04-06-04 Item 14CITY OF SOUTH MIAMI
Inter - office Memorandum
TO: Honorable Mayor, Vice Mayor
& City Commission
FROM: Maria V. Davis
City Manager 0
RESOLUTION:
DATE: April 6, 2004
i
Er
AGENDA ITEM No.
RE: Authorizing the City Manager to execute a
change order to Dooley & Mack for the Multi-
purpose Center
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, AUTHORIZING THE CITY MANAGER TO ADD $10,230.58 TO THE MULTI - PURPOSE
CENTER CONSTUCTION BUDGET AND TO EXECUTE THE APPLICABLE CHANGE ORDER TO
COMPLETE PAYMENT TO DOOLEY & MACK FOR THE CONSTRUCTION OF THE MULTI-
PURPOSE CENTER, TO BE CHARGED TO ACCOUNT NUMBER 011 -2100 -519 -9920; PROVIDING
FOR AN EFFECTIVE DATE
BACKGROUND & ANALYSIS:
The construction activities for the Multi - purpose Center presented some changes that are considered
normal for such a project. Some of the construction changes were requested by Miami -Dade County Fire
Department and others are to complement the improved service program. Some of the changes include:
❑ Request by Fire Marshall to add wire guards over alarm device in the gymnasium.
❑ Request by Fire Marshall to add bollards around the "backflow preventer" installed for
the building's water service system.
❑ Request to add conduit and wire for second floor telephone service relocation.
❑ Request to add security astragal at gymnasium exit doors.
❑ Request to paint telecommunication conduit installed after construction was substantially
completed.
After performing some of the changes /additions, the contractor was able to secure a Certificate of
Occupancy for the building on August 26, 2003. The contractor is now ready to submit for final payment,
which includes retainage and the costs for the additional services. The difference from the current project
balance and the amount owed to the contractor is $10,230.58. This amount will be paid from General
Contingency account number 011- 2100 -519 -9920, which currently shows a balance of $61,404.01.
RECOMMENDATION:
It is recommended that the City Commission approve the resolution.
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RESOLUTION No.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ADD
$10,230.58 TO THE MULTI - PURPOSE CENTER CONSTUCTION BUDGET AND TO
EXECUTE THE APPLICABLE CHANGE ORDER TO COMPLETE PAYMENT TO
DOOLEY & MACK FOR THE CONSTRUCTION OF THE MULTI- PURPOSE CENTER,
TO BE CHARGED TO ACCOUNT NUMBER 01 1- 2100 -519 -9920; PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, the City Commission of the City of South Miami, Florida, hired Dooley &
Mack to perform Construction Management @ Risk services for the construction of the
Multipurpose Center; and,
WHEREAS, Dooley & Mack performed additional services to secure the Certificate of
Occupancy; and
WHEREAS, additional $10,230.58 is needed for the final payment to Dooley & Mack.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA, THAT:
Section 1: The City Manager is authorized to execute the applicable change order with
Dooley & Mack for additional services for Multipurpose Center construction for a project
budget increase of $10,230.58.
Section 2: The $10,230.58 for the project budget increase shall be charged to account
number 001 - 2100 -519 -9920.
PASSED AND ADOPTED this
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
day of
APPROVED:
I I S
2004.
Commission Vote:
Mayor Russell:
Vice Mayor Palmer:
Commissioner Wiscombe:
Commissioner Sherar:
Commissioner Birts- Cooper
CONSTRUCTION CONTRACT CHANGE ORDER
Change No: 8 Date: 9/9/2003
Project: City of South Miami
Multipurpose Center Phase 2
Architect /Engineer: M.C. Harry & Associates, Inc.
To (Contractor): DOOLEY & MACK
11971 N.W. 37th Street
Coral Springs, Florida 33065
The CCD's indicated below have been accepted, as negotiated, for making the following changes:
IDescription of Proposed Change
Increase (Decrease)
1
Increase Contract Time - Non- compensable
$
This change is per the General Conditions, Section 7.3 Construction Change Directive.
Is -
Notice to Proceed Date
4/1/2002
Original Contract Sum
$ 3,000,000
CO - 1 $ 13,451.50
CO-2 $ 26,469.00
CO-7 10,858.26
subtotal 3,050,778.76
Contract Time
Days
Date
Subtotal
$ -
Original Contract (1177 +7)
270
12/27/2002,
Present Contract Sum
$ 3,050,778.76
CO - 1 30 Days used
This Change 226
New Contract Time 526 526 9/9/2003
New (Add) (Deduct)
$
New Contract Sum
$ 3,050,778.76
o increase to date
1.69%
This Change Order is an amendment to the Owner- Contractor Agreement, and all contract provisions shall apply unless specifically
exempted. The amount and time Change designated are the maximum agreed to by both the Owner and the Contractor for this change.
In consideration of the foregoing adjustments in Contract Time and Contract Sum, the Contractor hereby releases the Owner and
Architect from all Claims, demands, or causes of action arising out of the transactions, events and occurrences giving rise to this Change
Order. This written Change Order is the entire agreement between Owner and Contractor with respect to this Change Order. No other
agreement or modification shall apply to this contract amendment unless expressly provided herein.
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JAN-20,2004 5 :07PM N0. 9242 P. 2
FINAL PROJECT CLOSEOUT, CHANGE ORDER
Change No: Post Occupancy Change order Humber 1 Date: 1/20/2004
Project: City of South Miami Multipurpose Center Phase 2
ArchitecUEngineer: M.C. Harry & Associates, Inc.
To (Contractor): DOOLEY & MACK
11971 N.W. 37th Street
Coral Springs, Florida 33066
The following scope items have been successfully incorporated into the project. They are properly classified
as either owner requested changes, or non -code related changes to the permitted scope of work required by
the authority- having - jurisdiction (fire marshal[) as a prerequisite to accepting the project as complete and
ready for occupancy. The city subsequently accepted the project as substantially complete on 9 /9108. See un
bolded text following each individual change for justification.
Description of Proposed Change Increase Decrease)
1 PCO 0 083 -Add conduit wire for 2nd flr.. Phone service relocation. Owner
` re nested Chan e v ni n ce of a separate gV contractor. $ 13678
2 PCO # 084 -Add security'astrigel at gym exit doors 100A, 9006. Owner
requested change to enhance building security. $ 2,022.89
3 PCO # 087 - Add wire guards over alarm device In gymnasium. Required by Fire
Marshall, but not a code requirement. $ 9,565.20
4 PCO # 088 -Paint telcom conduit added in PCO 083. Owner requested change
for the convenience of a separate city contractor. $ 303.84
Drn 0 Dan F ACra boffa�� 'f Rm Dept Connection Required by Firs Marshati
0 VV VVV - M I 1 V NV / /1M rr y. W V rr) ••.v ••�
but not code requirement. $ 925.59
Total $ 4,954.22
Notice to Proceed Date Approved Contract Sum
4/1/2002 $ 9,050,779
Contract Time Days JDate Subtotal $ 4,954.22
Approved Contract Sum $ 3,050,778.76
Days used Add (Deduct) $ 4,954.22
Approved Contract Time 659 659 1520/2004
% increase ti fio
This Change Order is an amendment to the Owner - Contractor Agreement, and all contract provisions shall apply unless specifically exempted.
The amount and time Change designated are the maximum agreed to by both the Owner and the Contractor for this change. In consideration of
the foregoing adjustments in Contract Time and Contract Sum, the Contractor hereby releases the Owner and Architect from all Claims,
demands, or causes of action arising out of the transactions, events and occurrences giving rise to this Change Order. This written Chang
Order is the entire agreement between Owner and Contractor with respect to this Change Order. No other agreement or modification shall apply
to this contract amendment unless expressly provided herein.
Construction Manager , Architect /Engineer owner
Date: Date: r 2 ra ,�- Dater
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