01-20-04 Item 6TO: Honorable Mayor, Vice Mayor
& City Commission
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FROM: Maria Davis
City Manager
RESOLUTION
DATE: January 20, 2004
ITEM No.
RE: Interagency Agreement for Wireless
Access.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO
ENTER INTO AN INTERAGENCY AGREEMENT WITH MIAMI SHORES
POLICE DEPARTMENT, VIRGINIA GARDENS POLICE DEPARTMENT, AND
MICCOSUKEE POLICE DEPARTMENT TO PROVIDE WIRELESS ACCESS
TO THE FLORIDA CRIME INFORMATION CENTER NETWORK; AND
PROVIDING AN EFFECTIVE DATE.
BACKGROUND & ANALYSIS
Since June of 2001, the Police Department has had wireless technology to access the State and
National Criminal Information Network. This is a key feature of the MDT (Mobile Data
Terminal) project. The hardware requirements for the wireless service are one frame relay, one
router, wireless air cards for each terminal, and one server.
The Police Department has been approached by three law enforcement agencies requesting to
share the use of the frame relay and the use of the server being used to operate their MDT's.
These agencies are Miami Shores Police Department, Virginia Gardens Police Department and
Miccosukee Police Department. These three agencies currently use AT &T wireless for their
services; however, they do not have a frame relay. They are currently utilizing Indian River
County Sheriffs' Department frame relay service and server. Effective November 2003, Indian
River County Sheriffs' Department changed their wireless service provider and these other
agencies need to either change carriers or purchase a frame relay and server.
There is no cost to our city for other agencies to use our frame relay and server. However, there
would be a monthly charge to maintain and support the frame relay and server for each agency.
This charge is based on each agency's number of unit IP addresses.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE
CITY MANAGER TO ENTER INTO AN INTERAGENCY
AGREEMENT WITH MIAMI SHORES POLICE DEPARTMENT,
VIRGINIA GARDENS POLICE DEPARTMENT, AND
MICCOSUKEE POLICE DEPARTMENT TO PROVIDE
WIRELESS ACCESS TO THE FLORIDA CRIME INFORMATION
CENTER NETWORK; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the South Miami Police Department has used wireless technology
since June 2001 to access state and national criminal information networks and
WHEREAS, the hardware requirement for wireless technology service are a
frame relay, router, air cards, and server,
WHEREAS, Miami Shores Police Department, Miccosukee Police Department,
and Virginia Gardens Police Department, currently use wireless technology but do not
have a frame relay and
WHEREAS, the South Miami Police Department has available access to provide
those agencies with a frame relay for a monthly user fee per IP address;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. The City manager be authorized to enter into an inter - agency agreement
with Miami Shores Police Department, Virginia Gardens Police
Department, and Miccosukee Police Department to provide wireless
access;
Section 2. This resolution shall be effective immediately after the adoption hereof.
PASSED AND ADOPTED this day of , 2004.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Feliu:
Vice Mayor Russell:
Commissioner Russell:
Commissioner Bethel:
Commissioner Wiscombe:
Commissioner McCrea:
The suggested charge for maintenance and support is based on the new monthly charges that the
police department will incur after the upgrade to the next generation of wireless technology from
AT &T.
The funds that are obtained from the charges to these three Police Departments would be placed
into an account to be used solely to repair, maintain, replace and purchase equipment for the
MDT Project within the Police Department. The benefits of this agreement would be a savings of
$510 monthly, which would normally come from the Operating Equipment account of the Police
Department.
RECOMMENDATION
Recommend approval
NCORPOR
w 1927
Orlando Martinez.
Chief of Police
City of South Miami Police Department
6130 Sunset Drive
South Miami, FL 33143
Interagency User Agreement and Acceptable Use Statement
Remote Mobile Computing
Name of Agency:
Please Print
ACCEPTABLE USE CONDITIONS
The purpose of the Aether /Cerulean Packet Cluster Patrol Information System is to provide the
Law Enforcement community with unique resources and the opportunity for collaborative work.
I. AGENCY REQUIREMENTS:
1. Abide by all provisions of the standard Florida Department of Law Enforcement
(F.D.L.E.) Criminal Justice User Agreement (current and future revisions) that
are applicable to access, and affirm through execution of this agreement to abide
by all terms and conditions of the same.
2. Obtain and provide the required Law Enforcement Agency ORI and Neumonic
Identifier for each IP address requesting access to the system.
3. Provide hardware and software (client and server) and wireless data
communications compatible with the Police Department's Aether /Cerulean
Mobile Data System.
4. Provide an agency approved listing of Law Enforcement personnel using legal
names and social security numbers for account access.
5. Appoint and supply a single point of contact for the agency with the name, rank,
telephone number, facsimile number and e -mail address (where possible).
IL ACCEPTABLE USE:
1. Utilization of a user account must be in support of law enforcement, associated
research and administrative functions and must be consistent with the objectives
of a law enforcement agency.
2. Use of other organization's networks or computer resources must comply with the
rules appropriate for that network or system. Inclusive of those rules established
by FDLE for operation and access to their systems.
3. Publication, ownership or transmission of any material in violation of any U.S.,
state or local regulation is prohibited. This includes, but is not limited to
copyrighted material, threatening or obscene material or material protected by
trade secret.
4. All communications and information accessible via the network should be
considered private property.
5. Use of the network for product advertising or political lobbying is prohibited.
6. Illegal activities are strictly prohibited and will be investigated and prosecuted to
the fullest extent of the law.
7. All communication must use appropriate language, be polite and business related.
The use of profanity, vulgarities, and racial /ethnic statements or harassment of
other users is prohibited.
8. Electronic mail is not private and can be reviewed without notification to the user.
Any user of the e -mail system for the purpose of supporting illegal activities will
be investigated and prosecuted.
II. PRIVILEGE: The use of the Police Department computer system and network is a
privilege. Inappropriate use can result in cancellation of those privileges. Based upon
the acceptable use guidelines outlined in this agreement, the system administrator will
deem what is inappropriate use of the network and take appropriate actions.
All users are expected to abide by the terms and conditions above. If the
perspective users cannot abide by any or all of the term and conditions set forth in
this document, then they will be advised to acquire access through an alternative
information management source.
2. The system administrator(s) will terminate any account, as required, for any
violation of this agreement.
3. Electronic mail in the Aether /Cerulean Packet Cluster Patrol system has no
expectation of privacy and may be reviewed without notification to the user.
I1I. SECURITY — Security on any computer system is a high priority.
1. If you feel you can identify a security problem on the Police Department network
you must notify South Miami Police Department's system administrator or send
e -mail to bedney_gcityofsouthmiami.n.et.
2. Do not demonstrate the problem to other users.
3. Users may not, under any circumstances, use another individual's account.
4. Do not give your password to any other individual.
5. Attempts to log in to the system as any other user may result in suspension or
termination of user privileges.
6. Attempts to log into the system or network as an administrator will result in
immediate termination of the user account.
7. Authorized users only may view automated information obtained via the
agreement. No user will disseminate or provide information to non -law
enforcement persons. Any non -law enforcement request for information will be
forwarded to the agencies Records Unit as a public record request.
8. RELIABILITY — The Police Department makes no warranties of any kind,
whether expressed or implied, for the service it is providing. South Miami Police
Department will not be responsible for any damages you suffer. This includes loss
of data resulting from delays, non - deliveries, mis- deliveries, or service
interruptions caused by its own negligence or your errors or omissions. Use of any
information obtained via the Police Department's computer and network is at
your own risk. South Miami Police Department denies any responsibility for the
accuracy or quality of information obtained through its computer network
services.
9. INDEMNITY — The user specifically agrees to indemnify the Police Department
or any if its employees for any loss, costs, or damages, including reasonable
attorneys' fee incurred by the User or South Miami Police Department and their
employees relating to or arising out of any breech of this agreement.
VII. EXCEPTIONS OF TERMS AND CONDITIONS — All terms and conditions as
stated in this document are applicable to South Miami Police Department and all
subscribers. These terms and conditions reflect the entire agreement of the parties and
supersede all prior oral or written agreements and understandings of the parties.
These terms and conditions shall be governed and interpreted in accordance with the
laws of the State of Florida.
Summary:
In review, applicants are advised that South Miami Police Department computer system
and associated network is provided for the specific purpose of supporting the mission goals and
objectives of the law enforcement community. All users are expected to abide by the provisions
of this agreement.
I understand and agree to follow the terms and conditions of the above agreement, and
furthermore recognize that failure to comply with the conditions of this agreement may cause
termination of the account.
f, top, 304'ka3�lIt
Title and Signature
Subscriber (Print Name)
Date
DESIGNATED CONTACTS: User hereby acknowledges and agrees to designate and maintain
the contacts specified in this agreement. The contacts designated at the signing of this Agreement
are as follows:
DESIGNATED CONTACT
Agency:
Date:
CONTACT PERSON
NAME (PLEASE PRINT)
Phone:
Fax:
e -mail:
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