01-06-04 Item 7CITY OF SOUTH MIAMI
Inter - office Memorandum
TO: Honorable Mayor, Vice Mayor
RESOLUTION:
DATE: January 6, 2004
South Miami
All- America City
zoos
AGENDA ITEM No.
Confirming emergency it conditioning
expenditure to Omar and Sons Services, Inc.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, CONFIRMING EMERGENCY PURCHASE OF AN AIR
CONDITIONING UNIT FOR THE POLICE DEPARTMENT FROM OMAR & SONS
SERVICES, INC. IN AN AMOUNT OF $5,400 FROM PUBLIC WORKS DEPARTMENT
ACCOUNT 001 - 1710 -519 -4670; PROVIDING FOR AN EFFECTIVE DATE
BACKGROUND & ANALYSIS
The rooftop air conditioning unit at the City of South Miami Police Department is damaged
beyond repair. For the past two (2) years, several repairs have been made to keep the unit
operational. At this point the unit compressor has failed, corroded and leaked Freon.
Omar R-- Son Services, Inc., mechanical contractor, submitted a quotation to install a 5 ton
American Standard High Efficiency unit; this vendor has continuously proven to be the
lowest bidder on similar previous installations, as well as air conditioning maintenance
repair services. In an effort to provide a safe working environment for our employees and to
maintain our quality day to day service, an emergency Purchase Order was issued for the
installation of a 5 ton air conditioning unit on December 16, 2003. The purchase was funded
through Public Works Department's account number 001 - 1710 -519 -4670 with an account
balance of $43,288.34.
RECOMMENDATION
It is recommended that the City Commission confirm the emergency purchase by approving
the attached resolution.
Attachments:
• Proposed Resolution
• Copy of authorized Purchase Order
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, CONFIRMING EMERGENCY PURCHASE OF AN AIR CONDITIONING UNIT FOR THE
POLICE DEPARTMENT FROM OMAR & SONS SERVICES, INC. IN AN AMOUNT OF $5,400
FROM PUBLIC WORKS DEPARTMENT ACCOUNT 001 - 1710 -519 -4670; PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, the 1st floor of the City of South Miami Police Department located -at 6130 Sunset
Drive houses office facilities and staff personnel including the Police Department's uniform division, and;
WHEREAS, the air conditioning system which cools this area is damaged beyond repair, and;
WHEREAS, the Police Department 1St floor requires the installation of a new air conditioning unit
on an emergency basis.
NOW THEREFORE, be it RESOLVED by the MAYOR AND CITY Commission of the CITY OF
SOUTH MIAMI, FLORIDA:
Section 1. The Public Works Department has obtained emergency quote from licensed air
conditioning and refrigeration contractor, Omar and Son Services, Inc.
Section 2. The City Commission confirms emergency purchase of an air condition unit for the
Police Department from Omar and Son Services, Inc. in an amount of $5,400.00.
Section 3. The attached Purchase Order is made part of the resolution.
PASSED AND ADOPTED this day of , 2004.
APPROVED: ATTEST:
City Clerk
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
Horace Feliu, Mayor
Commission Vote:
Mayor Horace Feliu:
Vice Mayor Russell:
Commissioner Bethel:
Commissioner Wiscombe:
Commissioner McCrea:
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ORIGINAL
..... ..... . . . . . . CITY OF SOUTH MIAMI
M6025
6130 SUNSET DRIVE
SOUTH MIAMI; Fl. 33143
(305) 663.6343 fax (305) 663.6346
PURCHASE ORDER
Vendor Ship
To —
Name OMAR & SONS SERVICES INC.
Name
CITY OF SOUTH MIAMUCENTRAL SERVICES
Address
Address
6130 SUNSET DRIVE
City FL ZIP
City
SOUTH MIAMI St FL ZIP 33143
—
Phone
(305) 663 -6339 FAX(305)667 -7806
ITEM
QTY.
DESCRIPTION
Unit Price
TOTAL
EMERGENCY PO FOR THE INSTALLATION OF 5 TON A/C
$5,400.00
$5,400.00
UNIT MODEL TSC06OAl ROA- AMERICAN STANDARD AT
THE POLICE DEPT.
$5,400.00
Payment
SubTotal
$5,400.00
TOTAL
O Check
O Account No. 001.1710.519.4670
O
O
Shipping Date
al
Date 12/16/03
Order No
Sales Rep
Ship Via
Notes ema ks
M6025 EQ.# PW5236)