10-05-04 Item 12CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM
To: Honorable Mayor, Vice Mayor
and City Commission
From: Maria V. Davis
City Manager
REQUEST
Date: October 5, 2004
South Miami
All- Ammica City
2001
Re: Agenda Item / *A
Commission Meeting 10/05/04
Authorizing the City Manager to execute
an agreement with Sigma Comm. Inc. the
purchase of the Reverse 911 System.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH SIGMA COMMUNICATIONS INC., FOR
THE PURCHASE OF THEIR 911 INTERACTIVE NOTIFICATION SYSTEM IN
THE AMOUNT OF $30,811 TO BE CHARGED TO EMERGENCY
PREPAREDNESS GRANT ACCOUNT NUMBER 114 - 0000 -331 -1535;
PROVIDING AN EFFECTIVE DATE.
BACKGROUND AND ANALYSIS
Through a competitive process, South Miami Police Department applied for, received approval
for and accepted a grant from the Florida Department of Community Affairs, FY 2003/04 for a
Reverse 911 Emergency Notification System. The installation of a Reverse 911 System is
essential in improving two key areas: overall emergency personnel response during catastrophic
events, and enhancing communication with the citizens of South Miami and its surrounding
areas.
The Reverse 911 Interactive Notification System is a computerized system which is connected to
a phone line. When an emergency arises, the system operator, using a pre - defined database and
GIS mapping, can initiate a call session reaching all residents and businesses in the affected
area(s). Simultaneously, it can notify essential personnel wherever they are. It supplies detailed
information and instructions to the target group.
A special reimbursable account was set up within the Federal Forfeiture Fund and is used as a
pass through. When a bill is received from the vendor for services /work performed, the Police
Department submits the invoice and payment is made to the City of South
Miami from the Department of Community Affairs, who then pays the vendor. Therefore, this
project will be at not cost to the City.
Funding for this project will be obtained from Account No.114- 0000 - 331 -1535 (Emergency
Preparedness Grant Revenue). As stated, this is a reimbursable, pass - through account which
carries no balance.
RECOMMENDATION
Approval is recommended.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT WITH SIGMA
COMMUNICATIONS INC., FOR THE PURCHASE OF THEIR 911
INTERACTIVE NOTIFICATION SYSTEM IN THE AMOUNT OF
$30,811 TO BE CHARGED TO EMERGENCY PREPAREDNESS GRANT
ACCOUNT NUMBER 114 - 0000 - 331 -1535; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, Sigma Communications Inc. will provide South Miami Police Department with
their Reverse 911 Interactive Notification System; and,
WHEREAS, the Florida Division of Emergency Management, Emergency Preparedness Grant
is the funding source for this project, resulting in no cost to the City of South Miami.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA, THAT:
Section 1. The City Manager is authorized to execute this agreement in the amount of
$30,811 to Sigma Communications Inc. from account No. 114- 0000 -331 -1535 (Emergency
Preparedness Grant Revenue) which is a reimbursable account, thus having no current balance.
Section 2. The City manager is authorized to execute the term and conditions of this
agreement
Section 3. That this resolution be effective immediately upon approval
PASSED AND ADOPTED this day of , 2004.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Russell:
Vice Mayor Palmer:
Commissioner Wiscombe:
Commissioner Birts- Cooper:
Commissioner Sherar:
J
j What is REVERSE 911R?
REVERSE 9119 is a Microsoft Windows ® -based program that uses a patented combination
database and GIS (computer_ mapping_) technologies. You can quickly target a precise geogra
and saturate it with thousands of calls per hour. You can also create a list of individuals with co
characteristics (such as a Neighborhood Crime Watch group or emergency personnel) and contact
rapidly whenever necessary.
REVERSE 911 ® is used effectively in thousands of U.S. communities,
counties, commercial businesses and non - profit organizations to
dramatically improve the lines of communication to the general
population and targeted groups. The system has played a key role in
solving and preventing crimes, and it has a wide variety of o�tential
uses in many organizations, such as:
• Law Enforcement Agencies
• Universities
• Emergency Management Agencies
• Utility Companies
• Chemical Manufacturing Companies
• Transportation Companies
• Health Care Facilities
• Public Safety Agencies
• State and Local Governments
In addition to its rapid outbound calling features, REVERSE 911 ® can provide:
• Community Bulletin ,Board _Service
• Guardian Calling
• Mobilization PlusTM
• Outbound Faxing
• Fax
Welcome to REVERSE 9119 - Interactive Community Notification Page I of 3
r-1 REVERSE 9.11 O's standard features include:
(xi Geo -Zone List 1--1 Call
5.1 Remote r.-I Anti -Virus
e m
REVERSE 911 O's optional modules include:
r-xl Bulletin Board Fx_1 Outbound
Fx_1 Guardian Fx_1 Mobilization
Two-way � r. Survey I FO Tape
Fx_1 Computer � Fx_1 Interactive Automatic Fx_1
Voice � Fx_1 Fax-On-Derna I F:0 LineGrabbe I F:0 Event
TTY/TIDID 1 HAZ 1_0 Mass Fx-1 Reverse911
REVERSE 9119 includes many standard and optional modules
that you custom-build a system that meets the exact needs of your
community. Whether your primary goal is to respond to HAZMAT
emergencies, to gather and report information about criminal activities
or assist with weather-related evacuations, Sigm: a will build an
Interactive Community Notification system that fits your needs and
budget.
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EASY INTEGRATION
Compatible with Major Mapping Systems - REVERSE 911® employs the GIS mapping systems
industry standards, so most communities can use their existing data.
E911 Data Ready - You can import your existing E911 telephone database (where available) into
911®. If your local telephone company is not compliant with F. S. 106 -81, Sigma can provide you
"best of class" commercial database for your system. Either database can utilize the GIS mapping
technology that you already use.
For Numeric and Alpha- Numeric Pagers - In addition to sending recorded voice messages, REVE
can deliver text message to wireless receivers, such as digital pages.
Patented Functionality - The REVERSE 9119 computerized database management system can
automatically update your records based on the touch -tone responses of geographically - located ca
recipients. This lets you better define your targets and customize your messages according to the
within your community.
a
FLEXIBLE CALLING
Reverse9l LnetTM - This optional module lets you instantly expand your
calling capacity, via a secure network, by "borrowing" phone lines from
participating communities with which you have a mutual aid agreement.
you meet the demands of a large -scale emergency without the cost of in
infrequently used infrastructure.
LineGrabberTM Hardware - exclusive to REVERSE 9119, gives your sy
ability to seize non- dedicated phone lines for use during necessary call -
lets you avoid the expense of installing and maintaining additional dedic
lines.
High Volume Calling - In emergency situations, an available REVERSE
service can simultaneously deliver your message across thousands of dedicated phone lines, whic
reach entire neighborhoods within minutes.
Geo- Dimensional Calling - Allows the creation of custom geographic areas, such as "doughnut" s
are defined by known factors, such as mile radius and directional progression.
CONVENIENT SERVICES
Interactive Survey - Communities that listen to their citizens' concerns and opinions can provide b
services. REVERSE 911® features interactive survey capabilities that allow you to gain valuable
important issues directly from those most affected by new initiatives and policies.
Full Networking Capabilities - You can install REVERSE 9119 on a stand -alone processor acces
through a single terminal or on a network server with many access terminals.
Off -site Back -up Notification - To protect against those rare instances when your system may not
operating, such as when you relocate your system in a new facility, Sigma can provide you with a
back -up system located in our state -of -the -art technical center.
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Remote Launching Capability - The need to rapidly send messages can occur at any hour of the d
REVERSE 911® lets you launch a call session from anywhere you have touch -tone telephone acc
EXTENDED REACH
Guardian Calling - This optional module lets you monitor the health and well -being of senior citiz
scheduling automatic "check -in" calls. If the system does not receive back the proper touch -tone r
will automatically notify concerned parties that a personal visit is required.
Voice Bulletin Board - This optional module lets you post community information that can be hea
anyone calling into the system. The types of information often found on REVERSE 9119 bulleti
include staff directories, public meeting schedules, road closing and construction information, an
community event listings.
Fax & Fax -on- Demand - This optional module lets you rapidly transmit printed materials to orga
such as sending a photograph of a credit - card -fraud suspect to local retail merchants. In addition,
make available all of your frequently requested documents to anyone with a fax machine, such as
permit applications and other widely -used municipal forms or reports.
TTY /TDD Calling - This optional protocol lets you send text messages to the hearing impaired w
required equipment installed.
Phone: 800.247.2363 1 Fax: 317.631.6585 1 E -mail: mailto:r911- infogr911 com ?subject= REVERSE 9
Request
Copyright 2004 Sigma Communications Incorporated - All Rights Reserved
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