05-18-04 Item 7RESOLUTION
DATE: May 18, 2004
SUBJECT: Agenda Item #
Commission Meeting May 18, 2004
RE: Fourth of July Fireworks
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH FIREPOWER DISPLAYS UNLIMITED, INC., FOR THE ANNUAL
JULY 4T" FIREWORKS DISPLAY FOR A TOTAL PRICE OF $8,000.00, FOR
DISBURSEMENT FROM ACCOUNT NUMBER 001 - 0000 - 219 -7500, 4T" OF JULY
DONATION ACCOUNT, IN AN AMOUNT OF NOT LESS THAN $2,000.00, AND NON -
DEPARTMENTAL CONTINGENCY ACCOUNT NUMBER 001.2100.519.9920 IN AN
AMOUNT NOT TO EXCEED $6,000.00; PROVIDING FOR AN EFFECTIVE DATE
BACKGROUND & ANALYSIS
The attached resolution seeks approval for the purchase of fireworks for the 2004
Fourth of July Celebration. The Parks & Recreation Department will "piggy back" off of
the City of Homestead's contract number 200105 which expires September 30, 2004,
utilizing Firepower Displays Unlimited, Inc., to provide firework service for the annual
Fourth of July Celebration. The City of South Miami takes great pride in celebrating our
Nation's freedom! We look forward to continuing to enhance this very special event.
Firepower Displays Unlimited, Inc., a local company with strong ties to South Miami,
has a list of satisfied clientele including City of Coral Gables, Village of Key Biscayne,
Doral Country Club and many more. This year Firepower will provide an array of
Fireworks for a 10 -12 minute display.
Funds for this purchase will be disbursed from account number 001 - 0000 - 219.7500,
Fourth of July Donations account, for not less than $2,000.00; and account number
001- 2100 - 519 -9920, Non - Departmental General Contingency account (with a current
balance of $45,961.00), in an amount not to exceed $6,000.00 (a total of $8,000.00).
The Parks and Recreation Department has begun soliciting donations for this annual
event. All donations received will be utilized to offset costs for entertainment and
fireworks. A minimum of $2,000.00 will be designated for the fireworks portion of the
show. If the Department is successful in collecting additional donations, the amount
required from the Non - Departmental General Contingency account will decrease.
RECOMMENDATION
We recommend that the City Manager be authorized to disburse $8,000 to Firepower
Displays Unlimited, Inc. for the 2004 Fourth of July fireworks show.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO ENTER INTO A CONTRACT WITH FIREPOWER
DISPLAYS UNLIMITED, INC., FOR THE ANNUAL JULY 4 T1
FIREWORKS DISPLAY FOR A TOTAL PRICE OF $8,000.00, FOR
DISBURSEMENT FROM ACCOUNT NUMBER 001 - 0000 - 219 -7500, 4 T
OF JULY DONATION ACCOUNT, IN AN AMOUNT OF NOT LESS
THAN $2,000.00, AND NON- DEPARTMENTAL CONTINGENCY
ACCOUNT NUMBER 001.2100.519.9920 IN AN AMOUNT NOT TO
EXCEED $6,000.00; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, Article III, Section 5, H, of the City Charter, requires bids be obtained for
purchases of items over $5,000.00; and
WHEREAS, The City of South Miami Parks & Recreation Department will "piggy
back" off the City of Homestead; and
WHEREAS, The City of Homestead approved Firepower Displays Unlimited, Inc.,
through Contract # 200105, with an expiration date of September 30, 2004; and
WHEREAS, This company has provided the City of South Miami with spectacular
fireworks in the past.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. That a purchase order be awarded to Firepower Displays Unlimited, Inc.,
for $8,000.00 and charging the amount to two separate accounts; 001 - 0000 - 219.7500, 4th of July
Donation Account, for not less than $2,000.00 and for an amount not to exceed $6,000.00 from
the Non - Departmental Contingency account number 001.2100.519.9920, which currently has a
balance of $45,961.
Section 2. This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this day of 2004
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MAYOR
Commission Vote:
Mayor Russell:
Vice Mayor Palmer:
Commissioner Wiscombe:
Commissioner Birts- Cooper:
Commissioner Sherar:
Your 4
3�o�ne:
�58-5'SEICt p. 1
1 =48 P 01
r 23, 2033
Seat Via Fax 305- 259 - 5581
of W N 200105
A'viAS:
xttact # 200105 for Fireworks Display is due to exp e. on Sept er 30, ;Q03. The City of
the same term and conditions of the currant contract.
Plew sign in %he space afforded below as to your intentions regarding jhe eXtMi0n of ibis Corr stmt.
Your response must are submitted or faxed to the Purchasing Aepur=ent (305) 246 -3244 no later than
3:00 p.m. Friday,. Sepbmber 26,2003.
5ince�ely.
Briars K. O'Connor
Assistant Direcicm- GeneralServices .
t Rol �
Yes: we will extend our contmct until
Septee Tiber X 20K
Name & Titl&
No. we will not renew our r daft.