05-04-04 Item 7TO: Honorable Mayor, Vice Mayor DATE: May 4, 2004
& City Commission
P
FROM: Maria V. Davis �,� AGENDA ITEM No.
City Manager RE: Authorizing the City Manager to
execute a contract with H & R Paving, Inc.
for roadway resurfacing project.
RESOLUTION:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION
CONTRACT WITH H & R PAVING, INC. FOR ROADWAY RESURFACING SERVICES TO BE
FUNDED THROUGH THE PEOPLE'S TRANSPORTATION PLAN (PTP) AND THE LOCAL
OPTION GAS TAX TRUST FUND ACCOUNT NUMBERS 124- 1730 -541 -3450, 001 -1730 -541 -3450
AND 001 - 1730 -541 -6210 IN AN AMOUNT OF $30,000; PROVIDING AN EFFECTIVE DATE
BACKGROUND & ANALYSIS:
With the intent to continue providing safe streets for motorists traveling within and through our
community, we have inspected our streets and prioritized them for repairs. Since most of our
streets have not been resurfaced in years, we have created a resurfacing program that would
eventually have all our City streets resurfaced within the next few years. To avoid additional
bidding expense, we have obtained the attached copy of Miami -Dade County's contract with
roadway resurfacing vendor H & R Paving, Inc.
After reviewing the agreement, we recommend "piggy- backing" on Miami -Dade County's
contract with H & R Paving, Inc. This phase of the contract will be charged to PTP and Local
Option Gas Tax account numbers 124 - 1730 -541 -3450, 001 -1730 -541 -3450 and 001 - 1730 - 541 - 6210.
Fund balances for these accounts are $345,170.00, $12,000.00 and $10,000.00, respectively.
RECOMMENDATION:
It is recommended that the City Commission approve funding for the work.
ATTACHMENTS:
❑ Proposed Resolution
❑ Miami -Dade County's Contract with H & R Paving, Inc.
❑ Project location map
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION CONTRACT
WITH H & R PAVING, INC. FOR ROADWAY RESURFACING SERVICES, TO BE FUNDED THROUGH
THE PEOPLE'S TRANSPORTATION PLAN (PTP) AND THE LOCAL OPTION GAS TAX TRUST FUND
ACCOUNT NUMBERS 124 - 1730 - 541 -3450, 001 -1730 -541 -3450 AND 001 - 1730 - 541 -6210 IN AN AMOUNT
OF $30,000; PROVIDING AN EFFECTIVE DATE
WHEREAS, the Mayor and City Commission wish to perform roadway resurfacing on our local
streets and;
WHEREAS, H & R Paving. Inc. is a current contracted vendor of Miami -Dade County on Roadway
Resurfacing projects and;
WHEREAS, the Mayor and City Commission authorize the City Manager to execute an agreement
with H & R Paving, Inc. for roadway resurfacing of our local streets.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: The City Manager is authorized to execute an agreement with H & R Paving, Inc. for
roadway resurfacing on our local streets for an amount of $30,000.
Section 2: That the amount of $30,000 will be charged to PTP and Local Option Gas Tax Account
Numbers 124 - 1730 -541 -3450, 001 - 1730 -541 -3450 and 001 - 1730 -541 -6210.
Section 3: This resolution shall become effective immediately upon adoption.
PASSED AND ADOPTED this
APPROVED:
Maria Menendez, City Clerk
day of 52004.
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
ATTEST:
Mary Scott Russell, Mayor
Commission Vote:
Mayor Russell:
Vice Mayor Palmer:
Commissioner Birts- Cooper:
Commissioner Wiscombe:
Commissioner Sherar:
MIAMI -DADE COUNTY, FLORIDA -
+'
STEPHEN P. CLARK CENTER
PUBLIC WORKS DEPARTMENT
SUITE 1610
5, 2003 111 N.W. FIRST STREET
AGREEMENT MIAMI, FLORIDA 33128 -1970
(305) 375 -2960
Quality Neighborhoods Improvement
Program 2 (QNIP2)- Resurfacing
Contract No. 6
Project No. 629902
Gentlemen:
The Special Provisions of subject'contract allows the Public Works Director to extend the time 'of this
contract for a period not to exceed one year provided the original contract amount of $2.000.000.00 has
not been fully expended during the original contract period of one.year.
This letter will confirm our mutual agreement to extend the time of the subject contract for an additional
period of one ,year, or until all.funds have been expended, whichever occurs first. The new completion
date resulting from this time extension will be July 6, 2004.
Very truly yours,
Le Aristides Rivera,
Director
Public Works De
AR:OPR:sh
C Ines Beecher, Finance Division
Jan Feldman, Contract Monitoring Office
` Z 03 John Ritsema, Construction Division
Ovidio P. Rodriguez, Construction Division
Steve Rich, Contract & Specifications
Blauca Padron, Finance Department
Cathy Jackson, Audit & Management
John Patterson, Road & Bridge Maintenance
Jack Clark, Right of Way Division
Octavio Marin, Construction Division
Carlos Palma, Project Manager
Abelardo Rodriguez, General Manager (seal)
H & R Paving
1955 N.W. 110'b Ave.
Miami, FL 33172
Equal opportunity1landicap Employer /Services
04/22/2004 08:04 3055926079 H & R PAVING
ffr�
� 1955 M. W. 110 Avenue
" Miami, FL 33172
(305) 261 -3005
(305) 592 -6079 FAX
.,�,
To: From.' (+
Fax: ,.� E7 Pages:
Phone:
Re: CC:
f Urgent C1 For Review ❑ Please Comment CI Please Reply O Please Recycle
* Comments:
Thanks,
PAGE 01
04/22/2004 08:04 3055926079 H & R PAVING
CONTRACTORS NAME: Ii & R PAVING, INC.
PROJECT NO. 629902
PROJECT NAME: RESURFACING - .CONT.R. #6
SET & OF s SETS
MIAMI -DA.DE COUNTY FLORIDA
PUBLIC WORKS DEPARTMENT
SPECIFICATIONS
AND
CONTRACT DOCUMENTS
FOR
RESURFACING CONTRACT NOS. 1 THRU S
Project Nos. 629897, 6298981,62,9899.629900.
629901, 629902.629903 & 629904 November, 2001
PAGE 02
J
04/22/2004 08:04 3055926079 H & R PAVING
CONTRACT
PAGE 03
This agreement made and entered into this a y o
In the year��j'�by and
between MIAMI_DA 7E COUNTY, FLORIDA. a political subdivision of the State of Florida, acting by
and through the 130ARD OF COUNTY COh1MISSIONERS. party of the first part, and H k-P Fttvin_o
In (cjss N.tiV, 11p�" �,venUe�Miam.i, Flo..rida 317 party of the second part.
WITNESSET14: That the parties herer,o. for the consideration herein set forth mutually agree as
follows:
Article 1, SCOPE OF WORK: The Contractor shall furnish all plant. labor, materials, and
equipment and perform all the necessary work in the manner and form provided in the Contract
Documents entitled; Resurfacing - Contract No. 6 - Project Number: 629902
Article 2, CONTRACT SUM: The County shall pay to the Contractor, for the faithful performance of
the Contract. in lawful money of the United States of America, and subject to the additions and
deductions as provided in the Contract Documents, a total sum as follows:
Based on the Contract prices shown in the Proposal heretofore submitted to the County, a copy
ofsaid Proposal being a part of the Contract Documents. the aggee, ate amount of this Contract
(obtained From either the lump sum price, the application of unit prices to the quantities shown
in the Proposal or the combination of both) not to exceed:
Twa hliilian Dollars .knd No Cents
($2,000,0 0 0,(90)
Artticic.1. PAYMENTS. Whenever the work provided For in an individual work order has been
completed in accordance with the requirements of these Specifications and final acceptance has been
made by the Engineer, an estimate for the full value (less Il7�lc retainage) of the tivorlC performed for
the work, order will be submitted by the Contractor to the Count requesting rae)
letterhead, The request for pavmcnt shalt be a COPY of the Conact Bid Forms nindicating mhose
quantities or Lump Sum.ltems utilized corrbspondingy to the submitted monthly requisition. The
Ensirieer will then take the necessary measurements and computations for verification. within twenty
(20) days thereafter, payment rur the full amount (less .10�?o retainage) thus determined shall be paid to
the Contractor.
Upon completion of an entire work, order involved in this Contract, including all required
restoration. and upon acceptance thereof in writing by the Eneincer and by the County, the balance clue
the Contractor For the entire work order shall be paid,
If during the progress of the work it appears that the Contractor's bills for materials and labor
are not being paid, the County shall
sums t have the right to withhold from the Contractor's payment sufricient to protect i[seIf against all losses from po
Of such debts. ssible liens, and to apply the said sums to the payment
Work Order
Pn. .- 1 ()J'4
04/22/2004 08:04 3055926079 H & R PAVING PAGE 04
•er.
CONTRACT
r
IN WITNESS WHEREOF the said MIAMI ^DADE COUNTY, FLORIDA, has caused this
Contract to be executed in its name by the County Manager, attested by the Clerk of
the Board otr County Commissioners, and has caused the seal of said Board of County
Commissioners to be hereto attached; and the said party of the second part has caused `
this Contract to be executed in its name by its _ President,
attested by its Lucrecia Gonzalez Secretary _ Raul.Gonzalez �, and has caused
the seal. of said corporation to be hereunto attached, all on the day and year first
above written. a °6,)
HARVEY R1JV1N �n ` •y ,.� X3:AMZ -DAD CO � lorida,, owner
Clerk of the Boa ya�;�,� fit. its E O'[,Yb= COMISSIONERS
By By:
Deputy Clerk Dun a ger
( PARTy OF TEE rJEST PAST)
WREN TIM CONTRACTOR 1S A CORPORAT;EON:
ATTEST
JL
Secretary k,7�
By=
3 /oo Page 4 of 4
(Correct Name of Corporation)
rr
President
(Corporate Seal)
(PARTY OF TEM SECOND PART)
04/22/2004
13:35
3055926079 H & R PARING
PAGE
02
Project Numbex., 62 98 97 -90 4
project Title: RESURFACING CONTRACTS NO. 1 THROUGH 6
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a.e, REPLACEMENT Of BASE AMD COLD
_
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id._
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_.S. BITUMINOUS MATERZAL ADJUSTMENT
11 -amCy rive
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3?510Cu,.:.
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JAnd
140 Cents
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-_ve �7olia:S find Na
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increased, decreased -DC
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+!� -S
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3A• ADJU57 F-X' ZWC; VALVE BOMES
Eighty Dollat5 And
(M1AM4' -DA0e COUNTY ONLY) (This
M. Cans
j
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ceneiei'vie „}nd may ae
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increased, decreased oe
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PERMAVENT
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04/22/2004
13:35 3055926079 H & R PAVING
PAGE
03
a.
• Project Nt►afbGZ': 629997 -904
Project Titles: RESURFACINC
CONTRACTS NO. 1 'THROUGH B
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,,.tt...o;C.�a?'.
71i -'
t.00
L.i. SKIP TRAFFIC STRIPE STRIPE,
Eighty cents
50.30
3p.:
10' SPACEI Iw"TTE
- THERHOPLAV4C1 (a" WIDE)
1 7:1 -j
1.00
EA. P,M1�MiYT yE55�1C,ES
One Hund:�d DoLLacs
SLOJ.JO
S1bC.]
J
ffCNLY /MERGE /SC {dvL /RR)
And Ma Cfihes
1Tht:mopiasti :)I
1.00
:.o. .4Ki9 TRAFFIC STRIPE - (14"
Fiecy,Cenca
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50,5
White /Yeli*w! 110' Sc.ipo, 30'
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%-.'35—+!
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L•F SOLrO TRAFFIC Z7RIPS -
ccrty Congo
ft;" WHITE IIThw,munlasticII
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Sixty Cer+.S
s0: 5J
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; 00
_ ,- SOLiS T4AEFTC STRIPE (8" WH'i'S)
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30. -5
34.7-, _
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1Eey Cans
a0.:
30.-.
j
fl4 "Yallowl ( "RERMOPLASTIC)
I
ad—fee)!
i.00
,.r. TRA "SIC STRCPT Its"
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S0, e4
50. so,
ISOU'D
v+Liowl ( "harmopLa5t CI
3A. DTR£CTri]NAL AAaOWS
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L GUIDELIPtES ((6" 001-MD) 12'^4'
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sixty Cana
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04/22/2004 13:35
3055926079 H & R PAVING
PAGE 04
project Number:
629897 -904
Project Title:
RESURFACING CONTRACTS NO. 1 THROUGH 9
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1.00 L.° TRAFFIC STRIPE 113"
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_ white, ShecmooLatic)
jTwa
Cents
711 -i -241
'_.00 L._. 500 TRAF- "ic STRIFE ( ?d"
Th:es° DoLlacs and
Wh1ce, ThermoolastiCl
Ir Cy Cents
..OG S.F. REMOVE EXIST ;NG PAVEMENT
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iRERK =NCS
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999 -00
1.40 L.a. CONTINGENCY AlfbOWANCE- (For
Two zundred
5200,000.40 3200,000.-0
permits. Ar.0 unC'aespen
Thousand DaLlars
condit ;ons AS .}I.1C�oC'L ,-ed' by cha
And No Cents
Engineer)
999 -L
i.00 L.S. FOR ALL COST ASSOCTAT50 WrTH
Taen:y ThousamO
920,000.00 32C,OOtl.J1
THE INOE ?ENOCNT ERI4rATE SECTOR
OoLLaCS And No
INSPSC70R OCNCZAL..
Cents
[[GEE "LNSTRUCTIONS TO 3iODERS"
AmO "GENERAL 525CI : ;ciT.ONS "j
(1� CE L
399 -'
_.JO L.B. FOR COST ASSOCIATED WTTM THE
FLve :'housand
551400.04 351000.4C
Or%':Ca OF ."MIAMI -DADS CdI1NTY
OoL!a:s And Nry
4NS?ZC OR GENERAL. ([3ee
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insGraC l�n ca Bidders i
General 5C,:Ci :itiCionsl (0.0025
X TOTAL K O)I
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7
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.. t I . . •ll .I.•f .�. I�1.• I .1. I .. r 11 r.. _ .. ..1 1 � r I .•I
City of South Miami
ROADWAY RESURFACING PROGRAM
SW 72ND STSUNSET DR
CO
0 100 200 300 600 900 1,200 1,500
Feet