10-05-04 Item 10South Miami
To: Honorable Mayor, Vice Mayor Date: October 5, 2004
and City Commission
From: Maria Davis Re: Agenda Item
City Manager e Commission Meeting 10/05/04
Authorization to Upgrade Police Dept.
Computer Technology with Purchase of
Mobile Data Terminal from IBM
Corporation.
REQUEST
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE A SUM NOT
TO EXCEED $14,821 TO IBM CORPORATION, FOR THE PURCHASE OF MOBILE DATA
TERMINALS FOR THE POLICE DEPARTMENT; PROVIDING FOR EFFECTIVE DATE
BACKGROUND AND ANALYSIS
The Police Department currently utilizes USA Software, Inc. and Aether Systems as the
proprietary vendors for record management, provision of National and State crime information
access and GIS mapping. In 1999, the Police Department was able, through a grant, to purchase
fourteen (14) mobile terminals for uniformed officers. Since then there have been no additional
purchases. This purchase will provide ten (10) replacements to out of date and out of warranty
computers.
An extensive search and study of the mobile computing issue has revealed that the most cost
effective, productive plan is to utilize IBM Corporation to provide the necessary mobile data
terminals for the project. The total expenditure of $14,821 will provide Ten (10) laptop
computers to be shared from shift to shift.
Productivity will increase as patrol officers obtain the ability to query state and national crime
information systems for wanted persons, vehicles and articles; the ability to accurately produce
traffic citations as well as to have car to car instant email; the ability to write and submit incident
reports, and have instant field access to the department's "in- house" records.
An extensive search of available companies revealed that it was IBM Corporation that offered an
advanced computer for less than the proposed computers from USA Software. In the process the
Police Department will be able to increase the number of laptops from twelve to fourteen.
Further expansion of the system would include voiceless computer -aided dispatching to enhance
our already excellent response times and field report writing.
Funding for this project will come from Account No. 001 - 1910 -521 -6430 (Operating Equipment)
with a current balance of $96,036.00. Purchase of this equipment will leave a balance of
$81,215.00
RECOMMENDATION
Approval is recommended.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE
CITY MANAGER TO DISBURSE A SUM NOT TO EXCEED
$14,821 TO IBM CORPORATION, FOR THE PURCHASE OF
MOBIL DATA TERMINALS FOR THE POLICE DEPARTMENT;
PROVIDING FOR EFFECTIVE DATE
WHEREAS, the Police Department currently utilizes USA Software, Inc. and
Aether Systems as the proprietary vendors for records management Crime Information
and GIS mapping; and
WHEREAS, these ten terminals will replace the out of date equipment and
expand the number of laptops available to Police Officers; and,
WHEREAS, an extensive search has revealed that the most cost effective,
productive plan is to utilize IBM Corporation to provide the necessary mobile terminals
for this project.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT:
Section 1. The City Manager is authorized to disburse a sum not to exceed the
amount of $14,821 to IBM Corporation from the following account: 001 - 1910 -521 -6430
(Operating Equipment) with a current balance of $96,036.00
Section 2. This resolution be effective immediately upon the adoption hereof.
PASSED AND ADOPTED this _ day of , 2004.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
MAYOR
COMMISSION VOTE:
Mayor Russell:
Vice Mayor Palmer:
Commissioner Wiscombe:
Commissioner Birts- Cooper:
Commissioner Sherar:
Page 1 of 3
9.
Thank you for choosing IBM! Please find below the Quote you requested.
Account # 2794027
Component
Description
Bill To:
Requester:
Ship To:
CITY OF SOUTH MIAMI
Requested by: BRIAN EDNEY
CITY OF SOUTH MIAMI
AP Contact: PAYABLE ACCOUNTS
Phone: (305) 663-6384
ATTN: BRIAN EDNEY
6130 SUNSET DR
Email: brian.edney@us.army.mil
6130 SUNSET DR
S. MIAMI,FL 33143
Component
SOUTH MIAMI, FL 33143
USA
30L9195
3YR ONSITE REPAIR 9X5 NEXT DAY
(305) 663-6384
Component
Description
Sales Representative: JAMES TAYLOR Quote Date: 09/14104
Email Address: jltaylor@ibm4pes.com Quote: Q88824
Phone Number: (800) 656-0833 ext. 6203 Payment Terms: Credit Card
Fax Number: (480) 889-8410 Ship Type: Standard
Technical Support: (800) 426-7378
Qty Product Code Description Unit Cost Total Ml
10 SYS.28832T CONFIGURED SYSTEM $1,395.22 $13,952.20 JAI
The above product code consists of the following component(s):
Component
Description
Cost
28832TU
EXP R51 INTEL PENTIUM M 1.5GH
$506.00
Component
Description
Cost
09N4271
30GB 420ORPM HDD CTO
$162.00
Component
Description
Cost
Component
Description
Cost
30L9195
3YR ONSITE REPAIR 9X5 NEXT DAY
$204.12
Component
Description
Cost
Component
Description
Cost
31P9845
256MB PC2700 DDR SDRAM CTO
$100.00
Component
Description
Cost
Component
Description
Cost
31P9857
CTO TP 6 CELL LION BATTERY
$134.10
Product Description
IBM laptop battery - Li -Ion
Battery
Laptop battery - lithium ion - 10.8 V
Battery Form Factor Plug-in module
Manufacturer Warranty 1yearwarranty
Component Description Cost
73P2805 INTEL PRO WIRELES 2200 B/G $10.00
file:IIC:\Documents%20and%2OSettings\cblazek\Local%2OSettings\Temporary%201ntem... 10/1/2004
Component
73P2891
Component
73P3281
Qty Product Code
10 02K6699
Product Description
Device Type
Form Factor
Dimensions (WxDxH)
Weight
Localization
Input Voltage
Power Provided
Output connector(s)
Manufacturer Warranty
Payment Terms: Credit Card
Ship Type: Standard
Description
MICROSOFT WINDOWS XP PRO
Description
CD -ROM ULTRABAY ENHANCED
Description
Estimated Ship Date:
10/13/04
IBM ThinkPad power adapter - 72 Watt
Power adapter
External
11 inx5inx1.1 in
0.7 Ibs
Canada, Latin America, United States
AC 1101220 V
72 Watt
Power DC jack
1 year warranty
Cost
$179.00
Cost
$100.00
Unit Cost Total
$59.00 $590.00
Merchandise Total $14,542.20
Sales Tax $0.00
Shipping / Handling $278,75
Total $14,820.95
r
Page 2 of 3
To view your Order Status, please click the link below:
htti): / /www ibm com /pc /orderstatus /login cfm ?oid= Q88824 &cid= 2794027
If you have any questions, or require additional information, please do not hesitate to give me a call.
Thank you again for calling IBM.
Sincerely,
JAMES TAYLOR
(800) 656- 0833ext. 6203
Fax: (480) 889 -8410
jltaylor@ibm4pcs.com
PLEASE READ CAREFULLY
This quotation supersedes any previous written or verbal quotations from IBM and is valid for thirty (30) days from the date of this letter.
Acceptance of this quotation is subject to IBM's standard payment terms and availability of the product. Promotional items may be included in the
quotation but are valid for (7) days from the date of this letter. Any part number beginning with the letter "W7 ", "W8 ", "W9 ", is to be considered a
promotional part. All sales are subject to IBM's terms and conditions of sales Included with the products.
file://C:\ Documents %20and %20 Settings \cblazek \Local %20Settings \Temporary %20Intern... 10/1/2004