09-21-04 Item 9so u r� South Miami
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CITY OF SOUTH MIAMI 11111F
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INTER- OFFICE MEMORANDUM 2001
To: Honorable Vice Mayor Date: September 21, 2004
and City Commission
From: Mary Scott Russell Subject: Agenda Item #
Mayor Commission Meeting
09/21/04
Re: Cancellation of Sept. 7th
Commission Meeting
RESOLUTION
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO MEETINGS;
CANCELLING THE SEPTEMBER 7, 2004 REGULAR MEETING OF THE
CITY COMMISSION DUE TO A WEATHER EMERGENCY IN ORDER TO
PREPARE FOR AND RESPOND TO HURRICANE FRANCES; PROVIDING
AN EFFECTIVE DATE.
BACKGROUND AND ANALYSIS
On September 2, 2004, Hurricane Frances was classified as a category IV hurricane and the
National Hurricane Center declared a hurricane warning for the entire eastern coast of the State
of Florida.
Due to the threat presented by the approaching hurricane, and the emergency preparation that was
required in anticipation of the storm, City staff was unable to obtain the materials necessary in
order to complete an agenda for the September 7th meeting, therefore necessitating its
cancellation.
Section 14 -5 (b) of the city code requires ratification of the declaration of a state of emergency at
the next regularly scheduled commission meeting, "unless the nature of the emergency renders
the meeting impractical," and (per our City Attorney) the language in this section intimates that
the meeting can be cancelled without a commission meeting if the director of emergency
management (the City Manager) determines that the nature of the emergency renders the meeting
impractical. That was the case in this particular instance.
RECOMMENDATION
Your approval is recommended.
I RESOLUTION NO.
2
3
4 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
5 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO MEETINGS;
6 CANCELLING THE SEPTEMBER 7, 2004 REGULAR MEETING OF
7 THE CITY COMMISSION DUE TO A WEATHER EMERGENCY IN
8 ORDER TO PREPARE FOR AND RESPOND TO HURRICANE
9 FRANCES; PROVIDING AN EFFECTIVE DATE.
10
11
12 WHEREAS, Ordinance No. 11 -93 -1539, entitled "Emergency Management;" provides
13 for the City Manager or her designee to recommend a declaration of a weather emergency
14 pursuant to sections 14.05 and 14.12; and
15
16 WHEREAS, section 14 -5 (b) of the city code requires ratification of the declaration of
17 the state of emergency at the next regularly scheduled commission meeting, unless the nature of
18 the emergency renders the meeting impractical, but does not speak to a vote of the commission
19 as necessary to cancel the meeting. The language in this section intimates that the meeting can be
20 cancelled without a commission meeting if the director of emergency management (the City
21 Manager) determines that the nature of the emergency renders the meeting impractical; and
22
23 WHEREAS, Hurricane Frances on September 2, 2004 was classified as a category IV
24 hurricane and the National Hurricane Center declared a hurricane warning for the entire eastern
25 coast of the State of Florida; and
26
27 WHEREAS, due to the threat presented by Hurricane Frances, and the emergency
28 preparation that was required in anticipation of the storm, no agenda was prepared, thus making
29 the September 7th meeting impractical, therefore necessitating its cancellation.
30
31 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
32 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
33
34 Section L A weather emergency resulting from the threat of imminent danger and or
35 damage from Hurricane Frances was declared to exist as of September 2, 2004.
36
37 Section 2. The City Commission of the City of South Miami, Florida has cancelled
38 its regular meeting scheduled for Tuesday, September 07, 2004.
39
40 Section 3. This resolution shall take effect immediately upon approval.
41
42 PASSED AND ADOPTED this day of September, 2004.
43
Resolution Cancelling the September 7, 2004 Commission Meeting
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I ATTEST: APPROVED:
2
3
4
5
6 CITY CLERK MAYOR
7
g Commission Vote:
9 READ AND APPROVED AS TO FORM: Mayor Russell:
10 Vice Mayor Palmer:
11 Commissioner Wiscombe:
12 Commissioner Birts- Cooper:
13 Commissioner Sherar:
14 CITY ATTORNEY
15
Resolution Cancelling the September 7, 2004 Commission Meeting
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