03-02-04 Item 6�! : tI,
To: Honorable Mayor, Vice Mayor Date: March 2, 2004
and City Commission
From: Maria V. Davis Subject: Agenda Item 4-6
City Manager l Commission Meeting
03/02/04
Re: Amendment to CDGB
Contract
REQUEST
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO
EXECUTE CONTRACT AMENDMENT ONE WITH MIAMI -DADE
COUNTY OFFICE OF COMMUNITY AND ECONOMIC DEVELOPMENT
FOR A TIME EXTENSION ON THE FY 2003 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG); PROVIDING AN EFFECTIVE
DATE.
BACKGROUND AND ANALYSIS
The City currently has a grant contract to receive Community Development Block Grant (CDBG)
funds. That contract is due to expire if we do not submit an extension prior to March 5, 2004. In
order to take full advantage of these funds an extension of the contract to June 30, 2004 is
necessary.
RECOMMENDATION
Your approval is recommended.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE
CITY MANAGER TO EXECUTE CONTRACT AMENDMENT ONE
WITH MIAMI -DADE COUNTY OFFICE OF COMMUNITY AND
ECONOMIC DEVELOPMENT FOR A TIME EXTENSION ON THE
FY 2003 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Commission wishes to continue accepting
FY2003 grant funds from Miami -Dade Office of Community Development; and
WHEREAS, the funds are for the City of South Miami Church Street
improvements /reconstruction and the study concerning a community pool; and
WHEREAS, the Mayor and the City Commission authorize the City Manager to
execute Contract Amendment One with Miami -Dade Office of Community
Development.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA;
Section 1. That the city wishes to continue receiving FY 2003 CDBG grant
funds from Miami -Dade Office of Community Development.
Section 2. That the Mayor and City Commission authorize the City Manager
to execute Contract Amendment One with the Miami -Dade Office of Community
Development.
Section 3. This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this 2„d day of March, 2004.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Russell:
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Vice Mayor Palmer:
Commissioner Wiscombe:
Commissioner Marie Birts- Cooper:
Commissioner Sherar:
CITY ATTORNEY
JACBlazekon McGruffl \RESOLUTION Authorizing Amendment One to CDBG Contract FY2003
Page 2 of 2
MIAMI-
COMMUNITY DADE
AND ECONOMIC DEVELOPMENT
140 W. FLAGLER STREET, SUITE 1000
MIAMI, FL 33130 -1561
February 24, 2004
Ms. Maria Davis
City Manager
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
Dear Ms. Davis:
OFFICE OF COMMUNITY AND
ECONOMIC DEVELOPMENT
Director's Office
PHONE: 305 - 375 -3431
FAX: 305- 375 -3428
kfinnie @miamidade.gov
www.co.miami-dade.fl.us/ced/
Re: FY 2003 CDBG Contract - $192,000
Amendment One
I am pleased to enclose seven counterparts of Amendment Number One to the FY 2003 CDBG
Contract with the City of South Miami. Please execute six copies and retain one for your files.
Do not place a date in the sentence that begins IN WITNESS THEREOF. The County Clerk will
date this amendment.
Please submit a copy of a City of South Miami resolution authorizing the execution of this
amendment. It is requested that the documents be returned to OCED no latter than March 5,
2004.
If you have any questions or concerns, please call your contracts officer, Richard Hoberman, at
(305) 375 -3472.
Sincerely,
Feli p "M. Rivero I I
Supervisor
Contracts Management and Monitoring Section
Enclosure
a
ECEIVE---,
00
CITY MANAGER'S OFFICE
CAWINDOWS\Desktop \WORD PRO DOCUMENTS \CITY OF SOUTH MIAMI FY03 CDBG AMEND ONE.doc
Last saved by Richard Hoberman 2/24/04 9.49 AM
AMENDMENT ONE TO FY 2003 CDBG CONTRACT
BETWEEN
MIA. II -DADE COUNTY
AND
CITY OF SOUTH MIAMI
The FY 2003 CDBG Contract between Miami -Dade County and the City of South Miami
executed on March 5, 2003, is amended as follows:
1. Paragraph IV. A. 2. Effective Date
The Contractor and OCED Agrees:
This contract shall expire on June 30, 2004. Any costs incurred by the
Contractor beyond this date will not be reimbursed by the County.
2. The effective date of this amendment is December 31, 2003.
3. Attachments A & B are revised as indicated in Attachments A & B.
Except for the change enumerated above, all other provisions of the contract shall remain in full
force and effect.
This Amendment is hereby made a part of the contract.
THIS SPACE IS INTENTIONALLY LEFT BLANK
IN WITNESS THEREOF, the parties hereto have caused this eleven (11) page amendment
to be executed by their undersigned officials as duly authorized, this _day of_, 2004.
CONTRACTOR:
CITY OF SOUTH MIAMI
BY: .
NAME:— Maria Davis
TITLE: City Manager
DATE:
Witness:
TITLE: City Clerk
CORPORATE SEAL:
Federal ID Number: R -59- 6000431
Resolution #: R- 1482 -02
Contractor's Fiscal Year Ending Date:
MIAMI -DADE COUNTY
BY:
NAME: George M. Burgess
TITLE: County Manager
ATTEST:
BY:
TITLE: Clerk, Board of County
Commissioners
AMENDMENT IS NOT VALID UNLESS SIGNED AND DATED BY BOTH PARTIES
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g aW ATTACHMENT ^A .
AGENCY NAME: Cm OF SOUTH MIAMI .
ACTtWff.* Rosa *Vebon of Chumh ShN6 Phna 1
FUNDING BOURCE CD802DD3
AMOUNT: offammom
TOTAL ACTIVITY COSTS: 8311,DDD
TOTAL AVAILABLE FUNDING (NOW
OCEDr 8136,000
PROPOSED ACCOMPLISHMENT
UNITS: 8,218
' ACCOMPLISHMENTUNRS: .' .
TYPE PEOPLE
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1AVl�CbiftMAT1VE�!'
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OBTAIN ENVIRONMENTAL
CLEARANCE FROM or
FINALIZE PROJECT DESIGN
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OBTAIN DAVIS BACON WAGE
DETERMINATION
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PREPARE FO AND OBTAIN OCED
APPROVAL
1ST ADVERTISE WE
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HOLD PREBID CONFERENCE
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OBTAIN OCED APPROVAL OF
GENERAL CONTRACTOR
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AWARD CONTRACT
HOLD PRECONSRUCTION
!
2ND CONFERENCE
COMPLETE 10 %OF PFiABE 1
CONSTRUCTION
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*Non —OCED funding Source: City of South Miami
Total
$0
$0
$211,000
$211,000
CITY OF SOUTH MIAMI
Detail Budget and Justification
Reconstruction of SW 59h Place
Non-
* OCED
OCED
I.
PERSONNEL SERVICES
Project Administration $0
$0
II.
CONTRACTUAL SERVICES
Audit $0
$0
III.
OPERATING EXPENSES
IV.
CAPITAL OUTLAY
Infrastructure Improvements to ( v Z$ $39,000
$172,000
Total
$39,000
$172,000
*Non —OCED funding Source: City of South Miami
Total
$0
$0
$211,000
$211,000
DETAILED BUDGET FUNDING SOURCE
PLEASE GROUP DETAILED COSTS FROM ATTACHMENT 25
INTO THE FOLLOWING CATEGORIES. TOTALS MUST AGREE.
AGENCY NAME: City of South Miami
PROPOSED ACTIVITY NAME: Reconstruction of SW-59 Place
TOTAL PROPOSED ACTIVITY COST: $172,000
QnyMr rQ nF FTTNflC
- - - - - - -- - -
AMOUNT
APPLIED FOR
AMOUNT
COMMITTED
TOTALS
CDBG
$172,000
$100,000
$272,000
OTHER COUNTY FUNDS
HOME
0
0
0
SURTAX
0
0
0
SHIP
0
CAPITAL OUTLAY
272,000
ESG
0
39,000
311,000
BANK FINANCING
272,000
0
0
OTHER SOURCES:
(DESCRIBE)
City of South Miami
South Miami CRA
311,000
$39,000
$39,000
TOTALS t
$172,000
$139,000
$311,000
TTCFC OF FITNDq
ADNIINISTRATION EXPENSES: GENERAL COSTS SUCH AS OVERHEAD OR
PERSONNEL, INCLUDING PRORATED COSTS.
OPERATING EXPENSES: COSTS DIRECTLY RELATED TO THE ONGOING
OPERATION OF THE PROPOSED ACTIVITY.
CDBG
COUNTY
BANK
FINANCING
OTHER
SOURCES
TOTALS
ADMINISTRATION
0
0
0
0
0
OPERATING
EXPENSES
0
0
0
0
0
CAPITAL OUTLAY
272,000
0
0
39,000
311,000
TOTALS
272,000
0
0
39,000
311,000
ADNIINISTRATION EXPENSES: GENERAL COSTS SUCH AS OVERHEAD OR
PERSONNEL, INCLUDING PRORATED COSTS.
OPERATING EXPENSES: COSTS DIRECTLY RELATED TO THE ONGOING
OPERATION OF THE PROPOSED ACTIVITY.
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CITY OF SOUTH MIAMI
Detail Budeet and Justification
Conceptual Design Phase for Community Pool at Murray Park
Non -
OCED OCED Total
I.
PERSONNEL SERVICES
Project Administration
$0 $0 $0
II.
CONTRACTUAL SERVICES
Audit
$0 $0 $0
III.
OPERATING EXPENSES
IV.
CAPITAL OUTLAY
Infrastructure Improvements
$0 $20,000 $20,000
Total
$0 $20,000 $20,000
� vl n,2 Lb q _1
MI DAD C��
COMMUNITY AND ECONOMIC DEVELOPMENT
PART 1: Activity information
1. Agency N
2. Project Title:
PROGRESS REPORT
For FY 2004
*Select Quarter ( ✓)
1n JAN -MAR
2ND APR -JUN
3rd JUL -SEP
ANNUAL REPORT
3. Activity Name: 4. Category:
5. Activity Address: 6. Commission District:
7. Activity Description:
8. IDIS No. 9.Source: 10. Grantee Activity #:,
11. Matrix Code: 12. Index Code: 13. National Objecti
ENTER YES (Y) OR NO (N) FOR QUESTIONS 14 TO 17
14. Help Prevent Homelessness ?: .15. Help Those With HIV /AIDS?.
16. Primarily Help Persons With Disabilities ?: 17. Generate Program Income ?:
INDICATE ALL THAT APPLY WITH "X" FOR QUESTIONS 18 TO 24
18. Section 108: _19. One - For -One Replacement: 20.Displacement: 21. Float Funded:_
22. Special Assessment: 23. Revolving Fund: 24. Favored Activity:
25. Float Principal Balance:
26. Indicate if the activity is located in CDFI Area or Strategy Area C/S:
27. Area Identifier:
28. Unligaidated Obligations:
PART 2: Area Benefit information (complete this part if the national objective is LMA)
1. Percent of Low/Mod in Service Area: 2. Survey or Census Tract determination? (S /C):
3. Census Tract:
in104 8:49 AM
4. Block Groups:
Page 1 of 12
PART 3 Direct Benefit information (.complete this part if the National Objective is LMC.LMH. LMJ
1. Counts by Households or Persons? (H/P):
2. Total Number Benefiting from the Activity: 3. Number of Female Headed Households:
4. Number of persons served in Entitlement Area:
S. Number of persons served outside of Entitlement Area:
6. Method of Verification by the Agency:
7. Presumed Benefit? (Y/N): 8. Nature/Location ? (Y/N):
9. Nature/Location Narrative:
Direct Benefit by Ethnic
Category
White
Black
Asian
American
Native
American
Asian
Black
American
Other
Asian/
Hispanic
Totals
African
Indian/
Hawaiian /
Indian/
&
African
Indian!
Muld —
Pacific
American
Alaskan
Other Pacific
Alaskan
White
American
Alaskan
Racial
islander
Native
Islander
Native
& White
Native
& White
& Black
African
American
Direct Benefit by Income Category
LOW EXTREMELY LOW TOTAL
MOD
PART 4.- Slum /Blight Area Information (complete this part if the National Objective is SBA)
1. Boundaries:
2. Percentage of Deteriorated Buildings: 3. Public Improvement/Condition:
4. Slum/Blight Designation Year:
PART S.- Job Creation /Retention Information (complete this part if the National Objective is LMJI
CDBG Direct Loan
CDBG Deferred
CDBG Grant
CDBG Other
Page 2 of 12
in104 8:49 AM
Ift ■-.t
Type
'Total Job Count-
Full Time'Joii _ .
Total Job Count -
Full Time- Low/Mod
Total Hours
Part time
Total Hours -Part
Time- Low/Mod
Percent of
Low/Mod Jobs
Expect to Create
Displaced
From
# of Units expected at
Completion
Total
Expect to Retain
Remaining In
Actually Created
Relocated To
Actually Retained
PART 6• CDBG Multi unit Activity Set Up and Completion Information(for LMH activities)
Units
Total
Occupied
Occupied Low/Mod
# of Units at Start
Asian/Pacific
Other
Displaced
From
# of Units expected at
Completion
Total
# of Units actually Completed
Remaining In
Type
Authorized Costs
Actual Costs
CDBG
Hispanic
Asian/Pacific
Other
Displaced
From
Total
oftaT 7• nienlnr_nmsan+ Information (etomnlete this hart if disDlacement has occurred)
Type
Census Tract
Or City
White
Black
Hispanic
Asian/Pacific
American
Indian/Alaskan
Displaced
From
Available Date
Remaining In
Relocated To
PART Re RAntacP_kment Information (complete this Dart If One -for One Replacement has occurred)
Tye
Demolished/Converted Address
Replacement Address
# of Bedrooms
Agreement executed date
Available Date
PART 9: Activity Status /Accomplishments Information (complete this part for all types of activities)
1. Activity Status (Circle One): 1. Cancel 2. Completed 3. Underway
(An activity is considered to be completed when it meets the National Objective and after all the funds are drawn)
2. Proposed Accomplishment Type: 3. Proposed # of Accomplishment Units:
4. Actual Accomplishments Type: 5. Actual # of Accomplishment units during the year:
S. Environmental Assessment Code: 7. Create Program Income? (Y/N):
Page 3 of 12
1/7/04 8:49 AM
Accomplishment narrative for the Current Program Year (Please make sure that accomplishments during the current year are only included.
Maximum 6 lines)
By signing below I, , verify that the information in this report is
accurate and appropriate records have been maintained.
Prepared By: Date:
Reviewed By: Date:
FOR OCED USE ONLY
Verified for completeness and accuracy by:
Contract Officer: Date:
Planner. Date:
CMiM Section Supervisor Date:
Planning Section Supervisor Date:
Division Director. Date:
Admin. Support Staff: IDIS UPDATE
Page 4 of 12
in104 8:49 AM
QUARTERLY PROGRESS REPORT INSTRUCTIONS
PART 1. ACTIVITY INFORMATION
1. Agency Name: Enter the Name of the Agency
2. Project Title: Agency Acronym and the Title of the Project (60 characters maximum)
3. Activity Name: Agency Acronym and the name of the activity (40 characters maximum)
4. Category: Enter the Category of the activity (e.g. Housing, Public Service, Ecc. Dev etc.)
5. Activity Address: Enter the complete address of the location where the activity is taking place
6. Commission District: Enter the Commission District # where the activity is taking place
7. Activity Description: Enter brief description of the activity (120 characters maximum)
8. IDIS No.: Enter IDIS No. of the activity.
9. Source: Enter the funding source (e.g. HOME 95).
10. Grantee Activity #: Enter the Grantee Activity No.(E.g. B.00.020.235)
11. Matrix Code: HUD Code applicable to the activity.
12. Index Code: Enter the Index Code from FAMIS
13. National Objective: Enter the National Objective applicable to the activity.
14. Help Prevent Homelessness ?: Enter Y if the purpose of the activity is to prevent homelessness; otherwise enter N.
15. Help those with HIV /AIDS ?: Enter Y if the purpose of the activity is to help persons with HIV /AIDS; otherwise enter N.
16. Primarily Help Persons With Disabilities ?: Enter Y if the purpose of the activity is primarily help persons with disabilities;
otherwise enter N.
17. Generate Program Income ?: Enter Y if this activity is expected to generate Program Income; otherwise enter N.
18. Section 108: Enter X if this activity is funded in whole or in part using proceeds from loans guaranteed under Section 108.
19. One for one Replacement: Enter X if this activity is a One - For -One Replacement Activity
20. Displacement: Enter X if this activity involve a displacement activity
21. Float Funded: Enter X if this activity is a Float Funded activity
22. Special Assessment: Enter X if this activity is a public improvement activity for which a special assessment will be levied.
23. ,Revolving Fund: Enter X if this activity is funded through 'a revolving fund.
24. 'Favored Activity: Enter X if this activity is an economic development activity that is of important national interest and
therefore may be excluded from the aggregate public benefit calculation.
25. Float Principal Balance: Enter the Float principal balance if this is a float funded activity
26. Indicate if the activity is located in CDFI Area or Strategy Area: Enter C or S depending upon whether this activity is
located in a Community Development Financial Institution (CDFI) or a Neighborhood Revitalization Strategy Area.
27. Area Identifier: If you entered C or S in the previous field, enter the Area Identifier.
28. Unliquidated Obligation: Enter the amount of orders placed. Contracts and grants awarded, goods and services received, and
similar transactions for which an expenditure has not been reported as of the end of the reporting period.
PART 2. AREA BENEFIT INFORMATION
1. Percent of Low/Mod in service area: Enter the percentage of low /mod persons in the service area.
2. Survey or Census Tract determination: Enter the method by which the percentage of low /mod in the service area was
determines. Enter S for Survey and C for Census.
3. Census Tract: Enter the Census Tract for the LMA Service Area.
4. Block Groups: Enter the Block Groups associated with the Census Tract.
PART 3. DIRECT BENEFIT INFORMATION(complete this part if the National Objective is LMC, LMH or LMJ)
1. Counts by Households or Persons? (H/P): Enter P for LMC or LMJ activity and H for LMH activity.
2. Total Number Benefiting from Activity: Enter the total number of persons benefiting from the activity.
3. Number of Female Headed Households: Enter the total number of female Headed Households. This field is not applicable to LMC and LMJ
activities.
4. Number of persons served in Entitlement Area: Enter the total number persons served in Entitlement Area
5. Number of persons served outside of Entitlement Area: Enter the total number of persons served outside of the Entitlement Area.
6. Method of verification by the Agency: Enter the method used by the Agency in determining the number of persons served inside and
outside of the Entitlement Area.
7. Presumed Benefit? (Y/1): Enter Y if this activity is designed to exclusively serve a category of persons presumed by HUD to be low /mod
income. Please note that presumed benefit groups are limited to: abused children, battered spouses, elderly persons, disabled adults, illiterate
adults, persons living with AIDS, homeless and Migrant Farm Workers. This field is not applicable to LMH and LMJ activities.
8. Nature/Location: Enter Y if the activity is considered low /mod because of the nature of the activity and the place it is being carried out
This field is not applicable to LMH and LMJ activities.
9. Nature/Location Narrative: Enter a description of how the Nature/Location of the activity benefits a limited clientele, at least 51% of
whom are low /mod income.
PART 4: SLUM /BLIGHT AREA INFORMATION (complete this part if the national objective is SBA)
Page 5 of 12
in104 8:49 AM
1. Boundaries: Enter a description of the boundaries of slum/blight area (180 characters maximum)
2. % of deteriorated buildings: Enter the percentage of buildings that were deteriorated when the area was designated as slum/blight.
3. Public Improvement/Condition: Enter a brief description identifying each type of improvement located within the area and its condition at
the time the area was designated slum/blight(40 characters maximum) - _ :.- -..:.... ......_
4. Slum/Blight Designation Year: Enter the year the area was designated as slum/blight.
PART 5• JOB CREATIONIRETENTION INFORMATION (complete this part if the National Objective is LMJ
Table 1: Director Deferred Payment Loan Information: If CDBG assistance for a job creation/retention activity is provided in the form of a
loan, enter the Interest Rate, Amortization Period and the Amount.
CDBG Grant Amount: If CDBG is being used to provide assistance in a form other than a direct or deferred loan, enter the amount
provided for this activity.
Table 2: Enter the information about jobs expected to create, expected to retain, actually created and actually retained.
PART 6: CDBG MULTI -UNIT ACTIVITY SET UP AND COMPLETION INFORMATION
Table 1: Enter details of # of units at start, # of units expected at completion and # of units actually completed
Table 2: Enter the details of costs associated with the activity.
PART 7: DISPLACEMENT INFORMATION
Enter the requested displacement information in the table
PART 8: REPLACEMENT INFORMATION
Enter the relevant information in the table regarding Replacement as a result of this activity.
PART S• ACTIVITY STATUS /ACCOMPLISHMENTS INFORMATION(complete this part for all types of
activjtiesl
1. Activity Status: Circle 1, 2 or 3. Please note that an activity is considered to be completed once it meets its national objective and all the funds
are drawn from MIS.
2. Proposed Accomplishment Type: Enter 1= People, 4= Households, 8= Businesses, 9= Organizations, 10= Housing Units, 11= Public Facilities,
13 =Jobs.
3. Proposed # of accomplishment Units: Enter the proposed # of units to be accomplished.
4. Actual accomplishment type: Enter the actual accomplishment type.
5. Actual # of accomplishment units during the year: Enter the actual units accomplished.
6. Environmental Assessment Code: Enter A= Exempt, C= Completed, D= Underway
7. Create Program Income: Enter Yes or No.
Page 6 of 12
inIO4 8:49 AM
SECTION H: FISCAL INFORMATION
GENERAL INSTRUCTIONS This portion of the report must include only OCED funds and
expenditures covered by your organization's contract with OCED.
This section of the report covers fiscal activities from the
beginning of the contract date through the cut -off date covered by
the report.
BUDGET AND EXPENDITURES
APPROVED BUDGET For each category, list the amount of funds allocated in the most
recent approved OCED budget for your contracted activity.
PROJECTED List the project expenditures through the cut -off date of the report
for each of the budget categories.
REIMBURSED List the contract expenditures that OCED has reimbursed to your
organization through the cut -off date of the report.
ACTUAL List ALL the contract expenditures, whether or not they have been
reimbursed by the County, OCED, that your agency incurred
through the cut -off date of the report.
PROJECTED EXPENDITURES List all the expenditures that your organization anticipates will be
FOR NEXT REPORTING incurred in the implementation of the contracted activities through
PERIOD the end of next reporting period.
PROJECTED CUMULATIVE List all expenditures that your organization anticipates will be
EXPENDITURES BY THE END incurred in the implementation of the contracted activities through
OF CONTRACT PERIOD the end of the, contracted period.
Page 7 of 12
17104 8:49 AM
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SECTION III: MINORITY BUSINESS ENTERPRISE DATA
SPECIFIC INSTRUCTIONS
NAME OF CONTRACTOR/
SUBCONTRACTOR OR
VENDOR, ADDRESS, AND
TELEPHONE NUMBER:
VENDOR ID #:
Enter this information only once on each report for each firm
receiving funds through your organization's contract with
OCED.
Enter the Employer Number that I.R.S. has assigned to the
Vendor /Subcontractor. Each vendor must have unique
identifier.
PRIME CONTRACTOR ID #: Enter the Employer Number that I.R.S. has assigned to the
Prime Contractor as a unique identifier. This information must
be provided for each vendor listed.
RACE/ETHNIC.GROUP: Enter the numeric code (1 through 6) that identifies the
raciallethnic background of the owner(s) and controller(s) of
51% of the business. If 51% of the business is not controlled by
any single racial or ethnic group, then enter the code that seems
most appropriate. The codes are listed at the bottom of the
form
TYPE OF TRADE: Enter the numeric code that best describes the
contractor's /subcontractor's /vendor's services. The codes are
mentioned in the front of this page.
AMOUNT OF CONTRACT/ Enter the total amount expended for goods, services, supplies,
SUBCONTRACT OR and/or construction costs for each vendor, contract and
PURCHASE: subcontract. In cases where commodities or equipment
purchases comprise the majority of the expenditures for the
period, then combine all expenses for the reported period.
TOTAL: Enter the total amount of dollars expended on goods, services,
supplies, and/or construction for all contracts, subcontracts,
and
purchases that occurred during the reporting period.
AFRICAN AMERICAN CHART
NUMBER OF CONTRACTORS, Enter number of African American firms that transacted
SUBCONTRACTORS, OR business with your organization during the reporting period.
VENDORS This information must be reported for organizations with at
least 51% African American ownership or control..
TOTAL DOLLARS AWARDED:
PERCENTAGE OF TOTAL
ACTIVITY:
1n104 8:49 AM
Enter the total dollars paid to African American firms during
the reporting period.
Enter the percentage of total dollars received by African
American firms from funds expended by your organization
during the reporting period.
Page 9 of 12
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U.S. HUD SECTION 3 REPORT
'ART THREE — SUMMARY — Indicates the efforts made to direct the employment and other economic opportunities
venerated by HUD financial assistance for housing and community development programs, to the greatest extent
easible, toward low — and very low - income persons; particularly those who are recipients of government assistance for
ousing. (Check all that apply.)
❑ Attempted to recruit low - income residents through: local advertising media, signs prominently displayed at the
project site, contracts with community organizations and public or private agencies operating within the
metropolitan area (or metropolitan country) in which the Section 3 covered program or project is located, or
similar.
❑ Participated in a HUD program or other program which promotes the training or employment of Section 3
Residents.
❑ Participated in a HUD program or other program which promotes the award of contracts to business concerns
which meet the definition of Section 3 business concerns.
❑ Coordinated with Youth build Programs administered in the metropolitan area in which the Section 3 covered
project is located.
❑ Other, describe below.
Page l l of 12
/04 8:49 AM
SECTION IV: U.S. HUD SECTION 3 REPORT
Economic Opportunities for Low & Very Low - Income Persons in Connection with Assisted Projects
AGENCY NAME: PROJECT NAME:
AGENCY ADDRESS:
REPORT REVIEWED /APPROVED BY:
CONTRACT AMOUNT: $
PERIOD REPORTED: QTR
TELEPHONE #:
1 2 3 4
(CIRCLE ONE)
(SIGNATURE)
PART ONE — EMPLOYMENT & TRAE\IlNG — To be completed for each project and submitted quarterly to OCED by
April 15, July 15, October 15 and January 15.
JOB CATEGORY
A
B
C
D
E
F
Total $
% B TO
G
Amount of
Amount of
Total
Total New
% of New
Total
Total
% of
1
RACIAL/ETHNIC
3
CODES
5
6
New
Hires who
Hires that
Employee
White
Employee
1
2
3
4
5
Hires
are
are
Trainee
Employee
Trainee
White
African
Native
Hispanic
Asian or
(Total of
Section 3
Section 3
Hours
Trainee
Hours
Amer.
Amer.
Amer.
Amer.
Pacific
Column
Residents
Residents
worked
NON -
Worked by
Amer.
G. 115)
(B /A)
Hours
Section 3
Residents
Worked
(E/D)
by Section
3 Residents
PROFESSIONAL
TECHNICIAN
OFFICE/
CLERICAL
CONSTRUCTION
BY TRADE
(LIST)
TRADE:
TRADE:
TRADE:
TRADE:
TRADE:
OTHER:
TOTAL:
PART TWO — SUBCONTRACTS AWARDED — for goods and services associated with this project.
TYPE OF
A
B
C
D
CONTRACT
Total $
Total $
% B TO
NUMBER OF SECTION 3 BUSINESSES RECEIVING CONTRACTS BY
Amount of
Amount of
A
RACIAi-IETHNIC IDENTIFICATION
Contracts
Contracts
1
2
3
4
5
6
Awarded
Awarded to
White
African
Native
Hispanic
Asian-
Hasidic
Section 3
American
American
American
American
Pacific
Jew
Businesses
American
CONSTRUCTION
NON -
CONSTRUCTION
1/7104 8:49 AM Page 12 of 12- Progress Report
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