03-16-04 Item 15CITY OF SOUTH MIAMI
Excellence, Integrity, Inclusion
TO: Honorable Mayor, Vice Mayor DATE: March 16, 2004
& City Commission
Nb
t
FROM: Maria V. Davis ITEM No.
City Manager RE: Authorizing the City Manager to
execute the agreement with the South Florida
Resource Conservation & Development Council,
Inc. for the Broad Canal Survey.
RESOLUTION
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A CANAL SURVEYING
AGREEMENT WITH THE SOUTH FLORIDA RESOURCE CONSERVATION & DEVELOPMENT
COUNCIL, INC. FOR THE BROAD CANAL SURVEY IN THE AMOUNT OF $17,284.00 TO BE
CHARGED TO FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) DISASTER
NUMBER 1345 AND RELIEF FUNDING ACCOUNT NUMBERS 110- 0000 -132 -2071 AND 110-
0000 -132 -2072; PROVIDING FOR AN EFFECTIVE DATE.
BACKGROUND & ANALYSIS
To initiate the Broad Canal Improvements Project, data was previously obtained via transfer from
Miami -Dade County DERM /DORM in January 2004. In order to successfully complete the
preparation of plans and specifications for canal dredging, survey information will be required.
Because DORM's surveyor, J. Bonfill & Associates, Inc. is already familiar with the work to be
done, it is recommended that the South Florida Resource Conservation & Development, Inc
"piggy- back" on the Miami -Dade County DORM contract with J. Bonfill & Associates, Inc. to
perform the survey of this canal. This approach would save the City of South Miami time and
money, and therefore avoid denial of the FEMA reimbursement.
Public Works staff requested and received a proposal from South Florida Resource Conservation
& Development, Inc to accomplish this work. The proposal for $17,284.00 was thoroughly
checked and compared with prices for similar work being performed for canal surveying work.
This amount will be funded through the Federal Emergency Management Agency (FEMA)
Disaster Number 1345 and Relief Funding Account Numbers 110- 0000 - 132 -2071 and 110 -0000-
132 -2072. The current balance of the FEMA account for this portion of the work is $80,305.68.
Page 2 of 2
Comm. Mtg. Agenda
March 16, 2004
RECOMMENDATION
It is recommended that the City Commission approve this surveying agreement.
V n,
Attachments:
❑ Proposed Resolution
❑ Consultant's Proposal
❑ Project Area Location Map
MVD /wab
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A CANAL
SURVEYING AGREEMENT WITH THE SOUTH FLORIDA RESOURCE
CONSERVATION & DEVELOPMENT COUNCIL, INC. FOR THE BROAD CANAL
SURVEY IN THE AMOUNT OF $17,284.00 TO BE CHARGED TO FEDERAL
EMERGENCY MANAGEMENT AGENCY (FEMA) DISASTER NUMBER 1345 AND
RELIEF FUNDING ACCOUNT NUMBERS 110- 0000 - 132 -2071 AND 110- 0000 - 132 -2072;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Commission wish to perform surveying of the Broad Canal for the
purposes of preparing construction documents for canal dredging; and
WHEREAS, the South Florida Resource Conservation & Development Council, Inc. is a contracted
consultant for the Broad Canal Improvements project; and
WHEREAS, the Mayor and City Commission authorize the City Manager to execute a canal
surveying agreement in the amount of $17,284.00 with the South Florida Resource Conservation &
Development Council, Inc.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA:
Section 1: That the City Manager is authorized to execute a canal surveying agreement with the
South Florida Resource Conservation & Development. Council, Inc. for the Broad Canal Survey
Section 2: That the amount of $17,284.00 will be charged to Federal Emergency Management
Agency (FEMA) Disaster Number 1345 and Relief Funding Account Numbers 110- 0000 - 132 -2071
and 1.10- 0000 -132 -2072
Section 3: That this resolution shall become effective immediately upon adoption.
PASSED AND ADOPTED this
ATTEST:
Maria Menendez, City Clerk
day of 12004.
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
Mary Scott Russell, Mayor
Commission Vote:
Mayor Russell:
Vice Mayor Palmer:
Commissioner Wiscombe:
Commissioner Birts- Cooper:
Commissioner Sherar:
MAR- 9 -04 7E 5:27 PM S FL RC &D COUNCIL; INC, FAX NO 305 245. 2473 P. 2
�ia�+i -Drr 0 SFRCQ/Glty of South MIMI
Broad canal
SOUTH FLORIDA RESOURCE CONSERVATION & DEVELOPMENT
COUNCIL, INC.
15600 SW 288th Street Suite 402 Homestead, FL 33033 -1239
Phone (305) 245 -4319 Fax: (305) 245 -2473
r� www,sfrcd.ora
February 17, 2004
Mr. Greg Perry, P.E.
Eng, /Const. Operations Manager
City of South Mimi
4795 SW 75�i` Avenue
Miami-FL, 33155
RE: , ADDITIONAL P'RQFESSIONAL SERVIQ
Proposal for Broad Canal Improvement Project
City of South Miami
Miami -Dade County, FL
Dear Mr. Perry:
The South Florida: Resource Conservation &Development Council, Inc. (SFRC&D) is
pleased to submit' the following proposal for your consideration. The SFRC &D has
considered that In order to complete the design of the project and obtain the applicable
permits, it is necessary to have the surveyor complete the required scope of work
Furthermore, SFRC&D has reviewed and discussed the scope of work with J. Bonfill &
Associates, Inc. and is ready to begin the work once authorized.
SCOPE OF WORK DE'SCRJPT1011[
• Produce a canal survey baseline for the entire length of the canal with bearing,
geometric and reference information.
i Provide- canal too of bank cross °section 011 — ions as requi G.
0 Identify existing overhead utility lines at all canal crossings and intersections
Provide topographic roadway elevations at all canal culvert interseclions.
FEE COYPENSdTtON
ADDITIONAL PROFESSIONAL ISURVEYINC SERVICES (NOT TO EXCEED) ............ $17,284.00
TOTAL ORIGINAL CONTRACT FEE (NOT TO EXCE ED) ........................... ._...$162,100.00
TOTAL. ORIGINAL CONTRACT FEE NOW (NOT TO EXCEED) ................. ...........$179,384.00
*Original contract for professional services dated January $�', 2004.
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MAR- 9 -04 TUE 5 :27 PM S FL RC &D COUNCIL, INC. FAX NO, 305 245 2473 P, 3
SPROD/Glfy of South Miami
Broad canal
BREAKDOWN OF..:.FEE COMPENS-ATIt� !
1. Surveying (J. Bonfili & Assoc.)
4 Man Survey Crew 80 hrs. $117.50/hr
Registered Surveyor 12 hers. $105.001hr.
Surveyor Technician 24 hrs. $60.001hr.
CADO Operator 52 hrs. $47.Oftr.
Office Handling 06 hrs. $30_001hr
2. Management/Coordination (SFRC &!0)
Project Mgr. (P. E.) 09 hrs. $90.00lhr.
Project Engineer 25 hrs. $70.001hr.
CLARIFICATIONS, ExCLU Qy AW LIM1- rAT10NS
a) SFRG &D requests that amass to properties be facilitated by the City of South Miami
for survey work to be completed.
b) Estimated time of completion is 2 weeks.
The SFRC &D will commence with the additional services after your review and acceptance
of this proposal and upon receipt of a written authorization from your office.
If you have any questions or require additional information; please Contact me or Jose Olivo
at your earliest convenience.
Sincerely,
SOUTH FLORIDA RESOURCE CONSERVATION & DEVELOPMENT COUNCIL, Inc.
UO
1
Gregtarvey
Executive Director
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0 250' 500' 1000, PROJECT AREA
J LOCATION MAP
AERIAL PHOTO 2001 SOUTH FLORIDA RESOURCE
CITY OF SOUTH MIAMI CONSERVATION& DEVELOPMENT COUNCIL, INC.
MIAMI -DADE COUNTY, FL BROAD CANAL 15600 SW 288TH STREET, SUITE 402
HOMESTEAD, FL 33033 -1239
PHONE (305) 246 -4319 FAX: (305) 245 -2473
www.stcd.org