10-19-04 Item 4CITY OF SOUTH MIAMI
Inter - office Memorandum
RESOLUTION:
South Miami
kriftyl
AII•Ameriea City
2001
DATE: October 19, 2004
AGENDA ITEM No.4/
RE: Authorizing the City Manager to purchase
One Automated Garbage Truck
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO FUND THE FIRST OF FIVE
ANNUAL INSTALLMENT PAYMENTS NOT TO EXCEED $35,521.77 FOR PURCHASE
OF ONE AUTOMATED SIDELOADING GARBAGE TRUCK FROM GENERAL GMC
TRUCK SALES AND SERVICES, INC., FOR A TOTAL AMOUNT OF $165,049, TO BE
CHARGED TO PUBLIC WORKS DEPARTMENT LEASE /PURCHASE- TRUCKS
ACCOUNT, NUMBER 001- 1720 -534 -4455; PROVIDING FOR AN EFFECTIVE DATE
BACKGROUND & ANALYSIS:
As approved within this year's budget, we are submitting the attached resolution to purchase a new
Automated Garbage Collection truck for the Public Works Department. For the purchase of this truck, we
intend to "piggyback" on our contract for the two trucks purchased last year. However, the vendor
increased the price by $13,866 due to EPA's imposed mandatory raw steel surcharge and the increase in
material costs. The proposed vehicle will also be a HEIL truck, Python model, with a 9 -foot reach
automated arm and a total of 33 cubic yards (28 cubic yard body & 5 cubic yard hopper). General GMC
Truck Sales & Services, Inc. submitted the attached October 2, 2004 letter explaining the additional cost.
The estimated total cost of the truck, with a 5 -year extended warranty for engine and transmission, plus
applicable financing fee is $165,049.00. We recommend that the first year's lease payment of $35,521.77
be funded from account number 001 - 1720 -534 -4455 (Public Works Department Lease /Purchase-
Trucks Account) with a current budget balance of $160,000 before this request.
RECOMMENDATION:
It is recommended that the City Commission approve the resolution.
ATTACHMENTS:
❑ Proposed resolution
Quotation from General GMC Truck Sales & Services, Inc.
Letter from General GMC Truck Sales & Services, Inc.
U Copy Of The City's Last Purchase Requisition
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO FUND
THE FIRST OF FIVE ANNUAL INSTALLMENT PAYMENTS NOT TO EXCEED
$35,521.77 FOR PURCHASE OF ONE AUTOMATED SIDELOADING GARBAGE
TRUCK FROM GENERAL GMC TRUCK SALES AND SERVICES, INC., FOR A
TOTAL AMOUNT OF $165,049, TO BE CHARGED TO PUBLIC WORKS
DEPARTMENT LEASE/PURCHASE- TRUCKS ACCOUNT, NUMBER 001 -1720-
534 -4455; PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the Mayor and City Commission wish to purchase one additional Automated Side -
loading Garbage Truck for the Public Works Department; and,
WHEREAS, the Mayor and City Commission wish to fund the first year's installment of five
annual payments, not to exceed $35,521.77 for the purchase of the Automated Side- loading Garbage
Truck, and;
WHEREAS, the Mayor and City Commission authorize the City Manager to execute purchase
agreements and financing contracts in an amount of $165,049.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, THAT:
Section 1: The Mayor and City Commission authorize the City Manager to execute a purchase
agreement with General GMC Truck Sales and Services, Inc. and financing contract in an amount of
$165,049.00, including estimated five -year engine and Transmission warranty cost.
Section 2: The purchase will be funded, with the first year's installment of $35,521.77, through
the Public Works Department Lease /Purchase account number 001- 1720 -534 -4455, with a current
account balance of $160,000.
Section 3: This resolution shall be effective immediately upon its adoption.
PASSED AND ADOPTED this
APPROVED:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
day of , 2004.
ATTEST:
MAYOR
Commission Vote:
Mayor Russell:
Vice Mayor Palmer:
Commissioner Birts- Cooper:
Commissioner Wiscombe:
Commissioner Sherar:
DAVID STEGEMAN 661 SSG 5350 10101104 02:SSpm P. 001
9/22/2004
CITY OF SOUTH MIAMI
4795 SOUTH WEST 75 AVE.
SOUTH MIAMI, FLORIDA
33143��,j-
ALINA MENOCAL,
GENERAL GMC WILL SUPPLY AN ADDITIONAL REFUSE TRUCK THE SAME
MAKE, MODEL AND BODY AS THE TWO YOUR CITY PURCHASED EARLY
THIS YEAR UNDER RESOLUTION #200 -03- 11750.
THE PRICE IS A LITTLE MORE DUE TO STEEL SURCHARGE.
THE PRICE USING THE 2003 CHASSIS IS $ 162,249.00
THE PRICE FOR THE SAME BODY MOUNTED ON AN 2004 CHASSIS
IS $168,881.00.
IF I CAN BE OF FURTHER HELP PLASE CALL ME,
DAVI
i
360 South Military Trail • West Palm Beach, Florida 33415 - Phone: 561 - 686 -8906 • FAX: 561 - 697 -8429
DAVID STEGEMAN 561 656 5350 10/01/04 02:SSpm P. 002
Hey Envy nmental
y T"tr es Ltd
A gyres COWANr
10-02 -04
David,
This letter is a follow up to our phone conversation this morning regarding price
increases on Heil refuse bodies.
1. The Homestead bid that was used for the South Miami piggyback was at
2002 pricing. Heil released its 2004 pricing effective February 2004 which
caused to large of a gap to continue to sell the product at 2002 pricing.
2. Effective March, 2004 a steel surcharge was implemented due to and
unprecedented increase in steel which has impacted all manufactures who
produce products from steel Some of the raw steel used in the
production of Heil bodies has increased over 200 %, and continues to go
up.
For these reasons Heil is unable to provide bodies at less than our current pricing
level
Best regards,
Steve Bell
Heil Environmental Industries, LTD
321 -676 -1202 phone
321 - 676 -1203 fax
423 - 580 -6096 cell
5751 Cornelison Road, 6400 Building- B, Chattanooga, TN 37411 Phone 8K4*4,*,5