03-16-04 Item 21TO: Honorable Mayor, Vice Mayor DATE: March 16, 2004
& City Commission
FROM: Maria V. Davis AGENDA ITEM No.
City Manager RE: Authorizing the City Manager to purchase One
Automated Garbage Truck
RESOLUTION:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO FUND IN ADVANCE THE
PURCHASE OF ONE AUTOMATED SIDELOADING GARBAGE TRUCK TO BE
PURCHASED FROM GENERAL GMC TRUCK SALES AND SERVICES, INC., IN AN
AMOUNT OF $155,383 TO BE CHARGED TO 2004 -05 PUBLIC WORKS DEPARTMENT
LEASE PURCHASE - TRUCKS ACCOUNT NUMBER 001- 1720 -534 -4455; PROVIDING
FOR AN EFFECTIVE DATE
BACKGROUND & ANALYSIS:
As approved with this year's budget, our Public Works Department has purchased two new Automated
Garbage Collection trucks. During the last budget process, we discussed the need for a third (back -up)
truck, which was postponed to be funded from next year's budget. It normally takes about six months to
manufacture one of these trucks. That would be a long time to be without a replacement should one of
the trucks become incapacitated. By ordering one now, we would be able to obtain another 2004 model,
which would result in a savings of $10,000 over the upcoming 2005 model year (increase in material cost
of $7,000 and new $3,500 EPA surcharge). The proposed spare truck will be the same HEIL, Python
model, with a 9 -foot reach automated arm and a total capacity of 33 cubic yards (28 cubic yard body & 5
cubic yard hopper).
For the purchase of this truck, we intend to "piggyback" on our current contract for the two trucks we
purchased. The estimated total cost of the truck, with a 5 -year extended warranty for engine and
transmission and applicable financing fee is $155,383.00. We recommend that the first year's lease
payment be funded in advance from the 2004 -05 budget, account number 001 - 1720 -534 -4455.
RECOMMENDATION:
Approval is recommended.
TTACHMENTS:
LJ Proposed resolution
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, AUTHORIZING THE CITY MANAGER TO FUND IN ADVANCE THE PURCHASE OF ONE
AUTOMATED SIDELOADING GARBAGE TRUCK TO BE PURCHASED FROM GENERAL GMC
TRUCK SALES AND SERVICES, INC., IN AN AMOUNT OF $155,383 TO BE CHARGED TO 2004 -05
PUBLIC WORKS DEPARTMENT LEASE PURCHASE - TRUCKS ACCOUNT NUMBER 001- 1720 -534-
4455; PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the Mayor and City Commission wish to purchase one Automated Side- loading
Garbage Truck for the Public Works Department as a spare truck and;
WHEREAS, the Mayor and City Commission wish to fund the purchase of the Automated Side - loading
Garbage Truck in advance from the 2004 -05 budget, and;
WHEREAS, the Mayor and City Commission authorize the City Manager to execute purchase
agreements and financing contracts in an amount of $155,383.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA:
Section 1: That the City wishes to purchase one Automated Side- loading Garbage Truck for
the Public Works Department Solid Waste Division.
Section 2: That the purchase will be funded, in advance, through the Public Works Department
Lease Purchase — Truck account number 001 - 1720 -534 -4455 from the 2004 -05 budget.
Section 3: That the Mayor and City Commission authorize the City Manager to execute a
purchase agreement with General GMC Truck Sales and Services, Inc. and financing contract
in an amount of $155,383.00, including estimated five -year engine and Transmission warranty
costs.
Section 4: This resolution shall be effective immediately.
PASSED AND ADOPTED this
APPROVED:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
day of 12004.
ATTEST:
MAYOR
Commission Vote:
Mayor Russell:
Vice Mayor Palmer:
Commissioner Birts- Cooper:
Commissioner Wiscombe:
Commissioner Sherar: