06-01-04 Item 4South Miami
To: Honorable Mayor, Vice Mayor Date: May 25, 2004
and City Commission
P
—4 From: Maria V. Davis LS- Subject: Agenda Item #
Comm Mtg. June 1, 2004
Purchase of Leased Vehicle
RESOLUTION•
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE
CITY MANAGER TO DISBURSE THE SUM OF $8,676.78 TO
MEARS MOTOR LEASING FOR THE PURCHASE OF ONE 2000
FORD EXPLORER POLICE K -9 VEHICLE, DISBURSEMENT OF
THE FUNDS FROM ACCOUNT NUMBER 1910 -521 -4450
(PURCHASE/LEASE- POLICE VEHICLES);
BACKGROUND AND ANALYSIS
The Police Department has been leasing a 2000 Ford Explorer for use as a K9 vehicle.
The vehicle was under a 48 -month lease agreement which has expired. The vehicle must
now be purchased or returned to Mears Motor Leasing. The vehicle is in good running
condition and is already equipped with a costly K9 compartment and an over - heated dog
safety and warning system for this model vehicle. It would be more cost effective to
purchase this vehicle than to enter into another lease. The funds would come from account
number 1910 -521 -4450, Purchase/Lease - Police Vehicles. The current balance in this
account is $15,312.79.
RECOMMENDATION
Your approval is recommended.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE
CITY MANAGER TO DISBURSE THE SUM OF $89676.78 TO
MEARS MOTOR LEASING FOR THE PURCHASE OF ONE 2000
FORD EXPLORER POLICE K-9 VEHICLE, DISBURSEMENT OF
THE FUNDS FROM ACCOUNT NUMBER 1910 -521 -4450
(PURCHASE/LEASE- POLICE VEHICLES); AND PROVINDING FOR
AN EFFECTIVE DATE.
WHEREAS, the police department has been leasing a 2000 Ford Explorer for use as a K9
vehicle for 48 months and the term of the lease has been reached; and
WHEREAS the vehicle is in good running condition and it would be cost effective to
purchase this vehicle; and
WHEREAS, the vehicle is equipped with a K9 compartment, over heated dog safety and
warning system for this model vehicle.
WHEREAS, the existing balance in account 1910 -521 -4450 Lease/Purchase Police Vehicles
is $15,312.79.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT;
Section 1. That the City Manager be, and hereby is authorized to disburse funds in the
amount of $ 8,676.78 for the purchase of this vehicle, payable to Mears Motor Leasing and
disbursement be charged to account number 1910 - 5214450 Lease/Purchase- Police Vehicles.
Section 2. That the City Manager is authorized to execute such contracts and documents
that is necessary for the purchase of said vehicles and this resolution shall take effect
immediately upon approval.
PASSED AND ADOPTED this day of June 2004.
ATTEST:
CITY CLERK
CITY ATTORNEY
0' 01rl�Ti ,
MAYOR
Commission Vote:
Mayor Russell:
Vice Mayor Palmer:
Commissioner Wiscombe:
Commissioner Birts- Cooper:
Commissioner Sherar:
05/14/a4 _ 0:36 FAx
x]002
Mears Motor Livery Corp
Invoice No. 10417 -LBO
:: .:.,.. ... 3905 El Rey Road
Orlando, Ft. 32808 -7997
407- 298 -2982 fax 407 - 292 -9292
IN CL
Customer
Name City of South Miami Police Department
Date 5/14/2004
Address 8930 Sunset Drive
Due Date Upon Receipt
City South Miami State FI. ZIP 33143
— —
Rep - PICKARD
ATTN: Captain Dan Salemo
FOB
Qty
Description
Unit Price
TOTAL
Unit #10417 - 2000 Ford Explorer XLS
_.
1FMZUe2E4YIJB33366
9
Sale Price
$8,361.00
$8,361.00
1
Interest for March, April and May 2004
$315.78
$315,78
SubTotai
$8,676.78
Takes State EXEMPT
TOTAL $8,678.78
Office Use Only
Mileage
Base Price'
Admin. Fee $ _
_ Trade Value /Discount $ -
Trade Difference S - -
Sales Tax $
County tax $
Sub Total $ f
�f►B:G h '"r Trade In Payoff -
/ 4V $ -
Trade In Information
t,�� Tag Fee $
I ��, ��7r Total Selling Price $
U002
05/14/04 00:49 FAX _
Model Body Type Calor
Deposit $ -
Mears Motor Leasing
3905 M Rey Road, Orlando, Florida 32808
serial No:
Mileage-
(407) 298 -2982 Fax (407) 578 -4924
Equipment
#Cyls.
Email: www. Mearsleasing.com
_
Retail Purchase Contract
Date
"
As a material part of this purchase, the Purchaser represents to Mears Motor, ivery Corporation that
Customer Name 40C , +
- / /C,r Sales Person
the information set forth above regarding the used car trade -in or other ro
( p p rty used as a trade) is
And /Or
Phone. Bus.:
_eek
- ."!I -
Address
Phone Res.
Verified
fit
It is expressly understood and agreed to by and between the parties hereto and this is an offer to
Buyer No.1 Driver License # -
D.O.B.
purchase by the Purchaser, and is not an offer to sell Mears Motor Livery Corporation and Further, that
Buyer No.2 Driver License #
D.Q.B.
Insurance Co.
Year
_
A/C No
Make V Model
Body Type SZk
#Gyls.
Stock No. Serial No.
Equipment
The purchase order and attached warranty disclaimer agreement constitutes the entire agreement
J
Mileage
Base Price'
Admin. Fee $ _
_ Trade Value /Discount $ -
Trade Difference S - -
Sales Tax $
County tax $
Sub Total $ f
�f►B:G h '"r Trade In Payoff -
/ 4V $ -
Trade In Information
t,�� Tag Fee $
I ��, ��7r Total Selling Price $
Year Make
Model Body Type Calor
Deposit $ -
Money Received $
Due $
serial No:
Mileage-
Equipment
#Cyls.
Stock No_
As a material part of this purchase, the Purchaser represents to Mears Motor, ivery Corporation that
'Tag No.
the information set forth above regarding the used car trade -in or other ro
( p p rty used as a trade) is
Payoff Amt.
true and correct and that there are no liens or encumberances other than those as shown above.
Verified
It is expressly understood and agreed to by and between the parties hereto and this is an offer to
Payoff To: :
ff o
purchase by the Purchaser, and is not an offer to sell Mears Motor Livery Corporation and Further, that
Branch
this offer to purchase does not bo' come binding contract on the parties hereto until accepted In Writing
A/C No
by an authorized officer of Mears Motor Leasing.
The purchase order and attached warranty disclaimer agreement constitutes the entire agreement
This v " le is sold as-
cs ❑ No
between p rand Mears Motor Livery Corporation.
Purchas
Purchasers Initial
Purchaser
Acce a C oration
by, Title Gey7 eK;pe Date