07-27-04 Item 7CITY OF SOUTH MIAMI
Inter- office Memorandum
TO: Honorable Mayor, Vice Mayor
& City Commission
FROM: Maria V. Davis 1�
City Manager f
RESOLUTION:
DATE: July 27, 2004
AGENDA ITEM No.
RE: Authorizing the City Manager to
purchase landscaping equipment from
Ace Lawnmower Services.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE A GRAVELY
PROMASTER LAWNMOWER, WEED TRIMMER AND EDGER FROM ACE
LAWNMOWER SERVICES IN AN AMOUNT OF $7,443.25 TO BE CHARGED TO PUBLIC
WORKS DEPARTMENT ACCOUNT NUMBER 001- 1730 -541 -6430, OPERATING
EQUIPMENT, AS AUTHORIZED IN THE 2003 -04 GENERAL FUND BUDGET; PROVIDING
AN EFFECTIVE DATE.
BACKGROUND & ANALYSIS:
The City of South Miami's Public Works Department's Streets & Landscaping Division is responsible
for the grounds maintenance of the City's properties, parks, rights -of -way, and medians. The
maintenance equipment (lawnmower, trimmer and edger) used by this division is very old, unreliable,
and frequently causes delays in grass cutting schedules. We have secured a quotation from three
different vendors for the purchase of the equipment. Ace Lawnmower Services came in with the lowest
bid for the specific equipment requested. This is a budgeted item and will come out of Public Works
Account 001 -1730 -541 -6430, Operating Equipment, with a balance of $8,256.01 before this purchase.
RECOMMENDATION:
It is recommended that the City Commission approve the purchase.
ATTACHMENTS:
7 Proposed resolution
L Quotes from the three vendors
1 RESOLUTION NO.
2
3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
4 CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
5 MANAGER TO PURCHASE A GRAVELY PROMASTER LAWNMOWER,
6 WEED TRIMMER AND EDGER FROM ACE LAWNMOWER SERVICES
7 IN AN AMOUNT OF $7,443.25 TO BE CHARGED TO PUBLIC WORKS
8 DEPARTMENT ACCOUNT NUMBER 001- 1730 -541 -6430, OPERATING
9 EQUIPMENT, AS AUTHORIZED IN THE 2003 -04 GENERAL FUND
10 BUDGET; PROVIDING AN EFFECTIVE DATE
11
12 WHEREAS, the City of South Miami's Public Works Department Streets &
L3 Landscaping division provides street and landscaping services citywide; and
14
15 WHEREAS, the existing lawnmower, weed trimmer and edger are old and in poor
16 working condition; and
17
18 WHEREAS, the new lawnmower, weed trimmer and edger are essential for the upkeep
19 and aesthetics of city parks, buildings, medians, and rights of way.
20
21 NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
22 THE CITY OF SOUTH MIAMI, FLORIDA, THAT:
23
24 Section 1: The Public Works Department has obtained quotes for the purchase of
25 landscaping equipment from three vendors.
26
27 Section 2: Ace Lawnmower Services came in with the lowest bid for the specified
28 equipment.
29
30 Section 3: The City Manager is hereby authorized to disburse the sum of $7,443.25 to
31 Ace Lawnmower Services, to come from Account Number 001- 1730 -541 -6430
32 Operating Equipment, as approved in the 2003 -04 general fund budget.
33
34 Section 4: This resolution shall be effective immediately upon adoption.
35
36 PASSED AND ADOPTED this
37
38 ATTEST:
39
40
41
42 CITY CLERK
43
44 READ AND APPROVED AS TO FORM:
45
46
47
48 CITY ATTORNEY
49
day of , 2004.
APPROVED:
U_ V
Commission Vote:
Mayor Russell:
Vice Mayor Palmer:
Commissioner Wiscombe:
Commissioner Sherar:
Commissioner Birts- Cooper:
06/28/2004 14:52 FAX 3052625215 Ace LawnXower
Ace Lawnmower Service so mia
6620 S.W. 8th Street
Miami, Florida 33144
• Phone: (305) 261 -6912 Fax: (305) 262 -5215
` 1 - QUOTE
Customer
Name CITY OF SOUTH MIAMI Date 5125/2004•
Address AT r RUDY Order No.
City Zip Sales Rep. JOH FOGG y
Phone Fax 305 -668 -7208 F013
City. PART # DESCRIPTION Unit Price TOTAL
�� ....�. .. ......... ...r.- ........ - ............., a '- r..a.u� I &C AAA "bC I eQ AAO 7f. 1 Y
1 GRAVELY PROMASTER 26OZ 27HP KAWASKI 601N $7,199.25 $7,19925
UQUOID COOLED
1 ECHO SRM260 HD WEEDTRIMMER $245.00 $245.00
1 ECHO'PE230HD STICK EDGER $252.00 $252.00 l a-
QUESTIONS PLESES CALL THANKS JOHN
W
11013.43-
SubTotal ,
Payment Details Shipping & Handling
O Quote Taxes Florida
O Check Discount
0 Credit Card TOTAL
,
Name
Cc a Office Use Only
Exores
Prices are F.O.B Ace Lawnmower service Miami, Florida.
Appropriate sale tax will be added without proper sales
tax number. A 50% deposit is require at time of order.
THANKS FROM ACE LAWNMOWE=R..!
.Jul-:11-04 03:46P
ALL DADE LAWNMOWER 305 223 7884 P.02
ALL DARE LAWNMOWERS
INC
Date........: 07- 21-04 15:26:05
11010 WEST
FLAGLER ST
Invoice #...: Q02601, Fage 1
MIAMI, FL 33174
Customer 0..: 6636339
(305) 223-
884
Salesperson.: MP
P.Q. #.......
$ILA, TO: q636339
SHIP 'TO:
CITY OF SO
IAMI CENTRAL SER
CITY OF SOUTHMIAmi CEMTRAL SER
6130 SUNSEI
DRIVE
6130 SUNSET DRIVE
SOUTH MIAM
,.FL 33143
SOUTH MIAMI, FL 33143
(3 05) 663 -6
339
-
INVOICE -
-----------
- - -- - --
------------------------------------------------
QUOTE ----- - - - - --
I
• --------- .., - - - -- -- - - - - - --
MFR
--------------------
P,1R -r /MODEL #
DESCRIPTION
SLD 18 /O I PRICE NET � TOI
FAL X 1 0 1
SCA
ST"61A-27CH
- ----------- .-.---------
27HP KOH ADV DECK
._..----------------- - - - - -- .--------- ....------ - - - -..
1 0 9099.99 7279,99 7279,99 N
SCA
ST*6iA -27KA
61 "ADV 27 W.P. KAW
1 C 9899.99 1919.99 7919.99 N
ECH
SR11260
26CC TRIMMER FLEX
1 0 279.99 223.99 223.99 N
ECH
PE,'30
23cc EDGER
1 0 279.99 223.99 223.99 N
WE
REPRESENT SCAG LA
NMOWERS THE NUMBER ONE
SOLD COMMERCIAL ZERO TURN RIDER
J
IS SJPERIOR.T0 TH
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WE SU
LU CUSTOM BUILT ENCLOSED
TRAILERS AS WELL ROUND UP HERBISIDE
WE ALSO,,
ELF. PROFFESSIONAL GRADE LAWN RAKE'S AND MACHETES AND FERTII.. iZER
SUBTOTAL 15647.96 -----
TAX 0.00
INVOICE TOTAL 15601.96
= = =___ :.k__
AMOUNT PAID J.00
BALANCE DUE
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FROM : TROP I CRL LAWNMOWERS PHONE NCI. Jul. 29 2004 09 :14PM F1
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