10-05-04 Item 6NCORPOR,
\ a 1927
CITY OF SOUTH MIAMI
Inter- office Memorandum
TO: Honorable Mayor, Vice Mayor
& City Commission
FROM: Maria V. Davis
City Manager / I
RESOLUTION:
DATE: October 5, 2004
South Miami
All- AmeheaCity
2001
AGENDA ITEM No.
RE: Request for authorization to purchase on
F250 Pick -up truck from Atlantic Truck Center
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO
PURCHASE ONE F250 PICK UP TRUCK FROM ATLANTIC TRUCK CENTER
IN AN AMOUNT OF $29,919.00 TO BE CHARGED TO THE PUBLIC WORKS
DEPARTMENT STORMWATER OPERATING EQUIPMENT ACCOUNT
NUMBER 111-1730-541-6430; PROVIDING FOR AN EFFECTIVE DATE.
BACKGROUND & ANALYSIS
As part of this year's budget, the Public Works Department has submitted a request to purchase a
much needed pick -up truck for the Street & Landscaping Division. The added workload and
responsibilities of this division provides the need to transport personnel and equipment for
routine daily work throughout the City.
For the purchase of this truck, we intend to "piggyback" on a current Miami -Dade County
Purchase Order (BPO ID: ABCW0300146).. The purchase will be charged to the Public Works
Department Stormwater account number 111 - 1730 -541 -6430, with a current account balance of
$29,919 before this request.
RECOMMENDATION:
It is recommended that the City Commission approve the resolution.
ATTACHMENTS:
❑ Proposed Resolution
• Quotation
• Miami -Dade County Purchase Order sheet
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO PURCHASE ONE F250 PICK UP TRUCK FROM
ATLANTIC TRUCK CENTER IN AN AMOUNT OF $29,919.00 TO BE
CHARGED TO THE PUBLIC WORKS DEPARTMENT STORMWATER
OPERATING EQUIPMENT ACCOUNT NUMBER 111 -1730- 541 -6430;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Commission wish to purchase one F250 Pick -Up Truck
for the Public Works Department for the street & landscaping division; and,
WHEREAS, the added workload and responsibilities of this division provides the need to
transport personnel and equipment for daily routine work throughout the city.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISION
OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT:
Section 1. The City wishes to purchase one F250 Pick -Up truck for the Public Works
Department Street Division, "piggybacking" on a current Miami -Dade County purchase order
(BPO ID: ABCW0300146).
Section 2. The purchase will be funded through Stormwater Operating Equipment account
number 111- 1730 -541 -6430 with a current balance of $29,919.00.
Section 3. The Mayor and City Commission authorize the City Manager to execute a
purchase agreement with Atlantic Truck Center.
Section 4. This resolution shall be effective immediately upon passage.
PASSED AND ADOPTED this 5th day of October, 2004.
APPROVED:
Maria Menendez City Clerk
READ AND APPROVED AS TO FORM
CITY ATTORNEY
ATTEST:
Mary Scott Russell, Mayor
Commission Vote:
Mayor Russell:
Vice Mayor Palmer:
Commissioner Wiscombe:
Commissioner Birts- Cooper:
Commissioner Sherar:
Sep 27 2004 14:52 HP LASERJET FAX p.2
Prepared For:
SOUTH MIAMI RUDY
FL
Standard .Equipment
Prepared Sy:
George Ellison
ATLANTIC TRUCK CENTER
2565 WEST STATE ROAD 84
FT.LAUDERDALE, FL, 33312
Phone: 954 587 8220
Toll Free: 1 800 226 8226
2005 Ford F -250
4x2 SD Crew Cab 172" WB HD XL (W20)
Powertrain
Triton 5.4L V -8 SOHC SMPI 24 valve engine with variable valve control * 130 amp HD alternator * 650 amp 72 amp
hours (Ah) HD battery * 6 -speed manual transmission with overdrive * Rear -wheel drive * 3.73 axle ratio * Stainless
steel exhaust * Triton 5.41- V -8 SOHC SMPI 24 valve engine with variable valve control
Steering and Suspension
Hydraulic power- assist re- circulating ball steering * 4 wheel disc brakes with front and rear vented discs * Firm ride
suspension * Independent front suspension * Front anti -roll bar * Front coil springs * HD front shocks * Rigid rear
axle * Rear leaf suspension * HD rear leaf springs * HD rear shocks *'Front and rear 17.0" x 7,50" argent steel
wheels with hub covers * LT245/75SR17.0 BSW AS front and rear tires * Underbody w /crankdown mounted full -size
steel spare wheel .
Safety
4 -wheel anti -lock braking system * Center high mounted stop light * Dual airbags * Front height adjustable seatbelts
Comfort and Convenience
AM /FM Stereo, clock, seek -scan, 2 speakers, fixed antenna * Manual tailgatelrear door lock * 2 12V DC power
outlets, ashtray, front lighter element(s) location *Analog instrumentation display includes tachometer, oil pressure
gauge, engine temperature gauge, voltmeter gauge, engine hour meter, trip odometer * Warning indicators include
oil pressure, water temp warning, battery, key in ignition, low fuel, door ajar * Manual front and rear windows with
light tint * Variable intermittent front windshield wipers * Passenger side vanity mirror * Day -night rearview mirror
Interior lights include dome light with delay, front and rear reading lights * Glove box, front cupholder, instrument
panel bin, dashboard storage
Seating and Interior
Seating capacity of 6 * Bench front seat with fixed head restraints * 4-way adjustable driver seat * 4 -way adjustable
passenger seat * Full folding rear bench seat with fold forward seatback * Cloth /vinyl faced front seats with vinyl back
material *'Cloth /vinyl faced rear seats with carpet back material * Full cloth headliner, full vinyt/rubber floor covering,
plastic /rubber gearshift knob, cabback insulator
Exterior Features
Side impact bars, front license plate bracket, fully galvanized steel body material " Black side window moldings,
Prices, price levels and content availability as sFawn, are subject to chenge and should be treated as estimates only. AGual base vehicle, package and option pricing may
vary from this estimate because of spacial local pricing availability or pricing adjustments not reflected in the deslers computersystem. See salesperson for the most current
information. Reference CT05200742 09 -07 -04
Printed on September 30.2004 at 13:42
Price Level: 520 QuotelD: <None> Page 1
.Sep 27 2004 14:52 HP LRSERJET FAX
Standard Equipment Continued
p.3
Prepared For: SOUTH MIAMI RUDY
Prepared By: George Ellison
Dealership: ATLANTIC TRUCK CENTER
Exterior Features (Continued)
black front windshield molding, black rear window molding * Black door handles * Argent grille * 4 doors with tailgate
rear cargo door * Trailer harness * Driver and passenger manual black folding outside mirrors * Front and rear argent
bumpers, with front black bumper insert, front tow hooks rear step * Sealed beam halogen headlamps * Additional
exterior lights include pickup cargo box light * Clearcoat monotone paint
Warranty
Bumper to bumper ....... ............. 36 morrthf36,000 miles Powertrain ., ............................... 36 month/36,000 miles
Corrosion Perforation ........ 60 month /unlimited mileage Roadside Assistance ..........:..... 36 month/36,000 miles
Dimensions and Capacities
Output .............. ............................. .. 300 hp @ 4,750 rpm
1st gear ratio ........................... ............................... 5.790
3rdgear ratio .. ............................... ....,.....,.....,........2.100
5th gear ratio ........................... ............................... 1.000
Reverse gear ratio .................. ............................... 5.230
GVWR................................ ............................... 9,400 lbs.
Rear GAWR Weight .......... ...............................
6,100 lbs.
Front curb weight .............. ...............................
3,532 lbs.
Front axle capacity ............................................
4,850 lbs.
Front spring rating ............ ...............................
4,100 lbs.
Fronttire /wheel capacity ... ...............................
6,390 lbs..
Towing capacity ................ ...............................
8,500 lbs.
5th -wheel towing capacity ...............................
8,500 lbs.
Rear legroom .......................... ...............................
417 „
Rearheadroom ....................... ...............................
40.8 „
Rearhiproom .........................................................
67.3 „
Rear shoulder room ................ ...............................
68.0"
Length................................... ...............................
261.8.,
Height...................................... ............................... 77.0"
Cabto axle ............................... ...............................
56.0"
Reartread ................................ ...............................
68.1"
Fuel tank ............................. ...............................
38.0 gal.
Exterior cargo minimum width ....... ........................ 50.9 "
Torque ......... ............................... 365 lb.-ft. Q 3,750 rpm
2nd gear ratio .......................... ...............................
3.300
4th gear ratio ........................... ...............................
1.300
6th gear ratio .... ............................ ............................720
Curbweight .......,.. ............ ...............................
6,210 lbs.
Front GAWR ......... ...............................
4,100 lbs.
Weight
Payload............................. ...............................
3,100 lbs.
Rear curb weight .............. ...............................
2,678 lbs.
Rear axle capacity ............ ...............................
6,200 lbs.
Rear spring rating ............ ...............................
6,100 lbs.
Rear tirelwheet capacity ... ...............................
6,390 lbs.
Maximum GCWR ............ ...............................
15,000 lbs.
Frontlegroom ......................... ...............................
41.0 "
Front headroom ............................. .........................
41.3 „
Front hiproorn ........................................................
67.41'
Front shoulder room ...............................................
68-0"
Passenger area volume . ...............................
134.9 cu.ft.
Bodywidth .................,..,.......... ...............................
78.9 „
Wheelbase ............................ ............................... 172.0 „
Front tread ............................... ...............................
68.7"
Turning radius ......................... ...............................
29.2'
Exterior cargo length ...............................................
98.6"
Exterior cargo volume ....... ...............................
77.7 cu.ft.
Prices, price levels and content availability as shown, are subject to change and should be treated as estimates only, .Actual vase vehicle, pacAage and option pricing may
vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealef's computer system. See salesperson for the most current
information. Reference CT05200742 09.07-04
Printed on September 30, 2004 at 13:42
Price Level: 520 Quote[D: <None> Paget
Sep 27 2004 14 :52 HP LASERJET FAX p -4
Prepared For:
SOUTH MIAMI RUDY
FL
Selected Options
Packages
Powertrain
Description
Base Vehicle Price
Prepared By:
George Ellison
ATLANTIC TRUCK CENTER
2555 WEST STATE ROAD 84
FT.LAUDERDALE, FL, 33312
Phone: 954 587 8220
Toll Free: 1 800 226 822$
2005 Ford F -250
4x2 SD Crew Cab 172" WB HD XL (W20)
Order Code 600A
(995) Engine: 5.4L 3 -Valve SOHC EFl Triton V8, (445) Transmission:
6 -Speed Manual WOO, (X37) 3.73 Axle Ratio, (TBK) Tires: LT245175Rx17E
SSW A/S (5), (64 1) Wheels: 17" Argent Painted Steel (5)
Includes painted center ornaments, (587) Radio: ETR AIWFM Stereo
wlDigdal Clock
Includes 2- speakers, (K) HD C1oth1V1ny4 Weave Full Bench Seat wlRechne,
(STDGIO GVWR: 9,400 The
Engine: 6.0L OHV Power Stroke Diesel VB
Duat78ANBatteries, ( NO)YG VI) GVWR :10,000Ibs. Includes stationary
elevated idle control, used for PTO or battery charge protection. Torque: 560
fl b& @ 2000 rpm.
Transmission: TorgShift 5 -Speed Auto w /OD
Power Take -Off Provision Delete, Transmission Temp. Gauge in instrument
Cluster. Includes tow haul mode.
3.73 Axle Ratio
GVWR: 10,000 Ibs
Wheels & Tires
Tires: LT245175Rx17E BSW A1S (5)
Wheels: 17" Argent Painted Steel (5)
Includes painted center ornaments.
Seats & Seat Trim
Prices, price levels and content availability as shown, are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may
vary from this estimate bemuse of specie local pricing availability or pricing adjustments not relected in the dealer's computer system. Sae salesperson for the most current
In'ormation. Reference CT05200742 09 -07.04
Printed on September 30, 2004 at 13:42
Price Level: 520 QuotelD: <None>
Page 3
Sep 27 2004 14:52 HP LRSERJET Fnx
Selected Options Continued
Description
Seats & Seat Trim (Continued)
HD Cloth/Vinyl Weave Full Bench Seat wlRecline
Other Options
1721• Wheelbase
Monotone Paint
Trailer Tow Mirrors wlManual Glass
fridudes manual telescoping.
Air Conditioning
Radio: ETR AMIFM Stereo w0gital Clock
Includes 2- speakers.
Fleet Options
Daytime Running Lights (LPO)
Primary Colors For: Primary w/XL (Crew)
Oxford White Clearcost
Vehicle Sub Total
P.5
Prepared For: SOUTH MIAMI RUDY
Prepared By: George Ellison
Dealership: ATLANTIC TRUCK CENTER
Prices, price levels and content availability as shown, are subJect to change and should be treated as estimates only. Actual base vehicle, package and option pricing may
vary from this erAmats because of special bcal pricing availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current
information. Reference CT05200742 09 -07-04
Printed on September 30, 2004 at 13:42
Price Level: 520 QuoUID: <None> Petge 4
Sep 27 2004 14:53 HP LRSERJET FAX
Prepared For
SOUTH MIAMI RUDY
FL
Quotation Report
Description
Vehicle Price (excluding Package Discounts)
Vehicle Subtotal
Margin
Total Other Items
Net Selling Price
Destination
Total Quote
Total
Prepared By:
George Ellison
ATLANTIC TRUCK CENTER
2565 WEST STATE ROAD 84
FT. LAUDERDALE, FL: 33312
Phone: 954 587 8220
Toll Free: 1 800 226 8226
2005 Ford F -250
4x2 SD Crew Cab 172" WS HD XL (W20)
Customer Signature
Acceptance Date
P.6
Prices, price levels and content availability as shown, are subject to change and should be treated as estimates only. AcWtil base vehicle, packege end option pricing may
vary from this eslimats because of special local pricing availability or pricing adjustments not reflected in the dealer's oomputer system. See salesperson for fha most current
information. Reference OT05200742 09 -0744
Printed on September 30, 2004 at 13:42
Price Level: 520 QuotelD: -Mone> Page 8
ve
Sep 27 2004 14:53 HP LHSERJET FAX p•7
Prepared For:
SOUTH MIAMI RUDY
FL
Dimensions & Capacities
Description
Power
Prepared By:
George Ellison
ATLANTIC TRUCK CENTER
2565 WEST STATE ROAD 84
FT.LAUDERDALE, FL, 33312
Phone: 954 587 8220
Toll Free: 1 800 226 8226
2005 Ford F -250
4x2 SD Crew Cab 172" WB HD XL (W20)
Value
Output............................................................................................................ ............................... 325 hp @ 3,300 rpm
Torque....................................................,..,.........,..........
...........•..........7........ ......,.....................560 lb.-ft. @ 2,000 rpm
1 at gear ratio
.......................................... ............................... ..........................3.110
2ndgear ratio .........................................
............................................................................................................. 2.220
3rdgear ratio ......................................................................................................................... ............................... 1.550
4thgear ratio
...................................... ............................... ..........................1.000
5th gear ratio ................................................................................................
..................
............................... ...........710
Reversegear ratio
................................................................................................................. ............................... 2.880
Weights
Curb weight .... 6,231 lbs.
................................................................................................................ ...............................
GVWR........................... ................................................................................................................................
10,000 lbs.
FrontGAWR Weight ........................................................................................................ ...............................
4,700 lbs.
RearGAWR Weight ................................................................................. ............................... .....
..................
6,100 lbs.
Payload.............................................................................................. ....•..........................
3,000 lbs.
Frontcurb weight ............................................................................................................ ...............................
3,561 lbs.
Rearcurb weight ............................................................................................................ ............•.................. 2,670 lbs.
Frontaxle capacity ............................................................ ...... .........................................................................
4,850 lbs.
Rear axle capacity ........................... ............................... ........
6,200 lbs.
Frontspring rating ...........................•.......................................... ...............................
...4,700 lbs.
Rearspring robing .... ....................................................................................................... .............................., 6,100 lbs.
Front tiretwheel capacity .................... ............................... ....
6,390 lbs.
Reartire/wheel capacity ........................................................................ ............................... ..........................6.390
lbs.
Towingcapacity ............................................................................................................ ...............................
12,500 lbs.
MaximumGCWR ...... ....................................... ............................... •............................ ..........._...................
23,000 lbs.
5th -wheel towing capacity ............................................................................................ ...............................
... . ..................................... .......................................................................... I .................... .............. :......I..............
15,400 lbs.
Prices, price levels and 001tent availability as shown, are sLd*ct to change and should be treated as eatimates only. Actual base vehicle, package and option pricing may
vary from this estimate because of special local pricing availability or pricing akrjustments not reflected in the dealer's computer system. See salesperson for the most aurent
e'rformation. Reference CT05200742 09 -07-04
Printed on September 30, 2004 at 13:42
Price Level: 520 QuotetD: <None> Page
Sep 27 2004 14:53 HP LRSERJET FAX
Dimensions & Capacities Continued
Description
Interior
P.8
Prepared For SOUTH MIAMI RUDY
Prepared By: George Ellison
Dealtarship: ATLANTIC TRUCK CENTER
value
Frontlegroom ........................................................................................................................ ............................... 41.0
Rearlegroom ..............,........................................................,................................................ ............................... 41.7
Frontheadroom .................................................................................. ............................... ............................... 41.3 .
Rearheadroom ................................................................................. ............................... ............................... 40.8"
Fronthiproom .............................................................................................. ............................... .......................... 67.4 "
Rearhiproom ........................................................................................................................ ............................... 67.3
Frontshoulder room .................................................................................. ............................... ........................... 68.0',
Rearshoulder room .................................. ............................... .................. ............................... ........................... 68.0"
Passenger area volume ........................................................................,....................... ............................... 134.9 cu-ft.
Exterior
Length......................... ............................... ..........................261.8
Body width ......................
Height ......... ............................... ............. ............................... 77.0
................................................ ...............................
Wheelbase............... ................................................................................. ............................... ..........................172.0
Fronttread ........... :... ..................................... .. ....................................................... ............................................... 68.7 "
Reartread ............................................................................................................................. ............................... 68.1 "
Turningradius .............................................................................................. ............................... ............:.............29.2'
Fueltank ................................................................................................. ............................... ...........................38.0 gal.
Exteriorcargo length ...... .................................................................................................................................... ,. 98.6"
Exterior cargo minimum width ....... 50.9 "
Exteriorcargo volume ..................................................................................................... ............................... 77.7 cu.ft.
Exterior cargo pickup box depth .......................................................................................:.... ............................... 20.0
Cabto axle ............................................................................................................................ ............................... 56.01.
Prices, price levels and wMent availability as shaven, are subject to change and should be treated as estenates only. Actual base vehicle, package and option pricing may
vary from this estimate because of special local pricing avaltebillty or p-icing adjustments not reflected in the deaie s 3om"r system. Sea salesperson for the moat zurrent
information. Reference CT06200742 OM7 -04
Printed on September 30, 2004 at 13:42
Price Level: 620 QuotelD: <Nonea Page 7
Sep 27 2004 14:54 HP LHSERJET FHK
Prepared. For:
SOUTH MIAMI RUDY
FL
Warranty Coverage
Prepared By:
George Ellison
ATLANTIC TRUCK CENTER
2565 WEST STATE ROAD 84
FT.LAUDERDALE, FL, 33312
Phone: 954 587 8220
Toll Free:1 800 226 8226
2005 Ford F -250
4x2 SD Crew Cab 172" WB HD XL (W20)
Description Months/Distance
Bumperto bumper ................................................................................... ............................... 36 month /36,000 miles
Powertrain. .............................................. .................................................. I.............................. 36 month/36,000.miles.
Corrosion Perforation ....................................................................... ............................... 60 month /unlimited imileaga
RoadsideAssistance ........... ......................................,............................. ............................... 36 month/36,000 miles
DieselEngine ....................... . ............................................ .. ....... . ......................... I................ 60 month/100,000 miles
Prices, price levels and conburd availability as shown, ere subject to charge and should be treated as estimates only. A.^tual bass vehicle, package and option pricing may
very from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealer's computer system. Sae salesperson (or the most owent
irrformsbon. Reference CT05200742 OM7-04
P.9
Printed on September 30, 2004 at 13:42
Price Level: 620 QuotelID: <None;- Page 8,
MIAMI —DADE COUNTY
BLANKET PURCHASE ORDER
BPO ID: ABCW0300146 PRINT DATE: 11/20/2002 PAGE: 01
---------------------------------------------- _------------------------ - - - - --
VENDOR ID: * * * * * * * * ** PRIME VENDOR SET ASIDE .
MULTI — VENDOR BPO SUBVENDOR GOAL : 00%
PRIME VENDOR COMMITMENT: 00%
SHIP TO:
AS SPECIFIED
ON INDIVIDUAL ORDERS PLEASE REFER ALL QUESTIONS
CONCERNING THIS 'ORDER
TO:
PLASENCIA, CARLOS
1;,
ITB ID
EXPR DATE DISCOUNT TERMS
CONTRACT AMOUNT
-----------------------=----------------------
11/30/2004 11,665,000.00
- - - - -- -------------------- - - - - --
BID NUMBER
d.,
1070 -3/07
PRE - QUALIFIED
VENDORS FOR MULTI— VENDOR BPO
VENDOR ID
SFX
VENDOR NAME
DISCOUNT TERMS
361150280
01
W W GRAINGER INC
NET30
382262714
01
ATLANTIC FORD TRUCK SALES INC"
NET30
382262714
02
ATLANTIC FORD TRUCK SALES INC
NET30
580254510
01 _
GENUINE PARTS CO
NET30
590232360
01
ELECTRIC SALES AND SERVICE INC
NET30
590841470
01
ARROW MUFFLER CO INC
NET30
591346899
01
POWER BRAKE EXCHANGE INC
NET30
591820682
01
TROPICAL INTERNATIONAL CORP
NET30
591897294
01
JACK LYONS TRUCK PARTS INC -
NET30
592027867
01
AMERICAN GENUINE AUTO TRUCK INC
NET30
592028023
01
PAPCO AUTO ,PARTS SOUTH INC
NET30
592150688
01
REMA TIRE SUPPLY INC
NET30
592462297
01
ELIOS AUTO ELECTRIC INC
NET30
592517314
01
S &,H DISTRIBUTORS INC
NET30
593337687
01
NATIONAL TRUCK PARTS OF FLORIDA INC
NET30
650118452
01
AUTOMOTIVE PARTS & MACHINE INC
NET30
ITEM COMMODITY ID
U/M UNIT COST