05-18-04 Item 6CITY OF SOUTH MIAMI
OFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM
TO: Honorable Mayor, Vice Mayor
and City Commission
FROM: Maria V. Davis d
City Manager/,/
RESOLUTION
DATE: May 18, 2004
South Miami
All- America citt
2001
SUB3ECT: Agenda Item #
Commission Meeting May 18, 2004
Re: Murray Park Swings
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE $5,607.00 TO
LEADEX CORPORATION FOR THE INSTALLATION OF A SWING SET AT MURRAY
PARK TO BE CHARGED TO NON - DEPARTMENTAL GENERAL CONTINGENCY
ACCOUNT NUMBER 001.2100.519.9920; PROVIDING AN EFFECTIVE DATE
BACKGROUND & ANALYSIS
During the construction of Phase II at Murray Park, Florida Recreation Development
Assistance Program (FRDAP) funding was set aside for the installation of swings at
Murray Park. On September 18, 2001, the City Commission adopted Resolution
Number 129 -01 -11277 authorizing the City Manager to award a purchase order to
Kompan Southwest to complete the installation (see attached). Unfortunately, this
funding was apparently diverted and used to supplement the construction of the Phase
II building. The swings were never installed.
We have recently contacted Dominica Recreation Products (Gametime) who has a
State of Florida contract to provide and install playground equipment. Dominica's
authorized installer in South Florida is Leadex Corporation. Leadex will provide for the
removal and disposal of the existing asphalt base where the swings will be installed;
supply and install the four -bay swing set; and provide proper safety surfacing under the
swing set. Also attached, please find a copy of the following documents:
• The proposal from Leadex Corporation
• A memo from Dominica Recreation Products referring us to Leadex as their installer
• A copy of the State contract with Gametime from Bid No. 38- 650 -001 -L
Funding for the installation of the swings at Murray Park will come from the Non -
Departmental General Contingency Account Number 001.2100.519.9920 which
currently has a balance of $45, 961.00.
RECOMMENDATION
We recommend that the City Manager be authorized to disburse the amount of
$5,607.00 to Leadex Corporation for the installation of swings at Murray Park.
1
2
3
4
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
RESOLUTION NO.
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO
DISBURSE $5,607.00 TO LEADEX CORPORATION FOR THE
INSTALLATION OF A SWING SET AT MURRAY PARK TO BE
CHARGED TO NON - DEPARTMENTAL GENERAL CONTINGENCY
ACCOUNT NUMBER 001.2100.519.9920; PROVIDING AN
EFFECTIVE DATE
WHEREAS, the playground at Murray Park was constructed without a swing set
depriving many children of the joy and benefit of this simple recreational activity; and
WHEREAS, the Parks and Recreation Department strives to accommodate the needs and
wishes of as many residents as possible; and
WHEREAS, Leadex Corporation is a certified contractor of Dominica Recreation
Products who has a State of Florida contract for playground equipment.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI:
Section 1. That the City Manager is authorized to disburse $5,607.00 to Leadex
Corporation for the installation of a swing set at Murray Park.
Section 2. That the payment in the amount of $5,607.00 be charged to the Non -
Departmental General Contingency Account Number 001.2100.519.9920 which currently has a
balance of $45,961.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this day of , 2004.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MAYOR
Commission Vote:
Mayor Russell:
Vice Mayor Palmer:
Commissioner Wiscombe:
Commissioner Birts- Cooper:
Commissioner Sherar:
Resolution No. 129-01-11277
A RESOLUTION OF THE MAYOR AND CITY CON' "MISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO RELEASE
FUNDS FOR $7,272.00 FROM ACCOUNT NUMBER 001- 0000 -115- 7020, "FRDAP
GRANT - MURRAY PARK ", TO KOMPAN SOUTHWEST INC., FOR THE
PURCHASE AND INSTALLATION OF TWO SETS OF SWINGS FOR TODDLERS
AND SCHOOL AGED CHILDREN.
WHEREAS, Pursuant to Article III, Section 5, H, of the City Charter requires bids be
obtained for services and or purchases of items over $5,000.00; and
WHEREAS, The renaissance of the City of South Miami Parks continues, and
WHEREAS, The addition of swings for toddlers and school age children will enhance
the wonderful Tot Lot that has already been placed; and
WHEREAS, The residents have requested the installation of swings: and
WHEREAS, The swings will compliment the existing Tot Lot and provide for
additional recreational opportunities.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMtiIISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. That a purchase order is awarded to Kompton Southwest Inc., for
the amount of $7,272.00 for the purchase and installation of
swings at Murray Park, and charging account number 001 -0000-
115 -7020, "FRDAP Grant- Murray Park ".
Section 2. This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this 18th day of September 2001.
ATTEST:
APPROVED:
CITY CLERK
/
MAYOR
COMMISSION VOTE:
4 -0
Mayor Robaina:
Yea
READ AND APPROVED AS TO FORM:
Vice Mayor:
Yea
Commissioner Bethel:
Yea
rr:
lam' %Z
Commissioner Wiscombe:
Yea
CITY ATTORNEY
Commissioner Russell: not
preset
Mumy Pad Swmp I—F. MO
T ®t $59607.00
No permits, fe.es, nor Plaw and pmcesft&
InstMatium to waaufactuvrs spem
uqt have access for machinery,
Most have accea4 to power & water.
Authonked
Signature & D.t -- L,
d
Accepted By
Signature & Date
u4 /U6/ZUU4 THU 1u:3o FAX 407 331 4710 DRP
Z001/001
the park and playground professionals
P.O. Box 520700 a Longwood, FL 32 752-0 700
TELEPHONE (407) 331 -0101 s FAX (407) 331 -4720
mi• • http.,1Avww drpanc com
ca E nwg pata a& ametinw -com
RECREATION PRODUCTS
FAX MEMO
TO: Dick Baker — City of South Miami
FROM: Pat Ext.102
FAX: 305 -669 -1266
SUBJECT: GameTime Installer
DATE: 4!8104
COMMENTS: Please contact: Leadex Corporation, 4731 S.W. 751h Avenue,
Miami, FL 33155 Attn: Jose Fonseca phone: 305 - 266 -2028 Fax 305- 264 -5350
4/19/2004 VIED 10:22 FAX 407 3314720 DRP
CONTRACT
This Contract, effective the last date signed below, is by and between the State of Florida,
Department of Management Services ("Department" ), an agency of the State of Florida with offices
at 4050 Esplanade Way, Tallahassee, Florida 32399 -0950, and the entities identified below as
Contractor (individually, "Contractor ") (the Contract is executed in counter-parts; see attached
sheets to identify all Contractors).
The Contractor responded to the Department's Invitation for Bid No. 30- 650- 001-L, Park
and Playground Equipment, Surfacing, Soil Amendment, Outdoor Bleachers and Shade Structures.
The Department has determined to accept the Contractor's bid and to enter into this Contract in
accordance with the terms and conditions of the solicitation. The specific products awarded to
Contractor, and the maximum rates Contractor may charge Customers, are identified on the attached
Exhibit 1.
Accordingly, and in consideration of the mutual promises contained in the Contract
documents, the Department and the Contractor do hereby enter into this Contract, which is a state
term contract authorized by section 287.042(2)(a) of the Florida Statutes (2001). The term of the
Contract is from the last date signed below to July 18, 2004. The Contract consists of the following
documents, which, in case of conflict, shall have priority in the order listed, and which are hereby
incorporated as if fully set forth:
Any written amendments to the Contract
•- This document, including Exhibit l
• Technical Specifications
m Instructions to Bidders
GencM gonditions
• Any base order under the Contract
• C or's bid
Stat of Florida, Date
Department of Management Services
By: William S. Simon, Secretary
Contractor Name: GAMETIME (Seal)
Street Address or P.O. Box: P. o. gnx 5-2rj7on
City, State, Zip: 4
/ LONMOOD. FL 32752 -0700
JUNE 300"2003
BS Date
It
Approved as to form and legality
by the Department General Counsel's Office:
Date
ITB No.: 38 -650 -001 -L May 21, 2003
Bid Forms Page 24 of 24
I,VVY/ VVU