11-01-04 Item 10South Miami
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CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
Zoo,
To: Honorable Mayor Date: November 1, 2004
and City Commission
From: Velma Palmer Subject: Agenda Item # 0
Vice Mayor Commission Meeting
10/19/04
I�L alm/ Re: Reimbursement for
Residential Garbage Can
RESOLUTION
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO AUTHORIZING
REIMBURSEMENT FOR THE RESIDENTS' NEW GARBAGE
RECEPTACLES; PROVIDING AN EFFECTIVE DATE.
BACKGROUND AND ANALYSIS
During the City Commission Budget Hearing of September 28, 2004 the issue of reimbursing the
City's residents for the new, required garbage cans was brought up before the Mayor and
Commission by Vice Mayor Palmer. Some discussion was held but, inadvertently, the item
never came up for a vote. The City now has sufficient funds in its cash reserve account to
provide for emergencies and, within strict limitations, to fund items about which the Commission
feels strongly would be of equitable benefit to the City's residents. The reimbursement of the
cost of the specialized garbage cans is one such item.
RECOMMENDATION
Your approval is recommended.
CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
To: Maria Davis
City Manager
Date: October 26, 2004
From: Hakeem K. Oshikoya Re: Acquisition of garbage
Finance Director containers cost analysis
At the City Commission meeting of October 19, 2004, the Mayor requested that I provide
the full cost analysis and the funding of the garbage containers we purchased last year for
City residents, which are now being used with the new automated garbage trucks.
The attached resolution, number 222 -03- 11772, approved in December 16, 2003,
authorized the City Administration to purchase the containers using a receivable account
to be reimbursed by the City residents at $50.00 per household. The creation of a
receivable account, as approved by the City Commission, authorized the City
Administration to incur the unfunded expenses, with the City advancing the funds. This is
analogous to obtaining a loan and promising the residents' reimbursement payments as
collateral. In this case, funds were shifted from the City's reserve account to a separate
receivable account when we paid for the containers with un- budgeted funds. If the City
Commission decides to waive the $50.00 charge to residents as is presently being
proposed; the funds shifted from the reserve account to the receivable account will not be
repaid, resulting in a net reduction of the same amount to the City's cash reserve balance.
The breakdown of the expenses incurred relating to acquisition and delivery of the
garbage containers to residents is as follows:
Cost of Containers: $120,797.50
Labor Cost including benefits: $16,413
Cost of Flyers and Postcards: $2,322
Mailing cost of Flyers: $1,402
Miami Dade WASD's one time billing fee: $5,000
(Note that the $5,000 one -time payment to Miami Dade WASD will be made only if the
County does the billing for us)
Cost of Fuel for delivery: $2,500
Total cost to the City if reimbursed /not billed: $143,434.50
The plan was for the City to recover the total cost of implementing this new program by
assessing the residents $50 per household using the Miami Dade County Water and Sewer
billing system for those residents that have water and sewer connection with the County,
and the City to directly bill those residents that are on a well water system. At this
moment, we are still in negotiation with the County for the billing to be done for us.
However, we have already billed 465 households in -house for a total amount of $20,600.
Of 465 households directly billed, 305 of them have paid the City $13,980 which we
would have to reimburse if the proposed resolution is approved.
If the resolution for the waiver is not approved, the County will proceed sending the $50
bill to City residents and collect the funds for us. Funds collected on the City's behalf will
be remitted to us along with a list of the payers. After a couple of months, the County
will forward the list of delinquent accounts to us, which we will use to send courtesy
notices to demand payment from the owners. A lien will be filed on any delinquent
account after a couple of payment demand notices.
I RESOLUTION NO.
2
3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
4 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO AUTHORIZING
5 REIMBURSEMENT FOR THE RESIDENTS' NEW GARBAGE
6 RECEPTACLES; PROVIDING AN EFFECTIVE DATE.
-7
8 WHEREAS, the Mayor and City Commission desire the City to reimburse the citizens of
9 South Miami for the cost of new refuse containers required by the garbage collection system that
10 commenced operations on or about April 5, 2004; and
11
12 WHEREAS, the city's cash reserve has increased during the 2003 -2004 Fiscal Year
13 from $664,743.00 to $1,456,134.00; and
14
15 WHEREAS, the city is now in the financial position to provide this extra benefit to its
16 citizens; and
17
18 WHEREAS, the city manager is authorized to withdraw up to $150,000.00 from the cash
19 reserve to provide for the reimbursement to the city's residents and the receivable account for the
20 garbage receptacles.
21
22 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
23 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT;
24
25 Section L The city manager is authorized to withdraw up to $150,000.00 from the
26 cash reserve to reimburse the residents who have already paid for the cost of new garbage
27 receptacles and the receivable account.
28
29 Section 2. This resolution shall take effect immediately upon approval.
30
31 PASSED AND ADOPTED this day of October, 2004.
32
33 ATTEST: APPROVED:
34
35
36
37 CITY CLERK MAYOR MARY SCOTT RUSSELL
38
39
40 COMMISSION VOTE:
41 READ AND APPROVED AS TO FORM: Mayor Russell:
42 Vice Mayor Palmer:
43 Commissioner Wiscombe:
44 Commissioner Birts- Cooper:
45 Commissioner Sherar:
46 CITY ATTORNEY
RESOLUTION NO. 222 -03 -1 1 772
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE MOBILE REFUSE
CONTAINERS /CARTS (MEGA -KART) WITH ADDITIONAL WHEELS & AXLES FROM AMERI -KART
CORP. FOR AN AMOUNT OF $116,048.00 AND AUTHORIZING THE CITY MANAGER TO
ESTABLISH A RECEIVABLE ACCOUNT; PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the Mayor and City Commission wish to purchase 3,100 Mobile Refuse Containers to
be issued to residents for garbage collection purposes, and;
WHEREAS, the Mayor and City Commission wishes to also purchase additional wheels and axles
for the purpose of maintaining the containers by the Public Works Department.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA:
Section 1: The City wishes to purchase 3,100 Mobile Refuse Containers to be issued to
residents for garbage collection purposes
Section 2: The City wishes to also purchase additional wheels and axles for the purpose of
maintaining the containers by the Public Works Department.
Section 3: That the Mayor and City Commission authorize the City Manager to purchase
Mobile Refuse Containers with additional wheels & axles from Ameri-Kart Corp. for an
amount of $116,048.00 and further authorize the City Manager to establish a receivable
account.
Section 4: This resolution shall be effective immediately.
PASSED AND ADOPTED this 1 6t}day of December, 2003.
APPROVED:
CITY CLE
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
ATTEST:
G. F
Commission Voter
5-0
Mayor Feliu: ��°-
Yea
Vice Mayor Russell:
Yea
Commissioner Bethel:
Yea
Commissioner Wiscombe:
Yea
Commissioner McCrea:
Yea
February 17, 2004
Mayor
Vice -Mayor
City Commissioners of
The City of South Miami
To the Mayor, Vice- Mayor, and City Commissioners:
This letter is in response to the enclosed brochure that the residents and I received
concerning purchase of a garbage container for each household in our community. I think
it is absurd, a travesty, and very unfair that we, the residents of South Miami, will have
to pay $50.00 per household for garbage container. It is my understanding that this idea
was generated by our City Officials. With the rise in taxes it would seem that this cost
could be absorbed somewhere in the budget. If a serious and concerted effort were made.
Many households in our community as well as myself are single income families,
and really cannot afford to pay this fee Of $50.00. Whether it be now or in the
foreseeable future. This is a matter of the utmost concern to our whole community.
We are starting a petition to involve the community. Upon completion of this we
would like to present this at a commission meeting. Unless there is some way your office
can assist in this matter.
Your consideration, and assistance in: this urgent matter will be greatly appreciated.
Sincerely yours,
Rose Dotson
South Miami Resident
6060 SW 62 Place
305 -667 -6717
Enclosure
PETIT10N
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