05-18-04 Item 8CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
To: Honorable Mayor, Vice Mayor &
City Commission
From: Maria V. Davis
City Manager
RESOLUTION
South Miami
AtAffieft0dy
2001
Date: May 18, 2004
Subject: Agenda Item #
Authorizing the ayor to
Execute a Contract with
Dade County School Board
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH THE
SCHOOL BOARD OF MIAMI -DADE COUNTY, FLORIDA FOR A GRANT IN THE
AMOUNT OF $25,725.00 FOR THE PROVISION OF A SUMMER READING
PROGRAM; PROVIDING AN EFFECTIVE DATE
In an attempt to enhance student's reading skills, the School Board of Miami -Dade
County has implemented a summer reading enhancement program. This program is to
be implemented as part of the regular summer programs offered by municipalities within
Miami -Dade County. The School Board conducted a grant application and review
process that resulted in the City of South Miami being awarded a grant in the amount of
$25,725.00.
All of the funding received from the School Board will be used to pay teachers for the
summer reading enhancement program that will be part of the summer programs that
the Parks and Recreation Department will conduct at the South Miami Community
Center and South Miami Middle School
The attached resolution would authorize the Mayor to execute a contract with the
School Board of Miami -Dade County. The contract provides for the City of South Miami
to receive an amount not to exceed $25,725.00. The School Board will make two equal
payments in the amount of $12,862.50 to the City on July 1, 2004 and August 1, 2004.
We recommend that the Mayor be authorized to execute this contract with the School
Board of Miami -Dade County.
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RESOLUTION NO.
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT
WITH THE SCHOOL BOARD OF MIAMI -DADE COUNTY, FLORIDA FOR A
GRANT IN THE AMOUNT OF $25,725.00 FOR THE PROVISION OF A SUMMER
READING PROGRAM; PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of South Miami Parks and Recreation Department provides a variety of
recreational and educational activities for children in the community; and
WHEREAS, the School Board of Miami -Dade County, Florida has implemented a Summer
Reading Grant Program to enhance students' reading skills; and
WHEREAS, the Parks and Recreation Department wishes to provide a summer reading program
as part of its regular summer program; and
WHEREAS, the School Board of Miami -Dade County has awarded the City of South Miami with
grant funding in the amount of $25,725.00 for this program.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI:
Section 1. That the Mayor is authorized to execute a contract with the School Board of
Miami -Dade County in an amount not to exceed $25,725.00 for the provision of a summer
reading enhancement program during the 2004 summer program.
Section 2. This resolution shall take effect immediately upon execution.
PASSED AND ADOPTED this day of , 2004.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MAYOR
Commission Vote:
Mayor Russell:
Vice Mayor Palmer:
Commissioner Wiscombe:
Commissioner Birts- Cooper:
Commissioner Sherar:
COUNTY, FLORIDA
THE SCHOOL BOARD OF MIAMI -DADE
AGREEMENT FORM FOR CONTRACTED SERVICES
Miairnl-Dade County Public Schools
giving our .,wdfnl.c the lvorid
THIS AGREEMENT, entered into this 15 day of April 1 2004 , by and between
The School Board of Miami-Dade County, Florida, hereinafter referred to as the 'AGENCY', and
City of South Miami hereinafter referred to as the 'CONTRACTOR', is as follows:
(Name of Contracting Party/Organization)
INIMPT ,9, : �� •
The Contractor shall, in a satisfactory and proper manner as determined by the Agency, perform the
following:
Nature of Contracted Services: The "CONTRACTOR' shall provide summer enhancement reading activities a specified
in the plan submitted to the "AGENCY' and approved by the School Board of Miami-Dade County, Florida, at its Board
meeting of April 14, 2004.
Anticipated Outcome of Contracted Services. Provide a maximum of 140 Miami-Dade County Public School students
services through the summer enhancement reading program. Payment will be made based on the number of students that attend
the program @ $5.25 per student, per contact hour, per
Location of Contracted Service: South Miami Community Center, 5800 SW 66 Street, South Miami
Date(s)/Hours of Service: July 1, 2004 through August 12,2004. One (1) hour daily instruction, five (5) days a week.
The Contractor shall commence performance of the Agreement on the 1st day of
July 1 2004 —, and shall complete performance to the satisfaction of the Agency no
later than the 12th day of August -1 2004 . The Agency reserves the
right to terminate this Agreement without cause by giving thirty days written notice to the Contractor.
3. COMPENSATION
The Agency shall, upon completion of services by the Contractor, compensate the Contractor in the amount of
$ 25,725.00, which shall constitute the amount due under this contract. Contracts exceeding
$10,000 require School Board approval. The Contractor agrees to assume responsibility for all per them and
travel expenses, unless authorization to incur such expenses is granted by the Agency in advance of the
expenditures being incurred. The Contractor shall be reimbursed for such approved expenditures as provided
by Florida Statute Section§1 12.061 and Board Rule 6Gx1 3- 4C-1.07.
Payment will be generated by the Agency's Accounts Payable Department within 45 days after completion of
services. Payment will be made as indicated below:
Q one lump sum payment in the amount of $ upon completion of services
partial payments in the amount of $ 12,862.50 each
Page 1 of 3 FIVI-2453 Rev. (09-03)
5. REGULATIONS & ORDINANCES
The Contractor shall comply with all applicable laws, ordinances, codes, rules and regulations of federal, state
and local governments being licensed, if required, for performance of any work under this Agreement.
6. ENTIRE AGREEMENT
It is understood and agreed that this Agreement contains the complete understanding and agreement ofthe
parties. No stipulation, agreement of understanding shall be valid or enforceable unless contained in this
Agreement. No representations nrstatements made by any employees, agents or representatives of either
party shall be binding on either party as e warranty orotherwise, except as expressly set forth herein.
7. ERNING LAW
This Agreement shall be governed by, and construed in accordance with the laws of the State of Florida.
The Contractor shall hold harmless' indemnify and defend the indemnitees (as hereinafter defined) against
any claim, motion loss, damage, injury, Uobi|ity, cost or expense mf whatsoever kind or nature including, but
not by way of limitation, attorneys' fees and court costs arising out of bodily injury to persons including
death, or damage to tangible property arising out of or incidental to the performance of this contract
(including goods and services provided thereto) by or on behalf of the Contractor, whether or not due to or
caused in part by the negligence or other culpability of the indemnitee, excluding only the sole negligence or
culpability of the indemnitor. The following shall be deemed to be indemnitees: the School Board of
Miami-Dade County, Florida and its members, officers and employees.
The Agency
default of Contractor, or due to lack of, or cancellation of, grant funds made available to Agency by a
Federal grantor agency. Upon receipt of a notice of termination, the Contractor shall cease incurring
additional obligations under this Agreement. However, the Agency shall allow the Contractor to incur all
necessary and proper costs which the Contractor cannot reasonably avoid during the termination process.
10. DEFAULT
If the Contractor fails to fulfill or comply with any of the terms or conditions of #e - in whole m
in part, the Agency may place the Contractor in default status and take any one of the following actions:
e> Suspend activities under the Agreement, upon 15 days advance written notice by the Agency
and except for those necessary and proper costs which the
Contractor cannot reasonably avoid during the period ofsuspension.
U} Terminate the Agreement for use, in whole or in part, upon 15 days advance written notice from
the Agency.
u} Terminate the Agreement for oouee' in xvhnko or in part, immediately effective upon notice
whenever the Agency determines that the Contractor has jeopardized the safety and welfare of
the agency or the public or whenever the fiscal integrity of the Agreement has been
compromised.
d> Invoke any other remedy or remedies that may bo legally available.
11. EQUAL EMPLOYMENT OPPORTUNITY
Contractors awarded contracts involving Federal Funds in excess of $10'000 must be|n compliance with
Executive Order 11246 of September 24, 1965 entitled "Equal Employment Opportunity'"om amended by
Executive Order 11375of October 13'13S7.
12. ACCESS TO RECORDS
The Contractor shall keep records tn show its compliance with program requirements. Contractors and
subcontractors must make available, upon request of the Agency, e Federal grantor agency, the Comptroller
General of the United States, or any of their duly authorized repreoon1ativna, any bookm, documents,
papers, and records of the Contractor which are directly pertinent to this specific agreement for the purpose
of making audit examination, excerpts, and transcriptions. The Contractor shall retain all records for three
(3) years after final payment is made or received and all pending matters are completed.
13. PATIENTS, COPYRIGHTS AND ROYALTIES
All books, manuals, films or other materials suitable for copyright or paten, regardless of means of
transmission, produced as e nouu|t of the work or services performed under or in connection with this
Agreement, are hereby reserved as the exclusive property nfand sole ownership by The School Board of
Miami-Dade County, Florida, uninao and 8o the extent that the parties agree otherxxioe, as evidenced in
writing and included aea part of this Agreement. '
School Board Attorney - Signature
MercodemTmual
Charge Location Administrator - Signature
Mercedes Tumaal
ACCESS Superintendent/Division Head - Signature
Office mf Grants Administration (if applicable)
BY: Signature
(Superintendent of Schools or Designee)
-Meffett R. Stierheim, Superintendent of Schools
(Name Typed)
Nan
Address: 6130 Sunset D�ive
South Miami, FL 33143
NOTE: Signature of Assistant Superintendent for the Social Security No. (if individual)
Office of Intergovernmental Affairs and Grants F.E].N. (if organization) 5
Administration required ONLY for contracts financed School Board Employee: Yes 0 No
|from Contracted Programs Funds (Part IV). M-OCPS Employee Nn.
ADDENDUM TO AGREEMENT FORM FOR CONTRACTED SERVICES BETWEEN
MIAMI -DADE COUNTY PUBLIC SCHOOLS AND THE CITY OF SOUTH MIAMI
DATED: APRIL 15, 2004
INDEMNIFICATION
The School Board of Miami -Dade County, Florida, does hereby agree to hold harmless, defend and
indemnify the City of South Miami to the extent of limitations included within Florida Statutes, Section
768.28, subject to the provisions in this act whereby the School Board shall not be held liable to pay a
personal injury claim or property damage claim or judgment by any one person which exceeds the of
sum of $100,000, or any claim or judgments or portions thereof, which, when totaled with all other
claims or judgments paid by the School Board arising out of the same incident or occurrence, exceeds
the sum of $200,000 from any and all personal injury or property claims, liabilities, losses and causes
of actions arising out or incidental to the negligent performance of this Agreement. However, nothing
herein shall be deemed to indemnify the City of South Miami from any liability or claim arising out of
the negligent performance or failure of performance of the City of South Miami or as a result of the
negligence of any unrelated third party.
The City of South Miami does hereby agree to hold harmless, defend and indemnify The School
Board of Miami -Dade County, Florida the extent of limitations included within Florida Statutes, Section
768.28, subject to the provisions in this act whereby the City of Hialeah shall not be held liable to pay
a personal injury claim or property damage claim or judgment by any one person which exceeds the
sum of $100,000, or any claim or judgments or portions thereof, which, when totaled with all other
claims of judgments paid by the City of South Miami arising out of the same incident or occurrence,
exceeds the sum of $200,000 form any and all personal injury or property claims, liabilities, losses
and causes of actions arising out or incidental to the negligent performance of this Agreement.
However, nothing herein shall be deemed to indemnify The School Board of Miami -.Dade County,
Florida, from any liability or claim arising out of the negligent performance or failure of performance of
The School Board of Miami -Dade County, Florida, or as result of the negligence of any unrelated third
party.
THE SCHOOL BOARD OF MIAMI -DADE COUNTY, FLORIDA
Miami -Dade County Public Schools
giving our students the world
PAYMENT REQUEST FOR CONTRACTED SERVICES
(This form to be used in lieu of an original approved invoice.)
TO: THE SCHOOL BOARD OF MIAMI -DADE COUNTY, FLORIDA, ACCOUNTS PAYABLE DEPARTMENT
FROM: Ms. Mercedes Toural, Chief Education Officer and Dept. Superintendent of Schools
Originator of Request/Title (Name Typed)
Education 9702
Location Name Location Number
I certify that services have been rendered on July 1, 2004 and
the following amount is due and payable to the Contractor in accordance with the Agreement duly
executed on the 15th day of April , 2004
Purchase Order Number 802157836
Total Amount Due (Li imn Sam payment) $
Or
Partial Payment # 1 in the amount of $ 12,862.50
REQUIRED PAYMENT DOCUMENTATION:
o The original Agreement Form for Contracted Services (FM -2453) must be submitted with all
lump sum and first partial payments (Note that subsequent partial payments require a copy
of the Agreement form); and
o a signed and dated copy of the Accounts Payable Purchase Order; and
---� THE SCHOOL BOARD OF MIAMI -DADE COUNTY, FLORIDA
Miami -Dade County Public Schools
giving our students the world
PAYMENT REQUEST FOR CONTRACTED SERVICES
(This form to be used in lieu of an original approved invoice.)
TO:` THE SCHOOL BOARD OF MIAMI -DADE COUNTY, FLORIDA, ACCOUNTS PAYABLE DEPARTMENT
FROM: Ms. Mercedes Toural, Chief Education Officer and Dept. Superintendent of Schools
Originator of Request/Title (Name Typed)
Education 9702
Location Name Location Number
I certify that services have been rendered on August 12, 2004 and
the following amount is due and payable to the Contractor in accordance with the Agreement duly
executed on the 15th day of April , 2004
Purchase Order Number 802157836
Tntal Amount Due (Lump sum payment) $
Or
Partial Payment # 2 in the amount of $ 12,862.50
REQUIRED PAYMENT DOCUMENTATION:
o The original Agreement Form for Contracted Services (FM -2453) must be submitted with all
lump sum and first partial payments (Note that subsequent partial payments require a copy
of the Agreement form); and
o a signed and dated copy of the Accounts Payable Purchase Order; and
o original approved invoice or this Payment Request For Contracted Services form (FM- 2454).
Signature
Con ac or Date
Signature
Originator of Request Date
FM -2454 Rev. (07 -99)
Form ° 9
(Rev. January 2003)
Department of the Tle8 -W V
Iniernal Revenue Service
Request for Taxpayer Give form to the
Identification Number and Certification requester. Do not
send to the IRS.
N Name "j
Business name. if diff6rent from above
��-11 Individual/
Check appropriate box: L_.J sole Proprietor 1J Corporation i J Partnership
g Addres (number, street, ano apt or suite na. t`
City, state. and ZIP code r _
m List account number(s) here {optional)
ry
N
Taxoaver Identification Number (TIN)
Exempt from backup
Qil ?er ► ' _a 1'I i_r .. l—J withhDiding
Requester's name a(i address (optional)
Enter your TiN in the appropriate btux. For individuals, this is your social security number (SSN). Social security number
However, for a resident alien, sole proprietor, or disregarded entity, see the Part 1 instructions on_�
page 3. For other entities, it js ycur employer identi5cation number (EIN). If you do not have a number.
see How to get a TIN on page 3. or _
Note: if the account is in more than one name, see the chart on page 4 for guidelines on whose number I Employer identification nmrer
to enter,. Kici 41 nn V"', I L/(
Under penalties of perjury, I certify that.
1. The number shown on this form is my correct trxpayer identification number (or I am waiting for a nurnber to be issued to me), and
2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal
Revenue Service (IRS) that 1 am subject to' backup withholding as a result of a failure to report all interest or dividends, or (r) the IRS has
notified me that t am no longer subject to backup wdithholdinn, and
3. i am a U.S. person (including a U.S. resident alien).
Certification instructions. You must cross out item 2 above if you have been notified by the iRS that you are currently subject to backup
withholding because you have faiied to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply.
For mortgage interest paid, acquisition or abandonment of secured property. cancellation of debt, contributions to an - individual retirement
arrangement (IRA), and generally,' p yments other than inte st and dividends, you are not required to sign the Certifcavon, but you must
provide your correct TIN. (See 4it tru tions on page 4j)
Jlgn Signature or { i - a t
Here U.S. person II~ \: A,kj -k' ,k �r`i iU;:r /}ate ® _ / 6'
Purpose of Form j
A person who is required to rile an information return Witt,
the IRS, must obtain your correct taxpayer identification
number (TIN) to report, for example, income paid to you, real
estate transactions, mortgage interest you paid', acquisition
or abandonment of secured property, cancellation of debt, or
contributions you made to an IRA.
U.S. "person. Use Form W -9 only if you are a U.S. person
(including a resident alien), to provide your correct TIN to the
person requesting it (the requester) and, when applicable, to:
1. Certify that the TIN you are giving is correct (or you are
waiting for ',a number to be issued),
2. Certify that you are not subject to backup withholding,
or
3. Claim exemption from backup withholding if you are a
U.S. exempt payee.
Note: if a requester gives you a for rn other than Form 4V' -9
to request your TIN, you should use the requester's form.
However, this form must meet the acceptable specifications
described in Pub. 1767, General Rules and Specificarions for
Substitute Tax Forms and Schedules.
Foreign person. If you are a foreign person, use the
appropriate Form W -8 (see Pub. 515, Withholding of Tax on
Nonresident Aliens and Foreign Entities).
Nonresident alien who becom6s a resident alien.
Generally, only a nonresident alien individual may use the
terms of a tax treaty to reduce or eliminate U.S. tax on
certain types of income. however, most tax treaties contain a
provision known as a "saving clause.' Exceptions specified
in the saving clause may permit an exemption from tax to
continue for certain types of income even after the recipient
has otherwise become a U.S. resident alien for tax purposes.
If you are a U.S. resident alien who is relying on an
exception contained in the saving clause of a tax treaty to
claim an exemption from U.S. tax on certain types of income,
you must attach a statement that specifies the following five
items:
1. The treaty country. Generally, this must be the same
treaty under which you claimed exemption from tax as a
nonresident alien.
2. The treaty article addressing the income.
3. The article number (or location) in the tax treaty that
contains the saving clause and its exception,.
4. The type ant amount of income that qualifies for the
exemption from tax.
5. Sufficient facts to justify the exemption from tax under
the terms of the treaty article.
Cal. No. 10231X Form lfif -S (Rev. 1 -2003!
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REQUISITION NO. :
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% DISCOUNT :
.00
REQUESTER ID :
826
REQUISITION TOTAL:
25,725.00
BUYER ID :
R
CALCULATED TOTAL:
25,725.00
PROCESS CODE
APPROVAL ROUTING
TOURAL STIERHEI
REQUISITION STATUS:
0
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1
COMPASS FILE TYPE :
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DATE ENTERED :
04/19/2004
UNRESOLVED LINES
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GL EFFECTIVE DATE :
04/19/2004
PARTIALLY CLOSED LINES:
0
DATE LAST UPDATED :
04/19/2004
TOTAL LINES
- 1
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PRIORITY :
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CATEGORY NO. :
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ITEM NO. :
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ITEM DESCRIPTION :
CONTRACTED SERVICES
WITH THE CITY OF
SOUTH MIAMI
QUANTITY REQD UNIT
1
UNIT
EA
UNIT PRICE
25,725.00000
PRICE TYPE
REQUIRED DATE :
04/26/2004
SHIP TO CODE
GL EFFECTIVE DATE :
04/19/2004
SUGG. VENDOR NO
OR SHORT NAME
QUOTE NUMBER :
ITEM SEQ NO.
:
QUOTE REQUIRED N
FUND : 0100
OBJECT
: 5390
CENTER : 970271006300
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THE CITY OF SOUTH MIAMI WILL PROVIDE A MAXIMUM OF 140
Y
1
2
M -DCPS STUDENTS SERVICES THROUGH THE SUMMER ENHANCEMENT
Y
1
3
READING PROGRAM. PAYMENT WILL BE MADE BASED ON THE
Y
1
4
NUMBER OF STUDENTS THAT ATTEND THE PROGRAM @ $5.25 PER
Y
1
5
STUDENT, PER CONTACT HOUR, PER DAY. CONTRACT IS BEING
Y
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6
ROUTED. ANY QUESTIONS PLEASE CALL MS. MARIA ARENCIBIA
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AT 305 995 -4695. APPROVED BY THE BOARD ON THE MEETING
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8
OF APRIL 14, 2004.
Y
Office of Superintendent of Schools
Board Meeting of April 14, 2004
March 31, 2004
Merrett R. Stierheim, Superintendent
SUBJECT: REQUEST AUTHORIZATION TO ENTER INTO CONTRACTUAL
AGREEMENTS FOR SUMMER READING ENHANCEMENT
PROGRAMS WITH VARIOUS MUNICIPALITIES
COMMITTEE: EDUCATION AND SCHOOL OPERATIONS
The School Board of Miami -Dade County, Florida, at its Board Meeting of March 17, 2004,
approved the implementation of the 2004 Summer Program which will serve approximately
60,000 students with critical academic needs. In order to further provide a productive and
safe summer for students, Miami -Dade County Public Schools (M -DCPS) is requesting
authorization to enter into contractual agreements for summer reading enhancement
programs with various municipalities. Funding for reading services, in an amount not to
exceed $502,064.00, was-approved at the March 17, 2004 Board meeting. Funds must be
used to employ M -DCPS certified teachers and purchase materials that support the
reading activities.
Request for proposals were sent to 34 municipalities and four responded and requested
funding. These municipalities submitted proposals, which included a description of
summer reading services that will be provided to the community. If authorized, contracts
between the collaborative partners and M -DCPS will be executed so that reading services
can commence effective July 1, 2004 through August 13, 2004.
Based on the number of students being served, each municipality will receive an allocation
of $5.25 per student per contact hour for the implementation of reading activities. The
number of contact hours varies per municipality. Funding for the summer reading
enhancement program were requested from:
ry
At
i
Munrcrpatrtres �
� >_
E k , �: �,��
��nTotal
r Maxrmum Numker`��''�a,f�Total Furrtlrng�
umber of
-�
fit,
StudeCe�
��
of nts to a
y IJk;
C c
MO.. W
Served
r w
City of Hialeah
4
300
$106,470.00
City of Hialeah Gardens
1
60
$18,742.50
City of Miami
20
2,300 $301,875.00
of South Miami
1
140
..City
$251725.00
TOTAL
26
2,800 $452.812.50
The appropriations for this item will be included in the General Fund of the 2004 -2005
Tentative Budget to be recommended for adoption in July 2004 under Fund 0100, Function
5101, Program 7100, Object 5390, and Location 9702.
Para 1 of 9
Copies of the contracts will be transmitted to School Board Members under separate cover
and are available for inspection by the public in the Office of Board Recording Secretary,
Room 924, and the Citizen Information Center, Room 158, 1450 NE Second Avenue,
Miami, Florida 33132.
RECOMMENDED: That The School Board of Miami -Dade County, Florida, authorize the
Superintendent to enter into contractual agreements for summer
reading enhancement programs effective, July 1, 2004 through August
13, 2004, with the following municipalities:
City of Hialeah in an amount not to exceed $106,470.00;
• City of Hialeah Gardens in an amount not to exceed $18,742.50;
® City of Miami in an amount not to exceed $301,875.00;
® City of South Miami in an amount not to exceed $25,725.00
The total amount is not to exceed $502,064.00 approved at the
March 17, 2004 Board meeting.
The appropriation for this item will be included in the General Fund of
July 2004.
the 2004 -2005 Tentative Budget to be recommended for adoption in
MRS /MT: bz
Ms. Mercedes Toural,
Deputy Superintendent and
Chief Education Officer
THE SCHOOL BOARD OF MIAMI -DADE COUNTY, F
Miami, Florida
Excerpts from Unofficial Minutes of the April 14, 2004 Board Meeting
APPROVED
Bid Opening Lists of March 2, 9, 16, 23, 2004
APPROVED
Minutes of the February 11, 25; and March
17, 2004 School Board meetings.
105,654 A_1 RECEIVED
New Business and Reports from the
Superintendent.
105,655 A_ -2 APPROVED'
The District Strategic Plan 2000 -2005 (Re-
vised); and granted authorization to realign
the unit plan objectives to newly adopted dis-
trict objectives.
' Amended to add item number three to list
the names of all the individuals that pro -
vided input toward the District Strategic
Plan 2000 -2005.
105.656 A_3 ENTERED
Into contractual agreements for summer
reading enhancement programs effective,
July 1, 2004 through August 13, 2004, with
the several municipalities, as delineated in
the Official Agenda.
105,657 A_4 ENTERED
Into a contractual agreement with Xerox
Global Services to provide customized com-
prehensive digital imaging solutions to ar-
chive School Board meeting minutes from
1885 to the present in an amount not to ex-
ceed $18,000; and authorized the Superin-
tendent to proceed with the implementation of
a plan of action to archive School Board
meeting minutes, to include staff in the Office
of the Board Recording Secretary to serve as
School Board Historian.
105,658 A_5 AUTHORIZED
The Superintendent and the Board Attorney
to negotiate an amendment to the existing
contract that will reduce UNICCO's project
cost.
105,659 AA_6 DEFERRED
Consideration of the creation of an Educa-
tional Facilities Benefit District as previously
set forth in agenda item Replacement SP -1;
and directed the Superintendent to schedule
a workshop to be held within the next 30
days.
105,660 AA7 AUTHORIZED'
The Board Attorney to retain outside experts
and /or counsel to review and analyze the
University of Florida report and take all nec-
essary actions in order to best defend the
current District Cost Differential formula; and
directed the Superintendent, in conjunction
Excerpts From Unofficial Minutes of the April
14, 2004 Board Meeting Page 1