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05-18-04 Item 12CITY OF SOUTH MIAMI Inter - office Memorandum TO: Honorable Mayor, Vice Mayor DATE: Mayl8, 2004 & City Commission r FROM: Maria V. Davis AGENDA ITEM No. City Manager « RE: Authorizing the emergency purchase of one GO -4 Interceptor II scooter from Florida Electric & Gas Vehicles, Inc. RESOLUTION: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE THE EMERGENCY PURCHASE OF ONE GO -4 INTERCEPTOR II SCOOTER FOR THE PARKING ENFORCEMENT UNIT FROM FLORIDA ELECTRIC & GAS VEHICLES INC. IN AN AMOUNT OF $22,974.00 TO BE CHARGED TO PARKING METERS FRANCHISE REVENUE ACCOUNT, ACCOUNT NUMBER 001- 0000 -344- 5200; PROVIDING FOR AN EFFECTIVE DATE BACKGROUND & ANALYSIS: The City of South Miami parking contractor presently operates with two Cushman scooters purchased used in 1997, and no back -up vehicle. The City's parking collection is a major revenue source, which exceeds budgetary revenue projections and demands dependable and reliable enforcement vehicles in order to continue to operate efficiently. Due to the deplorable condition of the existing units, and delays in obtaining repair parts, the two Cushman's have been out of service a total of 50 days in the last year alone (please see attachment) causing loss of revenue to the City in addition to the cost of parts and repair. Considering that these vehicles are expected to be in operation seven days a week, for a minimum of twelve hours per day, it is imperative that a new vehicle be purchased at once on an emergency basis, and a second one be included in next year's budget. In an attempt to obtain prices for a new Cushman, it was determined that they are no longer manufactured as parking enforcement vehicles. Florida Electric & Gas Vehicles, Inc. is now the sole supplier of gas powered parking enforcement vehicles. They are currently being used by other municipalities including Coral Gables, Fort Lauderdale, Miami Beach and Sunny Isles Beach. Based on information obtained from these cities, the GO -4 Interceptor is a very dependable vehicle and is highly recommended. The City's purchasing department has obtained price quotations for this vehicle from purchase orders from City of Coral Gables, City of Sunny Isle and City of Miami Beach. The expenditure will be funded from Parking Meters Franchise Revenue, account number 001 -0000- 344 -5200 which, as of April 23rd showed a balance of $539,403.89. This is 25% over the $445,002 which was the estimated budget for this revenue account at the half -year mark. If we are to continue PAGE 2 OF 2 Comm. Meeting Agenda May18, 2004 bringing in this category of revenue with the same level of efficiency, we must provide the necessary tools for our contractor to do the job. RECOMMENDATION: It is recommended that the City Commission approve this emergency purchase. ATTACHMENTS: Q Proposed resolution 0 Copy of Purchase Orders (City of Coral Gables, City of Miami Beach & City of Sunny Isles Beach) 0 Picture of vehicle ■ Price Quote from Florida Electric & Gas Vehicles, Inc. Parking Vehicle Down Time 2003 -2004 Scooter # 106 was out of operation due to mechanical failure on the following dates. 4/28/03 4 DAYS DOWN TIME 5/23/03 1 DAY DOWN TIME 7/15/03 1 DAY DOWN TIME 11120/03 2 DAYS DOWN TIME 1/27/04 3 DAYS DOWN TIME 3/27/04 7 DAYS DOWN TIME Scooter # 107 was out of operation due to mechanical failure on the following dates 3/12/03 4 DAYS DOWN TIME 4/28/03 1 DAY DOWNTIME 5/5/03 2 DAYS DOWN TIME 5/14/03 1 DAY DOWNTIME 7/17/03 2 DAYS DOWN TIME 10/21/03 4 DAYS DOWN TIME 12/15/03 1 DAY DOWN TIME 1/02/04 10 DAYS DOWN TIME 1/21/04 4 DAYS DOWNTIME 3/09/04 1 DAY DOWNTIME 3/29/04 1 DAY DOWNTIME 5/06/04 1 DAY DOWNTIME 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE THE EMERGENCY PURCHASE OF ONE GO -4 INTERCEPTOR II SCOOTER FOR THE PARKING ENFORCEMENT UNIT FROM FLORIDA ELECTRIC & GAS VEHICLES INC. IN AN AMOUNT OF $22,974.00 TO BE CHARGED TO PARKING METERS FRANCHISE REVENUE ACCOUNT, ACCOUNT NUMBER 001 - 0000 - 344 -5200; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City of South Miami parking contractor presently operates with two old Cushman scooters, purchased used in 1997, with no backup vehicle, and the two vehicles presently in use have been inoperable a total of 50 days in the last year alone; and WHEREAS, the City's parking collection is a major revenue source, exceeding budget estimates, which demands dependable and reliable enforcement vehicles in order to continue to operate efficiently; and WHEREAS, Cushman no longer manufactures parking enforcement vehicles, and Florida Electric & Gas Vehicles, Inc. is the only company manufacturing a gas powered parking enforcement vehicle. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT: Section 1: The Purchasing Department has obtained a quote of $22,974.00 from Florida Electric & Gas Vehicles, Inc. for purchase of a GO -4 Interceptor II Scooter. Section 2: The City Manager is hereby authorized to disburse the sum of $22,974.00 to Florida Electric & Gas Vehicles for the emergency purchase of the scooter. Section 3: The charge for this purchase shall come from account number 001 - 0000 - 344 -5200 with a balance of $539,403.89. PASSED AND ADOPTED this ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY day of APPROVED: MAYOR 2004. Commission Vote: Mayor Russell: Vice Mayor Palmer: Commissioner Wiscombe: Commissioner Sherar: Commissioner Birts - Cooper: CJAS & ELECTRIC VEHICLES TAYLOR DUNN ` • 00-4 • EZ -GO • CUSHMAN Sales • Parts • Service • Rentals DOMINICK DESTEFANO President 1529 S.W. 3rd Street Phone: (954) 942 -7777 Pompano Beach, FL 33069 Fax: (954) 942 -7724 PO/Bid No. Te►ms Rep Account # FOB Due on receipt GE SOUTH MIAMI - Qty Item Description Price Each '- Total I; GO-4 G04 INTERCEPTOR 2 YEAR 2004 20,711.00 20,711.00 1 OPTIONS SLIDING REAR WINDOW 246.00 246.00 1 OPTIONS 12 VOLT PLUG IN AND SWITCHES (2) 72.00 72.00 1 OPTIONS LIGHT BAR 259.00 259.00 1 OPTIONS EXTRA KEYS 9.00 9.00 1 OPTIONS 12 VOLT PLUG IN 26.00 26.00 1 OPTIONS f NERF BAR 232.00 232.00 1 OPTIONS SERVICE MANUAL 164.00 164.00 1; OPTIONS PARTS MANUAL 40.00 40.00 1 i OPTIONS 12 MONTH EXTENDED WARRANTY TOTAL OF 24 625.00 625.00 MONTHS COVERAGE 1 SHIPPING SHIPPING & HANDLING 590.00 590.00 WE THANK YOU FOR YOUR BUSINESS Subtotal Sales Tax $22,974.00 $0.00 1 1 EACH NE (1) GO -4 INTERCEPTOR 11 OLOR: WHITE WITH AIR CONDITION D LIGHT BAR ( SOLE SOURCE) 4% THE CITY OF CORAL GABLES ENCOURAGES THE PURCHASE AND USE OF RECYCLED AND RECYCLABLE S. DD /09780 /AUTOMOTIVE /CLIVE CORK x5144 AGE 1 OF 1 ¢ I I CHARGE O AND SEND lWC CE IN DUPLICATE 25044.00 25,044.00 PO-TOTAL 25,044.00 PURCHASING AGENT E"'7,,:EPAY SiH8s Vvlx^N'4. MD AIDD T ,.d ?INVO1IE. C.O.D.v RIEFUSED '°°i T FLA ELECTRIC & GAS VEHICLES, INC ® 1529 S.W. 3rd Street Pompano Beach, Florida 33069 Ph (954) 942 -7777 Fax (954) 942 -7724 H The Civ;r of Sunny Isles Beach Code Enforcement & Licensing P 17070 Collins Avenue, Suite` 250 T Sunny Isles Beach, Florida 33160 2 Go -4 Model BT 57 Parking Patrol Interceptor(s)II 19,724.00 39,448.00 OPTIONS 2 Air Conditioning 2,750.00 5,500.00 2 Grab Handle 70.00 140.00 2 Jack 95.21 190.42 2 Extra Keys 7.50 15.00 2 Lug Wrench 10.00 20.00 2 Extra heavy Duty Battery 140.00 + 280.00 2 Nerf Bar 212.00 I 424.00 2 Ara Rest 167.43 334.86 2 Replacement Tire and rim 133.00 276.00 2 Rust Proofing 140.00 280.00 2 Color Change (City Aquamarine Blue /Green) 275.00 550.00 1 Service Manual 150.00 150.00 1 Parts Manual 36.00 36.00 2 ACC Plug in Switch.Package 65.00 130.00 2 Shipping & Handling 900.00 1,800.00 REF: Quote number 9279 (as modified herein) - - - - -- ------------------------------------------- - - - - -- ----- - - - - -- TOTAL: $49,574.28 NOTE: Sole Source as verified /supported by or Delivery on 10/01/03 City of St. Petersburg PO No. 11574 i City of Pompano Beach PO No. 232019 (Attached) 'EPARTMENT FUND ACCOUNT NUMBER AMOUNT � °,. , ` NEE °` :E & L Dept. $49,574.28 . x k , J AP�Cl 524 -1 -642 MR.q t Do not write in shaded area, for Finance use only. 'er per Christopher Steers Per Christopher J. Russo Requisitioned by Department Head City Manager White-Vendors Copy Canary:Finance Copy Goldenrod:Depariment Head Green:Receiving Copy City cif Miami Beach PURCHASE ORDER r CKANGE ORDER Procurement Division i 7 ©O Convention Center Drive, MAIL INVOICE TO: "SHIP TO" ADDRESS MTH COPY T0: CITY OF MIAMI BEACH, ACCOUIYYS PAYABLE, 3700 Miami Beach FL 33139 ' � CONVENTION CENTER DRIVE, MfAMI BEACH, FLORIDA 33139.... Telephone: (305) 673 -7490 Fax: (3051673 -7851 VENDOR IDS 025483 PA /SO NUMBER I PAGE PD- 000-17123 1 OF 1 DATE ORDERED I DATE REQUIRED 03/17/2004 04/16/20D4 CHECK DESCRIPTION AREA FAR ADDITIONAL OR ALTEERNATE SHIP TO LOCATIONS- V S N FLA ELECTRIC & GAS VEHICLES � FLEET MANAGEMENT D 1529 S.W. 3RD STREET P' 140 MACAR`HUR CAUSEWAY 0 POMPAWO BEACH, FL 33069 MIAMI BEACH, FL 33139 R T a ISSUED BY: PHONE 0 TERM SHIRLEY THOMAS (305) 673 -7000 X6455 NET 30 DAYS REQUESTING DEPAR ENT SHIP VIA F.O.B. FLEET MANAGEMENT iBEST WAY DESTINATION i CMB CONTACT: M.ARTI OZIN 3OS -673 -7000 X3603 ANDREW TERPAK 305 -673 -7000 X3601 FAX 3D5- 673-7639 QUANTITY UNIT DESCRIPTION UNIT EXTENDED PRICE PRICE. 2 EA 2004 GO -4 BT 57 25, 671.00 51,342.00. PARKING ENFORCEMENT VEHICLES THIS PURCHASE ORDER FOR BASE VEHICLE $20,711.00. WITH A/C $3,003.00 AND BACK UP ALARK,$90.00 NERF BAR $232.00 WITH 12 VOLT PLUG & SWITCHES $ 72.00 SLIDING .REAR WINDOE $246.00. EXTENDED WARRANTY (24 -MOS.) $625.00 4 DELIVERY $590.PARTS & SERVICE MANUAL $102.00 A/C MANUAL SUPPLEMENT PROVIDED NO CHARGE (COLOR WHITE). i 51,342.00 Issued Reviewed by: '0,--�Prccurement Director- % TOTAL: COMMENTS: THE PURCHASE ORDER NU&IB RUST APPEAR ON ALL INVOICES ANO SHIP NG DOCUMENTS. YOU MUST ALSO STATE YOUR PROMPT PAYMENT TERMS ON YOUR INVOICE (I.E. 2% 10, FAILURE TO SUBMIT INVOICES A. STATED HEREIN WILL RESULT IN A DELAY IN THE PAYMENT PROCESS, SEE REVERSE FOR ADDITIONAL TERMS AND CONDRIONS. U,S. TREASURY DEPT. TAX EXEMPTION UNDER REG. NO. F59.60D0372, STATE OF FLORIDA TAX EXEMPTION CERTIFICATE 23 -09- 329871 -54C •d #BLL.zb6bS6 dS0 ^E0 b0 as Jew