03-16-04 Item 24CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM
To: Honorable Mayor, Vice Mayor
and City Commission
r
From: Maria V. Davis
City Manager
REQUEST
South Miami
All -Ame icaNy
r
2001
Date: March 16, 2004
Subject: Agenda Item #
Commission Meeting
03/16/04
Re: Acquisition of Computer
Server for the Multipurpose
Center
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ACQUISITION OF
CERTAIN COMPUTER EQUIPMENT FOR MULTI - PURPOSE CENTER
II, AUTHORIZING THE CITY MANAGER TO PURCHASE A NEW
SERVER FROM DELL CORP. IN THE AMOUNT OF $7,465.60 AND
CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 2020 -519-
6430 "OPERATING EQUIPMENT"
BACKGROUND AND ANALYSIS
The proposed computer contains a more powerful processor, larger hard drive, and CD -ROM
device that will allow faster processing and sharing of data by multiple users. The server will
allow us to connect several computers to the existing network. Furthermore, acquisition of the
server will provide:
1) Easy monitoring of users on the network and needed assurance that children enrolled in
the after - school program and using the City's computers do not have access to
prohibited /undesirable websites on the internet
2) Reliable connection to the network system by students and employees when using the
Multipurpose Center computers
3) Better security to the network system, preventing intrusion from outsiders
4) Faster printing on the network system
The disbursement of $7,465.60 needed to acquire the server from Dell Computer will be charged
to account number 2020 -519 -6430, entitled "Operating Equipment" which has a current balance
of $13,497.11.
This resolution will give retroactive approval for the acquisition directed by this Commission in
order to expedite the connection to better serve the children enrolled in the after- school program
and to alleviate some of the problems we have been experiencing with the computer system in
the center.
RECOMMENDATION
Approval is recommended.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ACQUISITION OF
CERTAIN COMPUTER EQUIPMENT FOR MULTIPURPOSE CENTER
II, AUTHORIZING THE CITY MANAGER TO PURCHASE A NEW
SERVER FROM DELL CORP. IN THE AMOUNT OF $7,465.60 AND
CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 2020 -519-
6430 "OPERATING EQUIPMENT "; PROVIDING FOR EFFECTIVE
DATE
WHEREAS, a network server is needed in the new multipurpose center to accommodate
several simultaneous computer users in the building and allow for sharing of data by various
users without causing performance degradation; and
WHEREAS, acquisition of a network server will provide for easy monitoring of users on
the network and needed assurance that children enrolled in the after - school program and using
the City's computers do not have access to prohibited /undesirable websites on the internet; and
WHEREAS, the City Administration is recommending that the server be purchased from
Dell Computer Corporation because of the government bid that it is providing us, and the
company's server is compatible with the rest of the equipment used by other city departments.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. That the City Manager is authorized to disburse a sum not exceeding the
amount of $7,465.60 to Dell Computer Corp., from the following account 2020 - 519 =6430, for
acquisition of the server.
Section 2. That this resolution is effective immediately upon approval.
PASSED AND ADOPTED this day of 12004.
ATTEST: APPROVED:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
MAYOR
COMMISSION VOTE:
Mayor Russell:
Vice Mayor Palmer:
Commissioner Wiscombe:
Commissioner Birts- Cooper:
Commissioner Sherar:
DELL
Date: 3/3/041:27:09 PM
QUOTE #:
Customer #:
Contract #:
CustomerAgreement #:
Quote Date:
Customer Name:
Page I of 2
QUOTATION
143250870
1052096
90231
250 - 000 -03 -1
3/3/04
MIAMI DADE COUNTY
TOTAL QUOTE AMOUNT:
$7,465.60
SYSTEM PRICE: $6,116.50
GROUP TOTAL: $6,116.50
Product Subtotal:
$7,465.60
Base Unit:
PowerEdge 2650,2.8GHz/512K Cache /533MHz FSB Xeon (221 -2654)
Tax:
$0.00
Memory:
1GB DDR SDRAM 266MHZ (2X512) PowerEdge (311 -2732)
Shipping & Handling:
$0.00
Monitor:
No Monitor Option (320 -0058)
Shipping Method:
Groundl
Total Number of System Groups:
1
GROUP- 1
1 QUANTITY.-'I
SYSTEM PRICE: $6,116.50
GROUP TOTAL: $6,116.50
Base Unit:
PowerEdge 2650,2.8GHz/512K Cache /533MHz FSB Xeon (221 -2654)
Processor:
2nd Processor, Xeon, 2.8GHz, 512K Cache ,533MHz FSB, PowerEdge 2650 (311 -2724)
Memory:
1GB DDR SDRAM 266MHZ (2X512) PowerEdge (311 -2732)
Keyboard:
No Keyboard Option (310 -3281)
Monitor:
No Monitor Option (320 -0058)
Hard Drive:
146GB 10K RPM Ultra 320 SCSI Hard Drive (340 -7968)
Hard Drive Controller:
Raid on Motherboard,PERC3 -DI 128MB,with Documentation,for Dell PowerEdge 2650 (340 -3943)
Floppy Disk Driver
1.44MB,3.5 in,Floppy Drive Dell PowerEdge Servers (340 -3961)
Operating System:
W2K3 Server Standard Edition 32 -bit (420 -2965)
Operating System:
Dell OpenManage Kit,32 -Bit (310 -1261)
Mouse:
Mouse Option None (310 -0024)
CD -ROM or DVD -ROM Drive:
24X IDE CD -RW /DVD ROM Drive for PowerEdge Servers (313 -1999)
Sound Card:
Bezel Option for Dell PowerEdge 2650 (310 -1487)
Speakers:
5 Bay SCSI Hard Drive Backplane,1X5, (1 in only) PowerEdge 2650 (340 -3932)
Documentation Diskette:
No Hard Copy Documentation (310 -1989)
Additional Storage Products:
146GB 10K RPM Ultra 320 SCSI Hard Drive (340 -7968)
Feature
MR5, ROMB 0, C4, for PowerEdge2650 (340 -3946)
Feature
RapidRails for Dell Rack (310 -1482)
Service:
Premier Enterprise Support - Gold - Advanced Software Support Quantity 3 Resolutions (950 -
0117)
Service:
Premier Enterprise Support - Gold - Premium Services, Initial Year (950 -0138)
Service:
Premier Enterprise Support Service Gold Welcome Letter (310 -3785)
Service:
Premier Enterprise Support - Gold - Premium Services, 2YR Extended (960 -3029)
Service:
Type 2 Contract Same Day 4 HR Parts and Labor On -Site Response, Initial Year (960 -4130)
Service:
Type 2 Contract Same Day 4 HR Parts and Labor On -Site Response, Two Years (960 -4132)
Service:
Premier Enterprise On Demand Engineer Dispatch Severity 1 Three Years (970 -0237)
Installation:
On -Site Installation Declined (900 -9997)
Misc:
146GB 10K RPM Ultra 320 SCSI Hard Drive (340 -7968)
Misc:
Redundant Power Supply, 125V with Y -cord for PE2650 and PV775N (310 -4324)
CF1,9104,Information, Label,Asset,Medium, #2, Factory Install (362 -8800)
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CF1,9104,Information, Label,Asset,Large, #2, Factory Install (362 -8801)
CFl Bypass EIDO (364 -7502)
CFI Routing SKU (365 -0257)
CFI,Rollup,lntegration, OR- System,Label,Service (366 -4301) - Quantity 2
SOFTWARE & ACCESSORIES
Product I Quantity Unit Pricel Total
15FP, 1U Rack Console with RapidRails, 15" TFT LCD, 83 key mini -kybd, U.S., Customer Install 1 $1,349.10 $1,349.10
/24fl_A71171
lurntaer of S & A Items:
S A Total Amount:
$1,349,10
SALES REP:
APRIL DELASHAW
PHONE:
800 -981 -3355
Email Address:
April_Delashaw @Dell.com
Phone Ext:
44721
For your convenience, your sales representative, quote number and customer number have been
included to provide you with faster service when you are ready to place your order. You may also
place your order online at www.dell.com /quote
This quote is subject to the terms of the agreement signed by you and Dell, or absent such agreement,
is subject to the applicable Dell terms and conditions agreement.
Prices and tax rates are valid in the U.S. only and are subject to change.
* *Sales /use tax is a destination charge, i.e. based on the "ship to" address on yourpurchase order.
Please_ indicate your taxability status on your PO.. If exempt, please fax exemption certificate to
Dell Tax Department at 512 - 283 -9276, referencing your customer number.
If you have any questions regarding tax please call 800 - 433 -9019. **
All product and pricing information is based on latest information available. Subject to change without
notice or obligation.
LCD panels in Dell products contain mercury, please dispose properly.
Please contact Dell Financial Services' Asset Recovery Services group for EPA compliant disposal
options at US_DFS_AssetRecovery @dell.com. Minimum quantities may apply.
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