12-06-05 Item 4CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM
To: Honorable Mayor, Vice Mayor
and City Commission
From: Maria V. Davis
City Manager
RESOLUTION:
South Miami
2001
Date: December 6, 2005
Agenda Item # *4
Re: Authorizing the Purchase Of Dell
Computers and Equipment
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE AN
AMOUNT NOT TO EXCEED $70,000 TO DELL COMPUTER CORPORATION, FOR
THE PURCHASE OF OPERATING EQUIPMENT FOR FISCAL YEAR 2005106
CHARGING THE MIS OPERATING EQUIPMENT ACCOUNT NUMBER
001.1340.513.6430; PROVIDING AN EFFECTIVE DATE.
BACKGROUND AND ANALYSIS:
Dell Computer Corporation is an online Information Technology depot used by the MIS
Department to purchase computer hardware. Dell has consistently provided the City
with competitive pricing and is listed under the State of Florida Department of
Management Services Contract #250- 000 -03-1 (see attached information). This open
purchase order will be used to purchase computer equipment for all the departments
throughout the city which include servers, laptops, desktops, handheld products and
laptop accessories.
The Police Department is requesting a purchase order with Dell Computer Corporation
in the amount of $70,000.00 as provided for in the 2005/06 budget in the MIS Operating
Equipment Account number 001.1340.513.6430 as follows:
Current Balance
$73,076.00
This Purchase
-70,000.00
New Balance
$ 3,076.00
RECOMMENDATION:
We recommend that the City Manager be authorized to disburse an amount not to
exceed $70,000.00 to Dell Computer Corporation for the purchase of operating
equipment for the current fiscal year.
RESOLUTTON NO.
WHEREAS, the City of South Miami has a need to purchase and replace computer
equipment throughout the city that is out of date or too costly to repair; and
nlm;11111 I
"101, N If$
WHEREAS, Dell Computer Corporation is included • the State • Florida Contract
#250-000-03-1 for the purchase of Desktop PC's, Portable PC's, Workstations, Servers,
Software and Peripherals; and
WHEREAS, an open purchase order for $70,000 to Dell Computer Corporation will
allow for purchases throughout the fiscal year.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CIT-`
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: I
Section I. That the City Manager is authorized to issue an open purchase order in an
amount not to exceed $70,000 to Dell Computer Corporation from account number
001. 1340.513.6430, "Operating Equipment", with a current balance of $73,076.00.
Section 2. That this resolution shall be of immediately upon adoption.
PASSED AND ADOPTED this day of 12005.
ATTEST:
CITY ATTORNEY
COocuments and Setfingg\Mckc\My DocumentsMord Documents%esolutionDcHPurchOrcWt.doe
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Florida Contract Information
The pricing on this store is reflective of Florida State Contract# 250- 000 -03 -1. Please include contract code
90231 on all Purchase Orders. All Public Entities -(SLG, K12, FLIED, Healthcare) in your state can utilize this
contract.
Click here for detailed ORDERING IRIS T RUC TIONS for the State of Florida.
Copyright 1999 -2005 Deli Inc. For customers of the 50 United States and the District of Columbia only. Top
Site Terms I Terms and Conditions of Sale I Privacy Policy I About Dell I Careers i Contact Us i Site Map
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Read about State Environmental Fee starting ,on January
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SACK TO: USA > Florida State Store - Contract ff- 250 - 000 -03 -1 , Prints
Up to 224 MB of shared system memory may be allocated to support graphics, depending on system memory size and other factors.
2 For hard drives, GS means 1 billion bytes; actual capacity varies with preloaded material and operating environment and will be less.
Pricing, specifications, availability and terms of offers may change without notice. Taxes, fees, and shipping and handling charges are e>
vary. Cannot be combined with other offers or discounts. U.S. only, Offers available only to qualified government customers, are not vaii€ ,
states or under all contracts and are subject to restrictions in your applicable contract. Dell cannot be responsible for pricing or other errc
reserves the right to cancel orders arising from such errors.
Copyright 1999 -2005 Dell Inc. For customers of the 50 United States and the District of Columbia only.
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Page 1 of 4
ResultS
Summary
a
2. Ratings
7 �
I. Contractor:
sa Res 'a
Percent Total
3Corn
2.7% 1
AVCComputers
0% 0
Ace COMPuters
0% 0
Acer America
A€3IC
0% 0
A- hr a, Inc.
0% 0
Alcatel
0% 0
American Power Conversion '
2.7% 1
Apple Computer
1
2.7% g
Avaya
0% 0
COW -C (Toshiba)
_.
2.7% 1 -
Cisco
2.7% 1'
IKON Office Solutions
2.7% I
Insight Public Sector
Conditioned Air and Power, Inc.
5.4% 2
(l.iebert)
0% 0
Cyberguard
0%
Dell
m
29.7% flfl
EMC
- 2.7% 1
Enteryasys
0% 0
Epson
2.7% y
Extreme Networks
0 %
Executive Source
2.7% 1
_
Foundry
0% 0
Fujitsu PC
0% 0
Fujitsu Technology
0% 0
Gateway
2.7% 1
Hewlett- Packard
18.9% 7
Hitachi
0% 0
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Page 2 of 4
Howard Computers
0%
0
IBM
2.7%
1
Innovative Tech
0% "
0
Lexrnark
0% '
0
Marconi Communications
0%
0
Micron
0 °l0
10
Minolta -QMS
0%
10
NEC Solutions
®olo
0
Network Appliance
0%
0
NH&A (flletscreen)
0 %
0
Nortel networks
0%
p
OCE'USA
0010
0
-Oki Data
00/0
0
Polycom
0%
0
Pomeroy Computer Resources [ ;r
5.4%
2
(Juniper)
Powerwere
0%
0
Premio
0%
0
romark (Exabyte Overland Data)
0%
gy
Radware
0%
0
RICOH
2.7% `
p
Riverstone Networks
0%
0
SonicWALI
0%
0
Sony
0%
a
Spectra Logic
0%
p
StorageTek
0%
0 i
Sun
0%
dl
Tandberg, Inc.
0%
0
Telcom Engineering Consultants
0%
0
Unisys
_ 2.7%
1
VCON
0%
0
VTEL
0%
{3
Winncorn
0%
0
Xerox,;
5.4%
2
Total Respondents
37
Csklpped tats quewtjorg)
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Page 3 of 4
2. :Contractor Performance
Falls to Meet Fails to Meet Meets Exceeds Outstanding
Most 1 or 2 ' Resp
��egaaia• ®earoents f�eciasia•ean ®nts Requirements Requirements Performance
Ave
(I point)
�
(2 Points) (� poi���) (� ��?�� (� pay ®��s)
Performance. to Specifications 11%(4)
6%(2) 28%(10) 22%(S) 33%(12) 3.
Delivery 3% (1)
8%(3) 31% (11) 19%(7) 39 %,(14) 3
Invoicing 11%(4)
6%(2) 33%(12) 17%(6) 3301b (12) 3.
Customer Service 111% (4)
6%(2) 25%(9) 14%-(5)-, % (Se) . 3,
'total Respondents 3
(sleippe,l nI us question)
3. State Purchasing Performance
pees• (1
Weeds SatisfactorV Good (4 Excellent (3 Response
Improvement
Point)
(3 Points) Points) Points) Average
(2 Points)
Pricing 11%(4)
6%(2) 28%(10) 28% (10) 28% (10) 3.56
Ease of Use 8% (3)
11%-(4) _(4) 25% (9) 2901b .(10) 28% (10.) 3.56
Product Selection & Quality 11%(4)
"0 /0 (1) 28%(10) 19 0!0 (7) 39%(14) 3.72
Customer Se vice 14%(S)
3%(1) 33%(12) 17%(6) 33 ®/0 (12) 3.S3
To+tsD Respondents 36
(skipped, this quesd n) 1
4. Please comment, if any rating is other than
"Meets Requirements" or "Satisfactory".
(skipped this question) 29
S. How can this contract be improved?
Total Respondents
(skipped this q egVe —RI) 2l
3. Customer Information
6. Name:
T &W Respondents 21
(SkIpped this question) 16
7. E -Maii.
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