12-07-04 Item 15To: Honorable Mayor, Vice Mayor & Date: December 7, 2004
City Commission ,
ITEM No.__ Zf
From: Maria Davis RE: Schedule of Fees
Citv Manager Land Use Applications
ORDINANCE
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA RELATING TO THE PERMIT FEE SCHEDULE;
AMENDING ORDINANCE 14 -90 -1454 AS AMENDED BY ORDINANCES 6-92-1501,17-
92- 1512A, 10- 95- 1583,18 -99- 1692, 28 -00 -17309 32- 01- 1763, 14 -02 -1782 AND 21 -03 -1805 IN
ORDER TO ADJUST LAND USE APPLICATION FEES, PROVIDING FOR
SEVERABILITY, ORDINANCES IN CONFLICT, AND AN EFFECTIVE DATE.
BACKGROUND
The City's Permit Fee Schedule is part of independent ordinance which is usually updated every
two or three years. The last. overall, updating of this schedule was done in November, 2001.
There will be occasional fee changes done apart from the overall updating in order to respond to
special circumstances. In 2002 and 2003 the fee schedule was changed in order to correct and
adjust the fee charged for restaurant outdoor seating.
During the past several months the City Clerk and the Finance Director both noticed a significant
drop in funds in the advertising account which is used to pay for public newspaper ads required
for public hearings by the Planning Board and City Commission. This reduction is mainly the
result of the current fee for amending the text of the Land Development Code or to rezone a
property, which is set at $1750. Florida State Statutes require that an ordinance which rezones
property or changes the list of uses in the Permitted Use Schedule must have the public notices
(two meetings) published in a general newspaper (Herald) and must be 10 inches long, 18 pt.
type, etc. These ads alone have been costing the City $2740 each, resulting in a deficiency in the
public notice account. For this reason an increase in the fee charged for these types of
amendments is proposed.
The City Administration took this amendment opportunity to update other land use application
fees which are included on the attached Schedule H. The revised fees are based on increases in
advertising costs , mail costs and staff time involved. Copies of the land use / zoning application
fees in other municipalities are attached:
(2)
ADDITIONAL INFORMATION
The fee schedule adjustment ordinance was deferred by the City Commission at its July 27,
2004 meeting due to questions as to whether or not fee changes were for building permits. At
this time no amendments are proposed for building or construction permit application fees.
The fee schedule which is subject to this report is Schedule (H), Land Use Application Fees.
The update of Schedule (H) includes two new fees, one for the issuance of zoning letters and
one for open permit searches. Both these services are now free but require staff time to
respond to each request.
(3) The cost for LDC amendments requiring general newspaper ads (local page / 10 inches long,
etc.) is a standard $ 1750. The estimated costs including staff time for these ads are:
PB Hearing Ads (2) $500
Mail notices (ay. -300) 110*
Posting 70
Staff research /report 750*
Commission Hearing Ads(2) 5480
TOTAL $6910
* estimated
The attached draft ordinance proposes that the fee for the above LDC applications requiring
special ads should be set at $4000. It is important to note that in the past two years a number
of these applications have been submitted by small businesses.
An alternate method of charging fees for land use applications is to assess the actual costs
involved in processing the application to completion. This could include keeping track of
time spent by staff on the application and specific costs of mailing and public notices. A
variation on this approach would be to set a flat fee for staff time and charge actual costs.
This could be done for all applications which require special staff work and public notice ads.
The attached ordinance, however, provides for an average increase in most fees which should
reverse the negative impact on the advertising account.
RECOMMENDATION
At this point the Administration is recommending that the attached ordinance with average
increases across the board changing the City's Permit Fee Schedule (H) be approved on first
reading. The revised fees would be effective immediately upon passage of the second reading.
Attachment:
Draft Ordinance and Attachment (Schedule H)
Fee schedules- Pinecrest, Coral Gables
MVD /DOD /SAY •, `
401
EAComm Items \2004\ 2- 7- 04 \NewFee (H) CM Report .doc
1
2
3 ORDINANCE NO
4
5 AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF
6 THE CITY OF SOUTH MIAMI, FLORIDA RELATING TO THE
7 PERMIT FEE SCHEDULE; AMENDING ORDINANCE 14 -90 -1454 AS
8 AMENDED BY ORDINANCES 6 -92 -1501, 17- 92- 1512A, 10 -95 -1583,
9 18- 99- 1692, 28 -00 -1730, 32 -01 -1763, 14 -02 -1782 AND 21 -03 -1805 IN
10 ORDER TO ADJUST LAND USE APPLICATION FEES, PROVIDING
11 FOR SEVERABILITY, ORDINANCES IN CONFLICT, AND AN
12 EFFECTIVE DATE.
13
14 WHEREAS, it is the policy of the Mayor and City Commission to adjust the
15 City's Permit Fee Schedule to assure that fees charged are appropriate and comparable to
16 fees charged in other municipalities; and
17
18 WHEREAS, the City's Permit Fee Schedule, including all Schedule H -Land Use
19 Applications fees, were last adjusted by the City Commission on November 6, 2001 with
20 the adoption of Ordinance No. 32 -01 -1763; and
21
22 WHEREAS, the City Administration has determined that the current fees for
23 certain Land Use Applications require adjustments to reflect increased advertising fees
24 necessary to comply with State Statutes; and
25
26 WHEREAS, technical aspects and resources needed to carry out design,
27 architectural and landscape reviews on certain Land Use and ERPB applications have
28 significantly increased.
29
30 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
31 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
32
33
34 Section 1. That Fee Schedule (H), entitled "Land Use Application Fees," of
35 Ordinance 14 -90 -1454, as amended by Ordinances 6 -92 -1501, 17- 92- 1512A, 10 -95 -158,
36 18 -99 -1692, 28 -00 -1730, 32 -01 -1763, 14 -02 -1782 and 21 -03 -1805, is amended by
37 adjusting the fees as shown on Permit Fee Schedule (H) attached to this Ordinance.
38
39 Section 2. If any section, clause, sentence, or phrase of this ordinance is for any
40 reason held invalid or unconstitutional by a court of competent jurisdiction, the holding
41 shall not affect the validity of the remaining portions of this ordinance.
42
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
Section 3. All ordinances or parts of ordinances in conflict with the provisions
of this ordinance are hereby repealed.
Section 4. This ordinance shall take effect immediately upon passage.
PASSED AND ADOPTED this
ATTEST:
CITY CLERK
1St Reading —
2nd Reading —
READ AND APPROVED AS TO FORM
CITY ATTORNEY
Attached: Permit Fee Schedule (H)
EAComm Items \2004 \12 -7 -04 \New Fee Ord Amends (H) .doe
day of , 2004
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Russell:
Vice Mayor Palmer:
Commissioner Wiscombe:
Commissioner Birts- Cooper:
Commissioner Sherar:
(H) LAND USE APPLICATION FEES
1. TEXT AMENDMENT TO LAND DEVELOPMENT CODE
(a) General standards, misc. provisions
$2000
(b) Change to Permitted Use Schedule
$4000
2. REZONING
Ten acres or less
Q,� $4000
Over ten acres
$13,500
3. SPECIAL USE PERMIT
$2000
4. APPROVAL BY ENVIRONMENTAL REVIEW AND PRESERVATION
BOARD
Applications for new construction in the RS and RT zoning districts
Single unit
$500
All other applications for
New construction
$600
Renovation
$300
Signs, fences, walls, etc.
W $150
For each additional appearance before the Board
$100
5. VARIANCES
First variance request
Each additional variance request
6. PLANNED UNIT DEVELOPMENT
7. CHANGES TO A PLANNED UNIT DEVELOPMENT
8. CLOSING OF ANY PUBLIC RIGHT -OF -WAY
9. WAIVER OF REQUIRED RIGHT -OF -WAY IMPROVEMENTS
10. WAIVER OF PLAT APPLICATION
11. COMPREHENSIVE PLAN AMENDMENTS
12. SPECIAL EXCEPTION
13. ADMINISTRATIVE WAIVER
14. TEMPORARY SIGNAGE
15. SIDEWALK SALES
$4 $2000
$750
0 $3500
$1,000
$1,500
$1,500
$3000
$20,000
°1 —�-`� $2000
$750
$50
x$50
(2)
16. DUMPSTER PERMIT APPLICATION $50
17.CONSTRUCTION TRAILER AGREEMENT $25
18. OUTDOOR SEATING
Annual fee for seating on public sidewalks (Waived for first year of operation) $250
19. TREE REMOVAL PERMIT 4Q $50
19. ZONING / LAND USE VERIFICATION LETTERS $50
20. OPEN PERMIT SEARCH $25
(New wording in bold and underlined; words being removed indicated by 1€$4wough)
DOD /SAY
E: \Comm Items \2004 \7 -27 -04 \New Fee Schedule (H).doc
_CHARITY—
e _ T®ML ,, SOUiH RS PIDfi
Eatra&- -tca.aes.dartt g'
Angus
I.
27 .3000 #or more in formation or
mebae at vvww *arK* tmuseum erg.
-D By
wring for Proposed FY. 2003. — FY.
,olidated Planning Process Policies
s will consider a request from the
and Economic Development to
Planning Process Policies that will
2007 . Consolidated Plan through
est for Applications (RFA), for
Block Grant (CDBG): HOME
to housing Initiatives Partnership
G) and Surtax funds., The public
Board of County Commissioners
Services Committee meeting on
10:06 a.m. in the Commission
I of the Stephen P. Clark Center,
. The public is invited to attend
licy Paper can be obtained from
tough Friday, at the Miami -Dade
Development, 140 West Flagler
ion, call (305) 375 -3403.
access and equal opportunity in
t discriminate on the basis of the
ipeal any decision made by any .
apect to any matter considered at
:cord of the proceedings. Such
atim record of the proceedings is
idence upon which the appeal is
ters are available upon request.
,vorking: days in advance.
Said ordinance can be inspected in the
City Cleric's Office, Monday - Fridays during
regular office hours.
Inquiries concerning this item should be
directed to . the Planning Department at:
663 -6326.
ALL interested parties are invited to. attend
and will be heard.
1% Maria M. Menendez
City Clerk
City of South Miami
Pursuant to'Florida Statutes 286.0105, the City hereby advises
the public that if a person decides to appeal any decision made
by this Board, Agency or Commission with respect to any matter
considered,atits meeting or bearing, he or she will need a record I .
of the proceedings, and that 'for such purpose, affected person
may need to ensure that a verbatim record of the proceedings is
made which record includes the testimony and. evidence upon
which the appeal is to be based. }
City of South Miami ' NoCC0041679
6130 Sunset Drive, South Miami, Florida 33143
REQUISITION
DATE: May 24, 2004
TATrnD WE A TMnXT mn nc *`l t XTTI--- r
u
ITEM
QTY
-' -" -- ---- ""' —' -�� �' �•"`�• "• "+^•`•
ACCOUNT
a Va \1 Vi \\..AAAJ1lYV
UNIT
AVG1V1
TOTAL
NO'S
DESCRIPTION AND SPECIFICATIONS
"TO BE CHARGED
PRICE
1
]
NOTICE OF PUBLIC HEARING
219 -1610
$ 2,740.00
PUBLISHED 4/24/04 FOR CC MTG 5/4/04
]
]
COURTESY NOTICE
PUBLISHED 4/25/04 FOR CC MTG 5/4/04
232.00
$ 2,972.00
PURCHASE
TERMS /DISCOUNT
ORDER NO.
I HEREBY CERTIFY THAT THE ABOVE MATERIAL, EQUIP
MENT. OR SERVICE IS ESSENTIAL AND A PROPER REQUEST
CODING OF ACCOUNTS APPROVED
PURCHASES AS ABOVE APPROVED AND ISSUANCE OF
AGAINST THE CODES CHARGED.
PURCHASE ORDER AUTHORIZED
r /�\
4
SUFFICIENCY OF APPROPRIATION BALANCES VERIFIED
(EXCEPT AS OTHERWISE NOTED.)
HEAD OF DEPARTMENT
- FINANCE DEPARTMENT
CITY MANAGER
u
Jul-19, 2004 10 :19AM
City of Coral Gables Planning Department
Development Review Process Handbook
Page 24
Section 4.0 Fee Schedules
Application Review Fee Schedule
No,3239 P- 2
Application Types
Fee'
Annexation
$2,500
Change of Zoning district
$2,500
Comprehensive Land Use Plan Map
15,000
Comprehensive Land Use Plan Text
$5,000
Conditional Use - Administrative Review
100
Conditional Use T Public Hearing Review
$1,000
Development of Regional Impact
$10,000
Development of Re ional Impact - Notice of Proposed Chan e
$5,000
Planned Area Development
$2,500
Postponements (Aeplications and Appeals),
3002
Site Plan
$2,500
Se arafion /Establishment of a Building Site
$1,500
Subdivision Review for Tentative Plat
1,000 + $100 /lot
Transfer of Development Rights ReceiVina Site Pion Application
$1.000
University of Miami Campus Area Development Plan
$2,500
Zoning Code Text Amendment
$1,500
'This does not include additional processing fees such as advertising fees and public hearing
notification fees. These are additional fees. Additional costs in addition to the fees identified
herein may be assessed associated with the review of applications by the Planning Department.,
These are costs that may be incurred by applicant due to consultant fees paid by City to review
the application. The types of reviews that could be conducted may include but are not limited
to the following: property appraisals; traffic impact analyses; vegetation /environmental
assessments; archeological /historic assessments; market studies; engineering studies or reports.:
and legal fees. Such fees will be assessed upon finalization of the Planning Department
application review.. -
2See Section 3..0 for provisions..
J0,19. 2004 10:19AM
City of Coral Gables Planning Department
Development Review Process Handbook
Page 2s
Supplemental Fee Schedule
N o . 3 2 3 9 P- 3
Types of Fees
Fee
Advertising charges (All applications except Change in CLUP:
$300
Change in Zoning District, DR] and DRl - NOPC
Advertising charges (Change in CLUP, Change in Zoning District, DR[
$1.250
and DRI - NOPC
Public hearing notification fee)
$2.00/envelope
Research
0 /hour
Advisory letters /memoranda regarding applicable codes,
Parcel size [acres) fee
interpretations, etc_
less than ..50 $75
.5 -1..5 $100
1.5+ 125
Postponements and deferrals (This requires readvertising, reposting of
$300 for advertising +
agenda and mail out of public hearing notification)
public hearing
notification
fee +$300
for postponement =
total
Withdrawal of o ]€cations
no refund
After the fact or result of violation approvals re uired
2x all fees
Oevelo _merit dtpr&errie nt _
$2;
Restrictive covenants and /or easements
$1,000
I Fee is dependent upon the number of property owners within the perimeter of subject property..
Section 5.0 Planning Department Documents Available
The documents listed below are available within the Planning Department located on the second
floor of City Hall, 405 Biltmore Way from $.00 a.m.. to 5;00 p,.m.. Monday through Friday,
The documents include the following:
1,. Comprehensive Land Use Plan (CLUP) Coals, Objectives and Policies;
2.. Comprehensive Land Use Plan (CLUP) Data inventory and Analysis;
1 Central Business - District (CBD) -Plan; _-
4,. Gables Redevelopment Improvement District (GRID) (Traffic Concurrency Nemption Area),,
5. Zoning Code;
8.. Transfer of Development Rights; and,
7. Draft Design /Industria[ District Master Plan
All of these documents are also available in electronic format on the City of Coral Gables web page -
www.citybeautiful.net - under "City Departments - Planning
07/19/04 MON 15:55 FAX 305 234 2131 VILLAGE OF PINECREST R001
ZONING AND PLANNING FEES
I. COUNCIL
Comprehensive Master Plan Change
$ 8,000.00
Zoning change to Residential or to Districts within Residential
2,000.00
Zoning change to Non Residential
8,000.00
Conditional Use Residential
550.00
Conditional Use Non Residential
2,000.00
Modification of Resolutions /Covenants/
Development Orders
1,050.00
Appeal Planning Board Decision to Council - Residential
(to be submitted within 10 days of Planning Board decision.)
Appeal Planning Board Decision to Council — Non Residential
350.00
750.00
Variance Residential
1,050.00
Variance Non Residential
2,000.00
Amendment to Approved Site Plans
% of original
site plan fee
Site Plan Review
1,500.00
minimum plus
and $200.00/10
units or portion
thereof or
$200.00/5,000ft2
thereof
Subdivision /Plat Pre - Application
500.00
Subdivision /Plat Preliminary
1,000.00
plus $100 /lot
Subdivision /Plat Final
1,000.00
IL PLANNING BOARD
Variance (each)
525.00
Appeals to Administrative Decision
350.00
11551 SOUTH DIXIE HIGHWAY, PINECREST, FLORIDA 33156 - (305) 234 -2121 - FAX: (305) 234 -2131 - E -MAIL: bullding @pinecrest -fl.gov 15
07/19/04 MON 15:55 FAX 305 234 2131 VILLAGE OF PINECREST Q002
11l. ADMINISTRATIVE REVIEW
Site Plan Review
1,500.00
plus
$500.00 /acre
and $200.00/10
units or portion
thereof or
$200.00/
5,000ft2 or
portion thereof
Site Plan First Revision
No charge
Site Plan Second Revision
500.00
Each Addition Revision
500.00
each revision
Amendment to Site Plan
% original site
Ian fee
Tree RemovaVRelocatlon Permit
Application fee
50.00
Each tree removed /relocated
20.00
Zoning letters
10.00
Zoning letter involving extensive research
50.00""
Copies of Departmental Records
Plan reproductions from microfilm — per sheet
5.00
Reproduced records — per page
0,15
Double sided copies — per page
0.20
Certified copies — per page
1.00
Research and Ordering Plans
5.00
D darwh nF .PA.n.e.,. G1.......;M.. .. ._.. ....._ .._.. ...,..._
..._.. G�*y -y 7
5.uu
" Hourly rate
11551 SOUTH DIXIE HIGHWAY, PINECREST, FLORIDA 33156 • (305) 234 -2121 • FAX: (305) 234 -2131 • E -MAIL: building @pinecrest -fl.gov
16
CITY
OPEN PERMIT SEARCH FEE
CORAL GABLES
$75
PINECREST
$25
MIAMI BEACH
$30
MIAMI
$40
KEY BISCAYNE
$55
SUNNY ISLES BEACH
$50
SOUTH MIAMI
$25 PROPOSED