10-05-04 Item 8CITY OF SOUTH MIAMI
Inter - office Memorandum
AINGO 927ATED
To: Honorable Mayor, Vice Mayor
and City Commission
From: Maria Davis
City Manager
REQUEST
Date: October 5, 2004
n g
Re: Agenda Item d
Commission Meeting 10/05/2004
Authorizing the City Manager to disburse
the sum of $8,935 for the renewal of the
annual support and maintenance
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF
$8,935 FROM ACCOUNT NUMBER 1910 -521 -3450 CONTRACTUAL SERVICES TO
AETHER SYSTEM INC., FOR RENEWAL OF THE 2004/2005 ANNUAL SUPPORT AND
MAINTENANCE AGREEMENT.
BACKGROUND AND ANALYSIS
Aether Systems Inca provides the Police Department with Packet Cluster Mobile which allows
the police officers to access the Florida Crime Information Center (FCIC) and the National Crime
Information Center (NCIC) from their police vehicles. The maintenance agreement provides
technical support and updates to the mobile server and FCIC Interface Software.
The computer system is a vital element to the Police Department, running 24 hours a day, seven
days a week. This agreement with Aether Systems Inc. provides for assistance to quickly resolve
any software problems and maintains the serviceability of the Police Department's computer
system.
The Police Department is requesting the renewal of this agreement with Aether Systems Inc.,
$8,935 pursuant to the 2004 — 2005 budget, from Account 1910 -521 -3450 (Contractual
Services), with a current balance of $93,621.00.
RECOMMENDATION
Approval is recommended.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO DISBURSE A SUM OF $8,935.00 FROM ACCOUNT
NUMBER 01- 1910 - 521 -3450 TO AETHER SYSTEMS INC., FOR THE
RENEWAL OF THE 2004/2005 SUPPORT/MAINTENANCE
AGREEMENT FOR THE POLICE DEPARTMENT; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Aether Systems Inc., is the manufacturer and provider of the Police
Department's Packet Cluster Mobile and Packet Cluster Server Software allows the officers
access to the Florida Crime Information Center (FCIC) and National Crime Information Center
(NCIC); and
WHEREAS, Aether Systems Inc., will provide maintenance and technical support for the
Packet Cluster Mobile, Server and FCIC interface Software
WHEREAS, the maintenance and operation of this software is critical to the operation of
the Police Department.
NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT:
Section 1. The City Manager be, and hereby is authorized to disburse the sum of
$8,935.00 to Aether Systems Inc., for the renewal of the Annual Software Support
Agreement.
Section 2. The disbursement be charged to Contractual Services account number
1910 -521 -3450, with a current balance of $93,621.00
Section 3. This resolution shall be effective immediately upon the adoption hereof.
PASSED AND ADOPTED this day of , 2004.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
"t• =
MAYOR
COMMISSION VOTE:
Mayor Russell:
Vice Mayor Palmer:
Commissioner Wiscombe:
Commissioner Birts- Cooper:
Commissioner Sherar:
Aether Systems, Inc.
INVOICE
P.O. Box 406223
#
ETHER Atlanta, GA 30384 -6223
FID: 52- 2261969 Invoice No.: 00390815
AMGBilling @aethersystems.com Date: 10/01/2004
Customer ID: LW- SMIAM01
Maintenance Contract Nbr.: 0000002566
f
CUSTOMER: BILL TO:
South Miami, FL Police Dept. Accounts Payable
6130 Sunset Drive South Miami Police Department
South Miami; FL 33143 6130 Sunset Drive
South Miami, FL 33143
SUPPORT /MAINTENANCE AGREEMENT COVERAGE PERIOD
CUSTOMER P.O. NO.
TERMS
DUE DATE
PacketCluster Patrol Off [5]
Due in 30 days
10/31/2004
10/01/2004 - 09/30/2005
17
179.10
3,044.70
PacketCluster Patrol Mobile SW
QUANTITY UNIT PRICE
EXT. PRICE
PRODUCTS COVERED
7
Please make checks payable to: Aether Systems, Inc.
All correspondence should be directed to:
Aether Systems, Inca
Mobile Government Division
300 Nickerson Road
Marlborough, MA 01752 Total: 8,934.30
Please direct billing inquiries to: Bonnie Morse 508 - 460 -4020
9/8/2004 5:54:48PM
1
495.00
495.00
PacketCluster Patrol Off [5]
17
179.10
3,044.70
PacketCluster Patrol Mobile SW
7
19.80
138.60
State /NCIC Upgrade [11 -30]
1
1476.00
1,476.00
State /NCIC Interface [10]
7
180.00
1,260.00
PC Server Upgrade [11 -50]
1
2520.00
2,520.00
PacketCluster Server [10]
Please make checks payable to: Aether Systems, Inc.
All correspondence should be directed to:
Aether Systems, Inca
Mobile Government Division
300 Nickerson Road
Marlborough, MA 01752 Total: 8,934.30
Please direct billing inquiries to: Bonnie Morse 508 - 460 -4020
9/8/2004 5:54:48PM
Aether Systems, Inc. INVOICE
P.O. Box 406223
ETHER Atlanta, GA 30384 -6223
FID: 52- 2261969 Invoice No.: 00390815
AMGBilling @aethersystems.com Date: 10/01/2004
Customer ID: LW- SMIAM01
Maintenance Contract Nbr.: 0000002566
CUSTOMER:. BILL TO:
SUPPORT /MAINTENANCE AGREEMENT COVERAGE PERIOD
CUSTOMER P.O. NO.
South Miami, FL Police Dept.
Accounts Payable
6130 Sunset Drive
South Miami Police Department
South Miami, FL 33143
6130 Sunset Drive
10/01/2004 - 09/30/2005
South Miami, Fl- 33143
SUPPORT /MAINTENANCE AGREEMENT COVERAGE PERIOD
CUSTOMER P.O. NO.
TERMS
DUE DATE
PacketCluster Patrol Mobile SW
17
Due in 30 days
10/31/2004
10/01/2004 - 09/30/2005
7
19.80
138.60
PRODUCTS COVERED
QUANTITY I UNIT PRICE
EXT. PRICE
PacketCluster Patrol Off [5]
1
495.00
495.00
PacketCluster Patrol Mobile SW
17
179.10
3,044.70
State /NCIC Upgrade [11 -30]
7
19.80
138.60
State /NCIC Interface [10]
1
1476.00
_ 1,476.00
PC Server Upgrade [11 -50]
7 `
180.00
1;260.00
PacketCluster Server [10]
1
2520.00
2,520.00
9/8/2004 5:54:48PM