08-17-04 Item 4CITY OF SOUTH MIAMI
Inter - office Memorandum
TO: Honorable Mayor, Vice Mayor
& City Commission
FROM: Maria V. Davis IT
City Manager
RESOLUTION:
DATE: August 17, 2004
South Miami
r
All- America My
2001
AGENDA ITEM No.
RE: Authorizing the City Manager to
purchase a 416D Backhoe Loader from
Kelly Tractor Co.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE A 2004
CATERPILLAR 416D BACKHOE LOADER FROM KELLY TRACTOR CO., IN AN AMOUNT
OF $40,825.00 TO BE CHARGED TO THE FY 2004/05 PEOPLE'S TRANSPORTATION TAX
FUND, OPERATING EQUIPMENT ACCOUNT NUMBER 124 - 1730 -541 -6430; PROVIDING
FOR AN EFFECTIVE DATE
BACKGROUND & ANALYSIS:
The City of South Miami's Public Works Department's Streets & Landscaping Division is
responsible for the maintenance of the City's streets and sidewalks. The current backhoe used for
the maintenance work is 10 -years old, unreliable, and frequently breaks down, thus causing
delays in scheduled street maintenance. In an effort to maintain the upkeep of the City streets, we
have obtained quotes for a new backhoe from the following vendors:
❑ Kelly Tractor Co.
❑ Nortrax
❑ Growers Equipment Co.
The above quotes offer the same standard features:
• 2 Wheel Drive
Heavy -duty Backhoe Bucket Cylinder
18 -inch Coral Rock Bucket
• Open ROPS Canopy
1.3 Yard Loader Bucket
3 Years Extended Warranty
$40,825.00
$50,214.00
$44,300.00
We are requesting approval to order the backhoe now for delivery in early October, when
payment will be made from the FY 2004/05 budget.
Page 2 of 2
Comm. Mtg. Agenda
Aug. 17, 2004
RECOMMENDATION:
It is recommended that the City Commission approve funding for the equipment.
ATTACHMENTS:
0 Proposed resolution
0 Quotation from Kelly Tractor Co., Growers Equipment Co. and Nortrax
I RESOLUTION NO.
2
3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
4 SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO
5 PURCHASE A 2004 CATERPILLAR 416D BACKHOE LOADER FROM KELLY
6 TRACTOR CO., IN AN AMOUNT OF $40,825.00 TO BE CHARGED TO THE FY
7 2004/05 PEOPLE'S TRANSPORTATION TAX FUND, OPERATING EQUIPMENT
8 ACCOUNT NUMBER 124- 1730 - 541 - 6430; PROVIDING FOR AN EFFECTIVE
9 DATE
10
11 WHEREAS, the City of South Miami's Public Works Department Streets & Landscaping
12 division provides street repair services citywide; and
13
14 WHEREAS, the existing backhoe is old and in poor working condition, frequently
15 breaking down when most needed; and
16
17 WHEREAS, a new backhoe is essential for the upkeep of all city streets, and sidewalks.
18
19 NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
20 THE CITY OF SOUTH MIAMI, FLORIDA, THAT:
21
22 Section 1: The Public Works Department has obtained a quote for the purchase of the backhoe
23 from Kelly Tractor Co., Nortrax and Growers Equipment Co.
24
25 Section 2: Kelly Tractor Co. submitted the lowest bid.
26
27 Section 3. The City Manager is hereby authorized to order the Backhoe Loader from Kelly
28 Tractors, Co. for delivery in October 2004 and to disburse the sum of $40,825 from FY 2004/05
29 budget account number 124- 1730 - 541 - 6430.
30
31 Section 4. This resolution shall be effective immediately after adoption.
32
33 PASSED AND ADOPTED this day of 12004.
34
35 ATTEST: APPROVED:
36
37
38
39 CITY CLERK MAYOR
40
41 READ AND APPROVED AS TO FORM: Commission Vote:
42 Mayor Russell:
43 Vice Mayor Palmer:
44 Commissioner Wiscombe:
45 CITY ATTORNEY Commissioner Sherar:
46 Commissioner Birts- Cooper:
47
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July 26, 2004
City of South Miami, FL
6130 Sunset Drive
South Miami, FL 33143
Attention: Robert Gonzalez
Gentlemen:
We are pleased to present the following for your consideration:
One (1) DEERE 310SG Backhoe Loader with
Two Wheel Drive
Open ROTS Canopy
19.5 X 24/ 11 L -16 'fires
Extendable Dipper Stick
Heavy Duty Backhoe Bucket Cylinder
18" Coral Rock Bucket
1.3 Yard Loader Bucket w/ Edge
Suspension Vinyl Seat
Total List Price FOB Factory
Less: Florida Sheriffs Association Contract
Discount (39.45 %)
Total Price Fob South Miami, FL
Delivery: 45 -90 Days ARO
$82,421.00
(32.515.00)
$49,906.00
We would also like to offer the following optional items for our consideration•
so $ .V
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-Deere Hydraulic Front Coupler, Bucket and Forks (net) $5,725.00 4Yfol /
-Deere SECURE Extended Warranty 3 Year /3000 Hour 1,808.00
- Nortrax SMART 1,000 flour PM Contract 2,447.00
Thanks for considering Nortrax and Deere for your equipment needs.
Sincerely,
Bob Rainey
email:robert_rainey @nortrax.com
Web Site: www.nortrax.com
Bob Rainey, Governmental Sales Manager
4618 Scarborough Wive Lutz, FL 33559
Phone (813) 995 -0841 Fax (813) 655 -4685 Cell (813) 3232149
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