06-01-04 Item 2cCITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM
TO: Mayor, Vice Mayor and Commission
FROM: Maria V. Davis, City Manager,
SUBJECT: Parking Enforcement Vehicles
DATE: May 20, 2004
In response to the question raised at the May 18th Commission meeting, attached are
copies of the cover page for the RFP for Parking Enforcement Services and the section
dealing with the vehicles, and the cover page for a questionnaire from one of the
respondents, with the applicable response from City staff (question 18). Both clearly
show that it is the City's responsibility to supply the vehicles.
REQUEST FOR PROPOSAL
TO PROMOTE, OPERATE AND MAINTAIN A
COMPREHENSIVE PARKING PROGRAM
CITY OF SOUTH MIAMI, FLORIDA
May 30, 2003
City of South Miami
6130 Sunset Drive
South Miami, Florida 33143
10. The personnel employed by the successful Proposer are not considered to be employees of the
City and as such will not be entitled to any of the City benefits. However, they represent the
City to the public and must maintain a standard of cleanliness, appearance and a code of conduct
required of a City employee. The City shall have the right to request removal of Successful
Proposer personnel, if in the City's discretion the person creates a negative image for the City.
11. All the enforcement personnel employed by the successful Proposer shall be well groomed and
easily identifiable as City of South Miami Parking Enforcement Officer.
12. The City of South Miami will supply a minimum of two (2) motorized carts for enforcement.
13. The successful Proposer is required to provide necessary training to all enforcement personnel
so the City may be assured that they are capable of assuming the responsibilities of respective
assignments and be certified to write parking citations in Miami -Dade County prior to
assumption of duties. They must posses valid Florida successful Proposers drivers License and
will have to undergo a criminal and background check. Any cost and time associated with such
training shall be the responsibility of the Successful Proposer.
14. Notwithstanding any provision to the contrary, the successful Proposer, as an independent
contractor, shall fully indemnify, defend and save harmless the City, its agents, officers, and
employees, from any and all claims, losses, suits, actions, damages or causes of action for
any personal injury, loss of life, damage to property or any other injury or damage, which
may arise as a result of the successful Proposer's omissions, willful, unlawful or negligent
act(s) in fulfillment of the terms of this agreement, or as a result of the services and products
provided through this agreement, and shall indemnify City from and against all cost,
attorney's fees, expenses and liabilities incurred in the defense of any such claim and
investigation thereof.
15. Certificates of Insurance, in accordance with the following requirements, will be required during
the full term of the Agreement. The successful Proposer shall furnish Certificate of Insurance to
the City prior to the commencement of operation.
16. The successful Proposer shall obtain and maintain in force for the length of the agreement
General Liability Insurance Coverage or its equivalent with at least a combined single limit of
$100,000.00 per person and $200,000.00 per occurrence for bodily injury and property damage
liability.
■ The successful Proposer shall obtain and maintain in force during the life of this
agreement Worker's Compensation insurance in compliance with statutory limits for
all employees of the Provider and not only as required for Florida Statute 440.
■ The policy or policies of insurance required shall be written in a manner such that
the policy or policies may not be canceled or materially changed without 60 days
advance written notice to the City of South Miami. Written notice shall be sent to:
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City of South Miami
City Manager's Office
6130 Sunset Drive
South Miami, Florida 33143
South Miami
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' 2001
The following questions were derived by Mr. Manuel Grossy, Ph. D. of AAA Parking.
The answers were given by staff as notated in red.
1. What evaluation criteria will be used to rate the different proposers?
REPLY. EVALUATION CRITERIA:
THE FOLLOWING EVALUATION CRITERIA SHALL BE USED BY THE CSM
ADMINISTRATION IN THE EVALUATION OF PROPOSALS:
1. Compliance with all general
and special conditions of this
Request for Proposals including
Insurance and licensing etc.
2. Ability of Service Provider to
meet minimum qualifications as
Stipulated, based on a review by
the CSM.
3. Experience and past performance
of Service Provider.
4. Cost effectiveness of proposal.
5. Extent of presence in Miami -Dade County.
TOTAL
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10%
25%
25%
30%
10%
100/0
except the Valet Parking Ordinance. Because there was some recent local
press about some parking ordinances not being properly codified in the City's
Code of Ordinances, could you please list what City ordinances are covered
by "parking program ?"
REPLY. All city and county parking related ordinances are attached.
18. Motorized Carts. In the Introduction section of the RFP it states "the
City currently has two (2) motorized carts available for the enforcement personnel."
(emphasis). It is unclear whether these available carts are going to be free of charge.
Please describe what the charges will be for the carts, if any. Please describe who is
liable for maintenance, insurance, repairs, gas and other expenses related to the carts.
Please explain who will assume the costs and expenses, if any, for additional carts.
REPLY: The City will provide two (2) scooters at City's expense; including
fuel, repair, and maintenance. Note: Proposer provides non - auto /insurance for his staff.
19. Replacement Equipment and New Equipment. Part of the introduction
section reads "any pre- approved replacement of equipment and/or acquisition of new
equipment will be compensated on a reimbursable basis." What does "reimbursable
basis" mean?
REPLY For new meters and poles including installation vendor will
pay for all costs associated and invoice the City for payment. All reimburseable expenses
must be preapproved by the city contract administrator.
20. Is there a maintenance schedule presently available?
REPLY No
21. Is there a schedule detailing the maintenance and repair history?
REPLY No
22. Is there a schedule of present meter conditions available?
REPLY No
23. Are "monthly maintenance activity reports" available?
REPLY Yes. They are attached.
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