11-01-05 Item 9CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM
To: Honorable Mayor, Vice Mayor &
City Commission
From: Maria V. Davis
City Manager
RESOLUTION:
South Miami
AII•AmedcaNy
1
11.
2001
Date: November 1, 2005
Agenda Item # qI
Re: Revised Recreation Fees
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ESTABLISH A
SCHEDULE OF FEES FOR THE PARKS AND RECREATION DEPARTMENT FOR
VARIOUS RECREATION PROGRAMS, MEMBERSHIPS AND RENTALS; PROVIDING
AN EFFECTIVE DATE
BACKGROUND AND ANALYSIS:
The current schedule of recreation program, membership and rental fees was
unanimously adopted at the May 18, 2004 City Commission meeting. The schedule
includes fees for all of the City's current recreational programs, and includes a resident
rate and a non - resident rate for all programs. The fees also included a policy whereby
residents would be allowed to participate in programs through use of fee waivers and
reductions.
The attached fee schedule contains changes to several existing fees, and the addition
of several new fees. In accordance with the revenue increase approved by the City
Commission during the budget hearings for the 2005 -2006 fiscal year, we have adjusted
the rental fees for the fields at Palmer Park. This is an increase of 20% over the
previous rate for rental of the fields at Palmer Park. We have also included fees for the
newly acquired fields at the old YMCA property. And we are recommending new fees
for court time and annual memberships at the Dante Fascell Park Tennis Center; and a
new category of membership fees for the Fitness Center.
Dante Fascell Tennis Center Fees:
As provided for in the agreement between the City and the Tennis Center manager,
staff conducted a meeting with the contractor and discussed several items including
court maintenance, court usage and court fees. During the meeting, the contractor
made' several suggestions concerning annual memberships as they relate to Dante
Fascell Park. The contractor voiced his opposition to continuing with annual
memberships, mostly due to the size of the facility. With only six courts available, and
the demand for court time from so many different kinds of tennis enthusiasts
(recreational, league players, group lessons, individual lessons, etc.), it is' not
uncommon for a relatively small group of members to be able to occupy a majority of
the open court time. This is particularly true when membership fees are extremely low.
The existing resident fees at Dante Fascell Park have been in effect since 2001, when
the fees were increased from $2.00 to $3.00 per hour, from $101.00 to $150.00 for an
individual membership and from $151.00 to $200.00 for a family membership. Since
that time, the courts at Dante Fascell Park were completely renovated, with the old clay
courts being replaced with a fast -dry surface. This new surface allows the courts to
drain much more quickly following a South Florida rainstorm, drastically reducing
downtime due to weather, and increasing hours of availability. However, the fast -dry
courts also require much more intensive maintenance including daily watering, rolling
and brushing to maintain playability.
A survey of similar clay court facilities (Salvadore Park, Key Biscayne Tennis
Association, Crandon Park Tennis Center and Flamingo Park) was completed, and it
shows that the City's existing rates are well below almost all of the rates at these other
facilities in Miami -Dade County (see attached). The only facility comparable in size to
Dante Fascell Park is the Key Biscayne Tennis Association. The proposed new fees for
Dante Fascell Park take into consideration the size, location and make -up of the facility
as compared to these other similar facilities in the county. The proposed changes to the
Tennis Center fees are as follows:
Residents
Existing
Proposed
Daily Fee (Hourly)
$3.00
$4.00
1 '/2 Hours
$6.00
$5.00
2 Hours
$6.00
No Change
Annual Individual Membership Full
$150.00
$400.00
Annual family Membership Full
$200.00
$600.00
Annual Individual Non -Prime Time
Not Available
$200.00
Annual Family Non -Prime Time
Not Available
$300.00
Non- Residents
Daily Fee (Hourly)
$4.00
$5.00
1 '/2 Hours
$8.00
$7.00
2 Hours
$8.00
No Change
Annual Individual Membership Full
$426.00
$750.00
Annual Family Membership Full
$532.50
$1,000.00
Annual Individual Non -Prime Time
Not Available
$400.00
Annual Family Non -Prime Time
Not Available
$600.00
Annual Team Membership
$200.00
No Change
Although the hourly rate would increase by $1.00, the rate for two hours of play would
remain unchanged. The new hourly court fees would also provide an additional option
for players wishing to play for 1'/2 hours. Currently, players are required to pay for two
hours of court time for 1'/ hours of play. This rate will be reduced by $1.00 per hour.
The proposed hourly rates would bring the City's fees in line with the other public clay
court facilities in Miami -Dade County.
The Annual Memberships being offered will benefit the player who utilizes the courts
more than once per week. A resident that plays two days per week for 1'/ hours each
day would pay $520.00 if they paid an hourly court fee. Purchasing an Annual
Page 2 of 3
Membership would save that resident $120.00 per year in court fees. A husband and
wife playing two days per week would save $440.00 by purchasing an Annual Family
Membership. You will note that in addition to proposed increases in the Annual
Membership fees, we are proposing a new category of Annual Memberships for "Non -
Prime Time" play — a much lower membership rate that still provides for free play from
7:30 to 9:00 AM and 11:00 AM to 4:00 PM Monday through Friday, and from 11:00 AM
to closing on weekends and holidays:
Fitness Center Membership Fees:
In an effort to increase usage of the South Miami Community Center Fitness Center, we
are recommending that a membership category be implemented for businesses within
the City of South Miami. You will note that we are recommending two new Fitness
Center membership fees — one for the "Business Owner" and one for "Business
Employee ". The City issues over 3,000 occupational licenses on an annual basis. We
feel that by marketing directly to these' businesses located within the City that we will be
able to 'increase usage of the Fitness Center as well as increase General Fund
revenues. The recommended fees take into account the probability that a business
owner is also a property owner and should qualify for a rate between the resident rate
and the non- resident rate. As further incentive to have business owners encourage
their employees to join the Fitness Center, the new "Business Employee" rate is also set
below the non - resident rate. The Parks and Recreation Department will work closely
with the Finance Department's Occupational License Clerk to verify business ownership
status. And "Business Employees" will be required to submit proof of employment such
as a paycheck stub or a signed affidavit from the business owner.
We believe that the fees that are being recommended are fair and reasonable when
compared to other public facilities in the area that offer similar services. However, we
will continue to review all of the fees on the attached fee schedule from time to time to
ensure that the fees remain competitive with the local market.
RECOMMENDATION:
We recommend that the City Manager be authorized to establish the attached schedule
of fees and to continue to provide the Fee Waiver /Reduction program for qualifying
South Miami residents:
Page 3of3
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I RESOLUTION NO.
2
3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
4 OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO
5 ESTABLISH A SCHEDULE OF FEES FOR THE PARKS AND RECREATION
6 DEPARTMENT FOR VARIOUS RECREATION PROGRAMS, MEMBERSHIPS
7 AND RENTALS; PROVIDING AN EFFECTIVE DATE
8
9 WHEREAS, the existing schedule of fees established for recreational programs in the City of
10 South Miami was adopted by the City Commission on September 2, 2003 and revised on May 18, 2004 to
11 provide a fee waiver and reduction policy for low- income South Miami residents; and
12
13 WHEREAS, the Parks and Recreation Department, along with other City Departments, has a
14 commitment to provide revenues to the City's General Fund budget; and
15
16 WHEREAS, user fees have long been a component of the use of South Miami recreational
17 facilities and programs by South Miami residents and non - residents; and
18
19 WHEREAS, from time to time the Parks and Recreation Department will review the fee schedule
20 to determine whether any fees need to be revised.
21
22 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
23 THE CITY OF SOUTH MIAMI:
24
25 Section L That the City Manager is authorized to establish the user fees contained in the
26 attached fee schedule that are associated with the use of South Miami recreational facilities and programs.
27
28 Section 2. No change will be made to the fee waiver /reduction policy established by
29 Resolution # 84- 04- 11863.
30
31
Section 3. This resolution shall take
effect immediately upon execution.
32
33
PASSED AND ADOPTED this
day of , 2005.
34
35
ATTEST:
APPROVED:
36
37
38
CITY CLERK
MAYOR
39
40
41
READ AND APPROVED AS TO FORM:
COMMISSION VOTE:
42
Mayor Russell:
43
Vice Mayor Palmer:
44
Commissioner Wiscombe:
45
Commissioner Birts- Cooper:
46
CITY ATTORNEY
Commissioner Sherar:
47
Dante Fascell Park Tennis Fees
Residents
Existing (includes tax)
Proposed
Daily Fee (Hourly)
$3.00
$4.00
1 1/2 Hours
$6.00
$5.00
2 Hours
$6.00
No Change
Annual Individual Membership Full
$150.00
$400.00
Annual Family Membership Full
$200.00
$600.00
Annual Individual Non Prime Time
Not Available
$200.00
Annual Family Non Prime Time
Not Available
$300.00
Non- Residents
Daily Fee (Hourly)
$4.00
$5.00
l 1/2 Hours
$8.00
$7.00
2 Hours
$8.00
No Change
Annual Individual Membership Full
$426.00
$750.00
Annual Family Membership Full
$532.50
$1,000.00
Annual Individual Non Prime Time
Not Available
$400.00
Annual Family Non Prime Time
Not Available
$600.00
Annual Team Membership
$200.00
No Change
Pavilion Rentals
Residents
Existing
Proposed
Rental
$75.00
No Change
Clean -up Deposit (refundable)
$100.00
No Change
Non- Residents
Existing
Proposed
Rental
$175.00
No Change
Clean -up Deposit (refundable)
$100.00
No Change
Palmer Park
Field Rental (Resident)
Existiniz
Proposed
Field w/o lights
$40.00/2 Hours
$48.00/2 Hours
Field with lights
$50.00/2 Hours
$60.00/2 Hours
Field Rental (Non- Resident)
Existing
Proposed
Field w/o lights
$50.00/2 Hours
$60.00/2 Hours
Field with lights
$75.00/2 Hours
$90.00/2 Hours
South Miami Park (YMCA Property)
Field Rental (Resident)
Existin
Proposed
Field w/o lights
N/A
$48.00/2 Hours
Field Rental (Non - Resident)
Existing
Proposed
Field w/o lights
N/A
$60.00/2 Hours
Recreational Programs
Program / Activity
Existing
Proposed
Youth Sports Programs* (Resident)
$50.00
No Change
Youth Sports Programs (Non- Resident)
$100.00
No Change
Summer Program (Resident)
$200 -$120 -$40/8 Wks.
No Change
Summer Program (Non- Resident)
$400.00/8 Weeks
No Change
Afterschool Program* * (Resident)
$25.00 / Semester
No Change
Afterschool Program (Non- Resident)
$50.00 / Semester
No Change
* Youth Sports Programs include all seasonal sports and leagues such as football, basketball,
soccer, cheerleading, etc.
** The Afterschool Program fee includes membership to the Multipurpose Center.
Fitness Center
Annual Membership
Resident
Existing
Proposed
Child
$25.00
No Change
Teen
$50.00
No Change
Adult
$200.00
No Change
Senior Resident (60 yrs. & up)
$100.00
No Change
Family
$350.00
No Change
Veterans & Members of the Military
$100.00
No Change
Non- Resident
Child
Teen
Adult
Family
Other
City of So. Mia. Emp. & Family Mem.
So. Miami Business Owner
So. Miami Business Employee
Daily Pass
Resident /Business
Child
Teen
Adult
City of South Miami Employee
Non- Resident
Child
Teen
Adult
$50.00
No Change
$175.00
No Change
$400.00
No Change
$550.00
No Change
$100.00
No Change
N/A
$225.00
N/A
$250.00
Existing
$1.00
$2.00
$3.00
$2.00
$3.00
$5.00
$7.00
Proposed
No Change
No Change
No Change
No Change
No Change
No Change,
No Change
Fee SchedLfle
Page 2 of 3
Facility Rental —Class Room/Multipurpose Room
Special Event
Existing
Proposed
Resident
$50.00 / Hour
No Change
Non- Profit Organization
$75.00 / Hour
No Change
Non- Resident
$100.00 / Hour
No Change
For Profit Organization
$125.00 / Hour
No Change
Clean-up /Damage Deposit (Refundable)
$100.00
No Change
Recurring League /Class
Existing
Proposed
Non- Profit Organization
$25.00 / Hour
No Change
For Profit Organization
$40.00 / Hour
No Change
Facility Rental - Gymnasium
Special Event
Existing
Proposed
Resident
$100.00 / Hour
No Change
Non - Profit Organization
$150.00 / Hour
No Change
Non - Resident
$200.00 / Hour
No Change
For Profit Organization :
$250.00 / Hour
No Change
Clean -up /Damage Deposit (Refundable)
$200.00
No Change
Recurring_ League /Class
- Existing
Proposed
Non - Profit Organization
$50.00 / Hour
No Change
For Profit Organization
$75.00 / Hour
No Change
Facility rentals available during non- programmed hours, and will be permitted at the discretion of
the Parks and Recreation Department.
Fee ohe6,ile
Page 3of3
FEE WAIVER/REDUCTION CALCULATOR
CITY OF SOUTH MIAMI RESIDENTS
Household
Household
Discount
Size
Annual Income
Percentage
2
16,613 - 17,999
100
2
18,000 - 18,999
80
2
19,000 - 19,999
60
2
20,000 - 20,999
40
2
21,000 - 22,421
20
3
22,422 - 23,999
100
3
24,000 - 24,999
80
3
25,000 - 25,999
60
3
26,000 - 26,999
40
3
27,000 - 28,230
20
4
28,231 - 29,999
100
4
30,000 - 30,999
80
4
31,000 - 31,999
60
4
32,000 - 32,999
40
4
33,000 - 34,039
20
5
34,040 - 35,999
100
5
36,000 - 36,999
80
5
37,000 - 37,999
60
5
38,000 - 38,999
40
5
39,000 - 39,848
20
6
39,849 - 40,999
100
6
41,000 - 41,999
80
6
42,000 - 42,999
60
6
43,000 - 43,999
40
6
44,000 - 45,657
20
7
45,658 - 46,999
100
7
47,000 - 47,999
80.
7
48,000 - 48,999
60
7
49,000 - 49,999
40
7
50,000 - 51,467
20
8
51,468 - 52,999
100
8
53,000 - 53,999
80
8
54,000 - 54,999
60
8
55,000 - 55,999
40
8
56,000 - 57,276
20