01-06-04 Item 9City of South Miami
Police Department
INTER - OFFICE MEMORANDUM
To: Mayor and Cit,
From: Maria V. Davi;
City Manager
RESOLUTION:
Date: January 6, 2004
Re: Agenda Item # 9
Comm. Mtg. January 6, 2004
Maintenance Police Radio Equipment
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA AUTHORIZING THE CITY MANAGER TO DISBURSE THE
SUM OF $10,000.00 TO MIAMI -DADE COUNTY'S INFORMATION TECHNOLOGY
DEPARTMENT FOR THE MAINTENANCE AND REPAIR OF THE POLICE DEPARTMENT
ORION MOBILE AND MRK PORTABLE RADIOS; CHARGING THE FUNDS TO ACCOUNT
NUMBER 1910 -521 -4630, (MAINTENANCE AND REPAIR OF COMMUNICATION
EQUIPMENT); PROVIDING FOR EFFECTIVE DATE
BACKGROUND AND ANALYSIS:
The Police Department is requesting an open purchase order in the amount of $10,000.00 with
Miami -Dade County's Information Technology Department for the routine maintenance of the Police
Department's Ericsson Orion Mobile and MRK Portable Radios.
Due to the shortfalls in the 2002/2003 budget for routine maintenance of the police radios, many
repairs were held off until this current budget year. An open purchase order for $4000.00 for Miami
Dade ITD was requested and issued in October 2003. Because of the large number of repairs
requested in the first few months of this fiscal year, that money has been exhausted. An additional
$6,000.00 is estimated and requested for the open purchase order with ITD for radio repairs for the
balance of this fiscal year. This expenditure will be charged to account number 1910 -521 -4630
(Maintenance and Repair of Communication Equipment).
Current Balance in this account before this expenditure is $14,650.00. This expenditure is
$6000.00, leaving an account balance is $8,650.00 if approved.
RECOMMENDATION:
I recommend the approval of this purchase.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA AUTHORIZING THE CITY MANAGER TO
DISBURSE THE SUM OF $10,000.00 TO MIAMI -DADE COUNTY'S
INFORMATION TECHNOLOGY DEPARTMENT FOR THE
MAINTENANCE AND REPAIR OF THE POLICE DEPARTMENT MOBILE
AND PORTABLE RADIOS; CHARGING THE FUNDS TO ACCOUNT
NUMBER 1910 -521 -4630, (MAINTENANCE AND REPAIR OF
COMMUNICATION EQUIPMENT); PROVIDING FOR EFFECTIVE DATE
WHEREAS, the Police Department has the need to maintain it's radio equipment for
dependable communications between the communications officers and the officers in the field for the
assignment of calls for service, information, and officer safety; and
WHEREAS, due to the shortfalls in the 2002/2003 budget for routine maintenance of the
police radios, many repairs were held off until this current budget year; and
WHEREAS, an open purchase order for $4000.00 for Miami Dade ITD was requested in
October 2003, however, due to the large number of repairs requested in the first few months of this
fiscal year, that money has been exhausted; and
WHEREAS, an additional $6,000.00 is being requested for the open purchase order with ITD
for radio repairs for the rest of this fiscal year.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. That the City Manager is authorized to issue an additional open purchase order
in the amount of $6,000.00 for a fiscal year total to date of $10,000.00 to Miami -Dade County's
Information Technology Department, from account number 1910 -521 -4630 (Maintenance and Repair
of Communication Equipment).
Section 2. That this resolution be effective immediately after the adoption hereof.
PASSED AND ADOPTED this day of , 2004.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM
CITY ATTORNEY
APPROVED:
MAYOR
Commission Vote:
Mayor Feliu:
Vice Mayor Russell:
Commissioner Wiscombe:
Commissioner McCrea:
Commissioner Bethel: