04-20-04 Item 8CITY OF SOUTH MIAMI
Excellence, Integrity, Inclusion
TO: Honorable Mayor, Vice Mayor DATE: April 20, 2004
& City Commission ¢
FROM: Maria V. Davis ITEM No.
City Manager RE:
RESOLUTION
South Miami
AH- Americacity
pI y
2001
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI FLORIDA RELATING TO ELECTION EXPENSES,
AUTHORIZING THE FINANCE DIRECTOR TO DISBURSE THE AMOUNT
OF $4,419.37 FROM ACCOUNT NUMBER 001 - 2100 -519 -9920 TITLED NON
DEPARTMENTAL - GENERAL CONTIGENCY AND $1,346.50 FROM
ACCOUNT NUMBER 001 - 1200- 512 -4920 TITLED CITY CLERK - ELECTION,
TO THE MIAMI - DADE COUNTY BOARD OF COUNTY COMMISSIONERS
FOR THE GENERAL ELECTION HELD FEBRUARY 10, 2004; AND
PROVIDING AN EFFECTIVE DATE.
BACKGROUND & ANALYSIS
The 2003 -04 adopted Budget provides the amount of $4,000.00 for the General
Election process of February 10, 2004. See the breakdown below of expenses incurred
by this election:
Early Voting (Feb. 2 through Feb 6, 2004) $ 3,160.57
Paid from Acct# 001- 2100 -519 -9920
(Res. No. 10 -04 -11789 attached)
Acct# 001 - 1200 -519 -4920 Budget Balance : $ 4,000.00
Connecting Cables (Early Voting) -$ 364.70
Pollworkers for Feb. 10, 2004 - 2,018.80
Florida Election Commission I% assessment fee - 270.00
($30. x 9 candidates = $270.)
Actual Balance: 1,346.50
Elections February 10, 2004 $-5,765.87 $--4,41M
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI FLORIDA RELATING TO ELECTION EXPENSES, AUTHORIZING
THE FINANCE DIRECTOR TO DISBURSE THE AMOUNT OF $4,419.37 FROM
ACCOUNT NUMBER 001 - 2100 -519 -9920 TITLED NON DEPARTMENTAL -
GENERAL CONTIGENCY AND $1,346.50 FROM ACCOUNT NUMBER 001 -1200-
512 -4920 TITLED CITY CLERK - ELECTION, TO THE MIAMI - DADE COUNTY
BOARD OF COUNTY COMMISSIONERS FOR THE GENERAL ELECTION HELD
FEBRUARY 10, 2004; AND PROVIDING AN EFFECTIVE DATE. 3/5
WHEREAS, the FY 2003 -2004 adopted budget provides the amount of $4,000.00 for the
February 10, 2004 general election, and
WHEREAS, the total amount for the February 10, 2004 General Election is $5,765.87,
and
WHEREAS, the existing balance on Account No. 001- 2100 -519 -9920 titled Non
Departmental- General Contingency is $63,923.00, and
WHEREAS, the existing balance on Account No. 001 - 1200 -512 -4920 titled City Clerk -
Election is $1,346.50.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA;
Section 1: The Finance Director is authorized to disburse the amount of $4,419.37 from
account No. 001 - 2100 -519 -9920 (Non - Departmental- General Contingency) and $1,346.50
Account No. 001- 1200 -512 -4920 (City Clerk- Election) to pay the Dade County Board of County
Commissioners.
Section 2: This resolution shall be effective upon approval.
PASSED AND ADOPTED this day of , 2004.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MAYOR
Commission Vote:
Mayor Russell:
Vice Mayor Palmer:
Commissioner Wiscombe:
Commissioner Birts- Cooper:
Commissioner Sherar:
RESOLUTION NO. 10-04-11789
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA RELATING TO THE FEBRUARY
10, 2004 GENERAL ELECTION OF THE MAYOR AND CITY
COMMISSIONERS FOR GROUPS, II AND III AND UNEXPIRED
TERM FOR COMMISSIONER FOR GROUP IV; PROVIDING FOR
ADDITIONAL LABOR HOURS TO CONDUCT EARLY VOTING IN
THE AMOUNT OF $3,000.00 TO BE CHARGED TO CONTIGENCY
ACCOUNT NO. 001 - 2100 -519 -9920; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City Commission of the City of South Miami desires to schedule
the day, place and time of early voting by resolution; and
WHEREAS, that early voting requires additional Miami -Dade County Election's
Office staff labor hours to conduct early voting; and
WHEREAS, that the amount of $3,000.00 to pay for the additional labor to
conduct early voting will be charged to contingency account no. 001 - 2100 -519 -9920.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. That early voting for the 2004 General Election will be conducted
the week of Monday, February 2, 2004, through Friday, February 6, 2004. The polls
shall open precisely at 7:00 a.m., and close precisely at 7:00 p.m.
Section 2. Voting shall be conducted at City Hall, 6130 Sunset Drive, South
Miami, Florida.
Section 3. The City Clerk shall publish notice of such general election once a
week for four consecutive weeks next preceding the general election in a newspaper of
general circulation in South Miami. The notice shall contain the date, time, and place of
the early voting for general election and identify the commission groups.
Section 4. This resolution shall become effective upon adoption thereof.
Additions shown by underlining and deletions shown by ev mg.
Res. No. 10 -04 -11789
PASSED AND ADOPTED this6th day of January , 2004.
ATTEST:
Y CLERK
A rnnn nvUr-N .
COMMISSION VOTE:
4 -0
READ pR ED A TO FORM: Mayor Feliu:
Yea
Vice Mayor Russell: out
of room
Commissioner McCrea:
Yea
C ATTORNEY Commissioner Bethel:
Yea
Commissioner Wiscombe:
Yea
J:\My Documents\resolutions\resolution 2004 General Election Early Voting.doc
Additions shown by underlinins and deletions shown by ^ =,°r
o�� *mg.
Payment Check Tax Rate(s)
Comments Please return payment to: TOTAL $
Attention: John E. Mendez
' '`
Acting Asst Director Administrai -,�y,✓ 4 �p.�$ .�^ �- .:
§F
Please make checks payable to: Dade County Board of County Commissioners
PO:
I
Trucks
$ 118.56
$ 118.56
1
Absentee /Provisional Ballot Printing Charges
$ 254.23
$ 254.23
621
Absentee Ballot Postage Charges
$ 0.60
$ 372.60
1
Precinct Supplies
$ 25.00
$ 25.00
1
Ballot Creation/Tabulation
$ 1,100.00
$ 1,100.00
1
Labor /Overtime (Absentee Ballots)
$ 156.48
$ 156.48
1
Labor /Overtime (Early Voting)
$ 3,160.57
$ 3,160.57
1
Labor /Overtime (Election preparation /Election Day)
$ 3,524.40
$ 3,239.00
1
iVotronic ADA sound file creation,
500.00
$ 500.00
�e
SubTotal
$ 8,926.44
Payment Check Tax Rate(s)
Comments Please return payment to: TOTAL $
Attention: John E. Mendez
' '`
Acting Asst Director Administrai -,�y,✓ 4 �p.�$ .�^ �- .:
§F
Please make checks payable to: Dade County Board of County Commissioners
PO:
GM200I13
CITY OF SOUTH MIAMI
Fiscal Year 2004
Account
Balance Inquiry
Account number . .
. 1-
1200 - 512.49 -20
Fund . . . . . . .
. 001
GENERAL FUND
Department . . . .
. 12
CITY CLERK
Division . . . . .
. 00
CITY CLERK
Activity basic . .
. 51
GENERAL GOVERNMENT SERVIC
Sub activity . . .
. 2
EXECUTIVE
Element . . . . .
. 49
OTHER CURRENT CHARGES
Object . . . . . .
. 20
ELECTIONS
Original budget . . . . . . .
Actual expenditures - current . .
Actual expenditures - ytd . . . .
Unposted expenditures . . . . . .
Encumbered amount . . . . . . . .
Unposted encumbrances . . . . . .
Pre - encumbrance amount . . . . . .
Total expenditures & encumbrances:
Unencumbered balance . . . . . . .
FS= Encumbrances F7= Project data
F10= Detail trans Fll =Acct activity list
4,000
4/02/04
10:17:57
.00
2,653.50
.00
.00
.00
.00
2,653.50 66.3%
1,346.50 33.7
F8 =Misc inquiry
F12= Cancel F24 =More keys
GM200I25
CITY OF SOUTH MIAMI
Account Balance Inquiry
Transactions
Fiscal Year
2004 Account# 1- 1200 - 512.49 -20
Description
OTHER CURRENT CHARGES / ELECTIONS
Position to
Starting date
4022004 mmddyyyy
or Period
Transaction Type
Type options, press Enter.
_
1= Select
Date
Encumbrance
Op Tp Ap Pr
mm /dd /yyyy
Amount
Amount
AP GM 05
02/06/2004
364.70
.00
_
AJ GM 04
01/28/2004
30.00
.00
_
AJ GM 04
01/28/2004
30.00
.00
_
AJ GM 04
01/28/2004
30.00
.00
_
AJ GM 04
01/28/2004
30.00
.00
_
AJ GM 04
01/28/2004
30.00
.00
_
AJ GM 04
01/28/2004
30.00
.00
_
AJ GM 04
01/28/2004
30.00
.00
_
AJ GM 04
01/28/2004
30.00
.00
F8 =Orig appl /group# Fll= Account
activity listing
F12= Cancel
F16= Pending
Transactions F17=
Subset
4/02/04
10:18:39
Budget
Amount
GM20OI25 CITY OF SOUTH MIAMI
Account Balance Inquiry
Transactions
Fiscal Year 2004 Account# 1- 1200 - 512.49 -20
Description OTHER CURRENT CHARGES / ELECTIONS
Position to Starting date 4022004 mmddyyyy or
Transaction Type
Type options, press Enter.
1= Select
Period
4/02/04
10:18:34
Budget
Amount
Date
Encumbrance
Op Tp
Ap
Pr
mm /dd /yyyy
Amount
Amount
AP
GM
05
02/20/2004
103.00
.00
_
AP
GM
05
02/20/2004
103.00
.00
_
AP
GM
05
02/20/2004
103.00
.00
_
AP
GM
05
02/20/2004
103.00
.00
_
AP
GM
05
02/20/2004
103.00
.00
_
AP
GM
05
02/20/2004
103.00
.00
_
AP
GM
05
02/20/2004
103.00
.00
_
AP
GM
05
02/20/2004
103.00
.00
_
AP
GM
05
02/20/2004
118.45
.00
F8 =Orig
appl /group# Fll= Account
activity listing
F12= Cancel
F16= Pending
Transactions
F17= Subset
4/02/04
10:18:34
Budget
Amount
GM200I25
CITY OF SOUTH MIAMI
4/02/04
Account Balance Inquiry
10:18:29
Transactions
Fiscal Year
2004 Account# 1- 1200 - 512.49 -20
Description
OTHER CURRENT CHARGES / ELECTIONS
Position to
Starting date
4022004 mmddyyyy
or Period
Transaction Type
Type options, press Enter.
_
1= Select
Date
Encumbrance
Budget
Op Tp Ap Pr
mm /dd /yyyy
Amount
Amount
Amount
AP GM 05
02/20/2004
103.00
.00
_
AP GM 05
02/20/2004
103.00
.00
_
AP GM 05
02/20/2004
103.00
.00
_
AP GM 05
02/20/2004
103.00
.00
_
AP GM 05
02/20/2004
103.00
.00
_
AP GM 05
02/20/2004
103.00
.00
_
AP GM 05
02/20/2004
103.00
.00
_
AP GM 05
02/20/2004
103.00
.00
_
AP GM 05
02/20/2004
103.00
.00
+
F8 =Orig appl /group# Fll= Account
activity listing
F12= Cancel
F16= Pending
Transactions F17=
Subset
GM200I25
CITY OF SOUTH MIAMI
Account Balance Inquiry
Transactions
Fiscal Year
2004 Account# 1- 1200 - 512.49 -20
Description
OTHER CURRENT CHARGES / ELECTIONS
Position to
Starting date
4022004 mmddyyyy
or Period
Transaction Type
Type options, press Enter.
_
1= Select
Date
Encumbrance
Op Tp Ap Pr
mm /dd /yyyy
Amount
Amount
AP GM 05
02/23/2004
103.00-
.00
_
AP GM 05
02/23/2004
103.00-
.00
_
AP GM 05
02/23/2004
103.00-
.00
_
AP GM 05
02/23/2004
118.45-
.00
_
AP GM 05
02/20/2004
149.35
.00
_
AP GM 05
02/20/2004
118.45
.00
_
AP GM 05
02/20/2004
103.00
.00
AP GM 05
02/20/2004
103.00
.00
_
AP GM 05
02/20/2004
103.00
.00
F8 =Orig appl /group# Fll= Account
activity listing
F12= Cancel
F16= Pending
Transactions F17=
Subset
4/02/04
10:18:20
Budget
Amount