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03-02-04 Item 2bTO: FROM: SUB3ECT: on CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER - OFFICE MEMORANDUM Mayor, Vice Mayor, Commissioners , Maria V. Davis, City Manager Report on Bus Bench Advertising DATE: February 24, 2004 lilt] South Miami entered into a contract with Martin Outdoor Media in April of 2001 to provide bus benches throughout the city. At the time, they were the only company to respond positively to the RFP, agreeing to all the terms outlined therein (see attached). Per the Managers Memorandum accompanying the approving resolution on April 17, 2001, "The terms of the RFP were structured in order to permit bus bench advertising in commercial and multi - family zoning districts, while benches in single - family residential areas would contain no advertising." The City receives a minimum of $5,000 per year under a revenue percentage agreement with the company, with the last two years revenues at approximately $7,500 per year. The revenues are generated by 32 bus benches in the city bearing advertising, out of a total of 84 bus benches (per Martin Outdoor Media) placed throughout the City, including two covered bus benches adjacent to the Senior Center. The in -place contract is for a five -year term with a cancellation clause allowing the city to cancel without cause with 90 -day notification, or with cause with 30 -day notification — during which the company can seek to remedy the cause. It is a turn -key operation with the company having full responsibility for - at a minimum - installation, maintenance, advertising, trash pick up and graffiti removal. Martin carries a $1,000,000 liability policy indemnifying the City and has posted a $25,000 performance Bond. All other requirements of doing business with the City (i.e. ADA compliance, etc.) have been met. In most locations, Martin has placed at least two benches side -by -side for maximum advertising space availability. If the Commission should desire to do away with the advertising and provide benches it would probably require approximately half the number of benches currently in place. In order to replace the existing benches with the type of attractive benches that would reflect our hometown character, it would cost approximately $1,000 per bench. Attached: Resolution 55 -01 -11204 (with Memorandum) Proposal from Martin Outdoor Media (December 21, 2000) RFP BBA -00 -001 (November 20, 2000) 36) C� RESOLUTION NO. 55- 01 -1i2n4 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO AUTHORIZING THE CITY ADMINISTRATION TO ENTER INTO A CONTRACT WITH MARTIN OUTDOOR MEDIA FOR BUS BENCH ADVERTISING AND, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has issued a request for qualifications /proposals (RFP) for the provision of bus benches within the City, and WHEREAS, Martin Outdoor Media was the only firm to respond positively to the RFP, and WHEREAS, Martin Outdoor Media has met all the requirements of the RFP and has been found by the City Administration to be a reputable company with good references from other South Florida municipalities, and WHEREAS, the proposal from Martin Outdoor Media was brought before the City's Environmental Review and Preservation Board (ERPB) and found to be aesthetically pleasing and compatible with the City of South Miami's neighborhood character; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Administration is authorized to enter into a contract with Martin Outdoor Media for the provision of Bus Benches. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this 17`h day of April,2001. ATTEST: APPROVED: CITY CLERK MAYOR READ AND APPROVED AS TO FORM: COMMISSION VOTE: 4 -0 �a Mayor Robaina: Yea Vice -Mayor Feliu: Yea Commissioner Russell: Out of room x _ Commissioner Bethel: Yea CITY ATTPRNEY Commissioner Wiscombe: Yea It: \Comm Items\2001 \4 -17 -01 \Resolution Bus Benches.doc � r 1 • I N CQRPQRATED �' f92Z '�CoR�4 Excellence, Integrity, Inclusion MEMORANDUM. To: Honorable Mayor, Vice Mayor Date: April 17,2001 and City Commission ; V From: Charles Scurr/,I'v / :� Re: Agenda item City Manager ' Co ntract Award — Bus Bench Advertising REQUEST A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO AUTHORIZING THE CITY ADMINISTRATION TO ENTER INTO A CONTRACT WITH MARTIN OUTDOOR MEDIA FOR BUS BENCH ADVERTISING AND, PROVIDING FOR AN EFFECTIVE DATE. BACKGROUND & ANALYSIS In November 2000, the City Commission issued RFP No. BBA -00 -001, which sought to retain the services of a bus bench company to provide bus benches within the City. The terms of the RFP were structured in order to permit bus bench advertising in commercial and multi - family zoning districts, while benches in single - family residential areas would contain no advertising. Martin Outdoor Media, Inc. was the only company to positively respond to the City's RFP. Martin Outdoor Media has been servicing other cities, such as North Miami Beach and Miami Springs, with similar bus bench programs. The Administration has checked the company's references and has determined that the company is reputable. The. proposed bus bench design would consist of two concrete supports, painted flat black, I onnected with wooden 2x4's. The originally proposed design has been significantly modified to better harmonize with the City's neighborhood character. The proposed design features natural wood colored 2x4's that are sealed with marine grade varnish to guard against graffiti. The natural wood color. is visually pleasing and blends well with a variety of different neighborhood landscapes. In commercial and multi - family areas, the back of the benches would contain advertising panels. The City will retain right of approval of the advertisements; no ads for inappropriate business will be permitted. Bui Bench Advertising Commission Meeting: April 17, 2001 Page 2 of 2 The bus bench design was presented to the Environmental Review and Protection Board, who unanimously supported the proposed design. The benches will be fitted with natural wood colored "vagrancy dividers" to discourage sleeping or lounging. The City will receive a minimum annual guarantee of $5,000. With the addition of the percentage rent payment, the annual payment to the City in the first year of the contract will be in excess of $13,000. The contract is for a five -year period. The contract does contain a 90 -day cancellation provision, without cause, at the sole discretion of the City. A sample of the bus bench will be on display in the City Hall parking lot prior to the Commission meeting. RECOMMENDATION It is recommended that the attached resolution be adopted. Attachments: Resolution RFP No. BBA -00 -001 Martin Outdoor Media application CDS/RGL KAComm Items\2001 \4- 17- 01\Bus Benches Comm Memo.doc i I Submitted To t I 1 1 q Mr. Charles D. Scurr 1 1 1 1 City Manager 1 1 December 21, 2000 r 1 1 mafflH Osefdooe Media 1 Hoet ywood, FSoaid a 33020 19141 662 -6389 1 1 t P i P Proposal to Provide Bus Bench Advertising Services For The City of South Miami, Florida Submitted To . Mr. Charles D. Scurr City Manager For: RFP BBA -00 -001 December 21, 2000 r By mafflH Osefdooe Media 225 Sosofd 219' AvaHwa Hoet ywood, FSoaid a 33020 19141 662 -6389 Table of Contents . City of South Miami Presentation Letter Summary of Experience A. Company History B. Principal Information C. Similar Contracts D. Prior Contracts with South Miami E. Press Releases F. References Bus Bench Design Fee Schedule Submittals © 2000 by Martin Outdoor Media, Inc. All rights reserved. No materials may be used, reproduced or distributed without written authorization from Martin Outdoor Media, Inc. Bus Bench Proposal Table of Contents �I N 7 .r d _rt 7 r co .« ... co t Marila oadow M*Wa Each proposer small submit the following: 1. A cover letter indicating the Company's interest in providing these services to the City of South Miami. December 21, 2000 Mr. Charles D. Scurr 1 City Manager City of South Miami 6130 Sunset Drive I South Miami, Florida 33143 ' Re: Bus Bench Advertising Services for the City of South Miami, Florida Dear Mr. Scurr: We greatly appreciate the opportunity to submit our Proposal to provide bus bench advertising services for the City of South Miami. Our Proposal summarizes our experience in successfully conducting similar municipal operations and displays our innovative bus bench design. Martin Outdoor Media currently has contracts to provide municipal advertising services for approximately 225 bus benches in the Cities of North Miami Beach and Miami Springs. In both Cities, we provide the exact level of service (including trash removal) that the City of South Miami has outlined in the Request for Proposal/Qualifications. We also have a proven track record in advertising sales. We have increased the number of advertisements sold from under 10% occupied to over 94% occupied in both Cities that we operate. This is important, as the City of South Miami has requested a percentage of gross advertising sales as part of our financial proposal. Our management team has over 11 years experience in dealing with contractual and service issues common to municipal commercial environments. To implement these services, we have assembled a team of Martin Outdoor Media managers and staff members. Martin Outdoor Media principals are intimately involved in the day to day operations in each City. This allows us to provide a level of focus that the City of South Miami can receive only by our firm. We invite a close examination of our service history. It will show our vision, competence, and commitment to excellence in all of our endeavors. We pledge to provide our services in continuous concert with the interests of the citizens of South Miami. Martin Outdoor Media is truly committed to this project and hopes that this Proposal meets with your approval. We wish to thank you again for the opportunity to submit our Proposal. Please do not hesitate to contact us for additional information. Sincerely, l viv 1� `Scott Martin President Sincerely, n Thomas Comeau Chief Operating Officer City of South Mianu Bus Bench Proposal Presentation Letter Page 1 IA{t"A 01dd~ A l"a Summary of Experience Each proposer shall submit the following: 2. A brief history of the company. A. Company History Martin Outdoor Media is a local organization with corporate headquarters located in Hollywood, Florida. We began operations with the award of the bus bench advertising contract for the City of North Miami Beach in December, 1999. Due to the operational and financial improvements achieved in North Miami Beach, the City of Miami Springs awarded Martin Outdoor Media their bus bench advertising contract in July, 2000. Martin Outdoor Media has brought innovation to the design and construction of the bus benches in the Cities that we operate. Our sales and maintenance track record are benchmarks for the industry. We specialize in providing Cities with up to 350 bus benches a level of focus and service unmatched in the industry. Services exactly as specified in the RFP /Q such as trash clean-up, graffiti removal, and bus bench repair are all standard with Martin Outdoor Media. We will continue to work diligently in these areas to ensure that the City of South Miami will be proud of this service to the community. 3. A list of the principal(s) who will be providing the services, including resumes or biographies for each person. B. Principal Information Please note the biographies for Scott Martin and Thomas Comeau on the following pages. As previously mentioned, our management team has over i 1 years experience the management and operation of bus bench advertising in the Dade County area. They are intimately involved in the day to day operations in each City. This allows them to provide a level of focus that the City of South Miami can receive only by our firm. Each City has the home phone number and cellular phone number of both principals. They are available for contact 24 hours per day and 7 days per week. This assures the City that emergencies can and will be addressed by a senior member of the Martin Outdoor Media staff and within one hour of notification. City of South Miami Bus Bench Proposal Summary of Experience Page i p /1t"M oaidow media 1 Scott J. Martin President Martin Outdoor Media • Mr. Martin attended Nova Southeastern University. His major areas of study were Advertising and Marketing Business Experience Steve Martin and Associates Mr. Martin worked for his father's company from 1985 until the business was sold in 1992. He rose from the ranks starting in the maintenance department and culminating in his being named the operations director in 1990. His responsibilities in operating, maintaining, and generating revenue for bus bench advertising for Steve Martin Associates included: • Supervision of the construction and placement of over 4,000 benches throughout Dade County. • Oversight of the industry leading ongoing maintenance program for the 4,000 benches mentioned above. • Advertising sales generation for the entire 4,000 -bench system where he led the company in billing dollars. • Oversight of the entire sales department which included a sales staff of fifteen account executives. + Supervision of all the general day -to -day operations of a large bus -bench advertising company including; payroll, accounts payable, accounts receivable, supply ordering, administration, staffing, and employee/corporate procedures. City of South Miami Bus Bench Proposal Summary of Experience Page 2 I t 1 r t 1 r r r r r r r r r r AUWix OdAoor Msdia Martin Outdoor Media Mr. Martin was named President and managing partner when the business was incorporated in 1999. During this time, Martin Outdoor Media has grown to include the Cities of North Miami Beach and Miami Springs. His responsibilities in operating, maintaining, and generating revenue for bus bench advertising for Martin Outdoor Media includes: • Supervision of the construction and placement of over 225 benches in North Miami Beach and Miami Springs. • Oversight of the industry leading ongoing maintenance program for the 225 benches mentioned above. • Advertising sales generation for the entire 225 -bench system. • Supervision of all the general day -to -day operations of a bus -bench advertising company including; payroll, accounts payable, accounts receivable, supply ordering, administration, staffing, and employee /corporate procedures. City of South manti Bus Bench Proposal Summary of Experience Page 3 ,MartlK 0��e Msdla Education Thomas C. Comeau Chief Operating Officer Martin Outdoor Media Mr. Comeau has, Bachelor of Science in Business Administration degree from the University of Florida. His major area of study was in Finance. Business Experience APCOA/Standard Parking Mr. Comeau started up and headed the Colorado Region for the second largest parking company in the world. He was responsible for all sales, marketing and operations for the Region with duties covering the typical range of: budgeting, staffmg, acquisitions, P &L, client relations, customer service, reporting, etc. During his tenure: • The Region grew from one location to over 50 • P &L grew from a loss of $26,000 per year to a net gain of $500,000 per year • Staffing grew from 3 full time personnel to over 150. Martin Outdoor Media Mr. Comeau was named Chief Operating Officer and managing partner when the business was incorporated in 1999. During this time, Martin Outdoor Media has grown to include the Cities of North Miami Beach and Miami Springs. His responsibilities in operating, maintaining, and generating revenue for bus bench advertising for Martin Outdoor Media includes: • Supervision of the construction and placement of over 225 benches in North Miami Beach and Miami Springs. • Oversight of the industry leading ongoing maintenance program for the 225 bench_ es mentioned above. + Advertising sales generation for the entire 225 -bench system. • Supervision of all the general day - today operations of a bus -bench advertising company including; payroll, accounts payable, accounts receivable, supply ordering, administration, siaffmg, and employee/corporate procedures. City of South Miami Bus Bench Proposal Summary of Experience Page 4 1 r i s Ma�rtlM Oktsioa� M+Na 4. A list of all current similar contracts with other governmental entities. C. Similar Contracts 1. City of North Miami Beach Bus Bench Advertisement Program North Miami Beach, Florida Martin Outdoor Media was awarded the contract for the turnkey operation of this 200. bench municipal system on December 1, 2000. We were responsible for the design, construction and installation of the very attractive modem style of benches that are there now. Since taking over operations, Martin Outdoor Media has been able to increase advertisement sales by an impressive 700 %. In addition, the Martin Outdoor Media team has been involved in a number of maintenance and product improvement initiatives (including trash clean-up) approved by the City. This was aimed at upgrading the appearance of the bus benches in general and enhancing the level of service provided to the maintenance program. As mentioned above, these maintenance enhancements have led to the overall reduction in maintenance related complaints by approximately 135 %. 2. City of Miami Springs Bus Bench Advertisement Program Miami Springs, Florida Martin Outdoor Media was recently (June 1, 2000) awarded the contract for the turnkey operation of this 20 bench municipal system due to the dismissal of the previous operator. Martin Outdoor Media's fine reputation and experience in operating the City of North Miami Beach's bus - bench - advertising system made the decision to award the contract easier for Mayor Cavalier and City Council. Again, we were responsible for the design, construction and installation of the very attractive modern style of benches that are there now. Since taking over operations, Martin Outdoor Media has been able to increase advertisement sales (there were no benches sold when we took over, we are now at 90% occupancy). In addition, the Martin Outdoor Media team has again been involved in a number of maintenance and product improvement initiatives (again, including trash clean-up) approved by the City. As mentioned above, these maintenance enhancements have led to the overall reduction in maintenance related complaints. 5. A list of any current or prior contracts with the City of South Miami held by the company or any of its principals. D. Prior Contracts with South Miami Neither Martin Outdoor Media nor any of its principals have ever had a contract with the City of South Miami. City of South Miami Bus Bench Proposal Summary of Experi ence Page 5 P' P P , 1 P ® MOHR ooddoor Media 6. Copies of any relevant press articles, profiles, etc. E. Press Releases There are no relevant press articles, profiles, etc. of Martin Outdoor Media or any of its principals at this time. 8. A list of references. F. References 1. Reference: Mr. Alfredo R.iverol Public Information Officer, City of North Miami Beach 17011 N.E. 19`h Avenue North Miami Beach, Florida 33162 -3194 (305) 948 -2941 2. Reference: Mr. Jeffe6 Mishcon Mayor, City of North Miami Beach 17011 N.E. 19`b Avenue North Miami Beach, Florida 33162 -3194 (305) 948 -2900 3. Reference: Mr. Jim Borgmann Assistant City Manager, City of Miami Springs 201 Westward Drive Miami Springs, Florida 33166 -5259 (305) 885 -4581 4. Reference: Mr. Frank R. Spence City Manager, City of Miami Springs 201 Westward Drive Miami Springs, Florida 33166 -5259 (305) 885 -4581 City of South Miami Bus Bench Proposal Summary of Experience Page 6 m c n S O :� st�� __ - -- - -- — �— ___. 1 Marfl� Oiddow i14�dia i Bus Bench Design Each proposer shall submit the following: 7. Pictures of the Company's bus bench design. Exhibits A, B and C i PIease note Exhibits A, B and C on the following pages. These exhibits demonstrate the innovative new Bus Bench Design that Martin Outdoor Media is proposing for the City of South Miami's advertising program. These benches can be produced in any color scheme specified by the City. This style of bench is typically four times as expensive as the style of bench normally seen in South Florida (such as the ones currently in use). As a result, these benches have standard features that go beyond the normal bus bench design. We have outlined a few of these features below. L Steel Based Bus Benches Our style of bench has a steel based mono -pole design. The steel -based frames minimize repair and maintenance costs as they are much more durable than concrete. They are bolted into the concrete sidewalk or set down into swales. As a result, this style of bench is almost impossible to tip over. These frames also give a cleaner look to the bench, more compatible with the themes of the City's current beautification effort. IL Trash Cans for Each Bench Our style of bench has welded trash receptacles attached to them (as specified in the RFQ/P). The steel cans are welded to the bench to reduce vandalism. Their presence ® greatly reduces the likelihood of loose debris in the vicinity of each bench as they give riders a place to throw away their garbage. Again, welded trash receptacles compliment the street beautification efforts. Eye appeal in and around bus benches is extremely important to Martin Outdoor Media's advertising objectives. As previously mentioned in this Proposal, it is Martin Outdoor Media Company policy to police the ten -foot by ten -foot area that surrounds each bus bench that we operate. It is also Martin Outdoor Media policy to empty each trash receptacle three times per week. Again, the reduction of waste in and around bus benches is extremely important to Martin Outdoor Media. City of South Miami Bus Bench Proposal Bus Bench Design Page 1 M b i r 1 i i P t i i AUwin ooddom AUNa III. Recycled Plastic Cross Beams Our style of bench uses recycled plastic 2x4's as cross beams and vagrancy deterrents. The recycled plastic 2x4s are environmentally friendly which can be very helpful to a City's image. Our recycled plastic 2x4s are specifically engineered to resist bowing to a much greater degree than wood. In addition, the vagrancy deterrents greatly reduce the use by unwanted non -bus riders. IV. , Clear Plastic Advertisement Coverings Our style of bench uses a plexiglass shield to guard each advertisement. The clear plastic advertisement coverings minimize repair and maintenance costs as they give us the ability to clean graffiti with Windex and paper towels, We know how important this area is to the Mayor and City of South Miami. In addition to being more financially efficient, these coverings allow our advertisers and the City to have more appealing, less obstructed advertisements. Exhibit D Please note Exhibit D at the end of this section. This exhibit shows an Engineered Drawing of the innovative new style of bench that Martin Outdoor Media is proposing for the City of South Miami's bus bench advertising program. Exhibit E Please note Exhibit E at the end of this section. This exhibit shows the style of Covered Bus Beach that Martin Outdoor Media is proposing for the stops adjacent to the Senior Center. This is as required by the Request for Proposal/Qualifications. As you can see, this style of cover bus bench will allow the citizen that use the Senior Center to wait for the approaching bus both safely and out of the hot South Florida sun. This style of covered bus bench has been engineered to meet the South Florida wind load codes. City of South Miami Bus Bench Proposal Bus Bench Design Page 2 1 1 f I. ( 1 I F I 1 iVtcuii� Outdoor Awia Exhibit A r City of South Miami Sus Bench Proposal Plastic Ad Covers Trash Cans Recycled 2A's Steel Frame Bus Bench Design Page 3 r i J _ If Mir g Ilk 5 i. i ` �,ylcutiH ©r�dow AAa�iia E f Exhibit B (continued) .x .' .. a _ Before After City of South Miami Bus Bench Proposal Bus Bench Design Page 5 hibit C Fig. I Pic. Ad Cleaning Protocol F g. ? Pic. Ad Changing Protocol Fig. 3 Pic. Trash Removal Protocol rrt it ---------- Fib d Pic. 27W Changing Protocol City of South Miami Bus Bench Proposal Bus "Bench Design Pale 6 f AIUVGA Owtdoa M+dfa Exhibit D Engineered Bus Bench Drawing City of South Miami Bus Bench Proposal Bus Bench Design Page 7 - --------------- N � c < y ' � N �1 r W P is--------- N c 0 0 � J, m O O o U m D H m N N � o 0 _ D Q r \ 1 N m c A ti o S C N Z � n co a m a [JI a � o AOAQ, y9jSyZ�j. D = N Z y y a�� VI D pZNOO C, Ln C D � �itiyT n N ^ tip IAj O C N O ru r Z C � D a X nI ry I N t a cn is � h . I-I N a N ... y . Z m M CD O m _ L+ DZZA - _ L j D r r1 X A A r D D Z �M o d a o m I _ _ n D z W r b a rn u y K7 A o rn D _ X Z 0 O I ru v m x A n x r„ i AUWim 01IM001 Modica i 11 1 I 1. I I I 1 r f f. d f MMM Oatdow Madla Fee Schedule Each proposer shall submit the following: 10. A financial proposal for the percentage rent. Guaranteed Rent Martin Outdoor Media is pleased to accept the guaranteed annual payment schedule required by the City of South Miami of $5,000 per year as specified in the RFP /Q. This payment schedule is outlined in the table below. All guaranteed annual payments will, of course, be made in advance. Year Guaranteed Payments per Year 1 $5,000.00 2 $5,000.00 3 $5,000.00 4 $5,000.00 5 $5,000.00 Percentage Rent Martin Outdoor Media is pleased to present the following percentage of gross advertising revenue payment schedule for the City of South Miami's Bus Bench Advertising Program. This payment schedule is outlined in the table below. All percentage of gross advertising receipts will be paid quarterly, in accordance with the specifications outlined in the RFP /Q. Year Percentage of Gross Receipts Estimated Yearly Payment to the City 1 6% $8,564.00 2 6% $8,564.00 3 6% $8,564.00. 4 7% $109451.20 5 7% $10,451.20 Total estimated yearly payments to the City (guaranteed payments Plus estimated gross percentage of revenue payments) Year Estimated Yearly Payment to the City 1 $13,564.00 2 $13,564.00 3 $13,564.00 4 $15,451.20 5 $15,451.20 City of South Miami I Bus Bench Proposal Fee Schedule Page 1 u b a 1 1 ML Submittals Each proposer shall submit the following: 9. An original signed copy of the RFP wherein the contractor acknowledges and warrants that he /she has read and agrees with all of the terms and conditions contained herein. 11. An executed ADA Statement. 12. A Sworn Public Entity Crime Forma Original Copy of the RFP Please note a signed copy of this document at the end of this section. Executed ADA Statement Please note a signed and notarized copy of this document at the end of this section. Sworn Public Entity Crime Foray Please note a signed and notarized copy of this document at the end of this section. City of South Miami Bus Bench Proposal Submittals Page 1 I Ad INCORPORATED 19Z7 1 Ld(Z�v Excellence, Integrity, Inclusion 1 r r City of South Miami r r Request for Qualifications/Proposals r Bus Bench Advertising RFP BBA -00 -001 November 20, 2000 1 1 GENERAL INFORMATION r The City of South Miami seeks to retain the services of a Bus Bench Company ('`the Company ") to provide bus benches within the City limits. The City sits stratecrically along US I between the City of Coral Gables and the City of Pinecrest and Kendall. - The City will allow bus bench advertising along certain roads and in certain zoning districts. The City will require the selected company to provide non - advertising or public service advertising bus benches in certain zoning districts. The City will also require the provision of two covered bus benches adjacent to the senior citizens center. ® The selected company must provide a "turnkey" service. This should include, at a minimum, installation, maintenance, advertising, trash pick up and graffiti removal. The City will heavily weight the quality of service provided by the selected company. SERVICES REQUIRED ® General ® 1. Provide a turnkey operation for all bus benches within the City. This includes, at a ® minimum. installation. maintenance. advertising, trash pick up and graffiti removal. 2. Bus benches with advertising shall be permitted in the following zoning districts: RT- 6; RT -9; RM -18; RM -24; R0; L0; NIO; NR: SR; GR. TODD; H; and PUD. i 4� 3. No commercial advertising shall be permitted in the following zoning districts: RS -1; RS 2; RS -3; RS -4; RS -5; PI; and PR. Special exceptions in these districts may be granted by the City Manager. Any questions shall be determined by the City Manager or designee. The Company shall provide bus benches without advertising, or, at the discretion of the City, bus benches with community service advertising, in these districts. The Company shall be responsible for all aspects of the turnkey j service for these locations. - f 4. The Company agrees to follow generally accepted community standards and not to display objectionable advertising copy. The Company agrees that the findings of the City Attorney or designee shall be final on anv matters requiring interpretation. ' Financial Considerations 5. The Company shall provide to the City a minimum guarantee of $5.000 annually, payable on the annual start date of the contract. ` 6. The Company shall provide a negotiated percentage of gross revenues, to be negotiated. Percentage rent shall be payable on a quarterly basis. i. ' Other Considerations ' 7. The ability of the Company to perform the required services at the highest levels of quality. ' 8. The track record of the Company and the principals of the Company. 9. References. General Terms and Conditions 10. The Company shall report to the City Manager, or assigned designee. 11. The Company is an independent contractor under this agreement. 1 12. The Company states and affirms that neither the Company nor any of it's principles - p P have been convicted of a public entity crime nor placed on a convicted or restricted bidders list. 13. The Company states and affirms that it will abide by the provisions of the Americans r with Disabilities Act. 14. The City reserves the right to delete or modify the services and scope of work under this contract at any time, with or without cause. If the eligible zoning districts changes the payment from the contractor shall be changed by a commensurate v amount. ML 15. The City can cancel this contract, without cause, with 90 days notice. The City can cancel this contract, with cause, with 30 days tiiTitten notice, during which time the Company can seek to remedy the cause. The decision of the City Manager shall be r final. 16. Joint ventures are allowed. Participation by disadvantaged, minority and female owned businesses is encouraged. 17. The Company shall provide the following minimum insurance coverage, naming the City as an additional insured: ' t • General Liability: $1,000,000.00 18. Performance Bond — The Company shall provide the City with a performance Bond in the amount of $25,000.00. ' 19. The contract may not be assigned without the specific written authorization of the ' City. 20. The City has a Lobbyist Ordinance which all proposers are advised to properly comply with. ® 22. The bidder agrees to abide by all ethics and lobbyist provisions of the City ® 23. The bidder shall keep and maintain financial, invoice and employment records ® pertaining to the contractual obligations between the parties for a period of not less r than 3 years and to make these records available to the City and any authorized representatives of the City. i 24. The bidder shall comply with all rules, regulations and laws of the City of South Miami, Miami -Dade County, the State of Florida and the United States now in force ® or hereafter to be adopted. 11 RFP DOCUMENTS REQUIRED 21. The bidder shall comply with Title VI of the Civil Rights Act of 1964, Section 504 of ® the Rehabilitation Act of 1973, Title I of the Americans with Disabilities Act of 1990, / and applicable City Ordinances and that no person on the ground of race, creed, color, national origin, sex, age political affiliations beliefs, disability or sexual preference be subject to discrimination under any program or activity which the bidder has agreed ® to undertake by and through the covenants and provisions of the proposal. M ® 22. The bidder agrees to abide by all ethics and lobbyist provisions of the City ® 23. The bidder shall keep and maintain financial, invoice and employment records ® pertaining to the contractual obligations between the parties for a period of not less r than 3 years and to make these records available to the City and any authorized representatives of the City. i 24. The bidder shall comply with all rules, regulations and laws of the City of South Miami, Miami -Dade County, the State of Florida and the United States now in force ® or hereafter to be adopted. 11 RFP DOCUMENTS REQUIRED Each proposer shall submit 10 copies of the following: t 1. A cover letter indicating the Company's interest in providing these services to the City of South Miami. 2. A brief history of the Company. 3. A list of the principal(s) who will be providing the services, including resumes or biographies for each person. 4. A list of all current similar contracts with other governmental entities. 5. A list of any current or prior contracts with the City of South Miami held by the Company or any of it's principals. ® b. Copies of any relevant press articles, profiles, etc. 7. Pictures of the Company's bus bench design. r 8. A list of references. 9. An original signed copy of the RFP wherein the contractor acknowledges and warrants the he /she has read and agrees with all of the terms and conditions contained ® herein. 10. A financial proposal for percentage rent. ® 11. Executed ADA Statement. r 12. Sworn Public Entity Crime Form. TIMETABLE AND PROCESS ® All RFP's must be returned to the City Clerk's Office, City of South Miami, 6130 Sunset i Drive, South Miami , Florida 33143. no later than 3:00 PM on Thursday December 21, 2 000. ® A mandatory pre -bid conference will be held on Monday December 4, 2000 at 10:00 AM at City Hall. ® The RFP's will be evaluated on the following criteria: ® 1. The experience and knowledge of the Company. Name cx i me (,, 0, C). , Dati Date Nam itle" ► Dati Date Mattiu Odd~ M+dla Disability Nondiscrimination Affadavit (Resolution R- 385 -95) Section 1(1.3 Q I, being duly fust sworn, state that this firm, corporation, or organization is in compliance with and agrees to continue to comply with, and assure that any subcontractor, or third parry contractor under this contract complies with all applicable requirements of the laws listed below including, but not limited to, those provisions pertaining to employment provisions, provision of programs and services, transportation, communications, access to facilities, renovations, and new construction. The Americans with Disability Act of 1990 (ADA), Pub. L. 101- 336,104 Stat 327,42 U.S.0 Sections 225 and 611 including Title I, Employment; Title II, Public Services; Title III, Public Accommodations and Services Operated by Private Entities; Title IV, Telecommunications; and Title V, Miscellaneous Provisions. The Rehabilitation Act of 1973, 29 U.S.C. Section 794 The Federal Transit Act, as amended 49 U.S.C. Section 1612 The Fair Housing Act, as amended, 42 U.S.C. Section 3601 -3631 State of Florida, County of Signed before me on this of 14, Notary P Thomas Comeau tars ,��r�frr�f��.��rr>�rr�t,��rr.�r frrff� ,lames E. Gonzalez 6 Notary PLblic, State of Florida }< .� Commission No. CC 628548 �< 7 �FOF FI-e My Commission Exp. 3/10/2001, Bonded Through Fla Notary Service & Bonding Co. y tCCCfitCCCCCr ., { {r {CCC(CC {CCCCCCf { { { {�! cott(Martm ` City of South Miami Bus Bench Proposal Submittals Page 2 ST.ATE?s1ENT PURFSU.AtiT TO SEC CTtION 26?.133 (3) (ai. FL0RrDA STATUTES. ON PUBLIC ENT-I '1 CRIMES THIS FOP-N1 MU° BE S1G!�ED AND SV-'OR-N TO EN THE PRESENCE OF A NOTA.F1• PUBLIC OR 0THEF 0F'FICLA-L Ati20R1ZED TO AD'NIL�L TT- R 0.4TES I Tbis .cs orn slatemen- is submitted to �J L i j i ` �� �� l 1 b (print indkidua<;s name and title) for 108 ( r, 8(r, } j^ �((JJ (print Dame of entity submitting more statement) abo.,�e business address is S 1", l l J `a;'t ;l.,(,i -�- and if applicable its Federal Emplo %er ideafflicstioa Number (FELN) is ��V � �� Z�3 If the mtjtr has no FELL, include the Social Seturit} Number of the individual signing this Fv orn statement: 2 I understand tbat a "public entiti crime" 2�s defined in paragraph 281.133 (1)(g), Florida StmfLl. f means a �iolatioo or anN state or federa' fan b} a person aitb respect to and direct)% rtlat&d to the transactions or business with and public entits or with am ageocN or political subdiNision of am,. other state or R ith the United States, including, but not limited to, an} bid or contract for goods or senices to be pro%ided to public eadr% or agenc3 or political subditision of an-. other state or of the United States and involving antitrust, fraud, theft, briber,, couusion, racketeering, conspiracN. or maaerial misinterpretation. 3: 1 understand that "coa�icted" or "comietion" as defined in Pa_ "agrzpb 26-7.133 (1)(b), Fiorida Statutes. means a finding of guilt or a con-,iction of a public entir% crime, with or aitbout an adjudicatioc of guilt. in anN federal or sate trial court of record relating to charges brought bN indictment or information after Jule 1, 1989, as a result of a jury verdict, aonjur3 trial, or witty• of a plea of guilts or polo 6 contendere. I understand that an "affiliate" as del-iced in paragraph 287.133(1)(s). Porida Stamm, means 1. A predecessor or successor of a person cowicted of a public entity crime; or 2. M entitN under the control of and natural person who is active In the management of the =&T and who bas been eowined of a public entity erimt- The term "affiliate" includes those officers, dirrrtors. eiecutives, partners, sbartbolders, employees, members, and agents Wbo are active in the nunagement of an alrliate. , The ovmership bj one person of sbarrs constituting i controlling interest in mother person, or a pooling of Nuipmeat or income among persons wben nat for fair Market value hander an arm's lengib agret.ment, shall be a prima tacit use that ont person controls another person. A person i% ho lnoniagi% eaters into a joint vtnturc t"itb a person who has been convicted of a public eDtits crime in Florida during the preceding 36 months shall be considered an aifi r S. I understand that a "person" as defined in Paragrapb 287.133(lxe), Florida Statutes, means any natural person or entit} orgarUt -d under the [an-s of any state or of the United States Rithio the legal power to enter into a binding contract and which bids or applies to bid on contracts for the pro%isioa of goods or sertiices let by a public eadt),, or which others; ise transacts or applies to transact business with a public entitN-. The term "person" includes those ofrcers, esecmtises, partners, shareholders, employee s, members, and agents svbo are active in management of an entity. J :II b E' SCd on iofarmatton and belief, the statemcn: abicb I have mar' ed bclott is true in rC121100 to the eniSt� submirting this scorn statement_ (Please iodic ate u bicb s12tertsent applies_) neither the entin submitting this s%orm statement, nor an% of its officers, directors, ciecuti"-es' partners, shareholders, emplo %ees, members, or agents abo arc active in the management of the entin, nor ao% affiliate of the entity has been charged %itb and comicied of a public entin crime subsequent to July 1, 1989. o• The entity submitting this scorn statement, or one or more of its officers, directors, eieeutives, partner, shareboldem, employees, members, or agents who are active in the ma.nLgfineat of the entiry, or an affiliate of the entity, or an affiliate of the eatitN bas been charged with a.nd coc%i"cd of a public entity crime subsequent to Jul} 1, 1989, ANM (plcasc indicate which additional rtatemeat applies). The entity submitting this scorn statement, or one or mort of its officers, directors, eiecutives, partner, shareholders, employees, members, or agents who are active in the maxi gement of the entin, nor nay affiliate of the entity has been charged with a.od convicted of a public entity crime subsequeot to Jul, 1, 1989. HoR ever. there has been a subsequent proceeding before a Hearing Oficer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Ofrcer determined that it was not in the public interess to place the entity submitting this sworn stateMent on the con-,icted vendor List (attach a copy of the final order). I THAT THE SUBMISSION OF THIS FORA TO THE CONTRAC 'PiG OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARkGRIPH 1 (ONE) ABOVE LS FOR THAT PUBLIC ENTITY 0, LY AND, TEAT THIS FORM 15 VALID THROUGH DECEMBER 31 OF THE CALEND,IR YEAR 12t WHICH IT IS FILED, I ALSO UNDERSTAND TfiAT I AM REQUIRED TO IYFORM THAT PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT Lh EXCESS OF THF- THRESHOLD AMOUNT PROVIDED iT SECTION 287.011 FLORMA STATUTES FOR CATEGORY TWO OF ANY CHANGE 12� THE LNFOKNLATION CONTAINED P THL FORM. (Signamre) Sv orn to and subscribed before me this,, w day of Personally known e./ ` OR Produced identification Notarti Public - Statr of rz � My commission t pu-= (Type of identification) ' : �rrrrrrrrrrrriri�rrfrrrrrrrrrrr .•.vrryt James E. Gonzalez y a �Notary Public, State ofFlorida (p to t}'pe r st d ss name of notary "a ommi�sionNo. CC 62$54$ }< :1 C ublic) ;+ of � My Coinmission Exp. 3 /IO /2()OI >i 7 8 g } ' Bonded Throu h Fla Notary Service & Bondin Co. � y"'{ C{ C{{{ f{CC {CCCC { {fCCt {CCCCC{ {C {C {C {�l