOARDS AND 5 COMMITTEES; APPOINTING ROBERT A. PARSLEY, III TO SERVE 6 ON THE ENVIRONMENTAL REVIEW AND PRESERVATION 7 BOARD AS LANDSCAPE ARCHITECT FOR A TWO YEAR TERM 8 ENDING SEPTEMBER 2, 2005 OR UNTIL A SUCCESSOR IS DULY 9 APPOINTED AND QUALIFIED; PROVIDING AN EFFECTIVE DATE. 10 11 WHEREAS, the Mayor and ,City Commission of the City of South Miami 12 recognize the important contributions made by those who serve on the various city boards 13 and committees, and wish to appoint a full` complement to each of the active boards and 14 committees; and 15 16 WHEREAS, the Mayor and City Commission desire to appoint Robert A. Parsley, 17 I11 as the Landscape Architect to serve for a two year term on the Environmental Review 18 and Preservation Board. This ;appointment shall expire September 2, 2005 or until a 19 successor is duly appointed and qualified. 20 21 NOW , THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY 22 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; 23 24 Section 1. The City Commissioner hereby appoints Robert A. Parsley to the 25 Environmental Review and Preservation Board. 26 27 Section 2. The expiration date of this appointment' shall expire September 2, 28 2005 or until a successor is duly appointed and qualified`. 29 30 Section 3. This resolution shall take effect immediately upon approval. 31 32 PASSED AND ADOPTED this day of , 2003. 33 34 ATTEST; APPROVED: 35 36 37 CITY CLERK MAYOR 38 39 Commission Vote: 40 READ AND APPROVED AS TO FORM: Mayor Feliu: 41 Vie Mayor Russell: 42 Commissioner Bethel: 43 CITY ATTORNEY Commissioner McCrea: 44 Commissioner Wiscombe: 45 Additions shown by underlining and deletions shown by overstfiking. v •4f$A \Y "% ODULll LYll41I1111 y,'�AEti,y F i a r i d a ode* Oily: t 2001 CITY OF SOUTH MIAMI BOARD/COMMITTEE APPLICATION 6130 Sunset Drive Phone No. 305 - 663 -6340 South Miami, FL 33143 Fax No. 305- 663 -6348 1. Name: _ 1466 s ,045�LZ�741 4V (Please print) 2. Home Address: 3. Business Address: fco 5'1 VE A14A11' e 4. Home Phone No. Business Phone No. .i 60.6- X69 Fax No. 5. E -mail Address: — 61) ° ,w r 6. Education Background: , 7. Community Service: 8. Are you a registered voter? Yes w-/ No 9. Are you a resident of the City? Yes No 10. Do you have a business in the City? Yes No 11. Ethnic Origin? White Non - Hispanic _ African American Hispanic American Other 12. I am interested in serving on the following board(s) /committee(s): First choice Second choice Third choice Fourth choice Signature Date Applicant THIS APPLICATION WILL REMAIN ON FILE FOR ONE YEAR Revised 8/02 1 RESOLUTION NO. 2 3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY 4 OF SOUTH MIAMI, FLORIDA, RELATING TO BOARDS AND 5 COMMITTEES; APPOINTING CARLOS CASTELLANOS, CRISTINA 6 PERTIENA, FRANK CUZZOCREA, JR., MIKE FERREIRO, MARK PORTER, 7 JEAN MARIE EBBOTT, AND ABEL RODRIGUEZ TO THE COMMERCIAL 8 DEVELOPMENT BOARD FOR TWO YEAR TERMS ENDING SEPTEMBER 9 2, 2005 OR UNTIL SUCCESSORS ARE DULY APPOINTED AND 10 QUALIFIED; PROVIDING AN EFFECTIVE DATE. ll 12 WHEREAS, the Mayor and City Commission of the City of South Miami recognize the 13 important contributions made by those who serve on the various city boards and committees, and 14 wish to appoint a full complement to each of the active boards and committees; and 15 16 WHEREAS, the Mayor and City Commission desire to appoint CARLOS 17 CASTELLANOS, CRISTINA PERTIENA, FRANK CUZZOCREA, JR., MIKE FERREIRO, 18 MARK PORTER, JEAN MARIE EBBOTT, AND ABEL RODRIGUEZ, for two year terms to 19 the Commercial Development Board. The appointments shall expire September 2, 2005 or until 20 successors are duly appointed and qualified. 21 22 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY 23 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; 24 25 Section 1. The City Commissioner hereby appoints CARLOS CASTELLANOS, 26 CRISTINA PERTIENA, FRANK CUZZOCREA, JR., MIKE FERREIRO, MARK PORTER, 27 JEAN MARIE EBBOTT, AND ABEL RODRIGUEZ, for two year terms to the Commercial 28 Development Board; 29 30 Section 2. The expiration date of the appointments shall expire September 2, 2005 or 31 until successors are duly appointed and qualified. 32 33 Section 3,. This resolution shall take effect immediately upon approval. 34 35 PASSED AND ADOPTED this day of 2003. 36 37 ATTEST: APPROVED: 38 39 40 CITY CLERK MAYOR 41 42 Commission Vote: 43 READ AND APPROVED AS TO FORM: Mayor Feliu: 44 Vice Mayor Russell: 45 Commissioner Bethel: 46 CITY ATTORNEY Commissioner McCrea: 47 Commissioner Wiscombe: 48 Additions shown by underlining and deletions' shown by ever-striking. ±. sder� CITY OF SOUTH MIAMI BOARDICOMMITTEcE APPLICATION 6130 Sunset Drive Phone No. 305- 663 -6340 South Miami, FL 33143 Fax No. .305- 663 -6348 1. No /iic' tJj ��Ge (Please print) 2. Home Address: /� r c / � 3. Business Address: 411-A) � t 4. Home Phone No. ?l� Business Phone No:%"' �a Fax No. 5. E -mail Address: Cs l 6. Education Background: 7. Community Service: 8. Are you registered voter? Yes No 9. Are you a resident of the City? Yes No 10. Do you have a business in the City? Yes No 11. Ethnic Origin? White Non - Hispanic_ African American _,'Hispanic American V Other 12 1 am interested in serving on the following board(s) /committee(s): Signature Date !� Applicant THIS APPLICATION WILL REMAIN ON FILE FOR ONE YEAR r Revised 8102 '•.cxcA, r1s146N AWAMINS Th r1 `• f 2BB'/ CIrY OF SOUTH A I"I BOARDIC4A/MITTLEE. APRLICAr/O N 6130 Sunset Drive 1'h ©Re No. 305- 663 -6340 South Ifia* FL 33143 Fa rNo. 305-463-6348 1. Name: vi 2. Home Address; 3. Business Address 4. Home Phone NoZ—oo ( p-- fusimess Phone No 7""M No. 5. E -mail Address: 6. E+dacatioa round: - y , 7. ommunity S. Are you a registered voter? Yes No 9. Are you a resident of the City' Yes No�-'" 10. Do you have a business in the City? Yes � No 11. Ethnic Origin? White Hispanic /- African American � Hispanic America Other 12. 1 am interested in serving on the following board(s)/committee(s).- i aroma i soeewa,eiohm 0/ T"dnkv .�, Signature; Date _ / ,Applicant THIS AMJCA77ON WILL REMUN ON FILE FOR ONE YEAR ReA"d SNAt 8 A yf� • )oS�{y�i � Cv �'sr.�sxr# 2 61ii CITY OF ZOUT W MIAMI NOA/I DICOM01'1ME APPLJCATION 6130 SunsdDWve Phone No. 30- 663 -040 South Mi04 PZ 3.3143 FmrNa. 305- +663 -634 1. Name, c.i ''� Pte) 2. Home Address. G, 7YO J- c, 74- 3. Business Address: I YOO 4-,e fi-i vim' 4. Home Fbane No. > 0 - 3k xo Husineas'Pb�e lYa. s � Faz No. S. F' -mail .Address: �' ✓S / �i✓ �' , 2 %�G��°: i 1, 6. EdwA iris Suftram/d: s f vi .�Er��? C��-'/ � '`�i"�' �G��3��d.- o� !' US't� C;j,/ <*, /f✓t��''��r'�1 =y- 7 Convounky Se"ice: �r L7°?��17 etU '� �i i�'e�-ce Ir.�- ,t✓c;foW �_ Q \.C��`.r�'2; �dtJ Corm 7cc 477 -- �f� c �1 br - —�04 fR L7777 %.!77c°w 77 6. °t'�'`�•- <fa,;�' -� f1-L�r -:� /- C���c- / "�. -.��;� /tee ^��w =� d�°�ia�..�r S. Are you a regime vatwl. Yes No . 9. Are you at resident of the ? Yes ' NO 10. D* you hwe a bw6ma in fbr Ci�j►y Yes No 11. Eawc Origit? White Nomv:Mgmgcf African American Wapaa ie Amerit Other 12. 1 as$ iterated is serrug on the feHowiog board(sycom~s). 42L F/M d�elae d diets 7�de+d ellaiee: ' Fom+l6 ctroiee aature _ -s TW AM cAmm w&L m Am ox m Foxomyzm Remwi BMFy 1 8, Are you registered voter? Yes-Z y � No 1� 9. Are you a resideltt of the City? Yes No 10, Ho you have st busiaeo in the City? Yes No 11, ionic Origin? *e Non43'ispanic� Aftican American Hispmak Americans tither 12. ]'aa JaWestmd in serving on the following board(sYcammittWs): 77dt+d Four Signature hate Appliiaint THIS AFMCAMN W AMAIN tilt FILE FOR ONE YEAR � Revised 8AD2 CITY OF SOUTH MIAMI BOARDICOMMJTr E.APPLICArION 4130 SunsetDrive Phone No. 305-663-6340 Sautli ,l' ' ,' ;31413 FitarlVi3t 305463 438 1. 4e- irk 2. ^mse ,pin Home Andreas: a 1 L -° 3. Busi%ss AdRiress" A L) A 4. Hone Phohe No. -- QO Business Phone N S. E -ns►it Address; �r�' .. 6, Education Bm ftrauad: 7. Cotnmun* SprviCe: � a000 - 8, Are you registered voter? Yes-Z y � No 1� 9. Are you a resideltt of the City? Yes No 10, Ho you have st busiaeo in the City? Yes No 11, ionic Origin? *e Non43'ispanic� Aftican American Hispmak Americans tither 12. ]'aa JaWestmd in serving on the following board(sYcammittWs): 77dt+d Four Signature hate Appliiaint THIS AFMCAMN W AMAIN tilt FILE FOR ONE YEAR � Revised 8AD2 sX 'orsOU r -eta• - i®sl Cllr OF SoUrn ANWI BOAROD/CQ11MITME APPL1CA770M 6138SrrusdDrive pkmr No. 30540-049 South Wan4 AFL 33143 F UCIV& 3054634341 0% We N�urne: Pow) Z. None Addrow: s ) q-3 3. Bushum AdOrresss - - i 4. Home Pb. N.. ,�� � �� �ii i�;1 BusiftO naft No. Fax No. -7 6 Lf , e Cc 6 ftft is 5 '% ComtnweiEy 5erviee: 8 A s* you a m#srtered vater? Yes Na 9. Are you a resident of the CRY? Fes NO 10. Do you have a 6adow in the City' yes No 11._ c igrn. hlon- Afv*" Amrerrcan I%pn* Mericio t&er 12. 1 asu interested in servu the e g on e fo&w►i f baard(sj/cow Tiled FOMNO d wilt �I X81 TMS ` w =MAW off F= ME S)m YEAR Revl�a sn►s °�.... ,. mom.- .�c„= fq°e�r..� v°rm.:.:.. �'�+„a, ,..'.e �rcr, "ti{"?.:v -- °...r„iq":'...€,,:�.�`,��' �� . •: -:=:, �� , s .,�, '�F;�"t�r'?�xT, .zv af."'�:F',sa°t,=,��, .mss x -GC•Vu .ilMLM n'1 NBWl ' =r � i rorr �Yfdj % ir 2681 C1Fr OF SOUTH MJAM/ Bt ARDICo1 MIT TEL. APPLICATION 6130 Sunset Drive Pkene No. 385-663-6340 South Mkw, FZ 33143 FccNb. 303- 6634348 1. Name: ��.Wa AMI Mease 2. Home Address: p r. vnj S �1(y --+ 3. Business Address- 4 Home Phone No. S �� 3 - a 7 Business Phone No.� ®4� � � 5. E -mail Address; Fax NO, WIC. 6. Education Background; to a v N rte, 7 Commun" Service: v n n S u �s•e� �.s�c�ln a,�,_� ra� o v s ' � o Qrd( wj vL ?r� -*,)z rs 8. Are you a registered- voter? Yes No , 9. Are ► e yon a sesfdeset of the City? Yes No 10. Do you have a bu� the city? 0. - Yes No 11. Ethnic Origin? White Non -fiis ` is T African Awwricen .� P� _._. _ Hispanic American� Other 12. I an interested in serving on the following #ward (s)fcamwjit*s): Fkw Barka I se�[a Tj" Chaim Fourth thake Sigaature Date O a pp6cant THIS AMUCAMON WELL REMAIN ON FIIX FOR ONE YEAR xe.ind sroz 'nST..RCh'.'i CITY OF SOUTH MAN# MOARAPICO1l MITTEE. APPLICATION 6130SmsrsetD► ve PhomNo. 30. 6634340 South Mmrd, .Fl 33143 F4wNaL 3®S- 663 - +6349' L Nam: 201"AV4,z- 2. Hoaae Addrm: 1 3. Bwinm Address: .. "'� PnS- 4. Home Phone No. '30S- 661-31 L % HuMSie Phone IYo. ` 5' 1 Vs 7 7 Fax No. �t @ J. y+ ���y A )., �yy 6�r �p �jM Address. e° °'�s,- t tf e,- �wLh Ii �B�Y 1 d C 6. EdaCatim B mend. j 7. column"" ty .% ice' y ,era S. Are you a negLocred voter? Yes, No 9. Are you a residmrt of the City? Yeses", 140 10. Do you hxve a bad Q the City? yes Na 11. Ed lic origin? White Non- Hispanics Africau Awericaa _ Wapaeit Americas A Other 12. 1 m interested is aerWag an the foRewhig board(s)(con�whow(s): CA e- Fawn aWft 7lird die —2-3 Applicant nZ AMJCAnW WILL BEMAI1Mi ON FILE FOR Oft YEAR ' Item No. Quantity Description and Specifications Account Number Unit Price Total 1 2 Real Estate /Foreclosure 1500 -514 -3435 $7,358.75 $7,358.75 2 6 Legal, Non - Retainer 1500- 514 - 3410 6,613.56 6,613.56 3 1 Forfeitures 608 -1910- 521 -3100 150.00 150.00 4 0 Code Enforcement ` 1500- 514 -3452 0 0 TOTAL $14,122.31 1 RESOLUTION NO. 2 3 A RESOLUTION OF THE MAYOR AND 'CITY COMMISSION 4 OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO 5 ATTORNEYS' FEES; APPROVING ATTORNEYS' FEES FOR 6 NAGIN GALLOP FIGUEREDO, P.A. IN THE AMOUNT OF 7 ;$14,122.31; CHARGING $7,358.75 TO ACCOUNT NO. 1500`- 514 8 3435, REAL PROPERTY/FORECLOSURE; CHARGING 9 $6,613.56 TO ACCOUNT NO. 1500- 514 -3410, LEGAL 10 SERVICES, NON- RETAINER; CHARGING' $150.00 TO 11 ACCOUNT NO. 615- 1910- 521 - 3100, PROFESSIONAL 12 SERVICES, FORFEITURES; PROVIDING AN EFFECTIVE 13 DATE. 14 15 WHEREAS, the City <Commission of the City of South Miami approved 16 Resolution No. 99 -94 -9500, as amended by Resolution No. 217 -97- 10187, 17 authorizing payment of City Attorney non - retainer attorneys' fees and costs; and, 18 19 WHEREAS, Nagin Gallop Figueredo, P.A., submitted invoices to the City 20 for legal services rendered, and costs advanced, for the period 'ending 21 July 3`l, 2003, in the amount of $14,122.31; and, 22 23 WHEREAS, the City Attorney recommends payment of the attached 24 invoices. 25 26 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY 27 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 28 29 Section 1. The invoices for attorneys' fees and costs received from 30 Nagin Gallop Figueredo, P.A., in the total amount of $14,122.31, are approved for 31 payment and charging $7,358.75 to account' no. 1500- 514 - 3435, real j 32 estate /foreclosure; charging $6,613.56 to account no. 1500 - 514 -3410, legal, non - 33 retainer; charging $150.00 to account no. 615 -1910- 521 -3100, ;professional 34 services, forfeitures. 35 36 Section 2. ` This resolution shall take effect immediately upon approval: 37 Additions shown by;underlinin and deletions shown by ever - striking. 1 2 PASSED AND ADOPTED this day of August, 2003. 3 4 ATTEST: APPROVED: 5 6 7 CITY CLERK MAYOR 8 9 10 COMMISSION VOTE: 11 READ AND APPROVED AS TO FORM: Mayor Feliu: 12 Vice Mayor Russell: 13 Commissioner Wiscombe 14 CITY ATTORNEY Commissioner Bethel: 15 Commissioner McCrea: 16 17 18 19 20 \ \02sruplaw \prolaw \Documents \0022 \DAA19002.doc - Reso - NGF August 2003 Non- Retainer Statements 21 22 23 24 25 26 27 28 29 30 31 32 33 34 I 35 36 37 38 39 Page 2 of 2 CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED NAGIN GALLOP FIGUEREDOPA Attorneys & Counselors 3225 Aviation Avenue, Suite 301 Miami, Florida 33133 Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351 August 7, 2003 Hakeem Oshikoya Matter ID: 0022 -002 Finance Director Real Estate & Contracts City of South Miami 6130 Sunset Drive Statement No. 14382 City of South Miami, FL 33143 Amount Hours 07/01/2003 EGG ' Telephone conference with mayor Feliu, vice mayor Russell and 2.00 350.00 comm'rs. Wiscombe and McCrea regarding proposed CM contract. 07/02 /2003 EGG Telephone conference with Ms. Davis regarding CM contract; 0.80 140.00 telephone conference with comm'r Bethel. 07/02/2003 EGG ' Attended meeting with mayor Feliu regarding CM contract 3.30 577.50 negotiations; attended negotiations. 07/03/2003 EGG Telephone conference with Ms. Davis, comm'r. Wiscombe 5.20 910.00 regarding status of CM contract negotiations; attended negotiating meeting with Ms. Davis and Ms. Bass; telephone conference with ` comm'r. McCrea; revised 'contract and transmitted same to Ms. Davis and comm'n. 07/07/2003 EGG Telephone conferences with mayor Feliu, comm'rs Wiscombe, 3..10 ' 542.50 Bethel and McCrea, Mr. Youkilis.and telephone call to vice mayor Russell regarding CM contract and final, preparation of same. 07/08/2003 EGG Prepared for and attended second reading by county comm'n. of 2.00 350.00 ordinance approving annexation of Snapper Creek area. 07/08/2003 EAB Legal research on responsive RFP submissions and began 2.00 350.00 analysis of parking services RFP responses. 07109/2003 EGG Telephone conferences with mayor and comm'rs. regarding 2.80 490.00 investigative report concerning Ms. Davis; attended meeting with Lt. Ross and Ms. Navarro; telephone conference with Ms. Davis. 07/10/2003 EGG Attended meeting with Ms. Davis, Lt. Ross and Det. Gilbert; 7.50 1,312.50 telephone conferences with mayor and comm'rs; Telephone conferences with all comm'rs. and Ms. Davis; final review of contract and analysis for criminal history. 07/10/2003 EAB Prepared for and attended parking services RFP committee 2.00 350.00 meeting. 07/11/2003 EGG -` Revised and final preparation of CM contract; transmitted same to 0.50 87.50 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. Nagin Gallop Figueredo P.A. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED Matter ID: 0022 -002 Statement No.: 14382 ` Page: 2 Ms. Taylor, Ms. Davis and Ms. Navarro. 07/14/2003 EAB Attention to parking services contract issues and public records 0.30 52.50 requests relating to parking services RFP. 1 07/23/2003 EAB Meeting with Mr. Martinez regarding parking RFP contract. 0.20 35.00 07/25/2003 LRF Telephone conference with Mr. Jerry Procter regarding Infante 0.50 8T,50 waiver of plat application. 07/25/2003 EAB Analysis of FPL franchise; agreement and provided comments on 0.30 52.50 agreement to city manager. 07/25/2003 EAB Began preparing parking services contract. 3.00 525.00 07/26/2003 EAB Incorporated revisions in to Mr. Martinez's draft contract and 2.00 350.00 forwarded draft to Ms. Davis, and Mr. Martinez for their review. 07/28/2003 LRF Reviewed legal memoranda and telephone conference with Mr. 4.00 700.00 Jerry Procter. 07/28/2003 EAB E -mail communications with Ms. Davis and Mr. Martinez regarding 1 0.20 35.00 revisions to parking services agreement. Total Professional Services 7,297.50 Rate Summary Earl G. Gallop 27.20 hours'at $175.00/hr 4,760.00` Luis R. Figueredo 4.50 hours at $175.00/hr' 787.50 Eve A. Boutsis 10.00 hours at $175.00/hr` 1,750.00 Total hours: 41.70 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a { i rate of 1.5% per month will be charged if payment is not received` within 30 days. '. �'A'iv:k`�2.; 't+° -"u ^?°k ti%' -'S 'kT .. . 1�•FY'; ;'"," b^'F ; ":. k ""'�'u', e"t� 'Z�s°c`r.:.'` "�- -"''h'e. ^=i fiF',5 - ,� s-2va: CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED NAGIN GALLOP FIGUEREDOP.A. Attorneys & Counselors 3225 Aviation Avenue, Suite 301 Miami, Florida 33133 Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351 August 7, 2003 Hakeem Oshikoya Matter ID: 0022 -003 Finance Director Williamson Foreclosure City of South Miami 6130 Sunset Drive Statement No. 14383 City of South Miami, FL 33143 For Professional Services 0.00 For Disbursements Incurred' 0.00 Current Balance: 0.00 Previous Balance: 492.00 Payments - Thank you 0.00 Total Due 492.00 To be properly credited, please indicate Statement Number on your remittance check. a 1 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a j rate of 1.5% per month will be charged if payment is not received' within 30 days. i i To be properly credited, please indicate Statement Number on your remittance check. Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at -a rate of 1.5% per month will be charged if payment is not received within 30 days. To be properly credited, please indicate Statement Number on your remittance check. Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. rM CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED NAGIN GALLOP FIGUEREDOPA Attorneys & Counselors 3225 Aviation Avenue, Suite 301 Miami, Florida 33133 Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351 August 7, 2003 Hakeem Oshikoya Matter ID: ` 0022 -123 Finance Director Labor - PBA Police Lieutenants City of South Miami 61`30 Sunset Drive Statement No. 14396 City of South Miami, FL 33143 For Professional Services 0.00 For Disbursements Incurred 0.00 Current Balance: 0.00 Previous Balance: 35.00 Payments - Thank you 0.00 Total Due 35.00 To be properly credited, please indicate Statement Number on your remittance check. Payment is due upon , receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED NAGIN GALLOP FIGUEREDOP.A Attorneys .& Counselors 3225 Aviation Avenue, Suite 301 Miami, Florida 33133 Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351 August 7, 2003 Hakeem Oshikoya Matter ID: 0022 -126 Finance Director Deborah Benfield EEOC Claim City of South Miami 6130 Sunset Drive Statement No. 14399 City of South Miami, FL 33143 For Professional Services 0.00 For Disbursements incurred 0.00 Current Balance: 0.00 Previous Balance: 602.94 Payments - Thank you 0.00 Total Due 602.94 To be properly' credited, please indicate Statement Number on your remittance check. Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at 'a . rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED NAGIN GALLOP FIGUEREDOPA Attorneys & Caunselors 3225 Aviation Avenue, Suite 301 Miami, Florida 33133 Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351 August 7, 2003 Hakeem Oshikoya Matter ID: 0022 -130 Finance Director OPEIU v. City of South Miami City of South Miami 6130 Sunset Drive Statement 'No. 14402 City of South Miami, FL 33143 Hours -Amount 07/08/2003 EGG Telephone conference with Mr. Jim Stokes regarding result of union 0.40 70.00 certification vote and attention to further` handling needs. 07/22/2003 EGG Reviewed July 18 letter from Mr. Stokes, labor counsel, regarding 0.20 35.00 further handling upon certification of union. 07/31/2003 EAB Telephone conference with Mr. Stokes regarding OPEIU issues; 1.00 175.00 analysis of filings and telephone conference with Ms. Davis on union issues. Total Professional Services 280.00 Rate Summary Earl G. Gallop 0.60 hours at $175.00/hr 105.00 Eve A. Boutsis 1.00 hours at $175.00/hr 175.00> Total hours: 1.60 1 { 1 { Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received' within 30 days. i CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED NAGIN GALLOP FIGVEREDOPA Attorneys ,& Counselors 3225 Aviation Avenue, Suite 301 Miami, Florida 33133 Telephone: (305) 854 -5353 Facsimile: (305) 854- 5351 August 7, 2003 Hakeem Oshikoya Matter ID: 0022 -132 Finance Director Jeffrey Griffin Arbitration City of South Miami 6130 Sunset Drive Statement' No. 14404 City of South Miami, FL 33143 Amount Hours 07/15/2003 EAB Telephone conference with Mr. Youkilis and Ms. Stout -Tate 0.30 52.50 regarding Officer Griffin's grievance. 07/16/2003 EAB Telephone conference with Mr. Axelrad's assistant and Mr. 0.30 52.50 Crosland regarding Officer Griffin's grievance. Total Professional Services 105.00 Rate Summary Eve A. Boutsis 0.60 hours at $175.00/hr 105.00 Total hours: 0.60 For Professional Services 105.00 For Disbursements Incurred 6:00 Current Balance: 105.00 Previous Balance: 595.00 Payments Thank you y - y 0.00 Total Due 700.00 To be properly credited, please indicate Statement Number on your remittance check. Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged` if payment is not received within 30 days. r'r3; *�; 1`,°s; ?.., . ,. �« z � aJ'? CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED NAGIN GALLOP FIGUEREDOPA Attorneys & Counselors 3225 Aviation Avenue, Suite 301 Miami, Florida 33133 Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351. August 7, 2003 Hakeem Oshikoya Matter ID: 0022 -136 Finance Director' Rosenbaum Y. CSM City of South Miami 6130 Sunset Drive Statement No. 14407 City of South Miami, FL 33143 Amount Hours 07/02/2003 EGG Telephone conference with Mr. Tim Hand, CEO, Southern Medical 0.50 87.50 ASC, regarding defense of law suit. 07/10/2003 EAB Meeting with Mr. Basu regarding pending litigation and parking 0.60 105.00 issues related to litigation. 07/11/2003 EGG Prepared motion for extension of time to respond to complaint and 0.40 70.00 telephone conference with Mr. Hahn. 07/14/2003 JMP Filed Notice of Unavailability and Notice of Agreed Enlargement of 0.75 15.00 time for defendant, City of South Miami, to Respond to Plaintiffs Compliant. 07/15/2003 EGG Telephone conference with Mr. Paul Lipton, counsel for ASC, 0.30 52.50 regarding defense theories; instructions to legal assistant. 07/18/2003 EGG Prepared status report to comm'n; reviewed file; telephone 0.80 140.00 conference with Mr. Basu 07/21/2003 EGG Reviewed copies of warranty deed, off-site parking affidavit, ' 0.60 105.00 memorandum of lease, lease and four addenda. 07/21/2003 EGG Reviewed letter from Mr. Jon Morrison, FLC, declining coverage of 0.20 35.00 claim. 07/2212003 EGG Attended meeting with attorneys for ASC regarding litigation 3.50 612.50 strategy, evidence and further handling needs; telephone conference with Mr. Basu and requested copies of all building I permits and inspection reports regarding project. 07/23/2003 EGG Attended meeting with Mr. Basu and Mr. Youkilis regarding 2.20 385.00 assembling documents needed to respond to suit and'' litigation strategy; reviewed permits issued for ASC property; reviewed shared parking provisions of land' development code; telephone conference with Mr. Lipton. 07/23/2003 EAB Attended meeting with Mssrs. Basu, Youkilis, and Gallop; meeting 3.00 525.00 with Allison and Ms. Sonia Lama regarding public record request Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a 1 rate of 1.5% per month will be charged if payment is not received within 30 days. Nagin Gallop Figueredo P.A. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGED Matter ID: 0022-136 Statement No.: 1`4407 Page: 2 and property addresses; and drafted motion to adopt South Fla. ASC Land, LLC motion to dismiss, and motion for stay of Count V of plaintiffs complaint. 07/25/2003 EGG Reviewed ASC motion to dismiss complaint; telephone conference 1.50 262.50 with Mr. Paul; Lipton, attorney for ASC regarding motion and further handling needs; final preparation of city motion to adopt ASC's motion to dismiss and motion to abate response to county V, alleged violation of public records °act. 07/25/2003 EAB E -mail communication with Mr. Youkilis and Ms. Lama regarding 0.70 122.50 litigation; discussion with Mr. Gallop regarding motion to dismiss and motion to stay; and analysis of motion to dismiss 07/26/2003 EGG E -mail communications with Mr. Lipton and Mr. Schulman 0.20 35;00 regarding parking as Masonic Lodge and application of concept of non- conforming use or structure. 07/28/2003 EGG Reviewed revised motion to dismiss complaint. 0.50 87.50 07/30/2003 EAB Finalized motion for enlargement of time and notice of adoption of `; 0.60 105.00 co- defendant's motion to dismiss; and telephone conference' with Elizabeth, assistant to Mr.'Shubin, regarding enlargement of time request; and telephone conference with co- defendant's secretary regarding motion to dismiss. 07/31/2003 EAB Drafted letter to counsel regarding upcoming hearing on count V. 0.30 52.50 Total Professional Services 2,797.50 Rate Summary Earl G. Gallop 10.70 hours at $175.00/hr 1,872.50 Eve A. Boutsis 5.20' hours at $175.00/hr 910.00 Jennifer M. Penichet 0.75 hours at $ 20.00 /hr 15.00 Total hours: 16.65 Expenses Mileage 6.25 Parking Charge 2.00 Sub -total Expenses: 8.25 1 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. STAG INGALLOPFIGUE'REDO P. A Attorneys Counselors 3225 Aviation Avenue - Third Floor Telephone: (305) 854 -5353 Miami, Florida 33133 -4741 Facsimile: (305) 854 - 5351 August 8, 2003 Hakeem Oshikoya Finance Director CITY OF SOUTH MIAMI 6130 Sunset Drive South Miami, FL 33143 Re: STATEMENT FOR PROFESSIONAL SERVICES City of South Miami — Legal Services, Retainer Dear Mr. Oshikoya Enclosed is our statement for retainer fees and costs advanced for the period ending July 31, 2003. Included is our requisition no. 150 pertaining to the costs billed in the amount of $79.79. Please issue a check payable to Nagin Gallop & Figueredo, P.A. representing payment of these costs. Please do not hesitate to contact me if you have any questions regarding the subject matter of this letter: Very truly yours, r Earl G. Gallop (Signed in his absence to avoid delay) EGG:daj Enclosure cc: Mayor and City Commission TOTAL $79.79 Purchase Order No. Terms /Discount I Hereby Certify That The Coding of Accounts Approved Purchases as Above Approved Above Material, Equipment, and Issuance of Purchase Order Or Service Is Essential And A Authorized Proper Request Against The C Char Sufficiency of Appropriation Balances Verified (Except As r therwise Noted) ea of epartment Finance Department City Manager CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE NAGIN GALLOP FIGUEREDOP.A Attorneys & Counselors 3225 Aviation Avenue, Suite 301 Miami, Florida 33133 Telephone: (305) 854 -5353 Facsimile: (305),854-5351 Finance Director August 7, 2003 Hakeem Oshikoya Matter ID: 0022 -001 City of South Miami General Municipal 6130 Sunset Drive Statement No. 14381 City of South Miami, FL 33143 Hours Amount 07/01/2003 EGG Addressed Sunshine law issue concerning e-mail communications 0.30 52.50 among B &F committee members. 07/02/2003 EGG Reviewed and responded to e- mails from Mr. Oshikoya and others; 1.40 245.00 reviewed memo to city comm'n regarding complaints by labor unions; attention to determining title to several parcels of property owned by the city. 07/02/2003 EGG Responded to question from comm'r. regarding waiver of plat 0.10 17.50' application. 07/02/2003 EGG Reviewed memo and Government in the Sunshine Manual, and 1.00 175.00 prepared e -mail memo to Mr. Youkilis regarding time of release of parking RFP responses, application of Sunshine open meeting law to meetings of selection committee, and duration of cone of silence. 07/02/2003 EGG Telephone conference with Mr. Youkilis regarding records 0.20 < 35.00 destruction. 07/02/2003 EGG Telephone conference with Mr. Proctor regarding land use matters. 0.30 52.50 07/02/2003 EAB Telephone conference with Ms. Ronetta Taylor regarding public 0.40 70.00 records and parking RFP; e-mail communications with Mr. Youkilis on parking RFP; and follow up on status of finalizing Officer Valdes' reduced discipline (written reprimand). 07/02/2003 JMP Deliver CSM,personnel files to Janette Navarro. - 0.75 15.00 07/03/2003 EGG Reviewed objectionable a -mails from certain B &F members; " 0.50 87.50 telephone conference with Mr. Youkilis and mayor Feliu regarding same 07/03/2003 EGG Telephone conference with comm'r. Wiscombe. 0.30 52.50 07/03/2003 EGG Telephone conference with Mr. Sherar regarding compliance with 0.30 52.50 Sunshine law and avoiding use of e- mail communications by'B &F j committee members. 07/07/2003 EGG Telephone conferences with mayor Feliu, comm'r. McCrea and Mr. 1.50 262.50 Youkilis regarding a variety of matters. Payment is due upon receipt. ,Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5 %per month will be charged if payment is not received within 30 days. Nagin Gallop Figueredo P.A. CONFIDENTIAL- ATTORNEY /CLIENT PRIVILEGED Matter ID: 0022 -001 Statement Number Page: 2 07/07 /2003 JMP Pick -up package from Maria Mendez in Planning and Zoning 0.75 15.00 Department. 07/08/2003 EGG Attention to request to attend parking RFP evaluation meeting. 0.20 35.00 07/08/2003 EGG Reviewed a -mails and attention to scheduling special comm'n. 0.30 52.50 meeting to act on CM contract. 07/08/2003 EGG Attention to subject of requiring certain disclosures by finance 0.20 35.00 director and whether same would violate non- interference clauses of charter and CM contract. 07/08/2003 EGG Reviewed a -mails in response to public records request by. Ms.` 0.50 87.50 Newman and transmitted same. 07/08/2003 EAB Analysis of and preparation for P &Z meeting. 1.40 245.00' 07/08/2003 EAB Attended P &Z meeting. 5.50 962.50 - 07/09/2003 EAB Analysis of Mrs Proctor's waiver of plat argument with Mssrs. 0.3.0 52.50 Figueredo and Gallop. 07/09/2003 EAB Telephone conference with Lt. Bruce Ross regarding e-mail retention 0.30' 52.50 policies. 07/10/2003 EGG 'Prepared for and attended special comm'n. meeting on CM contract. ` 4.00 700.00 07/10/2003 EAB Conference with Mr. Youkilis regarding pending matters; conference 3.00 525.00 with Mr. Subrata Basu regarding upcoming zoning hearing issues; conference with Ms. Jeanette Enrizo- Navarro regarding human resource related legal issues; legal research on issue of whether a city manager can hold position of city manager with felony record; and attended special commission meeting approving contract with Ms. Maria Davis. 07/10/2003 SS Performed legal research in Westlaw database at Ms. Boutsis' 0.10 6.00 request. 07/11/2003 LRF Responded to Jerry Procter's inquiry regarding items on planning 1.00 175.00 board agenda. 07/11/2003 EAB Attention to Bird - Palmetto Industrial park issue with Mr. Rudy de la` 0.20 35.00 Torre and PW staff. 07/15/2003 EGG Telephone conference with Mr. Balogun regarding demand by;MDC 0.30 52.50 comm'r. Sejas for city to be financially responsible for cost of improvements to sidewalks and streets to be transferred to county. 07/15/2003 EGG :Attention to further question regarding when responses to parking 0.20 35.00 RFP become public record. 07/15/2003 EGG Attention to scheduling attorney - client meeting on CSM v. Bruce, 0.30 52.50 MRP v. CSM, Rosenbaum v. CSM and Anduiza v. CSM. 07/15/2003 EGG Telephone conference with Ms. Davis regarding labor matters. 0.20 35.00 07/15/2003 EGG Attended pre- agenda meeting; instructions to work attorney. 1.00 175.00 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days: f Nagin Gallop Figueredo P.A. CONFIDENTIAL- ATTORNEY /CLIENT PRIVILEGED Matter ID: 0022 -001 Statement Number Page: 3 07115/2003 EAB Analysis of MDERC memorandum on federal HAVA (Help America 2.50 437.50 Vote Act), analysis of Fla. HAVA, and state voting procedures; and telephone conference with Comm'r'Dan McCrea regarding options for creating resolution in supporting HAVA. 07/15/2003 EAB Telephone conference with Mr. Ajibola Balogun regarding dedication 0.30 52.50 of certain streets to county. 07/16/2003 EAB Analysis of state constitution, Florida statutes, county charter, 3.00 525.00 county code, city charter and city code regarding` issue of whether there are procedures for a municipality to sell real property. 07/16/2003 EAB Attention to Comm'r McCrea's HAVA research. - 0.40' 70.00 07/16/2003 EAB Attention to public records, lobbyist, and cone of silence issues 0.20 35.00 j raised by Mr. Martinez. 07/17/2003 EAB Telephone conference with Ms. Navarro regarding insurance policies 0.20 35.00 for Ms. Davis pursuant to her contract. 07/18/2003 EGG Analyzed recent decision of Fla. 3d DCA in Royal World Metropolitan 0.20 35.00 v. City of Miami Beach construing sovereign immunity provision of Bert J. Harris, Jr. Private Property Rights Act to not bar a claim against the city. 07/18/2003 EGG Reviewed "cone of silence" code and provided advice to comm'rs. 0.50 87.50 , regarding requests by Mr. Pint ado to meet with comm'rs. 07/18/2003 EGG Advised comm'rs and Ms. Beckman regarding prohibition on e-mail 0.20 35.00 communications concerning quasi-judicial matters. 07/18/2003 EGG Reviewed PBA public records request and e-mail communication to 0.30 52.50 Mr. Cishikoya to forward advice to B &F committee members to j comply with request. 07/18/2003 EGG Telephone conferences with Ms. Davis and comm'r. Wiscombe. i 0.50 87.50 07/18/2003 EAB Analysis of 119.07, and collective bargaining issues; and telephone 0.50 87.50 conference with Ms. Maria Davis on collective bargaining agreements. 07/21/2003 EGG Reviewed Fla. Stat. regarding provisions regulating sale by city of 0.50 87.50 .real property. 07/21/2003 EGG Reviewed June 18 letter from counsel for Metromedia Fiber Network 0.30 52.50' regarding emergence of company from bankruptcy and change in control; assigned matter to Ms. Boutsis to review for compliance with city charter. 07/21/2003 EAB Attention to courtesy notice of corporate restructuring of Metromedia 0.30 52.50 Fiber Network regarding license agreement with city and restructuring notice requirements pursuant to that license agreement; 07/2112003 EAB E -mail communication with Ms. Davis regarding labor issues and 0.20 35.00 parking services contract. Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. ' I Nagin Gallop Figueredo P.A. CONFIDENTIAL- ATTORNEY /CLIENT PRIVILEGED Matter ID: 0022 -001 Statement Number Page: 4 07/21/2003 EAB < Attention to Bird- Palmetto Park issue with PWD. 0.20 35.00 07/22/2003 EGG Attention to request for meeting Mr. Mark Davidson, project manager, 0.40 70.00 Julien Mack Constructors, regarding delay at Murray Park Multi - Purpose Center; telephone conference with Ms. Davis regarding same and regarding labor matters. 07/22/2003 -EGG Reviewed agenda documents and prepared for and attended 6.70 1,172.50 attorney - client and comm'n. meetings. 07/22/2003 EAB Attention to parking r€p services contract issues; conference with Mr. 0.40 70.00 Gallop on parking rfp issues; and e-mail communications with Mr. Oshikoya regarding Mr. Niles and Bird- Palmetto office park. 07/22/2003 EAB Attended attorney - client session. 2.00 350.00 07/22/2003 JMP Pick up documents from Subrata and deliver the documents to Earl 0.75 15.00 at Greenberg Traurig for an 11 am meeting. 07/23/2003 EGG Prepared resolution requesting tax assessor to exempt Hammock 0.50 87.50 House property from ad valorem taxation. 07/23/2003 EGG Reviewed and approved invoice of Kurzban, Kurzban and Weinger for. 0.40 70.00 $4,667.86 and ;prepared resolution. 07/23/2003 EGG Reviewed arbitrator's invoice and Benfeld v. CSM and prepared 0.30 '52.50' prepared memorandum regarding to Mr. Oshikoya regarding same. 07/23/2003 EGG Attention to e-mail communication from Ms. Taylor regarding 0.10 ` 17.50 challenges by billboard companies to sign ordinances of other cities. 07/23/2003 EGG Attention to request to review FPL franchise agreement to re -open 0.20 35.00 negotiation on <payment terms. 07/23/2003 EAB Attended pre and post agenda meeting. 2.00 350.00 07/23/2003 EAB Attention to Mr. Parson's letter regarding Ms. Merrick and drafted 0.30 52.50 communication to Chief Watson on this item. 07/24/2003 EGG Attended meeting with Mr. Proctor and Mr. Youkilis regarding 1.00 175.00 question whether comprehensive plan and zoning regulations authorize city to require neighborhood compatibility in determining whether to approve waiver of plats. 07/24/2003 EAB Analysis of memorandum by Mr. Proctor regarding waiver of plat and 1.50 262.50 comprehensive plan arguments; and meeting with Mssrs. Proctor, Riley, and Gallop ,on' this issue. 07/24/2003 EAB Attention to FPL franchise agreement issue, Merrick issues and 0.40 70.00 e -mail communication with Chief Watson regarding Merrick settlement agreement. 07/25/2003 EGG Telephone conference with Mr. Jim Stokes regarding further handling - 0.20 35.00 needs c: oncerning OPEIU /GSA. 07/25/2003 EGG Attention to letter received from Mr. Kurtz, attorney for Mr. Scurr 0.20 35.00 regarding status of payment of pension buy back. Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. Nagin Gallop Figueredo P.A. CONFIDENTIAL- ATTORNEY /CLIENT PRIVILEGED Matter ID: 0022 -001 Statement Number Page: 5- 07/25/2003 EGG Attention to acquisition of Hammock House; prepared letter to Mr. 0.40 70.00 Lott requesting copy of recorded deed and DR Form 219 to attach to resolution requesting to assessor to not assess ad valorem taxes against property. 07/25/2003 EGG Attention to and further handling of correspondence received from Mr.- 0.20 35.00 Flaxman, attorney for Lt. Feldman. 07/25/2003 EAB Telephone conference with Mr. Max Spiegelman; and attention to his 0.30 52.50 request to confirm release of liens on Davis Gardens properties due to satisfaction of city's liens. 07/25/2003 EAB Analysis of another correspondence from Mr. Proctor regarding 0.40 ' 70,00 Comprehensive Plan and FLU categories:' 07/25/2003 EAB Telephone conference with Mr. Craig Sherar regarding resident, Ms., 0.30 52.50 Nonner's, code enforcement issue; and drafted memorandum to file. 07/25/2003 JMP Deliver documents to CSM City Hall. 0.75. 15.00 07/26/2003 EAB 'Began analysis of comprehensive plan and argument of Mr. Proctor, 1.00 175.00 counsel for Infante, on waiver of plat issue. 07/28/2003 EGG Telephone conference with comm'r. Wiscombe. 0.20 35.00 07/28/2003 EAB Meeting with Mr. Figueredo regarding Infante property and argument 2.00 350.00 raised by Proctor. 07/28/2003 EAB Telephone conference with Mr. John Parsons and Lt. Ross regarding 0.30 52.50 compliance with settlement agreement and drafted memorandum to file. 07/29/2003 LRF Reviewed land development code and attended `city comm'n meeting. 7.00 1,225.00 07/29/2003 EAB '.Telephone conference with Ms. Merrick; e-mail communication with 3.00 525:00 Chief Watson; telephone conference with Ms. Rojas regarding' closed Benfield and Hampton matters; e-mail communication with Ms. Davis' on pending items; telephone conference with Mr. Youkilis regarding P &Z agenda items; telephone conference with Mr. Balogun regarding agenda items; analysis of agenda in preparation for meeting; ; telephone conference with Ms. Navarro regarding pending matters; and e-mail communication with Ms. Rosa regarding Ms. Nonner's' property and representation by Mr. Sherar. 07/29/2003 EAB Attended city commission meeting. 6.00 1,050.00 07/29/2003 JMP Hand delivered documents to CSM City Hall. 0.75 15.00 07/30/2003 EAB E -mail! communication with Lt. Ross and analysis of FDLE computer 0.60 105.00 process issue in Merrick matter; telephone conference with Mr. Balogun and drafted letter to WASA regarding update title search and ownership of Multipurpose Center. 07/31/2003 EAB Analyzed Mr. Martinez's revisions to parking contract, including 1.50 262.50 exhibits; revised and finalized agreement; and prepared e-mail communication to Mr. Ron Stroyne, Mr. Martinez and Ms. Davis Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice.' Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. Nagin Gallop Figueredo P.A. ; CONFIDENTIAL- ATTORNEY /CLIENT PRIVILEGED - Matter ID: 0022 -001 Statement Number Page: 6 regarding contract terms, negotiation team, and commissioner Iiason. 07/31/2003 EAB Analysis of interlocal with county on'tansportation'tax distribution; 1.50 262.50 revised agreement; provided comments to Mr. Balogun; attention to Davis Gardens matter and release of liens ;, and telephone conference -' with Mr. Max Spiegelman on this matter; and telephone conference with Ms. Davis regarding quasi-judicial proceedings. Total Professional Services 13,521.00 Fees Reduced Due to Retainer - 13,521.00- Rate Summary Earl G. Gallop 26.40 Hours at 175.00/hr 4,620.00 Luis R. 8.00 Hours at 17500/hr 1,400.00 Eve A. Boutsis 42.40 Hours at 175.00/hr 7,420.00 Susan Snavely 0.10 Hours at 60.00 /hr 6.00 Jennifer M. 3.75 Hours at 20.00 /hr 75.00 Total hours: 80.65 Expenses 07/02/2003 Mileage 3.00 07/07/2003 Mileage : 3.00 07/11/2003 Outside copy Job 1.00 07/11/2003 Parking Charge - 12.00 07/18/2003 Legal research 50.79 07/29/2003 Mileage 2.50 07/29/2003 Mileage 2.50` 07/29/2003 Mileage 2.50 07/29/2003 Mileage 2.50 Payment is due upon receipt. Please notify us within 10 days of receipt of any questions you have regarding this invoice. Interest at a late of 1.5% per month will be charged if payment is not received within 30 days. MNIMM CITY OF SOUTH MIAMI vINTER- OFFICE MEMORANDUM To: Mayor and city comm'n. Date: August 19, 2003 Cc: Maria V. Davis, city manager Hakeem Oshikoya, finance director From: Earl G. Gallop, city attor e: Approval of Muller Mintz, P.A. Invoices totaling $3,905.62 REQUEST Approval of payment of Muller Mintz, P.A. invoices, numbered 28363 dated July 1, 2003 for $13 84.00, and 28793 dated August 5, 2003 for $2,521.62 for services rendered in connection with threatened claims for unfair labor practices in connection with emergency budget ::,, easures. BACKGROUND AND ANALYSIS We requested Mr. James Crosland, Muller Mintz, P.A., to provide labor counsel services to the city following action taken by the commission to prove a reduction in the city's payment of health care premiums and to impose furloughs on employees to meet the budget deficit. Special counsel assistance was requested prior to receipt of threats of potential claims by two unions representing city employees. These invoices from labor counsel totaling $3,905.62 are presented for payment. I recommend approval of the invoices for payment as the amounts of fees and costs are reasonable and necessary. RECOMMENDATION - Approve the resolution authorizing payment of the invoices. 1 RESOLUTION NO. 2 3 4 A RESOLUTION OF THE MAYOR AND CITY COMMISSION 5 OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO 6 ATTORNEYS' FEES FOR MULLER MINTZ, P.A., IN THE 7 AMOUNT OF $3;905.62; CHARGING $3,905.62 TO ACCOUNT 8 NO.' 1500 -514- 3440, OTHER CONTRACTUAL SERVICES 9 CONSULTING LABOR; PROVIDING AN EFFECTIVE DATE. 10 11 12 WHEREAS, the Mayor and City Commission of the City of South` Miami 13 approved the retention" of labor counsel James C. Crosland of Muller Mintz, P.A. 14 at the recommendation of the city attorney, to represent the `city in addressing 15 threatened unfair labor practice claims and grievances in connection with budget 16 adjustments; and 17 18 WHEREAS, Mr. Crosland has submitted invoices for services rendered -19 during the month of June 2003, in the amount of $1,384.00, and the for the month 20 of July 2003, in the amount of $2,521.62, which the city attorney advises are 21 reasonable;, and 22 23 WHEREAS, the city attorney recommends payment of the attached 24 invoices as the amounts of fees and costs are reasonable and necessary. 25 26 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY 27 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; 28 29 Section 1. The invoices for attorneys' fees and costs received from 30 Muller Mintz, P.A. in the total amount of $3,905.62 are approved for payment and 31 charging the amount to account no. 1500 - 514 -3440, Other Contractual Services — 32 Consulting Labor. 33 - 34 Section 2. This resolution shall take effect immediately upon approval. 35 36 PASSED AND ADOPTED this day of September, 2003. 37 38 ATTEST: APPROVED: 39 40 41 CITY CLERK MAYOR" 42 Additions shown by underlininia and deletions shown by eveFstr-iking. Item Description and No. Quantity Specifications Account Number Unit Price Total 1 1 Other Contractual L500 -514 -3440 $1,384.00 $1,384.00 Services — Consulting Labor — Muller Mintz, P.A. Invoice No. 28363 2 1 Other Contractual 1500 -514 -3440 $2,521.62 $2,521.62 Services — Consulting Labor - Muller Mintz, P.A. Invoice No. 28793 TOTAL $39 905.62 a Purchase Order No. Terms /Discount i I Hereby Certify That The Coding of Accounts Approved Purchases as Above Approved Above Material, Equipment, and Issuance of Purchase Order Or Service Is Essential And A Authorized Proper Request Against The r -aaa C"kav"'- CnffiriPnrvnf Annrnnrintinn David V. Kornreich* David C. Miller Of Counsel ' r Michael W. Casey, III* Jenna Rinehart Rassif Kelly Cheary Sulzberger James C. Crosland* Debra M. ubkin* James S. Bramnicle Christi A, Shelton Ray C. Muller '(1924 -1977) Gordon D. Rogers* Leslie Miller Tomczak Herbert B. Mintz (1924 -1993) Carmen S. Johnson* Q Jeffrey E. Mandel* David A. Young Ilan K. Green Joseph A. Caldwell (1923 -1996) Denise M. Heekin* J. Michael Marshall Paul T. Ryder, Jr.* Erik A. Nelson T MLTLLER NTZ Benton N. Wood* Lelenia Corinne Evans Marlene Quintana Morales* L A B O R AND EMPLOYMENT ATTORNEYS 'Board Certified in Labor and Employment law July 1, 2003 City of South Miami c/o Nagin, Gallop & Figueredo, P.A. 3225 Aviation Ave., Suite 301' Miami, Florida 33133 Attention: Earl G. Gallop, Esquire Re: City of South. Miami ##252800 Invoice No. 28363 DATE DESCRIPTION ATTY HOURS 06/10/U3 Review documents / collective JCC 1.00 bargaining agreement 06/19/03 Review`PBA agreement JCC 0.80 06/21/03 Review budgetary documents JCC 0.50 006/23/03 Conference 'ou1-; is Gallop rCC finance director / labor relations issues 06/24/03 Review arbitrators, JCC 0.90 qualifications i 06/25/03 Review qualifications of JCC 1.40 arbitrators 06/26/03' Review correspondence / AFSCME JCC 0.20 Please reply to Miami Office: Muller Mintz, P.A. Suite 3600' 200 South Biscayne Boulevard Miami, Florida 33131 Miami 305- 358 -5500 Broward 954 -522 -0393 Facsimile 305-379-3802 Suite 1525 255 South Orange Avenue Orlando, Florida 32801 Telephone 407 - 843 -1400 Facsimile 407- 843 -1410 www.mullermintz.com �'?`"�'Saizr :..T4-fiS�?�£�TF3i�YT'T .�. --. .'a"�:,.:.i.. �'%b, a. ,..a ..r rv: £+uj"F`°, i'v'• •>�7i[ :�sf'�� ". �.. ?'.i- `x'!'33TW°� ";,`r",ti'"- '.°T�°d`_.fA a+.'1"z "ix r TPAt^Y .:=F'°?FSl¢n R1 x f�W"F`�+' = xi " #tm.�T,' City of :South Miami July 1,:2003 Page 2 06/26/03 Telephone conference Youkilis /' JCC 0.30 AFSCME 06/30/03 Telephone conference client JCC 0.30 Gallop, Youkilis / AFSCME negotiations SUMMARY OF SERVICES HOURS ATTORNEY RATE AMOUNT 7.30 JCC 185.00 1,350.50 TOTAL FEES $'; 1,350.50 DATE EXPENSES AMOUNT 05/20/03 Telephone 0.36 05/20/03 Telephone 0.54 05/20/03 Telephone 0.90 06/10/03 Photocopies 12.20' 06/16/03 Telecopier Costs 1.00 06/17/03 Telecopier Costs -1.50 i 06/20/03 Photocopies 5.80' 06/25/03 Photocopies 11.20 l 4 a. David V. Kornreich* David C. Miller Of Counsel Michael W. Casey, III* Jenna Rinehart Rassr Kelly Cheary Sulzberger James C. Crosland* Debra M. Lubkin* James S. Bramnick* Christi A. Shelton Ray C. Muller (1924 -197 Gordon D. Rogers* Leslie Miller Tomczak Herbert B. Mintz (1924 -1993) Carmen S. Johnson* David A. Young Joseph A. Caldwell (1923 - .1996) Jeffrey E. Mandel* Denise M. Heekin* ilana K. Green J. Michael Marshall Paul T. Ryder, Jr.* Erik A. Nelson 1� M �TZ Benton N. Wood* Lelenia Corinne Evans 1 Marlene Quintana Morales* LABOR AND E' M P L O Y M E,N T ATTORNEYS 'Board Certified in Labor and Employment Law August 5, 2003 City of South' Miami c/o Nagin', Gallop' & Figueredo, P.A. 3225 'Aviation Ave., Suite 301 Miami, Florida 33133 Attention: Earl G. Gallop, Esquire Re: City of South Miami #`252800 Invoice No. 28793 DATE DESCRIPTION ATTY HOURS 07/07/03 Review correspondence, grievance JCC 0.20 07/09/03 Research arbitrators' JCC 2.40 qualifications /` Griffin, second panel 07/10/03` Review documents / Griffin I JCC 0.40 07/11/03 Telephone conference Axelrad ; JC 0.20 Griffin; selection of arbitrators 07/16/03- Review documents / AFSCME JCC 0.50 agreement, PBA agreement`, PBA grievance 07/17/03 Conference Davis / Griffin, PBA JCC 1.00 grievance, AFSCME bargaining' Please reply to Miami Office: Muller Mintz, P.A. Suite 3600 200 South Biscayne Boulevard Miami, Florida 33131 Miami 305- 358 -5500 Broward 954 - 522 -0393 Facsimile 305 - 379 -3802 i Suite 1525 255' South Orange Avenue Orlando, "Florida 32801 Telephone 407 - 843 - 1400 '' Facsimile 407- 843 -1410 www.mullermintz.com Y City of South Miami August 5 2003 Page 2 07/21/03 Conference City Manager,, Davis / JCC 2.70 bargaining issues - 07/23/03 Review documents / Griffin JCC 0.30 07/23/03 Review labor agreement with PBA / JCC 0.50 Griffin grievance 07/24/03; Attend meeting with PBA'/ JCC 2.70 furloughs, group health insurance,' Griffin, grievances 07/25/03 Analyze issues / reduction in JCC 0.90 salaries 07/28/03 Review public records request / DMH 0.`30 Feldman 07/28/03' Telephone conference client Davis DMH 0.10 / Feldman 07/29/03: Review collective bargaining JCC 0.40 agreements / layoffs, reduction- in- force, 'IAFF SUMMARY OF SERVICES HOURS ATTORNEY RATE AMOUNT 12.20 JCC 185.00 2,257.00 0.40 DMH 185.00 74 .00 TOTAL FEES 2,331.00 DATE EXPENSES AMOUNT 06/18/03 Initial administrative fee (American 175.00 1 Arbitration Assoc) J Cityof South Miami August 5 2003 Page; 3 06/27/03 Telephone 0.54 06/30/03 Postage 1.48 06/30/03 Photocopies 1.60 07/09/03 Photocopies 2.40 07/25/03 Photocopies 8.40 07/28/03 Photocopies 1.20 TOTAL DISBURSEMENTS $ 190.62° TOTAL THIS STATEMENT $ 2,521.62' PREVIOUS BALANCE '' $ 1,384.00 TOTAL AMOUNT 'DUE $ 3,905.62 BUSINESSES THAT MAKE PAYMENTS TO ATTORNEYS ARE REQUIRED TO _REPORT PAYMENTS TO THE IRS. i OUR TAX ID NUMBER IS 59- 1448153. a -" CITY OF SOUTH MIAMI OINTER- OFFICE MEMORANDUM To: Mayor and city comm'n Date: August 19, 2003 Cc: Maria V. Davis, city manager Hakeem Oshikoya, finance director From: Earl G. Gallop, city attorne OPEIU v. City of South Miami Approval of Invoice from James Do Stokes for $2,170.00 REQUEST Approval of payment of invoiced dated July 18, 2003 for $2,170.00 from James D. Stokes, Esq. for services rendered in connection with the representation of the city in the matter of Gov't Supervisors Ass'n. of Florida, Office & Prof'l Employees Int'l Union, Local 100, AFL - CIO v. City of South Miami, PERC Case No. RC -2003 -026. BACKGROUND AND ANALYSIS The Gov't Supervisors Assn filed a representation- certification petition seeking to represent a bargaining unit of white - collar employees employed by the city. With the city commission's consent, the city attorney retained outside labor counsel to represent it in this administrative i proceeding. This second invoice from labor counsel is presented for payment. The total billed to date is $3,447.50. 1 recommend approval of the invoice for payment as the amount of fees and costs are reasonable and necessary. RECOMMENDATION Approve the resolution authorizing payment of the invoice. 1 RESOLUTION NO. 2 3 4 A RESOLUTION OF THE MAYOR AND CITY COMMISSION 5 OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO 6 ATTORNEY'S FEES; APPROVING PAYMENT OF 7 ATTORNEY'S FEES FOR JAMES D. STOKES IN THE 8 AMOUNT OF $2,170.00; CHARGING; $2,170.00 TO ACCOUNT 9 NO. 1500- 514 - .3440, OTHER CONTRACTUAL SERVICES - 10 CONSULTING LABOR; PROVIDING AN EFFECTIVE DATE. 11 12 13 WHEREAS, the Mayor and City Commission of the City of South Miami 14 approved the retention of labor counsel James D. Stokes at the recommendation of 15 the city attorney, to represent the city in the matter of OPEJU v. City of South 16 Miami, PERC Case No. RC -2003 -026; and, 17 18- WHEREAS, Mr. Stokes has submitted an invoice for services rendered 19 during the months of May and June 2003, in the amount of $2,170.00, which the 20 city attorney has advised is reasonable; and 21 22 WHEREAS, the city attorney recommends payment of the attached invoice 23 as the amount of fees and costs are reasonable and necessary. 24 25 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY 26 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; 27 28 Section 1. The invoice for attorneys' fees and costs received from James 29 D. Stokes in the total amount of $2,170.00 is approved for payment and charging 30 the amount to account no. 1500- 514- 3440, Other Contractual Services - 31 Consulting Labor. 32 33 Section 2. This resolution shall take effect immediately upon approval. 34 35 PASSED AND ADOPTED this day of September, 2003. 36 37 ATTEST: APPROVED: 38 39 40 CITY CLERK MAYOR 41 42 Additions shown by underlining and deletions shown by ovefstfiking. 1 COMMISSION VOTE: 2 READ AND APPROVED AS TO FORM: Mayor Feliu: 3 Vice Mayor Russell: 4 Commissioner Wiscombe: 5 CITY ATTORNEY Commissioner Bethel: 6 Commissioner McCrea: 7 8 '9 10 I I \ \02srvplaw \prolaw \Documents \0022 \DAJ \19010.doc -Reso - Stokes May -June Bill I i { Page 2 of 2 i CITY OF SOUTH MIAMI 6130 Sunset Drive, South Miami, Florida 33143 Vendor: James D. Stokes Req.`No. 152 Date: August 19, 2003 Finance' Department Item Description and No. Quantity Specifications Account Number Unit Price Total l 1 Other Contractual 1500 -514 -3440 $2,170.00 $2,170.00 Services — Consulting Labor TOTAL $2,170.00 Purchase Order No. I Terms /Discount j �.P f . JAMES D. STOKES 5357 S.W. 38th Avenue Fort Lauderdale, Florida 33312 (954) 914 -6345' July 18, 2003 City of South Miami 3225 Aviation Avenue, Suite 301 Miami, Florida 33133 Attention: Earl G. Gallop, City Attorney Re: i OPEN /GSA v. City of South Miami, PERC Case No. RC- 2003 -026 MAY /JUNE STATEMENT HOURS 05.02.03 T/C Union Attorney; agreement to Consent Election Agreement language. [02] n.c. 05.05.03 T/C Union Attorney; agreement to Consent Election Agreement language. [0.3] n.c. 05.06.03 Outline Consent Election Agreement and Stipulation in Support Thereof 0.5 05.07.03 Draft Final Version of Consent Election Agreement and Stipulation in Support 1.2 of Consent Election Agreement; Fed-ex to Union's counsel for signature and filing.'' (no charge for Fed -ex delivery). i 05.09.03 T/C Union Attorney regarding Consent Election Agreement and Stipulation; n.c. met with Union's approval, was signed and fax filed with PERC. 05.12.03 T/C City Manager; update on progress of case. [0.2] n.c. 05.16.03 Review Hearing Officer's Recommended Order received by facsimile 0.3 05.19.03 T/C City Manager /HR Director; update on progress of case. [0.2] n.c. ' 05.22,03 Review Order Approving Consent - Election Agreement, Directing Election, 0.2 issued by Commission. 05.26.03 Review Correspondence from Elections Division regarding pending election, n.c. Elections Division case number, and requirements for submitted names. 3 05.28.03 T/C from PERC (Nippy Eubanks); requesting names of those in bargaining unit 0.2 approved by Commission. Discussed mail balloting versus on -sight balloting; i Discussed dates for mailing, dates for counting, number of posters required. 1 Invoice of James D. Stokes July 18, 2003 05.30.03 T/C City Manager; discussed dates for mail balloting; no option for on- sight n.c. allowed by PERC due to size of bargaining unit (31 members). [0.2] 05.30.03 T/C HR Director; request names, titles, and home addresses of bargaining unit 0.3 members (31 persons). Discussed mail balloting and requirement that Notices be posted. Seven Notices requested to thoroughly cover City's bulletin boards. 05.30.03 T/C PERC (Nippy Eubanks); requesting status on list of eligible voters. [0.2] _ n.c. 06.02.03 T/C PERC (Nippy Eubanks). Agreed to dates for balloting;' advised regarding 0.2 number of Notices; Notices to be sent to HR Director. 06.04.03 T/C HR Director; discuss list of employees that are contained in bargaining 0.4 unit; confirmed with email list of bargaining unit positions per request. 06.05.03 Receive and review fax from HR ` Director with names, titles, and home 0.2 addresses of bargaining unit members: 06.06.03 T/C HR Director; clarify some information provided on list of employees. [0.3] n.c. 06.07.03 Drafted List of Eligible Voters from information provided (name, title, home 1.4 address), fax file with PERC. 06.25.03 Review Notice from PERC regarding employee who is serving overseas in 0.3 military and wished to cast ballot through power of attorney. Research issue. 06.26.03 T/C City Attorney; update on status of case. [0.2] n.c. TOTAL HOURS /SERVICES RENDERED: 5.1 Total Attorney Time Expended: 5.10 hours @ $175.00 per hour Current Amount Due. .. .... ... ...... .. .$ 892.50 Past Due Balance (April Statement,)......... .... ............................... ........$ 1,277.50 BALANCE DUE .................................................. ..............................$ 2,170;00 Federal Taxpayer Identification No. (if needed): 565 -17 -3835 i Page 2of3 W] 1 RESOLUTION NO. 2 3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 4 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO DADE LEAGUE 5 OF CITIES; AUTHORIZING THE CITY MANAGER TO DISBURSE THE 6 SUM OF $750.00 TO PURCHASE TABLE FOR 50TH ANNUAL 7 INSTALLATION BANQUET; FUNDS TO BE APPROPRIATED FROM ACCOUNT NO. 001- 1315- 513 -4070 ENTITLED 9 "INTERGOVERNMENTAL AFFAIRS TRAVEL, AND CONFERENCE "'; 10 PROVIDING AN EFFECTIVE DATE. 11 12 WHEREAS, the City Commission at its April 15 2003 13 commission meeting adopted Resolution No.' 56- 03- 11605, which 14 established protocol and guidelines to be used for the purchase 15 "of tables for events; and 16 17 WHEREAS, Miami -Dade League of cities 50" Installation 18 Banquet, will take place on Thursday, October 2, 2003, at which 19 time vice Mayor Mary Scott Russell will be installed as the 20 Leagues 5 01h President and 2I 22 WHEREAS, attending the event will be municipal elected 23 lofficials, ` staff, and other policy makers from Miami-Dade 24 County, as well as corporate and government organizations 25 ,interested in the welfare of local government in Miami -Dade 26 ; ..County; and 2T 28 WHEREAS, it is the desire of the city commission to 29 participate in this event by purchasing a table or ten tickets 30' at the Gold Sponsorship 1 evel . 31 32' NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY 33 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; 34 35! section 1. That the City Manager is hereby authorized 36 to disburse the sum of $750.00 to Miami -Dade League of Cities 37 for a`Gold sponsorship by purchasing a table or ten tickets for 38' the 5ot" Annual Installation Banquet scheduled for Thursday, 39 1 October 2,' 2003 40' 4L' Section 2. Disbursement for this expenditure is to be 42 appropriated from Account No. 001- 1315 - 513 -4070 ENTITLED 43 "INTERGOVERNMENTAL AFFAIRS TRAVEL AND CONFERENCE ". 44 45 46 47 48 49 50 51 52 Additions shown by underlining and deletions shown by everstriking. 1 section 3. This resolution shall take effect 2 immediately upon approval. 3 4 5 PASSED AND ADOPTED this day of , 2003. 6 7 ATTEST: APPROVED: 9 10 11 CITY CLERK MAYOR 12 Commission vote: 13 READ AND APPROVED AS TO FORM: Mayor Feliu: 14 vice Mayor Russell: 15 commissioner wiscombe: 16 CITY ATTORNEY commissioner Bethel: 17 commissioner McCrea: i i 1 Page 2 of 2 I MDCLC 7480 Fairway Drive, Suite 206, Miami Lakes, FL 33014 !� Phone: 305.557.1722, Fax: 305.821.5228 305.663.6348 iP, ! Ms. Ronetta Taylor ' 1 outh Miami ttn: Accounts Payable y 6130 Sunset Drive q� South Miami, FL 33143 RE: Miami -Dade County League of Cities Annual Installation Banquet Parrot Jungle Island, Miami - October 2, 2003 INVOICE NUMBER: 031002 -pji $750.00 j Total due: $ 750.00 ----------- - - - - -- - - - - - -- - - - -- -- - - - - -- II 'I INVOICE PLEASE REMIT TOP PORTION WITH PAYMENT Miami -Dade County League of Cities, Inc. P Invoice Number: 021002 -p i J FUNCTION: Miami -Dade County League of Cities Installation Banruet Parrot Jungle Island, Miami Thursday, October 2, 2002 i 750.0 - I r $ 0 Gold Sponso ship Total Due: $750.00 "The Miami -Dade League must bill for all reservations made, regardless of attendance. Thank you. Payable Upon Receipt Please return top portion of this invoice with your remittance Ii Please make checks payable to: Miami -Dade County League of Cities, Inc. ,I i Please remit payment to: 7480 Fairway Drive, Suite 206 i Miami Lakes, FL 33014 i Thank you r.,�+ --, r?' .::.r.., Mayo, Miami Gardens 2) The commemorative journal requirements. HON. WAYNE SLATON x HON. JIM McCOY Maya, Miami Shores r r�� A A Please note these invoices are due upon receipt in order to guarantee your HON. ALAN DORNE Mayor, North Bay Village .rte ^'Sra:�..a...,.ii.. ^. G..':.. 3"....:- ".s5w3...MZ.3.+.:.Sus; HON. MICHAEL BLYNN OFFICERS .. n# 3!. 4+. 0": aa; Y�.¢ .. t. tii+ Tiy' 31. k ✓..,�i.,..1 .,�'- :'ein:%^wASx 4 EXECUTIVE DIRECTOR HON. RAYMOND F. e�`h We look forward to seeing you at the Annual GALA on Thursday, RUSS MARCHNER President HON. EUGENE FLINN Mayor, Palmetto Say GENERAL COUNSEL HON: JULIO ROBAINA HOWARD B. LENARD Council President, Hialeah_. HON. MELBA MANERO Commissioner, Snrrside Once again, thank your for all your support. First Vice President Mayor, Sweetwater HON. MARY SCOTT RUSSELL HON. JULIO A. FOJON Councilman, Virginia Gardens Sincerely, Vice Mayor, South Miami Mayor, West Miami Second Vice President PAST PRESIDENTS HON JAY R. CHERNOFF Russ Marchner HON. RAUL L. MARTINEZ Mayor, Hialeah Councilman, North Miami Beach HON. JEFFREY A. MISHCON Third Vice President HON. R. S. SHIVER HON. DAISY BLACK Vice Mayor, Florida City Councilwoman, BPortal Secretary August, 2003 HON. ISAAC SALVER Vice Mayor, Bay Harbor Islands Treaswer HON. LESLIE BOWE Councilman, Pinrwest Dear City Clerk:. BOARD OF DIRECTORS HON. JEFFREY M. PERLOW - Mayor, Aaentura HON. SY ROTH Vice Mayor, Bal Harbour HON. PETER LYNCH We would like to take this opportunity to thank your City for its Councilman, Bay Harbor Islands HON. RICHARD EDERR continuous support through the years of the Miami -Dade County League Mayor, Biscayne Park HON. DON SLESNICK, III of Cities. As you know the League is celebrating its 5& Anniversary, we Mayor, Coral Gables HON. AUDREY EDMONSON ` are very excited. Mayor, El Portal HON. JUANITA SMITH HON.ALPARIJAS In order to commemorate this event, we are publishing our first journal, Councilman, R Beach which will be distributed at our Annual Installation GALA and other Councilman, Hi HON. YIOSEr Daleah E LA CRUZ events including the National League of Cities Annual Convention. Mayor, Hialeah Gardens HON. STEVEN D.LOSNER Vice Mayor, HON. NNE ° Mc o GAL A space in the journal has been set -aside for your City. Mayor, Indian Creek HON. JAMES L PETERS Commissioner, Key Biscayne HON. JACK MORROW For your Convenience we have enclosed two (2) bills: Mayor, Medley HON. MANUEL A. DIAZ HON.` JIMMY L. MORALES 1) City's table at the Annual Installation Gala - along with an RSVP' Commissioner, P County ALAN list form, so that you may provide the names of those attending; Board Member Miami-Dade County School Board and, HON. RICHARD STEINBERG Commissioner, Miami Beach HON SHIRLEYGIBSON Mayo, Miami Gardens 2) The commemorative journal requirements. HON. WAYNE SLATON Mayor, Miami Lakes HON. JIM McCOY Maya, Miami Shores HON. BILLY BAIN Mayor, Miami Springs Please note these invoices are due upon receipt in order to guarantee your HON. ALAN DORNE Mayor, North Bay Village RSVP as well as your ad placement in the journal. HON. MICHAEL BLYNN i Councilman, North Miami HON. RAYMOND F. e�`h We look forward to seeing you at the Annual GALA on Thursday, c HONMYRATAYLOR Mayor,Opa.Locka October 2, 2003, at the Parrot Jungle Island, in the Treetop Ballroom, HON. EUGENE FLINN Mayor, Palmetto Say located at 1111 Parrot Jungle Trail Watson Island. HON. LILA KAUFFMAN Vice Mayor, Sunny Isles Beach HON. MELBA MANERO Commissioner, Snrrside Once again, thank your for all your support. HON. MANUEL MARONO Mayor, Sweetwater HON. JULIO A. FOJON Councilman, Virginia Gardens Sincerely, HON. VELIA YEDRA CHRUSZCZ Mayor, West Miami PAST PRESIDENTS HON. JOHN KURZMAN Vice Mayor, North Miami Beach Russ Marchner HON. RAUL L. MARTINEZ Mayor, Hialeah Executive Director HON. JEFFREY A. MISHCON Mayor, North Miami Beach HON. R. S. SHIVER Vice Mayor, Florida City HON. DANIEL S. TNTLEFF � ie "k i`'""*��i -+.fir o-�n`;ti WTH Miami -Dade County League of Cities Installation Banquet Participation & Sponsorship Opportunities Golden Anniversary of Local Government in Miami-Dade County Thursday, October 2, 2003 Diamond Sponsor (exclusive) 111444 o Full-page color joumai advertisement on back cover°- Garnett Sponsor 3 QQO o Corporate Page and link on League web site 0 Half (/ )-Page journal advertisement o Monthly name recognition on League Agenda o Listing on League web site o Organization's signage will be displayed o Custom promotional access to League's address labels o Customized press release on organization o Customized press release on organization o Organization's name and logo on event materials a 2 tickets for event Sapohre Sponsor (exclusive) lim Coral Sponsor 1 QQ0 o Full -page colorjoumal advertisement o 1/4 page advertisement in journal 6 Corporate information on League web site o Press release on organization' s contribution b Organization's signage will be displayed 6 Organization's name in journal o Custom promotional access to :League's address labels 6 10 tickets for even# to Customized press release on organization Gold Sponsor' 75Q 6 10 tickets for events individual 75 o One ticket for event (See ado"rtional information on jocfmal advertising.) ANNUAL MIAMI -DADE COUNTY LEAGUE OF CITIES SPONSORSHIP REGISTRATION FORM Yep we're sponsrfing the League's 50* Annual Installation Banquet and Program The event is open to League 34 municipaNges. the County., the School Board and Associate members. Attending will be Municipal Elected ofciels and Staff and other policy makers from Miami -Dade County invited to partner with Miami -Dade County League of Cities are corporate and government organizations that are interested in the welfare of local government in Miami -Dade County i Name: CitylComparry; Address: city, State, zip: Rhone: Fax: E-mail: Please check the box below, 0 Diamond Sponsor $10,000 0 Sapphire Sponsor $ 5,000 0 Garnet Sponsor $ 3,000 D Coral Sponsor, 10 8ckets $1,000' 0 Gold Sponsor $ 750 O Individual (by 6110) $ 75 MDCLC Miami -Dade County League of Cities 50' Anniversary Commemorative Journal FAST FACTS The League of Cities Journal will be published in conjunction with the 50th Anniversary of the League; of Cities. The 50th Anniversary Journal will be distributed to all 34 municipalities, the County and the School Board and Associate Members of the League. Nationally. The Journal will be distributed to over 500 national leaders at the Annual'Nafional League of Cities Convention in Nashville, TN, December 2003. Over 100 Journal will be sent to local, state and national press sources, including print, electronic media and Associated newsletters, in the form of press releases. ABOUT MIAMI -DADE COUNTY LEAGUE OF CITIES The Miami -Dade County League of Cities serves the 2.9 million residents of Miami -Dade County through the local elected government officials. Miami -Dade County League of Cities is the premier organization where local elected officials meet on a regular basis to network, share ideas and jointly address issues of concern to Municipalities and Local Government. The League represents its members on a Regional, State and National level through the Gold Coast of Cities, The Florida League of Cities, and the National League of Cities respectively. Miami -Dade County League of Cities was formed in 1953 for the purpose of assisting its members in cultivating and maintaining the most proficient ways of administrative government for the general welfare of the inhabitants and residents of the area. Through publication and circulation of information and technical knowledge, the conducting of conferences and meetings, with the League fulfils its goals. Members include municipalities, the Miami - Dade County School Board and Miami -Dade County. The League also invites non- voting associate members, who, as such, may participate in League activities, and receive the monthly agenda, minutes of meetings and bulletins. The League Board of Directors' Meetings are held on the first Thursday of each month at various locations throughout the Miami -Dade County area. League headquarters are located at 7490 Fairway Drive, Suite 206, Miami Lakes, FL 33014, can be reached by phone at 305.557.1722 and Fax 305.821.5228. The League website is at wu1 .mJaniid<adcica4 ae:or -and email is iuiaainida del e ol.cor4l Countywide, the League welcomes input and ideas, which can help to make local government more efficient and effective. FULL PAGE: Contact Name: Title: Address Ci `lstatel�i Phone: Fax: INSIDE COVER BACK OR FRONT 7.5" Wide x 9 "High ❑ $880 FULL PACE: 7.5" Wide x 9 „High ❑ $565_ $ 3.5” Wide x 9" High or o $385' HALF PACE (Vertical or Horizontal) 7.5 Wide x 4.25" High o$385 QUARTER PAGE: (Vertical only) 3.5" Wide x 4.75" High ❑ $275 $ EXTRA CHARGES: S TOTAL: Ad materials must be received no later than August 14, 2003 ' Advertisement must be supplied camera ready (sit or velox paint preferred) for ore color printing: Halhone screens pup to 133 line. All artwork should be in PDF form and e- mailed to miamidadeieaguet�aol.com. Advertising requests must be made by returning this signed agreement along with payment. Advertisements are placed on a first =)a, first serve basis. All ads are subject to approval of the Miami -Dade County League of Cities. Advertiser agrees to pay for space at the rate indicated. Any liability of Miami -Dade County League of Cities, Inc. on account of errors in and omissions of the advertising materials may not exceed the amount of the ad rate. Advertiser has the right to cancel this agreement by notifying Miami - Dade County i League of Cities in writing no later than 15 days before the materials deadline.' Ad materials must be received no later than: materials' deadline state d on front.' Remit confirmation via Fax: 305.821.5228 or mail: 7480 Fairway Drive, Suite 206, Miami Lakes, FL 33014— Make check navnhlo fn- mismi_nnri& 1 .onto& of Mflan rail 'Ing C :7 1799 i........s :s...L..a:�.. Company `Name: Contact Name: Title: Address Ci `lstatel�i Phone: Fax: Email: ... , f ....,. , ..�. ,.�,,,,.i, ts I 9) 10) 1 sour South South Miami 0 0- F CITY OF SOUTH MIAMI pin- sme�icaCr INTER= OFFICE MEMORANDUM 1 INCORPORATED 1927. �OR it 9P 2001 TO: Mayor and Commission DATE: September 2 2003- FROM: Maria V. Davis "SUBJECT: Agenda Item # City Manager Commission eating Request to authorize the City Manager to enter into contract with NEXTEL RE UEST A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO CONTRACTS, CONCERNING CELLULAR COMMUNICATION SERVICE, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH < NEXTEL TO PROVIDE WIRELESS (PHONE) SERVICES, AT A TOTAL COST NOT TO EXCEED $14,000.00 FOR FISCAL YEAR 2003/04 AND CHARGING THE DISBURSTMENTS OF $6,500.00 TO "COMMUNICATION TELEPHONE SERVICE NON - POLICE" ACCOUNT NO. 001 2100- 519.41 -20, AND $7,500.00 TO "SERVICE & REPAIR COMMUNICATION POLICE" ACCOUNT No 001- 1910- 521.46 -30.' SUMMARY OF REQUEST Pursuant to the ongoing efforts to reduce Administration's "overhead cost" and to find more efficient and cost effective means to manage our operations, the attached resolution provides for an estimated savings of $3,000.00 annually for wireless service by having NEXTEL supply the City with all of its cellular needs. There will be no decrease in service ability from the change over from Cingular wireless to NEXTEL Communication. Moreover, there will be the added benefit with NEXTEL being able to offer direct point to point contact and shared minute rate plans. RECOMMENDATION Approval is recommended to terminate the ,present contract with Cingular Wireless Service and establish contractual service with NEXTEL. i Attachments o So u x y South Miami r hAd *AmaleaCily • INCORPORATED • CITY OF SOUTH MIAMI 1927.: o Rio INTER - OFFICE MEMORANDUM II ■ ■� 2001 TO: Maria V. Davis DATE: August 21, 2003 City Manager Aanager FROM: Orlando M stro RE: Cellular phone cost Assistant City analy sis Our present vendor for cellular service is Cingular Wireless and in order to determine what our actual expenditures are, invoices for the present year (02/03) where analyzed. The City disperses the cellular expenses between two accounts. This is done in order to identify sworn personnel (police use) versus general personnel. The following information is the actual expenditures for each of the accounts for the last ten months '(Oct. -June) and what the projected amount will be for the remainder of the fiscal year;' a) Police= $6,667. The average is $666. a month with ,a projected annual expense of $8,000. b) General= $7,644. The average is $765. a month with a projected annual expense of $9,180. Note: The projected' expense for this fiscal year for Cingular Wireless will be approximately $17,180.00. Nextel communications proposes a share plan of $53.99 plus $2.50 for a maintenance contract for a total cost per unit of $56.49. The City would need 20 units which would cost $1,129.80 a month or $13,558. annually. The potential savings from changing vendors would be approximately $3,000.00. It is recommended changing vendors not only `because of the savings but Nextel provides a unique service which is the direct connect feature. This feature will facilitate users with immediate point to point contact. 'i August 21, 2003 Orlando Martinez City of South Miami Dear, Mr. Martinez Advanced Radio System thanks you for the opportunity to provide your City with this proposal. This proposal has been specifically designed to meet all of your telecommunication needs. The Specific rate plan chosen has been the Nextel National Shared Minute 500 plan. The regular price for this rate plan is $59.99 per unit. The extended discount price which Nextel is offering the City of South Miami, is $53.99 per unit plus applicable taxes. The Nextel National Shared Minute 500 plan shares the cellular minutes between all the users on your account. The total amount of minutes that will be pooled is 10,000 cellular minutes. Additional recommended services are as follows: The free nights, and weekend calling feature is and additional cost of $10.00 per unit. Caller Id, and Voicemail is included @ no extra cost. The Nextel Direct Connect feature is unlimited in the whole state of Florida, and no overage charges will be applicable. The cost of the equipment is $ 9.99 per unit (20) Nextel i60c phones @ $9.99 = $199.80 The Nextel Motorola i60c phone includes the following: Qty (1) Original Motorola Lithium -ion battery. Qty (1) Original Motorola battery door cover. Qty (1) Original Motorola home rapid charger. The activation fee, as well as the shipping fee is being waived. There is no hidden costs with Nextel; just great wireless business solutions. Thank you, Luis Fernandez Luis Fernandez Senior Account Executive Advanced Radio Systems OMOTOROLA ADVANCED RADIO SYSTEMS � authorized rwo -way 7324 N.W. 56th Street NMAI�. AUTHORIZED REPRESENTATIVE Radio Dealer Miami, FL 33166- 4204 (305) 884 -1795 (305) 345 -4155 August 21, 2003 Orlando Martinez Assistant City Manager City of South Miami Dear, Mr. Orlando Martinez de Castro Advanced Radio System thanks you for the opportunity to provide your City With this proposal. This proposal has been specifically designed to meet all of your telecommunication needs. *Features achieved by choosing Nextel Communications: *Access to the largest Digital GSM Network in the industry: *No roaming charges: *Quality !Motorola equipment designed specifically for our system: *Data applications designed to support you business. *Cellular long Distance service - contingent to Nextel Communications rate plans: *Monthly promotional letter to help you manage you account: * Nextel communication's own network, so you always know what your are paying. *A direct point of contact, and an honest reliable customer support dept: Nextel communications makes the following agreement contingent to a 1 -year Contract with City of South Miami *The following services are rendered: *10% Discount on the Monthly Access, and 30% Discount of the Equipment *Quality Motorola equipment " not discontinued products ". *1 2-Month agreement - contingent to Nextel rate plans. Nextel Communications has a variety of data applications, and services That allows you to do practically do everything. Below are the various types of calling plans to choose from: Nextel National Calling Plans: *National Free Incoming 400 @ $53.99 *National Free Incoming 600 @ $62.99 *National Free Incoming 800 @ $80.99 *National Free Incoming 1100 @ $107.99 *National Free Incoming 1400 @'$134.99 „ , ,, O`MOT's WLA ADVANCED RADIO SYSTEMS s� 7324 N.W. 56th. Street NOUrm-a- Radio auen Two -Way AUTHORIZEDREPRESFNTATIVE Dealer Miami, FL `33166 -4204 (305) 884 -1795 (305) 345 -4155 Nextel National Free Incoming Plans includes the following: Free caller id, and free voice mail, unlimited direct connect. Nationwide calling,-As well as Unlimited Incoming calls. Night & Weekends calling is for just an additional $10.00, plus a bonus offer Nationwide Direct Connect is included in the package. *Nextel National Unlimited Plan @ $179.99 The Nextel National Unlimited Plan includes the following: Unlimited incoming and outgoing calls. Nationwide calling, no long distance or roaming NOL full service package included Free caller id, and Free voicemail. *Nextel National 12,000 Plus Plan @ 62.99 The Nextel National Plus Plan includes the following: ; 1,000 Cellular peak minutes 5,500 Nights & weekends 5,500, Direct connect Free caller id and Free voicemail, and Nationwide calling. Minutes Included Nextel National Shared Minute UPC @ $35.99 0 Nextel National Shared Minute 200, @ $44.99 200 Nextel National Shared Minute 700 @ $71.99 700 Nextel National Shared Minute 1000 @ $89.99 1000 Nextel National Shared Minute 1300 @ $116.99 1300 Nextel National Shared Minute 1600 @ $143.99 1600 _ The Nextel National Shared Minute rate plans include the following: Free caller id Free Voice mail One second rounding, Users on the same account can share anytime cellular Minutes across any other shared minute rate plan. No long distance or roaming nationwide. OMQTOROLA ADVANCED RADIO SYSTEMS �® Authorized Two-Way 7324 N.W. 56th Street Nrm&xl 1— AUTHORIZED ` REPRESENTATIVE Radio Dealer Miami, FL 33166 -4204 (305) 884 -1795 (305) 345- 4155 *Government Local Share Plans: Cellular Minutes Direct Connect Corporate Local Shared 0 100 @ , $17.99 Corporate Local Shared 200 200 @ $31.49 Corporate Local Shared 350 350 @ $40.49 The Corporate Local Shared Rate plan includes the following: Shared cellular and direct connect minutes with all the users on one account' To manage divers user calling profile FREE Caller ld, and FREE Voicemail * Nextel Alternative Calling Plans: Nextel Alternative line plan 200 @ $22.49 Nextel Alternative line plan 300 @ $35.99 Nextel Alternative line plan 500 @ $44.99 Nextel Alternative line plan 1000 @ $71.99 The Nextel Alternative Calling Plan offers the following: Enables second line on the phone to differentiate and prioritize business and personal calls. Lots of cellular minutes and Unlimited Nights & Weekends makes staying in touch a breeze * Nextel Local' Get Right Through Calling Rate Plan Nextel Local Get Right Through 50 plan 50 +50 @ $32.39 Nextel Local Get Right Through 250 plan 250 +250 @ $41.39 Nextel Local Get Right Through 500 plan 500 +500 @ $50.39 The following Nextel Local Get Right Through plans included: Cellular minutes Direct Connect Nights & Weekends 100 500 3000 500 2500 2000 1000 4000 5000 O MOTOROLA ADVANCED RADIO SYSTEMS ',. 7324.:N.W. 56th Street .RWo Authorized -Way AUTHORIZED REPRESENTATIVE Radio Dealer Miami, FL 33166 -4204 (305) 884 -1795 (305) 345 -4155 *Nextel Value Plans The following Nextel Value plans include the following: Cellular minutes Direct connect Nights & Weekends Nextel Value Calling plan 300 @ $ 35.99 300 100 3,450 Nextel Value Calling plan 500 @ $ 44.99 500 100 4,250 Caller id and Voicemail is not included. Direct connect minutes share with like plans, is just an additional $ 1.00 for each. Additional Services: Group Connect Unlimited Minutes $25.00 per unit. Group Connect 250 Minutes $10.00 per unit.' 300 Text Messages $5.00 per unit. 1000 Text Messages $9.00 per unit. Unlimited Nights & Weekend $10.00 per unit Nationwide Direct Connect Included. NOL Full Service Package $15.00 ! per unit. Caller Id $1.00 per unit Voice Mail $1.00 per unit would like to take a moment to say thank you, for your confidence in having me assist you with your mobile telecommunications needs. Thank you, Luis Fernandez Luis Fernandez { Senior Account Executive Advanced Radio Systems 1 RESOLUTION NO. 2 3 4 A RESOLUTION OF THE MAYOR AND CITY 5 COMMISSION OF THE CITY OF SOUTH MIAMI, 6 FLORIDA, RELATING TO CONTRACTS, CONCERNING 7 CELLULAR COMMUNICATION SERVICE, AUTHORIZING 8 THE CITY MANAGER TO " ENTER INTO A CONTRACT 9 WITH NEXTEL TO PROVIDE WIRELESS (PHONE) 10 SERVICE'S, AT A TOTAL' COST NOT TO EXCEED 11 $149000.00 FOR FISCAL YEAR 2003/04 AND CHARGING 12 THE DISBURSTMENTS OF $69500.00 TO 13 "COMMUNICATION TELEPHONE SERVICE NON - 14 POLICE" ACCOUNT NO. 001`- 2100 - 519.41 -20, AND $79500.00 15 TO "SERVICE & REPAIR COMMUNICATION POLICE" 16 ACCOUNT No. 001-1910-521.46-30. 17 18 19 WHEREAS, the Mayor and City Commission of the City of South Miami 20 have identified the need for cost- effectiveness in the City's operations, and; 21 22 WHEREAS, administration as well as police personnel uses cellular 23 telephones for the purpose ` of maintaining communication with departments 24 supervisors while they are in the field, and; 25 - 26 WHEREAS, the use of cellular telephones increase the safety of the City of 27 South Miami by allowing supervisors to quickly react to emergency situations and 28 obtain or provide' necessary information, and; 29 30 WHEREAS, entering into a contract with NEXTEL to provide all of the 31 City's wireless services ( "cellular phone ") would provide better service as well as 32 a significant savings. 33 34 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND 35 CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; 36 37 Section 1. The city commission approves and authorizes the City 38 Manager to enter into contract a with NEXTEL to provide all of the City's 39 wireless phone service needs. 40 41 Section 2. The contract with NEXTEL is not to exceed $14,000.00 for 42 fiscal year 2003/04. Additions shown by underlining and deletions shown by ever-str4king. 1 Section 3. This Resolution shall become effective on the Is' of 2 October 2003. 3 4 PASSED AND ADOPTED this 2 day of September 2003. 5 6 7 8 ATTEST: APPROVED: 9 10 11 CITY CLERK MAYOR 12 13 -14 COMMISSION VOTE: 15 READ AND APPROVED AS TO FORM: Mayor Feliu: 16 Vice Mayor Russell: " 17 Commissioner Wiscombe; 18 CITY ATTORNEY Commissioner Bethel: 19 Commissioner McCrea: f 20 i i i t Page 2 of 2 SOUTH CITY OF SOUTH MIAMI South Miami I° �'� NI -AnWca ft Inter- office Memorandum t ' INCORPORATED 1927 Q Ria 2001 TO: Honorable Mayor, Vice Mayor DATE: September 2, 2003 & City Commission r FROM: Maria V. Davis AGENDA ITEM No. City Manager RE: Authorizing the City Manager to execute agreement with the lowest responsible bidder for the replacement of carpeting in the Police Department 2"a Floor) RESOLUTION: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A WORK' ORDER WITH TAMIAMI CARPET INTERIORS FOR THE REMOVAL AND INSTALLATION OF NEW CARPET ON THE SECOND FLOOR OF THE POLICE DEPARTMENT FOR AN AMOUNT OF $5,288.15 TO BE CHARGED TO THE PUBLIC WORKS MAINTENANCE AND REPAIRS OF GROUND AND STRUCTURE, ACCOUNT NUMBER 001 -1710 -519 -4670; PROVIDING FOR AN EFFECTIVE DATE BACKGROUND & ANALYSIS: The 2nd floor of the City of South Miami police department houses office facilities and personnel staff including the chief of police office, detective offices and the city's computer system. The carpeting on the 2nd floor areas has deteriorated over the years due to the wear and tear. This is causing a safety concern as well as a negative' work environment due to its faded, stained conditions. Numerous attempts have been made to clean the carpet and remove the stains by the in house janitorial staff as well as outside carpet vendors. Three, carpet contractors submitted price quotes for the carpet replacement. Tamiiami Carpet Interiors was the lowest bidder at $5,288.15. This cost includes removal and disposal of the existing carpet and installation of VCT flooring on the hallways and carpeting on the office areas as well as the stairways leading to the 2nd floor. This expenditure will be charged to Account No. 001 -1710- 519 -4670 `Building Maintenance Maintenance and Repairs of Grounds and Structures' j from the 2002 -2003 budget. The resulting balance for this fund $2,350.90 as of August 20, 2003. ...continued/ PAGE 2 OF Z Comm. Meeting Agenda September 2, 2003 RECOMMENDATION: Given the deteriorated conditions and safety concerns as well as the negative impact the carpet's condition has on the work environment, this expenditure is required. Approval is recommended. ATTACHMENTS: Q Proposed resolution Q Carpet Installation Proposals I ,* ,, .,. ,, . • . x „., . ,5.kv l RESOLUTION NO. 2 3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 'CITY OF SOUTH MIAMI, 4 FLORIDA, AUTHORIZING .THE CITY - MANAGER TO EXECUTE A WORK ORDER WITH TAMIAMI 5 ` CARPET INTERIORS FOR THE REMOVAL AND INSTALLATION OF NEW CARPET ON THE SECOND 6 FLOOR OF THE POLICE DEPARTMENT FOR AN AMOUNT OF $5,288.15 TO BE CHARGED TO THE 7 PUBLIC WORKS MAINTENANCE AND REPAIRS OF GROUND AND STRUCTURE, ACCOUNT 8 NUMBER 001- 1710 -519 -4670; PROVIDING FOR AN EFFECTIVE DATE 9 10 11 WHEREAS, the 2nd floor of the city of South Miami Police Department located at 6130 Sunset 12 Drive houses office' facilities and personnel staff including the Chief of Police office, detective offices and the 13 City's Computer system, and; 14 15 WHEREAS, the Police Department 2nd floor carpeting is in disrepair due to wear and tear as well as 16 age, and; 17 18 WHEREAS, replacement of the carpeting is required to provide a safe proper work environment and 19 a presentable municipal office, and; 20 21 WHEREAS, quotes have been obtained from carpeting contractors to complete the work along the 22 stairways and the second floor offices and hallways. 23 24 NOW THEREFORE, be it RESOLVED by the MAYOR AND CITY COMMISION of the CITY OF 25 SOUTH MIAMI, FLORIDA: 26 27 28 Section 1. The Public Works Building Maintenance Division has obtained quotes from the 29 following carpeting contractors: 30 31 Tamiami Carpet Interiors $5,288.15 32 Action Carpet, Inc. $5,700.00 33 Americarpet $5,775.00 34 35 Section 2. The City Manager is hereby authorized to disburse the sum of $5,288.15 to Tamiami 36 Carpet Interiors. 37 38 Section 3.' This resolution shall become effective immediately after adoption hereof. 39 40 41 PASSED AND ADOPTED this day of 52003. 42 43 44 APPROVED: ATTEST: 45 46 47 Ronetta Taylor, City Clerk Horace Feliu, Mayor 48 49 READ AND APPROVED AS TO FORM: Commission Vote: 50 Mayor Horace Feliu: 51 Vice Mayor Russell: 52 Commissioner Bethel: 53 CITY ATTORNEY Commissioner Wiscombe: 54 Commissioner McCrea: ~U'Wist 21st Simef - HiaA ah, Hurf a .1.'u r U 7e1.: f:5r]i.18h'ti•7 ?!? Azr L3115188H- (1.3.3.3 OPHUE U" ONLY � _ ItaL'bY0 GATE SOLD TO- C lx C71+ AJpRES: - IFJVOICF d ci1-YF�4k STATE 1j '. Lr M t r' • sHm TO: ZYF CCX_??DE FHQ4E 4 -6qrj. b a3-�S J JOB PHONE O [8,A L.ESh4hN' ---' sTORE +P SO.:FL F_ —Y INSTAl.4'.OATEE PAYMENT 7CAM3-_J' pfr ® e r a, 40 C'. 4. �.�a i �.. �r• a� �l � c� �..7 l � l w.•re -k �^ c�C.� � La f�C� I I LA A l � r� Y� E IT l f � , f � f jl + j SUB TOTAL } 's QuStorer Read before slgr,ir +g' Buyer L nde�rst ,rcf that there nt.y be a dye -bt variation from sample. Seller is not TAX - responsible for chaps, dents or eiinoition of exlsling moldings, doors, Penbs or fixt4!res. Selier is riot responsible fyr ou tino dccrs. Seller iS r,ol rasRcnsible for customer measureMbT9115. E}ttSTtNG FLDDFi { Seller is not fespon„Ible ?ur n ariA acture', or sh pper delays. When moving furniture seller is ¢� not rQ3p9r1 Yb t for er work et4 et'cn�es co,nputers or disassomblaag wall units and water TOTAL (� ` t)ed$: 25% re tUC>4�ng .;hargl orr, al ca !Gall ©d orders. L•- -_ DEPOSIT ustbrtier's &9n atiae X -- BALANCE 9itl15 '-R„ ;;� "'^�- ��"�., '-? 9,6 co i 111' -t CD ql all I iLU I � � � • -� ,., rQ mac' C <f, t} �'O1 i �•. ice' _� ,. F;7' c N i u 11 tml l i 4n r wyy to I .i 0 j ee�� r b fti.7 1 ib I � f> tb 0 IL °4�C.S7 14 Y+W' O .i W ,t LQtj7I //yy I ff r� CI s )v °q mam 0 ti F ce a. p O� . Td 1,Itb6S:O T '20W -d O '6nti 9r Td T=IzS7 : 'ON Xd_� NQ i 1 IC .,r -•�,„" ..� as ...,a, •, :. = �� .�.��'. .,,. w� .. >�- �-:aa �..-�.<�..a"�- ... .... , ;: < .� -..., , ,•, � .�. , a::z- z, �`�'.•�;a, -,. �. ':,�"�.� -tau r�r�e .$"�..�. �?zs,'*°���`�- �^i^.7� 0 -,r 0 r'.' 2,003 15, Ll15 3053450433 AMER1CARPET 1NC 'AGE 01 Dade; Showroom Broward Showrww 364 N,E 167 St. Tel: 954 - 572 -6737 K Mimi �tels Fl. 33162 � a ��C �� � Tel: Fax: 305 -94'i -0433 VCommercial - Residential Carpet, Laminate, Tile, Wood, Vinyl & Custom Area Rupp CQN R -ACT FOOR Chi -R I EROP CUSTOMER NAME _ CITY OF SOUTH MIAMI ATTENTION: RUDY DE LA T�"�dRRE ADDRESS: 4795 S.VV 75 AVE. CITY, STATE, ZIP �_.:_ .._..MIAMI _._.._ .. FL 33155 DATE: , N, ast 5 2003 _ PHONE: 305-663-6350 FAX: 306-668-7208 TERMS: NET AREA DE QRIPTION SIZE . Ft. PRICE EXT'ENSIC1 HALLWAY,:STAIR 26 OZ SOLUTION DYED NYLON HEAVY TRAFFIC – f�I+6I] 5O. YD $13.50 $3,834 00 ... . .... _ .._..�..__.... ...... .._...._._._..... __. _......_...._ N I Ei. lAT R ' STYLE P- IME F0RC -E RIPP UP OLD GLUED E)OW I CARPET AND DISPOSE IT....._ ._.....264 _... $1.00 $2841K) SAME AS ABOVE VINYL BASEBOARD INSTALLED 712 $1 £I4 $T12 €W .... -- ��....... _ __. .._ . . FXTRA LABOR STAIRS I IALLIIVAY VINYL FILE BY AMSTRONG INSTALLED r -AO $1.75 $£145.00 Installation labor on wood Na il —Is i il iwRi i'ttsx ott Concrebe You Instaliation labor pt d ee cam et NC7 try Ration tabor lndax d Pi ;Wog for Inc aided Stairway NO MOVING FURNITURE AND WORKING WEEKENDS. _ - -_ INSTALLATION COST PAID DIRECT TO INSTALLER $2300.00 y r installation warranty by AmericArp+et and 10 years Weer and Static warranty the fatty _ ._._-._... Tihis proposal may to withdrawn by its if not acted within 120 days SUBTOTAL BALE "CAC ACCEPTANCE OF PROPOSAL TOTAL PRICE $St179.26 nie above ocas, sped6cations and conditions are satisfactory arKJ hereby accepted. You are audwrized to do the work as s JUAN WERNER Customer i,-4a w 8 Signature Authorized By € ate Date: __ _ Atheist 5, 200 ESTABLISHED 1986 'T RUM CD r C) O d' CO to O d- mot' N d' N d° N I N d° N -;r CSI N N d- C 4 d* N d' N �t CN N mil' N LO LO Ln.. O LC) O— LC) r cM T T to c I - T " T O M O M b M N I- Cu O O N w O. O O M O N O O O M LO W LO T O CD M O T CJ: �- LO M LO M Lo LO M LO CCM LO M LO M O LO r• t}' M r•` CM N - N tV ch OO r CM T Ltj O a0 U) 'M -a0 M O CO O CO LO U U W Z O CO LO N U) OM: t0 00 00 to t0 00. O d' - M co O CO .M (0 T T T T o) O O. W) T' O 00 00 W t0. 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RESOLUTION or ORDINANCE A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA., AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM NOT TO EXCEED $64,643.00 FROM ACCOUNT NUMBER 615 -1910 -521 -6430 FEDERAL FORFEITURE (OPERATING EQUIPMENT) TO USA SOFTWARE INC, FOR THE PURCHASE OF RECORDS MANAGEMENT SYSEM AND MOBILE DATA TERMINAL INHANCEMENTS AND UPGRADES FOR THE POLICE DEPARTMENT, PROVIDING AN EFFECTIVE DATE. BACKGROUND & ANALYSIS South Miami Police Department currently utilizes USA Software Inc., as the proprietary vendor for records management. USA Software provides the police department with a computerized database' which reports crime statistics to the state law enforcement agency; Other software applications being utilized include Case Management by Criminal Investigation Division, Complaint 'Tracking by Communication, Budget Tracking by Uniform Division and Incident Reporting by Records. With the implementation of Mobile Data Terminals in 2000, and the Electronic ticketing in 2003, the police department saw a need for expanding and upgrading the records management system. This project will expand the records management system to include Computer Aided Dispatching, Uniform Traffic Citation Tracking, Property and Evidence Tracking 'Field Reporting, and the overall upgrade of the products the police department uses. In 2000, South Miami Police Department began its Mobile Data Terminal (MDT) Project. This brought wireless access to criminal information at the state and national level_ It gave officers access to vehicle, persons, and drivers license information. This gave officers a quick and easy way to retrieve that information without having to wait for radio 'air time. The proposed project will 1 RESOLUTION NO. 2 3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY 4 OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO 5 DISBURSE THE " SUM NOT TO EXCEED $64,643.00 FROM ACCOUNT 6 NUMBER 615 -1910- 521 -6430 FEDERAL FORFEITURE (OPERATING' 7 EQUIPMENT) TO USA SOFTWARE INC, FOR THE PURCHASE OF 8 RECORDS MANAGEMENT SYSTEM ENHANCEMENTS AND UPGRADE TO 9 THE CURRENT SYSTEM FOR THE POLICE DEPARTMENT. PROVIDING AN 10 EFFECTIVE DATE. 11 12 WHEREAS, the Police Department currently utilizes USA Software Inc. as the 13 proprietary vendor for records management System; and 14 15 WHEREAS, this project will expand and upgrade the current records management 16 system; and 17 18 WHEREAS, this USA. Software Inc., will provide the necessary infrastructure, software, 19 training and technical support for the project. 20 21 NOW,; THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY 22 COMMISSION OF THE CITY OF SOUTH MLkMT, FLORIDA- 23 24 Section 1. That the City Manager is authorized to disburse a sum not to exceed the 25 amount of $64,643.00 to USA Software Inc., from the following account. 26 27 615- 1910- 521 -6430 (Federal Forfeiture) $64,643.00 28 29 Section 2. That this resolution be effective immediately after the adoption hereof. 30 31 PASSED AND ADOPTED this day of 52003. 32 33 ATTEST: APPROVED: 34 35 36 CITY CLERK MAYOR 37 38 COMMISSION VOTE: 39 READ AND APPROVED AS TO FORM: Mayor Feliu: 40 Vice Mayor Russell: 41 Commissioner Wiscombe: 42 CITY ATTORNEY Commissioner Bethel: 43 Commissioner McCrea: Dispatch (CAD) System. Features of CAD include the use wireless technology to display the statues of police units, digital dispatching using the MDT's, display calls holding, prioritizes calls holding and calls in progress, handle traffic and non traffic calls, allow for data entry and tracking of all calls from start to completion. Using the 1MT, the office has access to history of calls to that location, digital communications with dispatch and can be provided with up to the second information regarding the call. The second enhancement will be the implementation of mobile field reporting. This will give officers the ability to electronically fill and submit incident reports to records, Reports will be submitted in a typed format and stored in a computer database. All reports can be typed, submitted and approved while the officer is still in the field. The goal is to have the officer spent less time in the station completing reports. In 2003, officers began to use electronic traffic citations software. Officers can now electronically fill Florida Uniform Traffic Citations. With the implement of the proposed project, it will add a tracking system and a statistical tool which would allow the Police Department > to better analyze traffic violation trends. Also per the 'recommendation by the Miami Dade Circuit Courts, they will require municipalities to submit typed citations and in the near future to electronically submit citations. In 2002, the City of South Miami made changes to its Alarm Billing Ordinance. The current system of tracking false alarms is time consuming and difficult to maintain. This project will provide the city with the necessary modification to better track false 'alarms >and to better serve the citizens. The final addition will be a Property Evidence Tracking System. This will give the police department an efficient process of tracking the chain of custody of Property and or Evidence of a case. This system will assist the property clerk to better organize and track the location of property. Funding for this project will coarse from the following source: 615- 1910- 521 -6430 (Federal lF of r€eiture/ perating Equipment) Current Balance $254,210.00 Purchase' Amount 642643.00 New Balance $159,567.00 RECOADIENDATION Approval is recommended. Attachments: Attached to this memo are the proposal from M Software Inc., a description of some of the applications in the proposal and the modification memo to PISA Software. i i a w USA Scftuare, Inc: 9900 Stirling Road Suite 305, Cooper Chy,Floride 33024 Phone 954.436.3911 FAX 954.4312641 WEB www.usa- softare.com Agency: South Miami Police Department Attention: Mr. Brian Edney Address: 61340 Sunset Drive I Phone: 305- 663 -6384 - city: South Miami, FL 33143 Proposal # SMPD SysUp002 Date: 07/16/03 Mobile Data System Upgrade to Existing USA Software RMS Your Proposed CrimeFile 2000 Information Management System Includes: 1 3 1 CADFile 2000 $ 15,000.00 $ 15,000.00 2 93 1 CADFIe 2000 CAD/911 interface I $ 3,500.00 $ 3,500.00 3 31 1 UTC Tracking (FL) $ 650.00 $ ' 650.00 3 2 1 EvidenceFile 2000 $ $ 4 37 Standard Barcode Scanner w /pencil wand $ $ 5 36 Barcode Labels (1000 Duplicated Labels) $ $ 6 1_W Label Writer Program $ $ 7 37up Upgrade to Laser Gun Wand $ $ 8 Mods 1 Custom Modifications - Alarm Billing Module $ per proposal dated Oct 2,.2002 $ - 19,150.00 �; E�a�it�T1 �„+ a" �syg�l 'IY�T511id�'`dii�l��t{+�tlorl `. 4 SQLD5 12 SQL Server Drivers $ 125.00 $ 1,500.00 5 SQL PJM 1 SQL Server PJM ` $ 1,500.00 $ 1,500.00 6 SQL Sup 12 SQL Support $ 35.00 $ - 42&00 $ 3,420.00 7 98 -50 20 eForms Field I -Base & F.I Reporting $ 600.00 $ 12,000.00 12,000.00 a t{PSr 8 QT Site 1 eTicket import engine $ 7,500.00 $ 7,500.00 9 QT -USA 1 eTicket USA UTC interface $ 1,000.00 $ 1,000,00 $ 8,500.00 10 v6 up 1 USA version 6 upgrade of existing system $ 2,375.00 , $ 2,375.00 11 Sims 1 System Integration Management Services $ 1,000.00 $ 1,000.00 11 Setup 1 Server Setup Installation and Configuration $ 1;500.00 $ 1,500.00 12 Config 5 Client/Laptop Configuration $ 125.00 $ 625.00 13 43 2 Training (2 days eForms) $ 800.00 $ 1,600.00 14 47 1 Travel and Lodging Expenses $ 1,000.00 $ 1,000.00 USA Software, Inc. Project Management Including , is 85 1 System Acceptance Test Plan (ATP) $ 1,500.00 $ 1,500.00 $ 9.600.00 ,� ��1nrlilatsof# fat+���lp>���nd�lainnanc_er.�,, APS' Maintena nce]Support 16 40 1 Annual Software Maintenance $ 1,530.00 $ 1,530.00 USA Software Support 17 40 _ 1 Annual Software Support Agreement $ 5,607.00 $ 5,607.00 18- 40 1 Expired Annual Support Agreement $ 4,836.00 $ 4,836.00 $ 11,973.00 1 ApvSig 20 eSign Digital Signatures for eForms Reports $ 200.00 $ 4,000.00 2 ApvPad 2 eSign Signature Capture Pad -$ 95:00 $ 190.00 $ 4,190.00 Payment Terms & Conditions: 1) Payment for all materials and supplies furnished, delivered and accepted under this proposal (excluding CDPD activations, frame relay and monthly /yeadyCDPD unitfees) shall be made within thirty (30) days from the date of invoice in accordance with the following schedule: 2b 50% of softwarefservices upon issuing a purchase order ' $ 32,321.50 2c. 45% of software/services upon delivery of software $ 29,089.35 2d. 5% of software /services upon installation of software $ 3,23215 Notes: 1 USA Software eForms requires Version 5 of CrimeFile 2000 Products. 2 All USA Software eForms products require the corresponding host program in CrimeFile 2000 to store the data collected in the generation of the eForms reports. Prepared by. Richard Conroy 1 Printed: 8/1 W003 ridn �.'� .�+*,... i._s1?k,s- ..mss,. "'�".:`— �:i:.n',^•,R . ,. .. --,." "'%R' -�Y, 3 U USA Software eForms reporting system requires either Windows Internet Explorer 5.0 or Netscape Navigator 4.5 or greater to be installed on each computer running eForms. 4 U USA Software. Inc_ supports up to one revision back for Microsoft WordfMicrosoft Office. The current version is Word XP/Office XP. As such Word XP and Word 2000 are supported. Customers using Word 97, Word 95, Word 6 or Word 2 are responsible for upgrading in order to be supported for integration with USA Software, Inc. products. 5 3 3rd party software, such as Word, Office, Visio, that integrate with USA products are the responsibility of the customer to maintain up to date and current. 6 U USA Software, Inc. supports the Microsoft Word 97 or 2000 (Office 97 or 2000) word processing program for the narrative section of the I -Base, Accident Reporting, Internal Affairs and Applicant Tracking applications. The program`Visio for Windows is supported for completion of diagrams in the Accident Reporting product The customer is responsible for acquiring and installing this program prior to installation of USA Software, Inc. products. 7 P Please refer to the MINIMUM SYSTEM REQUIREMENTS document, either attached or otherwise provided, for suggested minimum hardware specifications to most efficiently operate USA Software, Inc. 8 T The software package PC Anywhere 32 for Windows (for Windows 95, 98 or NT) must be installed on a networked PC or the Server, A CD ROM drive needs to be available to the network 9 Y Your new total Annual Software Support Agreementwill increase by the amount listed below. This has been 'included in this proposal for future budgetary considerations $ 12,393.00 10 U USA Software on -site training is conducted in a "train- the - trainer" concept. This enables the agency to train current and future staff. Each training session is limited by the physical training space available and the number of computer workstations available in the training area:' 11 T Telephone remediationlconsultation training is available for answering training issues not requiring a physical visit for remedial training or for more specific information relating to operation of USA products. Available in 2 hour blocks with scheduled dates and times through Tech Support' 12 U USA Software, Inc. offers Systems Administrator course held monthly at our corporate office. This class covers minimum system requirements, directory structure, workstation setup using ComeFile Utilities, CADFile 2000 settings and Utilities and installation of addftional programs and features settings. This one day crass is $595.00 per student. Travel and per diem expenses are the responsibility of the employing agency. 13 T The USA Software eForms Printing requires an HP Laseriet4 or compatible printer to be attached to the network or individual computer for printing of formi specified by agency. 14 M Manufacturer's prices subject to change without notice: 15 P Proposal replaces all previous proposals and configurations: 16 P Prices are subject to change without notice 90 days after proposal date: 17 C CadMap option requires customer site survey for final pricing. 1 I 1 1 Prepared by. Richard Conroy 2 Printed: 8/11/2003 ., -.,... ,. ,. .,.. <.. . .�... .. .. .:., _n 4:. .., , -nn : :: _ .. ,*".,.. •, -a,?; ,r�;.,F.,- rr f /��t�lt��'1 CrimeFile 2000' M Just the Facts' The CrimeFile 20000 is a 32 -bit, user friendly, Windows® -based criminal and administrative records management system that provides on -line, up -to- the - minute access to valuable data. The system, designed specifically for Law Enforcement agencies, runs in a stand -alone or multi -user, local area network environment. CrimeFile 2000'9 is UCR certified in Florida and Georgia. Crime-File 2000® System Components Features: • Windows 958, Windows 985, Windows NT®, or Novel16 Network environments • True 32 -bit application • Computer Aided Dispatching with TouchScreen' • Seagate Crystal Reports® (WinQL®) i • UCR certified in Florida and Georgia • Evidence Tracking with Barcoding Laptop Computer Incident Reporting j 0 Photo /Mugshot Tracking Minimum System Requirements: • Pentium -class Computer 133 MHz or greater • Windows 955, Windows 980, or Windows NT® 16 MB RAM • 1 GB Hard Drive i C• 4801 S. UNIVERSITY DR., SUITE 305 FORT LAUDERDALE, FL 33328 PHONE: 954.434.2242 FAX: 954.434.2877 Windows 95 ®, Windows 980, Windows NT01, Novell@ Network and all other product names referenced are WEB: www.uso-software.com believed to be the registered trademarks of their respective companies. wt8: www.usa- sottware.com i USA SOFTWARE, INC. • 4801 SOUTH UNIVERSITY DRIVE • SUITE 305 • FT. LAUDERDALE, FL 33328 4 PHONE: 954.434.2242 • 'FAX: 954.434.2877 • WEB: www.usa- softwore.com n v tin 's basically on one screen, and it's easy to navigate from one area t®_ another. Previously, we used a magnetic board to track of our units and where they were. Now that it's all automated, handling upwards calls a year is much easier." Capt. Hal Reeves, Leesburg PD NE No Time to a When you're responsible for answering emergency calls and sending' 4 help, there's no time to waste and little margin for error. That's why dispatch /communications'centers depend on USA Software's interactive, multi -user CadFile 2000 to track their calls for service. From the Master Dispatching screen to the CAD History screen you're one touch away from a complete run -down on the "who, what, where" data you need to make lifesaving decisions. Master Dispatch Screen: With the touch of the screen or the click of a M How it Works mouse, you have event information, units on duty, assigned units status, It all starts with the Event Tracking screen. This screen allows you to track undispatched calls and space for pertinent data and through the use of "prompt lists " — makes locations, unlimited narrative - all at a glance. signal codes and dispositions available. Case numbers are assigned automatically and units dispatched are listed. The location and status of all units are constantly updated via the Assigned Units status monitor, and all qme "calls holding" are monitored and displayed in order of priority on the 1 Undispatched Calls status monitor. gWmtlm S,ern A primary feature of CadFile 2000 is the "all on one screen" design E� philosophy employed in the development of the user interface. The dispatcher is presented with a display that provides all pertinent information at a glance. From event information to color-coded status monitors to unlimited Select Function Screen: Touch screen { event narrative, the design of CadFile 2000(9 enhances the efficiency of technology allows you to assign the dispatchers function. dispatch, arrival and clearance times; location changes; previous call Another -of CadFile's best features is the "event narrative." With an unlimited information, and more from this screen. number of 4Q- character, one-line entries that are date and time stamped, you'll find it easier to track suspects, vehicle descriptions, arrest times, pursuit locations and times. The heart of CadFile 20006 is the Select Function screen. It allows you to perform the major dispatch functions such as assigning dispatch, arrival and clearance times; location changes; previous call information, and more all with TouchScreen technology. It is the fastest and most efficient method of handling your dispatch activities. SEE BACK FOR SYSTEM COMPONENTS II M Just the Facts' The CadFile 20000) is a comprehensive computer -aided dispatch system — with a wide variety of functions - designed to satisfy even the most demanding dispatch /communications center. It is an easy -to -use 32 -bit Windows® based application that can be customized to meet the individual requirements of your public safety agency. Caffile 2000° System Components Screens and Dialog Boxes: Minimum System Requirements: • Master Dispatching • Pentium-class Computer • Officer Initiated Call 133 MHz or greater • Traffic Stop • Windows 950, Windows 980, or Windows NTO • Name • 16 MB RAM • Units On /Off • 1 G Hard Drive • Select Function • SVGA Monitor (minimum 17 "; 20" recommended) • Location History • Keyboard with Integrated Mouse pad* • CAD History . and much more *TouchScreen recommended Features: • Windows 9510, Windows 980, Windows NTa, or Novell® Network environments • True 32 -bit application • Allows for data entry and tracking of all calls • Digital dispatching to MDTs • Handles, traffic and non- traffic calls • Allows for multiple dispatchers and call takers • Displays status of uncompleted calls • Prioritizes calls holding and calls in progress • Displays status of units assigned,o� • Displays calls holding c• and much more 4801 S. UNIVERSITY DR., SUITE 305 FORT LAUDERDALE, FL 33328 PHONE: 954.434.2242 o FAX: 954.434.2877 Windows 950, Windows 9801, Windows NT ,..Novell. Network and all other P roduet names referenced WEB. www.usa- sofiware.com are believed to be the registered trademarks of their respective companies. wt13: www.uso- software.com T .way �. USA SOFTWARE, INC. • 4801 SOUTH UNIVERSITY DRIVE • SUITE 305 • FT. LAUDERDALE, Fl 33328 4 PHONE: 954.434.2242 • FAX: 954.434.2877 • WEB: www.usa software.wm; n "It is fast! As soon as you hit the FIND button, the information pops right up there. There's absolutely no waiting for data to come back' Lt. Andy Alderman, Atlanta PD Put an End to kst Mdence Does your department come across as disorganized and unprofessional' because a piece of evidence can't be located ? Do your officers waste time searching for evidence or trying to determine when it converts to property so they can notify the owner? Would it help if you could trace evidence by date, case number, location, suspect or victim's name? Would you like to be able to update files and print an inventory history with the click of a mouse? If you answered "YES" to one or more of these questions, then you need Evidence Entry Screen: Identifies who owns each piece of evidence EvidenceFile 200001 byname and code. EvidenceFile 20000 is a true 32 -bit tracking system that lets you identify, F label and follow the property and evidence that comes into your agency. First, you log evidence into inventory using our barcode scanner. Then, guided by aseries of evidence entry screens, you enter all the data from the property receipt into your computer. Once this initial phase is complete, you're ready for tracking.' "Bar coding speeds up inventory, Chain of Custody Screen: Track the movement of evidence as it goes out S I S f ®00 and comes back to the evidence room. Because our system is Windows ® - based, it's extremely flexible, simple to learn and easy to use. We've designed it so all screens operate the same way and use the same function keys to perform given tasks. Files update ' automatically whenever someone adds, changes or deletes data. .a The most useful feature of EvidenceFile 20006 is the inventory function. It's a fast, easy, efficient way to keep track of what's in your evidence room. Because it's so easy to use, you'll be inclined to take inventory more frequently, which leads to increased accuracy. Aided by the Exception Item report, Add Names Screen: Helps find items simply by entering a name ' you'll know when evidence is missing or when it has changed locations within associated with the case. the evidence room. This function also facilitates the disposal of evidence. During the inventory process, you can generate disposal lists simply by 'I scanning items that need to be discarded; then update all records by changing one code on the scanned list. Another important feature of the EvidenceFile 20006 system is the ability _ to generate clear, concise reports on everything from Evidence Logs to Aging Evidence notices to Current Location reports. Scanner and barcode label software make it easy to mark inventory enter SEE BACK FOR SYSTEM COMP C T S AND OPTIONS data and trace the chain of custody. 'Every time we call USA Software with an issue they either resolve it on the phone, with a personal visit, or by modem. We're very pleased with the product and the support' Lt. Andy Alderman, Atlanta PD ® Just the Facts The EvidenceFile 20000 tracking system is a 32 -bit, Windows® -based data management system that provides on -line up -to- the - minute access to valuable information pertaining to evidence files. It can be run as a stand -alone or in a "multi -user, local area network environment, and is expandable to accommodate a wide range of options. videnceFile 2000® System Components Data Files: Inventory: • Evidence Tracking • Data Entry from Scanners • Chain of Custody • Inventory Comparison • Evidence Inventory • Inventory /Master File Update • Evidence History • Initial Entry Update • Name /Suspect Tracking • Disposal Listing • Employee /Officer Tracking • Disposal Update Reports: Features: • Found Property Log • Windows 956, Windows 980, or Windows NT® • Evidence by Case Number or Novell® Network environments • Chain of Custody • True 32 -bit application • Chain of Custody byBarcode • Barcode scanning • Over 90 Days • Over 5 Days Minimum System Requirements: • Items OUT by Location • Pentium -class Computer 133 MHz or greater • Conversion Date • Windows 950, Windows 988, or Windows NT® • .Aging Evidence Notices by Officer • 16 MB RAM BMW • Property Release Notices by Owner ' 1 GB Hard Drive ...and more • CD Rom Drive $,.off c, 4801 S. UNIVERSITY DR., SUITE 305 FORT LAUDERDALE, FL 33328 PHONE: 954.434.2242 FAX: 954.434.2877 Windows 9513, Windows 980, Windows NT15, Novell@ Network and all other product names referenced are WEB: www.usa- software.com believed to be the registered trademarks of their respective companies. WEB: www.usa- softwore.com MEMORANDUM TO: USA SOFTWARE C/O SOFTW)'ARE DEVELOPMENT FROM: BRIAN EDNEY SOUTH MIAMI POLICE DEPARTMENT SUBJECT: ALARM BILLING MODIFICATIONS DATE: 8/11/2003 This memo is to address some modifications needed by the City of South Miami to USA Software Inc. Alarm Billing Tracking programs. This is solely to obtain the possible cost to make these modifications. The City of South Miami is revising City ordinance 15 -4 Alarm Systems. Because of the revisions to the ordinance modifications to the Alarm Billing tracking will need to be made. Alarm Billing Control File Setup • Add field for payment location. Make payment payable to City of South Miami which will appear on the Alarm Billing Letter. • Add field Contact person title. • Be able to determine if a location does not have a valid permit; bill that location a $75 fine for residential and $100 for commercial on top of alarm renewal fee: ® Automatically generate the permit number for each registered location, with the year of registration' at the end of the permit. Example 00001 -02. The year of the registration will change each time the permit is renewed. Alarm Billing Tracking Field Additions A new field that will calculate 'a running total of unpaid billable alarms. There is presently not a field that shows how much the resident owes in unpaid alarms. I, p_ P y Currently, the only possible way is to view each alarm response and manually; calculate to the total unpaid. Location for field will be on the main view screen. • The running total from unpaid billable alarm to appear on the Alarm Billing Letter. • A new field that will be label "Attention" located on the Emergency Contact zriew: This field will also be on the billing letter. ® Resident Type Field. With codes of "Resident, Commercial, or Rental". ® Add a field stating `. gocation registered ?" Every year the permit will be renewed at .a charge. a A ,, ..� �_ Alarm Response Tracking •. Add: button "Account receivable ". This button :. will display Permit number Amount owed, charges (include fine), Paid amount, Date paid, and Balance. Be able to make adjustment entries, example refunding credit on over pay. Type of payment, Check, cash, money order, Travelers Check. ® Balance of total false alarms. Within the view, have a field that will give the total amount due of unpaid false alarm response. • Display anycredits which will also affect the balance billable alarms • Show if false alarm was based on weather, mechanical, or human error. • Shoes if there is an advance payment of the alarm registration. Alarm Billing Letter • Mailing Address to appear on the letter. Billing location may be different from the permit address. • Pervious balance due, then current charges for the month, Total amount due in unpaid billable false alarms. • Attention to appear to letter. • Contact person title. This will appear on the billing letter under contact person. • Generate a registration letter stating that the location has a valid permit. Alarm Printing • Print registration card. A letter that will have the permit holders information. Print a violation letter 2 from: wepnenj. vvmiel 1u a�� �„,-y AM REAM= >n v USA SOFTWARE, INC. CUS'T m SOFTWARE DEVELOPMENT AGREEMENT THIS AGREEMENT made this 2nd day of October, 2002, by and between USA SOFTWARE, INC., ( "USA "), with its principal place of business at 9900 Stirling Road, Suite 305, Cooper City, FL 33024, and City of South Miami Florida Police Department ( "Customer'), with its principal' place of business at 6130 Sunset Drive, South Miami, Florida, 33.143. RECITALS A. USA will write and develop custom computer software asset forth and specified in Schedule'A' hereto (hereafter referred to as the " SOFTWARE') which is to be written for and utilized by Customer. B. The parties desire that USA write and assist Customer in implementing and utilizing the SOFTWARE on the terms and conditions contained in this Agreement. C. This Agreement grants to Customer a non - exclusive license and rightforthe use of the SOFTWARE. D. For the purposes of this Agreement "SOFTWARE" shall mean the instructions that shall be placed into and will be resident in software as written, produced and created by USA under the terms of this Agreement. NOW THEREFORE, in consideration of the mutual promises contained herein and other good and valuable consideration the receipt of which is hereby acknowledged, the parties do hereby covenant and agree as follows: 1. Grant of License: (A) USA hereby grants to Customer the non - exclusive license to use the SOFTWARE underthe terms of this Agreement. (B) USA reserves all rights in the SOFTWARE • r sell license, o not expressly granted to Customer herein. (C) Customer shall not give away, market, any SOFTWARE to any third parties without the prior written approval of 'USA. 2. USA Obligations: (A) USA agrees to develop, write the SOFTWARE in a reasonable and professional manner and to thereafter correct any material defects or bugs in the SOFTWARE. USA shall thereafter update, maintain and enhance the SOFTWARE provided Customer enters into a software support and maintenance agreement with USA. (B) USA is engaged by Customer only for the purposes and to the extent specifically set forth in this Agreement. USA shall determine the method of performance and how to complete,any projects and /or work undertaken on behalf of Customer, in its reasonable discretion. USA shall reasonably decide the administration of and amount of hours worked during the term of the engagement. (C) Non- payment by Customer may result in the immediate termination of work by USA, without recourse to Customer. (D) USA will f w,.,. —F-.ci. v......... ........:.e r.... — Om ' F met use its best efforts hereunder but will not be liable for any failure or delay in performance,, beyond its reasonable control. (E) USA agrees that in operating its business, it will comply with all federal, state, county and municipal rules, regulations, and requirements governing the operation of such business and will secure any and all governmental licenses and approvals which may be required. 3. Payment and Invoices: (A) Customer shall pay USA the compensation setforth on Schedule'A' for its services hereunder. USA shall submit invoices for all services rendered. (B) Customer shall ,pay the amounts agreed to herein within 15 days from receipt of such invoices. Invoicing will be performed weekly and therefore Customer may see invoices which are considered work in progress. (C) In the event of nonpayment of any amounts due hereunder, USA, in its sole discretion, may, without liability of any type or kind, discontinue all work hereunder, with or without notice. 4. Expenses: (A) Customer shall reimburse USA for all reasonable travel and living expenses necessarily incurred by USA while away from USA's regular place of business and engaged in performance of services under this Agreement, provided Customer's prior approval is obtained in writing. (B) USA agrees to maintain appropriate records and to submit copies of all receipts necessary to verify such expenses at the time and in the manner prescribed by Customer 5. Changes in Project Scope: (A) If at any time Customer should desirea change in USA's performance under this Agreement that will alter or amend the SOFTWARE as specified in Schedule W, Customer shall submit to USA a written proposal specifying the desired changes. (B) USA will evaluate each such proposal at its standard rates and charges and shall submit to Customer a written response to each such proposal within 10 working days following` receipt thereof. 6. Acceptance Testing of Software: (A) Immediately upon completion of and delivery of the SOFTWARE Customer shall have 10 working days from the delivery of the SOFTWARE to inspect, test and evaluate it to determine whether the SOFTWARE is in accordance with the Specifications set forth' in Schedule 'A'. (B) If the SOFTWARE does not meet the Specifications, , Customer shall give USA written notice stating why the SOFTWARE is unacceptable. (C) USA shall have 30 days from the receipt of such notice to correct the deficiencies or effect a work around. (D) Customer shall the: n have 10 days to re- inspect, re -test and re-evaluate the SOFTWARE. (E) If the SOFTWARE still does not satisfy the acceptance criteria the parties shall repeat the procedure set forth above. (F) If Customer does not give written notice to USA within the 10 -day inspection, testing and evaluation period or any written extension of that period, that the SOFTWARE does notmeetthe Specifications, Customer shall be deemed to have accepted the SOFTWARE upon the expiration of such 10 day period. 7. Training: (A) If determined by both parties that training be necessary, USA shall provide training in the use of the SOFTWARE.` (B) The training will be conducted on such dates and locations as the parties may agree. Customer will be responsible for all costs and expenses of all Customer's trainees, including room, board, transportation, salary, insurance and other benefits, and t-rom: ,�tepnen j. vvaitei 1- o1mn 11-Y a 40bs �.' : iQ QQQ ©. other expenses while attending the training. !(C) Customer shall pay USA for training, at the USA °s standard rates and charges. 8. Maintenance of Software: Immediately following the acceptance of the SOFTWARE USA shall provide the following support services; (A) telephone hot -line support during USA's normal days and hours of business operation. Such support shall include consultation on the operation and utilization of the SOFTWARE. Customer shall be responsible for all telephone equipment and communication charges related to such support; and (B) error correction; services, consisting of USA using all reasonable efforts to design, code and implement programming changes to the SOFTWARE, and modifications to the documentation, to correct reproducible errors therein or effect a work around so that the SOFTWARE is brought into substantial conformance with the Specifications. (C) Customer shall pay USA for support services for the period and at the rates set forth in Schedule 'A'. (D) The provision of the error - correction and support services described above shall be expressly contingent upon Customer promptly reporting any errors in the SOFTWARE or related documentation to USA in writing and not-modifying or misusing the SOFTWARE without USA`s written consent. 9. LIMITED WARRANTY DISCLAIMER and LIMITATION of LIABILITY: USA warrants and guarantees that the SOFTWARE will be free of material defects in workmanship and code for a period of 90 days after delivery. ,During this warranty period, USA will debug, repair, replace or reprogram any such material defect in the SOFTWARE. Due to the complex nature of computer software, USA does not warrant that the SOFTWARE will be completely error free, will operate without interruption or will be compatible with all equipment or software configurations. EXCEPTASFROVIOEDASOVETHEREAREIVOOMERYI WARRANTIES US4 MA147S No EJE°PRESSOR IMPLIED WARRANnES wiTHREGARD TO PIYESE?nwAREAND ALL orHER MATERIALS OR SERVICES PRO(/I ®E0 rHERELYi'TH, INCLUDING MERCHANTABILITY, FITNESS FOR ANY PURPOSE OR NoN- iNFRdNGEMENT of PATms , CE)PYRIGHTS, TR,zIDEMAR/BS, OR OTHER PROPRIETARY RIGHTS OF OTHERS, NEITHER OF THEM SMALL PEAVEANYLiA OIL ITYOR RESPONSIBILITY TO LICENSEES, INCLUDING END USERS, FoR DAMAGES OF ANY KIND, INCLUDINGSPECIAL INDIRECTOR CONSEQUEN7M DAMAGE, ARISINGOUTOF OR RESULTING FROM ANY PROGRAM, SERVICES OR MATERIALS MADE VAILABLE HEREUNDER ANYFUTURE UPDAT "E OR THE USE OR MODIFICATION THEREOF IN NO EVENT SHALL USA BE LrABLE,FOR ANY LOSS OR PROFIT oR ANY OTHER DAMAGES OFANYKIND. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL' DAMAGES, SO THE ABOVE LIMITATIONS OR EXCLUSIONS MAY NOT APPLY TO YOU. THIS LIMITED WARRANTY GIVES YOU SPECIFIC LEGAL RIGHTS, AND YOU MAY ALSO HAVE OTHER RIGHTS WHICH VARY FROM STATE TO STATE. 10. Liability: (A) USA shall not in any event whatsoever be liable for any injury or damage to any property or to any person happening by reason of any act or omission of any From`. Stephen J. wader i o: tsnan coney =0 OW AMR% employee, representative or agent of Customer. (B) Customer shall indemnify and save USA harmless against and from all costs, liabilities, claims and demands of every kind and nature including reasonable attorneys fees at all levels arising out of: (1) any failure by Customer to perform any of the agreements, terms covenants or conditions of this agreement on Customer's part to be performed; (2) any accident, injury or damage which shall happen, occurring or arising from the activities or omissions of Customer's employees, representatives or agents; or (3); Customer's failure to comply with any laws, ordinances, 'requirements, orders, directions, rules or regulations of any federal, state, county or city governmental authority. 11. Proprietary Rights: (A) USA represents and warrants that it has no knowledge of any valid patents or copyrights belonging to third parties covering the SOFTWARE or any devices or processes which are the subject of this Agreement. (B) In the event Customer receives notice of any alleged or claimed infringement, Customer shall immediately notify USA in writing and USA shall be given reasonable opportunity to defend, compromise or settle any such matter in its discretion. 12. Notices: All notice and other communication hereunder shall be in writing unless otherwise specified in this Agreement and shall be deemed to have been duly given when personally received or forty-eight (48) hours after it is deposited in the U.S. Mails, first class postage prepaid, certified, return receipt requested, addressed to the respective parties at the address first written above or to such other address as any party hereto shall designate by written notice to the other party 13. Termination: Customer and USA have the right to terminate this Agreement for any of the following reasons: (A) upon the insolvency of Customer; (B) upon the insolvency of USA; or (C) for any material breach of this Agreement. 14. Miscellaneous: (A) This Agreement shall be deemed to be made, entered into and accepted in Broward County, Florida and this Agreement shall be governed by the laws of the - State of Florida. Any legal suit or action, including but not limited to rescission, which involves or names USA shall and may only be commenced and maintained in the Courts in Broward County, Florida, which such courts shall have exclusive jurisdiction, and Customer expressly submits to the jurisdiction and venue of the Courts in' Broward County, Florida and waives all rights to trial by jury for any suit against USA or any potential counterclaim against USA; (B) In the event any court of competent jurisdiction declares any portion of this agreement to be invalid such invalid portion shall be severable and the remainder shall remain in effect;'.. (C) All terms and conditions' contained in any of your purchase orders or other documents to USA, now or hereafter given are superseded by and inferior to this Agreement; (D) USA's entire liability, if any, for any cause whatsoever shall not - exceed the greater of $10,000.00 or the amount actually paid to USA hereunder; (E) The failure or delay of USA to exercise or enforce any of its rights or remedies under this or any otherAgreement, shall not operate as a waiver of such rights and remedies; (E) This Agreement is not assignable by Customer without the prior written consent of USA. (F) This Agreement constitutes the entire and sole agreement of the parties hereto and supersedes all prior agreement, understandings, oral or rrom: oiepnen P. mum w. onan �u—y MW written, expressed or implied, with respect to the subject 'matter hereof. There are no contemporaneous oral agreements or understandings between the parties other than those contained herein. This Agreement may not be amended or modified unless in writing and signed by an officer of USA. (G) Customer agrees to pay all of USA's costs of collection, including attorneys fees at all levels, whether suit be instituted or not for any amounts due USA from Customer. (H) All amounts over 30 days due shall bear interest at the highest rate allowable by law. (I) The failure or delay of USA to exercise or enforce any of its rights or remedies under this or any other Agreement, shall not operate as a waiver of such rights and remedies. (3) All terms and conditions contained in any of Customer's purchase orders to USA, now or hereafter given are superseded by and inferior to this Agreement. (K) The paragraph headings are for convenience only and shall not be used to interpret this Agreement. (L) Any civil action or proceeding brought or commenced by Customer ' against USA arising out of this Agreement or otherwise must be commenced within eighteen (18) 'months from the date of delivery of the SOFTWARE otherwise any such action shall be barred and Customer hereby waives any and all rights in connection therewith. (M) USA is an independent contractor and free agent and Customer shall have no authority to' commit `or bind USA in any matter, cause or thing whatever without the prior written consent of USA. IN WITNESS WHEREOF, the parties hereto have set their hands and seals on the day and year first above written. USA SOFTWARE, INC. CUSTOMER: I i By: By: . � „w t-rom: Stepnen J. WBQer 1o: Dildn Cutlet' •+••••• ••••`•`••••_ -: •.. - _ .fir Sm :. r am ,.. I f SCHEDULE A - SCOPE OF WORK I. Definition Of Work To Be Completed a. Modify the data files of the Alarm Billing System to conform with the modifications requested in the memo from Brian Edney dated September 9, 2002. b. Modify affected programs in the Alarm Billing System to conform with the modifications requested in the memo referenced above. II. Estimated Time To Completion and Delivery a. A total of 40 hours total programming time is expected for this project. b. Delivery of completed project for customer testing is expected within 45 business days after work is scheduledto begin. III. Charges and Expected Costs a. The rate for this project is $100.00 per hour billed in one hour increments. Partial hours are rounded to the next highest hour. b. Total programming cost based on Section III.a. is $4000.00. c. There are no anticipated additional costs for software procurement or travel. d. There is not a companion Data Conversion Services agreement for this work. e. Total cost to the customer forsottware developmentonly.is expected to be $4000.00. IV. Commencement Of Work a. Work on this project will be scheduledwhen USA receives: i. This signed contract for Custom Software Development and Purchase Order for the amount specified in Section III.e. V. Termination Of Work a. Work on custom software development will be halted if the programmer reaches 35 hours of work and feels that the project time will extend beyond the estimated 40 hours. b. Customer will be informed in writing of the estimated additional time needed to complete the project. c. Further work will not commence until a written agreement to resume work and promise to pay has been received by USA. d. If Customer elects not to extend the project, the project will be presumed terminated and Customer will be required to remit any outstanding balance I j on the project.' i �,,�� i { f Yl o CITY OF SOUTH AHAMI Sou iiA�wann� ANC 1 92 7 ' Excellence, Integrity, Inclusion �(0) i�� TO: Honorable Mayor, Vice Mayor DATE: August 27, 2003 & City Commission FROM: Maria Davis ITEM No. City Manager RE: Authorization to Upgrade Police Dept. Computer Technology with Purchase of Records management software from USA Software Inc. RESOLUTION or ORDINANCE A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM NOT TO EXCEED $64,643.00 FROM ACCOUNT NUMBER 615.1910 -521 -6430 FEDERAL FORFEITURE (OPERATING EQUIPMENT) TO USA SOFTWARE INC, FOR THE PURCHASE OF RECORDS MANAGEMENT SYSEM AND MOBILE DATA TERMINAL INHANCEMENTS AND UPGRADES FOR THE POLICE DEPARTMENT. PROVIDING AN EFFECTIVE DATE. i BACKGROUND & ANALYSIS South Miami Police Department currently utilizes USA Software Inc., as the proprietary vendor for records management. USA Software provides the police department, with a computerized database j which reports crime statistics to the state law enforcement agency. Other software applications being utilized include Case Management by Criminal Investigation Division, Complaint Tracking by Communication, Budget Tracking by Uniform Division and Incident Reporting by Records. With the implementation of Mobile, Data Terminals in 2000, and the Electronic ticketing in 2003, the police department saw a need for expanding and upgrading the records management system. This project will expand the records management system to include Computer Aided Dispatching, Uniform Traffic Citation Tracking, Property and Evidence Tracking, Field Reporting, and the overall upgrade of the products the police department uses. In 2000, South 'Miami Police Department began its Mobile Data Terminal (MDT) Project: This brought wireless access to criminal information at the state and national level. It gave officers access to vehicle, persons, and drivers license information. This gave officers a quick and easy way to retrieve that information without having to wait for radio air time. The proposed project will �� Dispatch (CAD) System. Features of CAD include the use wireless technology to display the statues of police units, digital dispatching using the MDT's, display calls holding, prioritizes calls holding and calls in progress, handle traffic and non traffic calls, allow for data entry and tracking of all calls from start to completion. Using the MDT, the office has access to history of calls to that location, digital communications with dispatch and can be provided with up to the second information regarding the call. The second enhancement will be the implementation of mobile field reporting. This will give officers the ability to electronically fill and submit incident reports to records. Reports will be submitted in a typed format and stored in a computer database. All reports can be typed, submitted and approved while the officer is still in the field. The goal is to have the officer spent less time in the station completing reports. In 2003, officers began to use electronic traffic citations software. Officers can now electronically fill Florida Uniform Traffic Citations. With the implement of the proposed project, it Will add a tracking system and a statistical tool which would allow the Police Department to better analyze traffic violation trends. Also per the recommendation by the Miami Dade Circuit Courts, they will require municipalities to submit typed citations and in the near future to electronically submit citations. In 2002, the City of South Miami made changes to its Alarm Billing Ordinance. The current system of tracking false alarms is time consuming and difficult to maintain. This project will provide the city with the necessary modification to better track false alarms and to better serve the citizens. The <final addition will be a Property Evidence Tracking System. This will give the police department an efficient process of tracking the chain of custody of Property and or Evidence of a a case. This system will assist the property clerk to better organize and track the location of property. Funding for this project will come from the following source. 615 -1910- 521 -6430 (Federal Forfeiture /Operating Equipment) Current Balance $254,210.00 Purchase Amount 64,643.00 New Balance $189,567.40 RECOMMENDATION Approval is recommended. Attachments: Attached to this memo are the proposal from USA Software Inc., a description of some of the applications in the proposal and the modification ' memo to USA Software. j 1 RESOLUTION NO 2 3 A 'RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY 4 OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO 5 DISBURSE THE SUM NOT TO EXCEED $649643.00 FROM ACCOUNT 6 NUMBER 615- 1910 -521 -6430 FEDERAL" FORFEITURE (OPERATING 7 EQUIPMENT) TO USA SOFTWARE INC, FOR THE PURCHASE OF 8 RECORDS MANAGEMENT SYSTEM ENHANCEMENTS AND UPGRADE TO 9 THE CURRENT SYSTEM FOR THE POLICE DEPARTMENT. PROVIDING AN 10 EFFECTIVE DATE. 11 12 WHEREAS, the Police Department currently utilizes USA Software Inc. as the 13 proprietary vendor for records management System; and 14 15 WHEREAS, this project will expand and upgrade the current records management 16 system; and 17 18 WHEREAS, this USA Software Inc., will provide the necessary infrastructure, software, 19 training and technical support for the project. 20 21 NOW, THEREFORE, BE IT ORDAINED BY THE _MAYOR AND CITY 22 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 23 ; 24 Section 1. That the City Manager is authorized to disburse sum not to exceed the 25 amount of $64,643.00 to USA Software Inc., from the following account. 26 27 615- 1910 - 521 -6430 (Federal Forfeiture) $64,643.00 28 29 Section 2. That this resolution be effective immediately after the adoption hereof. 30 31 PASSED AND ADOPTED this day of 92003. 32 33 ATTEST: APPROVED. 34 35 36 CITY CLERK MAYOR 37 38 COMMISSION VOTE 39 READ AND APPROVED AS TO FORM: Mayor Feliu: 40 Vice Mayor Russell: 41 Commissioner Wiscombe: 42 CITY ATTORNEY Commissioner Bethel: 43 Commissioner McCrea: �o r � !Sr'> SoYuare Inc. 9900 ShrHng Road Suite 305, Cooper CIty,Florida 33024 Phone 954.436.3911 FAX 954.4312641 WEB wrnv usa- sottware.com Agency: South Miami Police Department Attention; Mr. Brian Edney Address: 61340 Sunset Drive Phone: 305.663 -6384 City: ` South Miami, FL 33143 Proposal # SMPD SysUp002 Date: 07116103 Mobile Data System, Upgrade to Existing USA Software RMS Your Proposed CrimeFile 2000 information Management System Includes �,rtorauct 1 3 1 CADFile 2000 $ 15,000.00 $ 15,000.00 2 93 1 CADFile 2000 CAD1911 interface $ 3,500.00 $ 3,500.00 3 31 1 UTCTracking (FL) $ 650.00 $ 650.00 , 3 2 1 EvidenceFile 2000 $ $ 4 37 Standard Barcode Scannerw/pencil wand $ $ 5 36 Barcode Labels (1000 Duplicated Labels) $ $ 6 LW Label Writer Program $ $ 7 37up Upgrade to LaserGun Wand $ $ 8 Mods 1 Custom Modifications -Alarm Billing Module $ per proposal dated Oct 2, 2002 $ 19,150.00. B_acieAd Data 6aseDr�v�raand Con�gurairon, 4 SQLD5 12 SQL Server Drivers $ 125.00 $ 1,500.00 5 SQL PJM i SQL Server PJM $ 1,500.00 $ : 1,500.00 6 SQL Sup 12 SQL Support $ 35.00 $ 420.00 $ 3,420.00 P fife 0bp SySteats } r 7 9850 20 eForms Field I -Base & F.I.Reporting $ 600.00 $ 12,000.00 $ 12,00aao 8 QT Site 1 eTicket import engine $ 7,500.00 $ 7,500.00 9 QT -USA 1 eTicket USA UTC interface $ '1,000.00 $ 1,000.00 $ r 8,500.00 } 10 v6 up 1 USA version 6 upgrade of existing system $ 2,375.00 $ 2,375.00 11 Sims 1 System Integration Management Services $ 1;000.00 $ 1,000.00 11 Setup 1 Server Setup Installation and Configuration $ 1;500.00 $' 1,500.00 12 Config 5 Client/Laptop Configuration $ 125.00 $ 625.00 13 43 2 Training (2 days eForms) $ 800.00 $- 1,600.00 14 47 1 Travel and Lodging Expenses $ 1,000.00 $ 1,000.00 USA Software, Inc. Project Management Including 15 - 85 1 System Acceptance Test Plan (ATP) $ 1,500.00 $ 1,500.00 $ 9,600.00 u���111? tlal5t 7fti�Vdr� `5U�5�y11dNlalfl�t_enattc8.:�:; APS 141aintenancelSuppo ► t 16 40 1 Annual Software Maintenance $ 1,530.00 $ 1,530.00 USA Software Support 17 40 1 Annual Software Support Agreement $ 5,607.00 $ 5,607.00 18 40 1 Expired Annual Support Agreement $ 4,836.00 $ 4,836.00 $ 11,�9d73.00 ' 1 ApvSig 20 eSign Digital Signatures for eForms Reports $ 200.00 $ 4,000.00 2 ApvPad 2 eSign Signature Capture Pad $ 95.00 $ 190.00 $ 4,190.00 Payment Terms &Conditions: 1) Payment for all materials and supplies fumished, delivered and accepted under this proposal (excluding CDPD activations, frame relay and monthly /yearly CDPD unit fees) shall be made within thirty (30) days from the date of invoice in accordance with the following schedule: 2b. 50% of softwaraiservices upon issuing a purchase order $ 32,321.50 2c 45% of softwaretservices upon delivery of software $ 29,089.35 2d. 5% of software/services upon installation of software $ 3,232.15 � • Notes: 1 USA Software eForms requires Version 5 of CrimeFile 200D Products. 2 All USA Software eForms products require the corresponding; host program in CrimeFile 2000 to store the data collected in the generation of the eForms reports. Prepared by: Richard Conroy 1 Printed: 81112003 n,; ,[;• ;; -t,..�; ;,sr- .,°.,. 3 USA Software eForms reporting system requires either Windows Internet Explorer 5.0 or Netscape Navigator 4.5 or greater to be installed on each computer running eForms. 4 USA Software. Inc. supports up to one revision back for Microsoft Word/Microsoft Office. The current version is Word XP/Office XP. As such Word XP and Word 2000 are supported. Customers using Word 97 Word 95, Word' 6 or Word 2 are responsible for upgrading in order to be supported for integration with USA Software, Inc. products. 5 3rd party software, such as Word, Office, Visio, that integrate with USA products are the responsibility of the customer to maintain up to date and current. 6 USA Software, Inc. supports the Microsoft Word 97 or 2000 (Office 97 or 2000) word processing program for the narrative section of the I -Base, Accident Reporting, Intemal Affairs and Applicant Tracking applications. The program Visio for Windows is supported for completion of diagrams in the Accident Reporting product The customer is responsible for acquiring and installing this program .prior to installation of USA Software, Inc. products. 7 Please refer to the MINIMUM SYSTEM REQUIREMENTS document, either attached or otherwise provided, for suggested minimum hardware specifications to most efficiently operate USA Software, Inc. 8 The software package PC Anywhere 32 for Windows (for Windows 95, 98 or NT) must be installed on a networked PC or the Server. A CD ROM drive needs to be available to the network. 9 Your new total Annual Software Support Agreementwill increase by the amount listed below. This has been 'included in this proposal for future budgetary considerations $ 12,393.00 10 USA Software on -site training is conducted in a'Yrain- the - trainer" concept. This enables the agency to train current and future staff. Each training session is limited by the physical training space available and the number of computer workstations available in the training area. 11 Telephone remediation/consultationtraining is available for answering training issues not requiring a physical visit for remedial training or for more specific information relating to operation of USA products. Available in 2 hour blocks with scheduled dates and times through Tech Support 12 USA Software, Inc. offers a Systems Administrator course held monthly`at our corporate office. This class covers minimum system requirements, directory structure, workstation setup Using CrimeFile Utilities, CADFIle 2000 settings and Utilities and installation of additional programs and features settings. This one day class is $595.00 per student Travel and per them expenses are the responsibility of the employing agency: 13 The USA Software eForms Printing requires an HP Lasedet 4 or compatible printer to be attached to the network or individual computer for printing of forms specified by agency. 14 Manufacturer's prices subject to change without notice. 15 Proposal replaces all previous proposals and configurations: 16 Prices are subject to change without notice 90 days after proposal date. 17 CadMap option requires customer site survey for final pricing. 1 Prepared by. Richard Conroy 2 Pdrited: 8 /11/2003 USA SOFTWARE, INC. • 4801 SOUTH UNIVERSITY DRIVE • SUITE 305 • Fr. LAUDERDALE, FL 33328 1 PHONE: 954.434.2242 + FAX: 954.434.2877 • WEB: www.usa- software.com' "USA's Cri e ale software is very easy to use. , It requires minimal training to get people up and running on the system. We're extremely pleased and have no intentions of going anywhere else. It does everything we went it to d®„ — Chief Johnny Roberts, Fayetteville PD Mien Bits of Information In order to fight crime, you need up -to- the - minute access to all the data incidents, arrests, calls for service — that comes into your agency. It takes a fast, easy -to -use records management system like USA Software's CrimeFile 2000 to handle all that information. A true 32 -bit application, running on Windows 9519, Windows 980 or Windows NT®, with over 40 { different modules to choose from, CrimeFile 20000) has the ability to of configure a criminal and administrative records management: system that N` h meets your specific needs: But what good is all that data if you can't convert it to statistics you can 2 ® ® Incident Tracking Screen: analyze and use. With the help of Seagate Crystal Reports- (WinQL ), CrimeFile 2000® — The easy way you can create reports with charts and graphs that turn data into decision to manage your data and records making tools. tracking functions. At Your Fingertips Here is just a sampling of all the features and information CrimeFile 20000 , has to offer: • Incident -based reporting conforms to ever- changing UCR standards • Unlimited narrative — utilizing Microsoft Word® - automatically links to Incident Files p • Laptop incident and accident reporting for Mobile Data Terminal (MDT) applications (Cerulean®, Winforce®, Premier MDT®) • Warrant File contains outstanding warrants and produces list of open Computer Aided Dispatch Screen: and closed warrants The very latest technology - Computer Aided Dispatching with • Case Assignment File tracks investigations by investigator and type of TouchScreen. crime and provides workload summaries and active investigation reports • Employee File contains training, emergency and special skills information • Accident Reporting File tracks accident- related statistics and produces reports on injuries, fatalities and cause of accident • F.I. Card File tracks field interview card data on suspicious persons and generates F.I. reports by suspect description, date and time, location and more • Vehicle History and Maintenance • Pawn Shop File records and tracks items reported from pawn shops, optional state interface for checking firearm serial numbers and names • Automated Photo Line -up creates aline -up based on description information entered into the system ...and so much more SEE BACK FOR SYSTEM COMPONENTS AND OPTIONS ;M� .:,- °,,�g�.", ,:r, �;- a.."'r,�'7 ,sue, ,ea"`�:�5c. .�,�rn�4�`",, ;- :-1,^�- ^-c?.g,. -�.� , .��. "- :" „�.,, '•�,,. "^�;�w??{�;;,.4 -'�”. ;Y,`F'�+.;. �'".",`;�. Just the Facts The CrimeFile 20000 is a 32 -bit, user friendly, Windows8- based criminal and administrative records management system that provides on -line, up -to- the - minute access to valuable data. The system, designed specifically for Law Enforcement agencies, runs in a stand -alone or multi- user, local area network environment. CrimeFile 20006 is UCR certified in Florida and Georgia. 1 Commonents Features: • Windows 956, Windows 980, Windows NT®, or Novell® Network environments • True 32 -bit application Computer Aided Dispatching with TouchScreen • Seagate Crystal Reports® (WinQL®) • UCR certified in Florida and Georgia • Evidence Tracking with Barcoding Laptop` Computer Incident Reporting Photo /Mugshot Tracking Minimum System Requirements: • Pentium -class Computer 133 MHz or greater • Windows 950, Windows 90, or Windows NT® • 16 MB RAM • I GB Hard Drive M, FAR Elm G. 4801 S. UNIVERSITY DR., SUITE 305 FORT LAUDERDALE, FL 33328 PHONE: 954.434.2242 FAX: 954.434.2877 Windows 950, Windows 980, Windows NT6, Novell@ Network and all other product names referenced are WEB: www.usa- software.com believed to be the registered - trademarks of their respective companies. wte: www.usa- software.com ., USA SOFTWARE, INC. • 4801 SOUTH UNIVERSITY DRIVE •SUITE 305 • Ff. LAUDERDALE, Fl 33328 4 PHONE: 954.434.2242 •. FAX: 954.434.2877 • WEB:www.usu- software.com n "'Everything's basically on one screen, and it "s easy to navigate from one area to. another. Previously, we used a magnetic board to keep track of our units and where they were. Now that it's all automated, handling upwards of 40,000 calls a year s much easier."' -Capt. Hal Reeves, Leesburg PD M No Time to Wkste When you're responsible for answering emergency calls and sending help, there's no time to waste and little margin for error. That's why dispatch /communications centers depend on USA Software's interactive, multi -user CadFile 2000' to track their calls for service. ®® From the Master Dispatching screen to the CAD History screen you're one touch away from a complete run -down on the "who, what, where" data you need to make lifesaving decisions. Master Dispatch Screen: With the touch of the screen or the click of a How it r s mouse, you have event information, 'assigned It all starts with the Event Tracking screen. This screen allows you to track units on duty units status, undispatched calls and space for pertinent data and:— through the use of "prompt lists " — makes locations, unlimited narrative - all at a glance. signal codes and dispositions available. Case numbers are assigned automatically and units dispatched are listed. The location and status of all units are constantly updated via the Assigned Units status monitor, and all "calls holding" are monitored and displayed in order of priority on the suue Undispatched Calls status monitor. Petlnetl SNW ,. F A primary feature of CadFile 20000 is the "all on one screen" design philosophy employed in the development of the user interface. The dispatcherE E BrYp is presented with a display that provides' all pertinent information at a glance. From event information to color -coded status monitors to unlimited Select Function Screen: Touch screen event narrative, the design of CadFile 20000 enhances the efficiency of technology allows you to assign the dispatchers function. dispatch, arrival and clearance' times; location changes; previous call Another of CadFile's best features is the "event narrative." With an unlimited information, and more from this screen. number of 40- character, one -line entries that are date and time stamped, you'll find it easier to track suspects, vehicle descriptions, arrest times, pursuit locations and times: The heart of CadFile 20000 is the Select Function screen. It allows you to perform the major dispatch functions such as assigning dispatch, arrival and clearance times; location changes; previous call information, and more all with TouchScreen technology it is the fastest and most efficient method of handling your dispatch activities. i SEE BACK F ®R SYSTEM CD PaMENTS AND DEDTEO S I Just the Facts The CadFile 20000 is a comprehensive computer - aided dispatch system — with a wide variety of functions — designed to satisfy even the most demanding dispatch /communications center. It is an easy -to -use 32 -bit Windowso based application that can be customized to meet the individual requirements of your public safety agency Caffile 2 0 0 0 ® System Components Screens': and Dialog Boxes: Minimum System Requirements: • Master Dispatching ' • Pentium -class Computer - •Officer Initiated Call 133 MHz or greater • Traffic'Stop • Windows 950, Windows 980, or Windows NT® • Name a 16 MB RAM • Units On /Off • I GB Hard Drive • Select Function • SVGA Monitor (minimum 17';.20" recommended) • Location History • Keyboard with Integrated Mouse pad* • CAD History and much more *TouchScreen recommended Features: • Windows 958, Windows 980, Windows NTB, or Novell® Network environments • True 32-bit application • Allows for data entry and tracking of all calls • Digital dispatching to MDTs • Handles traffic and non- traffic calls Allows for multiple dispatchers and call takers • Displays status of uncompleted calls • Prioritizes calls holding and calls - -- inprogress - Displays status of units assigned ®—,®�- D •' Displays calls holding c' and much more 4801 S. UNIVERSITY DR., SUITE 305 FORT LAUDERDALE, FL 33328 PHONE: 954.434.2242` FAX: 954.434.2877 ' Windows 950, Windows 980, Windows NM Novell® Network and all other product names referenced WEB: vrmusu- softworesom are believed to be the registered trademarks of their respective companies. wtB: www.uso- softwore.com T'+1T4`r?',.*.n�., i ... e'F'c„'..' .+„'".m rY'�TTw .'"`�,'*"'u , >.. ,�� +:.`�:^"5;:.. �5' 3".'.. ,.: J" ..'s ''.'yT'; r r9 INC. 4801 SOUTH UNIVERSITY DRIVE • 4 USA SOFTWARE, SUITE 305 FL LAUDERDALE, FL 33328 PHONE: 954,434.2242 •' FAX: 954.434.2811 `• WEB: www.usu- software.com n 'It is fast! As soon as you lit the FIND button, the information pops right up there. There's absolutely n® waiting for data to come back' - Lt. Andy Alderman, Atlanta PD M Put an End to Lost Evidence Does your department come across as disorganized and unprofessional , ma, rr as r ra because a piece of evidence can't be located? Do your officers waste time searching for evidence or trying to determine when it converts to property so they can notify the owner? Would it help if you could trace evidence by date, case number,; location, suspect or victim's name? Would you like to be , able to update files and print an inventory history with the click of a mouse? If you answered "YES" to one or more of these questions, then you need Evidence Entry Screen. Identifies who owns each piece of evidence EvidenceFile 2000 0I byname and code.' How it Works EvidenceFile 20000 is a true 32 -bit tracking system that lets you identify, label and follow the property and evidence that comes into your agency. 2 First, you log evidence into inventory using our barcode'scanner. Then, d guided by a series °of evidence entry screens, you enter all the data from the } property receipt into your computer. Once this initial phase is complete, you're ready for tracking. ®® �, ���� ® Chain of Custody Screen: Track the movement of evidence as it goes out pukes evidence easy t find."" . and comes back to the evidence room Because our system is Windows9- based, it's extremely flexible, simple to learn and easy to use. We've designed it so all screens operate the same way and use the same function keys to perform given tasks. Files update automatically whenever someone adds, changes or deletes data. K The most useful feature of EvidenceFile 20006 is the inventory function: It's a fast, easy, efficient way to keep track of what's in your evidence room. Because it's so easy to use, you'll be inclined to take inventory more frequently, i.� F which leads to increased accuracy. Aided by the Exception item report, Add Names Screen: Helps find you'll know when evidence` is missing or when it has changed locations within items simply by entering a name associated with the case. the evidence room. This function also facilitates the disposal of evidence: During the inventory process, you can generate disposal lists simply by scanning items that need to be discarded; then update all records by changing' one code on the scanned list. xw; Another important feature of the EvidenceFile 2000® system is the ability — to generate clear, concise reports on everything from Evidence Logs to -'- Aging Evidence notices to Current Location reports: Scanner and barcode label software make it easy to mark inventory, enter SHE BACK FOR SYSTEM COMPONENTS AND OFTIOE S { data and trace the chain of custody. "Every time we 'call USA Software with an issue they either resolve it on the phone, with a personal visit, or by modem. We're very pleased with the product and the support." — Lt. Andy Alderman, Atlanta PD.' Just the Fads The EvidenceFile 20001 tracking system is a 32 -bit, Windows® -based data management system that provides on -line, up -to- the - minute access to valuable information pertaining to evidence files. It can be run as a stand -alone or in a multi -user, local area network environment, and is expandable to accommodate a wide range of options. in Components Data Files: Inventory; • Evidence Tracking • Data Entry from Scanners • Chain of Custody • Inventory Comparison • Evidence Inventory • Inventory /Master File Update • Evidence History • Initial Entry Update • Name /Suspect Tracking • Disposal Listing • Employee /Officer Tracking • Disposal Update Reports: Features: • Found Property Log • Windows 958, Windows 980, or Windows NT® • Evidence by-Case Number- or Novell® Network environments • Chain of Custody • True 32 -bit application • Chain of Custody by Barcode • Barcode scanning • Over 90 Days • Over 5 Days Minimum System Requirements: • Items OUT by Location • Pentium -class Computer 133 MHz or greater • Conversion Date • Windows 959 Windows 980, or Windows NT® • Aging Evidence Notices by Officer • 16 MB RAM - -- • Property Release Notices by Owner • 1 GB Hard Drive and more • CD Rom Drive °- c. 4801 S. UNIVERSITY DR., SUITE 305 FORT LAUDERDALE, FL 33328 PHONE: 954.434.2242 FAX: 954.434.2877 Windows 950, Windows 98 @, Windows NT8, Novell® Network and all other product names referenced are WEB` www.uso- software.com believed to be the registered trademarks of their respective companies. WEB: 'www.osa- sofrware:com MEMORANDUM TO: USA SOFTWARE C/o SOFTWARE DEVETLOPMENT FRONT: BRIAN EDNEY SOUTH MIAMI POLICE DEPARTMENT SUBJECT: ALARM BILLING MODIFICATIONS DATE: 8/11/2003 This memo is to address some modifications needed by the City of South Miami to USA Software Inc. Alarm Billing Tracking programs. This is solely to obtain the possible cost to make these modifications. The City of South Miami is revising City ordinance 15 -4 Alarm. Systems. Because of the revisions to the ordinance modifications to the Alarm Billing tracking will need to be made. Alarm Billing Control File Setup • Add field for payment location. Make payment payable to City of South Miami which will appear on the Alarm Billing Letter. • Add field Contact person title. • Be able to determine if a location does not have a valid permit; bill that location a $75 fine for residential and $100 for commercial on top of alarm renewal fee: Automatically generate the permit number for each registered location, with the year of registration at the end of the permit. Example 00001 -02. The year of the registration will _. -_ -- — change- each timel-he permit is renewed: Alarm Billing Tracking Field Additions o A new field that will calculate a running total of unpaid billable alarms. There is presently not a field that shows how much the resident owes in unpaid alarms. Currently,, the only possible way is to view each alarm response and manually calculate to the total unpaid. Location for field will be on the main view screen. e The running total from unpaid billable alarm to appear on the Alarm Billing Letter. ® A new field that will be label "Attention" located on the Emergency Contact view. This field will also be on the billing letter. ® Resident Type Field. With codes of "Resident, Commercial, or Rental ". Add a field stating "location registered ?" Every year the permit will be renewed at a charge. 1- Alarm Response Tracking • Add button "Account receivable ". This button will display Permit number Amount owed, charges (include fine), Paid amount, Date paid, and Balance. Be able to make adjustment entries, example refunding credit on over pay. 'Type of payment, Check, cash, money order, Travelers Check. • Balance of total false alarms. Within the view, have a field that will give the total amount due of unpaid false alarm response. • Display any credits, which will also affect the balance billable alarms • Show if false alarm was based on weather, mechanical, or human error. • Show if there is an advance payment of the alarm registration. Alarm Billing Letter 0 Mailing Address to appear on the letter. Billing location may be different from the permit address. . ®: Pervious balance due, then current charges for the month, Total amount due in unpaid billable false alarms: ® Attention to appear to letter. ® Contact person title. This will appear on the billing letter under contact person. • Generate a registration letter stating that the location has a valid pemut. Alarm Printing Print registration card. A letter that will have the permit holders information. ® Print a violation letter i 2 r rrom: S[epnen J. vvdllCl i v. ona� i wiioy. n BM. : USA SOFTWARE, INC. CUSTOM SOFTWARE DEVELOPMENT AGREEMENT THIS AGREEMENT made this 2nd day of 'October, 2002, by and between USA SOFTWARE, INC., ( "USA "), with its principal place of business at 9900 Stirling Road, Suite 305, Cooper City, FL 33024, and City of South Miami Florida Police Department ( "Customer'), with its principal place of business at 6130 Sunset Drive, South Miami, Florida, 33143. RECITALS A. USA will write and develop custom computer software as set forth and specified in Schedule W hereto (hereafter referred to as the "SOFTWARE'S which is to be written for and utilized by Customer. B. The parties desire that USA write and 'assist Customer in implementing and utilizing the SOFTWARE on the terms and conditions contained in this Agreement. C. This Agreement grants to Customer a non- exclusive license and rightforthe use of the SOFTWARE. D. For the purposes of this Agreement " SOFTWARE" shall mean the instructions that shall be placed into and will be resident in software as written, produced and created by USA under the terms of this Agreement. ' NOW THEREFORE, in consideration of the mutual promises contained herein and other good and valuable consideration the receipt of which is hereby acknowledged, the parties do hereby covenant and agree as follows: 1. Grant of License. `(A) USA hereby grants to Customer the non - exclusive license to use the SOFTWARE underthe terms of this Agreement. (B) USA reserves all rights in the SOFTWARE not expressly granted to Customer herein. (C) Customer shall not give away, market, license, or sell any SOFTWARE to any third parties without the prior written approval of USA. 2. USA Obligations: (A) USA agrees to develop, write the SOFTWARE in a reasonable and professional manner and to thereafter correct any material defects or bugs in the SOFTWARE. USA shall thereafter update, maintain and enhance the SOFTWARE provided Customer enters into a software support and maintenance agreement with USA. (B) USA is engaged by Customer only for the purposes and to the extent specifically set forth in this Agreement. USA shall determine the method of performance and howto complete any projects and /or work undertaken on behalf of Customer, in its reasonable discretion. USA shall reasonably decide the administration of and amount of hours worked during the term of the engagement. (C) Non - payment by Customer . . stonier. D USA will without recourse o Cu may result in the immediate termination of work by USA, wit ( i fir.. 1E(3S9x 53M.' ®rl. use its best efforts hereunder but will not be liable for any failure or delay in performance, beyond its reasonable control. (E) USA agrees that in operating its business, it will comply with all federal, state, county and municipal rules, regulations, and requirements governing the operation of such business and will secure any and all governmental licenses and approvals which maybe required. 3. Payment and Invoices: (A) Customer shall pay USA the compensation set forth ' on Schedule °A' for its services hereunder. USA shall submit invoices for all services rendered. (B) Customer shall pay the amounts agreed to herein within 15 days from receipt of such invoices. Invoicing will be performed weekly and therefore Customer may see invoices which are considered work in progress. (C) In the event of nonpayment of any amounts due hereunder, USA, in its sole discretion, may, without liability of any type or kind, discontinue; all work hereunder, with or without notice. 4. Expenses: (A) Customer shall reimburse USA for all reasonable travel and living expenses necessarily incurred by USA while away from USA's regular place of business and engaged in performance of services under this Agreement,` provided Customer's prior approval is obtained in writing. (B) USA agrees to maintain appropriate records and to submit copies of all receipts necessary to verify such expenses at the time and in the manner prescribed by Customer 5. Changes in Project Scope: (A) If at any time Customer should desire a change in USA's performance' under this Agreement that will alter or amend the SOFTWARE as specified in Schedule 'A' Customer shall submit to USA a written proposal specifying the desired changes. (B) USA will evaluate each such proposal at its standard rates and c:: harges and shall submit to Customer a written response to each such proposal within 10 working days following receipt thereof. 6. Acceptance Testing of Software: (A) Immediately upon ,completion of and delivery of the SOFTWARE Customer shall have 10 working days from the delivery of the SOFTWARE to inspect, test and evaluate it to determine whether the SOFTWARE is in accordance with the Specifications set forth in < Schedule 'A'. (B) If the SOFTWARE does not meet the Specifications, Customer shall give USA written notice stating why the SOFTWARE is unacceptable. (C) USA shat! have 30 days from the receipt of such notice to correct the deficiencies or effect `a work around. (D) Customer shall then have 10 days to re- inspect, re -test and re-evaluate the SOFTWARE. (E) If the SOFTWARE still does not satisfy the acceptance criteria the parties shall repeat the procedure set forth above. (F) If Customer does not give written notice to USA within the 10 -day inspection, testing and evaluation period or any written extension of that period, that the SOFTWARE does not meetthe Specifications, Customer shall be deemed to have accepted the SOFTWARE upon the expiration of such 10 day period. 7. Training: (A) If determined by both parties thattraining be necessary, USA shall provide training in the use of the SOFTWARE. (B) The training will be conducted on such dates and locations as the parties may agree; Customer will be responsible for all costs and expenses of all Customers trainees,' including room, board, transportation, salary, insurance and other benefits, and rrom: stepnen d. vvauei u. onan ��� =y - - sera Erma AMU other expenses while attending the training. (C) Customer shall pay USA for training, at the USA's standard rates and charges. 8 Maintenance of Software- Immediately following the acceptance of the SOFTWARE USA shall provide the following support services'. (A) telephone hot -line support during USA's normal days and hours of business operation. Such support shalt include consultation on the operation and utilization of the SOFTWARE. Customer shall be responsible for all telephone equipment and communication charges related to such support; and (B) error correction services, consisting of USA using all reasonable efforts to design, code and implement programming; changes to the SOFRIVARE, and modifications to the documentation, to correct reproducible errors therein or effect a work around so that the SOFTWARE is brought into substantial conformance with the Specifications. (C) Customer shall pay USA for support services for the period and at the rates set forth in Schedule'A'. (D) The provision of the error- correction and support services described above shall be expressly contingent upon Customer promptly reporting any errors in the SOFTWARE or related documentation to USA in writing and not modifying or misusing the SOFTWARE without USA`s written' consent. 9. LIMITED WAR DISCLAIMER and LIMITATION of LIAl9ILITYm USA warrants and guarantees that the SOFTWARE will be free of material defects in workmanship and code for a period of 90 days after delivery. During this warranty period, USA will debug, repair, replace or reprogram any such material defect in the SOFTWARE. Due to the complex nature of computer software, USA does not warrant that the SOFTWARE will be completely error free, will operate without interruption or will be compatible with all equipment or software configurations. EXCEPrASPROV'IDEDASOVE rHEREA NO 07HE i 1�A NTJ SSA 4i ES NG EXPRESS OR IMPLIED WARR4AIWES lfWITYREGARD TG THESOF7WAREAND ALL OTHER MArERWS OR SERVICES PROVIDED ERELW17H, tNCLODLNG miRCNANn 3, ury, FrT ES S FOR ANY PURPOSE OR NoN- iilfFi inGE Ewr OF PATENTS, COPVRIGHM, TRADEMARKS., OR OrHER PRGPME3ARYRIGNTS OF ?iHERS. 1fiEITHER OF rHEMSHALL HAW,E`ANYLrASILITYG R RESPGNSISILIirY TQ L ciisEES, mCLf arNG END usms, FOR DAMAGES OF ANY daN?, INavvzNG SPECIAL FNmECT 4R C'ONSEgllENML DAMAGE, ARFsmouroF OR REs LrING FROM ANY PROGRAM, SERVICES OR MArEPJALS MADE AWABLe4BLEHEREUNDER ANY'FL rUREUPDATE OR 3"HE USE OR MODrFr'CA1r'OiV 77-1EREOF IN No EWENr SHALL USA HE LIABLE FOR ANY LOSS OR PROFIT OR AIVY07HEdti DAMAGES OFANYlaND. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THE ABOVE LIMITATIONS OR EXCLUSIONS MAY NOT APPLY TO YOU. THIS LIMITED WARRANTY GIVES YOU SPECIFIC LEGAL RIGHTS, AND YOU MAY ALSO HAVE OTHER RIGHTS WHICH VARY FROM STATE TO STATE. 40. Liability: (A) USA shall not in any eventwhatsoever be liable for any injury or damage to any property or to any person happening by reason of any Fact or omission of any . -<.:, .,, - .?�-. ,�,. .- ,..,. csa.r'�t'�:::��,.`, '�r?�a�,�S„- ,w�,.�,. ...., ,...�!`=*s z€', . �'°="rt'-sr,°°i�l'�...,�v,;, ,���;�";S .5 ^P"�a....^s;�.�„^e%i'•, From: Stephen J. Walter t o: artan Caney _ :WM om . 'F ASM� ARM: ' employee, representative or agent of Customer. (B) Customer shall indemnify and save USA harmless against and from all costs, liabilities, claims and demands of every kind and nature including reasonable attorneys fees at all levels arising out of: (1) any failure by Customer to perform any of the agreements, terms covenants or conditions of this agreement on Customer's part to be performed; (2) any accident, injury or damage which shall happen, occurring or arising from the activities or omissions of Customer's employees, representatives or agents; or (3); Customer's failure to comply with any laws, ordinances, requirements, orders, directions, rules or regulations of any federal, state, county or city governmental authority. 11. Proprietary Fights: (A) USA represents and warrants that it has no knowledge of any valid patents or copyrights belonging to third parties covering the SOFTWARE or any devices or processes which are the subject of this Agreement. (B) In the event Customer receives notice of any alleged or claimed infringement, Customer shall immediately notify USA in writing and USA shall be given a reasonable opportunity to defend, compromise or settle any such matter in its discretion. 12. Notices: All notice and other communication hereunder shall be in writing unless otherwise specified in this Agreement and shall be deemed to have been duly given when personally received or forty -eight (43) hours after it is deposited in the U.S. Mails, first class postage prepaid, certified, return receipt requested, addressed to the respective parties at the address first written above or to such other address as any party hereto shall designate by written notice to the other party. 13. Termination: Customer and USA have the rightto terminate this Agreement for any of the following reasons: (A) upon the insolvency of Customer; (B) upon the insolvency of USA; or (C) for any material breach of this Agreement. 14. Miscellaneous: (A) This Agreement shall be deemed to be °made, entered into and accepted in Broward County, Florida and this Agreement shall be governed by the laws of the State of Florida. Any legal suit or action, including but not limited to rescission, which involves or names USA shall and may only be commenced and maintained in the Courts in Broward County, Florida, which such courts shall have exclusive jurisdiction, and Customer expressly submits to the jurisdiction and venue of the Courts in Broward County, Florida and waives all rights to trial by jury for any suit against USA or any potential counterclaim against USA; (B) In the event any court of competent jurisdiction declares anyportion of this agreement to be invalid such invalid portion shall be severable and the remainder shall remain in effect;. (C) All terms and conditions contained in any of your purchase orders or other documents to USA, now or hereafter given are superseded by and inferior to this Agreement; (D) USA's entire liability, if any, for any cause whatsoever shall not exceed the greater of $10,000.00 or the amount actually paid to USA hereunder; (E) The failure or delay of USA to exercise or enforce any of its rights or remedies under this or any otherAgreement, shall not operate as a waiver of such rights and remedies; (E) This Agreement is not assignable by Customer without the prior written consent of USA. (F) This Agreement constitutes the entire and sole agreement of the parties hereto and supersedes all prior agreement, understandings, oral or 1 ego .pm �se�rne Om written, expressed or implied, with respect to the subject matter hereof. There are no contemporaneous oral agreements or understandings between the parties other than those contained herein. This Agreement may not be amended or modified unless in writing and signed by an officer of USA. (G) Customer agrees to pay all of USA's costs of collection, including attorneys fees at all levels, whether suit be 'instituted or not for any amounts due USA from Customer. (H) All amounts over 30 days due shall bear interest at the highest rate allowable by law. (I) The failure or delay of USA to exercise or enforce any of its rights or remedies under this or any other Agreement, -shall not operate as a waiver of such rights and remedies. (3) All terms and conditions contained in any of Customer's purchase orders to USA, now or hereafter given are superseded by and inferior to this Agreement. (K) The paragraph headings are for convenience: only and shall not be used to interpret this Agreement. (L) Any civil action or proceeding brought or commenced by Customer against USA arising out of this Agreement or otherwise must be commenced within eighteen (18) months from the date of delivery of the SOFTWARE otherwise any such action shall be barred and Customer hereby waives any and all rights in connection therewith. (M) USA is an independent contractor and free agent and Customer shall have no authority.to commit or bind USA in any matter, cause or thing whatever without the prior written consent of USA. ITS WITNESS WHEREOF, the parties hereto have set their hands and seals on the day and year first above written. USA SOFTWARE, INC. CUSTOMER: By: By: From: 6tepnen J. waiter to: oian cunuy ----- .L ............. ........ _.._._ _ .:.. . e AMM.'am Imigow ._ :so 6=9FAW SCHEDULE A — SCOPE OF WORK I. Definition Of Work To Be Completed a. Modify the data files of the Alarm Billing System to conform with the modifications requested in the memo from Brian Edney dated September 9, 2002. b. Modify affected programs in the Alarm Billing; System to conform with the modifications requested in the memo referenced above. IY. Estimated Time To Completion and Delivery a. A total of 40 hours total programming time is expected for this project. b. Delivery of completed project for customer testing is expected within 45 business days after work is schedu/edto begin. 111. Charges and Expected Costs a. The rate for this project is $100.00 per hour billed in one hour increments. Partial hours are rounded to the next highest hour. b. Total programming cost based on Section III.a. is $4000.00° c. There are no anticipated additional costs for software procurement or travel: d. There is not a companion Data Conversion Services agreement for this work. e. Total cost to the customer for software dev mentor /yis expected to be $4000.00. IV. Commencement Of Work a. Work`on this project will be schedu/edwhen USA receives; i. This signed contract for Custom Software Development and -- Purchase Order for the amount specified in Section III.e. V. Termination Of Work a. Work on custom software development will be halted if the programmer reaches 35 hours of work and feels that the project time will extend beyond the estimated 40 hours. b. Customer will be informed in writing of the estimated' additional time needed to complete the project. c. 'Further work will not commence until a written agreement to resume work and promise to pay has been received by USA. d. If Customer elects not to extend the project, the project will be presumed terminated and Customer will be required to remit any outstanding balance on the project; ,- Soul, South Miami All- America city INCORPORATED �. 1927 i O It i D 2001 CITY OF SOUTH MIAMI To: Honorable Mayor, Vice Mayor Date: September 2, 2003 & City Commission From: Maria V. Davis AGENDA ITEM No. City Manager RE: Amending Land Development Code Section 20 -3.5E Dimensional Requirements Single- Family District PROPOSED ORDINANCE: AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, ;'RELATING TO THE CITY OF SOUTH MIAMI LAND DEVELOPMENT CODE, AMENDING SECTION 20 -3.5E ENTITLED "DIMENSIONAL REQUIREMENTS -SINGLE FAMILY 'DISTRICT" IN ORDER TO ADDRESS LOT' OVERCROWDING AND TO PROVIDE FOR APPROPRIATE SCALED DEVELOPMENT WITHIN THE RESIDENTIAL DISTRICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR ORDINANCES IN CONFLICT; AND PROVIDING' AN EFFECTIVE DATE. BACKGROUND AND ANALYSIS: In accordance with discussions at the City, Commission and the Planning Board attached is a proposed ordinance drafted by staff amending the "Dimensional' Requirements of Single Family Districts" on order to respond to concerns related large homes and lot overcrowding. Mansionization McMansion , Monster Homes are some of the phrases used to identify the problem of large homes that tends to be the current trend. The issues related to these large homes are complex and multifaceted. A lot of communities are struggling to address the problem of these large homes being built with minimum setbacks and very little landscaping in the older neighborhoods that are characterized by the modest homes with generous setbacks and mature landscaping. Issues ranging from lack of design sensitivity to marketability to changing lifestyle and desire for more indoor space 'to maximizing return on the investment come into play when one talks about this issue. These "out -of- scale" homes do not fit in the neighborhood fabric and tend to overcrowd a neighborhood. However, the trend for bigger homes, among other factors, is a result of market conditions and demands on precious real estate. Proponents argue that they help improve older neighborhoods and "out -of -date" housing stocks. The 'proposed changes do not inhibit the redevelopment trends, nor do they limit any architectural creativity but simply attempt to address the issue of scale that is appropriate to a single family residential neighborhood. A two - story structure is inherently not the problem. The space between the structures, massing, architectural detailing of the exterior walls, roof lines all contribute to the overall aesthetics and create the appropriate scale of a neighborhood. In drafting the changes, it is recognized that it may not be feasible to address all the concerns and develop a perfect ordinance, but we can start addressing some of the elements that create the feeling of overcrowding. The feeling of overcrowding is primarily caused by the two -story box -like structures built with minimum MT,,- Lot overcrowding Single family dimensional requirement September 2, 2003 Page 2 of 2 setbacks. Not only do they tend to overwhelm an adjacent single story home, they reduce the availability of light and air'for the single story structure. Similarly, the space between large two story homes i 1 are not adequately open for light and air and contributes to lack of privacy. The proposed ordinance addresses two primary issues: side setbacks- the distance between the structures; and the massing of the two -story structure. The current setbacks can be maintained if a structure is one story in height. The proposed ordinance will require that the setbacks to be increased proportionate to the property size, if the structure is higher than one story except for RS5, where properties are smaller. This will enable one to either a) place a two story structure at the minimum set back line provided that the portion of the structure beyond the first floor level would be set back: further in accordance with the proposed` setback schedule or b) to place a two story structure up to the allowable' height at the increased setback line. In an effort to reduce the impact of the box- like structures, the proposal limits the amount of the second' floor by 60 % of the first floor gross area. This allows opportunities to develop elevations that are more animated than straight two -story walls on all four sides. Table A (attached) provides a`comparative analysis of gross buildable areas between the existing and proposed ordinances. It is important to note that if these changes are adopted, the: standards will create a significant number of non- conforming structures, which ' will continue to be legal pursuant to Section 20 -4.8. PLANNING BOARD ACTION In the interest of expediting the adoption process the Planning Board at its July 8, 2003 meeting adopted a motion by a vote of 6 -0, recommending that the proposed ordinance be transmitted to the City Commission for a public hearing (first reading). The Planning Board at its August 12, 2003' conducted a',public hearing on the proposed ordinance and adopted a motion by a vote of 5 ayes -0 nayes recommending adoption of the subject legislation. CITY COMNIISSION ACTION The City Commission at its July 29, 2003 meeting held a public hearing and adopted the proposed ordinance on first reading. RECOMMENDATION The Administration believes that these changes will have the most significant impact in addressing lot over crowding and are easily implemented. It is recommended that the proposed ordinance be adopted on second reading. Attachments: Proposed Ordinance Table A: Buildable Floor Area Analysis Section 20 -.4.8 Nonconforming uses and structures Excerpts from Planning Board meetings; 3125103 718103; 8112103 Copies of Public Notices MVD/ SAY E` \Comm Items \2003 \9 -2 -03 \lot overcrowding report .doc �I I { j .-�',;c �- e.2,,�:r „ t.,:s ., a•z- .csr�,"��'.,�?;-,°- -rr°, u-" : , . ., c; M ^ , .: , . ,"`..":�.; "!x`rr. �r �'r ,' °�.`,, ¢'r�rzj- ;'"'?5°'°� 7�,,,i, �'; ,�v ,. , `M w.� ;�t3; "rs�: r °ORDINANCE NO: AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE CITY OF SOUTH MIAMI LAND DEVELOPMENT CODE, AMENDING SECTION 20 -3.5E ENTITLED "DIMENSIONAL REQUIREMENTS- SINGLE FAMILY DISTRICT" IN , ORDER TO ADDRESS LOT OVERCROWDING AND TO PROVIDE FOR APPROPRIATE SCALED DEVELOPMENT WITHIN THE RESIDENTIAL DISTRICTS; PROVIDING' FOR° SEVERABILITY PROVIDING FOR ORDINANCES: IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission has recently had discussions regarding the trend of large homes being built in the Residential Zoning Districts and wished to address this issue; and WHEREAS, these discussions centered upon the impacts of these large homes to the quality of the neighborhoods and the appropriateness of their scale to the surrounding area; and NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section I That Section 20- 3.5(E), entitled, "Dimensional Requirements Single Family District," of the South Miami Land Development Code is hereby amended to read' as follows: Section 20- 3.5(E) DIMENSIONAL REQUIREMENTS SINGLE- FAMILY DISTRICT REQUIREMENT RS -1 RS -2 RS -3; RS -4 RS -5 Min. Lot Size Net Area (sq.. ft.`) 40,000 15,000 10,000 6,000 6,000 Frontage (ft_) 125 100 75 60 50 Min. Yard Setbacks (ft.) Front 50 35 25 25 25 Rear 2.5 25 25 25 25 i Sde(Interior)a For structure 12' 12.5 10 7.5 7.5b 7.5b i or less in height Portion of structure above 12' hi` h 25 20 15 10 7.5 Side (Street) 20 15 15 15 15 Max. Building Height Stories 2 2 2 2 2 i Feet 25 25 25 25 25 Max. Building First floor 20 30 30 30 30 Coverage ( %) Second floor: 60. 60 60 60 `� 'of the first floor Max. Impervious Coverage (o)' 30 40 40 45 45 Note: New additions are shown in underlined bold letters a Cumulative width of both side yards shall be not less than 20 percent of total ,lot width'. b Except that additions to existing structures may have 5 feet interior side setbacks where any portion of the building already has a 5; feet setback. Section 2 All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. Section 3. If any section, clause, sentence, or phrase of this ordinance is for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding shall not affect the validity of the remaining portions of this ordinance. Section 4. All structures that become nonconforming as a result of the passage of this ordinance will be governed by Section 20 -4.8 Nonconforming uses and structures. Section 5. This ordinance shall be effective immediately after the adoption hereof. PASSED AND ADOPTED this day of , 2003 ATTEST; APPROVED: CITY CLERK MAYOR lst Reading- 2 d Reading COMMISSION VOTE: READ AND APPROVED AS TO FORM: Mayor Feliu: Vice Mayor Russell Commissioner McCrea: Commissioner Bethel: Commissioner Wiscombe: CITY ATTORNEY j 20 -4.8 SOUTH MIAM LAND DEVELOPMENT CODE 20-4.8 Nonconforming uses and structures. (A) General Regulations. (1) No provision of this Code shall be construed to require a change in the plans, construction or designated use of any building on which actual construction was lawfully begun prior to the advent of nonconforming use status and upon which construction has been diligently carried out, actual construction being defined to include placement of construction materials in permanent position and fastened in a permanent manner. (2) Expansion, Alteration or Enlargement. (a) A building nonconforming only as to height, area or bulk requirements may be altered or extended only if such alteration or extension does not increase the degree of nonconformity in any respect. (b) Nonconformities shall not be enlarged, expanded or extended, nor be used as grounds for adding other structures or uses' prohibited elsewhere. (c) A nonconforming use of a structure or land shall not be extended or enlarged by addition of other uses of a nature which would generally be prohibited in the district involved. (d) The nonconforming use of a building may be hereafter extended throughout those parts of a building which were lawfully and manifestly arranged or designed for use at the time of passage of this Code. (e) No nonconforming use may be expanded or increased beyond the platted lot or tract upon which: such nonconforming use is located. (3). Repairs and Maintenance. (a) Nothing in this Code shall prevent the strengthening or restoration to a safe or lawful condition of any part of any building declared unsafe or unlawful. (b) If a nonconforming structure, or portion thereof, containing a nonconforming use becomes physically unsafe, or unlawful due to lack of repairs and maintenance, and is declared by any authorized official to be unsafe or unlawful by reason of physical condition, it shall not thereafter be restored, repaired or rebuilt except in conformity with district regulations and this Code. (4) Legalization of Nonconforming Use. (a) No presently illegal use shall be deemed to have been legalized unless such use falls within: a use district where the actual use is a conforming use. (b) Uses not legalized by conformity shall remain nonconforming uses where recognized. (c) : A nonconforming use in violation of a provision of this Code shall not be validated by the adoption of this Code unless such use complies with the terms of this Code. (5) A use approved as a nonconforming land use shall be considered a conforming use so lon g as the conditions of approval are met. 102 Supp. No 2 j •,�,�*Ptsu� � _ .:- s;','-n, s=ki^ -e. fir.* nF ;^;�, ,. ,�,. -x `,a— zr..,- �,,,,'".°; -�. Y; ;�'.. ,,T *'�.�z�,. ,, r..',°'�:. ;F� +...'T"`?, `".e -�".m OTHER REGULATIONS 20 -4.8 (6) No building or land, used for a nonconforming use, which remain vacant and unused for a continuous period of six (6) months, whether or not fixtures are removed, shall again be used except in conformity with the regulations of the district in which such building or land is located. For a multi -unit, multi- tenant land or building which constitutes a nonconforming use, vacancy of one (1) or more units shall have no effect on the rights of the property owner under this section, unless seventy -five (75) percent or more of the gross floor area shall remain vacant and unused for more than six (6) months, after which period the vacant portion shall not again be used for a noncon - forming purpose and the remaining portions of the land or structure shall be brought into conforming use within three (3) pears.' (7) Any business which holds an occupational license, obtained in compliance with this Code' and all other applicable city regulations, shall be deemed a permitted noncon- forming use and shall be allowed to operate at the license fee in effect immediately prior to the effective date of this Code and said fee, as may be amended. (B) Nonconforming Dimensions. (1) A structure which was erected in conformance with the applicable dimensional re- quirements in effect at the time of erection' but which at a subsequent date fails to conform to applicable dimensional requirements due to a change in the zoning map, in the dimensional requirements table or in the text of this Code, may continue to be used for any use permitted in the district in which it is located, subject to the require= ments of this section. (2) The following requirements shall•apply to such structures: (a) Use of such structures shall be consistent with parking standards applicable on the first date of such use; and (b) In the event of any remodeling or rebuilding, the remodeling or rebuilding shall not increase the extent of nonconformity with any dimensional requirement. (C) Existence of Nonconforming Use. I, (1) The director of building and zoning shall make an initial determination of the exist- ence of a nonconforming use, based upon investigations and affidavits he determines to be necessary. (2) Where there is uncertainty in determining the existence of a nonconforming use, such uncertainty as to the existence of a nonconforming use shall be a question of fact to be considered by the planning board, after public notice and hearing in accordance with this Code and board rules, (3) The intermittent, temporary or illegal use of land or buildings shall not be sufficient to establish the existence of a nonconforming use. (4)_ The existence of a nonconforming use on part of a lot or tract shall not be construed to establish a nonconforming use on the entire lot or tract. 103 20 =4.8 SOUTH MIAMI LAND DEVELOPMENT CODE (D) Nonconforming Lots of Record. (1) ; In any district in which single- family dwellings are permitted, a single- family dwelling and customary accessory buildings may be erected on any single lot of record at the effective date of adoption or amendriient of this Code, notwithstanding limitations imposed by other provisions of this Code. (a) Such lots must be in separate ownership and not of continuous frontage with other lots in the same ownership. (b) This provisions shall apply even though such lot fails to meet the requirements for area or width, or both, that are generally applicable in the district, provided that yard dimensions and requirements other than for area or width, or both, of the.lot conform to regulations for the district in which the lot is located. (2) In order to minimize the number of nonconforming lots, if two or more adjoining vacant and platted lots and/or parcels with continuous frontage on a public street in continuous ownership since the time of passage of this Code, and if either or any of such lots or; parcels individually is /are too small in any dimension to meet the yard, width and lot area requirements of the district in which they are located, then such group of lots and/or parcels shall be considered' as a single lot or several lots of such size as is necessary to met the minimum dimensional requirements of the district. (a) No portion of said parcel shall be used or sold in a manner which; diminishes compliance with 'lot width and area requirements established by this Code. (b) No division of an y parcel shall be made which ere: ates a lot with width or area below the requirements' of this Code. (3) If any person shall have at any time after passage of this Code created a'lot or parcel which fails to conform with the dimensional requirements of the district in which it is located by selling part of a lot, such sale shall have no effect for purposes of this Code and the lots and/or parcels shall still be considered as part of one (1) or more lots. (E) Nonconforming Use of Land. (1) Where at the time of passage of this Code, lawful use of land exists which would not be permitted by regulations imposed by this Code, the use may be continued so long as it remains otherwise lawful, subject to conditions provided herein. (2) Such nonconforming use of -land shall be subject to the following conditions: (a) No such nonconforming use shall be enlarged or increased, nor extended to oc- cupy a greater area of land than was occupied at the effective date of adoption or amendment of this Code; (b) No such nonconforming use shall be moved in whole or in part to any portion of the lot or parcel other than that occupied by such use as of the effective date of this Code; (c) No additional structure' not conforming to the requirements of this Code shall be erected in connection with such nonconforming use of land. 104 i OTHER REGULATIONS 20-4.8 M�M* (F) Nonconforming Use of Structures. (1) Where a lawful structure exists at the effective date of adoption or amendment of this Code that could not be built under the terms of this Code by reason of restrictions on areas, lot coverage, height, yards, its location --on, the lot, or other requirements concerning the structure, such structure may be continued so long as it remains otherwise lawful, subject to the conditions contained herein. (2) Such nonconforming use of structures shall be subject to the following conditions: (a) - No nonconforming, use may be enlarged or altered in any way which increase its nonconformity but any structure or portion thereof may be altered to decrease its nonconformity; (b) In the event that a nonconforming structure is moved for any reason for any distance whatever, such structure shall conform to the regulations for the district in which it is located after it is moved;' and, (c) Any structure in which a nonconforming use is superseded by a conforming use, shall thereafter conform to district regulations, and the nonconforming use may not be resumed. (G) Damage of a Nonconforming Structure or Use. (1) If a nonconforming structure or use is damaged by more than fifty (50) percent of its replacement value, all of its rights as a nonconforming structure or use shall be terminated: (2) If a nonconforming structure or use is damaged by less than fifty (50) percent of its replacement value, such structure or use may be repaired or reconstructed and used as before the time of damage. Such repair or reconstruction shall be started within sixty, (60) calendar days of such damage and shall be completed within twelve (12) months. (H) Continuation of Nonconforming' Use. (1) Except as otherwise provided herein, the lawful use of a building existing at the effective date of this Code may be continued, although such use does not conform with this Code. (2) Continuation of a nonconforming use shall be subject to such regulations as the city commission may require for immediate preservation of adjacent property prior to the ultimate removal of the nonconforming use: (I) Change in Nonconforming Use. (1) If no structural alterations are made, a nonconforming use may be changed to another nonconforming use, provided that the new use is within a higher or more restrict`_ae classification than the original use. (2) In the event that a nonconforming use of a building is changed to a conforming use or another nonconforming use of more restricted classification, the use shall not be changed later to a °less restrictive classification. Supp. No. 2 105 r - —T 20-4.8 SOUTH MIAMI LAND DEVELOPMENT`, CODE (3) In the event that a nonconforming use is changed to another nonconforming use of more restricted classification, the prior less restrictive classification shall be consid- ered abandoned: (Ord. No. 9 -90- 1449, 6- 12 -90; Ord. No. 4 -93- 1533, 6 -1 -93; Ord. No. 19 -96- 1619, §§ 3, 4, 10 -1.96) 20-4.9 Historic preservation standards.' (A) Historic and Archeological Sites. (1) The Secretary of the Interior's Standards for Historic Preservation Projects: with Guidelines for Applying the Standards, 1979, or as may be updated, and the Metropolitan Dade County historic preservation guidelines shall be used by the board for reviewing projects proposed for designated "historic properties and sites or for properties within historic districts. (2) In addition to the above referenced federal and county guidelines, the following shall also be utilized as general standards by the board for determining structures and sites having historic or archeological significance: (a) Districts, sites, structures and objects of national, state and local importance are of historic significance if they possess integrity of location, design, setting, materials, workmanship,' feeling and association, and: (b) Are associated with events that have made a significant contribution to the broad patterns of our history, or (c) Are associated with the lives of persons significant in our past; or (d) Embody the distinctive characteristics of a type, period, style or method` of construction or work of a master, or that possess high artistic value, or that represent a distinguishable entity whose components may lack individual dis- tinction; or (e) Have yielded, or are likely to yield information in history or prehistory; or (f) Are listed in the National Historic Register, (B) Demolition of Historic Structures. In addition to all other provisions of this Code, the board shall consider the following standards in evaluating applications for demolition of designated historic structures. (1) Is the structure of such interest or quality that it would reasonably meet national, ,state or local criteria for designation as an historic or architectural landmark? (2) Is the structure of such design, craftsmanship or material that it could be reproduced only with great difficulty and/or expense? (3) Is the structure one of the last remaining examples of its kind in the area, city, county or region? (4) 'Does the structure contribute significantly to the historic character of a- designated district Supp. No. 2 106 Dra CITY OF SOUTH MIAMI PLANNING BOARD Regular, Meeting Action Summary Minutes Tuesday, March 25, 2003 City Commission Chambers 7:30 P.M. (G) Discussion Item Subject: Mansionization and/or "Monster Homes;" Single- Family Residential Zoning Issues at the request of Commissioner Randy Wiscombe. Speakers: Mark Radosevich 5703 SW 83`d St Yvonne Beckman 5871 SW 83`a St' Jay Beckman 6520 SW 65th St Carlos de Leon So Miami resident Jim Dundorf 6151 SW 80`h St Beth Schwartz 6931 SW 62 °d Ct Phil Roberts 5951 SW 84" St Action: Mr. Lorber presented the item: The construction of larger homes being built in the City recently has been a cause for concern and complaints from some residents in South Miami. Particularly troubling for some residents is the emergence of two -story homes. On the other hand, there are residents with the opposite opinion, who feel that the larger homes are good for the neighborhood, help revitalize the area and increase property value. The main concern expressed by most of the residents appearing before the Board is the need for setback change in relation to two-story homes in order to avoid the loss of privacy by the adjacent one -story homes. Mr. Beckman tried to demonstrate this fact by presenting slide pictures showing some two -story homes next to the smaller homes. It was the consensus of many of the residents that an adjustment in the setbacks and the FAR for the second story is absolutely necessary in order to protect the privacy of the neighbors surrounding these homes. After closing the public hearing, the Board and staff discussed the issues relating to the changes being proposed. In its discussion, the Board suggested to take into consideration the right of the property owners to maximize the potential, of their lots. One solution the Board recommended to be explored would be to "play" with the ground coverage and work it into some type of FAR for the second floor, and then also revisit the setback issue so that the ground coverage will still allow to build the second story but in a different massing. The Board also talked about encouraging the construction of unique architectural style homes, expressing concern for the repetition of the Mediterranean style seen in new construction. Motion: Mr. Morton moved to defer the item for further discussion recommending the following: Based on the hearing held tonight, there is a need to study setbacks and FAR for the two -story homes for the RS -l; RS- 2 and RS -3 areas, by conducting a workshop which will include Planning Board members, staff, and homeowners. Mr. Mann seconded the motion: Vote: Ayes 5 Nays 0 K: \PB \PB Minutes \MINS 3- 25- 03;(exerpt).doc Draft CITY OF SOUTH MIAMI PLANNING BOARD Regular Meeting Action Summary Minutes Tuesday, July 8 2003 City Commission Chambers 7:30 P.M. IV. - "Discussion Item Subject: Lot Overcrowding/ Single - Family Development Regulations Action: Mr. Basu presented the item for discussion, following up with the previous discussion on "Mansionization" at the Planning Board on March 25th, 2003. Charts suggesting modifications to the Dimensional Requirements of Single Family Districts were also presented. The Board and staff discussed the proposal and suggested the following modifications: t) No setback change for RS -5; 2) 20% cumulative setback be increased for RS -1 and RS -2. Speaker: Jay Beckman 6520 SW 65th St Mr. Beckman urged the Board that in pursuing the goal of regulating the distance between homes, not to jeopardize the construction of good homes in the future. Motion: Mr. Comendeiro moved to recommend the Discussion Item to be heard by the City Commission for first reading. Ms. Yates seconded the motion Vote: Ayes 6 Nays 0 V. Approval of Minutes Action: The Board duly voted on and approved the minutes of May 27, 2003. Vote: Ayes 6 Nays 0 K: \PB \PB Minutes\2003 Minutes \M NS 7 -08 -03 (exerpt).doc is Drra,-, CITY OF SOUTH MIAMI PLANNING BOARD Regular Meeting Action Summary Minutes Tuesday, August 12, 2003 City Commission Chambers 7:30 P.M. I. Call to Order and the Pledge of Allegiance to the Flag Action: The meeting was called to order at 7:59 P.M. Action: The Pledge of Allegiance was recited in unison. II. Roll Call. Action: Mr. Morton, Chairperson, requested ,a roll call. Board members present constituting a quorum: Mr. Morton, Ms. Gibson, Mr. Liddy, Mr. Mann and Mr. Illas. Board members absent: Mr. Comendeiro and Ms. ,Yates; City staff present: Sanford A. Youkilis (Acting Planning Director), Luis Figueredo (City' Attorney), Brian Edney (Video Support), and Maria M. Menendez (Board Secretary). III. Public Hearing (Mr. Morton swore in speakers) AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE CITY OF SOUTH -MIAMI LAND DEVELOPMENT CODE, AMENDING SECTION 20 -3:5E ENTITLED "DIMENSIONAL REQUIREMENTS- SINGLE FAMILY DISTRICT" IN ORDER TO "ADDRESS LOT OVERCROWDING AND TO PROVIDE FOR APPROPRIATE SCALED. DEVELOPMENT WITHIN THE RESIDENTIAL DISTRICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE. Action: Mr. Morton read the item into the record and 'staff presented the , proposed p ordinance amending the "Dimensional Requirements of Single Family Districts" in order to respond to concerns related to large' homes and lot overcrowding. i . ;?., ,'f3,,. s•hia1+&T.'.; „F: - Planning Board Meeting August 12, 2003 Page 2 of 4 The proposed ordinance addresses two primary issues: side setbacks- the distance between the structures; and the massing of the two- story structure. The current setbacks can be maintained if a structure is one story in height. The proposed ordinance will require that the setbacks to be increased proportionate to the ;;property size, if the structure is higher than one story except for RS5, where properties are smaller. This will enable one to either a) place a two story structure at the minimum set back line provided that the portion of the structure beyond the first floor level would be set back further in accordance with the proposed setback schedule or b) to place a two story structure up to the allowable height at the increased setback line. In an effort to reduce the impact of the box -like structures, the proposal limits the amount of the second floor by 60% of the first floor gross area. This allows opportunities to develop elevations that are more animated than straight two -story walls on all four sides, The Planning Board, at its meeting of July 8, 2003, adopted a motion by a vote of 6 -0, recommending that the proposed ordinance be transmitted to the City Commission for a public hearing (first reading). The City Commission on July 29, 2003 held a public hearing and adopted the proposed ordinance on first reading. Following tonight's public hearing by the Planning Board, a formal recommendation will be provided and a public hearing for a second reading will be scheduled for the City Commission. At this point Mr. Morton opened the public hearing. Speakers: Chris Yarborogh 6802 SW 64`h Ave Yvonne Beckman 5871 SW 83`d St Kel Merker 7505 SW 58th Ave Roland Moore 6235 SW 57th St Victor Dover 6227 SW 57th St Susan Redding 7930 SW 58th Ct Wayne Mitchell 5911 SW 83rd St Randi Moore 6235 SW 57th St D, e,an Witman 6259 SW 70th 'St Valerie Newman The speakers were in favor of the proposed ordinance, but some had suggestions for certain modifications particularly for the second floor setbacks. 'Mr. Yarborogh suggested the implementation of the FAF (floor area factor) which is used by the City of Coral Gables. Mr. Dover proposed that for pre - existing lots of record, within the RS -3 and RS -4 zoned that are fifty feet or less in lot width, the second floor setback should be the same as the first floor setback, or, that the same requirements as those set for RS -5 should apply for the Cambridge Lawns properties. Mr. Dover as well as other speakers are residents of Cambridge Lawns subdivision, situated in the proximity of 'Miller 'Drive (SW 56th Street) and 'SW 62nd Avenue. Planning Board Meeting August 12, 2003 Page 3 of 4 Cambridge Lawns is comprised of thirty, fifty -two feet front lots, with small, unique homes which were built in the 1920's, The residents of the above- referenced subdivision feel that the proposed ordinance would be in detriment of their properties if the amendment proposed above by Mr. Dover is not incorporated in the ordinance. Mr. Youkilis opposed any changes to the - ordinance and stated that these special cases could be handled by the City's administrative waiver procedure. The Cambridge Lawns district has been recommended by the Historic Preservation Board (HPB) to be historically, designated. Ms., Susan Redding, who is the chairperson for the HPB, referred to the efforts currently in progress by the HPB and staff in order to take measures to preserve these historic homes. Ms. Redding is in support of the construction of a second story added to these houses taking into consideration the small size of the lots. Motion: Mr. Illas moved to approve the proposed ordinance as presented and Mr. Mann seconded the motion. Vote: Ayes 5 Nays 0 Planning Board Discussion Workshop A PROPOSAL FROM THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY THAT THE LAND DEVELOPMENT CODE BE AMENDED AS FOLLOWS:; 1) THAT THE MAXIMUM HEIGHT OF BUILDINGS IN THE TODD (MU -4) AND TODD (LI -4) ZONING DISTRICTS BE AMENDED TO CHANGE FROM TWO TO FOUR .STORIES: 2) CHANGE' OF ZONING FROM TODD (LI -4) TO TODD (MU -4) FOR A PORTION OF THE BLOCKS BOUNDED BY SW 68 ST, SW 70 ST, SW 59 PL, AND SW 58 PL Action: Staff explained to the Board that this item was being deferred at the request of the administration to allow more time for review. V. Remarks Mr. Youkilis referred to the next upcoming Planning Board meeting scheduled for August 26, 2003, and the importance of having quorum for the meeting since there will be a couple of important items to be considered by the Board at that time. One item will be a request ,for variance to allow for the 'construction of a seven -unit multifamily residential building located at 5864 SW 741" Terrace, and the other item of importance will be a proposed ordinance pertaining to adult entertainment establishments. V. Approval of Minutes -7 ORDINANCE NO: AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE CITY OF SOUTH MIAMI' LAND DEVELOPMENT CODE, AMENDING SECTION 20 -3.5E ENTITLED "DIMENSIONAL REQUIREMENTS- SINGLE FAMILY DISTRICT IN ORDER TO ADDRESS LOT OVERCROWDING AND TO PROVIDE FOR APPROPRIATE SCALED DEVELOPMENT WITHIN I THE RESIDENTIAL DISTRICTS; PROVIDING 1~OR- -SEVERABILITY PROVIDING FOR ORDINANCES IN CONFLICT; AND PROVIDING ° :N EFFECTIVE DATE. WHEREAS, the City Commission has recently had discussions regarding the trend of large homes being built in the Residential Zoning Districts and wished to address this issue; and WHEREAS, these discussions centered upon the impacts of these large homes to the quality of the neighborhoods and the appropriateness of their scale to the surrounding area; and NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section I That Section 20- 3.5(E), entitled, "Dimensional Requirements Single Family District," of the South Miami Land Development' Code is hereby amended to read as follows: Section 20- 3.5(E) DIMENSIONAL REQUIREMENTS SINGLE - FAMILY DISTRICT REQUIREMENT" RS -1 RS -2 RS -3 RS -4 RS -5 Min. Lot Size Net Area (sq. ft.) 40,000 15,000 10,000 6,000 6,000 Frontage (ft.) 125 100 75 60 50 Min. Yard Setbacks (ft.) Front 50 35 25 25 25 Rear 25 25 25 25 25 Side(Interior)a For structure 12' 12.5 10 7.5 7.5b 7.5b or less in height Portion of structure above 12' high 25 20 15 10 7.5 Side (Street) 20 15 15 15 15 Max. Building Height Stories 2 2 2 2 2 Lot overcrwding,Ordinance July 29, 2003 Page 2 of 2, Feet 25 25 25 25 25 Max. Building First floor 20 30 30 30 30 Coverage O Second�-floor: 60 60 60 60 60 'of the first floor Max. Impervious Coverage ( %) 30 40 40 45 45 Note: New additions are shown in underlined bold letters a Cumulative width of both side yards shall be not less than 20 percent of total lot width. b Except that additions to existing structures may have 5 feet interior side setbacks where any portion of the building already has a 5 feet setback. Section 2 All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. Section 3. If any section, clause, sentence, or phrase of this ordinance is for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding shall not affect the validity of the remaining portions of this ordinance. Section 4. All structures that become nonconforming as a result of the passage of this ordinance will be governed by Section 20 -4.8 Nonconforming uses and structures. Section 5. This ordinance shall be effective immediately after the adoption hereof. PASSED AND ADOPTED this day of , 2003 ATTEST: APPROVED: CITY CLERK MAYOR I" Reading- 2 nd Reading- COMMISSION VOTE: READ AND APPROVED AS TO FORM: Mayor Feliu: Vice Mayor Russell Commissioner McCrea: Commissioner Bethel: Commissioner Wiscombe: CITY ATTORNEY { Proposed amendment language for Dimensional Requirements - Single Family District" ordinance Item #13`, 2 September 2003 South Miami City Commission Meeting by Commissioner McCrea Amendment Number One: Add a third footnote to the Dimensional ` 10�"''- Requirements table in Section 1 as follows: "c For pre - existing and improved lots of record within the RS -3 and RS -4 zones that are 50' or less in lot width, the required second-floor" setback shall be the same as the first floor setback:" Amendment Number Two: On the "Side (interior)" line of the Dimensional Requirements table in Section 1 where it reads, "For structure 12' or less in height" and below that where it reads, "Portion of structure above 12' high add to each, after "12 "' the words, "above the first finish floor level No l3 We are neighbors in historic Cambridge Lawns who do not think that the proposed ordinance increasing setbacks is appropriate for our neighborhood. We request that special accommodation be made in the ordinance, if some version of it is passed, exempting lots 50' wide or smaller from the increased setbacks. name address date yr apP— V Welt- Cr 2V S w S* s T - -: - Q - -- ------- - - - - -- -- bzv? -- t - ---------- _ %l• c �Q,e, l '''�� F �S r w a W s-7 .S'f -% 9�lld - - - -- -- - - - - - -- - -- �-�- -- - - - - -- - - -- - - - - - -- -- -- ------ -------------------- _s_�L 6653 SW 5771'S ------------------------ -- -- — - - -------------------------------- -q_• D�3 Wtt. i AA SGom— W iLJcW ,Wt r,�rn S cdq � 4� � &zjj sW :511111 -ST ` q, 62-11 S-ej sqA s7- - ..,_ I'I- T.:, r^. -�<-, >,r„ �„ u-r .,' v, .., xs,., -xi. <, r s- -,�"r, �"?F'w -tom �. . +,,«:< _ .r.�if.,,,. ,. s° ° `,.-n ',T,. ..a . .�""',�c, We are neighbors in historic Cambridge Lawns who do not think that the proposed ordinance increasing setbacks is appropriate for our neighborhood. We request that special accommodation be made in the ordinance, if some version of it is passed, exempting lots 50' wide or smaller from the increased `setbacks. name address date 49AIJ �o -�3 � I� __ 4 _ _S-1' - - -- -- N-0-Y-03- We are neighbors in historic Cambridge Lawns who do not think that the proposed ordinance increasing setbacks is appropriate for our neighborhood. We request that special accommodation be made in the ordinance, if some version of it is passed, exempting lots 50' wide or`smaller from the increased setbacks. name address date '2 Z' 4) 4� o soul, South Miami � f F � V • INCORPORATED • t 1927. - o it vp CITY OF SOUTH MIAMI INTER- OFFICE MEMORANDUM 2001 TO: Honorable Mayor, Vice Mayor DATE September 2, 2003 And City Commission FROM: Maria V. Davis SUBJECT Item City Manager l Commission Meeting September 2, 2003 Re: Donation of Equipment For the Fitess Center RESOLUTION A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE MULTIPURPOSE CENTER; AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT ACCEPTING A DONATION OF FITNESS EQUIPMENT FROM SOUTH MIAMI HOSPITAL AS A' GIFT TO THE CITY'S PARKS & RECREATION DEPARTMENT TO BE USED IN THE FITNESS CENTER OF THE MULTIPURPOSE CENTER; PROVIDING AN EFFECTIVE DATE. BACKGROUND & ANALYSIS The City of South Miami Parks & Recreation Department is preparing to open the Tong awaited Community Center' at Murray Park. The facility has a wonderful area dedicated for wellness; two rooms that can combine a variety of strength and cardio equipment that will offer a state of the art center for many individuals to take advantage of The Fitness Center is a great opportunity to generate needed revenue at little to no cost to the City of South Miami. South Miami Hospital has agreed to purchase and donate approximately $100,000 worth of fitness equipment in return for the following provisions that are included in the attached contract: • South Miami Hospital's name will be included in the naming of the Fitness Center, i.e., the South Miami Hospital Fitness Center. • The employees of South Miami Hospital, including those located at the Red Road Center will be allowed to use the facility free I of charge for five years. The latter will include medical staff as well as Board Members. • Family members of the Hospital employees will be allowed to gain membership at the same rate as for South Miami residents. werr s: m,° Nathan Bliss, Recreation Superintendent and Marcia Weingarden who heads the Baptist Hospital Health Club and Community Fitness Program, conducted research on the proposed Fitness Center equipment. Both individuals have extensive backgrounds in the operation of fitness centers — Mr. Bliss by way of the Florida International University Student Fitness Center, and Ms. Weingarden who has over 25 years of experience in the health and fitness field. All of equipment selected, brands such as Stairmaster, Magnum, Bodymasters and Lifefitness, is the same type of equipment that can be found in the top health and fitness centers in South Florida. A wide range of equipment has been selected for inclusion in the Fitness Center, from cardiovascular trainers such as treadmills and stationary bikes to circuit machines and individual machines to isolate specific muscle groups and free weights of various size and weight. In keeping with the latest statistics provided by the International Health, Racquet and Sportsclub Association (HI RSA), additional eliptical trainers and stationary recumbent cycles have been included to keep up with the demand for this type of equipment. We have included copies of photos of the types of equipment that will be provided; however, the exact pieces have not been selected yet. The standard warranty on this type of equipment includes a lifetime warranty on frames, cams and weight stack plates and three to five years on cables, gas shocks, pulleys, pivot bearings, weight stack bushings, guide rods, belts and movement arms. Other wear areas such as grips, adjustment knobs and upholstery are warranted for 6 months to one year. The size of the facility has been discussed with South Miami Hospital and fitness equipment providers and we have determined the optimum layout for the use of the available space (see attached diagram). The equipment that is being proposed, configured in accordance' with the diagram, will allow approximately 50 members to utilize the facility at any given time. At an average of one hour per workout, the facility will be able to accommodate approximately 1,500 members per week during peak time periods ;(Monday through _Friday from 5:00 p.m. to 10:00 p.m. and Saturday from 8:00 a.m. to 1 :00 p.m.). We are anticipating that approximately 15 % of the employees at South Miami Hospital will take advantage of the free memberships available as a result of this agreement. These 300 employees' would represent only 20% of the total number of members that can be accommodated during the peak operating hours. We believe that the impact on the facility will be minor and will be well worth the cost of acquiring the equipment. In addition, we believe that the Fitness Center will generate a substantial amount of revenue over the life of the equipment, well in excess of the value of the donated equipment. RECOMMENDATION We recommend that the City Manager be authorized to enter into an agreement with South Miami Hospital accepting their donation of fitness equipment to the City of SouthMiami. 1 2 3 4 S 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 388 39 40 41 42 43 44 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE MULTIPURPOSE CENTER; AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT ACCEPTING A DONATION OF FITNESS EQUIPMENT FROM SOUTH MIAMI HOSPITAL AS A GIFT TO THE CITY'S PARKS & RECREATION DEPARTMENT TO BE USED IN THE FITNESS CENTER OF THE MULTIPURPOSE CENTER; PROVIDING AN EFFECTIVE DATE WHEREAS, South Miami Hospital is willing to purchase and donate all fitness equipment for the Multipurpose Center; and WHEREAS, The City'' of South Miami does not have the necessary funds to furnish the Fitness Center; and WHEREAS, The provisions set forth by South Miami Hospital are fair and comparable to the monetary worth of the equipment that they will purchase for the City of South Miami.. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI: Section 1. That the City Manager is authorized to enter into an agreement with South Miami Hospital accepting their donation of fitness equipment for the Murray Park Multipurpose Center and setting forth certain provisions for the purchase of the Fitness Center equipment; the use of the Fitness Center; and the naming of the Fitness Center. Section 2. This resolution shall take effect immediately upon execution. PASSED AND ADOPTED this day of , 2003. ATTEST: , APPROVED: CITY CLERK MAYOR Commission Vote: READ AND APPROVED AS TO FORM: Mayor Feliu: Vice Mayor Russell: Commissioner Bethel: Commissioner McCrea: Commissioner Wiscombe: CITY ATTORNEY ('7ay of South Miami Parks & Recreation South Miami. Hospital Fitness Center M48i --------------- ..� , a=,< ,,. ,;; �,. ,. �..-. � ,- -,�- -- .� ., �'- r'F:�,�. .. n ,;. ,. �.�a ,.�:n, , �. z , ,,may; ��.�- ,�^�;�. n;:�� i'�'��t; "s�-,.w a'�; E SOU7r South Miami All- AmwicaCity U � INCORPORATED 1927 L0Rj10 2001 CITY OF SOUTH MIAMI To: Honorable Mayor, Vice Mayor & Date: September 2, 20 City Commission ITEM NO. From: Davis RE: Proposed Annexation: South Miami • City Manager High / Miller Road Area RESOLUTION A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA AUTHORIZING A PUBLIC HEARING AND NOTIFICATION _ AS REQUIRED BY MIAMI DADE COUNTY CODE ON A CITIZENS REQUEST TO CHANGE THE :MUNICIPAL BOUNDARIES OF THE CITY OF SOUTH MIANII BY ANNEXING AN UNINCORPORATED AREA ENTITLED SOUTH MIAMI HIGH MILLER ROAD INTO THE CITY OF SOUTH MIAMI; PROVIDING FOR AN EFFECTIVE DATE. BACKGROUND SUMMARY The City has received a formal annexation request and signed petitions from resident voters living in an unincorporated area immediately west' of the City's west of SW 67th Ave., the City's western boundary. The annexation area is 396 acres in size and consists of residential and commercial properties. The area is generally bounded: on the north by SW 48th Street, on the west by the Palmetto Expressway and the CSX Railroad ROW, on the south SW 56th Street and SW 60th Street, and on the east by SW 67th Ave. (See location map) NEIGHBORHOOD INITIATION During the past year the City has worked with a number of neighborhood residents representing different sections of the ;proposed annexation area. . In January and February of this year City staff and Commissioners:r attended a number of open houses in the area and provided information to the residents The City Manager has now received a letter from seven residents representing different neighborhoods within the annexation area. The letter, which is attached, states that the reason for the annexation request is the neighborhood's desire to receive improved services and better government representation. The letter was accompanied by 337 individual petitions of electors living in the annexation area who are in support of the annexation. This total represents 31 % of the registered voters in the annexation area, which is above the minimum number (25% plus 1) required by County Code. Additional signed petitions are anticipated. The'City Commission is being requested to hold ,a public hearing and to approve the annexation ANNEXATION PROCESS The annexation process in Miami- Dade County is spelled out in Sections 20 -1 thru 20 -9 of Code of M iami -Dade County ( See attached copy of legislation) islation) An annexation request can be initiated by the County, a group of citizens or a municipality. The first step in the process is a public hearing by the governing.: body of the municipality with , notification provided to all property owners located in annexation area'and within 600 feet of the area. The process requires the approval of the City Commission and the transmittal of the resolution to the Board of County Commissioners. Annexation September 2, 200 Page t The transmittal to the County includes a technical report containing information on the annexation area, the effect of the annexation on property taxes, a timetable for providing services, and proposed land use and zoning categories. The document will also include the citizen petitions received, which will be checked by the Clerk of the County Commission to determine that the required minimum number of valid signatures of electors (25% plus 1) have been submitted. The review process at the County will include public hearings before the County's Planning Advisory Board and the Board of County Commissioners. After- the adoption; of an ordinance changing the boundaries of the City of South Miami, a formal election is held whereby the annexation must be approved by the majority of electors who vote in the election. SOUTH MIAMI HIGH / MILLER ROAD AREA INFORMATION Land Area • Total land area -396 acres (equal to 25 % of City's current land area -1552 acres) • Linear street miles, local - 40,965 • Linear street miles, county` - 5280 Land Use: Residential, single family, condominiums - townhouses; public high school; commercial /offices ; retail/ service stores, Uses Number •'' Single' Family Residential detached 412 • Multi family Residential projects 3 (301 multi-family units) •. Commercial / Office Buildings 20 • Retail'/ service buildings 6 • Public high school l Number of Businesses 170 (offices / retail) Population • Total estimated population 1761 (equal to 16% of City's current population - 10,731 • Total number Households (units) 713 (equal to 17% of City's current no. of households -4129) • Total` number' of registered voters 1077 (equal to 17% of City's current no. of registered voters -6040) Property Value • Total Assessed value $172,490,385 (equal to 21 % of City's current assessed value-$814 million) • Total Taxable value $ 146,469, 718 STAFF ANALYSIS (1) The Administration's is now undertaking a detailed review of the annexation area in terms of revenue generated and cost to provide services. This information will be available at the time of the City: s public hearing. (2) The annexation area is mostly made up of well maintained single family residential neighborhoods including the town home condominium projects of Bridgepoint, Marina Lakes, and Lakeridge. The area includes South Miami High School and a large professional office park development west of SW 72 Ave. s Annexation September 2, 2002 Page 3 (3) The boundaries of the annexation area were drawn in consultation with the various representatives of the area and primarily follow are drawn along the center line of arterial streets, railroad rights of way, and up ; to the border of an expressway. The eastern and most of the southern boundary of the annexation area abuts the City's current northwestern limit line. (4) The proposed annexation area is compatible with abutting City land uses. In addition there are no - formin I incompatible land uses and it appears that there will be no non. con g uses or structures. RECOMMENDATION It Is recommended that attached reso lution setting , forth a public hearing with required notices be approved for the proposed South Miami High / Miller Road Annexation Area.. Attachments: Letter from residents Proposed Resolution Location map'; Annexation Process Chart' Miami -Dade County Code Ordinance Sample Petition MVD /SAY E: \Comm Items \2003\9- 2- 03\Annex. CM Report 9- 2- 03.doc 6790 SW 52nd Street MIAMI, FLORIDA 33143 August 22, 2002 Ms. Maria Davis City Manager City of South Miami 6130 Sunset Drive South Miami 33143 Dear Ms. Davis, This letter and the attached individual legal petitions constitute a request that our unincorporated neighborhood, as shown on the attached map, be annexed into the City of South Miami. The reason for our petition for annexation is our neighborhood's desire to receive improved services and better government representation. It is further requested that the City initiate this annexation as provided for in Section 20 -3 of the Miami -Dade County Code. It is our understanding that the first step of the annexation procedure is the adoption of a resolution supporting the annexation by the South Miami City Commission after a public hearing with property owner notification. It would be appreciated if this public hearing could schedule this hearing as soon as possible. The residents of our community appreciated the assistance of your staff and the City Commissioners for the information and support during this initial part of the annexation process. r Sincerely,' Lynn Meyer Ian Martinez Dr. Fran Bohnsack Karen Guzman 6790 SW 52 Ave 6725 SW 51 Str 5700 SW 67 Ave, 5807 SW 69 Ct. Carol Von Arx Chardy Zeiller Marilee Shilen 5003 SW 71 Pl. 5016 SW 72 Ave 5510 SW 70 Pl. i Attachment: South Miami High/ Miller Road Annexation Map 1 2 3 4 5 6 7 RESOLUTION NO. 8 g A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF 10 SOUTH MIAMI, °FLORIDA AUTHORIZING A PUBLIC HEARING AND 11 NOTIFICATION AS REQUIRED BY MIAMI DADE COUNTY CODE ON A ` 12 CITIZENS REQUEST TO CHANGE THE MUNICIPAL BOUNDARIES OF THE 13 CITY OF SOUTH MIAMI BY ANNEXING AN UNINCORPORATED AREA 14 ENTITLED SOUTH MIAMI HIGH / MILLER ROAD INTO THE CITY OF 15 -SOUTH MIAMI; PROVIDING FOR AN EFFECTIVE DATE. 16 17 18 WHEREAS, a group of resident voters; in an unincorporated area entitled the South Miami High 19 Miller Road Annexation Area has collected more than required number of signature petitions necessary 20 to initiate an annexation , as set forth in Section 20 -3(H) of the Code of Miami -Dade County, and have 21 submitted the petitions to the City of South Miami,; and 22 23 WHEREAS, a representative group of citizens in the proposed annexation area have submitted a 24 letter to the City of South Miami stating; that the reason for the annexation petitions is their 25 neighborhood's desire to receive improved services and better government representation; and 26 27 ` WHEREAS, pursuant to policies set forth in the its Comprehensive Plan the City of South Miami 28 is now in the process of reviewing the submitted annexation request specifically to determine the levels of 29 service to be provided,, revenue estimates, compatibility of development patterns and the' contiguity of 30 proposed boundaries; and 31 32 WHEREAS, pursuant to Section 20 -4 of the Code of Miami -Dade County, Florida any group 33 desiring a proposed boundary change must obtain from the governing body a duly certified resolution of 34 the governing body of the municipality involved approving such proposed boundary change (annexation); 35 and 36 37 WHERAS,;,it is appropriate for the City Commission to conduct a public hearing prior to the 38 adoption of a resolution approving the proposed annexation; and 39 40 WHEREAS, the notice of the public hearing could be included in the written notice of the 41 proposed boundary change ,which, as required by Section 20 -4 of the Code of Miami -Dade County must 42 be sent to all property owners within the annexation area and all property owners within 600 feet of the 43 annexation area; 44 45 WHEREAS, the Mayor and City Commission of the City of South Miami wishes to consider a 46 change the boundaries of the City by annexing the unincorporated area entitled the South Miami High / 47 Miller Road Annexation Area, as depicted on the map attached hereto as Exhibit "A ". 48 49 50 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF 51 THE CITY OF SOUTH MIAMI, FLORIDA: 52 53 54 1_ 2' 3 4 (2) 5 6 Section 1. The City, Commission of the City of South Miami wishes to consider a proposed change 7 in the boundaries of the City by annexing the unincorporated area entitled the South Miami High /`Miller 8 Road Annexation Area, as depicted on the map attached hereto as Exhibit "A 9 10 11 Section 2. Prior to the adoption of a resolution approving the proposed annexation the City 12 Commission will conduct a public hearing on at PM. 13 14 15 Section 3: The notice of the public hearing shall be included in the written notice of the proposed 16 boundary change, which, as required by Section 20 -4 of the Code of Miami -Dade County must be sent to 17 all property owners within the annexation area and all property owners within 600 feet of the annexation 18 area; 19 20 21 Section 4: This Resolution shall take effect immediately upon approval. 22 23 24 25 26 PASSED AND ADOPTED this day of , 2003 27 28 ATTEST: APPROVED: 29 30 31 32 CITY CLERK MAYOR 33 34 35 Commission Vote: 36 READ AND APPROVED AS TO FORM: Mayor Feliu 37 Vice Mayor Russell: 38 Commissioner Wiscombe: 39 Commissioner McCrea: 40' Commissioner Bethel: 41 - CITY ATTORNEY 42 43 44 45 46 47 48 49 50 51 Attachment "A" Map of Annexation Area 52 •a..,, � �,*�,� m,� -^xc sc r;+� +. ' " �',.�,r�3 �"��r "�T°t ��5"e "3 -_�, �a-`s .r .��a�"�Y`�- �'t:.-: ANNEXATION PROCESS Miami -Dade County Code Sections 20 -1 thru 20 -10 Boundary Change Procedures PHASE I CITYAPPROVAL • Signature petitions of registered voters collected • Signature petitions and annexation request letter sent to City Commission • City schedules public hearing, places ads, and mails notice to all property owners /electors in annexation area • City Commission holds public hearing; adopts Resolution supporting annexation PHASE 11 SUBMITTAL TO COUNTY • Annexation Document including a cover letter, City Resolution, petitions, and data required by County Code is prepared and submitted to County Clerk • Letter noticing that an annexation petition has been submitted is mailed to all property owners in annexation area and within 600 ft PHASE III REVIEW BY COUNTY • Board of County Commissioners, at a'meeting, accepts / refers annexation request to County Administration, Planning Advisory Board • Annexation request reviewed by Budget Dept. Planning Dept. and Boundaries Commission; recommendations sent to County Manager and Planning, Advisory 'Board PHASE IV PLANNING ADVISORY BOARD - PUBLIC HEARING • Planning Advisory Board may hold public hearing on proposed annexation with property owner notification. Board's recommendation sent to Board of County Commissioners (2) PHASE V BOARD OF COUNTY COMMISSIONERS PUBLIC HEARING AND ORDINANCE ADOPTION • Board of County Commissioners holds public hearing on annexation proposal; mail notice sent to property owners. If Board accepts annexation proposal, it will direct the preparation of an ordinance • Board of County Commissioners receives and adopts annexation ordinance ordinance not effective until voters in annexation area approve PHASE VI ELECTION BY REGISTERED' VOTERS INANNEXATIONAREA • Majority of the electors who vote in the annexation election must approve PHASE VII IMPLEMENTATION • City of South Miami assumes municipal services for annex area. All appropriate Federal ( i.e. Post Office, Census Bureau) State, local' agencies, notified by the City MUNICIPALITIES § 20.3 ARTICLE I. BOUNDARY CHANGE Sec. 20 -3._ Initiated by governing body of mu. PROCEDURE nicipality. Sec. 20 -1. Initiated by Planning Advisory Any proposed boundary change desired by the Boarda governing body of a municipality shall be initi- ated by resolution of such governing body adopted (a) The Director of Planning, Development and after a public hearing held pursuant to written Regulation and the Planning Advisory Board shall notice mailed to all owners of property within the conduct a continuing study of all municipal bound- area and within six hundred (600) feet thereof in aries in cooperation with municipal officials, and such proposed boundary changes, according to the make recommendations to the Board of County current tax assessment roll and pursuant to Commissioners for the orderly adjustment, im- published notice; provided, however, that no no- provement and establishment of feasible bound- tice shall be required when all owners of property aries for all municipalities, commensurate with within the area and within six hundred (600) feet the comprehensive plan of development for Dade thereof shall consent in writing to the proposed County,, and in compliance with the preliminary boundary change. The cost of such notice shall be land use plan governing the areas involved in any paid by the governing body of the municipality. such proposed boundary changes: Three (3) duly certified copies of such resolution (b) All proposed changes in municipal bound- requesting the proposed boundary changes, to- aries initiated by the Planning Advisory Board gether with 'proof of compliance with the notice shall be submitted to the governing bodies of the requirements aforesaid, shall be filed with the municipalities concerned for consideration and Clerk' of the County Commission, and shall be approval, prior to submission of such proposal to accompanied by the following: the Board of County Commissioners, and shall be (A) , An accurate legal description of the lands considered by the Board of County Commission- or land area involved in such proposed ers only upon notice to the municipality or mu- boundary change. nicipalities affected and to the owners of property (B) A map or survey sketch accurately showing within the area and'within'six hundred (600) feet the location of the area involved, the exist- thereof. (Ord. No. 60 -42, § 1 11- 29 -60; Ord. No. 70 -2, § i, ing boundaries of the municipality or mu- 1 -7 -77; Ord. Ztio. 95 -215, § 1, 12 -5 -95) nicipalities affected, and ,indicating the re- Cross references— Planning Department, § 2 -104 et seq.: lation of the area involved to the existing appointment and duties of Planning Director, §§ 2 -104 and municipal boundaries. 2 -105; Planning,-A, Board, §',2 -107 et seq.; land use plan, (C) Certificate of the County Supervisor of Reg - § 205; istration certifying that the area involved in the proposed bo andary change contains Sec. 20 -2. Initiated by county commission. either more than two hundred fifty (250) Any proposed change in the boundaries of a residents who are qualified electors, or less municipality shall be initiated; by the Board of than, two hundred fifty (250) residents who County Commissioners only by resolution adopted are qualified electors. in accordance W' ith rules of procedure governing (D) A brief statement setting, forth the grounds the meetings and actions of the Board and upon or reasons' for the proposed boundary x:.otice -to the municipality or municipalities in- changes. volved, concerned or affected thereby, and shall be (E) In the event any municipality other than accomplished in accordance with the controlling provisions Ot Section 5.04 of the Home Rule Char- the municipality initiating the proposed boundary change, is, materially affected ter. (Ord. No. 61.'x2, § 2 11- 20 -60) thereby; a resolution of the governing body Cross reference-- Iduies of prose Sure of bounty Commis- of s? l.t h alf cited nittniCipillty or TT1.U:T1PCipal- n; § 2 1. ities' consenting t the proposed boundary '7Upp, rv. liJ vtJ..? § 20 -3 DADE COUNTY CODE changes shall be obtained and duly certi- (j) Zoning administration. fled copy thereof furnished to the Clerk of (k) Local planning services. the County Commission. (1) Special services not listed above. (F) In addition to the foregoing, there shall be (m) 'General government. filed with the, Clerk of the County Commis - (3) Timetable for supplying the services sign the following information: listed above. For each of the services (1) Land use plan and zoning. The munic- listed the time schedule for the provi- ipality shall present a general land use sion of that service shall be set forth. plan and a map showing proposed zon- The timetable shall be in terms of how ing for the subject area which, if an- soon after the annexation ordinance is nexed, will be enacted by the munici- finally, adopted will the service be pro - pality. This information shall be vided. If Chan -es in the character and submitted regardless of size of area or extent of the development in the area state of existing development. can reasonably be anticipated, these (2) List of services to be provided. In this changes shall be taken into account in section the municipality 'shall describe the proposed timetable: in detail the character and amount of -(4) Financing; of the services listed above. services which the municipality would For each of the .services listed above, provide to the area if ' annexed. The estimates of the costs of providing, discussion of service levels shall take maintaining and operating the service into account not only existing develop- shall be set forth- along with the meth- ment but changes in the character and ods used in making the estimates. The extent of development which may be sources of funds: 'which ';the municipal - reasonably anticipated in the near fu- ity would utilize in providing, main - ture based on the land use plan and taining and operating the services listed zoning for the area as submitted by the shall be stated for each service and the municipality in accordance with (1) effect this will have on the remainder above. The statements pertaining to of the municipality shall be analyzed. the various services shall be set forth under the headings listed below. The (5) The tax load on the area to be annexed. Character and amount of services now This section of the report shall discuss being received in 'the area sought for in narrative form, including estimated annexation 'shall be set forth for com- figures, the direct and indirect tax rev- I: e parativ purposes. enue from the area sought for annex- ation after annexation compared with (a) Police protection. the current period before annexation. (b) Fire protection. Particularly this section shall clearly (c) Water supply and distribution. and concisely appraise, the tax impact (d) Facilities for the collection and on the property owners and others treatment of sewage. residing and/or doing 'business in the (e) Garbage and refuse collection and area, and on those residing and/or do- ing business within the municipality. disposal. Methods utilized in making estimates (f) Street lighting. contained in this section shall be fully (g) Street construction and mainte- and clearly set forth. nance. (G) Certificate of ',the Director of the Depart- (h) Park and recreation facilities and ment of Planning, Development and Regu- services. laton certifying that in the Director's; sole W Building,inspection. determination an area proposed for annex- Supp. Nv. 18 28321 f MUNICI ation or separation having two hundred and fifty (250) or fewer registered electors is more than fifty (50) percent developed residential. This certification will deter - mine whether an election of registered electors will be required as provided in Section 20 -9. (H) Apetition filed with the Clerk of the County Commission indicating the consent of twenty -five (25) percent plus one (1) of the electors in the area proposed for annexation provided however, no petition shall be required where the property proposed for annexation is vacant or where there are two hundred fifty (250) or less resident elec- tors. (Ord. No. 60 -42, § 3 11- 29 -60; Ord. No. 64 -21, § 1, 5- 19 -64; Ord. No. 66 -60,' § 1, 11- 15 -66;' Ord. No. 70 -2, §'2, 1 -7 -70; Ord. No. 96 -39,'§ 1, 2- 20 -96; Ord. No. 96 -73, § 1, 5- 21 -96; Ord. No. 96 -136, § 1, 9- 17 -96) Sec. 20 -4. Initiated by individual or group. Any person or group desiring a proposed bound- ary change to any municipality shall initiate the -same, by filing with the Clerk of the County Commission a written petition in substantially the form prescribed and furnished by the Director of Planning, Development and Regulation, which shall 'be accompanied by the documents and in- formation prescribed in Section 20 -3(A) through (F) hereof, together with a duly certified reSolu- tion of the governing body of the municipality involved approving such proposed boundary change, and shall give written notice to all owners of property within the area and within six hundred (600! feet, thereof of his proposal for a boundary change. The'cost of such notice shall be paid by the initiating individual or group. (Ord. No. 60 =42, § 4, 1I -29 -60 Ord. No. 70 -2, § 3, 1 -7 -70; Ord. 'No. 95 -215, § 1, 12 -5 -95) Sec. 20 -4.1.j Exception to filing and consid- eration of requests for annex - ation. Notwithstanding anything in this article to the contrary, no annexation request shall be filed, nor shall ':. any filed request be heard, considered, or approved, pursuant to Section 20 -7 or Section 'ALITIES § 20 -6 20 -8 by the Board of County Commissioners, prior to December 1, 1998, except upon ,a prior two- thirds (2/3) vote of the membership of the County Commission to allow such filing, hearing, consid- eration or approval. (Ord. No. 96 -146, § 1, 10 -8 -96; Ord. No. 97 -211, § i, 12 =2 -97) Sec. 20 -5. ',Initial consideration of proposed boundary changes. The Clerk of the County Commission, upon receipt of a request for boundary change filed in compliance' with Section 20 -3 or Section 20 -4 hereof, shall cause such matter to be placed upon the official agenda of an ensuing regular meeting of the County Commission, and shall notify the person, group or municipality initiating the bound ary change of the date of the regular meeting at which such matter will be considered by the County Commission. A representative of the peti- tioners or of such municipality, as the case may be, May be heard briefly by the County Commis- sion in respect to the merits or propriety of the request for such boundary change. The County Commission shall refer such proposed boundary change to the County Planning Advisory Board for review,', study, consideration and recommenda- tions. (Ord'. No. 60 -42, § 5, 11- 29 -60)' Sec. 20 -6. Consideration by Planning Advi- sory Board. (a) The Planning Advisory Board upon receipt of a_petition or resolution referred by the County Commission and the recommendation of the Bound- aries Commssion, shall study, review ,and con- sider the request for boundary, changes embodied therein. The Planning'' Advisory, Board, in its discretion, may conduct a public', hearing in re- spect to such proposed 1 boundary changes and hear from all interested persons; the Board may require the petitioners or the municipality to furnish any additional information, data or instru- ments deemed necessary or desirable for consid- eration of such request. If the Planning Advisory Board conducts a' public'hearing in respect to such proposed boundary changes, it shall give written notice of such hearing to all owners of property within the area and within six hundred (600) feet fi„npr Nn 23 283.3, f § 20 -6 MIAMI -DADE COUNTY CODE thereof. The cost of such notice shall be paid by is ing the proposed boundary change and to all the individual, group or municipality initiating property owners within the area and within six the proposed change. hundred (600) feet thereof. The cost of such notice Before the Planning Advisory Board studies shall be paid by the individual, group or munici- and reviews the request, the annexation report pality initiating the proposed change. At such will be reviewed by the appropriate County per- public hearing, the County" Commission shall re- sonnel and by the Boundaries Commission. The view and consider the recommendations of the statements contained in the annexation report planning Advisory Board, and shall afford to all pertaining to the quality, quantity, cost and tim- interested persons an opportunity to be heard ing of the services the municipality will extend to upon the merits and propriety of the proposed the areas requested for annexation will be re- boundary changes. viewed by the appropriate County department to determine if the services proposed are adequate. (A) At the conclusion of the public hearing the The statements; pertaining to the financing of the Board of County Commissioners, in >eval- services and analysis of the tax load on the area to uating the appropriateness of a petition be annexed will be reviewed by the Miami -Dade for boundary change shall consider the County Budget Officer. U: pon completion of these following guidelines: reviews, the entire application will be processed by the Boundaries Commission and the Planning (1) The suitability lof the 'proposed bound- Advisory Board and then forwarded to the County aries in conjunction with the exist- Manager's office for his review and recommenda- ing municipality, provide for a mu- tion prior to submittal to the Board of County nicipal community of interest that is Commissioners for their consideration. both cohesive and inclusive. The pro - (b) The Planning Advisory Board shall make posed annexation area should: written recommendations to the County Commis- sion concerning such proposed boundary changes. (a) Not divide a U.S. Census Des- Copies of such recommendations shall be filed ignated Place, to the extent fea- . with the Clerk of the' County Comm' ission, and sible. copies shall be mailed;, to a representative of the petitioners or the municipality. eth- (b) Include adjacent areas of eth- (Ord. No. 60 -42, § 6, 11- 29 -60; Ord. No. 64 -21„ § 2; nic minority and lower income 5- I9 -64; 0: rd. No. 7072, § 4, 1 -7 -70; Ord. No. residents in which amajority of 95 -176, §1, 10 75 -95) those residents have so peti- Annotation —AO 4 -49. tioned. Sec. 20 - 7. Public hearing. (c) Have contiguity and not create any unincorporated enclave ar- The Clerk of the County Commission, upon ea(s). An unincorporated en- receipt of the recommendations of the Planning slave area is defined as an area Advisory Board and the Boundaries Commission, that would be 1) surrounded on shall set the matter of such proposed boundary more than eighty (80) percent changes for public hearing at a regular meeting of of its boundary by one (1)' or the County Commission and cause notice of such more municipalities and 2) of a public hearing to be published in a`daily newspa- size that could not be serviced per of general circulation in Miami -Dade County efficiently or effectively. at 'least once not less than one (1) week prior to the date' of such public hearing. Notice of such (d) Have natural or built barriers public hearing shall :be furnished to a represents- as boundaries, to the extent tive of the petitioner or the municipality initiat- feasible, and Supp. No. 23 2834 MUNICIPALITIES § 20 -8.2 future Land Use Plan map of the Sec. 20 -8. Enactment of ordinance chang- Dade County Comprehensive Devel- ing boundaries. opment- Master Plan, The enactment of any ordinance providing for _(4) The impact of the proposal on the changes in municipal boundaries shall be accom- revenue base of the ..unincorporated - Plished in accordance with the requirements of area, and on the ability of the County 'Section i.02 of the Biome Rule Charter, this to efficiently and effectively provide Chapter, and the Rules of Procedure governing services to adjacent remaining unin- services to meetings of the Board of County Commissioners. areas, (Ord. No. 60 -42, § 8,11-29-60; Ord. No. 96 -39, § 1, (5) The financial impacts of the pro- 2- 20 -96; Ord. No. 96 -73, § 1, 5- 21 -96) posed boundary change on the re- Cross reference — Ordinances changing municipal bound - maining unincorporated areas of Dade aries, Appendix B. County. Specifically in order to in- sure fiscal equity the per capita tax- Sec. 20 -8.1. Retention of electric franchise able property value of the proposed revenues. , annexation area should fall between twenty thousand dollars ($20,000.00) Any changes in the boundaries of municipali - and forty -eight thousand dollars ties involving the 'annexation of unincorporated ($48,000.00) in order to assure that areas of the County shall be made subject to the fiscal viability is maintained in the provisions of Ordinance - No. 89 -81 granting an unincorporated area. The range ',of electric franchise to the Florida Power & Light per capita taxable value shall not Company, and shall be effective only upon the apply to the annexation of unincor- condition and with the reservation herein stated porated enclave areas that are sur- that the County shall continue to collect and rounded by more than eighty (80) receive all electric franchise revenues accruing percent of their boundary by one or within such annexed areas from the effective date more municipalities and are of a size of Ordinance No. 89 -81 during the full term of the that can not be served efficiently or County franchise in the same manner as though effectively. such annexed areas remained a part of the unin- (6) Any other factor that arises by vir- corporated areas of the County. Every ordinance tue of any special or unique circum- enacted to effectuate the annexation of unincor- stances of a given area. porated areas of the County to a municipality (B) At the conclusion of such public hearing, shall expressly set forth such condition, unless the County Commission, in the exercise of the Board of County Commissioners, for good its discretion, may deny the requested cause, shall waive such condition by two-thirds boundary change, by motion, or may 'di- vote of the entire membership of the board. rect the County Attorney to prepare 'an (Ord. No. 61-8,.§ 1, 2- 21 -61; Ord. No. 97 -94, § 2, appropriate ordinance accomplishing the 6- 17 -97) proposed boundary change, which ordi- Editor's note— Section 20 -8.1 was added by Ord. No. 61 -8, nance shall be placed on the official agenda enacted February 21, 1961, and effective ten (10) days there- of a 'Subsequent regular' meeting of the after. `Such section was designated as Section 8A of Ord. No. County Commission for consideration and 60 -42 and codified as § 20-8.1 by the editor, § 3 o Ord. No. 61 -8 providing that the section shall be included in the Code and adoption on first reading, or the County numbered to conform to the numbering system of the Code. Commission may ` defer such requested boundary change for further consider - Sec. 20-8.2. Retention of all utility tax reve- ation at a subsequent meeting; at which hues. no public hearing or discussion by others than members of the County Commission Any changes in the boundaries of municipali - shall be required. ties- involving the annexation, of unincorporated (Ord. No. 60 -42, § 7, 11729 -60; Ord. No. 70 -2, § 5, areas of the County, and shall be effective only 1 -7 -70; Ord. No. 95 -176, §' 1, 10 -5 -95) upon the condition and with the reservation that oupp. ivo. zi z8 b § 20 -8.2 DADE COUNTY CODE the County shall forever continue to collect and provides for collection services, and a twenty (20) receive all utility tax revenues accruing within year interlocal agreement which provides for dis- such annexed areas in the same manner as though posal services in substantially the form approved such annexed areas remained a part of the unin- by Resolution No. R- 1198 -95. Every ordinance corporated areas of the County. Every ordinance '- enacted to effectuate the annexation of unincor- enacted to effectuate the annexation of unincor- porated areas of the County to a municipality porated areas of the County to a municipality shall expressly set forth such condition. shall expressly set forth such condition. (Ord. No. 96 -30, § 6, 2 -6 -96) (Ord. No. 70-84, § 1, 11- 17 -70) Editor's note -Ord. No. 70 -84, § 1, was codified by the Sec. 20 -9. Election on proposed boundary editors as § 20-8.2 pursuant to § 3 of said ordinance. changes; required. Sec. 20 -8.3. Retention of cigarette tax reve- (a) If a boundary change involves the annex- nues. ation or separation of an area having two hundred fifty (250) or fewer resident electors, and the area Any changes in the boundaries of municipali- is more than fifty (50) percent developed residen- ties involving the annexation of unincorporated tial, no proposed boundary change shall be accom- areas of the County shall be made subject to the plished unless a majority of resident electors provisions of Ordinance No. 69 -7 [Sec. 29 -21, im- voting at such an election approve such boundary posing an excise tax on the retail sale of cigarettes change. All costs of such elections shall be paid in in the unincorporated area of Dade County pur- advance by the persons, group or municipality suant to the provisions of Article VIII, Section initiating the proposed boundary change. If a 6(f), Florida Constitution, and Section 210.03, boundary change involves the annexation or sep- Florida Statutes, and shall be effective only upon aration of an area having two hundred fifty (250) the condition and with the reservation that the or fewer resident electors and the area is less County shall continue''' to collect and receive all than fifty (50) percent developed residential,' the cigarette tax revenues accruing within such an- Commission may by ordinance effect the bound - nexed areas in the same manner as though such ary change in accordance with Section 5s04.B of annexed areas remained a part of the unincorpo - the Home Rule Charter. The determination of rated areas of the County. Every ordinance en- whether an area is more or less than fifty (50) acted to effectuate the annexation of unincorpo - percent developed residential shall be made in rated areas of the County to a municipality shall the sole discretion of the Director of the Depart- expressly set forth such condition. (0: rd. No. 70 -85,, § 1, 11- 17 -70) ment of Planning, Development and Regulation. 9ditor's note -Ord. No,. 70 -85, § 1, was codified as § (b) In the event that a boundary change in- 20 -8.3 pursuant to § 3 thereof, volves the annexation or separation of an area of which more than two hundred fifty (250) resi- Sec. 20 -8.4. Retention of garbage and refuse dents are electors, the Board of County Commis- collection and disposal. sioners, pursuant to Section 5.04(B) of the Home Rule Charter of Dade County, Florida, may call an Any changes in the boundaries of municipals- election to be held for the purpose of submitting to ties involving the annexation of unincorporated these electors the question whether the proposed areas of the County shall be effective only upon the condition and with the reservation that the - boundary change shall be 'approved or disap- County shall either forever continue to collect and Proved. All costs of such elections shall be paid in dispose of all residential waste in such annex- advance, by the persons, group or municipality ation areas in the same manner as though such initiating the proposed boundary change. annexed areas remained part of the unincorpo- (Ord. No. 60 -42 § 9, 11- 29 -60; Ord. No. 64 -21 § 3, rated areas' of the County, unless the authority to 5- 19 -64; Ord. No. 68 -83, § 1, 12- 17 -68; Ord. No. collect such waste is delegated by the County to 96 -39, § 1, 2- 20 -96; Ord. No.' 96 -73, § 1: the governing body of ithe municipality through- out a twenty (20) year,nterlocal agrement which Secs. 20- 10- 20 -19. Reserved. Supp. No. 21 2836 soul, CITY OF SOUTH MIAMI South Miami NIiiAm.i.sitai3ft'' U Inter - office Memorandum 1 • INCORPORATED • 1927 O RAVD P 2001 TO: Honorable Mayor, Vice Mayor DATE: September 2, 2003 & City Commission FROM: Maria V. Davis AGENDA ITEM No. City Manager RE: Authorizing the City Manager to execute an agreement with the lowest responsible bidder for the Dante Fascell Park Tennis Court & Parking Lot Improvements RESOLUTION: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENT_ WITH PROTURF, 'INC. FOR DANTE FASCELL PARK TENNIS COURT AND PARKING LOT IMPROVEMENTS CONSTRUCTION AT AN AMOUNT OF $1,19,821.00 TO BE CHARGED TO FLORIDA EMERGENCY MANAGEMENT AGENCY (FEMA) DISASTER NUMBER 1345 AND RELIEF FUNDING ACCOUNT NUMBER 110- 0000- 132 -2070, THE FLORIDA RECREATION DEVELOPMENT ASSISTANCE PROGRAM ACCOUNT NUMBERS 001- 0000 - 115 -7022, SOUTH FLORIDA WATER MANAGEMENT DISTRICT GRANT ACCOUNT NUMBER 00 1 -0000- 132-2060 AND STORMWATER DRAIN TRUST FUND ACCOUNT NUMBER 111- 1730 -541 -3450; PROVIDING FOR AN EFFECTIVE DATE BACKGROUND & ANALYSIS: The proposed Dante Fascell Park Tennis Court and Parking Lot Improvements were initiated as a result of "No Name Storm" of October 2 2000. Through Disaster Relief agreement number 1345, FEMA allocated some funding to rehabilitate the tennis court and to provide' drainage improvements around the courts. The construction project will consist of installation of drainage exfiltration trenches around the park, reconstruction of the tennis courts and incidental rehabilitation. The project was advertised in the Miami Daily Business Review on January 27, 2003. The bids were publicly opened the last' day of bid submittal (February 25, 2003) at 3:05pm. The lowest bidder (Accurate Tennis Courts) 'Ishown on the Bid Opening Report was disqualified because the required Bid Bond did not accompany the submitted bid. Since the bid opening, the engineer of record has tabulated the bids, reviewed and evaluated all bids, verified references, verified bid bond and discussed the project with the next lowest responsible bidder: ProTurf, Inc. During our review, the scope of work was reduced by $22,439''.00 (items 1.04 & 1.05 were deleted from the contract). Another contractor (J &M Parking Lot Maintenance, Inc.) will 1 perform the scope of work associated to the deleted items for only $2,790.80. .,,<"'..,-.. ,. ...,. :-,-1— �",z.-r- .a�°'„., Page 2 of 2 Comm. Mtg. Agenda Sept. 2, 2003 The Engineer of Record (C3TS) has submitted the attached letter of recommendation for ProTurf, Inc. This project will be °funded through grants from FEMA Disaster Relief Number 1345, Florida Recreation Development Assistance Program, South Florida Water Management District and the City's Stormwater Trust Fund. The Public Works Department's grants account management sheets, per submitted requisitions, are attached. RECOMMENDATION: It is recommended that the City Commission approve the funding for the work. ATTACHMENTS: ❑ Proposed Resolution ❑ Bid Opening Report ❑ Bid Tabulation Report ❑ Certified Advertised Notice of Bid Invitation ❑ Engineer of Record's letter of recommendation ❑ Project's Funding Source fund balance sheets 1' 2 3 4 5 6 RESOLUTION NO. 7 8 9 A RESOLUTION - OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, 10 FLORIDA, RELATING TO AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENT WITH 11 PROTURF, INC. FOR DANTE FASCELL PARK TENNIS COURT AND PARKING LOT 12 IMPROVEMENTS CONSTRUCTION AT AN AMOUNT OF $119,821.00 TO BE CHARGED TO FLORIDA 13 EMERGENCY MANAGEMENT AGENCY (FEMA) DISASTER NUMBER 1345 AND RELIEF FUNDING 14 ACCOUNT NUMBER 110- 0000 -132 -2070, THE FLORIDA RECREATION DEVELOPMENT 15 ASSISTANCE PROGRAM ACCOUNT NUMBERS 001- .0000 -115 -7022, SOUTH FLORIDA - WATER 16 MANAGEMENT DISTRICT GRANT ACCOUNT NUMBER 001 -0000- 132 -2060 AND STORMWATER 17 DRAIN TRUST FUND ACCOUNT NUMBER 111- 1730 -541 -3450; PROVIDING FOR AN EFFECTIVE 18 DATE 19 20 21 WHEREAS, the Mayor and City commission wishes to provide much needed drainage and 22 parking lot improvements and tennis court rehabilitation at Dante Fascell Park and; 23 24 25 WHEREAS, the Mayor and City Commission authorize the City Manager to execute a_ 26 construction contract with Proturf, Inc. for the Tennis Court and Parking Lot Improvements at Dante 27 Fascell Park for an amount of $119,821.00. 28 29 30 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISION OF THE 31 CITY OF SOUTH MIAMI, FLORIDA: 32 33 Section 1: The city received three bids in response to the Notice of Bid Invitation 34 advertised in the Miami Daily Business Review on January 27, 2003. 35 36 37 Section 2: The 'engineering consultant reviewed the bids and recommended that the 38 contract be awarded to the lowest responsible bidder: Proturf, lnc. 39 40 41 Section 3: The project will be funded through grants from FEMA Disaster Relief 42 number 1345, the Florida Recreation Development Assistance Program, South Florida Water 43 Management District grant and the city's Stormwater Drain Trust Fund, with account numbers 110- 44 0000 -132 -2070, 001 - 0000 - 115 -7022, 001- 0000 - 1.32 -2060 and 111- 1730 - 541 -3450, respectively. 45 46 47 Section 4: That the Mayor and City Commission authorize the City Manager to execute 48 an agreement with Proturf, Inc. for the Tennis Court and Parking Lot Improvements for an amount of 49 $119,821.00. 50 51 1 2 3 Section 5: This resolution shall be effective immediately. 4 5 6 PASSED AND ADOPTED this day of , 2003. 7 8 APPROVED: ATTEST: 9 r 10 11 Ronetta Taylor, City Clerk Horace G. Feliu, Mayor 12 13 14 READ AND APPROVED AS TO FORM: Commission Vote: 15 Mayor Feliu: 16 Vice Mayor Russell: 17 Commissioner Bethel: 18 CITY ATTORNEY Commissioner Wiscombe: 19 Commissioner McCrea: South Miami j All-AmedcaCilv ( Y N { .. J 2001 "$ BID OPENING REPORT Bids were opened on: February 25, 2003 at 3:00 om Fora Dante Fascell Park-Tennis Courts and Parking Lot Improvements Pre Bid Estimate: $90,000:00 CONTRACTORS:" BID AMOUNTS: 1. Williams Paving Co. $186,749.00 2. Accurate Tennis Courts $129,400.00 3. ProTurf Inc. $142,260.00 . 4. Development and Communication Group of Florida' $149,040.00 THE ABOVE BID AMOUNTS HAVE NOT BEEN CHECKED. THE BID, TOTALS ARE SUBJECT TO CORRECTION AFTER THE BIDS HAVE BEEN COMPLETELY :REVIEWED City Clerk's Sign: fitness G Wi ess i z - •-.;r ^,'Tfllq "� � ,., ^Jn -.-, ,t,,., —11— ,;, 7- 1-,..: .. , UI m•,'""� r z°0 i q .N C °° 000 C�C G d coo co O ooOo o L :2. °°°O o O •o J 0 �� c (o :Y L N M �L000 0 C RS N N O tn0) V OO�NT y M •= o `)- " C C m F- o z o �E Q Y ACV !t ti Q a 6�4 O Oz a N •0 E � 64 CII U O U i z - •-.;r ^,'Tfllq "� � ,., ^Jn -.-, ,t,,., —11— ,;, 7- 1-,..: .. , UI m•,'""� r z°0 i q °° 000 coo co ooOo o 0 °°°O o o •o 0 �� °,o V (o N M �L000 0 N N 0 tn0) OO�NT `)- " N0) -Onto d "N ... d' ACV !t ti Q 6�4 - 6 E � 64 ER � d3 64 7 rr LLU IQ °0 R000p Q00 cc CO ° 0 m m a N r q: LC)to000 \J000 Or Lb Z U' C6 J) co N cr) � Q N t- E4di LQ 664 z 0 o0 0 00000 00000 0 0 0 0 00000 °000 000 0 O o 0 O C; aD 00 O((0 00000 p gt°n"t°nt°n"((D °6gL0 0 °DL°n �r '> rn v 00� �• - -tr It a cr) 6%6'). I- M 64 V 6% V 64 (4 C0 69 O - r 61)- 6% 69. vr 6% � E c. "cv °o,a 0 00 000 00 008 y CL O 00 0 0 0 N N 0 00"t 0 g 0 o0o000 0 0 0 0 E H 0 0 Ln Lq LCI co VP CO to 0 LA OZ M69. d' r64 OrE9Nofci °o,i°. 0 °O °,0 °0° °° CC60C)R0°, °0... O°; . ISZ c� 0° D 1 oo'°OO °o' n CO c? 1 to m co �r VU' o o t° O r• `o cci 0Q 69T �NX64 � 0664, 6C CC) co tm CL V 0 0 O 1 0 0 ° 0 0° 0 0 (i O 0 N O gyp," t4 OCh OTNIL Cr1 X0 0 000 M T M N - 61/ (q CO "t r N 64 co 0 LIS R Lr) cC) r` K LL-) qr Z, 69. 61.� '.- i 64 6 4 C6 LL' Q C6 VJ LL VJ C6 C6 C6 C6 J_! W C6-iJ J J_lJJ._I_.i r CO N 0 0 IN r r (°p r T r r r r N J a N _ O 0 d (D rn cn C E+� a o C ` C a a) co a� co vi °' cS E to t5 C y ° Q U �3 a� MS H v. •C N v (0 _7 cc ,.. CI Ms co m CA C U c t H c m 06 :3 C 'a2U c c °t- cc ° c ° A to o m p ' ct o >N D o E ° m m a c E a'ow caco w cowl ff c n do;°;4��mo v t5 t 0 3 c C �',�oa�,�m OC 0 a, 3 0 a�,�oro o v o c m m L, QI co u) :.� E. CCL •� C LUU•Q N, E rn C o o O �'., ' d _. r- N Q' � o �O N o r! r aa) U- LL 0. 4'I 64 F- V CC a O U CL 0 V 1 r 0 N 0 M O d'''. O L0 O CO O N o c0 O' 0) o O r r r N r O N �/0�1 NI T, T T T T T TIT T T i z - •-.;r ^,'Tfllq "� � ,., ^Jn -.-, ,t,,., —11— ,;, 7- 1-,..: .. , UI m•,'""� r MIAMI DAILY BUSINESS REVIEW T" 777,7 - a Published Daily except Saturday, Sunday and Legal Holidays��a Miami, Miami -Dade County, Florida � �s��r���vt��'��s�`+' ►, Mr ,� a `�;t 7,y, dy a �yr�T�`��^� r r'Y STATE OF FLORIDAt �t�' } rU ' �a • 1�5 COUNTY OF MIAMI -DADE: ' k� Y'if�rt f: Is t �� rn wi�F! , '��Ii t�9 §�,'` L �. s���� ,p ui� �✓3���+F' 7Ia y ? r - I Before the undersigned authority personally appeared �F��r !rlr ON. FERBEYRE, who on oath says that he or she is the ag SUPERVISOR, Legal Notices of the Miami Daily Business r "�'J "x t �,ji( `j'ICEy F� IF %` VITATION� Review f/k/a Miami Review, a daily (except Saturday, Sunday ° and Legal Holidays) newspaper, published at Miami in Miami -Dade . �,r CITY,OF SQuTHIrMIAll11 BI N1O IIi3 0225 County, that the attached of advertisement copy Th CIE i5f South Miam vutll eceivesealed ro osais until 3 QO P M to f being a Legal Advertisement of Notice in the matter of cal timeTue�dayFob "rula'ry "�26t�;�2003;�ar�the Crty;Clerks��fflca�"tSouth �' Mlamis� it Nfial „ n� ri ;sr i ar r >Ja ' ! a; r y, 'followiFl �oe�t���3�5S��set�Dnue', Bouthrt vtn�I�Flor�c�iar331'?13��Arthe� li CITY OF SOUTH MIAMI a'�u�t�Y ; �rs�air�. , v�n�wi '�a�������,��r'y,,s�!'t'k'n BID NO. C103 -0225 } Dl�ITE FASCELL PARK `TENNIS COURTS &PARKING LOT in the XXXX Court; ,I rx to p rx , r A'�,�Y3,t�ur4�s4`Ihw,tx, ' was published in said newspaper in the issues of The t prlect cohslstys ,ofeIntstalfat�o {ttjtlr�amaga tlrnprouements l,a�ouri���h�existi�tg tr= n�is,crc�au�s �4esrur�acir�g andlstnpmg'of parking lot, i' 01/27/2003 anntl tFle` reconstrUctlon��MOtslx6 }tennrscouitat Dartte Fascell Park irt,the;' ,Oity of rJbllthgM.�a(ni;'�y $k Ai,2k!' ys +3�� " r {� ` ° s_i r l Gy 5i1E act iyr Y' ,.w, f f Affiant further says that the said Miami Daily Business nicis 4'w%I tie'openetl pub�ircly iatorisher[ly afterz,'3 05 `l' "M; on kTuestlay Review is a newspaper published at Miami in said Miami- Dadee'bruar72t�,�20Q3rt eD�h�eSoutSlamiF,on �aIIClty Corr�ISon { •Chamber 6 30 S ns a ;Sou a tla 331, y County, Florida and that the said newspaper has heretofore been continuousl y P ublished in said Miami -Dade County, th Florida, each day (except Saturday, Sunday and Legal 'Holidays) 200; F1rYor) ktSout�MlamtCltFialltty 'CfeWrkys offtc613OSinset..;tDnue J and has been entered as second class mail matter at the post Sautit € €lramlw Flnra31tiAi$tl OQ r<on rfundabl tlepbit peGJset of ! office in Miami in said Miami -Dade County, Florida, fora plan's an specificationsis required h v ` r a ;t * ? t � � t,, period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he or The �Id rwiil bQ awartled fotthe lowest responsiblefresponslue 'bidder4lf she has neither paid nor promised any person, firm or corporation ,4loweverJt tt e Ity Ntanager c i4efrts t to b Firlrtf e best m'te"" ofthe �ity of i any discount, rebate, commission or refund for the purpose , SopthMla I, the Crtyaf �oiitf7 MiamieseAes #Ile �gh2�tQ,efect #any�and I . Of securing this a ertisement for ublication in the said all tiids tai +waive any Informalities or zm nor defects in +,arty bids,antl to increase o tlec�ea'se the quatitlessfown n ttie Bici Forrn t� newspaper.. G, Bltls,r<rwhich coptain;;rrregularities ^of any �kind,�rpa�r ;be refectetl `as' �A�rtop mandator�preJatd conferencg wdl be,�iettl at y6 °a�ttt;�rllamiSty' f Swor to an scribed befor th' �tia�l �Glty, �o�mmissiorly�fJ arrtlef, ��, 3�.SLfisetFDnu��So�t�!1�jt4,�ml EJoritla,� 33�43�,'at�1��d 00rA I� local'1tirne,��on� �rtday ebruary 1�14tFt� 200`3`.�All ay ANUARY D. 2003 inteestedcontractorsareinuiedtoattenct ",i rt The Cityo,� Sou�tt�Miamiis an EquaU,Opportunity Employer�antl ertoburages � theaiicipatipiuf celf�ed BaG(<BE contractors yx ,r,35 �'���. (SEAL) OFFICIAL NOTARY SEAL Nab ; City Clerk ' JANETTLLERENA 1' /27tr,��_r4 >9hr.:rf O.V. FERBEYRE peroo STATE OF FLORIDA COMMISSION NO. CC 912958 MY COMMISSION EXP. JUNE 23,2009 I I I R � s,w. ., , ��. .. ,� March 12, 2003 • • ' • City of South Miami Public Works Department E n g i n e e rs 4795 SW 75th Avenue Miami, Florida 33155` - P IArchitects an ne r r s Pan Attention: W. Ajibola Balogun, REM Public Works Director Reference: Dante Fascell Park' a Tennis Courts and Parking Lot Improvements City of South Miami C3TS Project No.:- 1929 -04.02 Dear Mr. Balogun: EBOOD5022 Upon our review of the bids submitted for the referenced project, we recommend that the tennis AAC002142 court contract be awarded to the lowest responsible responsive bidder, Proturf, Inc. We have deleted the parking lot work from their contract, and their price is now $119,821. We have invited five qualified bidders to submit a proposal for only the parking lot work. We have reviewed the two bids submitted, and we also recommend that the parking lot contract be awarded to the lowest responsible responsive bidder, J &M Parking Lot Maintenance, Inc., in the amount of $2,790.80. If you have any questions, or need additional information, please do not hesitate to contact me at (305) 445 -2900, or via e-mail at rcastelia(a)-c3ts.com. Sincerely, Corzo Castella Carballo Th pson alman, P.A. anion ast la, P. Project Manager DSB /er 3 Attachments: Bid Tabulation R Contractor Agreement to reduce Scope & Bid Price Bids received for parking lot k L\ Projects \1929 -041 Correspondence \1 L031103WABalogun.doc a r 901 Ponce de Leon Blvd., Suite 900 Coral Gables, Florida 33134 305.445.2900 1.800.448.0227 Facsimile 305.445.3366 Web Site: www.c3ts.com Equal Opportunity Employer F! 'n?a;`„ 's7FTf'",c,',' F- J 0 n Cn 0 W w M U , N N N Op W D W MMMMM'M MMMMM MM 00 C7C) 00 00 00 OC) 00..00 OC) oD` 00 00 t N •-:.r CO CO r Cfl r Cfl: r CO r: CO �- CO r CO �-.. 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O O H Ul O r N 'r— N 6 6) U U o et to CO CO U') 1p W Z _: Co N CO ti aD LO LO og oM --(. =<-� a C14 m ; 0 o'OOOO 0 0 Cl 0 0 Cl cY00000 z MOOOO D N — O 67 M O O M oo Ni Lf i cc M 04 N N Cl) O O O O N Q N N N LO LO r— LO N N U O a -r ' C4 CV N N M 0.: O O: O O W Q N N N N M LO LO P— Lc) Q r r N r— zZ r r O O O O O O ',.LL O O O O O = �: � � M O Z U D M. `- Ir� a UJ ¢ i z 0 Co °° Q CO Z r— Z v, z ¢ o' vl Z r cu c a d' Mli o d cc$ ca C-) — E a c Q aL _� M m Cl) _ o � d u, d mo = E N 3 as o W o m O @ `1 m Z � 3 a`c > r _ � Oa n r : �LLM co c W m r, SOUT�i CITY OF SOUTH MIAMI South Miami , All 4 Inter -office Memorandum , INCORPORATED I ip 1927 O Rip 2001 TO: Honorable Mayor, Vice Mayor DATE: September 2, 2003 & City Commission 2 FROM: Maria V. Davis AGENDA ITEM No. City Manager 5� RE: Authorizing the City Manager to execute an agreement with Florida Power & Light for the installation of street lights within the Downtown Infrastructure Improvements construction corridor RESOLUTION: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A CONSTRUCTION AGREEMENT WITH FLORIDA POWER & LIGHT FOR THE INSTALLATION OF STREET LIGHTS ALONG THE CONSTRUCTION CORRIDOR OF THE' DOWNTOWN IMPROVEMENTS — PHASE II, IN AN AMOUNT OF $88,883.00 TO BE CHARGED TO U.S. HOUSING & URBAN DEVELOPMENT ECONOMIC DEVELOPMENT INITIATIVE GRANT ACCOUNT NUMBER 001- 0000 -132- 2063 (US HUD) AND U.S. EVIRONMENTAL PROTECTION AGENCY, STATE TRIBAL ASSISTANCE GRANT (STAG) ACCOUNT NUMBER 001- 0000 - 132 - 206'1; PROVIDING FOR AN EFFECTIVE DATE' BACKGROUND & ANALYSIS: As part of the Downtown Infrastructure Improvements project, Public Works staff has negotiated a sole source service with Florida Power and Light (FPL) to provide nineteen 15 -foot Black Washington style .streetlights within the improvements corridor. The lights are Acrylic Acorn lighting system that will provide 14,400 Lumens at 175 Watts each. FPL will also provide eight 29 -foot concrete black lighting systems with Tenon Mount Teardrop fixture that will provide 20,500 Lumens at 250 Watts each. The agreement requires that FPL install the light system, to provide electrical energy necessary for operation of the lighting system and to maintain the system for twenty years. This project will be funded through grants from US HUD Economic Development Initiative grant and US Environmental Protection Agency's State Tribal Assistance' grant. The Public Works Department's grants account management sheets, per submitted requisitions, are attached. •t;�^,r _.rv:. Mss Page 2 of 2 Comm. Mtg. Agenda Sept. 2, 2003 RECOMMENDATION: It is recommended that the City Commission approve the funding for the work. ATTACHMENTS: ❑ Proposed Resolution ❑ Proposal letter from FPL ❑ Copy of agreement ❑ Pictures of the light systems ❑ Project's Funding Source fund balance sheets 1 2 RESOLUTION NO, 3 4 A RESOLUTION ` OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, 5 FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A CONSTRUCTION AGREEMENT WITH 6 FLORIDA POWER & LIGHT FOR THE INSTALLATION OF STREET LIGHTS ALONG THE 7 CONSTRUCTION CORRIDOR OF THE DOWNTOWN IMPROVEMENTS — PHASE II, IN AN AMOUNT 8 OF $88,883.00 TO BE CHARGED TO U.S. HOUSING & URBAN DEVELOPMENT ECONOMIC 9 DEVELOPMENT INITIATIVE GRANT ACCOUNT NUMBER 001- 0000 -132 -2063 (US HUD) AND U.S. 10 EVIRONMENTAL PROTECTION AGENCY, STATE TRIBAL ASSISTANCE GRANT (STAG) ACCOUNT 11 NUMBER 001 - 0000 -132 -2061; PROVIDING FOR AN EFFECTIVE' DATE 12 13 WHEREAS, the Mayor and City commission wishes to provide street lights within the downtown 14 infrastructure improvements construction corridor (SW 73rd Street from SW 57d' Court to SW 58d' Court and 15 SW 58th Ave. from Sunset Drive to SW 73rd Street) and; 16 17 WHEREAS, this improvement is part of the Downtown Infrastructure Improvement Master Plan, 18 and; 19 20 WHEREAS, the Mayor and City Commission authorize the City Manager to execute a sole source 21 construction contract agreement with Florida Power & Light- for street light installation along the Downtown 22 Infrastructure Improvements Phase H project for an amount of $88,883.00. 23 24 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISION OF THE CITY OF 25 SOUTH MIAMI, FLORIDA: 26 27 Section 1: The city wishes to use the services FPL for the installation of streetlights within the 28 proposed construction corridor of the Downtown Infrastructure Improvements Phase II. 29 30 Section 2: The project will be funded through grants from U. S. Department of HUD FY 2001 31 Economic Development Intiative (EDI) and the US Environmental Protection Agency's State Tribal Assistance 32 Grant (STAG), account numbers 001- 0000 - 132 -2063 and 001- 0000 -132- 2061, respectively. 33 34 Section 3: That the Mayor and City Commission authorize the City Manager to execute a sole 35 source construction contract with FPL for the construction/installation of street flights along the Downtown 36 Improvements — Phase II construction corridor for an amount of $88,883.00: 37 38 Section 4: This resolution shall be effective immediately. 39 40 PASSED AND ADOPTED this day of , 2003. 41 42 APPROVED: ATTEST: 43 44 45 Ronetta Taylor, City Clerk Horace G. Feliu, Mayor 46 47 48 READ AND APPROVED AS TO FORM: Commission Vote: 49 Mayor Feliu: 50 Vice Mayor Russell: 51 Commissioner Bethel: 52 CITY ATTORNEY Commissioner Wiscombe: 53 Commissioner McCrea: Florida Power & Light 9250 West Flagler Street, Miami, FL. 33174 FPL July 29, 2003 VIA E -MAIL Mr. W. Ajibola Balogun, R.E.M. Public Works Director City of South Miami Dept of Public Works 4755 SW 75`h Avenue Miami, FL. 33155 Re: Binding Cost Estimates — Decorative Street Lighting Project Name: City of South Miami - SW 73rd Street Improvements Project FPL Work Request Nos. 613719 and 605284 Dear Mr. Balogun: Per your request, the binding cost estimate to install a new underground decorative street lighting system for the SW 73rd Street project is $85,583.00 *. This estimate is based on FPL to install the following: • 19 Acrylic Acorn' fixtures with 175W Metal Halide lamps on 19 — 15 foot Washington style black concrete poles. • ' 8 Tenon mount TearDrop fixtures on 8 - 29 foot Octagonal black concrete poles: • All of the electrical wiring necessary to operate the decorative street lighting system. *Note: This does not include trenching and the installation of the FPL- provided PVC and Pull Boxes (FPL handholes) or the restoration of sidewalks, landscaping, and pavement. It is our understanding that this function is to be performed by City of South Miami selected contractor per FPL specifications. In addition, a separate binding cost estimate in the amount of $3,300 was estimated for the removal of the existing overhead street lighting facilities within the 73rd Street project area. This cost includes the removal of 21 High- Pressure Sodium Vapor fixtures, 2 poles and the temporary patching of the sidewalks where the above- mentioned 2 poles are being removed. These binding cost estimates are valid for six (6) months from the date of this letter. If the City decides to ` go forward with this project, I will forward the respective invoices and a Lighting Agreement that will require execution on behalf of the City of South Miami. The signed Lighting Agreement and two separate payment checks (one per invoice) must be 'received in advance of construction. Once these documents are received, we will order the materials and schedule the job for construction. Upon completion of the FPL project, the non - refundable engineering deposit in the amount of $1,900 will be credited to the Decorative Streetlight electrical account that will subsequently be created. If you have any questions or need additional information, please contact meat (305) 552 -3914. Sincerely, Major Customer Manager Cc: Greg Perry - Public Works Raul Gonzalez — FPL Engineering Aug -19 -03 10,16 From -FPL 355 $52 4955 3 -503 P-001/003 F'-373 Fourth Revised Sheet No. 4.120 FLOTEUDA POWER & LIGHT COMPANY Cancels Third Revised Sheet No. 9.120 FPL Account Number: 014342 -93429 FPL Weak Order iNumber. 61371.9. PREMIUM LIGHTING itGREJ:MgN1 In accordance With the following terms and conditions, LLAi2AAE — (hereinafter called the Custorner), requests on this .2e day of 7u1I+. 2003 from FLORIDA POWER & ! IGHT COMPANY (hereinafter wiled FPL), a corporation organized and existing under the laws of the State of Florida, the following installation or modification of premium lighting facilities at (general boundedesl SSW 73`d St. and SW`5t''Ave. located in SouLh Niiarri/ dliaTni- li]adc , Florida (eityt unty (a) installation and/or removal of FPL-owned facilities described as follows: _ Ll@tts Installed _ Lights Removed Fixture Fixture Type. 0Installed fixture Fixture Typc Removed Rating Ratting (tin Lamens) (In Lumens) 14,400 Lurrvr+5 Iv H kia W, Fitt Ae ie�l COrYi 19 _ 20,500 Lumens 'tenon Mount MH 2SO 'Alan Lm Poles Installed Poles Removed Pale Ty a #Installers pole Type # Removed 15 rout Black W�at3'tn=an 29 fbot Black (o) Msdiftafon to existing facilities other than described above (explain fully): Toll work order c6st is 173.1"47.00 Thai, for and in wnsideration of me covenants set forth herein, the parties hereto covenant and agree as follows. FPL J4GRE1$ 1. 'ro install or modify the. premium lighting facilities described and identified above (hereinafter smiled the PrarHum fighting System), furnish to the Customer the electric energy necessary for the operation of the Pmmiurn Lighting Sy storn, and furnish such other services as are specified in this Agreement, .1l ii i aizordanw with alit terms of FPI.'s currently effective Premium Ljghtlng rate schedules on rite at the Florida Public Service Commission (FPSC:) or any successive ive Premium Lighting rate schedule approved by the FPSC, (Conbnuedl on 'Sheet No. 9.121) Issued ley`. P.J. Evanson, President Effective: July 8, 1998 A)s -19 -03 10,13 Frci1 -F 1, 305 552 4955 T °503 P 002/003 F -373 Fourth Revised Sheet Nat, 9. 121 +'LORI ]rh,? POWE R & LIGHT COI'InCP'ANY Cancels Third Revised Sheet No. 9.121 (Continued from Sheet No, 9,120) TILE CUS°"{3MER AGREE s.. 2_ To purchase from FPL all c f the electric energy used for the operation of the Premium Lighting System. 3, fo be r prsnsible for paying, when due, all bills rendered by FPL pursuant to FPLa currently effective Premium Li hting,rate schedule on',1e at the FPSG or any succesaive Premium Lightirg rate schedule approved by the FPSC,for facilities and service provided in accordance with this Agreement. To provide accem, final g tiding anti, when requested, goon and sufficient easements, suitable constru,:tion draveings showing the location of 'existing and proposed structures, identification of all scan -FPL underground facilities within or near pale or trench locations, and appropriate plus necessary for planning the design and completing the construction of FPL facilifes associated with the Premium Lighting System. 5, To perform any clearing, cu npacting, removal of stumps of other obstructions that conflict with construction, and drainage of rights of -oval or easements required by FPL to accommodate the premium lighting facilities. IT is MuTuALI_Y AdI2EED TH T.- e. Modifications to the facilities E, rovidad by FPL under this Agreement, other than for maintenance, may only be made through the execution of an additional Premium Lighting Agreement delineating the modifications to be accomplished. Modification 0 KIL premium lighting facilities is defined as the following: a. the addition of premium Vghtins, facilities, b. the removal of premium i,ghting aoiliiles; and c. the removal of premium lighting ,scilitiea and the replacement of such facilities with new facilities andlor additional facilities. Modifications will be subject :n the co %,% identified in FPUs currently effective Premium Lighting rate schedule on file at the FPSC, or any Sts Jcessive I hedulra approved by the FPSC. 7, FPL will, at the request of thv Customer, ,•elnczte the premium lighting facilities covered by this Agreement, if provided sufficient fight -of-ways or essemtvs to do so. The Customer shall be responsible for the payment of all costs associated with any such 'C, stoma: requested relocation of FK premium' lighting facilities. FPL may, at any time, substitt.rte for t ny lure imairerlamp installed hereunder another lumhairellamp wl ich shall be of atleast quui Jorninating capacity and ;fiiciency. R F 1. will ensure the facilities remain 1., working condition and it will repair any facilities as snort as practi&al following notification by the Customer ,hat such wane is necessary. The Company agrees to make reasonable effort to obtain facilities for use In re;jairs of replacement to match the original facilities, ' The Company. However, dries not guarantee that f✓acilF es will always be available as maMaotaurer5 oaf facilities may no longer make, such facilities available or other r rcumstances beyond the Company's control. In the event the original facilities are no longer available, FPL wil provide and the Customer agrees to a similar kind and quantity, 1b, This Agreement shall be for a tens of client a (20) years from the date of initiation of service. The date of Initiation of serried shall tie defined as the ate the first lights are energised and billing begins, not the date Cf this Agreement_ At the end of the term of tie vice, they Customer may elect to execute a now Agreement based on the current estimated replacement 03+ #1. 11- The Customer has eleYcted to pay forthe:,e facillti� s as described in this Agreement by either paying a. a lump sum of $ 85 583,00 in advance 'of crsn& ucti4n, or b- _!L_,_ Per month for a perked jai' ;14) tan ye6 rs, or u, Jalt�o per month 'for a period of t ZUj twenty Years. The rraortthty Maintert-ance,Charge is ,?.79 . 'ibis cht^�1e rn3y 4e adjusted Subject to Wiew and approver by the Florida Public Service Commission. 13, The monthly Billing Charge is $ Done . This rhar e may bo adjusted subject to review and approval by the Roride PuOlic Service Commission. (Corti,wed on Shee£ No. 9,1122) Issued by. PA Evanson, President Effective: July 8, 1998 Aus- •19 -03 10:19 Frotr -FP! 305 552 4955 i -503 P. 00S!)03 F -79 Fourth Revised Sheet No. 9. 121 FLORIDA POWER & LIGHT CC`eI1"ANY Cancels Third Revised Sheet No. 9.122 (Continued frorr, Sheet No. 9.121) 'A. in the event of the sale of the read property upon which the facilities are installed, upon the written consent of FPL, this Agreement may be assigned by the Customer is the Purchaser. No assignment shall relieve the Customer from Its obligations hereunder until such obligations have been assumed by the assignee and agreed to by FPL. 15. Should the Customer fail to pay any bills due and rendered Pursuant to this Agreement or otherwise fail to perform the obligotionS Contained in this Agreement, said obligations being material and going to the essence of this Agreement, FPL may cease to supply electric energy or Service until the Customer has paid the bills duo and rendered or has fully cured such other breach of this Agreement. Any failure of FPL to exercise its rights hereunder shall not be a waiver of Its fights. It is understood, however. that such discontinuance of this supplying of electric energy or service shall not constitute a breach of this Agreement by FPL, nor shall it relieve the Customer of the obligation to perform any of the terms and conditions of this Agreement, 16. if the Customer no longer wishes to receive service under this schedule, the Customer may terminate the Premium Lighting Agreement by giving the Company at least (90) ninety days advance written notice to the Company, Upon early termination of service, the Customer Shalt pay an amount computed by applying the Termination Factors, as stated in rate schedule PL -1, to the total work Order cost of the facilities, based or' the year in which the Agreement was terminated. These Termination Factors will not apply to Customers who elected to pay for the facilities in a lump sum in lieu of a monthly payment, At FPL's discretion, the Customer will be respttnsibla for the cost to the utility of removing the facilities. 17. The obligation to famish or purchase service shall be excused at any tirne that either party is presentees From Complying with this Agreement by strikes, lookouts,' fires, riota, acf of Gad, the public enemy, cr by cause or causes not under the control Of the party thus prevented from compliance, and FPL shall not have the obligation tea famish service'if it is prevented from Complying with this Agreement by reason of any partial, temporary or entire shut -down of service which, in the sale opinion of FPL, is reasonably necessary for the purpose of repairing or making more efficient all or any part of its generating or ether electricai equipment. 18: This Agreement supersedes all previous Agreements or representations, either written, oral or atherwise between the Customer and FPL,; with respect to the facilities referenced herein and constitutes the entire Agreement between the parties. This Agreement does not create any rights or provide any rerned °es to thin!' part:es or create any additional duty, obligation or undertakings by FPL +0 third parties. 19, This Agreement shall inure to the'benefd of, and be binding upon the successors and assigns of the Customer and FPL: 20, This Agreement is subject to FPUs Electric Tariff, including, but not limited to. the General Mules and Regulations for Electric Service and the Rules of the FPSC, as they are now written, or as they may be hereafter revised;, amended or supplemented. In the event of any conflict between the terms of this Agreement and the pmvisioris of the FPL Electric Tariff' or the FPSC Rules, the provisions of the Electric Tariff and FPSC Riles shall - antrol as they are now written, or as they may be hereafter revised, amended or supplemented. IN WITLESS WHEREOF, the parties hereby caused this Agreement to be executed in triplicate by their duly authorized representatives to be effective as of the stay and year first written above, Cnarges and Terms Accepted: Citv of Sauth Miami_ -- FLQPii7A POWER & LIGHT COMPANY Cuss m#: (Paint or type name of organization) - Signature (Authorized Representative) � (Signature) { F+ri rt or type nee ne) (Print or type name) Tfle: Wior C„ ustorner n .r° Issued by: R.J. Evanson, President ffeetive. July S} 199 �7Y i RAL INS* ` R'IA o"es are symr��e ca 1 to caste pre stresscorire e imbedded; �nstal`IatrQn'so high strength".-:, cen�rifiga -1 with high - tensile soli ste Mv E * b W wx •_ Acorn Double Bracket Teardrop Shoebox - Single Fixture - 'Black Only -Black Only - Dark Bronze Color - Base Available in Black, Green -`For Mounting two Acorn Fixtures - 6` Bracket / Arm -10" bracket/ arm - Available in 120V Only - Available in 120V Only - Available in 120V Only -Available in 120V Only Pole Types: Pole Types: Pole Types: Pole Types: - Washington (W), Victorian (V) - 'Black Washington (W) Concrete - Black Octagonal concrete - Std. Concrete pole - Black Victorian (V) Concrete - Also available on concrete'FPL Poles - Dark Bronze Fiberglass FPL's Decorative Street Lighting Demonstration Site �!IpkVy 6001 Village Blvd. . West Palm Beach Florida. '33407 1 -95 & 45th Street Exit #54 (Then North on Village Blvd)' <6" Please contact your FPL Representative for further details. U) i O. z W M O O N N 0 W y W a-r ..> .�— .— �� -:,re - -°,-., ,,.�x:. -�c• -,r te-- .��. x,. • , -r -�r .=' - .*�. ,," '�,s�- .> mow„ , „' . rr”` 3 �aa?, .-';' ';�`°�FT$39 "WIT d7w��Ilm �I C0 w 0 0 z w 0 ommomm L- Lntinmoo LnUl) M ONNNNN Z CL NNNNN N'N p O I� ti R t, ti ti ti P r ti N O LL') Lp LO LO LO LO L0 LO LO LO Ln LO O co 00 OD 00 co 00 '00 00 OD 00 00 '00 0 N N N N N N N N N'N N N L) L) O 0 Ln Ln LSi. 0 0 LO Ln 0: 0 LO LO W z et O Q J Q y W am V9. U9 LO ti ° 04 Ln LU > M N d Z U CP IL Q Q O N O P- O LO O � Cb U LO � Q � J H LO U -j ' 04 N M Qo as M W W H a 0 IL C) N Z M N ® `' i 0O c U o Q Q i r �I C0 w 0 0 z w 0 : L- M G Z CL p O N W Z H N J Z H O J Q y W Decorative Streetlighting Product Information �n. FPL. 17 77 77 kcorn Double Bracket Teardrop Single Fixture Black- Only - Black Only Base Available in Black, Green - For Mounting two Acorn Fixtures 6`.Bracket f Ann Available in 120V Only - Available in 120V Only - Available in 120V Only Vole Types° Pole Tu": Dote Types: Washington (W), Victorian M - Black Washington (W) Concrete - Black Octagonal concrete Black Victorian Concrete - Also available on concrete FPL Poles PVC`s Decorative Street Lighting Demonstration Site 6MI Vzllage Blvd. VVest Palau Beach, ftrWa 33407 1 -95 & 4M Sheet Exit (Therr North on Viftw BW m Please contact Your FPL R•enresentafive for further details. _ Dark Bronze Color 10" bracket l arm Available in 120V Only td. Concrete pole ark Bronze Fiberglass VL Black Washington (W) or Black Black I Green I Black Victorian M Decorative Concrete Natural Washington Octagonal Dark pole with Double Bracket for (W) or Victorian (V) Decorative Standard Bronze HPSV Mti mounting two Acorn Fixtures Decorative Concrete Concrete Concrete Fiberglass Acorn EL- Teardrop �. - - Shoe box kcorn Double Bracket Teardrop Single Fixture Black- Only - Black Only Base Available in Black, Green - For Mounting two Acorn Fixtures 6`.Bracket f Ann Available in 120V Only - Available in 120V Only - Available in 120V Only Vole Types° Pole Tu": Dote Types: Washington (W), Victorian M - Black Washington (W) Concrete - Black Octagonal concrete Black Victorian Concrete - Also available on concrete FPL Poles PVC`s Decorative Street Lighting Demonstration Site 6MI Vzllage Blvd. VVest Palau Beach, ftrWa 33407 1 -95 & 4M Sheet Exit (Therr North on Viftw BW m Please contact Your FPL R•enresentafive for further details. _ Dark Bronze Color 10" bracket l arm Available in 120V Only td. Concrete pole ark Bronze Fiberglass VL �y� .�. ,..,.:. .� _, .. xr 4_ ""'77 731 4"7m�:9?' %i "7��I MR�1s�94 i M. sour CITY OF SOUTH MIAMI South Miami bcftd H� AD .. Inter -office Memorandum , if INCORPORATED 1927 R [AD) p,. 2001 TO: Honorable Mayor, Vice Mayor DATE: September 2, 2003 & City Commission t FROM: Maria V. Davis AGENDA ITEM No.—L9, o. 9 City Manager RE: Authorizing the City Manager to execute a Contract Amendment Two with Miami- Dade `County Office of Community and Economic Development RESOLUTION: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY SOUTH MIAMI, FLORIDA, RELATING TO AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT TWO WITH MIAMI -DADE COUNTY OFFICE OF COMMUNITY AND ECONOMIC DEVELOPMENT FOR TIME EXTENSION ON THE FY 2002 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FOR 'MULTIPURPOSE CENTER FACILITY AT MURRAY PARK; PROVIDING FOR AN EFFECTIVE DATE BACKGROUND & ANALYSIS: This $1250,000 grant is one of several funds used for the Multipurpose Center Phase II construction. The City was awarded the grant by Miami -Dade County Office of Community and Economic Development (OCED). The entire awarded amount was spent before, the grant's due date, but the grant expired before OCED could process and issue the reimbursement. As a result, OCED is requesting that we execute the contract amendment, so that they could reimburse our outstanding invoices. DA 11VIN It is recommended that the City Commission approve the funding for the work. ATTACHMENTS: o Proposed Resolution ❑ Copy of Contract Amendment Two 1 2 RESOLUTION NO. 3 4 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY SOUTH MIAMI, FLORIDA; 5 RELATING TO AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT TWO 6 WITH MIAMI -DADE COUNTY OFFICE OF COMMUNITY AND ECONOMIC DEVELOPMENT FOR 7 TIME EXTENSION` ON THE FY 2002 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FOR 8 MULTIPURPOSE CENTER FACILITY AT MURRAY PARK; PROVIDING FOR AN EFFECTIVE DATE 9 10 WHEREAS, the Mayor and City Commission wishes to continue accepting FY 2002 grant fund 11 from Miami -Dade County Office of Community & Economic Development and; 12 13 WHEREAS, the fund will continue to fund the Multipurpose Center Facilities (Phase 11) at Murray 14 Park, and; 15 16 WHEREAS, the Mayor and City Commission authorize the City; Manager to execute Contract 17 Amendment Two with Miami -Dade County Office of Community & Economic Development. 18 19 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISION OF THE CITY OF 20 SOUTH MIAMI, FLORIDA: 21 22 Section 1: The city wishes to continue receiving FY 2002 CDBG grant fund from Miami Dade 23 County Office of Community & Economic Development. 24 25 Section 2: That the Mayor and City Commission authorize the City Manager to execute a 26 Contract Amendment Two with Miami -Dade County of Community Development. 27 28 Section 3: This resolution shall be effective immediately. 29 30 PASSED AND ADOPTED this day of , 2003, 31 32 APPROVED:` ATTEST: 33 34 35 Ronetta Taylor, City, Clerk Horace G. Feliu, Mayor 36 37 38 READ AND APPROVED AS TO FORM: Commission Vote: 39 Mayor Feliu: 40 Vice Mayor Russell: 41 Commissioner Bethel: 42 CITY ATTORNEY ` Commissioner Wiscombe: 43 Commissioner McCrea: - OFFICE OF COMMUNITY AND MIAMI- DADE ECONOMIC DEVELOPMENT ® Director's Office COMMUNITYAND ECONOMIC DEVELOPMENT PHONE: 305- 375 -3431 FAX: 305 - 375 -3428 140 W. FLAGLER STREET, SUITE 1000 kfinnieaemiamidade.gov MIAMI, FL 33130 -1561 wwwco.miami- dade.fl.us /ced/ July 29, 2003 Ms. Maria Davis City Manager City of South Miami 6130 Sunset Drive South Miami, FL 33143 Dear Ms. Davis. Re: FY 2002CDBG Contract Amendment Two I am pleased to enclose seven counterparts of Amendment Number Two to the FY 2001 CDBG Contract with the City of South Miami. Please execute six copies and retain one for your files. Do not place a date in the sentence that begins IN WITNESS THEREOF. The County Clerk will date this. Please submit a copy of the city's resolution authorizing the execution of this amendment for the purpose of extending the time period from June 30, 2003 to December 31, 2003. It is requested that the documents be returned no latter than Tuesday, August 29, 2003. If you have any questions or concerns, please call your contracts officer, Richard Hoberman, at (305) 375` -3472. Sincerely, //n Felipe M. Rivero III Supervisor Contracts Management and Monitoring Section P Enclosure C: \WINDOWS\Desktop \WORD PRO DOCUMENTS \CITY OF SOUTH MIAMI FY02 CDBG AMEND TWO LTR.doc Last saved by Richard Hoberman 7/29/03 11:31 AM �'^. .�._<.z.,-c i .. ,.;(- y...;3 r, .. , s . ,.,.;, ,. .,.., - u.."�^. ,?t �;'2';, ,r-^ —e :?�#' ,'# •: #,: - � ;.c;r�.:,;'I,;,�"`F^e",3;, r. . �- .�r'.'�"'us.�°,�. -:_ a .ri,..,..`� 3 r AMENDMENT TWO TO FY 2002 CDBG CONTRACT BETWEEN MIAMI -DADE COUNTY AND CITY OF SOUTH MIAMI The FY 2002 CDBG Contract between Miami -Dade County and the City of South Miami executed on March 8, 2002, is amended as follows: 1. Paragraph IV. A. 2. Effective Date The Contractor and OCED Agrees; This contract shall expire on December 31, 2003. Any costs incurred by the Contractor beyond this date will not be reimbursed by the County. 2. The effective date of this amendment is June 30, 2003. 3. Attachments A & B are revised as indicated in Attachments A & B. Except for the change enumerated above, all other provisions of the contract shall remain in full force and effect, This Amendment is hereby made apart of the contract. THIS SPACE IS INTENTIONALLY LEFT BLANK IN WITNESS THEREOF, the parties hereto have caused this page amendment to be executed by their undersigned officials as duly authorized, this day of , 2003. CONTRACTOR: MIAMI -DADE COUNTY CITY OF SOU I R, BY: BY: NAME: Maria Davis NAME: George M. Burgess TITLE: ' Citv Manager TITLE: County Manager DATE:_.9/4`�.3 ATTEST: BY: TITLE: Clerk, Board of County Commissioners" DATE: Witnesses: By: (Signature) Type or Print Name BY: (Signature) Type or Print Name Federal ID Number: R -59- 6000431 Resolution #:< R- 1355 -01 Contractor's Fiscal Year Ending Date: September 30 CORPORATE ,SEAL: ATTACHMENT .A IN.CORPORATBri � 1927 joRvo CITY OF SOUTH YfLAMI FY 2002 Scope of Services Project Title: Multipurpose Center Facilities at Murray Park Description: Construction of a Multipurpose Parks Facility at a park located in a blighted area. HUD Matte Code/Title (Eligibility): 03F Accomplishments: approximately 4,000 people annually will enjoy the building's amenities Fundinar Source: C7BG 2002; City of South Miami; South Miami CPA.; SNP; FRDAP National Objective Category and Subcategory: L/M Income Area Benefit Location: 6700 SW 58'h Place, South Miami,-FL 33143 Action Steps A. January 1 2002 March 31, 2002 Environmental Assessment b. April 1, 2002 - December 31, 2003 Construction will be undertaken during this period `,"i.:; ATTACHMENT B INCORPORATED r" 8 (Z V CITE' OF SOUTH MIAMI Retail Budget and Justification Construction of Multipurpose Center Phase II at Murray Park Non- OCED OCED . Total I. PERSONNEL. SERVICES Project Administration &Audit $576,970 $25,000 $601,970 II. CONTRACTUAL SERVICES Audit $2,500 $2,500 III, OPERATING EXPENSES IV. CAPITAL OUTLAY Construction $3,269,504 $222,500 $3,492,004 Total $3,946,474 $250,000 $4,096,474 TO: Honorable Mayor, Vice Mayor DATE: September 2, 2003 & City Commission FROM: Maria V. Davis AGENDA ITEM No. Iq City Manager RE: $6.5 Million Parking Garage Loan RESOLUTION A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO REPAYMENT OF 6.5 MILLION DOLLARS PARKING GARAGE LOAN, DIRECTING THE CITY ADMINISTRATION TO RENEGOTIATE THE LOAN TERMS WITH THE PURPOSE OF TERMINATING FUTURE WITHDRAWALS FROM THE LOAN ACCOUNT AND OBTAINING A REDUCED QUARTERLY INSTALLMENT PAYMENT ON THE - AMOUNT ALREADY WITHDRAWN OUT OF THE FUND, AND PROVIDING AN EFFECTIVE DATE. BACKGROUND AND ANALYSIS The attached resolution is seeking the City Commission approval for the City Manager in collaboration with the City Attorney to renegotiate the terms of the 6.5 million dollars parking garage loan. Ordinance number 4 -02 -1772 was approved on the 16th of April 2002, by the City Commission for the City to obtain a 6.5 million dollar loan- from the Florida Municipal Loan Council. The City was supposed to partner with MRP Inc. in using the loan to construct a mixed use parking garage /retail shopping center in the downtown business district. After deliberations on design of the building and input from the public on its location, the City Commission decided to terminate the project on December 17, 2002. The vote to terminate the project happened after over 3 million dollars had been withdrawn from the loan leaving a balance that the City needs to decide on its future use. As of now, there is no indication on what the remaining funds will be used for and the City continues to incur interest charges on both the used and unused portions of the loan. At this time, I believe that it is financially prudent for the City to terminate future withdrawals from the loan and renegotiate the terms of the amount that had been withdrawn to date. By doing this, the City will be responsible to provide funding annually in its budget for the difference between the new installment payment and the payment received from MRP Inc. for its portion of the loan. I have attached the spreadsheets showing the breakdown of all the expenses incurred to date and the remaining balance as of June 30, 2003 for your review. You will also find copy of the repayment schedule for MRP Inc. on the 2.4 million dollar loan issued to the company by the City. RECOMMENDATIONS I recommend approval of this resolution to afford us the opportunities to explore the possibility for renegotiation. I RESOLUTION NO. 2 3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY 4 OF SOUTH MIAMI, FLORIDA, RELATING TO REPAYMENT OF 6.5 5 MILLION DOLLARS PARKING GARAGE LOAN, DIRECTING THE CITY 6 ADMINISTRATION TO RENEGOTIATE THE LOAN TERMS WITH THE 7 PURPOSE OF TERMINATING FUTURE WITHDRAWALS FROM THE 8 LOAN ACCOUNT AND OBTAINING A REDUCED QUARTERLY - 9 INSTALLMENT PAYMENT ON THE AMOUNT ALREADY WITHDRAWN 10 OUT OF THE FUND, AND PROVIDING AN EFFECTIVE DATE. 11 12 WHEREAS, in May 2002, the City obtained a 6.5 million dollar loan from the Florida 13 Municipal Loan Council for the construction of a mixed use parking garage /retail shopping center 14 in the downtown business district; and 15 16 WHEREAS, on December 17, 2002, the City Commission voted to terminate the project 17 after about 3 million dollars had been withdrawn for use towards design, loan to MRP, legal fees 18 and other miscellaneous charges; and 19 20 WHEREAS, as of June 30, 2003, the remaining balance of the loan available for use is 21 slightly over 3.5 million dollars; and 22 23 WHEREAS, the City continues to incur interest charges on the outstanding balance and 24 earning a smaller return from investing the remaining funds;_ and 25 26 WHEREAS, the City Administration wishes to explore the possibility of renegotiating the 27 terms of the loan to be limited only to the amount withdrawn to date. 28 29 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION 30 OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT: 31 32 Section 1. The City Manager is authorized to work with the City Attorney to determine the 33 possibility of renegotiating the terms of the parking garage loan, 34 35 Section 2. The City Manager is requested to bring the new loan terms to the City 36 Commission, when concluded for ratification. - 37 38 Section 3. This resolution shall take effect immediately upon approval. 39 40 PASSED AND ADOPTED this , day of 2003 41 42 ATTEST: APPROVED: 43 44 45 CITY CLERK MAYOR 46 47 READ AND APPROVED AS TO FORM: COMMISSION VOTE: 48 Mayor Feliu: 49 Vice Mayor Russell: 50 CITY ATTORNEY Commissioner Bethel: 51 Commissioner Wiscombe`. 52 Commissioner McCrea: SUMMARY OF TRANSACTIONS LOAN AMOUNT 6,500,000.00 AMOUNT WITHDRAWN FOR DIRECT TRANSACTIONS' (3,010,370.90)'; INTEREST & PREMIUM EARNED 215,533.39'' COST OF ISSUANCE (124,721.80) DEPOSIT FOR INTEREST PAYMENT 314,042.31' DEPOSIT FOR PRINCIPAL PAYMENT 105,000.`00 LOAN PRINCIPAL PAYMENT (105, 000.00),, LOAN INTEREST` PAYMENT (330, 436.12) CURRENT AVAILABLE BALANCE 6103 3,564,046.88' ANALYSIS OF DIRECT TRANSACTIONS PERTAINING TO THE PARKING GARAGE CONSTRUCTION VENDOR NAME: ARQUITECTONICA INTERNATIONAL CHECK CHECK CHECK SERVICE PERFORMED NUMBER DATE AMOUNT 37258 6114102 30,380.00 DESIGN, CONSTRUCTION & REPRODUCTION' 37639 7112102 56,730.78 SCHEMATIC DESIGN &- REL?48URSEMENTS 38222 8123102 33,794.96 'DESIGN, CONSTRUCTION & REPRODUCTION 38506 9120102 12,625.80 DESIGN, CONSTRUCTION & REPRODUCTION 38665 10/7/02 1,446.64 CONSULTING SERVICES & COURIER CHARGES 38855 10121102 4,227.39 CONSULTING SERVICES & COURIER CHARGES 39391 12113102 33,688.30 CONSULTING SERVICES & COURIER CHARGES $97,240.00 NOT PAID YET $26,928.00' NOT PAID YET TOTAL TO DATE 172,893.87'' VENDOR: MARK RICHMOND'S PROPERTIES 5116102 2,464,354.52 LOAN TO MR. RICHMOND TOTAL TO DATE 2,464, 354.52 VENDOR: NAGIN, GALLOP,,FIGUEREDO 34532 10/19/01 5,220.00 LEGAL SERVICES 35103 12114101 7,151.62 LEGAL SERVICES 35778 218102 7,537.50 LEGAL SERVICES 36626 4119102 8,907.50 LEGAL SERVICES 37716 7112102 11,807.50 LEGAL SERVICES - -- 37903 7126102 10,032.50 LEGAL SERVICES 38561 9120102 1,312.50 LEGAL SERVICES 38719 10/7/02 6,702.50 LEGAL SERVICES 39044 11118102 5,425.50 LEGAL SERVICES 39605 12/27/02 4,550.00 LEGAL SERVICES 39607 12/27/02 4,742.50, 'LEGAL SERVICES 39867 1124103 2,465.00 LEGAL SERVICES 40347` 317103 2,432.50 LEGAL SERVICES 40513 3121103 560.00 LEGAL SERVICES TOTAL' TO DATE 78,847.12 - VENDOR: DELTA 'SURVEYOR - - 37101 5131102 800.00 PARKING LOT SURVEY 38246 8123102 2,400.00 PARKING LOT SURVEY' - - TOTAL TO DATE 3,200.00 VENDOR: MIAMI DADE WATER & SEWER L37435 6127102 200.00 UTILITY FEE AGREEMENT TOTAL TO DATE 200.00 VENDOR: FLORIDA REAL ESTATE DECISIONS 38446 916102 331.00 MAILING LABELS & LIST TOTAL TO DATE 331.00 VENDOR: WINGERTER LABORATORIES 38409 916102 3,148.88 SOIL TESTS TOTAL TO DATE 3,148.88 VENDOR: FIRST UNION BANK - 88,558,01 WIRE TRANSFER- REPAYMENT OF LOAN TOTAL TO DATE 88,558.01 VENDOR: MIAMI DADE FIRE', DEPT. 39034 11112102 192.50 FLOW TEST PERMIT 39173 11119102 150.00' PLANS REVIEW TOTAL TO DATE 342.50 VENDOR: CENTEX ROONEY CONSTRUCTION 39828 1124103 32,833.00 CONSTRUCTION MGR. AT RISK SERVICE TOTAL TO DATE 32, 833.00 VENDOR: WACHOVIA -BANK 40708 4110103 165,662 REPAYMENT OF LOAN TOTAL TO DATE 165,662.00 TOTAL DIRECT TRANSACTION, 3,010,370.90 § ( \\ »( § 1 \\ ƒ.\ b \\ \« \ { ~/ z a' r5 a $ \\ /� \\ \ _ \� ) / :) \( 9 e § \ �& - / \� \ ( \ £ ©� ) /( / \\ \N k EXHIBIT A MRP PROPERTIES PAYMENT SCHEDULE Date Payment 10/01/2002 $ 62,251.10 04/01/2003 $102,571.20— fit,�ti 10/01/2003 $ 61,596.00 04/01/2004 $101,916.00 10/01/2004 $ 60,840.00 04/01/2005 $103,080.00 10/01/2005 $ 59,784.00 04/01/2006 $103,944.00 10/01/2006 $ 58,680.00 04/01 /2007 $104,760.00 10/01/2007 $ 57,758.40 04/01/2008 $105,75.8.40 10/01/2008 $ 56,798.40 04/01/2009 $106,718.40 10/01/2009 $ 55,800.00 04/01/2010 $107,640.00 10/01/2010 $ 54,763.20 04/01/2011 $108,523.20 10/01/2011 $ 53,654.40 04/01/2012 $111,254.40 , 10/01/2012 $ 52,214.40 04/01/2013 $111,734.40 10/01/2013 $' 50,577.60 04/01/2014 $113,937.60 10/01/2414 $ 48,835.20 04/01/2015 $116,035.20 10/0112015 $ 46,987.20 04/01/2016 $116,107.20 10/01/2016 $ 45,086.40 04/01/2017 $118,046.40 10/01/2017 $ 43,080.00 04/01/2018 $119,880.00 10/01/2018 $ 40,968.00 04/01/2019 $123,528.00 10/01/2019 $ 38,697.00 04/01/2020 $125,097.60 10/01/2020 $ 36,537.60 15 04/01/2021 $126,777.60 10/01/2021 $ '34,454.40 04/01/2022 $130,281.60 10/01/2022 $ 31,881.60 04/01/2023 ` - $131,721.60 10/01/2023 $ 29,385.60 04/01/2024 $134,985.60 10/01/2024 $ 26,745.60 04/01/2025 $136,185.60 10/01/2025 $ 24,009.60 04/01/2026 $139,209.60 10/01/2026 $ 21,129.60 04/01/2027 $142,089.60 10/01/2027 $ 18,105.60 04/01/2028 $146,745.60 10/01/2028 $ 14,809.20 04/01 /2029 $149,209.20 10/01/2029 $ 11,365.20 04/01/2030 $151,525.20 10/01/2030 $ 7,773.60 04/01/2031 $155,613.60 10/01/2031 $ 3,985.20 04/01/2032 $159,505.20 I['! South Miami • IN WRPORATEp • �,c gz7 a CITY OF SOUTH MIAMI INTER- OFFICE MEMORANDUM :101 TO: Honorable Mayor, Vice Mayor DATE ; September 2, 2003 And City Commission FROM: Maria V. Davis SUBJECT: Item City Manager Commission Meeting September 2, 2003 Re: Schedule of Fees RESOLUTION A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH M7[AMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ESTABLISH A SCHEDULE OF FEES FOR THE PARKS AND RECREATION DEPARTMENT FOR VARIOUS RECREATION PROGRAMS, MEMBERSHIPS AND RENTALS; PROVIDING AN EFFECTIVE DATE BACKGROUND & ANALYSIS The Multipurpose Center at Murray Park will become operational with the relocation of the Parks and Recreation Department's Afterschool Program from the Afterschool House to the Multipurpose Center on Monday, September 8 2003. This much- anticipated use of a "true" Community Center has been a long time coming for the residents of South Miami. However, the opening comes at a time when the City is facing employee ` layoffs and 'reductions in services. In an effort' to attempt to reduce the Multipurpose Center's impact on the General Fund budget, the Parks and Recreation Department is proposing the implementation of a fee schedule associated with the use of the Center. In addition, several other existing fees were reviewed and a recommendation for adjustments has been included. South Miami has a long history of collecting user fees from its residents and non - residents alike for use of facilities and participation in City -run programs. Some of the fees that are currently in place include fees for pavilion and field rentals, tennis court and membership fees, Summer Program fees and football and cheerleading participation fees. Each of these fees also has a separate non - resident rate associated with it, obviously at a higher rate than South Miami residents pay. In addition, it has long been a policy' of the City of South Miami that no resident will be excluded from a program based on their inability to pay a registration or user fee. In fact "scholarships" have been granted recently for families that could not afford Summer Program and Football Program fees. Keeping the existing rates and the City's "inclusive nature in mind, the Parks and Recreation Department formulated a list of proposed fees for use of the Multipurpose Center. The fees were structured in an attempt to strike a delicate balance between the need to generate revenues and a desire to allow maximum use of the facilities by South Miami residents. As a whole, the resident fees were kept well below the "market" rate of other municipalities and similar private enterprises. The non- resident fees are set slightly higher, but remain competitive with the market. The Parks and Recreation Department is also planning to continue the City's policy of including residents regardless of their ability to pay for a program. A Financial Assistance Application has been developed (please see attached) in order to assist those residents who are financially unable to pay for the desired services. Again, the financial application process will be in place to allow all City residents to have the opportunity to take advantage of the facilities and programs available to them. The process will remain private and discrete; allowing residents to apply without any stigma attached to those who are granted financial assistance. We believe that the fees that are being recommended are fair and reasonable and will allow the Parks and Recreation Department to not only generate much - needed revenue, they will also provide staff with an additional tool to properly control the use of the Multipurpose Center so that it is maintained at the level that South Miami residents deserve. RECOMMENDATION We recommend that the City Manager be authorized to establish the proposed fee schedule. City of South. Miami Parks & Recreation Financial Assistance Application In order to determine the fee(s) that your family will pay for the program, please complete this application regarding your financial situation. You must submit your SIGNED current income . tax form (1040) with this form. If you do not file for income tax please see the reverse side of this form for instructions: Please Print Name Age Social Security Sex Date of Birth Home Address City Zip ;hild lives with (name &relationship) _ _# of dependant children in tamil Approximate Family Income: (include all household income, government assistance, child support or other income) D under S5,999 D $12,000 - $14,999 D $23,000 - $25,999 D $6,000- $8,999 L7 $15,000- $19,999 D $26,000 - $29,999 L7 $9,000 - $11,999 0 $20,000 - $22,999 17 $30,000 and up I certify that the above information is true and correct. I understand that upon request, I can verify this information. I also understand that if any of the information given in this application is found to be false, I will have to pay the full fee for the program and/or my child will not be able to participate. If my financial condition changes at any time, I will report this immediately and complete a new financial assistance application: Parent Signature Date Witness Date FOR OFFICE USE ONLY Date Reviewed: Reviewed By: Income Verified: Check all that apply: Proof of Income submitted - attach to form _Signed Current Income Tax Form Income Tax Filing Government Aid (AFDC, Food Stamps) _School Free or Reduced Lunch _3 Pay Stubs (most recent) Amount of FinanckdAid Granted: percent% and/or dollar value Assistance expires: Special Conditions: Financial Aid granted for: Specific program listed above Or Any program. E-..k >.::" 'M M, Mother's Name (if a minor) Employment Home Phone Business Phone Father's Name (if a minor) Employment Home Phone Business Phone ;hild lives with (name &relationship) _ _# of dependant children in tamil Approximate Family Income: (include all household income, government assistance, child support or other income) D under S5,999 D $12,000 - $14,999 D $23,000 - $25,999 D $6,000- $8,999 L7 $15,000- $19,999 D $26,000 - $29,999 L7 $9,000 - $11,999 0 $20,000 - $22,999 17 $30,000 and up I certify that the above information is true and correct. I understand that upon request, I can verify this information. I also understand that if any of the information given in this application is found to be false, I will have to pay the full fee for the program and/or my child will not be able to participate. If my financial condition changes at any time, I will report this immediately and complete a new financial assistance application: Parent Signature Date Witness Date FOR OFFICE USE ONLY Date Reviewed: Reviewed By: Income Verified: Check all that apply: Proof of Income submitted - attach to form _Signed Current Income Tax Form Income Tax Filing Government Aid (AFDC, Food Stamps) _School Free or Reduced Lunch _3 Pay Stubs (most recent) Amount of FinanckdAid Granted: percent% and/or dollar value Assistance expires: Special Conditions: Financial Aid granted for: Specific program listed above Or Any program. E-..k >.::" 'M M, FINANCIAL ASSISTANCE APPLICATION PROCEDURES FINANCIAL ASSISTANCE APPLICATION PROCEDURES ➢ Fill out Financial Assistance Application A Attached SIGNED Current Income Tax Form (1040) If you DO NOT FILE an Income Tax Form you MUST do the following: 1. CALL the U.S. Internal Revenue Service at: 1- 800 - 829 -1040 and request a letter from them stating that you did not file an income tax form. You may also visit your local IRS Office and have them send you a copy. 2. ATTACH additional proof of income from ALL household members to the financial assistance application -- AFDC; Food Stamps; School Free /reduced lunch program; last 3 pay stubs; letter(s) from employers stating annual wages. Please note: more than one (1) proof may be necessary. PLEASE NOTE: YOU WILL NOT BE CONSIDERED FOR FINANCIAL ASSISTANCE IF YOU DO NOT PROVIDE THE ABOVE INFORMATION Financial Assistance will be provided as long as funds are available. T I 1 RESOLUTION NO. 2 3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH 4 MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ESTABLISH A 5 SCHEDULE OF FEES FOR THE PARKS AND RECREATION DEPARTMENT 6 FOR VARIOUS RECREATION PROGRAMS, MEMBERSHIPS AND RENTALS; 7 PROVIDING AN EFFECTIVE DATE 8 9 WHEREAS, the City of South Miami strongly believes that its residents should continue to benefit 10 from their status as South Miami residents and taxpayers; and 11 12 WHEREAS, the Parks and Recreation Department is preparing to open the Multipurpose Center at 13 Murray Park with a variety of new programs; and 14 15 WHEREAS, the Parks and Recreation Department, along with other City Departments, has a 16 commitment to provide revenues to the City's General Fund budget; and 17 18 WHEREAS, user fees have long been a component of the use of South Miami recreational 19 facilities and programs by South Miami residents and non- residents. 20 21 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION 22 OF THE CITY OF SOUTH MIAMI: 23 24 Section 1. That the City Manager is authorized to establish the user fees contained in 25 the attached fee schedule that are associated with the use of South Miami` recreational facilities 26 and programs. 27 28 Section 2. This resolution shall take effect immediately upon execution. 29 30 31 32 PASSED AND ADOPTED this day of 2003. 33 34 ATTEST: APPROVED: 35 36 37 CITY CLERK MAYOR 38 39 Commission Vote: 40 READ AND APPROVED AS TO FORM: Mayor Feliu: 41 Vice Mayor Russell 42 Commissioner Bethel: 43 Commissioner McCrea: 44 Commissioner Wiscombe: 45 CITY ATTORNEY 1 Dante Fascell Park Tennis Fees 2 3 Residents Existing (includes taxi Proposed 4 Daily Fee $3.00/Hour No Change 5 Annual Individual Membership $150.00 No Change 6 Annual Family Membership $200.00 No Change 7 8 Non- Residents 9 Daily Fee $4.00/Hour No Change 10 Annual Individual Membership - $426.00 No Change i 1 Annual Family Membership $532.50 No Change 12 Annual Team Membership N/A $200.00 13 14 Pavilion Rentals 15 16 Residents Existin Proposed 17 Rental $75.00 > No Change 18 Clean -up Deposit (refundable) $100.00 No Change 19 20 Non- Residents Existing Proposed 21 Rental $175.00 No Change 22 Clean -up Deposit (refundable) $100.00 No Change 23 24 Palmer Park 25 26 Field Rental (Resident) Existin g Proposed 27 Field w/o lights $40.00/2 Hours No Change 28 Field with lights $50.00/2 Hours No Change 29 30 Field Rental (Non- Resident) Exi in Propose 31 Field w/o lights $40.00/2 Hours $50.00/2 Hours 32 Field with lights $50.00/2 Hours $75.00/2 Hours 33 34 Recreational Programs 35 36 - Program / Actiyity Existing Proposed 37 Youth Sports Programs* (Resident) $50.00 No Change 38 Youth Sports Programs (Non - Resident) $75.00 $100.00 39 Summer Program (Resident) $140 -$100 -$20/7 Wks. $200- $120 -$40/8 Wks. 40 Summer Program (Non - Resident) $210/7 Weeks $400.00/8 Weeks 41 Afterschool Program ** (Resident) N/A $25.00 / Semester 42 Afterschool Program (Non- Resident) N/A $50.00 / Semester 43 44 * Youth Sports Programs include all seasonal sports and leagues such as football, basketball,' soccer, 45 cheerleading, etc. 46* The Afterschool Program fee includes membership to the Multipurpose Center. 47 I Facility Rental — Class Room /Community Room Multipurpose Center 31 2 Annual Membership Proposed 32 3 Resident Existin Proposed' 4 Child N/A $25'.:00 5 Teen N/A $75.00 6 Adult N/A $200.00 7 Family N/A $350.00 8 City of South Miami Employee N/A $75.00 9 South Miami Hospital Employee N/A No Charge 10 N/A $25.00 / Hour 40 1l Non - Resident $40.00 / Hour 41 12 Child N/A $50.00 13 Teen N/A $175.00 14 Adult N/A $400.00 15 Family N/A $550.00 16 N/A $150.00 / Hour` 46 17 Daily Pass $200.00 / Hour j 47 al 18 Resident Existing roposed 19 Child N/A' $1.00 20 Teen N/A $2.00 21 Adult N/A $3.00 22 City of South Miami Employee N/A $2.00 23 South Miami Hospital Employee N/A No Charge 24 25 Non - Resident 26 Child N/A $3.00 27 Teen N/A $5.00 28 Adult N/A $7.00 29 30 Facility Rental — Class Room /Community Room 31 Special Event Existing' Proposed 32 Resident N/A $50.00 / Hour 33 Non- Profit Organization N/A $75.00 / Hour 34 Non Resident N/A $100.00 / Hour 35 For Profit Organization N/A $125.00 / Hour 36 Clean- up/Damage Deposit (Refundable) N/A $100.00 37 38 RecurringLeague /Class Existin g Proposed 39 Non - Profit Organization N/A $25.00 / Hour 40 For Profit Organization N/A $40.00 / Hour 41 42 Facility Rental - Gymnasium 43 Special Event Existing Proposed 44 Resident N/A $100.00 / Hour 45 Non -Profit Organization N/A $150.00 / Hour` 46 Non - Resident N /A' $200.00 / Hour j 47 al For Profit Organization N/A $250.00 / Hour I Clean- up/Damage Deposit (Refundable) N/A $200.00 Z 3 Recurring League /Class Existin Proposed 4 Non -Profit Organization N/A $50.00 / Hour 5 For Profit Organization N/A $75.00 / Hour 6 7 Facility rentals available during non - programmed hours, and will be permitted at the discretion of the $ Parks and Recreation Department. 9 10 j j